HomeMy WebLinkAbout09/03/10 Community Foundation Board Agenda COMMUNITY FOUNDATION
AVAN BOARD OF DIRECTORS
AGENDA
CITY OF RANCHO CUCAMONGA
SPECIAL MEETING
Revised
March 10, 2009
6:00 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Board Members
Tony Mize, Chair
Linda Bryan, Member
Charles Buquet, Member
Harvey Cohen, M.D., SecretarWTreasurer
Brad Firle, Member
Thomas Galindo, Vice Chair
Judy Gibson, Member
Lupe Jaramillo, Member
Marian Nelson, Member
City Offices: (909)477-2760
COMMUNITY FOUNDATION
;W BOARD OF DIRECTORS 2
CrxwONGA March 10, 2009
1. Pledge of Allegiance
2. Roll Call:
Linda Bryan _ Judy Gibson
Charles Buquet _ Lupe Jaramillio
Harvey Cohen, M.D. _ Tony Mize _
Brad Firle Marian Nelson
Thomas Galindo
None
This is the time and place for the general public to address the
Community Foundation. State law prohibits the Board from
addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent
meeting. Comments are to be limited to five minutes per individual.
The following Consent Calendar item is expected to be routine and
non-controversial. It will be acted upon by the Board at one time
without discussion. Any item maybe removed by a Boardmember or
member of the audience for discussion:
1. Approval of the Minutes of the Special Community Agenda pages
Foundation Meeting held January 14, 2009. 1-4
2. Receive and file Treasurer's Reportforthe month of January 5-29
2009 and PAL Cash Reports for the months of May 2008
through January 2009.
The following items are not public hearing items,although the Chair
may open the meeting for public input:
1. Update on Season Announcement Event. 30
COMMUNITY FOUNDATION
Ww"o BOARD OF DIRECTORS 3
C10 ONo" March 10, 2009
2. Update on the 2009 Gala for the Arts scheduled for May 16, 31-33
2009, at the Victoria Gardens Cultural Center.
3. Update on the Community Foundation's 2009 Golf 34
Tournament to be held on November 16, 2009, at Red Hill
Country Club.
4. Update on a Special Benefit Performance at the Lewis 35
Family Playhouse during the 2009-2010 Season.
5. Discussion regarding the Community Foundation's support 36-37
for the 2009/2010 Fiscal Year.
6. Request for approval of affiliate status for the City's Armed 38
Forces Banner Program.
7. Update regarding grant submittals. 39-40
8. Discussion regarding the Community Foundation's By-taws 41-47
Governing Members'Attendance.
9. Review of the Community Foundation's Schedule of 48-51
Meetings for the period of March through June 2009.
10. Discussion of items forthe Community Foundation's Annual 52
Board Meeting to be held on June 10, 2009.
This is the time forthe Board to identify the items theywish to discuss
at the next meeting. These items will not be discussed at this meeting,
only identified for a future meeting:
I, Melissa Morales, Community Foundation Secretary, hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on March 5, 2009, seventy-two(72)hours prior
to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho
Cucamonga, California.
..r
COMMUNITY FOUNDATION
MINUTES OF THE JANUARY 14, 2009, SPECIAL MEETING
A. CALL TO ORDER
A special meeting of the Rancho Cucamonga Community Foundation was held on
Wednesday, January 14, 2009, in the Tri-Communities Room, Civic Center, located at
10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order
at 5:03 p.m. by Chair Mize.
Present were: Board Members: Bryan, Buquet, Fide, Galindo, Nelson and Mize. Absent:
Cohen, Gibson (due to a personal matter)and Jaramillo. Staff: Kevin McArdle, Community
Services Director; Francie Palmer, Community Services Marketing Manager, Nettie
Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and
Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTSIPRESENTATIONS
None
C. COMMUNICATIONS FROM THE PUBLIC
There were no communications from the Public.
D. CONSENT CALENDAR
1. To approve the Minutes of the Special Community Foundation Meeting held December
10, 2008.
2. To receive and file Treasurers Report for the months of October, November and
December 2008.
MOTION: Moved by Chair Mize, seconded by Member Buquet,to approve the Consent
Calendar, as submitted. Motion carded: 6-0-3(Absent: Cohen, Gibson and Jaramillo).
E. FOUNDATION BUSINESS
1. The review and request for approval of a budget, proposed sponsorships and added
value items for the Community Foundation's 2009 Golf Tournament was opened by
Director McArdle. He asked that Members consider fee and branding adjustments from
last year's successful tournament and deferred to Committee Chair Buquet and
Consultant Stephen Wagner. Chair Buquet called on Consultant Wagner to present his
recommended opportunities to meet the adjusted fundraiser goal for this year's
tournament. Consultant Wagner addressed the Board on proposed upgrades to the
tournament including a name change from "$100,000"to 1150,000 Golf Tournament";
adding an additional $5,000 of raffle prizes (which could be lowered if Members
January 14,
131
r
successful solicit for donations); an increased gift pack for the golfers; additional
beverage stations and doubling the "Hole-In-One" prize. He reviewed the 2009 vs
2008 sponsorship inventory comparison and recommended confirming the major
sponsorship by Burrtec for possible announcement at the upcoming City Council
meeting. In addition, Consultant Wagner discussed the addition of non-golfing
sponsorships and estimated a profit to exceed $101,000.00. He requested the Board's
approval of the recommendations and to authorize him to proceed.
Committee Chair Buquet added that this year the efficiency in processing the credit
cards will be a addressed and reminded the Board that he needs everyone's help in
finding auction items. Brief discussion was held on the suggestion to replace monetary
awards with trophies,which Consultant Wagner did not recommend. Director McArdle
asked the Board not to forget to utilize the Playhouse volunteers and to be cautious
based on the current state of the economy.
MOTION: Moved by Member Firle, seconded by Vice Chair Galindo, to approve the
proposal of changes for the Community Foundation's 2009 Golf Tournament, as
recommended by Committee Chair Buquet and Consultant Wagner. Motion carried:
6-0-3 (Absent: Cohen, Gibson and Jaramillo).
2. Discussion regarding the 2009 Gala for the Arts was presented by Committee Chair
Nelson who distributed a spreadsheet which included 2008's budget and estimates for
this year's budget. She reviewed proposed expenditures estimated between $38,000
and $56,000 based on the type of entertainment and projected revenues of $82,828
which includes monies raised from a raffle and also a decrease in the price of individual
tickets to$100 each to help increase ticket sales. Director McArdle helped clarify how
the raffle could be administered including sending the tickets with the invites and asking
anyone interested in purchasing to return the check and ticket stub. He also explained
that the City could waive the exclusivity clause for the Cultural Center's caterer and
would cover the costs for postage for invites. A question was raised on the prize for the
raffle, and Chair Nelson responded that a $2,000 shopping spree was one possibility
and that she would allocate volunteers to concentrate solely on the raffle. A suggestion
was also made that the photographer's quote be analyzed to possibly reduce costs and
Manager Palmer added that she is not sure if she will have a trade agreement with the
local newspaper which might affect ad costs.
Discussion ensued regarding the entertainment component Committee Chair Nelson
distributed a budget proposal with various options for the Gala performance that
included hosting a Broadway Trio, Large Concert, "Recognizable" comedian or "No
Name" comedian in either the Playhouse or Celebration Hall. Comments from
Members include support in keeping the event elegant, keeping costs down, as well as
concern with booking only one comedian if they are not successful. The need to have
a recognizable name in order to sell tickets was also mentioned.
anuary 14, ZUUY
P2
r
Following their input, staff was requested to explore booking a Broadway Trio or
Comedian within the budget of$25,000 to $30,000 total cost. Staff was also requested
to research the feasibility of booking Rockapella or Collin Raye.
Due to a prior engagement, Member Buquet left the meeting at 5:55 p.m. and did not
return.
MOTION: Moved by Member Bryan, seconded by Vice Chair Galindo, to approve the
budget for the 2009 Gala for the Arts as presented by Chair Nelson. Motion carried:
5-0-4 (Absent: Buquet, Cohen, Gibson and Jaramillo).
3. Consideration of Community Foundation support of the Fiscal Year 2009/10 Playhouse
Season was presented by Superintendent Nielsen. She referenced staffs report which
included information on programming supported by the Foundation for the 2008/09
season and potential 2009/10 programming that could be sponsored including:
Playhouse performances; Studio Theatre performances (Black Box) and an Arts
Accessibility Program. She responded to questions from Members regarding Black Box
performances, tours by the students and the Artist in Residency program. She clarified
that"Black Box' performances are smaller performances held in the studio theatre;that
due to the number of students that attend the school shows, backstage tours are
usually not possible and noted that first Artist in Residency program with David Wood
was a great success. A question was also raised on the number of school districts that
have sent students to attend Theater for Young Audiences (TYA) performances.
Manager Palmer was requested to provide the information via e-mail and to also
include the number of schools that have participated. Superintendent Nielsen also
confirmed the proposed $56,000 sponsorship consideration was an increase from last
year's support. Following their discussion, the following motion was presented:
MOTION: Moved by Vice Chair Galindo, seconded by Member Nelson, to approve the
Community Foundation's support of programming for the 2009/10 Lewis Family
Playhouse Season in the amount of$56,000.00, as presented by staff: Motion carried:
5-0-4 (Absent: Buquet, Cohen, Gibson and Jaramillo.)
4. Consideration of appointments to various Community Foundation committees was
introduced by Director McArdle. He briefly reviewed the current memberships on the
Membership/Nominating, Fund Development, Finance, Gala for the Arts and Golf
Tournament committees and encouraged the new Members to join Committees of
interest. Following each Members comments the Committee Memberships were
approved as follows: Membership/Nominating Committee—Cohen(Chair), Bryan, Firle
and Galindo; Fund Development — Mize (Chair), Galindo, Jaramillo and Nelson;
Finance—Buquet(Chair) Cohen, Firle and Galindo; Gala for the Arts— Nelson, Bryan,
Firle and Gibson and Golf Tournament— Buquet, Galindo, Gibson and Jaramillo. No
other action was taken.
anuary 14,
P3
F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Director McArdle informed the Board that the Artist in Residency program would be
highlighted at the City Council's February 4th meeting starting at 7:00 p.m. He
encouraged those interested to attend. He added that presentation of major sponsors
of the recent Golf Tournament would be held on February 18th at 6.00 p.m.
G. ADJOURNMENT
Chair Mize adjourned the Special Community Foundation Meeting. The meeting
adjourned at 6:35 p.m. with all Members present except Buquet, Cohen, Gibson and
Jaramillo.
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
anuary 14,
P4
COMMUNITY FOUNDATION
RANCHO
CUCAMONGA
DATE: FEBRUARY 2,2009
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHYJAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: CASH REPORT-JANUARY 2009
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
FUND
GENERAL $108,85875 $3220 ($3,16816) $105,]22]9
JACK McNAY MEMORIAL 1,46316 000 000 1,46316
ENDOWMENT/DEFERRED GIVING 9,88575 000 000 9,885]5
YOUTH ACHIEVEMENT 17140 000 000 17140
LEARN NOT TO BURN 1,86000 000 000 1,86000
OFF-PARK DOG LEASH FUND 12500 000 000 12500
RC ANIMAL SHELTER 86,39152 000 000 86,39152
SENIOR CENTER FUND 38,257 84 000 000 38,257.84
PACIFIC ELECTRIC TRAIL FUND 1500 000 000 1500
WILDLAND INTERFACE FUND 6400 000 0.00 6400
JAMES CURATALO MEMORIAL FUND 6,25184 000 000 6,25184
OPERATING RESERVE FUND 1100000 000 000 1100000
RALPH LEWIS MEMORIAL FUND 66051 000 0.00 66051
TOTAL $255,004.77 $32.20 ($3,16846) $251,868.81
RECONCILIATION
Union Bank Checking Account Balance 1131/09 $248,39766
Less Outstanding Checks #10029 (16281)
#10030 (344 00)
010032 (22925)
#10033 (11856)
#10036 (33016)
#10037 (30000)
(1,484 78)
Investments-IAF 4,95593
BALANCE $251,868.81
Note RCCF Invests PAL revenue with IAlF in the amount o($1,863.34572
10500 Civic Center Dr •PO Box 807• Rzocho Cucamonga,CA 91729-0807•TI 909-477-'_760•Fu 909-477-2761 •www RCpark mm �5
JANUARY 2009
REVENUE&EXPENDITURE DETAIL
REVENUES
GENERAL FUND
LAIF-Interest 3220
Total General Fund $3220
TOTAL REVENUES $32.20
EXPENDITURES
GENERAL FUND
Altru,LLC-Liability Insurance $2.53800
Cly of RanUO Cucamonga-Rmb Business B Thank You Cards 33016
Stephen Wagner-Cash Advance for Auction 30000
Total General Fund $3,16816
TOTAL EXPENDITURES $3,168.16
P6
Union Bank of California - Statement Page 1 of 1
ONLINE STATEMEN
TS
SANDRA RAMIREZ sandra.mmirez@cityofrc.us
Comm
Select Bank Account:0
2740024431 RANCHO CUCAMONGA COMMON ITYFOUNDATION
Select Time Period:
Recent 90 Days January 30,20,09 :73
SHO
60T01' Public Fund Checkma Summary I Checks Paid I Dally_Ledger Balance
Go green this year with online statements instead of paper!Call your banker to make the switch.
RANCHO CUCAMONGA COMMUNITY FOUNDATION your Banking Office and Haw to Con[aSt Us
PO BOX 807 Disclosure_
RANCHO CUCAMONGA CA 91729
Public Fund Checking Summary Account Number 2740024437
Days in statement period: 30
Balance on 1/ 1 S 250,986.74
Total Credits 0.00
Total Debits -2,589.08
Checks paid (3) -2,589.08
Balance on 1/30 S 248,397.66
Number Date
Checks Paid Number Date Amount Amount
10028 1/6 $ 28.00 10035 1/13 $ 2,538.00
10033* 1/9 2308
3 Checkspaid Total ; 2,589.08
*Checks missing In sequence.Out of sequence check numbers may also be located in the Electronic Debits section of your
statement.
Daily Ledger Date Ledger Balance Date Ledger Balance
Balance 1/2-1/5 $ 250,986.74 1/9-1/12 $ 250,935.66
1/6-1/8 250,958.74 1/13-1/30 248,397.66
i
htipS://statements.uboe.Corn/isu/bUSStatementFormat.isn1r1��„P7
PAL
CASH REPORT JANUARY 2009
Beginning Cash Balance 3 826,008.66
Oepe ccs _
Less Checks
Memhanl Service Fee (183 58)
Ending Cash Balance It 825,826.08
Union Bank Checking Account Balance $ 825,826.08
Oepos4 m TransB _
Less Outstanding Checks -
Adjusted Bank Balance $ 625,826.08
Pal Lail Investment through RCCF-$1,883,345.72'
Pal Total Account Balance-$2,689,17180
•uiv m�««�..m.e ivewe-s++.ers 6J
P8
Union Batik of California- Statement Page 1 of 1
•
B�N'or MINE MEN
SANDRA RAMIREZ sandrd.ramirex@cityofrc.m
Emzmz��
Select Bank Account:M
2740024518 LIBRARY FOUNDATION DBA PALCAMPAIGN
Select Time Period:
Recent 90 Days January 30,2009
rS48MITe
Go TOH Public Fund CheclOgg Susmary I Electronic credits I Other tlehi ,fees and adjustments Daly-Luer Balance
Go green this year with online statements instead of paper!Call your banker to make the switch
RANCHO CUCAMONGA COMMUNITY AND Your Banking Cfnce_and How-k-Contact Us
LIBRARY FOUNDATION DCsclosure
OBA PAL CAMPAIGN
PO BOX B07
RANCHO CUCAMONGA CA 91729
Public Fund Checking Summary Account Number; 2740024518
Days In statement period:30
Balance on 111 $ 825,651.33
Total Credits 358.33
Electronic credits(1) 358.33
Total Debits -183.58
Other debits(1) -183.58
Balance on 1/30 $ 825,826.08
Electronic Date Desaiptlon Reference Amount
credits 1/8 CASH MANAGEMENT BKTRANSFER 93090653 $ 358.33
Other debits, Date Description Reference Amount
tees and 1/2 MERCHANT SERVICE MERCH FEE CCD
adjustments 8014419092 55189180 $ 183.58
Daily Ledger Date Ledger Balance Date Ledger Balance
Balance 1/2-1/7 $ 825,467.75 1/8-1/30 $ 825,826.08
littps://statements.uboc.com/jsp/bUsStatementFormat.jsp 2/3/2009 P9
PAL
CASH REPORT DECEMBER 2008
Beginning Cash Balance $ 761,28248
Deposits 12/1]/2009
435.00
108 55,00000
IV
12/1]/207=08 358.33
12/17/2000 11,54600
6],339 33
CmEa Can Fees -Golf Toumament 12/1rz008
(1,129.34)
Less Checks #10007 (44816) Fund Rename.Engneve99nake
#10008 05400) Ch,or Reno Cucamonga-SPamor Trckete
#10609 (88295) RC LIMery Foundation-RePletvment Check PAL The.
(1,482 81)
Ening Cash Balance $ 826,009.66
Union Bank Checking Account Balance $ 825,651.33
Deposit in Transit 35833
Less Outstanding Checks
Adjusted Bank Balance $ 826.009.66
Pal Lai'Investment through RCCF-$1,851,522 09
Pat Total Account Balance-$2,6]],531 75
1310
Page 1of2
RANCHO CUCAMONGA
OF ACCOUN78 COMMUNITY AND
Statement Number:2740024518
UNION BANK OF CALIFORNIA 11129/08-12/31/08
GOVERNMENT SERVICES- SOUTH 274
POST OFFICE BOX 513840 Customer Inquiries
LOS ANGELES CA 90051-3840 800-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY AND
LIBRARY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ FDIC insurance coverage has changed.In addition to$250,000 coverage per deposatorper ownership category,
all personal and business non-interest bearing transactions accounts at Union Bank are fully insured for
entire amount in the account.Contact the FDIC at 1-877-275-3342 or visit www/dm gov These changes are
temporary and will expire December 31, 2009
Public Fund Checking Summary Account Number 2740024518
Days in statement period.Days in statement period 33
Balance on 11129 $ 761,118.48
Total Credits 67,145.00
Deposits (4) 67.145.00
Total Debits -2,612.15
Checks paid(3) -1.482.81
Other debits(1) -1,129.34
Balance on 12131 $ 825.651.33
CREDITS
Deposits-striding check and cash credits
Data Descnphon/Locahon Reference Amount
1214 UNENCODED COURIER DEPOSIT 45091391 $ 1670-0
12117 MERCHANT SERVICE MERCH DEP CCD 8014414042 55402490 435.00
12/19 UNENCODED COURIER DEPOSIT 47520710 11,546 00
12/23 UNENCODED COURIER DEPOSIT 46611611 55,00000
4 Deposits Total $ 67,145.00
DEBITS
Check Paid
Number Date Amount Number Date Amount
10007 12/19 44676 10009 12/16 88205
10008 12/24 15400
3 Checks paid Total $ 1,482.81
1311
Page 2 of 2
RANCHO CUCAMONGA
COMMUNITY AND
Statement Number:2740024518
11/29/08. 12131108
Other debits,fees and adjustments
Date Description Reference Amount
12/1 MERCHANT SERVICE MERCH FEE CCO54986860 S 1,12934
8014414042
Daily Ledger Balance
Date Ledger Balance Data Ledger balance
12/1-12/3 $ 759,989 14 12119-12/22 $ 770,805 33
12/4-12/15 760,153 14 12/23 825,805 33
12/16 759,271 09 12/24-12/31 825,651 33
12/17-12/18 759,70609
P12
M
a
PAL
CASH REPORT NOVEMBER 2008
Beginning Cash Balance $ 761,630.33
Deposits 11/3/2008 164.00
11/17/2008 23,990.00
24,154.00
Less Checks #10006 (24,501 85) Red Hill Country Club-Golf Tournament
Ending Cash Balance $ 761,282.48
Union Bank Checking Account Balance $ 761,118.46
Deposit In Transit 164.00
Less Outstanding Checks -
Adjusted Bank Balance $ 761,282.48
Pal Laif Investment through RCCF- $1,851,522.09
Pal Total Account Balance- $2,612,804.57
STATEMENT Page 1 of
RANCHO
OF ACCOUNTS COMMUNITY ANDCUCAMON GA
Statement Number:2740024518
UNION BANK OF CALIFORNIA 11/01/08-11128/08
GOVERNMENT SERVICES- SOUTH 274
POST OFFICE BOX 513840 Customer Inquiries
LOS ANGELES CA 90051-3840 800-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY AND
LIBRARY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ There have been recent"creases to FDIC tlapoart insurance coverage.For current murn ion,please call
1-877-ASK-FDIC or visit yh ry jdic.gov
Public Fund Checking Summary Account Number 2740024518
Days in Statement period Days in statement period.28
Balance on 11/1 $ 761,630.33
Total Credits 23,990.00
Deposits(1) 23,990 00
Total Debits -24,501.85
Checks paid(1) -24,501.85
Balance on 11/28 g 761,118.48
CREDITS
Deposits mcludng check and cash credits
Dafe DescnphoMLocahon Pali11/18 MERCHANT SERVICE MERCH DEP CCD 8014414042 Amount
56687011 $ 23,99000
DEBITS
Check Paid
Number Date Amount Number Date
10006 11/21Amcunf
24,501 85
Daily Ledger Balance
Date Ledger Balance Dam Ledger Balance
11/3-11/17 $ 761,630.33 11/21-11/28 $ 761,118 48
11/18-11/20 785,620 33
P14
PAL
CASH REPORT OCTOBER 2008
Beginning Cash Balance $ 754,517 56
Deposits 10/6/2008 6,230.72
6,23072
Check#2113 Voided 88205
Less Checks _
Ending Cash Balance $ 761,630.33
Union Bank Checking Account Balance $ 761,630 33
Deposit in Transit _
Less Outstanding Checks _
Adjusted Bank Balance $ 761,630.33
Pal Lad Investment through RCCF-$1,851,522.09(Leif quarterly interest earned$12,829 69)
Pal Total Account Balance-$2,613,152 42
P15
® 84ATEIMEN4 Page 1 of
RANCHO
OF ACCOUNTS COMMUNITY ANDCUCAMONGA
Statement Numbar:2740024516
UNION BANK OF CALIFORNIA 10/01/08- 10/31/08
GOVERNMEXT SERVICES- SOUTH 274
POST OFFICE BOX 513640 Customer Inquiries
LOS ANGELES CA 90051-3840 600-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY AND
LIBRARY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ With almost 150 years m California and a solid balance sheet, Union Bank is well positioned to move your
busness forward through these times Call us at 1-888-816-6060 to see how we can continue putting our
strength to work for you Member FDIC
Public Fund Checking Summary
Days in statement period.Days in statement penAccount Number 2740024518od'31
Balance on 1011 8 754,517.56
Total Credhs 7,112.77
Deposits(1) 6,230 72
Electronic credits(1) 882.05
Total Debits 0.00
Balance on 10/31 $ 761,630.33
CREDITS
Deposits rncludm9 check and cash credits
Date DescnphoNLocahon Reference
10/9 UNENCODED COURIER DEPOSIT Amount
47612855 $ 6,230.72
Electronic credits
Date Descnpnon/Location Refarence
10/2 WIRE TRANS TRN 10021324636 100208 2008106.... ... 93055675-$ W2
Amount
$ 882.05
DEBITS
Daily Ledger Balance
Date Letlger Balance Date
1011 $ 754,517 56 10/9-10/31 Letlger Balance
10/2-10/8 755,399.61 $ 761,630 33
P16
PAL
CASH REPORT SEPTEMBER 2008
Beginning Cash Balance $ 754,217 56
Deposits 9/152008 30000
30000
Less Checks _
Ending Cash Balance $ 754,517.56
B of A Checking Account Balance $ 882.05
Union Bank Checking Account Balance 754,517 56
Deposit in Transit _
Less Outstanding Checks #2113 (882 05)
Adjusted Bank Balance $ 764,517.56
Pal Laif Investment through RCCF-$1,838,692 40
Pal Total Account Balance-$2,593,209 96
P17
Bankof America�1�
BANK OF AMERICA, N.A. Account Number 1459513387
1655 GRANT STREET BLDG A-10TH FLOOR O1 01 62876 Ek 0
CONCORD, CA 94520-2445 Last Statement: 08/29/2008
This Statement: 09/30/2008
Customer service
RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009
RANCHO CUCAMONGA LIBRARY FOUNDATION
DBA PAL CAMPAIGN Page 1 of 2
10500 CIVIC DR
P . O. BOX 807
RANCHO CUCAMONGA CA 91729-0807
Reminder: Beginning in September, the check-cashing fee will increase to $6.
This fee applies only to payees who cash checks drawn on a Bank of America
business account in our banking centers and do NOT maintain a relationship
with Bank of America. The fee price may vary and is new in some states.
Bank of America offers a number of alternatives to avoid check-cashing fees
including a package of banking benefits for your employees, direct deposit
of paychecks and more. Please call the number on this statement to learn
more about the alternatives.
We value your business and are ready to assist you.
ON-PROFIT CHECKING
Account Summary Information
Statement Period 08/30/2008 - 09/30/2008 Statement Beginningg Balance 882.05
Number of Deposits/Credits 0 Amount of Deposits/Credits .00
Number of Checks 0 Amount of Checks 00
.
Number of Other Debits 0 Amount of Other Debits .00
Statement Ending Balance 882.05
Number of Enclosures 0
Service Charge .00
Dail Bal nces
_Date —Ledger Balance Collected Bal Dias T d er Balance collected Balance
08/29 882.05 882.05 09/30 882.05 882.05
0
® STATEMENT Page I fl
RANCHO
RANCHO CUCAMONGA
®F ACCOUNTS COMMUNITY AND
Statement Number:2740024518
UNION BANK OF CALIFORNIA 08/30/08-09/30/08
GOVERNMENT SERVICES- SOUTH 274
POST OFFICE BOX 513840 Customer Inquiries
LOS ANGELES CA 90051-3840 800-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY AND
LIBRARY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Helping your employee can help your business thnve That's why Union Bank developed Company Benefits
Banking®, a special banking package you can offer your employees to reward their hard wont and encourage
their continued loyalty.Find out more by contacting your local branch manager or vesting unionbank con,
benefits.
Public Fund Checking Summary Account Number.274D024518
Days in statement period Days in statement period 32
Balance on 8/30 $ 754,217.56
Total Credits 300.00
Deposits(10) 30000
Total Debits 0.00
Balance on 9/30 $ 754,517.56
CREDITS
Deposits mGuding check end cash credits
Date DescnpbonlLocahon Reference Amount
9/17 CCV DEPOSIT SEQ#0917210590 A-OOOOOOOOOOS 90221656 $ 30 00
9/17 CCV DEPOSIT SEQ#0917210570 A-OOOOOOOOOOS 90221654 3000
9/17 CCV DEPOSIT SEQ#0917210560 A-00000000005 90221653 30.00
9117 CCV DEPOSIT SEQ#0917210550 A-0OOOOOOOOOS 90221652 30.00
9/17 CCV DEPOSIT SEQ#0917210540 A-0000000000S 90221651 30.00
9/17 CCV DEPOSIT SEQ#0917210530 A-00000000005 90221650 3000
9/17 CCV DEPOSIT SEQ#0917210470 A-00000000005 90221644 30.00
9/17 CCV DEPOSIT SEQ#0917210680 A-00000000005 90221665 3000
9/17 CCV DEPOSIT SEQ#0917210670 A-OOOOOOOOOOS 90221664 30.00
9/17 CCV DEPOSIT SEQ#0917210660 A-00000000005 90221663 30.00
10 Deposits Total $ 300.00
DEBITS
Daily Ledger Balance
,.Is Ledger Balance Date Ledger Balance
912-9/16 $ 754,217.56 9/17-9/30 $ 754,517 56
P19
PAL
CASH REPORT AUGUST 2008
Beginning Cash Balance $ 754,377 18
Deposits 8/25/2008 5,00000
500000
Less Checks #10002 (1,60720) United States Treasury-Tax Deposit
#10003 (28325) City of Rancho Cucamonga-Charge Rmb
#10004 (2,45000) Nelson B Side-PAL Show
#10005 (81917) Metal Decor-Nameplates
(5,15962)
Ending Cash Balance $ 754,217.56
B of A Checking Account Balance $ 882.05
Union Bank Checking Account Balance 754,217 56
Deposit in Transit -
Less Outstanding Checks #2113 (882 05)
Adjusted Bank Balance $ 754,217.56
Pal Laif Investment through RCCF-$1,838,692 40
Pal Total Account Balance-$2,592,909 96
P20
Bankof America
BANK OF AMERICA, N.A. Account Number 1459513387
1655 GRANT STREET BLDG A-10TH FLOOR al 01 63273 E8 0
CONCORD, CA 94520-2445 Last Statement: 07/31/2008
This Statement: - 08/29/2008
Customer Service
RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009
RANCHO CUCAMONGA LIBRARY FOUNDATION
DBA PAL CAMPAIGN Page 1 of 2
10500 CIVIC DR
P . O. BOX 807
RANCHO CUCAMONGA CA 91729-0807
Reminder: Beginning in September, the check-cashing fee will increase to $6.
This fee applies only to payees who cash checks drawn on a Bank of America
business account in our banking centers and do NOT maintain a relationship
with Bank of America. The,fee price may vary and is new in some states.
Bank of America-offers a number of alternatives to avoid.check-cashing fees
including-w package of banking benefits for your employees, direct deposit
of paychecks and more. Please cali.the number on this statement to learn
mare about the alternatives.
We value yourbusiness and are ready to assist you,
NON-PROFIT CHECKING
Account Summary Information
Statement Period 08/01/2008 - 08/29/2008 Statement Beginning Balance 882.05
Number of Deposits/Credits 0 Amount of Deposits/Credits .00
Number of Checks � 0 Amount of Checks .00
Number of Other Debits 0 Amount of Other Debits .00
Statement Ending Balance 882.05
Number of Enclosures 0
Service Charge .00
Daii Balances
Date Ledger Balance Collected B t D I ateL.dzer Balance Collected Balance
07/31 882.05 882.05 08/29 882. 05 882.05
Union Bank of California- Statement
Page 1 of ]
ONLINE STATEMENTS 0
SANDRA RAMIREZ sandra.ramirez@cityofrc.us
Select Bank Account:M
2740024518 LIBRARY FOUNDATION DBA PAL CAMPAIGN
Select Time Period:
Recent 90 Days - August 29,2008 .
Go To 1 Public Fund Checkln_g Sum maw I Deposits Checks Pad I DaIN Ledger Balance
Offer your customers more ways to pay.When you partner with Union Bank of California and Elavon,your banking
and transaction-processing solutions are backed by the strength of Union Bank and supported by the electronic
Payment-processing expertise of Haven,allowing you a one-stop solution for all bankmg and processing needs.Best
of all,you'll receive funds in one business day when depositing to your Union Bank account
RANCHO CUCAMONGA COMMUNITY AND Your Bankes Office and How to Contact U
LIBRARY FOUNDATION Disclosure
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
Public Fund Checking Summary Account Number: 2740024518
Days In statement period:29
Balance on 8/ 1 $ 754,377.18
Total Credits 5,000.00
Deposits(1) 5,000.00
Total Debits -5,159.62
Checks paid(4) -5,159.62
Balance on 8/29 $ 754,217.56
Deposits Date Description Reference Amount
Including check 8/27 CARRIER DEPOSIT 45755076 $ 5,000.0
0
and cash
credits
Checks Paid Number Date Amount Number Date Amount
10002 8/13 $ 1,607.20 10004 8/22 $ 2,450.00
10003 8/15 263.25 10005 8/26 819,17
4 Checks paid Total $ 5,159.62
Daily Ledger Date Ledger Balance Date Ledger Balance
Balance 6/1-8/12 $ 754,377.18 8/22-8/25 $ 750,036.73
8/13-8/14 752,769.98 8/26 749,217.56
8/15-8/21 752,486.73 8/27-8/29 754,217,56
httl)s://statements.uboc.com/isp[busStatementFormaLjsp 9/2/2822
PAL
CASH REPORT July 2008
Beginning Cash Balance $ 814,21318
Deposits 7/14/2008 10,164 00
10,164.00
Merchant Service Fees (40 00)
Merchant Service Fee Credit 4000
Less Checks #10001 (70000.00) City of Rancho Cucamonga-Lewis Playhouse Sponsorship
(70,000 00)
Ending Cash Balance $ 754,377.18
B of A Checking Account Balance $ 88205
Union Bank Checking Account Balance 754,377 18
Deposit in Transit -
Less Outstanding Checks #2113 (882 05)
Adjusted Bank Balance $ 754,377.18
Pal Laif Investment through RCCF-$1,838,692 40(Laif Quarterly Interest Earned$16,737,88)
Pal Total Account Balance-$2,593,069 58
W
W
Bankof America
BANK OF AMERICA, N.A. Account Number 1459513387
1655 GRANT STREET BLDG A-10TH FLOOR O1 01 59214 ER 0
CONCORD, CA 94520-2445 Last Statement: 06/30/2008
This Statement: 07/31/2008
Customer Service
RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009
RANCHO CUCAMONGA LIBRARY FOUNDATION
DBA PAL CAMPAIGN Page 1 of 2
10500 CIVIC DR
P. O. BOX 807
RANCHO CUCAMONGA CA 91729-0807
NON-PROFIT CHECKING _-
Account Summary Information
Statement Period 07/01/2008 - 07/31/2008 Statement Beginning Balance 815,095.23
Number of Deposits/Credits 1 Amount of Deposits/Credits 40.00
Number of Checks 0 Amount of Checks
Number of Other Debits 2 Amount of Other Debits814,253..00
18
Statement Ending Balance 882.05
Number of Enclosures 0
Service Charge .DO
D_e a 'ts and Credits
Date Customer
Posted Ref Amount D s int' n Bank
Reference
07/02 40.00 a143y0-Adjustments : Reversing Merchant fees for Ju12330246DO01110
ne 08
' Withdraw and De its
Other Debits
Date Customer _
Posted Reference A tDescriptionBank Reference
07/01 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 82016962789
INDN:PAL CAMPAIGN CO ID:3210001922 CCD
07/24 REF:00145951338712110825000818201696278908070127
814,213.18 Bank Adjustment
FOES NNF 0001304 NBKHIMB FUNDS TRANSFER DEBIT 04503040401
D IV Balances
Date Ledeer Balance Collected Balance Date Ledzer LedBalancg Collected B l n
ce
06/30 815,095.23 812,095.23 07/24 882.05 882.05
07/01 015,055.23 815,055.23 07/31 882.05 882.05
07/02 875,095.23 815,095.23
—"P24
STATEMENT Page 1 O fl
RANCHO CUCAMONGA
®F AQ'ol{ OUNT8 COMMUNITY AND
Statement Number:2740024518
UNION BANK OF CALIFORNIA 07/01/08-07/31/08
GOVERNMENT SERVICES- SOUTH 274
POST OFFICE BOX 513040 Customer inquiries
LOS ANGELES CA 90051-3840 600-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY AND
LIBRARY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Offeryour customers more ways to pay When you partner with Union Bank of California and Elavon,your
banking and transaction-processing solutions are backed by the strength of Union Bank and supported by the
electronic payment-processing expertise of Elavon,allowing you a one-stop solution for all banking and
processing needs.Best of all,you'll receive funds in one business day when depositing to your Union Bank
account.
Public Fund Checking Summary Account Number 2740024518
Days in statement periodDays in statement period.31
Balance on 711 $ 0.00
Total Credits 824,377.18
Deposits(1) 10,164.00
Electronic credits(1) 814,213.18
Total Debits -70,000.00
Checks paid(1) -70,00000
Balance on 7131 $ 754,377.78
CREDITS
Deposits including check and cash credits
Date Descnphon/LocatIon Reference Amount
7/15 UNENCODED COURIER DEP NO LABEL 45223538 $ 10,164.00
Electronic credits
Date Description/Location Reference Amount
7/24 WIRE TRANS TRN 0724020838 072408 200807240024016 93055648 $ 814,213.18
DEBITS
Check Paid
Number Date Amount Number Date Amount
10001 7/24 7000000
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
7/1-7/14 $ 000 7/24-7/31 $ 754,377.18
7/15-7/23 10,164 00
P25
N
a
PAL
CASH REPORT JUNE 2008
Beginning Cash Balance $ 556,30929
Deposits 6/16/2008 14,764 00
6/19/2008 250,00000
264,764 00
Merchant Service Fees (40 00)
Merchant Service Fee Credit 4000
Less Checks #2113 (882 05) R G Library Foundation-Program Funds Balance Due
02114 (5,00000) RC Library Foundation-Mark Christopher Donation
#2115 - (Check Voided)
#2116 (57400) City of Rancho Cucamonga-Laws Sponsorship,BFG
#2117 (404 06) Carey Sign Graphics-Donor Brick Wall Sign
(6,860 11)
Ending Cash Balance $ 814,213.18
Checking Account Balance $ 815,09523
Deposit in Transit -
Less Outstanding Checks #2113 (882 05)
Adjusted Bank Balance $ 814,213.18
Pal Led Investment through RCCF-$1,821,954 52
Pal Total Account Balance-$2,636,167 70
'Bank of America 4%j
H -
BANK OF AMERICA, N.A. Account Number 1459513387
1655 GRANT STREET BLDG A-10TH FLOOR O1 O1 155584 E# 3
CONCORD, CA 94520-2445 Last Statement: 05/30/2008
This Statement: 06/30/2008
Customer Service
1-888-400-9009
RANCHO CUCAMONGA COMM. FOUNDATION
RANCHO CUCAMONGA LIBRARY FOUNDATION
DBA PAL CAMPAIGN Page 1 of 2
10500 CIVIC DR
P.O. BOX 807
RANCHO CUCAMONGA CA 91729-0807
NON-PROFIT CHECKING _
Account Summary Information
Statement Period 05/31/2008 - 06/30/2008 Statement Beginning Balance 556,309.29
Number of Deposits/..redits 3 Amount of Deposits/Credits 264,804.00
Number of Checks 3 Amount of Checks 5,978.06
Number of Other Debits 1 Amount of Other Debits 40.00
Statement Ending Balance 815,095.23
Number of Enclosures 3
Service Charge .00
_
Deposits and Credats
Date Customer Bank
Posted R f Amount Desexiption Reference
06/03 40.00 aVh7p-Adjustments : Reversing Merchant Fees for Ma123302460001022
06/1814,764.00 CO
CA VAULT DEPOSIT 152105760647436
06/25 250,000.00 CA VAULT DEPOSIT 152105460390284
Withdrawals and Debits
Checks
Check Date Bank Check Date Bank
Number Amount Posted Reference Number Amount Posted Reference
2114 5,000.00 06/25 5460390288 2117 404.06 06/24 4492242216
2116* 574.00 06/24 6260618971
Other Debits
Date Customer Bank
Posted Reference Amount D r' tdon
eference
06/02 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 - 51008261357
INDN:PAL CAMPAIGN CO ID:3210001922 CCD
REF:00145951338712110825000815100826135708060227
Daily Balances
Date Ledser Balance Collected Bala Date LedzEg Balance Collected Bal
05/30 556,309.29 556,309.29 06/24 570,095.23 570,095.23
06/02 556,269.29 556,269.29 06/25 815,095.23 565,095.23
06/03 556,309.29 556,309.29 06/26 815,095.23 765,095.23
06/18 571,073.29 556,473.29 06/30 815,095.23 812,095.23
06/20 571,073.29 571,073.29
The Preceding checks) is still outstanding or has been included in a previous 0—,P27
PAL
CASH REPORT MAY 2008
Beginning Cash Balance $ 538,563.29
Deposits 5/13/2008 12,664 00
5/15/2008 82.00
5/19/2008 5,000.00
17,746 00
Merchant Service Fees (40 00)
Merchant Service Fee Credit 4000
Less Checks
Ending Cash Balance $ 556,309.29
Checking Account Balance $ 556,309.29
Deposit in Transit
Less Outstanding Checks
Adjusted Bank Balance $ 556,309.29
Pal Laif Investment through RCCF-$1,821,954.52
Pal Total Account Balance- $2,378,263 81
Note.$759,000 Transferred from PAL Laif to Library-AIF
P28
BankofAmerica -%
H —
BANK OF AMERICA, N.A. 9513387
Account Number 145
1655 GRANT STREET BLDG A-10TH FLOOR O1 O1 59225 45 0
CONCORD, CA 94520-2445 Last Statement: 04/30/2008
This Statement: 05/30/2008
Customer Service
RANCHO CUCAMONGA COMM. FOUNDATION 1-888-400-9009
RANCHO [UCAMONGA LIBRARY FOUNDATION
DBA PAL CAMPAIGN Page 1 of 2
10500 CIVIC DR
P.O. BOX 807
RANCHO CUCAMONGA CA 91729-0807
NON-PROFIT CHECKING
Account Summary Information
Statement Period 05/01/2008 - 05/30/2008 Statement Beginning Balance 538,563.29
Number of Deposits/Credits 4 Amount of Deposits/Credits 17,786.00
Number of Checks 0 Amount of Checks .00
Number of Other Debits 1 Amount of Other Debits 40.00
Statement Ending Balance 556,309.29
Number of Enclosures p
Service Charge .00
De osits an Credifs
Date Customer
Posted Reference Amount D s i t' n Bank
R f
05/02 40.00 aVKzb-Adjustments Reversing Merchant fees for Ao123302460000970
05/14ril 08
05/20 12,664.00 CA VAULT DEPOSIT 152106660615359
05/20 5,000.00 CA VAULT DEPOSIT 152105360018288
152105360018290
Withdrawals a d Debi
Other Debits
Date Customer
Posted Re£rree ce Amount Desc DesRask n
05/01 40.00 BOFA MS 1922 DES:MERCH FEES ID:430132313591041 21009079188
INDN:PAL CAMPAIGN CO ID:3210001922 CCD
REF:00145951338712110825000812100907918808050127
On Balances
Date Ledger Balance Coliectqd Balance Date Ledzer
Balance Collected Bal
04/30 538,563.29 538,563.29 05/19 551,227.29 551,227.29
05/01 538,523.29 538,523.29 05/20 556,309.29 551,309.29
05/02 538,563.29 538,563.29 05/21 556,309.29 556,309.29
05/14 551,227.29 538,727.29 05/30 556,309.29 556,309,29
05/16 551,227.29 550,477.29
a„-V29
STAFF REPORT _ `
GJMMUNITY SERVICES DEPARTMENT
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: UPDATE ON SEASON ANNOUNCEMENT EVENT
RECOMMENDATION
This report is for information purposes only. The Foundation does not need to take any action on
this item.
BACKGROUND/ANALYSIS
Staff will update the Foundation on the 2009-2010 Season Announcement Event that is scheduled
for Monday, April 20, 2009.
Re (full miffed,
-Kevin cArdle
Community Services Director
I ICOMMSERV CouncdBBoartlslCommumtyFountlatronlStat/RBportsl20C9lSeasonAnnouncementEvent.3.1009 doc
P30
STAFF REPORT r
COMMGNITY SERVICES DEPARTMENT
RANCHO
Date: March 10, 2009 (;UCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: UPDATE ON THE 2009 GALA FOR THE ARTS SCHEDULED FOR MAY 16, 2009, AT
THE VICTORIA GARDENS CULTURAL CENTER
RECOMMENDATION
This item has been placed on the Community Foundation's March meeting agenda to facilitate
discussion between the Gala Committee and the Foundation's Board of Directors.
BACKGROUNDIANALYSIS
At the Foundation's January meeting the Board approved a program plan, as well as a budget and
revenue projections for the 2009 Gala for the Arts that is scheduled to take place on May 16, 2009,
at the Victoria Gardens Cultural Center. A copy of the approved budget and revenue projections
are attached for your information.
Staff has included this item on the Foundation's March agenda to facilitate discussion regarding
planning efforts for this upcoming fundraising event.
Respecffully submitted,
Kevin A d
Community Services Director
Attachment— Budget/Revenue Projections
I ICOMMSERocounalmoardsicommunityFoundationlSta6Repods120091UpdateGale 310 09 doc
P31
A B C D E E
25 Revenue 2008 Gala 2008 Notes 2009 Projected Notes
26 Host Sponsor-5K $10,000.00 2 at$5,000 each _ $10,000.00 2 at$5,000 each
27 Event Sponsor-3K $15,000.00 5 at$3,000 each $12,000.00 4 at$3,000 each
28 Table Sponsor-1 K $19,000.00 19 at$1,000 each $20,000 00 20 at$1,000 each
29 Tickets-$125 per person $5,875.00 8 at$125 each $12,000.00 120 at$100 each
51 tickets at$60 each 5
30 Performance only tickets $3,160.00 tickets at$20 each N/A
31 Silent B Live Auction $10,782.00 NIA
32 Raffle _ _ NIA _ _$28,828.00 -
33 Total: $64.317.00 $62,828.00
34
35 Net 2008 Gala Notes 2009 Projected Notes
36 $44,244.33 of.
37 $24,894.33 w/Broadway Trio
Ed
W
N — - _
A B C D E F
1 Expenditures 2008 Gala 2008 Notes 2009 Estimates Notes _
Impressions-300 people
Bistro Roti Quote-
2 Recepbon $3,269.92 Inilpressions _ $13,605.05$21,280.20
3 Dinner $12,390.30 Impressions-240 people+C20 N/A
Impressions-Office Depot
4 Meet&Greet $418.00 Lanyards _ N/A
Entire Printing package from
5 S onsor Letters $1,236.83 Alphagraphics-400 printed $1,13540 Alphagraphics-400 Alphagraphics=$5,00000
Quote from Faust Printing=
6 Invitation package $3,565.36_Alphagraphics-1500 printed $2,689.22 Alphagraph_ics-1500 $4,500
7 Newspaper Ads $246.00 Alphagraphics $250.00 estimated
8 Dinner Program $1,068.66 Alphagraphics N/A
Alphagraphics-400
9 Playbill $2,929.85 Alphagraphics-600 printed $858.00 includes poster
10 Save the Dale Postcard _NIA _ $34100 Alphagraphics-1000
no live entertainment-used
11 Dinner Entertainment N/A cds NIA use cd's
$12,810 Comedian in Playhouse
12 Performance $25,000.00 $31,160.00 Broadway Trio _
Transportation-$357.00
Hotel-$1,958.00 Talent included in performance
13 Hospitality $2,803.00 Food-$487.89 $0.00 cost above
Lights-$800 Lights
Equipment-S500 Pipe&
Drape-$3,400 Flowers- Flowers-$1,704.94
$2,056.75 Pipe&Drape-$3.400
14 Decoration $6,945.53 Recpt Centerpieces_-$188.78 $6,500.00 Lights-$1.300 _
15 Linens $901.00 $395.00
16 Photographer $687.50 $125 per hour(5-10:30 p.m.)
17 Total: _ $61,462.12 $38,583.67 w/Comedian
18 $56,933:87 w/Broadway Trio
19 — —
20 _ —
21 --
22
23 —
24
h]
W
J�47e /<ancho C, amonga
l,ommunife� �ou�lion
presents the
4 2009 If
Gjywar?Xrrts
featuring
or The Second City Touring Company
50 years of hilarious scenes and improv—
An unforgettable night of comedy
Saturday, May 16, 2009
at the
Victoria Gardens Cultural Center
12505 Cultural Center Drive
$100 pa person
6:00 p.m.-8:00 p.m. Reception $1,000 Reception Host
8:00 p.m. Show in the theatre $3,000 Gala Sponsor
California Casual Attire $5,000 Gala Host
for more information call ,
(909) 477-2760, ext. 2105
or email
RC Gala2009@yahoo.com
The Rancho eommuniq FmuWavon is a non-prof¢501.(cX3)which ryas
fonds ro promrne and enrich rM visual"pafmrnang am in our regaa
i
$5, 000
0
knd Raffle
for the Arts
X�771 //prresen/Ited by the
J1w Kancho C.ucamonVa
cmyrumin J'ound Pion
at the
2009 Gala for the Arts
Prizes: $2,000, $1,000 & $500 Shopping Sprees
at Victoria Gardens
2 Sets of Orchestra Seats for a 2009/2010
performance at the Lewis Family Playhouse
(includes backstage visit with the headline
entertainer)
Special drawing for 3-5 other big prizes
Drawing - Saturday, May 16, 2009
$25 each ticket / $100 book of 5a
For more infornn dm call(909)477-2760, ext. 2105 -
The Ranch¢C�ramonga Commasn Fwvdauon ua�w¢ymE�501.(cx'3)vhi[h aiYs
(uodio'ha andenncfitlrrivaland unma am ini I(cX
STAFF REPORT y
COMMI7NITY SERVICES DEPART lENC
Date: March 10, 2009 CRANCHO
UCAhtONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: UPDATE ON THE COMMUNITY FOUNDATION'S 2009 GOLF TOURNAMENT TO BE
HELD ON NOVEMBER 16, 2009, AT RED HILL COUNTRY CLUB
RECOMMENDATION
This item has been placed on the Community Foundation's March meeting agenda to facilitate
discussion between the Golf Committee and the Foundation's Board of Directors.
BACKGROUND/ANALYSIS
At the Foundation's January meeting the Board approved some minor changes to the sponsorship
packages for the 2009 Golf Tournament that is scheduled for November 16, 2009, at the Red Hill
Country Club. In addition at that meeting the Board approved the change in the Tournament's
potential participant winnings from $100,000 to $150,000. Staff has included a copy of the new
logo for the Tournament with this report for the Board's information and use.
Staff has included this item on the Foundation's March agenda to facilitate discussion regarding
planning efforts for this fundraising event.
RespcffIIy submitted,
IVA,
Kevin McArdle
Community Services Director
Attachment: 2009 Golf Tournament logo
I ICOMMSERocouncil8aoardslcommumryFoundaf,onlSfafl Reports120091GWO,10.09 doc
P34
2009
Rancho Cucamonga Community Foundation
Golf Tournament Logo
pppop—
• • rc c •
LTOURIrENT'A
Presented by
BURRrEC
WASTE INDUSTRIES. INC.
STAFF REPORT \
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: UPDATE ON A SPECIAL BENEFIT PERFORMANCE AT THE LEWIS FAMILY
PLAYHOUSE DURING THE 2009-2010 SEASON
RECOMMENDATION
This report is for informational purposes only. The Foundation does not need to take any action on
this item.
BACKGROUNDIANALYSIS
Staff will update the Community Foundation on a special benefit performance at the Lewis Family
Playhouse for the 2009-2010 Season.
Respeotjully submitted,
Kevinn cArdle
Community Services Director
I ICOMMSERVICounctlBBoardsicommunityFoundahonlStaff Repodsl20091SpecialPerfo=anceUpdate 3 10 09.doc
P35
STAFF REPORT
COMMUNITY SERvtcES DEPARTMENT
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: DISCUSSION REGARDING THE COMMUNITY FOUNDATION'S SUPPORT FOR THE
2009/2010 FISCAL YEAR
RECOMMENDATION
This item has been placed on the Community Foundation's March meeting agenda to facilitate
discussion amongst the Foundation's Board of Directors.
BACKGROUND/ANALYSIS
At the Foundation's January Board Meeting the Board of Directors approved $56,000 in support for
the 2009/2010 Lewis Family Playhouse Season (see attached). In preparation for the Foundation's
adoption of their annual operating budget in June 2009, staff is requesting that the Board discuss
other areas that they may want to support, i.e., visual arts, during upcoming fiscal year. Staff will
provide the Foundation with a listing of possible funding opportunities at their March Board meeting
to help facilitate discussion.
Respect Ily submitted,
WKevin McArdle
Community Services Director
Attachment. Approved Rancho Cucamonga Community Foundation Support 2009
1 ICOMMSERVICounctl6BcardslC .m .ntyFoundahonlSfaO Reports00091FundingSuppca31009 doc
P36
Rancho Cucamonga Community Foundation Support
Lewis Family Playhouse 2009/2010 Season
Approved January 14, 2009
Playhouse Performances
Presenting Sponsor— January 9, 2010 Headline Performance $10,000
Presenting Sponsor 2009/2010 Community Theatre Series $20,000
3 shows— 16 performances (not Including Summer Musical)
Studio Theatre Performances
Presenting Sponsor— Black Box Theatre Performances $ 3,000
4 shows — 8 performances
Arts Accessibility Program
Presenting Sponsor—Courtyard World Music Series (4) $14,000
Artist in Residency Program $ 7,500
Tickets for Underserved Students and Families $ 1,500
Total: $56,000
I\COMMSERV CounulBBoards\CommunlryFounda0onTlayhouse5ponsomhlpSuppor\2009.doc
P37
STAFF REPORT
GOMMUNITY SERVICES DEPARTwmw
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: APPROVAL OF AFFILIATE STATUS FOR THE CITY'S ARMED FORCES BANNER
PROGRAM
RECOMMENDATION
It is recommended that the Community Foundation approve affiliate status for the City's Armed
Forces Banner Program.
BACKGROUND/ANALYSIS
The City of Rancho Cucamonga established an Armed Forces Banner Program in 2005 to honor
and recognize the contributions of Rancho Cucamonga's military personnel that are currently
serving in the United States armed forces This program has been administered through the City's
Redevelopment Agency. Approximately 190 service members have been honored through this
program since 2005 and the City is actively seeking the participation of additional military residents
that would like to be recognized
In August 2008, the City received an offer from an anonymous foundation to sponsor the fabrication
and installation of any new armed forces banners ordered in 2008 and 2009. This sponsorship
allows the City to provide a newly designed banner to all new banner program participants at no
cost to the families. The City has received positive feedback on the design of the new banners and
would like to make them available to all military families who currently have a banner with the
original design on display. To extend the new banner to all military families, the City is actively
seeking donations from local service clubs, organizations and individuals that are interested in
contributing toward this program. All donations received go towards the cost of replacing the
existing banners with the newly designed banners, and replacing banners that are lost or damaged
while on display.
The Redevelopment Agency is requesting to be able to have interested individuals and/or
organizations wishing to contribute to this program to make their checks payable to the Rancho
Cucamonga Community Foundation, thereby providing a tax benefit to the contributor. Should the
Community Foundation approve affiliate status for the City's Armed Forces Banner Program,
interested donors would contribute directly to the Foundation earmarking their donation to this
specific program. Staff would then establish a separate fund to keep track of the contributions for
the Armed Forces Banner Program that would appear monthly on the Foundation's cash report
Due to the importance and significance of this program, it is staffs recommendation that the
Foundation Board approve affiliate status for the City's Armed Forces Banner program.
Respla&ZlIdiltted,
Kevi Ardle
Community Services Director
I ICOMMSERVCouncii&BoardsIGommumfyFoundahonlSfaff RepoHs12009W(medPorcesBannerPo 31009.doc
P38
STAFF REPORT
COMMUNITY SERvICES DEPARTMENT
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: UPDATE REGARDING GRANT SUBMITTALS
RECOMMENDATION
This report is for informational purposes only. The Foundation does not need to take any action on
this item.
BACKGROUND/ANALYSIS
Staff has recently submitted two grant applications and one letter of inquiry and one program
concept for possible funding through the Rancho Cucamonga Community Foundation. These
include:
The first grant submittal is for $10,000 through The Community Foundation Serving Riverside
and San Bernardino Counties. The proposal requests support for a "Presidential" performance
for middle and high school youth and their families during President's Week of the 2009-2010
Playhouse Season If successful, this grant will:
• Augment the President's Week performance with curriculum packets for teachers.
• Provide reduced price tickets for students/families.
• Provide funds to host a special book collection and display at the Cultural Center during the
month of February 2010.
• Develop a special pamphlet on key Presidents.
• Offer a field trip to a local Presidential Library.
A funding decision from The Community Foundation Serving Riverside and San Bernardino
Counties in anticipated in April 2009.
The second grant that was submitted through the Community Foundation is for significant multi-
year Federal funding through the Department of Education for a Carol M.White Physical
Education for Progress (PEP)grant. The proposal is a collaborative effort between the
Foundation, the City of Rancho Cucamonga, the Rancho Cucamonga/Fontana YMCA and Central
and Etiwanda School Districts (K-8"grade). The goal of the grant is to help improve the health and
activity level of youth in Rancho Cucamonga In addition, this grant will help support the City's
Healthy RC Initiative by.
• Initiating, expanding and improving physical education programs for K-8 students during out
of school time, thereby expanding the existing programs to serve more youth.
• Working together, we aim to increase the vigorous physical activity level of each elementary
and middle school youth to meet the state standards for physical activity.
P39
UPDATE REGARDING GRANT SUBMITTALS PAGE 2
MARCH 10,2009
• Increasing the healthy eating habits of our youth and educate them on how to make healthy
lifestyle choices.
A funding decision regarding the PEP grant is anticipated in August-September 2009.
A Letter of Intent(LOI) has been submitted to The Annenberg Foundation for the establishment of
The Annenberg Foundation Endowment Supporting Theatre for Young Audiences at the Cultural
Center. Funding from the endowment would be used to*
• Increase student access to TYA productions by providing free student tickets and
transportation for 50 classrooms per year (approximately 1,500 students) for students from
disadvantaged and Title 1 schools.
• Ensure accessibility for hearing impaired children through funding for three sign language
interpreters at 1 performance per TYA production (3 productions are proposed per year)
• Enhance educational materials to support TYA productions, including the development of
teacher curriculum guides and student workbooks.
• Allow actors and artistic staff to visit classrooms and our on-site Library to further enhance
the learning experience from the stage.
• Offer workshops for classroom instructors that illustrate how the elements of drama, theatre
and improvisation can be used to enhance classroom learning.
• Commission new works and assist with script development and pre-production costs of TYA
productions at the Lewis Family Playhouse at the Cultural Center.
• Augment resources for the Center's TYA MainStreet Theatre Company including artistic
staff and production design.
The review process for funding from The Annenberg Foundation is first review and recommendation
regarding the Foundation's LOL The timeframe for review of the LOI is 6-8 weeks. Should The
Annenberg Foundation be interested in the Community Foundation's funding concept, they will then
Invite the Community Foundation to submit a full proposal for their consideration
Lastly, a funding concept has been submitted to Target for their continued support of Theatre for
Young Audiences and Family Entertainment at the Lewis Family Playhouse. Staff has been invited
to submit a full proposal to Target via their on-line submittal process. The turn around on this grant
is very short and a decision as to their funding amount is anticipated by the middle of March.
Staff is continuing to research additional grant opportunities for submittal during the upcoming year.
As proposals are developed and submitted and funding decisions received, we will update you.
RespectftAy submitted,
4X//1
Kevin McArdle
Community Services Director
I.ICOMMSEROCoun-I&Board lc mmumtyFounOationlStaff Reportsl20091UpdateGrantsubm,ttals 3 10 09 dbc
P40
STAFF REPORT ;
COMMUNITY SERVICES DEPAR'T'MENT �.J
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: DISCUSSION REGARDING THE COMMUNITY FOUNDATION'S BY-LAWS
GOVERNING MEMBERS' ATTENDANCE
BACKGROUND/ANALYSIS
Staff was requested to provide information concerning the Board's By-laws specifically
related to governance of Members' attendance. Upon review of the By-laws, which have
been attached for the Board's information, the requirements for attendance are not
specifically setout. Staff did some preliminary research on how other Committees,
Commissions and Boards regulate their Members attendance and determined that many of
these organizations also do not stipulate in their By-laws specific rules for attendance. In
addition, many of the organizations defer the matter to the Chair to address individually with
the Member in question when these types of concerns arise. Staff has placed this item on
the agenda to facilitate discussion.
Respec ully submitted,
Kevin cArdle
Community Services Director
Attachment: Community Foundation By-laws
I ICOMMSEROCounctlSBoaNsICommamtyFoundatlontStaff ReportsT0090yLaws 3 10 09 doc
P41
BYLAWS OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION
ARTICLE I — NAME AND ADDRESS
Section 1. The name of this corporation shall be the Rancho Cucamonga Community
Foundation, hereinafter referred to as the "Foundation".
Section 2. The address of the principal executive office of the Foundation shall be
located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga,
California, or at such place as the Board of Directors hereafter may designate.
ARTICLE II — PURPOSE AND LIMITATION
Section 1. The purpose of the Foundation is to establish a permanent endowment
fund to assist the government of the City of Rancho Cucamonga, hereinafter referred to as the
"City", in improving the cultural and recreational services to the citizens of the City.
Section 2. The primary responsibility of the Board of Directors will be fundraising for
cultural and recreational services.
Section 3. The Foundation is organized, and at all times shall be operated,
exclusively for the benefit of, to perform the function of, and to carry out the purposes of the
City, within the meaning of Section 509(a)(3)(A) of the Internal Revenue Code of 1954, as
amended, the Regulation there under, and the corresponding provision of any applicable future
United States Internal Revenue Law and Regulations hereinafter collectively referred to as the
"Code".
Section 4. In carrying out such purpose, the Foundation shall not, in any manner, be
utilized to discharge the obligation of the City. The support, promotion and advancement of
cultural and recreational services afforded by this Foundation is in addition to, and
supplementary to any budgeting program sponsored by the City, and the use of this
Foundation in routine operations shall be a violation of the purposes herein expressed. If the
Board of Directors is of the opinion that the City causes the terms of the Foundation to be
violated by causing income of the Foundation to be used for routine operation, then the Board
of Directors may direct that the income be used for the benefit of cultural and recreational
service organizations that are not under the jurisdiction of the City. These organizations must
be charitable organizations under Section 501(c)(3) of the Code and must be consistent with
the purpose of the Foundation.
ARTICLE III — MEETING
Section 1. All meetings, regular and special shall be notified, posted and conducted
in every way consistent with the requirements set for in the Brown Act
Section 2. The Board of Directors of the Foundation shall hold an annual meeting in
the month of June at such time and place as designated by the board.
Section 3. Adoption of a budget for the upcoming fiscal year shall occur at the annual
meeting.
P42
Section 4. Special meetings may be called at any time by a majority of the Board.
Written notice, stating the time and place of any such meeting and its purpose shall be given to
each member of the Board at least four days before such meeting.
Section 5. A majority of the Board constitutes a quorum.
ARTICLE IV— MEMBERSHIP AND SHARES
Section 1. The corporation shall have no membership.
Section 2. The corporation shall not have or issue shares of stock and shall declare
no dividends.
Section 3. No part of the Foundation shall inure to the benefit of any private
individual, and no part of the direct or indirect activities of this Foundation shall consist of
carrying on propaganda, or otherwise attempting to influence legislation, or of participating in,
or intervening in (including the publication or distribution of statements), any political campaign
on behalf of any candidate for public office. Notwithstanding any other provision hereof, this
Foundation shall not conduct or carry on any activities not permitted to be conducted or carried
on by an organization exempt under Section 501(c)(3) of the Code or by an organization,
contributions to which are deductible under Section 170(c)(2) of such Code.
ARTICLE V— BOARD OF DIRECTORS
Section 1. The total number constituting the Board of Directors shall be a maximum
of thirty (30).
Section 2. The members of the Board of Directors shall be filled by persons
interested in improving cultural recreational services in the City of Rancho Cucamonga and
shall be appointed by the City Council.
Section 3. The terms shall be four (4) years. Directors may be appointed for an
additional four-year term, after which they may not be reappointed until an intervening one-
year period. All vacancies occurring because of the expiration of terms or for other reasons
will be filled by the appointing body.
Section 4. Terms of office for the members of the Board appointed shall be
staggered so as to maintain a mix of experienced and new Directors.
Section 5. Board member(s) filling vacancies shall serve the remainder of the original
term and will then be eligible for appointment to a subsequent full term. If a replacement
Board member assumes office for less than one year from the end of the original term, he/she
shall be eligible for appointment to two additional terms.
Section 6. Any Director of the Foundation may be removed at any time by a majority
vote of the City Council.
Section 7. All terms as prescribed in this Article shall commence with the date the
member is appointed and shall expire at the date of the annual meeting in June.
P43
Section 8. Any change in the number and qualifications of members of the Board of
Directors shall be made only by amendment to this Bylaw.
ARTICLE VI — OFFICERS
Section 1. The Board shall elect a Chairperson, Vice Chairperson, and
Secretary/Treasurer at the annual meeting. Their terms of office are one (1) year. Members'
terms as Chairperson may not exceed two consecutive years.
Section 2. Officers may be removed from office for cause by a majority of the
Foundation Board at any meeting.
Section 3. The Chairperson shall preside at all meetings of the Board and have
responsibility for general supervision of its activities.
Section 4. The Chairperson, with assistance from the Community Services Director
of the City of Rancho Cucamonga and the Investment Trustee, shall present a budget for
approval of the Board at the annual meeting.
Section 5. Disbursement of money in excess of $500, unless specifically budgeted at
the annualmeeting, requires the signature of either the Chairperson or the
Secretary/Treasurer.
Section 6. The Vice Chairperson shall preside at meetings in the absence of the
Chairperson.
Section 7. The Secretary/Treasurer shall give notice to all members and shall
maintain a permanent set of minutes to all meetings.
ARTICLE VII — POWERS
Section 1. The decisions and acts of a majority of the members of the Board of
Directors qualified and serving shall constitute and exercise of the Foundation powers and
discretions conferred upon the Board of Directors and the decisions an acts of such majority of
the Board of Directors shall constitute and be taken as the decisions and acts of the entire
Board of Directors.
Section 2. The Board of Directors may adopt rules, which shall not be inconsistent
with the terms of this Foundation.
Section 3. A simple majority of the Board may amend the Bylaws at any meeting.
However, no such amendment or modification shall alter the intention of the Donors that this
Foundation be operated exclusively for charitable, cultural, recreational service purposes, and
in a manner which shall make this Foundation tax exempt and the donations to it deductible
from taxable income to the extent allowed by the provisions of the Code and other applicable
legislation and regulations as they now exist or as they may hereafter be amended. Every
amendment or modification of these Bylaws shall be in writing, shall be signed by a majority of
the Board of Directors then serving and shall be delivered to each of the members of the Board
then in office and to the Investment Trustee then in office.
P44
ARTICLE VIII — COMMITTEES
Section 1. The Board of Directors, may, by action approved by a majority of the
directors then in office, designate one or more committees, to serve at the pleasure of the
Board. Such Committees shall consist of a minimum of two members of the Board of Directors
and shall act in an advisory capacity to the full Board.
Section 2. At the discretion of the Board of Directors, an Executive Committee may
be established. If so established it shall be chaired by Chairperson of the Board, and shall
consist of the Chairperson, Vice-Chairperson and Committee Chairs of any Board established
Committees. Duties of the Executive Committee shall be approved by the Board of Directors in
accordance with the purposes set forth in their By-Laws.
ARTICLE IX - COMPENSATION AND EXPRESS
Section 1. The Board of Directors shall serve without compensation.
ARTICLE JX— INVESTMENT TRUSTEE
Section 1. The Finance Officer of the City of Rancho Cucamonga shall serve as the
Investment Trustee for the Foundation. He/She shall have the powers and authority set out in
Section 2.
Section 2. The powers of the Investment Trustee shall be limited to investment of the
Foundation property and shall have the following discretionary powers:
(a) To hold the principal and all money or property given to the Trustee to
invest and reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes
or requires its retention and/or use for a specific project.
(b) To invest and reinvest the principal and undistributed income of the
Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in
such a manner as it shall deem proper for the growth of capital and the production of income,
and from time to time to change investments as he/she shall deem advisable; to invest in or
retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes,
obligations, or personal or real property (including without limitation any interest in or
obligations of any corporation, association, business trust, investment trust, common trust fund
or investment company) although some or all of the property so acquired or retained is of a
kind or size which but for this express authority would not be considered proper and although
all of the Foundation funds are invested in the securities of one company. No principal or
income, however, shall be loaned, directly or indirectly, to the Investment Trustee or any
member of the Board or to anyone else, corporate or otherwise, who has at any time made a
contribution to this Foundation, nor to anyone except on the basis of an adequate interest
charge and with adequate security.
(c) To sell, lease or exchange any personal, mixed, or real property, at public
auction or by private contact, for such consideration and on such terms as to credit or
otherwise, and to make such contracts and enter into such undertaking relating to the
Foundation property, as it considers advisable, whether or not such leases or contracts may
extend beyond the duration of the Foundation.
P45
(d) To borrow money for such periods, at such rates of interest, and upon
such terms as it considers advisable, and as security for such loans to mortgage or pledge any
real or personal property with or without power of sale; to acquire or hold any real or personal
property, subject to any mortgage or hold any real or personal property subject to any
mortgage or pledge on or of property acquired or held by this Foundation.
(e) To execute and deliver deeds, assignments, transfers, mortgages,
pledges, leases, covenants, contracts, promissory notes, releases, and other instruments,
sealed, or unsealed, incident to any transaction in which it engages.
(f) To vote, to give proxies, to participate in the reorganization, merger or
consolidation of any concern or in the reorganization, merger or consolidation of any concern
or in the sale, lease, disposition, or distribution of its asses; to join with other security holders in
acting through a committee, depository, voting trustees, or otherwise and in this connection to
delegate authority to such committee, depository, trustees and to deposit securities with them
or transfer securities to them; to pay assessments levied on securities or to exercise
subscription rights in respect of securities.
(g) To hold Foundation property without indication of fiduciary capacity but
only in the name of a registered nominee, provided the Foundation property is at all times
identified as such on the books of the Foundation fund; to keep any and all of the Foundation
property or funds in any place or places in the United States of America.
ARTICLE XI - ACCOUNTING
Section 1. The Investment Trustee shall render an accounting of the investment
transactions concerning the Foundation to the Board of Directors at least annually. No person
or entity other than the Board of Directors may require an accounting or bring any action
against the Investment Trustee with respect to the Foundation. The Investment Trustee may
at any time initiate legal action or proceedings for the settlement of it accounts and, except as
otherwise required by law, the only necessary party defendant to such action or proceedings
shall be the Board of Directors.
Section 2 The fiscal year of the Foundation shall be from July 1 through June 30.
Section 3. The Board of Directors shall make a report annually of its uses of the
Foundation and shall distribute copies thereof to all members at the regular annual meeting
held in June.
P46
ARTICLE XII — LIABILITY OF TRUSTEES/DIRECTORS
Section 1. No Investment Trustee or member of the Board of Directors shall be
answerable for loss in investment made in good faith. No Investment Trustee or member of
the Board of Directors shall be liable for the act or omissions of any other member of the
Board, or of any accountant, agent, council or custodian selected with reasonable care. Each
Investment Trustee or member of the Board shall be fully protected in acting upon any
instrument, certificate or paper, believed by him/her to be genuine and to be signed or
presented by the proper person or persons and no Investment Trustee or member of the Board
shall be under any duty to make any investigation or inquiry as to any statement contained in
any such writing but may accept the same as conclusive evidence of the truth and accuracy of
the statement therein contained.
ARTICLE XIII — FOUNDATION
Section 1. The Board of Directors may receive donations from Donors or from any
other source in cash or in other property acceptable to them. All donations so received shall
be deposited with an Investment Trustee by the Board of Directors and thereafter held,
managed, administered and disposed of by the Investment Trustee and the Board of Directors
pursuant to the terms of the Agreement. The Board of Directors may accept donations, which
restrict their uses, and purposes, provided such restrictions are within the uses and purposes
set forth in Article ll, and which limit the time, manner, amount, or other terms of distribution;
but, unless otherwise specifically required, the Board of Directors may mingle such restrictions
donations with other assets of the Foundation.
ARTICLE Ill XIV— USE OF THE FOUNDATION
Section 1. The Board of Directors shall have the power to apply the Foundation for
the purposes set forth in Article II. In furtherance thereof, the Board of Directors shall have the
power and authority and is directed to distribute the distributable income of the Foundation as
they may determine, to the uses and purposes set forth in Article II.
Section 2. Unless the restricted donation provides otherwise, as used in Section 1,
"distributable income" means the total holdings of the Foundation, principal and interest, less
$2,500, which will serve as the minimum holding of the Foundation.
ARTICLE XIV— TERM OF FOUNDATION
Section 1. The Foundation shall continue in perpetuity; it may however, at any time
be wound up and the assets distributed with the assent of two-thirds of the Board of Directors
and the City Council. Upon any such winding up, the assets of this Foundation shall be
distributed exclusively for such purpose or purposes, as are consistent with the purpose of the
Foundation.
Amended by the Community Foundation: July 28, 2004
P47
STAFF REPORT
Y
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: March 10, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: REVIEW OF FOUNDATION'S SCHEDULE OF MEETINGS FOR THE PERIOD OF
MARCH —JUNE 2009
RECOMMENDATION
It is staff's recommendation that the Board establish regular meeting dates and times for their
Committees for the period of March 2009 through June 2009.
BACKGROUNDIANALYSIS
At the January Board Meeting, Committee assignments were selected by individual Board
Members. The attached table provides a listing of the Foundation's Committees, suggested start-
up tasks and a listing of what Board Members serve on each of the Committees. In addition, a
listing of the responsibilities for each of the Committees, which was distributed to the Board this
past week via e-mail, is also attached for the Board's information and use.
As it has been challenging to schedule meetings with Board Members using outlook, it is
recommended that Board Members bring their calendars with them to the March meeting and that
time be set aside for the Board and the Committees to create a regular meeting schedule for the
timeframe of March 2009—June 2009.
Respec ully bmitted,
Kevin cArdle
Community Services Director
Attachments
I ICOMMSERVcounciI&BoardslcommumtyFoundahonlStaB Repo 120091RegularMeehng5chedule Committees 31009.doc
P48
Rancho Cucamonga Community Foundation
Meeting Schedule —2009
Regular Full Board Meetings: 2nd Wednesday of the months of February, June & October
@ 5:00 pm
2009: Next Meeting -Fabreapy 11 ; March 10'"June 10'"; and October 10
Special meetings may be called by the Chair.
All Community Foundation Board Members are requested to attend.
Executive Committee: Regular Meeting Schedule to be Determined
2009: First meeting - March 11"at 9-99ara 8:00 a.m.
Committee Members Include: Tony Mize, Board Chair and Chair of the Fund Development
Committee, Thomas Galindo, Vice-Chair, Harvey Cohen, Secretary/Treasurer and Chair of the
Membership/Nominating Committee, Chuck Buquet, Chair of Finance.
Membership/Nominating Committee: Regular Meeting Schedule to be Determined
Committee Members Include. Harvey Cohen, Committee Chair, Linda Bryan, Brad Fine and
Thomas Galindo.
Fund Development Committee: Regular Meeting Schedule to be Determined
Committee Members Include: Tony Mize, Committee Chair, Thomas Galindo, Lupe Jaramillo and
Marian Nelson.
Finance Committee: Regular Meeting Schedule to be Determined
Committee Members Include: Chuck Buquet, Committee Chair, Harvey Cohen, Brad Firle and
Thomas Galindo.
Gala for the Arts Committee: Regular Meeting Schedule to be Determined
2009: Next meeting —March 5'" & 19'h at 5:00 p.m. at 10681 Foothill Blvd, Suite 340,
Rancho Cucamonga.
Committee Members Include: Marian Nelson, Committee Chair, Linda Bryan, Tracy Elefante
(community volunteer), Brad Fine, Lupe Jaramillo, Dee Matreyek-Kurth (community volunteer). Janice
Mizuhara(community volunteer), and Nan Rider(community volunteer).
Golf Tournament Committee: Regular Meeting Schedule to be Determined
Committee Members Include: Chuck Buquet, Chair, Brad Fine, Thomas Galindo and Judy Gibson.
PICOMMSERNCounal&BoardslCommumtyFoundahonlStafl Rel ons12009weehngSchedule2009.doc
P49
Rancho Cucamonga Community Foundation
2009 Committee Assignments -
L.Bryan C.Bucluet_ W Cohen B:-Firle,t _ T.Galindo J.Gibson L.Jaramillo T. Mize . M.Nelson
Committees:_ Suggested Tasks
Executive X X X Chair
Board Member
Recruitment
Committee Goals
March Dale:TBD Gala/Golf
Oversight
Vision for Giving
Outstanding
Pledge Payment
13-May-09
12-Aug-09
18-Nov-09
Finance Chair X X X
Review Current
Investment
Practices
Review Financial
March Date TBD Reporting
Praclices/Format
Review
Recommended
Budget 2009-2010
April DateTBD
May Date TBD
June Date TBD
Membership/
Nominating X Chair X X
March Dale'TBD Prospect from
Union Bank
A nl Date' TED
May Date.TBD
June Date'TBD
'9
0
O
Rancho Cucamonga Community Foundation
2009 Committee Assignments
L.Bryan • C.Buquet •_ H:CohenB..Fide T.Galindo _ J:Gibson' L Jaramillo T.Mize M.Nelson. _
Committees:- " Suggested Tasks
Fund
Development % X Chair X
March Dale TBD Planned Giving
Program
A nl Date.TBD
May Dale.TBD
June Date:TBD
Gala for the Arts X X' X Chair
5-Mar-09 Update Raffle,
Update Invitations,
Update on
Sponsorships
Mid-March Date
TBD
Early April Dale.
TBD
Mid-Apnl Date:
TBD
Early May Dale:
TBD
Mid-May Dale
TBD
Golf Tournament Chair X X X
March Date TBD
April Dale.TBD
May Date:TBD
June Date TBO
July Date:TBD
August Dale TBD
September Date.
Tao
October Dale TBD
November Date.
TBD
Ul
OI
J
STAFF REPORT \
i F
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: March 10, 2009 C;UCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: DISCUSSION OF ITEMS FOR THE FOUNDATION'S ANNUAL BOARD MEETING TO
BE HELD ON WEDNESDAY, JUNE 10, 2009
RECOMMENDATION
This item has been placed on the Community Foundation's March meeting agenda to facilitate
discussion amongst the Foundation's Board of Directors
BACKGROUND/ANALYSIS
The annual meeting of the Rancho Cucamonga Community Foundation's Board of Directors in held
in June each year. In accordance with the Foundation's By-Laws, the Board adopts their annual
operating budget for the upcoming fiscal year at their June meeting and generally spends a
significant portion of the meeting either having a guest speaker or an in-depth discussion regarding
the future direction of the Foundation.
It is staff's recommendation that the Board consider utilizing their upcoming annual meeting as an
opportunity to start the process of developing a strategic plan for the Community Foundation.
Ressp/e/c Ily/submitted,
W
Kevin cArdle
Community Services Director
I:ICOMMSEROCounc,IBBoaNslC mmumtyFoundahonlStaB RepodS12009WnnualMeehng StategxPlan 3.10.09.dm
P52
OINCI RANCHO CUCAMONGA COMMUNITY FOUNDATION
COM__, STRATEGIC THINKING PROCESS WORKSHEET
Describe your ideal vision of success for the Community Foundation for the next 5-10
years:
1. If the Community Foundation continues to successful, how will others describe the
Foundation in 10 years?
➢ Others will describe the Community Foundation as the driving force of promoting
the Arts in RC and its surrounding areas.
➢ I believe it will be an organization that the entire community knows about along
with the projects we have been involved in making successful. It will also be an
organization that the community at large brings suggestions and ideas for us to
bring forth to the community.
➢ Establish successful balance - Cultural Arts and Performing Arts.
➢ Reach out to provide "community benefit'
➢ FOCUSED—ARTS Performing and Visual Arts
➢ Theatre endowment$5 Million
➢ Continue to support PAL
➢ Destination place—Cultural Center
➢ Expand programs— Children's
Adult
Headliners (increase offerings)
"Theatre"
➢ Support non-traditional theatre— ballet, classical music
➢ More activities B/A Courtyard
➢ Self perpetuating organization, more volunteers
➢ Performing/Cultural Arts grants
➢ Dinner Theatre Promos
➢ Arts Education — programs in schools
2. How will the Foundation know if it is successful? Is it community involvement,
money, leadership; publicity; other factors?
➢ It is all of the above because they are interrelated and interdependent.
➢ Since a large part of our"purpose' is to raise an endowment, money would
obviously be a major factor. I also believe that quantity and types of projects we
can assist with along with the community response (turnout)to these events.
➢ Volunteers involved in fundraising
➢ Financial stability
➢ Outreach programs @ CP, etc
➢ Community involvement
➢ Support citywide
➢ Quality programs
➢ Increased community awareness
➢ Increased support of Gala for the Arts
➢ Attendance increase @ LFP
➢ Offering range of programs—opera, classical, etc.
3. What are the specific goals for the Community Foundation for the next 5-10 years?
➢ Cultivating a new base of support and involvement from those in the community
who are supportive of the arts and related programs With a result of a four fold
increase in the foundation's mailing list and donor base.
➢ I believe that years 1-5 will still be primarily focused on the Center Following that
I do not have a vision.
➢ Endowment Fund T
➢ Outreach community programs— variety of venues
➢ Volunteers T
➢ Destination Place
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4. How can the Foundation Board best evolve in the future to best represent and
access the full community?
➢ The foundation should seek input from parts of the community that seek to serve
such as art, music and theatre patrons.
➢ As we continue to build the Endowment, how, Who determines the use of the
money I think we would want and need input from the Community at Large,
perhaps some Public type of meetings, or an online survey?
➢ Careful selection of Board Members
➢ Survey(targeted) Community
➢ Board development(increase members)
D Board combination of different strengths
➢ Friend Raiser—grassroots
➢ More programs/events that "Friends" can get involved.
➢ Friends Appreciation
➢ Develop "Friends of the Arts"
5. How do you see the relationship evolving between the City and the Foundation in the
future?
➢ No response provided.
➢ I do not see any changes to the relationship. I believe that it is important that
what has worked well up to now continue.
➢ Good to be close to the City
6. What other elements are a part of your vision of the future for the Foundation?
➢ The Community Foundation should grow according to its name by not being
limited to events at the Cultural Center. For example, an Art in the Park display
at Central Park.
D None, but am open to suggestions
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7. For you as an individual, what will motivate you to be the most effective Board
Member you can be in the future?
➢ New and exciting programs.
➢ Continue success in our Purpose along with projects and other activities that are
driven by the funding of the Board
➢ Seeing success —benchmarks
➢ Clearly established goals
➢ Clear message/mission
➢ Clearly defined programs
➢ Fundraising
➢ Retreat
➢ Arts Conference/Seminars
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Identify the current strengths,weaknesses, opportunities and threats of the Community
Foundation.
As identified in the Rancho Cucamonga Community Foundation's By-Laws, the purpose of the
Foundation Is "to establish a permanent endowment fund to assist the City in Improving the
cultural and recreational services to the citizens of Rancho Cucamonga."
Since April 2003, the Community Foundation together with the Rancho Cucamonga Public
Library Foundation, have focused their efforts to raise funds in support of the Victoria Gardens
Cultural Center.
Given the current operations of the Community Foundation, Board Members are requested to
share their opinions of the current Strengths, Weaknesses, Opportunities and Threats of the
Community Foundation, using the table below.
Strengths Weaknesses
•What Is the Foundation doing well? -Mat limitations does the Foundation have?
-Mat unique resources does the Foundation have to draw -Mat could the Foundation improve on?
on' -Mat are others likely to see as the Foundation's
-Mat do others see as the Foundation's strengths weaknesses?
•Where does the Foundation have fewer resources than other
• Soliciting large Corporate sponsors. orgamzations>
n Well connected leaders
Raising money. >Little support In RC from the small to mid-level
> Working In tandem with both the City and donor range.
Library Board. >Needs to increase audience.
Good board relationships %Small mailing list
Dedication >Community knowledge of what the Foundation
Team of partners does.
More members
>Community outreach
>Bonding use of volunteers
>Raise level of fundraising
>Branding Community Foundation
>Limited time of Board Members
>Limited number of Board Meetings
Opportunities Threats
-What good opportunities are there for the Foundation? -Mat threats do the Foundation's weaknesses expose them
-Mat trends could the Foundations take advantage oP to,
•How can the Foundation tum their strengths Into -Mat trends could harm the Foundation?
opportumtie0 -Mat are other organizations doing that the Foundation can
not dos
Programs are already in place such as bricks
and seats to attract potential mid level donors > Relying on a small community of supporters will
and supporters. eventually exhaust the patrons
More opportunities exist to solicit support from > Every other city is copying the Cultural Center
arts patrons living in our community not yet and going to the same small group, i.e.,
involved. Fontana &Chino.
> Not sure? > Not sure
> Available grants > Economy
Large donors > Loss of motivation/dedication
Newcomers to community > Newness of Cultural Center wearing off
> Planned giving > Stale programming
i Effective community outreach
i Playhouse volunteers
Volunteer driven event, Le Gala
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