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Home My WebLink About2012/02/02 - Agenda Packet - Library Board of Trustees LIBRARY BOARD OF TRUSTEES _I AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. February 2, 2012 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember *** Boardmembers Luella Hairston, President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on 1-;_n o2G4, aoia , at / p i , I posted a true and correct copy of the Library Board of Trustees meeting agenda dated , aaia to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on /—a('/. , at Rancho Cucamonga. • City of Rancho Cucamonga By: Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga tr jxj`� �y LIBRARY BOARD OF TRUSTEES AGENDA Lai FEBRUARY 2, 2012 1 RANCHO CUCAMONGA I- A; 'CALL Td'ORDER . _�, 7 1. Roll Call: Amsler , Coberly , Haddon , Hairston and Temkin I :. - B :CONSENT,CALENDAR , ' f ; The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: January 5, 2012. 4 I t. : C LIBRARY0.4,4 45,t0TAFF REPORTS ,.^-'; The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director, and Michelle Perera, Assistant Library Director. b. Review of Library statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. . 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. • Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. I ' ,: , .. jD j BOARD B JSINESSty ° L 7i,:,:, >:.I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. 2011 California Library Association Conference update. Discussion led by President Hairston. 2. Upcoming CALTAC program on Saturday, March 10, 2012. 25 Discussion led by Library Director Karatsu. Flyer attached. 2 £i i LIBRARY BOARD OF TRUSTEES AGENDA Lei=M I FEBRUARY 2, 2012 2 _RANCHO UCAMONGA 3. Redevelopment Agency update. Discussion led by Library Director Karatsu. 4. Library Posting Policy review. Discussion led by President Hairston. 27 I ' E IDENTIFICATION OF ITEMS FOR THE NEXT ; MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. ., ;:F. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously . included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. I.,, .." G. . ADJOURNMENT ... . . '`=' : ,'',; a. I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, January 26, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT lei,' its tieLIBRARY SERVICES DEPARTMENT RANCHO Date: February 2, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of January 5, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, - -ptv - Robert Karatsu Library Director 4 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, January 5, 2012, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:01 p.m. by President Hairston. Present were Members Amsler, Coberly and Temkin. Also present were: Rebecca Davies,Library Foundation Member,Robert Karatsu,Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B1. Approval of Minutes: November 3 and December 1, 2011. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, updated the Members on Redevelopment Agency ruling by the California Supreme Court. Staff should have more information at the next meeting. Assistant Library Director Perera stated that the libraries were closed from December 24 to January 2. On January 3, the libraries had the busiest day in the history of the Rancho Cucamonga Public Library. There were over 3,300 people and over 10,000 items were checked out. There were 20 passports issued which resulted in over$500 in revenue for the day. b. Review of current statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the November statistics with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. 5 Library Board Minutes January 5, 2012 Page 2 Robert Karatsu,Library Director,reviewed the budget with the Board. He stated that the Friends of the Library presented a check for $35,000 at their Holiday Breakfast. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated staff was promoting on-line registration for storytime. Renee Tobin, Principal Librarian, reviewed the Cookies and Carols program which was held in December with the Board. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood,Reference Services Coordinator,reviewed computer classes for the month of January with the Board. There is a Teen Program involving re-cycling t-shirts into tote bags being held at the Archibald Library this evening. Also,the mystery books at the Archibald Library had been moved to the southwest corner of the building. Michelle Perera,Assistant Library Director,presented a PowerPoint presentation on a virtual tour of the Archibald and the Biane Libraries. The virtual tour will be added to the website soon. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,presented a PowerPoint presentation on the Lincoln Exhibit the Library had received as part of grant. Included in the grant were funds which were used to purchase copies of the book,"March,"by Geraldine Brooks. The books will be available at the bookclub meeting on January 19 as a community read. Cara Vera, Senior Librarian, stated that on February 10, Black History Night will be held at the Biane Library starting at 7 p.m. ****** D. BOARD BUSINESS D 1. Accident Reporting Form. Discussion led by President Hairston. Form attached. President Hairston stated that staff had done an excellent job on the form. She suggested that on page 29 adding next to Telephone Number, E-mail. Member Amsler stated the form looks good. 6 Library Board Minutes January 5, 2012 Page 3 MOTION: Moved by Member Amsler to accept the form with the addition suggested by President Hairston, seconded by Member Coberly. Motion carried 4-0-1 (with Haddon absent). D2. Presentation and Review of 2012 Library Calendar and Annual Report by Library Foundation. Discussion led by President Hairston,Michelle Perera,Assistant Library Director and Library Foundation Vice-President Teresa Akahoshi. President Hairston introduced Library Foundation Member Rebecca Davies who presented on behalf of the Library Foundation. Library Foundation Member Davies thanked the Library Board of Trustees for their support at the MMM event in October, 2011. Library Foundation Member Davies reviewed the upcoming activities with the Members. Library Foundation Member Davies stated that the 2012 Calendar was"hot off the press."She stated that Library staff puts together the calendar and the calendar is paid for by funds from the Library Foundation. Approximately 8,000 of the 20,000 calendars will be distributed at presentations by the Members of the Library Foundation Board to preschoolers, kindergarteners,third graders, service groups, civic organizations and the Chamber of Commerce. ****** E. IDENTIFICATION OF ITEMS FOR NEXT MEETING E1. RDA Update E2. Posting Policy E3. California Library Association Update ****** 7 Library Board Minutes January 5, 2012 Page 4 F. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn,seconded by Member Temkin. Motion carried 4- 0-1 (with Haddon absent). The meeting adjourned at 6:55 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 STAFF REPORT LIBRARY SERVICES DEPARTMENT Lbw RANCHO Date: February 2, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for December. FISCAL IMPACT None. Respectfully submitted, Ili Robert Karatsu Library Director 9 COMBINED STATISTICS Nov-11 Nov-10 Dec-11 Dec-1 t FY 2011/12 FY 2010/11 Days Open 50 50 43 4` 315 319 Items Borrowed(AR,BL,BKM) 97,207 101,343 67,036 79,1$.+` 573.123 605,494 Average Daily 1,944 2,027 1,559 1,68 1,819 1,898 %Change -4% -15% -5% Patrons Registered(AR,BL,BKM) 591 6. 6,991 7,775 Average Daily 14 1 22 24 %Change -12% -10% Information Questions 9,034 9,53.. 79,839 86.082 Average Daily 210 _!,. 253 270 %Change -5%.;-" -7% Library Visitors 35,117 41,2• 299,066 317,110 Average Daily 817 949 994 /° o Change a °/o- -15/a�� 6 Children's Programs 1,961 48 16,173 18.604 #of Sessions 64... 8 402 420 Aver.Per session , • 41 1::',, 40 44 %Change , °` 5% -13% Items Classified 1,903 3, 7 14,622 14,020 %Change 4% Volunteer Hours 3937.. 4,356 4,101 %Change -12%' 6% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7 ` 5,492 5,7 ! 46,168 48,129 Change -5% -4% Technology Questions t339 3,071 2,79 ', 24,758 25,342 %Change 10% -2% Programs/Classes Attendance '147 67 10 965 950 #of Sessions 9 5. 52 53 Aver.per session 16 13,1 1 19 18 ADULT SERVICES Information Questions 5,01$ 5,397 3,445 3,92 . 31.604 33,488 Average Daily 100 108 80 100 105 Y Change -7% -12% -6% Programs/Classes Attendance 27 37 25 3:, 191 248 #of Sessions 4 4 4 • 25 26 Aver.per session 7 9 6 ',• 8 10 Teen Programs 15 4 24 • 246 326 #of Sessions 2 2 2 18 22 Aver.per session 8 2 12 ? 14 15 Tours/Group Visits Attendance 0 0 0 f 0 52 10 #of Sessions 0 0--g. 0 3 Aver.per session 0 0 0 0 17 CHILDRENS SERVICES Information Questions 4,036 4,327 2,518 2,81', 23,477 27,252 Average Daily 81 87 59 •.: 75 85 %Change -10% -14% Bouncing Babies! :% 206 20 1,964 2,052 #of Sessions 7 61 59 Aver. Per session ` 29.'[-- 32 35 Toddler Time 5' 1,126 1,485 #of Sessions ',6' 42 43 Aver.Per session 1 27 35 Preschool Storytime Attendance 1.713 2,1 78 #of Sessions $'`j 82 84 Aver.per session 21 26 Afterschool Storytime Attendance ;' 943 829 #of Sessions 34 40 Aver.per session 28 21 Family Storytime Attendance 1;10i 506 6,092 6,486 #of Sessions '' 28 19 159 167 tr Aver.per session > 50 27 38 39 Special Events Program Attendance 4,099 5,276 #of Sessions 18 21 L.:<. Aver.per session 228 251 Group Visits to Library Attendance 90 180 15 3 -, 458 389 #of Sessions 1 5 1 10 15 Aver. per session 90 36 0 1 46 26 I 11 ARCHIBALD Nov-11 Nov-10 Dec-11 Dec-10 FY 2011/12 FY 2010/11 Days Open 27 27 23 25 169 171 Items Borrowed(incl.renewals) 47,653 49,023 33,011 39,682 281,401 293.762 Average Daily 1,765 1,816 1,435 1,587 1,665 1,718 %Change -3% -17% -4% Patrons Registered 457 612 297 387 3,664 4,067 Average Daily 17 23 13 15 22 24 %Change -25% -23% -10% information Questions 6,179 6,056 4,193 4,514 36,708 37,781 Average Daily 229 224 182 181 217 221 %Change 2% -7% -3% Library Visitors 21,752 23,727 16,417 20,639 135,830 153.695 Average Daily 806 879 714 826 804 899 %Change -8% -20% -12% Children's Programs 509 493 381 509 4,283 4,704 #of Sessions 20 16 16 19 132 139 Aver.Per session 25 31 24 27 32 34 Change 3% -25% -5% Items Classified 808 1,322 1,157 2,108 8,679 7,853 %Change -39% -45% 1 1% Volunteer Hours 95 116 83 112 969 1,098 %Change -18% -26% -12% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,461 4,446 3,348 3,337 28,077 28.761 %Change 0% 0% -2% Technology Questions 1,408 1,407 1,006 1,118 8,618 8,732 %Change 0% -10% -1% Programs/Classes Attendance 69 62 27 29 389 319 #of Sessions 4 5 2 2 23 24 Aver.per session 17 12 14 15 17 13 ADULT SERVICES Information Questions 2,228 2,237 1,513 1,690 13,735 13.556 Average Daily 83 83 66 68 81 79 %Change 0% -10% 1% Programs/Classes Attendance 7 12 5 15 63 81 #of Sessions 2 2 2 2 12 12 Aver.per session 4 6 3 8 5 7 Teen Programs 7 4 0 11 91 130 #of Sessions 1 2 1 2 8 11 Aver.per session 7 2 0 6 11 12 Tours/Group Visits Attendance 0 0 0 0 0 15 #of Sessions 0 0 0 0 0 1 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 2,543 2,412 1,674 1,706 14.355 15.493 Average Daily 94 89 73 68 85 91 %Change 5% -2% -7% Bouncing Babies 94 90 98 90 701 682 #of Sessions 3 2 3 3 21 21 , Aver.Per session 31 45 33 30 33 32 Toddler Time 66 85 48 108 515 785 12 #of Sessions 3 2 3 3 21 21 Aver.Per session 22 43 16 36 25 37 Preschool Storytime Attendance 171 155 65 126 929 990 #of Sessions 6 6 4 6 40 42 Aver.per session 29 26 16 21 23 24 Afterschool Storytime Attendance 73 42 38 76 427 448 #of Sessions 3 2 2 3 17 20 Aver.per session 24 21 19 25 25 22 Family Storytime Attendance 94 121 94 80 853 891 #of Sessions 4 4 3 3 23 24 Aver.per session 24 30 31 27 37 37 Special Events Program Attendance 11 0 38 29 858 908 #of Sessions 1 0 1 1 10 11 Aver.per session 11 38 29 86 83 Group Visits to Library Attendance 0 0 0 15 27 72 #of Sessions 0 0 0 1 3 4 Aver.per session 0 0 15 0 18 13 BIANE Nov-11 Nov-10 Dec-11 Dec-10 FY 2011/12 FY 2010/11 Days Open 23 23 20 22 146 148 Items Borrowed ,979 28,714 34,745 265,176 285,419 Average Daily 2,043 1,436 1,579 1,816 1,929 Change -17% -7% Patrons Registered I 294 274 3,202 3,642 Average Daily 15 12 22 25 %Change 7% -12% information Questions 4,841 5,019 43,131 48,301 Average Daily 242 228 295 326 %Change -4% -11% Library Visitors 18,700 20,604 163,236 163,415 Average Daily 935 937 1,118 1,104 •%Change -9% 0% Children's Programs 1,459 1,237 11,654 13,602 #of Sessions 30 33 264 275 Aver.Per session 49 37 44 49 . %Change 18% -14% Items Classified 746 1,272 5,943 6,167 Change -41% -4% Volunteer Hours 39 60 1,255 969 %Change -35% 30% • TECHNOLOGY CENTER SERVICES . Computer Use Sessions 2,144 2,433 18,091 19,368 %Change -12% -7% Technology Questions 2,065 1,678 16,140 16,610 Change 23% -3% • Programs/Classes Attendance 40 73 576 631 #of Sessions 3 4 29 29 Aver.per session 13 18 20 22 ADULT SERVICES Information Questions 1,932 2,235 17,869 19,932 Average Daily 97 102 122 135 %Change -14% -10% • Programs/Classes Attendance 20 21 128 167 #of Sessions 2 2 13 14 Aver.per session 10 11 10 12 Teen Programs 24 27 155 196 #of Sessions 1 1 10 11 Aver.per session `� `► 24 27 16 18 14 Tours/Group Visits Attendance 0 0 0 37 #of Sessions 0 0 0 2 Aver.per session 0 0 0 19 CHILDRENS SERVICES Information Questions 844 1,106 9,122 11,759 Average Daily 42 50 62 79 %Change -24% -22% Bouncing Babies! 108 110 1,263 1.370 #of Sessions 4 4 40 38 Aver.Per session 27 28 32 36 Toddler Time 77 67 611 700 #of Sessions 3 3 21 22 Aver.Per session • 26 22 29 32 • Preschool Storytime Attendance 78 115 784 1,188 #of Sessions 4 4 42 42 Aver.per session 20 29 19 28 Afterschool Storytime Attendance 32 30 516 381 #of Sessions 1 2 17 20 • Aver.per session 32 15 30 19 Fami ly Storytime Attendance 412 505 5,239 5,595 ry #of Sessions 16 18 136 143 Aver.per session 26 28 39 39 Special Events Program Attendance 752 410 3,241 4,368 #of Sessions 2 2 8 10 Aver.per session 376 205 405 437 Group Visits to Library Attendance 15 18 431 317 #of Sessions 1 1 7 11 Aver.per session 0 18 62 0 : , . , : 15 SERVICES & OUTREACH .v-11 Nov. ! .,.D .° .. FY 2011/12 FY 2010/11 BOOKMOBILE Items Borrowed(incl.renewals) 5,341 5,311 4,6,, 26,546 26,313 %Change ,14% 1% Patrons Registered _ 125 66 0 0 ADULT LITERACY SERVICES 0 0 Tutor Teams Matched 322 263 %Change 22% Learners Waiting 30 51 %Change -41% Families for Literacy Participants 24 36 Computer Literacy Participants 447 402 Storynite 0 103 Volunteer Hours 1,230 1.219 BACK 2 BASICS ARCHIBALD 0 0 #of Students 164 129 #of Sessions 342 273 #of Volunteer Hours 418 318 Special Program Att. 81 116 #of Sessions 2 3 Aver.Per session 0 0 BACK 2 BASICS BIANE #of Students 180 192 #of Sessions 387 360 #of Volunteer Hours 485 498 Special Program Att. .' 155 182 #of Sessions 1ri 4 3 Aver.Per session 58;` 0 0 SCHOOL&COMMUNITY OUTREACH 895 1 2,535 2.680 #of Visits 2 2 13 16 VIRTUAL LIBRARY SERVICES Searches ■1•` 69,268 7,001 79,6, 66,652 569,686 Retrievals 56,973 101,399 64,916 61,8 612.074 815.447 Remote Access 4,673 90,889 996 79,1 9,659 514,873 Tutor.Com Use 242 n/a 149 1 1,113 816 Home Access 242 n/a 149 1's 1,113 815 In-Library Use 0 nla 0 0 1 Digital Books 981 6 5,304 3.569 Audio Downloads 413 4 2,626 2.464 eBook Downloads 467 164 568 2 2,678 1,105 WebsiteHits '. 41,354 30,915 33,318 33,9; 250,414 2,194,805 HOMEBOUND SERVICES Patrons Served 18 25 18 117 148 Materials Loaned 14. 0 158 142 1 r 907 1,161 Visitor Hours Volunteered 17 11 77 94 16 STAFF REPORT LIBRARY SERVICES DEPARTMENT SI-116-11 RANCHO Date: February 2, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2011/2012 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during December and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2011/2012" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2011/2012" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, ;2K-cw-rA Robert Karatsu Library Director 17 Schedule A REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Combined Totals & FEES RENTALS SERV. COPY Dec-11 01-Dec $584.38 $301.76 $0.00 $444.60 $0.00 02-Dec $479.75 $335.53 $3.00 $154.00 $50.00 03-Dec $689.27 $349.83 $0.00 $0.00 $248.00 04-Dec $182.18 $82.10 $0.00 $0.00 $0.00 05-Dec $903.04 $334.23 $0.00 $0.00 $112.00 06-Dec $762.17 $299.51 $10.00 $14.00 $37.00 07-Dec $1,200.18 $343.81 $0.00 $0.00 $161.00 08-Dec $514.27 $200.32 $0.00 $373.05 $25.00 09-Dec $412.41 $286.12 $13.00 $0.00 $51.00 10-Dec $466.15 $354.63 $23.00 $303.25 $162.00 11-Dec $150.65 $93.61 $0.00 $0.00 $0.00 12-Dec $421.00 $374.17 $0.00 $0.00 $75.00 13-Dec $420.55 $297.37 $0.00 $76.00 $25.00 14-Dec $592.89 $267.48 $30.00 $76.00 $49.00 15-Dec $359.75 $240.12 $0.00 $40.35 $0.00 16-Dec $400.50 $339.91 $0.00 $80.40 $185.00 17-Dec $498.11 $461.55 $0.00 $10.00 $373.00 18-Dec $254.80 $119.12 $16.00 $0.00 $0.00 19-Dec $503.66 $451.68 $0.00 $0.00 $99.00 20-Dec $716.07 $429.86 $0.00 $125.10 $185.00 21-Dec $574.04 $464.47 $0.00 $175.71 $25.00 22-Dec $428.73 $430.82 $0.00 $19.00 $0.00 23-Dec $336.20 $418.48 $0.00 $128.65 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $11,850.75 $7,276.48 $95.00 $2,020.11 $1,862.00 Dec. 2010 TOTALS $13,282.27 $10,047.07 $211.60 $1,956.85 $1,318.00 • 18 • REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Archibald Library &FEES RENTALS SERV. COPY Dec-11 01-Dec $251.85 $114.77 $0.00 $60.35 $0.00 02-Dec $226.14 $129.26 $0.00 $154.00 $0.00 03-Dec $463.04 $129.49 $0.00 $0.00 $0.00 04-Dec $182.18 $82.10 $0.00 $0.00 $0.00 05-Dec $462.75 $196.47 $0.00 $0.00 $0.00 06-Dec $345.51 $126.96 $10.00 $14.00 $0.00 07-Dec $744.54 $155.01 $0.00 $0.00 $0.00 08-Dec $217.52 $106.26 $0.00 $0.00 $0.00 09-Dec $140.20 $117.53 $13.00 $0.00 $0.00 10-Dec $284.70 $167.66 $23.00 $303.25 $0.00 11-Dec $150.65 $93.61 $0.00 $0.00 $0.00 12-Dec $207.19 $189.28 $0.00 $0.00 $0.00 13-Dec $222.46 $105.34 $0.00 $76.00 $0.00 14-Dec $324.75 $127.65 $30.00 $0.00 $0.00 15-Dec $192.40 $136.16 $0.00 $27.00 $0.00 16-Dec $178.80 $117.99 $0.00 $80.40 $0.00 17-Dec $270.31 $224.93 $0.00 $0.00 $0.00 18-Dec $254.80 $119.12 $16.00 $0.00 $0.00 19-Dec $242.51 • $158.70 $0.00 $0.00 $0.00 20-Dec $390.23 $165.59 $0.00 $125.10 $0.00 21-Dec $209.70 $179.32 $0.00 $0.00 $0.00 22-Dec $276.59 $210.21 $0.00 $19.00 $0.00 23-Dec $148.50 $208.50 $0.00 $4.65 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 • 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $6,387.32 $3,361.91 $92.00 $863.75 $0.00 Dec 2010 TOTALS $7,239.46 $4,821.49 $176.60 $1,070.35 $0.00 • 19 REVENUE REPORT FINES MEDIA REF PHOTO PASSPORTS Biane Library & FEES RENTALS SERV. COPY Dec-11 01-Dec $332.53 $186.99 $0.00 $384.25 $0.00 02-Dec $253.61 $206.27 $3.00 $0.00 $50.00 03-Dec $226.23 $220.34 $0.00 $0.00 $248.00 04-Dec $0.00 $0.00 $0.00 $0.00 $0.00 05-Dec $440.29 $137.76 $0.00 $0.00 $112.00 06-Dec $416.66 $172.55 $0.00 $0.00 $37.00 07-Dec $455.64 $188.80 $0.00 $0.00 $161.00 08-Dec $296.75 $94.06 $0.00 $373.05 $25.00 09-Dec $272.21 $168.59 $0.00 $0.00 $51.00 10-Dec $181.45 $186.97 $0.00 $0.00 $162.00 11-Dec $0.00 $0.00 $0.00 $0.00 $0.00 12-Dec $213.81 $184.89 $0.00 $0.00 $75.00 13-Dec $198.09 $192.03 $0.00 $0.00 $25.00 14-Dec $268.14 $139.83 $0.00 $76.00 $49.00 15-Dec $167.35 $103.96 $0.00 $13.35 $0.00 16-Dec $221.70 $221.92 $0.00 $0.00 $185.00 17-Dec $227.80 $236.62 $0.00 $10.00 $373.00 18-Dec $0.00 $0.00 $0.00 $0.00 $0.00 19-Dec $261.15 $292.98 $0.00 $0.00 $99.00 20-Dec $325.84 $264.27 $0.00 $0.00 $185.00 21-Dec $364.34 $285.15 $0.00 $175.71 $25.00 22-Dec $152.14 $220.61 $0.00 $0.00 $0.00 23-Dec $187.70 $209.98 $0.00 $124.00 $0.00 24-Dec $0.00 $0.00 $0.00 $0.00 $0.00 25-Dec $0.00 $0.00 $0.00 $0.00 $0.00 26-Dec $0.00 $0.00 $0.00 $0.00 $0.00 27-Dec $0.00 $0.00 $0.00 $0.00 $0.00 28-Dec $0.00 $0.00 $0.00 $0.00 $0.00 29-Dec $0.00 $0.00 $0.00 $0.00 $0.00 30-Dec $0.00 $0.00 $0.00 $0.00 $0.00 31-Dec $0.00 $0.00 $0.00 $0.00 $0.00 TOTALS: $5,463.43 $3,914.57 $3.00 $1,156.36 $1,862.00 Dec. 2010 TOTALS $6,042.81 $5,225.58 $35.00 $886.50 $1,318.00 20 Schedule B BALANCE SHEET Thru Dec 2011 FY 2011/2012 Revenues Earned Projected Loss/Gain Fines & Fees $98,543 $87,500 $11,043 12.6% Media Rentals $59,513 $60,000 ($487) -0.8% Sales/Services Fees $583 $1,500 ($917) -61.1% Direct Loan $53,725 $1 $53,724 5372400.0% Passport Services $16,084 $15,000 $1,084 7.2% Private Contributions $95,000 $50,000 $45,000 90.0% Totals: $323,448 $214,001 $109,447 51.1% *Balance for Year through Dec 2011 $109,447 21 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 Revenue Balance Report Report Date: Dec 2011 by Entity,Fund,Org Key&Object Code Budget Amount Collected Object Description Budget MTD Activity YTD Activity Remaining °/U Entity 1 -CITY OF RANCHO CUCAMONGA Fund 290-LIBRARY FUND Key 1290000-Library Fund 4101 Property Taxes-CY Secured 3,031,060.00 705,800.08 705,800.08 2,325,259.92 23.28 4102 Property Taxes-CY Unsecured 79,020.00 77,318.93 77,318.93 1,701.07 97.84 4103 Property Taxes-PY Sec&Unsec 61,850.00 35,936.50 35,936.50 25,913.50 58.10 4105 Property Taxes-Supplemental 54,340.00 17,286.56 17,286.56 37,053.44 31.81 4312 Library Fines and Fees 175,000.00 10,530.36 97,228.12 77,771.88 55.55 4401 Interest Earnings 91,970.00 22,432.00 32,057.35 59,912.65 34.85 4402 Unrealized Gain 0.00 .0.00 -35,250.97 35,250.97 0.00 4410 Media Rentals 120,000.00 6,197.23 58,434.27 61,565.73 48.69 4512 Library Card&Merchndse Sales 0.00 0.00 35.00 -35.00 0.00 4515 Information Service Fees 300.00 95.00 662.90 -362.90 220.96 4565 Passport Processing Fees 30,000.00 939.00 12,451.72 17,548.28 41.50 4567 Passport Photo Fees 7,200.00 216.00 2,976.00 4,224.00 41.33 4570 Sale of Printed Materials 18,000.00 1,920.76 11,284.09 6,715.91 62.68 4740 Grant Income 8,250.00 750.00 16,864.00 -8,614.00 204.41 4906 CLSA Direct Loan 0.00 0.00 53,724.79 -53,724.79 0.00 4907 Private Contributions Library 125,000.00 35,000.00 60,000.00 65,000.00 48.00 4909 RC Library Foundation Support 0.00 0.00 5,000.00 -5,000.00 0.00 Total for OrgKey1290000: 3,801,990.00 914,422.42 1,151,809.34 2,650,180.66 30.29 Total for Fund 290: 3,801,990.00 914,422.42 1,151,809.34 2,650,180.66 30.29 Fund 291 -CA STATE LIBRARY Key 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 -553.15 553.15 0.00 4740 Grant Income 0.00 0.00 29,857.53 -29,857.53 0.00 Total for Org Key 1291000: 0.00 0.00 29,304.38 -29,304.38 0.00 Total for Fund 291: 0.00 0.00 29,304.38 -29,304.38 0.00 Fund 292- STAFF INNOVATION FD(CA ST LB) Key 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 53.60 53.60 -53.60 0.00 4740 Grant income 20,000.00 0.00 18,000.00 2,000.00 90.00 4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 100.00 Total for Org Key 1292000: 35,000.00 53.60 33,053.60 1,946.40 94.43 Total for Fund 292: 35,000.00 53.60 33,053.60 1,946.40 94.43 Fund 298-CALIFORNIA LITERACY CAMPAIGN Key 1298000-Calif Literacy Campaign Grant 4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 100.00 8290 Transfer In-Library Fund 83,000.00 0.00 41,845.00 41,155.00 50.41 Total for Org Key 1298000: 98,000.00 0.00 56,845.00 41,155.00 58.00 Total for Fund 298: 98,000.00 0.00 56,845.00 41,155.00 58.00 Total for Entity 1: 3,934,990.00 914,476.02 1,271,012.32 2,663,977.68 32.30 Total Net for Report: 3,934,990.00 914,476.02 1,271,012.32 2,663,977.68 32.30 User:RKARATSU-Robert Karatsu Page: 1 Current Date: 01/25/2012 Report:GL_RV_ENT_FUND_RC-GL:Revenue Balance-EntityFundOrg KeyObject Current Time: 07:20:02 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date: Dec 2011 Remaining Object Description Budget MID Actual YTD Actual Encumbrance Balance Expense Accounts Key 1290601 -Library Fund 5000 Regular Salaries 295,790.00 34,807.76 134,583.23 0.00 161,206.77 54.50 5010 Part Time Salaries 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5030 Fringe Benefits 132,820.00 0.00 132,833.29 0.00 -13.29 -0.01 5100 Travel and Meetings 6,000.00 0.00 1,059.15 0.00 4,940.85 82.34 5102 Training 2,000.00 0.00 232.43 0.00 1,767.57 88.37 5105 Mileage 1,000.00 -1,846.16 145.41 0.00 854.59 85.45 5150 Office Supplies&Equipment 2,000.00 41.50 462.29 0.00 1,537.71 76.88 5160 Membership Dues 3,100.00 1,867.00 2,712.00 0.00 388.00 12.51 5200 Operations&Maintenance 10,250.00 1,055.29 3,634.70 0.00 6,615.30 64.53 5215 0&M/Computer Equipment 0.00 30.00 • 30.00 0.00 -30.00 0.00 5220 Cellular Technology 600.00 0.00 325.00 0.00 275.00 45.83 5300 Contract Services 85,500.00 782.84 32,030.70 2,155.14 51,314.16 60.01 5400 Telephone Utilities 12,000.00 467.91 4,577.02 0.00 7,422.98 61,85 5402 Water Utilities 3,600.00 0.00 1,756.52 0.00 1,843.48 51.20 5403 Electric Utilities 70,950.00 1,724.35 29,664.65 0.00 41,285.35 58.18 5501 Admin./General Overhead 189,000.00 0.00 94,500.00 0.00 94,500.00 50.00 5503 City Facilities Allocation 11,740.00 0.00 5,870.00 0.00 5,870.00 50.00 9298 Transfer Out-CA Literacy Cmpgn 83,690.00 0.00 41,845.00 0.00 41,845.00 50.00 Total for Org Key 1290601: 912,040.00 38,930.49 486,261.39 2,155.14 423,623.47 46.44 Key 1290603 -After School Learning Prog 5000 Regular Salaries 32,570.00 3,649.62 14,861.55 0.00 17,708.45 54.37 5010 Part Time Salaries 30,000.00 0.00 2,453.19 0.00 27,546.81 91.82 5030 Fringe Benefits 15,910.00 0.00 15,911.59 0.00 -1.59 -0.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations&Maintenance 4,000.00 116.61 568.80 0.00 3,431.20 85.78 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 85,480.00 3,766.23 33,795.13 0.00 51,684.87 60.46 Key 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 6,827.45 27,788.03 0.00 31,381.97 53.03 5010 Part Time Salaries 20,600.00 2,279.74 8,950.27 0.00 11,649.73 56.55 5030 Fringe Benefits 29,150.00 0.00 29,152.96 0.00 -2.96 -0.01 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations&Maintenance 4,000.00 802.48 1,468.36 0.00 2,531.64 63.29 5220 Cellular Technology 1,500.00 76.02 392.83 0.00 1,107.17 73.81 Total for Org Key 1290604: 115,020.00 9,985.69 67,752.45 0.00 47,267.55 41.09 Key 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 220.00 0.00 980.00 81.66 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 220.00 0.00 1,480.00 87.05 Key 1290606-Archibald Library 5000 Regular Salaries 469,740.00 52,933.73 215,879.90 0.00 253,860.10 54.04 5010 Part Time Salaries 318,130.00 31,610.14 133,526.86 0.00 184,603.14 58.02 5030 Fringe Benefits 239,770.00 • 0.00 239,793.98 0.00 -23.98 -0.01 5100 Travel and Meetings 2,000.00 215.00 931.21 0.00 1,068.79 53.43 5105 Mileage 200.00 63.27 147.63 0.00 52.37 26.18 5150 Office Supplies&Equipment 7,500.00 230.03 1,656.19 0.00 5,843.81 77.91 5152 Computer Software 1,000.00 0.00 0.00 0.00 1,000.00 100.00 User:VGARCIA-Vivian Garcia Page:2 Current Date: 01/25/2012 Report:GL_BA_MSTR_01_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:55:32 . 23 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date: Dec 2011 Remaining Object Description Budget MTD Actual YTD Actual Encumbrance Balance 5160 Membership Dues 450.00 0.00 240.00 0.00 210.00 46.66 5200 Operations&Maintenance 185,240.00 27,440.34 67,977.27 22,502.23 94,760.50 51.15 5300 Contract Services 93,320.00 2,774.27 36,682.88 29,649.73 26,987.39 28.91 Total for Org Key 1290606: 1,317,350.00 115,266.78 696,835.92 52,151.96 568,362.12 43.14 Key 1290607-Paul A.Biane Library 5000 Regular Salaries 546,370.00 60,441.45 249,092.50 0.00 297,277.50 54.40 5010 Part Time Salaries 344,920.00 36,270.34 155,878.13 0.00 189,041.87 54.80 5030 Fringe Benefits 279,210.00 0.00 279,237.92 0.00 -27.92 -0.01 5100 Travel and Meetings 4,000.00 0.00 1,125.00 0.00 2,875.00 71.87 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies&Equipment 10,000.00 1,619.52 4,917.20 0.00 5,082.80 50.82 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 730.00 0.00 400.00 0.00 330.00 45.20 • 5200 Operations&Maintenance 228,240.00 25,540.94 72,628.68 25,642.83 129,968.49 56.94 5300 Contract Services 86,500.00 356.95 31,487.52 13,905.97 41,106.51 47.52 Total for Org Key 1290607: 1,503,270.00 124,229.20 794,766.95 39,548.80 668,954.25 44.49 Key 1290608-Virtual Library 5000 Regular Salaries 28,300.00 3,115.41 12,855.27 0.00 15,444.73 54.57 5030 Fringe Benefits 13,300.00 0.00 13,301.33 0.00 -1.33 -0.01 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5300 Contract Services 4,000.00 0.00 0.00 0.00 4,000.00 100.00 Total for Org Key 1290608: 47;600.00 3,115.41 26,156.60 0.00 21,443.40 45.04 Key 1291602-CA STATE LIBRARY . 5010 Part Time Salaries 12,730.00 176.24 3,330.11 0.00 9,399.89 73.84 5030 Fringe Benefits 250.00 0.00 250.07 0.00 -0.07 -0.02 5100 Travel and Meetings 8,000.00 0,00 0.00 0.00 8,000.00 100.00 5152 Computer Software 1,294.00 0.00 723.68 0.00 570.32 44.07 5200 Operations&Maintenance 18,000.00 0.00 11,080.62 0.00 6,919.38 38.44 5300 Contract Services 62,542.00 0.00 28,100.00 3,836.00 30,606.00 48.93 Total for Org Key 1291602: 102,816.00 176.24 43,484.48 3,836.00 55,495.52 53.97 Key 1292602-STAFF INNOVATIN FD(CA ST LIB) 5200 Operations&Maintenance 12,500.00 1,160.29 1,160.29 0.00 11,339.71 90.71 5300 Contract Services 22,500.00 1,000.00 3,000.00 0.00 19,500.00 86.66 Total for Org Key 1292602: 35,000.00 2,160.29 4,160.29 0.00 30,839.71 88.11 Key 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 56,880.00 6,332.55 26,020.09 0.00 30,859.91 54.25 5010 Part Time Salaries 17,190.00 1,803.78 7,476,98 0.00 9,713.02 56.50 5030 Fringe Benefits 26,930.00 0.00 26,932.71 0.00 -2.71 -0.01 5100 Travel and Meetings 500.00 0.00 175.00 0.00 325.00 65.00 5105 Mileage 300.00 0.00 -61.20 0.00 361.20 120.40 5150 Office Supplies&Equipment 1,000.00 78.72 78.72 0.00 921.28 92.12 5160 Membership Dues 140.00 0.00 120.00 0.00 20.00 14.28 5200 Operations&Maintenance 1,000.00 59.98 1,054.66 0.00 -54.66 -5.46 5300 Contract Services 1,310.00 0.00 1,012.00 23.00 275.00 20.99 Total for Org Key 1298601: 105,250.00 8,275.03 62,808.96 23.00 42,418.04 40.30 Total for Expense Accounts: 4,225,526.00 305,905.36 2,216,242.17 97,714.90 1,911,568.93 45.23 User:VGARCIA-Vivian Garcia Page:3 Current Date: 01/25/2012 Report:GL1BA_MSTR_0l_RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 07:55:32 24• .,_,-r,,-.-17.,47..*:444w;',-,c. ti::4,=.•-'it f,,,-:.,., ,,,-,..dt,mr.7.7-Cks. .!:k...t.k-i,•••#!kks:.:0-,,,c.:,.....-.-. :...j. 2...f..,t..7........,: , 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Registration Form for SOUTHERN WORKSHOP Buena Vista Public Library, Burbank --- Saturday, March 10, 2012 300 N. Buena Vista St.,Burbank,CA 91505 Name: Library System: Address: Position: City, State,Zip: Are you a CALTAC Member? yes no Phone: Fax: Do you wish to share your email address Email: with other workshop attendees? yes no Registration Fee (due by 3/1/12) Make checks payable to CALTAC and mail to: CALTAC Member $18 Doris Lau (626) 991-7822 Non-member 20 do P.O.Box 609 Long Beach, CA 90801 TOTAL _ NO REFUNDS • Early Bid yogis/atio.,foe$18 tiwhon po s/marked by February 27, 2012;otherwise$20. 26 STAFF REPORT 14.tr LIBRARY SERVICES DEPARTMENT Ls_ RANCHO Date: February 2, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: REVIEW OF LIBRARY POSTING POLICY RECOMMENDATION That the Library Board of Trustees review current Library Posting Policy and revise as necessary. BACKGROUND/ANALYSIS At both Libraries, certain information for the public can be posted and/or displayed. Attached is current policy that dictates what is (and is not) acceptable for posting and display in Libraries. It should be noted that there is no current City-wide policy on what may be posted in City facilities. FISCAL IMPACT None Respectfully submitted, V Robert Karatsu "` I Library Director • 27 CITY OF RANCHO CUCAMONGA & a DISPLAY POLICY oasis Lk ' tI ' a POLICY NO.: PAGE 1 OF 2 EFFECTIVE: 2/1/96 REVISED: APPROVED: • PURPOSE: The purpose of this policy is to provide fair and equitable access for all to display informational bulletins, brochures and posters regarding area educational, cultural and civic events of interest to the community. CONTENT: The content of postings can include any announcement of an event, educational opportunity or presentation, including announcements or informational material from social service agencies. EXCLUSIONS: Explicitly excluded are: notices of merchandise for sale; rental announcements; and notices of sales or auctions and related events. This would not exclude dinners or similar events held for the benefit of nonprofit organizations. Because the Library does not have sufficient space to allow varying viewpoints to be exhibited on topics and institutions which are subject to controversy, such as politics, sex, religion, gun control, etc., posters bulletins, newspaper clippings, etc. representing a single point of view on these subjects shall not be permitted. GUIDELINES: Such bulletins, brochures and posters to be displayed must meet the following guidelines: 1. Items to be displayed should be of a reasonable size,preferably no larger than 12" X 18". 2. Handwritten or drawn posters or art work must meet acceptable standards as determined by the library, i.e., correct spelling, neatness, etc. 3. Informational, nonpartisan political events will be publicized. 4. Information regarding money-making events sponsored by any profitmaking organization will not be displayed. 5. Information regarding contests or solicitations of any kind will not be displayed unless sponsored by an area library. 28 PROCEDURES: 1. Each item posted must be dated and signed. 2. Library staff will be assigned to place and remove postings promptly. Multiple postings will be removed by the assigned staff. 3. Activities having no specific date may be displayed for a reasonable length of time as determined by the library according to available space. RETURN OF ITEMS DISPLAYED: Unless other arrangements are made, items must be picked up the first working day following the date of the publicized event if the owners want them returned. Otherwise, the library will not be responsible for returning materials. Request for return of item with name and telephone number of person to be contacted should be written on the back of the article. 29