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Home My WebLink About2012/05/03 - Agenda Packet - Library Board of Trustees t' ph, ,, r- Aiit LIBRARY BOARD OF TRUSTEES 144r. 1 ,a :ti. AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. May 3, 2012 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 *** City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tern William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember *** Boardmembers Luella G. Hairston, Esq. President Jackie Amsler, President Pro Tem Robert Coberly, Member Scott Haddon, Member Janet Temkin, Member u'y �r� LIBRARY BOARD OF TRUSTEES AGENDA LS=�S MAY 3, 2012 1 RANCHO CUCAMCNCA A. CALL TO ORDER 1. Roll Call: Amsler , Coberly , Haddon Hairston and Temkin B. CONSENT CALENDAR _ I The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: April 5, 2012. 4 C. LIBRARY DIRECTOR'S STAFF REPORTS . I The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director, and Michelle Perera, Assistant Library Director. b. Review of Library statistics. Oral report by Robert 9 Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library 17 Director. 3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. D. BOARD BUSINESS I The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Library Posting Policy review. Discussion led by President Hairston. 26 2. Impact on City budget reductions. Oral report by Robert Karatsu, Library Director. 2 !,; j'ti �r LIBRARY BOARD OF TRUSTEES AGENDA Lt. J MAY3, 2012 2 RANCHO CUCAMONGA E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. IF. PUBLIC COMMUNICATIONS . This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. G. ADJOURNMENT I I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, April 26, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT -l ' LIBRARY SERVICES DEPARTMENT L4 J RANCHO Date: May 3, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the regular meeting of April 5, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Board of Trustees taken,and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 4 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,April 5,2012, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m.by President Hairston. Present were Members Amsler, Hairston and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin,Principal Librarian,Karye Hood,Reference Services Coordinator,Angelica Trummell, Children's Services Librarian/Biane Library, Linda Engelke, Reference Librarian, Margaret Hatanaka, Children's Services Librarian/Archibald and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B1. Approval of Minutes: February 2 and March 1, 2012. MOTION: Moved by Member Temkin to approve the minutes, seconded by President Hairston. Motion carried 3-0-2 (with Coberly and Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, presented an oral update on the Play and Learn IslandsTM to the Members. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the statistics on page 8 with the Board. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Robert Karatsu, Library Director, reviewed the budget starting with page 17 with the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. 5 Library Board Minutes April 5, 2012 Page 2 Renee Tobin,Principal Librarian,stated March was a busy month. She stated the on-line registration opened at 12 noon on Wednesday, March 7. Everything went very well. Member Haddon arrived at 6:13 p.m. Renee Tobin,Principal Librarian,stated that the Robotics Workshop from the Staff Innovation Fund Grant was held the week of March 19 at the Biane Library. There were twenty-four attendees that met at 8:30 each morning for one hour with Library staff,Wess Garcia,Adam Tuckerman and Allen Callaci. The students were able to be a part of Robot Day which was held on Saturday, March 24. Member Amster stated that Renee Tobin,Principal Librarian, spoke at an Eagle Scout presentation and did an excellent job. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood,Reference Services Coordinator,stated that Cara Vera was on vacation. She stated that a record of two hundred sixty-four passports had been processed in the month of March. Reference Services Coordinator Hood stated that Black History Cultural Arts Night on February 10 had over three hundred attendees. She reviewed the programs and activities with the Members. On Friday,May 4,at 7 p.m.,the Asian Pacific Islander Cultural Arts Night will be held. This will be the kick-off to the California Reads grant with the book, "Farewell to Manzanar." Reference Services Coordinator Hood stated reviewed the Local History Cultural Arts Night events which will be held on Friday, May 18, with the Members. D. BOARD BUSINESS D 1. Update on CALTAC program on Saturday,March 10. Discussion led by President Hairston and Assistant Library Director Perera. Member Haddon reviewed the CALTAC program from his perspective with the Board. President Hairston presented an oral report on the CALTAC workshop. She reviewed a handout she had received with the Members. Assistant Library Director Perera reviewed the CALTAC workshop from her perspective with the Board. 6 Library Board Minutes April 5, 2012 Page 3 D2. Staff Innovation Fund update. Presentation by staff. Assistant Library Director Perera presented a PowerPoint Presentation on an overview of the Staff Innovation Fund Grant with the Members of the Board. Michelle Perera, Assistant Library Director, reviewed the eBook Explosion Grant applied for by Karye Hood, Adam Tuckerman and Don Hilliard which was approved for$1,750. Assistant Library Director Perera reviewed the STEM Robotics Workshop applied for by Wess Garcia which was approved for$5,000. Michelle Perera, Assistant Library Director, reviewed Puppy Rhymes & Storytimes applied for by Heather Bolton of the Animal Care and Services which was approved for $4,000. Margaret Hatanaka, Children's Services Librarian/Archibald, reviewed the Engaging Family Storytimes grant with a PowerPoint Presentation which she applied for. The grant was approved for $4,000. Reference Librarian Linda Engelke presented a PowerPoint Presentation on the grant,Careers in the Real World to the Board which she applied for. The grant was approved for$1,000. Angelica Trummell, Children's Services Librarian/Biane, presented a PowerPoint Presentation on the Welcome Baby grant she applied for. The grant was approved for $5,000. Assistant Library Director Perera stated that the grant period is for six months. D3. Library Posting Police review. Discussion led by President Hairston. President Hairston requested Members to review the policy and stated the item will return at the next meeting. She asked that any corrections to be sent by e-mail to Library Director Karatsu. Member Amsler asked if there was a policy for the PEG channel. Assistant Library Director Perera stated staff will check with the City Manager's office. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Library Posting Policy 7 Library Board Minutes April 5, 2012 Page 4 F. PUBLIC COMMUNICATIONS There were none. ****** G ADJOURNMENT MOTION: Moved by Member Amster to adjourn,seconded by Member Haddon. Motion carried 4- 0-1 (with Coberly absent). The meeting adjourned at 7:20 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 STAFF REPORT ( yI LIBRARY SERVICES DEPARTMENT L.. J RANCHO Date: May 3, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for March. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 9 COMBINED STATISTICS Feb-12 Feb-11 Mar-12 Ma , FY 2011/12 FY 2010/11 Days Open 52 50 58 477 479 Items Borrowed(AR,BL,BKM) 95,448 98,068 101,374 111,072 871,074 915,891 Average Daily 1,836 1,961 1,748 1,883; 1,826 1,912 %Change -3% -9% -5% Patrons Registered(AR,BL,BKM) 1,100 1,152 1,138 1, ;`_'` 10,354 11,368 Average Daily 21 23 20 22 24 %Change -5% -5% -9% Information Questions 13,541 13,321 14,886 16 ' '. 122,711 130,437 Average Daily 260 266 257 �+.: 257 272 %Change 2% -10% -6% Library Visitors 46,567 51,135 51,609 58,849 444,242 479,317 Average Daily 896 1,023 890 997' 931 1,001 %Change -9% -12% -7% Children's Programs 2,598 2,427' 2,338 ;;. 23,374 27,148 #of Sessions 72 69 73 '' 608 640 Aver.Per session 36 35 32 38 42 %Change 7% -31% -14% Items Classified 1,607 1,713 .; 2,126 2,507 20,421 20,247 %Change -6% -15% 1% Volunteer Hours 680 630 't 662 710 5.987 5,992 %Change 8% -7% 0% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7,306 7,170 -j' 7,558 8,;:` 68,594 71,611 %Change 2% -10% -4% Technology Questions 3,861 3,637 ',881 1.4,147 36,496 37,041 %Change 6% -1% Programs/Classes Attendance 169 172' 1,404 1,494 #of Sessions 10 9 9',r 81 81 Aver.per session 17 19 17 17 18 ADULT SERVICES Information Questions 5,358 4,978 5,787 6, ,..' 48,568 50,984 Average Daily 103 100 100 1 102 106 %Change 8% -15% -5% Programs/Classes Attendance 32 41 38 f 303 369 #of Sessions 4 4 4 37 38 Aver.per session 8 10 10 k, 8 10 Teen Programs 31 41 31 338 443 #of Sessions 3 4 3 27 34 Aver.per session 10 10 10 13 13 Tours/Group Visits Attendance 97 9 0 8` 97 69 10 #of Sessions 2 2 5 Aver.per session 0 0 0 14 CHILDRENS SERVICES Information Questions 4,322 4,706 37.647 42,412 Average Daily 83 94 79 89 %Change -8% -11% Bouncing Babies! 324 360 2,947 3,361 *of Sessions 10 12 90 96 Aver.Per session 32 30 33 35 Toddler Time 258 288 1.858 2.339 #of Sessions 8 8 64 68 Aver.Per session 32 36 29 34 Preschool Storytime Attendance 358 439 2.656 3,593 *of Sessions 18 16 126 136 Aver.per session 20 27 21 26 Afterschool Storytime Attendance 392 292 1,649 1,583 #of Sessions 8 8 53 66 Aver.per session 49 37 31 24 Family Storytime Attendance 914 1,048 8.841 9,512 #of Sessions 25 25 238 243 Aver.per session 37 42 37 39 Special Events Program Attendance 352 0 5.149 6,376 #of Sessions 3 0 29 23 Aver.per session 0 0 178 277 Group Visits to Library Attendance 332 128 813 785 #of Sessions 11 4 23 25 Aver.per session 30 32 „ 35 31 11 ARCHIBALD Feb-12 Feb-11 Mar-12 Mar-11 FY 2011/12 FY 2010/11 Days Open 28 27 31 31 256 257 Items Borrowed(Incl.renewals) 46,943 47,699 50,276 53,746 428.396 445.003 Average Daily 1,677 1,767 1,622 1,734 1,673 1.732 %Change -2% -6% -4% Patrons Registered 489 549 576 554 5.276 5,857 Average Daily 17 20 19 18 21 23 %Change -11% 4% -10% Information Questions 6,334 6,380 6,672 7,659 56.599 58.786 Average Daily 226 236 215 247 221 229 %Change -1% -13% -4% Library Visitors 21,335 26,510 23,003 30,509 201.326 237.888 Average Daily 762 982 742 984 786 926 %Change -20% -25% -15% Children's Programs 734 778 625 973 6,257 7.207 #of Sessions 2B 24 22 30 201 217 Aver.Per session 26 32 28 32 31 33 %Change -6% -36% -7% Items Classified 782 887 1,174 1,320 11.856 11,182 %Change -12% -11% 6% Volunteer Hours 192 116 204 88 1,502 1.474 %Change 65% 131% 2% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,414 4,365 4,451 4,973 41.421 43.140 %Change 1% 1% -4% Technology Questions 1,518 1,174 1,466 1,645 13.204 13.143 %Change 29% -11% 0% Programs/Classes Attendance 49 59 49 66 518 503 #of Sessions 4 4 4 5 36 37 Aver.per session 12 15 12 13 14 14 ADULT SERVICES Information Questions 2,517 2,298 2,432 2,786 21,351 21.201 Average Daily 90 85 78 90 83 82 %Change 10% -13% 1% Programs/Classes Attendance 14 20 20 17 118 135 #of Sessions 2 2 2 2 18 18 Aver.per session 7 10 10 9 7 8 Teen Programs 8 14 14 21 132 178 #of Sessions 1 2 1 2 11 17 Aver.per session 8 7 14 11 12 10 Tours/Group Visits Attendance 0 0 0 0 0 15 #of Sessions 0 0 0 0 0 1 Aver.per session 0 0 0 0 0 0 CHILDRENS SERVICES Information Questions 2,299 2,908 2,774 3,228 22,044 24,442 Average Daily 82 108 89 104 86 95 "/Change -21% -14% -10% Bouncing Babies 118 149 109 171 1,036 1.174 #of Sessions 4 4 4 5 32 34 Aver.Per session 30 37 27 34 32 35 Toddler Time 125 160 116 168 877 1,266 12 #of Sessions 4 4 4 5 32 34 Aver.Per session 31 40 29 34 27 37 Preschool Storytlme Attendance 195 211 120 260 1,406 1.653 #of Sessions 10 8 6 10 62 68 Aver.per session 20 26 20 26 23 24 Afterschool Storytlme Attendance 91 113 40 157 622 810 #of Sessions 4 4 2 5 26 33 Aver.per session 23 28 20 31 24 25 Family Storytlme Attendance 153 145 194 217 1.360 1.396 #of Sessions 4 4 5 5 36 37 Aver.per session 38 36 39 43 38 38 Special Events Program Attendance 52 0 46 0 956 908 #of Sessions 2 0 1 0 13 11 Aver.per session 0 0 74 83 Group Visits to Library Attendance 22 0 0 49 72 #of Sessions 1 0 0 4 4 Aver.per session 0 0 0 0 0 18 13 BIANE Feb-12 Feb-11 Mar-12 Mar-11 FY 2011112 FY 2010/11 Days Open 24 23 27 28 221 222 Items Borrowed 41,371 43,885 45,723 51,428 397,646 425,552 Average Daily 1,724 1,908 1,693 1,837 1,799 1,917 %Change -6% -11% -7% Patrons Registered 611 603 547 649 4,937 5,424 Average Daily 25 26 20 23 22 24 %Change 1% -16% -9% Information Questions 7,207 6,941 8,214 8,847 66,112 71,651 Average Daily 300 302 304 316 299 323 %Change 4% -7% -8% Library Visitors 25,232 24,625 28,606 28,340 242,916 241,429 • Average Daily 1,051 1,071 1,059 1,012 1,099 1,088 %Change 2% 1% 1% Children's Programs 1,864 1,649 1,675 2,337 16,843 19,557 #of Sessions 44 45 49 49 399 415 Aver.Per session 42 37 34 48 42 47 %Change 13% -28% -14% Items Classified 825 826 952 1,187 8,565 9,065 Change 0% -20% -6% Volunteer Hours 86 92 92 111 1,474 1,253 %Change -7% -17% 18% TECHNOLOGY CENTER SERVICES Computer Use Sessions 2,892 2,805 3,107 3,381 27,173 28,471 %Change 3% -8% -5% Technology Questions 2,343 2,463 2,415 2,502 23,292 23,898 %Change -5% -3% -3% Programs/Classes Attendance 120 113 107 154 886 991 #of Sessions 6 5 5 6 45 44 Aver.per session 20 23 21 26 20 23 ADULT SERVICES Information Questions 2,841 2,680 3,355 3,985 27,217 29,783 Average Daily 118 117 124 142 123 134 %Change 6% -16% -9% Programs/Classes Attendance 18 21 18 24 185 234 #of Sessions 2 2 2 2 19 20 Aver.per session 9 11 9 12 10 12 Teen Programs 23 27 17 18 206 265 #of Sessions 2 2 2 2 16 17 Aver.per session 12 14 9 9 13 16 14 Tours/Group Visits Attendance 97 9 0 8 97 54 #of Sessions 2 1 0 1 2 4 Aver.per session 49 9 0 8 0 14 CHILDRENS SERVICES Information Questions 2,023 1,798 2,444 2,360 15,603 17,970 Average Daily 84 78 91 84 71 81 %Change 13% 4% -13% Bouncing Babies! 206 211 193 323 1,911 2,187 #of Sessions 6 8 6 8 58 62 Aver.Per session 34 26 32 40 33 35 Toddler Time 133 128 134 117 981 1,073 #of Sessions 4 4 4 4 32 34 Aver.Per session 33 32 34 29 31 32 Preschool Storytime Attendance 163 228 122 257 1,250 1,940 #of Sessions 8 8 6 10 64 68 Aver.per session 20 29 20 26 20 29 Afterschool Storytime Attendance 301 179 110 160 1,027 773 #of Sessions 4 4 3 5 27 33 Aver.per session 75 45 37 32 38 23 Family Storytime Attendance 761 903 814 880 7,481 8,116 #of Sessions 21 21 24 21 202 206 Aver.per session 36 43 34 42 37 39 Special Events Program Attendance 300 0 302 600 4,193 5,468 #of Sessions 1 0 6 1 16 12 Aver.per session 0 0 50 600 262 456 Group Visits to Library Attendance 310 128 23 186 764 713 #of Sessions 10 4 2 3 19 21 Aver.per session 31 32 12 62 40 0 15 SERVICES & OUTREACH Feb-12 Feb-11 Mar-12 Mar-11 FY 2011/12 FY 2010111 BOOKMOBILE Items Borrowed(incl.renewals) 7,134 6,484 5,375 5,898 45,032 45.336 %Change 10% -9% -1% Patrons Registered 0 15 15 2 141 87 0 0 ADULT LITERACY SERVICES 0 0 Tutor Teams Matched 54 49 50 49 481 408 %Change 9% 2% 18% Learners Waiting 4 10 6 10 45 78 %Change -60% -40% -42% Families for Literacy Participants 4 5 4 5 36 51 Computer Literacy Participants 77 69 77 70 676 610 Storynite 0 8 0 5 0 126 I Volunteer Hours 227 237 173 188 1,740 1.941 BACK 2 BASICS ARCHIBALD 0 0 #of Students 42 41 41 45 247 215 #of Sessions 46 38 85 95 473 406 #of Volunteer Hours 85 73.5 87 113.5 590 505 Special Program Att. 0 0 15 38 96 154 #of Sessions 0 0 1 1 3 4 Aver.Per session 0 0 15 38 0 0 BACK 2 BASICS BIANE #of Students 35 46 35 44 250 282 #of Sessions 42 77 106 140 535 577 #of Volunteer Hours 90 111 106 210 681 819 Special Program Att. 0 0 23 48 178 230 #of Sessions 0 0 1 1 5 4 Aver.Per session 0 0 23 48 0 0 SCHOOL&COMMUNITY OUTREACH 110 150 482 401 3,327 3.351 #of Visits 1 1 4 3 20 21 VIRTUAL LIBRARY SERVICES Searches 14,797 99,229 24,100 100,625 117,714 839,971 Retrievals 172,928 120,296 199,335 131,412 1,138,524 1,196,966 Remote Access 2,466 82,814 2,751 86,711 16.403 740,676 Tutor.Com Use 247 255 216 281 1,850 1,650 Home Access 247 254 216 281 1,850 1.648 In-Library Use 0 1 0 0 0 2 Digital Books 1,185 739 1,348 792 9,063 5.956 Audio Downloads 546 522 535 443 4,180 3.980 eBook Downloads 639 217 813 349 4,883 1.976 Website Hits 43,630 45,676 43,138 49,159 384,058 2,336,129 HOMEBOUND SERVICES Patrons Served 17 23 17 21 168 216 Materials Loaned 118 159 139 205 1,275 1,679 Visitor Hours Volunteered 11 16 12 16 112 138 16 STAFF REPORT h ttr LIBRARY SERVICES DEPARTMENT L� RANCHO Date: May 3, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2011/2012 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS • Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2011/2012" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2011/2012" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, fiL-FrAviA.AiM-- Robert Karatsu Library Director 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT &FEES RENTALS SERV. Mar-12 01-Mar $551.25 $333.45 $0.00 $0.00 $139.00 02-Mar $549.39 $342.00 $32.00 $143.00 $386.00 03-Mar $654.31 $425.96 $0.00 $0.00 $273.00 04-Mar $207.15 $89.93 $0.00 $151.15 $0.00 05-Mar $777.37 $302.67 $0.00 $0.00 $211.00 06-Mar $684.64 $298.81 $24.00 $41.00 $87.00 07-Mar $677.11 $294.17 $3.00 $0.00 $137.00 08-Mar $501.10 $309.61 $0.00 $121.00 $384.00 09-Mar $397.61 $297.38 $0.00 $255.25 $333.00 10-Mar $451.20 $342.22 $0.00 $0.00 $534.00 11-Mar $264.40 $114.31 $21.00 $0.00 $0.00 12-Mar $941.95 $304.52 $0.00 $0.00 $161.00 13-Mar $449.90 $289.34 $0.00 $0.00 $124.00 14-Mar $628.47 $327.75 $50.00 $0.00 $137.00 • 15-Mar $685.02 $349.35 $0.00 $470.05 $286.00 16-Mar $485.78 $422.93 $0.00 $0.00 $250.00 17-Mar $566.88 $435.37 $3.00 $300.00 $173.00 18-Mar $206.20 $158.00 $10.00 $0.00 $0.00 19-Mar $974.25 $447.48 $0.00 $0.00 $398.03 20-Mar $857.88 $484.61 $0.00 $60.00 $296.00 21-Mar $881.08 $398.79 $25.00 $0.00 $397.00 22-Mar $730.56 $427.77 $0.00 $351.85 $299.00 23-Mar $402.64 $333.95 $12.00 $144.20 $199.00 24-Mar $365.70 $353.50 $3.00 $51.00 $248.00 25-Mar $326.17 $115.60 $35.00 $0.00 $0.00 26-Mar $888.72 $371.67 $3.00 $0.00 $422.00 27-Mar $847.03 $391.23 $0.00 $48.00 $172.00 28-Mar $845.39 $278.53 $0.00 $0.00 $173.00 29-Mar $741.22 $274.62 $0.00 $125.05 $223.00 30-Mar $378.74 $281.06 $0.00 $158.05 $186.00 31-Mar $466.23 $360.39 $0.00 $0.00 $595.00 TOTALS: $18,385.34 $9,956.97 $221.00 $2,419.60 $7,223.03 March 2011 TOTALS $21,071.99 $12,524.29 $276.95 $1,860.36 $5,839.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT & FEES RENTALS SERV. Mar-12 01-Mar $324.50 $174.29 $0.00 $0.00 $0.00 02-Mar $302.00 $134.78 $32.00 $0.00 $0.00 03-Mar $309.90 $184.92 $0.00 $0.00 $0.00 04-Mar $207.15 $89.93 $0.00 $151.15 $0.00 05-Mar $409.90 $189.97 $0.00 $0.00 $0.00 06-Mar $417.59 $182.62 $0.00 $41.00 $0.00 07-Mar $303.33. $175.49 $3.00 $0.00 $0.00 08-Mar $342.54 $151.80 $0.00 $95.00 $0.00 09-Mar $201.94 $130.40 $0.00 $120.25 $0.00 10-Mar $104.25 $126.73 $0.00 $0.00 $0.00 11-Mar $264.40 $114.31 $21.00 $0.00 $0.00 12-Mar $509.77 $143.52 $0.00 $0.00 $0.00 13-Mar $230.00 $140.76 $0.00 $0.00 $0.00 14-Mar $305.79 $169.74 $50.00 $0.00 $0.00 15-Mar $350.85 $146.74 $0.00 $0.00 $0.00 16-Mar $224.68 $187.65 $0.00 $0.00 $0.00 17-Mar $232.05 $193.18 $0.00 $300.00 $0.00 18-Mar $206.20 $158.00 $10.00 $0.00 $0.00 19-Mar $372.55 $196.65 $0.00 $0.00 $0.00 20-Mar $485.04 $179.63 $0.00 $60.00 $0.00 21-Mar $451.01 $188.35 $25.00 $0.00 $0.00 22-Mar $432.14 $172.95 $0.00 $51.55 $0.00 23-Mar $123.89 $97.98 $12.00 $144.20 $0.00 24-Mar $112.00 $157.31 $0.00 $0.00 $0.00 25-Mar $326.17 $115.60 $35.00 $0.00 $0.00 26-Mar $416.79 $160.08 $3.00 $0.00 $0.00 27-Mar $389.14 $171.81 $0.00 $48.00 $0.00 28-Mar $384.75 $139.38 $0.00 $0.00 $0.00 29-Mar $292.29 $127.65 $0.00 $0.00 $0.00 • 30-Mar $143.55 $108.10 $0.00 $158.05 $0.00 31-Mar $211.39 $154.09 $0.00 $0.00 $0.00 TOTALS: $9,387.55 $4,764.41 $191.00 $1,169.20 $0.00 March 2011 TOTALS $10,645.36 $5,705.64 $271.45 $1,069.95 $0.00 19 BIANE LIBRARY FINES MEDIA REF PHOTOCOPY PASSPORTS REVENUE REPORT &FEES RENTALS SERV. Mar-12 01-Mar $226.75 $159.16 $0.00 $0.00 $139.00 02-Mar $247.39 $207.22 $0.00 $143.00 $386.00 03-Mar $344.41 $241.04 $0.00 $0.00 $273.00 04-Mar $0.00 $0.00 $0.00 $0.00 $0.00 05-Mar $367.47 $112.70 $0.00 $0.00 $211.00 06-Mar $267.05 $116.19 $24.00 $0.00 $87.00 07-Mar $373.78 $118.68 $0.00 $0.00 $137.00 08-Mar $158.56 $157.81 $0.00 $26.00 $384.00 09-Mar $195.67 $166.98 $0.00 $135.00 $333.00 10-Mar $346.95 $215.49 $0.00 $0.00 $534.00 11-Mar $0.00 $0.00 $0.00 $0.00 $0.00 12-Mar $432.18 $161.00 $0.00 $0.00 $161.00 13-Mar $219.90 $148.58 $0.00 $0.00 $124.00 14-Mar $322.68 $158.01 $0.00 $0.00 $137.00 15-Mar $334.17 $202.61 $0.00 $470.05 $286.00 16-Mar $261.10 $235.28 $0.00 $0.00 $250.00 17-Mar $334.83 $242.19 $3.00 $0.00 $173.00 18-Mar $0.00 $0.00 $0.00 $0.00 $0.00 19-Mar $601.70 $250.83 $0.00 $0.00 $398.03 20-Mar $372.84 $304.98 $0.00 $0.00 $296.00 21-Mar $430.07 $210.44 $0.00 $0.00 $397.00 22-Mar $298.42 $254.82 $0.00 $300.30 $299.00 23-Mar $278.75 $235.97 $0.00 $0.00 $199.00 24-Mar $253.70 $196.19 $3.00 $51.00 $248.00 25-Mar $0.00 $0.00 $0.00 $0.00 $0.00 26-Mar $471.93 $211.59 $0.00 $0.00 $422.00 27-Mar $457.89 $219.42 $0.00 $0.00 $172.00 28-Mar $460.64 $139.15 $0.00 $0.00 $173.00 29-Mar $448.93 $146.97 $0.00 $125.05 $223.00 30-Mar $235.19 $172.96 $0.00 $0.00 $186.00 31-Mar $254.84 $206.30 $0.00 $0.00 $595.00 TOTALS: $8,997.79 $5,192.56 $30.00 $1,250.40 $7,223.03 March 2011 TOTALS $10,426.63 $6,818.65 $5.50 $790.41 $5,839.00 20 Schedule B BALANCE SHEET Thru Mar 2012 FY 2011/2012 Revenues Earned Projected Loss/Gain Fines & Fees $151,487 $131,250 $20,237 15.4% Media Rentals $86,514 $90,000 ($3,486) -3.9% Sales/Services Fees $1,119 $225 $894 397.3% Direct Loan $53,725 $1 $53,724 5372400.0% Passport Services $34,975 $22,500 $12,475 55.4% Private Contributions $95,000 $75,000 $20,000 26.7% Totals: $422,820 $318,976 $103,844 32.6% *Balance for Year through Mar 2012 $103,844 21 Schedule C CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Mar 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbranci Balance Vo Revenue Accounts Key: 1290000-Library Fund 4101 Property Taxes-CY Secured 3,031,060.00 44,609.51 956,771.49 0.00 2,074,288.51 68.43 4102 Property Taxes-CY Unsecured 79,020.00 127.22 77,292.12 0.00 1,727.88 2.18 4103 Property Taxes-PY Sec&Unsec 61,850.00 4,770.06 44,865.98 0.00 16,984.02 27.46 4105 Property Taxes-Supplemental 54,340.00 -511.50 19,426.59 0.00 34,913.41 64.24 4312 Library Fines and Fees 175,000.00 18,385.34 151,846.69 0.00 23,153.31 13.23 4401 Interest Earnings 91,970.00 0.00 38,336.63 0.00 53,633.37 58.31 4402 Unrealized Gain 0.00 0.00 -35,250.97 0.00 35,250.97 0.00 4410 Media Rentals 120,000.00 9,956.97 86,513.61 0.00 33,486.39 27.90 4515 Information Service Fees 300.00 221.00 1,119.40 0.00 -819.40 -273.13 4565 Passport Processing Fees 30,000.00 5,939.03 28,135.75 0.00 1,864.25 6.21 4567 Passport Photo Fees 7,200.00 1,284.00 6,840.00 0.00 360.00 5.00 4570 Sale of Printed Materials 18,000.00 2,439.60 17,173.74 0.00 826.26 4.59 4740 Grant Income 8,250.00 0.00 6,864.00 0.00 1,386.00 16.80 4906 CLSA Direct Loan 0.00 0.00 53,724.79 0.00 -53,724.79 0.00 4907 Private Contributions Library 125,000.00 0.00 85,000.00 0.00 40,000.00 32.00 4909 RC Library Foundation Support 0.00 0.00 5,000.00 0.00 -5,000.00 0.00 Total for Org Key 1290000: 3,801,990.00 87,221.23 1,543,659.82 0.00 2,258,330.18 59.39 Key: 1291000-CA State Library 4402 Unrealized Gain 0.00 0.00 -553.15 0.00 553.15 0.00 4740 Grant Income 0.00 0.00 39,857.53 0.00 -39,857.53 0.00 Total for Org Key 1291000: 0.00 0.00 39,304.38 0.00 -39,304.38 0.00 Key: 1292000-Staff Innovatin Fd(Ca St Lib) 4401 Interest Earnings 0.00 0.00 85.47 0.00 -85.47 0.00 4740 Grant Income 40,750.00 0.00 18,000.00 0.00 22,750.00 55.82 4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 0.00 0.00 Total for Org Key 1292000: 55,750.00 0.00 33,085.47 0.00 22,664.53 40.65 Key: 1298000-Calif Literacy Campaign Grant 4909 RC Library Foundation Support 15,000.00 0.00 15,000.00 0.00 0.00 0.00 8290 Transfer In-Library Fund 83,000.00 0.00 62,767.50 0.00 20,232.50 24.37 Total for Org Key 1298000: 98,000.00 0.00 77,767.50 0.00 20,232.50 20.64 Total for Revenue Accounts: 3,955,740.00 87,221.23 1,693,817.17 0.00 2,261,922.83 57.18 User: VGARCIA-Vivian Garcia Page: 1 Current Date: 04/24/2012 Report: GL_BA MSTR O1 RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:52:58 22 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Mar 2012 Remaining Object Description Budget MTD Aetna YTD Aetna Encumbrance Balance % Expense Accounts Key: 1290601 -Library Fund 5000 Regular Salaries 295,790.00 22,371.29 200,878.37 0.00 94,911.63 32.08 5010 Part Time Salaries 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5030 Fringe Benefits 132,820.00 0.00 132,833.29 0.00 -13.29 -0.01 5100 Travel and Meetings 6,000.00 75.00 2,430.05 0.00 3,569.95 59.49 5102 Training 2,000.00 0.00 232.43 0.00 1,767.57 88.37 5105 Mileage 1,000.00 0.00 502.85 0.00 497.15 49.71 5150 Office Supplies&Equipment 2,000.00 38.19 774.04 0.00 1,225.96 61.29 5152 Computer Software 1,800.00 327.99 327.99 0.00 1,472.01 81.77 5160 Membership Dues 3,100.00 0.00 2,735.00 0.00 365.00 11.77 5200 Operations&Maintenance 10,250.00 489.63 4,626.65 0.00 5,623.35 54.86 5220 Cellular Technology 600.00 0.00 475.00 0.00 125.00 20.83 5300 Contract Services 83,700.00 1,369.22 42,331.54 3,095.34 38,273.12 45.72 5400 Telephone Utilities 12,000.00 773.85 7,182.44 0.00 4,817.56 40.14 5402 Water Utilities 3,600.00 580.91 2,996.11 0.00 603.89 16.77 5403 Electric Utilities 70,950.00 3,406.02 39,863.92 0.00 31,086.08 43.81 5501 Admin./General Overhead 189,000.00 0.00 141,750.00 0.00 47,250.00 25.00 5503 City Facilities Allocation 11,740.00 0.00 8,805.00 0.00 2,935.00 . 25.00 9298 Transfer Out-CA Literacy Cmpgn 83,690.00 0.00 62,767.50 0.00 20,922.50 2100 Total for Org Key 1290601: 912,040.00 29,432.10 651,512.18 3,095.34 257,432.48 28.22 Key: 1290603 -After School Learning Prog 5000 Regular Salaries 32,570.00 2,433.08 22,160.79 0.00 10,409.21 31.95 5010 Part Time Salaries 30,000.00 1,758.45 7,905.06 0.00 22,094.94 73.64 5030 Fringe Benefits 15,910.00 0.00 15,911.59 0.00 -1.59 -0.00 5150 Office Supplies&Equipment 2,500.00 0.00 0.00 0.00 2,500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 568.80 0.00 3,431.20 85.78 5300 Contract Services 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290603: 85,480.00 4,191.53 46,546.24 0.00 38,933.76 45.54 Key: 1290604-Bookmobile Services 5000 Regular Salaries 59,170.00 4,551.60 41,442.83 0.00 17,727.17 29.95 5010 Part Time Salaries 20,600.00 1,324.00 12,967.87 0.00 7,632.13 37.04 5030 Fringe Benefits 29,150.00 0.00 29,152.96 0.00 -2.96 -0.01 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies&Equipment 500.00 0.00 0.00 0.00 500.00 100.00 5200 Operations&Maintenance 4,000.00 0.00 1,499.18 0,00 2,500.82 62.52 5220 Cellular Technology 1,500.00 79.58 650.68 0.00 849.32 56.62 Total for Org Key 1290604: 115,020.00 5,955.18 85,713.52 0.00 29,306.48 25.47 Key: 1290605 -Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 276.00 0.00 924.00 77.00 5160 Membership Dues 500.00 0.00 115.00 0.00 385.00 77.00 Total for Org Key 1290605: 1,700.00 0.00 391.00 0.00 1,309.00 77.00 Key: 1290606 -Archibald Library 5000 Regular Salaries 469,740.00 35,370.99 321,624.33 0.00 148,115.67 31.53 5010 Part Time Salaries 318,130.00 21,503.46 190,777.00 0.00 127,353.00 40.03 5030 Fringe Benefits 239,770.00 0.00 239,793.98 0.00 -23.98 -0.01 5100 Travel and Meetings 2,000.00 0.00 1,053.71 0.00 946.29 47.31 5105 Mileage 200.00 0.00 199.80 0.00 0.20 0.10 5150 Office Supplies&Equipment 7,500.00 592.95 3,584.89 0.00 3,915.11 52.20 5152 Computer Software 1,400.00 1,000.00 1,000.00 0.00 400.00 28.57 User:VGARCIA-Vivian Garcia Page: 2 Current Date: 04/24/2012 Report: GL_BA MSTR 01 RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:52:58 23 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Mar 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance % 5160 Membership Dues 450.00 0.00 240.00 0.00 210.00 46.66 5200 Operations&Maintenance 184,840.00 12,799.14 99,081.28 10,842.75 74,915.97 40.53 5300 Contract Services 93,320.00 1,371.95 49,085.35 22,888.66 21,345.99 22.87 Total for Org Key 1290606: 1,317,350.00 72,638.49 906,440.34 33,731.41 377,178.25 28.63 Key: 1290607-Paul A. Blanc Library 5000 Regular Salaries 546,370.00 41,265.32 371,869.24 0.00 174,500.76 31.93 5010 Part Time Salaries 344,920.00 25,759.56 223,694.41 0.00 121,225.59 35.14 5030 Fringe Benefits 279,210.00 0.00 279,237.92 0.00 -27.92 -0.01 5100 Travel and Meetings 4,000.00 0.00 1,182.50 0.00 2,817.50 70.43 5105 Mileage 300.00 0.00 42.18 0.00 257.82 85.94 5150 Office Supplies&Equipment 10,000.00 1,708.77 8,208.05 0.00 1,791.95 17.91 5152 Computer Software 3,400.00 366.38 366.38 0.00 3,033.62 89.22 5160 Membership Dues 730.00 0.00 400.00 0.00 330.00 45.20 5200 Operations&Maintenance 227,840.00 13,965.62 109,771.49 13,474.78 104,593.73 45.90 5300 Contract Services 86,500.00 1,386.92 39,352.47 10,351.02 36,796.51 42.53 Total for Org Key 1290607: 1,503,270.00 84,452.57 1,034,124.64 23,825.80 445,319.56 29.62 Key: 1290608 -Virtual Library 5000 Regular Salaries 28,300.00 2,113.52 19,195.84 0.00 9,104.16 32.17 5030 Fringe Benefits 13,300.00 0.00 13,301.33 0.00 -1.33 -0.01 5152 Computer Software 2,000.00 2,000.00 2,000.00 0.00 0.00 0.00 5300 Contract Services 4,000.00 0.00 0.00 0.00 4,000.00 100.00 Total for Org Key 1290608: 47,600.00 4,113.52 34,497.17 0.00 13,102.83 27.52 Key: 1291602-CA STATE LIBRARY 5010 Part Time Salaries 12,730.00 0.00 3,153.87 0.00 9,576.13 75.22 5030 Fringe Benefits 250.00 0.00 250.07 0.00 -0.07 -0.02 5100 Travel and Meetings 8,000.00 0.00 0.00 0.00 8,000.00 100.00 5152 Computer Software 1,294.00 0.00 723.68 0.00 570.32 44.07 5200 Operations&Maintenance 18,000.00 0.00 11,080.62 0.00 6,919.38 38.44 5300 Contract Services 62,542.00 7,360.00 35,460.00 2,476.00 24,606.00 39.34 Total for Org Key 1291602: 102,816.00 7,360.00 50,668.24 2,476.00 49,671.76 48.31 Key: 1292602-STAFF INNOVATIN FD(CA ST LIB) 5010 Part Time Salaries 3,900.00 0.00 0.00 0.00 3,900.00 100.00 5200 Operations& Maintenance 29,350.00 176.34 2,136.63 0.00 27,213.37 92.72 5300 Contract Services 22,500.00 0.00 4,110.00 0.00 18,390.00 81.73 Total for Org Key 1292602: 55,750.00 176.34 6,246.63 0.00 49,503.37 88.79 Key: 1298601 -Calif Literacy Campaign Grant 5000 Regular Salaries 56,880.00 4,375.40 38,300.98 0.00 18,579.02 32.66 5010 Part Time Salaries 17,190.00 708.86 9,505.55 0.00 7,684.45 44.70 5030 Fringe Benefits 26,930.00 0.00 26,932.71 0.00 -2.71 -0.01 5100 Travel and Meetings 500.00 0.00 243.77 0.00 256.23 51.24 5105 Mileage 300.00 0.00 23.16 0.00 276.84 92.28 5150 Office Supplies&Equipment 1,000.00 0.00 92.68 0.00 907.32 90.73 5160 Membership Dues 140.00 0.00 120.00 0.00 20.00 14.28 5200 Operations&Maintenance 1,000.00 0.00 1,054.66 0.00 -54.66 -5.46 5300 Contract Services 1,310.00 0.00 1,026.29 38.71 245.00 18.70 Total for Org Key 1298601: 105,250.00 5,084.26 77,299.80 38.71 27,911.49 26.51 Total for Expense Accounts: 4,246,276.00 213,403.99 2,893,439.76 63,167.26 1,289,668.98 30.37 User:VGARCIA-Vivian Garcia Page: 3 Current Date: 04/24/2012 Report: GL_BA MSTR Ol RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:52:58 24 CITY OF RANCHO CUCAMONGA Fiscal Year: 2012 GL Budget to Actual with Encumbrances Report Date Mar 2012 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance Report Summary Revenue Total: 3,955,740.00 87,221.23 1,693,817.17 0.00 2,261,922.83 57.18 Expense Total: 4,246,276.00 213,403.99 2,893,439.76 63,167.26 1,289,668.98 30.37 Total Net for Report: -290,536.00 -126,182.76 -1,199,622.59 -63,167.26 972,253.85 • User: VGARCIA-Vivian Garcia Page: 4 Current Date: 04/24/2012 Report: GL_BA MSTR 01 RC-GL:Budget to Actual with Encumbrances-By KeyObject Current Time: 08:52:58 25 STAFF REPORT = - LIBRARY SERVICES DEPARTMENT ft- RANCHO Date: May 3, 2012 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: REVIEW OF LIBRARY POSTING POLICY RECOMMENDATION That the Library Board of Trustees review current Library Posting Policy and revise as necessary. BACKGROUND/ANALYSIS At both Libraries, certain information for the public can be posted and/or displayed. It should be noted that there is no current City-wide policy on what may be posted in City facilities. Attached is a draft revised policy that dictates what is (and is not) acceptable for posting and display in Libraries for the Board's review. Also attached is the policy for posting slides to the City's Channel 3. FISCAL IMPACT None Respectfully/submitted, �Y Robert Karatsu Library Director 26 Library Display Policy Page 1 of 2 CITY OF RANCHO 04 DISPLAY POLICY u ;' +/_,_s,eri�'.r POLICY NO.: �sr PAGE 1 OF 2 EFFECTIVE: 2/1/96 REVISED: 04/5/12 APPROVED: PURPOSE: The purpose of this policy is to provide fair-and-equitable access for all to display informational bulletins,brochures and posters regarding area educational,and cultural/civic events of interest to the community. . PHILOSOPHY: The content of postings can include any announcement of an event, educational opportunity or presentation,including announcements or informational material from non-profit or social service agencies, subject to approval. EXCLUSIONS:Explicitly Specifically excluded are: notices of merchandise for sale; rental announcements; and notices of sales or auctions and related events. This would not exclude dinners or fund-raising events held for the benefit of nonprofit organizations. Because the Library does not have sufficient space to allow varying viewpoints to be exhibited on topics and institutions which are subject to controversy, [such as politics, sex,religion, gun control, etc.,] bulletins,brochures and posters, etc. representing a single point of view on these subjects shall not be permitted. The Library will give preference to materials that originate from a Rancho Cucamonga organization. GUIDELINES: Bulletins,brochures and posters to be displayed must meet the following guidelines: 1. Should be of a reasonable size, preferably no larger than 12" x 18". 2. Handwritten or drawn art work must meet acceptable standards as determined by the library, i.e., correct spelling, neatness, etc. PROCEDURES+ 27 Library Display Policy Page 2 of 2 1. Each item posted must be dated and signed. • 3. Activities having no specific date may be displayed for a reasonable length of time as RETURN OF ITEMS DISPLAYED: Materials will not be returned unless prior arrangements are made. 28 • CITY OF RANCHO CUCAMONGA '" RCTV-3 GUIDELINES RCTV-3 Government Programming for Our Community: RCTV-3 government access provides two types of programming: (I) a bulletin board of messages and (2) video programming. The Bulletin Board is a computerized listing of public service messages. It provides a listing of community events, community services, and emergency information. The Bulletin Board is maintained and managed by the City of Rancho Cucamonga and is offered as a public service. In addition, RCTV-3 airs live programming consisting mainly of regular Council meetings and the Library Telethon/Trivia Challenge. During prime-time hours and weekends, the City airs long form, pre produced videos and the ICTN regional public affairs network(effective as of 2003). Purpose Statement: The purpose of the City of Rancho Cucamonga Cable 3 (RCTV-3)programming is as follows: 1. To provide the dissemination of information and coverage of issues and events involving or affecting local government. 2. To provide quality, diversified, and informative programming relating to Rancho Cucamonga's community, its government in general, and City-sponsored programs in particular for Rancho Cucamonga cable viewers. • Authority: As authorized in the City's Cable Franchise Agreements (Resolutions No. 99-083 and No. 99- 384) between the City of Rancho Cucamonga and Charter Communications and Adelphia, Channel 3 (RCTV-3) is provided via cable service to residents who are subscribers. The use of the government access channel is under the exclusive control of the City and subject to such rules and regulations as the City may establish. Funding for RCTV-3 comes via Public Education Government (PEG) dollars with the fund equation based on $1.00 per cable subscriber per year (there are approximately 21,000 customers for Charter and 2,100 for Adelphia on average). Disclaimer: RCTV-3 is being provided as a public service. Therefore, while the City shall endeavor to ensure that messages/programs are transmitted accurately and in a timely manner, the City assumes no liability in connection with RCTV-3 and makes no warranties or representations that any message or program will be transmitted accurately or at any particular time. The City cannot take responsibility for the factual accuracy of the information as submitted. That responsibility rests with the originator of the information. RCTV-3 RCTV- 3 Government Access Channel: Governmental Access exists to provide information regarding government as it relates to the residents of Rancho Cucamonga. Specifically, the RCTV-3 Government Access channel airs the following types of programming: • Bulletin Board to include messages of local interest. • Live cablecasting of City Council meetings 1 29 • Outside programming, which may include a variety of access programming that is available to the City, such as educational or cultural information via ICTN • Tape delayed cablecast, which include rebroadcasts of"live" programming • Locally produced programming, which may include programs produced or provided by City Departments/Divisions, or programs submitted by the local educational institutions BULLETIN BOARD Bulletin Board Eligible Participants: Entities and groups eligible to submit messages for display on RCTV-3 include the following (in order of priority): 1. Government including local Police Department, and Fire Department, and agencies funded by the local government. 2. Agencies whose events are co-sponsored by the City. 3. Local educational institutions. 4. Organizations, local service groups, local social and sports recreational clubs, businesses, and non-profit groups, if City sponsored. Bulletin Board Message Evaluation: Each message is reviewed by the RCTV-3 Administrator (City Manager's Office staff) for the conformance with eligibility and content guidelines. Each message is evaluated on the basis of its priority, content, and other requirements. Bulletin Board Message Content: • Messages must contain subject matter regarding City-sponsored programs, events, safety information, or other community-based topics. • Messages must be of local interest and import. • Messages must be information-oriented, factual, and verifiable • Messages must be artistically or culturally stimulating, historically significant, or otherwise of importance. • Messages must be free from promotion of religious and/or political views and doctrine. Bulletin Board Message Requirements: • Messages must be submitted, in writing, to the City Manager's Office in person, via fax, via E-mail, or mail. Printed message forms are made available at most City Facilities. • Messages must be submitted at least two weeks before a scheduled event (Exceptions are made for Public Safety emergencies). • Messages must be brief(approximately 75 words). • Messages are all subject to editing, at the RCTV-3 Administrator's discretion. • Messages with no specific event in time or deadline will be displayed for as long as space permits, at the RCTV-3 Administrator's discretion. • Message requests are not responded to directly. If all RCTV-3 guidelines are met, the message will usually be displayed. • No return of submittal. Bulletin Board Message Restrictions: 1. Any advertising or presentation designed to promote the sale of any specific product or service, as well as the endorsement of any product or service, or the advertising of prices. 2. Information concerning any lottery, raffle, gift, enterprise, or scheme, whether said list contains any part of all of such prizes. 2 30 3. Any direct commercial solicitation of funds for any reason. 4. Material, which is intended to defraud the viewer, or is designed to obtain money by false or fraudulent pretenses, representations, or promises. 5. Any material, which is obscene or indecent. (Current federal, state and City of Rancho Cucamonga statutes will apply in all cases). 6. Any program content, which is slanderous, libelous or defamatory, or is disparaging of any racial, gender, ethnic, or religious group. 7. Any material, which creates a clear and present danger of imminent lawless action. 8. Any material, which would violate any federal, state, or municipal statute or law. 9. Any material, which would constitute an invasion of privacy. PROGRAMMING RCTV-3 Government Programming for our Community: RCTV-3 runs programming off (standard) VHS decks—one deck is permanently used for City Council Meetings. Programming is changed, on average, on a bi-monthly basis with one or more new pieces of programming if feasible (the Council meetings are always updated). Programming Types: • Live Programs, which consist of Council meetings, and the Library Trivia/Telethon. Council meetings are regular services—other live programming is provided with the approval of the Council. (Via a separate agreement/MO U). • Pre-Produced Programs, which are shown on a limited basis. The programs are changed bi-monthly and are usually 30 minutes or longer. Programming Requirements: • Videos must be submitted to the City Manager's Office via the mail or in person. • Videos must be of significant length. (Approximately 15 minutes or more). • Videos are all subject to editing or looping, at the RCTV-3 Administrator's discretion. • Videos will be displayed for as long as time permits, at the RCTV-3 Administrator's discretion. • Video requests are not responded to directly. If all of RCTV-3's guidelines are met, the video will be displayed. • Video submissions become the property of the City. (Please do not send your Master copies.) Program Restrictions: RCTV-3 must not be used for the presentation of: 1. Any advocative advertising or presentation designed to promote the sale of any specific product or service, as well as the endorsement of any product or service, or the advertising of prices. 2. Any advertising on behalf of candidates for elective or appointed office, their political parties, or of election ballot issues. Qualified candidates for public office shall not be permitted to advertise their candidacy for public office, except as may be part of an overall programming strategy with equal time provisions for all candidates for that office which may include candidate forums, town hall meetings, or similar venues, from the time of declaration of candidacy until the close of election for that elective or appointive office. 3. Individuals or political parties, groups, supporters or opponents of election ballot measures or candidates may not advertise their views except as may be part of an overall programming strategy with equal time provisions for all candidates for that measure or 3 31 office which may include candidate forums, town hall meetings, or similar venues, from the time of declaration of ballot measures initiation of petition to be included on the ballot until the close of the election for that particular measure or office. 4. Information concerning any lottery, raffle, gift, enterprise, or scheme, whether said list contains any part of all of such prizes. 5. Any commercial solicitation of funds for any reason. 6. Material that is intended to defraud the viewer, or is designed to obtained money by false or fraudulent pretenses, representations, or promises. 7. Any material that is obscene or indecent (Current federal, state and City of Rancho Cucamonga statutes will apply in all cases). 8. Any program content that is slanderous, libelous or defamatory; or is disparaging of any racial, gender, ethnic, or religious group. 9. Any material that creates a clear and present danger of imminent lawless action. 10. Any material that would violate any federal, state, or municipal statute or law. 11. Any material that would constitute an invasion of privacy. SUPPLEMENTARY PROGRAMMING VIA THE INLAND CALIFORNIA TELEVISION NETWORK(ICTN) In accordance with a Memorandum of Understanding (MOU) dated April 19, 2001, the City agreed to receive programming from the California State University, San Bernardino for broadcast on our Public, Education and/or Government (PEG) channel, RCTV-3. The Inland California Television Network (ICTN) has been established by California State University, San Bernardino, to deliver high-quality news, informational, public affairs, cultural and educational programming designed specifically for San Bernardino County and Inland Empire residents. Formed in partnership with municipalities that have granted access to their government/education channel—typically Channel 3—the Inland California Television Network, in cooperation with the City of San Bernardino KCSB-TV3 professional crew and facilities, produces public service programming and transmits it simultaneously to each municipal affiliate. Live programming, including regional news, known as the Inland California Network News, and the distribution of programs worldwide via the Internet, are part of the growth potential for the network. Like other municipalities, the City of Rancho Cucamonga is collaborating with the California State University, San Bernardino to provide our residents with timely information about our region. The network operates in accordance the ICTN Standards and Practices during prime- time viewing hours (document available upon request). For further information concerning RCTV 3 Guidelines, please contact the City Manager's Office/RCTV-3 Administrator at (909) 477-2700, extension 2008. 4 32