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HomeMy WebLinkAbout2011/06/02 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. June 2, 2011 Conference Room (Upstairs) Cultural Center 12505 Cultural Center Drive Rancho Cucamonga, California 91739 +r* City Councilmembcrs L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember ~*~ Boardmembers Luella Hairston, President Jackie Amster, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member ~~ NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Boazd of Trustees at their meeting held Thursday, June 2, 2011, adjourned said meeting to Thursday, September 1, 2011, at the hour of 6 p.m., in the Council Chambers at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Amsler, Coberly, Haddon and Temkin NOES: None ABSENT: Hairston ABSTAIN: None Vivian Gazcia, Library Administrative Secretary Rancho Cucamonga Public Library June 3, 2010 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on /Lta~ ~~/~ ao~l , at t_~~rYf , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated Su~~ a, do~l to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on S'~ a~ j~ , at Rancho Cucamonga. City of Rancho Cucamonga By: ~,uta-~ ~Jr,~.uc.a. Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga - LIBRARY BOARD OF TRUSTEES AGENDA .TUNE 2, 2011 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler _, Coberly Haddon _, Hairston and Temkin B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: April 7 and May 5, 2011. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 10 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 18 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of Friends of the Library conference in Fontana on May 11, 2011. Discussion led by President Hairston. 2. Review of Library Budget for FY 2011-2012. Budget attached. 27 Discussion led by Library Director Karatsu. - LIBRARY BOARD OF TRUSTEES AGENDA .TUNE 2, 2011 2 ItANCno CUCAMONGA 3. Library Holiday Calendar for 2012. Discussion led by Library 38 Director Karatsu. 4. Library and City-wide Furloughs in FY 2011-2012. Staff report 3g attached. Discussion led by Library Director Karatsu. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Tuesday, May 24, 2011, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBRARY SERVICES DEPdRTIVIENT Date: June 2, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION RANCHO cUCAMONGA Approval of the minutes of the regular and cancelled meetings of April 7 and May 5, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, ~_~ Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Boazd of Trustees was held on Thursday, April 7, 2011, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Haddon, Hairston and Temkin. Also present were: Rebecca Davies, Library Foundation President, Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Karye Hood, Reference Services Coordinator, Cara Vera, Senior Librarian, Cazol Durkel, Office Specialist II and Vivian Gazcia, Administrative Secretary. *st**~ President Hairston moved the following item from its scheduled agenda item: F. COMMUNICATIONS FROM THE PUBLIC Foundation President Davies stated that the Library Telethon 2011 was a huge success. The Telethon raised over $113,000. Ms. Davies expressed her thanks to the Library Board of Trustees Members. She thanked Library Director Robert Karatsu and Assistant Library Director Michelle Perera and the entire Library Staff. President Hairston stated that Telethon 2011 was a good job well done. She thanked everyone for their help and participation. President Hairston stated that the Senior Advisory Committee will be hosting the Black & White Gala at Central Park on Saturday, May 7 starting at 6 p.m. The goal is $25,000 and over $10,000 has been raised so far. Tickets are $40 each. **~~~~ B. CONSENT CALENDAR B 1. Approval of Minutes: March 3, 2011. MOTION: Moved by Member Amsler to approve the minutes of March 3, 2011, seconded by Member Temkin. Motion carried 4-0-1 (with Coberly absent). Member Coberly arrived at 6:05 p.m. «*~s** Library Board Minutes April 7, 2011 Page 2 C. LIBRARY DIRECTOR'S STAFF REPORTS C1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, gave an oral report on his trip to Washington D.C. with the Mayor, Council Member Spagnolo, City Manage Jack Lam and Principal Management Analyst Fabian Villenas. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the Mazch statistics with the Board. c. Recap on "Library Telethon 2011". Oral report by Library staff. Robert Kazatsu, Library Director, thanked Library Foundation President Rebecca Davies and the Members of the Library Board of Trustees. President Hairston stated that Michelle Perera, Assistant Library Director, did an outstanding job. Robert Karatsu, Library Director, stated that a little more than $114,000 was raised for the Telethon. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, reviewed the storytime registrations from this past week with the Board. Renee Tobin, Principal Librarian, reviewed where six (6) of the PAL Islands were now located across California. Renee Tobin, Principal Librarian, excused herself from the meeting at 6:33 p.m. Assistant Library Director Michelle Perera reviewed the upcoming Healthy Communities Program which will be held on Apri121 in Los Angeles with the Board. At this event, the Library will debut both the new "Healthy RC" and "Play and Learn Island" and Kell. Library Board Minutes April 7, 2011 Page 3 C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, reviewed the Teen Programs in March which was held at the Archibald Library with Boazd. One program was a "First Aid" program with instruction given by Fire Department staff. There were seventeen attendees to the program. Upcoming in April, a "Teen Money Management Program." In addition, there will be computer classes held each Tuesday night at 7 p.m. at the Archibald Library. Library Director Robert Karatsu stated that Reference Services Coordinator Karye Hood along with Assistant Planner May Nakaj ima had been working with a photographer for the Local History website. He has taken 360 degree panoramic views ofrooms inside historic Rancho Cucamonga homes. Also on the website, there will be twenty different areas in Rancho Cucamonga with "then" and "now" photos. Robert Karatsu, Library Director, stated the website will be debuted at Local History Night on Friday, May 20, at 7 p.m. and that Karye Hood and Casey Mazcarello have done a great job managing this exciting project. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that the Healthy RC programming for the "Going Green" series was wrapping up with the Third Annual "Earth Day" event on Saturday, April 16, at the Biane Library. Library staff was partnering with the City's Environmental Program staff from the City for the event. The event will be held from 1 to 4 p.m. *s~**• D. BOARD BUSINESS D 1. Review of Problem Patron Policy. Staff report attached. Discussion led by President Hairston. Robert Karatsu, Library Director, reviewed the policy with the Members of the Board. President Hairston stated that on page 15, Item 15, suggested changing the language "OUT UNTIL CLOTHED PROPERLY" but otherwise was satisfied with new policy. MOTION: Moved by Member Amsler to approve the Problem Patron Policy with changes, seconded by Member Hairston. Motion carried 5-0. D2. "24/7 Services". Presentation by Library Staff. Library Board Minutes April 7, 2011 Page 4 Senior Librarian Cara Vera and Reference Services Coordinator Karye Hood presented a PowerPoint Presentation on "24/7 Services" to the Board. D3. Report on CALTAC workshop, March 12, in Monrovia. No attendees to the workshop r*+~r- E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. Budget for Fiscal Year 2011/2012 *~~*~* G. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Haddon. Motion carried 5- 0. The meeting adjourned at 7:15 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, May 5, 2011, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: March 3, 201 I STAFF REPORT LIBRARY SERVICES DEPARTMENT Date: June 2, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS _, RANCHO C,UCAMONGA The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for April. FISCAL IMPACT None. R{{e~~spectfully submitted, Rober~arat J Library Director Days Open Rarrrs dorroweA (AR, dL, BKM) Average DsNy % Charge Patrons Reglsbnd (AR, dL, dKM) Average Dafy X Charge Intormatlon Questbns Average DaNy 'K Change Library Visitors Average DaNy % CF-arge ChHdren's Programs r of Sessions Aver. Per session % Chsnge Items ClassHiad X Change Volunteer Hours x Charge TECHNOLOGY CENTER SERVICE8 Computer Use Sessions 96 Charge Technology Questions % Charge PrognmslClasses Attendance d of Sessions Aver. per sessbn ADULT SERVICEB Informatbn Questions Average DaNy % Charge ProgramslClassss Atbndance d of Sessions Aver. per session Teen Programs * of Sessions Aver. per session TourslGroup Visits Attendance 111,072 112, 721 1,883 1,943 -1 1,205 1, 309 20 23 $% 16,506 16,026 280 276 3% 58,849 60,791 997 1,048 -3% 3,396 2,589 81 80 42 32 31% 2,507 2,748 -9% 562 394 43% 8,354 -15% 4,147 -10% 220 11 20 6,771 6,145 115 106 10% 41 28 4 3 10 9 39 44 4 4 10 11 8 0 103,061 104,876 1,874 1,907 -2% 903 1,064 16 19 -15% 14,908 14,709 271 267 1 °~ 56,026 56,759 1,019 1,032 -1 °~ 3,475 3,472 77 46 45 75 0°~ 3,106 2, 385 30% 179 439 -59% 7,739 9,380 -17% 4,098 2,835 45°~ 137 125 9 5 15 25 5,989 5,451 109 99 10% 41 39 4 2 10 20 23 26 4 2 6 13 0 0 A~ of Sessions 1 0 0 Aver, per session 8 0 0 CHILORENS SERVICES Informatbn Questbns 5,586 5,288 4,821 Average Daly 95 91 88 % Change 6% -3°i6 eouneMg dabNsl 494 532 426 Rot Session: 13 14 12 Aver. Per session 38 38 36 Toddler Tim. 285 235 292 s a Sessioru 9 8 9 Avar. Per session 32 29 32 PreseAool StorytNne Attendance 517 579 481 e of Sessiorn 20 18 16 Aver. per session 26 32 30 Atterschool 8torytkne Attendance 317 298 180 it of Sessiaru 10 9 8 Aver. per session 32 33 23 Famiy StorytNne Attendance 1,097 861 1,192 t of Sessions 26 29 28 Aver. per sessbn 42 30 43 Special Events Program Attendanw 600 84 850 d a se:sion: 1 2 2 Aver. per sesaion 600 42 425 (croup Vkks to Library Attendance 186 34 26 sot Sessions 3 1 2 Aver. per session 62 34 13 286 6 48 162 4 40 250 6 42 60 2 30 624 20 31 1,398 6 233 122 5 o.ya open Morns sorrowed (Incl. nnewek) Avarapa DeNy % Charge -afrona Rpktand Averpa DaNy x Charge M-hrmation Qwutloiu Avenpe DeNy x cnu,p. Llbnry VlsMors Avarpa Day x cnarga CANdnn's -royrama • d 8asakna Aver. Par tasalon % Charge Moms CkasMlad % Chrga VolwNaer Mows x ch.rp. TECHNOLOGY CENTER sERVICES Cempuar Use aessfons x Chanpe Teehnobay Qwistions x Chanpe -roiramslCkssas Atisndanta s of Easawru Awr. par session ADULT aERVN:Ea Mtonnation Guaations Avaraya DaNy x cnerq. hoirarnNCkssas Atbndanee +101 Saaakna Avor. par aesslon Taan -roarams i of Saasbnt Aver. par aaaslon TowalOroup VkMs Atrandanea i w Sassbns Aver. par wssbn Information Gwntions AvanQe DaNy x cnrq. bowxinp Babks f+ of Seselons Aver. Per section Toddler Tlme Mar-11 Mar-10 Apr-11 Apr-10 31 31 29 25 53,746 55,466 49,053 50,47E 1,734 1,789 1,691 1,741 -3°~ -3% 554 825 441 49C 18 20 15 17 -11% -10% 7,859 7,251 7,094 8,622 247 234 245 228 6% 7•~ 30,509 30,814 28,294 2791 C 984 986 978 962 0°A° 1 % 973 836 883 882 30 25 24 24 32 33 37 37 16°~ 0% 1,320 1,820 1,753 1433 -27°~ 22°~ 86 172 115 233 -4996 -51 % 4,973 6,089 ux 22°r6 1,645 1,605 2°~6 68 59 5 5 13 12 2,788 2,587 90 83 8°~ 17 3 2 1 9 3 21 17 2 1 11 17 0 0 0 0 0 0 3,228 3,059 104 99 s°~ 171 158 5 4 34 39 168 149 aN of Satsbnt Awr. Par aaasbn Pmsehool ibrytlma Atlarwanea N of Sasbru Awr. par taatlon Aflarsehool tbrYtlma Al~aManu r a s.aabnt Avar. par aatslon fanny ibrylMn AtMrWa~ca • of Sassbns Awr. par tasabn tpaeMl Evanla rrotr.n~ AeMManu • w Sasabns Awr. par aasalor~ Onwp Vlsib b Library AtMndanu * a s.sawrn Awr. par aatsion 5 4 4 34 37 33 260 10 26 157 5 31 217 5 43 0 0 0 0 0 0 283 8 35 77 4 19 85 3 2e 84 2 42 0 0 0 244 8 31 103 4 26 279 4 70 0 0 0 0 0 0 Days Open Ibms Borrowed Average Daft' % Change Patrons Registered Average DsNy % Change Information Questions Average DaNy % Change Library Vislton Average DsMy % Charge Children's Programs a o(Sessbns Aver. Per cession % Change Ibms ClasslHed % Change Volunteer Hours % Change TECHNOLOGY CENTER SERVICES Computer Up Sessions % Change Technology Questions % Change Programs/Classas Atbndanca #~ of Sessions Aver. per session ADULT SERVICES Information Questions Average DeHy % Change ProgramsfClassas Atbndanq • of Sessiora Aver. per session Teen Programs • of Sessloru Aver. per session Mar-11 Mar-10 Apr-11 Apr-10 28 27 26 26 51,428 51,565 47,154 47,915 1,837 1,910 1,814 1,843 0% -2% 649 668 462 564 23 25 18 22 -3% -18% 8,847 8,775 7,814 8,087 316 325 301 311 1 % -3% 28,340 30,177 27,732 28,849 1,012 1,118 1,067 1,110 -6°/s ,~% 2,337 1,753 2,538 2,550 49 55 51 44 48 32 50 58 33% 0% 1,187 928 1,353 952 28% 42% 111 222 64 206 -50% -69% 3,381 3,771 3,070 3,790 -10% -19% 2,502 2,988 2,580 2,835 -16% -9% 154 117 80 115 6 5 5 5 26 23 16 23 3,985 142 12% 24 2 12 18 2 9 3,558 132 25 2 13 27 3 9 3, 336 128 8% 25 2 13 12 2 6 3,078 118 21 2 11 23 2 12 Toursltiroup Visits Adandane~ S of SesiiOrK Aver. per session CHILDRENB 8ERVICEB Information Qussdons Average DaNy X change Bouncing Bat-inl • of Se:aion: Aver. Per session Toddler TNna 1~ of Sessions Aver. Per session Preschool Storytirrw Attendance Sot Sessions Aver. per session Afterachool StorydrrN Atbndanca A~ of Sessionn Aver. per session FamNy Storytinre Attendanu S of Sessions Aver, per session Spacial Events Program Attendance A~ of Sessbrx Aver. psr sessbn Group VtsNa to library Attendance sf` of Sessions Aver. per session 8 0 0 1 0 0 8 0 0 2,360 84 6% 323 8 40 117 4 29 2,229 83 374 10 37 B6 4 22 1,898 73 -13% 299 8 37 162 5 32 257 10 26 160 5 32 880 21 42 600 1 600 186 3 62 296 10 30 221 5 44 776 26 30 0 0 0 34 1 34 237 8 30 77 4 19 913 24 38 850 2 425 26 2 13 sooKMOSILE Items Borrowed (Ind. renawsls) 5,898 5,690 6,854 6,486 x Change 4% 6°h Patrons Rpisterad 2 16 10 ADULT LITERACY SERVICE8 Tutor Teams Matched 49 40 50 42 x Change 23% 19% Leaman Waldnp 10 5 9 7 x change 100% 29% Families for Literacy PaMcipants 5 5 3 5 Compubr Llbracy Psrtkiparrts 70 63 70 63 t3torynlb 5 31 5 20 voluntaw Hours 188 246 305 305 BACK 2 sAti1C8 ARCHIdALD dot Student. 45 29 43 27 d of Se:sioru 95 83 113 85 d of vaurneer Houn 113.5 115.5 133.5 108 8paclal Program Att. 38 0 19 15 dot Sessions 1 0 1 1 Aver. Per session 38 0 19 15 BACK 2 BA81C8 BU1NE d of Students 44 46 44 46 d of Sessions 140 148 120 158 d of Vaunteer Hours 210 192 97 255 Spaclsl Program AtL 48 0 35 25 d of Sessions 1 0 1 1 Aver. Per session 48 0 35 25 SCHOOL i COMMUNITY OUTREACH d of Visits 401 130 440 240 3 1 2 2 VIRTUAL LIBRARY SERVICES t'aearehas Rs#riwals Ramob Access Tutor.Com Use Home Axes In-Library Use Dlpihl Books Audio Dovvrrlosds eBook DowMoads Website Hits HOMEBOUND SERVICES Patrons Served Materials Losned Visitor Hours Vaunteered 100,625 138,304 87,109 123,217 131,412 178,160 89,241 149,120 86,711 102,311 79,797 98,232 281 202 238 249 281 201 238 246 0 1 0 3 792 561 732 488 443 275 467 299 349 141 265 189 49,159 625,033 44,212 647,628 21 26 22 28 205 162 205 248 16 17 16 18 STAFF REPORT LIBRARY SERVICES DEPARThfENT RANOHO Date: June 2, 2011 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2010/2011 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2010/2011" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2010/2011" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, ~ c~,~ Robert Karatsu Library Director Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-11 01-Apr $431. 09 $301. 06 $0. 00 $152. 80 $49. 00 02-Apr $577. 79 $394. 43 $3. 00 $32. 50 $249. 00 03-Apr $260. 54 $187. 67 $0. 00 $0. 00 $0. 00 04-Apr $877. 98 $421. 86 $13. 00 $9. 55 $74. 00 05-Apr $1,018. 59 $407. 18 $0. 00 $62. 75 $49. 00 06-Apr $1,063. 38 $408. 29 $0. 00 $0. 00 $312. 00 07-Apr $778. 24 $393. 70 $0. 00 $144. 00 $187. 00 08-Apr $627. 58 $331. 20 $3. 00 $224. 95 $112. 00 09-Apr $627. 86 $392. 24 $0. 00 $11. 00 $657. 00 10-Apr $313. 99 $110. 40 $0. 00 $0. 00 $0. 00 11-Apr $932. 59 $415 .93 $20. 00 $0. 00 $322. 00 12-Apr $828. 63 $431 .22 $3. 00 $109. 95 $64. 00 13-Apr $611. 02 $317 .86 $3. 00 $0. 00 $74. 00 14-Apr $586. 01 $385 .97 $0. 00 $0. 00 $200. 00 15-Apr $332. 23 $399 .94 $0. 00 $447. 60 $173. 00 16-Apr $527. 95 $382 .21 $0. 00 $0. 00 $499. 00 17-Apr $297. 44 $121 .21 $0. 00 $0. 00 $0. 00 18-Apr $810. 39 $355 .57 $0. 00 $60. 00 $87. 00 19-Apr $707. 88 $412 .61 $0. 00 $369. 35 $62. 00 20-Apr $628. 40 $410 .06 $0. 00 $0. 40 $148. 00 21-Apr $557. 17 $459 .06 $3. 00 $0. 00 $74. 00 22-Apr $480. 63 $285 .24 $0. 00 $402. 74 $25. 00 23-Apr $487. 98 $446 .05 $3. 00 $20 .00 $497. 00 24-Apr $0. 00 $0 .00 $0. 00 $0 .00 $0. 00 25-Apr $860. 19 $470 .54 $5. 50 $0 .00 $249. 00 26-Apr $841. 08 $391 ,59 $0. 00 $176 .40 $137. 00 27-Apr $820. 70 $333 .49 $0. 00 $0 .00 $223. 00 28-Apr $794. 77 $355 .81 $0. 00 $0 .50 $37. 00 29-Apr $396. 35. $339 .06 $31. 00 $160 .75 $261. 00 30-Apr $580. 18 $398 .12 $0. 00 $10 .00 $349. 00 TOTALS: $18,658. 63 $10,459 .57 $87. 50 $2,395 .24 $5,170. 00 April 2010 TOTALS $ 19,097 .27 $ 11,280 .11 $129. 00 $0 .00 $0. 00 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-11 01-Apr $156. 61 $136.15 $0. 00 $152. 80 $0. 00 02-Apr $328. 84 $210.43 $3 .00 $32. 50 $0. 00 03-Apr $260. 54 $187.67 $0 .00 $0. 00 $0. 00 04-Apr $375. 22 $201.75 $13 .00 $0. 00 $0. 00 05-Apr $460. 95 $170.43 $0 .00 $50. 75 $0. 00 06-Apr $654. 41 $204.24 $0 .00 $0. 00 $0. 00 07-Apr $423. 36 $193.89 $0 .00 $0. 00 $0. 00 08-Apr $284. 49 $156.86 $3 .00 $224. 95 $0. 00 09-Apr $294. 69 $182.85 $0 .00 $11. 00 $0. 00 10-Apr $313. 99 $110.40 $0 .00 $0. 00 $0. 00 11-Apr $416. 75 $167.89 $20 .00 $0. 00 $0. 00 12-Apr $544. 99 $157.55 $3 .00 $109. 95 $0. 00 13-Apr $277. 83 $160.54 $3 .00 $0. 00 $0. 00 14-Apr $229. 95 $175.30 $0 .00 $0. 00 $0. 00 15-Apr $182. 23 $160.54 $0 .00 $252. 60 $0. 00 16-Apr $278. 35 $146.97 $0 .00 $0. 00 $0. 00 17-Apr $297. 44 $121.21 $0 .00 $0. 00 $0. 00 18-Apr $402. 76 $158.24 $0 .00 $60. 00 $D. DO 19-Apr $354. 75 $130.87 $0 .00 $63. 05 $0. 00 20-Apr $350. 25 $234.13 $0 .00 $0. 40 $0. 00 21-Apr $303. 74 $247.01 $0 .00 $0. 00 $0. 00 22-Apr $199. 04 $132.25 $0 .00 $298. 15 $0. 00 23-Apr $296. 79 $173.88 $3 .00 $20. 00 $0. 00 24-Apr $0. 00 $0.00 $0 .00 $0 .00 $0. 00 25-Apr $498. 74 $173.19 $5 .50 $0 .00 $0. 00 26-Apr $388. 83 $185.23 $0 .00 $109 .40 $0. 00 27-Apr $440. 98 $180.32 $0 .00 $0 .00 $0. 00 28-Apr $369. 98 $146.74 $0 .00 $0 .00 $0. 00 29-Apr $179. 52 $149.49 $31 .00 $160 .75 $0. 00 30-Apr $299. 73 $142.37 $0 .00 $10 .00 $0. 00 TOTALS: $9,865. 75 $4,898.39 $84 .50 $1,556 .30 $0. 00 April 2010 TOTALS $ 10,008. 44 $ 5,491.05 $ 121 .00 $0 .00 $0. 00 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Apr-11 01-Apr $274.48 $164.91 $0. 00 $0. 00 $49 .00 02-Apr $248.95 $184.00 $0. 00 $0. 00 $249 .00 03-Apr $0.00 $0.00 $0. 00 $0. 00 $0 .00 04-Apr $502.76 $220.11 $0. 00 $9. 55 $74 .00 05-Apr $557.64 $236.75 $0. 00 $12. 00 $49 .00 06-Apr $408.97 $204.05 $0. 00 $0. 00 $312 .00 07-Apr $354.88 $199.81 $0. 00 $144. 00 $187 .00 08-Apr $343.09 $174.34 $0. 00 $0. 00 $112 .00 09-Apr $333.17 $209.39 $0. 00 $0. 00 $657 .00 10-Apr $0.00 $0.00 $0. 00 $0. 00 $0 .00 11-Apr $515.84 $248.04 $0. 00 $0. 00 $322 .00 12-Apr $283.64 $273.67 $0. 00 $0. 00 $64 .00 13-Apr $333.19 $157.32 $0. 00 $0. 00 $74 .00 14-Apr $356.06 $210.67 $0. 00 $0. 00 $200 .00 15-Apr $150.00 $239.40 $0. 00 $195. 00 $173 .00 16-Apr $249.60 $235.24 $0. 00 $0. 00 $499 .00 17-Apr $0.00 $0.00 $0. 00 $0. 00 $0 .00 18-Apr $407.63 $197.33 $0. 00 $0. 00 $87 .00 19-Apr $353.13 $281.74 $0. 00 $306. 30 $62 .00 20-Apr $278.15 $175.93 $0. 00 $0. 00 $148 .00 21-Apr $253.43 $212.05 $3. 00 $0. 00 $74 .00 22-Apr $281.59 $152.99 $0. 00 $104. 59 $25 .00 23-Apr $191.19 $272.17 $0. 00 $0. 00 $497 .00 24-Apr $0.00 $0.00 $0. 00 $0. 00 $0 .00 25-Apr $361.45 $297.35 $0. 00 $0 .00 $249 .00 26-Apr $452.25 $206.36 $0. 00 $67 .00 $137 .00 27-Apr $379.72 $153.17 $0. 00 $0 .00 $223 .00 28-Apr $424.79 $209.07 $0. 00 $0 .50 $37 .00 29-Apr $216.83 $189.57 $0. 00 $0 .00 $261 .00 30-Apr $280.45 $255.75 $0. 00 $0 .00 $349 .00 TOTALS: $8,792.88 $5,561.18 $3. 00 $838 .94 $5,170 .00 April 2010 TOTALS $ 9,088.83 $ 5,789.06 $ 8. 00 $0 .00 $0 .00 Schedule B BALANCE SHEET Thru April FY 2010/2011 Revenues Earned Projected Loss/Gain Fines & Fees $171,676 $175,000 ($3,324) -1.9% Media Rentals $112,191 $100,000 $12,191 12.2% Sales/Services Fees $971 $300 $671 223.7% Direct Loan $56,491 $70,000 ($13,509) -19.3% Passport Services $29,412 $0 $29,412 Private Contributions $75,000 $100,000 ($25,000) -25.0% Totals: $445,741 $445,300 $441 0.1% *Balance for Year through Apr 2011 $441 Schedule C Fiscal Year: 2011 CITY OF RC IFAS772(PROD) Report Date: Apr 2011 GL Budget to Actual with Encumbrances by Entity, Fund, Org Key & Object Code Budget Amount Remaining Object Description Budget MTD Activity YTD Activity Encumbrance Remaining Entity: 1 -CITY OF RANCHO CUCAMONGA Fund: 290 -LIBRARY FUND Key: 1290601 -Library Fund 5000 Regular Salaries 5030 Fringe Benefits 5031 Medical Insurance 5100 Travel and Meetings 5102 Training 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5215 O & M/Computer Equipment 5220 Cellular Technology 5300 Contract Services 5400 Telephone Utilities 5402 Water Utilities 5403 Electric Utilities 5501 Admin./General Overhead 5503 City Facilities Allocation 9298 Transfer Out-CA Literacy Cmpgn Tota! jor Org Key 1290601: Key: 1290603 -After School Learning Prog 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5150 Office Supplies & Equipment 5200 Operations & Maintenance 5300 Contract Services Total for Org Key 1290603: Key: 1290604 -Bookmobile Services 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5105 Mileage 5150 Office Supplies & Equipment 5200 Operations & Maintenance 5220 Cellular Technology Total for Org Key 1290604: Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 5160 Membership Dues Total for Org Key 1290605: Key: 1290606 -Archibald Library 5000 Regular Salaries 5010 Part Time Salaries 272,510 .00 21,322. 68 208,954. 56 0.00 63,555. 44 23.32 ]27,350 .00 0. 00 127,350. 00 0.00 0. 00 0.00 0 .00 0. 00 2,353. 82 0.00 -2,353. 82 0.00 6,000 .00 0. 00 3,606. 20 0.00 2,393. 80 39.89 2,000 .00 0. 00 0. 00 0.00 2,000. 00 100.00 7,000 .00 461. 54 5,390. 44 0.00 1,609. 56 22.99 2,000 .00 296. 14 1,719. 95 0.00 280. 05 14.00 3,100 .00 0. 00 2,599. 00 0.00 501. 00 16.16 9,000 .00 145. 69 2,356. 65 0.00 6,643. 35 73.81 0 .00 0. 00 -2,000. 00 0.00 2,000. 00 0.00 300 .00 0. 00 0. 00 0.00 300. 00 100.00 90,000 .00 2,055. 05 37,082. 50 0.00 52,917. 50 58.79 12,000 .00 714. 07 9,001. 53 0.00 2,998. 47 24.98 3,600 .00 329. 94 2,911. 55 0.00 688. 45 19.12 70,950 .00 3,786. 68 48,418. 66 0.00 22,531. 34 31.75 189,000 .00 47,250 .00 189,000. 00 0.00 0. 00 0.00 11,960 .00 2,990 .00 11,960. 00 0.00 0. 00 0.00 58,060 .00 14.515. 00 58,060. 00 0.00 0. 00 0.00 864,830 .00 93,866 .79 708,764. 86 0.00 156,065. 14 18.04 31,220 .00 2,383 .66 24,182. 12 0.00 7,037. 88 22.54 30,000 .00 2,483 .93 13,320. 31 0.00 16,679. 69 55.59 15,750 .00 0 .00 15,750. 00 0.00 0. 00 0.00 2,500 .00 5 .02 8. 40 0.00 2,491. 60 99.66 4,000 .00 441 .21 1,712. 80 0.00 2,287. 20 57.18 500 .00 350 .00 350. 00 0.00 150. 00 30.00 83,970 .00 5,663 .82 55,323. 63 0.00 28,646. 37 34.11 59,610 .00 4,551 .70 46,176. 79 0.00 13,433. 21 22.53 20,600 .00 1,339 .83 13,141. 41 0.00 7,458. 59 36.20 29,150 .00 0 .00 29,150. 00 0.00 0. 00 0.00 100 .00 0 .00 0. 00 0.00 100. 00 100.00 500 .00 0 .00 6 .24 0.00 493. 76 98.75 4,000 .00 0 .00 3,257. 47 0.00 742. 53 18.56 1.500 .00 86 .44 776 .80 0.00 723. 20 48.21 115,460 .00 5,977 .97 92,508. 71 0.00 22,951. 29 19.87 1,200 .00 0 .00 1,133. 27 0.00 66. 73 5.56 500 .00 0 .00 178 .00 0.00 322. 00 64.40 1,700 .00 0 .00 1,311 .27 0.00 388. 73 22.86 464,970.00 35,455.]4 354,859.82 0.00 110,110.18 23.68 324,630.00 24,370.14 226,344.38 0.00 98,285.62 30.27 User: RKARATSU -Robert Karatsu Page: 1 Current Date: 05/09/2011 Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 10:51:55 Fiscal Year: 2011 CITY OF RC IFAS772(PROD) Report Date: Apr 2011 GL Budget to Actual with Encumbrances by Entrty, Fund, Org Key & 061 ect Code Budge[ Amount Remaining Obieet Description Budget MTD Activity YTD Activity Encumbrance Remaining 5030 Fringe Benefits 5031 Medical Insurance 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Tota[ for Org Key 1290606. Key: 1290607 -Paul A. Biane Library 263,300. 00 0.00 238,760. 00 0.00 24,540 .00 9. 32 0 .00 0.00 2,076. 90 0.00 -2,076 .90 0 .00 2,000 .00 0.00 958. 43 0.00 1,041 .57 52 .07 200 .00 0.00 22. 00 0.00 178 .00 89 .00 10,000 .00 570.56 3,237. 09 0.00 6,762 .91 67 .62 1,000 .00 0.00 256. 92 0.00 743 .08 74 .30 450 .00 0.00 120. 00 0.00 330 .00 73 .33 276,240 .00 13,852.81 99,803. 22 0.93 176,435 .85 63 .87 88 000 .00 1,723.42 48,070. 82 16,896.01 23,033 .17 26 .17 1,430,790 .00 75,972.07 974,509. 58 16,896.94 439,383 .48 30 .70 5000 Regular Salaries 538,070.00 41,299.84 413,656.53 0.00 124,413.47 23.12 5010 Part Time Salaries 350,420.00 31,217.04 240,841.54 0.00 109,578.46 31.27 5030 Fringe Benefits' 330,500.00 0.00 273,720.00 0.00 56,780.00 17.18 5100 Travel and Meetings 4,000.00 0.00 1,013.40 0.00 2,986.60 74.66 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies & Equipment 10,000.00 1,100.20 8,022.62 0.00 1,977.38 19.77 5152 Computer Software 3,000.00 0.00 42.82 0.00 2,957.18 98.57 5160 Membership Dues 730.00 0.00 0.00 0.00 730.00 100.00 5200 Operations & Maintenance 274,240.00 13,319.22 106,991.27 1.07 167,247.66 60.98 5300 Contract Services 87,000.00 4,125.89 36,347.34 8,558.51 42,094.15 48.38 Total for Org Key 1290607: 1,598,260.00 91,062.19 1,080,635.52 8,559.58 509,064.90 31.85 Kcy: 1290608 -Virtual Library 5000 Regular Salaries 28,260.00 2,067.50 21,727.77 0.00 6,532.23 23.11 5030 Fringe Benefits 13,300.00 0.00 13,300.00 0.00 0.00 0.00 5152 Computer Sottware 2,000.00 0.00 139.20 0.00 1,860.80 93.04 5300 Contract Services 4 000.00 0.00 173.94 0.00 3,826.06 95.65 Total for Org Key 1290608: 47,560.00 2,067.50 35,340.91 0.00 12,219.09 25.69 TatalforFund290: 4,142,570.00 274,610.34 2,948,394.48 25,456.52 1,168,719.00 28.21 Fund: 291 - CA STATE LIBRARY Key: t 291602 - CA STATE LIBRARY 5010 Part Time Salaries 12,760.00 2,144.20 2,827.83 0.00 9,932.17 77.83 5030 Fringe Benefits 260.00 0.00 0.00 0.00 260.00 100.00 5100 Travel and Meetings 10,900.00 0.00 1,326.80 0.00 9,573.20 87.82 5200 Operations & Maintenance 29,300.00 374.68 5,189.22 8,676.08 15,434.70 52.67 5300 Contract Services 250,000.00 20,893.20 44,529.64 24,002.50 181,467.86 72.58 5603 CapitalOutlay-Equipment 36740.00 5,856.25 20,592.25 16,136.00 11.75 0.03 Total for Org Key 1291602: 339,960.00 29,268.33 74,465.74 48,814.58 216,679.68 63.73 Total for Fundl9l: 339,960.00 29,268.33 74,465.74 48,814.58 216,679.68 63.73 Fund: 298 -CALIFORNIA LITERACY CAMPAIGN Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 54,260.00 4,375.38 41,349.05 0.00 12,910.95 23.79 5010 Part Time Salaries 17,190.00 1,594.87 12,043.20 0.00 5,146.80 29.94 5030 Fringe Benefits 26,930.00 0.00 26,930.00 0.00 0.00 0.00 5031 Medical Insurance 0.00 0.00 276.92 0.00 -276.92 0.00 5100 Travel and Meetings 1,000.00 0.00 206.58 0.00 793.42 79.34 User: RKARATSU -Robert Karatsu Page: 2 Current Date: 05/09/2011 Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 10:51 :55 Fiscal Year: 2011 CITY OF RC IFAS772(PROD) Report Da[r. Apr 201 I GL Budget to Actual with Encumbrances by Enuty, Fund, Org Key & Obleci Code Budget Amount Remaining Object Description Budget MTD Activity YTD Activity Encumbrance Remaining S10S Mileage 400.00 0.00 IOS. SO 0.00 291. 50 72.87 5150 Oflice Supplies & Equipment 1,000. 00 0.00 486. 81 0.00 513. 19 51.31 5160 Membership Dues 380. 00 0.00 150. 00 0.00 230. 00 60.52 5200 Operations & Maintenance !,000 .00 0.00 138. 14 0.00 861. 86 86.18 5300 Contract Services 1 320 .00 12.00 24. 00 76.00 1,220. 00 92.42 Total for Org Key 129860/: 103,480 .00 5,982.25 81,713. 20 76.00 21,690. 80 20.96 Total jor Fund 298: 103,480.00 5,982.25 81,713.20 76.00 21,690.80 20.96 Total jorEntrtyl: 4,586,010.00 309,860.92 3,104,573.42 74,347.10 1,407,089.48 30.68 Total Net for Report: 4,586,0!0.00 309,860.92 3,104,573.42 74,347.10 1,407,089.48 30.68 User: RKARATSU -Robert Karatsu Page: 3 Curren[ Date: 05/09/2011 Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 10:51:55 CITY OF RANCHO CUCAMONGA Fiscal Ycar: 2011 Revenue Balance Report Report Dale: Apr 2011 by Entity, Fund, Org Key & Object Codc Budget Amount Collected Object Description Budget MTD Activity YTD Activity Remaining Entity: I -CITY OF RANCHO CUCAMONGA Fund: 290 -LIBRARY FUND Key: 1290000 -Library Fund 4101 Property Taxes-CY Secured 2,992,460.00 0.00 916,210.56 2,076,249.44 30.61 4102 Property Taxes-CY Unsecured 78,010.00 0.00 77,175.79 834.2] 98.93 4103 Property Taxes-PY Sec & Unsec 61,850.00 0.00 51,583.93 10,266.07 83.40 4105 Property Taxes-Supplemental 54,340.00 0.00 9,637.61 44,702.39 17.73 4312 Library Fines and Fees 175,000.00 10,692.91 171,082.89 3,917.11 97.76 4401 Interest Earnings 93,550.00 0.00 76,341.11 17,208.89 81.60 4402 Unrealized Gain 0.00 0.00 -90,650.81 90,650.81 0.00 4410 Media Rentals 100,000.00 5,802.37 107,876.30 -7,876.30 107.87 4515 Information Service Fees 300.00 45.00 1,012.20 -712.20 337.40 4565 Passport Processing Fees 23,560.00 2,565.00 22,545.00 1,015.00 95.69 4567 Passport Photo Fees 5,670.00 456.00 4,828.00 842.00 85.14 4570 Sale of Printed Materials 18,000.00 1,197.10 18,898.93 -898.93 104.99 4740 Grant Income 0.00 157,500.00 ]63,192.76 -163,192.76 0.00 4901 Other Revenue 0.00 0.00 -0.10 0.10 0.00 4906 CLSA Direct Loan 70,000.00 0.00 30,200.22 39,799.78 43.14 4907 Private Contributions Library 105,000.00 0.00 130,000.00 -25,000.00 123.80 4908 Public Library Foundation 62,000.00 0.00 61,194.00 806.00 98.70 8999 Transfer in From Fund Balance 302,830.00 0.00 0.00 302.830.00 0.00 Tatalfor Org Key !190000: 4,142,570.00 178,258.38 1,751,128.39 2,391,441.61 42.27 Total for Fund 290: 4,142,570.00 178,258.38 1,751,128.39 2,391,44L61 42.27 Fund: 291 - CA STATE LIBRARY Key: 129!000 - CA State Library 4402 Unrealized Gain 0. 00 0.00 -56. 79 56.79 0.00 4740 Grant Income 347,440. 00 0.00 58,806. 13 288,633.87 16.92 4909 RC Library Foundation Support 41 500. 00 0.00 41.500. 00 0.00 100.00 Total for Org Key /29/000: 388,940. 00 0.00 100,249 .34 288,690.66 25.77 Totaljor Fund 297: 388,940.00 0.00 100,249.34 288,690.66 25.77 Fund: 298 -CALIFORNIA LITERACY CAMPAIGN Key: 1298000 -Calif Literacy Campaign Grant 4740 Grant Income 29,880.00 0.00 29,880.00 0.00 100.00 4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 100.00 8290 Transfer[n-Library Fund 58,060.00 14,515.00 58,060.00 0.00 100.00 8999 Transfer In From Fund Balance 540.00 0.00 0.00 540.00 0.00 Totaljor Org Key !298000: 103,480.00 14,515.00 102,940.00 540.00 99.47 Totaljor Fund 298: 103,480.00 14,515.00 102,940.00 540.00 99.47 Tota/jot Enttty l: 4,634,990.00 192,773.38 1,954,317.73 2,680,672.27 42.16 Total Net for Report: 4 634,990.00 192,773.38 1,954,317.73 2,680,672.27 42.16 User; RKARATSU -Robert Karatsu Page: I Current Date: 05/09/201 I Report: GL_RV_ENT_FUND_RC - GL: Revenue Balance - Entity/Fund/Org Key/Object Current Time: 10:50:50 STAFF REPORT - - J - LIBRARY SERVICES DEP~IRTMENT `~ RANCHO Date: Vune 2, 2011 C;UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: DRAFT OF 2011/2012 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Attached is draft Library budget for FY 2011-2012. The City Council will review at budget study session on May 26, 2011 and may make recommendations at that time. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ESTIMATED Adopted Adopted Estimated Revenue Budget Budget Revenue Estimate (RQ) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Object/Description 2009/10 2010/11 2010/11 2011/12 LIBRARY FUN 4101 4102 4103 4105 4312 4401 4410 4515 4565 4567 4570 4906 4907 4908 8999 D (290) Property Taxes-CY Secured Property Taxes-CY Unsecured Property Taxes-PY Sec & Unsec Property Taxes-Supplemental Library Fines and Fees Interest Earnings Media Rentals Information Service Fees Passport Processing Fees Passport Pho[o Fees Sale of Printed Materials CLSA Direct Loan Private Contributions Library Public Library Foundation Transfer In From Fund Balance TOTAL FOR LIBRARY FUND 3,248,700 3,028,670 2,992,460 3,031,060 79,820 77,840 78,010 79,020 119,320 115,030 61,850 61,850 118,610 54,340 54,340 54,340 170,000 175,000 175,000 175,000 125,060 84,950 93,550 90,550 90,000 100,000 100,000 120,000 500 300 300 300 0 0 23,560 30,000 0 0 5,670 7,200 18,000 18,000 18,000 18,000 60,000 70,000 70,000 0 150,000 100,000 105,000 125,000 60,000 62,000 62,000 0 0 162,620 302,830 166,040 4,240,010 4,048,750 4,142,570 3,958,360 TOTAL FOR ENTITY: 4,240,010 4,048,750 4,142,570 3,958,360 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: LIBRARY-ADMINISTRATION (601) 2009/]0 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Request Rcmd. 5000 Regular Salaries 263,490 270,950 272,510 295,790 295,790 5030 Fringe Benefits 123,840 127,350 127,350 132,820 132,820 TOTAL FOR PERSONNEL SERVICES: 387,330 398,300 399,860 428,610 428,610 OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5102 Training 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5220 Cellular Technology 5300 Contract Services 5400 Telephone Utilities 5402 WatcrU[ilities 5403 Electric Utilities 5501 Admin./General Overhead 5503 City Facilities Allocation 9298 Transfer Out-CA Literacy Cmpgn TOTAL FOR OPERATIONS & MAINTENANCE: 6,000 6,000 6,000 6,000 6,000 2,000 2,000 2,000 2,000 2,000 7,000 7,000 7,000 1,000 1,000 2,000 2,000 2,000 2,000 2,000 2,900 3,100 3,100 3,100 3,100 14,000 9,000 9,000 7,000 7,000 0 0 300 600 600 90,000 90,000 90,000 82,500 82,500 15,000 12,000 12,000 12,000 12,000 3,000 4,630 3,600 3,600 3,600 75,000 70,950 70,950 70,950 70,950 189,000 189,000 189,000 189,000 189,000 8,510 t 1,960 11,960 11,740 11,740 45,420 58,060 58,060 83,690 83,690 459,830 465,700 464,970 475,180 475,180 TOTAL FOR DIVISION 601: 847,160 864,000 864,830 903,790 903,790 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: AFTER SCHOOL LEARNING PROGRAM (603) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Request Remd. PERSONNEL SERVICES 5000 Regular Salaries 29,970 32,570 31,220 32,570 32,570 5010 Part Time Salaries 30,000 22,000 30,000 30,000 30,000 5030 Fringe Benefits 14,690 15,750 15,750 15,910 !5,910 TOTAL FOR PERSONNEL SERVICES: 74,660 70,320 76,970 78,480 78,480 OPERATIONS & MAINTENANCE 5150 Office Supplies & Equipment 2,500 2,500 2,500 2,500 2,500 5200 Operations & Maintenance 4,000 4,000 4,000 4,000 4,000 5300 Contract Services 500 500 500 500 500 TOTAL FOR OPERATIONS & MAINTENANCE: 7,000 7,000 7,000 7,000 7,000 TOTAL FOR DIVISION 603: 81,660 77,320 83,970 85,480 85,480 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: BOOKMOBILE SERVICES (604) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/]2 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Request Rcmd. PERS ONNEL SERVICES 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE SIDS Mileage S 1 SO Office Supplies & Equipment 5200 Operations & Maintenance 5220 Cellular Technology TOTAL FOR OPERATIONS & MAINTENANCE: 59,170 59,170 59,610 59,170 59,170 20,600 20,600 20,600 20,600 20,600 29,150 29,150 29,150 29,IS0 29,150 108,920 108,920 109,360 108,920 108,920 100 100 100 100 100 500 S00 500 S00 S00 4,000 4,000 4,000 4,000 4,000 1,500 1,500 1,500 1,500 1,500 6,100 6,100 6,100 6,100 6,100 TOTAL FOR DIVISION 604: 115,020 115,020 115,460 115,020 115,020 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: LIBRARY BOARD OF TRUSTEES (605) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Rcques[ Rcmd. OPERATIONS & MAINTENANCE 5100 Travel and Meetings 1,200 1,200 1,200 1,200 1,200 5160 Membership Dues 500 500 500 500 500 TOTAL FOR OPERATIONS & MAINTENANCE: 1,700 1,700 1,700 1,700 1,700 TOTAL FOR DIVISION 605: 1,700 1,700 1,700 1,700 1,700 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: ARCHIBALD LIBRARY (606) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiec[/Description BudL'e[ Bud¢et Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5097 Proj Fringe Benefit Savings 5099 Projected Salary Savings TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5105 Mileage 51 SO Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATIONS & MAINTENANCE: 538,940 515,310 464,970 469,740 469,740 324,630 324,630 324,630 318,130 318,130 274,400 263,300 263,300 239,770 239,770 0 (24,540) 0 0 0 (50,690) (57,190) 0 0 0 1,087,280 1,021,510 1,052,900 1,027,640 1,027,640 2,000 2,000 2,000 2,000 2,000 200 200 200 200 200 10,000 10,000 10,000 7,500 7,500 1,000 I ,000 1,000 I ,000 1,000 450 450 450 450 4S0 340,480 276,240 276,240 185,240 185,240 104,000 98,600 88,000 93,320 93,320 458,130 388,490 377,890 289,710 289,710 TOTAL FOR DIVISION 606: 1,545,410 1,4(0,000 1,430,790 1,317,350 1,317,350 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: PAUL A. BIANE LIBRARY (607) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiect/Description Budget Budget Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5097 Proj Fringe Benefit Savings 5099 Projected Salary Savings TOTAL FOR PERSONNEL SERVICES: OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATIONS & MAINTENANCE: 622,260 654,720 538,070 546,370 546,370 350,420 350,420 350,420 344,920 344,920 315,240 330,500 330,500 279,210 279,210 0 (56,780) 0 0 0 (80,210) (125,020) 0 0 0 1,207,710 1,153,840 1,218,990 1,170,500 1,170,500 4,000 4,000 4,000 4,000 4,000 300 300 300 300 300 10,000 10,000 10,000 10,000 10,000 3,000 3,000 3,000 3,000 3,000 730 730 730 730 730 285,000 274,240 274,240 228,240 228,240 92,000 87,000 87,000 86,500 86,500 395,030 379,270 379,270 332,770 332,770 TOTAL FOR DIVISION 607: 1,602,740 1,533,110 1,598,260 1,503,270 1,503,270 CITY OF RANCHO CUCAMONCA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: LIBRARY FUND (290) Division: VIRTUAL LIBRARY (608) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obiec[/Description Budget Budget Actual Request Rcmd. PERSONNEL SERVICES 5000 Regular Salaries 27,430 28,300 28,260 28,300 28,300 5030 Fringe Benefits 12,890 13,300 13,300 13,300 13,300 TOTAL FOR PERSONNEL SERVICES: 40,320 41,600 41,560 41,600 41,600 OPERATIONS & MAINTENANCE 5152 Computer Software 2,000 2,000 2,000 2,000 2,000 5300 Contract Services 4,000 4,000 4,000 4,000 4,000 TOTAL FOR OPERATIONS & MAINTENANCE: 6,000 6,000 6,000 6,000 6,000 TOTAL FOR DIVISION 608: 46,320 47,600 47,560 47,600 47,600 TOTAL FOR LIBRARY FUND: 4,240,010 4,048,750 4,142,570 3,974,210 3,974,210 CITY OF RANCHO CUCAMONGA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: CA STATE LIBRARY (291) Division: GRANT MANAGEMENT (602) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Object/Description Budget Budget Actual Request Rcmd. 5010 Part Time Salaries 0 0 12,760 12,730 12,730 5030 Fringe Benefits 0 0 260 250 250 TOTAL FOR PERSONNEL SERVICES: 0 0 13,020 12,980 12,980 OPERATIONS & MAINTENANCE 5100 Travel and Meetings 0 0 10,900 8,000 8,000 5200 Operations & Maintenance 0 0 29,300 18,000 18,000 5300 Contract Services 0 0 250,000 10,000 10,000 TOTAL FOR OPERATIONS & MAINTENANCE: 0 0 290,200 36,000 36,000 CAPITAL OUTLAY 5603 CapitalOutlay-Equipment 0 0 36,740 0 0 TOTAL FOR CAPITAL OUTLAY: 0 0 36,740 0 0 TOTAL FOR DIVISION 602: 0 0 339,960 48,980 48,980 TOTAL FOR CA STATE LIBRARY: 0 0 339,960 48,980 48,980 CITY OF RANCHO CUCAMONCA FISCAL YEAR 2011/12 BUDGET ANNUAL BUDGET SUMMARY Fund: CALIFORNIA LITERACY CAMPAIGN (298) Division: LIBRARY-ADMINISTRATION (601) 2009/10 Fiscal Year 2010/11 Fiscal Year 2011/12 Adopted Adopted Estimated Department Manager Obicct/Description Bud¢et Budge[ Actual Request Rcmd. 5000 Regular Salaries 53,280 53,280 54,260 56,880 56,880 5010 Part Time Salaries 17,190 17,]90 17,190 17,190 17,190 5030 Fringe Benefits 26,930 26,930 26,930 26,930 26,930 TOTAL FOR PERSONNEL SERVICES: 97,400 97,400 98,380 101,000 101,000 OPERATIONS & MAINTENANCE 5100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services TOTAL FOR OPERATIONS & MAINTENANCE: 1,000 1,000 1,000 500 500 400 400 400 300 300 1,000 1,000 1,000 ],000 1,000 380 380 380 140 140 1,000 1,000 1,000 1,000 1,000 1.320 1.320 1.320 1,3 l0 I ,3 l0 5,100 5,100 5,100 4,250 4,250 TOTAL FOR DIVISION 601: 102,500 102,500 103,480 105,250 105,250 TOTAL FOR CALIFORNIA LITERACY CAMPAIGN: , RECOMMENDED LIST OF HOLIDAY CLOSURES FOR CALENDAR YEAR 2012 CURRENT PROPOSAL LAST YEAR NEW YEAR'S DAY Close Jan. 1, Sunday Closed Jan. 1, Saturday MARTIN LUTHER KING JR.'S Close Jan. 16, Monday Closed Jan. 17, Monday (Official City Holiday) PRESIDENTS' DAY Close Feb. 20, Monday Closed Feb. 21, Monday (Official City Holiday) EASTER SUNDAY Close, April 8, Sunday Closed April 24, Sunday (Proposed due to low usage) MEMORIAL DAY (SUNDAY) Close May 27, Sunday Closed May 29, Sunday (Proposed due to low usage) MEMORIAL DAY Close May 28, Monday Closed May 3Q Monday (Official City Holiday) JULY 4TO Close July 4, Wednesday Closed July 4, Monday (Official City Holiday) LABOR DAY (SUNDAY) (Proposed due to low usage) Close Sept. 2, Sunday Closed Sept. 4, Sunday LABOR DAY Close Sept. 3, Monday Closed Sept. 5, Monday (Official City Holiday) VETERANS' DAY Close Nov. 11, Sunday Closed Nov. 11, Friday (Official City Holiday) THANKSGIVING Close Nov. 22, Thursday Closed Nov. 24, Thursday (Official City Holidays) Close Nov. 23, Friday Closed Nov. 25, Friday CHRISTMAS EVE Close Dec. 24, Monday Closed Dec. 24, Saturday (Official City Holiday) CHRISTMAS DAY Close Dec. 25, Tuesday Closed Dec. 25, Sunday (Official City Holiday) Approved: STAFF REPORT LIBR.9RY SERVICES DEPARTMENT ~t ~' J - Date: June 2, 2011 RANCHO C,UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: WORK FORCE FURLOUGHS IN FY 2011-2012 RECOMMENDATION For information only. BACKGROUND/ANALYSIS Due to current economic situation facing the City, there will once again be a work force furlough. It will occur the week of December 26-29, 2011. The Library will be closed starting Saturday, December 24`" and will reopen on Monday, January 2, 2012. This year, we will adopt the same closure schedule as City Hall. This year, all employees are required to take 60 hours of furlough. (Last year, it was 40.) FISCAL IMPACT Approximately $45,000 in salary savings from Library budget. Re1s^pectfully s'u`b/r/m_/~i~tted, Robert Kara/ts~u~~ Library Director