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HomeMy WebLinkAbout2011/10/06 (Min) Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, October 6, 2011, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.by President Hairston. Present were Members Amsler, Coberly, Haddon and Temkin. Also present were: Robert Karatsu,Library Director,Renee Tobin,Principal Librarian,Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. CONSENT CALENDAR Bl. Approval of Minutes: September 1, 2011. Member Amsler requested change on Page 6 under D3. Please change to read "More than 1,100." MOTION: Moved by Member Coberly to approve the minutes with the corrections, seconded by Member Haddon. Motion carred 5-0. B2. Approval of Amended Holiday Calendar for 2012. Staff report attached. MOTION: Moved by Member Amsler to approve the amended Holiday Calendar for 2012, seconded by Member Temkin. Motion carred 5-0. C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director,thanked Members Coberly and Temkin for attending the Literacy Celebration on Saturday, October 1 for their support. Library Director Karatsu stated that Linda Daniels was named the new Assistant City Manager. Library Board Minutes October 6, 2011 Page 2 Library Director Karatsu stated that on October 27 the West End Inland Empire Job Fair will be held at the old Ontario Airport. Library staff will be holding resume classes for attendees. Library staff will also demonstrate how to apply for jobs on-line. Robert Karatsu, Library Director, stated that on Friday, October 28, starting at 7 p.m., the Library Foundation will be holding the fundraiser, Music, Masquerade & Merlot. Rod Gilfry will be performing. Tickets are available at the Victoria Gardens Cultural Center box office. Library Director Karatsu stated that the Library had received a grant,"Lincoln: The Constitution and the Civil War." The exhibit is a 1,000 square foot traveling exhibit. The Rancho Cucamonga Public Library is the first Library to display the exhibit in January,2012. The Library will have the exhibit for six (6) weeks. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the August statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin,Principal Librarian, stated that the Play and Learn Workshops were well attended and well done by Library staff Margaret Hatanaka and Angelica Trummell. The Workshops are held quarterly. Principal Librarian Tobin stated that storytime registration was held this week. Storytime registration will be offered on-line to the patrons at the beginning of 2012. Renee Tobin, Principal Librarian, stated that the Big Truck Storytime will be held on Saturday, October 22 at 11 a.m. at the Archibald Library. Library staff will also be supporting the Furry Friends event at the Animal Shelter on Saturday, October 22, which starts at 8 a.m. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Library had received a new grant, California Reads from by the California Council for the Humanities. The grant is similar to the Big Read Grant the Library received in the past. The book which will be highlighted during the grant timeframe is entitled, "Farewell to Manzanar." Library Board Minutes October 6, 2011 Page 3 C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Senior Librarian Vera is on vacation this week. In her place, Karye Hood, Reference Services Coordinator updated the Board on the Biane Library. Reference Services Coordinator Hood stated that on Friday, October 14, MAD (Music, Arts and Dance) Cultural Arts Night will be held at the Biane Library starting at 7 p.m. D. BOARD BUSINESS D1. 2011 California Library Association Conference in Pasadena on November 11-13. Schedule attached. Discussion led by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the CLA Program Institutes and Schedule for Friday, November 11, with the Members. He asked that if the any of the Members would like to attend to please let him know by the end of the week. D2. Accident Reporting Procedure. Discussion led by President Hairston and Robert Karatsu, Library Director. Library Director Karatsu presented an oral report on policy and procedure when staff record information on the accident report. Member Amsler suggested that a line with Name of Parent/Guardian be listed on the form under Male/Female and Age. Also, change to the word, "Care" next to Immediate Action Taken. President Hairston requested a change in the wording,"Describe what the person was doing." Also, list Home Number and Cell Number. Member Haddon suggested next to Number, list Cell or Home. Library staff will update the form. D3. Library Strategic Services Plan. Discussion led by President Hairston and Robert Karatsu, Library Director. President Hairston stated that the report was well done. She requested that the Members review and discuss the report at the next meeting. Library Board Minutes October 6, 2011 Page 4 Robert Karatsu, Library Director,presented an oral review on the background and the overall content of the Strategic Services Plan. He stated that if any of the Members had questions, please contact him. President Hairston stated that she appreciated the emphasis on the wording "living document" to describe the Strategic Services Plan. Staff did an excellent job on putting the plan together. Library Director Karatsu asked if the Board would like to have the one item on the agenda for next month. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Strategic Services Plan G. ADJOURNMENT MOTION: Moved by Member Amsler to adjourn the meeting, seconded by Member Haddon. Motion carried 5-0. The meeting adjourned at 7:05 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: November 3, 2011