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Home My WebLink About08/02/13 Community Foundation Board Agenda � r COMMUNITY FOUNDATION BOARD OF DIRECTORS r AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING February 13, 2008 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members David Parker, Member Harvey Cohen, M.D., Member Charles Buquet, Member Thomas Galindo, Treasurer/Secretary Lupe Jaramillo, Member Tony Mize, Vice Chair Marian Nelson, Member www City Offices: (909)477-2760 File COMMUNITY FOUNDATION Rnracac BOARD OF DIRECTORS 2 C``c ONc" February 13, 2008 CHll OOtr E 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Tony Mize Harvey Cohen Manan Nelson _ Thomas Galindo David Parker Lupe Jaramillo uounc menYs esena 'ons None . Com unica 'on rom Pu lic This Is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. 11 - onsen C•a eadar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any Item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Community Agenda pages Foundation Meeting held December 12, 2007. 1-3 2. Receive and file Treasurers Report for the months of 4-18 Octoberthrough December2008 and PAL Cash Reportsfor the months of November 2007 through January 2008. un aho usiness .N�i01"a COMMUNITY FOUNDATION MINUTES OF THE DECEMBER 12, 2008, SPECIAL MEETING A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, December 12, 2008, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:45 p.m. by Chair Parker. Present were: Board Members: Cohen, Galindo (who arrived at 5:50 p.m.), Mize, Nelson and Parker. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC None D. CONSENT CALENDAR 1. To approve the Minutes of the Special Community Foundation Meeting held November 27, 2007. 2. To approve the renewal of the Directors' and Officers' Liability Insurance for 2008. MOTION: Moved by Member Cohen, seconded by Member Nelson, to approve the Consent Calendar, as submitted. Motion carried: 4-0-2 (Absent: Buquet and Galindo). E. FOUNDATION BUSINESS 1. Update from the Community Foundation's Promoting Arts and Literacy(PAL) Campaign Cabinet representatives regarding discussion with the Library Foundation pertaining to the status of the PAL Campaign. Vice Chair Mize updated the Board on discussions held at the meeting that was conducted prior to this Board meeting. Actions and discussions included the severing of the economic relationship between the two Boards; concurrence by the cabinet members to split current Endowment Fund monies equally between the two Foundations and also the $150,000 seed money from the 2006 PAL House Raffle to be split evenly for each of the Foundations and the ecem er , 1311 e anticipated $150,000 net forthe 2007 PAL House Raffle to be split equally between the two Foundations. Vice Chair Mize also informed the Board that comments had been made at the Cabinet meeting in favor of keeping the "PAL" brand and that library related items sold would be designated forthe Library and the same forthe Community Foundation. For those items that could be designated for either Foundation,the donor will be asked how they wish their designation earmarked. Any sponsorship received for Celebration Hall will be divided evenly among the Boards. Director McArdle added that the Cabinet will continue to meet quarterly. Board discussion ensued and clarification was requested on designation of monies raised by the Community Foundation. Director McArdle clarified that the Gala revenues will be now be earmarked entirely for the Community Foundation and the Board needs to market in that regard. He did update the Board on additional PAL Cabinet discussion held concerning the PAL marketing efforts currently underway and the Cabinet's approval to proceed with some of the marketing campaigns including a General PAL Pamphlet and brick campaign materials. Chair Parker noted that the Library Foundation also has the responsibility to fund raise for the Archibald Library which is currently not identified as a recipient of PAL monies. The need to establish policies for designation of donations and sponsorships was noted. Following the update, no other action was taken. 2. Analyst Pachon introduced development of an updated Donor Prospect List for solicitation for the Promoting Arts and Literacy (PAL) Campaign. She referenced the Fund Development Prospect List submitted with staffs report and asked forthe Board's input. Chair Parker indicated he would try to contact Coca-Cola again regarding a possible sponsorship. Member Galindo commented that grants opportunities must be available and discussion ensued on the need to possibly hire a grant writer to assist in this effort. Director McArdle supported that in 2008 the Board needed a "game plan'forthe asks. He also asked Member Nelson whether a prospect list had been established for the Gala. She affirmed that a list of potential sponsors had been created and encouraged Boardmembers to forward her names of any potential sponsors. Member Nelson also informed the Board that a letter was being sent to the sponsors followed by an invite. Staff was requested to e-mail the Board the Gala sponsorship opportunities and deadlines. No other action was taken. 3. Development of a Board Member Prospect List forthe Community Foundation's Board of Directors was opened by Director McArdle. He encouraged the Board to make recruitment of new members a priority in the coming months. A question was raised on whether the potential donor list was also being used to consider for potential board members. Director McArdle responded that the Membership/Nominating Subcommittee has included the donor list in their search for additional members. Vice Chair Mize suggested taking off consideration of a PFF representative at this time until the company's sponsorship is increased. The Board was also asked the value of ecem er 72, _V171 P2 running an advertisement to solicit new members and they concurred that perhaps a letter writing campaign targeting certain individuals will be more effective. It was also suggested that the letter perhaps encourage the recipient to become a Boardmember or "Friend" and to send to the spotlight newsletter mailing list. It was indicated that staff would send a list of spotlight donors and staff would draft a solicitation letter as well. Director McArdle supported a four-month membership appeal to include inviting those to be a part of the excitement of being on the Board or becoming a friend. No other discussion was held or action taken. 4. Chair Parker opened the update and discussion on the status of the 2007 PAL House Raffle and called on Vice Chair Mize for his report. Vice Chair Mize informed the Board that 8,720 tickets were sold this year, a decrease of approximately 1,100 from last year's raffle. He estimated a $150,000 net, after returning the seed money to both Foundations. Vice Chair Mize described the annual fundraiser as very worthwhile and encouraged his fellow Boardmembers to attend the raffle drawing to be held this Saturday. Following the update, no other action was taken. 5. Director McArdle presented a status review of the Rancho Cucamonga Community Foundation Work Plan. He referenced the 2007-2008 Work Plan as contained in staffs report dated December 12�. Items reviewed included the upcoming Board and subcommittee meeting dates and individual work plan items such as brainstorming for potential donors. Director McArdle noted that the joint work plan items with the Library would also need to be updated in light of the recent actions concerning the PAL Campaign. Member Nelson was asked if she felt a special meeting needed to be held prior to the April Gala. She responded that she would let staff know as planning of the event progressed if she felt a special meeting was necessary. Following staffs update, the report was received and filed. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT MOTION: Moved by Member Cohen, seconded by Vice Chair Mize, to adjourn the Special Community Foundation Meeting. Motion carried: 5-0-1 (Absent: Buquet). Meeting adjourned at 7:56 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary December 12, _ P3 I COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: NOVEMBER 6,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-OCTOBER 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,613.70 $6779 $000 $18,68149 JACK McNAY MEMORIAL 145316 000 000 1,46316 ENDOWMENT/DEFERRED GIVING 19,885.75 000 000 19,885.75 YOUTH ACHIEVEMENT 171.40 000 000 17140 LEARN NOT TO BURN 1,860.00 000 000 1,860.00 OFF-PARK DOG LEASH FUND 12500 000 0.00 12500 RC ANIMAL SHELTER 35,46710 0.00 000 35,46710 SENIOR CENTER FUND 34,72220 000 000 34,72220 PACIFIC ELECTRIC TRAIL FUND 1500 0.00 000 1500 WILDLAND INTERFACE FUND 64.00 000 000 6400 JAMES CURATALO MEMORIAL FUND 6.25184 000 D 00 6,251 84 OPERATING RESERVE FUND 1,00000 000 D00 1,00000 RALPH LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $120,299.66 $67.79 $0.00 $120,367.45 RECONCILIATION Checking Account Balance 10/31/07 $115,62675 Less Outstanding Checks - Investments-LAIF 4,74070 BALANCE $120,367.45 Note RCCF Invests PAL revenue with LAW in the amount of$2,523,084 75 10500 Crvm Ccnmr Dr •PO Box 807•Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760• Fix 909-077-2761 •w R,Cpari P4 OCTOBER 2007 REVENUE DETAIL REVENUES GENERALFUND Bank of America-Interest $523 LAIF-Interest 6256 Total General Fund $6779 TOTAL REVENUES $67.79 P5 Bankof America H Your Bank of America Business interest _ 0056 P P Checking.Statement _ 11-4 ' . . .. -. _ - StatementPeriod: . September 29 through October 31, 2007 — iitloutiiiuriuiriiriniiniinirisutintuintitttiiiuti Auount Number:00567-00824 RANCHO CUCAMONGA At Yom Service " COMMUNITY FOUNDATION Call:909.8652424 PO BOX 807 RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your — business and we en;ay serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www bankofamerica.com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 09/29/07 $115,63552 Annual Percentage Yield earned this period 0.05% Total Checks,Withdrawals, Interest paid year-to-date $45.26 Transfers, Account Fees - 1400 Number of checks paid 1 Interest Paid + 523 Number of electronic checks paid 0 Ending Balance $115,626.75 Number of 24 Hour Customer Service Calls Self-Service 0 Assisted 0 ❑ Bank of America News Following the successful sponsorship of Arts in Latin America, Bank of America is proud to again sponsor an exhibition at LACMA. Bank of America is excited to sponsor SoCal: Southern California Art of the 1960's and 70's from LACMA's Collection from August 30th through March 1st. For more Information visit www.lacma.org An introductory 0% rate is just the beginning. Call 1-888-663-6262 today to request the Platinum Visa Business card&receive all the great benefits! ❑ Amount Activity oats located eascnpimn aer ..rce4 oam" crane wiry Balance 10/01 Check#711 $ 1400 $115,621.52 10/31 Interest Paid from 09/29/07 Through 10/31/07 $ 5.23 $115,626.75 The untamed check(.)or image($)will net he Included in this statement for check(.)prccessed mectmnkally. If your check wea not not,re.d at the time of purchase,you will need to contact the merchant for a copy. Continued on next page 0054284 001223 0 California PageA1 of 4rrr ZCOMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: DECEMBER 13,2007 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-NOVEMBER 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,68149 $476 $000 $18,68625 JACK McNAY MEMORIAL 1,46316 000 000 1,46316 ENDOWMENT/DEFERRED GIVING 19,885.75 0.00 000 19,885.75 YOUTH ACHIEVEMENT 171.40 000 000 17140 LEARN NOT TO BURN 1,860.00 000 000 1,86000 OFF-PARK DOG LEASH FUND 125.00 0.00 000 12500 RC ANIMAL SHELTER 35,46710 0.00 0.00 35,46710 SENIOR CENTER FUND 34,72220 100.00 000 34,82220 PACIFIC ELECTRIC TRAIL FUND 1500 000 000 1500 WILDLAND INTERFACE FUND 64.00 000 000 6400 JAMES CURATALO MEMORIAL FUND 6,25184 0.00 000 6,25184 OPERATING RESERVE FUND 1,00000 000 0.00 1,00000 RALPH LEWIS MEMORIAL FUND 66051 000 0.00 66051 TOTAL $120,367.45 $104.76 $OA0 $120,472.21 RECONCILIATION Checking Account Balance 11/30/07 $115,731.51 Less Outstanding Checks - Investments-LAIF 474070 BALANCE $120,472.21 Note: RCCF Invests PAL revenue with LAIF in the amount of$2,523,084 75 10500 Civic Center Dr.•PO Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477--2760• Fax 909-477-2761 •w ..RCpark roam P7 NOVEMBER 2007 REVENUE DETAIL REVENUES GENERALFUND Bank of America- Interest $476 Total General Fund $476 SENIOR CENTER FUND Various Donations $10000 Total Senior Center Fund $10000 TOTAL REVENUES $`104,76 P8 BaekofAmerica —%0j Your Bank of Americ_ a_ Businessante- re'st. ' . 0056 P P Cfieckin9 Statement EO-3 - __1 -- _ Statement Period: ' . - November 146Foiigh November 30,2007 _ nriuutiiinriujrnriaanrirriijiu,iariijarinriurtri Account Number:00567.00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call 909.865 2424 PO BOX 807 + _ RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your — business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica com/smallbusiness. ❑ Summary of Your Business Interest Checking Account Beginning Balance on 11/01/07 $115,62675 Annual Percentage Yield earned this period 005% Total Deposits and Credits + 100.00 Interest paid year-to-date $5002 Interest Paid + 4,76 Number of electronic checks paid 0 Ending Balance $115,731 51 Number of 24 Hour Customer Service Calls Self-Service 0 Assisted 0 ❑ Bank of America News Following the successful sponsorship of Arts in Latin America, Bank of America is proud to again sponsor an exhibition at LACMA Bank of America is excited to sponsor SoCar Southern California Art of the 1960's and 70's from LACMA's Collection from August 30th through March 1st. For more information visit www.lacma.org. An introductory 0% rate is just the beginning. Call 1-88M63-6262 today to request the Platinum Visa Business card & receive all the great beneStsi ❑ Account Activity Dais Positl Descnplion Reference f) posits erMns7Dan11/06 Deposit $ 100.00 11/30 Interest Paid from 11/01/07 Through 11/30/07 $4 76 The mipinal cseckta)or Imago(a)will not be included in this statement for caeck(a)processed electronically. If your check was not telurned at the time of pumsase,you will need to contact the merchant for a copy. Continued on next page 018'7948 WI T228 California Page 1 of 3 0 ..,fls COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: JANUARY 22,2008 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-DECEMBER 2007 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $18,68625 $10801 ($1,47500) $17,31926 JACK McNAY MEMORIAL 1.46316 0.00 000 1,46316 ENDOWMENT/DEFERRED GIVING 19,885.75 000 000 19,88575 YOUTH ACHIEVEMENT 171.40 000 000 17140 LEARN NOT TO BURN 1,86000 000 000 1,86000 OFF-PARK DOG LEASH FUND 125.00 000 000 12500 RC ANIMAL SHELTER 35,46710 5,31400 (5000) 40,73110 SENIOR CENTER FUND 34,82220 100.00 (2626) 34,89594 PACIFIC ELECTRIC TRAIL FUND 1500 0.00 000 1500 WILDLAND INTERFACE FUND 6400 000 000 6400 JAMES CURATALO MEMORIAL FUND 6,25184 000 000 6,25184 OPERATING RESERVE FUND 1,00000 000 0D 1,00000 RALPH M. LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $120,472.21 $5,522.01 ($1,551.26) $124,442.96 RECONCILIATION Checking Account Balance 12/31/07 $119,75226 Less Outstanding Checks #714 (50.00) Investments-LAIF 4,74070 BALANCE $124,442.96 Note: RCCF Invests PAL revenue with LAIF in the amount of$2,523,084.75 10500 Cmro Ccnccr Dr •PO Box 807•Rancho Cuc onga,CA 91729-0807•Tcl 909-477-2760• Fu 909-477-2761 •www RCpark.com P l Q r DECEMBER 2007 REVENUE & EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $5 01 Various Donations 103.00 Total General Fund $108.01 RC ANIMAL SHELTER Various Donations $5,31400 Total RC Animal Shelter $5,31400 SENIOR CENTER FUND Various Donations $10000 Total Senior Center Fund $100.00 TOTAL REVENUES $5,522.01 EXPENDITURES GENERALFUND Altru, LLC-Liability Insurance1$ ,475 00 Total General Fund $1,47500 RC ANIMAL SHELTER Heather Balton-Rmb Gift Card for Save a Pet Rescue $5000 Total RC Animal Shelter $5000 SENIOR CENTER FUND Gabel&Schubert, Inc -Legacy Tree Engraving $2626 Total Senior Center Fund $2626 TOTAL EXPENDITURES $1,551.26 P71 BainkofAmerica %j H Your Bank of America Business Interest — 0056 P P Checking Statement 124 — Statement Period: December 1 through December 31, 2007 — Iltlnn llln lrrltllrirtllntlrrlriintlntlll InJll l Account Number: 00567-00824 RANCHO CUCAMON13A At Your Service COMMUNITY FOUNDATION Call: 909.865 2424 PO BOX 807 — RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www bankofamerica com/smal l business 0 Summary of Your Business Interest Checking Account ' Beginning Balance on 12/01/07 $115,731 51 Annual Percentage Yield earned this period 005% Total Deposits and Credits + 5,51700 Interest paid year-to-date $55.03 Total Checks,Withdrawals, Number of checks paid 2 Transfers, Account Fees - 1,501.26 Number of electronic checks paid 0 Interest Paid + 501 Number of 24 Hour Customer Service Calls Ending Balance $119,752.26 Self-Service 0 Assisted 0 0 Account Activity Date Posted Dezcnpimn Reference# Cents Credits Daily Balance 12/18 Deposit $ 5,31400 12/19 Check$ 712 $ 2626 $121,045.51 72/20 Deposit $9800 $121,019.25 12/20 Deposit 10000 12/24 Deposita s.00 $121,217.25 2/31 Interest Paid from 72/01/07 Through 72/31/07 $ 501 $121,222.25 1 12/31 Check#713 $ 1,475.00 $119,752.26 The original cnecpa)or,mage(s)will not be included,n this statement far cneck(s)Processed eiectr n,cauy. uyuur check wee not returned at me time DI Purchase,you will need to contact the merchant far a cage. Continued on next page 0053SU ooi z23 s California Page 1 of 4 4 aw,912 PAL CASH REPORT NOVEMBER 2007 Beginning Cash Balance $ 188,201 62 Deposits - Merchant Service Fees (42 40) Merchant Service Fee Credit 4240 Less Checks #2103 - (Voided) #2104 (47,70000) Gary Lee Prue Studios-Shakespeare Sculpture (47,700 00) Ending Cash Balance 140,501.62 Checking Account Balance $ 140,501 62 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 140,501.62 Pal Lalf Investment through RCCF-$2,523,084 75 Pal Total Account Balance-$2,663,586 37 W Bankof America BANK OF,AMERICA„N.A. Account Number. 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR' _ 01" 61 154198 •- Elf 3 CONCORD, CA 94520-2445 Last' Statement: 70/31/2007 This Statement: 11/30/2007 _ Customer Service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION_ RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 11/01/2007 - 11/30/2007 Statement Beginning Balance 176,842.00 Number of Deposits/Credits ;, 3 'Amount of.Deposits/Credits - 12,333,02 Number of Checks , 3 Amount, of Checks. 48,631.00 Number of Other Debits - 1 Amount- of Other Debits 42.40 Statement Ending Balance 140,501.62 Number of Enclosures 3 " .1 • Sery ic- eCharge .00 ail Deposits and Credits _ Date Customer Bank Posted R f Amount Description Reference 11/01 1,208.33 BOFA MS 1922 . DES:MERCH SETL ID:430132313591041533305003489111 INDN:PAL CAMPAIGN CO ID:1210001922 CCD REF:001459513387121108250007305003489ll807110122 11/02 , 42.40 atTOO�G-Adjustments : Reversing Merchant Fees for Oc123302460000W 11/06 11,082.29 CA VAULT DEPOSIT 15210636081955' Withdrawals and Debits Checks Check Date Bank Check Date Bank Number Amount Posted Reference Number Amount Posted. Reference 2101 231.00 11/13 6360605786 2104* 47,700.00 11/19 0292321986 2102 700.00 11/13 6360605785 Other Debits Date Customer Bank . Posted Refe n Amount - Description - Reference 11/01 42.40 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 0401217831 INDN:P.AL CAMPAIGN - . - CO ID:3210001922 CCD REF:00145951338712110825000730.401217831107110127 Daily'Balances Date Ledger Balance Collected B 1 Dat - Ledger Balance Collected Balance 10/31 176,842.00 176,842.00 11/09 189,132.62 188,532.62 11/01 178,007.93 178,007.93 11/13 188,201.62 188,201.62 11/02 178,050.33 178,050.33 11/19 140,501.62 140,501.62 11/06 189,132.62 179,092.33 11/30 140,501.62 140,501.62 11/08 189,132.62 179,132.62 The preceding check(.) is still outstanding or has been included in a previous o"N”` a PAL CASH REPORT DECEMBER 2007 Beginning Cash Balance $ 140,501 62 Deposits 12/20/2007 41666 12/20/2007 52,73768 53,154 34 Merchant Service Fees (68 72) Merchant Service Fee Credit 6872 Less Checks #2105 (85001) Anodic Signal-Donor Plaque #2106 (85170) Fund Raisers Ltd -Cultural Center Bricks #2107 (24244) Color Me Mine-Family Wall of An Tiles (1,944.15) Ending Cash Balance 191,711.81 Checking Account Balance $ 191,711 81 Deposit In Transit - Less Outstanding Checks - Adjusted Bank Balance $ 191,711.81 Pal Lan Investment through RCCF-$2,523,084 75 Pal Total Account Balance-$2,714,796 56 Bankof America b - BANK OF AMERICA; N.A. Account Number - 1459513387 1655 GRANT' STREET BLDG A-10TH FLOOR 01 01-��, 149626 . E# - 3 CONCORD, CA 94520-2445 Last' Statement: 11/30/2007 This Statement: 12/31/2007 customer service 1-888-400-9009 RANCHO CUCAMONGA COMM. FOUNDATION RANCHO CUCAMONGA DBA PAL CAMPAIGN LIBRARY FOUNDATION - - 10500 CIVIC DR Page 1 of 2 P:O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information •- Statement- Period. l2/O1/2007c - 12/31/2007 Statement Beginning. Balance ' 140,501.62 Number Deposits/CPedita 3' Amount of'Deposits/Credits' 53,229.06 Number of Checks - , „ : 3 Amount of Checks,,: - 1,944.15' Number of Other Debits . 1 Amount of Other Debits - ; . 68.72 Statement Ending Balance 191,711.81 Number of Enclosures i 3 -. „ '• •. , " - - Service Charge' - .00= . Deposits and Credits ' Date Customer Bank Posted ReferenceAmount Description R f 12/04 68.72 aTNuq-Adjustments : Reversing Merchant fees fo07 r No123302460007123 12/21 416.66 BOFA MS 1922 DES:MER6H SETL ID:430132313591041533355004854975 INDN:PAL CAMPAIGN- CO ID:1230001922 CCD 12/24REF:00145951338712110825000735500485497507122122 52,737.68 CA VAULT DEPOSIT 152106560987729 _- Withdrawals and Debits Checks Check Date Bank Check Date Bank Number A . t Posted d R f a Number Amount P t d Reference 2105 850.01 12/06 6660337721 2107 242.44 12/26 6560175916 2106 851.70 12/17 1492138579 Other Debits Date Customer Bank Posted Reference A o t D c iption Refa ice 12/03 68.72 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 ,34007612150 INDN:PAL CAMPAIGN" " . CO ID:3210001922 CCD REF:00145957338712. 110825000733400761215007120327 Dally Balances ' Date Ledger Balance Collected H la Date Leiner Balance Collected Bale nce 11/30 140,501 .62 140,501.62 12/21 139,216.57 139,216.57 12/03 140,432.90 140,432.90 12/24 191,954.25 189,384.57 12/04 140,501.62 140,501.62 12/26 191,711.81 189,892.13 12/06 139,651.61 139,651.61 12/27 191,711 .81 191,711.81 12/17 138,799.91 138,799.91 12/31 191,711.81 191,711.81 4�•A 1$ n CL PAL CASH REPORT JANUARY 2008 Beginning Cash Balance $ 191,711.81 Deposits - Merchant Service Fees (51 14) Merchant Service Fee Credit 51 14 Less Checks - Ending Cash Balance 191,711.81 Checking Account Balance $ 191,711.81 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 191,711.81 Pal Lad Investment through RCCF-$2,554,472 04 Pal Total Account Balance-$2,746,183 85 Bankof America H - BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET. BLDG A-10TH FLOOR 01 01 59466 Ett 0 CONCORD, CA 94520-2445 Last Statement: 12/31/2007 This Statement: 01/31/2008 • - - customer service RANCHO CUCAMONGACOMM. ' FOUNDATION 1-888-400-9009 j RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P. O. BOX 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING - Account Summary Information Statement Period 01/01/2008 - 01/31/2008 Statement Beginnin$$ Ba lance 191,711.81 Number of Deposits/Credits. 1 Amount of Deposits7Credits 51.14 Number of Checks 0 Amount of Checks 00 Number of Other Debits 1 Amount. of Other Debits 51.00 Statement Ending Balance 191,711.81 Number of Enclosures 0 -" - Service Charge .00 - Deposits:and Credits Date Customer Posted Reference AmountDe-criRtion- Bank Reference 01/04 51.14 aTjy3-Adjustments : Reversing Merchant Fees for De123302460001232 c 07 Withdrawals an Debts Other Debits Date Customer - Posted Reference Amount Description Rank 01/02 51.14 SOFA MS 1922 DES:MERCH FEES ID:430132313591041 65015049827 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825000736501504982708010227 Dail Balances Date Ledger Balance Coll ct d Balance Date LedgerLedzpr Balance C ll t d Bal ance 12/31 191,711.81 191,711.81 01/04 191,711.81 191,711 .81 01/02 191,660.67 191,660.67 01/31 191,711 .81 191,711.81 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: February 13, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: DEVELOPMENT OF A BOARD MEMBER PROSPECT LIST FOR THE COMMUNITY FOUNDATION'S BOARD OF DIRECTORS RECOMMENDATION: Staff recommends that the Community Foundation Board make a concerted effort to identify potential candidates to join their Board of Directors. BACKGROU NDIANALYSIS: Currently there are 7 Board Members on the Rancho Cucamonga Community Foundation's Board of Directors. The present By-Laws of the Foundation allow for up to thirty Board Members. Given the Foundation's challenging work plan, the Board has expressed a desire to increase their membership in order to operate efficiently and effectively. In an attempt to address this goal, over the past several months the Membership/Nominating Sub-Committee (Cohen, Galindo and Parker) has met and has developed a matrix of potential candidates to be approached to serve on the Foundation's Board of Directors. It is recommended that the full Board at their February meeting review this list and add additional prospects if at all possible. Once a comprehensive board prospect list has been developed, staff would recommend that candidates' interest and availability been verified by individual Board Members, with interested candidates' names being forwarded to the Membership/Nominating Sub-Committee for further consideration. Respe ully submitted, ZncArdle Community Services Director I ICOMMSERVICouncii&Boardsicommun,tyFoundatrontStaff Rep rW20080oar Reamtement21308.doc P79 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: February 13, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Nettie Nielsen, Community Services Superintendent Paula Pachon, Management Analyst III Subject: UPDATE ON THE 2008 GALA FOR THE ARTS RECOMMENDATION It is recommended that the Community Foundation approve both the proposed revised budget for the Gala as well as the recommendation from the Committee that Board Members provide at least one silent auction item with the minimum value of$300.00 per item. BACKGROUNDIANALYSIS As you are aware, our 2008 Gala for the Arts will take place on Friday, April 18, 2008 at the Victoria Gardens Cultural Center. This year's event is being coordinated through a community committee chaired by Foundation Board Member, Marian Nelson. Assisting Marian, are: Suzanne Buquet, Tracy Elefante, Renee Futter, Dee Matreyek-Kurth, Janice Mizuhara and Sharon Neault. As this year's Gala is on a Friday evening the event is being planned as a semi-formal affair. It will feature a stand-up`reception with passed hors d'oeuvres and a silent auction in the Playhouse Lobby, a sit-down dinner in Celebration Hall and a 90-minute performance in the Lewis Family Playhouse by Tony Orlando. The 2008/2009 season announcement for the Lewis Family Playhouse will also be a part of the activities during dinner in Celebration Hall. The flow for the evening's activities is planned as follows: ➢ 5:00 pm —6:00 pm --Arrival; Reception and Silent Auction (Playhouse Lobby) ➢ 6:00 pm — Dinner and Season Announcement Video Presentation (Celebration Hall) ➢ 7:30 pm — Desserts and Silent Auction (Playhouse Lobby) 9 8:00 pm —Tony Orlando in Concert (Lewis Family Playhouse) The Committee is working to identify a high level Master of Ceremonies for the event that has name recognition. Another goal of the Committee is to keep the dinner portion of the Gala free from major speeches and remarks; the only planned remarks at this time are remarks from the Mayor. The Committee would like the MC to motivate the attendees about supporting the arts, the Lewis Family Playhouse and taking an active part in the evening's silent auction. Last week, over 400 VIP's were sent sponsorship letters for the Gala to garner their support for the event. Interested individuals/businesses will have the opportunity of being a Table Sponsor for $1,000, an Event Sponsor for $3,000, or a Host Sponsor for $5,000. Each of the sponsors will receive a table of 8 for the Gala dinner and show tickets, as well as other specific benefits for their P20 UPDATE ON THE 2008 GALA FOR THE ARTS PAGE 2 FEBRUARY 13,2008 particular giving level (see Attachment A). A limited number of individual tickets for the Gala (dinner and performance)will also be released for sale at a price of$125 per ticket. Since the Gala dinner will only accommodate approximately 320 individuals in Celebration Hall there will also be dessert/performance tickets sold for 2n floor balcony tickets for a price of $60.00 per person. It is estimated that approximately 100 dessert and performance tickets will be available for the general public. The Committee estimates that approximately 1,200 invitations to the Gala will be mailed out in mid- late February. Committee Member Dee Matreyek-Kurth has volunteered to call key influential individuals and businesses once invitations have gone out to achieve maximum support of and attendance at the event. The Committee is working with two auction companies to expand and enhance the type of items available at the Gala's silent auction. Gallery of Dreams will be providing sports related items and the Gavel Group will provide big ticket items such as trips. There is no risk for the Foundation in working with these auction companies but revenue to the Foundation from the sale of their items will be figured on a percentage basis over their base cost, therefore, expected revenues for these items will not be as high in years past; but rather will provide attendees with a wow factor in the auction. The Committee is also requesting that like last year, the Community Foundation Board Members each provide a minimum of one auction item with a minimum value of at least $300.00. A preliminary budget for the Gala was reviewed by the Community Foundation in July, 2007 (see Attachment B) As the program for the Gala has been greater defined and cost estimates have been obtained a proposed revised budget for the Gala has been developed for the Foundation Board's r iew,and approval (see Attachment C). Res ully b fitted, Kevi/ c rd III Community Services Director I ICOMMSERVICounoml&BoardsIGOm unityFoundallonlSlafl Repods1200BIOala Update 21308.doc P21 Proposed REVISED Gala Budget April 18, 2008 Revenue $128,000.00 (based on max of 40 tables of 8 or 320 people at dinner/show and 100 extra dessert(performance tickets being sold and a high end successful auction) Individual Tickets to the Gala (8 @ $125) 1,000.00 Individual Tickets to the Dessert/Performance 100 @ $60) 6,000.00 Tables (15 @ $1,000) 15,000.00i Event Sponsors (12 @ $3,000) 36,000.00 ' Host Sponsors (10 @ $5,000) 50,000.00 Auction 20,000.00 Expenses $ 68,381.00 Reception (320 @ $12/person) $ 3,840.00 Dinner(320 @ $50/person) $16,000.00 Host Sponsors Meet & Greet $ 250.00 Sponsorship Letters $ 899.00 (design,print 400letters,includes postage) Invitations/Response Cards $ 2,530.00 (design,print 1,200 invitations,includes postage) Design, Print Publicity $ 400.00 for Individual Dessert/Performance Ticket Sales Dinner Program $ 1,000.00 Playbill $ 2,500.00 Reception/Dinner Entertainment $ 1,500.00 Performance in LFP $25,000.00 Hospitality for Performer $ 5,000.00 Decorations/Themeing $ 8,550.00 Table/Chair Dressing $ 912.00 Net Revenue $59,619.00 I.ICOMMSER=OuWlWos sa ommuniyFoundrt10,4pm1alEve SlGLLi OOMsedPwo5m Gala OwdgaHA1.08 dm P22 2008 Gala for the Arts Victoria Gardens Cultural Center Friday, April 18, 2008 Dessert & Performance Only Tickets -- $60/person • Includes dessert in the Playhouse Lobby; limited time access to Auction and 1 ticket to the performance. I Gala Tickets -- $125/person • Includes pre-dinner Reception, access to Auction, 1 Gala dinner ticket and 1 ticket to the performance. Gala Table Sponsor -- $1,000 • Includes pre-dinner Reception for 8 and access to Auction. • Includes 1 table of 8 at the dinner and 8 tickets to the performance. • Post dinner dessert in the Playhouse Lobby for 8. • Sponsor name listing in the Dinner Program. Event Sponsor -- $3,000 f • Includes pre-dinner Reception for 8 and full access to Auction. • Includes 1 preferred seating table of 8 at the dinner & 8 preferred seating tickets to the performance. • Post dinner dessert in the Playhouse Lobby for 8. • Sponsor name listing in the Dinner Program. • Sponsor name listing in the Playbill. • Two tickets to the post show Meet & Greet. • Four extra dessert and show tickets. Host Sponsor-- $5,000 • Includes pre-dinner Reception for 8 and full access to Auction. • Includes 2 preferred tables of 8 at the dinner and 16 preferred seating tickets to the performance. • Post dinner dessert in the Playhouse Lobby for 16. • Sponsor name listing in the Dinner Program. • Sponsor name listing in the Playbill. • Four tickets to the post show Meet & Greet. • Eight extra dessert and show tickets. P23 STAFF REPORT COMMUNITY SERvicEs DEPARTMENT RANCHO Date: July 16, 2007 CUCAMONGA i To: Rancho Cucamonga Community Foundation III From: Kevin McArdle, Community Services Director By: Nettie Nielsen, Community Services Superintendent Subject: DISCUSSION OF PLANS FOR THE APRIL 2008 GALA FOR THE ARTS RECOMMENDATION Staff requests that the Foundation receive an oral report on the planning for the 2008 Gala for the Arts and adopt the recommended budget. BACKGROUND/ANALYSIS The signature event for the Community Foundation has been the "Gala for the Arts" a themed fundraising dinner. With the implementation of the Promoting Arts and Literacy (PAL) Campaign in 2003, the Gala was geared more at recognition and prospecting for the PAL Campaign donors. In December 2007, with the much anticipated opening of the Cultural Center, the Gala became a true celebration of this community milestone, and added a professional "headline" entertainer, Melissa Manchester, to perform at the event. In 2008 the Gala is anticipated to return to its fundraising roots, and capture the excitement of being �I in a live entertainment venue. A budget has been prepared to project revenues based on attendance and sponsorship for the event balanced against expenditures that will ensure the high quality experience that the Gala has become known for. Respectfully submitted, Kevin McArdle Community Services Director I ICOMMSEROcounc118BoardsicommunilyFoundahonlStaa Repoasl2007lDiscum;onof2008Gata7.16.07 doc P2 Proposed Gala Budget April 2008 Revenue $121,000.00 Individual Tickets (8 @ $125) 1,000.00 Tables (34 @ $1,000) 34,000.00 Event Sponsors (12 @ $3,000) 36,000.00 Host Sponsors(10 @ $5,000) 50,000.00 Expenses $ 63,000.00 Reception (350 @ $12/person) $ 4,200.00 Dinner(350 @ $50/person) $17,500.00 Host Sponsors Meet & Greet $ 250.00 Save Date Cards/Invitations $ 2,500.00 Reception Entertainment $ 5,000.00 Performance in LFP $20,000.00 Back-line for Performance in LFP $ 5,000.00 Decorations/Themeing $ 8,550.00 Net Revenue $ 58,000.00 i'\COMMSERV CounOl&Boards\CommunityFoumaton\SpeaalEvente GALA@WB\DmfLPmposed Gala BuEgetEoo P25 STAFF REPORT _ COMMUNITY SERVICES DEPARTMENT RANCHO Date: February 13, 2008 cUCAMONGA To: Rancho Cucamonga Community Foundation ' From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: REVIEW OF PROPOSED DIVISION OF PAL COMPONENTS BETWEEN THE RANCHO CUCAMONGA COMMUNITY FOUNDATION AND THE RANCHO CUCAMONGA LIBRARY FOUNDATION RECOMMENDATION: Staff recommends that the Community Foundation Board of Directors review the attached proposed division of Promoting Arts and Literacy(PAL) components between the Community Foundation and the Library Foundation. BACKGROUND/ANALYSIS: With the recent action to separate the fundraising efforts of the Community and Library Foundations, staff has prepared a proposed division of responsibilities of PAL components between the two foundations. This document considers the following areas: • Fund Breakdown • Facility Naming Opportunities • Facility Presenting Opportunities • Public Art Partnerships • Program Partnerships • PAL Appeals (bricks, theatre seats, library stacks, chairs & tables) • PAL Events (Gala &Telethon) • PAL Spotlight Donations • Marketing • Staff Coordination This item was originally scheduled to be discussed by the PAL Campaign Cabinet at their January meeting, unfortunately, that meeting was cancelled due to a lack of quorum. The Cabinet is anticipated to meet just prior to the Community Foundation's Board Meeting on February W;staff will provide a verbal update on any discussion/action taken by the Cabinet at the Community Foundat' n's meeting. Res a ully ed, Kevi dle Community Services Director Attachment IILOMMSERNLouml6Robtl9lLOmmunTyWUM9Wn15hfl R9pryfa110pBW9v9xRopomOPALPIuseJRa9poruWY9981J 080a' P26 PAL PHASE II Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure Fund Breakdown: Pledges: Pledges: Community ♦ Endowment $384,564 $384,564 Foundation staff to ♦ Program $566,186 $643,376 transfer funds as ♦ Planned Giving $180,000 cash becomes available. Facility Naming Funds credited per Funds credited per Follow PAL Phase II Opportunities: donor request or if donor request or if not Policy. ♦ Celebration Hall not specified split specified split 50/50 ♦ Playhouse Lobby 50/50 between between Library and Library and Community Community Foundations. Foundations, Facility Presenting Funds credited per Funds credited per Follow PAL Phase II Opportunities: donor request or if donor request or if not Policy. ♦ Library Tree of not specified split specified split 50/50 Knowledge 50/50 between between Library and ♦ Celebration Hall Library and Community Patio Community Foundations. ♦ Library Circulation Foundations. Desk ♦ Library Info Desk +Playhouse Green Room ♦ Playhouse Dressing Room ♦ JK Rowing Study Room Public Art Partnerships as Partnerships as Follow PAL Phase II Partnerships: negotiated with negotiated with donor. Policy. ♦ Imagination Plaza donor. Needs to Needs to provide Water Feature provide complete complete funding for ♦ Crossroads funding for the art the art piece plus an Rotunda Sculpture piece plus an equal equal donation to the ♦ Imagination Plaza donation to the Community Foundation Monument Sculpture Library Foundation. ♦ Cultural Center Garden Sculptures Program Partnerships as Partnerships as Follow PAL Phase II Partnerships (below negotiated with negotiated with donor. Policy. are illustrative examples donor. Needs to Needs to provide of such partnerships): provide complete complete funding for ♦ Playhouse Jazz funding for the the program plus an Series program plus an equal donation to the +Youth &Teenequal donation to the Community Literature Festival Libra Foundation. Foundation. 1 P27 PAL PHASE II Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure PAL Appeals: Whichever Whichever Foundation Brick paperwork and ♦ Bricks ($150) Foundation sells the sells the brick keeps information brick keeps the the funding; less concerning brick funding; less construction cost. inscription to be sent construction cost. Processes funds and to CSD staff via e- Processes funds and issues donor receipt. mail within 1-week of issues donor receipt. order being received. Accompanying the paperwork is check for construction cost. PAL Appeals: Funding exclusive to Community ♦ Theatre Seat the Community Foundation staff to Dedication ($250) Foundation. process funds, issue donor receipt, order inscription dedication plaque and schedule its installation. PAL Appeals: Funding exclusive to Library staff to ♦ Library Stacks the Library process funds, issue ($1,500) Foundation. receipt and order ♦ Library Tables inscription ($500) dedication plaque ♦ Library Reading and schedule its Chairs ($250) installation. ♦ Library Lounge Chairs ($300) PAL Events: Funding exclusive to Community ♦ Gala Community Foundation Foundation establishes own program, donor benefits & recognition Provides own staffing; keeps all revenue 8 receipts donor. 2 P28 PAL PHASE II Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure PAL Events: Funding exclusive to Library Foundation ♦ Telethon Library Foundation. establishes own program, donor benefits and recognition. Provides own staffing; keeps all revenue; receipts donor. PAL Events: To be Determined. To be Determined. Unknown at this + House Raffle time. PAL Spotlight Donations (85,000+): Spotlight donor form + Donor Wall Whichever Whichever Foundation to CSD within one Plaques Foundation secures secures the PAL week for processing + Brick the PAL Spotlight Spotlight donor of Donor Wall + Gala donor donation donation keeps the Plaques & Bricks, + Telethon keeps the funds for funds for their Playhouse + Playhouse their Foundation. Foundation. Membership listing, Membership Playhouse Playbill + Playhouse Playbill listing, Playhouse + Playhouse Season Season Brochure Brochure listing and Cultural + Cultural Center Center Website Website listing. Marketing: Library Foundation to Community Foundation Follow City policies provide own to provide own and procedures. marketing efforts. marketing efforts. Staff Coordination: Library staff to Community Services Follow City policies coordinate with staff to coordinate with and procedures. Library Foundation. Community Foundation. Accounting Notes: + Effective with the approval of this document, donor checks endorsements to be changed from the PAL Campaign to individual Foundations. Should a donor request that their donation be split between the 2 Foundations, donor may elect to send their check to staff at either Foundation. It will then become the responsibility of that staff member to forward the appropriate funds to the other Foundation. + Each Foundation will continue to be responsible for their tax filings and liabilities. + Staff of the 2 Foundations will work together for the transfer of cash funds to the Library Foundation for those pledges to the PAL Campaign that have been paid in full. I.ICOMMSERViCounal&BoardslCommunityFoundabonlCabmet Meefmgs�ALPhasell.FoundafmnResponsibilrties 1.08doc 3 P29 STAFF REPORT {ZP i COMMUMTY SERvIGES DEPARTMENT RANCHO Date: February 13, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: BRAINSTORMING FOUNDATION GOALS FOR 2008 AND DEVELOPMENT OF A WORK PLAN FOR THE YEAR RECOMMENDATION It is recommended that the Community Foundation conduct a brainstorming session to set goals for the 2008 year and to develop a work plan for the year. BACKGROUND/ANALYSIS With the start of the new year, it is important for the Foundation Board to take some time and discuss goals for the upcoming year and to develop a 2008 Work Plan to guide and focus the efforts of the Foundation. As a part of this discussion the Board Members may wish to also share ideas regarding developing a mission statement for the Community Foundation. To assist the Board in this effort staff is suggesting that a brainstorming session be held at the Board's February meeting. Listed below are some suggested topic areas for the Board to include in their discussions: ➢ Fund Development ➢ Board Recruitment ➢ Board Development ➢ Program Support ➢ Public Relations To assist the Board in preparing for this discussion staff has included with this Staff Report a copy o the Foundation's 2007 Work Plan. Resp ull fitted, Keevvllin cArdle Community Services Director I ICOMMSERVcou it&BoardslCommunityFoundationlStaff Repods120080mmstorming2008Goals.2.13.08.do P30 i F RANCHO CUCAMONGA COMMUNITY FOUNDATION 2007- 2008 FOUNDATION WORK PLAN 1. 2007-2008 COMMUNITY FOUNDATION MEETINGS • Full Board Meeting Schedule: Wednesday, December 12, 2007, 5:30-7:30 pm Wednesday. February 20, 2008, 5:30-7:30 pm Wednesday, June 18, 2008, 5:30-7:30 pm (Annual Meeting) Wednesday, October 15, 2008, 5:30-7:30 pm • Executive Committee Schedule: (Includes Chair: Vice-Chair and 3 Committee Chairs) Wednesday, March 12, 2008, 9:00 — 10:30 am Wednesday, June 11, 2008, 9:00— 10:30 am Wednesday, Septemberl0, 2008, 9:00 — 10:30 am Wednesday, December 10. 2008, 9"00 — 10:30 am • PAL Campaign Cabinet Schedule: (Includes Pr,sident and 2 appointed Members. 2" Wednesdays of the month) Wednesday, December 12, 2007 4:00— 5:00 pm Meetings to be scheduled as needed during 2008. • Membership/Nominating Sub-Committee - (Sub-Committee meets as scheduled) January 23, 2008 — 3:00 pm February 27, 2008 — 3:00 pm March 26. 2008 — 3:00 pm Meetings for the remainder of the year will be scheduled on an as needed basis. • Finance Sub-Committee -(Sub-Committee meets as scheduled) Next meeting recommended for May, 2008 • Fund Development Sub-Committee - (Sub-Committee meets as scheduled) New meeting date/time to be scheduled with Sub-Committee Members after the beginning of the year. • PAL House Raffle Committee - (Committee meets as scheduled) 2. COMMUNITY FOUNDATION WORK PLAN ITEMS • Re-establish the Membership/Nominating Committee, the Finance Committee and the Fund Development Committee. Set 2007 goals for each Committee and establish a meeting schedule (February/March) P31 • Appoint representatives from the Community Foundation to actively work on the 2007 Joint Foundation House Raffle Committee (FebruarA • Discuss schedule and potential program format for future Galas (March) • Approve a plan for the scheduling and goals for future Gala for the Arts events, in coordination with the Library Telethons (lune) • Provide strong support to the Library Foundation with their 2007 Library Telethon (MarcAlApri6 • Invite a guest speaker to the annual June Board meeting to provide a presentation on fundraising success (June) • Conduct a brainstorming session to identify potential new donors, within specified donor categories (June) • Approve a 2007-08 Budget for the Community Foundation (June) • Develop a plan to reach out to the over 300 Playhouse volunteers to assist as fundraising Ambassadors (August) • Organize a "hands-on" fundraising training session for Board Members and interested Playhouse volunteers (Septembe6 • Develop a Vision Statement for the role of the Community Foundation over the next five years (October) • Maximize the involvement of all Community Foundation Board Members in fundraising efforts and work to expand the Board with new, committed Members (Continuous) 3. JOINT WORK PLAN ITEMS WITH THE LIBRARY FOUNDATION • Clarify the role and responsibilities of the PAL Cabinet, in relationship to the two Foundation Boards (March) • Conduct an annual joint coordination meeting with the Library Foundation Board (March) • Consider an alternative organizational model for PAL fundraising (March/April) • Approve a plan for the distribution and expenditure of the PAL Program and Endowment Funds (April) - • Approve a plan for PAL Phase 11 major fundraising efforts (April) • Approve a revised fundraising goal statement for the PAL Campaign (April) • Aggressively pursue those major fundraising efforts identified in the PAL Phase II plan (April through December) • Approve a 2007-08 Budget for the PAL Campaign (June) 2 P32 • Approve a fundraising distribution plan for the proceeds of the 2007 House Raffle (June) • Research and develop a Planned Giving program for the PAL Campaign (October) • Actively work to support the efforts and success of the 2007 Joint House Raffle Committee (Continuous) • Continue to aggressively promote PAL Phase 1 remaining fundraising efforts, including sale of bricks, Theatre seats, Library tables, etc.(Continuous) I\COM W ERO Coon[&Boards\CommuniryFoundauonUmb ssadors\ M7 Work Plan\Foundanon Work Plan00W 2008 doc 3 P33 i STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: February 13, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: UPDATES ON SUB-COMMITTEE ACTIVITIES RECOMMENDATION It is recommended that representatives from the Membership/Nominating Sub-Committee, the Fund Development Sub-Committee, the Gala Sub-Committee and the Finance Sub-Committee provide a brief update to the Board regarding their activities over the past couple of months. BACKGROUND/ANALYSIS As the Membership/Nominating Sub-Committee, the Fund Development Sub-Committee, the Gala Sub-Committee, and the Finance Sub-Committee have recently met it is recommended that representatives from these Sub-Committees provide the Community Foundation Board of Directors with an update on their activities. Listed below are recommended presenters from each of the Sub- Committees. > Membership/Nominating Committee --- Harvey Cohen, M.D. ➢ Fund Development Committee---- Tony Mize ➢ Gala Committee --- Marian Nelson Y Finance Committee --- Thomas Galindo 2d,2Di rector I.ICOMMSERVICounctlBaoardslCommunityFoundationlStaB Repertsl20O6ICOmmltteeUpdates 213 OB doc P34 I STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: February 13, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: REVIEW AND UPDATE OF FOUNDATION'S MEETING SCHEDULE FOR FIRST I QUARTER OF 2008 RECOMMENDATION It is recommended the Community Foundation Board Members review the attached meeting schedule for the first quarter of 2008, and make a revisions to meeting dates/times and sub-committee membership. BACKGROUND/ANALYSIS With the addition of a new Foundation Board Member, it is recommended that the Board review the attached meeting schedule for the Foundation for the first quarter of 2008, making any revisions to the meeting dates/times for their meetings as well as the Board Member assignments to their individual sub-committees. RespeA19�ully submitted, Community Services Director Attachment I ICOMMSERL Councal89oard icommumlyFoundahonlStaff Repodsl2006tUpofate.ReviewMeetingSohedule.2.13 09 doc P35 • Rancho Cucamonga Community Foundation Meeting Schedule - 2008 Full Board Meetings: 2nd Wednesday of the months of February, June & October @ 5:00 pm 2008: February 13'"; June 111h; and October 141h All Community Foundation Board Members are requested to attend. Executive Committee: 2nd Wednesday of the months of March, June, September and December @ 9:00 am 2008: March 12'h, 2008; June 11`h; September 10'h; and December 10° Committee Members Include: David Parker, Chair Tony Mize, Vice-Chair, Chuck Buquet, Chair Finance Subcommittee, Harvey Cohen, Chair of Membership/Nominating Subcommittee and the, Chair of Fund Development Subcommittee Membership/Nominating Sub-Committee: 4t° Wednesday of the month @ 3:00 pm 2008: January 23r ; February 27'h; March 26'"; remaining months of the year to be determined. Subcommittee Members Include: Harvey Cohen, Subcommittee Chair, Thomas Galindo and David Parker Fund Development Sub-Committee: 3rd Tuesday of the month @ 5:00 pm 2008: January 15 ; February 19'"; March W; remaining months of the year to be determined. Subcommittee Members Include: Tony Mize, Subcommittee Chair, Marian Nelson and Thomas Galindo Finance Sub-Committee: Regular meeting date/time to be determined 2008: To be determined. Subcommittee Members Include: Thomas Galindo, Subcommittee Chair PAL Campaign Cabinet Meetings: 2nd Wednesday of each month at 4:00 pm 2008: To be determined Community Foundation Members Include: Tony Mize, Vice-Chair;Harvey Cohen & David Parker Library Foundation Members Include: Paul Williams, Vice-Chair, Ruth Leal & Bruce Bowne Gala for the Arts Sub-Committee: 2008: February 4 1h, at 10:00 am at the Cultural Center; February 4" at 10:00 am at Charles Joseph Associates. Subcommittee Members Include: Marian Nelson, Chair, Suzanne Buquet, Dee Matreyek-Kurth, Janice Mizuhara, Renee Futter, Tracy Eletante and Sharon Neault. ail I:ICOMMSERVICounoml&BoardslcommunityFoundahonlStaBRepods12008weetingSchedule doc III P36 Rancho Cucamonga Community Foundation Board Matrix P� o� i amrd rears David Packer rile M..q....t7.ng.t Y Y RC Harvey Cohen Physician/Cohen Medical Y Y RC/Upland n1a Center Chuck Butluet Gott Relations/President Charles Joseph Associates n1a Y Y Y Y RC Thomas Galindo n1a Banker/Bank of Amens Y Y RC Madkeling/School Sales- Lupe Jaramillo n/a USA Today ? N N ? Y N N N Rancho Cucamonga Marian Nelsen We Consultsnt/Evenl Planner Y Y Access To RC Tony Mize Affordable Housing Y Y Y RC Developer/WORKFORCE Ne HOMEBUILDERS LLC IsnospecUn ManWn Mario Martinez Thomas Galindo Alfomey-Best,Best& Kneger Y Y Y Chino Hills Howard Borenstein Harvey Cohen Tax Aftomey Y Y Upland Dennis Fankeber er Thomas Galindo CPA Y Y Y Chino Hills Dared Kamath Thomas Galindo CPAISLGG Y Y Y Chino Hills Jim Milton Harvey Cohen Physical Therapy Y Y Y Chino HillslOnlano Jim Fisher Harvey Cohen Financial Planner Y Ontario Bob McClure Thomas Galindo Investment Manager Y ? TBD Bass Pro ? TBD Estate Planner Bad Fide TBD retired-HSBC l BoaMMaVix11.0?.xis,2/11/2008;5:53 PM