The URL can be used to link to this page

Home My WebLink About2010/06/10 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING Second Thursday 6 p.m. June 10, 2010 Tri-Communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 9] 730 *** City Couucilmembers Donald J. Kurth, M.D., Mayor L. Dennis Michael, Mayor Pro Tem Rex Gutierrez, Councilmember Sam Spagnolo, Councilmember Diane Williams, Councilmember *** Boardmembers Robert Coberly, President Jackie Amsler, President Pro Tem Sharon Nagel, Member Scott Haddon, Member Luella Hairston, Member NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, June 10, 2010, adjourned said meeting to Thursday, August 12, 2010, at the hour of 6 p.m., in the Council Chambers at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Coberly, Haddon and Nagel NOES: None ABSENT: Amsler and Hairston ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library June 11, 2010 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on !o - 3-/0 , at .3%30 PM , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated /~-cn~ /v~ac~/o to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on (o -3~(~ , at Rancho Cucamonga. City of Rancho Cucamonga Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga - LIBRARY BOARD OF TRUSTEES AGENDA JUNE 10, 2010 IjANCxo CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly Haddon _, Hairston and Nagel B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at ane time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: May 13, 2010. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of current statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of Library Budget for FY 2010-2011. Budget attached. 24 Discussion led by Library Director Karatsu. 2. Library Board meetings for FY 2010-2011. Discussion led by Library Director Karatsu. LIBRARY BOARD OF TRUSTEES AGENDA RANCHO CGGA.MONGA JUNE 10, 2010 2 3. Library and City-wide Furloughs in FY 2010-2011. Staff report 35 attached. Discussion led by Library Director Karatsu. 4. Recognition of Sharon Nagel for her service to the Library Board of Trustees. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law ~ prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, June 3, 2010, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBR~IR1' SERVICES DEP~1RTbIEN'I' Date: June 10, 2010 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meeting of May 13, 2010. BACKGROUND/ANALYSIS '~- _l RANCHO CUCAMONGA Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, May 13, 2010, in the Tri-Communities Room of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Coberly. Present were Members Hairston and Nagel. Also present were: Jack Lam, City Manager, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senor Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Gazcia, Administrative Secretary. ***-*~ B. CONSENT CALENDAR B 1. Approval of Minutes: February 11, March 11 and April 8, 2010. MOTION: Moved by Member Nagel to approve the minutes for February 11, March 11 and Apri18, seconded by Member Hairston. Motion carried 3-0-2 (with Amsler and Haddon absent). B2. Approval of revised Study Room Policy. Staff report and revised policy attached. MOTION: Moved by Member Hairston to approve the revised Study Room Policy, seconded by Member Nagel. Motion carried 3-0-2 (with Amsler and Haddon absent). *^+**- President Coberly requested that the next item of business to be the presentation by City Manager Jack Lam. D. BOARD BUSINESS D1. Presentation of City of Rancho Cucamonga Budget by City Manager Jack Lam. Jack Lam, City Manager, presented a Power Point Presentation on the City of Rancho Cucamonga financial status with the Board Members. *~+*.+ Library Board Minutes May 13, 2010 Page 2 C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director Jack Lam, City Manager, lefr at 6:35 p.m. Michelle Perera, Assistant Library Director, stated that Play and Learn Islands have arrived. She stated that library staff hosted the School Superintendent's meeting. At the meeting, the Play and Learn Islands were showcased for the attendees. There are two Play and Learn Islands at each Library location. The response from the public has been great. She stated that library staff had applied for a follow up grant with the State Library. Michelle Perera, Assistant Library Director, stated that the Rod, Romance and Riesling Event on Friday, April 30 had been very successful. Robert Karatsu, Library Director, stated that on May 18 or 19, Library staff would be attending training on issuing Passports. Library staff will be able to offer passports at the Paul A. Bane Library next fiscal year. This will be a potential source of revenue. b. Review of current statistics. Oral report by Robert Karatsu, Library Director Robert Karatsu, Library Director, reviewed the statistics with the Board. He stated that April had been the busiest month in the Librazy's existence. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Members. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librazian, reviewed the Family Place Workshops with the Members. The workshops along with the materials were funded by a $15,000 Grant received from the State Library. Renee Tobin, Principal Librarian, stated that the Back to Basics Graduation had over a hundred attendees. Renee Tobin, Principal Librazian, reviewed the Summer Reading Program samples with the Members. She stated the kick off is on Thursday, June 10. Library Board Minutes May 13, 2010 Page 3 C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the past month's Big Read programs and events with the Members. Karye Hood, Reference Services Coordinator, asked the Members to save the date of Friday, June 4`h. This will be the Local History Cultural Arts Night at the Paul A. Biane Library. The Digital Stories will be debuting that evening along with the unveiling of the Local History Room. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librazian. Cara Vera, Senior Librarian, reviewed the Black History Month Cultural Arts Night which was held on Friday, February 19`h with the Members. John Carlos was the keynote speaker at the event. Cara Vera, Senior Librarian, reviewed the Asian and Pacific Islander Heritage Month Cultural Arts Night which was held on Friday, May 7. There were approximately 400 attendees. Caza Vera, Senior Librarian, reviewed the upcoming events, Treasurer Island Festival this weekend, the Festival of the Arts at Victoria Gardens Mall, May 22 & 23 and Start Wars Day on Saturday, May 29 from 1 to 4 p.m. with the Members. r*+**~ E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Library Budget *~**** F. COMMUNICATIONS FROM THE PUBLIC None ~~~~*~ Library Board Minutes May 13, 2010 Page 4 G. ADJOURNMENT MOTION: Moved by Member Nagel to adjourn, seconded by Member Hairston. Motion carved, 3- 0-2 (with Amsler and Haddon absent). Meeting adjourned at 7:24 p.m. Respectfully submitted, / `~(,Lt~~Lli V ~,'~'. , Vivian Garcia Administrative Secretary Approved: STAFF REPORT '~ LIBR:1 Rl' SER\'ICEti DEP:1RTnIENT '' t RANCHO Date: June 10, 2010 C,UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for May. FISCAL IMPACT None. Respectfully submitted, -~~~~' Robert Karatsu Library Director Days Open 55 55 54 55 kems Borrowed (AR, BL, BKM) 104,876 103,807 89,957 97,200 Average Daiy 1,907 1, 887 1,666 1,767 Change 1 % -7% Patrons Registered (AR, BL, BKM) 1,064 1,260 1,165 1,231 Average Daiy 19 23 22 22 % Change -16% -5% Information questions 14,709 18,289 13,791 16,852 Average Daily 267 333 255 306 % Change -20% -18% Library Visitors 56,759 53,640 51,922 54,154 Average Daily 1,032 975 962 985 % Change 6% -4% Children's Programs 3,303 3,091 3,841 2,830 # of Sessions 60 45 68 69 Aver. Per session 55 69 56 41 % Change 7% 36% kems Claaalfled 2,385 4,131 2,492 4,225 % Change -42% -41 volunteer Hours 558 590 182 2,037 % Change -6% -91 TECHNOLOGY CENTER SERVICES Computer Uae Sessions 9,380 8,827 8,203 8,279 Change 6% -1 Technology questions 4,300 3,350 3,985 4,425 % Change 28% -10% Programs/Classes Attendance 155 156 126 346 ~ of Sessions 9 6 9 26 Aver. per session 17 26 14 13 ADULT SERVICES Information questions 5,451 8,037 5,779 5,980 Average Deity 99 146 107 109 % Change -32% -3% Programs/Classes Attendance 57 25 41 37 tk of Sessions 4 2 4 4 Aver. per session 14 13 10 9 Teen Programs 29 26 45 30 ~ of Sessioru 4 2 3 3 Aver. per session 7 13 15 10 TourslGroup Visits Attendance 0 12 0 0 # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Daiy Change Bouncing Babied # of Sessions Aver. Per session Toddler Time # of Sessions Aver. Per session Preschool Storytime Attendance # of Sessions Aver. per session Afterschool Storytime Attendance # of Sessions Aver. per session Family Storytime Attendance # of Sessions Aver. per session Special Evenffi Program Attendance # of Sessions Aver. per session Group Vfsiffi to Library Attendance # of Sessions Aver. per session 0 0 1 0 0 0 4,958 5,434 4,027 90 99 75 -9% -5% 413 363 448 10 8 12 41 45 37 268 142 253 8 4 8 34 36 32 401 290 440 12 8 16 33 36 28 134 110 195 6 5 8 22 22 24 688 888 1,930 23 24 30 30 37 64 1,528 775 350 9 2 1 170 388 350 122 266 109 5 9 5 24 30 22 4,234 77 • s Apr-10 Apr-09 May-10 N Days Open 29 29 29 Items Borrowed (Incl. renewals) 50,475 46,799 44,329 Average Dairy 1,741 1,614 1,529 Change 8% -3% Patrons Reglstared 490 646 612 Avenge Dairy 17 22 21 % Change -24% -6% IMormatlon Glueatfona 6,622 8,836 5,809 Average Dairy 228 305 200 % Change -25% -34% Library Vlsltora 27,910 24677 24,215 Averege Daity 962 851 835 % Change 13% -9% ChlWren's Programs 713 600 713 # of Sessions 20 25 25 Aver. Per session 36 24 29 % Change 19% 27% IbmsClassHied 1,433 2851 1,275 % Change -50% -53°h Volunteer Houre 233 506 90 % Change -54% -51 TECHNOLOGY CENTER SERVICES Computer UseSesslons 5,590 5,201 4,970 °~ Change -8% -11 Technology Questions 1,465 1,468 1,451 °~ Change 0% 12% PrognmslClasses Attendance 40 49 42 Mot Seasons 4 4 4 Aver. per session 10 13 11 ADULT SERVICES Information Questions 2,373 4,037 2,289 Average Deity 82 139 79 Change -41 % -4% PrognmsJClasses Attendance 36 16 17 # of Sessons 2 2 2 Aver. per session 18 8 9 Teen Programs 6 4 10 # of Sessons 2 3 1 Aver. per session 3 2 10 TounlGroup Visits Attendance 0 0 0 # of Sessions 0 0 0 Aver. per session 0 0 0 CHILDRENS SERVICES IMormatlon Queatlons 2,784 3,331 2,069 Averege Deiy 96 115 71 °k Change -16% -30% Bouncing Babies 169 168 140 # of Seasons 4 5 4 Aver. Per session 42 34 35 Toddler Time 142 138 139 s of Sessions Aver. Per session 36 28 Preschool Storytime Attendance 181 215 ~ of Sessbns 6 10 Aver. per season 30 22 Aftsrechool Storytlme Attendance 99 104 #~ of Sessbns 4 5 Aver. per aeasian 25 21 Family Storytime Attendance 96 69 # of Sessbns 3 2 Aver. per session 32 35 Special Evsnta Program Attendance 195 74 sot Sessbns 3 3 Aver, per season 65 25 Group Vlslts to Library Attendance 0 107 sot Sessbns 0 3 Aver. per session 0 36 3 20 2 12 3 10 2 2 ~~ ' ~_? - ,; ~ fr{ ~` qpr-10 Apr-09 May-10 May-09 ~ r ~ • ~ r ~ : r Days Open 26 26 25 26 Items Borrowed 47,915 49,907 43,014 47,357 Average Daiy 1,843 1,920 1,721 1,821 _ ? ' ~~ °~6 Change ~% -9% _ , Patrons Registered 564 614 542 578 ; Average Daiy 22 24 22 22 ` % Change -8% -6% ~ ., ti ~ rY Informat{on 4uestlons 8,087 9,453 7,982 8,016 Average Daiy 311 364 319 308 , °,6 Change -14% 0% Library V{sltora 28,849 28,963 27,707 27,612 ' ~ e Average Daiy 1,110 1,113 1,108 1,062 -~' °~ Change 0% 0% ~ "~' Children's Programs 2,550 2,403 2,903 2,062 ~;'' ~'{_ ; ~ ' _~ ' • ~ # of Sessions 38 43 42 46 " ~- Aver. Per session 67 56 69 45 °~ Change 6% 41 % ~~ ~ •~ .. ,- ~' 4 Items Claaalfled 952 1,280 1,217 1,503 ' ~ ~ ~ ~ % Change -26% -19% r~ ,~ volunteer Hours 206 84 92 123 ~~~ ! ~n ~ ~.~ % Change 145% -25% - , TECHNOLOGY CENTER SERVICES ' ~=" ,,, 4 - Computer use Seaalons 3,790 3,626 3,233 3,522 .~~• ,~:' EyG,. < ~ % Change 5% -8% ~~~ ~~ 4 ~~. ~ ,~. Technology Questions 2,835 3,350 2,534 3,133 ~, -.~ ~ ,~ ~,,r ~~r" ~ ,.;9 ~° Change -15% -19% ,: , s ~~ ~, , Programs/Clasaes Attendance 115 143 84 102 ~`~' ~ ~- ~ ~ # of Sessions 5 6 5 5 s~ ~ ~i~~ Aver. er session 23 17 20 ~ ~ ~~ `' '~ , P _ .d> , ~ ~ ~ r ~' ~ try ~ .~= ~ ' '~r~ ADULT SERVICES ~ ,f~~'t ~ ~ ~ ~ e~ t? Infonnatlon Cuestions 3,078 4,000 3,490 3,586 ,~,~ k r ;, •; Average Daiy 118 154 140 138 ~.~.-~n;~ z - '; H ' Change -23% -3% ' Programs/Classes Attendance 21 17 24 19 ~ ,~ ~,~~~ ~~`~, # of Sessions 2 2 2 2 ' ^ ~ i'" ~ g ";;~ Aver. per session 11 12 10 r~' _~`~~ ~..~' ° ~;,~ Gs ~ ; `ate ~ r ~.. Teen Programs 23 24 35 30 „~ ~ ~~' ~` ~`~y'~° ~ `~ i., .. , # of Sessions 2 2 2 1 : . Aver. per session 12 12 18 30 ~ _ . ; -~ k `~ .~, _ =_ TouralGroup Visits Attendance # of Sessions 0 1 0 0 Aver. per session 0 12 0 0 CHILDRENS SERVICES Information Questions 2,174 2,103 1, 958 1,297 Average Daily 84 81 78 50 96 Change 3% 51 Bouncing Bablesi 244 329 308 265 # of Sessions 6 8 8 6 Aver. Per session 41 41 39 44 Toddler Time 126 114 114 127 # of Sessions 4 4 4 5 Aver. Per session 32 29 25 Preschool Storytime Attendance 220 268 236 237 # of Sessions 6 8 8 8 Aver. per session 37 34 30 30 Atterschool Storytime Attendance 35 89 71 96 # of Sessions 2 5 4 4 Aver. per session 18 18 18 24 Family Storytime Attendance 592 853 1, 824 707 # of Sessions 20 24 25 28 Aver. per session 30 36 73 25 Special Events Program Attendance 1,333 750 350 630 # of Sessions 6 2 1 1 Aver. per session 222 375 350 630 Group Visits to Library Attandanco 122 230 89 110 # of Sessions 5 9 4 3 Aver. per session 24 26 22 37 Items Borrowed (Incl. renewals) 6,486 7,101 2,614 4,373 °k Change -9% ~0% Patrons Registered 10 11 5' ._ . ADULT LITERACY SERVICES ..~-~.;:<<.~~...:r;: :;-~.. , ~:~;~ Tutor Teama Matched 42 43 40 44. "'`'' ~ `° Change -2% -9% Learners Waiting 7 8 1 D 12 :. °~ Change -13% -17% Families for Lkeracy Participants 5 8 5 8 Computer Lkeracy Psrticipants 63 60 65 60 Storynke 20 38 40 16 Volunteer Houns 305 197 196 BACK 2 BASICS ARCHIBALD # of Students 27 33 24 33 # of Sessions 85 55 12 38' - • # of volunteer Hours 108 104 22.5 40 Special Program Att. 15 29 0 0 # of Sessions 1 1 0 0 • Aver. Per session 15 29 0 0 BACK 2 BASICS BIANE 1 # of Students 46 50 46 50 : 1 # of Sessions 158 95 18 69 • # of Volunteer Hours 255 201 33 79 ~ ~ / 5peclal Program Att 25 59 225 207 # of Sessions 1 1 1 1 Aver. Per session 25 59 225 207 SCHOOL b COMMUNITY OUTREACH 240 200 200 79 1: # of visfts 2 1 1 2 ~~- = ~ ~-' VIRTUAL LIBRARY SERVICES Searches 123,217 119,951 130,245 126,979 Retrievals 149,120 16,506 156,148 4,170 Remote Access 98,232 103,286 105,906 110,033 Tutor.Com use 249 308 n/a 270 1 Home Access 246 293 n/a 243 In-Library Use 3 15 n/a 27! Digital Books 488 196 599 146 Audio Downloads 299 129 357 99 eBook Downloads 189 67 242 47 weask. Hks 647,628 412,542 514,540 419,187. HOMEBOUND SERVICES Patrons Served 28 25 24 24 Materials Loaned 248 251 136 203 Visitor Hours Volunteered 18 17 12 13 j STAFF REPORT LIBRARY SERVICES DEPARTMENT Date: June 10, 2010 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2009/2010 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS _~~"._ It RANCHO CUCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2009/2010" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2009/2010" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director Schedule A TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. May-10 01-May $535.20 $427.55 $0.00 02-May $222.95 $146.73 $0.00 03-May $760.33 $422.86 $23.00 04-May $794.98 $429.39 $0.00 05-May $585.46 $332.48 $9.00 06-May $645.32 $357.27 $0.00 07-May $465.07 $373.04 $0.00 08-May $481.31 $338.99 $0.00 09-May $81.00 $149.25 $0.00 10-May $884.88 $426.18 $3.00 11-May $745.37 $479.07 $11.00 12-May $720.53 $402.96 $0.00 13-May $669.61 $337.62 $0.50 14-May $349.18 $308.19 $23.00 15-May $448.45 $379.73 $3.00 16-May $223.10 $131.79 $0.00 17-May $878.06 $377.88 $25.00 18-May $1,034.99 $484.84 $0.00 19-May $551.38 $349.60 $0.00 20-May $606.80 $311.41 $0.00 21-May $309.10 $328.20 $27.00 22-May $419.16 $347.05 $0.00 23-May $197.45 $155.24 $13.00 24-May $850.36 $556.13 $0.00 25-May $588.50 $370.84 $0.00 26-May $626.08 $430.78 $0.00 27-May $734.52 $472.62 $0.00 28-May $489.79 $397.90 $0.00 29-May $593.50 $476.31 $0.00 30-May $0.00 $0.00 $0.00 31-May $0.00 $0.00 $0.00 TOTALS: $16,492.43 $10,501.90 $137.50 May 2009 TOTALS $ 16,683.78 $ 9,570.65 $ 9.00 ARCHIBALD LIBRARY FINES REVENUE REPORT & FEES May-10 01-May 02-May 03-May 04-May 05-May 06-May 07-May OS-May 09-May 10-May 11-May 12-May 13-May 14-May 15-May 16-May 17-May 18-May 19-May 20-May 21-May 22-May 23-May 24-May 25-May 26-May 27-May 28-May 29-May 30-May 31-May TOTALS: $253.69 $222.95 $428.48 $441.99 $298.69 $301.38 $267.13 $144.34 $81.00 $529.16 $358.39 $414.79 $375.75 $136.15 $200.46 $223.10 $546.27 $724.33 $317.49 $362.18 $157.65 $228.52 $197.45 $363.60 $209.80 $387.58 $309.93 $272.60 $214.05 $0.00 $0.00 $8,968.90 MEDIA REF RENTALS SERV. $143. 98 $0 .00 $146. 73 $0 .00 $191. 03 $23 .00 $167. 67 $0 .00 $181. 84 $9 .00 $172. 73 $0 .00 $155. 02 $0 .00 $137. 07 $0 .00 $149. 25 $0 .00 $212. 75 $0 .00 $185. 84 $11 .00 $232. 07 $0 .00 $144. 67 $0 .50 $140. 07 $20 .00 $188. 83 $0 .00 $131. 79 $0 .00 $187. 21 $25 .00 $209. 99 $0 .00 $179. 63 $0 .00 $132. 48 $0 .00 $142. 82 $27 .00 $150. 88 $0 .00 $155. 24 $13 .00 $261. 04 $0 .00 $110. 03 $0 .00 $201 .48 $0 .00 $266. 54 $0 .00 $177 .79 $0 .00 $183 .99 $0 .00 $0 .00 $0 .00 $0 .00 $0 .00 $5,040 .46 $128 .50 May 2009 TOTALS $ 7,804.46 $ 4,352.44 $ 6.00 BIANE LIBRARY FINES MEDIA REF REVENUE REPORT & FEES RENTALS SERV. May-10 01-May $281.51 $283.57 $0.00 02-May $0.00 $0.00 $0.00 03-May $331.85 $231.83 $0.00 04-May $352.99 $261.72 $0.00 05-May $286.77 $150.64 $0.00 06-May $343.94 $184.54 $0.00 07-May $197.94 $218.02 $0.00 OS-May $336.97 $201.92 $0.00 09-May $0.00 $0.00 $0.00 10-May $355.72 $213.43 $3.00 11-May $386.98 $293.23 $0.00 12-May $305.74 $170.89 $0.00 13-May $293.86 $192.95 $0.00 14-May $213.03 $168.12 $3.00 15-May $247.99 $190.90 $3.00 16-May $0.00 $0.00 $0.00 17-May $331.79 $190.67 $0.00 18-May $310.66 $274.85 $0.00 19-May $233.89 $169.97 $0.00 20-May $244.62 $178.93 $0.00 21-May $151.45 $185.38 $0.00 22-May $190.64 $196.17 $0.00 23-May $0.00 $0.00 $0.00 24-May $486.76 $295.09 $0.00 25-May $378.70 $260.81 $0.00 26-May $238.50 $229.30 $0.00 27-May $424.59 $206.08 $0.00 28-May $217.19 $220.11 $0.00 29-May $379.45 $292.32 $0.00 30-May $0.00 $0.00 $0.00 31-May $0.00 $0.00 $0.00 TOTALS: $7,523.53 $5,461.44 $9.00 May 2009 TOTALS $ 8,642.06 $ 5,218.21 $ 3.00 Schedule B BALANCE SHEET Thru May FY 2009/2010 Revenues Earned Projected Loss/Gain Fines & Fees $189,095 $155,833 $33,262 21.3% Media Rentals $116,555 $82,500 $34,055 41.3% Sales/Services Fees $816 $500 $316 63.2% Direct Loan $69,003 $60,000 $9,003 15.0% Private Contributions $75,000 $100,000 ($25,000) -25.0% Totals: $450,469 $398,833 $51,636 12.9% *Balance for Year through May 2010 $51,636 Schedule C CIT Y OF RANCHO CUCAMONGA Fiscal Year, 2010 GL Budget to Actual with Encumbrances Repor t Date Jun 2010 Remaining Obieci Description Budget MTD Actua YTD Actua Encumbranc Balance Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 263,490.00 10,360.54 233,588.92 0.00 29,901.08 11.34 5030 Fringe Benefits 123,840.00 0.00 123,839.98 0.00 0.02 0.00 5100 Travel and Meetings 6,000.00 0.00 3,220.30 0.00 2,779.70 46.32 5102 Training 2,000.00 0.00 273.37 0.00 1,726.63 86.33 5105 Mileage 7,000.00 230.77 6,145.70 0.00 854.30 12.20 5150 Office Supplies & Equipment 2,000.00 0.00 651.26 0.00 1,348.74 67.43 S 152 Computer Software 110.00 0.00 108.00 0.00 2.00 1.81 5160 Membership Dues 2,900.00 0.00 2,202.36 0.00 697.64 24.05 5200 Operations & Maintenance 25,000.00 54.33 3,906.59 0.00 21,093.41 84.37 5300 Contract Services 91,000.00 1,304.56 37,606.71 3,736.74 49,656.55 54.56 5400 Telephone Utilities 12,000.00 210.75 9,241.93 0.00 2,758.07 22.98 5402 Water Utilities 3,670.00 0.00 2,990.29 0.00 679.71 18.52 5403 Electric Utilities 72,000.00 0.00 47,202.97 0.00 24,797.03 34.44 5501 Admin./General Overhead 189,000.00 0.00 189,000.00 0.00 0.00 0.00 5503 City Facilities Allocation 8,510.00 0.00 8,510.00 0.00 0.00 0.00 5603 CapitalOutlay-Equipment 8,000.00 0.00 0.00 8,000.00 0.00 0.00 5999 Prior Period Adjustment 0.00 0.00 447.13 0.00 -447.13 0.00 9298 Transfer Out-CA Literacy Cmpgn 89,240.00 0.00 45,420.00 0.00 43,820.00 49.10 Total jor Org Key /290601: 905,760.00 12,160.95 714,355.51 11,736.74 179,667.75 19.83 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 29,970.00 1,236.53 24,409.84 0.00 5,560.16 18.55 5010 Part Time Salaries 30,000.00 1,198.16 16,142.54 0.00 13,857.46 46.19 5030 Fringe Benefits 14,690.00 0.00 14,690.02 0.00 -0.02 -0.00 5150 Office Supplies & Equipment 2,500.00 0.00 131.38 0.00 2,368.62 94.74 5200 Operations & Maintenance 4,000.00 0.00 235.89 0.00 3,764.11 94.10 5300 Contract Services 500.00 0.00 275.00 0.00 225.00 45.00 Total for Org Key 1290603: 81,660.00 2,434.69 55,884.67 0.00 25,775.33 31.56 Key, 1290604 -Bookmobile Services 5000 Regular Salaries 59,450.00 2,275.85 53,163.81 0.00 6,286.19 10.57 5010 Part Time Salaries 20,600.00 605.26 12,413.44 0.00 8,186.56 39.74 5030 Fringe Benefits 29,150.00 0.00 29,150.05 0.00 -0.05 -0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 49.92 0.00 450.08 90.01 5200 Operations & Maintenance 4,000.00 0.00 3,043.48 0.00 956.52 23.91 5220 Cellular Technology 1,500.00 0.00 1,222.27 0.00 277.73 18.51 Total jor Org Key 1290604: 115,300.00 2,881.1 l 99,042.97 0.00 16,257.03 14.09 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 5160 Membership Dues Total jor Org Key 1190605. 1,200.00 0.00 706.91 0.00 493.09 41.09 500.00 0.00 138.00 0.00 362.00 72.40 1,700.00 Key: 1290606 -Archibald Library 5000 Regular Salaries 487,310.00 5010 Part Time Salaries 318,130.00 5030 Fringe Benefits 274,400.00 5100 Travel and Meetings 2,000.00 5105 Mileage 200.00 5150 Office Supplies & Equipment 10,000.00 5152 Computer Software 1,000.00 User: VGARCIA • Vivian Garcia ~ Page: 2 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances 0. 00 844. 91 0.00 855. 09 50. 29 17,601. 39 424,131. 64 0.00 63,178 .36 12 .96 11,643. 53 255,225. 41 0.00 62,904 .59 19 .77 0. 00 274,400. 00 0.00 0 .00 0 .00 0. 00 1,616. 00 0.00 384 .00 19 .20 0. 00 60. 50 0.00 139 .50 69 .75 128. 85 5,199. 45 0.00 4,800 .55 48 .00 0. 00 542. 66 0.00 457 .34 45 .73 Current Date: 06/03/201 0 By Key/Object Current Time: 10:51:48 CITY OF RANCHO CUCAMONGA Fiscal Year: 2010 GL Budget to Actual with Encumbrances Report Date Jun 2010 Remaining Obiect Description Budget MTD Actua YTD Actua Encumbranc Balance 5160 Membership Dues 450.00 0.00 140.00 0.00 3(0.00 68.88 5200 Operations & Maintenance 310,480.00 1,170.94 139,200.85 7,861.48 163,417.67 52.63 5300 Contract Services 104,000.00 0.00 51,789.91 12,515.45 39,694.64 38.16 Total for Org Key /290606: 1,507,970.00 30,544.7] 1,152,306.42 20,376.93 335,286.65 22.23 Key: 1290607 -Paul A. Biane Library 5000 Regular Salaries 535,410.00 19,577.75 471,482.59 0.00 63,927.41 11.93 5010 Part Time Salaries 344,920.00 12,237.64 279,717.08 0.00 65,202.92 18.90 5030 Fringe Benefits 315,240.00 0.00 315,239.98 0.00 0.02 0.00 5100 Travel and Meetings 4,000.00 0.00 2,650.00 0.00 1,350.00 33.75 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Oftice Supplies & Equipment 10,000.00 0.00 7,370.39 0.00 2,629.61 26.29 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 730.00 0.00 475.00 0.00 255.00 34.93 5200 Operations & Maintenance 255,000.00 5,091.9 ] 131,979.11 6,790.38 116,230.51 45.58 5300 Contract Services 92,000.00 0.00 45,059.83 9,855.72 37,084.45 40.30 Total far Org Key /290607: 1,560,600.00 36,907.30 1,253,973.98 16,646.10 289,979.92 18.58 Key: 1290608 -Virtual Library 5000 Regular Salaries 27,430.00 1,078.40 24,402.69 0.00 3,027.31 11.03 5030 Fringe Benefits 12,890.00 0.00 12,890.02 0.00 -0.02 -0.00 5152 Computer Software 3,200.00 0.00 3,182.77 0.00 17.23 0.53 5300 Contract Services 4,000.00 0.00 570.94 0.00 3,429.06 85.72 Tota! jor Org Key 1190608: 47,520.00 1,078.40 41,046.42 0.00 6,473.58 13.62 Key: 1291602 - CA STATE LIBRARY 5100 Travel and Meetings 2,000.00 0.00 376.80 0.00 1,623.20 81.16 5200 Operations & Maintenance 14,000.00 1,269.45 12,448.50 0.00 1,551.50 11.08 5300 Contract Services 2,000.00 0.00 100.00 0.00 1,900.00 95.00 5603 CapitalOutlay-Equipment 7,000.00 0.00 0.00 6,700.00 300.00 4.28 Total jor Org Key !291602: 25,000.00 1,269.45 12,925.30 6,700.00 5,374.70 21.49 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 53,550.00 2,049.23 47,870.05 0.00 5,679.95 10.60 5010 Part Time Salaries 17,190.00 626.91 15,843.81 0.00 1,346.19 7.83 5030 Fringe Benefits 26,930.00 0.00 26,930.02 0.00 -0.02 -0.00 5]00 Travel and Meetings 1,000.00 0.00 427.74 0.00 572.26 57.22 5105 Mileage 400.00 0.00 0.00 0.00 400.00 100.00 5150 Office Supplies & Equipment 1,000.00 0.00 506.23 0.00 493.77 49.37 5160 Membership Dues 380.00 0.00 309.00 0.00 71.00 18.68 5200 Operations & Maintenance 1,000.00 0.00 989.84 0.00 10.16 1.01 5300 Contract Services 1,320.00 250.00 295.64 154.36 870.00 65.90 5999 Prior Period Adjustment 0.00 0.00 11.22 0.00 - 11.22 0.00 Total jor Org Key 1298601: 102,770.00 2,926.14 93,183.55 154.36 9,432.09 9.17 Total jorEzpenseAccounts: 4,348,280.00 90,202.75 3,423,563.73 55,614.13 869,102.14 19.98 User: VGARCIA -Vivian Garcia Page: 3 Current Date: 06/03/2010 Report: GL_BA_MSTR_01_RC - GL: Budget to Actual with Encumbrances - By Key/Object Current Time: 10:51:48 STAFF REPORT ~-Y LIBR,IRY SERVICES DEPARTMENT 'l RANCHO Date: June 10, 2010 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY BUDGET FOR FY 2010-2011 RECOMMENDATION For information only. BACKGROUND/ANALYSIS Attached is the proposed Library Budget for FY 2010-2011. Of note: - Budget is approximately 5% less than previous year (which was approximately 5% less than previous year.) Shortfall was due to drop in property tax revenues. The budget was balanced primarily by keeping three full-time positions vacant, cuts to the overall book budget and a small infusion of reserve funds. - A savings of approximately $30,000 will be realized by a work force furlough between December 26 and December 29, 2010. (This will be discussed in more detail as agenda item D3.) - A few collection budgets were increased. These were those that have a rental fee attached . to them (CDs, DVDs). From this year's revenue, it was apparent that these are popular collections (that were priced correctly), so it made sense to buy a little more in these areas since the use (and revenues generated) support the increase. - In the coming fiscal year, the Library (specifically the Biane Library @ Victoria Gardens) will become a passport acceptance agency. Twenty-three (23) staff members recently underwent passport acceptance training by the U.S. State Department and once the results of our tests are certified, we will finalize details of establishing passport acceptance agency. All revenues generated by accepting passport applications ($25 per passport or passport card, $12 for passport photos) will become a part of the Library's budget. At the moment, it is difficult to speculate on the potential revenue but given the fact that the Biane Library is opened six (5) days a week (including four evenings) and is located in a regional shopping mall, anywhere between $25,000 and $50,000 seems a reasonable first year estimate. (No revenues from passport acceptance were entered in budget. Any additional revenues will be accounted for at mid-year.) - Library staff will continue to aggressively pursue all grant opportunities. At the moment, we have outstanding approximately $150,000 in grant proposals to the California State Library and another $900,000 grant proposal with the Institute for Museums and Library Services. Notification for the State grants will be in June 2010 and notification from IMLS will be in LIBRARY BUDGET FOR FY 2010-2011 TUIJF. 10, 2010 PAGIi 2 October 2010. Many of the grants have funds for areas such as book materials, contract services and/or training and travel that were otherwise cut in either this budget or last year's. There are still uncertain elements (additional drop in property tax revenues, cut backs in funding from the State) that may affect the budget at mid-year but as presented, the budget is in balance with no cuts in operating hours, programs or existing positions necessary. FISCAL IMPACT As presented. Respectfully submitted, - /2 I ~( c~i.~.w Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ESTIMATED EXPENDTTURES SUMMARY BY ENTITY, FUND, DIVISION 2008/09 Fiscal Year 2009110 Fiscal Year 2010/11 Fund/Description Adopted Adopted Estimated Department Manager Division/Description Budget Budget Actual Request Rcmd. 290 LIBRARY FUND 601 LIBRARY-ADMINISTRATION 830,300 847,160 905,760 865,050 869,000 603 AFTER SCHOOL LEARNING PROGRAM 76,150 81,660 81,660 77,320 77,320 604 BOOKMOBILE SERVICES 115,020 115,020 115,300 115,020 115,020 605 LIBRARY BOARD OF TRUSTEES 2,700 1,7D0 1,700 1,700 1,700 606 ARCHIBALDLIBRARY 1,785,410 1,545,410 1,507,970 1,4]0,400 1,4]0,000 607 PAUL A.BIANELIDRARY 1,634,150 1,602,740 1,560,600 1,538,110 1,533,110 608 VIRTUAL LIBRARY 45,680 46,320 47,520 47,600 47,600 TOTAL FOR LIBRARY FUND: 4,489,410 4,240,010 4,220,510 4,055,200 4,048,750 sF-192 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) 'ion: LIBRARY-ADMINISTRATION (601) 2008/09 Fiscal Year 2D09/10 Fiscal Year 2010111 Adopted Adopted Estimated Department Mnnager ObjecUDescription Budget Budget Actunl Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5102 Training 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5220 Cellular Technology 5283 Dopreciation-Computer Equip 5300 Contract Services 5400 Telephone Utilities 5402 WeterUtilities 5403 Electric Utilities 5501 AdminJGeneralOverhead 5503 City Facilities Allocation 9298 Transfer Out-CA Literacy Cmpgn TOTAL FOR OPERATIONS & MAINTENANCE: CAPITAL OUTLAY 5603 Capita] Outlay-Equipment TOTAL FOR CAPITAL OUTLAY: 247,090 263,490 263,490 270,950 270,950 12,000 0 0 0 0 116,370 123,840 123,840 127,350 ]27,350 375,460 387,330 387,330 398,300 398,300 9,500 6,000 6,000 6,000 6,000 2,000 2,000 2,000 2,0D0 2,000 7,000 7,000 7,000 7,000 7,000 2,000 2,000 2,000 2,000 2,000 0 0 110 0 0 2,900 2,900 2,900 3,100" 3,100 9,000 14,000 26,000 9,000 9,000 900 0 0 0 0 4,120 0 0 0 0 90,000 90,000 90,000 90,000 90,000 15,000 15,000 12,000 12,000 12,000 3,000 3,000 3,670 4,630 4,630 75,000 75,000 72,000 72,000 70,950 189,000 189,000 189,000 189,000 ]89,000 0 8,510 8,510 11,960 11,960 45 420 45 420 89,240 58,060 58,060 454,840 459,830 510,430 466,750 465,700 8,000 TOTAL FOR DIVISION 601: 830,300 847,160 905,760 865,050 864,000 SF-193 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) r ion: AFTER SCHOOL LEARNING PROGRAM (603) 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Adopted Adopted Estimated Department Manager Object/Description Budget Budget Actual Request Rcmd. 5000 Regular Salaries 28,480 29,970 29,970 32,570 32,570 50]0 Part Time Salaries 3D,180 30,000 30,000 22,000 22,000 5030 Fringe Benefits 13,990 14,690 14,690 15,750 15,750 TOTAL FOR PERSONNEL SERVICES: 72,650 74,660 74,660 70,320 70;320 OPERATIONS & MAINTENANCE 5150 Office Supplies & Equipment 1,000 2,500 2,500 2,500 2,500 5200 Operations & Maintenance 2,500 4,000 4,000 4,000 4,000 5300 Contract Services 0 500 500 500 500 TOTAL FOR OPERATIONS & MAINTENANCE: 3,500 7,000 7,000 7,000 7,000 TOTAL FOR DMSION 603: 76,150 S 1,660 81,660 77,320 77,320 SF-198 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) ion: BOOKMOBB.E SERVICES (604) 2008/09 Fiscal Year 2009/10 Fiscal Yenr 2010/11 Adopted Adopted Estimated Department Manager Object/Description Budget Budget Actual Request Rcmd. PERSONNEL SERVICES 5000 RegularSa]aries 59,170 59,170 59,450 59,170 58,170 50]0 Part Time Salaries 20,600 20,600 20,600 20,600 20,600 5030 Fringe Benefits 29,150 29,150 29,150 29,150 29,150 TOTAL FOR PERSONNEL SERVICES: 108,920 108,920 109,200 108,920 108,920 OPERATIONS & MAINTENANCE 5105 Mileage 100 100 100 100 100 5150 Office Supplies & Equipment 500 500 500 500 500 5200 Operations & Maintenance 4,000 4,000 4,000 4,000 4,000 5220 Cellular Technology 1 500 1,500 (,500 ] 500 1 500 TOTAL FOR OPERATIONS&MAIlVTENANCE: 6,100 6,100 6,100 6,100 6,]00 TOTAL FOR DIVISION 604: 115,020 1 ] 5,020 115,300 115,020 115,020 SF-201 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) P' 'ion: LIBRARY BOARD OF TRUSTEES (605) 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Adopted Adapted Estimated Department Manager Obiecf/Descrlpden Budget Budget Actual Request Rcmd. OPERATIONS & MAINTENANCE SI00 Travel and Meetings 2,200 ],200 1,200 1,200 1,200 5160 Membership Dues 500 500 500 500 500 TOTAL FOR OPERATIONS & MAHNTENANCE: 2,700 ],700 1,700 1,700 1,700 TOTAL FOR DMSION GOS: 2,700 1,700 1,700 1,700 1,700 SP-204 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) ion: ARC1iIDALD LIBRARY (606) 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Request Rcmd. 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5097 Proj Fringe Benefit Savings 5099 Projected Salary Savings TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATTONS Sc MAINTENANCE: 586,040 538,940 487,310 515,310 515,310 324,630 324,630 318,130 324,630 324,630 296,540 274,400 274,400 263,300 263,300 0 0 0 (24,540) (24,540) 0 (50,690) 0 (57,190) (57,190) 1,207,210 1,087,280 ],079,840 1,021,5]0 1,021,510 4,500 2,000 2,000 2,000 2,000 200 200 200 200 200 lo,oao ]o,ooo lo,ooo lo,ooo lo,ooo l,oao ],ooo l,ooo l,ooo • l,ooo 650 450 450 450 450 447,000 340,480 310,480 276,240 276,240 114,850 104,000 104,000 99,000 98,600 578,200 458,130 426,130 388,890 388,490 TOTAL FOR DIVISION 606: 1,785,410 1,545,410 1,507,970 1,410,400 1,4] DODO SF-206 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) 'on: PAUL A. BIANE LIBRARY (607) 2008/09 Fiscal Year 2009/10 Fiscal Year 2010/11 Adopted Adopted Estimated Department Manager ObJecUDescription Budget Budget Actual Request Rcmd. 5000 Regular Salaries 591;020 622,260 535,410 654,720 654,720 5010 Part Tvne Salaries 350,420 350,420 344,920 350,420 350,420 5030 Fringe Benefits 300,560 315,240 315,240 330,500 330,500 5097 Proj Fringe Benefit Savings 0 0 0 (56,780) (56,780) 5099 Projected Salary Savings 0 (80,210) 0 (125,020) (125,020) TOTAL FOR PERSONNEL SERVICES: 1,242,000 1,207,710 1,195,570 1,153,840 1,]53,840 OPERATIONS & MAINTENANCE 5100 Travel aad Meetings 5105 Mileage 5150 OfI"ice Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATIONS & MAINTENANCE: 6,500 4,OOD 4,000 4,000 4,000 200 300 300 300 300 10,000 10,000 10,000 10,000 10,000 3,000 3,000 3,000 3,000 ' 3,000 700 730 730 730 730 285,000 285,000 255,000 274,240 274,240 86,750 92,000 92,000 92,000 87,000 392,150 395,030 365,030 384,270 379,270 TOTAL FOR DIVISION 607: 1,634,150 1,602,740 1,560,600 1,538,110 1,533,110 SF-210 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) T 'on: VIRTUAL LIBRARY (608) , 2008/09 Fiscal Year 2009/10 Flscel Year 2010111 Adopted Adopted Es[irttated Department Manager Obiect/Description Budget Budget Actunl Request Rcmd. 5000 Regular Salaries 5030 Fringe Benefits TOTAL FOR PERSONNEL SERVICES OPERATIONS & MAINTENANCE 5152 Computer Sofivare 5300 Contract Services TOTAL FOR OPERATIONS & MADNTENANCE: 25,630 27,430 27,430 28,300 28,300 12,050 12,890 12,890 13,300 13,300 37,680 40,320 40,32D 41,600 41,600 2,000 2,000 3?00 2,000 2,000 6 000 4.000 4,000 4,000 4,000 8,000 6,000 7,200 6,000 6,000 TOTAL FOR DIVISION 608: 45,680 46,320 47,520 47,600 47,600 TOTAL FOR LIIIRARY FUND: 4,489,410 4,240,010 4,220,510 4,055,200 4,048,750 sF-21 a CITY OF RANCHO CUCAMONGA FISCAL YEAR 2010/11 BUDGET ANNUAL BUDGET SUMMARY Fund: CALIFORNIA LITERACY CAMPAIGN (298) ~n: LII3RARY-ADMINISTRATION (601) _ 2008/09 Fiscal Year 2009/10 Fiscal Year 2070/11 Adapted Adopted Estimated Department Manager Object/Description Budget Bud>;et Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE S lOD Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5160 Memberslup Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATIONS & MAINTENANCE: 49,210 53,280 53,550 53,280 53,280 17,190 17,190 17,190 17,190 17,190 25 020 26 930 26 930 26,930 26,930 9],420 97,400 97,670 97,400 97,400 l,oo0 1,ooD l,oo0 1,000 l;ooo 200 400 400 400 400 1,000 1,000 1,000 1,000 1,000 270 380 380 380 38D ],000 1,000 1,000 1,000 1,000 1 930 1 320 1,320 1,320 ~ 1,320 5,400 5,]00 5,100 5,100 5,100 TOTAL FOR DMSION 601: 96,820 102,500 102,770 102,500 102,500 TOTAL FOR CALIFORNIA LITERACY 96,820 102,500 102,770 102,500 102,500 CAMPAIGN: SF-220 STAFF REPORT - ~ - ,, LIBRARY SERVICES DEPARTMENT '~ Date: June 10, 2010 RANCHO C,UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: WORK FORCE FURLOUGHS IN FY 2010-2011 RECOMMENDATION For information only. BACKGROUND/ANALYSIS Due to current economic situation facing the City it will occur the week of December 26-29, 2010 furloughed at that time. there will be a work force furlough. For City Hall, All employees who work at this location will be Because the Library (as well as other off-site City facilities) have a different work week and schedule than City Hall, the furlough process will be slightly different for each location. Specifically for the Library: - Because December 24 and 25, 2010, have already been designated as public holidays, the Libraries will be closed December 26 through December 29, 2010. All staff will be furloughed at this time. - No materials will be due between December 24 and December 29, 2010. - Materials may be returned between December 24 and December 20, 2010, in the library book drops. At this time, it has not been determined if the Virtual Library will be available online. (All computer servers are located in City Hall. Discussions are being held about shutting down all utilities while City Hall is closed (for further cost savings) and if such an action is taken, then the Virtual Library will be closed. At least two months prior to the furlough dates I will know more about this.) FISCAL IMPACT Approximately $30,000 in salary savings from Library budget. Respectfully submitted, /` ~~~~/f Robert Karatsu Library Director