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Home My WebLink About08/02/13 COMMUNITY FOUNDATION MINUTES OF THE FEBRUARY 13, 2008, REGULAR MEETING i, A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, February 13, 2008, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:20 p.m. by Chair Parker. Present were: Board Members: Buquet (who arrived at 6:35 p.m.), Galindo, Jaramillo, Mize, Nelson and Parker. Absent: Cohen. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Service's Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held December 12, 2007. 2. To receive and file Treasurer's Reports for the months of October through December 2007 and PAL Cash Reports for the months of November 2007 and January 2008. MOTION: Moved by Vice Chair Mize, seconded by Member Nelson, to approve the Consent Calendar, as submitted. Motion carried: 5-0-2 (Absent: Buquet and Cohen) E. FOUNDATION BUSINESS 1. Chair Parker called on staff concerning development of a Board Member prospect list for the Community Foundation Board of Directors. Analyst Pachon distributed a matrix containing current and prospective members to facilitate discussion. She suggested the Board review and brainstorm potential additions to the Foundation. Director McArdle also reminded Members of the appointment process including review by the Membership/Nominating Subcommittee and approval by the City Council. Member Galindo indicated that Mario Martinez and Dennis Frankeberger could be taken off the list and David Kamath and Bob McClure are pending consideration. Member Nelson suggested Dee Matreyek, who was currently volunteering on the Gala Subcommittee. e ruary 1.3, 2UU45 w She also thought the Board may also want to consider Christine Pham, Forest City representative. Vice Chair Mize offered to attend any meetings with Ms. Pham to i discuss her interest. Analyst Pachon suggested the Board also consider looking for an estate planner and Member Galindo responded that he was familiar with a planner working for U.S. Trust. Analyst Pachon informed the Board that she had added Brad Firle, formerly of HSBC, for the Board to consider. Vice Chair Mize responded that he would contact Mr. Firle. No other discussion held or action taken. I 2. Update on the 2008 Gala for the Art was p presented by Member Nelson, Gala Subcommittee Chair. She gave a brief status report of how the event's plans were progressing and encouraged the Board to invite anyone they might think would be appropriate in order to ensure an attendance between 250 to 300 people. She offered to provide letters and envelopes for any correspondence they wish to send regarding the event. The cost for sponsorship was listed as: $1,000-table; $3,000-event and $5,000-host. It was noted that tickets for elected officials are not being comped at this time. Analyst Pachon pointed out Chair Parker's role at the event. Director McArdle recommended the Board review and approve the proposed budget revision for the Gala based on updated information. A question was asked regarding when the Member's needed to provide their silent auction gifts and Member Nelson responded that March 28th was the deadline. Director McArdle spoke of the priority process for ticket purchasing which could also be marketed to encourage larger sponsors. Following their discussion action was taken. MOTION: Moved by Vice Chair Mize, seconded by Member Galindo, to approve the revised budget for the 2008 Gala for the Arts, as submitted by staff. Motion carried: 5-0-2 (Absent: Buquet and Cohen) 3. Director McArdle opened the review of proposed division of Promoting Arts and Literacy (PAL) components between the Community.Foundation and Library Foundation. He briefed Members of the recent action by the Library Foundation to end the original partnership agreement with the Community Foundation regarding the campaign and action by the PAL Cabinet at their December meeting concerning allocation of endowment fund monies. He recommended the Board take action, subject to verification by the Cabinet. Vice Chair Mize requested additional time to review the matter, at least until following the upcoming PAL Cabinet meeting. No other discussion was held and the matter was continued. 4. Brainstorming of the Community Foundation's Goals for 2008 and development of a Work Plan for the year was opened. Director McArdle asked that the Board specifically identify their goals and consider the following topic areas: Fund Development; Board Development; Board Recruitment; Program Support and Public Relations. e ruary t The Board discussed goals as follows: Fund Development - Gala; Corporations/ j Individuals; Grants; Golf Tournament; House Raffle (2009) and Theater Seat Campaign. Board Recruitment — comments were made that the Members need to increase their number of asks and also to increase the visibility of the Foundation itself. A suggestion was also given to consider various levels to the Board including an Executive Board; Full Board and Advisory Board. The need to be flexible and to consider filling the Honorary Board were also suggested. Public Relations—Suzanne Sproul of the Daily Bulletin was recommended as a contact and the need to have a consistent message on the Foundation's progress, mission and vision statement was supported. Program Support—The Board's support of the Lewis Family Playhouse was discussed. Director McArdle reviewed the benefits of sponsoring programming efforts and proposed the Board consideration of a sponsorship for the 08/09 season. The challenge of being misidentified with the Inland Empire Community Foundation was briefly discussed. Director McArdle responded that due to the Board's non-profit status, a name change would not be possible at this time. Following their comments and discussion, the following action was taken: MOTION: Moved by Vice Chair Mize, seconded by Member Jaramillo, to amend the Community Foundation's budget to include a $46,000 expenditure for sponsoring Fiscal Year 2008/09 Lewis Family Playhouse programming. Motion carried: 6-0-1 (Absent: Cohen). Director McArdle addressed the Board concerning Manager Palmer's being approached concerning possible interest by the City to participate in the National Report Series which was creating a new show entitled "The Future of the Performing Arts." Deliverables will include a three to five minute educational video segment to be distributed on Public Television; documentary video tape and two minute video segment to be broadcast regionally airing a minimum of 40 times. The Board was asked to consider an expenditure of$5,000 to support this effort. They took action as follows: MOTION: Moved by Member Buquet, seconded by Member Galindo, to approve the expenditure of $5,000.00, to support participation in the National Report Series, as presented by staff. Motion carried: 6-0-1 (Absent: Cohen). Vice Chair Mize left the meeting at 6:35 p.m. 5. Updates on Sub-Committee activities were given as follows: Membership/Nominating— discussion held earlier. Fund Development—Member Galindo reported on his meeting with Bank of America Representative Christi Gordon's replacement, who was pleased by their discussion and will be following up with another meeting at a later date. In addition, Member Jaramillo was added to serve as a Subcommittee Member. Gala— Member Jaramillo was added as a Subcommittee Member. Finance — No recent meetings had been held. e ruary 1.3, 2UU6 6. Analyst Pachon was called upon regarding review and update of the Community Foundation's meeting schedule for the first quarter of 2008. She asked the Board for any changes or deletions to the proposed meeting schedule, being none, the meeting schedule was approved as submitted. No other action was taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT MOTION: Moved by Member Buquet, seconded by Chair Parker, to adjourn the Regular Community Foundation Meeting. Motion carried: 5-0-2 (Absent: Cohen and Mize). Meeting adjourned at 6:50 p.m. Respectfully submitted, We-� 6#&C-7 Melissa Morales Senior Administrative Secretary Approved by the Community Foundation: June 11, 2008 Motion carried: 5-0-3 (Absent: Galindo, Jaramillo and Parker). e ruary 1.5, ZUUN