HomeMy WebLinkAbout2012/09/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA
LIBRARY BOARD OF TRUSTEES
A. CALL TO ORDER
An adjourned meeting of the Library Board of Trustees was held on Thursday,September 6,2012,in
the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga,
California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members
Amsler, Coberly, Hairston and Temkin.
Also present were: Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian,
Karye Hood, Reference Services Coordinator, Cara Vera, Senior Librarian, Barb Tuckerman,
Circulation Supervisor, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative
Secretary.
B. CONSENT CALENDAR
B 1. Approval of Minutes: July 5 and August 2, 2012.
MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Temkin.
Motion carried 4-0-1 (with Haddon absent).
******
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Report: Oral reports presented by staff
a. General announcements. Oral report by Michelle Perera,Assistant Library Director.
Assistant Library Director Perera, stated that Robert Karatsu is on vacation and will return next
week.
Assistant Library Director Perera,reviewed the flyer presented to the Board regarding the West End
Job Fair which will be held on Wednesday, September 12 from 9 a.m.to 2 p.m. Library staff will be
at the event. She also reviewed a flyer regarding the City Council meeting on October 15 which will
be held at the Cultural Center. City departments will be involved with the "Tech in Action"
Workshop.
Assistant Library Director Perera presented an oral report to the Board on the Library receiving two
Awards from CLA
•
Library Board Minutes
September 6, 2012
Page 2
Michelle Perera,Assistant Library Director, stated that staff had completed the SIF grant cycle at the
end of August. Staff will be presenting their individual grants to the Board in the next meeting.
b. Review of Library statistics. Oral report by Michelle Perera, Assistant Library
Director.
Assistant Library Director Perera reviewed the Library statistics with the Members.
C2. Budget Report: Report presented by Robert Karatsu, Library Director.
Assistant Library Director Perera reviewed the budget with the Board.
C3. Children's Services: Oral update by Renee Tobin, Principal Librarian.
Renee Tobin, Principal Librarian,stated that 4,400 had signed up for the Summer Reading Program
2012. Over 800 had attended the Block Party on August 9`h,2012. The event was held during one of
the hottest weeks of the year—triple digits. Thank you to all of the staff that helped with the event.
Principal Librarian Tobin stated that two of the Children's Librarians, Margaret Hatanaka and
Angelica Trummell will be attending the Eureka Leadership Institute Training at the end of the
month. Library Director Robert Karatsu will also be attending Eureka as a mentor.
Principal Librarian Tobin stated that the Reading Enrichment program will start next week at both
libraries.
C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator.
Karye Hood, Reference Services Coordinator, stated Passports were being issued at the Archibald
Library starting in August. A total of forty-four passport applications were processed.
Reference Services Coordinator Hood reviewed the Teen Events and Public Computer Classes being
offered at the Archibald Library with the Members.
C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian.
Cara Vera, Senior Librarian, stated that 275 Teens had signed up and participated in the Summer
Reading Program. This was the second year Summer Reading Program was offered to Adults. The
number of participants had doubled from last year to 400 Adults this summer. The programs that
were offered during the summer were free to everyone.
Library Board Minutes
September 6, 2012
Page 3
Senior Librarian Vera stated on Hispanic Heritage Cultural Arts Night will be on Friday, September
28 starting at 7 p.m. Tickets are available this evening.
******
D. BOARD BUSINESS
DI. Update on Library Collection Agency. Discussion led by Michelle Perera, Assistant Library
Director and Barbara Tuckerman, Circulation Supervisor.
Michelle Perera, Assistant Library Director, introduced Barb Tuckerman, Circulation Supervisor.
Barb Tuckerman, Circulation Supervisor, presented a PowerPoint Presentation on the Library
Collection Agency and the results.
President Hairston stated that there has been excellent recovery with the Collection Agency.
D2. Upcoming California Library Association conference. Oral report by Michelle Perera,
Assistant Library Director.
Michelle Perera,Assistant Library Director, stated that the CLA conference will be held November 2
—4, 2012 in San Jose. A printout of the programs and the pre-conference has been left for you to
review. Please let Michelle Perera know if you are interested in attending. There are sufficient funds
for two attendees.
President Hairston and Member Amsler were interested in attending.
D3. Possible financial workshop by the America Library Association. Oral report by Michelle
Perera, Assistant Library Director.
After discussion, staff and Members of the Board will attend at the conference and review the
workshop.
******
E. IDENTIFICATION OF ITEMS FOR NEXT MEETING
El. Financial Workshop from ALA
E2. SIF Funds Update
Library Board Minutes
September 6, 2012
Page 4
F. PUBLIC COMMUNICATIONS
There were none.
G ADJOURNMENT
MOTION: Moved by Member Coberly to adjourn, seconded by Member Amsler. Motion carried 4-
0-1 (with Haddon absent). The meeting adjourned at 6:50 p.m.
Respectfully submitted,
Vivian Garcia
Administrative Secretary
Approved: October 4, 2012