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HomeMy WebLinkAbout09/10/14 Community Foundation Board Agenda •a COMMUNITY FOUNDATION BOARD OF DIRECTORS AGENDA FOB COPY CITY OF RANCHO CUCAMONGA REGULAR MEETING October 14, 2009 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Linda Bryan, Member Charles Buquet, Member Harvey Cohen, M.D., Vice Chair Brad Firle, Member Jim Harrington, Member Tony Mize, Member City Offices: (909)477-2760 COMMUNITY FOUNDATION • ltancao BOARD OF DIRECTORS 2 CUOA1"ONGA October 14, 2009 A. CalltoQ . 1. Pledge of Allegiance 2. Roll Call: Linda Bryan _ Thomas Galindo Charles Buquet _ Jim Hartington Harvey Cohen, M.D. _ Tony Mize Brad Fide 1. Administration of Oath of Office to newly appointed Boardmember Jim Harrington. (Brief reception to follow) 2. Presentation of a National Reports Video. Agenda Page 1-2 C. Communications from the Public This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. 11 D. Consent Calendar The following Consent Calendar item is expected to be routine and non-controversial. it will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Community Foundation Agenda pages Regular Meeting held June 10, 2009. 3.6 2. Receive and file Treasurer's Reports for the Community 9.26 Foundation and PAL Cash Reports for the months of June through September 2009. COMMUNITY FOUNDATION BOARD OF DIRECTORS 3 Crvc October 14, 2009 E. Committee Reports This is the time for the Boardmembers to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Golf Committee (Buquet) 2. Spring Event Committee(Bryan) 3. Executive/Finance Committee (Galindo) 27-28 • Executive Committee Actions • Finance • Donor Recognition • Affiliate Partners • Grants 4. Board Development Committee(Cohen) 29-30 • Board Member Recruitment • Board Development Activities • Patron of the Arts • Foundation Public Awareness • Honorary Boardmember Recognition S. Performing Arts Giving Committee (Fide) • Supported Arts Programs • Arts Scholarship Program F. Foundation The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Development of 2009-2010 Major Donor Prospect Plan. 31 2. Proposal to approve the "Hearts for Arts" fundraising 32-34 campaign. 3. Request for approval of Spring Event Fundraiser "Arts-R- 35-38 Cultural"concept and budget. 4. Consideration of appointment of a Secretary!Treasurer for the 39 Community Foundation Board of Directors COMMUNITY FOUNDATION c BOARD OF DIRECTORS 4 LOCA"°ONO" October 14, 2009 5. Review and approval of Community Foundation Committee 40-47 descriptions. 6. Consideration of appointments to the various Community 48 Foundation Committees. 7. Status report of Foundation supported programs. Oral report 8. Review of Community Foundation Action Plan. 49-53 9. Review of October 2009—January 2010 Foundation meeting 54 schedules. . . _ .,v 6, .. .. eetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed atthis meeting, only identified for a future meeting: nment I,Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on Thursday,October 8,2009,seventy-two(72) hours prior to the meeting per A.B.2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. I ♦ y STAFF REPORT CO.NNN=SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director o By: Francie Palmer, Community Services Marketing Manager! Subject: PRESENTATION OF NATIONAL EDUCATION REPORTS VIDEO BACKGROUND Earlier this year, the Rancho Cucamonga Community Foundation in cooperation with the City of Rancho Cucamonga and the Rancho Cucamonga Library Foundation provided joint financial support for the creation of a National Education Reports Corporate Identity piece to support outreach efforts for the Victoria Gardens Cultural Center Staff would like to share the final 6 minute video that has been produced and shared with all Public Access Broadcasting stations across the country. The two-minute PSA styled piece has aired during the month of August, uploaded onto YouTube, Google and AOL video posting sites, and broadcast regionally on various channels like FoxNews, CNN and MSNBC Community Services and Library Services Staff have been able to utilize copies of the video for grant submissions and various outreach opportunities. RECOMMENDATION No action is required by the Rancho Cucamonga Community Foundation Board; the presentation of this video is for your information only. We thank you for your financial contribution for this nationwide exposure and your continued support of promoting the important mission of the Victoria Gardens Cultural Center. Reptfull miffed, Ke Community Services Director I ICOMMSERV Couml8eoerrls%CommunMFountlehonlStaff Reporta18009WshonalReMnsUpdate 10 14 09.doc P1 THIS PAGE IS LEFT BLANK INTENTIONALLY P2 COMMUNITY FOUNDATION MINUTES OF THE JUNE 10, 2009, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, June 10, 2009, in Celebration Hall, Victoria Gardens Cultural Center, located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 3:01 p.m. by Chair Mize. Present were: Board Members: Bryan, Buquet, Cohen, Galindo, Gibson, and Mize. Absent: Firle and Nelson. Staff: Kevin McArdle, Community Services Director; Francie Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Casey Costa, Office Specialist ll. B. ANNOUNCEMENTS/PRESENTATIONS 1. Director McArdle announced that Member Nelson will not seek reappointment when her term expires on June 30, 2009. C. COMMUNICATIONS FROM THE PUBLIC None D. CONSENT CALENDAR 1. To approve the Minutes of the Special Community Foundation Meeting held January 14, 2009. 2. To receive and file the Treasurer's Report for the month of February through May 2009. MOTION: Moved by Treasurer Cohen, seconded by Member Gibson, to approve the Consent Calendar as submitted. Motion carried: 6-0-2 (Absent: Firle and Nelson). Community Foundation - / - June 10, 2009 P3 E. FOUNDATION BUSINESS 1. Director McArdle opened the discussion of the proposed Community Foundation Strategic Plan 2015, a result of Board discussion, brainstorming and survey work. The Strategic Plan outlines the Board structure, meeting schedules and action plans that are proposed to be in place in the year 2015. Director McArdle reviewed the Strategic _ Plan's Foundation Values: Arts Create Community, Strong Volunteer Involvement, a Positive Foundation Image, Community Partnerships, Arts Require Community Support, an Involved and Supportive Board, and Partnership with the City. He reviewed the Foundation's vision for 2015, useful for grant applications and public awareness purposes, and the Mission Statement which addresses how the Vision is fulfilled and why the Community Foundation exists. The Mission will be accomplished by three major strategies: successful fundraising, effective management and generous community giving. Director McArdle explained the strategy of fundraising $100,000 per year; $75,000 to support the arts and the remainder to be added to the endowment fund until the fund reaches the goal of $4 million. Fundraising goals include raising $70,000 during the annual Fall Golf Tournament, $20,000 during the spring event, which may be a Gala event, $10,000 through an annual special campaign as well as the pursuit of grant funding and the establishment of ongoing relationships and recognition of donors. Goals supporting effective management include strong Community Foundation leadership, the establishment of a $4 million endowment fund, a solid finance policy for Foundation funds, generation of public awareness, an affiliate partners program, developmentof a Patrons of the Arts volunteer support group and effective utilization of Foundation committees. Generous community giving will be attained by funding performing arts activities at the Lewis Family Playhouse, support to Rancho Cucamonga schools, annual funding for visual arts events and arts scholarship funds to deserving groups and individuals. The structure of the Foundation will consist of 12-20 members, an honorary Board of Directors and seven subcommittees focusing on fundraising, business and giving. Discussion by the Board ensued and comments were made supporting the use of members of the community in committees, which may serve to familiarize them with the Foundation and future Board membership opportunities. The importance of prioritizing committee formation was noted, as well as the need for an increased number of Board Members. Phased implementation of Board committees was suggested as Board membership increases. The Community Foundation 2009-10 meeting schedule was reviewed. It was commented that some meetings overlap each other. Director McArdle noted that the 2009-10 meeting schedule will be included as a future agenda item. Conununity Foundation -2 - June 10, 2009 P4 Phrasing of the Strategic Plan's Vision was discussed and the issue of whether Inland Valley should be referred to as Inland Empire. It was questioned whether guidelines existed for the residency of Board Members, to which staff answered that there were no residency restrictions. Board consensus was that the wording of the Strategic Plan's Vision should remain unchanged. Phrasing of the Strategic Plan's Mission was discussed. It was questioned whether the language"Rancho Cucamonga community' should be used or if the phrase should be changed to "Inland Valley". Director McArdle clarified that the language of the Mission was developed to convey that arts programming would primarily be focused on the Rancho Cucamonga community, but not restricted to the city limits. Discussion ensued and a motion was called for. MOTION: Moved by Member Bryan, seconded by Member Cohen, to amend the Community Foundation 2015 Strategic Plan Mission Statement to: "To generously support Arts programming at the Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga community by annually raising substantial funding and effectively managing our resources." Motion carried: 6-0-2(Absent: Firle and Nelson). Committee structure and phased implementation of Board committees was discussed and a motion was called for. MOTION: Moved by Member Cohen, seconded by Member Galindo, to approve committee structures, with Special Campaign and Special Art Committees phased in within the next five years. Motion carried: 6-0-2 (Absent: Firle and Nelson). 2. Consideration of appointment of Board Member Linda Bryan to the Board Development Committee and as Board Liaison to the Patrons of the Arts was opened for discussion and a motion was called for. MOTION: Moved by Member Buquet, seconded by Member Cohen, to appoint Member Bryan to the Board Development Committee and as Board Liaison to the Patrons of the Arts. Motion carried: 6-0-2 (Absent: Firle and Nelson). 3. The appointmentof Board Members to Community Foundation Committees for 2009-10 was opened for discussion. Chair Mize recommended that agenda item number E9, the Election of Officers, be addressed prior to discussion of this agenda item. 9. Director McArdle was called upon to introduce the Election of Officers for the Rancho Cucamonga Community Foundation Board of Directors — Chair, Vice Chair and Secretary/Treasurer for Fiscal Year 2009-2010. He reviewed the existing Board structure and noted the City's policy to elect a different Chair every two years. Following his comments the Board took the following action: MOTION: Moved by Chair Mize, seconded by Member Bryan,to appoint the Officers of the Community Foundation as follows: Thomas Galindo—Chair; Harvey Cohen—Vice Chair and Judy Gibson-Secretary/Treasurer. Motion carried: 6-0-2(Absent: Firle and Nelson). Community Foundation -3 - June 10, 2009 P5 3. The consideration of appointments to Community Foundation Committees for Fiscal Year 2009-2010 was opened for discussion. Director McArdle referenced staffs report listing the seven (7) subcommittees identified in the Strategic Plan: Golf Tournament, Spring Event, Special Campaign, Executive & Finance, Board Development, Performing Arts and Visual Arts. Committee discussion ensued and Members suggested the following assignments: Golf Tournament Committee — Charles Buquet, Chair; Thomas Galindo and Judy Gibson, Spring Event Committee — Linda Bryan, Chair; Judy Gibson and Brad Firle. Board Development Committee — Harvey Cohen, Chair; Linda Bryan and Thomas Galindo. Performing Arts Committee-BradFirle, Chair; Harvey Cohen and Tony Mize. Executive and Finance Committee — Thomas Galindo, as Board Chairman; Harvey Cohen, as Board Vice Chair and Judy Gibson, as Board Secretary/Treasurer. Director McArdle suggested the placement of Harry Gibson to the Executive and Finance Committee pending his appointment to the Foundation. The Fundraising Chair and Giving Chair positions of the Executive and Finance Committee will be assigned upon an adequate increase in Community Foundation Board Members. Formation of the Special Campaign and Visual Arts Committees are postponed, scheduled to be phased in within the next five years. The Board reached a consensus to assign members as discussed pending the consent of Member Firle to his suggested assignments. 4. Marketing Manager Palmer opened the discussion of the consideration of development of a Community Foundation Annual Report for Fiscal Year 2008/09. She requested the Board consider an allocation of $3,500 for the design and production of a four-page Annual Report booklet, featuring an attention-getting cover, colorful photographs and report of the year in review, profiling the Community Foundation's giving actions. Member comments included whether the booklet should be called an annual report and if so it should contain financial information. Marketing Manager Palmer affirmed that financial information as well as the number of people served by the Community Foundation's efforts will be included in the report. MOTION: Moved by Member Buquet, seconded by Member Bryan, to allocate$3,500 for the development of a Community Foundation Annual Report for Fiscal Year 2008/09. Motion carried: 6-0-2 (Absent: Firle and Nelson). 5. Director McArdle opened the discussion of the adoption of Fiscal Year 2009/10 Community Foundation budget. He distributed an updated Community Foundation 2009-10 budget, noting the revised financial reporting form with four different fund groups: Operating and Program Fund, Endowment Fund, Restricted Funds and Associate Funds. Following his comments the Board took the following action: MOTION: Moved by Member Bryan, seconded by Member Galindo to adopt the Operating Budget for Fiscal Year 2009/10. Motion carried: 6-0-2 (Absent: Firle and Nelson). Community Foundation -4 - June 10, 2009 PS 6. Board Member discussion was opened regarding delinquent pledge payments by PAL donors. Chair Mize stated there has been a lack of progress made in the follow-up of delinquent payments and noted that, in the past,the delinquent PAL donors have been unresponsive to payment inquiries. Board discussion ensued and consensus was reached that Chair Mize will notify delinquent PAL donors of a June 30, 2009, deadline to receive payment in full. In the event that payment is not received by the deadline, all recognition and privileges obtained from PAL donations will be removed and revoked. 7. Superintendent Nielson was called upon to review the 2009 Gala for the Arts Event. She noted thatthe Committee did an outstanding job with the planning and execution of the event and that volunteers were very helpful and enthusiastic. She distributed the final event accounting,which indicated a $1,000 profit. She noted that attendance was lower than anticipated, with the impact of the current economic climate a likely factor. Board discussion ensued and it was commented that many sponsors did not make use of event and performance tickets, resulting in a noticeable number of empty theater seats. It was also noted that many attendees were not present and it was suggested that more aggressive theater seat filling should have been done. Members' questions included whether the purpose of the Gala is to be a "friend-raiser' or a fundraiser. Chair Mize commented that the Gala has a dual purpose and that while fundraising is an objective, he noted that six months separate the Gala and the Golf Tournament fundraiser. In addition, the spring event is to preserve Community Foundation visibility. He added that it is yet undecided whether the spring event will be a Gala event or another type of fundraising event. It was suggested that the Spring Event Committee develop proposals for a $20,000 spring fundraising event, keeping in mind motivations for businesses and families to donate, Community Foundation resources, events and competitions to avoid and the use of "new economy' thinking. The Board took the following action: MOTION: Moved by Chair Mize, seconded by Member Cohen,to assign development of proposals of a $20,000 spring fundraising event to the Spring Event Committee in accordance with the Strategic Plan. Motion carried: 6-0-2 (Absent: Firle and Nelson). 8. Member Buquet was called upon to present an update on the planning of the 2009 Golf Tournament to be held on November 16, 2009, at Red Hill Country Club. He presented a sponsorship book and distributed meeting minutes of the June 1, 2009, Golf Committee meeting. He urged all Members to be present at the event and appealed for assistance in obtaining sponsorship commitments. He noted that additional sponsorship opportunities were added this year, based upon interest expressed by last year's sponsors in many of the opportunities that were sold out. He also noted that many live auction items have already been donated. Marketing Manager Palmer presented a display board revealing the advertisement for the golf tournament. No further discussion was held. No further action was taken. Community Foundation -5 - June 10, 2009 P7 9. Director McArdle announced that the reception honoring the Patrons of the Arts will commence immediately upon adjournment of the meeting. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Discussion of the 2009-10 Board and Committee meeting schedules. G. ADJOURNMENT MOTION: Moved by Member Buquet, seconded by Member Galindo, to adjourn the Community Foundation Committee Meeting. Motion carried: 6-0-2 (Absent: Firle and Nelson). Meeting adjourned at 5:15pm. Respectfully submitted, Casey Costa Office Specialist II Community Foundation - 6- June 10, 2009 P8 L _ COMMUNITY FOUNDATION r RANCHO CUCAMONGA DATE: AUGUST 10, 2009 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT. RCCF AND PAL CASH REPORT-JULY 1-31,2009 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATING/PROGRAM FUND $ 10843488 $ 14,40137 $ (48,17563) $ 74,66062 ENDOWMENTFUND 2,622,51007 000 000 2,622,61007 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,46316 000 000 1,46316 YOUTH ACHIEVEMENT 17140 000 000 17140 OFF LEASH DOG PARK 12500 000 000 12500 JAMES 8 GRACE CURATALO MEMORIAL 6.351 84 000 ODD 635184 RALPH LEWIS MEMORIAL 66051 000 000 66051 ASSOCIATE FUNDS RC ANIMAL SHELTER 122,06227 12,44325 000 134,50552 ARMEDFORCESBANNER 19000 000 000 19000 PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500 SENIORCENTER 19,56133 30000 (1432) 19,84701 TOTAL $2,906,665.46 $27,144.62 ($48,189.95) $2,885,620.13 i RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 7/31/09 $777,77204 RCCF Union Bank Checking Account Balance 7/31/09 224,091 49 PAL Deposit in Transit 8200 PAL Less Outstanding Checks 000 RCCF Less Outstanding Checks (462 77) Subtotal 1,001482 76 INVESTMENTS-LAIF 1,884,137 37 BALANCE $2,885,620.13 1000 Crvm Center Dr •PO Box 807•Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •wvnv RCparkx000 P,9 JULY 2009 REVENUE& EXPENDITURE DETAIL REVENUES OPERATING/PROGRAM FUND Various Donations $ 7,11655 Union Bank-Merchant Service Fee Credit 22983 LAIF- Interest Earned 705499 $ 14,401.37 RC ANIMAL SHELTER FUND Various Donations $ 12,44325 $ 12 443 25 SENIOR CENTER FUND Various Donations $ 30000 $ 30000 TOTAL REVENUES $ 27,144.62 EXPENDITURES OPERATING/PROGRAM FUND R C Library Foundation-PAL Pledges $ 23,621 00 City of Rancho Cucamonga-Haynes LFP Sponsor 3.56400 City of Rancho Cucamonga-LFP Season Sponsor 20,000 00 City of Rancho Cucamonga-Rmb Board Meeting 29554 City of Rancho Cucamonga-Business Cards 9112 Alphagraph,cs-Gala Poster 171 28 Office Depot-Report Covers 6917 City of Rancho Cucamonga-Postage Rmb 923 Union Bank-Merchant Service Fee 9055 Copies&Ink-Business Cards 26374 Total Operating/Program Fund $ 48,17563 SENIOR CENTER FUND Gabel&Schubert-Engraving Legacy Tree $ 1432 Total Senior Center Fund $ 1432 TOTAL EXPENDITURES $ 48,189.95 P10 *TATIEMENT Page 1 of / UnionBank OF ACCOUNTS FRANCHO OUNDATIONUCAMONGA COMMUNITY UNION Entex Statement Number:2740024518 GOVERNMENT SERVICES- SOUTH 274 07/01/09-07/31/09 POST OFFICE BOX 513840 CUalOm LOS ANGELES CA Customer ingWnes 90051-3840 600-798Inq Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by nearly 150 years o/strength and secunty.While our look has changed, everything else remains the same. No action is required on your part,and your day-to-day banking will continue as before Public Fund Checking Summary Account Number.IMMIN� Days in statement period Days In statement period 31 Balance on 711 $ 821,929.21 Total Credits 3,118.38 Deposits(7) 2,888.55 Other credits (1) 22983 Total Debits -47,275.55 Checks paid (3) 47,185.00 Other debits(1) -9055 Balance on 7131 $ 777,772A4 CREDITS Deposits minding check 8nd cash ciad�fs Date Descnption/Location Reference Amount 1/17 MERCHANT SERVICE MERCH DEP CCD 8013515351 55421615_$ 15000 7/22 UNENCODED COURIER DEPOSIT 44915369 8200 7/22 UNENCODED COURIER DEPOSIT 44915371 1,27350 7/24 MERCHANT SERVICE MERCH DEP CCD 8013515351 50553100 30000 7/29 MERCHANT SERVICE MERCH DEP CCD 8013515351 52236475 1,000.00 7/30 UNENCODED COURIER DEPOSIT 46093522 2382 7/30 UNENCODED COURIER DEPOSIT 46093524 59.23 7 Deposits Total $ 2,688.55 Other credits and adjustments Date DescnpboNLocahon Reference Amount 7/21 MISCELLANEOUS BANK ORIGINATED ITEM 99350753 $ 22983 DEBITS P71 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024518 07/01109-07/31/09 Check Paid Number Date Amount Number Date Amount 10032 7/15 23,621.00 10034 7/21 20,00000 10033 7122 3,564.00 3 Checks paid Total $ 47,185.00 Other debits,fees and adjustments Date Description Rekrence Amount 7/1 MERCHANT SERVICE MERCH FEE CCD55651438 $ 9055 8013515351 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 7/1-7/14 $ 821,838.66 7/22-7/23 $ 776,388.99 7/15-7/16 798,21766 7/24-7/28 776,688.99 7/17-7120 796,36766 7/29 777,68899 7/21 778,597.49 7/30-7/31 777,772 04 P12 IFA Page 1 of 2 UnionBank ®F'4'AC'C'oUV 1@ f�P�4KT8 RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION Erwx Statement Number:2740024437 GOVERNMENT SERVICES- SOUTH 274 07/01/09-07/31/09 POST OFFICE BOX 513840 Customer Inquiries ANGELES CA 90051-3890 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 IN Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by nearly 150 years of strength and security While our look has changed,everything else remains the same No action is required on your part,and your day-to-day banking will continue as before Public Fund Checking Summary Account Number Days In statement period.Days in statement period.31 Balance on 711 $ 207,762.65 Total Credits 16,889.25 Deposits(2) 4,446.00 Electronic credits(11 12,443 25 Total Debits -560.41 Checks paid(6) -56041 Balance on 7/31 $ 224,091.49 CREDITS Deposits mcludmg check and cash credits Date Description/Location Reference Amount 7/22 CARRIER DEPOSIT 47888134 $ 4,146.00 7/30 UNENCODED COURIER DEPOSIT 46093526 300.00 2 Deposits Total $ 4,446.00 Electronic credits Date Description/Location Reference Amount 7/7 CASH MANAGEMENT BKTRANSFER 93090538 $ 12,443 25 DEBITS Check Paid Number Date Amount Number Date Amount 10104 7/21 3267 10111 7/29 9.23 10109' 7/10 171.28 10112 7/27 1432 10110 7/9 69.17 10113 7/30 263.74 6 Checks paid Total $ 560.41 Checks missing m seauenae Out of sa,anca check numbers may also be located in the Electronic Debits section of your statement P13 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 07101/09-07/31/09 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 7/1-7/6 $ 207,762 65 7122-7/26 $ 224,078 78 7/7-7/8 220,205.90 7/27-7/28 224,064 46 7/9 220,136.73 7/29 224,055 23 7/10-7/20 219,965 45 7/30-7/31 224,091 49 7/21 219,932 78 P14 LAIF Regular Monthly Statement Page 1 of I Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 �2v .treasnrer.c_a.gov/pmia-laif (916) 653-3001 August 06, 2009 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER C/O CITY OF RANCHO CUCAMONGA P.O. BOX 807 PMIA Average.Mun[hly Yields RANCHO CUCAMONGA,CA 91729 Account Number: 16-36-004 Transactions Tran Tvpe Definitions July 2009 Statement Effective Transaction Tran Confirm Date Date TSPe Number Authorized Caller Amount 7/15/2009 7/14/2009 ORD 1230868 SYSTEM 7,05499 Account Summary Total Deposit: 7,054.99 Beginning Balance: 1,877,082.38 Total Withdrawal: 000 Ending Balance: 1,884,137.37 httl)s://laifms.treasurer.ca.aov/ReeuluStatement.aspx 8/6/2BOP THIS PAGE IS LEFT BLANK INTENTIONALLY Pis m� COMMUNITY FOUNDATION RANCHO CUCAMONGA CUCAMONGA DATE: SEPTEMBER 10,2009 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-AUGUST 1-31,2009 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATINGIPROGRAM FUND $ 74,66062 $ 105,01402 $ (7,35663) $ 172,31801 ENDOWMENT FUND 2,622,61007 000 000 2,622,61007 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,46316 000 000 1,46316 YOUTH ACHIEVEMENT 17140 000 000 17140 OFF LEASH DOG PARK 12500 000 000 12500 JAMES&GRACE CURATALO MEMORIAL 6,35184 000 000 6,35184 RALPH LEWIS MEMORIAL 66051 000 000 66051 ASSOCIATE FUNDS RC ANIMAL SHELTER 134,50552 000 (5,24921) 129,25631 ARMED FORCES BANNER 19000 000 000 19000 PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500 SENIOR CENTER 19,84701 5000 (3760) 19,85941 TOTAL, $2,885,620.13 $105,064.02 ($12,643.44) $2,978,040.71 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 8/31/09 $873,235 13 RCCF Union Bank Checking Account Balance 8/31/09 222,611 47 PAL Deposit in Transit 000 PAL Less Outstanding Checks 000 RCCF Less Outstanding Checks (1 94326) Subtotal 1,093,903 34 INVESTMENTS-LAIF 1,884,137 37 BALANCE $2,978,04071 10500 Q,,Cenmr Or • PO Bo• 807• Rxncho Cu.rnc.ga,CA 91729-0807-1,1 90"1• Fax 909-477-2761 •w RCI, &,.m PV AUGUST 2009 REVENUE& EXPENDITURE DETAIL REVENUES OPERATING/PROGRAM FUND Various Donations $ 104,815 33 Paypal $ 021 Union Bank-Merchant Service Fee Credits 19848 $ 105,014.02 SENIOR CENTER FUND Various Donations $ 5000 - $ 5000 TOTAL REVENUES $ 105,064.02 EXPENDITURES OPERATING/PROGRAM FUND City of Rancho Cucamonga-Target Grant Rmb $ 5.00000 City of Rancho Cucamonga-Rmb Skybox Exp 34403 City of Rancho Cucamonga-Rmb Board MI Exp 3752 Metal Decor-Donor Wall 49878 Carey Sign Corp-Donor Plaques 45693 Union Bank-Merchant Service Fee 10793 Fund Raisers, Ltd -Engraved Bricks 91144 Total Operating/Program Fund $ 7,35663 RC ANIMAL SHELTER Kuranda USA, Inc -Dog Beds $ 3,12644 VCA Central Animal Hospital-Veterinary Care 2,02598 Susan Keithly-Rmb Poster Supplies 54 14 Susan Keithly-Rmb Poster Supplies 1955 April Christy-Rmb Mileage to Transport Dog 2310 Total RC Animal Shelter Fund $ 5,24921 SENIOR CENTER FUND Gabel&Schubert, Inc -Legacy Tree Engraving $ 3760 Total Senior Center Fund $ 3760 TOTAL EXPENDITURES $ 12,643.44 P18 STATEMENT Page 1of2 to UnionBank OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOUNDATION ANION Bi Statement Number:2740024518 GOVERNMENT SERVICES- SOUTH 274 08/01/09-08/31/09 POST OFFICE BOX 513848 UlneS Inq CUS10mer ng LOS ANGELES CA 90051-3840 800-79er Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by nearly 150 years o/strength and security.While our look has changed, everything else remains the same. No action is required on your part,and your day-to-day banking will continue as before. Public Fund Checking Summary Account Number: Days In statement period:Days in statement period:31 Balance on 8/1 S 777,772.04 Total Credits 95,571.02 Deposits(7) 95,372 33 Electronic credits(2) 0.21 Other credits(2) 198.48 Total Debits -107.93 Other debits(1) -107.93 Balance on 8/31 S 873,235.13 CREDITS Deposits including check and cash credits Date Descrlption/Locahon Reference Amount 8/5 UNENCODED COURIER DEPOSIT 47638415 $ 8200 8/7 UNENCODED COURIER DEPOSIT 45140030 30,000.00 8/14 UNENCODED COURIER DEPOSIT 47115539 10,000.00 8/19 UNENCODED COURIER DEPOSIT' 45932386 82.00 8/26 UNENCODED COURIER DEPOSIT 45494796 5,000.00 8/26 UNENCODED COURIER DEPOSIT 45494898 50,000 00 8/26 MERCHANT SERVICE MERCH DEP CCD 8013515351 50123023 20833 7 Deposits Total 8 95,372.33 Electronic credits Date Description/Location Reference Amount 8/27 PAVPAL VERIFYBANK PPD--...—5XL6 50677800 S 009 8/27 PAVPAL VERIFYBANK PPD--.... 5XL6 50677801 012 2 Electronic credits Total $ 021 Other credits and adjustments Date Descnphon/Locatmn Reference Amoun( 8/4 MISCELLANEOUS BANK ORIGINATED ITEM 99350812 S 10793 8/7 MISCELLANEOUS BANK ORIGINATED ITEM 99350724 9055 P19 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY - FOUNDATION Statement Number:2740024518 08/01/09-08/31/09 Other credits and adjustments Date Description/Locahon Reference Amount 2 Other credits and adjustments Total $ 198.48 DEBITS Other debits,fees and adjustments Date Descnpton Reference Amount 8/3 MERCHANT SERVICE MERCH FEE CCD54822105 $ 107.93 8013515351 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/3 $ 777,664.11 8/14-8/18 $ 817,944.59 8/4 777,772.04 8/19-8/25 818,026.59 8/5-8/6 777,854.04 8/26 873,234 92 BR-8/13 807,944.59 8/27.8/31 873,235.13 P20 STATEMENT Page1of2 Union Bank OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION Boat Statement Number:2740024437 GOVERNMENT SERVICES- SOUTH 274 08/01/0908/31/09 POST OFFICE BOX 513840 Inquiries Inq Customer ng LOS ANGELES CA 90051-3840 800-79er Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by nearly 150 years o/strength and security. While our look has changed,everything else remains the same. No action is required on your part, and your day-to-day banking will continue as be/ore Public Fund Checking Summary Account Number. Days in statement period Days in statement period:31 Balance on W i S 224,091.49 Total Credits 9,575.00 r Deposits (5) 9,57500 Total Debits -11,055.02 Checks paid(11) -11,05502 Balance on 8/31 S 222,611.47 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 8/6 UNENCODED COURIER DEPOSIT 45056458 S 5,00000 8/7 UNENCODED COURIER DEPOSIT 45140038 500.00 8/14 UNENCODED COURIER DEPOSIT 47115536 3.05000 8/19 UNENCODED COURIER DEPOSIT 45932398 25.00 8/26 UNENCODED COURIER DEPOSIT 45494798 1,000.00 5 Deposits Total $ 9,575.00 DEBITS Check Paid Number Date Amount Number Date Amount 10107 8/5 295.54 10118 8/26 344.03 10108 8/5 91 12 10119 B/26 3752 10114' 8/18 5,00000 10120 8/24 1955 10115 8/18 3,126.44 10121 8/21 37.6D 10116 8/24 2,02598 10122 8/19 23.10 10117 8/13 5414 11 Checks paid Total $ 11,055.02 -Shacks missing in sequence Oal of sequence crioa numbers may also be located in tho Eakdroma Debits salmon of your statement P21 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 08/01/09-08/3l/09 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 8/3-8/4 $ 224,091 49 8/18 $ 224,074.25 8/5 223,704.83 8/19-8/20 224,076.15 - 8/6 228,704.83 8/21-8/23 224,038.55 8/7-8/12 229,204 83 8/24-8/25 221,993.02 8/13 229,15069 8/26-8/31 222,61147 8/148/17 232,200 69 P22 I'e`����I COMMUNITY FOUNDATION �4 r RANCHO CUCAMONGA DATE: OCTOBER 5,2009 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-SEPTEMBER I-30,2009 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATINGIPROGRAM FUND $ 172,31801 $ 6,10000 $ (1,29989) $ 177,11812 ENDOWMENT FUND 2,622,61007 000 000 2,622,61007 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463 16 000 000 1,463 16 YOUTH ACHIEVEMENT 17140 000 000 17140 OFF LEASH DOG PARK 12500 000 000 12600 JAMES&GRACE CURATALO MEMORIAL 6,351 84 000 000 6,35184 RALPH LEWIS MEMORIAL 66051 000 000 66051 ASSOCIATE FUNDS RC ANIMAL SHELTER 129,25631 000 (6325) 129,19306 ARMED FORCES BANNER 19000 000 000 19000 PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500 SENIOR CENTER 19.859 41 1985941 TOTAL $2,978,040.71 $6,100.00 ($1,363.14) $2,982,777.57 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 9/30/09 $871,36798 RCCF Union Bank Checking Account Balance 9/30/09 228,508 72 Deposit in Transit 000 Less Outstanding Checks (1,23650) Subtotal 1,098,640 20 INVESTMENTS -LAIF 1,884.137 37 BALANCE $2,982,777.57 10500 Cnr Center Dr • PO Bax 807• Rancho Cucamonga,CA 91729-0807•TI 909-477-2760•F.909-477-2761 •wxm RCpark com P,?3 SEPTEMBER 2009 REVENUE& EXPENDITURE DETAIL REVENUES OPERATING/PROGRAM FUND Vanous Donations $ 6,10000 $ 6,100.00 TOTAL REVENUES $ 6,100.00 EXPENDITURES OPERATING/PROGRAM FUND Exclusive Emerges-Plaque $ 10875 City of Rancho Cucamonga-Mig Rmb 6355 Eight Avenue-Signature Stamp 3045 Metal Decor-Donor Wall Plaques 9714 Doug Morris-Refund Duplicate Payment 1,00000 Total Operating/Program Fund $ 1,29989 RC ANIMAL SHELTER Eric Gurney-Rmb Mileage to Transport Dog $ 6325 Total RC Animal Shelter Fund $ 6325 TOTAL EXPENDITURES $ 1,36314 P24 Page l oft UnionBank OF ACCOUNTS RANCHO TI CUCAMONGA COMMUNITY FOUND UNION BANK Statement Number:2740024518 GOVERNMENT SERVICES- SOUTH 274 09/01/09-09130/09 POST OFFICE BOX 513840 ingW(le$ Customer LOS AN466 GELES CA 90051-3840 800-798Inquiries Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 - ■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union Bank You can scan, remew and securely transmit your deposits right from your place of business.At Union Bank,you can benefit from same-day ledger credits for deposits scanned until 8 p m.PT View our demo at unionbank com/remotedeposit To learn more, call your Relationship Manager or Global Treasury Management Sales at 800-883-0285 Public Fund Checking Summary Account Number Days In statement period Days in statement period 30 Balance on 911 $ 873,235.13 Total Credits 142.99 Other credits(1) 14299 Total Debits -2,010.14 Checks paid (3) -1,867 15 Other debits (1) -14299 Balance on 9130 $ 877367.98 CREDITS Other credits and adjustments Date Descnptior✓Locahon Re/erenca Amount 9/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350519 $ 142.99 DEBITS Check Paid Number Date Amount Number Date Amount 10035 9/9 49878 10037 9/11 91144 10036 9/16 45693 3 Checks paid Total $ 1,867.15 Other debits,fees and adjustments Date Description Reference Amount 911 MERCHANT SERVICE MERCH FEE CCD53318634 $ 14299 8013515351 P25 'I STATEMENT Page tof1 V Union Bank OF ACC(I RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION HANK Statement Number:2740024437 GOVERNMENT SERVICES- SOUTH 274 09/01/09-09/30/09 POST OFFICE 00K 513590 InquiriesIng Customer LOS ANGELES CA 90051-3840 800-79er Inquiries Thank you for banking with us - since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union Bank You can scan,review and securely transmit your deposits right from your place of business At Union Bank,you can benefit from same-day ledger credits Por deposits scanned until 8 p m.PT View our demo at unionbank.coMremotedeposd To learn more, call your Relationship Manager or Global Treasury Management Sales at 800-883-0285. Public Fund Checking Summary Account Number r✓r Days in statement period Days in statement period 30 Balance on 911 $ 222,611 47 Total Credits 6,100.00 Deposits(1) 6,10000 Total Debits -202.75 Checks paid(3) -20275 Balance on 9130 $ 228,508.72 CREDITS Deposits mcludmg check and cash credos Date Descnption/Locahon Reference Amount 9/30 UNENCODED COURIER DEPOSIT 47415072 $ 6,10000 DEBITS Check Paid Number Date Amount Number Date Amount 10123 9/10 10875 10125 9/11-3045 10124 9/21 6355 3 Checks paid Total IS 20275 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 9/1-9/9 $ 222,61147 9/21-9129 $ 222,40872 9/10 222,502 72 9/30 228,508 72 9/11-9/20 222,472 27 P26 RANCHO CUCAMONGA COMMUNITY FOUNDATION EXECUTIVE/FINANCE COMMITTEE AGENDA _R.,rcxo September 9, 2009 - 9:00 a.m. AMONGA Community Services Dept. ACTION AGENDA 1. Roll Call: Call to Order 9:05 a.m. Harvey D. Cohen, M.D. _X_ Thomas Galindo _X_ All Members HarryGibson_X_ Judy Gibson_X present This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. None The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Committee at one time without discussion. Any item may be removed by a Committee member or member of the audience for discussion: 1. Request for approval of the minutes of the Community Minutes Approved Foundation Executive Committee meeting held March 11, 2009 and minutes of the Community Foundation Finance Committee meeting held March 18, 2009. The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Update and discussion regarding status of PAL pledges. PAL Pledge Update Given DuttonlTernerNoigt Pledge Withdrawn 7 RANCHO COMMUNITY FOUNDATION EXECUTIVE/FINANCE COMMITTEE 2 ;H;O AGENDA C�ADd)NGA September 9, 2009 2. Update on the Community Foundation's 2009 Golf Golf Tournament Update Tournament to be held on November 16, 2009, at Red Hill Given Country Club. 3. Update an discussion regarding the Patron of the Arts Patron of the Arts Update Given program. Staff Directed to Move Forward 4. Update and discussion regarding the "Hearts for Arts' "Hearts for Arts" Update Given Special Campaign. Staff Directed to Move Forward 5. Update and discussion regarding the Community Spring Event Update Given Foundation's spring fundraising event. 6. Update and discussion regarding recruitment of new Board Recruitment Given Community Foundation Board members. J.Harrington app. forwarded to Board Dev. Comm. 7. Review and discussion regarding the Executive Committee/ Exec/Finance Comm.Work Plan Finance Committee Work Plan. Discussed, Advertising for members with Grant Exp.Aprvd $10,000 Ben Vereen Show Sponsorship Deferred Until Early 2010 8. Discussion regarding the Community Foundation CF Comm Work Plans on Next Committees' Work Plans. Agenda 9. Consideration of request from the Library Foundation for a Mtg w/Members of the Lib. joint leadership meeting. Found. and Ex. Comm.Aprvd This is the time for the Committee to identify the items theywish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: The Community Foundation Executive/Finance Committee ADJOURNED was officially adjourned. 10:10 a.m. 28 A RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD DEVELOPMENT COMMITTEE AGENDA Cgn cxoGA September 17, 2009 - 9:00 a.m. Community Services Dept. ACTION AGENDA A. Call to Order 1. Roll Call: Call to order at 9:10 a.m. Harvey D. Cohen, M.D. X Tomas Galindo X All Members present. Linda Bryan X B. Communications from the Public This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. None. C. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Committee at one time without discussion. Any item may be removed by a Committee member or member of the audience for discussion: 1 Request for approval of the minutes of the Community Minutes Approved Foundation Membership/Nominating Committee held April 7, 2009. D. Item(s) for Discussion The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Status update on Board recruitment activities. Board recruitment update given. Motion to recommend appt. of J. Harrington C Subcommittee. Approved. 2 Review and discussion of potential Board Member Prospective Members application. identified. Staff to send recruitment material, application, lunch invitation to prospect Members. 9 RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD DEVELOPMENT COMMITTEE AGENDA 2 ;H;O September 17, 2009 - 9:00 a.m. Community Services Dept. 3. Review and discussion of a proposed RC Community Community Foundation Foundation Board Ideal Board Matrix. Ideal Board Matrix reviewed. 4. Review and discussion of draft Public Awareness Plan for Board Member recruitment recruitment of RC Community Foundation Board Members. brochure reviewed. To be finalized pending Members' suggestions. Recommendation to Ex. Comm. to consider Comm. Foundation name change. Recommendation to Ex. Comm.for CF Members to conduct school visits and presentations prior to school performances. 5. Discussion regarding future plans for Board team building. Discussion of potluck social at the home of Member Bryan. 6. Review of draft outline of the Community Foundation's Review and discussion of Annual Report. draft of Annual Report. 7. Review and discussion regarding the Board Development Board Development work Committee's Work Plan. plan reviewed. Staff directed to move forward with annual report, website, public relations and branding. E. Identification of Items for the Next Meeting This is the time for the Committee to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: 1. Response from prospective Board Members 2. Development of Community Foundation website ' F. Adjournment The Community Foundation Board Development Committee ADJOURNED 10:10 am was officially adjourned. 0 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: DEVELOPMENT OF 2009-2010 MAJOR DONOR PROSPECT PLAN RECOMMENDATION: In accordance with the Foundation's adopted 2015 Strategic Plan, it is recommended that the Board develop a 2009-2010 major donor prospect plan to include a minimum of 20 new corporate donors. BACKGROUND/ANALYSIS: At the Foundation's 2009 Annual Meeting, the Board reaffirmed the importance of continuing its fundraising efforts in order to ensure the development of a healthy endowment fund for the Cultural Center. In order to meet this goal, the Board adopted an action item with a completion date of October 2009. The goal as stated in the Plan is to develop a 2009-2010 major donor prospect plan that includes identification of 20 new corporate donor prospects. To assist the Foundation in meeting this goal it is recommended that the Board take some time at their October 2009 meeting to brainstorm potential new corporate prospects for cultivation by the Board. Respe ully submitted, Kevin cArdle Community Services Director I ICOMMSERVICouncl&BoardslCommunrtyFoundahonlStaR Reports120090onorP=pects 10 14 09 doc P31 STAFF REPORT j COMMUMTy$ERV10Es DEPARTMHNT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: PROPOSAL TO APPROVE "HEARTS FOR ARTS" FUNDRAISING CAMPAIGN RECOMMENDATION The Executive Committee recommends the Foundation Board approve the "Hearts for Arts" Fundraising Campaign, slated for February 2010. BACKGROUND As part of the Foundation's Strategic Plan, an annual Special Fundraising Campaign can be implemented by the Board in addition to the Golf Tournament and Spring Event fundraisers. The "Hearts for Arts" Campaign was discussed by the Executive Board at their September 9, 2009 meeting. The City's Community Services Department and the Foundation Board will jointly launch such a campaign in February 2010. This is an integrated campaign with funds benefiting both the Foundation and the Department's Playhouse Fund Development account. The Hearts for Arts Campaign will feature several components: • Benefit Performance "Tonight at 11;' and Post Show Reception featuring Fritz Coleman on February 6, 2010 at the Lewis Family Playhouse. These events are ticketed separately and net proceeds will benefit the Foundation. • Individual Appeals/On Line Giving — Throughout the month we will make appeals for small donations with themed "giving boxes' at the Playhouse. We are also launching an on-line giving component to the website. Proceeds to the Playhouse's Fund Development Account. • Rancho Cucamonga Night at the Ontario Reign — February 20, 2010. The Playhouse will receive a portion of ticket sales for this designated game. Board members are asked to support the performance and reception by attending, and encouraging their friends and contacts to attend. Attached are more details about the event and a budget for the Foundation's portion of the Campaign, which includes the benefit performaa and reception with Fritz Coleman. Respe lly s ed, Kevin Mc role Community Services Director I\COMMSERV\CounaI&Boards\CommuniryFcundabon\SWff Reports@00%Heartsl0 14 09 doc P32 "Hearts for Arts" �� PLAYHOUSe Fundraising Campaign - February 2010 Concept Create and brand a month-long fundraising and awareness effort that can be expanded if successful in future years. This campaign is a joint effort of the City of Rancho Cucamonga Community Services Department and the Rancho Cucamonga Community Foundation and would be comprised of the following elements: i Date Event Benefits Wed., February 3, 2010 Proclamation of"Hearts for Arts Month" City Council Public Awareness Sat., February 6, 2010 • "Tonight at 11!" " benefit performance- Fritz Coleman RCCF • Post Show Meet and Greet Reception RCCF • Individual Appeals Kick Off Fund Development Sat., February 20, 2010 Rancho Cucamonga Night at the Ontario Reign Fund Development February 2010 Major Push for On Line Giving Fund Development Tonight at 111 Performance — to be held in the Playhouse with all net proceeds benefiting the Community Foundation. Tickets on sale at$26.50 each (including ticket surcharge). Post Show Meet & Greet Reception - Tickets $20. Dessert and coffee will be served. Invited guests include elected officials, board members, donors, partners and audience members Up to 75 guests. Individual Appeals — Launching an individual appeal campaign featuring a "themed" giving box and signage which will be available throughout the month and highlighted at all public performances. On Line Campaign — Launching a permanent mechanism with on-line donations through the web site with Pay Pal. Soft launch at end of year emphasizing tax deductions, and heavy push during Hearts for Arts Campaign. RC Night at the Reign—Rancho Cucamonga Night at the Ontario Reign on February 20, 2010. A portion of each ticket sold that night benefits the Playhouse. Goals • Raise minimum of$5,000 for the RCCF through the "Tonight at 11" Performance & Reception • Raise minimum of$3,500 for Fund Development through the Individual Appeals/On-line Campaign. • Raise minimum of$1,000 for Fund Development on the RC Night at the Ontario Reign. • Increased awareness of the Playhouse and the Rancho Cucamonga Community Foundation. Budget Attached Pas Hearts for Arts - RCCF Proposed Budget Benefit Reception and Performance "Tonight at 11" featuring Fritz Coleman February 6, 2010 @ the Lewis Family Playhouse Projected Expenditures General AdminfMarketin Printing/Desi NAdvertisin - 1_ - - . .750, Courtyard Banner for Fritz Performance $ 500 Misc.Expenses - - $^ L .100 $ $ 1,350 News At 11 Performance&R"elption —.— BaLService_(for—reception an�9w .� $200 er_Bar'; $'.'-. - -400 Hospitality $ 50 Misc.rrech Expendendablesf, r. - i $`�7 - 100 Prr Staff Hours $ 150 Reception Food - _ . , h ":t >. ' : ,$; •' -. 400: Reception Supplies $ 150 E 1,250 TOTAL EXPENDITURES $ 2,600 Projected Revenue News At 11 PerformancelRece tion Price #Avail #Bud eted Pedormance - $251T0 1 300 1 I's 7,500 Rece tion '. " a$201 75' . - 75 $ - 11500, $ 9,000' TOTAL REVENUE $ 9,000 NET $ 6,400 1\COMMSEMCULTURAL CENTER\Fund Development\0910\Fundraisers\Hearts for Arts\Rnal ProposalsWA Budget Spreadsheet separate Final.dsFoundahon Budget P34 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: APPROVAL OF SPRING EVENT FUNDRAISER "ARTS-R-CULTURAL" CONCEPT AND BUDGET RECOMMENDATION It is recommended that the Foundation Board approve the Spring Fundraising Event "Arts- R-Cultural" concept and budget, scheduled for Sunday, May 2, 2010. BACKGROUND As part of the Foundation's Strategic Plan discussion, it was determined to "re-invent" the traditional "Gala for the Arts' and create a more profitable fundraising vehicle. Board Member Linda Bryan is chairing the committee, consisting of community members and selected City staff. The primary goals of the event are to raise a minimum of $20,000 by 2015, increase the visibility of the Foundation among the business and resident community, engage community leaders and create a fun event for the family audience of the Playhouse and promote the Playhouse performances. The committee has met several times and makes the following recommendations: • Hold the event on Sunday, May 2, 2010. This date was derived from the Cultural Center availability and the desire to draw more families to the event. • Brand the event "Arts-R-Cultural" with a specific design theme and tag lines for various elements of the event. • Elements of the event include: o Four separate fashion shows held in Celebration Hall — to involve the business community and engage various audiences, including community leaders. o Imagination Courtyard Celebration to include entertainment, fashion related vendor booths and prominent promotion of Playhouse performances and Season 2010/11 kickoff of public sales. o Raffle of various gift cards featuring aggressive advance selling. A more detailed proposal and budget are attached. This event is still in the "early planning stage nd he committee is meeting regularly to refine the details. Re tful miffed, Kevan cArd e Community Services Director I \COMMSERV\Couna I&Boards\Co mm umtyFoundan on\Staff Reports\2009\Spring Event1014 09.doc P35 Rancho Cucamonga Community Foundation Spring 2010 Fund Raiser Sunday, May 2, 2010— 1 —6 p.m. Arts-R-Cultural "Arts are in Fashion" Fashion Show & Vendor Faire The Rancho Cucamonga Community Foundation takes an exciting new and multifaceted approach to their spring fundraiser to engage Victoria Gardens merchants and community members and provide a high profile opportunity to kickoff public ticket sales for the 2010-11 Season of the Lewis Family Playhouse.The goal of the event is to raise $20,000 for the Foundation and increase the Foundation's exposure in the community. In addition,the event will draw an important new family audience. Arts Are In Fashion Fashion Show in Celebration Hall - Schedule Show - Ages - 'Time ' ' Audience . " 1 - Family 0— 12 with Adult Companion 1 1 — 1:45 p.m. 1 150 -200 This show features clothing for children off all ages with multiple family members participating together. (Mommy and Me, Grandparent and Child, Brothers and Sisters, etc).All family entries must have an adult. Show'. • A es. ' Time Audience' 2- Children 6 - 12 2:15-3p.m. 1150-200 Children able to model alone can walk the runway in the latest styles for children. Show 1 Ages - TimeAudience. 3—TeensYoun Adult 13-24 3:30-4:15 150-200 The hottest styles for the teen and young adult crowd will be featured—with lively music. •Show'. - Ages - -Time Audience '- 4—Adult Adults/Seniors 5-6p.m. 150-200 Reception I 6-7 m. Adults get their turn on the runway; followed by a light appetizer reception in the Playhouse Lobby.This segment includes community leaders on the runway and a special segment on What Not To Wear'and attire from casual to elegant. The Fashion Show will also feature fun entries to highlight the 2010/11 Playhouse Season and the season announcement video will be shown at the beginning or end of each segment. Tickets must be purchased separately for each segment/show. Fundraising Component—Charge to merchants and models for participation,ticket fee, and event sponsorship opportunities. P36 Arts Are In Fashion Season Celebration & Vendor Faire 1 - 6 p.m. in Imagination Courtyard Crowd gathering music from local schools or musicians and colorful booths will present an inviting atmosphere in the Courtyard. Prominent displays for the new Season Brochure with a push for early ticket sales along with a variety of vendors from Victoria Gardens and hands-on activities complete the picture. Personal care products and fashion accessories are the key vendor targets. Fundraising Component—Charge to merchants for booths. Raffle A gift card only raffle will be held with aggressive advance ticket sales(winners need not be present to win). Winners drawn at event. Fundraising Component—Charge for raffle tickets. P37 2010 Arts-R-Cultural Mot SUMMARY 2010 1 2010 Actual TOTAL REVENUE $ 33,950 1 $ TOTAL EXPEND $ 18,530 NET S r 2010 Estimate 2010 Actual Notes SPONSORSrr Goal S Host Sponsor-2,500 $ 2,500 1 1 Event Sponsor-1,000 $ 2,000 1 2 Supporters-500 $ 2,000 4 OTHER S r Notes Fashion Show is 17,450 Vendor FairelRaffle 1 $10,000 TOTAL REVENUE S33,950.00 2010 Estimate 2010 Actual Notes rr Notes S Part Time Staff $ 980 Marketing-Graphic Design $ 750 Marketing-Pnntmg $ 1,800 Advertising $ 1,500 Signs and Banners $ 750 Save the Date Cards $ 750 Photography $ 500 FASHION SHOW S 8,000 Notes $ Stage/Light/Sound/Decor $ 4,500 Show Coordinator $ MC $ 300 Reception Food $ 2,000 Volunteer Food $ 250 Programs $ 200 Signs/Banners $ 750 VENDOR FAIREIRAFFLE S 3,520 Decor $ 500 Vendor Booth Rental $ 1,800 Entertainment $ 400 Raffle Ticket Printing $ 400 Dept.of Justice $ 20 General Supplies $ 400 TOTAL EXPENDITURES S ri P313 STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: APPOINTMENT OF A SECRETARYITRESURER FOR THE FOUNDATION BOARD OF DIRECTORS RECOMMENDATION It is recommended that the Foundation Board of Directors appoint a Board Member to fill the position of Secretary/Treasurer for the Rancho Cucamonga Community Foundation. BACKGROUND With the recent resignation of Judy Gibson, former Board Secretary[Treasurer of the Foundation's Board of Directors it is recommended that the Board Members appoint a Board Member to fill this critical position. Respi eully submitted, Kevr Community Services Director I ICOMMSERVICouncdBBoardslCommumtyFoundahonlStaB RepcdsI20091SelctionSecretary Treasurer 10 10 09 doc P39 STAFF REPORT CIJMMUNITy SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director ti By: Paula Pachon, Management Analyst III Subject: REVIEW AND APPROVAL OF COMMUNITY FOUNDATION COMMITTEE DESCRIPTIONS RECOMMENDATION It is recommended that the Foundation Board of Directors review and approve committee descriptions for the Foundation's Administrative, Fundraising and Giving Committees. BACKGROUND Staff has prepared committee descriptions for the Community Foundation's Administrative Committees (Executive/Finance Committee and Board Development Committee), Fundraising Committees (Golf Tournament Committee, Spring Event Committee, and Special Fundraising Committee) and Giving Committees (Performing Arts/Giving Committee)for review and approval by the Board of Directors. The Administrative Committees are structured committees consisting only of Board Members whose agendas will need to follow formal posting procedures. Fundraising and Giving Committees are working committees involving members of the public. These documents will provide a tool for the Board to govern their committee work as well as to provide information to prospective Board Members regarding Board Member responsibilities. R4cArdle mitted, K Community Services Director I:ICOMMSERV Caumil&BoardslcommunityFoundahon%Stafl ReporW20091SelcbonSecretary Treasurer.1014.09.doc P40 Rancho Cucamonga Community Foundation Committee Descriptions Administrative Committees* Executive/Finance Committee ' • Description !_ The Executive/Finance Committee is responsible for the administrative and financial coordination of Foundation activities. This Committee has specific assigned responsibilities, but also is authorized to act on behalf of the entire Board of Directors when an issue needs action prior to the next scheduled meeting of the full Board. This Committee provides overall leadership and direction for the Community Foundation. • Membership ci 5 Board Members, as detailed below: • Board Chair, who serves as Chair of this Committee • Board Vice-Chair • Board Secretary/Treasurer • One of the Chairs of the Fundraising Committees • One of the Chairs of the Giving Committees • Schedule The Executive/Finance Committee meets three(3) times each year, in months when the Board of Directors docs not meet. Special Committee meetings may be scheduled as needed. • Duties o Develop and oversee the annual Foundation budget, to be approved by the i Board in June of each year o Develop and implement financial and investment policies and goals for the Foundation, to be approved by the Board o Develop and manage the Foundation Endowment Fund in accordance with Foundation goals o Monitor the financial condition of the Community Foundation, and make recommendations to the Board as necessary o Develop and oversee the Foundation grant solicitation program o Develop and coordinate an annual program to recognize and thank Foundation donors o Monitor and update Foundation by-laws as necessary for review by the Board of Directors o Develop and oversee Foundation Affiliate Partners program o Provide direction to the Board on Foundation related issues of a sensitive nature "Adoomstranve Committee,are structured commmees of Board Members only following formal agenda procedures Fundracsmg and Going Committees are workmg committees involving members of the public P41 Rancho Cucamonga Community Foundation Committee Descriptions Board Development Committee • Description The Board Development Committee is responsible for coordinating the recruitment and screening of prospective new Board members, providing the Board with the tools necessary to be effective, overseeing the Patrons of the Arts and insuring that the Community Foundation enjoys far reaching positive public awareness. • Membership o 3 Board Members,with 1 serving as Committee Chair • Schedule The Board Development Committee meets three(3)times each year, in months when the Bond of Directors does not meet. Special Committee meetings may be scheduled as needed. • Duties o Develop and coordinate plans to recruit new qualified Board members to meet the goals of the Board o Screen and interview prospective new Board members, and recommend appropriate approvals in accordance with Board and City policy o Develop and coordinate appropriate Bond member trainings, planning retreat sessions and team budding activities to maximize fundraising effectiveness o Develop and oversee an effective Patrons of the Arts volunteer program to assist in the fundraising and community awareness goals of the Foundation o Develop and implement an Honorary Board of Directors program to engage community and regional leaders o Develop and coordinate a public relations/branding plan to maximize community awareness and appreciation of the Community Foundation and its activities throughout the region "Administrative Committees are structured committees of Board Members only following formol agenda procedures Fundraeong and Giving Committees are working committees involving membere of the public P42 Rancho Cucamonga Community Foundation Committee Descriptions Fundraising Committees* Golf Tournament Committee • Description The Golf Tournament Committee is responsible for planning, conducting and evaluating the Foundation's Annual Golf Tournament held each fall. The Golf Tournament is the Foundation's major fundraiser each year, with a goal of raising $70,000 in net proceeds through partnerships primarily with larger corporations. • Membership 0 3 Board Members, with 1 serving as Committee Chair 0 2-3 Community Members recruited each year by the Committee * 2-3 Patrons of the Arts recruited each year by the Committee • Schedule The Golf Toumament Committee schedules meetings as necessary,typically once each month in the eight months leading up to the tournament and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall plans for the annual tournament o Develop and oversee a tournament budget, to be approved by the Board o Develop and implement a tournament sponsorship and marketing plan o Engage the Committee, Board and Patrons of the Arts in actively soliciting sponsors and donors o Manage and evaluate the work of the Golf Tournament Coordinator o Conduct, supervise and evaluate the actual tournament o Provide appropriate recognition to tournament sponsors and donors Spring Event Committee • Description The Spring Event Committee is responsible for planning, conducting and evaluating the Foundation's annual spring fundraising event. The Spring Event is an important Foundation fundraiser each year, with a goal of raising $20,000 in net proceeds through partnerships primarily with local businesses and community leaders. • Membership * 3 Board Members, with 1 serving as Committee Chair * 2-3 Community Members recruited each year by the Committee ts 2-3 Patrons of the Arts recruited each year by the Committee Admmatrative Committees are structured commute..of Board Members onI_followingJormal agenda procedures. Fundraevmg and Gntng Committees are working committees involving members ofthe pubbc P43 Rancho Cucamonga Community Foundation Committee Descriptions • Schedule The Spring Event Committee schedules meetings as necessary, typically once each month in the eight months leading up to the Spring Event and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall vision and plans for the annual Spring Event o Develop and oversee an event budget, to be approved by the Board o Develop and implement an event fundraising, sponsorship and marketing plan o Engage the Committee, Board and Patrons of the Arts in actively soliciting participants, sponsors and donors o Conduct, supervise and evaluate the actual event o Provide appropriate recognition to event participants, sponsors and donors Special Fundraising Campaign Committee (Future Committee) • Description The Special Fundraising Campaign Committee is responsible for planning, conducting and evaluating a unique and streamlined fundraising campaign each year, scheduled between the Golf Tournament and the Spring Event. Each year's campaign will vary to maximize interest and to take advantage of annual opportunities. The Special Campaign has a goal of raising at least$10,000 annually in net proceeds primarily engaging families and individuals. • Membership o 2 Board Members, with 1 serving as Committee Chair o 2-3 Community Members recruited each year by the Committee o 5-7 Patrons of the Arts recruited each yearby the Committee • Schedule The Special Fundraising Campaign Committee schedules meetings as necessary, typically once each month in the 4-6 months leading up to the spring campaign and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall vision and plans for the Special Fundraising Campaign o Develop and oversee an event budget, to be approved by the Board o Develop and implement an event fundraising, sponsorship and marketing plan o Engage the Committee,Board and Patrons of the Arts in actively raising funds for the event •Admimsbative Committees are structured committees of Board Members only folkowmg formal agenda procedures Fundraising and Giving Committees are working committees involving members ofthepubhe P44 Rancho Cucamonga Community Foundation Committee Descriptions I o Conduct, supervise and evaluate the actual campaign o Provide appropriate recognition to event participants, sponsors and donors _ •Administrative Committees are structured committees of Board Members onlyfollowmgformal agenda procedures Fundraising and Gu mg Committees are working committees involving members of(he public P45 Rancho Cucamonga Community Foundation Committee Descriptions Giving Committees* Performing Arts Committee • Description The Performing Arts Committee is responsible for creating and implementing the Foundation's vision for supporting performing arts programs and activities within the community, in accordance with the goals identified in the Strategic Plan. • Membership * 3 Board Members, with I serving as Committee Chair * 2-3 Community Members (involved in performing arts activities) • Schedule The Performing Arts Committee meets three(3) times each yea. Special Committee meetings may be scheduled as needed. • Duties of Board Members o Recruit and involve community members on the Committee o Develop and implement short and long term plans for support of performing arts programs within the community, to be approved by the Board o Develop and oversee the annual performing arts support budget, to be approved by the Board in June of each year o Ensure that the Foundation receives significant community awareness and recognition at supported performing arts programs o Develop and oversee Foundation Arts Scholarship program for deserving groups and individuals o Provide similar planning and implementation of visual arts giving programs until such time as the Visual Arts Committee is established Visual Arts Committee (Future Committee) • Description The Visual Arts Committee is responsible for creating and implementing the Foundation's vision for supporting visual arts programs and activities within the community, in accordance with the goals identified in the Strategic Plan. • Membership * 3 Board Members, with 1 serving as Committee Chair * 2-3 Community Members (involved in visual arts activities) • Schedule The Visual Arts Committee meets three(3) times each year. Special Committee meetings maybe scheduled as needed. •Administrauve Conoma es are structured committees of Board Members onlyfollowingforma(agenda procedures Fundraising and Giving Committees are workmg committees mvolvmg members o(the public. P46 Rancho Cucamonga Communitv Foundation Committee Descriptions • Duties o Recruit and involve community members on the Committee o Develop and implement short and long term plans for support of visual arts programs within the community, to be approved by the Board o Develop and oversee the annual visual arts support budget, to be approved by the Board in lune of each year o Ensure that the Foundation receives significant community awareness and recognition at supported visual arts programs •Administrative Committees are structured committees of Board Members onlyfollowmgformal agenda procedures Fundraising and Giving Committees are working committees involving members of the public. P47 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: October 14, 2009 CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: CONSIDERATION OF APPOINTMENTS TO THE VARIOUS FOUNDATION COMMITTEES RECOMMENDATION It is recommended that the Foundation Board of Directors review the current appointments to the Foundation's Committees. BACKGROUND The adopted Community Foundation Strategic Plan 2015 includes the establishment of five (5) active Committees, as well as proposed membership goals for each Committee The Plan calls for each Board Member serving on at least one Fundraising and one Administrative/Giving Committee. With the recent resignation of Harry and Judy Gibson from the Foundation's Board of Directors and the appointment of Jim Harrington to the Board, it is recommended that the Board Members review the current appointments to the Foundation's Committees making any new appointments to the various Committees as necessary. Listed below are the current Committee assignments: Executive/Finance Committee (5 Members) — Thomas Galindo (Chair), Harvey Cohen (Vice Chair) and Treasurer (currently an unfilled Board position). Plan calls for one of the Fundraising Chairs and one of the Administrative/Giving Chairs to serve on this Committee. Board Development Committee (3 Board Members) — Harvey Cohen (Committee Chair), Linda Bryan and Thomas Galindo Golf Committee (3 Board Members, 2-3 Community Members & 2-3 Patrons of the Arts) — Chuck Buquet (Committee Chair), Thomas Galindo Spring Event Committee (3 Board Members, 2-3 Community Members & 2-3 Patrons of the Arts) - Linda Bryan (Committee Chair), Brad Firle PerforminglVisual Arts Giving Committee (3 Board Members & 2-3 Community Members) — Brad Fule Committee Chair), Chuck Buquet and Tony Mize Respec Ily u mitied, Kevin M Ardle Community Services Director I.ICOMMSERV Council&BoardslCommumtyFoundationl St ff Reporis120091Committee Appontments 1014 09.doc P48 Community Foundation Strategic Plan 2015 Action Items Form Golf Tournament Committee and Golf Committee March-09' develop meeting schedule Develop annual,pian for Golf-Tournament, Golf Committee Apri1-09' including identification of available staff - resources Evaluate and discuss 09 Gala at the annual, Board - June-09 Board meeting -Recategorize existing fund structure Executive/Finance - June-09 Committee Appoint a Board liaison to coordinate the Board June-09 - Patrons of the Arts - Approve the 2009-10 budget for performing Board June-09 arts activities at Lewis Family Playhouse Approve the 2009-10 budget for visual art Board .lune-09 activities ' Review and approve Foundation 2009-10 -Board , - June-09 - budget- - - Approve an annual schedule of Committee Board - June-09 meetings Conduct a strategic brainstorming session to Spring Event July-09 develop effective options for creating a major Committee - Spring signature fundrauing event - - Approve Ideal Board Membership Matrix - Board.Development September-09' - Committee Approve special fundraising campaign Executive/Finance September-09 opportunities foc2009-10 and develop plan. Committee ' including identification of staff availability Develop 09-10 major donor prospect plan, Board October-09 including 20 new corporate donor prospects Conduct quarterly full Board meetings in Board October-09 October.January,April and the annual meeting in June Engage a minimum of 20 Patrons of the Arts Board Development Octobei-09 volunteers Committee 10/812009 P49 Community Foundation Strategic Plan 2015 Action Items Develop organizational structure and Board October-09 recruitment plans for each Committee Identify 2010-11 program support objectives Performing Arts October-09 for performing arts activities at the Lewis Committee Family Playhouse Identify 2010-I1 program support oblecnves Performing Arts October-09 for performing arts activities at local schools Committee Identify 2010-11 program support objectives Performing Arts October-09 for visual arts activities Committee Review current Curatalo Fund program and Performing Arts October-D9 develop refined plan Committee _ Form Event Committee and develop meeting Spring Event October-09 schedule. Develop plan for 2010 Event and Committee identify available staff resources ' Successfully conduct 2009 Golf Tournament Golf Committee November-09 Send follow up thank you's to all Golf Golf Committee December-09 Tournament participants Begin 2009-10 special fundraising campaign Board January-10 Create and distribute 08-09 Foundation Board Development January-10 Annual Report (Date changed due to staff Committee resources) ' Consider changing the name of the Board January-10 Foundation to something more descriptive (Added per Board Dev. Comm 9/09) Involve Patrons m Board committees Board Development lanuary-10 Committee Approve 2010-11 support for zpecifc Performing Arts January-10 performing arts activities at the Lewis Family Committee Playhouse Approval of revised Cumtaio Scholarship Board January-10 program and budget 10/8/2069 P50 Community Foundation Strategic Plan 2015 _ Action Items Promote and implement new scholarship Performing Arts January40 program Committee Recruit Board Member(s)with a grant Executive/Finance February-10 background and develop a plan for research Committee and solicitation of grants(Added per Exec Cnmm 9/9/09) Develop and implement Endowment Fund Executive/Finance February-10 policy and strategy Committee Develop and implement Finance and Executive/Finance February-10 Investment policies Committee Develop and implement Board team building Board Development March-10 activity Committee Develop and implement Patrons of the Arts Board Development Apnl-10 plan Committee Approve 2010-11 support for specific visual arts Performing Arts Apr.1-10 activities Committee Conclude special successful fundraising Board April-10 campaign Identify priority grant funding needs Executive/Finance May-10 Committee Develop annual donor recognition plan Executive/Finance May-10 Committee Develop and approve the 2010-11 budget for Performing Arts May-10 performing arts activities at local schools Committee Recognize scholarship award recipients Performing Arts May-10 Committee Assign grant research to interested Board Executive/Finance May-10 Members Committee Successfully conduct 2010 Spring Event Spring Event lune-10 Committee 1018(2009 P51 Community Foundation Strategic Plan 2015 Action Items Send follow up thank you's to all Event Spring Event June-10 participants Committee Form Special Campaign Committee and Board lune-10 develop meeting schedule for 2010.11 (depending on Board expansion) Board members to self evaluate success of Board lune-10 annual individual fundrauing goals Organize and distribute Foundation Board Staff lune-10 Policy and Reference Manual Develop an Endowment Fund branding and Executive/Finance June-10 marketing plan Committee Review,and approve Foundation 2010-11 Board June-10 budget Conduct annual recognition of Patrons of the Board Development June-10 Arts Committee Approve the 2010-I1 budget for performing Board June-10 arts activities at Lewis Family Playhouse Form Visual Arts Committee and set meeting Board June-10 schedule for 2010.11 (depending on Board expansion) Approve the 2010.11 budget for visual arts Board June-10 activities Develop and implement Board fundraising Board Development June-10 training plan Committee Develop annual plan for 2010-11 grants Executive/Finance September-10 solicitation Committee Conduct annual financial review of previous Executive/Finance September-10 year Committee Develop and implement the 2010-11 program Performing Arts September-10 support plan for performing arts activities at Committee local schools 10/812009 P52 Community Foundation • Strategic Plan 2015 Action Items Approve special fundraising campaign Special Campaign October-10 opportunities for 2010-11 and develop plan, Committee including identification of staff availability Consider special fundraising campaign Special Campaign October-10 associated with 5 year Cultural Center Committee anniversary in 2011-12 Expand Board to a minimum of 15 active Board Development January-11 members Committee Develop and implement Honorary Board Board Development January-11 Member program Committee Develop and implement Foundation public Board Development January-11 relations and branding plans Committee Develop 2015 vision for support of performing Performing Arts January-11 arts activities at Lewis Family Playhouse Committee Develop 2015 vision for support of visual arts Visual Arts January-11 activities Committee Design and develop a Foundation web site Board Development April-11 Committee Develop 2015 vision for support of performing Performing Arts May-11 arts activities at local schools Committee Revue Foundation by-laws Executive/Finance June-11 Committee Develop Foundation Speaker's Bureau Board Development June-11 Committee Develop new Affiliate Partners policy and Executive/Finance June-Il procedures Committee Communicate new Affiliate Partners policy Staff lune-11 and procedures to existing partners Action Ster, Resoonsibility Completion Date 10/8/2009 P53 COMMUNRY FOUNDATION BOARD AND COMMITTEE MEETING SCHEDULE OCTOBER 2009-JANUARY 2010 Members Meetino Sam€ Spring Event Committee Tuesday.October 13,2009 4:00 PM Performing/Visual Arts Committee Wednesday. October 14.2009 4:00 PM X 'r X Board Meeting Wednesday,October 14,2009 5:00 PM % % Chair Calf Committee Monday, November 2,2009 1:30 PM Chair X Spring Event Committee Tuesday. November 17, 2009 4:00 PM Chair % Golf Committee Monday.January 4,2010 1:30 PM Chau X Performing/Visual Arts Committee Wednesday, January 13.2010 4:00 PM X Chair X Board Meeting Wednesday,January 13,2010 5:00 PM X X X X Chair Spring Event Committee Thursday.January 28,2010 5:00 PM Chair X P54 psv4 -J- 010 2010 Arts-R•Cultural Bud SUMMARY 2Est. 2010 Actual TOTAL REVENUE $ 31,950 F7777 $ TOTAL EXPEND $ 21,4801 1 10,470 2010 Estimate 2010 Actual Notes SPONSORS4,500 Goal $ Host Sponsor-2,500 is 2,500 1 1 Event Sponsor-1,000 1 $ 1,000 1 1 Supporters-500 1 $ 1,000 1 2 OTHER 27450 Notes 5 Fashion Show 1$ 17,450 Vendor Faire/Rafe Is 10,000 li TOTALrr 2010 Estimate 2010 Actual Notes Part Time Staff $ 980 Marketing-Graphic Design $ 750 Marketing-Printing $ 1,800 Advertising $ 2,200 Signs and Banners $ 750 Save the Date Cards $ 750 Photography $ 500 FASHION • r Notes S StagelLight/Sound/Decor $ 4,500 Show Coord./Contract Sery $ 1,000 Reception Food $ 3,000 Volunteers(Food/Apprec) $ 500 Programs $ 500 Signs/Banners $ 750 F7 VENDOR3.520 Decor $ 500 Vendor Booth Rental $ 1,800 Entertainment $ 400 Raffle Ticket Pnnting. $ 400 Dept.of Justice $ 2D General Supplies $ 400 TOTAL21.460 00