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HomeMy WebLinkAbout2011/03/03 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,March 3,2011,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Haddon and Hairston. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Jennifer Downey Reference Librarian,Carol Durkel,Office Specialist II and Vivian Garcia,Administrative Secretary. B. CONSENT CALENDAR Member Coberly arrived at 6:02 p.m. Bl. Approval of Minutes: January 6 and February 3, 2011. B2. Approval of Storytime Policy. Staff report attached. MOTION: Moved by Member Haddon to approve the Consent Calendar, seconded by Member Amsler. Motion carried 4-0-1 (with Temkin absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, stated that February was a very busy month at the Library. He stated that on Monday,he attended a"meet and greet"with Supervisor Janice Rutherford. He stated that they talked about the second floor for the Biane Library. He invited her to attend the Telethon. Robert Karatsu, Library Director, will be going to Washington D.C. next week with the Mayor, Council Member Spagnolo, City Manager Jack Lam and Assistant City Manager John Gillison. They plan on meeting with Susan Hildreth, Director of the Federal Institute of Museum and Library Services to talk about the second floor of the Biane Library. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Library Board Minutes March 3, 2011 Page 2 Robert Karatsu, Library Director, reviewed the February stats with the Board. Robert Karatsu,Library Director,stated the Telethon is two weeks away. The Telethon will be held for two days, Saturday and Sunday. Letters have been sent out to a Chamber List and Magic Word letters have also been mailed. He stated that the main act would be the Silverdos on Saturday night. Michelle Perera, Assistant Library Director, asked for the Members schedule for March 19—2 to 9 p.m. and March 20 — 1 to 5 p.m. to see if you would be available for anything such as the Phone Bank. She also asked if the Members knew of any businesses they are willing to ask for donations to the Telethon, to please contact her. Member Amsler asked the Members if they would like to have a Trivia Team. Members Coberly, Haddon and Hairston were interested. Michelle Perera,Assistant Library Director,asked if President Hairston would like to be a Judge for the Trivia. President Hairston agreed to be a Judge. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Members. Robert Karatsu, Library Director, updated the Governor's planned Budget with the Members. Included are plans to eliminate Literacy funding($30,000 a year),Public Library Foundation which is based on population ($80,000 a year) and Director Loan ($100,000 a year) for reimbursing a Library for users living outside of Rancho Cucamonga. Robert Karatsu, Library Director, stated that depending on if the State budget is passed which will eliminate local support of the library;the Board may want to review and contemplate charging users that live outside of Rancho Cucamonga to use the Library. Listed below are what some California Libraries charge for Library cards to non-residents: Cerritos $100 annual fee Huntington Beach $25 annual fee Pomona $30 annual fee San Leandro $60 annual fee Library Board Minutes March 3, 2011 Page 3 Non-resident is defined as people who do not live or own a business in the city. Member Haddon asked if the Board would also be deciding the definition of non-residents. Robert Karatsu, Library Director said yes, this would be a responsibility of the Board. As the State budget situation gets resolved, Robert Karatsu,Library Director stated that the issue of charging non-residents for library cards could return to the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin,Principal Librarian,reviewed the Play and Learn Workshops with the Members which will conclude next Wednesday. Library staff has three workshops per year. Renee Tobin, Principal Librarian, stated both Libraries held a Valentine's Day Program. Over 120 attended the Biane Library's program. Renee Tobin, Principal Librarian, stated that the Library received delivery of five (5) PAL Islands last Friday. Staff is getting them ready to loan out. Two (2) will be in Southern California, two(2) will be in Northern California and the last one is the Healthy RC PAL Island which will be at the Biane Library. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that there were two (2) Teen Programs in February held at the Archibald Library. One was a Valentine craft program and the second was a Creative Writing program held one evening. Upcoming in March are a St. Patrick's craft program and a Teen Basic First Aid program assisted by the staff from the Fire Department. There are computer classes held each Tuesday night at 7 p.m. at the Archibald Library. President Hairston asked about the attendance at the Teen programs. Karye Hood, Reference Services Coordinator, stated that there is low attendance at the Teen craft programs and the evening programs vary. Member Amsler stated that maybe there could be a 60's program, where Teens could read their writings to one another—similar to the sidewalk cafe. C5. Paul A. Biane Library: Oral update by Library Staff. Library Board Minutes March 3, 2011 Page 4 Renee Tobin, Principal Librarian, stated Sportstacular Event was a really fun event. Over 500 attendees. Some of the activities included sled dogs,Zumba Dance,Martial Arts demonstrations and Frisbee Golf. Renee Tobin, Principal Librarian, reviewed the"Going Green" events in March and April with the Members. There are also Cooking Classes advertised in the Grapevine which can be registered on- line through Community Services. Renee Tobin, Principal Librarian, stated that staff had been very busy with Passports. Member Amsler stated that the Sportsacular Event was a great event. There were a number of activities for anyone that attended. D. BOARD BUSINESS DI. Overview of grant, "Transforming Life After 50." Presentation by Library Staff. Jennifer Downey, Reference Librarian,presented an oral report on the TLA50 Grant received from the State Library. Robert Karatsu, Library Director, stated there will be updates during the grant cycle. D2. Review of Problem Patron Policy. Staff report attached. Discussion led by President Hairston. Robert Karatsu, Library Director, stated staff would like to open discussion on reviewing and updating the attached policy to be used by staff. President Hairston, stated that on page 18, under Safety Policy, suggested changing of the word "suspected" in the first line. On page 20, the numbers 1 through 7, below"on library premises, no person shall'—the language states as if the person had a previous record. On page 21,Number 16, not kicking them out, but correct the problem. On page 22, number 26 correct the word Manger. Library Board Minutes March 3, 2011 Page 5 E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Telethon 2011 E2. 24/7 Services E3. CALTAC Meeting F. COMMUNICATIONS FROM THE PUBLIC None. G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn, seconded by Member Coberly. Motion carried 4- 0-1 (with Temkin absent). The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: April 7, 2011