The URL can be used to link to this page

Home My WebLink About08/02/13 Community Foundation Board Agenda (2) RANCHO CUCAMONGA COMMUNITY FOUNDATION Z EXECUTIVE/FINANCE COMMITTEE AGENDA RANCHO September 8, 2010- 9:00 a.m. CUCAMONGA Serrano Conference Room @ Rancho Cucamonga Civic Center ACTION AGENDA A. Call to Order 1. Roll Call: Roll Call: All present except Bryan Thomas Galindo_X_ Brad Firle _X_ Linda Bryan _AB Tony Mize _X_ Harvey D. Cohen, M.D._X_ B. Commumcations from the Vubiic This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. Macy's Fundraiser Announced C. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Committee at one time without discussion. Any item may be removed by a Committee member or member of the audience for discussion: 1. Request for approval of the minutes of the Community Minutes Con't to Next Mtg. Foundation Executive/Finance Committee meeting held on May 12, 2010. D. Item(s) for Discussion The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update on Status of Golf Tournament. Golf Tournament Status Report Given P11 RANCHO CUCAMONGA COMMUNITY FOUNDATION EXECUTIVE/FINANCE COMMITTEE AGENDA 2 RANCHO September 8, 2010 C UCAMONGA 2. Approval of a Request from the Special Campaign Committee Hearts for Arts On-Line for Hearts for Arts On-Line Fundraising. Fundraising Campaign Concept/Budget Approved 3. Update on the Status of the Foundation's spring "Party Train" Spring 2011 Party Train Event. Update Given 4. Discussion regarding Associated Artists of the Inland Empire's Foundation's Participation at Art Show and request for Foundation Representative(s) to Assoc. Artists Art Show Select the "RC Community Foundation Award"forthe Show on Approved Thursday, September 9' and Provide Welcome Remarks at the Friday Night(September 10, 2010) Reception. 5. Review of a Funding Request from Wakefield Studios/The Art Wakefield Studios Funding Garden. Request Denied, Referred Back For Additional Information 6. Review and Discussion Regarding FY 2009-2010 financial FY 09110 Financial Reports reports. Reviewed 7. Update on Foundation Marketing Pieces. Foundation Marketing Pieces Update Given 8. Discussion regarding Board's Approval of a Name Change for Board Name Change to Full the Foundation. Board for Discussion 9. Follow-up Discussion Regarding Possible Board Retreat. Board Retreat Supported Staff to research potential Locations Within Area To Full Board for Discussion 10. Discussion Regarding Foundation Outreach Effort at the 2010 Outreach Effort at Grape Grape Harvest Festival. Harvest Discussed to the Full Board for Discussion 11. Discussion Regarding Annual Recognition of Donors Event. July 2010 Donor Recogn.Event Discussed, Future Event to Be Addressed by Board Dev. Committee I I 12. Review of Executive/Finance Committee Future Meeting Exec/Finance Comm. Mtg Schedule. Schedule Discussed, Staff to Send Mtg Email Reminders 13. Review and discussion of the Executive/Finance Committee's Exec/Finance Comm. Work Work Plan. Plan Not Discussed P12 RANCHO CUCAMONGA COMMUNITY FOUNDATION ` _-- EXECUTIVE/FINANCE COMMITTEE c' AGENDA 2 RANCHO September 8, 2010 CUCAMONGA E. Identification of items for the Next Meeting This is the time for the Committee to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: Appeal Table at Loverboy Concert Noted H.Adjournment The Rancho Cucamonga Community Foundation Executive/ ADJOURNED Finance Committee meeting was officially adjourned. 10:30 a.m. P13 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 13, 2010 CjUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Py Subject: DISCUSSION REGARDING NAME CHANGE OF THE FOUNDATION RECOMMENDATION This item has been placed on the Foundation's Board agenda to allow for discussion of a new name for the Rancho Cucamonga Community Foundation. BACKGROUND At the Foundation's June 9, 2010, meeting the Board approved a recommendation from the Executive/Finance Committee to change the name of the Rancho Cucamonga Community Foundation to something that reflected the mission and focus of the Foundation. The name of Rancho Cucamonga Community and Arts Foundation was briefly discussed, however due to time constraints the Board requested that further discussion regarding a new name for the Foundation be postponed until their next Board Meeting. This agenda item has been placed on the Foundation's October Board Meeting agenda to facilitate such discussion. Respe ully submitted, Kevin McArdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaB Reportsl2010WameChange.10.13.10.doc P14 STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: October 13, 2010 To: Rancho Cucamonga Community Foundation RANCHO From: Kevin McArdle, Community Services Director CUCAMONGA By: Paula Pachon, Management,Analyst III Py Subject: DISCUSSION REGARDING A POSSIBLE BOARD RETREAT RECOMMENDATION Staff recommends that the Foundation Board discuss the possibility of hosting a Board Retreat. BACKGROUND The Board Development Committee at their May meeting recommended that the full Board consider hosting a day and a-half Board Retreat in the fall of 2010. The Committee felt that it would be beneficial for the Board to host the Retreat away from the local area so attention could be focused on Foundation business. The full Board discussed the Board Development Committee's recommendation at their June Board Meeting. The item was not approved by the Board and was referred back to Board Development Committee for refinement. The Board requested that the Committee consider the possibility of a local, one-day Retreat which would not require hotel accommodations. The Board Development Committee was unable to meet between July and October therefore staff is bringing this item back to the full Board for their discussion. As the Board may recall, the Retreat agenda was crafted to provide considerable time for team building and visioning the three primary strategies of the Foundation's 2015 Strategic Plan: fundraising, management and giving. Staff continues to caution the Board that 100% attendance at the Retreat would be needed for this effort to be of value to the Foundation. It is recommended that the Foundation discuss the possibility of hosting a Retreat for the Board. In addition, it is recommended that the Foundation evaluate the probability of full Board attendance at a Retreat. Should the Foundation determine that they would like to move forward with a Retreat , staff requests that the Board provide staff with a suggested timeline, as well as a suggested location and funding level. Staff would then modify the Retreat agenda and work with the Board Development Committee to finalize arrang ments. Re ctf miffed, Kevin McArdle Community Services Director 1:ICOMMSERVACouncil&BoardslCommunityFoundationlStaH Reports120100oardRetreat.10.13.f 0.doc P15 STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: October 13, 2010RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: APPROVAL OF AFFILIATE STATUS FOR THE VETERANS REFLECTION AREA FUNDRAISING CAMPAIGN RECOMMENDATION It is recommended that the Community Foundation approve affiliate status for the Veterans Reflection Area Fundraising Campaign. BACKGROUND/ANALYSIS The City of Rancho Cucamonga is working with the local community on the conceptual design of a Veterans Reflection Area at Central Park. Design services have been generously donated by RJM Landscape Architects and WLC Architects. Funding for construction of the project will come completely through community fundraising. The Veterans Reflection Area will pay tribute to veterans, active military and future armed forces members through features such as acknowledgements of each military branch, military timelines, sculpture and flags in a serene, tranquil area that allows for quiet reflection. Dianna Lee has agreed to chair the fundraising committee and lead the campaign. Dianna has a long history in the community with fundraising and programming and is ideally suited to lead this committee to success. The committee is in the initial stages of meeting and is actively recruiting more members and organizations. They plan to launch the formal fundraising efforts at the annual Veteran's Day Event at Central Park, November 11, 2010. The use of the non-profit status under the umbrella of the Rancho Cucamonga Community Foundation will facilitate their fundraising efforts. The committee would request that donors make their checks payable to the Rancho Cucamonga Community Foundation, thereby providing a tax benefit to the contributor. A separate fund would be established to track contributions and would appear monthly on the Foundation's cash report. Due to the importance and significance of this project, it is staffs recommendation that the Foundation Board approves affiliate status for the Veterans Reflection Area fundraising campaign and authorize establishing a separate fund to track revenues and expenditures. Respec Ily sub i Kevin M Ardle Community Services Director I:\COMMSERV\Council&Boards\CommunityFoundation\Staff Reports\2010\VeteransAffiliateStatus10.13.10.doc P16 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 13, 2010 (�',,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Qv Subject: APPROVAL OF 2010-2011 UPDATED COMMUNITY FOUNDATION ACTION PLAN RECOMMENDATION It is recommended that the Board review and approve an updated 2010-2011 Community Foundation Action Plan. This plan presents staffs recommended changes for the fiscal year pertaining to the action items from the Foundation's Strategic Plan 2015. BACKGROUND The Community Foundation Strategic Plan 2015 was adopted by the Board in June 2009. Over the course of the past fiscal year the Board has addressed a number of specific action items and has deferred others to a later timeframe. The enclosed 2010-2011 updated Community Foundation Action Plan includes staffs recommended work plan for the Foundation for fiscal year 2010-2011. In order to ensure that progress is made on these items, staff recommends that the Board review their progress on the updated plan on a quarterly basis at the Foundation's regularly scheduled Board meetings. Resp ctfully submitted, VVIMdle Community Services Director I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reportst20101CommunityFoundationActionPlan.10.13.10.doc P17 SFES�1 • �4;Z> r f n. + FA.\ d h NCS CIPON r Fairytales and Nursery Rhymes I � Fairy y With A Happily Ever After Ar p (L, OVA Parade begins ), on S. Mainstreet ''� ,r► a rr TA I 11 1 i 1 1 � 1 11 1 1 1 11 Rancho Cucamonga Community Foundation - Party Train Event Fodndation Member Event Comments Committee Thomas Galindo Poker Party Unconfirmed Brad Firle Wine Tasting X Chuck Buquet/Jim H Quakes Night X Jeremy Kahn Wine/Cupcake Unconfirmed Taro Barag Bunco Working on restaurants X Taro Barag Event w/spaggis Unconfirmed Bryan Synder Bryan assigned to Paul X Harvey Cohen Richard Madsen Not yet contacted Tony Mize Not yet contacted Paul Gesiriech Not yet contacted Linda Bryan X Potential Event Ideas Playhouse TicketsNouth Party MainStreet-Anne of Green Gables (May) Playhouse Special Performance/Reception Black Box- Doubt(May) - if available Billiard Party/Tournament @ Central Park Sports Camp/Clinic with Quakes Ceramics Party w/Color Me Mine Neighborhood Movie Night(outdoor screen) 3-on-3 Basketball Challenge at Family Sports Center Art Show/Reception @ Wignall Gallery Cosmic Bowling Event @ Brunswick Lanes Wine Making @ the Wine Tailor Gold Party- proceeds to Foundation Wii Tournament at Central Park or Teen Center Rock the Keys Night Event at a historic landmark DONATED ITEMS FOR AUCTIONS AND/OR RAFFLE 2010 1 Item Source Description Retail Value Status Other Info Committee 1 Candelas Contemporary Cuisine Solicit Dinner Value$50.00 $ 50.09 Recd Janet 2 Kabuki Restaurant Solicit Dinner Value$50.00 $ 5000 Rec'd Janet 3 Johnny Rockets Diner Solicit Dinner Value$25.00 $ 25.09 Recd Janet 4 TV Listening System Solicit 8205 RF TV System, Listening Device $ 309.09 Pending Karen 5 MK Auto Detail Shop Solicit Auto Detail&Cleaning $ 20000 Rec'd Karen a Filippl Winery Solicit Six(6)Bottles of Wine $ 60.00 Rec'd Jim 7 Bare Eacentuals Solicit Gift Basket Make-up&Beauty Products $ 85.00 Rec'd Janet 8 Total Wine,&More Solicit "Wine Tasting for 20" $ 50000 Recd Brad 9 Four Points Sheraton Solicit Donation of Rooms Pending Paul 10 Fresh Peaches Solicit Auction Certificate Pending Jeremy to F/U Jeremy ii M-Pact Performance Package RCCF Dinner/Show for 10 Studio Theatre++ Priceless Susan 12 RC City Private Skybox for 2011 RCCF Quakes,Game for 14 In 2011 $ 50000 Kevin 13 Lewis Fam.Playhouse Karoake RCCF Concert Experience on Stage Priceless Susan 14 RC Comm.Theatre Production RCCF Walk-on Role,"Men Who Came to Dinner"++ Priceless Susan is Gingerbread Man Party for 12 RCCF Celebration Hall, Inc. +12-Tix to Performance++ Priceless Susan ' 16 Tommy Lasorda Wine Specialty Wagner Lasorda Signature Carmignano,Tuscany Red, Unsigned $ 500.00 Ordered Magnum-Raffle Stephen 17 Tommy Lasorda Wine Specialty Wagner Lasorda Signature Carmignano,Tuscany Red, Unsigned $ 500.00 Ordered Magnum-Silent Stephen la Lakers Tickets&Preferred Parking Scope Staples Center-2nd Row,4 Tickets $ 1.04000 Pending Jim 19 Pacific Palms Solicit Foursome $ 320.00 Rec'd Stephen 20 Ice House Comedy Nightclub Solicit 8-Adult Admissions, Pasadena $ 7000 Rec'd Renee 21 Groundlings Comedy Nightclub Solicit 2-Adult Admissions, L.A. $ 36.00 Rec'd Renee 22 Lucky Strike Bowling for 4 Solicit 2-Hours of Bowling for Four(4)Inc. Shoes $ 75.00 Rec'd Renee 23 Lucky Strike Bowling Package Solicit 16 Guest Bowling for 2-Hours Plus$50 F&B $ 35000 Recd Renee 24 Candlelight Pavilion Theatre Solicit Gift Certificate$50.00,2010 or 2011 Season $ 5000 Rec'd Renee 25 Kimberly Crest House&Garden Solicit 4 Adult Tours,Redlands,CA $ 40.00 Rec'd Renee 20 Youth(His)Golf Club Set Wagner Complete Set of(His)Youth Golf Clubs $ 109.00 Rec'd Raffle Stephen 27 Youth(Hers)Golf Club Set Wagner Complete Set of(Hers)Youth Golf Clubs $ 109.00 Rec'd Stephen 2a Lasorda,Jersey&HOF Book Signed Wagner Signed Home Jersey&Signed Cooperstown Book $ 40000 Recd Stephen 29 Lasorda Signed Baseball Wagner Official Major League Baseball Signed by Tommy Lasorda $ 6000 Recd Stephen 30 Improv,Any Location Solicit Two(2)VIP Passes for(4)Admissions ONT/Hollywood/Irvine $ 80.00 Rec'd Renee 31 Huntington Library,Art& Botanical Garden Solicit Two(2)Guest Passes for a Visit $ 40.00 Rec'd Renee 32 Santa Anita Park Solicit Four(4)Turf Club Passes $ 80.00 Recd Renee DONATED ITEMS FOR AUCTIONS AND/OR RAFFLE 2010 Item Source Description Retail Value Status Other Info Committee 33 Morango, Dinner for Two Solicit Cafe'Serrano Restaurant $ 108.00 Recd Renee 34 Filippi Winery _ Solicit Case of Chardonnay $ 250.00 Rec'd Brad 35 TGIF Gift Cards Solicit Gift Cards $ 80.00 Rec'd Janet 3e Carlton Hair Intl.at Victoria Gardens Solicit Cut&Color with Julie Ortega by Appointment $ 145.00 Recd Janet 37 Ducks Suite-Honda Center Solicit Ahern Rentals Suite for 12+Parking $ 2,000.00 Pending Stephen 38 39 40 41 42 43 44 45 48 4] 48 49 50 $ 8,219.00 4 i r RANCHO CUCAMONGA COMMUNITY FOUNDATION Special Campaign Committee - Email Campaign COMMMITTEE MEMBERS Chair. Tony Mize Committee Board Members : Taro Barag, Thomas Galindo, Jeremy Kahn, Bryan Snyder City: Francie Palmer (Liaison), Nettie Nielsen Email Campaign Goals: Goal 1 - Fund Raising • Based on the Strategic Plan - the Special Campaign Committee is structured to Plan and Conduct Annual Special Fundraising Campaign to raise a minimum of$10,000 each year through an annual Special Campaign. • Raise a minimum of $15,000 in profit, as a part of the Special Campaign Committee's goal of raising $10,000 in fiscal year 2010/11 Goal 2 - Planned Strategy for General Giving • Create a year long strategy campaign for various general giving appeals. Peripheral Opportunity - Rancho Cucamonga Community Foundation Outreach • Utilizing campaigns as a conduit to share the work and purpose of the Foundation, enhancing the image and identity of the Foundation in the community. CONCEPT • Per Strategic Plan, Target Donors are to be Individuals and Families. PROPOSED DATE AND TIMELINE: November 2010 - December 2010 PLANNING AND LOGISTICS: Committee Lead: E-campaign - Committee Lead: Cookies & Punch Celebration - CAMPAIGN BUDGET (EXPENSES) AND FUNDRAISING GOAL: Fund Raising Goal: $15,000 to provide support to the MainStreet Theatre Company - theatre for young audiences program. Graphic Design & Printing costs $1,950 Lobby Signage $ 400 i Celebration Event $1,500, cookies, punch, balloons Will hold off on majority of Design & Printing Expense and will hold i determining if expense of a Celebration Event is justified i • Strategic Plan Fundraising Goal is $15,000 profit. ROLES/RESPONSIBILITIES Committee Chair Responsibilities (Tony Mize) • Present Plan and Proposed Budget to Board for their Approval • Lead Committee person for this campaign • Encourage enthusiastic participation from all Committee and Board Members • Report committee activities to Foundation Board • Committee Member Responsibilities i • Identify one Committee Member to be lead for each component: o Email Campaign o Cookies & Punch Celebration o Booth / Table Display Outreach Opportunities & Staffing • Spread email "giving" message to 20 or more friends to pass along to 25 of their friends... so on and so on... • Staff Founders Community Parade Booth @ Celebration - Nov. 13th • Staff Playhouse Table Display presence at various Playhouse performances o Committee Coordinator: • Attend / Staff display booth & Celebration on February 13th • Prepare Thank You notes/letters to donations of 5150 and higher I Foundation Board Member Responsibilities • Approve event vision/budget • Assist with direct contact and outreach within their contacts to spread info regarding the email giving campaign. Send "giving" message to 25 Friends/Contacts, ask them to spread to 25 and so on and so on... City Team Responsibilities • Assist in organization and management of email campaign creation and messaging management (8 individual, 4 included in Spotlight Newsletter) • Assist in developing event vision/plan and preliminary budget numbers • Schedule meetings/arrange meeting facilities/supplies, send meeting notices • Prepare materials for presentation to full Foundation Board • Establish web presence for campaign from Website • Create small hand-out for campaign - coordinate graphic design/printing • Set-up booth space for Founder presence • Create Playhouse Lobby visual to reflect funds raised - "thermometer" type sign • Assist with logistical support On-site coordination of Cookie / Punch celebration i i PLANNING TIME LINE ! August 2010 • Committee create specific vision and action plan and budget to present to Board • Staff Prepare Staff Report and Plan for Exec. Committee approval of proposed Campaign Budget (Due Sept. 1) September 2010 Staff Prepare Staff Report Wit, Han and docurnerin for full Board Mtg.(Due • October i Oral Update • Begin imaging / messaging drafts for email campaign • Committee meeting - 't October 2010 • Committee Chair to Present Plan and Approved Budget at full Board Meeting • Expand Email Subscriber Database 1 • Committee meeting - November 2010 • Launch email campaign - - (before or after Golf Tournament) • Launch social networking component of campaign • Founders Community Parade / Celebration Booth (Nov. 13) outreach • LFP Lobby Visual to share Goal and Amount Raised to Date • Committee meeting - December 2010 • E-messaging / social networking engagement continues (2 per month) • Lobby Visual updated weekly j. • Milestone: $-------------------___--- k • NO COMMITTEE MEETING - HOLIDAY January 2011 j • Campaign Results provided at Board Meeting j. • Donor Thank You's (for 5150 and higher) all sent out by Committee �I I� February 2011 I� • if successful - Culminating Celebration Event - Sunday February 13`h w/Gingerbread Man (?) • Unveiling of total amount raised at Celebration II I' I� I RCCF BOARD OF DIRECTORS GOLF TOURNAMENT SALES REPORT 2010 Board of Directors Target 2010 Cash Sponsor Donations New Cash Committed Cash 2010: TOTAL 2010 Target Companies . Barag,Taro 5000 5500 5500 Holistic,$2,500,Rancho Specialty$3,000 Bryan, Linda 5000 3800 3800 Pitassi Architects$3,800 Buquet, Chuck* 5000 10100 750 ' 10850 Gas Company,$3,000,TAMCO$3,350,Edison$500,Graves&King$1,250,$2,500 Quakes Amerprise Financial$250 Cohen, Harvey 5000 2500 1250 3750 Mt.View Emergency Physicans,$2,500,Terry Chase,$250,Casa Colina$1,000 Firle, Brad 5000 500 500 Cerenzia Foods$250,Casa Verde Landscape$250 Galindo,Thomas* 5000 5000 5000G&M Interiors$2,500,BBVA Compass Bank$2,500 Gesirich, Paul*' 5000 2500 2500 RC Chamber of Commerce$2,500 Harrington,Jim 5000 7000 7000 Arrowhead Water$2500,Bloomfield Bakers$2500,Ross Foun.$2,000 Kahn,Jeremy 5000 4500 4500 US Bank$1,000,Fact Foundation$3,500 Madsen, Richard 5000 3000 3000 US Bank$3,000 Mize,Tony 5000 '007500 Portrait Homes&Workforce$2,500,Paul Biane$5,000 Snyder, Bryan 5000 3000 15001 4500 Dalton Trucking$1,000,VTD$3,000,Mariposa$500 BOARD TOTAL, '60000 ; , -054400 , . 40001 58400 Staff& Management,'- Target 10101' Cash'"2010 Donations New Coririniitted." Cash 2016 TOTAL_2610 Target Companies' McArdle, Kevin* 2500 2500 CW Driver$2,500 Michael, Dennis* 5000 Wagner,Stephen* 5000 28750 28750 Burrtec,$10,000,Gerson$2,500,Cam Services$2,500,CVWD$2,500,EMCOR$2,500 Dematic$2,500,Mellon Johnson&Reardon$2,500,Republic ITS$2,500,RIM$1,250 STAFFStMANAGEMENTTOTAL',. _10000 .,'•;;.- '31250 31250 BOARD TOTAL „ `_ ' 60000 ";, '_54400 4000 58400 ; RENEWALS .`. '. GRAND,TOTAL 700001 85650 ., -40001 8965011 .,_.' *Golf Committee - Revised 10/13/2010 SPONSORSHIPS AVAILABLE Golfing Sots Amount Awards Banquet 12 $ 10,000.00 $15,000 Raffle 8 $ 8,500.00 Million Dollar Hole-in-One 6 $ 7,500.00 26 $ 26,000.00 Non-Golfing Breakfast Sponsor $ 2,000.00 Volunteer Sponsor $ 2,000.00 Program Sponsor $ 2,000.00 Registration Sponsor $ 500.00 Gift Pak Sponsor $ 4,000.00 Snack& Beverage 9 2 Sold $ 1,250.00 $ 10,500.00 Recognition Plaque $ 1,250.00 Hosted Bar S onsor 2) 1 $ 3,500.00 1 $ 7,000.00 $ 29,250.00 TOTAL $ 55,250.00 After 10-18-2010 Hole Sponsor 4 $ 2,500.00 Foursomes 5) @$2,000 20 $ 10,000.00 Twosome 1 @ $1,250 2 $ 1,250.00 26 $ 13,750.00 Rancho Cucamonga Community Foundation Golf Event Budget 2010 Exhibit A EXPENSES 82.20% Based on 119 Players, 140 Dinner, 100 Breakfast 10/13/2010 Description Budget 10' 1' Comments Notes 1 Site Fee $ 15,840.00 $ 13,090.00 Red Hill @$110.00(74 Actual in 09') Based on 144 Participants 2 jAmateur Gift Pak/Ladies Gift Cards $ 8,250.00 $ 6,545.00 $55 Budget X 150 Reduced by$5 in 2010 3 Official Program &Auction Guide $ 125.00 $ 125.00 Materials Only Donated by Wagner-Supplies Only 4 Breakfast $ 2,500.00 $ 2,500.00 $25.00 x 100 Based on 90 in 09' 5 Plaques $ 1,200.00 $ 1,000.00 40@$30each 6 Administrative Costs Office Supplies) $ 400.00 $ 300.00 Paper,Auction, Postage, Ink, Pens, Raffle Tickets,etc. Shipping&Postage 7 Awards Banquet $ 8,750.00 $ 7,000.00 $50 X 175(includes 20%Gratuity&8.75%Sales Tax) Based on 115 in 09' 8 Winners Awards 3 Places) $ 1,218.00 $ 1,218.00 $150 First, $100 Second, $50 Third(4 Each) Gift Cards-Victoria Gardens 9 Putting Contest $ 2,800.00 $ 2,380.00 Putt for$50,000($20.00)per person Based on 144 Participants 10 Audio-Visual $ 325.00 $ 325.00 24'Black Pipe&Drape-Awards Banquet Add$300 to Budget 11 Staff& Volunteer Shirts $ 500.00 $ 500.00 20 X$25, +logoed New in 2010 12 Raffle Guarantee-Cash Prize $1,000) $ 1,000.00 $ 1,000.00 Bo Jovi Tickets($270)Gift Card-Silent($51.50)in 09' Re-enter in 2010 13 Hole-in-One Insurance $ 2,608.00 $ 2,300.00 4 Holes in 09',Sponsorships(80 Golfers) 144 Golfers in 2010 14 Printing Costs $ 1,400.00 $ 1,280.87 Save the Date($138.18)Logo($50)Brochure($1,092.69) 15 Auction Processing $ 800.00 $ 800.00 Credit Card Processing Machine 30-Day Lease Volume Increase 16 Closest to the Pin & Longest Drive $ 615.00 $ 615.00 $100.00 per,4 Closest Pin,2 Longest Drive(Men/Women) Gift Cards-Victoria Gardens 17 Raffle & Auction Items $ 5,500.00 $ 4,250.00 $15,000 in 2010 18 jBeer,Soft Drinks,Water,lce,Snacks $ 2,150.00 $ 1,800.00 9 Stations+Snacks& Beverages(5 in 09') Red Hill$125 per station 19 Photographer $ 775.00 $ 775.00 For Marketing&Promtional Future Use-Team Photo Sherrie Moore Photography 20 Management Fee $ 15,000.00 $ 15,000.00 Wagner Same as 2009 21 Signs, Banners, Etc. $ 450.00 $ 400.00 Based on renewals, should save money here in 10' Reduced in 2010 22 Miscellaneous $ 100.00 $ 100.00 Rental Truck,etc. 23 PettyCash OUT $ 150.00 $ 150.00 Start-Up Dollars(wash) 24 Bar $ 1,050.00 $ 900.00 Hosted Bar, (Wine, Soft Drinks, Beer Only) Cost++ 25 Million Dollar Hole-in-One Contest $ 950.00 $ 950.00 $190 per person(5 players)Policy New in 2010 TTL $ 74,456.00 $ 65,303.87 REVENUES D- 110' Comments Notes A Non-Golfing Sponsorships $ 32,250.00 $ 4,500.00 See Sponsorship Spreadsheet Based on Sell-Out(144 Golfers) B Golf Sponsorships $ 110,550.00 $ 81,150.00 See Sponsorship Spreadsheet Commitments C Live and/or Silent Auctions $ 24,000.00 $ 19,000.00 $18,550 in 2008(add-Southwest&Ducks Suite$1,095) Live($8,795) Silent($3,805)09' D Raffle & Mulli ans $ 6,750.00 $ 5,250.00 (Average of$53 per 08')(Average$32 per 09') 40 Prizes$15,000 guaranteed in 09' E Award Banquet Dinners $ 350.00 $ 250.00 F Donations $ 5,000.00 $ 4,000.00 G Petty Cash IN $ 150.00 $ 150.00 Wash TTL I $ 179,050.00 $ 114,300.00 P&L Revenues $ 179,050.00 1 $ 114,300.00 Expenses $ 74,456.00 $ 65,303.87 Profit $ 104,594.00 $ 48,996.13 2010 Projected Budget Net Profit $ 104,594.00 Rancho Cucamonga Community Foundation $ 100,000.00 Remaining Profit $ 4,594.00 Wagner Net Profit Commission 50% $ 2,297.50 RCCF Net Profit Commission 50% $ 2,297.50 RCCF Net Profit $ 102,297.50 Actual 2008 2009 Non-Golfing Sponsorships $ 16,000.00 $ 15,900.00 Golf Sponsorships $ 98,000.00 $ 52,476.00 Live and/or Silent Auctions $ 18,560.00 $ 12,600.00 Raffle & Mulli ans $ 6,160.00 $ 3,947.00 Award Banquet Dinners $ 350.00 Donations $ 2,300.00 $ 4,400.00 Petty Cash IN $ 150.00 $ 150.00 TTL $ 141,170.00 $ 89,823.00 Revenues $ 141,170.00 1 $ 69,823.00 Expen_s_e_s $ 59,335.97 1 $ 53,461.49 Profit $ 81,834.03 1 $ 36,361.51 Two-Years Is 118,195.54 Golfers 124 80 Raffle Prizes (Items) 25 40 Raffle Prizes (Value) $ 11,446.00 $ 13,731.66 Prizes &Awards Eligible $ 111,446.00 $ 148,731.66 Updated to reflect Suite&Aidine Sales • 07M Supporting Your Organization Never Tasted So Good!!! Where: EI Torito 12369 Foothill Blvd. Rancho Cucamonga, CA 91730 Tel # (909) 463-9212 When: Wednesday, October 20, 2010 Time: Noon — 10:OOPM 25% Of all proceeds (less liquor and tax) will be donated to: Rancho Cucamonga Community Foundation Fundraiser Come in and enjoy EI Torito's savory cuisine and original recipes! Flyer must be presented when ordering to participate in fundraiser event. Sorry this cannot be combined with any other offers or discounts. Available for Dine-In or Take-Out. r CITY OF RANCHO CUCAMONGA INVITES APPLICATIONS FOR ADMINISTRATIVE INTERN RANCHO CUCAMONGA COMMUNITY FOUNDATION $12.48 - $16.03 per hour (part time) 'NON-PERS Maximum 1,000 hours per year THE POSITION The City of Rancho Cucamonga is seeking an experienced and team-oriented individual to serve as a part time Administrative Intern for the Rancho Cucamonga Community Foundation in the Community Services Department. Under supervision from the Department's Management Analyst III, the Administrative Intern will play an important role by providing support for the Community Foundation's fundraising efforts. THE CITY OF RANCHO CUCAMONGA The City of Rancho Cucamonga is situated at the base of the San Gabriel Mountains and adjacent to the cities of Upland and Ontario. Incorporated in 1977, the City operates under a Council-Manager form of government. Rancho Cucamonga encompasses 40.2 square miles within its jurisdiction and has an additional 12 square miles in its sphere of influence. The population is currently 177,736 and growing. Amenities include an award-winning senior and community center, Victoria Gardens Cultural Center, 150-acre championship golf course, and the Victoria Gardens Regional Center. Rancho Cucamonga is one of the safest cities in the country and is a desirable place to live, work, and play. THE RANCHO CUCAMONGA COMMUNITY FOUNDATION The Rancho Cucamonga Community Foundation is a non-profit 501 (c) 3 organization that is dedicated to enhancing the cultural arts opportunities for Rancho Cucamonga residents and community members throughout the Inland Valley. The Foundation generously supports arts programming at the Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga community by annually raising substantial funding and by effectively managing their resources. The Foundation's successful ,fundraising plan includes an annual fall golf tournament that is primarily focused at larger corporation%a spring signature event for the arts that is focused on partnering with local businesses and community leaders and an annual special campaign that is designated to engage families and individuals. The Foundation Board is currently a 12-member volunteer board that is comprised of community leaders and representatives from various local organizations and corporations. The Community Foundation serves in partnership with the City of Rancho Cucamonga, and the City provides the Foundation with staff support. THE COMMUNITY SERVICES DEPARTMENT The City of Rancho Cucamonga Community Services Department provides recreation, quality of life services and special events for the over 170,000 residents of Rancho Cucamonga. In addition, the Department provides staff support to the Park and Recreation Commission and the Rancho Cucamonga Community Foundation. Each year, hundreds of thousands of community members enjoy our Sports, Senior Citizen, Performing Arts, Youth and Teen programs and classes. From newborns to golden years — active to passive — athletic to crafty — our programs offer something for everyone. Creating community through people, parks and programs, the Community Services Department sets a very high standard of excellence. We are looking for creative, professional and team-oriented individuals who are willing to go the extra mile and embrace our motto: "Touching Every Life." EXAMPLES OF DUTIES AND RESPONSIBILITIES Conduct research on prospective and current corporate, foundation and individual donors and distribute potential new donor identification and prospecting information to Board Members; assist individual Board Members with their donor cultivation and stewardship efforts by preparing appropriate letters and other correspondence; assist with Foundation public awareness strategies, including scheduling of Board Members and Patrons at appropriate activities; assists in the marketing and promotion of Foundation fundraising activities; maintain foundation, corporation and individual donor files and keep records on donor prospect related communications. Rancho Cucamonga Community Foundation Fiscal Year 2010-2011 Budget Approvetl June 9,2010 Operating and Program Fund Program Projected Projected Program Net Totals Revenues Expenditures July 1.2010 Fund Balance(Estimated) $126,100 Fundraising Activities Golf Committee $179,050 $76,754 $102,296 Special Fundraising Committee $0 $0 $0 Spring Event $13,875 $4,100 $9,775 Other Grapevine Donations $500 $500 Misc Donations $2,000 $2,000 PAL Pledge Payments $28,933 $28,933 Business Activities Annual Report $2,200 ($2,200) Board Development $2,000 ($2,000) Board Meeting Hospitality $1,000 ($1,000) Donor Recognition $4,000 ($4,000) Holiday Card $1,700 ($1,700) Liability Insurance $3,000 ($3,000) Office Equipment-Printer $400 ($400) Office Supplies $800 ($800) Patrons Recognition $500 ($500) Staff Training-Quick Books $500 ($500) Staffing Assistance(Administrative intern) $18,000 ($18,000) •-• Tax- Federal/State Filing - $300 - ($300) - Tax Return Preparation $3,200 ($3,200) Website Hosting $500 ($500) Website Maintenance $1,520 ($1,520) Giving Activities Performing Arts Committee Lewis Family Playhouse Programming(10-11) $67,000 ($67,000) Bank ofAmenc Grant(10-11) $50,000 $50,000 $0 Target Grant(10-11) $30,000 $30,000 $0 Visual Arts Committee September Art Show(2010) $7,500 ($7,500) Sub Total $304,358 $267,474 $36,884 $36,884 Fund Transfers(Year End) $0 $0 $0 $0 Fiscal Year Totals June 30,2011 Fund Balance(Estimated) $162,984 Sponsorships SOLD Totals YTD 2010 10/13/2010 # COMPANY SPONSORSHIP AMOUNT SPOTS COMMENTS ASSIGNMENT 1 Burrtec Waste Industries Title $ 10,000.00 12 Stephen Wagner 2 Hollistic, Inc. Hole $ 2,500.00 4 Taro Bara 3 Gas Company $10,000 Hole-In-One $ 3,000.00 4 PD Chuck Bu uet 4 US Bank $30,000 Hole-In-One $ 4,000.00 4 S Iit:Kahn (2K/Madsen 2K PD Madsen & Kahn 5 Nestle Water-Arrowhead Hole $ 2,500.00 4 Plus In-Kind Water Donation Jim Harrington 6 Portrait Homes/Workforce Homebuilders Hole $ 2,500.00 4 2-Companies PD Tony Mize 7 Richards, Watson & Gershon Hole $ 2,500.00 4 PDJ Stephen Wagner 8 CAM Services Hole $ 2,500.00 4 PD Stephen Wa ner 9 Famous Dave's Lunch In-kind $ - 1 In-Kind 0 Stephen Wagner 10 GoForth & Marti Business Interiors Hole $ 2,500.00 4 Thomas Galindo 11 Bloomfield Bakers Hole $ 2,500.00 4 Plus In-Kind Snacks Donation Jim Harrington 12 Mt. View Emergency Ph sicans Hole $ 2,500.00 4 PD Harvey Cohen 13 Rancho Specialty Hospital $20,000 Hole-In-One $ 3,000.00 4 PD Taro Bara 14 TAMCO $25,000 Hole-In-One $ 3,350.00 4 PD Chuck Bu uet 15 ISouthern CA Edison Parkin Lot $ 500.00 1 1 Chuck Bu uet 16 Chuck Bu uet MC- In-kind $ - 1 In-Kind Chuck Bu uet 17 Ross Family Legacy Foundation Silent Auction $ 2,000.00 0 PD Jim Harrington 18 Cucamonga Valley Water District Hole $ 2,500.00 4 Stephen Wagner 19 Graves& King Snack& Beverage $ 1,250.00 0 PD Chuck Bu uet 20 VTD Driving Range $ 3,000.00 4 Bryan Snyder 21 Emcor Hole $ 2,500.00 4 Stephen Wagner 22 Dematic Hole $ 2,500.00 4 Stephen Wagner 23 Mellon, Johnson & Reardon Hole $ 2,500.00 4 Stephen Wagner 24 Republic ITS Hole $ 2,500.00 4 Stephen Wagner 25 Pitassi Architects $50,000 Putting Contest $ 3,800.00 4 Linda Bryan 26 CW Driver Hole $ 2,500.00 4 Kevin McArdle 27 RC Chamber of Commerce Hole $ 2,500.00 4 Paul Gesiriech 28 BBVA Compass Bank Hole $ 2,500.00 4 Thomas Galindo 29 RC Quakes Hole $ 2,500.00 4 Chuck Bu uet 30 Ameri rise Financial Donation $ 250.00 0 PD Chuck Bu uet 31 ITerry Chase Donation $ 250.00 0 Harvey Cohen 32 Casa Colina Donation $ 1,000.00 0 PD Harvey Cohen 33 Cerenzia Foods Donation $ 250.00 0 PD Brad Firle 34 Dalton Trucking Donation $ 1,000.00 0 Bryan Snyder 35 Pacific Homes Foundation Golf Cart $ 3,500.00 4 Jeremy Kahn 36 RJM Design Group Snack& Beverage $ 1,250.00 0 Stephen Wagner 37 Mariposa Landscapes Donation $ 500 00 0 Bryan Snyder 38 Paul Biane Live Auction $ 5,000.00 4 Ton Mize 39 ICasa Verde Landscape Donation $ 250.00 0 Brad Firle lCity Foursome 4 $ 89,650.00 119 Rancho Cucamonga Community Foundation Proposed Board Retreat — Key Items for Discussion • 100% Board Member Commitment to Attend Full Time Frame of the Retreat. • Suggested Time of Year for the Retreat: Spring 2011 • Suggested Locations: Mission Inn CAL Poly Kellogg Retreat Center Red Hill Country Club • Suggested Time Frame for the Retreat: 10:00 am until 7:00 pm • Social Component: Non-hosted dinner to include spouses I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Reportsl20f0U(eyDiscussionttems.Retmat.doc Community Foundation Strategic Plan 2015 Action Items Action Step Res onsibili Com lotion Date i Assign Tournament sponsorship Board April-10 prospects to each Board member with a fundraising goal of$5,000 for each member Added per Golf Committee Finalize name change for Community Board October-10 Foundation Board members to self evaluate success Board January-11 of annual individual fundraising goals Confirm a Board liaison to coordinate Board January-11 the Patrons of the Arts i I Develop a new donor prospecting and Board April-11 cultivation plan for 11-12 Approve Foundation website to "go live" Board April-11 - 1 i I Review and approve Foundation 2011- Board June-11 12 budget Involve Patrons in Board committees Board-- June-11 Approve the 2011-12 budget for Board June-11 performing arts activities at Lewis Family Playhouse Approve the 2011-12 budget for Board June-11 performing arts activities at local schools I Approve 2011-12 support for specific Board June-11 visual arts activities i Approve new scholarship program and Board June-11 budget for 2011/12 Approve an annual schedule of Board June-11 Committee meetings 10/13/2010 1 Community Foundation Strategic Plan 2015 Action Items Update organizational structure and Board October-11 recruitment plans for each Committee Design and develop a draft Foundation Board Development January-11 web site Committee Develop and implement Board team Board Development March-11 building activity Committee Develop and implement Foundation Board Development April-11 public relations and branding plan Committee Develop and implement Patrons of the Board Development May-11 Arts plan Committee Conduct annual recognition of Patrons Board Development June-11 of the Arts Committee i i Conduct annual Board fundraising Board Development June-11 educational session Committee Engage a minimum of 20 Patrons of the Board Development October-11 Arts volunteers Committee Implement Foundation Speaker's Board Development November-11 Bureau Committee Develop and implement Honorary Board Board Development January-12 Member program Committee Create and distribute 2011 Foundation Board Development February-12 Annual Report Committee Expand Board to a minimum of 15 active Board Development June-12 members Committee Develop annual donor recognition plan Executive/Finance January-11 Committee 10/13/2010 2 Community Foundation Strategic Plan 2015 Action Items Develop annual plan for 2011-12 grants Executive/Finance February-11 solicitation Committee i Develop and implement Finance and Executive/Finance February-11 Investment policies(To be revisited in Committee 12 mon per Exec Comm 2/10/10) Recruit Board Member(s)with a grant Executive/Finance March-11 background and develop a plan for Committee research and solicitation of grants Develop and implement Endowment Executive/Finance April-11 Fund policy and strategy Committee Conduct a Donor Appreciation event for Executive/Finance June-11 2011-12 Committee I Revise Foundation by-laws Executive/Finance June-11 Committee I Develop an Endowment Fund branding Executive/Finance June-11 and marketing plan Committee Develop new Affiliate Partners policy Executive/Finance June-11 and procedures Committee Assign grant research to interested Executive/Finance June-11 Board Members Committee Conduct annual financial review of Executive/Finance September-11 previous year Committee Successfully conduct 2010 Golf Golf Committee November-10 Tournament Conduct 2011 Tournament Sponsor Golf Committee January-11 recognition at Council meeting Form 2011 Golf Tournament Committee Golf Committee February-11 and develop meeting schedule 10/13/2010 3 I Community Foundation Strategic Plan 2015 Action Items Develop annual plan for 2011 Golf Golf Committee April-11 Tournament, including identification of available staff resources t Successfully conduct 2011 Golf Golf Committee November-11 Tournament i I Approve 2011-12 support for specific Performing Arts January-11 performing arts activities at the Lewis Committee Family Playhouse Develop plan for 2011-12 program Performing Arts January-11 support for performing arts activities at Committee local schools Prepare final Curatalo Fund program Performing Arts January-11 report for Curatalo family Committee Discuss philsophy/vision for creation of Performing Arts January-11 new scholarship program Committee i Develop the 2011-12 budget for Performing Arts April-11 performing arts activities at local schools Committee Further examine potential or parameters Performing Arts April-11 of a new scholarship program Committee Recommend new scholarship program Performing Arts June-11 and budget for 2011/12 Committee Execute the 2011/12 plan for program Performing Arts August-11 support plan for performing arts Committee activities at local schools Develop and send to Board for Approval Special Campaign September-10 2010/2011 Special Campaign plan and Committee budget Implement 2010 Special Email Giving Special Campaign November-10 Campaign Committee Conclude 2010 Special Campaign Special Campaign December-10 Committee 10/13/2010 4 Community Foundation Strategic Plan 2015 Action Items Consider special fundraising campaign Special Campaign January-11 associated with 5 year Cultural Center Committee anniversary in 2011-12 Evaluate 2010 Special Campaign and Special Campaign January-11 present to Board Committee Send Thank Yous to key donors for Special Campaign February-11 Special Campaign Committee Submit Special 5 yr campaign to Full Special Campaign June-11 Board Committee Establish committee, concept, and Spring Event July-10 execution plan for the Spring 2011 Committee event, the Playhouse Party Train Host series of specialty events Spring Event May-11 encompassing the Playhouse Party Committee Train i Send follow up thank you's to all Event Spring Event June-11 participants/evaluate event/report Committee outcomes to board Secure preliminary event commitments Spring Event October-10 from board members and report Committee/Board progress to Board Prepare any budget revisions for board Spring Event January-11 action Committee/Board Organize and distribute Foundation Staff June-11 Board Policy and Reference Manual Communicate new Affiliate Partners Staff June-11 policy and procedures to existing partners Evaluate 2010/11 giving and identify Visual Arts January-11 2011-12 program support objectives Committee Recommend 2011-12 support for Visual Arts June-11 specific visual arts activities Committee 10/13/2010 5