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Home My WebLink About08/06/11Community Foundation Board Agenda �l2 COMMUNITY FOUNDATION BOARD OF DIRECTORS AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING June 11 , 2008 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members David Parker, Member Harvey Cohen, M.D., Member Charles Buquet, Member Thomas Galindo, Treasurer/Secretary Judy Gibson, Member Lupe Jaramillo, Member Tony Mize, Vice Chair Marian Nelson, Member *�s City Offices: (909)477-2760 COMMUNITY FOUNDATION ;H;O BOARD OF DIRECTORS 2 Cao"c" June 11, 2008 a o e 1. Pledge of Allegiance 2. Roll Call: Chuck Buquet Lupe Jaramillo Harvey Cohen Tony Mize Thomas Galindo Marian Nelson Judy Gibson David Parker fflce e e o 1 Administration of Oath of Office to Judy Gibson, newly re- appointed Member to the Community Foundation Board of Directors. OO This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. e The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community Agenda pages Foundation Meeting held February 13, 2008 1-4 2 Receive and file Treasurers Reports for the months of 5-26 February through May 2008 and PAL Cash Reports for February 2008 through April 2008. COMMUNITY FOUNDATION [�wcxo BOARD OF DIRECTORS 3 C'UCA""ONG'' June 11, 2008 o e The following items are not public hearing items,although the Chair may open the meeting for public input: 1, Approval of the division of the Promoting Arts and Literacy 27-31 (PAL) Campaign responsibilities and ending the formal collaboration between the Rancho Cucamonga Community Foundation and the Rancho Cucamonga Library Foundation. 2. 2008 Gala for the Arts review and discussion. 32.33 3 Review and approval of the proposed 2008-2009 Work Plan 34-36 for the Rancho Cucamonga Community Foundation 4. Request for approval of a recommendation from the 37-38 Community Foundation's Executive Committee to host a $100,000 Golf Tournament on November 17, 2008, at the Red Hill Country Club. 5. Update on Board Member Recruitment. 39 6. Update on Prospective Donor Solicitation. 40 7. Adoption of the Fiscal Year 2008-2009 Rancho Cucamonga 41-42 Community Foundation budget. 8. Election of Officers for the Rancho Cucamonga Community 43 Foundation Board of Directors — Chair, Vice Chair and SecretaryfTreasurer for Fiscal Year 2008-2009. 9 Consideration of appointments to various Rancho 44-45 Cucamonga Community Foundation Committees. 0 0 e e This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Melissa Morales,Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on June 5, 2008, seventy-two(72)hours prior to the meeting per A.B.2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. - ��•pw�id COMMUNITY FOUNDATION MINUTES OF THE FEBRUARY 13, 2008, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, February 13, 2008, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:20 p.m. by Chair Parker. Present were: Board Members: Buquet (who arrived at 6:35 p.m.), Galindo, Jaramillo, Mize, Nelson and Parker. Absent: Cohen. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS None C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held December 12, 2007. 2. To receive and file Treasurers Reports for the months of October through December 2007 and PAL Cash Reports for the months of November 2007 and January 2008. MOTION: Moved by Vice Chair Mize, seconded by Member Nelson, to approve the Consent Calendar, as submitted. Motion carried: 5-0-2(Absent: Buquet and Cohen) E. FOUNDATION BUSINESS 1. Chair Parker called on staff concerning development of a Board Member prospect list for the Community Foundation Board of Directors. Analyst Pachon distributed a matrix containing current and prospective members to facilitate discussion. She suggested the Board review and brainstorm potential additions to the Foundation. Director McArdle also reminded Members of the appointment process including review by the Membership/Nominating Subcommittee and approval by the City Council. Member Galindo indicated that Mario Martinez and Dennis Frankeberger could be taken off the list and David Kamath and Bob McClure are pending consideration. Member Nelson suggested Dee Matreyek, who was currently volunteering on the Gala Subcommittee. e raary 73, TuPF P7 She also thought the Board may also want to consider Christine Pham, Forest City representative. Vice Chair Mize offered to attend any meetings with Ms. Pham to discuss her interest. Analyst Pachon suggested the Board also consider looking for an estate planner and Member Galindo responded that he was familiar with a planner working for U.S. Trust. Analyst Pachon informed the Board that she had added Brad Firle, formerly of HSBC, for the Board to consider. Vice Chair Mize responded that he would contact Mr. Fide. No other discussion held or action taken. 2. Update on the 2008 Gala for the Art was presented by Member Nelson, Gala Subcommittee Chair. She gave a brief status report of how the event's plans were progressing and encouraged the Board to invite anyone they might think would be appropriate in order to ensure an attendance between 250 to 300 people. She offered to provide letters and envelopes for any correspondence they wish to send regarding the event. The cost for sponsorship was listed as: $1,000-table; $3,000-event and $5,000-host. It was noted that tickets for elected officials are not being comped at this time. Analyst Pachon pointed out Chair Parkers role at the event. Director McArdle recommended the Board review and approve the proposed budget revision forthe Gala based on updated information. A question was asked regarding when the Member's needed to provide their silent auction gifts and Member Nelson responded that March 28"' was the deadline. Director McArdle spoke of the priority process for ticket purchasing which could also be marketed to encourage larger sponsors. Following their discussion action was taken. MOTION: Moved by Vice Chair Mize, seconded by Member Galindo, to approve the revised budget for the 2008 Gala for the Arts, as submitted by staff. Motion carried: 5-0-2 (Absent: Buquet and Cohen) 3. Director McArdle opened the review of proposed division of Promoting Arts and Literacy (PAL) components between the Community Foundation and Library Foundation. He briefed Members of the recent action by the Library Foundation to end the original partnership agreement with the Community Foundation regarding the campaign and action by the PAL Cabinet at their December meeting concerning allocation of endowment fund monies. He recommended the Board take action, subject to verification by the Cabinet. Vice Chair Mize requested additional time to review the matter, at least until following the upcoming PAL Cabinet meeting. No other discussion was held and the matter was continued. 4. Brainstorming of the Community Foundation's Goals for 2008 and development of a Work Plan for the year was opened. Director McArdle asked that the Board specifically identify their goals and consider the following topic areas: Fund Development; Board Development; Board Recruitment; Program Support and Public Relations. e Mary 77 TOT P2 I The Board discussed goals as follows: Fund Development - Gala; Corporations/ Individuals; Grants; Golf Tournament; House Raffle (2009) and Theater Seat Campaign. Board Recruitment — comments were made that the Members need to increase their number of asks and also to increase the visibility of the Foundation itself. A suggestion was also given to consider various levels to the Board including an Executive Board; Full Board and Advisory Board. The need to be flexible and to consider filling the Honorary Board were also suggested. Public Relations—Suzanne Sproul of the Daily Bulletin was recommended as a contact and the need to have a consistent message on the Foundation's progress, mission and vision statement was supported. Program Support—The Board's support of the Lewis Family Playhouse was discussed. Director McArdle reviewed the benefits of sponsoring programming efforts and proposed the Board consideration of a sponsorship for the 08/09 season. The challenge of being misidentified with the Inland Empire Community Foundation was briefly discussed. Director McArdle responded that due to the Board's non-profit status, a name change would not be possible at this time. Following their comments and discussion, the following action was taken: MOTION: Moved by Vice Chair Mize, seconded by Member Jaramillo, to amend the Community Foundation's budgetto include a$46,000 expenditure forsponsoring Fiscal Year 2008/09 Lewis Family Playhouse programming. Motion carried: 6-0-1 (Absent: Cohen). Director McArdle addressed the Board concerning Manager Palmer's being approached concerning possible interest by the City to participate in the National Report Series which was creating a new show entitled "The Future of the Performing Arts." Deliverables will include a three to five minute educational video segment to be distributed on Public Television; documentary video tape and two minute video segment to be broadcast regionally airing a minimum of 40 times. The Board was asked to consider an expenditure of$5,000 to support this effort. They took action as follows: MOTION: Moved by Member Buquet, seconded by Member Galindo, to approve the expenditure of $5,000.00, to support participation in the National Report Series, as presented by staff. Motion carried: 6-0-1 (Absent: Cohen). Vice Chair Mize left the meeting at 6:35 p.m. 5. Updates on Sub-Committee activities were given asfollows: Membership/Nominating— discussion held earlier. Fund Development—Member Galindo reported on his meeting with Bank of America Representative Christi Gordon's replacement,who was pleased by their discussion and will be following up with another meeting at a later date. In addition, Member Jaramillo was added to serve as a Subcommittee Member. Gala— Member Jaramillo was added as a Subcommittee Member. Finance — No recent meetings had been held e77M 77 - P3 6. Analyst Pachon was called upon regarding review and update of the Community Foundation's meeting schedule for the first quarter of 2008. She asked the Board for any changes or deletions to the proposed meeting schedule, being none, the meeting schedule was approved as submitted. No other action was taken. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None G. ADJOURNMENT MOTION: Moved by Member Buquet, seconded by Chair Parker, to adjourn the Regular Community Foundation Meeting. Motion carried: 5-0-2 (Absent: Cohen and Mize). Meeting adjourned at 6:50 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary e ruary 7 Muo P4 Z COMMUNITY FOUNDATION RANCHO CUCANIONGA DATE: FEBRUARY 6,2008 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN _ SUBJECT: CASH REPORT-JANUARY 2008 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $17,31926 $65.06 $000 $17,38432 JACK McNAY MEMORIAL 1,46316 0.00 000 1,46316 ENDOWMENT/DEFERRED GIVING 19,88575 0.00 000 19,88575 YOUTH ACHIEVEMENT 17140 0.00 000 17140 LEARN NOT TO BURN 1,86000 0.00 000 1,86000 OFF-PARK DOG LEASH FUND 125.00 000 000 12500 RC ANIMAL SHELTER 40,731.10 8,53000 0.00 49,261.10 SENIOR CENTER FUND 34,895.94 000 000 34,89594 PACIFIC ELECTRIC TRAIL FUND 15.00 000 000 1500 WILDLAND INTERFACE FUND 6400 000 000 6400 JAMES CURATALO MEMORIAL FUND 6,251.84 0.00 0.00 6,251 84 OPERATING RESERVE FUND 1,00000 000 000 1,00000 RALPH M. LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $124,442.96 $8,595.06 $0.00 $133,038.02 RECONCILIATION Checking Account Balance 1/31/08 $128,23752 Less Outstanding Checks - Investments-LAIF 4,80050 BALANCE $133,038.02 Note RCCF Invests PAL revenue with LAIF in the amount of$2,554,472.04 10500 Gvm Cenuer Dc •EO Box 807•Rancho Cuamonge,CA 91729-0807•Td 909-477-2760•Fu 909477-2761 •www RCpark wm D5 JANUARY 2008 REVENUE DETAIL REVENUES GENERALFUND Bank of America-Interest $526 LAIF- Interest 5980 Total General Fund $6506 RC ANIMAL SHELTER Various Donations $8,53000 Total RC Animal Shelter $8,53000 TOTAL REVENUES $8,595.06 P6 Bank ofAmerica %j - H Your Bank of America Business Interest — 0056 P P Checking Statement 114 — Statement Period: January 1 through January 31,2008 ntjuutiiitninirn,iannriacrunrjraujariatuirr,j Account Number: 00567-00824 RANCHO CUCAMONGA At Your Service . COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 — RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 i Customer since 1987 Bank of America appreciates your — business and we enjoy serving you. — Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerlca com/smallbusiness. 0 Summary of Your Business Interest Checking Account Beginning Balance on 01/01/08 $119,752.26 Annual Percentage Yield earned this period 0.05% Total Deposits and Credits + 8,530.00 Interest paid year-to-date $5.26 Total Checks, Withdrawals, Number of checks paid 1 Transfers, Account Fees -50.00 Number of electronic checks paid 0 Interest Paid + 5.26 Number of 24 Hour Customer Service Calls Ending Balance $128,237.52 Self-Service 0 Assisted 0 0 Important Information About Your Account Total Interest paid to your account in 2007 : $55 03 0 Bank of America News Security Features FREE with your Business Check Card. Defense against unauthorized use if card is lost or stolen, fraud monitoring and guaranteed credit. Zero liability for fraudulent transactions when reported within 60 days from statement date. Free online banking alerts - prevent overdrafts and monitor irregular activity. 0 Account Activity Date Post- oea-ai.n Retvence4 Debine cretlib Dally Balance 01/15 Deposit $ 8,530.00 01/16 Check# 714 $ 50.00 $128,282.26 01/31 Interest Paid from 01/01/08 Through 01/31/08 $ 526 $1 28,232.26 $128,237 52 Continued on next page WM3520012238 California Page 1 of 4 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: MARCH 3, 2008 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHVJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-FEBRUARY 2008 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $17,38432 $508 ($71500) $16,67440 JACK McNAY MEMORIAL 146316 000 000 146316 ENDOWMENT/DEFERRED GIVING 19,88575 000 000 19,88575 YOUTH ACHIEVEMENT 17140 000 000 17140 LEARN NOT TO BURN 1,86000 000 000 1,86000 OFF-PARK DOG LEASH FUND 12500 000 000 12500 RC ANIMAL SHELTER 49,26110 000 (4834) 49,21276 SENIOR CENTER FUND 34,89594 000 000 34,89594 PACIFIC ELECTRIC TRAIL FUND 1500 000 000 1500 WILDLAND INTERFACE FUND 6400 000 000 6400 JAMES CURATALO MEMORIAL FUND 6,25184 000 000 6,25184 OPERATING RESERVE FUND 1,00000 0.00 000 1,00000 RALPH LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $133,038.02 $5.08 ($76334) $132,279.76 RECONCILIATION Checking Account Balance 2/29108 $12823260 Less Outstanding Checks #716 (15000) #717 (48 34) #718 (55500) (753 34) Investments-LAIF 4 800 50 BALANCE $132,279.76 Nate ROOF Invests PAL revenue with LAI Fin the amount of$2,554,472 04 10500 Civic Center Dc •CO Bax 807•Rancho Cucamonga,CA 91729-0807•Tl 909A77-2760•Fu 909-477-2761 •wxw.f(Cpark.com n9 FEBRUARY 2008 _ REVENUE &EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-interest $508 Total General Fund $508 TOTAL REVENUES $5.08 i EXPENDITURES GENERAL FUND Franchise Tax Board-CA Exempt Annual Information Return $1000 Registry of Charitable Trusts-CA Registration Renewal Fee Report 15000 Alphagraphics-Postage for Gala Invitations 55500 Total General Fund $71500 RC ANIMAL SHELTER Karen Widaman-Rmb Gas to Transport Dogs to Rescue 48 34 Total RC Animal Shelter $48.34 TOTAL EXPENDITURES $763.34 P10 tsanKOTAmerica H_ Your Bank of America Business Interest 0056 P P Checking Statement — 114 Statement Period: ' February 1 through February 29,2008 _ �)rum)��nr)u)rl)riuuruinjrnnrinrlilu,)u,Il�url Account Number.00567-00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 908.865.2424 PD BOX 807 _ RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you Our free Online Banking service allows you to check balances, track account activity; pay bills and more. With Online Banking You can also view up to 18 months of this statement oniine. Enroll at www.bankofamerica.com/smalibusiness. i D Summary of Your Business Interest Checking Account Beginning Balance on 02/01/08 $128,237.52 Annual Percentage Yield earned this period 005 Total Checks,Withdrawals, Interest paid year-to-date $10.34 Transfers,Account Fees - 1000 Interest Paid Number of checks paid 1 + 5.08 Number of electronic checks paid 0 Ending Balance $128,23260 II Number of 24 Hour Customer Service Calls Self-Seance 0 Assisted 0 D Important Information About Your Account Total interest paid to your account in 2007 : $55.03 I' D Bank of America News Notice. Important Information: Changes to overdraft and returned item fees effective 4.18.08 that amend your Business Schedule of Fees: For the 1st day your account has an occurrence(an occurrence is a day with at least one overdraft or returned item), the fee for each overdraft item and each returned item changes from $20 to$25. For each subsequent day your account has n occurrence during the current month and prior 12 months, the fee for each Item remains$35.The fee applies to a maximum of 10 Items per day. I To help you avoid these fees, sign up for our Overdraft Protection service to transfer funds from your linked business savings, credit card or line of credit, or ask about our free Online j Banking service. Please call the number on this statement with any questions. We value I Your business and our associates will be happy to assist you. i Continued on next page W52525 W1 Z23 6 California Page 1 of 4 P11 i,l f I H ' RANCHO CUCAMONGA Statement Period: February 1 through February 29,2008 COMMUNITY FOUNDATION Account Number. 00567-00824 •� El Account ActIVITy { Date Posted Desch ptlon Reference p Dents Cmdlta Dally 9alance 02/20 Check# 715 $ 1000 5128,227 52 02/29 Interest Paid from 02/01/08 Through 02/29/08 $ 5.08 $128,23260 The vi,lml Oates)or Imapete)alit not be Included In this statement for cnecps)proteases electmnically. If Your check was not returned at the ' time al purchase,you will need to contact the merchant for a capY• ' ❑ Bank of America: In Balance To assist you In reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement...... ...................................... ................................. .................. . . . .. .. $128,232.60 • Add interest paid to your checkbook register................ .. ................... ...................... ...................... ............. .................508 P �I f; (I I! 4I I (I f 0052525 oat zs2 s California Page 2 of 4 P12 II COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: APRIL 8,2008 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-MARCH 2008 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $16,67440 $531 ($6,95730) $9,72241 JACK McNAY MEMORIAL 1,46316 000 000 1,45315 ENDOWMENT/DEFERRED GIVING 19,88575 000 000 19,88575 YOUTH ACHIEVEMENT 17140 000 000 17140 LEARN NOT TO BURN 1,86000 000 0.00 1,86000 OFF-PARK DOG LEASH FUND 12500 0.00 000 12500 RC ANIMAL SHELTER 49,21276 000 (40000) 48,81276 SENIOR CENTER FUND 34,89594 000 000 34,89594 PACIFIC ELECTRIC TRAIL FUND 1500 000 000 1500 WILDLAND INTERFACE FUND 6400 000 000 6400 JAMES CURATALO MEMORIAL FUND 6,25184 000 000 5,25184 OPERATING RESERVE FUND 1,00000 000 000 1,00000 RALPH LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $132,279.76 $5.31 ($7,357.30) $124,927.77 RECONCILIATION Checking Account Balance 3/31/08 $120,52727 Less Outstanding Checks #721 (400 00) Investments-IAIF 4 800 50 BALANCE $124,927.77 Note RCCF Invests PAL revenue with LAI Fin the amount of$2,55,1,472 N 10500 Civic Ccnu,,Dc•CO. Bos 807•Rancho Cuemonya,CA 91729-0807•Tel 909477-2760• Fax 909-477-2761 1 www.RCpark one Rel 3 MARCH 2008 _ REVENUE 8.EXPENDITURE DETAIL REVENUES GENERALFUND Bank of Amenta-Interest $531 Total General Fund $531 TOTAL REVENUES $5.31 EXPENDITURES GENERAL FUND International Creative Management-Deposit for Gala Entertainment $2,50000 Alphagraph=-Gala Expenses 4 457 30 Total General Fund $6,95730 RC ANIMAL SHELTER Na0lee Carter-Foster Kitten Bill Rmb. 4$ 00 00 Total RC Animal Shelter S40000 TOTAL EXPENDITURES $7,357.30 P14 Bankof America -;0ii- _ H_ Your Bank of America Business Interest _ 0056 P P Checking Statement 154 - Statement Period: March 1 through Merch 37, 2008 _ Account Number: 00567.00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865 2424 PO BOX 807 _ RANCHO CUCAMONGA CA 91729-0807 Written Inquiries Bank of America Cucamonga Branch PO Box 37176 San Francisco, CA 94137-0001 Customer since 1967 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and mope' h Online Banking Wit you can also view up to 18 months of this statement online. Enroll at www bankofamerica.com/smallbusin Wit ' ❑ Summary of Your Business Interest Checking Account Beginning Balance on 03/01/08 $128,232.60 Annual Percentage Yield earned this period 0.05% Total Checks, Withdrawals, Interest paid year-to-date $15.65 Interest Paid + 5.31 Transfers,Account Fees -7,71064 Number of checks paid - 5 Number of electronic checks paid 0 Ending Balance $120,527.27 Number of 24 Hour Customer Service Calls Self-Service 0 Assisted 0 ❑ Important Information About Your Account Thank you for being our customer. We want you to know we recently revised the Deposit Agreement.This is a document you initially received when you opened your account The Deposit Agreement is part of the deposit contract for your account. From time to time, we revise the Deposit Agreement as we have recently done and this revised version governs your account. You can pick up the revised Deposit Agreement and Disclosures at any banking center or review it by going to bankofamerica com. Total interest paid to your account in 2007 : $55.03 i ❑ Bank of America News � Security Features FREE with your Business Check Card. Defense against unauthorized use if card is lost or stolen, fraud monitoring and guaranteed credit, Zero liability for fraudulent f transactions when reported within 60 days from statement date. Free online banking alerts - prevent overdrafts and monitor irregular activity. i Continued on next page i soszaso om zza a California Page 1 of 4 - � �5I RANCHO CUCAMONGA Statement Period: March 1 through March 31, 2008 COMMUNITY FOUNDATION Account Number: 00567-00824 ❑ Account Activity Data, P.,nol Descnpllon Reference# Di Credits Dally Balance 03/03 Check#718 $ 55500 i $127,677.60 03/05 Check#776 $ 150.00 $127,527.60 03/13 Check#719 $2,500.00 03/18 Check#717 $48.34 $125,027.60 $124,979.26 03/27 Check#720 $4,457.30 $120,521.96 ! 03/31 Interest Paid from 03/01/08 Through 03/31/08 $ 5.31 ' II $120,527.27 I a time ofp urc cheeky)or will mad t cul act the mercha in or a copy.statement fur cneck(a)processed amcwnlulry. a Your onecR was not mumaa at the lime of purcFacq you will neetl is cooled ll,e memhenl tar•copy. ❑ Bank of America: in Balance To assist you in reconciling your account, we have provided the following summary information. A reconciliation worksheet is printed on the reverse of this page. • Your ending balance from this statement.......................................................................................................................$120,527.27 • Add interest paid to your checkbook register.......................................................................................................................... ..531 ❑ FACTS -FDIC Insured Account Disclosure Information Reminder.When you use your debit card for a purchase, in most cases your account balance is immediately reduced by the amount stated by the merchant. Please remember to keep enough money in your account to cover your purchase plus all your other transactions, like checks,ATM withdrawals and online bill payments, or else you may incur overdraft and returned item fees. For information on how to avoid fees please see bankofamerica.com and click on Fees and processes I i E. I i II II Ii 0052450002 zz]6 California Page 2 of 1 pis COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: MAY 12,2008 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: CASH REPORT-APRIL 2008 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE FUND GENERAL $9,722.41 $48,176,31 ($40,17756) $17,72116 JACK McNAY MEMORIAL 1,46316 000 000 1,46316 ENDOWMENT/DEFERRED GIVING 19,88575 000 (10,00000) 9,88575 YOUTH ACHIEVEMENT 17140 000 000 17140 LEARN NOT TO BURN 186000 000 000 1,86000 OFF-PARK DOG LEASH FUND 12500 000 000 12500 RC ANIMAL SHELTER 48,81276 20,72988 000 69,54264 SENIOR CENTER FUND 34,89594 000 (6,44773) 28,44821 PACIFIC ELECTRIC TRAIL FUND 1500 000 000 1500 WILDLAND INTERFACE FUND 6400 000 000 8400 JAMES CURATALO MEMORIAL FUND 6,25184 000 000 6,25184 OPERATING RESERVE FUND 1,00000 000 000 1,00000 RALPHM LEWIS MEMORIAL FUND 66051 000 000 66051 TOTAL $124,927.77 $68,906.19 ($56,625.29) $137,208.67 RECONCILIATION Checking Account Balance 4/30/08 $143,80585 Less Outstanding Checks #729 (5,000 00) #730 (6,44773) (11 447.73) Investments-LAIF 4 850 55 BALANCE $137,208.67 Note RCCF Invests PAL revenue vnth LAIF,n the amount of$2,580,954 52 10500 Cmnc Ccnra Dr.•P.O.Box 807•Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760• Fax 909-077-2761 •.xv v RCpark.com a4 7 APRIL 2008 _ REVENUE& EXPENDITURE DETAIL REVENUES GENERALFUND Bank of America-Interest $626 Transfer from Endowment Fund 10,000 00 Various Donations 38,120 00 i-Interest 5005 Total General Fund 548,176 31 RC ANIMAL SHELTER Various Donations $20,72988 Total RC Animal Shelter $20,72988 TOTAL REVENUES $68,906.19 EXPENDITURES GENERALFUND Hilton Garden Inn-Hotel Rooms for Gala Talent $1.95800 White Night Design-Pipe 8 Draping for Gala 3,40000 Michael Cassavitis(dba Tony Orlando)-Balance Gala Entertainment 22,500 00 Mireya Hepner-Dinner Buy Out for Gala Talent 30000 Paula Pachon-Rmb Floral Arrangement, Gala Recognition 71 06 Stephen Wagner-Golf Tournament Management Fee 5.00000 Vision Media Television-National Education Report Location Fee 5.00000 . Arcadia County Gardens-Centerpieces for Gala 1,94850 Total General Fund $40.17756 SENIOR CENTER FUND Dumbell Man-Wellness Pass Equipment $6,44773 Total Senior Center Fund $6,44773 Endowment/Deferred Giving Fund Transfer to General Fund $1000000 Total Endowment/Deferred Giving Fund $10,00000 TOTAL EXPENDITURES $56,625.29 Pie DQLLrtLii (iiiiCfiGa �I� '� FI � �I Your Bank of America Business Interest — 0056 P P Checking Statement 18-5 Statement Period: April t through April 30, 2006 _ Account Number:00567.00824 RANCHO CUCAMONGA At Your Service COMMUNITY FOUNDATION Call: 909.865.2424 PO BOX 807 — �I RANCHO CUCAMONGA CA 91729-0807 Written Inquiries I Bank of America r Cucamonga Branch I PO Box 37176 San Francisco, CA 94137-0001 Customer since 1987 Bank of America appreciates your business and we enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bills and more. With Online Banking you can also view up to 18 months of this statement online. Enroll at www.bankofamerica.com/smalibusiness, ❑ Summary of Your Business Interest Checking Acmunt Beginning Balance an 04/01/08 $120,527.27 Annual Percentage Yield earned this period 0.05% I� Total Deposits and Credits + 58,849.88 Interest pard year-tudata $21.91 Total Checks,Withdrawals, Number of checks paid 8 Transfers, Account Fees -35,577.56 ' Number of electronic checks paid 0 Interest Paid + 6.26 Number of 24 Hour Customer Service Calle �f Ending Balance $143,805.85 Self-Service 0 iII Assisted p ❑ Important Information About Your Account As of 6.1.08, the International Transaction Fee (ITF) for check card transactions in foreign j currency or in US$ with foreign merchants is 3% of the US$ amount of the transaction. This amends your card agreement. The ATM ITF remains 1%. The ITF is waived for Client-Managed clients Foreign currency transactions are converted to US $ per your agreement. Earn premium rates on your idle balances-without locking into a term. With Business Interest Maximizer Savings you can grow your savings with multiple interest tiers that pay more for higher balances. Link to your checking account and the combined balances can be used to meet the balance required to waive the monthly maintenance fee on your checking account. ❑ Account Activity Data Posted DesMptlon Rete®n.4 oealta Credits Dally Balanu 04/01 Deposit S 20,728.88 i 04/08 Deposit $ 23,250.00 $141,257.15 � Continued on next page ODa2588 rot 22s a California Page 1 of 5 i pis i H_ - I RANCHO CUCAMONGA Statement Period: April 1 through April 30, 2008 COMMUNITY FOUNDATION Account Number: 00567-00824 ❑ Account Activity Continued i Pate agnea Pescrlpuen aererencep Pehus credos Daily Balance j $764,507.15 04/14 Check#721 $400.00 $164,107.15 04/17 Deposit $ 100.00 04/17 Deposit 12,150.00 i 04/18 Check#723 3 1,948.50 5176,357.15 04/18 Check#724 3,4D0 00 $171,008.65 04/21 Check p 722 $ 1,958.00 04/21 Check#726 300.00 k $168,750.65 04/22 Check#725 $ 22,500.00 $146.250.65 04/23 Deposit $ 2,620 00 $748,870.fi5 04/25 Check#728 $71.06 5148,799.59 04/30 Interest Paid from 04/01/08 Through 04/30/08 $ 6.26 04/30 Check#731 $ 5,00000 $143,805.85 The original check(a)or Imapels)will not be Included In this statement for chuckle) processed electronically.If your check wee not returned at the time of purchase,you will need to contact the merchant for a copy. ❑ Bank of America: In Balance To assist you in reconciling your account, we have provided the following summary Information. If A reconciliation worksheet is printed on the reverse of this page. i • Your ending balance from this statement.... ........ .......... .... .......... ......................... .. .... .................. $143,80585 • Add interest paid to your checkbook register........................................... .... . ......................................................................6.26 it i i i i i U ogszssa ooz zzs s California Page 2 of 5 P20 N CL PAL CASH REPORT FEBRUARY 2008 Beginning Cash Balance $ 191,711 81 Deposits - Merchant Service Fees (4000) Merchant Service Fee Credit 4000 Less Checks #2108 (1,00000) City of Rancho Cucamonga-PAL Magazine Printing #2109 (56 52) City of Rancho Cucamonga-PAL Bench Dedication Supplies #2110 (4,60000) Gary Price Studios-Shakespeare Bench #2111 (3,32500) City of Rancho Cucamonga-Levas Ticket Sponsorship #2112 (200 00) Lance.Soil 8 Longhand!-Prepare IRS Fenn for PAL House Raffle (9,181 52) Ending Cash Balance 182,530.29 Checking Account Balance $ 182,530.29 Deposit In Transit - Less Outstanding Checks - Adjusted Bank Balance $ 182,530.29 Pal Lad Investment through RCCF-$2,554,472 04 Pal Total Account Balance-$2,737,002 33 Bank of America —%j BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR 01 01 153442 EM 5 CONCORD, CA 94520-2445 Last Statement: 01/31/2008 This Statement: 02/29/2008 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 — RANCHO CGLIBRARY FOUNDATION CAMPAIGN DBA PAL CAMPAIGNN Page 1 of 2 �I 10500 CIVIC DR P.O. BOX 807 RANCHO CUCAMONGA CA 91729-0607 (� ON-PROFIT CHECKING - II - Account Summary Information ifi Statement Period 02/01/2008 - 02/29/2008 Statement Beginning Balance 191,711.81 Number of Deposits/Credits i Amount of Deposits/Credits 40.00 Number of Checks 5 Amount of Checks 9,181.52 �� Number of Other Debits 1 Amount of Other Debits 40.00 �I Statement Ending Balance 182,530.29 Number of Enclosures 5 Service Charge .00 Deposits and Credits Date Customer Bank Posted R f Amount DescriRtion Reference 02/04 40.00 aUA00-Adiustments : Reversing Merchant Fees for Ja123302460001032 n 08 Withdrewals and DebNs I Checks Check Check Date BankA Date Bank Nb Posted b Posted f 1 AmountReference I 21081,000.00 02/26 5760472569 2111 3,325.00 02/25 5460610428 2109 56.52 02/21 6560367136 2112 200.00 02/28 4392728342 2110 4,600.00 02/28 0992338042 Other Debits Date Customer Bank P std Refer ... Amou t D int' R f nc 02/01 40.00 BOFA MS 1922 DES:MERCN FEES ID:430132313591041 31006883949 INDN:PAL CAMPAIGN CO ID:3210001922 CCD REF:00145951338712110825006803100688394908020127 D 'Iv 8a1 pAte Ledzer Balance Collected Balance Date Lodeer Balance C 11 t d Bale nce 01/31 191,711.81 191,711.81 02/25 188,330.29 188,330.29 02/01 191,671 .81 191,671.81 02/26 187,330.29 187,330.29 02/04 191,711 .81 191,711.81' 02/28 182,530.29 182,530.29 02/21 191,655.29 191,655.29 02/29 182,530.29 182,530.29 41 f it $� "x'22 ' � I PAL II � CASH REPORT MARCH 2008 f Beginning Cash Balance $ 182,530 29 ' Deposits - I Merchant Service Fees _ (40.00) f Merchant Service Fee Credit 4000 j _I Less Checks - Ending Cash Balance 182,530.29 � I Checking Account Balance $ 182,530 29 Deposit in Transit - fi Less Outstanding Checks - Adjusted Bank Balance $ 182,530.29 f Pal Laif Investment through RCCF-$2,554,472.04 Pal Total Account Balance-$2,737,002.33 I li li I , � I P2 ! Bankof America -10' 1- BANK OF AMERICA, N.A. Account Number 1459513387 1655 GRANT STREET BLDG A-10TH FLOOR O1 01 57488 E# 0 CONCORD, CA 94520-2445 Last Statement: 02/29/2008 ! � This Statement: 03/31/2008 II Customer Service I � 1-888-400-9009 ! RANCHO CUCAMONGA COMM. FOUNDATION � I RANCHO CUCAMONGA LIBRARY FOUNDATION DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P.O. BOX 807 i ! RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKING Account Summary Information Statement Period 03/01/2008 - 03/31/2008 Statement Beginning Balance 182;530.29 Number of Deposits/Credits - 1 - Amount of Deposits/Credits - .40.00 - Number of Checks 0 Amount-of Checks . - ' .00 Number of Other Debits 1 Amount .of Other Debits 40.00 Statement Ending Balance 182,530.29 l Number of Enclosures 0 Service Charge .DO Deposits and Credits Date Customer Posted Reference Amount Description - Ref erence 03/04 40.00 allZAY-Adjustments : Reversing Merchant fees for Fe123302460D0IZi � b 08 Withdrawals and Debits Other Debits j Date Customer Bank P R f r Posted e A t D 'ption A f 03/03 40.00 SOFA MS 1922 DES:MERCH FEES ID:430132313591041 600044857( INDN:PAL CAMPAIGN CO ID:3210001922 CCD l� REF:08145951338712110825000806000448570508030327 Daily Balances Date Ledger Balance Collected Balance Date L d H lance Coll ted Balance 02/29 182,530.29 182,530.29 03/04 182,530.29 182,530.29 f 03/03 182,490.29 182,490.29 03/31 182,530.29 182,530.29 1I i ;I I� PAL CASH REPORT APRIL 2008 Beginning Cash Balance $ 182,530.29 Deposits 4/15/2008 30,417.00 4/15/2008 325,000.00 4/15/2008 616.00 C 356,033.00 i Merchant Service Fees (40.00) ( I Merchant Service Fee Credit 40.00 j- Less Checks - Ending Cash Balance 538,563.29 Checking Account Balance $ 538,563.29 Deposit in Transit - Less Outstanding Checks - Adjusted Bank Balance $ 538,563.29 Pal Laif Investment through RCCF- $2,580,954.52 Pal Total Account Balance- $3,119,517 81 Note Pel Ouadedy Interest Eemed-$26,48248 I I� I f II P25 15ankofAmerica BANK OF AMERICA, N.A. — 1655 GRANT STREET BLDG A-10TH FLOOR Account Number 1459513387 CONCORD, CA 94520-2445 01 01 58069 Ei 0 • i Last Statement: 03/31/2008 This Statement: 04/30/2008 Customer Service RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009 RANCHO CUCAMONGA LIBRARY FOUNDATION !f DBA PAL CAMPAIGN Page 1 of 2 10500 CIVIC DR P.O. BOK 807 RANCHO CUCAMONGA CA 91729-0807 NON-PROFIT CHECKI G - 'I 1 Account Summary Infonnatlon � Statement Period 04/01/2008 - 04/30/2008 Statement Beginningg Balance 182,530.29 !t Number of Deposits/Credits 4 Amount of Deposits7Credits 356,073.00 Number of Checks 0 Amount of Checks !' Number of Other Debits 1 Amount of Other Debits40.000 0 Statement Ending Balance 538 563.29 Number of Enclosures g Service Charge .00 e osits nd dl ! Date Customer. P t d R fe nc Amount p Bank 04/02 40.00 Refer nee aUxnY-Adjustments : Reversing Merchant Fees for Mal23302460000961 04/17 rch 08 � 04/17 30,41CVAULT DEPOSIT 7.00 CA VAULT DEPOSIT 152105660411936 �f 04/17 325,000.00 CA VAULT DEPOSIT 152105660411932 Ithd15210r660411957 ra s d b Other Debits Date ad Refstoer .Cumern I( Post Amount D21gription Bank i R f 04/01 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 91015192958 INDN:PAL CAMPAIGN CO ID:321000 REF:00145951338712110825000809101519295801922CD 1922 CCD la !� Date Ledger Balance Colley* d Balance Date Lodger Balance C 11 t d e t ! 03/31 182,530.29 182,530.29 04/18 538 563.29 ! 04/01 182,490.29 182,490.29 04/21 203,146.29 04/02 182,530.29 182,530.29 04/22 538,563.29 537,963.29 04/17 538,563.29 183,146.29 04/30 538,563.29 538,563.29 538,563.29 i (i II I I !I STAFF REPORT _ COMMUNITY SERVIcEs DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: VOTE TO APPROVE THE DIVISION OF PROMOTING ARTS AND LITERACY(PAL) CAMPAIGN RESPONSIBILITIES AND TO APPROVE ENDING THE FORMAL COLLABORATION BETWEEN THE RANCHO CUCAMONGA COMMUNITY FOUNDATION AND THE RANCHO CUCAMONGA LIBRARY FOUNDATION RECOMMENDATION It is recommended that the Foundation Board take action on an item that was tabled at their February 9, 2008, Board meeting. It is staffs recommendation that the Board vote favorably to approve the division of PAL responsibilities (document attached) and to end the formal collaboration between the Community and Library Foundations that supports the Cultural Center BACKGROUNDYANALYSIS In reviewing the enclosed February 9, 2008, Community Foundation Board meeting minutes it was noted that the Board did not take action on the item to approve the division of PAL responsibilities and to end the formal collaboration between the Community and Library Foundations in support of the Cultural Center. The Library Foundation has already approved this action therefore; it is staffs recommendation that the Board take action on this item at this time. ResppecIly submitted, Kevin Mc rdle Community Services Director Attachment I ICOMMSEROCouncilBBoai slcommumtyFoundationlSta%Repods120081RCCF8ndget.6.i 108 doc P27 PAL PHASE II Draft Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure Fund Breakdown: Pledges: Pledges: Community ♦ Endowment $377,500 $377,500 Foundation staff to ♦ Program $ 14,416 $106,095 transfer funds as ♦ Planned Giving $180,000 cash becomes available. Fund Breakdown: Cash: Cash: Community ♦ Endowment $760,231 $760,231 Foundation staff to ♦ Program $318,350 $331,743 transfer funds once ♦ Planned Giving $0 $0 approved by the PAL Campaign Cabinet. Facility Naming Funds credited per Funds credited per Follow PAL Phase II Opportunities: donor request or if donor request or if not Policy. ♦ Celebration Hall not specified split specified split 50/50 ♦ Playhouse Lobby 50/50 between between Library and Library and Community Community Foundations. Foundations. Facility Presenting Funds credited per Funds credited per Follow PAL Phase II Opportunities: donor request or if donor request or if not Policy. ♦ Library Tree of not specified split specified split 50/50 Knowledge 50/50 between between Library and ♦ Celebration Hall Library and Community Patio Community Foundations. ♦ Library Circulation Foundations. Desk ♦ Library Info Desk ♦Playhouse Green Room ♦ Playhouse Dressing Room ♦ JK Rowling Study Room Public Art Partnerships as Partnerships as Follow PAL Phase II Partnerships: negotiated with negotiated with donor. Policy. ♦ Imagination Plaza donor. Needs to Needs to provide Water Feature provide complete complete funding for ♦ Crossroads funding for the art the art piece plus an Rotunda Sculpture piece plus an equal equal donation to the ♦ Imagination Plaza donation to the Community Foundation Monument Sculpture Library Foundation. ♦ Cultural Center Garden Sculptures 1 P28 PAL PHASE II Draft Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure Program Partnerships as Partnerships as Follow PAL Phase II Partnerships (below negotiated with negotiated with donor. Policy. are illustrative examples donor. Needs to Needs to provide of such partnerships): provide complete complete funding for ♦ Playhouse Jazz funding for the the program plus an Series program plus an equal donation to the *Youth & Teen equal donation to the Community Literature Festival Library Foundation. Foundation. PAL Appeals: Whichever Whichever Foundation Brick paperwork and ♦ Bricks ($150) Foundation sells the sells the brick keeps information brick keeps the the funding; less concerning brick funding; less construction cost. inscription to be sent construction cost. Processes funds and to CSD staff via e- Processes funds and issues donor receipt, mail within 1-week of issues donor receipt. order being received. Accompanying the paperwork is check for construction cost. PAL Appeals: Funding exclusive to Community ♦ Theatre Seat the Community Foundation staff to Dedication ($250) Foundation. process funds, issue donor receipt, order inscription dedication plaque and schedule its installation. PAL Appeals: Funding exclusive to Library staff to ♦ Library Stacks the Library process funds, issue ($1,500) Foundation. receipt and order ♦ Library Tables inscription ($500) dedication plaque ♦ Library Reading and schedule its Chairs ($250) installation. ♦ Library Lounge Chairs ($300) I i 2 P29 PAL PHASE II Draft Foundation Responsibilities Library Foundation Community Suggested Foundation Procedure PAL Events: Funding exclusive to Community ♦ Gala Community Foundation Foundation establishes own program, donor benefits & recognition. Provides own staffing; keeps all revenue & receipts donor. PAL Events: Funding exclusive to Library Foundation ♦ Telethon Library Foundation. establishes own program, donor benefits and recognition. Provides own staffing; keeps all revenue; receipts donor. PAL Events: To be Determined. To be Determined. Unknown at this + House Raffle time. PAL Spotlight Donations ($5,000+): Spotlight donor form + Donor Wall Whichever Whichever Foundation to CSD within one Plaques Foundation secures secures the PAL week for processing + Brick the PAL Spotlight Spotlight donor of Donor Wall + Gala donor donation donation keeps the Plaques & Bricks, + Telethon keeps the funds for funds for their Playhouse + Playhouse their Foundation. Foundation. Membership listing, Membership Playhouse Playbill + Playhouse Playbill listing, Playhouse + Playhouse Season Season Brochure Brochure listing and Cultural + Cultural Center Center Website Website listing. Marketing: +Library Foundation *Community Follow City policies to provide own Foundation to provide and procedures. marketing efforts. own marketing efforts. +Discontinue use of *Discontinue use of PAL Stationary - use PAL Stationary— use Library Foundation's. Community +Still may use PAL Foundation's, logo. *Still may use PAL logo. 3 P30 PAL PHASE II Draft Foundation Responsibilities Staff Coordination: Library staff to Community Services Follow City policies coordinate with staff to coordinate with and procedures. Library Foundation. Community Foundation. Accounting Notes: ♦ Effective with the approval of this document, donor checks endorsements to be changed from the PAL Campaign to individual Foundations. Should a donor request that their donation be split between the 2 Foundations, donor may elect to send their check to staff at either Foundation. It will then become the responsibility of that staff member to forward the appropriate funds to the other Foundation. ♦ Each Foundation will continue to be responsible for their tax filings and liabilities. ♦ Staff of the 2 Foundations will work together for the transfer of cash funds to the Library Foundation for those pledges to the PAL Campaign that have been paid in full. I ICOMMSEROCounc I&BoardslCommumtyroundahonlCabmef MeehngsRemsed PALPhasell F undahonResponsib@hes2.—doc 4 P31 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: 2008 GALA FOR THE ARTS REVIEW AND DISCUSSION RECOMMENDATION No action need be taken on this report, although the Foundation may want to consider as a part of their discussion a date for the 2009 Gala for the Arts. BACKGROUND/ANALYSIS As the Foundation is aware, the 2008 Gala for the Arts was held on April 18, 2008, at the Victoria Gardens Cultural Center. This year's event was chaired by Board Member Marian Nelson with assistance from Board Member Lupe Jaramillo and a community group of volunteers that included Suzanne Buquet, Tracy Elefante, Dee Matreyek- Kurth, Janice Mizuhara, and Sharon Neault. The evening consisted of a hosted reception and silent auction, a sit-down dinner, viewing of the season announcement video of the 2008-2009 season at the Playhouse and a live auction, as well as a 90- minute performance by Tony Orlando. The event was skillfully planned and executed by Marian and her Committee and was attended by 264 individuals; many of whom were new to the Gala as well as to the Cultural Center. Comments heard from attendees included how beautiful Celebration Hall was decorated, how good the dinner was and how fabulous an entertainer Tony Orlando was. A financial analysis of the Gala will be distributed to the Board at their meeting. There are several factors that the Foundation should consider in their analysis of this year's event These include: • Impact of the economy on the revenues raised from sponsorships, ticket sales and the auction. • Timing for the event was very compressed. There was little time for attendees to participate in the auction, network and enjoy the reception. • An event of this nature is very expensive to put on. Talent cost alone was significant. • This year's Gala raised the bar significantly in regard to facility decorations. While the Gala event may not have raised the full amount of net revenue desired, it was very successful in attracting potential new supporters. It is important for the Board to decide whether to continue to consider the Gala as a potential fundraising event, or to pursue alternative options. If the Board decides to continue with the Gala as a fundraiser, some items that the Foundation may want to take into account when considering next year's Gala include: P32 2008 GALA FOR THE ARTS RE VIEW AND DISCUSSION PAGE 2 JUNE 11,2008 • Should the event be held on a Saturday when there would most likely be more time for the reception/auction components of the Gala? • Should the event include an auction? If so, should the auction be more in line with the arts? • Should the event include a sit-down dinner? • Should the event include a performance in the Playhouse? • Should the event be viewed as a fundraiser or is it more realistic to consider this type of an event a 'friend' raiser and an avenue of exposure for the Foundation? In looking at the performance calendar at the Cultural Center for 2009, staff's recommended date for next year's Gala for the Arts would be Saturday, May 16, 2009. This May date would move the Gala approximately 4-weeks after the Library Telethon thereby reducing a competition factor. In addition, scheduling the Gala during May would move the Season Announcement for the upcoming year to a separate date earlier in April, thereby reducing the program timeframe for the Gala. Should the Foundation feel comfortable this evening, it would be staff's recommendation to set the date for next year's Gala for the Arts. Respec ully submitted, Kevin Ardle Community Services Director I'ICOMMSERVICouncil&Boar stC mmunityFoundationlSfaff Reports1200812008Ga1aRemw.Updafe B 1108 doc P33 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: June 11, 2008 (;UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: REVIEW AND APPROVAL OF THE PROPOSED 2008-2009 WORK PLAN FOR THE RANCHO CUCAMONGA COMMUNITY FOUNDATION RECOMMENDATION , Staff recommends that the Board review and approve the proposed 2008-2009 Foundation Work Plan. BACKGROUND Staff has prepared a work plan to guide the activities and direction of the Foundation for the 2008— 2009 fiscal year. This plan provides the Board with a meeting schedule for the full Board and the Executive Committee. Once Committee assignments are finalized, it is recommended that a regular meeting date for each of the Foundation's Committees(Membership/Nominating, Finance, Fund Development, Gala and Golf) be established and this plan updated Therefore, it is recommended that the Foundation review and approve the proposed 2008-2009 Foundation Work Plan making additions/modifications as needed. Respe ully submitted, Kevin Zrdle Community Services Director I P34 f RANCHO CUCAMONGA COMMUNITY FOUNDATION 008-2009 FOUNDATION WORK PLAN 1. COMMUNITY FOUNDATION MEETINGS • Full Board Meeting Schedule: I Wednesday, October 8, 5:00 - 7:00 pm Wednesday, February 11, 2009, 5:00- 7:00 pm Wednesday, June 10, 2009, 5:00 - 7:00 pm (annual meeting) • Executive Committee Schedule: (Includes Chair, Vice-Chair and Committee Chairs) I Wednesday, August 13, 2008, 9:00-10:30 am Wednesday, November 12, 2008. 9:00-10:30 am Wednesday, March 10, 2009, 9:00 - 10:30 am Wednesday, June 10, 2009 9:00- 10:30 am • PAL Cabinet Schedule: (Includes Chair and 2 appointed Members) As necessary • Membership/Nominating Committee Schedule to be determined • Finance Committee Schedule to be determined • Fund Development Committee Schedule to be determined • Gala Committee Schedule to be determined • Golf Committee Schedule to be determined 2. COMMUNITY FOUNDATION WORK PIAN ITEMS Fund Development: • Meet one-on-one with staff representatives to develop personalized fundraising prospect lists (July-August 2008J • Conduct a brainstorming session with full Board to identify potential new donors, within specified donor categories (September 20081 f • Organize a "hands-on" fundraising training session for Board Members and interested Playhouse volunteers (September 20081 • Establish a 2008-09 fundraising goal for the Foundation (September 20061 I P35 Events: • Conduct a successful Community Foundation $100,000 Golf Tournament and Raffle (November 17, 2008) • Conduct a successful Community Foundation 2009 Gala for the Arts (proposed date of May 16, 200 ) Campaigns: • Research and develop a Planned Giving program for the Foundation (June 200 ) • Continue to aggressively promote PAL Phase I remaining fundraising efforts, with a special emphasis on sale of Theatre seats (Continuous) • Continue to promote art sculpture partnerships for the Cultural Center (Continuous) Finance: • Approve a 2008-09 Budget for the Community Foundation (June2008) • Invite a guest speaker to the annual Board meeting to provide a presentation on fundraising success (June 2009) • Explore and develop an investment plan for the growth of the Community Foundation's Program and Endowment Funds (June 2009) Board Development: • Develop 2008-2009 goals for each Committee and establish a meeting schedule (June/July 2008) • Develop a "Patrons of the Arts" volunteer group to support Foundation fundraising efforts (June 2009) • Maximize the involvement of all Community Foundation Board Members in fundraising efforts and work to expand the Board with new, committed Members (Continuous) • Explore opportunities for Board Members to come together in social occasions to strengthen and deepen Board relations (Continuous) Administration: • Schedule a special meeting in September to address donor prospecting (August 2008) • Develop a Mission Statement for the Community Foundation (October 2008) • Develop a Community Foundation brochure incorporating Mission Statement, Fundraising Success Story, Updated Fundraising Goal and Opportunities for Community Involvement (January2009) • Develop a strategy for increasing awareness of the Community Foundation (June 2009) hICOMMJERMCounol6Roard,IComm.,tyFoundationl Work P/anIFo ndation Work P/an.doc 2 P36 STAFF REPORT COMMUNITY SERVICES DEPARTMENT' RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: APPROVAL OF A RECOMMENDATION FROM THE COMMUNITY FOUNDATION'S EXECUTIVE COMMITTEE TO HOST A$100,000 GOLF TOURNAMENT ON NOVEMBER 17, 2008, AT THE RED HILL COUNTRY CLUB RECOMMENDATION The Foundation's Executive Committee recommends that the Foundation host a $100,000 Golf Tournament on November 17, 2008, at the Red Hill Country Club. BACKGROUND/ANALYSIS An opportunity to host a golf tournament benefiting the Rancho Cucamonga Community Foundation was presented to the Executive Committee in April 2008. The proposed tournament would utilize the professional services of Wagner Event Management represented by Stephen Wagner who has demonstrated experience in producing successful golf tournaments in this area. The tournament would be a high end tournament with a morning shotgun start that would take place on Monday, November 17` at Red Hill Country Club. Specific responsibilities of Wagner Event Management would include. • Site coordination, selling of sponsorships and golf playing spats • Marketing of the event, i.e., applications, flyers, press releases, etc. • Event logistics, i.e., supervision of volunteers, check-in, cart and hole assignments, etc. • Banquet, awards, and auction. • Arrangements for products, vendors and services, i.e., apparel, equipment, awards, photographer, insurance, banners, graphics, publications, food and beverages. In return for the professional services of Stephen Wagner, the Foundation would pay a management fee as detailed in the event budget that will be distributed at the Foundation's Board meeting. Specific responsibilities of the Foundation would include: • Provide personnel, volunteers and/or contacts, i.e., Event Chairperson, Auction Chairperson and Committee and day of the event volunteers. • Provide information pertaining to sales leads and/or potential sponsors. P37 APPROVALOF A RECOMMENDATION FROM THE COMMUNITYFOUNDATIONS PAGE EXECUTIVE COMMITTEE TO HOST A$100,000 GOLF TOURNAMENT ON NOVEMBER 17,2008,AT THI?RED HILL COUNTRY CLUB JUNE 11,2008 • Development of promotional materials. • Assistance in securing high-end donations for the awards and auction. • Procurement of all items for the successful operation of the event, i.e., gift and award items, golf course expenses, management fees, food & beverage fees, signs, banners and graphics, hole- in-one insurance, raffle items, auction items, rental equipment, etc. Given the opportunity to raise sirificant funds for the Community Foundation, the Executive Committee voted at their April 9' meeting to recommend to the Board of Directors to move forward with hosting the Rancho Cucamonga Community Foundation $100,000 Golf Tournament on November 17, 2008, at Red Hill Country Club. At this meeting Board Member Chuck Buquet volunteered to serve as Chair of the event and his wife, Suzanne Buquet has volunteered to head- up the Auction Committee for the event. Therefore, it is recommended that the Board take affirmative action on this item. Respec ully submitted, Kevin M rdle Community Services Director I ICOMMSEROCouncil&BoardslCommumtyFoundahon0a%Repods1200B1200BCoffoumament 611.08.doc P38 STAFF REPORT COMMOMTY SERVICES DEPAR'T'MENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III i Subject: UPDATE ON BOARD MEMBER RECRUITMENT RECOMMENDATION j It is recommended that the Foundation review their list of Board prospects that were identified several months ago to determine if they would like to move forward with meeting with these individuals. In addition, staff recommends that the Chair of the Foundation, the Chair of the Membership/Nominating Committee and the Board Member nominating the individual provide staff with available dates to schedule a time to meet with these prospective new Board Members. BACKGROUND/ANALYSIS Over the past several months a number of Board prospects have been identified for possible addition to the Foundation's Board of Directors. Staff has been unsuccessful in scheduling a time with key members of the Foundation to meet with these individuals It is recommended that the Board determine if they would like to move forward with meeting with these individuals. If so, it is then recommended that the Chair of the Foundation, the Chair of the Membership/Nominating Committee and the Board Member recommending the prospective Board Member provide staff with dates within the next 2-months to move forward with this opportunity. ZY itted, Community Services Director I ICOMMSEROCouncllBBoardslCommundyFoundafmnlSt ff RepWM20061UpdateBoar Memb rRecrmMe l61108 doc P39 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: UPDATE ON PROSPECTIVE DONOR SOLICITATION RECOMMENDATION It is recommended that the Foundation Boardmembers provide an update at the meeting on their current donor solicitation efforts. BACKGROUNDIANALYSIS It is suggested that the Boardmembers continue to discuss their recent fundraising efforts, share current strategies and seek input from fellow Boardmembers regarding challenging donor prospects. Therefore, staff recommends that the Boardmembers provide a regular update to the Board as to the status of their current fundraising prospects. Respe/iA� }fully su�mitted, L Kevin e Community Services Director I ICOMMSEROCouncil&BoardslCommumtyFoundatlonIStaff Repods120081UpdateDonorSoliatatlon B 1106 doc f I I I P40 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: ADOPTION OF FISCAL YEAR 2008-2009 COMMUNITY FOUNDATION BUDGET RECOMMENDATION Staff recommends that the Foundation review and approve the attached draft Operating Budget for FY 2008-2009. BACKGROUNDIANALYSIS As noted in the Foundation's by-laws, the Foundation is required to adopt an annual operating budget. The attached proposed budget includes the Foundation's cash balance as of April 2008, as well as, projected revenues and anticipated expenditures for the next fiscal year. Staff recommends that the Foundation Board review and approve the attached draft Operating Budget for FY 2008-2009. Respec ully submitted, n Kevin A e Community Services Director Attachment I ICOMMSERICounoI&Boardsicom unityFoundationlStaB RepWsQ006WCCFBudget 61106 doo I P41 Rancho Cucamonga Community Foundation Fiscal Year 2008-2009 Operating Budget Cash Balance $137,208.66 (As of Apn12008 Cash Report) Restricted Funds: Endowment/Deferred Giving Balance $ 9,885.74 Designated Funds Cash Balance $108,601.76 Jack McNay Memorial $ 1,463.16 Youth Achievement $ 171.40 Learn Not to Burn $ 1,860.00 Off Park Dog Leash $ 125.00 RC Animal Shelter $ 69,542.64 James Curatalo Memorial $ 6,251.84 Ralph M. Lewis $ 660.51 Senior Center Fund $ 28,448.21 Pacific Electric Trail Fund $ 15.00 Wildland Interface Fund $ 64.00 General/Operating Reserve Balance $ 18,721.16 General Fund $17,721.16 Operating Reserve Balance $ 1,000.00 Operating Budget 2008-2009 Projected Revenue 2008-2009 $224,220.00 Gala $ 85,000.00 Golf Tournament & Raffle $ 136,320.00 Misc. Donations $ 2,000.00 Grapevine Donations $ 50000 LAW $ 300.00 Bank of America Interest $ 100.00 Projected Expenditures 2008-2009 ($138,505.00) Gala ($ 70,000.00) Golf Tournament& Raffle ($ 63,000.00) Office Supplies is 500.00) Liability Insurance ($ 1,500.00) Tax Return Preparation ($ 3,000.00) Federal/State Filings ($ 105.00) Board Meeting Hospitality ($ 400.00) Operating Budget Sub Total $85,715.00 Projected Year End Cash Balance $222,923.66 1 ICOMMSERV Counctl&BoardslCommunityFoundation�Staff Reports12008oudgefFY08 09doc.doc P42 STAFF REPORT K j GOMMUNITY SERVICES DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD OF DIRECTORS — CHAIR, VICE CHAIR AND SECRETARY/ TREASURER FOR FISCAL YEAR 2008/09 RECOMMENDATION As deemed appropriate by the Board of Directors. BACKGROUND According to the Foundation's by-laws, election of officers is to be conducted at the Board's annual meeting held in June each year. The seats held by Members are Chair, Vice Chair and Secretary/Treasurer. In addition, as some Members may be aware, the City Council has determined that a Member may not serve as Chair for more than two consecutive years. The current officers are nearing completion of their first year in office. This item has been placed on the Foundation's agenda for the Board's consideration and action. Respe�fully submitted, KevincArdIs Community Services Director I I P43 STAFF REPORT COMMUNITY SERVIc Es DEPARTMENT RANCHO Date: June 11, 2008 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: CONSIDERATION OF APPOINTMENTS TO VARIOUS RANCHO CUCAMONGA COMMUNITY FOUNDATION COMMITTEES RECOMMENDATION In light of the Foundation's upcoming election of officers, it is recommended that the Board review appointments made to the Foundation's Committees, making changes as needed. BACKGROUND/ANALYSIS In February 2005, the Foundation created three committees to assist with the activities and responsibilities of the Board In 2007, a Gala for the Arts committee was also established. With the possible approval of the Foundation's Golf Tournament and Raffle it is recommended that a committee for this major fundraiser also be established. The information below summarizes the current meeting schedule, responsibilities and membership of each Committee: j • Finance Committee— Meets as needed. Areas of responsibility include: budget oversight and fund investment policies. Chairman: Chuck Buquet; Committee Members: Thomas Galindo. • Fund Development Committee: Meets as needed. Areas of responsibility include: identification of prospects, pledges, dollars-in and grants. Chairman —Tony Mize; Committee Members: Thomas Galindo, Lupe Jaramillo and Marian Nelson. • Membership/Nominating Committee — Meets as needed. Areas of responsibility include: board recruitment, retention and peer support. Chairman. Harvey Cohen; Committee Members: Thomas Galindo and David Parker. • Gala for the Arts Committee- Met monthly on Monday mornings during the months of November until May. Areas of responsibility include: coordination and implementation of the Foundation's major fundraiser, the Gala. Chairman: Marian Nelson; Committee Members: Lupe Jaramillo and an outside group of community volunteers. P44 CONSIDERATION OF APPOINTMENTS TO VARIOUS RANCHO CUCAMONGA PAGE 2 COMMUNITY FOUNDATION COMMITTEES JUNE 11,2008 • $100,000 Golf Tournament and Raffle—Would meet as needed between June and November 2008. Areas of responsibility include: coordination and implementation of the Foundation's second major fundraiser for the year. Chairman: Chuck Buquet; Committee Members: To be Determined Respec Ily submitted, Kevin IvTl:Ardle Community Services Director I ICOMMSERVICouncil&BOardsICO.MunityFoundatlonlStal/Repods120081AppelntmentstoCommMees 6 11 08 doc f I I i P45 �W- Gurlb� Rancho Cucamonga Community Foundation Golf Event Budget 2008 Exhibit A EXPENSES Based on 144 Players) # Description Budget Costs Comments Notes 1 Site Fee $ 15,840.00 Red Hill @$110.00 2 Amateur Gift Pak $ 7,200.00 $50.00 per person(Wholesale) CloseoutalContacts 3 Celebri ".Gift Pak' _•�"" 't : N/n'. � - '+' � - -�T � �T_ - Breakfast $ 12,127 60 $23 64(includes 20%Gratuity&7.75%Sales Tax)y Based on 90 . 5 WDCh. _ i •s;°$"'.`...'"F• >4' :. -"22 WA'See Av2rds Banquet),_ ° 7 Donated liy Famous Dawes BBQr,t Administrative Costs(Postage) $ 40000 Awards Banquet $ 7,17408 $49 82(includes 20%Gratuity&7.75%Sales Tax) Based on 150 2 tables of 8 VIPS) 8 Winners Awards 3 Places $ 1,200 00 $150 First,$100 Second,$50 Third(4 Each) Gift Certificates-Viclona Gardens 9 Puttinn Contest $ 2,800.00 IPutt for$50,000($20.00)per . person rson 10 Hote6Ruo.ms+ CSy . " ; NIA _ i`, 11 Pairio-a Party&AV(Night Before? 11 _ No cost City RC Equipment @ Victoria GaNens':,s'-1 a.`° 1 -'-i�Re-d Bud'et if applicable.s"', 12 Local.Trens-drtation: •t- _ s WA„ +=+,_� .`pr '•x"' __ '.n Raffle Guar. $1,000 Outside 4$4,000 $ 5,00000 Guaranteed Cash for Rafe $1,000 Cash(One of the Pnzes) 14 Hole-in-One Insurance $ 1,13500 Insure One Hole for$30K&One Hole for$10K. 165 yards Printing Costs $ 2,00000 Program(In-House/City) 16 Auction-F669-- I' N/A 17 Closest to the Pin&Longest Drive $ 600.00 $100.00 per,4 Closest Pin,2 Longest Drive(MemWomen) Gift Certificates-Victona Gardens 18 Auction&Raffle Items $ 5,000 00 1 To be purchased 19 Beer, Soft Drinks,Water, Ice, Snacks $ 375.00 13 Beverage&Snack Stations @$125.00 Doves BBO(1).Snacks(2&3) Photographer $ 500.00 For Marketing&Prombonal Future Use 21 Management Fee $ 10,000.00 f Wagner 22 Signs, Banners, Etc. $ 1,000.00 23 Miscellaneous (Plaques) $ 550.00 1 Plaques @$22 00 x 25 TTL REVENUES # Description Budget Sales Comments A Foursomes $50000 per Player B Sponsorships $ 104,500.00 See Exhibit D Live and/Or Silent Auctions $ 15,000 00 10 Live Auction Items&50(Minimum)Silent Auction Items D Raffle $ 2,88000 ($20 00 per person,AVG) 22 Prizes$10,000 guaranteed E Mulli ans $ 1,440 00 ($10.00 per person,AVG) Donations Outside Raffle) $ 7,50000 Conservative#@$7,500(Cast$4,000) G Non-Golf Event Sponsorships $ 5,00000 See Exhibit D TTL $ 136,320.00 If Held P&L Revenues Allocated $ 136,320.00 Net Profit Ex enses I Rancho Cucamonga Community Foundation NET Profit I Remaining Profit Wa ner Net Profit Commission 50% Revision 1, 8-27-2008 RCCF Net Protit Commission 50% �''�brirro� Rancho Cucamonga Community Foundation Golf Tournament Exhibit B Golf Packages Presenting'EverrS onsor $ 20,000.00 24 Bad rr Cover Yes #1 Yes RCCF$100,000 Goff Touamenl,presentedb XYZ ti•_"Ptla.ean det B" neor?1�'"!3 iSP. 12 , OO,bb?aaakls�'S . PW,Pa ., Yea1$tSk , ++�`#18'rs [xi3O+4reaY Awar"dd'P6rty?"'YeeeWed b ,XV2�' �?�°,i? Live Auctions onacr $ 10,00000 12 Full Pee Yes #9 Yes ABC Live Auction 570,000`IsdPo6'B�uaoP..rJ+"$".'S I$?9tit0.libtl;tl07 ?w". ,72+'�Mi i Full p9"5;. i.: sYBB"+ '% #10S A riSY6s1:'^ ABCIMOo0`�ngrylei.}"% ?:.S''-" $50,000 Putt Contest $ 5,00000 4 Full Pea Yes Puffin Green ABC Puffin Contest kr$50000 Htlled�:Aire`S'ondar'.':^a+ ' '$r:}' S,500.00i ti;'. °t4' 'du aull•P6 eio-;7' '%;1'ee`�',i 11t7tiSlte Pena ¢:moi$ ASIYFIoId Id GneS Hole S onsorshl Foursome $ 2,500.00 4 Helf-Pee Yea Yes ABC Hole Sponsor 17 Available Non-Golf Packa as I GIR Ba $ onsor $ 4,00000 4 Full-Pee Yes Ares 8 Be as Gift Ba Sponsor,provided b XYZ SII911t'Auglun 8'8nioi 'spa ,$ 20L0.0017i 2Y.$r a; 'C^,`+HZB `k? &,f yp .`,{S,t'_ teSe�.;':'{'#`nYsd'.$ss Sil9nl qudiojig`leasn(etl'b' XY2 �_+• w��n? � Breakfasts nsor $ 1,750.00 4 B) I Half-Pae I Yes Breakfast I Yes IBreakfast Bullet, resented b XYZ Bnaik3 nsn'fi2'Avendtile)� ! 1;i7B:tlb;!;��i`�t��. �'dHelf,Pd e�?, 'YAdt;H4'�snad"F i�'o�Vedi: s'ackaelee3`9ia`eem'u'lad`..alkvz$s"r�"s.�$'''�:�' "fr, ':• "tea Valet PaMing Sponsor 1 $ 1,000 00 1 1 1 Half-Pee I Yea I Area I Yes jVaJeI Parking,Coudesy of ABC Guaranteed prize of$1,000 cash to be awafdad and over$9,000 ofprfres Pdza award to be$30,000 cash or.(Two Sponsorships Available)Choice of Per 3,Minimum yardage is 165 yards 2008 Gala for the Arts 2008 Gala Revenue Payment Pending TOTAL COMP'. Note. Received Payment Revenue Misc.Cash Donation $500 $0 $500 Emmerson'.donation 23 comp Gala tickets given out. Pending Payment include.Gutierrez-2; Individual Tickets B rib,$125 $4,125 $1,250 $5,250 $2,875 Frisby-2;Norm MacKenze,-1. Pending Payments Include.51 tickets Individual Tickets Performance 100 $3.160 $3.160 @$60,5 tickets at$20 Pending Payments include WD,BotA, it Tables-$1.000 Butl .t.d for 15;Ha $15.000 $4.000 $19.000 Biene and Libra Foundation Events onsored-$3,000 Butl .ted $15,000 $15.000 Host Sponsor-$5,000(Budgeted for $10.000 $0 $10.000 $10,482-live&silent auction plus$300 ' Auction $10,782 $0 1 $10782 I donationfrem Tony More TOTAL 1 $55,4071 $8,410 1 $63,882 1 $2,875 2008 Gala Expenditures Actual Notes Reception 8 Bars $4,48359 Impressions Dinner $12,39030 Impressions Meet&Greet $41728 Impressions/Office Depot-Ian ms Alphagramucs,Esbmate=300:pnntetl Sponsor Letters $1.23683 400+ Alphagraphres,Estimate=1,250; II Inwbetlons/Res ons.Cams/Posta a $3,565.36 Pnnted=1,500 Design Performance OnIv Tickets $0 Desi ned&Printed thur Be.Office Create Ads News a er 2 $246.00 AI ha ro hics Alphagreph¢s;Budgeted!for 600;only OmProgram $1,068.66 needed 300 Playbill $2,92985 AI ha ra entertainment Ills 1 No Irve entertainment br recetion nor i Droner Entertainment $0 dinner—using CD's Performance $25,000 ICM(Tan Odando Magic Coach(Talent transportation)— $357 00,Hilton Garden Inn(Talent bdgmg}$1,958,Smart&Final/Pei WedDinner Buyout(Talent Foody Hospitality $2,803 $48789 Decoabonsahememg $6,945.53 Ligh6-$800,Lights Equipment-$500, White Night Design(Pipe&Drapa)- $3,400;Arcadia Country Gardens (flowers)- $2,056.75,Floral Syndicate &Save-oi,CraBs.mm(Reception Centerpieces)-$188.78 Table/Chau Dressin $90100 Ra uel's Specalty,Linens j Phot a her $68750 $125/hr. 5-10'30 m TOTAL $62,614.79 INET 1 $1,017.21 i T'. Individuals for Consideration for RCCF Board Suggested Names Affiliation Recommended By Dee Matreyek Mayors Wife Marian Nelson Jim Fisher Investments Harvey Cohen Christine Pham Forest City Tony Mize Brad Firle HSBC Paula Pachon f I I f