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Home My WebLink About13-015 - Resolutions RESOLUTION NO. 13-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS,said records as listed in Exhibit"A"attached hereto have been approved for destruction by the City Attorney, NOW,THEREFORE,the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. please see the following page for formal adoption,certification and signatures PASSED, APPROVED, AND ADOPTED this 6`" day of February 2013. AYES: Alexander, Michael, Spagnolo, Steinorth, Williams NOES: None ABSENT: None ABSTAINED: None t L. Dennis Michael, Mayor ATTEST: Ja ce C. Reynold , City Ulerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 6'" day of February 2013. Executed this 7`" day of February 2013, at Rancho Cucamonga, California. / ';U, &::�" 4�4 Jan ce C. Reynolds, City Clef k Resolution No. 13-015 - Page 2 of 89 EXHIBIT `A' Records Destruction Authorizations for the following Departments/ Divisions Administrative Services Animal Services Building & Safety Business Licensing City Clerk City Manager Code Enforcement Community Services Emergency Preparedness Engineering/Admin Engineering/Traffic Facilities Maintenance Yard Finance Fire Fire Finance Fire Safety G.I.S. I.S. Library Personnel Planning Purchasing RCCF Risk Management Resolution No. 13-015 - Page 3 of 89 MEMORANDUM z RANCHO Date: January 23, 2013 C,,UCAMONGA To: James Markman, City Attorney From: Came Pinoott, Records Coordinator Subject: . Request for Approval of December 31. 20112, Record's Destruction Attached are Record's Destruction Notification Reports for the December,31, 2012, Record's Destruction. Piease sign once below confirming the City Attorney's approval of the semi-annual destruction for all of the attached forms. City Attomey Approval Signature Date Resolution No,,,137015 - Page 4 of 89 Notification Number Destruction Notification Report 12/03/2012 08:26:34 360 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) Admin Services / Treasury (4140) Bill to Name: Admin Services/ Treasury(4140) Records Coordinator: RAMIREZ,SANDY Mall Code: Phone: (909)477-2700 ext: 2405 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustffying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name _ Dates On Destroy Date )Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location 5 ace# PA red 3086 4080.1 Cash Flow Investment Records 06/01/1998 12/31/2002 12/31/2012 02-03-04 6 Box Contents: Cash Flow Invest(6/1998 - 12/2002) Folders within the above box Alt. Folder#1 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records 0) 00 Alt. Folder Number: Description: BNY Western Trust 2001 and 2000/01, p Alt. Folder#2 Beginning Date: 06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records u) 0) Alt. Folder Number: Description: Dean Witter and Reynolds 2001 m Alt. Folder#3 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name: Cash Flow Investment Records 0. Alt. Folder Number: Description: LAIF(City) 1999, 2000 &2001 (Fire) 2000 &2001, N Alt. Folder#4 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records M Alt. Folder Number: Description: LAIF (Comm Foundation) 1998, (RDA) 1998, 1999, 2000 &2001, Alt. Folder#5 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name: Cash Flow Investment Records O Z Alt, Folder Number: Description: NationsBanc Securities 2000, 2001 &2002, C 0 Alt. Folder#6 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records j Alt. Folder Number: Description: Sanwa Bank 1998- 2000, 2001, N Alt. Folder#7Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records 0_ Alt. Folder Number: Description: Securities America 1998/99, 2000 &2001, Alt Folder#8 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records Alt. Folder Number: Description: State Controller's Office pmt schedule 2000/01, Alt. Folder#9 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records Alt. Folder Number: Description: Union Bank 2000&2001, Date Ndtification Number Destruction Notification Report 12/03/2012 08:26:34 360 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) Admin Services /Treasury (4140) Bill to Name:Admin Services/Treasury(4140) Records Coordinator: RAMIREZ,SANDY Mall Code: Phone: (909)477-2700 ext: 2405 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# Folders within the above box Alt. Folder#10 Beginning Date:06/01/1998 Ending Date: 12/31/2002 Record Title Name:Cash Flow Investment Records Alt. Folder Number: Description: BNY Western Trust(RDA) 1999, 2000 &2001 Alt. Folder#11 Beginning Date:06/03/1998 Ending Date: 12/31/2002 Remrd Title Name:Cash Flow Investment Records 0) Alt. Folder Number: Description: Federal Farm Credit Bank (RDA) 2001 00 0 (0 Total Eligible Boxes to be destroyed = 1 pi Eligible Boxes on Hold = 0 D_ Elglbile Boxes Checked Out = 0 ' Eligible Boxes Removed = 0 0 Total Available Boxes to be destroyed = 1 M 0 Z C 0 0 U) Q) Date Notification Number Destruction Notification Report 12/03/2012 08:31:52 364 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) BUILDING &SAFETY DIV (4373) Bill to Name: (4373) V ''"IG� Records.Coordinator: Ana.___.ouptaoV— ail Code: Phone: (909)477-2700 ext: 4227 he following records are due for destruction on 12/31/2012. Place your initials next to EACH.box you authorize to be . estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the.entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/201.2 Location S ace# VPcan/Recyc 4691 8020.1 Construction Permits 06/01/2010 07/30/2010 07/30/2012 01-02-02 1 ,,,,�� Box Contents: Finaled Penults ��'�111/��Sscan/Recyc 4764 8020.1 Construction Permits 07/01/2010 08/31/2010 08/31/2012 01-02-03 2 0)f� Box Contents: Finaled Building Permits 00 Box Contents: 07/01/2010-08/31/2010 0 tqq��""" i` pn/Recyc 4762 8020.1 Construction Permits 08/19/2010 .09/16/2010 09/16/2012 01-02-03 1 (1)lul Box Contents: Finaled Building Permits d Box Contents: 08/19/10-09/16/10 Scan/Recyc 4763 8020.1 Construction Permits 09/17/2010 10/27/2010 10/27/2012 01-02-03 3 1 Box Contents: Finaled Building Penults M Box Contents: 09/17/2010- 10/27/10 O Scan/Recyc 4761 8020.1 Construction Permits 10/01/2010 11/30/2010 11/30/2012 01-02-04 3 Z Box Contents: Finaled Building Permits Q Box Contents: 10/10 - 11/10 j W4 (D0 4765 8020.1 Construction Permits 01/01/2006 12/31/2010 12/31/2012 01-02-04 3 N Box Contents: Expired Building Permits of Box Contents: 2006-2010 ca n/Recyc 4899 8020.1 Construction Permits 01/01/2003 12/31/2010 12/31/2012 01-02-02 3 Box Contents: Expired Permits _ Box Contents: 2003-2010 Date Notification Number Destruction Notification Report 12/03/2012 08:31:52 364 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) BUILDING & SAFETY DIY (4373) Bill to Name: (4373) Records Coordinator. �r PI`i�i 2uaritil Code: Phone: (909)477-2700 ext:4227 he following records are due for destruction on 12/31/2012. Place your initials next to.EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# can/Recyc 5121 8021.2 Misc. Permit Documents 01/01/2007 12/31/2007 12/31/2009 0 Box Contents: Expired Permits V1 hred 4557 8021.1 Plan Ck/ Bldg Pmt Expir or Extend Ltrs 01/01/2006 07/31/2009 07/31/2012 01-02-04 5 00 i� 0) Box Contents: Expired Building Permits w 0 Box Contents: Building and Safety and fire ao N m m Total Eligible Boxes to be destroyed = 9 0_ Eligible Boxes on Hold = 0 N Elgibile Boxes Checked Out = 0 O Eligible Boxes Removed = 0 M Total Available Boxes to be destroyed = 9 6 Z C 0 0 m of Date Notification Number Destruction Notification Report 12/03/2012 08:12:29 356 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 F ollowing records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be oyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Boz Contents) Begining Ending Hold? 12/31/2012 Location 5 ace# Dhred67 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-01 1 Box Contents: Code Enforcement Files ,iBox Contents: M-L E3Shred 00 1 -S- / ¢ 68 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-01 2 0)Contents: Code Enforcement Files O Box Contents: N-M rn N Dhred 4$69 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-01 3 M J�Box _CC mx Contents: Code Enforcement Files Contents: H N 0 Shred PS 0 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-01 4 A contents: Code Enforcement Files Contents: T,U,V,W O Z Shred 4871 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 1 0 x Contents: Code Enforcement Files Box Contents: B-C y N Dhred 722031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 2 ox Contents: Code Enforcement Files ox Contents: W - 25th Shred 73 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 3 x Contents: Code Enforcement Files Box Contents: Q- RI Date Notification Number Destruction Notification Report 12/03/2012 08:12:29 356 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# QShred 4874 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-04 1 x Contents: Code Enforcement Files Box Contents: S 0) Shred '/40 75 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-04 2 0 III' ox Contents: Code Enforcement Files O Box Contents: E-F QShred 14B76 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-03-04 3 cc x Contents: Code Enforcement Files Box Contents: G - F U) O []Shred J4$78 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-02 4 rl x Contents: Code Enforcement Violations ox Contents: "A" O Z QShred 9 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 4 0 ox Contents: Code Enforcement Violations :3 Box Contents: C - D ai JJJJ N []Shred 4$80 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-04 4 tl x Contents: Code Enforcement Violations Bkloontents: ox ontents: D - E QShred 2031.0 Code Enforcement Violations 01/01/2009 12/31j2009 12/31/2012 13-01-01 5 ntents: Code Enforcement Files PE - PY �4D e D e Notification Number Destruction Notification Report 12/03/2012 08:12:29 356 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be Ptroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# Shred 82 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-02 5 Box Contents: Code Enforcement Violations Box Contents: RD-SE W QShred83 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 5 o Ibis. Contents: Code Enforcement Violations .- Box Contents: W. N m Shred r 4884 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-04 5 Q. M Ix Contents: Code Enforcement Violations ox Contents: ..C.. Ln 0 QShred 14x 852031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-01 6 A Contents: Code Enforcement Violations Box Contents: S -T 0 Z C QShred6 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-02 6 0 kpx ontents: code Enforcement Violations ontents: H -1 0 N QShred 87 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-03 6 o Contents: Code Enforcement Violations QShred88 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-01-04 6 Contents: Code Enforcement Violations ox Contents: NO - PA D t3 e� Notification Number Destruction Notification Report 12/03/2012 08:12:29 356 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) CODE ENFORCEMENT (2292) Bill to Name: () Records Coordinator: Kurt Keating Mail Code: Phone: (909)477-2700 ext: 4253 he following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional-6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code pox Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# ❑Shred 4889 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-02-01 4 Box Contents: - Code Enforcement Violations - - V-0fix Contents: SH -SU W 04 ❑Shred90 2031.0 Code Enforcement Violations 01/01/2009 12/31/2009 12/31/2012 13-02-02 3 o Contents: Code Enforcement Violations - -ox Contents: I - L N m (0 a Total Eligible Boxes to be destroyed = 23 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 23 Z r- 0 0 N N 46k Notification Number Destruction Notification Report 12/03/2012 08:31:09 365 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) COMMUNITY SERVICES (4532) Bill to Name: (4532) Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 he following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustlfying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# ,®Shred 4783 14010.2 Registration Forms & Receipts 07/01/2010 08/31/2010 08/31/2012 05-03-03 1 Box Contents: Central Park Activity Registration Forms O E = Excluded Total Eligible Boxes to be destroyed = 1 00 Eligible Boxes on Hold = 0 c� Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = cc 0cn Total Available Boxes to be destroyed = 1 0_ O C7 I O Z C O M O N N 0_ Date Notification Number Destruction Notification Report 12/03/2012 08:28:10 361 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustlfying the hold. Return the entire list to the Records Division by 12/19/2012, Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location S ace# flnj�hred 4168 4010.1 Accounts Payable 04/01/2005 10/31/2005 10/31/2012 08-01-09 1 Box Contents: Purchasing Cards Box Contents: April 2005 -October 2005 AL hred 4423 4010.1 Accounts Payable 04/01/2005 10/31/2005 10/31/2012 08-01-05 2 0000 Box Contents: Purchasing Cards o Box Contents: April 2005 0 October 2005 1117gShred 3404 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2003 07/31/2003 07/31/2012 14-03-02 1 Box Contents: Dally Cash Receipts M Ill�ghred 3807 4020.3 Daily Cash Receipts/ Revenue Files 07/01/2003 07/31/2003 07/31/2012 16-02-02 1 'n Box Contents: Cash Receipts o Box Contents:. Community Services ri Vq�hred 3737 4020.3 Daily Cash Receipts/ Revenue Files 08/01/2003 08/31/2003 08/31/2012 14-03-03 1 Z Box Contents: Daily Cash Receipts Box Contents: Senior Center, Family Sports Center, 0 Box Contents: Community Services, E-File, Fire 2 Box Contents: Lions East&West o N N hred 3401 4020.3 Daily Cash Receipts/ Revenue Files 08/01/2003 09/30/2003 09/30/2012 13-03-02 4 of Box Contents: Daily Cash Receipts hred 3739 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2003 09/30/2003 09/30/2012 14-03-02 6 Box Contents: Daily Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire Box Contents: Lions East&West Date Notification Number Destruction Notification Report 12/03/2012 08:28:10 361 - City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you.authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# hred 3740 4020.3 Dally Cash Receipts/ Revenue Files 09/01/2003 09/30/2003 09/30/2012 13-03-04 1 Box Contents: Dally Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-Flle, Fire pip Box Contents: Lions East&West p Ii t Lshred 3730 4020.3 Daily Cash Receipts/ Revenue Files 10/01/2003 10/31/2003 10/31/2012 14-03-01 3 JJJt Box Contents: Dally Cash Receipts p) Box Contents: Senior Center, Family Sports Center, m a Box Contents: Community Services, E-File, Fire, Box Contents: Lions East and West u7 O Bhred 3817 4020.3 Daily Cash Receipts/ Revenue Files 09/01/2003 10/31/2003 10/31/2012 16-02-01 2 Box Contents: Daily Cash Receipts O Shred 3816 4020.3 Daily Cash Receipts/ Revenue Files 10/13/2003 11/17/2003 11/17/2012 16-03-04 1 C Box Contents: Daily Cash Receipts 0 7 Ngshred 3734 4020.3 Daily Cash Receipts/ Revenue Files 11/01/2003 11/30/2003 11/30/2012 14-03-01 1 y Box Contents: Daily Cash Receipts N Box Contents: Senior Center, Family sports Center, Box Contents: Community Services, E-File, Fire hred 3735 4020.3 Daily Cash Receipts/ Revenue Files 12/01/2003 12/31/2003 12/31/2012 14-03-02 3 Box Contents: Daily Cash Receipts Box Contents: Senior Center, Family Sports Center, Box Contents: Community Services, E-File, Fire, Box Contents: Lions East&West Date Notification Number Destruction Notification Report 12/03/2012 08:28:10 361 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 he following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# 1 hred 3812 4020.3 Daily Cash Receipts/ Revenue Files 11/01/2003 12/31/2003 12/31/2012 16-03-02 4 Box Contents: Dally Cash Receipts Box Contents: 11/03 thru 12/03 , i hred 3826 4012.8 Journal Voucher 02/01/2003 08/30/2003 08/30/2012 06-02-01 3 Box Contents: Adjusting Journal Entries 0 0 CD shred 5098 .4040.2 Payroll Register 06/01/2003 01/31/2006 01/31/2011 10-02-01 1 al Box Contents: City Payroll Register d Box Contents: Direct Deposit OShred 4629 4040.2 Payroll Register 06/01/2007 06/30/2007 08/30/2012 11-03-04 4 0 i Box Contents: Payroll Reports M Shred 4619 4:040.2 Payroll Register 06/01/2007 09/30/2007 09/30/2012 12-02-03 3 Z Box Contents: Payroll Reports c 0 shred 4625 4040.2 Payroll Register 09/01/2007 11/30/2007 11/30/2012 11-03-03 6 Box Contents: Payroll Reports N N Shred 4600 4040.2 Payroll Register 10/01/2007 12/31/2007 12/31/2012 11-01-04 6 M�p-,, Box Contents: City Payroll Reports ll�t�hred 5092 4040.2 Payroll Register 04/01/2009 07/31/2010 01/31/2010 10-01-02 1 1i�� Box Contents: City Payroll Register Shred 4603 4040.9 Time Cards 06/01/2007 07/31/2007 07/31/2012 11-01-04 3 f� Box Contents: Payroll Timesheets Data �� Notification Number _ Destruction Notification Report 12/03/2012 08:28:10 361 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 The following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be destroyed,then sign and data the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo "ustlfying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location S ace# hred 4604 4040.9 Time Cards 07/01/2007 06/31/2007 - 08/31/2012 11-01-04 2 Box Contents: Payroll Timesheets hred 4624 4040.9 Time Cards 09/01/2007 10/31/2007 10/31/2012 11-03-03 5 rn ((( $ ao Box Contents: Payroll Timesheets y� O (iu� dShred 4617 4040.9 Time Cards 11/01/2007 12/31/2007 12/31/2012 11-01-01 3 �t Box Contents: Payroll Timesheets N m ai CL Total Eligible Boxes to be destroyed = 25 to Eligible Boxes on Hold = 0 O Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 p Total Available Boxes to be destroyed = 25 Z c 0 0 m ai Of Date � �J Notification Number Destruction Notification Report 12/03/2012 08:32:29 35s City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PERSONNEL(4124) Bill to Name: (4124) 4)64-(in Records Coordinator:Chris317tteagoc- Mall Code: Phone: (909)477-2700 ext: 2411 he following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you authorize to be . estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# ri2shred 4584 5010.2 Individual Personnel Folders 01/01/2007 12/31/2007 12/31/2012 14-01-01 6 Box Contents: Inactive Personnel Folders Box Contents: G-L Q) hred 4585 5010.2 Individual Personnel Folders 01/01/2007 12/31/2007 12/31/2012 14-01-01 5 co h11117JJ777��`� Box Contents: Inactive Personnel Files o Box Contents: L- P 00 .Gt r (` ill iShred 4586 5010.2 Individual Personnel Folders 01/01/2007 12/31/2007 12/31/2012 14-01-01 4 L7� Box Contents: Inactive Personnel Folders m a Box Contents: R- Z LO n lhred - 4587 5010.2 Individual Personnel Folders 01/01/2007 12/31/2007 12/31/2012 14-OS-02 6 0 Box Contents: Inactive Personnel Files A Box Contents: A- F r- O QAhred 4857 5010.2 Individual Personnel Folders 01/01/2000 12/31/2007 12/31/2012 03-03-03 5 Z Box Contents: Inactive Personnel Folders C O Box Contents: Addana Gallardo-Sylvia Lopez - 7 O N N E = Excluded Total Eligible Boxes to be destroyed = 5 Eligible Boxes on Hold = 0 Elglbile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 5 Date Notification Number Destruction Notification Report 12/03/2012 08:29:55 363 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator: Victorino,Valerie Mail Code: Phone: (909)477-2700 ext: 4327 r e following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be stroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo tifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# Scan/Recyc 5027 8020.2 Conditional Use Permits (CUP's) 01/01/1999 12/31/2006 12/31/2010 15-02-02 2 Box Contents: DRC's 2006 - 00823, 00352, 00373, 00607, Box Contents: 00846, 00877, 00580, 00578, 00579, 0053 Box Contents: 2, 00190, 00437, 00046,00297, CUP99-43 0) Box Contents: *SCANNED* 00 w ,.J O ( /IScan/Recyc 5028 8020.2 Conditional Use Permits (CUP's) 01/01/2006 12/31/2006 12/31/2010 07-03-08 1 _) Box Contents: DRC2006-00425, 00435, 00411, 00298, 0034 N Box Contents: 0, 00103, 00089, 00127, 00172, 00131, 00 rn N Box Contents: 312, 00320, 00313,00513, 00554 0_ Box Contents: *SCANNED* u� l�Scan/Recyc 5029 8020.2 Conditional Use Permits (CUP's) 01/01/2006 12/31/2006 12/31/2010 15-02-02 3 O Box Contents: DRC2006-00633, 00533, 00550, 00481, 0055 Box Contents: 7, 00588, 00581 Z Box Contents: *SCANNED* C Scan/Recyc 5030 8020.2 Conditional Use Permits (CUP's) 01/01/2006 12/31/2006 12/31/2010 15-02-01 1 VVV��""" Box Contents: DRC2006-00879, 00746, 00793, 00751, 00687 0 Box Contents: 3, 00595, 00599, 00009, 00094, 00213, 00 to N Box Contents: 310, 00339, 00047 Box Contents: *SCANNED* can/Recyc 5031 8020.2 Conditional Use Permits (CUP's) 01/01/2006 12/31/2006 12/31/2010 15-02-01 2 Box Contents: DRC2006-00841, 00721, 00791, 00697, 0066 Box Contents: 3, 00692, 00684, 00682, 00647, 00592, 00 Box Contents: 506, 00854, 00814, 00842, 00843 Box Contents: *SCANNED* 44,f Date Notification Number Destruction Notification Report 12/03/2012 08:29:55 363 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PLANNING DIVISION (4333) Bill to Name: (4333) Records Coordinator:Victorino,Valerie Mail Code: - Phone: (909)477-2700 ext: 4327 F ollowing records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to beroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo fying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location 5 ace# can/Recyc 5032 8020.2 Conditional Use Permits (CUP's) 01/01/2006 12/31/2006 12/31/2010 07-03-09 1 Box Contents: DRC2006-00262, 00267, 00095,00266, 0026 Box Contents: 3, 00261, 00284, 00279 o Box Contents: *SCANNED* co r.. Oscan/Recyc 4563 7010.2 Planning Commisson Agendas 01/01/2000 12/31/2007 12/31/2012 0 O 0 Box Contents: Planning Commission Agendas N N Box Contents: 2007 m Box Contents: needs scanning N a ui I Total Eligible Boxes to be destroyed = 7 9 co Eligible Boxes on Hold = 0 �- Elgibile Boxes Checked Out = 0 Z Eligible Boxes Removed = D C Total Available Boxes to be destroyed = 7 0 j O N N Of L Date Notification Number Destruction Notification Report 12/03/2012 06:29:13 362 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) RISK MANAGEMENT(4154) 8111 to Name: (4154) Records Coordinators Claudia Nunez Mail Code- Phone: (909)477-2700 ext: 2420 The following records are due for destruction on 12/31/2012. Place your Initials next to EACH box you autborize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a memo -ustifying the hold. Return the entire list to the Records Division by 12/19/2012. Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 12/31/2012 Location Space# Shred 3174 7040.6 Claims Against the City 05/31/2004 07/31/2005 07/31/2012 10-02-07 2 Box Contents: Admin Svcs/Risk Management Box Contents: General Liability Clalm Box Contents: Loyola Case Files/Vehlcle Accident 00 red 3175 7040.6 Claims Against the City 02/28/2003 07/31/2005 07/31/2012 05-01-04 4 0 Box Contents: Admin Svs/Risk Management Box Contents: Employer liability N (1) Box Contents: Emp. (]ability ase flies Better/Heagste CU Shred 3176 7040.6 Claims Against the City 02/28/2003 07/31/2005 07/31/2012 10-01-10 1 a Box Contents: Admin Sm./Risk Management «i r Box Contents: Employer'Liabllity o Box Contents: Belter Heagstedt Box 1 of 2 - M []Shred ".,A,;, 5080.1 Pre-Empl Physicals (Hires) 11/01/2007 12/31/2007 12/31/2012 05-01-01 1 Z Box Contents: Fire Pre-Employment Background C Bax Contents: Investigations - o Box Contents: *See Folder Listings* :3 0 Folders within the above box - N Alt.Folder#1 Beginning Date: 11/01/2007 Ending Date: 12/31/2007 Record Ttle Name:Pre-Empl Physicals(Hires) Of Alt. Folder Number: Aragon III< Angel Richard Description: Alt. Folder#2 Beginning Date: 11/01/2007 Ending Date:12/31/2007 Record Tide Name: Pre-Empl Physicals(Hires) Alt. Folder Number: Arrow,Jason Scott Description: Alt. Folder#3 Beginning Date: 11/01/2007 Ending Date: 12/31/2007 Record Title Name:Pre-Empl Physicals(Hires) Alt. Folder Number: Bills,Travis Description: . Date Pincott Carrie From: Bopko, Chris Sent: Tuesday, December 04,2012 2:24 PM To: Pincott, Carrie Subject: RE: [Image File]Chris„ #037 77urnk you. Original✓llessrrye--- ITr om.Pincott, Carrie Sent.. 7wesday,December 04,2012 2:24 PAI To:Boprko, Chris Subject-AV-('ImageFile-7Chris„ "037 77te e-mail "►nerno"was alll needert Thank you, cal-lie Pincott Record 8 Coordinator 909-47,—r-2700 Ext 2012 Fax 909-919-2905 ----Original✓Message--- Fr om:Bopko, Chris Sent: Tuesday,December 04,2012 2:44 AM To:Pincott; Carrie Sul;feet:FW•['Image IIIe.7Chrm,, "037 Carrie I received the records deshwetionn requestfor this box. CFD SS 2. 77ara district will not expire unti12020. Ire need to keep all documentation concerning ills district until the Londa are paid qe: fras that the only deshwchon request?So I do not have to sign the document you sent?Sorryfor the cor{f tsion. Chris. d15SO ---Original✓Message--- I'i arrr:✓YIIrOTOLTa-IS-BII3.50Ccitljofrc.carn 4 mailto:.AllAOLT-Y IS=BH350 Cacihjofrc.com-7 Sent: 73resdrry,December 04,2012 2.-00 PM To:Bopko, Chris Subject:Zim4rgePile7Chris„ "037 FIdO.M.• i Resolution No. 13-015 - Page 22 of 89 Notification Number Destruction Notification Report 12/03/2012 08:33:24 359 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) SPECIAL DISTRICTS (4131) Bill to Name: SPECIAL DISTRICTS (4131) Records Coordinator: MORRISON, PAT Mail Code: Phone: (909)477-2700 ext: 2579 he following records are due for destruction on 12/31/2012. Place your initials next to EACH box you authorize to be destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ustifying the hold. Return the entire list to the Records Division by 12/19/2012. . Destroy Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? - 12/31/2012 Location Space# QShred 1457 4012.1 District Files - by District # 01/01/1987 09/01/2002 YES 09/01/2012 10-01-04 2 BOX ON HOLD/ •HOLD'Placed on this box Date:07/15/1999 To:Ingrid Bruce Box Contents: CFD 88-2 (AKA AD 88-2) Box Contents: (Law Enforce. & Drainage - No. Etiwanda) DO w O Folders within the above box - c+l N Alt. Folder#1 Beginning Date: 12/01/1987 Ending Date: 12/31/1991 Record Title Name: District Files-by District# N Alt. Folder Number: - Description: ***** BOX IS FULLca EL E = ExcludedTotal Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 1 M Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 0 Total Available Boxes to be destroyed = 0 Z 0 O O N e) Date CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign, date and return to the Records Division by December 19, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Admin Services/Admin (4150) Requestor: Melinda Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar year 2010 12050.5 —Mail Processing Calendar year 2010 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 24 of 89 :., ,. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A611000-A611699 Depa nt Approval City Attorney Approval (if required) 5 'Z a Signatur Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 25 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents F- Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4060-1 September 2007- December 2007 Animal Licensing Receipts Depart ent Approval City Attorney Approval (if required) V� k, Signatur I Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 26 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A601600-A602130 Departme t Approval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 27 of 89 y CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents .1' Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A604700-A604999 Departnwnt Approval City Attorney Approval (if required) IZ Signatu Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 28 of 89 a ' CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/ Documents (include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A605000-A605799 Department Approval City Afforney Approval (if required) Si2nat I�L� Date Signature Date Council Approval Date (if required) Destroyed by: Sianature Date Resolution No. 13-015 - Page 29 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following reords/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A619000-619999 Department Approval City Attorney Approval (if required) VA'P.", FIZZ IZ Signatur6 V Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 30 of 89 WIn , CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule.when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A600670-A600927 D rtme t Approval City Attorney Approval (if required) 322 12. Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 31 of 89 r CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A609300-A609499 Departure t Approval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 32 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization KN To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A602133-A602394 Depart ent Approval City Attorney Approval (if required) 2Z 2 Signatur Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 33 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization _ To Destroy Paper Records and/or Documents "t Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A607200-A607999 Department Approval City Attorney Approval (if required) Signatu r6 Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 34 of 89 ' >�' • �r-�, CITY OF RANCHO CUCAMONGA 'r Approval and Authorization To Destroy Paper Records and/or Documents Vctr`. Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A601231-A601600 De art ent Approval City Attorney Approval (if required) _ ((Z Signatue a Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 35 of 89 / f- a CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A617401-A618999 Dep artt Approval City Attorney Approval (if required) 3I24 z Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 36 of 89 CITY OF RANCHO CUCAMONGA � i Approval and Authorization t To Destroy Paper Records and/or Documents _ rstr�ra Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A602132-A602694 Department Approval City Attorney Approval (if required) - Z2112 Ae Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 37 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A600422-A600669 De rtmt Approval City Attorney Approval (if required) Signaturel Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 38 of 89 ,.-, CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor. I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records.Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A611700-612399 Department Approval City Attorney Approval (if required) SigrYature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 39 of 89 t �1 CITY OF RANCHO CUCAMONGA Approval and Authorization t To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A614750-A615199 Department Approval City Attorney Approval (if required) t 312-112- Signatum Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 40 of 89 ys CITY OF RANCHO CUCAMt3NGA Approval and Authorlxation To Destroy taper Records and/or Documents Animal Canter Veronica Fincher Department: _ Requestor: have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are notJisted in.the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (include Beginning and Ending (inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A613700-A614499 D 1 artmerw.t Approval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 41 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A603282-A603646 Depart e t Approval City Attorney Approval (if required) l 12. Signatur Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 42 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A606400-A607199 D part nt Approval City Attorney Approval (if required) 2112-2- S16na&d Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 43 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A612400-A613699 Department Approval City Attorney Approval (if required) 3(22,112- SignaturEW Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 44 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor. I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A615900-A616599 i..J6?pl3rf etcnC;+AlaprCtF.E;sl �.:€t ` Affornev Approv'd Of mouiredl i�J� Signature' Date Signature Date Council Approval Date. (i) required) Destroyed by: Signature Care Resolution No. 13-015 - Page 45 of 89 f.� h CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A618402-A619399 Departm nt Approval City Attorney Approval (if required) 312tZ Signature'J Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 46 of 89 �r CITY OF RANCHO CUCAMiONGA 7 a Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4060-1 March 2008-Aug 2008 1 Animal Licensing Receipts De xartmen "AppruvaP City At'dorney Approval (if required.) i -r Signature Gate Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 47 of 89 xr�=Tv. MM. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A600001-A600420 DepartrqenA Approval City Attorney Approval (if required) 5 12A I Signatur Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 48 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization lel_ ri. To Destroy Paper Records and/or Documents t ;t Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4050-1 1) 2006-2008 GENERAL CORRESPONDENCE 3) Case numbers not date specific; listed by 1 Closed Barking Complaints tains Case numbers as follows: p A07-022296 07-018545 08-023479 2) Officer training manuals; misc. training AOB-023676 08-024530 07-022695 07-022838 07-022750 08-024052 information 08-023827, 07-022897 08-023626 3) Closed investigation Cases 08-02563108-023636 08-025549 08-026512 07-018799 07-023333 08-023691 04-045215 OM26309 08-023362 06028662 08-023510 08-023872 06-017674 08-023946 07-023133 08-023559 08.025443 08-023507 06-017778 08-023947 07-019022 08-025304 09-029199 08-025633 08-023935 OM26932 07-023137 07-022840 08-023993 05-070459 06-017516 06-016633 07-022421 07-022296 Department Approval 0ity Attorney Approval (if requited) SignatuiW' Date Signature Date 1. Gouncii Approvai Cate (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 49 of 89 .Y CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4060-1 April 2008-July 2008 Animal Licensing Receipts Departmen p royal City Attorney Approval (if required) 3 2Z 2 Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 50 of 89 CITY OF RANCHO CUCAMONGA Approval: and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A604323-A604721 Depart€ertt,Apprnyod Ci4zf At.r rns:y Ap€rrovva.r lif required; Signtiure tate Signature Date Council t ppr vat Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 51 of 89 t '.. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents �r Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dales of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4060-1 June 2009-October 2009 Animal Licensing Receipts f nal:€ar4E�r:ret:.�oppe'ovak 'City Attorney Approvpi (if required) _ 5ig'n6tur� Date Signature Date C.cjuncR Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 52 of 89 s: CIN OF RANCHO CUCAMONGA Approval and Authorization r- To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A600930-A601230 l p rtme p roval City Attorney Approval (if required) 7 Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 53 of 89 e'kd" `xc3 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of " Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4060-1 Jan 2010-May 2010 Animal Licensing Receipts Departure Approval / City Attorney Approval (if required) Signatu Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 54 of 89 CITY OF RANCHO CUCAMONGA - , Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A604371-A604000 Departme t Approval City Attorney Approval (if required) 3122 1 Si nature dale Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 55 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/ Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A604931-A608899 De artment Approval_ City Attorney Approval (if required) w (� Signatur Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 56 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization If To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records ! Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A620814-A603881 Departmen Approval City Attorney Approval (if required) Sig ture Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 57 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization -�. To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4060-1 November 2008- December 2008 Animal Licensing Receipts Depare7proval City Attorney Approval (if required) Sig nalure"U Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 58 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4060-1 August 2008-October 2008 Animal Licensing Receipts De art e' Approval City Attorney Approval (if required) ZZ I f,?- Si6n-atureTDate Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 59 of 89 �. CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents I Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that.they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4060-1 January 2008-March 2008 Animal Licensing Receipts De artme tit Approval City Attorney Approval (if required) 3�ZZlZ Si1naturdl Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 60 of 89 ..; CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4050-1 1) January-December 2007; July 2006- General Correspondence December 2006 2) October 2008-November 2008 1) Daily Service Reports 2) Courtesy notices Department ftpproval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 61 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4070-1 Not date specific Animal File Folders Animal Identification numbers: A608002-A608399 Department.Approval City Attorney Approval (if required) 3fvz�lz Signature IDate Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 62 of 89 CITY OF RANCHO CUCAMONGA t � Approval and Authorization To Destroy Paper Records and/or Documents .•"+-s � iii Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4050-1 June 2006-December 2011 General Correspondence Copies of Records Requested Dep nt Approval City Attorney Approval (if required) fZ2Az- Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 63 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4050-1 January 2007-December 2009 General Correspondence Brinks paperwork D7 n Approval ( City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 64 of 89 . ;.,._ v pigt CITY OF RANCHO CUCAMONGA ' Approval and Authorization -_ To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4050-1 January 2010-December 2011 General Correspondence Brinks paperwork Dep en pproval f/f{ , City Attorney Approval (if required) Signa ure 3�Z�pa e Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 65 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) 1)Record Title 4060-1 1a) January 2009 and December 2009 1a)Animal Licensing Receipts 2a) December 2009 tvr;�c o res q{ �p 2b) November 2009 2) enera ondence 2c) February-December 2009 2a) Daily Logs 2b) License Canvasser logs 2c) Courtesy Notices De arb ne t Approval City Attorney Approval (if required) Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 66 of 89 CITY OF RANCHO CUCAMONGA ", ` Approval and Authorization To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/yr) Schedule when applicable) Record Title 4060=1 January 2009-May 2009 Animal Licensing Receipts De artme Approval City Attorney Approval (if required) 312L Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 67 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization _ To Destroy Paper Records and/or Documents Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mo/Yr) Schedule when applicable) Record Title 4050-1 1) January—December 2009 General Correspondence 2) January- December 2008 1) Closed Barking Complaints 2) Field Services Daily Logs Departmen pproval City Attorney Approval (if required) Sign ture ate Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 68 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents Fa YEA N` A Animal Center Veronica Fincher Department: Requestor: I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records / Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records / Documents (Mohr) Schedule when applicable) Record Title 4060-1 January 2007-August 2007 Animal Licensing Receipts Department Approval City Attorney Approval (if required) �(zZ iz Signature Date Signature Date Council Approval Date (if required) Destroyed by: Signature Date Resolution No. 13-015 - Page 69 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign, date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Building& Safety (4373) Requestor: Valerie Zuniga . I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such,are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Records/ Record Title Code from Records Retention Documents (Mo/Yr) Schedule when applicable) 3020.3 —Utilities Release Log Calendar year 2010 3020.4—Inspection Statistical Summaries Calendar year 2002 3030.1 —Applications for Temporary Utilities Calendar year 2010 3030.3 —Complaints&Inspection Requests All that became inactive or were resolved in 2010 3030.4-Applications for Plan Duplication Calendar year 2010 3030.5 —Misc. Applications Calendar year 2010 8021.1 —Plan Ck/Bldg Permit Expiration or Exten- Calendar year 2009 sion letters(Recheck Letters) 8040.4—Soil,Percolation&Hydrology studies All thru calendar year 2010(after scanning) 8040.5 —Grading Certifications All thru calendar year 2010(after scanning) 8040.6—Calculations, supporting documents All thru calendar year 2010(after scanning) 8050.1 —Code Violation Correspondence All that became inactive or were resolved in 2009. 8050.2—Code Modification Fortes All thru calendar year 2010(after scanning) 8050.3—General Correspondence Calendar year 2010 8050.4—Structure Abatement Notices All that became inactive or were resolved in 2009 8070.3 —Bldg. Inspection Reports&Files All that became inactive in 2009 8070.4—Daily Inspection Records Calendar year 2010 Department/App r vat: Signature D to Destroyed by: Signature Date Resolution No. 13-015 - Page 70 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Business Licensing (4152) Requester: Minerva Gamboa I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar year 2010 1020.5 — Accounts Registers All that were superseded prior to January, 2011 1020.6—Renewal Registers Calendar year 2010 12060.4—Taxicab Operations Files All that became inactive prior to January, 2011 4020.6— License and Permit Accounts All that became inactive prior to January, 2011 4020.7—Massage Permits /Permit Fees All that became inactive prior to January, 2011 Department Approval: Si nature Date g Destroyed by: Signature Date c Resolution No. 13-015 - Page 71 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: City Clerk (4126) Requestor: Debra McNay I have inspected the following records/documents and recommend/request that they be destroyed. These records have been stored in the City Clerk's Vault and office areas and are not listed in the City's Automated Records Management System(Advantage);therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Record Beginning and Ending(Inclusive)Dates of Records/ Title Code from Records Retention Schedule when Documents(Mo/Yr) applicable) 1020.1 -General Correspondence - Calendar year 2010 1020.6-Passport Appointment Book Calendar Year 2010 2050.2-Dept'l. Budget Working Papers Calendar year 2010 3040.5-Records Transfer Requests/Lists Calendar year 2010 6010.0-Bids(Unsuccessful) Calendar year 2010 6020.1 -Contracts and Agreements All which were completed, terminated or expired in 2001. 6050.2-Proof of Publication(except Ordinances) Calendar year 2010 7010.0-City Council Agenda Packets Calendar year 2011 (after scanning) 7010.1 -Council Sub-Committee Agenda Packets Calendar year 2011 (after scanning) 7010.2-Task Force Agenda Packets Calendar year 2011 (after scanning) 7010.3 -Public Safety Commission Agenda Packets Calendar year 2011 (after scanning) 7010.4-RC Cormnunity Foundation Agenda Packets Calendar year 2011 (after scanning) 7010.9-Audio Tapes of Council meetings Calendar year 2007 7020.0-Stints of Economic Interests Log Calendar year 2004 7020.1 -Election Reference Papers Calendar year 2010 7020.2-Campaign Stars-Unsuccessful Calendar year 2006 7020.5 - Election Ballots-New Calendar year 2008 7020.9-Oaths of Office All whose term expired in 2007 7040.5-Claims/Supoenas Log All pages dated 2010 7040.8-Stmts of Econ Interest(Form 700) - Calendar year 2005 Department Approval: tgnature Date Destroyed by: Signature Datkesolution No. 13-015 - Page 72 of 89 ` CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department City Manager(4122) Requestor Donna Kendrena I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.2— Policies &Precedents All that were superseded in calendar year 2010 11300.3 —United Way Campaign Calendar year 2009 12050.1 —Cable TV &Radio (general) Calendar Year 2010 12060.1 —Ambulance Service Operating Permits All that expired in 2001 13010.7—Monthly Crime Reports Calendar Year 2010 15010.1 —Inter-Govemmental Agencies All where the City Official's term as a representative to the applicable agency ended in 2010 15010.8—Sister City Program All documentation prior to 12/31/2010 2060.1 — Annual reports of agencies and organizations (other than City of Rancho All dated prior to 1/1/2011 Cucamonga) 7012.1 —Council/Commission Contact Forms Calendar Year 2007 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 73 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign, date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Community Services (4532) Requester Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records /Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar year 2010 1020.3 —Programs Calendar year 2008 1020.4—Projects All that completed/terminated prior to 1/1/2008 1020.5 - Special Events Calendar Year 2008 14010.6—Scholarship Applications Calendar Year 2010 14020.3 —Recreation Class Schedule Calendar Year 2010 (1 original sent to Archives) 16010.7—Use of City Facilities Calendar Year 2010 2050.2 —Dept'1. Budget Working Papers Calendar Year 2010 5030.5 —Volunteer Applications /Reports All that became inactive prior to 1/1/2011 7010.3 - Advisory Council Agendas Calendar Year 2010(to be scanned, then recycled) 7012.9—Audio Tapes Calendar Year 2010 (to be reused) Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 74 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Emergency gr¢13adness (4125) Requestor Breanna Medina I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar.Year 2010 2010.3 — CERT Applications All dated thru calendar year 2010 2010.9—Policies &Procedures All that were superseded prior to 1/1/2008 Department Approval: t�( 13 ignature ate Destroyed by: 4g�natu�re ate Resolution No. 13-015 - Page 75 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department En ineerine (Admin) (Dept 4637) Requestor Rebecca Fuller I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/ Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2010 1101.8—Street Vacations Calendar Year 2010 '11700.9—Flood Plain (FEMA) All that were superseded prior to 1/l/2002 (After Scanning) 2050.2 - Dept'l Budget Working Papers Calendar Year 2010 4010.3 —Assessment Districts All that were approved thru 12/31/2011 (to be transferred to the Special Districts Division) D_epa_rtment Approval: i fr. Si ttr{ Date t Destroyed by: Signature Date Resolution No. 13-015 - Page 76 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign, date and return to the Records Division by December 19,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Engineering (Traffic) (Dept 4639) Requestor Luci Saunders I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore,destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 — General Correspondence Calendar Year 2010 11620.1 —Traffic Signal Maintenance Calendar Year 2009 2050.2— Dept. Budget Working Papers Calendar Year 2009 8060.2—Multi-Year Projections for Cap Imp Calendar Year 2010 Department Approval Destroyed by: Date: jam= jgnat Date Council Approval Date/Resolution # Resolution No. 13-015 - Page 77 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 19,2012. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Facilities Maint/Yard (4245) Requestor Sandra Mellem I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 10201.1 Gen'l Correspondence Calendar Year 2010 14041.1 Vehicle Operators Daily Checklist Calendar Year 2010 14041.2 Employee Daily Activity Sheets Calendar Year 2010 16010.8 Pesticide Application Forms Calendar Year 2009 16010.9 Monthly Pesticide Use Reports Calendar Year 2009 6010.4 Dept'1 Budget Working Papers Calendar Year 2010 6060.3 Equipt. Maintenance Records All that became inactive prior to January, 2011 Department Approval: ��v � �Z -�9 •1Z. Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 78 of 89 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Fire Safety (5025) Requestor: Beverly Noonan I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore,destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 13020.4—Fireworks (documentation) All dated thru calendar year 2010 13025.1 —Material Safety Data Sheets All dated thru 1982 13030.2—Business Occupancies All that became inactive prior to 1/1/2009 Department Approval: 0-164b,2 Signature Date Destroyed by: 'Signature Date R.M.Revised 1212007 Resolution No. 13-015 - Page 79 of 89 CITY OF RANCHO CUCAMONGA—Fire Board Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by January 5,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Fire (5020) Requester: Tina Watson I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such,are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the semi-annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —Gen'l Correspondence All dated thru calendar year 2010 13021.3 —Fire Investigations—Type A All that became inactive prior to 1/1/2008 (after scanning) 13021.6—Fire Investigations—Type C All that became inactive prior to 1/1/2007 2050.2—Dept'] Budget Working Papers All thru calendar year 2010 6060.3 —Equipment Maintenance All that became inactive prior to 1/1/2011 7040.5 —Daily Activity Logs Calendar year 2010 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 80 of 89 ` CITY OF RANCHO CUCAMONGA ' Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign, date and return to the Records Division by December 19, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Finance(415 1) Requestor Tamara Layne I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process: Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 4011.6—Master Chart of Accounts All that have been superseded prior to 1/1/2011 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 81 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012. Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: G.I.S. (4160) Requestor: Inerid Bruce I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records /Documents(Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence Calendar year 20010. 2050.2—Dept'1 Budget Working Papers Calendar year 2009. Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 82 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To he processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval is granted.) Department: Library (4533) Requestor: Vivian Garcia I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 11300.1 —Donation records Calendar year 2008 11800.2—Public Services& Relations Calendar year 2008 11801.0—Public Inquiries & Complaints Calendar year 2008 4012.3—Revenue Files Calendar year 2010 4020.5 —Grants All that have been completed and audited prior to 1/1/2004 5030.0—Library Board Agendas All thru calendar year 2011(after scanning) 5030.5—Volunteer Program records All that became inactive prior to 1/1/2008 7041.1 —Fines Collected Calendar year 2008 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 83 of 89 To CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: M.I.S. (4161) Requestor: Manuel Pilonieta I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive)Dates of Records Record Title Code from Records Retention /Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All thru calendar year 2010 14041.0— Service/Help Desk Requests All that became inactive/resolved prior to 1/1/2011 2040.3 —Hardware/Software Acquisition Requests All that became inactive prior to 1/1/2011 2040.4—Hardware Inventory All that became inactive prior to I/l/2011 2040.5 — Software Inventory All that became inactive prior to 1/1/2011 2050.2—Dept'l Budget Working Papers All thru calendar year 2010 5010.0—Nightly Systems Backups (12 days) All thru 12/19/2012to be reused) 5010.3 — Weekly Backup Tapes (6 weeks) All thru 11/18/2012(to be reused) 5010.1 —Monthly Systems Backups All thru calendar year 2011 (to be reused) 5010.4 - Quarterly Backup Tapes (18 months) All thru 06/30/2012 (to be reused) 5010.2—Year-end System Backups All thru calendar year 2005 5010.8 —Network Config. Maps/Plans All that were superseded prior to 1/1/2011 Department Approval: /I z Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 84 of 89 CITY OF RANCHO CUCAMONGA _ Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16, 2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Pa aav) Department: Personnel (4124) Requestor: Chris•Pit� I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 5020.5—Salary& Classification Surveys All that became inactive prior to January, 2011 5030.3 —Job Descriptions All that were superseded prior to January, 2011 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 85 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Planning (4333) Requestor: Valerie Victorino I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents(Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 2050.2—Dept'l Budget Working Papers All dated thru calendar year 2010 8021.3—Home Occupation Permits All dated prior to 12/31/2012 (to be transferred to the Business Licensing Division) 8020.8—Temporary Use &Temporary Signs All Dated prior to 1/1/2011 aDeartIII ent Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 86 of 89 CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department: Purchasing (Dent 4153) Requestor Keri Hinoios I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive) Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All prior to 1/1/2011 1020.2— Vendor Files All that became inactive prior to 1/11/2011 12050.7 —Telecommunications Devices All prior to 1/1/2011 4070.5 —WMBE Statistical Reports All prior to 1/1/2003 6010.1 —Bids —Unsuccessful All prior to 1/1/2011 6010.2 —Purchase Requisitions All that became inactive prior to 1/1/2009 6010.3 —Request for Qualifications All that became inactive prior to 1/1/2009 6010.4—Purchase Orders All that became inactive prior to 1/1/2009 6010.5 —Purchasing Policy&Procedures All that were superseded prior to 1/1/2011 6040.2 — Salvage & Surplus Property All prior to 1/1/2009 6060.1 —Fixed Assets/ Equipt. History All that became inactive prior to 1/1/2007 Department Approval: Signature Date . Destroyed by: Signature Date Resolution No. 13-015 - Page 87 of 89 ` CITY OF RANCHO CUCAMONGA Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department R.C.C.F. (5030) Requestor Melissa Morales I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System (Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending (Inclusive) Dates of Record Title Code from Records Retention Records/Documents(Mo/Yr) Schedule when applicable) 1020.1 —General Correspondence All thru December 31, 2010 1020.3 —Programs/Projects/Events All that became inactive prior to 1/1/2007 7012.9—Audio Tapes All thru December 31, 2010 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 88 of 89 ` CITY OF RANCHO CUCAMONGA " Approval and Authorization To Destroy Paper Records and/or Documents (To be processed with the December 2012 semi-annual destruction. Sign,date and return to the Records Division by December 16,2012 Do not destroy listed records until notified by the Record's Coordinator that approval was granted.) Department Risk Management (4154) _ Requestor Claudia Nunez I have inspected the following records/documents and recommend/request that they be destroyed. These records have not been stored in the City's Records Center, and, as such, are not listed in the City's Automated Records Management System(Advantage); therefore, destruction is requested outside the scope of the annual Advantage computer-generated destruction process. Description of Records/Documents (Include Beginning and Ending(Inclusive)Dates of Record Title Code from Records Retention Records/Documents (Mo/Yr) Schedule when applicable) 5080.3 —Pre-Empl. Physicals (non-hires) All thru calendar year 2010 5100.5—Motor Vehicle Reports (MVR's) All that were superseded prior to 1/1/2013 Department Approval: Signature Date Destroyed by: Signature Date Resolution No. 13-015 - Page 89 of 89