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HomeMy WebLinkAbout2011/09/01 - Agenda Packet - Library Board of TrusteesLIBRARY BOARD OF TRUSTEES AGENDA CITY OF RANCHO CUCAMONGA ADJOURNED MEETING First Thursday 6 p.m. September 1, 2011 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 :.: City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember r~- Boardmembers Luella Hairston, President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member NOTICE OF ADJOURNED MEETING Notice is hereby given that the Rancho Cucamonga Library Board of Trustees at their meeting held Thursday, June 2, 2011, adjourned said meeting to Thursday, September 1, 2011, at the hour of 6 p.m., in the Council Chambers at the City of Rancho Cucamonga, 10500 Cultural Center Drive, Rancho Cucamonga, California. Said adjournment was passed by the following vote: AYES: Amsler, Coberly, Haddon and Temkin NOES: None ABSENT: Hairston ABSTAIN: None Vivian Garcia, Library Administrative Secretary Rancho Cucamonga Public Library June 3, 2010 DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on l~~uksr ohs, ~Oy , at .1 ~rr1 , I posted a true and correct copy of the Library Board of rustees meeting agenda dated 9-/-// to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on ~' -aS-l l , at Rancho Cucamonga. City of Rancho Cucamonga Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA SEPTEMBER 1, 2011 RANCeo CUCAMONGA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly Haddon _, Hairston and Temkin B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS 1. Administration of Oath of Office -Oath of Office will be administered to re-appointee Scott Haddon by City Clerk Janice Reynolds. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: June 2, July 7 and August 4, 2011. q D. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. 10 b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 18 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. LIBRARY BOARD OF TRUSTEES AGENDA SEPTEMBER 1, 2011 2 RANCxo CUCAMONGA 1. Review of Library Budget for FY 2011-2012. Budget attached. 27 Discussion led by Robert Karatsu, Library Director. 2. Approval of Story time policy. Staff report attached. Report by 30 Renee Tobin, Principal Librarian. 3. Library Strategic Services Plan. Oral report by Robert Karatsu, Library Director. 4. Upcoming Library activities in FY 2011-2012. Power Point presentation by staff. F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, August 25, 2011, seventy two (72) hours prior to the meeting per i Government Code 54954.2 at 10500 Civic Center Drive. STAFF REPORT LIBR~IRY SERVICES DEPdRTD4ENT Date: September 1, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION '~- ~~ RANCHO' cUCAMONGA Approval of the minutes of the regular and cancelled meetings of June 2, July 7 and August 4, 2011. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, _ r~-A,~.,~., Robert Karatsu Library Director CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, June 2, 2011, in the Cultural Center administration conference room at Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. by President Pro Tem Amsler. Present were Members Amsler, Coberly, Haddon and Temkin. Also present were: Robert Kazatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary. Prior to start of meeting, Robert Karatsu, Library Director, mentioned that President Hairston informed him that she had atrial in Los Angeles and would probably be late (or not able to attend meeting at all) so to start the meeting on time without her. *+ra** B. CONSENT CALENDAR B1. Approval of Minutes: April 7 and May 5, 2011. MOTION: Moved by Member Coberly to approve the minutes of April 7 and May 5, 2011, seconded by Member Temkin. Motion carried 4-0-1 (with Hairston absent). ***r*r C. LIBRARY DIRECTOR'S STAFF REPORTS C 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed Local History Night, May 20 and the website debut of www.rclocalhistory.com with the Board. He also reviewed the Technology Petting Zoo and Staz Wars Day, May 28 with the Board. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Kazatsu, Library Director, reviewed the April statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Boazd. Library Board Minutes June 2, 2011 Page 2 C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Michelle Perera, Assistant Library Director, stated that since Renee Tobin, Principal Librazian, was at the Summer Reading Program kickoff, she would be giving the report. Michelle Perera, Assistant Library Director, stated that fourteen (14) public libraries in California to date have borrowed a Play and Learn Island. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator Michelle Perera, Assistant Library Director, stated that Karye Hood, Reference Services Coordinator, was also a part of the Summer Reading Program kickoff. She stated that the computer classes at the Archibald Library have been very popular, especially the Excel Class. Adult Summer Reading Program at the Archibald Library will be hosting a Travel Tips Workshop on Saturday, June 11 at 2 p.m. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Michelle Perera, Assistant Library Director, stated that Cara Vera, Senior Librarian, is involved with the Summer Reading Program kickoff this evening. She reviewed the Health RC Grant - "Going Green" series with the Boazd. The series started on St. Patrick's Day and ended on Earth Day. There were approximately 650 attendees at the Earth Day Celebration. Assistant Library Director Perera reviewed the Healthy RC Cooking Series Classes with the Board. A cooking session consisting of four weeks each was held for Seniors, Teens and one was held at the Northtown Community Center. ++~*+* D. BOARD BUSINESS D 1. Review of Friends of the Library conference in Fontana on May 11, 2011. Discussion led by President Hairston. President Pro Tem Amsler reviewed the Friends of the Library Conference held in Fontana on May 11 with the Board. D2. Review of Library Budget for FY 2011/2012. Budget attached. Discussion led by Library Director Kazatsu. Library Boazd Minutes June 2, 2011 Page 3 Library Director Karatsu reviewed the Budget 2011/2012 with the Board. D3. Library Holiday Calendar for 2012. Discussion led by Library Director Karatsu. Robert Karatsu, Library Director reviewed the Library Holiday Calendar for 2012 with the Board. MOTION: Moved by Member Temkin to approve the Library Holiday Calendar for 2012, seconded by Member Coberly. Motion carried 4-0-1 (with Hairston absent). D4. Library and City-wide Furloughs in FY 2011-2012. Staff report attached. Discussion led by Library Director Karatsu. Library Director Kazatsu reviewed the library and city-side furloughs for fiscal yeaz 2011 /2012 which includes the closure of the libraries with the Board. **~*++ E. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were submitted. ***~~* G. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn the meeting to Thursday, September 1, seconded by Member Haddon. Motion carried 4-0-1 (with Hairston absent). The meeting adjourned at 6:58 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regulaz meeting of the Rancho Cucamonga Librazy Board of Trustees was scheduled for Thursday, July 7, 2011, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Re¢ular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, August 4, 2011, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: STAFF REPORT - ~ - LIBRARY SERVICES DEP~IRTMENT RANCHO Date: September 1, 2011 C,UCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for April. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director Items Borrovwd (AR, BL, BKM) Average Daiy % Change Patrons Rogkterod (AR, BL, BKM) Average Daiy % Change Infomatlon Qusstlons Average Daiy °,6 Change Chlldnn's Programs * of Sessions Aver. Per session % Charge TECHNOLOGY CENTER SERVICES Computer Uss Sessions % Change Technology Qurstlons % Change PrognmslClasses Attendance ~ of Sessions Aver. per session ADULT SERVICES Informatbn Quostlons Average Dafy % Change ProgramslClassss Attendanu * of Sessions Aver. per session Tours/Group Vlsits Attendance # of Sessions 0 2 Aver. per session 0 19 CHILDRENS SERVICES Iniomution Quastlons 4,083 4,846 Average Daily 76 88 °~ Change -16% Bouncing Bablesl 225 259 # of Sessions 7 8 Aver. Per session 32 32 Toddler Tim• 203 250 # of Sessions 7 8 Aver. Per session 29 31 Preschool 3torytimo Atbndanca 281 323 # of Sessions 12 12 Aver. per session 23 27 AfNrschool 8torytlrrN Atbndance 0 179 # of Sessions 0 6 Aver. per session 0 30 Family Storytima Attondancs 1,176 920 # of Sessions 28 30 Aver. per session 42 31 Special Events Program Attendance 2,508 3,487 # of Sessions 7 10 Aver. per session 358 349 Group Vkfts to Library Attendance 0 20 # of Sessions 0 1 Aver. per session 0 20 • ` • = • ~ Jul-11 Jul-10 Days DD•a 29 29 lama BorroMred (Incl. nnewab) 49,415 50,459 Avenpa Daiy 1,704 1,740 •~ Change -2% Patrons Regbtered 496 570 Average DaNy 17 20 X Change -13% MtormatFan Qwstbns 5,835 5,941 Avenge DaNy 201 205 % Change -2% Library Vkkon 25,289 27,654 Average Daiy 872 954 •h Change -9% Chudnn's Programs 1,053 1,155 ~ of Snslons 19 26 Aver. Psr ssssbn 55 44 x mange -9% Ibms CbsaMed 2,867 1,140 x Change 151 Volunteer Flours 435 494 % Charge -12% TECFNiOLOGY CENTER SERVICES Computer use t3ssswns 4,342 4,892 % Change -11 Technobgy Questbns 1,252 1,410 x Change -11 PrognmslCbsses Atbndance 89 41 Ar of Sessbrn 4 4 aver. per session 22 10 ADULT SERVICES Informatbn Queatbns 2,256 2,144 Avenge Daly 78 74 °h Change 5% PrognmslCbsses Attendance 9 16 Ir of Ssssbns 2 2 Aver. per ssssbn 5 B Teen Programs 65 53 s or Sessions 4 3 Aver. per aesafon 16 18 TounlGroup Volts AKandanee 0 0 tot Sssslons 0 0 Aver. per sassbn 0 CFIILDRENS SERVICE8 Intormaebn Qus:tbns 2,327 2,387 Average Daly 80 82 M. Change -3% Bouncing cables 98 113 k of Sessions 3 4 Aver. Per:essbn 33 28 Toddler Tlme 108 116 #~ of Sessbna Aver. Per sessbn Preseftool Storytima Attendance M of Ssasiona Aver. psr Cession ATbnchool Storydma Atbndanea aX of Sessions Aver. per ssaabn Famlly Storytlma Atbndanca A of Seubns Aver. per sessbn Spacial Evanb Propnm Atbndanee k of Seuiona Aver. per ssubn Group Vblb 1o Library Attendance ~ of Ssubns Aver. psr seuion 3 36 150 6 25 181 4 45 516 3 172 Patrons Regisbrod Average Daily % Change Information Questions Average Daily % Change Chlldnn's Programs ~ of Sessions Aver. Per session % Change TECHNOLOGY CENTER BERVICEB Computer Use Sessions °~6 Change Technology Questions % Change Progams/Classes Attendance ~ of Sessions Aver. per session ADULT 8ERVICE3 Information Questions Average Daily °~ Change Programs/Classss Attendance / of Sessions Aver. per session Tours/Group Visits Attendance # of Sessions Aver. per session CHILDRENS SERVICES Information Questions Average Daiy °.6 Change Bouncing Babied # of Sessions Aver. Per session Toddler Time # of Sessions Aver. Per session Preschool 8torytime Attendance # of Sessions Aver. per session Afterschool Storytime Attendance # of Sessions Aver. per session Family Storytime Attendance # of Sessions Aver. per session Special Events Program Attendance # of Sessions Aver. per session Group Visks to Library Attendance # of Sessions Aver. per session 0 0 0 1,756 70 -29% 2, 127 4 32 95 4 24 131 6 22 0 0 0 995 24 41 1,992 2, 4 498 0 0 0 Jul-11 Jul-10 BOOKMOBILE Items Borrowed (Incl. nnvwals) 2,197 1,740 % Change 26% Patrons Registvnrrd 5 4 ADULT LITERACY SERVICES Tutor Teams Matched 54 40 % Change 35% Learners w~iting 2 18 % Change -89% Families for LRvracy Participants 4 7 Computer Literacy Participants 72 65 Storynke 0 0 Volunteer Hours 253 262 BACK 2 BASICS ARCHIBALD ~ of Students 0 0 ~ of Sessions 0 0 s of volunteer Hours 0 0 Special Program Att. 0 0 s of Sessions 0 0 Aver. Per session 0 0 BACK 2 BASICS BIANE * oT Students 0 0 * of Sessions 0 0 ~ oT volunteer Hours 0 0 Spacial Program Att. 0 0 ~ of Sessions 0 0 Aver. Per session 0 0 SCHOOL 8 COMMUNITY OUTREACH 300 65 #~ of Visits 1 2 VIRTUAL LIBRARY SERVICES Searches 5,709 94,467 Retrievals 110,487 139,135 Remote Access 645 89,798 Tutor.Com Use 70 51 Home Access 70 51 In-Library Use 0 0 Digital Books 788 609 Audio Downloads 403 404 eBook Downloads 385 205 wvbsite Hits 42,103 497,698 HOMEBOUND SERVICES Patrons Served 19 23 Materiels Loaned 159 189 Visitor Hours Volunteered 12 17 STAFF REPORT LIBRARY SERVICES DEPART'bSENT Date: September 1, 2011 To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2011/2012 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS RANCHO C,UCAMONGA Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2011/2012" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2011/2012" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, ~'GG Robert Karatsu Library Director Schedule A TOTAL LIBRARIES FINES MEDIA REF REVENUE REPORT &FEES RENTALS SERV. Jul-11 01-Jul 02-Jul 03-Jul 04-Jul OS-Jul 06-Jul 07-Jul 08-Jul 09-Jul 10-Jul 11-Jul 12-Jul 13-Jul 14-Jul 15-Jul 16-Jul 17-Jul 16-Jul 19-Jul 20-Jul 21-Jul 22-Jul 23-Jul 24-Jul 25-Jul 26-J u I 27-J u I 28-J u I 29-J u I 30-Jul 31-Jul TOTALS: July 2010 TOTALS PHOTOCOPY PASSPORTS $401.13 $445. 59 $0. 00 $163.20 $25. 00 $302.15 $420. 19 $3. 00 $109. 00 $272. 00 $43.85 $133. 86 $0. 00 $0. 00 $0. 00 $0.00 $0. 00 $0. 00 $0. 00 $0. 00 $691.78 $588. 39 $6. 00 $105. 00 $49. 00 $806.41 $636. 60 $28. 30 $7. 00 $25. 00 $903.65 $502. 08 $0. 00 $0. 00 $0. 00 $565.28 $427. 09 $0. 00 $38. 30 $223. 00 $430.41 $352. 81 $0. 00 $0. 00 $0. 00 $65.30 $146. 04 $0. 00 $0. 00 $0. 00 $708.74 $562. 63 $13. 00 $0. 00 $0. 00 $800.37 $474. 48 $27. 00 $0. 00 $198. 00 $562.01 $448. 88 $0. 00 $0. 00 $0. 00 $690.24 $490. 59 $0. 00 $15. 00 $0. 00 $449.23 $376. 44 $0 .00 $135. 15 $198 .72 $644.99 $398. 11 $0 .00 $173. 00 $396 .00 $131.99 $88. 09 $0 .00 $0. 00 $0 .00 $1,096.11 $525. 97 $0 .00 $0. 00 $99 .00 $797.24 $574. 56 $0 .00 $55. 00 $74 .00 $582.29 $454. 23 $11 .00 $0. 00 $148 .00 $736.36 $442. 28 $0 .00 $0. 00 $87 .00 $521.15 $269. 56 $18 .00 $198. 65 $0 .00 $545.23 $479. 92 $21 .00 $0. 00 $99 .00 $133.00 $107. 87 $0 .00 $0. 00 $0 .00 $644.37 $488. 44 $0 .00 $106. 00 $50 .00 $512.41 $470. 72 $3 .00 $45. 25 $124 .00 $620.79 $379. 03 $16 .00 $0. 00 $61 .00 $419.94 $435. 16 $0 .00 $0. 00 $37 .00 $494.39 $306. 81 $0 .00 $162. 75 $62 .00 $268.94 $361. 14 $0 .00 $0. 00 $37 .00 $141.20 $101. 66 $12 .00 $0. 00 $0 .00 $15,710.95 $11,889. 22 $158 .30 $1,313. 30 $2,264 .72 $ 16,990.39 $13,064. 77 $110 .20 $0. 00 $0 .00 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Jul-11 01-Jul $211 .34 $207.92 $0. 00 $163. 20 $0. 00 02-Jul $144 .80 $178.48 $0. 00 $0. 00 $0. 00 03-Jul $43 .85 $133.86 $0. 00 $0. 00 $0. 00 04-Jul $0 .00 $0.00 $0. 00 $0. 00 $0. 00 05-Jul $324 .62 $251.15 $0. 00 $105. 00 $0. 00 06-Jul $376 .85 $290.95 $28. 30 $0. 00 $0. 00 07-Jul $434 .50 $231.84 $0. 00 $0. 00 $0. 00 OS-Jul $228 .99 $147.43 $0. 00 $38. 30 $0. 00 09-Jul $178 .70 $149.96 $0. 00 $0. 00 $0. 00 10-Jul $65 .30 $146.04 $0. 00 $0. 00 $0. 00 11-Jul $387 .05 $267.79 $13. 00 $0. 00 $0. 00 12-Jul $313 .04 $220.11 $27. 00 $0. 00 $0. 00 13-Jul $279 .76 $176.18 $0. 00 $0. 00 $0. 00 14-Jul $342 .36 $247.71 $0. 00 $0. 00 $0. 00 15-Jul $173 .08 $173.82 $0. 00 $135. 15 $0. 00 16-Jul $309 .84 $174.80 $0. 00 $20. 00 $0. 00 17-Jul $131 .99 $88.09 $0. 00 $0. 00 $0. 00 18-Jul $311 .85 $175.26 $0 .00 $0. 00 $0. 00 19-Jul $509 .49 $229.54 $0 .00 $55 .00 $0. 00 20-Jul $293 .28 $213.44 $11 .00 $0 .00 $0. 00 21-Jul $379 .42 $246.09 $0 .00 $0 .00 $0. 00 22-Jul $240 .05 $157.32 $15 .00 $0 .00 $0. 00 23-Jul $202 .94 $215.73 $0 .00 $0 .00 $0. 00 24-Jul $133 .00 $107.87 $0 .00 $0 .00 $0. 00 25-Jul $288 .27 $197.34 $0 .00 $106 .00 $0. 00 26-Jul $207 .96 $243.41 $3 .00 $35 .25 $0. 00 27-Jul $316 .36 $170.65 $16 .00 $0 .00 $0. 00 28-Jul $280 .49 $202.40 $0 .00 $0 .00 $0. 00 29-Jul $184 .55 $133.63 $0 .00 $162 .75 $0. 00 30-Jul $165 .55 $180.59 $0 .00 $0 .00 $0. 00 31-Jul $141 .20 $101.66 $12 .00 $0 .00 $0. 00 TOTALS: $7,600 .48 $5,661.06 $125 .30 $820 .65 $0. 00 July 2010 TOTALS $7,543 .72 $6,315.23 $107 .20 $0 .00 $0. 00 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT &FEES RENTALS SERV. Jul-11 01-Jul $189. 79 $237. 67 $0 .00 $0. 00 $25. 00 02-Jul $157. 35 $241. 71 $3 .00 $109. 00 $272. 00 03-Jul $0. 00 $0. 00 $0 .00 $0. 00 $0. 00 04-Jul $0. 00 $0. 00 $0 .00 $0. 00 $0. 00 OS-Jul $367. 16 $337. 24 $6 .00 $0. 00 $49. 00 06-Jul $429. 56 $345. 65 $0 .00 $7. 00 $25. 00 07-Jul $469. 15 $270. 24 $0 .00 $0. 00 $0. 00 OS-Jul $336. 29 $279. 66 $0 .00 $0. 00 $223. 00 09-Jul $251. 71 $202. 85 $0 .00 $0. 00 $0. 00 10-Jul $0. 00 $0. 00 $0 .00 $0. 00 $0. 00 11-Jul $321. 69 $294. 84 $0 .00 $0. 00 $0. 00 12-Jul $487. 33 $254. 37 $0 .00 $0. 00 $198. 00 13-Jul $282. 25 $272. 70 $0 .00 $0. 00 $0. 00 14-Jul $347. 88 $242. 88 $0 .00 $15. 00 $0. 00 15-Jul $276. 15 $202. 62 $0 .00 $0. 00 $198. 72 16-Jul $335. 15 $223. 31 $0 .00 $153. 00 $396. 00 17-Jul $0. 00 $0. 00 $0 .00 $0. 00 $0 .00 18-Jul $784. 26 $350. 71 $0 .00 $0. 00 $99 .00 19-Jul $287. 75 $345. 02 $0 .00 $0. 00 $74 .00 20-Jul $289. 01 $240. 79 $0 .00 $0. 00 $148 .00 21-Jul $356. 94 $196 .19 $0 .00 $0. 00 $87 .00 22-Jul $281. 10 $112 .24 $3 .00 $198. 65 $0 .00 23-Jul $342. 29 $264. 19 $21 .00 $0 .00 $99 .00 24-Jul $0. 00 $0 .00 $0 .00 $0 .00 $0 .00 25-Jul $356. 10 $291 .10 $0 .00 $0 .00 $50 .00 26-Jul $304. 45 $227 .31 $0 .00 $10 .00 $124 .00 27-Jul $304. 43 $208 .38 $0 .00 $0 .00 $61 .00 28-Jul $139. 45 $232 .76 $0 .00 $0 .00 $37 .00 29-Jul $309. 84 $173 .18 $0 .00 $0 .00 $62 .00 30-Jul $103. 39 $180 .55 $0 .00 $0 .00 $37 .00 31-Jul $0. 00 $0 .00 $0 .00 $0 .00 $0 .00 TOTALS: $8,110. 47 $6,228 .16 $33 .00 $492 .65 $2,264 .72 July 2010 TOTALS $9,074. 08 $6,749 .54 $3 .00 $0 .00 $0 .00 Schedule B BALANCE SHEET Thru July 2011 FY 201112012 Revenues Earned Projected Loss/Gain Fines & Fees $15,711 $43,750 ($28,039) -64.1% Media Rentals $11,889 $30,000 ($18,111) -60.4% Sales/Services Fees $158 $75 $83 110.7% Direct Loan $0 $1 ($1) -100.0% Passport Services $2,265 $37,500 ($35,235) -94.0% Private Contributions $20,000 $100,000 ($80,000) -80.0% Totals: $50,023 $211,326 ($161,303) -76.3% *Balance for Year through July 2011 ($161,303) Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 Revenue Balance Report Report Date: Jul 2011 by Entity, Fund, Org Key & Object Code BudgetAmount Collected Object Description Budget MTD Activity YTD Activity Remaining Entity: 1 -CITY OF RANCHO CUCAMONGA Fund: 290 -LIBRARY FUND Key: 1290000 -Library Fund 4101 Property Taxes-CY Secured 3,031,060.00 0.00 0.00 3,031,060.00 0.00 4102 Property Taxes-CY Unsecured 79,020.00 0.00 0.00 79,020.00 0.00 4103 Property Taxes-PY Sec & Unsec 61,850.00 0.00 0.00 61,850.00 0.00 4105 Property Taxes-Supplemental 54,340.00 0.00 0.00 54,340.00 0.00 4312 Library Fines and Fees 175,000.00 17.89 17.89 174,982.11 0.01 4401 Interest Earnings 91,970.00 0.00 0.00 91,970.00 0.00 4410 Media Rentals 120,000.00 0.00 0.00 120,000.00 0.00 4515 Information Service Fees 300.00 0.00 0.00 300.00 0.00 4565 Passport Processing Fees 30,000.00 0.00 0.00 30,000.00 0.00 4567 Passport Photo Fees 7,200.00 0.00 0.00 7,200.00 0.00 4570 Sale of Printed Materials 18,000.00 0.00 0.00 18,000.00 0.00 4907 Private Contributions Library 125,000.00 25,000.00 25,000.00 100,000.00 20.00 Tota[jorOrgKey1290000: 3,793,740.00 25,017.89 25,017.89 3,768,722.11 0.65 Totaljor Fund 290: 3,793,740.00 25,017.89 25,017.89 3,768,722.!1 0.65 Fund: 291 - CA STATE LIBRARY Fund: 298 -CALIFORNIA LITERACY CAMPAI GN Key: 1298000 -Calif Literacy Campaign Grant 4909 RC Library Foundation Support 15,000.00 0.00 0.00 15,000.00 0.00 8290 Transferln-Library Fund 83,000.00 0.00 0.00 83,000.00 0.00 Totaljor Org Key 1298000: 98,000.00 0.00 0.00 98,000.00 0.00 Totaljor Fund 198: 98,000.00 0.00 0.00 98,000.00 0.00 Total for Entity 1: 3,891,740.00 25,017.89 25,017.89 3,866,722.11 0.64 Total Net for Report: 3,89(,740.00 25,017.89 25,017.89 3,866,722.11 0.64 User: RKARATSU -Robert Karatsu Page: 1 Current Date: 08/04/2011 Report: GL_RV_ENT_FUND_RC - GL: Revenue Balance - Entity/Fund/Org Key/Object Current Time: 11:17:42 Fiscal Year: 2012 CITY OF RC IFAS772(PROD) Report Date: Jul 2011 GL Budget to Actual with Encumbrances by Entity, Fund, Org Key & 061ect Code Budget Amount Remaining Object Description Budge[ MTD Activity YTD Activity Encumbrance Remainint; Entity: 1 -CITY OF RANCHO CUCAMONGA Fund: 290 -LIBRARY FUND Key: 1290601 -Library Fund 5000 Regular Salaries 295,790.00 21,473.29 21,473.29 0.00 274,316.71 92.74 5030 Fringe Benefits 132,820.00 0.00 0.00 0.00 132,820.00 100.00 5100 Travel and Meetings 6,000.00 40.00 40.00 0.00 5,960.00 99.33 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,000.00 461.54 461.54 0.00 538.46 53.84 5150 Office Supplies & Equipment 2,000.00 145.78 145.78 0.00 1,854.22 92.71 5160 Membership Dues 3,100.00 400.00 400.00 0.00 2,700.00 87.09 5200 Operations & Maintenance 7,000.00 11.36 11.36 0.00 6,988.64 99.83 5220 Cellular Technology 600.00 0.00 0.00 0.00 600.00 100.00 5300 Contract Services 83,602.75 0.00 0.00 1,547.19 82,055.56 98.14 5400 Telephone Utilities 12,000.00 713.36 713.36 0.00 11,286.64 94.05 5402 Water Utilities 3,600.00 0.00 0.00 0.00 3,600.00 100.00 5403 Electric Utilities 70,950.00 0.00 0.00 0.00 70,950.00 100.00 5501 Admin./General Overhead 189,000.00 0.00 0.00 0.00 189,000.00 100.00 5503 City Facilities Allocation 11,740.00 0.00 0.00 0.00 11,740.00 100.00 9298 Transfer Out-CA Literacy Cmpgn 83,690.00 0.00 0.00 0.00 83,690.00 100.00 Totaljor Org Key 1290601: 904,892.75 23,245.33 23,245.33 1,547.19 880,100.23 97.26 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 32,570.00 2,469.25 2,469.25 0.00 30,]00.75 92.41 5010 Part Time Salaries 30,000.00 2,049.56 2,049.56 0.00 27,950.44 93.16 5030 Fringe Benefits 15,9]0.00 0.00 0.00 0.00 15,910.00 100.00 5150 Office Supplies & Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations & Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Totaljor Org Key !290603: 85,480.00 4,518.81 4,518.81 0.00 80,961.19 94.71 Key: 1290604 -Bookmobile Services ' 5000 Regular Salaries 59,170.00 4,551.70 4,551.70 0.00 54,618.30 92.30 5010 Part Time Salaries 20,600.00 710.24 710.24 0.00 19,889.76 96.55 5030 Fringe Benefits 29,150.00 0.00 0.00 0.00 29,150.00 100.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations & Maintenance 4,000.00 498.10 498.10 0.00 3,50(.90 87.54 5220 Cellular Technology 1 500.00 0.00 0.00 0.00 1,500.00 100.00 Totaljor Org Key /190604: 115,020.00 5,760.04 5,760.04 0.00 109,259.96 94.99 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Totaljor Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Kcy: 1290606 -Archibald Library 5000 Regular Salaries 469,740.00 35,665.96 35,665.96 0.00 434,074.04 92.40 5010 Part Time Salaries 318,130.00 22,878.08 22,878.08 0.00 295,251.92 92.80 5030 Fringe Benefits 239,770.00 0.00 0.00 0.00 239,770.00 100.00 5100 Travel and Meetings 2,000.00 0.00 0.00 0.00 2,000.00 100.00 User: RKARATSU -Robert Karatsu Page: I Current Date: 08/04/201 I Report: GL_XP_ENT_FUND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 1 I :19 :51 Fiscal Year: 2012 CITY OF RC IFAS772(PROD) Report Date: Ju12011 GL Budget to Actual with Encumbrances by Entity, Fund, Org Key & Object Code Bu dget Amount Remaining Object Description Budget MTD Activity YTD Activity Encumbrance Remaininu 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 5150 Office Supplies & Equipment 7,500.00 21.20 21.20 0.00 7,478.80 99.71 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 450.00 0.00 0.00 0.00 450.00 100.00 5200 Operations & Maintenance 214,188.88 864.64 864.64 19,450.91 193,873.33 90.51 5300 Contract Services 102,741.88 14,266.41 14,266.41 6,854.25 81,621.22 79.44 Total forOrgKey1290606: 1,355,720.76 73,696.29 73,696.29 26,305.16 1,255,719.31 92.62 Key: 1290607 -Paul A. Biane Library 5000 Regular Salaries 546,370 .00 40,303. 71 40,303. 71 0.00 506,066. 29 92 .62 5010 Part Time Salaries 344,920 .00 26,397. 16 26,397. 16 0.00 318,522. 84 92 .34 5030 Fringe Benefits 279,210 .00 0. 00 0. 00 0.00 279,210. 00 100 .00 5100 Travel and Meetings 4,000 .00 0. 00 0. 00 0.00 4,000. 00 100 .00 5105 Mileage 300 .00 0. 00 0. 00 0.00 300. 00 100 .00 5150 Office Supplies & Equipment 10,000 .00 0. 00 0. 00 0.00 10,000. 00 100 .00 5152 Computer Software 3,000 .00 0. 00 0. 00 0.00 3,000. 00 100 .00 5160 Membership Dues 730 .00 0. 00 0. 00 0.00 730. 00 100 .00 5200 Operations & Maintenance 244,745 .13 1,494. 18 1,494. 18 5,684.61 237,566. 34 97 .06 5300 Contract Services 94,108 .11 !5,571. 21 15,571. 21 2,772.55 75,764. 35 80.50 TotaljorOrgKey1290607: 1,527,383 .24 83,766. 26 83,766. 26 8,457.16 1,435,159. 82 93 .96 Key: 1290608 -Virtual Library 5000 Regular Salaries 28,300 .00 2,145. 02 2,145. 02 0.00 26,154. 98 92 .42 5030 Fringe Benefits 13,300 .00 0. 00 0. 00 0.00 13,300. 00 100 .00 5152 Computer Software 2,000 .00 0. 00 0. 00 0.00 2,000. 00 100 .00 5300 Contract Services 4,000 .00 0. 00 0. 00 0.00 4,000. 00 100 .00 Total jor Org Key 1290608: 47,600 .00 2,145. 02 2,145. 02 0.00 45,454. 98 95 .49 Total for Fund 290: 4,037,796 .75 193,131. 75 193,131. 75 36,309.51 3,808,355. 49 94 .31 Fund: 291 - CA STATE LIBRARY Key: 1291602 - CA STATE LIBRARY 5010 Part Time Salaries 12,730 .00 2,597 .12 2,597. 12 0.00 10,132. 88 79 .59 5030 Fringe Benefits 250 .00 0 .00 0. 00 0.00 250. 00 100 .00 5100 Travel and Meetings 8,000 .00 0 .00 0. 00 0.00 8,000. 00 100 .00 5152 Computer Software 1,294 .00 0 .00 0. 00 0.00 1,294. 00 100 .00 5200 Operations & Maintenance 18,698 .08 3,315 .09 3,315. 09 698.08 14,684. 91 78 .53 5300 Contract Services 64,942 .00 0 .00 0. 00 53,836.00 11,106. 00 17 .10 Total jor Org Key 1297602: 105,914 ,08 5,912 .21 5,912. 21 54,534.08 45,467. 79 42 .92 Total for Fundl9l: 105,914.08 5,912.2] 5,912.21 54,534.08 45,467.79 42.92 Fund: 298 -CALIFORNIA LITERACY CAMPAI GN Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 56,880.00 4,375.38 4,375.38 0.00 52,504.62 92.30 5010 Part Time Salaries 17,]90.00 1,148.69 1,148.69 0.00 16,041.31 93.31 5030 Fringe Benefits 26,930.00 0.00 0.00 0.00 26,930.00 100.00 5100 Travel and Meetings 500.00 0.00 0.00 0.00 500.00 100.00 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies & Equipment 1,000.00 0.00 0.00 0.00 1,000.00 100.00 5160 Membership Dues 140.00 0.00 0.00 0.00 140.00 100.00 5200 Operations & Maintenance 1,000.00 0.00 0.00 0.00 1,000.00 100.00 User: RKARATSU -Robert Kazatsu Page: 2 Current Date: 08/04/20 11 Report: GL_XP_ENT_F[TND_RC - GL: Expenditure Bal ance - Entity/Fund/O rg Key/Object Current Time: 11:19:51 Fiscal Year: 2012 Report Da[e• Jul 20] 1 CITY OF RC IFAS772(PROD) GL Budget to Actual with Encumbrances by Entity, Fund, Org Key & Object Cade Budget Amount Remaining Obiect Description Budget MTD Activity YTD Activity Encumbrance Remaining 5300 Contract Services 1,386.00 0.00 0.00 99.00 1,287.00 92.85 Total forOrgKeyl298601: 105,326.00 5,524.07 5,524.07 99.00 99,702.93 94.66 Total for Fund 298: 105,326.00 5,524.07 5,524.07 99.00 99,702.93 94.66 Total jor Entity 1: 4,249,036.83 204,568.03 204,568.03 90,942.59 3,953,526.21 93.04 Total Net for Report: 4,249,036.83 204,568.03 204,568.03 90,942.59 3,953,526.21 93.04 User: RKARATSU -Robert Karatsu Page: 3 Curren[ Datc: 08/04/201 I Report: GL_XP_ENT_FIJND_RC - GL: Expenditure Balance - Entity/Fund/Org Key/Object Current Time: 11:19:51 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 Revenue Balance Report Report Date Jul 2011 by Enti[y, Fund, Org Key & Object Code Budget Amoun Collected Obleci Description Budget MTD Activit YTD Activit Remaining Entity 1 -CITY OF RANCHO CUCAMONGA Fund 290 -LIBRARY FUND Key, 1290000 -Library Fund 4101 Property Taxes-CY Secured 3,031,060.00 0.00 0.00 3,031,060.00 0.00 4102 Property Taxes-CY Unsecured 79,020.00 0.00 0.00 79,020.00 0.00 4103 Property Taxes-PY Sec & Unsec 61,850.00 0.00 0.00 6],850.00 0.00 4105 Property Taxes-Supplemental 54,340.00 0.00 0.00 54,340.00 0.00 4312 Library Fines and Fees 175,000.00 17.89 17.89 174,982.11 0.01 4401 Interest Earnings 91,970.00 0.00 0.00 91,970.00 0.00 4410 Media Rentals 120,000.00 0.00 0.00 120,000.00 0.00 4515 Information Service Fees 300.00 0.00 0.00 300.00 0.00 4565 Passport Processing Fees 30,000.00 0.00 0.00 30,000.00 0.00 4567 Passport Photo Fees 7,200.00 0.00 0.00 7,200.00 0.00 4570 Sale of Printed Materials 18,000.00 0.00 0.00 18,000.00 0.00 4907 Private Contributions Library 125,000.00 0.00 0.00 125,000.00 0.00 Total for Org Key /290000: 3,793,740.00 17.89 17.89 3,793,722.11 0.00 Total for Fund 290: 3,793,740.00 17.89 17.89 3,793,722.11 0.00 Fund 291 - CA STATE LIBRARY Fund 298 -CALIFORNIA LITERACY CAMPAIGN Key: 1298000 -Calif Literacy Campaign Grant 4909 RC Library Foundation Support 15,000.00 0.00 0.00 15,000.00 0.00 8290 TransferIn-Library Fund 83,000.00 0.00 0.00 83,000.00 0.00 Total for Org Key /298000: 98,000.00 0.00 0.00 98,000.00 0.00 Total for Fund 298: 98,000.00 0.00 0.00 98,000.00 0.00 Total for Entry 1: 3,891,740.00 17.89 17.89 3,891,722.11 0.00 Total Net for Report: 3,891,740.00 17.89 17.89 3,891,722.11 0.00 User: VGARCIA -Vivian Garcia Page: I Current Date: 08/24/2011 Report: GL_RV_ENT_FUND_RC - GL: Revenue Balance - En[ity/Fund/Org Key/Object Current Time: 11:47:52 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 Budget Summary Report Report Date: Jul 2011 by Entity, Org Key & Object Code Council Carry Over City Mgr. Amended Object Description Approved Recommd. Budget Entity: 1 -CITY OF RANCHO CUCAMONGA Key: 1290601 -Library Fund 5000 Regular Salaries 5030 Fringe Benefits 5100 Travel and Meetings 5102 Training 5105 Mileage 5150 Office Supplies & Equipment 5160 Membership Dues 5200 Operations & Maintenance 5220 Cellular Technology 5300 Contract Services 5400 Telephone Utilities 5402 Water Utilities 5403 Electric Utilities 5501 Admin./General Overhead 5503 Ci[y Facilities Allocation 9298 Transfer Out-CA Literacy Cmpgn Total for Org Key 129060!: Key: 1290603 -After School Learning Prog 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits 5150 Office Supplies & Equipment 5200 Operations & Maintenance 5300 Contract Services Totaljor Org Key 7290603: 295,790 .00 0.00 0.00 295,790. 00 132,820 .00 0.00 0.00 132,820. 00 6,000 .00 0.00 0.00 6,000. 00 2,000 .00 0.00 0.00 2,000. 00 1,000 .00 0.00 0.00 1,000. 00 2,000 .00 0.00 0.00 2,000. 00 3,100 .00 0.00 0.00 3,100. 00 7,000 .00 0.00 0.00 7,000. 00 600 .00 0.00 0.00 600 .00 82,500 .00 1,102.75 0.00 83,602. 75 12,000 .00 0.00 0.00 12,000 .00 3,600 .00 0.00 0.00 3,600 .00 70,950 .00 0.00 0.00 70,950 .00 189,000 .00 0.00 0.00 189,000 .00 11,740 .00 0.00 0.00 11,740 .00 83,690 .00 0.00 0.00 83,690 .00 903,790 .00 1,102.75 0.00 904,892 .75 32,570 .00 0.00 0.00 32,570 .00 30,000 .00 0.00 0.00 30,000 .00 15,910 .00 0.00 0.00 15,910 .00 2,500 .00 0.00 0.00 2,500 .00 4,000 .00 0.00 0.00 4,000 .00 500 .00 0.00 0.00 500 .00 85,480 .00 0.00 0.00 85,480 .00 Key: 1290604 -Bookmobile Services 5000 Regular Salaries 59,170.00 0.00 0.00 59,170.00 5010 Part Time Salaries 20,600.00 0.00 0.00 20,600.00 5030 Fringe Benefits 29,150.00 0.00 0.00 29,150.00 5105 Mileage 100.00 0.00 0.00 100.00 5150 Office Supplies & Equipment 500.00 0.00 0.00 500.00 5200 Operations & Maintenance 4,000.00 0.00 0.00 4,000.00 5220 Cellular Technology 1,500.00 0.00 0.00 1,500.00 Tota[for Org Key !290604: 115,020.00 0.00 0.00 115,020.00 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 1,200.00 5160 Membership Dues 500.00 0.00 0.00 500.00 Totaljor Org Key 1290605: 1,700.00 0.00 0.00 1,700.00 Key: 1290606 -Archibald Library 5000 Regular Salaries 469,740.00 0.00 0.00 469,740.00 5010 Part Time Salaries 318,130.00 0.00 0.00 318,130.00 5030 Fringe Benefits 239,770.00 0.00 0.00 239,770.00 5100 Travel and Meetings 2,000.00 0.00 0.00 2,000.00 5105 Mileage 200.00 0.00 0.00 200.00 5150 Office Supplies & Equipment 7,500.00 0.00 0.00 7,500.00 User: TLAYNB -Tamara Layne Page: 1 Current Date: 08/24/201 I Report: GL_B UDG_ENT_RC - GL: Budget Summary -Entity/Org Key/Object Curren t Time: 11:44:24 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 Budget Summary Report Report Date: Jul 2011 by Entity, Org Key & Object Code Council Carry Over City Mgr. Amended Object Description Approved Recommd. Budget 5152 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Tota! jor Org Key 1290606. Key: 1290607 -Paul A. Biane Library 5000 Regular Salaries 5010 Part Time Salaries 5030 Fringe Benefits S 100 Travel and Meetings 5105 Mileage 5150 Office Supplies & Equipment S 1 S2 Computer Software 5160 Membership Dues 5200 Operations & Maintenance 5300 Contract Services Toralfor Org Key /290607 Key: 1290608 -Virtual Library 5000 Regular Salaries 5030 Fringe Benefits S 1 S2 Computer Software 5300 Contract Services Total for Org Key 1290608: Key: 1291602 - CA STATE LIBRARY 1,000.00 0. 00 0.00 1,000.00 450.00 0. 00 0.00 450.00 185,240.00 28,948. 88 0.00 214,188.88 93.320.00 9.421. 88 0.00 102.741.88 1,317,350.00 38,370.76 0.00 1,355,720.76 546,370 .00 0.00 0.00 546,370. 00 344,920 .00 0.00 0.00 344,920. 00 279,210 .00 0.00 0.00 279,210. 00 4,000 .00 0.00 0.00 4,000. 00 300 .00 0.00 0.00 300 .00 10,000 .00 0.00 0.00 10,000. 00 3,000 .00 0.00 0.00 3,000. 00 730 .00 0.00 0.00 730 .00 228,240 .00 16,505.13 0.00 244,745 .13 86,500 .00 7,608.11 0.00 94,108 .11 1,503,270 .00 24,113.24 0.00 1,527,383. 24 28,300 .00 0.00 0.00 28,300 .00 13,300 .00 0.00 0.00 13,300 .00 z,ooo .oo o.oo o.oo z,ooo .oo 4,000 .00 0.00 0.00 4,000 .00 47,600 .00 0.00 0.00 47,600 .00 SO10 Part Time Salaries 12,730.00 0.00 0.00 12,730.00 5030 Fringe Benefits 250.00 0.00 0.00 250.00 5100 Travel and Meetings 8,000.00 0.00 0.00 8,000.00 5152 Computer Software 0.00 0.00 0.00 1,294.00 5200 Operations & Maintenance 18,000.00 698.08 0.00 18,698.08 5300 Contract Services 10,000.00 56,236.00 0.00 64,942.00 Total for Org Key 1191602: 48,980.00 56,934.08 0.00 105,914.08 Key: 1298601 -Calif Literacy Campaign Gran[ 5000 Regular Salaries 56,880.00 0.00 0.00 56,880.00 5010 Part Time Salaries 17,190.00 0.00 0.00 17,190.00 5030 Fringe Benefits 26,930.00 0.00 0.00 26,930.00 5100 Travel and Meetings 500.00 0.00 0.00 500.00 SIOS Mileage 300.00 0.00 0.00 300.00 5150 Office Supplies & Equipment 1,000.00 0.00 0.00 1,000.00 5160 Membership Dues 140.00 0.00 0.00 140.00 5200 Operations & Maintenance 1,000.00 0.00 0.00 1,000.00 5300 Contract Services 1,310.00 76.00 0.00 1,386.00 Total jor Org Key 7298601: 105,250.00 76.00 0.00 105,326.00 Total jar Entity l: 4,128,440.00 120,596.83 0.00 4,249,036.83 Total for Report: 4,128,440.00 120,596.83 0.00 4,249,036.83 User: TLAYNE -Tamara Laync Page: 2 Current Date: 08/24/2011 Report: GL_BU DG_ENT_RC - GL: Budge[ Summary -Entity/Org Key/Object Curre nt Time: 11:44:24 STAFF REPORT L,IBRdRT SERVICES DEPdRTi`fENT Date: September 1, 2011 To: Rancho Cucamonga Library Board of Trustees From: Renee Tobin, Principal Librarian Subject: APPROVAL OF STORYTIME POLICY RECOMMENDATION _ _ J RANCHO C,UCAMONGA That the Library Board approves the attached policy outlining the storytimes available at the Rancho Cucamonga Public Library and the transition to online registration in 2012. BACKGROUND/ANALYSIS Although we reviewed the storytime policy earlier this year a few changes are recommended that relate to procedures for online storytime registration using the City's CLASS system. The move to online registration will continue to make spaces in storytime available to the community on an equitable basis and will eliminate the desire of many patrons to wait in line hours before the libraries open to secure a space in storytime. Online registration is scheduled to begin in 2012. FISCAL IMPACT None; no additional programs are proposed at this time. Respectfully submitted, . ~j .~t~'t~e ~~~~ Renee Tobin Principal Librarian CITY OF RANCHO CUCAMONGA CHILDREN'S STORYTIME POLICY POLICY NO.: PAGE 1 OF 4 EFFECTIVE: REVISED: APPROVED: PURPOSE: The purpose of this policy is to provide the most fair and equitable access to children's storytimes at Rancho Cucamonga Public Library. PHILOSOPHY: Attendance at library storytimes by children is desirable to instill a love of reading and life-long library habits. storytime can be a wonderful opportunity for families to enjoy the library together as well as provide young children their first steps towazd independence. The Library will offer storytimes for a vaziety of ages based on available funding for staff and the capacity of the Library's story theaters (37 to 43 people as set by the Fire Department). Generally storytimes will be offered for babies, toddlers, preschool, school-aged children and families as defined in this policy. These storytimes are offered to individuals and cannot accommodate schools or day care groups. Groups and classes may schedule a library visit which can be designed to include a storytime. TYPES OF STORYTIMES: Storytimes for various audiences aze offered at Rancho Cucamonga Public Library and include: Bouncin Bg abies for children 0 to 23 months old with an adult caregiver Toddler Time for children 24 to 35 months old with an adult caregiver Preschool storytime for children 3, 4 or 5 years old attending in the story theater on their own with library staff and volunteers Family storytime for children 11 years and younger with parents or adult cazegiver Afterschool (Discovery Club) for children 6 to 11 years old attending in the story theater on their own with library staff and volunteers Children's Storytime Policy Page 2 of 5 BOUNCING BABIES: Description: Bouncing Babies storytime is designed to introduce babies and their parents to the library. Bouncing Babies incorporates books, songs, fingerplays and playtime all with parent participation. Age Limits: 0 to 23 months Parents, grandparents and cazegivers often look for opportunities to interact with their babies and with other similar families. Bouncing Babies offers a time for caregivers to bond with their babies through song, rhymes and stories. Playtime at the end of the storytime allows parents to interact both with their children and with one another. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for 6-te-8 7 to 9-week sessions of Bouncing Babies conducted at least one morning per week per library. The number of Bouncing Babies storytimes offered may be increased as budget and demand allows. Eligible children are birth to 23 months old and will be registered with one adult per child. Beginning in 2012 registration will be offered via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for each new session. T°'°~'•°~° - ~°~-°~~°° .., °'~° .Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a maximum audience of 36 at the Archibald Library. Parents and cazegivers will be discouraged from bringing older children to this storytime, allowing the focus to remain on the babies registered for Bouncing Babies and to allow more families to attend. TODDLER TIME: Description: Toddler Time is designed to introduce young children and their parents to the library. Toddler Time incorporates books, songs, fingerplays and other activities with parent participation. Age Limits: 24 to 35 months Children at this age have developed long-range sight that is conducive to sharing books with a group, and they are able to pick out detail in illustrations. Verbal skills allow them to join in songs, and developing motor skills to participate in fingerplay activities. Staff model reading, singing and fingerplays for parents and caregivers. Procedures: Staff will conduct registration for 6-te-8 7 to 9-week sessions of Toddler Time conducted at least one morning per week per library. The number of Toddler Times offered may be increased as budget and demand allows. Eligible children aze 24 to 35 months old and will be registered with one adult per child. Beginning in 2012 registration will be offered via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for each new session. T :,.._°.:,....., . ,.° „ °...°a °~°.. , ~.nn ., ° °~~°••.~, Limited to 21 children with an adult for a maximum audience of 42 at the Biane Library; 18 children with an adult for a Children's Storytime Policy Page 3 of 5 maximum audience of 36 at the Archibald Library. Parents and cazegivers will be discouraged from bringing infants, babies and older children to this storytime, allowing the focus to remain on the children registered for Toddler Time and to allow more 2-year-olds to attend. PRESCHOOL STORYTIME: Description: Children 3 to 5 years-old are offered their first steps toward independence at these half-hour weekly storytimes. Children are registered fora 6~8 7 to 9-week series which they attend in the story theater with staff and/or volunteers while their pazent or adult care- giver waits in the library. This storytime is designed to help develop reading readiness by instilling a love of books and stories at an early age. A pazent may attend the child's first preschool storytime to help the child become comfortable in a new setting, review program content and to determine if the child will be able to attend on their own in the coming weeks. Age Limits: Children 3 to 5 years-old. Children can begin to develop listening skills that will help them when they start school. Preschool storytime also brings children into contact with other young children in what is for some their first group setting. Here they can interact with other children and the adult staff and volunteers Procedures: Staff will conduct registration for 6~e-8 7 to 9-week sessions of Preschool Storytime. Eligible children are 3, 4 and 5 years-old and potty trained by the first date in a session. Beginning in 2012 registration will be offered via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for each new session. T°'°~"°~° ~°~~°«~°«~°~ m°° w° allew~ Limited to 40 children at the Biane Library; 3~ 36 children at the Archibald Library. FAMILY STORYTIME: Description: These half-hour storytimes were created for families who would like the opportunity to attend storytime together. Family storytimes are offered on both awalk-in basis and with registration. Storytimes on Saturdays and on Tuesday evenings allow working parents the opportunity to bring their children to storytime. As funding allows additional sessions maybe offered to meet demand. Age Limits: Open to families with children 11-years-old and younger. Parents or caregivers are e~ attend this storytime with their children. .:«,. ° °w:,a ....a°_ n ~..,,....., °,a Procedures: Staff will conduct registration for 6-te-8 7 to 9-week sessions of Family Storytimes held at the Biane Library on Fridays at 11:00 a.m. Beginning in 2012 registration will be offered via the City's online CLASS system which can be accessed from home computers or from library computers on the specific date selected for each new session. z°,°..w°..° .° :°..°«:°., .., . ,.° .. ,...«,.., ..~,._ ,~,nn .. ° °n°...,.. Tuesday evening storytimes at the Biane Library, Fridays at 12:00 noon at the Biane Library, Saturday morning Children's Storytime Policy Page 4 of 5 storytimes at the Archibald Library, and Saturday afternoon at the Biane Library aze offered on a walk-in basis. Library staff will make reusable nametags available for each session. Everyone entering the story theater is encouraged to wear a nametag to help staff track statistics and ensure the audience does not exceed the posted limit. Limited to 40 people at the Biane Library; 36 people at the Archibald Library. AFTERSCHOOL: Description: Children in the elementary school grades are offered a weekly walk-in program designed to continue to draw them into the library and to stimulate their interest in books and reading. Given their ages the audience is ready for activities in addition to sharing books. Crafts, guest performers and special events such as making dragons to celebrate Chinese New Year, learning about Irish step dancing at Saint Patrick's Day, or creating stories with puppets are a sample of the activities enjoyed in the afterschool program. Age Limits: Children 6 to 11 years. A pazent or responsible sibling at least 14-years- old is required to remain in the library during this program. Procedures: Library staff will provide reusable nametags available for each session. Children entering the story theater wear a nametag to help staff track statistics, and ensure the audience does not exceed the posted limit. ~~a "°'~ °'.,FF... ~`'°-''"' ~''"''"°" "'''~ ° ° "'"° °'^^' WAIT LISTS: Waiting lists will be maintained through the CLASS system for any registered storytime that has filled to capacity. Should a child miss two weeks in a row their position maybe given to the first child on the waiting list for that storytime. Staff will attempt to contact the family to determine if illness or other emergency prevented attendance. If after five days staff has been unable to reach the family, the storytime space will be offered to the next child on the appropriate wait list. Occasionally, due to illness or vacation, space is available in a storytime to accommodate a walk-in or standby. A cazegiver and child who would like to experience the storytime to see if they would like to register for the next session will be welcome to attend. Such opportunities will be limited to a one-time basis. BEHAVIOR IN STORYTIMES: For reasons of safety and access no strollers may be taken into the Library Story Theaters. Children's Storytime Policy Page 5 of 5 Cell phones and other electronic equipment should be turned off while in the story theaters. Sometimes children have a difficult day and may not be prepared to participate in storytime. Any youngster whose behavior is disruptive to those attending the program will result in the care-giver being asked to remove the child for the remainder of the day's session. Repeated misbehavior may result in loss of the privilege to participate in the remainder of the storytimes offered during that session. Food or candy may not be distributed at Library Storytimes.