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2012/10/03 - Agenda Packet
City Of / it -;4 , 1 CL) k-jAMOIN (,jA 10500 Civic Center Drive O Rancho Cucamonga, CA 91730.3801 City Office: (909)477.2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays 4 7:00 P.M. OCTOBER 3, 2012 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room................. 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers........................... 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Chuck Buquet Diane Williams CITY MANAGER John R. Gillisone^ CITY ATTORNEY James L. Markman z ,r CITY CLERK Janice C. Reynolds ?" ` ��l INFORMATION FOR THE PUBLIC dd ��jj'� ;/[.A*-1i0 OCAMONGA TO ADDRESS THE FIRE BOARD, AUTHORITY BOARD AND CITY COUNCIL The Fire Board,Authority Board and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position,you may simply indicate that you agree with a previous speaker. If appropriate,a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board,Authority Board or City Council byfilling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation. you would like to display audio or visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Authority Board or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items(with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any remaining "Public Communications" which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less,as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" item or on an "Administrative Hearing Item(s)," your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS-Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter,the City's Public Library(-ies)and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST-Fire Board,Authority Board and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on- demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cifyofrc.us/cityhalUcouncil/videos.aspfor those with Hi-bandwidth(DSUCable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board, Authority Board and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire District Board and the Public Financing Authority Board. Copies of the agendas and minutes can be found @ www.citvofrc.us ® If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA OCTOBER 3, 2012 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM 1. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Buquet and Williams CLOSED SESSION CALLED TO ORDER AS THE SUCCESSOR AGENCY AND CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9059 SAN BERNARDINO ROAD IN THE CITY OF RANCHO CUCAMONGA. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND ORCHARD CAPITAL LP, REGARDING AN EXISTING LEASE.— SUCCESSOR AGENCY D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7086 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA;, AND BOBBY BRETT, RANCHO BASEBALL, LLC) REGARDING LEASE TERMS - CITY FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 2 CITY COUNCIL AGENDA �)C�,ONGA OCTOBER 3, 2012 D5. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, EXECUTIVE MANAGEMENT, MID-MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL LABOR.GROUPS — CITY E. CITY MANAGER ANNOUNCEMENTS F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCE AUTHORITY BOARD AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Buquet and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of Life Saving Citations in a Choking Emergency. H2. Announcement of RCFD Open House Celebrating Fire Prevention Week. H3. Presentation to Cucamonga District Host Lions Club for their completion of the Summer 2012 GIS Street Light Survey. H4. A Proclamation Declaring October as International Walk to School Month. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 3 CITY COUNCIL AGENDA r OCTOBER 3, 2012 I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Finance Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Finance Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Finance Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Authority Board/Council at one time without discussion. Any item may be removed by an Fire Board/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: September 19, 2012 (Regular Meeting) J2. Approval of Check Register dated September 12, 2012 through September 25, 2012 for the 1 total of$131,024.83. J3. Approval to adopt an annexation map showing Assessor Parcel Number 0227-012-24 (LVD 6 Rancho Cucamonga LLC), located on the west side of East Ave., south of Lima Dr. proposed to be annexed into CFD 85-1. RESOLUTION NO. FD 12-048 8 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, ADOPTING AN ANNEXATION MAP (ANNEXATION NO. 12-5) SHOWING PROPERTY TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 85-1 AA FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 4 CITY COUNCIL AGENDA OCTOBER 3, 2012 J4. Approval to adopt a Resolution of Intention to Annex Territory referred to as Annexation No. 10 12-5 (APN: 0227-012-24, LVD Rancho Cucamonga LLC, Owner), located on the west side of East Ave., south of Lima Dr. into Community Facilities District No. 85-1, specifying services proposed to be financed, to set and specify the special taxes proposed to be levied within the annexation territory and set a time and place for a public hearing related to the annexation. RESOLUTION NO. FD 12-049 12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING ITS INTENTION TO AUTHORIZE THE ANNEXATION OF TERRITORY (ANNEXATION NO. 12-5) TO COMMUNITY FACILITIES DISTRICT NO. 85-1 J5. Approval to accept the"2012 Local Agency Biennial Notice" pertaining to the District's 22 Conflict of Interest Code. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: September 19, 2012 (Regular Meeting) L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: September 19, 2012 (Regular Meeting) L2. Approval of Check Register dated September 12, 2012 through September 25, 2012 and 24 payroll ending September 25, 2012 for the total amount of$4,901,932.16. L3. Approval of Fair Political Practices Form 806—Public Official Appointments. 56 L4. Approval to allocate $14,562 awarded by the California State Library into Library Revenue 58 Account 1291000-4740/0-3730 and appropriate $1,160 into Expenditure Account 1291602- 5030/0-3730 and $13,402 into Expenditure Account 1291602-5010/0-3730 for California Library Literacy Services Grant. L5. Approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, 61 adopting the Measure "I" Five Year Capital Project Needs Analysis for Fiscal Years 2013/2014 through 2017/2018. RESOLUTION NO. 12-149 69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2013/2014 THROUGH 2017/2018 FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 5 CITY COUNCIL AGENDA OCTOBER 3, 2012 L6. Approval of Improvement Agreement and Improvement Security for removal of interim 70 basin appurtenances in Lot A of Tract 15912, located on the south side of Lima Drive and west of East Avenue, submitted by Van Daele Development Corporation. RESOLUTION NO. 12-150 72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR THE REMOVAL OF INTERIM BASIN APPURTENANCES IN LOT A OF TRACT 15912 L7. Accept the FY 2011-2012 ADA Access Ramps at Various Locations and Konocti Cul-de- sac Street Improvements west of Avenida Leon, Contract No. 12-041 as complete, release the bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$128,357.51. RESOLUTION NO. 12-151 77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FY 2011- 2012 ADA ACCESS RAMPS AT VARIOUS LOCATIONS AND KONOCTI CUL-DE-SAC STREET IMPROVEMENTS WEST OF AVENIDA LEON, CONTRACT NO. 12-041 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L8. Accept the bids received and award and authorize the execution of the contract in the 78 amount of $1,605,559.30 (base bid plus all additive bid items), to the lowest responsive bidder, R. J. Noble Company, and authorize the expenditure of a 10% contingency in the amount of $160,555.93, for the Arrow Route, from Baker Avenue to Archibald Avenue; Milliken Avenue,from Arrow Route to Base Line Road; and, Milliken Avenue, Fairmont Way to 80' north of Kenyon Way Pavement Rehabilitation to be funded from Measure I Funds, Account Nos. 1177303-5650/1797177-0, 1177303-5650/1796177-0 and 1177303- 5650/1769177-0, Gas Tax 2105 Funds, Account No. 1170303-5650/1797170-0 and Assessment District 2000-02 Funds, Account No. 1856203-5650/1797856-0 and appropriate an additional amount of$153,000.00 to Account No. 1177303-5650/1796177-0 from Measure I Fund balance. L9. Accept the Replacement of Pedestrian Bridge Decks Crossing over Deer Creek Channel, 84 Contract No. 12-058 as complete, release the bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$152,582.80. RESOLUTION NO. 12-152 87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE REPLACEMENT OF PEDESTRIAN BRIDGE DECKS CROSSING OVER DEER CREEK CHANNEL, CONTRACT NO. 12-058, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND g CITY COUNCIL AGENDA C,�,rl� 61.11NIA OCTOBER 3, 2012 L10. Approval of Improvement Agreement Extension for Tract 16227-2, located north of Day 88 Creek Boulevard, west of Etiwanda Avenue, submitted by Ryland Homes. RESOLUTION NO. 12-153 90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 16227-2 L11. Accept improvements, retain $610.00 of the Faithful Performance cash deposit in lieu of a 91 Maintenance Bond and file a Notice of Completion for improvements for DRC2011-00645, located at 8772 Red Hill Country Club Drive, submitted by Laszlo and Maureen Vass. RESOLUTION NO. 12-154 93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2011-00645 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L12. Authorization to renew contract (CO#12-102) with Utiliquest with no fee increase for the 94 remainder of Fiscal Year 2012-2013, with the option to renew for two (2), additional one (1) year periods for Underground Marking Services in the amount of$54,600 to be funded from 1001316-5300 (Street and Parks Maintenance), 1124303-5300 (Transportation), and 1170303-5300(Gas Tax 2105/Prop 111). L13. Accept the Red Hill Park, Heritage Park and East Beryl Park Shade Shelter Project, 95 Contract No. 2012-006 as Complete; Release the Bonds; Approve a Resolution Authorizing the Public Works Services Director to File a Notice of Completion, Release the Retention 35 Days after Acceptance and Approve the Final Contract Amount of$110,230.67. RESOLUTION NO. 12-155 97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE RED HILL PARK, HERITAGE PARK AND EAST BERYL PARK SHADE SHELTER PROJECT CONTRACT NO. 2012-006 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK. L14. Approval to proceed with amendments to the City's 2012 Conflict of Interest Code. 98 L15. Approval to allocate $5,000 awarded by Kaiser Foundation Hospital, Southern California 100 Region into Healthy RC Revenue Account No. 1218000-4905 and appropriate $5,000 into Account No. 1218102-5200 for costs associated with the development and coordination of the Healthy RC Kids Building Community Capacity for Sustainable Healthy Living Initiative. L16. Approval to allocate $5,000 awarded by Kaiser Foundation Hospital, Southern California 101 Region into Healthy RC Revenue Account No. 12180004905 and appropriate $3,900 into Account No. 1218102-5010 and $1,100 into Account No. 1218102-5200 for costs associated with the development and coordination of the Healthy RC Kids Fun on the Run Program. 4ii FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 7 CITY COUNCIL AGENDA - OCTOBER 3, 2012 M. CITY MANAGER'S STAFF REPORTS - CITY The following items have no legal publication or posting requirements. M1. Approval of an Agreement with Abundant Living Family Church to Provide an Enhanced 102 Senior Transportation Service to and from grocery stores for Rancho Cucamonga Seniors. M2. Status Update on Development Code Implementation. 104 M3. Presentation of Fire District's Annual Report Video for Fiscal Year 2011/2012 (Oral Report) N. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. N1. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) N2. LEGISLATIVE AND REGIONAL UPDATES (Oral) O. IDENTIFICATION OF ITEMS FOR NEXT MEETING P. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on September 27, 2012, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. I September 19, 2012 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, SPECIAL AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council and Successor Agency held a closed session on Wednesday, September 19, 2012 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Board Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Steven Flower, Deputy City Attorney; Linda Daniels, Assistant City Manager and Lori Sassoon, Deputy City Manager. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items are being considered: D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 9059 SAN BERNARDINO ROAD IN THE CITY OF RANCHO CUCAMONGA. NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND ORCHARD CAPITAL LP, REGARDING AN EXISTING LEASE.— SUCCESSOR AGENCY D2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(8)— CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA, AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7086 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWEN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D5. CONFERENCE WITH LEGAL COUNSEL: INITIATION OF LITIGATION, ONE CASE PURSUANT TO GOVERNMENT CODE SUBSECTION 54956.9 (C )— CITY D6. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA;, AND BOBBY BRETT, RANCHO BASEBALL, LLC) REGARDING LEASE TERMS - CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings- September 19, 2012- Page 1 of 6 E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECESS The closed session recessed at 5:45 p.m. with no action taken. G. SPECIAL MEETING The Rancho Cucamonga City Council held a special meeting on Wednesday, September 19, 2012 in the City Council Chambers at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Chuck Buquet, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Nettie Nielsen, Community Services Director; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City Clerk. H. ITEMS OF BUSINESS H1. Presentation of Certificates of Recognition to Little League Baseball Teams: A. Citrus Little League Majors Team —District 71 Champions. Mayor Michael presented certificates of recognition to the Citrus Little League Majors Team and congratulated them on their achievements. B. Deer Canyon 9/10 Year Old Team—District 71 Champions and Section 8 Champions. Mayor Michael presented certificates of recognition to the Deer Canyon 9/10 Year Old Team and congratulated them on their achievements. C. Big League Team —District 71 Champions and Section 8 Champions. This team was not present. I. RECESS The special meeting adjourned at 6:21 p.m. J. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings -September 19, 2012 - Page 2 of 6 Present were Board Members/Board Members/Council Members: Bill Alexander, Chuck Buquet, Diane Williams; Vice President/Vice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Steven Flower, Deputy City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf, Public Works Services Director; Mark Steuer, Director of Engineering Services; Nettie Nielsen, Community Services Director; Trang Huynh, Building & Safety Services Director; Veronica Fincher, Animal Services Director; Mike Bell, Fire Chief; Jeff Bloom, Interim Planning Director; Janice C. Reynolds, City Clerk; Debra McNay, Records Manager/Assistant City Clerk and Adrian Garcia, Assistant City Clerk. K. ANNOUNCEMENTS/PRESENTATIONS K1. Proclamation Recognizing September, 2012 as National Preparedness Month in Conjunction with the Federal Emergency Management Agency's Ready Campaign. Mayor Michael presented a proclamation to Breanna Medina, Management Analyst 11 recognizing National Preparedness Month and the Federal Emergency Management Agency's Ready Campaign. K2. Announcement of City Council's Technology in Action Workshop. Lori Sassoon, Deputy City Manager/Administrative Services announced the City Council Technology in Action workshop, which will be held on October 15, 2012 at 6:00 p.m. at the Cultural Center. L. PUBLIC COMMUNICATIONS L1. Victor Muniz addressed the election for Landscape Maintenance District No. 2 and indicated that the questions raised have not yet been answered. He noted that the survey will cost$40,000 and wondered where the money would come from and if the community members would be participating in the creation of the questions. Also, Mr. Muniz wondered if the City would be following this course if the vote had been the opposite. He noted that the oaths of office are not being upheld by the City Council. L2. Jerie Lee invited the community to a Candidate's forum on October 9, 2012 at 6:00 p.m. at the Senior Center. L3. Matt Holton, Chaffey Unified School District Superintendent, addressed the need for Measure P and the benefits that passage of this bond measure would bring to every classroom in the District. L4. Charles Halley, Chaffey Unified School District Board Member, spoke in support of Measure P and the need for technological improvements to the schools in the District. L5. Bill Hanlon noted that Mr. Bishop and Mr. Sanchez organize an annual Veterans event and was disappointed that they aren't being recognized. He referenced recognitions being presented to restaurants for following the law but noted that Red Hill Coffee Shop has not been recognized. He noted the need for a change on the City Council. L6. John Lyons spoke in support of the City Council and outlined some of the positive changes that have been made. He also spoke in support of Donna Lowe for the 41" Assembly and Bob Dutton for U.S. Congress. • DRAFT * Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings -September 19, 2012 - Page 3 of 6 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. M. CONSENT CALENDAR - FIRE PROTECTION DISTRICT M1. Approval of Minutes: September 5, 2012 (Regular Meeting) M2. Approval of Check Register dated August 29, 2012 through September 11, 2012 for the total of$116,349.84. M3. Approval to receive and file current Investment Schedule as of August 31, 2012. MOTION: Moved by Buquet, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. N. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY N1. Approval of Minutes: September 5, 2012 (Regular Meeting) MOTION: Moved by Spagnolo, seconded by Williams, to approve the minutes. Motion carried 5-0. O. CONSENT CALENDAR - CITY COUNCIL 01. Approval of Minutes: September 5, 2012 (Regular Meeting) 02. Approval of Check Register dated August 29, 2012 through September 11, 2012 and payroll ending September 11, 2012 for the total of$7,264,101.82. 03. Approval to receive and file current Investment Schedule as of August 31, 2012. 04. Release of Maintenance Guarantee Bond No. 801152P, in the amount of$1,640.00, for the Ridgecrest Fencing Project, Contract No. 11-034. 05. Accept improvements, release the Faithful Performance Bond and file a Notice of Completion for improvements for Tract 18782, located on the northwest corner of Town Center Drive and Spruce Avenue, submitted by LGC Santa Barbara @ Terra Vista, LLC. RESOLUTION NO. 12-148 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 18782 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 06. Approval of the amended and restated Facilities Use Agreement by and between the West End YMCA and the City of Rancho Cucamonga for amended use of the Goldy S. Lewis Community Center at Central Park. • DRAFT ` Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings -September 19, 2012 - Page 4 of 6 07. Approve a purchase from Micropac Technologies for phone and data network equipment at the Public Works Service Center and Household Hazardous Waste Building in the amount of $83,604.87 including tax and a 10% contingency in accordance with RFB#11/12-016, funded from Account Number 1025001-5650/1650025-0 $68,555.99 (Capital Projects — City Yard Expansion); 1188313-5650/1525188-0 $15,048.88 (Integrated Waste Management); approve a one-year maintenance agreement for this equipment with our current contractor, Nexus IS, Inc., in the amount of $5,312 funded from Account Number 1025001-5300, and authorize the following appropriations for the phone and data network equipment contract and maintenance agreement: $68,555.99 into Account 1025001-5650/1650025-0 and $15,048.88 into Account 1188313- 5650/1525188-0 and $5,312 into Account 1025001-5300. MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. P. CITY MANAGER'S STAFF REPORTS - CITY The following items have no legal publication or posting requirements. P1. Median Landscape Retrofit Project. (PowerPoint) Bill Wittkopf, Public Works Services Director, and Dean Rodia, Parks and Landscape Superintendent, presented the staff report. In response to Mayor Pro Tern Spagnolo, a timeline for the project was discussed. Mr. Wittkopf anticipated that the work would start at one end of the street and move towards the other end. He recommended that the City Council start with the median on Haven based on the anticipated return of investment. The other areas would be recommended when it becomes more economical to do so. In response to Council Member Williams, Mr. Wittkopf noted that 192 Magnolia trees would be removed and 305 Magnolia trees would be retained. Mr. Wittkopf did not recommend replacing the trees that are removed. In response, Council Member Williams suggested that this be re- evaluated, noting the visual appeal of trees on that street. In response to Mayor Michael, Mr. Wittkopf confirmed that the median on Haven is being recommended. The median on Base Line Road between Haven and Milliken will be monitored. City Manager John Gillison noted that the recommended action includes the placement of decomposed granite on the Foothill median. It was noted that this decomposed granite could be easily replaced if needed. MOTION: Moved by Spagnolo, seconded by Williams, to approve the recommendation in the staff report. Motion carried 5-0. P2. Consideration of a Fiber Conduit License Agreement between the City of Rancho Cucamonga and Crown Castle NG West Inc. a Delaware Corporation for the installation of Fiber Optic cable using City Fiber Condit. Sig Dellhime, Information Services Project Coordinator, presented the staff report. In response to Council Member Buquet, Mr. Dellhime noted that the contract provides for the leasing of 1/3 of a conduit. There are other conduits that can be leased as well. Regarding the benefits, Mr. Dellhime indicated that the client will be providing cellular telephone service and expected improved coverage for cell phone users. MOTION: Moved by Alexander, seconded by Buquet, to approve the recommendation in the staff report. Motion carried 5-0. P3. Update on 2012 Council Goals. John Gillison, City Manager, presented the staff report. • DRAFT • Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings-September 19, 2012 - Page 5 of 6 Q. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. Q1. COUNCIL DIRECTION TO THE MAYOR REGARDING THE SELECTION OF A COMMISSION MEMBER FOR THE LOCAL AGENCY FORMATION COMMISSION (LAFCO). Mayor Michael reported on the appointment to the Local Agency Formation Commission. MOTION: Moved by Spagnolo, seconded by Buquet, to direct the Mayor to support Council Member Diane Williams appointment to the Local Agency Formation Commission. Motion carried 4-0-0-1, Alexander abstained. Q2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Mayor Pro Tern Spagnolo read a letter to the editor of the Daily Bulletin, entitled "Cost Worth Paying" from Lupe Eastman regarding the July 12, 2012 Council workshop on Landscape Maintenance District No. 2. R. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. S. ADJOURNMENT Mayor Michael adjourned the meeting at 8:25 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Special and Regular Meetings -September 19, 2012 - Page 6 of 6 Rancho Cucamonga Fire Departmen OPEN HOUSE ;.. SATURDAY, OCTOBER 13, 2012 10 A.M. TO 3 P.M. JERSEY BLVD FIRE STATI• J IC omer of Jersey Blvd.and Milliken A+c-) Kids Activities Demonstrations r* For more info call the Fire Department at(909)477.2770 or visit www.rcfire.org THIS IS A FUN-FILLED EVENT YOU WON'T WANT TO MISS! gpf- t ,. IAL *IA b. TENTATIVE AGENDA 10:00 Doors Open 10:45 Traffic Collision Simulation with r rim Rescue Demonstration W E "E K NAVE 2 11:00 Helicopter Fly-Away MAYS oirt rfollkSPW 12:00 Vehicle Fire Demonstration 12:45 CERT Demonstration 1:30 Structure Fire Demonstration aa 3:00 Open House Ends For more info call the Fire Department at(909)477-2770 or visit www.rcfire. • • N 1 � . * • RANCHO CUCAMONGA • CITY COUNCIL MEETING 10-3-12 • FORMAL PRESENTATION REPORT & PUBLIC COMMENT REGARDING BLDG. & SAFETY DEPT. & • PLANNING DEPT. INCLUDING RECOMMENDATION OF PROPOSED • RESOLUTIONS & PETITION FROM TERRA VISTA COMMUNITY RESIDENTS By • VELMA WILLIAMS, Resident, Homeowner & Taxpayer of 21 p years • • VELMA WILLIAMS • October 2, 2012 • City of Rancho Cucamonga,Distinguished City Council Attn: The Honorable Mayor L. Dennis Michael, Attn: Mayor Pro Tem Sam Spagnolo & Attn: City Council members, et. at Attn: John Gillison, City Manager • Attn: Linda Daniels,Asst. City Manager Attn: Jim Markman, Esq., City Attorney Attn: Jan Reynolds, City Clerk 10500 Civic Center Drive Rancho Cucamonga, CA 91730 • Re: (1) PUBLIC COMMENT CONCERNING VELMA WILLIAMS' HOME; • SENT VIA PERSONAL DELIVERY@ COUNCIL MEETING Dear Sirs or Madams: First of all, I would like to thank you for your public service. As a former public official • (Child Protective Services Emergency Response Social Worker V for the County of Riverside), my mother, Willie Williams a public official (for the City of Los Angeles Police Department and the City of Los Angeles Building & Safety Commissioners Office), my god mother, Ruth McBride a public official (for the State of California as a Auditor) and finally, my godbrother, Eric Cabrera pubic official (for the City of Los • Angeles Building& Safety Department as a Structural Engineer) I know all too often that the work done comes at an awesome price and sometimes thankless. So I want to express my most sincere and genuine gratitude for all the work and sacrifices that the Mayor, the City Council, City Manager, City Attorney&City Clerk do daily for the betterment of the city & residents of Rancho Cucamonga. As well as I want to advise you that the City of • Rancho Cucamonga has exceptional employees, for example, Karen Lee in Environmental Services, Pete, Inspector in Bldg. & Safety, Lori in the Planning Commission Office, Tamara Layne& Michelle Cowles in Finance Dept. and finally, Julie Whitney in the City Manager Office provided extraordinary services to me which I found to be breathtaking. Now, why am I here today? From my lips to yours and God's ears I • know my sentiments will be received, acted upon as I duly note below my need and most 7435 HOLLAWAY ROAD• RANCHO CUCAMONGA, CALIFORNIA • 91730 PHONE: 909-319-2630• • • October 2,2012 important, others for immediate and swift action as your actions can change everything for residents of the City of Rancho Cucamonga. • I am Velma Williams who is a homeowner, taxpayer & resident of Rancho Cucamonga since 1991 in the Terra Vista Community-Lewis Homes Sorrento Housing Tract 13304 as attached as Exhibit A. I worked four jobs to single handedly save to purchase my dream home in the City of Rancho Cucamonga which was not easy and presented some • challenges given that at age 12, I was diagnosed with Juvenile Rheumatoid Arthritis. However, such challenge did not deter me from my goals. I share this with you to provide a picture of my pride in ownership of my property and unspeakable care. Tonight, I come before you to plea to the City Council& City Manager for your • assistance with the following which I will be covering: (1) public comment concerning my home and notice of correction issued by the Bldg. & Safety Dept. on September 11, 2012 as attached as Exhibit B-C; • (2) request for legislative notice of the City of Los Angeles Bldg. &Safety Commission Office resolution regarding life tenancy as attached as Exhibit D & modification of building ordinance &or code as attached as Exhibit E; (3) furthermore, the Official Board Bldg. & Safety of Appeal process to residents to • appeal decisions of Bldg. & Safety staff as attached as Exhibit F&as prescribed by Rancho Cucamonga, CA, Code of Ordinance, Title 15; Chapter 15.12, Building Code, Chapter 15.12.020-Sect. 113.1 & 113.3 of Chapter 1, Board of Appeals; & Chapter 15.14, Residential Building Code, Chapter 15.14.020, Section 1.8.7 of Chapter 1, Board of Appeals prior to any& all city prosecution as alleged by Building&Safety Department, • to include but not limited to exhausted any&all administrative& legal remedies accordingly; (4)a recommendation that the City Council adopt resolutions to grant life tenancy on a case by case basis as attached as Exhibit D,modification of building ordinance as • attached as Exhibit E, granting a fee wavier to pursue appeal process and or planning commission conditional use permit given extenuating circumstances of disability(ADA) & financial hardship as well as unreasonable hardship exception respectively as prescribed by Rancho Cucamonga, CA, Code of Ordinance, Title 1; Chapter 1.12- Administrative & Civil Remedies, Formal Request for Advance Deposit Hardship Wavier • &or City Council approval and lastly, a resolution to explore forming a formal neighborhood empowerment council as attached as Exhibit G composed of local citizens to serve as a liaison between the city council and the city's respective departments as residents are threatened with criminal prosecution at the outset of a correction notice as evidenced via recorded voice mail message as attached as Exhibit H; • • • 3_ October 2,2012 (5) presentation of Terra Vista Community&or Lewis Homes-Sorrento Housing Tract Petition as attached as Exhibits I &A to the City Council supporting Velma Williams' • home, life tenancy, modification of building ordinance& granting a fee wavier to pursue appeal process and or planning commission conditional use permit Specifically, on September 10, 2012, Pete Rouch, Building Inspector issued a correction notice regarding a 2 car garage and living space without required permit and need to call • for a scheduled inspection of interior as attached as Exhibit B.Accordingly, on September 11, 2012, I immediately called Mr. Rouch for an immediate inspection as the garage remains a two car garage without anyone residing as the 480 sq. ft is used for my vehicle and storage as photographed as attached as Exhibit C. At such inspection,I advised Mr. Rouche that the garage has been in this state since 1995, as well as prior to • installing the two French doors and steps respectively I contacted the City of Rancho Cucamonga Bldg. Safety& Dept., and was advised that I did not require a permit given that the structure of the building was not altered nor the inside dimensions of 480 sq. ft. I requested for copies of the photographs that were taken by Mr. Rouch which he stated that he required his superior approval. • Moreover, I stated in 1996,the City of Rancho Cucamonga Bldg, &Safety Dept. inspected&re-inspected Terra Vista Community-Lewis Homes-Sorrento Housing Tract 13304 given that there were problems with water leaking at windows and doors. The Inspector with the initials of TP came to re-inspect my home and walked through the garage and did not note any problem with the condition of the garage. As well as Lewis • Homes provided homeowner information about the garage in the building code as attached as Exhibit J and it does not reflect that I am out of compliance. Lastly, the state of my garage is the exact replicable of the home sales office. Hence, later in the evening, Mr. Rouch advised that his superior would not allow him to forward me the pictures taken of my property, which I informed Mr. Rouch that I would make a formal request to • the City for the pictures. On September 11, 2012, in the late evening, I emailed Dominick Perez in the Planning Department as attached as Exhibit K per his request forwarding the correction notices and photographs of my property as attached as Exhibits B-C. As well as I emailed Mark • Berg, Bldg. & Safety Supervisor to inquire about photographs and records pursuant to the Brown Act as attached as Exhibit K. On September 12, 2012, Mr. Perez responded to my email stating that I violated Section 17.64 Development Code as attached as Exhibit K. Accordingly,on • September 12, 2012, I also received a returned email from Mr. Berg who stated the following: (1) receiving copies of photos and a report are denied given that this is an active code case; (2)future request for public records are handled in the city clerks office; (3) Brown Act reference refers to commission as attached as Exhibit L. Moreover, on September 12, 2012, I responded to Mr. Berg's email regarding the public record request as attached as Exhibit M which Mr. Berg stated that there was no reason to do a public • record request as this is an active code case and he would not release any information. • • 4— October 2,2012 Consequently, I beg to differ as I am trying to prepare for an appeal as Rancho Cucamonga, CA, Code of Ordinance, Title 15; Chapter 15.12, Building Code, Chapter • 15.12.020-Sect. 113.1 & 113.3 of Chapter 1, Board of Appeals; & Chapter 15.14, Residential Building Code, Chapter 15.14.020, Section 1.8.7 of Chapter 1, Board of Appeals state in part,that Bldg. & Safety Dept shall have a Board of Appeals,to hear and decide appeals of orders, decisions or determination made by the Bldg. & Safety Service Director relative to application and interpretation of this code,there shall be and • is hereby created a Board of Appeals consisting of 3 members and 2 alternative who are qualified by experience and training to pass on matters pertaining to building construction and who are employees of the jurisdiction. The Bldg. & Safety Services Director shall be an ex officio member of a shall act as Secretary to said Board but shall have no vote on any matter before the Board. The Board shall adopt rules of procedure for conducting its • business, and shall render all decisions and findings in writing to the appellant with a duplicate copy to the Bldg. & Safety Services Director. Here,is where our trouble begins how I am to prepare my appeal if I do not know what is in my public record file? Hence, I proposed these questions to Mr. Berg via telephone and his response was punitive in nature, stating that I had 30 days and two letters to • comply before he proceeds with prosecution. Such response was to say the least upsetting which prompted me to email Mr. Berg after our telephone call as attached as Exhibit N. More importantly, on September 12, 2012, I emailed Mr. Perez to advise the following: • (1)that I planned to appeal his decision and or the Dee Code 17.64; (2) I inquired as to the appeal process & or rights as it is not posted on the city's website; (3)during 1995, I was told by the City that since the building structure was not altered I did not require a permit; (4) I would be filing under life tenancy as attached as Exhibit O. Mr. Perez advised that my only option would be to go before the Planning Commission to apply for • a variance which required a$2,168 fee. Such directive is contrary to my administrative hearing and or appeal rights, not to mention the Board of Appeals for the Bldg. & Safety Depart. Given the above, on September 12, 2012 @ 4:30 p.m., I immediately contacted the Planning Commission Office to inquire into a fee wavier and or assistance with appealing • the directive provided by Mr. Perez and Mr. Berg. I spoke with Lori Schrader who directed me to email her my correction notice and photographs as attached as Exhibit P. Shortly after, Ms. Schrader emailed me advising that I needed to contact Valerie Zuniga of the Bldg,& Safety Dept. as it is most likely that they will have to handle the decision as it does not appear that I would qualify for a variance application as attached as Exhibit • Q. This is just frustrating and contrary to Mr. Perez and Mr. Berg instructions. Such instruction made it even more imminent for me to look at my file and need for the public records. As a result, on September 13,2012, I formally wrote the City Clerk's Office, Record • Coordinator regarding a public records act request as attached as Exhibit R as I informally was told by Mark Berg, Building Inspector Supervisor that the Building& • • s— October 2,2012 Safety Division and Planning Department consider the information to be exempt from disclosure and pictures taken are not ever released. I respectfully suggest that this • position, if I understand it correctly, is inconsistent with the Act as it has been interpreted in the following the thought process of government decision-makers, copies of Building & Safety Division and Planning Department files, files,documents,reports, notices, findings, investigation, emails and pictures may be withheld only if"the public interest served by not making the records public clearly outweighs the public interest served by • disclosure of the records."See Government Code§6255; Times Mirror v. Sup. Ct., 53 CaL3d 1325 (1991); Rogers v. Sup. Ct., 19 CaLApp.4th 469 (1993); CFAC v. Sup. Ct., 67 CaLApp.4th 159(1998)). If the interest in secrecy does not clearly outweigh the interest in disclosure,the records must be disclosed, "whatever the incidental impact on the deliberative process." (Times Mirror v. Sup. Ct.)The agency must explain, not merely • state, why the public interest does not favor disclosure. On September 19, 2012,I emailed Mr. Perez and Mr. Berg to apprise that I am in the process of obtaining my legal file from Lewis Home which contains the Inspector who came out to my home in 1996 to re-inspect and walked through the garage without incident as attached as Exhibit S. • Shockingly, on September 19,2012, I received a voice mail message from Dan Peelman, City Prosecutor as transcribed as attached as Exhibit H. Mr. Peelman stated that I needed to comply within 30 days or I will face criminal prosecution, code investigations are not released and I needed to work with Mr. Berg. I found such message to be punitive and • oppressive in nature (which I saved the message given my disbelief). Given the tone of Mr. Peelman's voicemail message, I immediately returned his telephone call. Mr. Peelman stated the following: (1) I needed to work with Mr. Berg to resolve this issue or I will be prosecuted; (2) I advised that I needed time to research my options,the codes&the city's ordinances,to include but not limited to,exhausting my administrative • remedies as pursuant to the city of Rancho Cucamonga ordinance allows according to the Housing, Residential&Bldg. Code an appeal outside the city employees; (3) Mr. Peelman stated that I do not have a right to appeal nor would I be able to pursue a grandfather clause; (4) I stated that I could possibly pursue a conditional use permit via Planning Commission&or apply to the City Council for a modification of bldg • ordinance; (5) Mr. Peelman responded that sounds good in legal theory but its different in the real world; (6) I requested that Mr. Peelman to put his denial of records disclosure in writing which he declined as well as he declined to provide me his email address so I can apprise him of my good faith efforts to resolve. Mr. Peelman closed by stating that I needed to work with Mr. Berg and furthermore, he does not get involved • until prosecution. I ask him then why are you calling me now seven days after receiving a correction notice? I viewed such treatment is punitive and threatening in nature. Therefore,I immediately attempted to contact the City Attorney,however, I spoke with Julie Whitney in the City Manager's Office to apprise of my telephone message from • Mr. Peelman. Ms. Whitney directed me to email the information as well as the recorded message as attached as Exhibit T. • • —6— October 2,2012 On September 20, 2012, I received an email of a correspondence from the City Clerk's Office, Debra McNay, Records Manager denying my public records request as it was • determined not in the public interest by disclosing record pertaining to my own real property that I have owned since 1991 and paid in excess of over $100,000 in property taxes to the City of Rancho Cucamonga as attached as Exhibit U. Such denial has a chilling effect and goes directly against my fundamental federal constitutional & civil rights to Due Process Clause & Equal Protection Clause. • Lastly, on September 20, 2012, I received an email from Mr. Berg requesting for a meeting which is scheduled for October 4, 2012 at 5:00 p.m. as attached as Exhibit V. The above listed events are to say the least, troubling and the antithesis of the goal of the Building & Safety Dept. to provide excellent public service, by expanding and • broadening communications with residents of Rancho Cucamonga. As well as contrary to the mission statement to work together cooperatively to respect all persons and their ideas in order to develop and maintain the trust of the community; reflect the community's desires and priorities by assuring that decisions accurately reflect the community's interest by fairly translating public feedback into public policy and most • importantly, enhance the quality of life of all Rancho Cucamonga residents through the continued pursuit of excellence and commitment to the City's core values and goals. As a result of the above, I am invoking my administrative appeal rights as prescribed by • the following Rancho Cucamonga Municipal Code & or Development Code as listed: (1) Chapter 1.12-Administrative & Civil Remedies, 1.12.110, Request for Administrative Hearing and or Appeal before the City Council; (2) Chapter 1.12-Administrative & Civil Remedies, Formal Request for Advance • Deposit Hardship Wavier; (3) Chapter 15.12-Building Code, 15.12.020, Sections 113.1 and 113.3 of Chapter 1, Division II amended-Board of Appeals; (4) Chapter 15.14-Residential Code, 15.14.020, Section 1.8.7 of Chapter 1, Division I amended-Board of Appeals; • (5) Chapter 15.32-Housing Code, 15.32.010, Section 203.1 amended-Board of Appeals; (6) Rancho Cucamonga Dev. Code Article I, Chapter 17.04 I, City Council; (7) Rancho Cucamonga Dev. Code Article I, Chapter 17.06.030 , Conflicts with other Regulations; • (8) Rancho Cucamonga Dev. Code Article I, Chapter 17.08.050 C, Hearings & Notices; (10) Rancho Cucamonga Dev. Code Article I, Chapter 17.14.070(A)-(E), Appeals & the Streamlining Act Ca. Govt. Code. Sect 65943; (11) Rancho Cucamonga Dev. Code Article I, Chapter 17.16.120, Conditional Use • Permit, Chapter 17.30.030, Allowed Land Uses and Permit Requirements, Chapter • • 7_ October 2,2012 17.30.040, Other Allowed Use Provisions, Chapter 17. 14.060, Approving Authority & Chapter 17.14.070 Appeals • (12) Rancho Cucamonga Dev. Code Article II, Chapter 17.20, Planning Commission Decisions; (13) Rancho Cucamonga Dev. Code Article II, Chapter 1720.030, Variance; and finally, (14) Rancho Cucamonga Dev. Code Article II, Chapter 17.22.010, City Council • Decisions & Purpose: In part, the purpose of this Chapter is to establish permits and entitlements that are decided by the City Council. Each permit and entitlement type is described in this Chapter in terms of purpose and applicability, exemptions, review process, findings for approval and conditions. • Finally, I am asking the City Council& the City Manager to consider& or act on the following: • (1) I would like for the City Council to hear my appeal and or the Bldg. & Safety Board of Appeals; (2) Acceptance of Terra Vista Community & or Lewis Homes-Sorrento Housing Tract Petition as attached as Exhibits I &A to the City Council supporting my • garage condition, life tenancy, modification of building ordinance& granting a fee wavier to pursue appeal process and or planning commission conditional use permit as I garnered 95% of tract housing residents signatures. (3) Recommendation that the City Council and the City Manager take legislative notice of the City of Los Angeles Bldg. &Safety Commission Office resolution • regarding life tenancy as attached as Exhibit D &modification of building ordinance& or code as attached as Exhibit E as the facts provided support extenuating circumstances. (4) Proposal that the City of Rancho Cucamonga post on the website to residents the • appeal process and rights as I have received mixed directions from Planning Dept., Planning Commission&Bldg. & Safety Dept. I have attached a sample of appeal rights as afforded by the City of Los Angeles Bldg. & Safety Dept. to residents to appeal decisions of Bldg. & Safety staff as attached as Exhibit F& as prescribed by Rancho Cucamonga, CA, Code of Ordinance, Title 15; Chapter • 15.12, Building Code, Chapter 15.12.020-Sect. 113.1 & 113.3 of Chapter 1, Board of Appeals; & Chapter 15.14, Residential Building Code, Chapter 15.14.020, Section 1.8.7 of Chapter 1, Board of Appeals prior to any&all city prosecution as alleged by Building&Safety Department, to include but not limited to exhausted any& all administrative& legal remedies accordingly. • (5) Recommendation that the City Council& City Manager adopt Resolutions to grant life tenancy on a case by case basis as attached as Exhibit D, modification • • g_ October 2,2012 of building ordinance as attached as Exhibit E, granting a fee wavier to pursue appeal process and or planning commission conditional use permit given • extenuating circumstances of disability(ADA)& financial hardship as well as unreasonable hardship exception respectively as prescribed by Rancho Cucamonga, CA, Code of Ordinance, Title 1; Chapter 1.12-Administrative & Civil Remedies, Formal Request for Advance Deposit Hardship Wavier&or Ciry Council approval; • (6) lastly, a Resolution to explore forming a formal neighborhood empowerment council as attached as Exhibit G composed of local citizens to serve as a liaison between the city council and the city's respective departments as residents are threatened with criminal prosecution at the outset of a correction notice as evidenced via recorded voice mail message as attached as Exhibit H and • treatment I received a thoroughly documented. (7) I am requesting that I receive a written response and or directive as to filing an appeal and furthermore to my requests duly noted above as I am under the threat of criminal prosecution which I desperately want to avoid. As well as I am • requesting accommodation under the ADA given that I have a severe physical disability and require accommodations regarding response time as stress often exacerbates and flares up my Juvenile Rheumatoid Arthritis. • Desperately Awaiting My Appeal Rights & Maintaining My Home As Is While Suffering In Silence, • Velma Williams • Enclosure cc: Honorable Mayor L. Dennis Michael • Mayor Pro Tem Sam Spagnolo City Council member Bill Alexander City Council member Chuck Buquet City Council member Diane Williams John Gillison, City Manager • Jim Markman, Esq., City Attorney Jan Reynolds, City Clerk • • • • • • EXHIBIT • A • • • • • • ‘12�19i : Date HOME RELEASE • l ,I h 1� I�e�ma� JViI) io s . , Buyer of Lot $•(p, , Tract 13°3. o`7 , at (name of buyer) `L ' i Q� • project known as &rre ri- c -. , and located at �. :5.. FfOliti C91 (street address) in the city of .P)gn()( . co cam) a) has received the keys and is taking possession of his,/her home under t e following conditions: • Buyer Initials 4 c' :i C.3., 1. The house is recorded in Buyer's name. • ----- [] 2. The house is not recorded and Buyer is taking possession on a rental basis of $ commencing i ''�' [-]• 3. As of the date the keys to subject property are • released to Buyer, Buyer agrees to be responsible for all utility usage for subject property. Buyer further agrees to notify all utility companies that service should be transferred to Buyer's name. 4 [.' 4. Buyer hereby acknowledges receipt of garage door •- , transmitters. • [] 5. Buyer hereby acknowledges receipt of Lewis Homes of California's Homeowner Kit. . , W' [].. 6. Buyer intends to take occupancy of subject property on• • ;fi(.L41:44i} ., t • Buyer • Date • cc: Accounts Receivable Builder Buyer Lot file • Gjh h► 1- R 250 : 251a: 051288 • • Lewis Homes of California 1156 North Mountain Avenue/P.O.Box 670/Upland,California 91785/714 985-0971/FAX 714 981-9799 • rune 27, 1991 • Dear Prospective Homeowner, Thank you for your interest in Sorrento, the luxurious single-family detached homes within the master-planned community of Terra Vista in Rancho Cucamonga, built by Lewis Homes of California. The three beautiful model • homes at Sorrento are now available for sale, including the upgraded wall coverings and draperies, as well as professionally landscaped yards. You are invited to come tour these models, which range from 1,743 to 2,005 square feet. The two-story homes offer from three or four bedrooms and • 2 1/2 or 3 baths. Kitchen islands, fireplaces, master-suite retreats, sloping ceilings, garden windows, and bridge.hallways are among the unique design highlights offered. Exteriors feature classic Mediterranean styling, rear- and side-yard fencing, and front lawn with sprinklers. Prices for the models currently range from $208,950 to $219,950. Two production homes are available from $201,950. • For more information, please call me at (714) 948-0603. The sales office is open from 10 a.m. until 6 p.m. daily. (On Monday from noon to 6 p.m.) A map and driving directions are provided on the reverse. • _._ - - —l.look fgrward.to seeing you!. - — — -_ Sincerely, // • CX,741,12_ Sally Tfez • Lewis Homes of Califo 'a ST/tit • • • 332 iwipurvin gill : - 111 . � • ■ ■ • II K...... • ADDISON -__--_----ROAD -- ' . 0 An © �I i ISM ® �1.: p A...ts 0 G I_gmille, w itl•IWPOS: m 1111.10 Y I =� ,ri pi, tr. gr/ S 4 a 1 4' a t ■ . ,... c pi D r �47)-1---Arit �__�_� 1—ti_1.40 _ ROAD '� /kn., �� ' m7, • ,�� /• ^ • ° _ 11 Ai ,� • . 4e M i ed DRIVE • • I! H'I Jj . PES XI 0 • e . 0 tiii i - : li ih F. toMiMf - gig i m .310 y o 10--50 FY•..0 b 10 go 0 EB peeq. _ "1 Vw gw ; W ... • O -i . --moa; La • N O � P y O O y • • • • Sorrento in Terra Vista... Where Dreams Come True. • m BASE LINE ROAD w Sorrento w • RANCHO c CUCAf':iO';GA m PKWY TERRA\'�STA • CHURCH ST. �� cn FC PINE PL Y 4b•FOOTHILL BLVD H e� • SAN BERNARDINO FWY 0+01 . . . Driving Instruction: From the San Bernardino Freeway (10),exit on Haven Avenue. 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'F ^ p 0 ^ n = — -i _ ' r x r d -- . r. 7 – r C _ p ,n ^I O O O = n _ G = O r = r ' r <D G C L 1-+ w d . n - ❑ c c S - • – r. v n c 2 _ v _ .T r –• <-< — '.z. -.< '+ :.t ^t It "e J Q° mo :v ^ C - ', 5'T 's P . , S -., a = r r n f v T = f . - - n n r. ` a r l<'. r r?." n j ,^. - n :a C = t'J R N M1`' el, 7 0a6 ` r E FS-. . a E = - ; _ mac � n ... n8 - - d E. c! F 't n 'l+ I r — 3 B' R 0 0 n n _ G n ter'. v f 0 v. a 0 • ADDENDUM "A" TO OPTION AGREEMENT AND RECEIPT FOR OPTION CONSIDERATION • Attachment No. 2 ' ot 54 , Tract 13304, Rancho Cucamonga, California Date 1-- /3 `91/ • _J • L SASE UN! 1 • R 1 PM. /2G02 7K. NO. p c. Mb. • : CE/t/JRAL 13272 ' L.._ ri e/c ® ®® TR. No. P4117r1 — . / 7R o ]J•G. NO. j /S3y �� X11 • lu ) ® 772. MD. titste/ N./ u • %�— 00 b' vELEMFN . 0°434 O_ pt. NO. • /EC711/f yv /w7 i O •;I•' V. No. ' /3303 4© 171¢. Ma 7R• Mo. �„_--' Tr---TR. hb. W 13275 i /¢3/6 /52 IA ... 14 \. • ® ® . 6 �- OO© p P•M• //286 I rnt/1 ¢ • - YMCH CIO 0© k /5270 _ U ® Y • t . JROH vE •Actirjrf: t. \\ ; • n filW ‘s. t FOOTHILL SOu.ewq*o 01 —5/AZLE rAM/Ly names AREA MAP L —A °''veTMGU1a 3 SMALL LOT HCMCS 7 C/PLEXES fCK &ILE Olt /QINj Q Mom/ HOMES r c441 3 4/,&/IWMG fCK. /LENT• 3 moot/ Homes q¢ c c'to 1t//oats tots ALE. • • /2-4--B9 • • • • EXHIBIT • • • • • • B CI RANCHO CUCAMONGA GA 10500 CIIV CCEENTERDRIVE 10500 CIVIC CENTER DRIV E BUILDING AND SAFETY DIVISION K,41C Cg BUILDING AND SAFETY DIVISION Cocwanra Permittee: Permittee: Vaa-b9 fa Milli 1. Z. ZE • Address x°/79 %'WJ41My Date /r r Time Address i`7�3j ��( "' Date Time CORRECTION NOTICE CORRECTION NOTICE PERMIT NO. PERMIT NO. • 2 edit G.c,C4C ivA.y 2 CAQ Ca4E4(eo 77/144 set, firft-A7 �-AvIFa?Alert nog !ASV LcD T .c/�446 arxe 0,14,6 z C402 C'1RrmC reef"` f uv/4,6 50<te Refiel 4 ! &cit C.,A £ 605--A no AFfRre-ttAc.. flIpM CUCL 0 �ThS'F044)1014-6 Txr 01514/11/4i • ft-Teri 7z,i0, Del(4 6:1A(6, /i/cA7ao./ ale ford/oe /?d.!' 3�(calf / • SPAS fib-/Z i2 To .vim- recn.PY Sf))s%F. iT- till-21 q) N cn!}� n'm sr- c7£, i 3UV • Ft->" T3Y t-11-1 2- ( snick C602 q5� (C � �- Inspector's • Inspector's — Office Hours Inspector Office Hours Cr Tel) FA.jA j(.._ Inspector 7:00-8:00 am 7:00-600 am Pf 4:00-6:00 pm Please Make Corrections and Call for Reinspecilon 4:00-6:00 pm lease Make Corrections and Call for Ranspion (909)477-2710 Ext. to<IVSs,-- (909)477-2710 Fact. - KC Printing 8 Graphics.Inc. (909)9894626 • KC Printing 8 Graphics,Inc. (909)989-4626 N • • c4b►bil- 6 • • • • • EXHIBIT • C • • • • • • . vil -,....,...•ier,•• • ■ • ...•_. -tT, ,41. ■ COPIRCCUCtM NOM r ' , . •. .... ...sieJ• . ■ MP, 41.-.". . • e , .."•• ...... , ...,... . 101..067.1:.•• .... JA ve. ' f ... • it • . ...................... . .. • .. 1 ; . .... . . 09f6f..0.00 .••• • , •'.''' \ I. ....-4p.6.-0•-•••••••■:■••■••11.41W-.4".••••• 'OWE• A!• Ifilrillib"...1 .,.• •... .. . . • 7 ' . & . ,..••••••■••••.41....• " ' • • "...••••••••••110... • ..........s. ..- .....-•-........71•48.r.". . i... • t 111,1, -•-:.••••■•04P+0•11P4117,.47 . ... . _ W • , . • --■ ., -• . ----ar-2. - • 4, ....... . . .. _. -,... . -...- . • ,....._. __ • • . ,. .:•• ; . .. .. .....„,,,,_,;•Aim___. ____ . • . . . . . 411 . . . . .• ,. . • • .... .. ,..... ,_ . _._ ....... .. •• . . pl.104 . ... .•.._ .... _ . i . • • 01/10121112 11111111111.111r234.11.11 , T... .. M .. T ---k V/' .. 4 /" • ...,:. . i ....0..,....i: I ._.... /. ......._....k......,,,,„ . t., 1 1r a . k siA _ j;L i. z , . T1,. I, t l O Immeg • .,i t _ - ' f fil. 7.H 111111111 111°: • • • 11 • • • • • • • EXHIBIT • • • • • • D • CITY OF LOS ANGELES COMMISSIONERS CALIFORNIA DEPAstMENT OF BUILDING AND SAFETY RICHARD W. HARTZLER 4107., OT.CITY HALL PRESIDENT ! _ LOS ANGELES CA 903124869 BENITO A. SINCLAIR • `IIIIIII..r.- ,.t — VICE•PRESIDENT ALP : WARREN V.O'BRIEN REVELACION P. ABRACOSA :F;�y GENERAL MANAGER • �r _r" — MARCIA MARCUS '' TMOTHY TAYLOR TOM WOO EXECUTIVE OFFICER TOM BRADLEY — MAYOR BOARD OF BUILDING AND SAFETY COMMISSIONERS • . RESOLUTION NO. 920 SUBJECT: NOTIFICATION OF ADJACENT PROPERTY OWNERS OF LIFE • TENANCY APPEALS WHEREAS, appeals for indefinite extensions of time (life tenancy) in which to comply with Department orders often concern violations of the use and yard area requirements of the Los • Angeles Zoning Code; and • WHEREAS, it is the resolved policy of the Commission to notify ' adjacent property owners for appeals regarding - slight modifications of the front, rear and side yard area requirements of the Los Angeles Zoning Code, and to limit extensions of time • to comply with Department Orders regarding use violations to 90 days; THEREFORE BE IT RESOLVED, that the following guideline for notification of adjacent property owners of appeals for indefinite extensions of time (life tenancy) in which to comply • with Department orders, where there is a violation of the use or front, rear or side yard area requirements of the Los Angeles Zoning Code, be established: The Commission Secretary shall mail a notice of hearing and the Department' s staff report to all property owners located within a • 100 '0" radius of the subject property. • RICHARD RIlineteCHARD . WHAR , P esident I hereby certify that BOARD OF BUILDING ND foregoing Resolution • SAFETY COMMISSIONERS No. 920 was adopted by the Board of Building and Safety Commissioners at its meeting f aNarch 1992. • DAVID SCOTT, Board Secretary • BUILDING' AND SAFETY COMMISSION DS'ghw AN EQUAL EMPLOYMENT OPPORTUNITY—AFFIRMATIVE ACTION EMPLOYER Rgm.a max wstm.a ' • E,611:4 tynnRR92!) • • • • • EXHIBIT • • • • • • E • t. EL maiS.kR:• REQUEST FOR MODIFICATION OF BUILDING ORDINANCES UNDER AUTHORITY OF LA.M.C.SECTION 98.0403 DEPARTMENT OF WILDING AND SAFETY • I PERMIT - DATE: .APP.0: JOB ADDRESS: Tract: Block: Lot: Owner. Petitioner: • Address: Address: City State Zip Phone City State Zip Phone REQUEST(SUBMif PLANSOR ADDITIONAL SHEETS AS)ECESSAR?) CODE SECTIONS: • JUSTIFICATION(SUBMIT PLANS OR ADDITIONAL SHEETS ASNECFSARY) • Owner/Petitioner Name(Print) (Signature) Position 3 z r., :� , .r. QR CITY DEPA137lgtEN S USE 01IL?($ELOW T:HIS1LIN . :r e.v igq,4 3 Cones nences required fromlhe following Depa gnent(s) Approved Denied • 0 Los Angeles Fire Depa tment Print:Name Ti7,Sign Public Works Bureau of Engineering Print Name �"Sign [❑ - Q ❑ Department of_City Planning PflntName Sign if 00{ Depa/ment of County Health:' . Pr nt Name +Sign _ [3 IJ • c 7sr kri - DEPAl2TMENTACTION mwrrweatn- argtl++fmJ Sian : natey;t.1i -] F} RANTED. [] DENIED .. � .:._ . . �Jlolion reken bY'(SPPervlsror)YPr�itt) ._.. ,S+gn NOTE IN:.GASE.OF DENIAL :SEE PAGEflOF THIS FORM:FOR'APPEALPROCSDURES CONDITIONS>?F APPROVAL(Continued on;Page U).' For Cashiers Use Only (PROCESS ONLY WHEN FEES AREVERIFIED) • • FEES APpeaiProcessing Fee (NO otltern$)= 1 $1301-$39faddl 130.00 is Inspection Fee ' (No of lnsP) ResearchPee:..(Total Hours Worked) i:2.0 ? ':3104.00 208.00 Subtotal - - 338.00 Surcharge ": (SUBTOTAL) 338.00 X -' 06 2038 Total:Fees ...p. ..... • Feeevertfied by: - l PriniandSlgn `> PC-6 t K.Mod00(Rev.07.18-2012) 1 of 2 www.ladbs.org • Cihib t� • EXCERPTS FROM RELATED LOS ANGELES CITY CODES 3. The department is granted the power to enforce the 10. The department shall have the power to hear and act zoning ordinances of the city- upon requests for slight modifications in individual • ' 4. The department shall have the power and duty to cases to the building ordinances of the city,and reg- enforce all ordinances and laws relating to grading ulations under Articles 1 through 8 of Chapter IX of and control of excessive dust emission. the Los Angeles Municipal Code. 5. The department shall have the power and duty to In granting a request for a slight modification,the enforce all portions of the Rules and Regulations of department shall determine that the slight modifica- the State Fire Marshal which relate to the construe- lion is reasonably equivalent to the ordinance • don, alteration, repair, demolition, or removal of requirement involved,that a special individual rea- . buildings,or structures,and to the use and operation son makes the strict letter of the ordinance impracti- cal and that the slight modification is in conformity of all heating, plumbing, lighting, ventilating, refrigerating,electrical,and mechanical appliances with the spirit and purpose of the code or codes therein.Provided,however,that no application for involved. modification of specific provisions of the Rules and 11. The •epartment :. -: - t • :+ . - rs hear and • Regulations of the State Fire Marshal shall be determine requests for slight modifications for indi- granted by the department, unless and until such vidual cases in the yard area requirements of the application shall be first submitted to the Chief zoning ordinance,provided that in each such modi- Engineer of the Fire Department or his representa- fication, the Superintendent shall first find that a five for report and recommendation with respect special, individual reason makes the strict letter of thereto. the ordinance impractical and that the modification 6. The department shall have the power to enforce is in conformity with the spirit and purpose of the • those building regulations mandated by State or ordinance involved.Any action granting a Modifi- cation shall be recorded and entered in the files of the department. department or building official. For structures and additions constructed after 7. The department shall have the power to enforce January 1, 1995,slight modifications from the yard States laws relating to buildings,structures and con- requirements shall be limited to deviations permit- struction activities provided the authority to do so ting portions of buildings to extend into a required • has been allowed or granted by the State and the yard or other open space a distance of not to exceed department has determined to undertake such 20 percent of the width or depth of such required enforcement. yard or open space. However, for structures and 8. The department shall have the power to enforce additions existing prior to January 1, 1995, slight other ordinances and laws when designated to do so modifications may be granted for yard deviations by law. slightly over 20 percent. • 9. In the exercise of the powers enumerated in this sub- Except as expressly provided herein,the Superin- section, the department shall have the power to tendent of Building shall not grant deviations from apply the building ordinances of the city(Chapter 9 the lot area, height, or density requirements. Fur- of the code) and those building regulations man- titer, the Superintendent shall not grant deviations dated by State law to be enforced by the local from the yard requirements relating to the height of agency,building department or building official to fences and walls, or including those for tennis or buildings and structures containing one or more air paddle tennis courts and other game courts. • space lots as defined in Chapter 1,Article 2,of the If the yard regulations cannot reasonably be corn- • code so as to treat the entirety of such buildings or plied with or it is difficult to determine their applica- structures as if they were on or within a single lot, don on lots of peculiar shape or location, then the provided: regulations may be modified or determined by the i. That such buildings or structures or portions Superintendent of Building. The Superintendent thereof would otherwise conform to such ordf- may also waive all or part of the required loading • nances and regulations,but for the creation of space on unusually shaped lots,oddly located lots, such air space lots;and or hillside lots,when such space cannot reasonably be provided or utilized. ii. That a covenant and agreement, in a form designed to run with the land and satisfactory to Requests foi yard modifications as provided in • the department be recorded with the Office of this subsection shall be made in accordance with the filed with the procedures established in Section 98.0403.2 of the the County Recorder and a copy department by the owners binding themselves Los Angeles Municipal Code. and future owners and assigns to keep,preserve 12. The department shall have the power to enforce any and maintain all portions of such buildings or administrative nuisance abatement determination structures in accordance with and pursuant to made by the Zoning Administrator,former Board of such building ordinances and regulations. Zoning Appeals,City Planning Commission,Dime- 818 2011 CITY OF LOS ANGELES BUILDING CODE • • • • • • EXHIBIT • F • • • • • LADBS-Appeal Ordinances Page 1 of 3 • • Friday September 28,2012 CITY OF LA SITE 1/1AP_' CONTACT US- . cLA The City,of Los Angeles - - � a �S Department of:Building -and Safety - Search Go • t Home LAU6s6itmecesrltrsltne Servkes FAG FetTeas -V Pubbeations -About lfs awn u - • {.'.: ° �1' _ -'". ?.p[IealleitlInance5 i,r : If your requestfor a nodtgatrosof aa•klpg-9rdmatam.has beertdgniedbyDyparrynentitafisupenai3r and nynggersr thdtrai"stp lalheappeal prgcess'' iheEoara ._, }}��� of BUS artdsaeS msateers.•Appeasa hntsabmrtted atteay uret �dlY,ppeda 10 eft erd Qeu&i tg uttl£Sabt�COmnassonns r through • p. is jKe.Flb"irer"u iMkt d5lditeJ'o-Ctxdrsuperwsurm SensF�spedmpersonnen-1 assi4p6u uued.,y. rtseA,r-tom*.�,d1 Kadl : - �.a#� W ' l ea�F tea[ yBuad a a—d x �C4 + 41Y �r,,4�b'ppe� kit'" . S'4:'f't*Wi* 4-Wa ,2: 4U. g -11.4;0%;• Y,ix ,� '` .� sr- Sec{jonss�A3TP.ROGEDUS'BORAA PEAtst, bEPART ' :.. �hAHD fit)�RE' 1ARD'?-`c sr '(Amendedby Ofd,No 188231,Eff.,Y0f18t92J .,P '- a.Appeals to the Department under PowerGrantetl.in Section 98.0403.1. • 1.Such appeals shall be made in writing,upon appropriate forms provided therefore by the Department 2(Amended by Ord.No.171,185,Eff.7/22/96)An appeal processing fee of 5130.00 for the first item and 539.00 for each additional item shall be paid by the appellant prior to the Department processing the appeal and making a determination. In addition to the appeal processing fee required by this subdivision,an inspection fee of$6500 shall be pad by the appellantwhen,in the opinion of the Department,the appeal requires a field inspection to verify site conditions. An additional inspection tee as described in Section 98.0412(a)may be charged by the Department for each inspection necessary to verify compliance with the conditions established by the determination of the Department. • EXCEPTION: No appeal fee shall be required on any appeal from an order arising from an area-wide survey,conducted by the Department,of buildings used for one family housing,if the work required to bring the unit into compliance with the Los Angeles Municipal Code is the same as specified on said order. 3.If the Superintendent determines that an item of request involves a material,device or method of construction appropriate for a General Approval under Section 980501 of the Los Angeles Municipal Code,such request shall be accompanied by a filing fee of$165.00 for each request submitted which includes such item. A supplemental fee as speed in Section 98.0501(6)4 shall be charged to cover processing time in excess of one hour.If the Department determines that • the material submitted with the appeal request substantiates the claim made therein,and no request to hold a hearing is pending the Department may grant a conditional approval of such request. 4.In any appeal the appellant making the request shall cause to be made,at the appellant's own expense,any tests required by the Department to substantiate the claims therein. 5.The Department may hold any hearings it deems appropriate to consider the appeal. 6.(Added by Ord.No.169,322,Eff.2125194.)Requests for an extension of time under EXCEPTION 5 of Section 91.6604(x)28 must be accompanied by a fee of 5300.00 for the initial appeal The yearly fee for subsequent extensions is$200.00.The above fees shall include the processing fee and the site • verification fee authorized in Subsection(a)of this section. b.Appeals to the Board under the Power Granted by Section 98.0403.1(b). (Amended by Ord.No.171,175,Eff.7/25/96.' 1.Such appeals shall be made in writing,upon appropriate forms provided therefore by the Department. 2.Such appeals shall be accompanied by a filing fee based upon the subject of the request as set forth in Tables 4-A or 4-B of this division. • EXCEPTIONS: No(ding fee shall be required on any appeal from an order arising from an area-wide survey,conducted by the Department,of buildings used for one family housing,if the work required to bring the unit into compliance with the Los Angeles Municipal Code is the same as specified in said order. No filing fee shall be required on any appeal on a child care facility where the owner or operator is a nonprofit chill care organization that has filed a notarized affidavit to that effect with the Department. 3.If the Board determines that evidence is required to be taken or that further investigation is necessary to decide any such appeal,the Board may refer the matter to a hearing examiner for hearing and report in accordance with provisions of Section 89 of the City Charter or to an ordinance-established advisory Board,or may refer the matter to the Department for further investigation and report,whichever the Board deems most appropriate. • 4.In any appeal,the appellant or person making such request shall cause to be made,at the appellants own expense,any tests required by the Board to substantiate the claims therein. 5.In addition to any other appeal fees required by this subsection,each appeal shall be accompanied by an inspection tee of 584.00 when,in the opinion of the Department,the appeal requires a field inspection to verify site conditions An additional inspection fee as specified in Section 98.0412(a)may be charged by the Department for each inspection necessary to verify compliance with the conditions established by the Board in any approval or conditional approval. 6.An appeal from the action of the Department on a request for a slight modification from the yard requirements of the zoning ordinance shall be set for • public hearing.Notice of the public hearing shall be mailed to the applicant,the appellant the owner or owners of the property involved,and to the owners of all properties abutting,across the street or alley from or having a common comer with the subject property.Notice shall be given at least 15 days prior to the Board hearing date. A copy of the Board's determination shall be mailed to the applicant,to the appellant,to the owner of the subject property if other than the applicant,and to the owners of all properties abutting,across the street or alley from,or having a common corner with the subject property.I nduded in this notice shall be an explanation of an aggrieved persons'right to appeal the Board's decision to the Zoning Administrator pursuant to Section 12.27 A of the Los Angeles Municipal Code. • ��thtbik- http://ladbs.org/LADBSWeb/appeal-ordinances.jsf 9/28/2012 LADES-Appeal Ordinances Page 2 of 3 • • a.Powers of the Department 1.The Department is granted the power,by the City Charter,to enforce all ordinances and laws relating to the construction,alteration.repair and demolition. or removal of buildings or structures in the City,and to the installation,alteration,repair,use,and operation of all heating,plumbing,lighting,ventilating, refrigerating,electrical and mechanical appliances and equipment therein. 2.The Department is granted the Dower by the City Charter.to enforce all ordinances and laws relating to the construction,alteration,repair,removal or installation of elevators,escalators,console andfor stage lifts,incline cars,manlifs,manhoists,steam boilers,pressure vessels and all connections and appurtenances pertaining to proper functioning thereof. • 3.The Department is granted the power,by the City Charter,to enforce the zoning ordinance of the City. 4.(Amended by Ord.No.171,455,eff.1130197.)The Department shall have the power and duty to enforce all ordinances and laws relating to grading and control of excessive dust emission. 5.The Department shall have the power and duty to enforce all portions of the Rules and Regulations of the State Fire Marshal which relate to the construction,alteration,repair,demolition,or removal of buildings,or structures,and to the use and operation of all heating,plumbing,lighting,ventilating, refrigerating,electrical,and mechanical appliances therein.Provided,however,that no application for modification of specific provisions of the Rules and Regulations of the Slate Fire Marshal shall be granted by the Department,unless and until such application shall be first submitted to the Chief Engineer of • the Fire Department,or his representative for report and recommendation with respect thereto. 6.The Department shall have the power to enforce those building regulations mandated by State or Federal law to be enforced by the local building Department or building official. 7.The Department shall have the power to enforce States laws relating to buildings,structures and construction activities provided the authority to do so has been allowed or granted by the State and the Department has determined to undertake such enforcement 8 The Department shall have the power to enforce other ordinances and laws when designated to do so by law. 9.In the exercise of the powers enumerated in this subsection,the Department shall have the power to apply the building ordinances of the City(Chapter 9 • of the Code)and those building regulations mandated by State to be enforced by the local agency,building Department or building official to buildings and structures containing one or more air space lots as defined in Chapter 1.Article 2,of the Code so as to treat the entirety of such buildings or structures as if they were on or within a single lot,provided: I That such buildings or structures or portions thereof would otherwise conform to such ordinances and regulations,but for the creation of such airspace lots:and ii.That a covenant and agreement,in a form designed to run with the land and satisfactory to the Department be recorded with the Office of the County Recorder and a copy filed with the Department by the owners binding themselves and future owners and assigns to keep, preserve and maintain all portions of such buildings or structures in accordance with and pursuant to such bolding ordinances and • regulations. 10.(Amended by Ord.No.170,141,ER.1/2/95.)The Department shall have the power to hear and act upon requests for slight modifications in individual cases to the building ordinances of the City,and regulations under Articles 1 through 8 of Chapter IX of the Los Angeles Municipal Code. In granting a request for a slight modification,the Department shall determine that the slight modification is reasonably equivalent to the ordinance requirement involved,that a special individual reason makes the strict letter of the ordinance impractical and that the slight modification is in conformity with the spirt and purpose of the code or codes involved. 11.(Added by Ord.No.170,141,Eff.112195.)The Department shall have the power to hear and determine requests for slight modifications for individual • cases in the yard area requirements of the zoning ordinance,provided that in each such modffiation,the Superintendent shall first find that a special, individual reason makes the strict leper of the ordinance impractical and that the nodffication 5 in conformity with the spirit and purpose of the ordinance involved.Any action granting a modification shalt be recorded and entered in the files of the Department For structures and additions constructed alter January 1,1995,slight medications from the yard requirements shall be limited to deviations permitting portions of buildings to extend into a required yard or other open space a distance of not to exceed 20 percent of the width or depth of such required yard or open space.However,for structures and additions existing prior to January 1,1995,slight modifications may be granted for yard deviations slightly over 20 percent Except as expressly provided herein,the Superintendent of Building shall not grant deviations from the lot area,height,or density requirements.Further,the • Superintendent shall not grant deviations from the yard requirements relating to the height of fences and walls,or including those for tennis or paddle tennis courts and other game courts. If the yard regulations cannot reasonably be complied with or it is difficult to determine their application on lots of peculiar shape or location,then the regulations may be modified or determined by the Superintendent of Building.The Superintendent may also waive all or part of the required loading space on unusually shaped lots,oddly located lots,or hillside lots,when such space cannot reasonably be provided or utilized. Requests for yard modifications as provided in this subsection shall be made in accordance with the procedures established in Section 98.0403.2 of the Los Angeles Municipal Code. • b.Powers of the Board. 1.(Amended by Ord.No.170,141,Eff.112195.)The Board shall have the power to hear and act upon appeals fried by any person aggrieved by the Department acting one slight modification under Section 98.0413.1. If the Board grants a slight modification on appeal,then the Board shall make the same findings as required by the Department when acting on a slight modfication. Any such action granting an appeal for slight modification shall be entered in the files of the Board. • 2.The Board shall have the power to hear and determine appeals from determinations,orders or actions of the Department pertaining to enforcement of specific ordinances,regulations,or laws in individual cases.Such appeals shall state where it is believed that the Department has errored or abused its discretion in the matter of the appeal.Any such action shall be entered in the files of the Board.The Department shall provide the Board with a written report on the appeal.The Department however,may reverse or modify the action appealed at any time prior to final action by the Commission.The Board shall hear and make its determination on the appeal not later than the 30th calendar day after the appeal is heard. The Department shall maintain a file of requests from individuals or groups who wish to be notified of certain determinations on individual job addresses. Such requests shall be submitted to the department in writing and shall specify the subject job address,the address and telephone number where they wish • •http://ladbs.org/LADBSWeb/appeal-ordinances.jsf F_ .• .9/28/2012. . ... ,. LADBS-Appeal Ordinances Page 3 of 3 • calendar year.Fees for individual and/or mail request for copies of board agenda and other such documents shall be asset forth in Sections 12.31 and • 12.32 of the Los Angeles Administrative Code.(Amended By Ord.No.169.867,EH.7/17190.) 3.The Board shall have the power to act in other situations as provided by ordinance or law. 4.The Board shall have the power to refuse to hear an appeal if the Board determines that the appeal is basically a restatement of a previous appeal on the came iob and nosubstantiaf additional fustification has been ores'nM be the acpepant 5.The power of the Board shall not include the right to hear and act upon any of the following: i.An appeal from the Departments action on a request fora slght moddicabon,an appeal of a legitimate Department order or an appeal • objecting to the Department's determination,if such appeal is: a.Filed on or after the date a citation is issued dtarging a person with a violation of the Code or any other ordinance or law enforced by the Department,and the appeal in any way involves the citation issuance,an arrest associated wed the citation issuance,or the facts or Code issues underlying the citation issuance. b.(Amended by Ord.No.170,324,EB.316/95.)Filed on or after evidence of a violation of the Code or any caner ordnance et law enforced by the Department is presented to and accepted by the City Attorney for criminal prosecution, If an appeal or request for a slight modification is not filed with 15 days after the Departments action on the violation,the • action and%or determination of the Department shall be final. F.An appeal in violation of limitations placed upon the Board's powers as specified in other ordinances,regulations,or law. iii.An appeal seeking relief from of any zoning ordinance requirement unless specific authority exists in the zoning ordinance granting to the Department or Board the rioht to hear and determine an appeal. iv.If the Board or Superintendent determines that an appeal or request for a slight modification,filed with the Board,relates to Department enforcement of laws or access to public accommodations and housing by the physically handicapped,then the matter shall be referred to the Handicapped Access Appeals Commission for its action.The Boards jurisdiction shall not include the right to hear appeals from or otherwise review any action,order,or determination of the Handicapped Access Aopeais Commission • v.An appeal dealing with financial,personnel,or administrative issues or other matters reserved for the Department in Article VI of the City Charter. S S • S S lssior t, ' Disclaimer A Cx1'ng ht 2010 City of Los Angeles All rights reserved y w .124 .,,. S http://ladbs.org/LADBSWeb/appeal-ordinancesjsf- - •. •• ..s .9/28/2012:-,: _ • • • • • EXHIBIT • • • • • • G • AD HOC COMMITTEE ON 25 A7 • Charter Implementation : - ' Ordinance N0.172728 An ordinance amending Division 22 of the Los Angeles Administrative Code, • creating a Department of Neighborhood Empowerment. THE PEOPLE OF THE CITY OF LOS ANGELES DO ORDAIN AS FOLLOWS: Section 1. Division 22 of the Los Angeles Administrative Code is hereby amended by adding a new Chapter 28 to read: 41 CHAPTER 28 THE DEPARTMENT OF NEIGHBORHOOD EMPOWERMENT ARTICLE 1 DUTIES OF THE DEPARTMENT Sec. 22.800. Purposes.There shall be a department in the City government known as the Department of Neighborhood Empowerment which shall be • referred to in this Chapter as the "Department."This Department shall be charged with the goal of promoting increased public participation in government and working to make government more responsive to local needs. The Department shall ensure that every part of the City is within the boundaries of a neighborhood council. The Department shall provide equal opportunity for all by enabling neighborhood groups to form neighborhood councils. The Department • shall facilitate the delivery of City services to the neighborhoods by helping to identify and coordinate the needs of the communities with the responsibilities of the City departments by coordinating and involving the relevant City staff in integrated problem-solving with the neighborhood councils. Sec. 22.801. Duties of the Department.The Department shall: • (a) implement and oversee compliance with City ordinances and regulations relating to a system of neighborhood councils; (b) prepare a Neighborhood Council Plan (Plan) for the creation of a system of neighborhood councils to ensure that every part of the City is within the boundary of a neighborhood council and that each neighborhood has an opportunity to form a • neighborhood council, in accordance with Section 22.809; (c) determine methods for certification of neighborhood councils; (d) assist neighborhoods in preparing petitions for recognition or certification, identifying boundaries that minimize the division of communities and organizing themselves in accordance with the • Plan; • (e) help neighborhood councils to meet together on a citywide basis and facilitate these meetings if and when requested to do so by recognized neighborhood councils; (f) assist neighborhood councils with the election or selection of their officers; (g) assist neighborhood councils to share resources, including offices, equipment and other forms of support and to communicate with constituents, other neighborhood councils and with Government officials: • (h) arrange training for department staff and neighborhood • councils'officers and staff,such as training in leadership, cultural awareness, dispute mediation, civics, communications, equipment utilization and any other training necessary to achieve the goals set forth in Section 22.809; CO arrange community empowerment education for top level City officials,including elected officials and commissioners; (j)with the assistance of the Information Technology Agency, • create and maintain an internal and external information and communication network, including a Citywide database of neighborhood organizations and similar information,that would be available for public use; (k) help coordinate the relationships between existing and newly created advisory committees and neighborhood councils; • (I) perform other duties as provided by ordinance; (m) ensure that notification required in Section 22.809 (f) is provided to the neighborhood councils along with sufficient committee or staff reports on the matters of interest to facilitate meaningful participation; and (n)facilitate citywide meetings to be held, on at least a semi- annual basis, of representatives of all neighborhood councils. • ARTICLE 2 CONTROL AND MANAGEMENT Sec. 22.802.General Manager. The Department shall be under the control of a General Manager. • Sec. 22.803. Appointment and Removal of the General Manager. The General Manager shall be appointed by the Mayor,subject to confirmation by the Council, and may be removed by the Mayor,as provided in Charter Section 508. Sec. 22.804. Powers and Duties of the General Manager.The powers and duties of the General Manager shall be those specified in Charter Section 510. • Sec. 22.805. Board of Neighborhood Commissioners. (a) The Board of Neighborhood Commissioners shall consist of seven board members and be referred to in this Chapter as the "Board"or the "Commission." • (b) The Board shall be comprised of seven members, all of whom shall represent the City in its entirety. The members shall reflect the diverse geographic areas of the City and the diversity of communities of interest, neighborhoods, ethnicity, race, gender, age and sexual orientation. (c)The Board members shall be appointed by the Mayor and • confirmed by the Council and may be removed by the Mayor and vacancies filled in accordance with the provisions of the City Charter. Sec. 22.806. Powers and Duties of the Board.The Board shall be responsible for setting and overseeing policy, approving contracts and leases and promulgating rules and regulations. It shall not be responsible for the day-to-day • management of the Department. • • Sec.22.807.Conflict of Interest. Members of the Board and Board nominees • shall be subject to all ethics and conflict of interest laws and regulations applicable to governing boards and commissions in the City of Los Angeles. Sec. 22.808.Organization and Meetings of the Board. (a) The Board shall adopt rules of order and appoint from among • its members a president and vice-president who each shall hold office for one year or until their successors are elected, unless their respective membership on the Board ceases sooner.The Board shall hold regular public meetings at least once each month and may hold meetings more often if necessary to conduct business.All meetings shall be noticed and held in accordance with law. Members of the Board shall be paid$50 • per meeting for each meeting of the Board attended, not to exceed$250 in any one calendar month. (b) At least four members shall constitute a quorum, but a smaller number may adjourn from time to time until a quorum is present. The Board may establish a committee or committees composed of three of its members to consider matters for,to • conduct hearings on behalf of, and make recommendations to the board on matters relating to neighborhood empowerment. (c)The powers conferred on the Board shall be exercised by order or resolution adopted by a majority of its members and recorded in the Board's minutes. Sec. 22.809. Development of the Neighborhood Council Plan.The • Department of Neighborhood Empowerment shall seek public input in its development of a Plan for a Citywide system of neighborhood councils. The Plan shall contain a statement of goals, policies and objectives of the Neighborhood Council system, and shall contain specific regulations, in draft ordinance format. These regulations,when adopted by ordinance, shall be sufficient to implement the Plan and shall conform with the following: • (a) The regulations shall establish the method by which boundaries of neighborhood councils will be determined based on standards adopted by the Commission and approved by City Council. The system for determining boundaries shall maintain neighborhood boundaries to the maximum extent feasible and • may consider community planning district boundaries where appropriate. (b)The regulations must ensure that all areas of the City are given an equal opportunity to form neighborhood councils. (c)The regulations shall establish the procedure and criteria for recognition or certification of neighborhood councils. (d) The regulations shall not restrict the method by which the • members of a neighborhood council are chosen, if the process otherwise satisfies the requirements of this Article. (e) The regulations shall require that neighborhood councils adopt fair and open procedures for the conduct of their business. However, neighborhood council meetings are not all required to be held within the boundaries of the area • represented by the neighborhood council. (f) Early Notification Procedures.The regulations shall establish procedures for receiving input from neighborhood councils prior • • to decisions by the City Council, City Council committees and • boards and commissions.The procedures shall include, but need not be limited to, notice to neighborhood councils as soon as practical and a reasonable opportunity to provide input before decisions are made.That notice shall be required for matters that will be considered by the City Council, City Council committees, City boards or commissions and any other City official who is required to hold a noticed public hearing. • However, failure of a neighborhood council to receive notice shall not invalidate any action of the City Council, City Council Committees, City boards or commissions or any other City official. Sec. 22.810. Implementation of the Plan.The Department of Neighborhood • Empowerment shall complete development of the Plan and present it and all necessary regulations for a system of neighborhood councils to the Council and Mayor within one year of the establishment of the department and commission. The Council shall consider the regulations and,within six months after presentation of the Plan to Council, may adopt ordinances to implement the regulations as proposed or as modified by the Council consistent with the • requirements of the plan set forth above in Section 22.809. If implementing ordinances are not adopted within the time period set forth in Charter Section 905,then the regulations adopted by the Board shall become effective, and to the extent not inconsistent with law shall be binding upon all City departments and offices. Sec. 22.811.Certification of Neighborhood Councils. • (a) By Laws. Each neighborhood council seeking official certification from the City shall submit an organization plan and by-laws to the Department of Neighborhood Empowerment showing, at a minimum: • (1)the method by which their officers are chosen; (2)that neighborhood council membership will be open to everyone who lives, works, owns property or otherwise identifies themselves as a stakeholder in the area, based on their • participation in among other things, educational institutions, religious institutions, community organizations or other non-profit organizations; (3) assurances that the members of the neighborhood council will reflect the diverse interests within their area; (4) a system through which the neighborhood • council will communicate with stakeholders on a regular basis; (5) a system for financial accountability of its funds; and (6) guarantees that all meetings will be open and public, and permit,to the extent feasible, • stakeholders to participate in the conduct of • • business, deliberation and decision-making. • (b) Petitioning for Certification and Approval. Neighborhood councils may petition for certification in accordance with rules and procedures set forth in the Plan. Sec. 22.812.Annual City Budget Priorities. Each neighborhood council may • present to the Mayor and Council an annual list of priorities for the City budget. The Mayor shall inform certified neighborhood councils of the deadline for submission so that the input may be considered in a timely fashion. Sec. 22.813. Monitoring of City Services. Neighborhood councils shall monitor the delivery of City services in their respective areas and have periodic meetings with responsible officials of City departments, subject to their reasonable • availability. (7/13/99-44813). Sec.2. The City Clerk shall certify to the passage of this ordinance and cause the same to be published in some daily newspaper printed and published in the City of Los Angeles. I hereby certify that the foregoing ordinance was passed by the Council of the City of Los Angeles, at its meeting of • .J. MICHAEL CAREY, City Clerk By Deputy Approved: 07/26/1999 Approved as to Form and Legality: 07/13/1999 James K. Hahn, City Attorney • By CLAUDIA CULLING Deputy City Attorney File No. C.F. 96-1157 S3 • • • • • • • • • • EXHIBIT • • • • • • H • VELMA • • • TRANSCRIPTION OF DAN PEELMAN, CITY PROSECUTOR, VIA TELEPHONE MESSAGE FOR VELMA WILLIAMS, MESSAGE LEFT ON WEDENESDAY, SEPTEMBER 19, • 2012, TRANSCRIBED BY DONNA BALL DAN PEELMAN: I'M CALLING FOR VELMA WILLIAMS. MS. WILLIAM, YOU SUBMITTED A PUBLIC • RECORDS ACT REQUEST FOR, I BELIEVE, SOME PHOTOGRAPHS AND A STOP-WORK ORDER OR CITATION -- A CORRECTION NOTICE RATHER. • AS FAR AS THE PUBLIC RECORDS ACT REQUEST GOES IT'S ONGOING INVESTIGATION, AND SO YOU DON'T GET THAT UNDER THAT CODE. HOWEVER, SINCE IT'S AN ONGOING INVESTIGATION INVOLVING YOUR PROPERTY ON HOLLAWAY I • WANT THE BUILDING AND SAFETY PEOPLE TO GIVE YOU THE CORRECTION NOTICE. I WANT THEM TO GIVE YOU PHOTOGRAPHS OF THE VIOLATIONS SO THAT YOU CAN FIX THE PROBLEM BEFORE WE HAVE TO FILE CRIMINAL CHARGES. SO I'M • 0 1 DIRECTING THE BUILDING OFFICIAL TO GO AHEAD AND GIVE • 2 YOU THE DOCUMENTS JUST AS PART OF OUR NOTICE GOES FOR Page 1 Eiblb4 a • VELMA 3 THE VIOLATION. • 4 IF YOU HAVE ANY QUESTIONS I WOULD SUGGEST 5 THAT YOU CALL OUR BUILDING OFFICIAL MARK BERG. HIS 6 PHONE NUMBER IS (909) 477-2700, EXTENSION 4202. THANK • 7 YOU VERY MUCH. GOODBYE. 8 9 10 • 11 12 13 14 • 15 16 17 • 18 19 20 21 • 22 23 24 25 • 2 • • Page 2 • • • • • • EXHIBIT • • • • • • • Terra Vista Com'mumty &or l.ewis,Homes-Sorrento Housing Tract Petition WHEREAS, Terra Vista Community & or Lewis Homes-Sorrento Housing Tract • listed residents,taxpayers &or homeowners hereby support their longtime neighbor & fellow taxpayer, since 1991 Velma Williams at Tract 13304, Lot 54; 7435 Hollaway Road, Rancho Cucamonga, CA 91730 in her efforts to maintain the attached photographic description of the garage structure and driveway which has • existed in the current state since 1995 without incident from the City of Rancho Cucamonga. WHEREAS, we further respectfully recommend &petition the CITY COUNCIL OF RANCHO CUCAMONGA & or PLANNING COMMISSION to adopt a RESOLUTION &or VARIANCE in support of life tenancy which will allow Ms. Williams'garage structure & driveway to remain as adjacent property owners, • tract residents &or property owners within a 660'0 ff. radius of the subject property are in agreement with the slight modification of such; as well as adopting a MODIFICATION OF BUILDING ORDINANCE &or development code to allow the subject property to exist as photographed. THE CITY OF COUNCIL is empowered to hear &act upon request for slight modification in individual cases to the building • ordinances & or development codes. In the alternative, the PLANNING COMMISSION granting a variance & or a conditional use permit as the subject property has existed as is since 1995 & in consideration Ms. Williams special needs of ADA requests, as well as unreasonable hardship exception respectively. THEREFORE,the Terra Vista Community & or Lewis Homes-Sorrento Housing Tract • listed residents, taxpayers &or homeowners furthermore, support any &all administrative appeal process in compliance with the Rancho Cucamonga,CA, Code of Ordinance, Title 15; Chapter 15.12, Building Code, Chapter 15.12.020-Sect. 113.1 & 113.3 of Chapter 1,Board of Appeals; &Chapter 15.14, Residential Building Code, • Chapter 15.14.020, Section 1.8.7 of Chapter 1, Board of Appeals prior to any&all city prosecution as alleged by Building & Safety Department, to include but not limited to exhausted any &all administrative&legal remedies accordingly. p y� / • Name:_%05 r ( • jJjo t�� Name: _I���hl�o�_ Signature: cwe t• tL Signature: 'ra isMiib Address: 7 y //°ZZAtut Address: a. figati nifffi _7., City: IAu t v P40100 q 9 v City: r -- !_ € 930 ' eCepfwne: Te1eprwne: • �2• sn a /l'!/ � Siggnature: I I31 I''i . It address: 7ff-V InDCeica•c7 rate aedha t Pz a J1iMWAIM 4 City:4Yndo etectuen # G9— 9/930 Cit /ranill D Ut 11f1I1}1 Telephone: reQpkarie • Name. st asp Name: e C • • C v�• Signature: 1 r.T e StalMirel, Signature_ stildr s: • • \• _ a '�— .4ddr•ss:T , 1ffi M City: O . .a• t% tir_a,a, 4 City: ho 4lYr`-a Telephone: reCephone: • • Name: `,l-1,±S • e/Y 4 _ Name: • C I hi • • Signatur•: • a 14 Signature: 4,40'r (r( _Address: - 4 .• _ A. • Address: -- • API/ n ' 1 • city:a - Li_4J4 cn g city: :r . + ' - ., •. . • 7efepfione: // 7etephon: Name A_sL -- 6(4.41. Name: �. /d... �tl Z :/.��� Signature: r r Signature: to � //;a Address•`. ' iR Address:_ 1 • City: Mai _A r J�_e City: :IS/i ' r 7eCephon - // Telephone: Name: /i L4' T L'( v+i Name: • _ _ { &V' I4i y H,l Inn Signature: - I� Y, Signature: —✓4 • Address: „ i/ ,i Address: t 153 crat_I SI-4 L�- City: 8. u • , . • . , - (13 0 City: (>Ph'1-tC' °� _Ais-r!' r. Telephone 7e(ephone: 77 Name: 4.U�Li , -..1 Name: It ,Ii Signature: •Tag •0 Signature: —ter • Addr ss: t feamIS'�:Y a Address: 4 Jc a-• City: �Nont\f0 UCQ a CIA City; "=„s TeCephane: Telephone: ..ar. Name: t. A. . ill MCP_r_r. Name: acbcoy LB- e,(&Re-te Signature: . • ..-411, 1! • Signature:,' • Attire s: • i____WAN Address: 7 52j' MY/1:4.6442f P? City: �. 11 - �a�w-ri...4 ... City: a� 7elephcme: I / / 7efepf Name: apt-114 11.7,- �r e1/-el Name: _ P I, i. '..y Signature: ael-1 t 17,- r Signature % afi _ . - • Address: 7 9 2t/ Hr///Hr 9 ie6' _addressII'' _ _ ri City: a. C— City: 'ZSX w .•. Ha .a .r cit'}a, 7efephone: 7eCepfiorte Nance: LrLAbiS (I. i�/i .e Name: Ed.pcZiC//••14yMani Signature:b ..o. 0. �a� , Signature: C nc& 7r ' - • Address:Ro..n-e C u c am...tr..c s. , Address: d ( S' : LASS 2),,e— City:79 5 HoLtnrJAY * Ur4193nCity: �f1nr4_ a . .a/ C'A91its Telephone: Telephone: Name: .5a v6 AiRos Name: Oar%a a • �C'/R Signature: A/Qr ws! Signature: / 'x"3.''4 • Address: 4/4 7 If 01/ o WRy led Address: _ti O.CLAcagy R"U City: a A c!f C .' ,4 Al 0 .v Gus 4 t�City: ' 4z/fliO (6a/e tc44A9o,3, 7eCephone: telephone: is / Name: _I 'r11/J! I ,r rn Name: L.,--41-1 y.-” 9' Signature: - 'S w . . Signature: -7'4. U-, �-7 • Addresh .��j.�w .J _ Address:'\`t l i �o it 4,4%-, RI) - City: {4• - Q 91730 city: Rsaca-ca tA.c.tW-'0C ak Ct ttt D 7efepfimte: telephone: • �,II U , — . _ . . • 7 . Name: 15 LA ve A Wy,v HU OS Signature: ,...., Signature: Addresii 793R Wolf i e.. Address: • City: t5co"--(2--i-D Cu c I'/ 3 City: Terepfume. Telephone: Name .„,emsfe:-/ _..-Arlt Name: Sigrurturia%trraa. ,.. ., - Signature: _Address: 'tlYAMPWAraneffe..., _Adfress: ,_,.... • City: ii a...a. an C._ ,City: 're&• tone Tetkpficme: Name: ..,_ -are, - - I - ' ---,AL Name: Signatur¢:_a_rnr _ a _ Signature: Mires • - Redress: • City: Aetzr, .1-1--fec-r.,e," ,n, _ , City: Telephone: reaphone: Name: r Name: Signature: - R_____ Signature: _Address: 7,44-0 , am c., 12.4\ Address: 0 City: City: Telephone: Tekphone: Name: Name: Signature: Signature: Address: Address: e City: City: Telephcme: 'Telephone: Name: Name: Signature: Signature: • Address: _Address: City: City: . Tk@iume: telephone: Name: Name: •• Signature: Signature: • _Address: Address: City: City: ' leaphone: Telephone: Name: Name: • - Signature: Signature: • _Address: _Address: City: City: reaphone: Te&phone: Name: _Name: Signature: Signature: O Address: _Address: City: City: Telephone: telephone: • • I. • Terra;Vista Community&orA.ewis Homes-Sorrento •Housing Tract Pet ition WHEREAS, Terra Vista Community & or Lewis Homes-Sorrento Housing Tract • listed residents, taxpayers &or homeowners hereby support their longtime neighbor & fellow taxpayer, since 1991 Velma Williams at Tract 13304, Lot 54; 7435 Holloway Road, Rancho Cucamonga, CA 91730 in her efforts to maintain the attached photographic description of the garage structure and driveway which has existed in the current state since 1995 without incident from the City of Rancho • Cucamonga. WHEREAS,we further respectfully recommend &petition the CITY COUNCIL OF RANCHO CUCAMONGA & or PLANNING COMMISSION to adopt a RESOLUTION &or VARIANCE in support of life tenancy which will allow Ms. Williams' garage structure & driveway to remain as adjacent property owners, • tract residents&or property owners within a 660'0 ft. radius of the subject property are in agreement with the slight modification of such; as well as adopting a MODIFICATION OF BUILDING ORDINANCE & or development code to allow the subject property to exist as photographed. THE CITY OF COUNCIL is empowered to hear & act upon request for slight modification in individual cases to the building • ordinances &or development codes. In the alternative, the PLANNING COMMISSION granting a variance & or a conditional use permit as the subject property has existed as is since 1995 & in consideration Ms. Williams special needs of ADA requests,as well as unreasonable hardship exception respectively. THEREFORE,the Terra Vista Community &or Lewis Homes-Sorrento Housing Tract • listed residents, taxpayers &or homeowners furthermore, support any&all administrative appeal process in compliance with the Rancho Cucamonga, CA, Code of Ordinance, Title 15; Chapter 15.12, Building Code, Chapter 15.12.020-Sect. 113.1 & 113.3 of Chapter 1, Board of Appeals; &Chapter 15.14, Residential Building Code, • Chapter 15.14.020, Section 1.8.7 of Chapter 1, Board of Appeals prior to any&all city prosecution as alleged by Building & Safety Department, to include but not limited to exhausted any &all administrative & legal remedies accordingly. Name:A A e, �,SQN Name: 1 /�A.J . L.L. i4A ! • Signature: K t! F1 � - u Signature: ?WtV..SiiLv e'/ _Adires ' '`n rit .Ado-. • :1<LI 0 aii L: City:_�n. , . �J '�N _f1 _ city: L i. . . !AA_ v�7J�1'-— TeCephone: Te(epfwne: • Name:���5.l1!&✓i[L Name:/�(/, //r e ocr-X� Signature: Signature/2"a/�a��: .74ddres.syy//f3I LAN 4674i. tat .Address• 7 A City: .Cr P City:K �Q? PO 'Mfg/hone: Telephone: • Name:C nun, 1 Name: Y� Signature:- ✓ --> Signature. ✓' - • .Address: 119o0l CIAnCcLc*t Wo .Address:' i • • /< . City: mane a- City: 'i A_ /o _ _ a, 7e(epfwne 7e(epfwne: • • Name: .. j'. -0, Name: Signature: A'e." .,,,‘., ,_ Signature: Address: .4' AL.MINifilifiel Address: • City: ja .19",1"-V.4 .Met a City: %Cep fume. Tekphone: -r 1_, Name...-/: 1 on/k+45 0 o at -E 1 0 Name: Signature:_ 12-,24,3_ Signature: Address: 4-yc a A-D 1) I S on) k 9 Address: • City: 2 C City: Telephone: Tekohone: Name: K. &fitA-0:4--- Name: Signature: A le Si A-.. i Signature: Mdress: I/ F,04 ,e , 0 ,.,L.,.-& Address: • City: fe.--- City: Telephone: Tethphone: Name: ai:- WI t II Warne: Signature: wpm... milr Signature: Mir,ss: gtetnal AVAMEITI• . . ___ . . _Addr ess: City: 1 s t city: Terey • e: Telephone: • , 0 1 N frame: At 1 ,//-- ---.A.71'S Name: Signature: .0127%.."...__ Signature: _Addre : 9 1..._ "HZ- A Address: • . S " a 0 City: City:0 Telephone. Telephone: Name: Name: Signature: Signature: el _Address: Address: City: city: Telephone: TeCepfume: Watne: Name: Signature: Signature: • Address: _Address: City: City: Telephone: Telephone: Name: Name: Signature: Signature: • Address: _Address: City: City: Tthpfunie: Tethphone: Name: Name: Signature: Signature: • _Address: Address: City: City: Telephone: Telephone: • • • • • • EXHIBIT • • • • • • • • HOMEOWNER INFORMATION N TWO IMPORTANT NOTICES ABOUT YOUR GARAGE • - 1 #1. In compliance with current building codes, all electrical outlets . installed in garages will be on the GFI circuit. Therefore, please be :, aware that if you plug anything into the GFI circuit that requires constant power (like a freezer), you run the risk of losing power should the circuit trip. Please contact the Building Inspector in . • 'gga your City for further information or explanations. 3 #2. WARNING! Do not store anything on the horizontal 2x4's or 2x6's in your garage roof. These are garage ties and are not meant to carry any weight. If you do store things on the garage ties, they may give way. • :3 a •' , •'} k •" , . • r • , . x f 411 7 .. -- til,tbi-V U LewifrHomes 4 :HO Info/#8 — Rev. 02/09/90 • • • • • EXHIBIT • • • • • • K Page 1 of 1 • Subj: RE: Property Address 7435 Hollaway Rd. RC Velma Williams Date: 9/12/2012 7:20:10 A.M. Pacific Daylight Time From: Dominick.Perez(d)cityofrc.us To: ChrissyWmst aol.com, Mark.Berg(cacityofrc.us, Pete.RouctV x cityofrc.us • CC: eric.cabareraailacity.orq Velma, Per Section 17.64 of the City's Development Code, all single-family homes must provide a minimum of 2 garage parking spaces. It appears that the pictures show one of the garage spaces was converted in 1995. If this is correct, it was done so illegally and was never permitted. The garage must be restored • to its original state as a 2-car garage. Please let me know if you have any questions. Dominick From: ChrissyWms @aol.com [mailto:ChrissyWms @ aol.com] • Sent: Tuesday, September 11, 2012 7:13 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org Subject: Property Address 7435 Hollaway Rd. RC Velma Williams • Dear Dominick, Planning Dept: • Per our conversation on 9-11-12, please find attached correction notice issued by Pete. As well as I have attached several pictures of the garage area inside and out to show that there has not been any changes to the dimensions of the garage space. I am asking for the planning dept.to allow the structure to exist as is given that the garage has been in • this state since 1995. Please be advised that no one is living in the garage.. It is a garage just designed by Velma to look pretty. As you will find that I have custom cabinets throughout the garage and carpeted for cosmetic reasons only. I just wanted my house to look different, structure is not change though . I hope we can resolve this issue amicably as I am in law school @ USC in LA with a very busy schedule. • I can be reached email and or cell @ 909-319-2630. I look forward to hearing form you soon. Mark Berg: I spoke with Pete on 9-11-12, and was told in order for me to obtain a copy of RC Bldg. & Safety report and pictures taken of my property I must make a formal request through mgmt. I am formally • requesting for a copy of the report and pictures pursuant to the Brown Act. I thank you in advance for your assistance and cooperation in this mater and look forward to speaking with you soon. As you know time is of the essence in this matter as I only have 30 days to comply. With much appreciation of any help you can render, Velma Williams • • • E411b14' V— Ti.: =` 1/2 _ Tuesday, October 02, 2012 AOL: Chrissy Wms : u - - ' • • • • • EXHIBIT • • • • • • L Page 1 of 2 • Subj: RE: Property Address 7435 Hollaway Rd. RC Velma Williams Date: 9/12/2012 7:33:23 A.M. Pacific Daylight Time From: Mark.Berg©cityofrc.us To: Dominick.Pereza.cityofrc.us, ChrissyWms@aol.com, Pete.Rouch(iilcityofrc.us • CC: eric.cabarera(r lacity.orq Good Morning Ms. Williams, With regards to your request of receiving copies of the photos and a report, unfortunately we are unable to do that at this time since it is an active code case. In the future, all requests for Public Records requests are handled by our City Clerks Office and must be in writing. • In response to you mentioning the "Brown Act", the intent of the law is that any public commissions, boards and/or councils and the other public agencies in this State conduct of their business in the open and that any deliberations be conducted openly. So, this law has nothing to do with the Public Records Request Act, unfortunately, you have these two laws mixed up. • The Building and Safety Services Department will require a plan be submitted showing the improvements that were done without the approval from the City of Rancho Cucamonga and must be removed at the direction of the Planning Department. Please feel free to contact me if you have any questions. • Sincerely, Mark Mark Berg, CBO, CBCO, CFCO Building Inspector Supervisor Building and Safety Services Department • City of Rancho Cucamonga 10500 Civic Center Dr P.O.BOX 807 Rancho Cucamonga, CA 91729-807 Office: 909-477-2710 ext.4203 Fax: • Email: mark.berqacityofrc.us • From: Perez, Dominick Sent: Wednesday, September 12, 2012 7:16 AM To: 'ChrissyWms @aol.com'; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org Subject: RE: Property Address 7435 Hollaway Rd. RC Velma Williams • Velma, Per Section 17.64 of the City's Development Code, all single-family homes must provide a minimum of 2 garage parking spaces. It appears that the pictures show one of the garage spaces was converted in 1995. If this is correct, it was done so illegally and was never permitted. The garage must be restored to its original state as a 2-car garage. Please let me know if you have any questions. • Dominick From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] • L Tuesday, October 02;.2012 AOL:_Chrissy Wms Page 2 of 2 • Sent:Tuesday, September 11, 2012 7:13 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org • Subject: Property Address 7435 Hollaway Rd. RC Velma Williams Dear Dominick, Planning Dept: Per our conversation on 9-11-12, please find attached correction notice issued by Pete. As well as I have attached several pictures of the garage area inside and out to show that there has not been • any changes to the dimensions of the garage space. I am asking for the planning dept.to allow the structure to exist as is given that the garage has been in this state since 1995. Please be advised that no one is living in the garage.. It is a garage just designed by Velma to look pretty. As you will find that I have custom cabinets throughout the garage and carpeted for cosmetic reasons only. I just wanted my house to look different, structure is not change though . • I hope we can resolve this issue amicably as I am in law school @ USC in LA with a very busy schedule. I can be reached email and or cell @ 909-319-2630. I look forward to hearing form you soon. Mark Berg: I spoke with Pete on 9-11-12, and was told in order for me to obtain a copy of RC Bldg. & Safety report and • pictures taken of my property I must make a formal request through mgmt. I am formally requesting for a copy of the report and pictures pursuant to the Brown Act. I thank you in advance for your assistance and cooperation in this mater and look forward to speaking with you soon. As you know time is of the essence in this matter as I only have 30 days to comply. _ With much appreciation of any help you can render, • Velma Williams • • • • • :�. '_ Tuesday. October. 02..2012•AOLi-Chiissv Wms ' . • • • • • EXHIBIT • • • • • • M Page 1 of 2 • Subj: RE: Property Address 7435 Hollaway Rd. RC Velma Williams Date: 9/12/2012 11:45:21 A.M. Pacific Daylight Time From: Mark.Berqacityofrc.us To: ChrissyWmsaaol.com • CC: Dominick.Perezacityofrc.us Ms. Williams, There would be not reason to do the records request as I stated below, this is an active code case and we would not release any information. Also, if you look at the email below from Dominick, the Planning Department is requiring a minimum of • 2 garage parking spaces, so the garage must be restored to its original state as a 2-car garage. Please let me know if you have any questions. Mark • From: ChrissyWms @aol.com [mailto:ChrissyWms @ aol.com] • Sent: Wednesday, September 12, 2012 11:34 AM To: Berg, Mark D. Cc: eric.cabrera @lacity.org Subject: Re: Property Address 7435 Hollaway Rd. RC Velma Williams Mr. Berg: • Thank you for responding. 1 will make the appropriate request in writing pursuant to the Public Record Act via the City Clerk Office. I am awaiting to hear from Planning regarding the pictures emailed. I look forward to working through this process. Velma • In a message dated 9/12/2012 7:33:23 A.M. Pacific Daylight Time, Mark.Berg@cityofrc.us writes: Good Morning Ms. Williams, With regards to your request of receiving copies of the photos and a report, unfortunately we are unable to do that at this time since it is an active code case. In the future, all requests for • Public Records requests are handled by our City Clerks Office and must be in writing. In response to you mentioning the `Brown Act", the intent of the law is that any public commissions, boards and/or councils and the other public agencies in this State conduct of their business in the open and that any deliberations be conducted openly. So, this law has nothing to do with the Public Records Request Act, unfortunately, you have these two laws mixed up. • The Building and Safety Services Department will require a plan be submitted showing the improvements that were done without the approval from the City of Rancho Cucamonga and must be removed at the direction of the Planning Department. . Please feel free to contact me if you have any questions. • Sincerely, Mark Mark Berg, CBO, CBCO, CFCO Building Inspector Supervisor • Building and Safety Services Department City of Rancho Cucamonga 10500 Civic Center Dr P.O.BOX 807 Rancho Cucamonga, CA 91729-807 • .h1,b14- \ Tuesday,_October 02„2012_AOL;Chrissy Wms ;,� Page 2 of 2 • Office: 909-477-2710 ext.4203 Fax: 909-477-2711 • Email: mark.berq(a,cityofrc.us • From: Perez, Dominick Sent: Wednesday, September 12, 2012 7:16 AM To: 'ChrissyWms @aol.com'; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org Subject: RE: Property Address 7435 Rollaway Rd. RC Velma Williams • Velma, Per Section 17.64 of the City's Development Code,all single-family homes must provide a minimum of 2 garage parking spaces. It appears that the pictures show one of the garage spaces was converted in 1995. If this is correct, it was done so illegally and was never permitted. The garage must be restored to its original state as a 2-car garage. Please let me know if you have any questions. • Dominick From: ChrissyWms @aol.com [mailto:ChrissyWms @ aol.com] Sent: Tuesday, September 11, 2012 7:13 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete • Cc: eric.cabarera @lacity.org Subject: Property Address 7435 Rollaway Rd. RC Velma Williams Dear Dominick, Planning Dept: Per our conversation on 9-11-12, please find attached correction notice issued by Pete. • As well as I have attached several pictures of the garage area inside and out to show that there has not been any changes to the dimensions of the garage space. I am asking for the planning dept. to allow the structure to exist as is given that the garage has been in this state since 1995. Please be advised that no one is living in the garage.. It is a garage just designed by Velma to look pretty. As you will find that I have custom cabinets throughout the garage and carpeted for cosmetic reasons only. I just wanted my house to look different,structure is not • change though . I hope we can resolve this issue amicably as I am in law school @ USC in LA with a very busy schedule. I can be reached email and or cell @ 909-319-2630. I look forward to hearing form you soon. • Mark Berg: I spoke with Pete on 9-11-12, and was told in order for me to obtain a copy of RC Bldg. &Safety report and pictures taken of my property I must make a formal request through mgmt. I am formally requesting for a copy of the report and pictures pursuant to the Brown Act. I thank you in advance for your assistance and cooperation in this mater and look forward to speaking with you soon. As you • know time is of the essence in this matter as I only have 30 days to comply. With much appreciation of any help you can render, Velma Williams • Tuesday,.October 02, 2012 AOL:_Chrissy Wms Page 1 of 4 • Subj: Re: Property Address 7435 Rollaway Rd. RC Velma Williams Date: 9/12/2012 2:59:17 P.M. Pacific Daylight Time From: ChrissvWmsfiaol.com To: Mark.Berq(dicityofrc.us, dominick.perez @cityofrc.us, pete.rouch(rD,cityofrc.us • CC: eric.cabreraAlacitv.orq Mr. Berg: I want to make sure that you do not proceed with prosecution of this matter as you stated if I have not complied after 30 days and two letters written from your Dept. Given that I am aggressively working with the Planning Dept to appeal their decision, file under life tenancy and any other legal • remedy. I will cc you all emails and letters written in this matter so you can be well informed of the steps I am taking to avoid unnecessary legal action against me in form of prosecution. With Much Appreciation, Velma • In a message dated 9/12/2012 11:45:21 A.M. Pacific Daylight Time, Mark.Berg©cityofrc.us writes: Ms. Williams, • There would be not reason to do the records request as I stated below, this is an active code case and we would not release any information. Also, if you look at the email below from Dominick, the Planning Department is requiring a minimum of 2 garage parking spaces, so the garage must be restored to its original state as a • 2-car garage. Please let me know if you have any questions. Mark • From: ChrissyWms @aol.com [mailto:ChrissyWms @ aol.com] • Sent: Wednesday, September 12, 2012 11:34 AM To: Berg, Mark D. Cc: eric.cabrera @lacity.org Subject: Re: Property Address 7435 Hollaway Rd. RC Velma Williams • Mr. Berg: Thank you for responding. I will make the appropriate request in writing pursuant to the Public • Record Act via the City Clerk Office. I am awaiting to hear from Planning regarding the pictures emailed. I look forward to working through this process. . Tuesday. October-02, 2012 AOL:-Chtissy Wms Page 2 of 4 • Velma • In a message dated 9/12/2012 7:33:23 A.M. Pacific Daylight Time, Mark.Berg©cityofrc.us writes: Good Morning Ms. Williams, • With regards to your request of receiving copies of the photos and a report, unfortunately we are unable to do that at this time since it is an active code case. In the future, all requests for Public Records requests are handled by our City Clerks Office and must be in writing. • In response to you mentioning the "Brown Act",the intent of the law is that any public commissions, boards and/or councils and the other public agencies in this State conduct of their business in the open and that any deliberations be conducted openly. So, this law has nothing to do with the Public Records Request Act, unfortunately, you have these two laws mixed up. • The Building and Safety Services Department will require a plan be submitted showing the improvements that were done without the approval from the City of Rancho Cucamonga and must be removed at the direction of the Planning Department. • Please feel free to contact me if you have any questions. • Sincerely, • Mark Mark Berg, CBO, CBCO, CFCO • Building Inspector Supervisor Building and Safety Services Department City of Rancho Cucamonga • 10500 Civic Center Dr • P.O.BOX 807 • Tuesday, October_02;20.12AOL:_Chrissy Wms 7 Page 3 of 4 • Rancho Cucamonga, CA 91729-807 • Office: 909-477-2710 ext.4203 Fax: 909-477-2711 • Email: mark.berq(rDcityofrc.us • • From: Perez, Dominick Sent: Wednesday, September 12, 2012 7:16 AM To: 'ChrissyWms @aol.com'; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org Subject: RE: Property Address 7435 Hollaway Rd. RC Velma Williams • Velma, • Per Section 17.64 of the City's Development Code, all single-family homes must provide a minimum of 2 garage parking spaces. It appears that the pictures show one of the garage spaces was converted in 1995. If this is correct, it was done so illegally and was never permitted. The garage must be restored to its original state as a 2-car garage. Please let me know if you have any questions. • Dominick • From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] Sent: Tuesday, September 11, 2012 7:13 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete • Cc: eric.cabarera @lacity.org Subject: Property Address 7435 Hollaway Rd. RC Velma Williams • _ Tuesday, October 02,2012:AOLLChrissy. Wms ;+: Page 4 of 4 • Dear Dominick, Planning Dept: • Per our conversation on 9-11-12, please find attached correction notice issued by Pete. As well as I have attached several pictures of the garage area inside and out to show that there has not been any changes to the dimensions of the garage space. • • I am asking for the planning dept.to allow the structure to exist as is given that the garage has been in this state since 1995. Please be advised that no one is living in the garage.. It is a garage just designed by Velma to look pretty. As you will find that I have custom cabinets throughout the garage and carpeted for cosmetic reasons only. I just wanted my house to • look different,structure is not change though . I hope we can resolve this issue amicably as I am in law school © USC in LA with a very busy • schedule. I can be reached email and or cell © 909-319-2630. I look forward to hearing form you soon. • Mark Berg: I spoke with Pete on 9-11-12, and was told in order for me to obtain a copy of RC Bldg. & Safety report and pictures taken of my property I must make a formal request through mgmt. I • am formally requesting for a copy of the report and pictures pursuant to the Brown Act. I thank you in advance for your assistance and cooperation in this mater and look forward to speaking with you soon. As you know time is of the essence in this matter as I only have 30 days to comply. • With much appreciation of any help you can render, Velma Williams • • • Tuesday, October 02.2012AOL:.Chrissy Wms :ac • • • • • EXHIBIT • • • • • • O Page 1 of 2 • Subj: RE: Property Address 7435 Rollaway Rd. RC Velma Williams Date: 9/12/2012 3:15:38 P.M. Pacific Daylight Time From: Dominick.Perez @cityofrc.us To: ChrissyWmsalaol.com, Mark.Berq @cityofrc.us, Pete.RouchOcityofrc.us • CC: eric.cabrera@lacity.orq Velma, In regards to your item#3 below, the structure was altered when the new doors were added. That is considered a building modification,which is an alteration of the structure. • In regards to your earlier request to allow for the continuation of the garage as is (with the modified doors),the correct application to legalize this is a variance. This is an application that requires approval by the Planning Commission, which requires a public hearing. However, you should know that there are specific finding that must be made in order for a recommendation of approval to be granted. The findings are listed under Section 17.20 of the Rancho Cucamonga Development Code. Lastly, the current filing fee for this specific application is$2,168 (fees increase in October of every year). This is a • non-refundable fee, due to the fact that the fee takes care of the review of the application and not a guarantee approval. Furthermore, I am unaware of any similar requests having been approved in the past and do not see how the necessary findings can be made for this request. I've attached the necessary application should you wish to look them over. Dominick • From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] Sent: Wednesday, September 12, 2012 12:08 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete Cc: eric.cabrera @lacity.org • Subject: Re: Property Address 7435 Rollaway Rd. RC Velma Williams Dominick: Please be advised that I am going to appeal your decision and or the 17.74 City Development Code as you know often sale homes are afforded to use the garage space. • The garage continues to be a two car garage as the dimension of the space has not been changed. I need to know the following: (1) is your appeal process on the city's website? (2)do I need to come in to pick up the appeal packet and or the next step • (3)during 1995, I was told by the City that since the structure of the bldg.was not altered I did not require a permit. I will be filing under lifetime tenancy legal argument respectively. Please email me the packet as I need to start this process as I only have 30 days to comply. I thank you in advance for assistance and cooperation in this matter and look forward to working through this process. • Velma In a message dated 9/12/2012 7:20:10 A.M. Pacific Daylight Time, Dominick.Perez@cityofrc.us writes: Velma, • Per Section 17.64 of the City's Development Code, all single-family homes must provide a minimum of 2 garage parking spaces. It appears that the pictures show one of the garage spaces was converted in 1995. If this is correct, it was done so illegally and was never permitted.The garage must be restored to its original state as a 2-car garage. Please let me • 200101 Tuesday; Octobec02,201-2♦AOL:.Cluissy.Wins Page 2 of 2 • know if you have any questions. Dominick • From: ChrissyWms @aol.com [mailto:ChrissyWms @ aol.com] Sent: Tuesday, September 11, 2012 7:13 PM To: Perez, Dominick; Berg, Mark D.; Rouch, Pete Cc: eric.cabarera @lacity.org • Subject: Property Address 7435 Hollaway Rd. RC Velma Williams Dear Dominick, Planning Dept: Per our conversation on 9-11-12, please find attached correction notice issued by Pete. As well as I have attached several pictures of the garage area inside and out to show that there has • not been any changes to the dimensions of the garage space. I am asking for the planning dept. to allow the structure to exist as is given that the garage has been in this state since 1995. Please be advised that no one is living in the garage.. It is a garage just designed by Velma to look pretty. As you will find that I have custom cabinets throughout the garage and carpeted for cosmetic reasons only. I just wanted my house to look different, structure is not change though . • I hope we can resolve this issue amicably as I am in law school @ USC in LA with a very busy schedule. I can be reached email and or cell @ 909-319-2630. I look forward to hearing form you soon. Mark Berg: • I spoke with Pete on 9-11-12, and was told in order for me to obtain a copy of RC Bldg. &Safety report and pictures taken of my property I must make a formal request through mgmt. I am formally requesting for a copy of the report and pictures pursuant to the Brown Act. I thank you in advance for your assistance and cooperation in this mater and look forward to speaking with you soon. As you know time is of the essence in this matter as I only have 30 days to comply. • With much appreciation of any help you can render, Velma-Williams • • • • 77 -. October..02, 2012 40E4:Cbdssy Wm"s-• o-' `- • • • • • • EXHIBIT • • • • • • P Page 1 of 1 • Subj: Velma Williams 7435 Hollaway Rd. Rancho Cucamonga Date: 9/12/2012 4:15:13 P.M. Pacific Daylight Time From: ChrissyWmscV aol.com To: lois.schradercityofrc.us • Dear Lois: Please find attached correction notices and pictures of my residence that has been in this state since 1995. I hope you are able to assist with the appeal process as I am on a fix income and disabled with limited • funds (fee wavier and or pymt. plan). I have been a homeowner and taxpayer at this address since May 1991,Terra Vista and Lewis Homes project. I thank you in advance for any assistance you can provide. I can be reached via cell @ 909-319-2630 • • • • • • • • G{h P `'` ` Tuesday October 02:t 2012 AOL: Chrissv Wms • • • • • EXHIBIT • • • • • • Page 1 of 1 • Subj: RE: Velma Williams 7435 Hollaway Rd. Rancho Cucamonga Date: 9/12/2012 5:26:29 P.M. Pacific Daylight Time From: Lois.Schrader{a�citvofrc.us • To: ChrissyWmsaol.com I have forwarded your contact information/emails to Valerie Zuniga of the Building and Safety Department. It is most likely that they will have to handle the decision as it does not appear you would qualify for a Variance application through Planning. Her email address is valerie.zuniga(cD_cityofrc.us • From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] Sent: Wednesday, September 12, 2012 5:10 PM To: Schrader, Lois Subject: Re: Velma Williams 7435 Hollaway Rd. Rancho Cucamonga Thank Lois, • I will await to hear from you. I really appreciate any help you can provide me. With much Appreciation of the Public Work You Do, Velma • In a message dated 9/12/2012 4:25:45 P.M. Pacific Daylight Time, Lois.Schrader©cityofrc.us writes: Hi Chrissy: I received your information. From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] Sent: Wednesday, September 12, 2012 4:15 PM • To: Schrader, Lois Subject: Velma Williams 7435 Hollaway Rd. Rancho Cucamonga Dear Lois: Please find attached correction notices and pictures of my residence that has been in this • state since 1995. I hope you are able to assist with the appeal process as I am on a fix income and disabled with limited funds (fee wavier and or pymt. plan). I have been a homeowner and taxpayer at this address since May 1991, Terra Vista and Lewis Homes project. I thank you in advance for any assistance you can provide. I can be reached via cell ©909- 319-2630 • • • \ I �k Q Tuesday. October 02:.2012•AOL`Chrissv Wms . ' • • • • • EXHIBIT • R • • • • • • VELMA WILLIAMS • September 13, 2012 • City of Rancho Cucamonga, City Clerk's Office Attn: Record Coordinator 10500 Civic Center Drive Rancho Cucamonga, CA 91729-807 • 909-477-2700 ext. 2012 909-919-2905 fax Re: PUBLIC RECORD ACT REQUEST • SENT VIA FACSIMILE • • Dear Sir or Madam: I, Velma Williams who is a homeowner, taxpayer & resident of Rancho Cucamonga since 1991 pursuant to my rights under the California Public Records Act (Government Code Section 6250 et seq.), ask to obtain a copy of the following, which I understand to be held • by your agency: Any and all records, files, documents, reports, notices, findings, investigation, emails and pictures regarding the property address of 7435 Hollaway Road, Rancho Cucamonga, CA 91730 from the City of Rancho Cucamonga, Building & Safety Division and Planning Department that was created on or about September 10, 2012 to current date by Pete • Rouch, Building Inspector, Mark Berg, Building Inspector Supervisor and Dominick Perez, Planning Department. Specifically, on September 10, 2012 and September 11, 2012, pictures were taken by Pete Rouch, Building Inspector which I want copies of those pictures to be disclosed and • copied regarding the property address of 7435 Hollaway Road, Rancho Cucamonga, CA 91730 as attached as Exhibit 1. Records include all communications related to public business, "regardless of physical form or characteristics, including any writing, picture, sound or symbol, whether paper-...magnetic or other media pursuant to Government Code Section 6252(e). I have attached the Correction Notices to assist with • your search to copy investigation findings, files, records and pictures as attached as Exhibit 2. 7435 HOLLAWAY ROAD• RANCHO CUCAMONGA. CALIFORNIA • 91730 PHONE: 909-319-26300 • GA 0) 4- A _-- La: - • • 2— September 13,2012 I ask for a determination on this request within 10 days of your receipt of it, and an even prompter reply if you can make that determination without having to review the record[s] • in question given that I was given only 30 days to comply with correction notices as I was told that after 30 days and two written correspondences written per Mark Berg, Building Inspector Supervisor prosecution would commence which I want to avoid and fully cooperate. • I would not ordinarily trouble you with this written request, but when I first made it informally I was told by Mark Berg, Building Inspector Supervisor that the Building & Safety Division and Planning Department consider the information to be exempt from disclosure and pictures taken are not ever released. I respectfully suggest that this position, if I understand it correctly, is inconsistent with the Act as it has been interpreted • in the following the thought process of government decision-makers, copies of Building & Safety Division and Planning Department files, files, documents, reports, notices, findings, investigation, emails and pictures may be withheld only if "the public interest served by not making the records public clearly outweighs the public interest served by disclosure of the records." See Government Code § 6255; Times Mirror v. Sup. Ct., 53 • Ca1.3d 1325 (1991); Rogers v. Sup. Ct., 19 CaL_App.4th 469 (1993); CEAC v. Sup. Ct., 67 Cal.App.4th 159 (1998)). If the interest in secrecy does not clearly outweigh the interest in disclosure, the records must be disclosed, "whatever the incidental impact on the deliberative process." (limes Mirror v Sup. Ct.) The agency must explain, not merely state, why the public interest does not favor disclosure. • If you determine that any or all or the information qualifies for an exemption from disclosure, I ask you to note whether, as is normally the case under the Act, the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. • If you determine that some but not all of the information is exempt from disclosure and that you intend to withhold it, I ask that you redact it for the time being and make the rest available as requested. In any event, please provide a signed notification citing the legal authorities on which you • rely if you determine that any or all of the information is exempt and will not be disclosed. If I can provide any clarification that will help expedite your attention to my request, please contact me at me cell number @ 909-319-2630. I ask that you notify me of any duplication costs exceeding $50.00 before you duplicate the records so that I may decide which records I want copied. • I am sending a copy of this letter to your City Attorney, Jim Markman, Esq. to help encourage a speedy determination, and I would likewise be happy to discuss my request with him at any time. • Thank you for your time and attention to this matter. • 7 , • 3— September 13,2012 • Sincerely, ‘It • Velm Williams Enclosure • cc: Jim Markman,Esq., City Attorney for the City of Rancho Cucamonga • • • • • • • • • • • • • • EXHIBIT 1 • • • • kx ■ c-1 wg. tir ^y:Oa ° : - r�sFY_ - > - , �7{j . c•' tom. �� t a . j' � L, P 1.-� Rr 3,4 . u: • fY _ • TM ri *c — ,�•. ,. a-��1 L �.!*'Y'^+'wCnY \-#WMr -ieu3n3+ '4! ax �.�- x .roauuss�e i, ^-x -. -' n !e t. 1- jNf x ,, 'r • tit 3i $§��u 0. • T y" P • y}"Vetj 1- FF 9. C'4 )• f1' . r . j,x --1 • ;t.. :.. -k::•;,',. 7s -w # " • - ') ts. ) "3 • :,..,--r;,* a _•.•,--._...r... ... . n ?>3; • _ _ --" ------ --- I � s s« r `5 • r�i ♦ ` 7afr?. `Y 141 ice ui7 T' 3Yr r _� to ' _ i • r 1 '• 7 ..p' 1 ' .A. 1 .. r ws' � • w • t a n Y n ) I • ' 1 : . awe; 1 • . . • _ .. • • Dy� A I', • • • • • • • EXHIBIT 2 • • • • w-wvl l�'7 .fl7' l�SO /, CITY OF RANCHO CUCAMONGA • CITY OF RANCHO TER DRIVE NGA -I 10500 CIVIC CENTER DRIVE • 10500 CIVIC CENTER DRIVE L�y;�J BUILDING AND SAFETY DIVISION RY„o BUILDING AND SAFETY DIVISION Cato A uucvaonn Permittee: f7 Permittee: f/Ef11M �'(,/rabitOd' ��5 • Address 7-917 lialeAY Date PM Time Address f �� � Date Time CORRECTION NOTICE CORRECTION NOTICE PERMIT NO. PERMIT NO. • 2, C'Ai' CG4�(cs --pmwst-b, Z 04 Gi4 i !,/A3 noon a-tpt( G�/�i� / ,See—A/ l2s 'v6 i rb 1' z e.4 61 aArzw�t -� r viZ ot✓! SP.4e T'�LL16'Ubb 9� f X42 GA ' 'T/Ayr .-E' /.ett • Txz�1� fmt572 ' oaf ink fa Pi'v/ZaAi.. fMwl • lt-AW 1 Tom[' 4- op3�4/rJ C.cA 9L s, ca • F'2ittl t' �k? -r/51,44 S'/e /v off'. 2 I.V�C�f, bloc. oSTA/Af De:70 1 • S` AC& Aar o ocoPlEv - cta3TVLt `z2'/Z/Z To ArOT r,-411/27° SPACE 04 'I Pt' \-- J • C GZY" c Y ti-t 2_ Dome & 162 • 15r-- (C ESL- Inspector's P Inspector's Office Hours Inspector Office Hours O(! 7S ENgA j t► Inspector 7:00-8:00 am 7:00-8:00 am P/°�_g 4:00-6:00 pm Please Make Corrections and Call for Reinspection 4:00-6:00 pm -�7,lease Make Corrections and Call for Reins ection (909)477-2710 Ext. //�3� (909)477-2710 Ext.__`'-'V` 7 • KC Printing&Graphics,Inc. (909)989-4626 KC Printing&Graphics,Inc. (909)989-4626 • • • • • • • EXHIBIT • • • • • • S Page 1 of 1 • Subj: Update of Property Address 7435 Hollaway Rd. Date: 9/19/2012 11:01:09 A.M. Pacific Daylight Time From: ChrissyWms©aol.com To: dominick.perez(�?cityofrc.us, pete.rouch(a cityofrc.us, mark.berq©cityofrc.us, • donald.granaer @citvofrc.us CC: eric.cabrera©_lacity.orq Dear Sirs: Please be advised that I have contacted Lewis Homes Legal Dept. about my housing tract given the • following: (1) In May 1991 I purchased the home from Lewis Homes; (2) In 1995, I changed the garage door with the 2 french doors. I did call Bldg. &Safety to ask if a permit was required which I was told no given that the structure of the bldg.was not altered. • (3) In 1996, Lewis Homes responded to my entire tract built (including my house individually)given that there were problems water leaking throughout the window areas (still today) and in some cases at the back doors into family room. This is important given that a Grp of Lewis Reps., City of RC Inspectors& Planning officials visited all homes in the tract to inspect& re-inspect. At no time, did the City of RC cite me for the garage,as a matter of fact, City of RC officials were in the • garage walking throughout my home. (4) Given the above, I have contacted Lewis Legal to obtain a copy my file and the city officials involved in 1996 and throughout the reinspection of the building of my tract. Hence, as you know Lewis is not into building homes in RC anymore and sold to KB who does not have my tract listed as a part of the contractual buyout. • As a result, I ask that you guys remain patient as I am trying to work through this process, so I can intelligently respond to you and your code requirements. However, I must find out what was the code requirement in 1995? This will require me to do legislative research on the Codes, as well as ordinance reconciliation. I am waiting to hear back from Lewis Legal, Steve Ruffener&Rich Howard © KB Homes, given that in • 1998 all files were shipped to KB Pomona (which does not exist today). Anxiously trying to Resolve, Velma Wms. • • • • E1,11 ►b ►� S Sri 'tis r.�s Tuesday, October 02, 2012 AOL: Chrissy Wms • • • • • EXHIBIT • • • • • • T Page 1 of 1 • Subj: Velma Wms. Property Address 7435 Hollaway Rd. RC Date: 9/19/2012 1:12:07 P.M. Pacific Daylight Time From: Chrissvwmsftaol.com • • To: julie.whitnevAcityofrc.us Julie: Please find attached correction notices that were left at my residence. Also please find attached pictures of my home &garage area in dispute. As you know, I have been a taxpayer and homeowner since May 1991, paying in excess of$100,000 of property taxes over the 21 1/2 yrs. • In 1995, I did change the garage door. At such time, I telephoned Bldg. & Safety to ask if a permit was required which I was told I did hot require a permit. No one is living in the garage it is for my car and storage only. In 1996, Lewis Home had problems with water leaking throughout the tract of home built at the • windows area and doors. At such time,the City of RC Bldg.&Safety Inspectors and Planning did re- • inspect all of the tract homes including mine. At no time,was I cited for the garage. I am currently working with Lewis Home Legal and or KB Homes to find out the names of the City of RC officials assigned in 1996. I have only been working on this problem since 9-12-12 but I have already been threatened with criminal prosecution, seven days in. I requested for a public records act request as attached. • I thank you in advance for any assistance you may provide. I am trying to work through this process as smoothly as possible, but I have a legal right to exhaust administrative remedies before I am prosecuted (its been only 7 days). I am trying to appeal and research the codes for effective dates and requirements. With much appreciation, • • Velma Williams • • • • • • • 1n,b �k T Tuesday, October.A2;.2012.AOLfChrissy Wms Page 1 of 1 • Subj: Fwd: Update of Property Address 7435 Hollaway Rd. Date: 9/19/2012 1:20:26 P.M. Pacific Daylight Time From: ChrissvWrns(draol.com To: julie.whitneyAcityofrc.us • Julie: I just wanted to forward you this email so you can see what actions I am taking to resolve this. Please let me know if you can assist me and or the City Mgr. or City Atty. I have been very cooperative and keeping all parties informed. I do not understand why the threat of criminal prosecution is so imminent. • It is very upsetting and emotionally exhausting. With much Appreciation, Velma 909-319-2630 • From: ChrissyWms©aol.com To: dominick.perez©cityofrc.us, pete.rouch©cityofrc.us, mark.berg @cityofrc.us, d o n a ld.granger@ city ofrc.u s CC: eric.cabrera @lacity.org • Sent: 9/19/2012 11:01:09 A.M. Pacific Daylight Time Subj: Update of Property Address 7435 Hollaway Rd. Dear Sirs: Please be advised that I have contacted Lewis Homes Legal Dept. about my housing tract • given the following: (1) In May 1991 I purchased the home from Lewis Homes; (2) In 1995, I changed the garage door with the 2 french doors. I did call Bldg. &Safety to ask if a permit was required which I was told no given that the structure of the bldg. was not altered. • (3) In 1996, Lewis Homes responded to my entire tract built(including my house individually) given that there were problems water leaking throughout the window areas (still today) and in some cases at the back doors into family room. This is important given that a Grp of Lewis Reps., City of RC Inspectors &Planning officials visited all homes in the tract to inspect& re-inspect. At no time, did the City of RC cite me for the garage,as a matter • of fact, City of RC officials were in the garage walking throughout my home. (4) Given the above, I have contacted Lewis Legal to obtain a copy my file and the city officials involved in 1996 and throughout the reinspection of the building of my tract. Hence, as you know Lewis is not into building homes in RC anymore and sold to KB who does not have my tract listed as a part of the contractual buyout. • As a result, I ask that you guys remain patient as I am trying to work through this process, so I can intelligently respond to you and your code requirements. However, I must find out what was the code requirement in 1995? This will require me to do legislative research on the Codes, as well as ordinance reconciliation.. I am waiting to hear back from Lewis Legal, Steve Ruffener& Rich Howard @ KB Homes, • given that in 1998 all files were shipped to KB Pomona (which does not exist today). Anxiously trying to Resolve, Velma Wms. • Tuesday;Octobec02;:2012 AOL:_CFuissy Wms • �_c • • • • • EXHIBIT • • • • • • U • ,ud:vxr L.DENNIS>LC1I:ua. MAVOIt PR'i n:\I SAM SP.IGNOL(l • HII.I,ALEX\NDItR 4.i'.:; -� 1� L C.1il;CK F,UQIi;;I' Cm?:CITC:cr,17 • RANCHO JOHN GELLISON C[JCAMONGA • September 20,2012 Velma Williams 7435 Holloway Road Rancho Cucamonga, GA 91730 • Re: Public Records Act Request ' Dear Ms. Williams: I have received your public records act request sent via facsimile dated September 13, 2012 requesting • public records as follows: Any and all records, files, documents, reports, notices, findings, investigation, emails and pictures regarding the property address of 7435 Hollaway Road., Rancho Cucamonga, CA 91730 from the City of Rancho Cucamonga, Building &-. Safety Division and Planning Department that was created on or about September 10, 20I2 to current date by Pete Rouch, Building_ Inspector, N4ark Berg, Bttilrtine Inspector Supervisor and Dominick • • Perez, Planning Departrncnt. Specifically, on September 10, 7012 and September 11. 2012_ pictures were taken by Pete . Rouch, Building inspector which I want copies of those pictures to be disclosed and copied regarding, the property address of 7435 itofaway Road, Rancho Cucamonga. CA 91730 as attached as Exhibit I. Records include all cotnntunications related to public business, "regardless of physical form or characteristic& including any writing, • picture, sound or symbol, whether paper...-magnetic or other media pursuant to Gt,verr,me>xr Code Section 6252(e). 1 have attached the Correia:on Notices to assist with your search to copy investigation findings, -files, records and pictures as attached as Exhibit 2. Response: There ate identifiable public records responsive to this request. It is legal counsel's determination • based on the information tequested that the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure pursuant California Government Code Section 6254(f) as there is an ongoing enforcement case. Please feel free to contact me if you have any questions. Sincerely, • Debra L. McNay,MMC Assistant City Clerk/Records Manager 10500 Civic Center Dr.•P.O.Box 807•Rancho Cucamonga,CA 91729•Tel 909 477-2700•Fax 909 477-2849•www.CttyofRC.us • • • • • EXHIBIT • V • • • • • Page 1 of 2 • Subj: RE: Update of Property Address 7435 Hollaway Rd. Date: 9/20/2012 2:56:19 P.M. Pacific Daylight Time From: Mark.Berq(rDcityofrc.us To: ChrissyWms@aol.com • CC: Tranq.Huynhacitvofrc.us, Dominick.Perezacitvofrc.us, Donald.Granger@cityofrc.us Ms. Williams, Please let me know when you are available to meet next week with staff to discuss your issues. I know that you have talked to our City Prosecutor Dan Peelman in regards to this issue and he has • given you direction to contact me directly. The City is closed every Friday and some of our staff is unavailable Monday, so let me know what is best for you either Tuesday afternoon or Wednesday morning. Sincerely, • Mark From: ChrissyWms @aol.com [mailto:ChrissyWms @aol.com] Sent: Wednesday, September 19, 2012 6:35 PM To: Berg, Mark D. • Subject: Re: Update of Property Address 7435 Hollaway Rd. Mr. Berg: I am just getting out of school. As you know, I am in law school full-time © USC in LA. I will try to call you in the a.m. on my way to school before class. • However, it may be better to communicate via email and or leave a voice mail message on my cell phone @ 909-319-2630 and I will call you during a break or maybe lunch time. Thanks for your assistance in advance and I look forward to talking to you soon. Velma Wms. • In a message dated 9/19/2012 11:36:14 A.M. Pacific Daylight Time, Mark.Berg©cityofrc.us writes: Ms. Williams, Are you available for a phone call right now? Is so, can you give it tome so I can call you. Mark • From: ChrissyWms @aol.com [mailto:ChrissyWms@aol.com] Sent: Wednesday, September 19, 2012 11:01 AM To: Perez, Dominick; Rouch, Pete; Berg, Mark D.; Granger, Donald Cc: eric.cabrera @lacity.org Subject: Update of Property Address 7435 Hollaway Rd. • Dear Sirs: • Please be advised that I have contacted Lewis Homes Legal Dept. about my housing tract given the following: • (1) In May 1991 I purchased the home from Lewis Homes; (2) In 1995, I changed the garage door with'the 2 french doors. I did call Bldg.&Safety to ask if a permit was required which I was told no given that the structure of the bldg. was not altered. • Elh1b 11- V Tuesday, October 02, 2012 AOL: Chrissy Wms Page 2 of 2 • (3) In 1996, Lewis Homes responded to my entire tract built(including my house individually) given that there were problems water leaking throughout the window areas (still today) and in some • cases at the back doors into family room. This is important given that a Grp of Lewis Reps., City of RC Inspectors & Planning officials visited all homes in the tract to inspect& re-inspect. At no time, did the City of RC cite me for the garage, as a matter of fact, City of RC officials were in the garage walking throughout my home. (4) Given the above, I have contacted Lewis Legal to obtain a copy my file and the city officials involved in 1996 and throughout the reinspection of the building of my tract. Hence, as you know • Lewis is not into building homes in RC anymore and sold to KB who does not have my tract listed as a part of the contractual buyout. As a result, I ask that you guys remain patient as I am trying to work through this process, so I can intelligently respond to you and your code requirements. However, I must find out what was the code requirement in 1995? This will require me to do legislative research on the Codes, as well as • ordinance reconciliation. I am waiting to hear back from Lewis Legal, Steve Ruffener& Rich Howard @ KB Homes, given that in 1998 all files were shipped to KB Pomona (which does not exist today). Anxiously trying to Resolve, • Velma Wms. • • • • • • s__: = :, Tuesday, Octobei.02;.2012AOL: ChfissyWms • - _ue.: RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amoum AP 00328210 2012/09/121 ADAPT CONSULTING INC 556.41 AP 00328563 2012/09/20 l CUCAMONGA VALLEY WATER DISTRICT 797.34 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 73.60 AP 00328565 2012/09/20( EMCOR SERVICE 1,270.14 AP 00328570 2012/09/201 INTERSTATE BATTERIES 136.60 AP 00328570 2012/09/201 INTERSTATE BATTERIES 30.16 AP 00328572 2012/09/20 1 LN CURTIS AND SONS 297.46 AP 00328572 2012/09/201 LN CURTIS AND SONS 301.70 AP 00328359 2012/09/13 l AIRGAS USA LLC 581.91 AP 00328359 2012/09/13 1 AIRGAS USA LLC 580.30 AP 00328364 2012/09/13 ( EMCOR SERVICE 767.65 AP 00328369 2012/09/13 1 KONICA MINOLTA BUSINESS SOLUTIONS USA L 6.10 AP 00328369 2012/09/13 1 KONICA MINOLTA BUSINESS SOLUTIONS USA C 30.56 AP 00328373 2012/09/13 1 UNIFIRST UNIFORM 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AP 00328381 2012/09/19( ALSCO 68.65 AP 00328381 2012/09/19( ALSCO 70.23 AP 00328381 2012/09/19 1 ALSCO 65.95 AP 00328381 2012/09/191 ALSCO 113.24 AP 00328381 2012/09/19( ALSCO 66.44 AP 00328381 2012/09/19( ALSCO 41.91 User: VLOPEZ- VERONICA LOPEZ Page: 1 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amoum AP 00328381 2012/09/19( ALSCO 42.65 AP 00328381 2012/09/19( ALSCO 40.90 AP 00328381 2012/09/191 ALSCO 87.00 AP 00328381 2012/09/19( ALSCO 42.65 AP 00328381 2012/09/19( ALSCO 48.41 AP 00328381 2012/09/19( ALSCO 42.04 AP 00328381 2012/09/19( ALSCO 42.04 AP 00328381 2012/09/19( ALSCO 91.94 AP 00328381 2012/09/19( ALSCO 44.94 AP 00328381 2012/09/19( ALSCO 234.93 AP 00328381 2012/09/191 ALSCO 115.71 AP 00328213 2012/09/121 AHS RESCUE 1,791.13 AP 00328216 2012/09/121 ASSI SECURITY 510.00 AP 00328224 2012/09/12 l BOUND TREE MEDICAL LLC. 108.60 AP 00328224 2012/09/121 BOUND TREE MEDICAL LLC. 1,335.12 AP 00328224 2012/09/121 BOUND TREE MEDICAL LLC. 149.75 AP 00328224 2012/09/121 BOUND TREE MEDICAL LLC. 101.85 AP 00328224 2012/09/121 BOUND TREE MEDICAL LLC. 67.90 AP 00328234 2012/09/12 1 CFCA EM SECTION FIVE CITIES FIRE AUTHORIT 75.00 AP 00328243 2012/09/121 DEPARTMENT OF FORESTRY AND FIRE PROTEC 238.85 AP 00328243 2012/09/12 l DEPARTMENT OF FORESTRY AND FIRE PROTEC 238.85 AP 00328245 2012/09/12( DUNN EDWARDS CORPORATION 19.28 AP 00328246 2012/09/12( ELLIS ENTERPRISES 300.00 AP 00328251 2012/09/12( GALLS INC 652.97 AP 00328254 2012/09/12( GRAINGER 12.47 AP 00328254 2012/09/12( GRAINGER 23.98 AP 00328254 2012/09/12( GRAINGER 94.41 AP 00328263 2012/09/12( HSBC BUSINESS SOLUTIONS 172.38 AP 00328265 2012/09/12 l INDEPENDENT STATIONERS 311.93 AP 00328266 2012/09/12 ( INLAND EMPIRE PROPERTY SERVICES INC 160.00 AP 00328266 2012/09/12 1 INLAND EMPIRE PROPERTY SERVICES INC 160.00 AP 00328266 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Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Resister 9/12/2012 through 9/25/2012 Cheek No. Check Date Vendor Name Amoum AP 00328279 2012/09/121 LOWES COMPANIES INC. 57.04 AP 00328279 2012/09/121 LOWES COMPANIES INC. 101.73 AP 00328279 2012/09/12( LOWES COMPANIES INC. 26.59 AP 00328279 2012/09/121 LOWES COMPANIES INC. 26.60 AP 00328279 2012/09/12( LOWES COMPANIES INC. 83.81 AP 00328279 2012/09/12( LOWES COMPANIES INC. 8.68 AP 00328279 2012/09/12( LOWES COMPANIES INC. 82.70 AP 00328279 2012/09/12 ( LOWES COMPANIES INC. 63.80 AP 00328279 2012/09/12( LOWES COMPANIES INC. 19.33 AP 00328279 2012/09/12( LOWES COMPANIES INC. 243.86 AP 00328279 2012/09/12( LOWES COMPANIES INC. 18.78 AP 00328279 2012/09/12 ( LOWES COMPANIES INC. 18.79 AP 00328279 2012/09/12 l LOWES COMPANIES INC. 24.44 AP 00328279 2012/09/12 1 LOWES COMPANIES INC. 4.46 AP 00328279 2012/09/12 ( LOWES COMPANIES INC. 18.51 AP 00328279 2012/09/12( LOWES COMPANIES INC. 10.54 AP 00328283 2012/09/12 ( MARLINK SA INC 135.00 AP 00328300 2012/09/12( PENNY PLUMBING 914.89 AP 00328302 2012/09/12( QUALA TEL ENTERPRISES 698.80 AP 00328302 2012/09/121 QUALA TEL ENTERPRISES 344.19 AP 00328307 2012/09/121 RICHARDS WATSON AND GERSHON 3,166.70 AP 00328307 2012/09/12( RICHARDS WATSON AND GERSHON 1,593.60 AP 00328315 2012/09/12( SC FUELS 2,262.34 AP 00328315 2012/09/12( SC FUELS 1,114.29 AP 00328315 2012/09/12( SC FUELS 2,758.24 AP 00328315 2012/09/12( SC FUELS 1,358.53 AP 00328315 2012/09/12 ( SC FUELS 2,042.41 AP 00328315 2012/09/12( SC FUELS 1,005.96 AP 00328315 2012/09/12( SC FUELS 1,256.87 AP 00328315 2012/09/12 ( SC FUELS 619.05 AP 00328315 2012/09/12 l SC FUELS 1,477.84 AP 00328315 2012/09/12 1 SC FUELS 72789 AP 00328320 2012/09/12 1 SMART AND FINAL 18.76 AP 00328320 2012/09/12 l SMART AND FINAL 43.76 AP 00328325 2012/09/12( SOUTHERN CALIFORNIA EDISON 1,316.25 AP 00328325 2012/09/121 SOUTHERN CALIFORNIA EDISON 708.03 AP 00328325 2012/09/12 l SOUTHERN CALIFORNIA EDISON 1,099.81 AP 00328345 2012/09/12 l VERIZON CALIFORNIA 21.22 AP 00328345 2012/09/121 VERIZON CALIFORNIA 21.22 AP 00328345 2012/09/121 VERIZON CALIFORNIA 124.73 AP 00328345 2012/09/12( VERIZON CALIFORNIA 124.71 AP 00328345 2012/09/12( VERIZON CALIFORNIA 41.66 AP 00328345 2012/09/12 ( VERIZON CALIFORNIA 21.29 AP 00328352 2012/09/12 ( WAXIE SANITARY SUPPLY 802.10 AP 00328352 2012/09/12 l WAXIE SANITARY SUPPLY 802.10 User: VLOPEZ-VERONICA LOPEZ Page: 3 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P4 Agcnda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amouni AP 00328352 2012/09/12 ( WAXIE SANITARY SUPPLY 178.24 AP 00328353 2012/09/12( WESCO RECEIVABLES CORP 60.03 AP 00328353 2012/09/121 WESCO RECEIVABLES CORP 3.40 AP 00328430 2012/09/19 1 EIGHTH AVENUE ENTERPRISE LLC 476.79 AP 00328433 2012/09/191 EMPLOYMENT DEVELOPMENT DEPT. 5,478.00 AP 00328436 2012/09/19 I FISHER SCIENTIFIC 154.09 AP 00328436 2012/09/191 FISHER SCIENTIFIC 201.50 AP 00328437 2012/09/191 FLEET SERVICES INC. 423.12 AP 00328437 2012/09/191 FLEET SERVICES INC. 208.40 AP 00328451 2012/09/191 IAEM 620.00 AP 00328461 2012/09/19( KME FIRE APPARATUS 123.51 AP 00328461 2012/09/19( KME FIRE APPARATUS 60.83 AP 00328464 2012/09/19( LIFE ASSIST INC 1,092.84 AP 00328498 2012/09/19( RICHARDS WATSON AND GERSHON 202.10 AP 00328500 2012/09/19 l ROPES THAT RESCUE LTD 3,750.00 AP 00328514 2012/09/19( SMART AND FINAL 91.96 AP 00328514 2012/09/19( SMART AND FINAL 25.20 AP 00328520 2012/09/19( SOUTHERN CALIFORNIA EDISON 1,831.71 AP 00328520 2012/09/19( SOUTHERN CALIFORNIA EDISON 3,718.94 AP 00328524 2012/09/19( STAPLETON, JOSHUA 305.20 AP 00328525 2012/09/19 ( STEPHENS PUBLISHING CO 246.28 AP 00328528 2012/09/19( TERMINIX PROCESSING CENTER 73.00 AP 00328528 2012/09/19( TERMINIX PROCESSING CENTER 81.00 AP 00328528 2012/09/19( TERMINIX PROCESSING CENTER 65.00 AP 00328541 2012/09/19( VERIZON CALIFORNIA 126.68 AP 00328541 2012/09/19 l VERIZON CALIFORNIA 43.16 AP 00328541 2012/09/191 VERIZON CALIFORNIA 41.40 AP 00328541 2012/09/191 VERIZON CALIFORNIA 533.33 AP 00328541 2012/09/191 VERIZON CALIFORNIA 475.64 AP 00328575 2012/09/241 KILMER, STEPHEN 1,098.64 AP 00328576 2012/09/241 WALKER,KENNETH 320.43 EP 00002808 2012/09/24( AHUMADA, ALEXANDER R 1,774.52 EP 00002809 2012/09/24( ALMAND,LLOYD 752.86 EP 00002810 2012/09/24( BANTAU,VICTORIA 384.76 EP 00002810 2012/09/24( BANTAU, VICTORIA 842.06 EP 00002811 2012/09/24( BAZAL, SUSAN 1,315.75 EP 00002811 2012/09/24( BAZAL, SUSAN 899.65 EP 00002812 2012/09/24( BERRY,DAVID 819.26 EP 00002813 2012/09/24( BILLINGS,ESTER 225.99 EP 00002814 2012/09/24( CARNES, KENNETH 631.44 EP 00002815 2012/09/241 CLABBY, RICHARD 819.26 EP 00002816 2012/09/241 CORCORAN, ROBERT 1,700.78 EP 00002817 2012/09/241 COX, FAYE 165.81 EP 00002818 2012/09/24 1 COX, KARL 752.86 EP 00002819 2012/09/241 CRANE, RALPH 2,215.40 User: VLOPEZ-VERONICA LOPEZ Page: 4 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P5 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amouni EP 00002820 2012/09/241 CROSSLAND, WILBUR 443.62 EP 00002821 2012/09/241 DAGUE,JAMES 1,700.78 EP 00002822 2012/09/24( DE ANTONIO, SUSAN 794.39 EP 00002823 2012/09/24 ( DOMINICK, SAMUEL A. 1,700.78 EP 00002824 2012/09/24 ( EAGLESON, MICHAEL 2,244.61 EP 00002825 2012/09/24( FRITCHEY,JOHN D. 631.44 EP 00002826 2012/09/24( HEYDE,DONALD 1,700.78 EP 00002827 2012/09/24( INTERLICCHIA, ROSALYN 739.03 EP 00002827 2012/09/24 ( INTERLICCHIA, ROSALYN 961.75 EP 00002828 2012/09/24( LANE,WILLIAM 2,244.61 EP 00002829 2012/09/24( LEE,ALLAN 1,405.36 EP 00002830 2012/09/24( LENZE, PAUL E 1,215.87 EP 00002831 2012/09/241 LONGO,JOE 165.81 EP 00002832 2012/09/24 1 LUTTRULL,DARRELL 631.44 EP 00002833 2012/09/24 l MACKALL,BENJAMIN 165.81 EP 00002834 2012/09/24( MAYFIELD,RON 2,913.62 EP 00002835 2012/09/24( MCKEE,JOHN 1,451.08 EP 00002836 2012/09/24 ( MCMILLEN, LINDA 448.17 EP 00002836 2012/09/24 ( MCMILLEN, LINDA 304.69 EP 00002837 2012/09/24( MCNEIL, KENNETH 2,215.40 EP 00002838 2012/09/241 MICHAEL, L. DENNIS 1,226.82 EP 00002839 2012/09/241 MORGAN, BYRON 2,010.82 EP 00002840 2012/09/241 MYSKOW, DENNIS 819.26 EP 00002841 2012/09/241 NAUMAN,MICHAEL 819.26 EP 00002842 2012/09/241 NEE, RON 2,913.62 EP 00002843 2012/09/24 1 NELSON,MARY JANE 165.81 EP 00002844 2012/09/24 l PLOUNG,MICHAEL J 819.26 EP 00002845 2012/09/241 POST,MICHAEL R 1,575.82 EP 00002846 2012/09/24( SALISBURY,THOMAS 1,774.52 EP 00002847 2012/09/24( SMITH,RONALD 819.26 EP 00002848 2012/09/24( SPAGNOLO, SAM 443.62 EP 00002849 2012/09/24( SPAIN,WILLIAM 631.44 EP 00002850 2012/09/24( SULLIVAN,JAMES 913.52 EP 00002851 2012/09/24( TAYLOR, STEVE 1,215.87 EP 00002852 2012/09/24( TULEY,TERRY 1,700.78 EP 00002853 2012/09/24 ( VANDERKALLEN, FRANCIS 1,774.52 EP 00002854 2012/09/24 l WOLFE,JACKIE 1,051.70 EP 00002855 2012/09/24 ( YOWELL,TIMOTHY A 2,913.62 Total for Entity: 131,024.83 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:1 P6 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: September 19, 2012 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Janet Walker, Management Analyst II Subject: APPROVAL TO ADOPT AN ANNEXATION MAP SHOWING ASSESSOR PARCEL NUMBER 0227-012-24 (LVD RANCHO CUCAMONGA LLC, OWNER), LOCATED ON THE WEST SIDE OF EAST AVE., SOUTH OF LIMA ST, WHICH IS PROPOSED TO BE ANNEXED INTO CFD NO. 85-1 RECOMMENDATION Adoption of a resolution adopting Annexation Map No. 12-5 showing property (located on the west side of East Ave. and south of Lima Dr.) proposed to be annexed into Community Facilities District (CFD) No. 85-1. BACKGROUND LVD Rancho Cucamonga LLC, owner of certain property (APN 0227-012-24) located within the Fire Protection District, is conditioned to annex into Community Facilities District (CFD) No. 85-1. In order to initiate formal proceedings to annex the referenced parcel into CFD No. 85-1, a Resolution adopting an annexation map is presented for Board consideration and approval. The annexation map (Exhibit "A") illustrates the territory proposed to be annexed. The territory is inclusive of the entire development project proposed by the owner. Respectfully submitted, Mike Bell Fire Chief Attachments 1. Annexation Map 2. Resolution No FD 12-048 P7 } | $ / \ , \\ � ! ©e= G e= a !. ..,,. . - � 2 ui § \ / (\ ) j\\\p � i! 1. ) /g 6 1 }# � E _ )! ; #e s A; §. • �£: 5 j) | ; \ ! , - -_ - :• | r ;| _.,. ! \ \ 2 0 L \- �z / `� m m / o § ; o � - , \ / < , . � 2z \ ° � V)< 7 / ? � \ ` ao < 3 \ \ \ . , } \ / / « 2 = / Z \ Z \ � � � F- ez - - - - - - � - - / j \ C) - z — f \ �\ R\\ / \}\\ P8 RESOLUTION NO. FD 12-048 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, ADOPTING AN ANNEXATION MAP (ANNEXATION NO. 12-5) SHOWING PROPERTY PROPOSED TO BE ANNEXED TO COMMUNITY FACILITIES DISTRICT NO. 85-1 WHEREAS, the BOARD OF DIRECTORS of the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT (the "Board of Directors'), desires to initiate proceedings to annex territory to an existing Community Facilities District pursuant to the terms and provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, and specifically Article 3.5 thereof. The existing Community Facilities District has been designated as COMMUNITY FACILITIES DISTRICT NO. 85-1 (the "District'); and, WHEREAS, there has been submitted a map entitled "Annexation Map No. 12-5 to Community Facilities District No. 85-1, Rancho Cucamonga Fire Protection District, County of San Bernardino, State Of California" (the "Annexation Map') showing the territory proposed to be annexed to the District (the 'Territory'). NOW, THEREFORE, the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows: SECTION 1: The above recitals are all true and correct. SECTION 2: The Annexation Map showing the Territory proposed to be annexed to the District and to be subject to the levy of a special tax is hereby approved and adopted. SECTION 3: A certificate shall be endorsed on the original and on at least one (1) copy of the Annexation Map, evidencing the date and adoption of this Resolution, and within fifteen (15) days after the adoption of the Resolution fixing the time and place of the hearing on the intention to annex or extent of the annexation to the District, a copy of such map shall be filed with the correct and proper endorsements thereon with the County Recorder, all in the manner and form provided for in Section 3111 of the Streets and Highways Code of the State of California. P9 PASSED, APPROVED and ADOPTED this day of 2012. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular meeting of said Board held on the_day of 2012. Executed this _day of 2012 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. FD 12-048 - Page 2 of 2 P10 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: October 3, 2012 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Janet Walker, Management Analyst II Subject: APPROVAL TOADOPTA RESOLUTION OFINTENT10NTOANNEXTERRTTORY REFERRED TO AS ANNEXATION NO.12-0(APN:0227-012-24—LVD RANCHO CUCAMONGA LLC,OWNER) LOCATED ON THE WEST SIDE OF EAST AVE,SOUTH OF LIMA DR INTO COMMUNrIY FACILITIES DISTRICT NO.85-1,SPECIFYING SERVICES PROPOSED TO BE FINANCED,TO SET AND SPECIFY THE SPECIAL TAXES PROPOSED TO BE LEVIED WITHIN THE ANNEXATION TERRITORY AND SET AT1ME AND PLACE FORA PUBLIC HEARING RELATED TO THE ANNEXATION RECOMMENDATION Adoption of a Resolution of Intention to Annex Territory referred to as Annexation No. 12-5 into Community Facilities District No. 85-1 (the "District"), to specify the services to be financed, to set and specify the rate and method of apportionment of the special taxes proposed to be levied within the territory proposed to be annexed and to set a time and place for a public hearing regarding the annexation. BACKGROUND LVD Rancho Cucamonga LLC, owner of certain property (APN 0227-012-24) within the Fire Protection District (the "Territory"), is conditioned by the City and Fire Protection District to annex such property into the existing Community Facilities District (CFD) No. 85-1 to satisfy fire protection service mitigation impacts. In order to initiate formal annexation proceedings, the Fire Board is being asked to adopt a resolution approving an annexation map of the territory proposed to be annexed and a Resolution of Intention to Annex. The Resolution of Intention generally sets forth: (a) the District's intention to annex the Territory to the District; (b) the facilities and services which will, in part, be financed (Exhibit "A" of said Resolution) through the levy of the special tax on the Territory if annexed; (d) the rate and method of apportionment of the proposed special tax (Exhibit "B" of said Resolution); (e) the date, time and location of the public hearing set for November 7, 2012 and (f) election requirements. P11 RESOLUTION OF INTENTION TO ANNEX OCTOBER 3, 2012 Warren Diven, Special Counsel for the District, has worked with staff to establish the annexation process, timelines and draft resolutions. The resolution is considered to be routine and non-controversial, as the property owners are in support of the annexation procedure. On November 7, 2012, there will be a public hearing for public input/concerns on this matter. Respectfully submitted, Mike Bell Fire Chief Attachments 1. Resolution No FD 12-049 2. CFD 85-1 Map P12 RESOLUTION NO. FD 12-049 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, ACTING AS THE LEGISLATIVE BODY OF COMMUNITY FACILITIES DISTRICT NO. 85-1, DECLARING ITS INTENTION TO AUTHORIZE THE ANNEXATION OF TERRITORY (ANNEXATION NO. 12-5) TO COMMUNITY FACILITIES DISTRICT NO. 85-1 WHEREAS, the BOARD OF DIRECTORS of the RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, CALIFORNIA, ('Board of Directors"), formed a Community Facilities District pursuant to the terms and provisions of the"Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California (the "Act"). The Community Facilities District has been designated as COMMUNITY FACILITIES DISTRICT NO. 85-1 (the "District"); and, WHEREAS, the Board of Directors desires to initiate proceedings to consider the annexation of certain real property to the District (the "Territory"); and WHEREAS, a map entitled "Annexation Map No. 12-5 to Community Facilities District No. 85-1 Rancho Cucamonga Fire Protection District, County of San Bernardino, State of California" (the "Annexation Map") showing the Territory proposed to be annexed to the District has been submitted,which map has been previously approved and a copy of the map shall be kept on file with the transcript of these proceedings; and WHEREAS, this Board of Directors now desires to proceed to adopt its Resolution of Intention to annex the Territory to District, to describe the territory included within District and the Territory proposed to be annexed thereto, to specify the facilities and services to be financed from the proceeds of the levy of special taxes within the Territory, to set and specify the special taxes that would be levied within the Territory to finance such facilities and services, and to set a time and place for a public hearing relating to the annexation of the Territory to the District. NOW,THEREFORE,the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby resolve as follows: RECITALS SECTION 1: The above recitals are all true and correct. LEGAL AUTHORITY SECTION 2: These proceedings for annexation are initiated by this Board of Directors pursuant to the authorization of the Act. INTENTION TO ANNEX: DESCRIPTION OF TERRITORY AND THE DISTRICT SECTION 3. This legislative body hereby determines that the public convenience and necessity requires that the Territory be added to the District and this Board of Directors declares its intention to annex the Territory to the District. P13 A description of the Territory is as follows: All that property within the Territory proposed to be annexed to the District, as such property is shown on the Annexation Map as previously approved by this legislative body, a copy of which is on file in the Office of the Secretary and shall remain open for public inspection. A general description of the territory included in the District is hereinafter described as follows: All that property and territory as originally included within the District and as subsequently annexed to the District, as such properties were shown on maps of the original District and the territories subsequently annexed to the District, all as approved by this Board of Directors and designated by the name of the original District. Copies of such maps are on file in the Office of the Secretary and have also been filed in the Office of the County Recorder. SERVICES AND FACILITIES AUTHORIZED TO BE FINANCED BY THE DISTRICT SECTION 4: The services that are authorized to be financed by the District from the proceeds of special taxes levied within the existing District are generally described as the performance by employees of functions, operations, maintenance, and repair activities in order to provide fire protection and suppression services to the territory within the existing District. The District shall finance all direct, administrative and incidental annual costs and expenses necessary to provide the Services. The services proposed to be provided within the Territory and to be financed by the District from the proceeds of special taxes levied within Territory are generally described in Exhibit A attached hereto and incorporated herein by this reference(the"Services"). If and to the extent feasible the services shall be provided in common within the existing District and the Territory. The facilities that are authorized to be financed by the District from the proceeds of special taxes levied within the existing District are generally described as (a) the acquisition of land for fire stations, (b) design and construction of fire stations and (c) purchase and acquisition of fire suppression apparatus and equipment. The facilities proposed to be financed by the District from the proceeds of special taxes levied in the Territory are generally described in Exhibit A attached hereto and incorporated herein by this reference. If and to the extent that it is feasible the facilities shall be provided in common for the existing District and the Territory. Resolution No. 12-049 - Page 2 of 9 P14 SPECIAL TAXES SECTION 5: It is the further intention of this Board of Directors body that, except where funds are otherwise available, a special tax sufficient to pay for the Services, Facilities and related incidental expenses authorized by the Act, secured by recordation of a continuing lien against all non-exempt real property in the Territory, will be levied annually within the boundaries of such Territory. For further particulars as to the rate and method of apportionment of the proposed special tax, reference is made to Exhibit B (the "Special Tax Formula"),which is attached hereto and incorporated herein by this reference and which sets forth in sufficient detail the method of apportionment of such special tax to allow each landowner or resident within the proposed Territory to clearly estimate the maximum amount that such person will have to pay. The special tax proposed to be levied within the Territory shall be equal to the special tax levied to pay for the Services and Facilities in the existing District, except that a higher or lower special tax may be levied within the Territory to the extent that the actual cost of providing the Services and Facilities in the Territory is higher or lower than the cost of providing those Services and Facilities in the existing District. Notwithstanding the foregoing, the special tax may not be levied at a rate which is higher than the maximum special tax authorized to be levied pursuant to the Special Tax Formula. The special taxes herein authorized shall be collected in the same manner as ad valorem property taxes and shall be subject to the same penalties, procedure, sale and lien priority in any case of delinquency, as applicable for ad valorem taxes; however, as applicable, this legislative body may, by resolution, establish and adopt an alternate or supplemental procedure as necessary. Any special taxes that may not be collected on the County tax roll shall be collected through a direct billing procedure by the Treasurer of the Rancho Cucamonga Fire Protection District, acting for and on behalf of the District. Upon recordation of a Notice of Special Tax Lien pursuant to Section 3114.5 of the Streets and Highways Code of the State of California,a continuing lien to secure each levy of the special tax shall attach to all non-exempt real property in the Territory and this lien shall continue in force and effect until the special tax obligation is prepaid and permanently satisfied and the lien canceled in accordance with law or until collection of the tax by the legislative body ceases. The maximum special tax rate authorized to be levied within the District shall not be increased as a result of the annexation of the Territory to the District. Resolution No. 12-049 - Page 3 of 9 P15 PUBLIC HEARING SECTION 6: NOTICE IS GIVEN THAT ON THE 7th DAY OF NOVEMBER 2012,AT THE HOUR OF 7:00 O'CLOCK P.M., IN THE REGULAR MEETING PLACE OF THE LEGISLATIVE BODY, BEING THE COUNCIL CHAMBERS, 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA,A PUBLIC HEARING WILL BE HELD WHERE THIS LEGISLATIVE BODY WILL CONSIDER THE AUTHORIZATION FOR THE ANNEXATION OF THE TERRITORY TO THE DISTRICT, THE PROPOSED RATE AND METHOD OF APPORTIONMENT OF THE SPECIAL TAX TO BE LEVIED WITHIN THE TERRITORY AND ALL OTHER MATTERS AS SET FORTH IN THIS RESOLUTION OF INTENTION. AT SUCH PUBLIC HEARING, THE TESTIMONY OF ALL INTERESTED PERSONS FOR OR AGAINST THE ANNEXATION OF THE TERRITORY OR THE LEVYING OF SPECIAL TAXES WITHIN THE TERRITORY WILL BE HEARD. AT SUCH PUBLIC HEARING, PROTESTS AGAINST THE PROPOSED ANNEXATION OF THE TERRITORY, THE LEVY OF SPECIAL TAXES WITHIN THE TERRITORY OR ANY OTHER PROPOSALS CONTAINED IN THIS RESOLUTION MAY BE MADE ORALLY BY ANY INTERESTED PERSON. ANY PROTESTS PERTAINING TO THE REGULARITY OR SUFFICIENCY OF THE PROCEEDINGS SHALL BE IN WRITING AND SHALL CLEARLY SET FORTH THE IRREGULARITIES OR DEFECTS TO WHICH OBJECTION IS MADE. ALL WRITTEN PROTESTS SHALL BE FILED WITH THE SECRETARY PRIOR TO THE TIME FIXED FOR THE PUBLIC HEARING. WRITTEN PROTESTS MAY BE WITHDRAWN AT ANY TIME BEFORE THE CONCLUSION OF THE PUBLIC HEARING. MAJORITY PROTEST SECTION 7: If (a) 50% or more of the registered voters, or six (6) registered voters, whichever is more, residing within the District, (b) 50% or more of the registered voters, or six (6) registered voters, whichever is more, residing within the Territory, (c) owners of one-half or more of the area of land in the territory included in the District, or(d) owners of one-half or more of the area of land included in the Territory, file written protests against the proposed annexation of the Territory to the District and such protests are not withdrawn so as to reduce the protests to less than a majority, no further proceedings shall be undertaken for a period of one year from the date of the decision by the Board of Directors on the issues discussed at the public hearing. Resolution No. 12-049 - Page 4 of 9 P16 ELECTION SECTION 8: Upon the conclusion of the public hearing, if the legislative body determines to proceed with the annexation, a proposition shall be submitted to the qualified electors of the Territory. The vote shall be by registered voters within the Territory; however, if there are less than 12 registered voters, the vote shall be by landowners, with each landowner having one vote per acre or portion thereof within the Territory. NOTICE SECTION 9: Notice of the time and place of the public hearing shall be given by the Secretary by publication in a legally designated newspaper of general circulation, said publication pursuant to Section 6061 of the Government Code, with said publication to be completed at least seven (7) days prior to the date set for the public hearing. A copy of this Resolution shall be transmitted to the City Council of the City of Rancho Cucamonga as required by the Act. Resolution No. 12-049 - Page 5 of 9 P17 PASSED, APPROVED and ADOPTED this day of 12012. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice C. Reynolds, Secretary I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular meeting of said Board held on the_ day of 2012. Executed this day of 2012, at Rancho Cucamonga, California Janice C. Reynolds, Secretary Resolution No. 12-049 - Page 6 of 9 P18 EXHIBIT 'A' COMMUNITY FACILITIES DISTRICT NO. 85-1 DESCRIPTION OF THE SERVICES AND FACILITIES The Services. It is the intention of the Board of Directors to finance certain types of fire services(the"Services")that are in addition to those currently provided in or required for the Territory and are necessary to meet the increased demand for such fire services resulting from new development within the Territory and will not be replacing services already available to the Territory. A general description of the Services to be financed is as follows: The performance of functions, operations, maintenance and repair activities in order to provide fire protection and suppression services to the Territory. The Facilities. It is the intention of this Board of Directors to finance the purchase, construction, expansion, improvement, or rehabilitation of certain types of fire facilities (the "Facilities') that are in addition to those currently provided to serve the Territory and are necessary to meet the increased demand for such fire services resulting from new development within the Territory and will not be replacing facilities already available to serve the Territory. A general description of the types of the Facilities to be financed is as follows: Fire protection and suppression facilities and equipment, rescue equipment,with a useful life of five (5) years or more, including collection and accumulation of funds to pay for anticipated facilities cost shortfalls and reserves for repair and replacement to the extent that such facilities are necessary to meet the increased demand for such facilities resulting from new development within the Territory. Resolution No. 12-049 - Page 7 of 9 P19 EXHIBIT 'B' COMMUNITY FACILITIES DISTRICT NO. 85-1 ANNEXATION NO. 12-5 RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAXES The rate and method of apportionment, limitations on and adjustment to the Special Tax shall be as follows: To pay for fire suppression services and to finance fire suppression facilities, the Maximum Special Tax in Community Facilities District No. 85-1, Annexation No. 12-5 for Fiscal Year 2012-2013 shall be: Structures Maximum Annual Special Tax Residential 1 DU = ($154.78) Multi-Family 2 DU: 1.75 = ($154.78) 3 DU: 2.25 = ($154.78) 4 DU: 2.65 = ($154.78) 5-14 DU: 2.65 = ($154.78) + (.35 (TU-4) ($154.78)} 15-30 DU: 6.15 = ($154.78) + (.30 (TU-14) ($154.78)} 31-80 DU: 10.65 = ($154.78) + (.25 (TU-30) ($154.78)) 81 — up DU: 23.15 = ($154.78) + (.20 (TU-80) ($154.78)} Commercial ($154.78) per acre + $.084 per SF Industrial ($154.78) per acre + $.102 per SF Note: DU = Dwelling Unit TU = Total Units SF = Square Foot ANNUAL ADJUSTMENT The maximum Special Tax shall be annually adjusted commencing on July 1, 2012 and each July 1s`thereafter for (a) changes in the cost of living or (b) changes in cost of living and changes in population as defined in Section 7901 of the Government Code, as amended, whichever is lesser. Resolution No. 12-049 - Page 8 of 9 P20 REDUCTION IN SPECIAL TAX Commercial and industrial structures shall be granted a .01 cent reduction in the Special Tax for the installation of complete sprinkler systems. In addition, multi-floor commercial and industrial structures shall also be granted a .01 cent reduction (not cumulative) in Special Tax for each separate floor above or below the main ground floor of the structure. LIMITATION ON SPECIAL TAX LEVY The Special Tax shall only be levied on Developed Property, Developed Property is defined to be property: which is not owned by a public or governmental agency; which is not vacant; where a "certificate of occupancy" or "utility release" from the City of Rancho Cucamonga has been issued; which has an existing building or structure onsite; which does not have as its sole use power transmission towers, railroad tracks, and flood control facilities. Areas granted as easements for such purposes shall be subtracted from the total acreage of the underlying lot. The annual levy of the Special Tax shall be based upon an annual determination by the Board of Directors of the Rancho Cucamonga Fire Protection District of the amount of other revenues available to meet budget requirements. As used in this formula, "available revenue" shall include ad valorem taxes, State of California augmentation, tax increment revenues received from the Redevelopment Agency of the City of Rancho Cucamonga and any other source of revenue except the Special Tax. The Board of Directors shall take all responsible steps to retain maximum Redevelopment Agency funding to which, by agreement, they may lawfully receive. To the extent available revenues are insufficient to meet budget requirements, the Board of Directors may levy the Special Tax. For further particulars regarding the rate and method of apportionment of the Special Tax, reference is made to the Final Report Mello-Roos Community Facilities District No. 85-1 for Fire Suppression Facilities/Services— Foothill Fire Protection District, a copy of which is on file in the office of the Fire Chief of the Rancho Cucamonga Fire Protection District. Resolution No. 12-049 - Page 9 of 9 P21 Cho N i\ > LL h O N 0 >, OD O ny AJJ940 a) U U o deo h _.._.�. t k O 1. � 1 J �r � � w G1 Q i a� � o C Q i J � m Q i o Y 3 LL i m ¢ °o 0 LL < � i v my epueMI13 Ay epuenyl3 i i O i (� X18 New C) ea ny Jalsayooa ny Jalsayoob i Ay ua�!!!!!w -.._.._.._.._ Ay uaN!II!W i i i ny uaneH ny uaneH i i A`p' eSOWJaH AV esowlaH i t® AV PIe9!yoJb i AV ple9!yoJb' i ny uew!!aH i .w &5 Ay uewllaH U) = i L Ay pie(awn i 3S ue!!aweo � Wile pp'We mom "IM AV GAOJE) ZZ .s•'�• W L O Z-0 .—.._..�.. €y 8€ y - K @ m U- (D �„ PE3€�sa @`�Esa __ m p6�gy�+Ig�ppgEfg3$ ZO = s�E�a�¢• yY€� scat �UtP^,=°F�eSI • �U dale&$FeE��c P22 MEMORANDUM CITY CLERKS OFFICE RANCHO Date: October 3, 2012 CUCAMONGA To: President and Members of the Fire Board John R. Gillison, City Manager From: Debra L. McNay, MMC Assistant City Clerk/Records Manager Subject: APPROVAL TO ACCEPT THE "2012 LOCAL AGENCY BIENNIAL NOTICE" PERTAINING TO THE DISTRICT'S CONFLICT OF INTEREST CODE RECOMMENDATION: It is recommended that the Fire Board authorize the President to sign the "2012 Local Agency Biennial Notice" indicating no amendments are necessary to the Board's Conflict of Interest Code (copy attached). BACKGROUND/ANALYSIS: Pursuant to the Political Reform Act, all local governments must update their Conflict of Interest Code biennially to determine if amendments are necessary. Once the determination has been made, a notice must be submitted to the code reviewing body no later than October 1 of even- numbered years. The District has reviewed its conflict of interest code; that the code accurately designates all positions which make or participate in the making of governmental decisions; that the disclosure categories accurately assigned those positions requires the disclosure of all investments, business positions, interests in real property, and sources of income which may foreseeably be affected materially by the decisions made by those designated positions, and that the code includes the provisions required by Government Code Section 87302. R spectfully submitted, ebra L. McNay, MMC As ' tant City Clerk/Records Manager Attachment: 2012 Local Agency Biennial Notice P23 2012 Local Agency Biennial Notice Name of Agency: Fire Protection District Board Mailing Address: 10500 Civic Center Dr., Rancho Cucamonga, CA 91701 Contact Person: Debra McNay, Asst City Clerk/Records Manager Office Phone No: 909-477-2700 E-mail: Debra.McNay @CityofRC.us Fax No 909-919-2952 Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency's code requires disclosure by agency officials who make or participate in making governmental decisions. This agency has reviewed its conflict-of-interest code and has determined that (Check one box): ❑ An amendment is required. The following amendments are necessary: (Mark all that apply.) • Include new positions. • Revise disclosure categories. O Revise the titles of existing positions. O Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions. R�r O Other (describe) ip No amendment is required. ❑ The code is currently under review by the code reviewing body. Verification The agency's code accurately designates all positions that make or participate in the making of governmental decisions; the disclosure categories assigned to those positions accurately require the disclosure of all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding the designated positions;and the code includes all other provisions required by Government Code Section 87302. Signature of Chief Executive Officer Date Complete this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1,2012, or the date specified by your agency, if earlier, to: (PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE) PLEASE DO NOT RETURN THIS FORM TO THE FPPC. CITY OF RANCHO CUCAMONGA P24 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amouni AP 00328207 2012/09/12 ( A AND R TIRE SERVICE 199.19 AP 00328207 2012/09/12 l A AND R TIRE SERVICE 40.00 AP 00328207 2012/09/12 1 A AND R TIRE SERVICE 19.47 AP 00328207 2012/09/121 A AND R TIRE SERVICE 160.92 AP 00328207 2012/09/121 A AND R TIRE SERVICE 19.47 AP 00328207 2012/09/121 A AND R TIRE SERVICE 15.19 AP 00328207 2012/09/12 1 A AND R TIRE SERVICE 38.93 AP 00328207 2012/09/12 1 A AND R TIRE SERVICE 235.14 AP 00328207 2012/09/12( A AND R TIRE SERVICE 42.00 AP 00328207 2012/09/12 l A AND R TIRE SERVICE 19.47 AP 00328207 2012/09/12 1 A AND R TIRE SERVICE 25.99 AP 00328207 2012/09/121 A AND R TIRE SERVICE 42.00 AP 00328207 2012/09/12( A AND R TIRE SERVICE 42.00 AP 00328207 2012/09/12 l A AND R TIRE SERVICE 19.47 AP 00328207 2012/09/121 A AND R TIRE SERVICE 19.47 AP 00328207 2012/09/12( A AND R TIRE SERVICE 794.45 AP 00328208 2012/09/12( A&V SOFTBALL 3,325.00 AP 00328209 2012/09/12 l A.Y.NURSERY INC. 685.29 AP 00328555 2012/09/20( ABC LOCKSMITHS 29.09 AP 00328556 2012/09/20( B AND K ELECTRIC WHOLESALE 171.00 AP 00328561 2012/09/20( BRODART BOOKS 3.87 AP 00328561 2012/09/20( BRODART BOOKS 349.20 AP 00328561 2012/09/20( BRODART BOOKS 11.17 AP 00328561 2012/09/201 BRODART BOOKS 203.15 AP 00328561 2012/09/20( BRODART BOOKS 109.88 AP 00328561 2012/09/20( BRODART BOOKS 264.00 AP 00328561 2012/09/20( BRODART BOOKS 7.62 AP 00328561 2012/09/20( BRODART BOOKS 7.71 AP 00328561 2012/09/20( BRODART BOOKS 56.75 AP 00328561 2012/09/20( BRODART BOOKS 50.35 AP 00328561 2012/09/20( BRODART BOOKS 70.59 AP 00328561 2012/09/20( BRODART BOOKS 333.55 AP 00328561 2012/09/201 BRODART BOOKS 67.20 AP 00328561 2012/09/201 BRODART BOOKS 37.77 AP 00328561 2012/09/20 l BRODART BOOKS 17.15 AP 00328561 2012/09/201 BRODART BOOKS 28.54 AP 00328561 2012/09/20 1 BRODART BOOKS 29.64 AP 00328561 2012/09/201 BRODART BOOKS 8.87 AP 00328561 2012/09/201 BRODART BOOKS 23.38 AP 00328561 2012/09/20( BRODART BOOKS 52.79 AP 00328561 2012/09/20( BRODART BOOKS 29.05 AP 00328561 2012/09/20( BRODART BOOKS 25.40 AP 00328561 2012/09/20 ( BRODART BOOKS 12.88 AP 00328561 2012/09/20( BRODART BOOKS 14.01 AP 00328561 2012/09/20( BRODART BOOKS 30.80 User: VLOPEZ-VERONICA LOPEZ Page: 1 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK:Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P25 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amoum AP 00328561 2012/09/20( BRODART BOOKS 15.66 AP 00328561 2012/09/20( BRODART BOOKS 12.89 AP 00328561 2012/09/20 1 BRODART BOOKS 89.63 AP 00328561 2012/09/201 BRODART BOOKS 241.25 AP 00328561 2012/09/201 BRODART BOOKS 59.46 AP 00328561 2012/09/201 BRODART BOOKS 10.78 AP 00328561 2012/09/201 BRODART BOOKS 17.44 AP 00328561 2012/09/201 BRODART BOOKS 15.88 AP 00328561 2012/09/20 l BRODART BOOKS 56.12 AP 00328561 2012/09/20 l BRODART BOOKS 43.67 AP 00328561 2012/09/20 ( BRODART BOOKS 73.29 AP 00328561 2012/09/20 ( BRODART BOOKS 11.59 AP 00328561 2012/09/20( BRODART BOOKS 21.13 AP 00328561 2012/09/20( BRODART BOOKS 9.54 AP 00328561 2012/09/201 BRODART BOOKS 14.54 AP 00328561 2012/09/201 BRODART BOOKS 11.20 AP 00328561 2012/09/201 BRODART BOOKS 24.75 AP 00328561 2012/09/201 BRODART BOOKS 24.75 AP 00328561 2012/09/201 BRODART BOOKS 156.45 AP 00328561 2012/09/20 1 BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20 l BRODART BOOKS 6.63 AP 00328561 2012/09/20 l BRODART BOOKS 75.99 AP 00328561 2012/09/201 BRODART BOOKS 40.23 AP 00328561 2012/09/20( BRODART BOOKS 8.94 AP 00328561 2012/09/20( BRODART BOOKS 8.94 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20( BRODART BOOKS 11.10 AP 00328561 2012/09/20( BRODART BOOKS 15.57 AP 00328561 2012/09/20 l BRODART BOOKS 6.63 AP 00328561 2012/09/201 BRODART BOOKS 89.40 AP 00328561 2012/09/201 BRODART BOOKS 4.47 AP 00328561 2012/09/20 1 BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 22.35 AP 00328561 2012/09/20( BRODART BOOKS 13.26 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 11.10 AP 00328561 2012/09/20( BRODART BOOKS 22.35 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20 l BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 17.88 AP 00328561 2012/09/20 1 BRODART BOOKS 149.67 AP 00328561 2012/09/201 BRODART BOOKS 6.63 AP 00328561 2012/09/201 BRODART BOOKS 6.63 User: VLOPEZ-VERONICA LOPEZ Page: 2 Current Date: 09/26/: Report CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P26 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amount AP 00328561 2012/09/20( BRODART BOOKS 13.26 AP 00328561 2012/09/201 BRODART BOOKS 22.20 AP 00328561 2012/09/201 BRODART BOOKS 13.41 AP 00328561 2012/09/201 BRODART BOOKS 22.35 AP 00328561 2012/09/201 BRODART BOOKS 6.63 AP 00328561 2012/09/201 BRODART BOOKS 26.82 AP 00328561 2012/09/201 BRODART BOOKS 17.88 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 16.44 AP 00328561 2012/09/20( BRODART BOOKS 303.91 AP 00328561 2012/09/20( BRODART BOOKS 3.91 AP 00328561 2012/09/20 l BRODART BOOKS 323.01 AP 00328561 2012/09/20( BRODART BOOKS 100.67 AP 00328561 2012/09/20( BRODART BOOKS 10.07 AP 00328561 2012/09/20( BRODART BOOKS 210.13 AP 00328561 2012/09/201 BRODART BOOKS 56.75 AP 00328561 2012/09/20( BRODART BOOKS 50.35 AP 00328561 2012/09/20( BRODART BOOKS 333.55 AP 00328561 2012/09/20( BRODART BOOKS 81.50 AP 00328561 2012/09/20 l BRODART BOOKS 14.56 AP 00328561 2012/09/20( BRODART BOOKS 46.19 AP 00328561 2012/09/20( BRODART BOOKS 31.46 AP 00328561 2012/09/20( BRODART BOOKS 29.11 AP 00328561 2012/09/20( BRODART BOOKS 21.37 AP 00328561 2012/09/20( BRODART BOOKS 15.68 AP 00328561 2012/09/20 l BRODART BOOKS 14.54 AP 00328561 2012/09/20( BRODART BOOKS 14.57 AP 00328561 2012/09/20( BRODART BOOKS 29.05 AP 00328561 2012/09/20( BRODART BOOKS 12.06 AP 00328561 2012/09/20 l BRODART BOOKS 34.36 AP 00328561 2012/09/201 BRODART BOOKS 10.14 AP 00328561 2012/09/20( BRODART BOOKS 38.62 AP 00328561 2012/09/20( BRODART BOOKS 19.61 AP 00328561 2012/09/20( BRODART BOOKS 33.90 AP 00328561 2012/09/20( BRODART BOOKS 17.48 AP 00328561 2012/09/20( BRODART BOOKS 224.51 AP 00328561 2012/09/20( BRODART BOOKS 59.46 AP 00328561 2012/09/20( BRODART BOOKS 15.66 AP 00328561 2012/09/20( BRODART BOOKS 20.75 AP 00328561 2012/09/20( BRODART BOOKS 15.13 AP 00328561 2012/09/20( BRODART BOOKS 40.32 AP 00328561 2012/09/20 l BRODART BOOKS 14.54 AP 00328561 2012/09/20( BRODART BOOKS 11.59 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY" OF RANCHO CUCAMONGA P27 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amount AP 00328561 2012/09/201 BRODART BOOKS 47.83 AP 00328561 2012/09/201 BRODART BOOKS 20.28 AP 00328561 2012/09/20 l BRODART BOOKS 20.28 AP 00328561 2012/09/20( BRODART BOOKS 138.57 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 11.10 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20( BRODART BOOKS 107.28 AP 00328561 2012/09/20( BRODART BOOKS 35.76 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 8.94 AP 00328561 2012/09/20 1 BRODART BOOKS 11.10 AP 00328561 2012/09/20 1 BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 6.63 AP 00328561 2012/09/20 1 BRODART BOOKS 4.47 AP 00328561 2012/09/20 1 BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 67.05 AP 00328561 2012/09/201 BRODART BOOKS 13.26 AP 00328561 2012/09/20 1 BRODART BOOKS 22.35 AP 00328561 2012/09/20 1 BRODART BOOKS 13.26 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/20 f BRODART BOOKS 13.41 AP 00328561 2012/09/201 BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 11.10 AP 00328561 2012/09/20( BRODART BOOKS 22.35 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 149.67 AP 00328561 2012/09/20( BRODART BOOKS 6.71 AP 00328561 2012/09/20 l BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 11.10 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20 l BRODART BOOKS 8.94 AP 00328561 2012/09/20( BRODART BOOKS 4.47 AP 00328561 2012/09/20( BRODART BOOKS 6.63 AP 00328561 2012/09/201 BRODART BOOKS 26.82 AP 00328561 2012/09/201 BRODART BOOKS 4.47 AP 00328561 2012/09/201 BRODART BOOKS 4.47 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 405.57 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 3,816.51 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 467.61 AP 00328563 2012/09/20( 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33,982.09 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 55.20 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 83.86 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 195.67 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 123.46 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 212.66 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 1,047.95 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 79.00 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 2,664.42 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 546.13 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 468.53 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 530.66 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 7,446.55 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 386.77 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 93.06 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 2,870.24 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 2,159.91 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 266.45 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 392.41 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 1,074.30 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 398.25 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 184.59 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 2,182.87 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 2,553.97 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 106.54 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 5,252.23 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 329.55 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 101.16 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 665.47 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 106.42 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 5,442.63 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 184.59 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 2,709.60 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 220.18 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 204.59 AP 00328563 2012/09/201 CUCAMONGA VALLEY WATER DISTRICT 2,571.55 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P29 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amouni AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 2,596.65 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 1,346.67 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 3,465.11 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 1,175.96 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 3,261.80 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 815.73 AP 00328563 2012/09/20( CUCAMONGA VALLEY WATER DISTRICT 3,053.47 AP 00328563 2012/09/20( CUCAMONGA VALLEY 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CUCAMONGA VALLEY WATER DISTRICT 5,756.38 AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 1,203.41 AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 879.65 User: VLOPEZ-VERONICA LOPEZ Page: 7 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P31 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amouni AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 1,339.14 AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 2,614.22 AP 00328361 2012/09/131 CUCAMONGA VALLEY WATER DISTRICT 195.87 AP 00328361 2012/09/13 l CUCAMONGA VALLEY WATER DISTRICT 1,572.57 AP 00328361 2012/09/13 1 CUCAMONGA VALLEY WATER DISTRICT 605.59 AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 272.03 AP 00328361 2012/09/13 ( CUCAMONGA VALLEY WATER DISTRICT 956.85 AP 00328361 2012/09/13 l CUCAMONGA VALLEY WATER DISTRICT 1,434.02 AP 00328361 2012/09/13 l CUCAMONGA VALLEY WATER 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TIRE SERVICE 232.99 AP 00328374 2012/09/19( A AND R TIRE SERVICE 450.50 AP 00328374 2012/09/191 A AND R TIRE SERVICE 296.86 AP 00328374 2012/09/19( A AND R TIRE SERVICE 38.93 AP 00328374 2012/09/19( A AND R TIRE SERVICE 154.08 AP 00328374 2012/09/19( A AND R TIRE SERVICE 38.93 AP 00328374 2012/09/19( A AND R TIRE SERVICE 722.70 AP 00328374 2012/09/19( A AND R TIRE SERVICE 19.47 AP 00328374 2012/09/19( A AND R TIRE SERVICE 19.47 AP 00328374 2012/09/19( A AND R TIRE SERVICE 19.47 AP 00328374 2012/09/19( A AND R TIRE SERVICE 151.99 AP 00328374 2012/09/19( A AND R TIRE SERVICE 350.33 AP 00328375 2012/09/19( ABM JANITORIAL SW 1,371.94 AP 00328375 2012/09/19( ABM JANITORIAL SW 1,861.92 AP 00328375 2012/09/19( ABM JANITORIAL SW 979.96 AP 00328375 2012/09/19( ABM JANITORIAL SW 146.99 AP 00328375 2012/09/19 l ABM JANITORIAL SW 146.99 AP 00328375 2012/09/19( ABM JANITORIAL SW 195.99 AP 00328375 2012/09/19( ABM JANITORIAL SW 293.99 AP 00328375 2012/09/191 ABM JANITORIAL SW 391.98 AP 00328375 2012/09/19( ABM JANITORIAL SW 456.07 AP 00328375 2012/09/191 ABM JANITORIAL SW 881.96 AP 00328375 2012/09/19( ABM JANITORIAL SW 1,861.92 AP 00328375 2012/09/19( ABM JANITORIAL SW 43,055.11 AP 00328376 2012/09/19( AFLAC 6,530.88 AP 00328377 2012/09/19( ALEXANDER, PARIS 200.00 AP 00328379 2012/09/19( ALL WELDING 340.00 AP 00328379 2012/09/19( ALL WELDING 549.53 AP 00328379 2012/09/19( ALL WELDING 1,206.80 AP 00328382 2012/09/19( APPLIED METERING TECHNOLOGIES INC 7,871.53 AP 00328383 2012/09/19( ARAMARK UNIFORM SERVICES 31.35 AP 00328384 2012/09/19( ARB/PERP AIR RESOURCES BOARD 2,418.75 AP 00328385 2012/09/19( ASCE 10.00 AP 00328386 2012/09/19( ASSI SECURITY 1,035.00 AP 00328386 2012/09/19( ASSI SECURITY 1,000.00 User: VLOPEZ-VERONICA LOPEZ Page: 9 Current Date: 09/26/: Report: CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P33 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amoum AP 00328387 2012/09/191 AUFBAU CORPORATION 1,029.00 AP 00328387 2012/09/191 AUFBAU CORPORATION 1,029.00 AP 00328387 2012/09/19( AUFBAU CORPORATION 196.00 AP 00328388 2012/09/191 BERTS MEGA MALL 43.62 AP 00328389 2012/09/191 BLACK, CHRISTINE 1,000.00 AP 00328390 2012/09/191 BLACKBAUD 5,883.47 AP 00328391 2012/09/19( BLOOM, JEFFREY A 9,714.22 AP 00328392 2012/09/191 BUMANLAG, WENDY 82.00 AP 00328393 2012/09/191 CAL OSHA REPORTER 395.00 AP 00328394 2012/09/19 l CAL PERS LONG TERM CARE 590.60 AP 00328211 2012/09/12( ADESANYA,BOLA 475.00 AP 00328212 2012/09/12( AEI-CASC ENGINEERING INC. 3,438.92 AP 00328214 2012/09/12( ALL WELDING 1,206.80 AP 00328215 2012/09/12( ASAP POWERSPORTS 502.01 AP 00328215 2012/09/121 ASAP POWERSPORTS 636.75 AP 00328215 2012/09/121 ASAP POWERSPORTS 431.00 AP 00328215 2012/09/121 ASAP POWERSPORTS 227.99 AP 00328215 2012/09/121 ASAP POWERSPORTS 227.99 AP 00328215 2012/09/121 ASAP POWERSPORTS 1,183.49 AP 00328215 2012/09/12( ASAP POWERSPORTS 395.86 AP 00328215 2012/09/121 ASAP 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VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/19 l VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS-LA 75.61 AP 00328545 2012/09/19 f VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/19 1 VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS -LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS- LA 22.74 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 0.27 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 0.17 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 75.33 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 37.31 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS -LA 62.47 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 38.01 AP 00328545 2012/09/191 VERIZON WIRELESS-LA 41.55 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 78.15 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 60.04 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 60.04 User: VLOPEZ-VERONICA LOPEZ Page: 30 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P54 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amount AP 00328545 2012/09/191 VERIZON WIRELESS- LA 60.04 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 71.29 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 60.06 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 60.04 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 38.01 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 41.73 AP 00328545 2012/09/19 l VERIZON WIRELESS- LA -25.10 AP 00328545 2012/09/19 1 VERIZON WIRELESS- LA 38.54 AP 00328545 2012/09/191 'VERIZON WIRELESS- LA -12.29 AP 00328545 2012/09/191 VERIZON WIRELESS- LA -13.63 AP 00328545 2012/09/191 VERIZON WIRELESS- LA -7.94 AP 00328545 2012/09/19( VERIZON WIRELESS- LA -13.09 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 41.55 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 0.17 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 38.01 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 33.07 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 37.86 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 38.01 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 41.73 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 59.78 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 57.23 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 31.80 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 4.55 AP 00328545 2012/09/19( VERIZON WIRELESS- LA 39.18 AP 00328545 2012/09/19( VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS- LA 80.21 AP 00328545 2012/09/19 l VERIZON WIRELESS- LA 60.29 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 91.89 AP 00328545 2012/09/19( VERIZON WIRELESS-LA 46.38 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 20.07 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS- LA 101.23 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 34.43 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 36.55 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 13.51 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 60.49 AP 00328545 2012/09/191 VERIZON WIRELESS - LA 128.56 AP 00328545 2012/09/19( VERIZON WIRELESS -LA 36.55 AP 00328545 2012/09/19( VERIZON WIRELESS -LA 38.18 AP 00328545 2012/09/19( VERIZON WIRELESS - LA 36.55 User: VLOPEZ-VERONICA LOPEZ Page: 31 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK:Agenda Check Register Portrait Layout Time: 09:0 CITY OF RANCHO CUCAMONGA P55 Agenda Check Register 9/12/2012 through 9/25/2012 Check No. Check Date Vendor Name Amoum AP 00328545 2012/09/191 VERIZON WIRELESS - LA 36.55 AP 00328546 2012/09/19( VIRTUAL PROJECT MANAGER INC 500.00 AP 00328547 2012/09/19( VISION SERVICE PLAN CA 10,543.52 AP 00328548 2012/09/19( VISTA PAINT 23.69 AP 00328548 2012/09/19 l VISTA PAINT 13.32 AP 00328548 2012/09/191 VISTA PAINT 821.09 AP 00328548 2012/09/191 VISTA PAINT 23.09 AP 00328549 2012/09/19 1 WESTERN RENEWABLE ENERGY GENERATION 11.68 AP 00328550 2012/09/19 l WHITTIER FERTILIZER 357.73 AP 00328551 2012/09/191 WILSON AND BELL 155.99 AP 00328552 2012/09/19 t YAMADA ENTERPRISES 15,890.59 AP 00328553 2012/09/191 ZALEWSKI, JOHN 666.00 AP 00328554 2012/09/19( ZASLOFF, DAVID 1,350.00 EP 00002805 2012/09/191 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 1,405.00 EP 00002805 2012/09/19( CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 6,925.00 EP 00002806 2012/09/19 t RCPFA 9,945.71 EP 00002798 2012/09/12 ( CONSTELLATION ENERGY COMMODITIES GROI 200,160.82 EP 00002799 2012/09/12 1 FORTISTAR METHANE GROUP LLC 114,650.16 EP 00002799 2012/09/121 FORTISTAR METHANE GROUP LLC 101,345.70 EP 00002800 2012/09/121 MACDONALD,JAMIE 1,750.00 EP 00002800 2012/09/121 MACDONALD,JAMIE. 188.70 EP 00002801 2012/09/121 RIVERSIDE, CITY OF 6,052.00 EP 00002802 2012/09/121 SHELL ENERGY NORTH AMERICA 176,875.20 EP 00002803 2012/09/12( VIASYN INC 3,184.00 Total for Entity: 3,898,497.47 User: VLOPEZ-VERONICA LOPEZ Page: 32 Current Date: 09/26/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 09:0 P56 MEMORANDUM CITY CLERK'S OFFICE RANCHO Date: October 3, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Debra L. McNay, MMC Assistant City Clerk/Records Manager Subject: Approval of Fair Political Practices Form 806— Public Official Appointments RECOMMENDATION It is recommended the City Council approve the attached Fair Political Practices Commission (FPPC) Form 806 — Public Official Appointments, direct the Assistant City Clerk/Records Manager to update it as necessary and post it on the City's Internet site as mandated by the FPPC. BACKGROUND/ANALYSIS The Mayor and City Council make appointments to serve on the boards of intergovernmental organizations and associations, some of which may provide compensation to the appointed member. Typically, these appointments are made at the beginning of each calendar year, after a General Municipal election. In the spring of 2012, the Fair Political Practices Commission amended FPPC Regulation 18705.5 to allow a Public Official to participate in a decision that would appoint him/herself to an external board position, under a specific condition. That condition, as specified in FPPC Regulation 18705.5(c)(3), mandates that the City Council "adopts and posts on its website, on a form provided by the Fair Political Practices Commission, a list that sets forth each appointed position for which compensation is paid, the salary or stipend for each appointed position, the name of the public official who has been appointed to the position and the name of the public official, if any, who has been appointed as an alternate, and the term of the position." In the summer of 2012, the FPPC adopted Form 806 (Agency Report of Public Official Appointments) to be used by the agency to report additional compensation that officials receive when appointing themselves to positions on committees, boards or commissions of a public agency, special district, and joint powers agency or authority. This form is to be completed by the agency and posted on its website, and updated as changes occur. After the City Council adopts Form 806 this evening, it will be posted on the City's website and updated as necessary, as directed by the FPPC. If you'have any questions, please feel free to contact me. Y �1rG D bra L. Mc ay, MM A istant City Clerk/ ecords Manager Attachment(as noted) P57 Agency Report of: Public Official Appointments A Public Document 1. Agency Name , City of Rancho Cucamonga t Official Use Only Division, Department, or Region (IlApplicable) For O Designated Agency Contact(Name,Title) Debra L. McNay, Assistant City Clerk/Records Manager Date Posted: Area Code/Phone Number E-mail (909)477-2700 debra.mcnay @cityofrc.us Page 1 of 1 10/4/12 (Month,Day,Year) 2. Appointments Agency Boards and Appi Date and Commissions Name of Appointed Person Langlh of Term Far Meeting/Annual Salary/Stipend San Bernardino 100.00 Associated Governments /Name Michael, L. Dennis 0 3 / 1 / 11 r Per Meeting: $ ffe#FYtl) W DYa 1 Estimated Annual: Administrative Committee Williams, Diane Commuter Rail &Transit Alternate,if any 0 ❑$041,000 ❑$2.00143,000 Committee b"'F"I Major Projects Committee ®$1,00142,000 ❑ o " (SANBAG, Cont.) / /—/— 1 Per Meeting: $ (Name _ (u5.F�51 ,yq oqs Plans & Programs 1 Estimated Annual: Committee Metrolink Alternate,if any 0 ❑$o-$1,000 ❑$2,00143,000 145.H5) lengh q imm 0$1,00142,000 ❑ oar Southern California Williams, Diane 3 Association of (Name 1 / 1 11_l_ I PerMeeting: $ 120.00 Governments (b#F`") _AIM a"' 1 Estimated Annual: Alternate,it any / (b5,Fa51 rs,pm qr $0-$1,000 El$2.00143,000 ❑$1,001-$2,000 ❑ ouw Omnitrans /Name Spagnolo, Sam 1 3 / 1 / 11 1 Per Meeting: $ 125.00 fb5.FF5) 4atage— Plans & Programs 1 EsfimafedAnnual: Committee Alexander, Bill Alternate,it any / ❑s0-$1,000 [1$2,001-$3.000 (b5'FM"I b,oh or Txm ®$1,00142,000 ❑ oms 3. Verification I have read and understand FPPC Regulation 18705.5.1 have verified that the appointment and information identified above Is true to the best of my information and belief. Debra L. McNay Asst. City Clerk/Records Mgr 10/4/12 Signature ofAgency Head or Designee Print Name Title (Month,Day Year) Comment: FPPC Form 806(5112) FPPC Toll-Free Helpline:866 1ASK-FPPC(8661275-3772) P58 STAFF REPORT - RANCHO Date: October 3, 2012 C,,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Robert Karatsu, Library Director Subject: APPROVAL TO ALLOCATE $14,562 AWARDED BY THE CALIFORNIA STATE LIBRARY INTO LIBRARY REVENUE ACCOUNT 1291000-4740/0-3730 AND APPROPRIATE $1,160 INTO EXPENDITURE ACCOUNT 1291602-5030/0- 3730 AND $13,402 INTO EXPENDITURE ACCOUNT 1291602-5010/0-3730 FOR CALIFORNIA LIBRARY LITERACY SERVICES GRANT. RECOMMENDATION Staff recommends that the City Council approve and allocate $14,562 received from the California State Library into Library revenue account 1291000-4740/0-3730 and appropriate into Library expenditure account in the following manner: 1291602-5030/0-3730 Fringe Benefits $1,160 1291602-5010/0-3730 Part-Time Salaries $13,402 BACKGROUND/ANALYSIS In August 2012, the California State Legislature provided additional funding to the California State Library expressly to provide California Library Literacy Services. These funds will be used to pay for part-time salaries to keep the Adult Literacy program open. All grant funding must be expended by June 30, 2013. FISCAL IMPACT No net impact on the Library Fund or General Fund as the grant does not have any City matching requirements and fully funds the items listed above. Respectfully submitted, i Robert Karatsu Library Director P59 EClCL[ 7f/7�Y%ll2 S TAT LIBRAKY �� � PRISIAVING 0V"iIMIA01.S MAM 1L OVI FMi August 27, 2012 Robert Karatsu Robert.Karatsu @cityofre.us Rancho Cucamonga Public Library 7368 Archibald Avenue Rancho Cucamonga, CA 91730-1401 Dear Mr. Karatsu: We are pleased to be able to provide your library with a California Library Literacy Services (CLLS) literacy award for 2012/13 in the amount of$14,562. As a reminder, our goals are: • To use the reduced funding to ensure that our focus is on our core mission—Adult Literacy. • To simplify and mesh family literacy into the adult program reporting structure. (NOTE: This allows local dollars spent on family literacy to be included in the "match" part of the funding formula.) You are required to spend a minimum of 80% of your total CLLS funding for the year on adult literacy (and family literacy if you want that to be part of your program.) If you continue to provide ELLI or MLLS services, you may spend the remaining 20% on these approved CLLS ancillary programs, as long as you meet the Proeram Essentials for those programs. Next Steps: (1) Sign and return the attached Claim Form. We will initiate the payment process upon receipt of your signed Claim Form (attached). You should receive a check for the above amount within six weeks of submitting your claim form. All of these funds must be expended or encumbered by June 30, 2013. (2) Your revised budget will be due in December. My staff will notify you by e-mail when the online system is available to submit it. (3) As in the past, you will be asked to report electronically twice this fiscal year—once in February, and again in August. Our staff will provide more details on this process. 916.653.5217 phone Library Development Services Bureau 916.653.8443 fax P.O.Box 942837 Sacramento,CA 94237-0001 www.hbrary.ca.gov 900 N Street,44^Floor,Sacramento,CA 95814 P60 Rancho Cucamonga Public Library Page 2 Should you have any additional questions regarding the funding and/or reporting process, please contact: Jacquie Brinkley at (916) 651-0376 or ibrinkley(a)library.ca.gov Carla Lehn at(916) 653-7743) or clehnnlibrary.ca.gov Clearly these are changing times. Please know how much your efforts are appreciated. We have much to be proud of in providing these important services in our California communities. Thank you for all you do in your libraries on behalf of CLLS. Kindest Regards, State Librarian of California cc: Karye Hood, Literacy Coordinator, khood @cityofrc.us Enc.: Claim Form 916.653.5217 phone Library Development Services Bureau 916.653.8443 fax P.O.Box 942837 Sacramento,CA 94237-0001 www.library.ca.gov 900 N Street,41^Floor,Sacramento,CA 95814 P61 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: October 3, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Senior Civil Engineer Subject: APPROVAL OF A RESOLUTION O THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2013/2014 THROUGH 2017/2018 RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the Measure "I" Five-Year Capital Project Needs Analysis covering fiscal years 2013/2014 through 2017/2018 as requested by SANBAG to provide a public record of the intended use of the Measure "I" Valley Major Street and Freeway Interchange Program Revenue. BACKGROUND/ANALYSIS Measure "1" 2010-2040, the county-wide transportation sales tax program approved by voters in November 2004 and the Strategic Plan, requires that each local jurisdiction receiving revenues from the Valley Major Street and Freeway Interchange Programs to annually adopt and update a Five- Year Capital Project Needs Analysis which outlines the specific projects upon which those funds shall be expended. Staff has prepared the attached Five-Year Capital Project Needs Analysis schedule to be adopted by City Council and kept on file with the San Bernardino Associated Governments for informational purposes. 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Ea s E U e N `o - ro3Ea7 Ofaao °'NO '� g= m A o d o {O - m � CO 0 m * m O m m N GI N C J Z U f m y 0 O m J0 � EcmE «o 10 c � a � oaz1° = � Z CCC � o E d m d N $ d 'p u � 'o waN fn EoW aai a` q@i um p VI 6 GVSP «� M EMLL N N o N m E N E ti Z m °s 2 c o o o w ¢ o d d o o d ? d d d S € a 1 (C E C m K Z E ml- w f N UQ � J HJJH �pJ LL LL' J LL U SNOI,LVJ07 .LJHfOZIa OT/CTOZ A3 VNdo am—amd I SHIISVHw VDNOWVDa3 OHONVH JO AID 9 1 -I 1V 9NII 9SV9 ❑i VW?190?Jd 99NVN0'891N1 9AV WVcJ H IPM 1V ]AV V(INVMI19 Q 51 -101 IOOP3G u91u VaNVM119 WO?Jd 1S VI-NOl9IA Q /WNJ V1SVA V?RI911V 1S N0?1(1N0 Q a,8 N:)o f19 NVWQ IVM 011SV9 INMU DAV NOSIIM Oi WV?19018d IVI?J91?JV llWll ,U10 0I'8V1NO is utt Z LR z D 1S N19 1S ul9 < n S1N rn < 19 4118 € m A O �� rn �❑ � q 831N30 10 OOSOI � ❑ 99 ❑Al lul ❑ � z Od �+ rn C O n 1S 7bNU< { Z 3w 3SV9 D N>l d I'NO171n r O q L \� GINV-NtXH rn 1 LE I�\1 Y ❑❑ D 1S ANV9 1S NV V 3hV NOSIIM O JAV 3/�V OSII q❑—TI R F � 3 lllu I�❑] 1❑OW� OP P69 RESOLUTION NO. 12-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEARS 2013/2014 THROUGH 2017/2018 WHEREAS, San Bernardino County voters approved passage of Measure "1" 2010- 2040 in November 2004 authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No. 89-1 of Authority; and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Valley Major Street and Freeway Interchange Programs to annually adopt and update a Five-Year Capital Project Needs Analysis. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rancho Cucamonga, State of California, hereby adopts the Measure "I" Five-Year Capital Project Needs Analysis for Fiscal Years 2013/2014 through 2017/2018, a copy of which is attached to this resolution. RESOLUTION NO. 12-149 - Page 1 P70 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 3, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Willie Valbuena, Assistant Engineer Subject: APPROVAL OF IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR REMOVAL OF INTERIM BASIN APPURTENANCES IN LOT A OF TRACT 15912, LOCATED ON THE SOUTH SIDE OF LIMA DRIVE AND WEST OF EAST AVENUE, SUBMITTED BY VAN DAELE DEVELOPMENT CORPORATION RECOMMENDATION It is recommended that the City Council adopt the attached resolution approving the subject Improvement Agreement and Improvement Security for the removal of interim basin appurtenances in Lot A of Tract 15912 and authorizing the Mayor to sign said agreement. BACKGROUND/ANALYSIS Tract 15912, located at the southwest corner of East Avenue and the Southern Pacific Railroad right-of-way, within the Low Medium Residential District (4-8 dwelling units per acre) of the Etiwanda Specific Plan, was recorded on July 5, 2000. One of the conditions of approval for the tentative tract map was construction of an interim retention basin to mitigate developed flows until the East Avenue Master Plan Storm Drain and related drainage facilities are completed. Those facilities were completed in August 2012. The interim basin is located on Lot A of Tract 15912, on the south side of Lima Drive, west of East Avenue. In December 2011 the original developer, who still owned at that time and would like to build 8 houses on it, submitted an application to remove the interim basin inlet and outlet facilities. The new Developer, Van Daele Development Corporation, is submitting an Improvement Agreement and Improvement Security to guarantee the installation of 30" and 36" R.C.P. storm drains and the removal of interim basin appurtenances in the following amounts: Faithful Performance Bond $ 38,200.00 Labor and Material Bond $ 38,200.00 Copies of the agreement and security are available in the City Clerk's office. Respectfully submitted, N rr Director of Engineering Services/City Engineer MASMV:ls P71 City of Rancho Cucamonga Engineering Division Vicinity Map IA ST ZOM OF rl"W /"/g SH /UNE� u1�lA DR BASE LINE RD N W E S Item: .407;4 0F71PACr /S9/2 Title: V/C/ /TY AMP P72 RESOLUTION NO. 12-150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT AND IMPROVEMENT SECURITY FOR THE REMOVAL OF INTERIM BASIN APPURTENANCES IN LOT A OF TRACT 15912 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement executed on October 3, 2012, by Van Daele Development Corporation, as Developer, for the removal of improvements within the public right-of-way adjacent to the real property specifically described therein, and generally located on the south side of Lima Drive and west of East Avenue; and WHEREAS, the removal of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the filling of an interim basin in Lot A of Tract 15912; and WHEREAS, said Improvement Agreement is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga, hereby resolves as follows: 1. That said Improvement Agreement, be and the same is approved and the Mayor is authorized to execute same on behalf of said City and the City Clerk is authorized to attest thereto; and, 2. That said Improvement Security is accepted as good and sufficient, subject to approval as to form and content thereof by the City Attorney RESOLUTION NO. 12-150 - Page 1 P73 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: October 3, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate Engineer * Shelley Hayes, Assistant Engineer S(f Subject: ACCEPT THE FY 2011-2012 ADA ACCESS RAMPS AT VARIOUS LOCATIONS AND KONOCTI CUL-DE-SAC STREET IMPROVEMENTS WEST OF AVENIDA LEON, CONTRACT NO. 12-041 AS COMPLETE, RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $128,357.51 RECOMMENDATION It is recommended that the City Council accept the FY 2011-2012 ADA Access Ramps at Various Locations and Konocti Cul-de-sac Street Improvements west of Avenida Leon, Contract No. 12- 041, as complete, authorize the City Engineer to file a Notice of Completion, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of$114,730.00 six months after the recordation of said notice if no claims have been received. Also, approve the final contract amount of$128,357.51. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The FY 2011-2012 ADA Access Ramps at Various Locations and Konocti Cul-de-sac Street Improvements west of Avenida Leon scope of work consisted of the construction of access ramps at various locations throughout the City and construction of a radius curb return at the end of the cul-de-sac, replace existing stairs to Bear Gulch Park with an ADA accessible ramp. Pertinent information of the project is as follows: ➢ Account Numbers: 1190303-5650/1794190-0 1177303-5650/1150177-0 ➢ City Council Approval to Advertise: April 4, 2012 ➢ Publish dates for local paper: April 10 and 17, 2012 ➢ Bid Opening: April 24, 2012 ➢ Contract Award Date: May 16, 2012 ➢ Low Bidder: New Legacy Development Corp. P74 CITY COUNCIL STAFF REPORT Re: FY 2011-2012 ADA Access Ramps at Various Locations and Konocti Cul-de-sac Street Improvements west of Avenida Leon October 3, 2012 Page 2 ➢ Contract Amount: $114,730.00 ➢ 10% Contingency: $11,473.00 ➢ Final Contract Amount: $128,357.51 ➢ Difference in Contract Amount: $13,627.51 (11.88%) The net increase in the total cost of the project is a result of five (5) Contract Change Orders (including the balancing statement). The notable changes that were significant to the increase of the Contract amount were: removal of unknown concrete footing; plug architectural block wall to prevent drainage onto private property; install a drainage inlet; and install quick coupler valve boxes. The Balancing Statement accounted for minor increases and decreases in the bid quantities. Respectfully submitted, Mark A. euer Director of Engineering Services/City Engineer MAS/CB/SH:ls Attachment P75 VICINITY MAP FY 2011-2012 ADA ACCESS RAMPS AT VARIOUS LOCATIONS Project Site � a { " s 0. y U. x a ? Almond Rd w ¢ ^yF w m U Hillside Rd wyo u w u Wilson Av 0 Banyan St o Route 30 19th St ighland Av Base Line Rd ase Line Rd Foothill BI Foothill Bl Arrow Rt' ' Arrow Rt 0th St 10 Freeway d 00th Sf IE Q Q v 4th St c A Q rd v 10 Freeway > a c x VICINITY MAP KONOCTI CUL-DE-SAC STREET IMPROVEMENTS, WEST OF AVENIDA LEON Project Site m � A M a> W a Almond Rd Hillside Rd IF m c� . Wi6on Av W .Wilson Av O Banyan St o! v Route 30 19th St Highland Av Base Line Rd /asene Rd . k FFT Foothill BI Foothill Bl Arrow Rt ® Arrow Rt 8th St 10 Freeway > gth St o c 4th St Q a 10 Freeway C Y = Q = 2 g W P77 RESOLUTION NO. 12-151 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE FY 2011-2012 ADA ACCESS RAMPS AT VARIOUS LOCATIONS AND KONOCTI CUL-DE-SAC STREET IMPROVEMENTS WEST OF AVENIDA LEON, CONTRACT NO. 12-041 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the FY 2011-2012 ADA Access Ramps at Various Locations and Konocti Cul-de-sac Street Improvements.west of Avenida Leon, Contract No. 12-041, has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 12-151 - Page 1 P78 STAFF REPORT ENGINEERING SER\'ICES DEPARTMENT RANCHO Date: October 3, 2012 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate Engineer A Shelley Hayes, Assistant Engineer 1)I _ I Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $1,605,559.30 (BASE BID PLUS ALL ADDITIVE BID ITEMS), TO THE LOWEST RESPONSIVE BIDDER, R. J. NOBLE COMPANY, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $160,555.93, FOR THE ARROW ROUTE FROM BAKER AVENUE TO ARCHIBALD AVENUE; MILLIKEN AVENUE FROM ARROW ROUTE TO BASE LINE ROAD; AND, MILLIKEN AVENUE, FAIRMONT WAY TO 80' NORTH OF KENYON WAY PAVEMENT REHABILITATION TO BE FUNDED FROM MEASURE I FUNDS, ACCOUNT NOS. 1177303-5650/1797177-0, 1177303-5650/1796177-0 AND 1177303-5650/1769177-0, GAS TAX 2105 FUNDS, ACCOUNT NO. 1170303- 5650/1797170-0 AND ASSESSMENT DISTRICT 2000-02 FUNDS, ACCOUNT NO. 1856203-5650/1797856-0 AND APPROPRIATE AN ADDITIONAL AMOUNT OF $153,000.00 TO ACCOUNT NO. 1177303-5650/1796177-0 FROM MEASURE I FUND BALANCE RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $1,556,359.30 for the base bid plus $49,200.00 for all additive bid items, to the lowest responsive bidder, R.J. Noble Company, and authorize the expenditure of a 10% contingency in the amount of $160,555.93, for the Arrow Route from Baker Avenue to Archibald Avenue; Milliken Avenue from Arrow Route to Base Line Road; and, Milliken Avenue, Fairmont Way to 80' north of Kenyon Way pavement rehabilitation to be funded from Measure I Funds, Account Nos. 1177303-5650/1797177-0, 1177303-5650/1796177-0 and 1177303-5650/1769177-0, Gas Tax 2105 Funds, Account No. 1170303-5650/1797170-0 and Assessment District 2000-02 Funds, Account No. 1856203-5650/1797856-0 and appropriate an additional amount of $153,000.00 to Account No. 1177303-5650/1796177-0 from Measure I Fund balance. BACKGROUND/ANALYSIS Per previous City action, bids were solicited, received and opened on September 18, 2012, for the subject project. The Engineer's estimate for the base bid was $1,648,944.50 plus $56,100.00 for the additive bid items for the installation of bike lane loops as required by the 2012 edition of the Manual of Uniform Traffic Control Devices. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. P79 CITY COUNCIL STAFF REPORT Re: Accept Bids Received for the Arrow-Milliken Pavement Rehab project October 3, 2012 Page 2 The appropriation will fund the contingency and cover any unforeseen conditions during construction;.the contingency most likely will not be spent in its entirety. The City expects to receive a reimbursement of approximately $249,600.00 in CalRecycle grant funding which will offset the appropriation. The scope of work consists of the cold milling, adjusting existing manhole and valve covers to new grade, pavement crack sealing, installation of pavement overlay, traffic loops and striping. It is estimated that 25 jobs will be a part of the implementation of this project. The contract documents call for forty-five (45) working days to complete this construction.. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/CB/SH:ls Attachment P80 VICINITY MAP ARROW RTE., FROM BAKER AVE. TO ARCHIBALD AVE., MILLIKEN AVE. FROM ARROW RTE. TO BASE LINE RD. AND MILLIKEN AVE., FAIRMONT WAY TO 80' NORTH OF KENYON WAY PAVEMENT REHABILITATION PROJECT LOCATION Almond Rd -:��`_`-r_ -� ' ��., p �.! I a--r- -3_ Ct U ' Hillside Rd �1�. :r=�: fr = sr - r..I. I 'Y p• ,v; V:Lr,lf'. �.La_. _ wison Av J Banyan Std T - -�. .?'t;_ .,`� — �. 210 Freeway 191" - I _- 7.. _tin: >. - y';5 ., ;IC I ighlandAv I-JI 7-' 4 - ( 4- Base Line Ljne,Rd' 1!f ft IT' �Jil /Iy�y I. II id rr-'ai1:1�C_��'- Foothill B6 -' do�bill BI... Arrarr�Jtt' �: ~- Airow R 9th S i Lti i' Yll �- 10 Freewwa � - ateth S 4th St 10Freew _ = g w` P81 BID SUMMARY FOR BID OPENING SEPTEMBER 18,2012 APPARENT LOW BIDDER 2 Arrow Rte from Baker Ave to Archibald Ave,Milliken Ave from Arrow Rte to Base line Rd and from Fairmont Way to 80' north of Kenyon Way Pavement rehabilitation ENGINEER'S ESTIMATE The R.J.Noble Co. Hard y &Harper Inc. BASE BID UNIT AM NO QTY UNIT DESCRIPTION COST AMOUNT COST AMOUNT COST AMOUNT 1. 3985 SY 0.12'Full depth cold plane $2.50 $9,962.50 $1.181 $4,70130 $1.231 $4,901.55 2. 33740 SY Variable Cold plane(0'to 0.12') $2.00 $67,480.00 $1.111 $37,451.40 $1.231 $41,500.20 ARHM-I-GG,including crack seal and rock dust $80.00 $1,253,760.00 $78.80 $1,234,953.60 $78.78 $1,234,640.16 3. 15672 TONS(special conditions included in Appendix 7) Seal coat guard top overlay,including crack seal $2.00 $7,632.00 $3.251 $12,402.00 $1.50 $5,724.00 4. 3816 SY land install parking stops Adjust manhole frame&cover to finish grade,per $300.00 $27,600.00 $270.00 $24,840.00 $277.00 $25,484.00 5. 92 EA City Standard 323-BISP 6. 202 EA Adjust water valve box&cover to finish grade $80.00 $16,160.00 $50.001 $10,100.00 $10.001 $2,020.00 Install truncated domes,per City Standard $35.00 $33,600.00 $33.001 $31,680.00 $30.001 $28,800.00 7 960 SF 102/SP Replace inductive loops(special conditions $250.00 $54,250.00 $190.00 $41,230.00 $188.00 $40,796.00 8 217 EA included in Apendix 7) 9 1 LS Traffic control $60,000.00 $60,000.00 $50,000.001 $50,000.00 $97,000.001 $97,000.00 10 1 LS Traffic striping&signing,including parking lot $112,500.00 $112,500.00 $106,000.001 $106,000.00 $130,634.091 $130,634.09 11 6 EA Advance notification signs $1,000.00 $6,000.00 $500.00 $3,000.00 $750.001 $4,500.00 TOTAL BASE BID $1,648,944.50 $1,556,359.30 $1,616,000.00 ADDITIVE BID ITEMS: Install bike lane loop, DLC and vehicle detector per detail on Sheet 15 and locations below: $3,500.00 $3,500.00 $5,500.00 $5,500.00 $4,000.00 $4,000.00 12A 1 LS Milliken Ave.&Arrow Route intersection Milliken Ave.&Millennium/Century Cl. $4,500.00 $4,500.00 $3,300.001 $3,300.00 $3,000.001 $3,000.00 12B 1 LS intersection $4,800.00 $4,800.00 $6,600.00 $6,600.00 $6,000.00 $6,000.00 12C t LS Milliken Ave.&Foothill Blvd.intersection 12DI 1 I LS Milliken Ave.&Church St.intersection $6,000.00 $6,000.00 $5,200.001 $5,200.00 $4,000.001 $4,000.00 12E 1 LS Milliken Ave.&Park intersection $4,500.00 $4,500.00 $3,100.001 $3,100.00 $3,000.001 $3,000.00 12F 1 LS Milliken Ave.&Mountain View Dr.intersection $4,500.00 $4,500.00 $3,100.001 $3,100.00 $3,000.001 $3,000.00 12G 1 LS Milliken Ave.&Terra Vista Parkway intersection $4,500.00 $4,500.00 $3,100.001 $3,100.00 $3,000.001 $3,000.00 12H 1 LS Milliken Ave.&Base line Rd.intersection $3,600.00 $3,600.00 $3,100.001 $3,100.00 $3,000.001 $3,000.00 121 i 1 LS Milliken Ave.&Fairmont Way intersection $3,000.00 $3,000.00 $1,700.001 $1,700.00 $2,000.00 $2,000.00 12J 1 LS Milliken Ave.&Victoria Park Ln.intersection $4.500.00 $4,500.00 $3,100.001 $3,100.00 $3,000.001 $3,000.00 12K 1 LS Milliken Ave.&Kenyon Way intersection $4,500.00 $4,500.00 $3,100.00 $3,100.00 $3,000.00 $3,000.00 12L 1 LS Arrow Route&Baker Ave intersection $3,400.00 $3,400.00 $3,600.001 $3,600.00 $3,000.00 $3,000.00 2M 1 LS Arrow Route&Vineyard Ave intersection $4,800.00 $4,800.00 $4,700.001 $4,700.00 $4,000.001 $4,000.00 TOTAL ADDITIVE BID ITEMS: $56,100.00 $49,200.00 ( $44,000.00 1 P82 BID SUMMARY FOR BID OPENING SEPTEMBER 18,2012 3 4 5 Arrow Rte from Baker Ave to Archibald Ave,Milliken Ave from Arrow Rte to Base line Rd and from Fairmont Way to 80' north of Kenyon Way Pavement Silvia Construction rehabilitation Inc. Matich Corporation AD American Asphalt BASE HID UNIT NO QTY UNIT DESCRIPTION COST AMOUNT COST I AMOUNT COST I AMOUNT 1. 3985 SY 0.12'Full depth cold plane $1.49 $5,937.65 $1.201 $4,782.00 $1.401 $5,579.00 2. 33740 SY Variable Cold plane(V to 0.12') $1.13 $38,126.20 $1.101 $37,114.00 $1.301 $43,862.00 ARHM-I-GG,including crack seal and rock dust $80.50 $1,261,596.00 $80.001 $1,253,760.00 $80.501 $1,261,596.00 3. 15672 TONS(special conditions included in Appendix 7) Seal coat guard top overlay,including crack seal 4. 3816 SY and install parking stops $1.85 $7,059.60 $2.00 $7,632.00 $3.00 $11,448.00 Adjust manhole frame&cover to finish grade,per $314.00 $28,888.00 $540.001 $49,680.00 $450.001 $41,400.00 5. 92 EA City Standard 323-B/SP 6. 202 EA Adjust water valve box&cover to finish grade $50.00 $10,100.00 $25.001 $5,050.00 $100.001 $20,200.00 Install truncated domes,per City Standard $31.50 $30,240.00 $21.00 $20,160.00 $36.00 $34,560.00 7 960 SF 102/SP Replace inductive loops(special conditions $190.00 $41,230.00 $200.001 $43,400.00 $257.00 $55,769.00 8 217 EA included in Apendix 7) 9 1 LS Traffic control $69,600.00 $69,600.00 $95,000.001 $95,000.00 $78,000.001 $78,000.00 10 1 LS Traffic striping&signing,including parking lot $122,650.00 $122,650.00 $155,922.001 $155,922.00 $122,700.001 $122,700.00 11 6 EA Advance notification signs $750.00 $4,500.00 $750.001 $4,500.00 $2,100.001 $12,600.00 TOTAL BASE BID $1,619,927.4$ I $1,677,000.00 I $1,687,714.00 ADDITIVE BID ITEMS: Install bike lane loop, DLC and vehicle detector per detail on Sheet 15 and locations below: $4,532.00 $4,532.00 $6,500.00 $6,500.00 $4,400.00 $4,400.00 12A 1 LS Milliken Ave.&Arrow Route intersection Milliken Ave.&Millennium/Century Ct. 12B 1 LS intersection $4,620.00 $4,620.00 $5,500.001 $5,500.00 $3,100.00 $3,100.00 $6,448.00 $6,448.00 $9,000.00 $9,000.00 $7,200.00 $7,200.00 12C 1 LS Milliken Ave.8 Foothill Blvd. intersection 12DI 11 LS I Milliken Ave.&Church St.intersection $5,200.00 $5,200.00 $6,500.00 $6,500.00 $4,300.00 $4,300.00 12E 1 LS Milliken Ave.&Park intersection $3,500.00 $3,500.00 $6,500.00 $6,500.00 $3,100.001 $3,100.00 12F 1 LS Milliken Ave.&Mountain View Dr.intersection $3,536.00 $3,536.00 $5,500.001 $5,500.00 $3,100.001 $3,100.00 12G 1 LS Milliken Ave.&Terra Vista Parkway intersection $3,570.00 $3,570.00 $5,500.00 $5,500.00 $3,100.001 $3,100.00 12H 1 LS Milliken Ave.&Base line Rd.intersection $3,536.00 $3,536.00 $5,500.001 $5,500.00 $3,200.001 $3,200.00 121 1 LS Milliken Ave.&Fairmont Way intersection $2,415.00 $2,415.00 $4,500.001 $4,500.00 $2,600.00 $2,600.00 12J 1 LS Milliken Ave.&Victoria Park Ln.intersection $3,536.00 $3,536.00 $5,500.001 $5,500.00 $3,100.00) $3,100.00 12K 1 LS Milliken Ave.&Kenyon Way intersection $3,536.00 $3,536.00 $5,500.001 $5,500.00 $3,100.00 $3,100.00 12L 1 LS Arrow Route&Baker Ave intersection $3,885.00 $3,885.00 $6,500.001 $6,500.00 $4,600.001 $4,600.00 2M 1 LS Arrow Route&Vineyard Ave intersection $4,680.00 $4,680.00 $6,500.001 $6,500.00 $4,800.001 $4,800.00 TOTAL ADDITIVE BID ITEMS: $52,994.00 $79,000.00 $49,700.00 2 P83 BID SUMMARY FOR BID OPENING SEPTEMBER 18,2012 6 7 8 Arrow Rte from Baker Ave to Archibald Ave,Milliken Ave from Arrow Rte to Base line Rd and from Fairmont Way to 80' north of Kenyon Way Pavement Palp Inc dba Excel Laird Construction Co., rehabilitation Paving Co. Inc. Gentry Brothers Inc.BID UNIT UNIT SASE BID UNIT DESCRIPTION COST U AMOUNT COST AMOUNT COST AMOUNT NO QTY 1. 3985 SY 0.12'Full depth cold plane $1.30 $5,180.50 $1.25) $4,981.25 $2.751 $10,958.75 2. 33740 Sy Variable Cold plane(0'to 0.12') $1.20 $40,488.00 $1.201 $40,488.00 $2.251 $75,915.00 ARHM-I-GG,including crack seal and rock dust $92,00 $1,441,824.00 $85.001 $1,332,120.00 $85.001 $1,332,120.00 3. 15672 TONS(special conditions included in Appendix 7) Seal coat guard top overlay,including crack seal $2.35 $8,967.60 $3.00 $11,448.00 $3.00 $11,448.00 4.1 3816 Sy and install parking stops Adjust manhole frame&cover to finish grade, $430.00 $39,560.00 $300.001 $27,600.00 $400.00 $36,800.00 5. 92 EA per City Standard 323-B/SP 6. 202 EA Adjust water valve box&cover to finish grade $140.00 $28,280.00 $50.001 $10,100.00 $50.001 $10,100.00 Install truncated domes,per City Standard $40.00 $38,400.00 $35.001 $33,600.00 $40.001 $38,400.00 7 960 SF 102/SP Replace inductive loops(special Conditions $208.00 $45,136.00 $200.00 $43,400.00 $200.00 $43,400.00 8 217 EA included in Apendix 7) 9 1 LS Traffic control $17,000.00 $17,000.00 $130,051.751 $130,051.75 $180,000.001 $180,000.00 10 1 LS Traffic striping&signing,including parking lot $128,000.00 $128,000.00 $175,000.00) $175,000.00 $240,000.001 $240,000.00 11 6 EA Advance notification signs $1,130.00 $6,780900 $1,000.001 $6,000.00 $500.001 $3,000.00 TOTAL BASE BID $1,799,616.10 $1,814,789.00 $1,982,141.75 ADDITIVE BID ITEMS: Install bike lane loop, DLC and vehicle detector per detail on Sheet 15 and locations below: $4,760.00 $4,760.00 $5,000.00 $5,000.00 $4,600.00 $4,600.00 12A 1 LS Milliken Ave.8 Arrow Route intersection Milliken Ave.&Millennium/Century Ct. $6,570.00 $6,570.00 $6,500.001 $6,500.00 $6,300.001 $6,300.00 12B 1 LS intersection $9,420.00 $9,420.00 $9,000.00 $9,000.00 $9,100.00 $9,100.00 12C 1 LS Milliken Ave.&Foothill Blvd.intersection 12DI 1 I LS Milliken Ave.&Church St.intersection $5,890.00 $5,890.00 $6,000.001 $6,000.00 $5,700.001 $5,700.00 12E 1 LS Milliken Ave.&Park intersection $6,680.00 $6,680.00 $6,500.001 $6,500.00 $6,400.001 $6,400.00 12F 1 LS Milliken Ave.&Mountain View Dr.intersection $6,780.00 $6,780.00 $6,500.001 $6,500.00 $6,600.001 $6,600.00 12G 1 LS Milliken Ave.&Terra Vista Parkway intersection $6,900.00 $6,900.00 $6,500.001 $6,500.00 $6,700.001 $6,700.00 12H 1 LS Milliken Ave.&Base line Rd.intersection $6,100.00 $6,100.00 $6,000.001 $6,000.00 $5,900.001 $5,900.00 U Milliken Ave.&Fairmont Way intersection $3,850.00 $3,850.00 $4,000.00 $4,000.00 $3,700.00 $3,700.00 Milliken Ave.&Victoria Park Ln.intersection $7.360.00 $7,360.00 $7,000.00 $7,000.00 $7,100.00 $7,100.00 Milliken Ave.&Kenyon Way intersection $6,570.00 $6,570.00 $6,500.00 $6,500.00 $6,300.00 $6,300.00 Arrow Route&Baker Ave intersection $3,280.00 $3,280.00 $3,000.00 $3,000.00 $3,200.00 $3,200.00 Arrow Route&Vineyard Ave intersection $4,760.00 $4,760.00 $5,000.001 $5,000.00 $4,600.001 $4,600.00 TOTAL ADDITIVE BID ITEMS: $78,920.00 I $77,500.00 I $76,200.00 3 P84 STAFF REPORT - ENGINEERING SERVICES DEPARTMENT RANCHO Date: October 3, 2012 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate EngineerU4i 11LL Shelley Hayes, Assistant EngineersA Subject: ACCEPT THE REPLACEMENT OF PEDESTRIAN BRIDGE DECKS CROSSING OVER DEER CREEK CHANNEL, CONTRACT NO. 12-058 AS COMPLETE, RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $152,582.80 RECOMMENDATION It is recommended that the City Council accept the Replacement of Pedestrian Bridge Decks Crossing over Deer Creek Channel, Contract No. 12-058, as complete, authorize the City Engineer to file a Notice of Completion, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $146,411.00 six months after the recordation of said notice if no claims have been received. Also, approve the final contract amount of$152,582.80. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Replacement of Pedestrian Bridge Decks Crossing over Deer Creek Channel scope of work consisted of the removal of two wooden pedestrian bridges and replacing these with structural concrete pedestrian bridges. Pertinent information of the project is as follows: ➢ Account Numbers: 1198303-5650/1825198-0 and 1198303-5650/1824198-0 ➢ City Council Approval to Advertise: May 16, 2012 ➢ Publish dates for local paper: May 22 and 29, 2012 ➢ Bid Opening: June 5, 2012 ➢ Contract Award Date: June 20, 2012 ➢ Low Bidder: J. F. Shea Construction Inc. ➢ Contract Amount: $146,411.00 P85 CITY COUNCIL STAFF REPORT Re: Replacement of Pedestrian Bridge Decks Crossing over Deer Creek Channel October 3, 2012 Page 2 ➢ 10% Contingency: $14,641.10 ➢ Final Contract Amount: $152,582.80 ➢ Difference in Contract Amount: $6,171.80 (4.22%) The net increase in the total cost of the project is a result of two (2) Contract Change Orders. The notable changes that were significant to the increase of the Contract amount were: extra work to remove extra thick concrete and minor abutment modifications, both of which were due to unforeseen conditions. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/CB/SH:ls Attachment P86 VICINITY MAP REPLACEMENT OF PEDESTRIAN BRIDGE DECKS CROSSING OVER DEER CREEK CHANNEL Project Site > 53 "A CL Almond Rd Z Hillside Rd[ I wk—A. L UJ kTj Wlson Av Rol -L, ri 9F 1� U, Banyan StN -- , 11 7- UP _ 210 Freeway L(it 19th St -"Nr 4, M- I Highland Av LA jr line4Rd /�4 a 5 4 Base Lin .,,p e IV ail f7 AY i L Foothillif Vii;F-R.Ean Fo HIM 7 0 ;�-, - Arrow X1. X111 Rfh qt. X111 1 10 Freew!y 9 Oak I i hN, t I 4 d I L -1, ZTT 4th St T > 0 FreewaLv y C1 0 W> x x P87 RESOLUTION NO. 12-152 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE REPLACEMENT OF PEDESTRIAN BRIDGE DECKS CROSSING OVER DEER CREEK CHANNEL, CONTRACT NO. 12-058, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Replacement of Pedestrian Bridge Decks Crossing over Deer Creek Channel, Contract No. 12-058, has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 12-152 - Page 1 P88 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 3, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: APPROVAL OF IMPROVEMENT AGREEMENT EXTENSION FOR TRACT 16227-2, LOCATED NORTH OF DAY CREEK BOULEVARD, WEST OF ETIWANDA AVENUE, SUBMITTED BY RYLAND HOMES RECOMMENDATION It is recommended that City Council adopt the attached resolution accepting the subject agreement extension and security and authorizing the Mayor and City Clerk to sign said agreement. BACKGROUND/ANALYSIS Improvement Agreement and Improvement Security to guarantee the construction of the public improvements for Tract 16227-2 were approved by the City Council on June 17, 2010, in the following amounts: Faithful Performance Bond: $ 968,400.00 Labor and Material Bond: $ 968,400.00 Monumentation Cash Deposit $ 8,250.00 Due to the lack of sales, the developer, Ryland Homes, is requesting approval of a 12-month extension on said improvement agreement. The following is a status of the development: No. of lots: 70 Estimated percentage of completed public improvements: 80% No. of occupied lots: 31 No. of lots currently in construction: 14 Copies of the Improvement Agreement Extension are available in the City Clerk's office. Respectfully submitted, Mark Director of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) L " - P89 a a a l l o a I I 1 I _ � •^• YY y 31 F , ^e A I yam_.. � � H py/ 3 i O W s - X a a J1 1 x � I I {,. Ho01Woo Nosim vprdod7VO f Nbwinos ♦ . I 2 ' U � w 13NNYN•7 M3383 AYO un3eoae o'oro'e's () W ooOo-aiLO-SILO NdV` '- U � w P90 RESOLUTION NO. 12-153 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR Tract 16227-2 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has for its consideration an Improvement Agreement Extension executed on October 3, 2012, by Ryland Homes, as developer, for the improvement of public right-of-way adjacent to the real property specifically described therein, and generally located north of Day Creek Boulevard, west of Etiwanda Avenue; and WHEREAS, the installation of such improvements, described in said Improvement Agreement and subject to the terms thereof, is to be done in conjunction with the development of said Tract 18032; and WHEREAS, said Improvement Agreement Extension is secured and accompanied by good and sufficient Improvement Security, which is identified in said Improvement Agreement Extension. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES that said Improvement Agreement Extension and said Improvement Security be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement Extension on behalf of the City of Rancho Cucamonga, and the City Clerk to attest thereto. RESOLUTION NO. 12-153 - Page 1 P91 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: October 3, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: ACCEPT IMPROVEMENTS, RETAIN $610.00 OF THE FAITHFUL PERFORMANCE CASH DEPOSIT IN LIEU OF A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR DRC2011-00645, LOCATED AT 8772 RED HILL COUNTRY CLUB DRIVE, SUBMITTED BY LASZLO AND MAUREEN VASS RECOMMENDATION The required improvements for Laszlo and Maureen Vass have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to retain $610.00 of the Faithful Performance Cash Deposit in lieu of a Maintenance Bond. BACKGROUND/ANALYSIS As a condition of approval of completion of DRC2011-00645, located at 8772 Red Hill Country Club Drive, the applicant was required to complete street improvements. The improvements have been completed and it is recommended that the City Council retain a portion of the Faithful Performance Cash Deposit in lieu of a Maintenance Bond. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) o •ry .r� i- I ( a- �:s is t ,'ice•-a b".` - `' S .r Ta bcl- 16 1 CiV�y Ile I fjs r - �� � p�4_^••"�, •Af't� j�; -__.5.� LI-16 �4- 8772 Red Hill Country Club Dr N DRC2011-00645 W '/�'`E } s Not to scale 'ZANC HO P93 RESOLUTION NO. 12-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR DRC2011-00645 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for DRC2011-00645 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 12-154 - Page 1 P94 STAFF REPORT PUBLIC WORKS SFRVICFS DFP.ARTilIF_NT J' Date: October 3, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Keri Hinojos, CPPB, Senior Buyer Subject: AUTHORIZATION TO RENEW CONTRACT (CO# 12-102) WITH UTILIQUEST WITH NO FEE INCREASE FOR THE REMAINDER OF FISCAL YEAR 2012-2013, WITH THE OPTION TO RENEW FOR TWO (2), ADDITIONAL ONE (1) YEAR PERIODS FOR UNDERGROUND MARKING SERVICES IN THE AMOUNT OF $54,600 TO BE FUNDED FROM 1001316-5300 (STREET AND PARKS MAINTENANCE), 1124303- 5300 (TRANSPORTATION), AND 1170303-5300 (GAS TAX 2105/PROP 111) RECOMMENDATION It is recommended that the City Council authorize the contract renewal (CO#12-102) with UtiliQuest with no fee increase for the remainder of Fiscal Year 2012-2013, with the option to renew for two (2), additional one (1) year periods for underground marking services in the amount of $54,600 to be funded from 1001316-5300 (Street and Parks Maintenance), 1124303-5300 (Transportation), and 1170303-5300 (Gas Tax 2105/Prop 111). BACKGROUND/ANALYSIS The City has contracted with UtiliQuest to locate and mark our RCMU underground infrastructure, fiber optic system, and traffic signals, so that all underground city-owned infrastructures are clearly identified and protected from potential damage as a result of excavation, roadway repairs or other construction activities. UtiliQuest has submitted a letter of intent to renew, wishing to continue service at their current rates with NO increase for the remainder of Fiscal Year 2012-2013, with the option to renew for two (2), additional one (1) year periods. Prior to the end of the final contract term, Staff will conduct a formal Request for Proposal (RFP) process. UtiliQuest has provided excellent customer service and readily attends to our requests in a timely manner. Public Works Services is pleased with UtiliQquest's locating and marking services and recommend the contract renewal. Actfu"Res ubmit d, Will Wittkopf 4 Public Works Services Director WW:ER:kh P95 STAFF REPORT PUBLIC WORKS SERVICES DEPARTINIENI' RANCHO Date: October 3, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Dean Rodia, Park and Landscape Maintenance Superintendent Kenneth Fung, Assistant Engineer Subject: ACCEPT THE RED HILL PARK, HERITAGE PARK AND EAST BERYL PARK SHADE SHELTER PROJECT, CONTRACT NO. 2012-006 AS COMPLETE, RELEASE THE BONDS; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $110,230.67.00 RECOMMENDATION It is recommended that the City Council accept the Red Hill Park, Heritage Park and East Beryl Park Shade Shelter Project, Contract No. 2012-006, as complete, approve a resolution authorizing the Public Works Services Director to file a Notice of Completion, release the Faithful Performance Bond and authorize the release of the Labor and Materials Bond in the amount of $120,256.80 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of $6,012.84, 35 days after acceptance; and approve the final contract amount of $110,230.67. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The Red Hill Park, Heritage Park and East Beryl Park Shade Shelter Project scope of work consisted of the removal and replacement of the lattice type wood coverings for seven (7) existing shade shelters at Red Hill Park, eight (8) existing shade shelters at Heritage Park and one (1) existing shade shelter at East Beryl Park. These shelters were as much as twenty-one (21) years old and were deteriorating with significant water and termite decay. Pertinent information of the project is as follows: ➢ Budgeted Amount: $132,300.00 ➢ Account Numbers: 1025001-5650/1698025-0 1025001-5650/1740025-0 1025001-5300 ➢ Engineer's Estimate: $120,300.00 P96 CITY COUNCIL STAFF REPORT Re: RED HILL PARK, HERITAGE PARK AND EAST BERYL PARK SHADE SHELTER PROJECT October 3, 2012 Page 2 ➢ City Council Approval to Advertise: October 19, 2011 ➢ Publish dates for local paper: October 25 and November 1, 2011 Bid Opening: November 15, 2011 ➢ Contract Award Date: March 7, 2012 ➢ Low Bidder: LSC Construction ➢ Contract Amount: $120,256.80 ➢ 10% Contingency: $12,030.00 ➢ Final Contract Amount: $110,230.67 ➢ Difference in Contract Amount: -$10,026.13 (-8.34%) The net decrease in the total cost of the project is a result of deductions for work performed by City crews and liquidated damages. The notable changes significant to the decrease of the Contract were: City costs in two instances when, for safety reasons, City crews removed unsecured lumber and other construction materials left at the park shade shelter sites after working hours, City costs for a City crew to remove and dispose of a concrete table damaged by the contractor (the concrete table was later replaced by the contractor) and liquidated damages for exceeding the project's end construction date by 40 calendar days. Respectfully bmitted, William Wittkopf Public Works Services Director Attachment P97 RESOLUTION NO. 12-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE RED HILL PARK, HERITAGE PARK AND EAST BERYL PARK SHADE SHELTER PROJECT, CONTRACT NO. 2012-006 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Red Hill Park, Heritage Park and East Beryl Park Shade Shelter Project, Contract No. 2012-006, has been completed to the satisfaction of the Public Works Services Director; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the Public Works Services Director is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. P98 MEMORANDUM CITY CLERKS OFFICE RANCHO Date: October 3, 2012 C,,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Debra L. McNay, MMC Assistant City Clerk/Records Manager Subject: APPROVAL TO PROCEED WITH AMENDMENTS TO THE CITY'S 2012 CONFLICT OF INTEREST CODE RECOMMENDATION: It is recommended that the City Council approve the 2012 Local Agency Biennial Notice and direct staff to proceed with the amendments to the Conflict of Interest Code. BACKGROUND/ANALYSIS: Pursuant to the Political Reform Act, all local governments must update their Conflict of Interest Code in 2008. At the June 5, 2012 City Council meeting, the Council directed staff to proceed with the biennial review of the Conflict of Interest Code. City staff was notified of the pending update and reviewed and recommended changes to designated positions, such as changes in title of duties or creation of elimination of positions. Pursuant to state law, if amendments to the City's code are necessary, the code must be forwarded to the City Council for approval within 90 days. Therefore, prior to December 30, 2012, the recommended amendments will be brought before the Council. R spectfully submitted, D ra L. McKay, MMC Assistant City Clerk/Records Manager Attachment: 2012 Local Agency Biennial Notice P99 2012 Local Agency Biennial Notice Name of Agency: City Council Mailing Address: 10500 Civic Center Dr., Rancho Cucamonga, CA 91701 Contact Person: Debra McNay, Asst City Clerk/Records Manager Office Phone No: 909-477-2700 E-mail: Debra.McNay @CityofRC.us Fax No: 909-919-2952 Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency's code requires disclosure by agency officials who make or participate in making governmental decisions. This agency has reviewed its conflict-of-interest code and has determined that (Check one box): 0 An amendment is required. The following amendments are necessary: (Mark all that apply.) Include new positions. O Revise disclosure categories. O Revise the titles of existing positions. O Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions. O Other (describe) ❑ No amendment is required. ❑ The code is currently under review by the code reviewing body. Verification The agency's code accurately designates all positions that make or participate in the making of governmental decisions;the disclosure categories assigned to those positions accurately require the disclosure of all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding the designated positions;and the code includes all other provisions required by Government Code Section 87302. Signature of Chief Executive Officer Date Complete this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1,2012, or the date specified by your agency, if earlier, to: (PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE) PLEASE DO NOT RETURN THIS FORM TO THE FPPC. P100 STAFF REPORT CITY MANAGER'S OFFICE RANCHO Date: October 3, 2012 C,,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Erika Lewis-Huntley, Management Analyst II By: Michael Parmer, Management Aide Subject: APPROVAL TO ALLOCATE $5,000 AWARDED BY KAISER FOUNDATION HOSPITAL, SOUTHERN CALIFORNIA REGION INTO HEALTHY RC REVENUE ACCOUNT NO. 1218000-4905 AND APPROPRIATE $5,000 INTO ACCOUNT NO. 1218102-5200 FOR COSTS ASSOCIATED WITH THE DEVELOPMENT AND COORDINATION OF THE HEALTHY RC KIDS BUILDING COMMUNITY CAPACITY FOR SUSTAINABLE HEALTHY LIVING INITIATIVE. RECOMMENDATION Staff recommends that the City Council grant approval to allocate $5,000 awarded by Kaiser Foundation Hospital, Southern California Region into Healthy RC Revenue Account No. 1218000- 4905 and appropriate $5,000 into Account No. 1218102-5200 for costs associated with the development and coordination of the Healthy RC Kids Building Community Capacity for Sustainable Healthy Living Initiative. BACKGROUND The City of Rancho Cucamonga recently applied for a competitive grant and was successfully awarded $5,000 from the Kaiser Foundation Hospital, Southern California Region. The grant is for designing and implementing a capacity-building program for community member engagement in initiatives that influence healthy eating and active living opportunities in the Southwest area of Rancho Cucamonga. The grant is effective from July 1, 2012 to June 30, 2013. Additionally, the initiative will train Healthy RC Kids Youth Leaders in implementing a needs- assessment through the use of videos (PhotoVoice) to identify obesity-related issues. FISCAL IMPACT No matching funds required. P101 STAFF REPORT CITY MANAGERS OFFICE RANCHO Date: October 3, 2012 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Erika Lewis-Huntley, Management Analyst II By: Michael Parmer, Management Aide Subject: APPROVAL TO ALLOCATE $5,000 AWARDED BY KAISER FOUNDATION HOSPITAL, SOUTHERN CALIFORNIA REGION INTO HEALTHY RC REVENUE ACCOUNT NO. 1218000-4905 AND APPROPRIATE $3,900 INTO ACCOUNT NO. 1218102-5010 AND $1,100 INTO ACCOUNT NO. 1218102-5200 FOR COSTS ASSOCIATED WITH THE DEVELOPMENT AND COORDINATION OF THE HEALTHY RC KIDS FUN ON THE RUN PROGRAM. RECOMMENDATION Staff recommends that the City Council grant approval to allocate $5,000 awarded by Kaiser Foundation Hospital, Southern California Region into Healthy RC Revenue Account No. 1218000- 4905 and appropriate $3,900 into Account No. 1218102-5010 and $1,100 into Account No. 1218102-5200 for costs associated with the development and coordination of the Healthy RC Kids Fun on the Run Program. BACKGROUND The City of Rancho Cucamonga recently applied for a competitive grant and was successfully awarded $5,000 from the Kaiser Foundation Hospital, Southern California Region (Kaiser). The grant is for the Healthy RC Kids Fun on the Run Mobile Recreation Program to promote physical activity and healthy eating for children in the Southwest area of Rancho Cucamonga. The grant is effective from July 1, 2012 to June 30, 2013. The Healthy RC Kids Fun on the Run Mobile Recreation Program is a free program that promotes physical activity and healthy eating for children in the Southwest area of Rancho Cucamonga. The program will engage children in organized, supervised and safe outdoor play activities in their neighborhood parks and after school programs as a strategy to reduce obesity rates. The program combines fitness and nutrition lesson plans to equip children with the knowledge, skills, and supportive environments they need to lead healthful lives. FISCAL IMPACT No matching funds required. P102 STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: October 3, 2012 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director By: Dave Moore, Community Services Superintendent Subject: APPROVAL OF AN AGREEMENT WITH ABUNDANT LIVING FAMILY CHURCH TO PROVIDE AN ENHANCED SENIOR TRANSPORTATION SERVICE TO AND FROM GROCERY STORES FOR RANCHO CUCAMONGA SENIORS RECOMMENDATION: It is recommended that the City Council approve the Agreement with Abundant Living Family Church to provide an enhanced senior transportation service to and from grocery stores in partnership with the City of Rancho Cucamonga. BACKGROUND/ANALYSIS In November of 2011, Pastor Diego of the Abundant Living Family Church approached the City through Mayor Dennis Michael to propose augmenting the current senior transportation program. The Church wished to offer a weekly transportation service for seniors that would take them to local grocery stores. In the past, this service was funded by an Office on Aging grant program and operated by the YMCA. That grant funding has long since expired and that part of the current senior transportation program was unfortunately discontinued. The City of Rancho Cucamonga does provide a transportation service program for resident seniors through a couple of existing agreements. The City has a long standing partnership with the West End YMCA to transport seniors to and from the senior center from their homes Monday through Friday. In addition, the City also partners with Community Senior Services who provide a volunteer program that allows seniors to provide their own volunteer driver to take them anywhere they want to go. This program reimburses mileage expenses for the volunteer drivers. This new agreement with the Abundant Living Family Church will augment the two existing partnerships and provide much needed assistance to those seniors who don't have a means to travel to the grocery store on a regular basis. City staff has been working with Pastor Diego and staff of the Abundant Living Family Church to finalize the agreement and develop the program and Church staff has been recruiting volunteers. Under the terms of the agreement, the City will advertise and register the senior participants. The Church and its volunteers will use Church vehicles to pick up the seniors from the James L. Brulte Senior Center each week, take them to a pre-selected grocery store and take them home. Both Church and City staff are willing to expand the program if the demand increases and expansion will be evaluated by both agencies if available funding, vehicles and volunteer drivers exist. P103 APPROVAL OF AN AGREEMENT WITH ABUNDANT LIVING FAMILY CHURCH TO PROVIDE AN ENHANCED SENIOR TRANSPORTATION SERVICE TO AND FROM GROCERY STORES FOR RANCHO CUCAMONGA SENIORS EMINATING FROM THE SENIOR CENTER SEPTEMBER 19, 2012 PAGE 2 The City is appreciative of the Abundant Living Family Church and Pastor Diego's commitment to providing this program to our community's seniors at the Church's own expense. City staff have heard from multiple church staff that the Church, its staff and volunteers look forward to assisting the seniors of Rancho Cucamonga and that this program is one of many examples where the Abundant Living Family Church contributes back to its community by assisting those in need. If approved, it is anticipated that this transportation service to the grocery stores will begin mid to late October of 2012. Respectfully submitted, CISe�_ Nettie Nielsen Community Services Director P104 STAFF REPORT ri PLANNING DEPARTMENT RANCHO Date: October 3, 2012 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Jeffrey A. Bloom, Deputy City Manager, Economic and Community Development By: Jennifer Nakamura, Associate Planner Subject: Status Update on Development Code Implementation On September 4, 2012, the updated Development Code went into effect. The Development Code has been completely reorganized and contains information not in the previous Code. Staff has identified a variety of avenues to introduce the updated Development Code to both internal and external users. Staff Training In late August, Community Development staff was invited to participate in a question and answer session on the Development Code. An overview of the structure of the Code was provided as well as instruction on online access to the document. In addition, a process has been developed to report issues or errors in the document and to publish these internally to reduce redundancies. Immediate Accessibility The City Clerk has worked to make the document immediately available for the public to reduce confusion. An online version of the document is readily available on the City's website through both the City Clerk and the Planning Department webpage's. The Clerk is in the process of formally codifying the document now. Follow up with the Building Industry Association (BIA) In early October, staff will meet with the BIA to discuss the updated Code and engage in further discussions on items brought forth by the BIA during the public comment period, but were not feasible to address at that time. These include: • Setbacks for the Low-Medium residential zone. • Design guidelines for decorative hardscape in residential zones. • Use of vinyl fencing instead of decorative block walls in residential zones. • Review solar access requirements. We will also solicit any additional feedback they may have on the updated Code as a result of implementation. P105 CITY COUNCIL START REPORT PAGE 2 STATUS UPDATE ON DEVI.LOPMENf CODE.IMPLr.? P106 CITY COUNCIL STAFF REPORT PAGE 3 STATUS UPDATE ON DEVEI.OPMI:N'I'CODE IMPI.I?MEN'I'A"I'ION OCTOBER 3,2012 Annual Development Code Review These efforts will culminate in our first annual Development Code review which is planned to occur in July of each year. At the annual review, staff will propose changes to the Code in response to feedback provided by the community as well as to stay ahead of trends in planning or propose modifications to the Code for regulations that are not working "on the ground". This will be coordinated with our annual General Plan review. Respectfully Submitted, Je A. oom Deputy City Manager, Economic and Community Development JAB:JN/ Fire Prevention Bureau • After a multi-year process, the Fire Board formally adopted the wildland urban interface area map, which enables Building & Safety Dept. to apply the State's fire safety construction codes to new homes built in within the high fire hazard area of the District. • Completed second year of weed abatement since taking over the County's program with the assistance of volunteers conducting inspections. • After two fires in a local hotel, Bureau personnel worked with local hotel management, corporate representatives and the Consumer Product Safety Commission to remedy a fire hazard presented by light fixtures in their facilities. • Collaborated with local businesses, fire protection industry and firefighters to mitigate ongoing problem of theft and vandalism of commercial fire protection equipment. Public Education/Community Outreach • Fire District personnel reached out to more than 17,200 people through community events, school visits, station tours and more. • Fire Corps volunteer program established to assist with community outreach efforts and various administrative support functions. • A dozen Fire Corps members volunteered 200+ hours at events such as the Fire District's Open House, assisted with the Junior Firefighter Camp as well as health and safety fairs throughout the City. Wildland Firefighting Program • Conducted wildland refresher training course for all RCFD firefighters, joined by U.S. Forest Service, Cal-Fire and the San Bernardino County Sheriffs Department. Crews trained based on a joint-agency unified response to a simulated vegetation fire at the top of Hermosa. Drills were conducted over three days, allowing every crew on every shift to participate in the training exercise. Emergency Medical Services (EMS) • STEM! Program • Stroke Center Technical Rescue Program • Purchased a crew cab 4WD pickup truck and an enclosed trailer that houses a Polaris Ranger side-by-side vehicle. Units are equipped with all the gear necessary to perform advanced roper rescue and provide advance life support care to the victim. Hazardous Materials (Haz Mat) Program • Purchased 2 new monitors. • Improved partnerships with local business community and surrounding public agencies, saving the City over $250,000. • Responded to smaller incidents, working with business community and cost efficient waste stream recycling and reducing the need for a high cost contractor for Haz Mat remediation. Terrorism Liaison Officer (TLO) Program • Continued to work with Joint Regional Intelligence Center in submitting tips and leads on suspicious behavior or situational awareness issues on calls. • Achieved goal of one designated TLO per shift. • Purchased tactical gear and trained for tactical response to man-made threats. • Worked with San Bernardino County Sheriff's Department to perform target hazard assessments at all middle school and high schools in the City. • Trained with law enforcement during an active shooter drill at Los Osos High School, consisting of 12 scenarios over three days. Response Planning • Coordinate placement of trail markings on light poles along the Pacific Electric Trail to assist emergency responders in locating patients along the biking/walking path. • Improvements made in dispatch call processing procedures, allowing crews to be simultaneously dispatched while call takers obtain more detailed information about the incident/patient's condition. This has resulted in reducing call processing time by a full minute. Emergency Preparedness & Response Program • Each city department completed a Continuity of Operations/Continuity of Government plan to outline each division's response to a catastrophic emergency. Once finalized and exercised, the City Council will adopt these plans in conjunction with the General Plan as well as the City's Emergency Operations Plan and Local Hazard Mitigation Plan. • Focused heavily on training and exercising our newly created Citizen Corps Program through Community Emergency Response Team (CERT) training. o 2 Auxiliary Communications Service Technicians Classes o 1 Auxiliary Communications Service General Classes o 1 Auxiliary Communications Service FCC License Testing o 4 CERT Basic o 1 CERT Animal Response Module o 1 CERT Wildland Urban Interface Module o 1 CERT Train-the —Trainer o 1 CERT Program Manager o 1 CERT/ACS Skills Day Exercise • In December, the City Council proclaimed a local emergency after damaging winds tore through the City. As a direct result of this proclamation, the City was able to receive disaster assistance for residents affected by the windstorm from the Small Business Administration (SBA). Fire Maintenance Shop • Maintained 83 pieces of equipment ranging from fire trucks to staff vehicles to fork lifts. • Shop personnel completed 400 work orders. • Mechanics responded to 24 "after hours" call backs. • Nine older vehicles (two of which were diesel) were replaced with nine new vehicles, including several hybrids. • A Fire Shop response vehicle was put in service by modifying a 2004 truck with recycled equipment from other vehicles or the Shop. With this vehicle, mechanics respond to break downs in the field as well as major incidents when long operating periods require monitoring, repair and replenishment of fluids at the scene. Training Division • 41,692 hours of individual training hours recorded • 101 Multi-Company training classes on a variety of disciplines, including EMS, wildland, Haz Mat and Fire Control. • Four new firefighters completed the 15`h New-Recruit Fire Academy, completing 10 weeks of arduous training instructed by RCFD personnel. • Conducted second annual Suburban Emergency Response (SUBE) training, in which RCFD personnel providing urban or structural firefighting training for U.S. Forest Service crews. In exchange, the Forest Service provided specialized wildland training for RCFD personnel. yc .. ., 0 CS111 . ....___ . Cl. .., 0 _.._.. . ., , . * Cir. 0.11 ,.... . .. .,..4.4 ..._, . ..,... ., .. . , t ..„.I . . . . ... . liE . . epprW. .r,..,. ., viii ....... . ...„...'.. it, .. iiiri- . ... ‘..‘ „_:,:, .... - . . .._..:.. .. .. .. .. ... .. ... 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