HomeMy WebLinkAbout2010/05/13 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES
AGENDA
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
Second Thursday
6 p.m.
May 13, 2010
Council Chambers
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, California 91730
+~*
City Councilmembers
Donald J. Kurth, M.D., Mayor
L. Dennis Michael, Mayor Pro Tem
Rex Gutierrez, Councilmember
Sam Spagnolo, Councilmember
Diane Williams, Councilmember
*~*
Boardmembers
Robert Coberly, President
Jackie Amsler, President Pro Tem
Shazon Nagel, Member
Scott Haddon, Member
Luella Hairston, Member
DECLARATION OF POSTING OF AGENDA
Vivian Garcia states and declares as follows:
I presently am and at all times mentioned herein have been, the Senior Administrative
Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on
/ctry (o, ~~~ , at /02 ncp~ 1 , I posted a true and correct copy of
the Library'Board of Trustees meeting agenda dated alwy /3~~v/c~ to be
held in the Council Chambers located at 10500 Civic~Center Drive, Rancho
Cucamonga.
I declare under penalty of perjury that the foregoing is true and correct and that this
declaration was executed on 5 =lam-/y , at Rancho Cucamonga.
City of Rancho Cucamonga
By: ~I.IJUti ~iCax~
Vivian Garcia
Senior Administrative Secretary
City of Rancho Cucamonga
- LIBRARY BOARD OF TRUSTEES AGENDA
Mav 13, 2010
IjANCxo
CUCAMGNGA
A. CALL TO ORDER
1. Roll Call: Amsler , Coberly Haddon ,
Hairston and Nagel
B. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
non-controversial. They will be acted upon by the Library Board of
Trustees at one time without discussion. Any item may be removed
by a Member or member of the audience for discussion.
1. Approval of Minutes: February 11, March 11 and April 8, 2010. 4
2. Approval of revised study room policy. Staff report and revised 12
policy attached.
C. LIBRARY DIRECTOR'S STAFF REPORTS
The following items do not legally require any public testimony,
although the President may open the meeting for public input.
1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu,
Library Director.
b. Review of current statistics. Oral report by Robert 15
Karatsu, Library Director.
2. Budget Report: Report presented by Robert Karatsu, Library 23
Director.
3. Children's Services: Oral update by Renee Tobin, Principal
Librarian.
4. Archibald Library: Oral update by Karye Hood, Reference Services
Coordinator.
5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
D. BOARD BUSINESS
The following items have been requested by the Library Board of
Trustees for discussion. They are not public hearing items, although
the President may open the meeting for public input.
1. Presentation of City of Rancho Cucamonga Budget by City Manager
Jack Lam.
LIBRARY BOARD OF TRUSTEES AGENDA
MAY 13, 2010
RANCHO
CUGANONGA
2
E. IDENTIFICATION OF ITEMS FOR THE NEXT
MEETING
This is the time for the Library Board of Trustees to identify the items
they wish to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting.
F. PUBLIC COMMUNICATIONS
This is the time and place for the general public to address the
Library Board of Trustees on any item listed on the agenda. State law
prohibits the Library Board from addressing any issue not previously
included on the Agenda. The Board may receive testimony and set
the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual or less, as
deemed necessary by the Chair, depending upon the number of
individuals desiring to speak. All communications are to be
addressed directly to the Board, not to the members of the audience.
This is a professional business meeting and courtesy and decorum
are expected. Please refrain from any debate between audience and
speaker, making loud noises or engaging in any activity which might
be disruptive to the decorum of the meeting.
G. ADJOURNMENT
I, Vivian R. Garcia, Library Administrative Secretary of the City of
Rancho Cucamonga, or my designee, hereby certify that a true,
accurate copy of the foregoing agenda was posted on Thursday, May
6, 2010, seventy two (72) hours prior to the meeting per Government
Code 54954.2 at 10500 Civic Center Drive.
a ~ ~'
STAFF REPORT
LIB&9 Rl' SERVICES DEPdRT1`'IENT -~
RANCHO
Date: May 13, 2010 C,UCAMONGA
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: APPROVAL OF MINUTES
RECOMMENDATION
Approval of the minutes of the meetings of February 11, March 11 and April 8, 2010.
BACKGROUND/ANALYSIS
Attached, please find the minutes for the regular and cancelled meetings of the Library Board of
Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia.
FISCAL IMPACT
None.
Respectfully submitted,
_ ~j~-~~'
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting ofthe Library Board ofTrustees was held on Thursday, February 11, 2010, in
the 1'ri-Communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6:10 p.m. by President Coberly. Present were
Members Amsler, Haddon, Hairston and Nagel.
Also present were: Rebecca Davies, Library Foundation President, Robert Karatsu, Library Director,
Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senor
Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and
Vivian Garcia, Administrative Secretary.
+*++**
B. CONSENT CALENDAR
B 1. Approval of Minutes: January 14 (Amsler abstained).
MOTION: Moved by Member Hairston to approve the minutes for January 14, seconded by
Member Haddon. Motion carried 4-0-0-1.
~***~+
C. LIBRARY DIRECTOR'S STAFF REPORTS
C 1. Library Status Report: Oral reports presented by staff.
a. General announcements. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, stated that staff had been working on the budget. He will have
more details about the budget next month for the Members. The budget will be reviewed by the City
Manager on March 151
Robert Karatsu, Library Director, reviewed the IMLS Federal Grant that was turned in the first of
February. There were three parts to the federal grant: the first request is for funds For the design of
the second floor of the Paul A. Biane Library. The second is for funds to purchase more Play and
Learn Islands. The third request is for a new vehicle, a type of play and learn mobile. Staff should
receive notification by October, 2010.
b. Review of current statistics. Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, reviewed the statistics with the Board.
Library Board Minutes
February 1 I, 2010
Page 2
C2. Budget Report: Report presented by Robert Karatsu, Library Director
Robert Kazatsu, Library Director, reviewed the budget on page 17 and page 21 with the Members.
He stated that the media rentals revenue had increased.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian, stated that the Library had received a letter of approval from the
State Library for the Family Place Library Grant for $15,000. Library staff will be implementing the
grant afrer City Council approval. The final report is due in June 2010.
Renee Tobin, Principal Librarian, stated that Library staff had been working on the Valentine
programs this week. Over a hundred were in attendance on Wednesday at the Biane Library.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated that technology computers were being updated
on Friday to Microsoft Office 2007. Patrons will have the option to use either the 2003 or 2007
version. She also stated that patrons are able to access the tax forms on the computers and are able to
print them out.
C5. Paul A. Biane Librazy: Oral update by Caza Vera, Senior Librarian.
Caza Vera, Senior Librarian, stated that next Friday, February 19'h, would be the fourth annual Black
History Cultural Arts Night. The theme would be the Underground Railroad. The event will include
music and crafts. John Carlos will be the keynote speaker at the event. There will also be a jazz
group.
Cara Vera, Senior Librarian, reviewed the past Saturday's event, Cinderella, with the Members.
There were over nine hundred attendees at the event.
*~*~~*
D. BOARD BUSINESS
D1. Cost of Providing Bookmobile Services. Spreadsheet attached. Discussion led by Library
Director Robert Karatsu.
Robert Kazatsu, Library Director, reviewed spreadsheet ofcosts associated with the Bookmobile and
a map showing the Bookmobile route with the Members.
Library Boazd Minutes
February 11, 2010
Page 3
Member Hairston thanked staff for the information.
Adjournment for a break starting at 6:45.
Meeting reconvened at 7:12 p.m.
D2. Brainstorming for 2010. Discussion led by Bob Coberly, President, Library Board of
Trustees.
President Coberly started the brainstorming session asking Members as the Library Board of
Trustees what would they like to see happen.
President Coberly stated he would like to see a local Legislator's Day. He would like to invite
county supervisors, assemblyman and congressman to the Library. A presentation on the highlights
of the past year and where the Library plans to go in the future. The event could be planned when
the legislators are in recess.
Member Nagel asked what would be the draw for them to attend.
Member Amsler reviewed the YMCA Fundraiser that the legislators attend.
Member Amsler suggested having a day similar to Principal for a Day only as Librarian for a Day.
Member Hairston suggested that the Library Board of Trustees could coordinate more with the
Library Foundation Board. They could have more joint meetings. Back to back meetings with two
different agendas and the Members could have time to share between.
Library Foundation President Davies stated that there could be more collaboration to help each other
and improve what we do.
Member Amsler stated there could be a time to share and plan.
Library Foundation President Davies left at 7:50 p.m.
Robert Karatsu, Library Director, stated that the Friends of the Library could also be involved.
Robert Karatsu, Library Director, stated that there will be program in which the State Librarian
Stacey Aldrich would be attending. The date is Friday, March 12. More information will be coming
soon.
Library Board Minutes
February 11, 2010
Page 4
Member Amsler suggested there could be a tour of the second ]loor for the Legislators.
Member Haddon suggested new technology could be the draw. What goals do we see for the Library
in five years, ten years down the line?
Member Amsler suggested be more involved with the Planned Giving.
Member Haddon suggest having a historical showing with the best clips from different video
recordings from the digital storytelling.
Member Amsler suggest involving the native plants and the Etiwanda Preserve.
Robert Karatsu, Library Director, asked Assistant Library Director Michelle Perera to follow up with
the City Manager's office on information for a Legislator's Day.
Robert Karatsu, Library Director, will be asking the President or Member of the Friend's of the
Library to attend a Library Board meeting.
Member Hairston requested more marketing of the programs the Library offers to the public.
Member Hairston requested quarterly updates where the Members could participate and be involved
with the Library staff on events.
Member Hairston requested in response to the crisis in Haiti, books for the children be sent.
~*~~.+
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Library Foundation Liaison Update.
**~***
F. COMMUNICATIONS FROM THE PUBLIC
None
~~***~
Library Board Minutes
February 11, 2010
Page 5
G. ADJOURNMENT
MOTION: Moved by Member Nagel to adjourn, seconded by Member Amsler. Motion carried, 5-0.
Meeting adjourned at 8:21 p.m.
R'e/spectfully s~tted,
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Reeular Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for
Thursday, March 11, 2010, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully submitted, _
~~' Fr-Jfpl~a-
Vivian Garcia
Administrative Secretary
Approved:
CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES
Regulaz Meeting
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Library Boazd of Trustees was scheduled for
Thursday, April 8, 2010, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic
Center Drive, Rancho Cucamonga, California.
The meeting was canceled due to a lack of business.
Respectfully sq mitted,
~Lutc~-- Gul.~-ems
Vivian Garcia
Administrative Secretary
Approved:
STAFF REPORT
LIBRARY SERVICES DEPARTJiL'N"I'
Date: May 13, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: REVISED STUDY ROOM POLICY
RECOMMENDATION
Staff recommends revising study room policy.
BACKGROUNDIANALYSIS
~ :. ~ r _
~~
J
RANCHO
C,UCAMONGA
The recommended change is that the only requirement to reserve or use study roam is a current
library card with no fines or fees greater than $5.00. (Previously, a driver's license or California ID
was held when a study room was being used.) Staff feels that since a valid driver's license or
California ID is required to obtain library card, it is unnecessary to ask for this identification to use
study rooms.
Revise policy is attached.
FISCAL IMPACT
None.
Respectfully submitted,
_ f _1~~~
Robert Karatsu
Library Director
CITY OF RANCHO CUCAMONGA
STUDY ROOM POLICY
POLICY NO.:
PAGE 1 OF 1
REVISED: 05/04/ 10
APPROVED: 03/05/98
PURPOSE:
"I'o establish guidelines for the public's use of the library study rooms, ensuring fair and equitable
access.
PHILOSOPHY:
1'he Archibald and Paul A. Biane libraries are pleased to provide study rooms for the use of the
general public as well as the use of Adult Literacy and Back 2 Basics (B2B) tutors and students.
Some of the study rooms were provided through Community Development Block Grant funding. A
requirement of funding was to give first priority in use to the Adult Literacy program clients. After
the priority has been fulfilled, the general public has access to the study room resources.
REQUIREMENTS TO USE THE ROOMS:
Age limits: Study room use is permitted for patrons 14 years or older. Children under the age of 14
must be accompanied by an adult 18 years or older while in the study rooms.
Identification required: A valid library card will be required to be on file for any patron wishing to
use a study room.
Fines on Library Card: Patrons with library fines and/or fees of $5.00 or more will be blocked
trom using using/reserving study rooms.
RESERVING THE ROOMS:
The study rooms may be reserved by phone or in person through the following procedure:
Adult Literacy & Back 2 Basics Tutors: Library staff and tutors enrolled in the Adult Literacy and
B2B tutoring programs have first access to reserving the study rooms and may reserve any of the
rooms up to two weeks in advance through the Literacy and Back 2 Basics off ces.
The general public may reserve any study room available up to 24 hours in advance of the time
requested.
RESERVATION PERIODS:
Adult Literacy and B2B Tutors: Library staff and tutors enrolled in the Adult Literacy and Back 2
Basics programs may reserve the room for as long as necessary for tutoring purposes and as many
times per week as they meet with literacy clients.
The general public may reserve rooms in two hour blocks. Two reservations are allowed per
individual per week. Any individuals present in the room during the two hour use period will also be
considered to have used their two hour allotment for that day. Missed bookings canceled due to late
arrivals will still be counted.
STUDY ROOM OCCUPANCY:
Occupancy is limited to the maximum number of people permitted per room as indicated by the
fire code and as posted for each individual study room.
LATE ARRIVALS:
The rooms will be held for 15 minutes after the scheduled reservation time. After that time, rooms
will be available on a first come-first served basis.
CONDITION OF THE ROOM:
Patrons using study rooms shall leave the room in a neat, clean, orderly condition. Patrons who fail
to follow this requirement will be notified and will be denied future access to study rooms.
Vandalism will result in law enforcement action and all involved patrons being denied future access
to study rooms.
Rev. 5/4/ 10
STAFF REPORT
LIBIL~\RI' SERVICES DEPdRTDIENT
Date: May 13, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: LIBRARY STATUS REPORT
No recommendation. For information only.
BACKGROUND/ANALYSIS
J
_ ~,
RANCHO
cUCAMONGA
The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library
are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane
Library and a sheet with combined statistics. Reports attached for April.
FISCAL IMPACT
None.
Respectfully submitted,
~2~-~~;(~~~'
Robert Karatsu
Library Director
Days open 58 58 55 55
Items Borrowed (AR, BL, BKM) 112,721 108,246 104,876 103,807
Average Daiy 1, 943 1, 866 1, 907 1, 887
°~ Change 4% 1
Patrons Registered (AR, BL, BKM) 1,309 1,423 1,064 1,260
Average Daiy 23 25 19 23
% Change -8% -16%
Information ouestions 16,026 18,532 14,260 18,289
Average Daiy 276 320 259 333
% Change -14% -22%
Library Vialtora 60,791 51,448 56,759 53,640
Average Daiy 1,048 887 1,032 975
°~ Change 18% 6%
Children's Programs 2,431 4,345 3,303 3,091
# of Sessions 72 167 60 45
Aver. Per session 34 26 55 69
% Change -44% 7%
Items ClaaaHied 2,748 3,798 2,385 4,131
°k Change -28% -42%
Volunteer Hours 699 553 439 590
% Change 26% -26%
TECHNOLOGY CENTER SERVICES
Computer Uae Sessions 9,860 8,752 9,380 8,827
°k Change 13% 6%
Technology puestions 4,593 4,713 4,300 3,350
% Change -3% 28%
Programs/Classes Attendance 176 99 155 156
# of Sessions 10 6 9 6
Aver. per session 18 17 17 26
ADULT SERVICES
Information Questions 6,145 7,722 5,451 8,037
Average Daiy 106 133 99 146
% Change -20% -32%
Programs/Classas Attendance 2$ 35 57 25
# of Sessions 3 4 4 2
Aver. per session 9 9 14 13
Teen Programs 44 59 29 26
# of Sessions 4 5 4 2
Aver. per session 11 12 7 13
Toura/Group Visits Attendance 0 18 0 12
# of Sessions 0 2 0
Aver. per session 0 9 0
CHILDRENS SERVICES
Information Questions 5,288 6,097 4,509
Average Daily 91 105 82
°k Change -13% -17%
Bouncing Babies! 532 596 413
# of Sessions 14 14 10
Aver. Per session 38 43 41
Toddler Time 235 230 268
# of Sessions 8 8 8
Aver. Per session 29 29 34
Preschool Storytime Attendance 579 492 401
# of Sessions 18 18 12
Aver. per session 32 27 33
Atterschool Storytime Attendance 298 312 134
# of Sessions 9 8 6
Aver. per session 33 39 22
Family Storytime Attendance 861 797 688
# of Sessions 29 30 23
Aver. per session 30 27 30
Special Events Program Attendance 84 2,030 1,528
# of Sessions 2 4 9
Aver. per session 42 508 170
Group Visits to Library Attendance 34 35 122
# of Sessions 1 1 5
Aver. per session 34 35 24
5,
• s Mar-10 Mar-09 Apr-10 Apr-09
Days Open 31 31 29 29
Items Borrowed (Incl. nnewah) 55,466 51,634 50,475 46,799
Average Deity 1,789 1,666 1, 741 1,614
% Change 7% 8%
Patrons Registered 625 695 490 646
Average Dairy 20 22 17 22
Change -10% -24%
Inrormauon quesuons 7,251 7,724 6,622 8,836
Average Dafty 234 249 228 305
% Change -6% -25%
Library Vlalroro 30,614 25,941 27,910 24677
Average Daiy 988 837 962 851
% Change 18% 13%
Chtldron's Programs 678 534 713 600
# or Sessions 27 21 20 25
Aver. Per session 25 25 36 24
% Change 27% 19%
Items Classmed 1,820 2,500 1,433 2851
% Change -27% -50%
Volunteer Hours 172 267 233 506
% Change -36% -54%
TECHNOLOGY CENTER SERVICES
ComputsrUseSesslons 6,089 5,345 5,590 5,201
°i6 Change 8% -6%
Technology questions 1,605 1,314 1,465 1,468
°i6 Change 22% 0%
ProgramslClasses Attendance 59 20 40 49
# of Sessions 5 2 4 4
Aver. per session 12 10 10 13
ADULT SERVICES
Intormatfon quaauons 2,5$7 2,603 2,373 4,037
Average Daiy 83 84 82 139
Change -1 % -41
ProgramslClas:aa Attendance 3 20 36 16
# of Sessions 1 2 2 2
Aver. per session 3 10 18 8
Teen Programs 17 14 6 4
# of Sessons 1 2 2 3
Aver. per session 17 7 3 2
TourslGroup Vlslts Attendance 0 0 0 0
# of Sessions 0 0 0 0
Aver. per session 0 0 0 0
CHILDRENS SERVICES
Intormauonqusstlons 3,059 3,807 2,784 3,331
Average Daiy 99 123 96 115
% Change -20% -16%
Bouncing Gables 158 115 169 168
# of Sessions 4 4 4 5
Aver. Per session 39 29 42 34
Toddler Tlme 149 122 142 138
# of Sessions 4 4
Aver. Per session 37 31 3
Proschool Storytlme Attendance 283 204 18
# of Sessions 8 8
Aver. per session 35 26 3
Afterochool Storytlme Attendance 77 80 9
# of Sessions 4 4
Aver. per session 19 20 2
family Storytlme Attendance 85 98 9
# of Sessions 3 4
Aver. per session 28 25 3
Special Events Program Attendance 84 30 19
# of Sessions 2 1
Aver. per session 42 30 6
Group Vlclta to Library Attendance 0 0
# of Sessions 0 0
Aver. per session 0 0
Days Open
Items Borrowed
Average Daily
°~ Change
Patrons Registered
Average Daily
°k Change
Information Questions
Average Daily
% Change
Library Visitors
Average Daily
% Change
Children's Programs
# of Sessions
Aver. Per session
°~ Change
Items Classified
Change
Volunteer Hours
% Change
TECHNOLOGY CENTER SERVICES
Computer Use Sessions
°,6 Change
Technology Questions
°h Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
ADULT SERVICES
Information Questions
Average Daily
% Change
ProgramslClasses Attendance
# of Sessions
Aver. per session
Taen Programs
# of Sessions
Aver. per session
Mar-10 Mar-09 Apr-10 Apr-09 ~ ~ • ~ ~ ~ ~ r
27 27 26 26 •~
51,565 52,646 47,915 49,907
1, 910 1,950 1,843 1,920
-2% -4%
668 720 564 614
25 27 22 24
-7% -8%
8,775 10,808 7,638 9,453
325 400 294 364
-19% -19%
30,177 25,507 28,849 28,963
1,118 945 1,110 1,113
18% 0%
1,753 3,808 2,550 2,403
45 47 38 43
39 81 67 56
-54% 6%
928 1,298 952
-29% -26%
222 286 206
-22% 145%
3,771
11%
2,988
-12%
117
5
23
118
-23%
21
2
11
3,558
132
-3D%
25
2
13
27
3
9
3,407 3,790
5%
3,399 2,835
-15%
79 115
4 5
20 23
5,11
23
2
12
1,280
84
3,626
3,350
143
6
4,000
154
17
2
24
2
12
TourslGroup Visits Attendance
# of Sessions
Aver. per session
CHILDRENS SERVICES
Information Questions
Average Daily
% Change
Bouncing Babied
# of Sessions
Aver. Per session
Toddler Time
# of Sessions
Aver. Per session
Preschool Storytime Attendance
# of Sessions
Aver. per session
Afterschool Storytime Attendance
# of Sessions
Aver. per session
Famlly Storytime Attendance
# of Sessions
Aver. per session
Special Events Program Attendance
# of Sessions
Aver. per session
Group Visits to Library Attendance
# of Sessions
Aver. per session
0
0
0
18
2
0 ~~.~.
2,229 2,290 1,725 2,103
83 85 66 81
-3% -18%
374 481 244 329
10 10 6 8
37 48 41 41
86 108 126 114
4 4 4 4
22 27 32
296 288 220 268
10 10 6 8
30 29 37 34
221 232 35 89
5 4 2 5
44 58 18 18
776 699 592 853
26 26 20 24
30 27 30 36
0 2,000 1,333 750
0 3 6 2
0 667 222 375
34 35 122 230
1 1 5 9
34 35 24 26
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71
~~ • ~ Mar-10 Mar-09 Apr-10 Apr-09
BOOKMOBILE
Items Borrowed (Incl. renewals) 5,690 3,966 6,486 7,101
% Change 43% -9%
Patrons Registered 16 8 10
ADULT LITERACY SERVICES
Tutor Teams Matched 40 40 42 43
% Change 0% -2%
Learners Waiting 5 14 7 8
o~ Change -64% -13%
Families for Literacy Participants 5 8 5 8
Computer Literacy Participants 63 60 63 60
5torynite 31 10 20 38
Volunteer Houra 248
BACK 2 BASICS ARCHIBALD
# of Students 29 33 27 33
# of Sessions 83 103 85 55
# of Volunteer Hours 115.5 95 108 104
Special Program Att. 0 1 15 29
# of Sessions 0 32 1 1
Aver. Per session 0 32 15 29
BACK 2 BASICS BIANE
# of Students 46 50 46 50
# of Sessions 148 168 158 95
# of volunteer Hours 192 189 255 201
Special Program Att. 0 2 25 59
# of Sessions 0 67 1 1
Aver. Per session 0 33 25 59
SCHOOL ~ COMMUNITY OUTREACH 130 120 240 200
# of visits 1 1 2 1
VIRTUAL LIBRARY SERVICES
Searches 138, 304 125,191 123, 217 119, 951
Retrievals 178,160 15,488 149,120 16, 506
Remote Access 102,311 100,627 98,232 103,286
Tutor.Com Use 202 236 249 308
Home Access 201 229 246 293
In-Library Use 1 7 3 15
Digital Books 561 185 488 196
Audio Downloads 275 115 299 129
eBook Downloads 141 70 189 67
weasite Hits 625,033 448,584 412,542
HOMEBOUND SERVICES
Patrons Served 26 28 28 25
Materials Loaned 162 227 248 251
Visitor Hours volunteered 17 15 18 17
STAFF REPORT
t,IB}tA RY SERVICES DEPdRTilIEN1'
Date: May 13, 2010
To: Rancho Cucamonga Library Board of Trustees
From: Robert Karatsu, Library Director
Subject: STATUS OF 2009/2010 BUDGET
RECOMMENDATION
No recommendation. For information only.
BACKGROUND/ANALYSIS
J 'v _
~,
RANCHO
CUCAMONGA
Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is
attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue
and combined revenues.
Schedule B, titled "Balance Sheet FY 2009/2010" is a report balancing income vs. projections for
the current fiscal year to date and is attached.
Schedule C, titled "Library Expenditures 2009/2010" is an accounting of all funds expended in the
current fiscal year and is attached.
FISCAL IMPACT
None.
Respectfully submitted,
~~~~„
Robert Karatsu
Library Director
Schedule A
TOTAL LIBRARIES FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Apr-10
01-Apr $989. 92 $401. 52 $9. 00
02-Apr $679. 18 $395. 30 $3 .00
03-Apr $600. 63 $400. 08 $3 .00
04-Apr $0. 00 $0. 00 $0 .00
OS-Apr $1,011. 33 $463. 34 $15 .00
06-Apr $883. 96 $464. 68 $0 .00
07-Apr $846. 62 $438. 32 $0 .00
OS-Apr $677. 71 $413. 54 $20 .00
09-Apr $389. 50 $330. 27 $0 .00
10-Apr $475. 45 $427. 80 $0 .00
11-Apr $248. 94 $130. 40 $0 .00
12-Apr $919. 85 $495. 36 $0 .00
13-Apr $774. 76 $439. 99 $0 .00
14-Apr $702. 27 $398. 13 $3 .00
15-Apr $594. 08 $378. 12 $3 .00
16-Apr $393. 14 $425. 24 $18 .00
17-Apr $712. 71 $403. 87 $0 .00
18-Apr $246. 62 $118. 67 $0 .00
19-Apr $1,005. 83 $512. 41 $15 .00
20-Apr $789. 52 $499. 70 $0 .00
21-Apr $740. 38 $345. 23 $3 .00
22-Apr $753. 10 $421. 81 $2 .00
23-Apr $566. 74 $435. 37 $0 .00
24-Apr $493. 13 $362. 06 $0 .00
25-Apr $229. 26 $148. 34 $0 .00
26-Apr $805. 92 $442. 28 $35 .00
27-Apr $914. 91 $431. 00 $0 .00
28-Apr $750. 28 $428. 47 $0 .00
29-Apr $559. 01 $443. 89 $0 .00
30-Apr $342. 52 $284 .92 $0 .00
TOTALS: $19,097. 27 $11,280 .11 $0 .00
April 2009 TOTALS $ 16,594.51 $ 9,463.59 $
ARCHIBALD LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Apr-10
01-Apr $518 .07 ~ $219.36 $6. 00
02-Apr $256 .92 $195.94 $3. 00
03-Apr $242 .90 $214.47 $3. 00
04-Apr $0 .00 $0.00 $0. 00
05-Apr $507 .39 $251.06 $15. 00
06-Apr $368 .09 $240.66 $0. 00
07-Apr $421 .18 $213.62 $0. 00
08-Apr $416 .81 $189.52 $20. 00
09-Apr $218 .25 $114.31 $0. 00
10-Apr $220 .85 $207.92 $0. 00
11-Apr $248 .94 $130.40 $0. 00
12-Apr $488 .45 $248.40 $0. 00
13-Apr $368 .37 $172.27 $0. 00
14-Apr $437 .50 $191.59 $3. 00
15-Apr $345 .23 $196.65 $0. 00
16-Apr $176 .65 $161.67 $18. 00
17-Apr $184 .18 $174.57 $0. 00
18-Apr $246 .62 $118.67 $0. 00
19-Apr $482 .81 $236.65 $15. 00
20-Apr $331 .74 $222.09 $0. 00
21-Apr $412 .94 $173.88 $3. 00
22-Apr $440 .63 $228.61 $0. 00
23-Apr $251 .95 $182.15 $0. 00
24-Apr $262 .35 $157.82 $0. 00
25-Apr $229 .26 $148.34 $0. 00
26-Apr $414 .93 $201.71 $35. 00
27-Apr $602 .02 $151.11 $0. 00
28-Apr $468 .81 $231.59 $0. 00
29-Apr $315 .95 $210.68 $0. 00
30-Apr $128 .65 $105.34 $0. 00
TOTALS: $10,008 .44 $5,491.05 $121 .00
April 2009 TOTALS $ 8,502.16 $ 4,336.50 $ 51.00
BIANE LIBRARY FINES MEDIA REF
REVENUE REPORT & FEES RENTALS SERV.
Apr-10
01-Apr $471. 85 $182.16 $3. 00
02-Apr $422. 26 $199.36 $0. 00
03-Apr $357. 73 $185.61 $0. 00
04-Apr $0. 00 $0.00 $0. 00
05-Apr $503. 94 $212.28 $0. 00
06-Apr $515. 87 $224.02 $0. 00
07-Apr $425. 44 $224.70 $0. 00
08-Apr $260. 90 $224.02 $0. 00
09-Apr $171. 25 $215.96 $0. 00
10-Apr $254. 60 $219.88 $0. 00
11-Apr $0. 00 $0.00 $0. 00
12-Apr $431. 40 $246.96 $0. 00
13-Apr $406. 39 $267.72 $0. 00
14-Apr $264. 77 $206.54 $0. 00
15-Apr $248. 85 $181.47 $3. 00
16-Apr $216 .49 $263.57 $0. 00
17-Apr $528 .53 $229.30 $0. 00
18-Apr $0 .00 $0.00 $0. 00
19-Apr $523 .02 $275.76 $0. 00
20-Apr $457 .78 $277.61 $0. 00
21-Apr $327 .44 $171.35 $0. 00
22-Apr $312 .47 $193.20 $2. 00
23-Apr $314 .79 $253.22 $0. 00
24-Apr $230 .78 $204.24 $0. 00
25-Apr $0 .00 $0.00 $0. 00
26-Apr $390 .99 $240.57 $0. 00
27-Apr $312 .89 $279.89 $0. 00
28-Apr $281 .47 $196.88 $0. 00
29-Apr $243 .06 $233.21 $0. 00
30-Apr $213 .87 $179.58 $0. 00
TOTALS: $9,088 .83 $5,789.06 $8. 00
April 2009 TOTALS $ 8,092.35 $ 5,127.09 $
Schedule B
BALANCE SHEET
Thru April
FY 2009/2010
Revenues Earned Projected Loss/Gain
Fines & Fees $172,532 $141,666 $30,866 21.8%
Media Rentals $106,356 $75,000 $31,356 41.8%
Sales/Services Fees $691 $416 $275 66.1
Direct Loan $69,003 $50,000 $19,003 38.0%
Private Contributions $75,000 $83,333 ($8,333) -10.0%
Totals: $423,582 $350,415 $73,167 20.9%
*Balance for
Year throucth April 2010 $73,167
Schedule C
Fiscal Ycar: 2010
Report Dale• Apr 2010
CITY OF RC IFAS772(PROD)
• GL Budget to Actual with Encumbrances
b}• Entity, Fund, Org Kcy & Object Cnde Budge[ Amount Remaining
Object Description Budget MTD Activity YTD Activity Encumbrance Remaining
Entity: I - CITY OF RANCHO CUCAMONGA
Fund: 290 -LIBRARY FUND
Kcy: 1290601 -Library Fund
5000 Regular Salaries
5030 Fringe Benefits
5100 Travel and Meetings
5102 Training
5105 Mileage
5150 Office Supplies & Equipment
S 152 Computer Software
5160 Membership Dues
5200 Operations & Maintcoance
5300 Contract Services
5400 Telephone Utilities
5402 Water Utilities
5403 Electric Utilities
5501 Admin./General Overhead
5503 City Facilities Allocation
5999 Prior Period Adjustment
9298 Transfer Out-CA Literacy Cmpgn
Tota[for Org Key 1290601:
Kcy: 1290603 -After School Learning Prog
263,490. 00 20,305 .82 202,922. 56 0.00 60,567. 44 22. 98
123,840. 00 0 .00 123,839. 98 ~ 0.00 0. 02 0. 00
6,000. 00 86 .56 3,507. 10 0.00 2,492. 90 41. 54
2,000. 00 0 .00 215. 81 0.00 1,784. 19 89. 20
7,000. 00 461 .54 5,453. 39 0.00 1,546. 61 22. 09
2,000. 00 0 .00 565 .08 0.00 1,434. 92 71. 74
110. 00 0 .00 108 .00 0.00 2 .00 1. 81
2,900. 00 0 .00 2,202 .36 0.00 697 .64 24. 05
31,390. 00 0 .00 3,852 .26 0.00 27,537 .74 87. 72
92,500. 00 622 .12 31,864 .69 4,661.60 55,973 .71 60. 51
!5,000. 00 850 .24 8,489 .96 0.00 6,510 .04 43. 40
3,000. 00 0 .00 2,446 .91 0.00 553 .09 18. 43
75,000. 00 3,798 .96 43,467 .02 0.00 31,532 .98 42. 04
189,000. 00 47,250 .00 189,000 .00 0.00 0 .00 0. 00
8,510. 00 2,127 .50 8,510 .00 0.00 0 .00 0. 00
0. 00 0 .00 447 .13 0.00 -447 .13 0. 00
45 420 00 I 1 355 .00 45,420 .00 0.00 0 .00 0. 00
867,160. 00 86,857 .74 672,312 .25 4,661.60 190,186 .15 21. 93
5000 RegularSalarics 29,970.00 1,757.69 20,341.10 0.00 9,628.90 32.12
5010 Part Time Salaries 30,000.00 2,284.54 11,755.07 0.00 18,244.93 60.81
5030 Fringe Benefits 14,690.00 0.00 14,690.02 0.00 -0.02 -0.00
5150 Office Supplies & Equipment 2,500.00 0.00 131.38 0.00 2,368.62 94.74
5200 Operations & Maintenance 4,000.00 0.00 219.16 0.00 3,780.84 94.52
5300 Contract Services 500.00 275.00 275.00 0.00 225.00 45.00
Total jor Org Key !290603: 81,660.00 4,317.23 47,4] 1.73 0.00 34,248.27 41.94
Kcy: 1290604 -Bookmobile Services
5000 Regular Salaries 59,170.00 4,551.70 46,336.27 0.00 12,833.73 21.68
SOI O Part Time Salaries ~ 20,600.00 720.20 10,240.74 0.00 10,359.26 50.28
5030 Fringe Benefits 29,150.00 0.00 29,150.05 0.00 -0.05 -0.00
5105 Milcagc 100.00 0.00 0.00 0.00 100.00 100.00
5150 Office Supplies & Equipment 500.00 0.00 49.92 0.00 450.08 90.01
5200 Operations & Maintenance 4,000.00 249.07 2,897.75 0.00 1,102.25 27.55
5220 Cellular Technology 1 500 00 86.43 1,135.94 0.00 364.06 24.27
Total jor Org Key !290604: 115,020.00 5,607.40 89,810.67 0.00 25,209.33 21.91
Kcy: 1290605 -Library Board of Tntstces
5100 Travel and Meetings 1,200.00 0.00 706.91 0.00 493.09 41.09
5160 Membership Dues 500.00 0.00 138.00 0.00 362.00 72.40
Tatalfor Org Key 1290605: 1,700.00 0.00 844.91 0.00 855.09 50.29
Kcy: 1290606 -Archibald Library
5000 Regular Salaries 488,250.00 34,906.79 347,180.22 0.00 ~ 141,069.78 28.89
5010 Part Time Salaries 324,630.00 21,853.81 220,059.80 0.00 104,570.20 32.21
5030 Fringe Benefits 274,400.00 0.00 274,400.00 0.00 0.00 0.00
User: RKARATSU -Robert Karatsu Page: I Curren[ Date: 05/04/2010
Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund /Org Kcy/Object Curr en[ Time: 08:05 :17
Fiscal Year: 2010 CITY OF RC IFAS772(PROD)
Report Datc: Apr 2010
GL Budget to Actual with Encumbrances
by Entity, Fund, Org Key & Object Code Budget Amount Remaining
Object Description Budget MTD Activity YTD Activih~ Encumbrance Remaining
5100 Travel and Meetings 2,000.00 0.00 1,616.00 0.00 384.00 19.20
5105 Mileage 200.00 0.00 60.50 0.00 139.50 69.75
5150 Office Supplies & Equipment 10,000.00 396.52 4,675.65 0.00 5,324.35 53.24
5152 Computer Software 1,000.00 0.00 542.66 0.00 457.34 45.73
5160 Membership Dues 450.00 0.00 140.00 0.00 310.00 68.88
5200 Operations & Maintenance 340,480.00 652.08 91,777.59 25,003.92 223,698.49 65.70
5300 Contract Services 105 997 50 6 936.99 48 477.52 11.153.94 46,366.04 43.74
Total forOrgKey/290606: 1,547,407.50 64,746.19 988,929.94 36,157.86 522,319.70 33.75
Kcy: 1290607 -Paul A. Biane Library
5000 Regular Salaries 542,050.00 42,343.73 412,231.87 0.00 129,818.13 23.94
5010 Part Time Salaries 350,420.00 25,143.25 242,780.90 0.00 107,639.10 30.71
5030 Fringe Benefits 315,240.00 0.00 315,239.98 0.00 0.02 0.00
5100 Travel and Meetings 4,000.00 25.00 2,650.00 0.00 ],350.00 33.75
5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00
5150 Oftce Supplies & Equipment 10,000.00 399.58 6,591.09 0.00 3,408.91 34.08
5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00
5160 Membership Dues 730.00 0.00 475.00 0.00 255.00 34.93
5200 Operations&Maimenance 298,211.28 6,961.81 94,661.38 9,6]4.52 193,935.38 65.03
5300 Contract Services 94 095 23 2 441 76 37 045.01 11,999.50 45.050.72 47.87
TotaljorOrgKey1190607: 1,618,046.51 77,315.13 1,111,675.23 21,614.02 484,757.26 29.95
Kcy: 1290608 -Virtual Library
5000 Regular Salaries 27,430.00 2,062.87 21,167.50 0.00 6,262.50 22.83
5030 Fringe Benefits 12,890.00 0.00 12,890.02 0.00 -0.02 -0.00
5152 Computer Software 3,200.00 2,050.26 3,182.77 0.00 17.23 0.53
5300 Contract Services 2 800 00 0 00 570.94 0.00 2,229.06 79.60
Total forOrgKeyl290608: 46,320.00 4,113.13 37,811.23 0.00 8,508.77 18.36
Tolalfor Fund 290: 4,277,314.01 242,956.82 2,948,795.96 62,433.48 1,266,084.57 29.59
Fund: 291 - CA STATE LIBRARY
Kev: 1291602 - CA STATE LIBRARY
5100 Travel and Meetings 2,000.00 0.00 376.80 0.00 1,623.20 81.16
5200 Operations & Maintenance 21,000.00 8,145.41 9,987.53 0.00 11,012.47 52.44
5300 Contract Services 2 000 00 100 00 100.00 0.00 1,900.00 95.00
To1aljor Org Key /191601: 25,000.00 8,245.41 10,464.33 0.00 14,535.67 58.14
Total,for Fund l9/: 25,000.00 8,245.41 10,464.33 0.00 14,535.67 58.14
Fund: 298 -CALIFORNIA LITERACY CAMPAIGN
Key: 1298601 -Calif Literacy Campaign Grant
5000 Regular Salaries 53,280.00 4,098.46 41,722.36 0.00 11,557.64 21.69
5010 Part Time Salaries 17,190.00 1,106.31 14,129.03 0.00 3,060.97 17.80
5030 Fringe Benefits 26,930.00 0.00 26,930.02 0.00 -0.02 -0.00
5100 Travel and Meetings 1,000.00 0.00 400.27 0.00 599.73 59.97
5105 Mileage 400.00 0.00 0.00 0.00 400.00 1 00.00
5150 Office Supplies & Equipment 1,000.00 0.00 499.07 0.00 500.93 50.09
5160 Membership Dues 380.00 0.00 309.00 0.00 71.00 18.68
5200 Operations & Maintenance 1,000.00 0.00 989.84 0.00 10.16 I.O1
5300 Contract Services 1,320.00 16.55 45.64 154.36 1,120.00 84.84
5999 Prior Period Adjustment 0.00 0.00 11.22 0.00 -1 L22 0.00
User: RKARATSU -Robert Karatsu Page: 2 Cu rren[ Da[c: 05/04/201 0
Report: GL_XP_ENT_FUND_RC - GL: Expenditure B alance -Entity/Fund/Org Kcy/Object Cur rent Time: 08:05:17