HomeMy WebLinkAbout09/10/14 Community Foundation Board Agenda •a
COMMUNITY FOUNDATION
BOARD OF DIRECTORS
AGENDA FOB COPY
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
October 14, 2009
5:00 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Board Members
Thomas Galindo, Chair
Linda Bryan, Member
Charles Buquet, Member
Harvey Cohen, M.D., Vice Chair
Brad Firle, Member
Jim Harrington, Member
Tony Mize, Member
City Offices: (909)477-2760
COMMUNITY FOUNDATION •
ltancao BOARD OF DIRECTORS 2
CUOA1"ONGA October 14, 2009
A. CalltoQ .
1. Pledge of Allegiance
2. Roll Call:
Linda Bryan _ Thomas Galindo
Charles Buquet _ Jim Hartington
Harvey Cohen, M.D. _ Tony Mize
Brad Fide
1. Administration of Oath of Office to newly appointed
Boardmember Jim Harrington. (Brief reception to follow)
2. Presentation of a National Reports Video. Agenda Page
1-2
C. Communications from the Public
This is the time and place for the general public to address the
Community Foundation. State law prohibits the Board from
addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent
meeting. Comments are to be limited to five minutes per individual.
11 D. Consent Calendar
The following Consent Calendar item is expected to be routine and
non-controversial. it will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion:
1. Approval of the Minutes of the Community Foundation Agenda pages
Regular Meeting held June 10, 2009. 3.6
2. Receive and file Treasurer's Reports for the Community 9.26
Foundation and PAL Cash Reports for the months of June
through September 2009.
COMMUNITY FOUNDATION
BOARD OF DIRECTORS 3
Crvc October 14, 2009
E. Committee Reports
This is the time for the Boardmembers to present oral reports on the
Board Committees. No action will be taken or discussion held.
1. Golf Committee (Buquet)
2. Spring Event Committee(Bryan)
3. Executive/Finance Committee (Galindo) 27-28
• Executive Committee Actions
• Finance
• Donor Recognition
• Affiliate Partners
• Grants
4. Board Development Committee(Cohen) 29-30
• Board Member Recruitment
• Board Development Activities
• Patron of the Arts
• Foundation Public Awareness
• Honorary Boardmember Recognition
S. Performing Arts Giving Committee (Fide)
• Supported Arts Programs
• Arts Scholarship Program
F. Foundation
The following items are not public hearing items, although the Chair
may open the meeting for public input:
1. Development of 2009-2010 Major Donor Prospect Plan. 31
2. Proposal to approve the "Hearts for Arts" fundraising 32-34
campaign.
3. Request for approval of Spring Event Fundraiser "Arts-R- 35-38
Cultural"concept and budget.
4. Consideration of appointment of a Secretary!Treasurer for the 39
Community Foundation Board of Directors
COMMUNITY FOUNDATION
c BOARD OF DIRECTORS 4
LOCA"°ONO" October 14, 2009
5. Review and approval of Community Foundation Committee 40-47
descriptions.
6. Consideration of appointments to the various Community 48
Foundation Committees.
7. Status report of Foundation supported programs. Oral report
8. Review of Community Foundation Action Plan. 49-53
9. Review of October 2009—January 2010 Foundation meeting 54
schedules.
. . _ .,v 6, .. .. eetings
This is the time for the Board to identify the items they wish to discuss
at the next meeting. These items will not be discussed atthis meeting,
only identified for a future meeting:
nment
I,Melissa Morales, Community Foundation Secretary, hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on Thursday,October 8,2009,seventy-two(72)
hours prior to the meeting per A.B.2674 at 10500 Civic Center Drive,
Rancho Cucamonga, California.
I
♦ y
STAFF REPORT
CO.NNN=SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director o
By: Francie Palmer, Community Services Marketing Manager!
Subject: PRESENTATION OF NATIONAL EDUCATION REPORTS VIDEO
BACKGROUND
Earlier this year, the Rancho Cucamonga Community Foundation in cooperation with the City of
Rancho Cucamonga and the Rancho Cucamonga Library Foundation provided joint financial
support for the creation of a National Education Reports Corporate Identity piece to support
outreach efforts for the Victoria Gardens Cultural Center
Staff would like to share the final 6 minute video that has been produced and shared with all Public
Access Broadcasting stations across the country. The two-minute PSA styled piece has aired
during the month of August, uploaded onto YouTube, Google and AOL video posting sites, and
broadcast regionally on various channels like FoxNews, CNN and MSNBC
Community Services and Library Services Staff have been able to utilize copies of the video for
grant submissions and various outreach opportunities.
RECOMMENDATION
No action is required by the Rancho Cucamonga Community Foundation Board; the presentation of
this video is for your information only.
We thank you for your financial contribution for this nationwide exposure and your continued
support of promoting the important mission of the Victoria Gardens Cultural Center.
Reptfull miffed,
Ke
Community Services Director
I ICOMMSERV Couml8eoerrls%CommunMFountlehonlStaff Reporta18009WshonalReMnsUpdate 10 14 09.doc
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COMMUNITY FOUNDATION
MINUTES OF THE JUNE 10, 2009, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community Foundation was held on
Wednesday, June 10, 2009, in Celebration Hall, Victoria Gardens Cultural Center,
located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting
was called to order at 3:01 p.m. by Chair Mize.
Present were: Board Members: Bryan, Buquet, Cohen, Galindo, Gibson, and Mize.
Absent: Firle and Nelson. Staff: Kevin McArdle, Community Services Director; Francie
Palmer, Community Services Marketing Manager; Nettie Nielsen, Community Services
Superintendent; Paula Pachon, Management Analyst III and Casey Costa, Office
Specialist ll.
B. ANNOUNCEMENTS/PRESENTATIONS
1. Director McArdle announced that Member Nelson will not seek reappointment when her
term expires on June 30, 2009.
C. COMMUNICATIONS FROM THE PUBLIC
None
D. CONSENT CALENDAR
1. To approve the Minutes of the Special Community Foundation Meeting held January
14, 2009.
2. To receive and file the Treasurer's Report for the month of February through May 2009.
MOTION: Moved by Treasurer Cohen, seconded by Member Gibson, to approve the
Consent Calendar as submitted. Motion carried: 6-0-2 (Absent: Firle and Nelson).
Community Foundation - / - June 10, 2009
P3
E. FOUNDATION BUSINESS
1. Director McArdle opened the discussion of the proposed Community Foundation
Strategic Plan 2015, a result of Board discussion, brainstorming and survey work. The
Strategic Plan outlines the Board structure, meeting schedules and action plans that
are proposed to be in place in the year 2015. Director McArdle reviewed the Strategic _
Plan's Foundation Values: Arts Create Community, Strong Volunteer Involvement, a
Positive Foundation Image, Community Partnerships, Arts Require Community
Support, an Involved and Supportive Board, and Partnership with the City. He reviewed
the Foundation's vision for 2015, useful for grant applications and public awareness
purposes, and the Mission Statement which addresses how the Vision is fulfilled and
why the Community Foundation exists.
The Mission will be accomplished by three major strategies: successful fundraising,
effective management and generous community giving. Director McArdle explained the
strategy of fundraising $100,000 per year; $75,000 to support the arts and the
remainder to be added to the endowment fund until the fund reaches the goal of $4
million. Fundraising goals include raising $70,000 during the annual Fall Golf
Tournament, $20,000 during the spring event, which may be a Gala event, $10,000
through an annual special campaign as well as the pursuit of grant funding and the
establishment of ongoing relationships and recognition of donors. Goals supporting
effective management include strong Community Foundation leadership, the
establishment of a $4 million endowment fund, a solid finance policy for Foundation
funds, generation of public awareness, an affiliate partners program, developmentof a
Patrons of the Arts volunteer support group and effective utilization of Foundation
committees. Generous community giving will be attained by funding performing arts
activities at the Lewis Family Playhouse, support to Rancho Cucamonga schools,
annual funding for visual arts events and arts scholarship funds to deserving groups
and individuals. The structure of the Foundation will consist of 12-20 members, an
honorary Board of Directors and seven subcommittees focusing on fundraising,
business and giving.
Discussion by the Board ensued and comments were made supporting the use of
members of the community in committees, which may serve to familiarize them with the
Foundation and future Board membership opportunities. The importance of prioritizing
committee formation was noted, as well as the need for an increased number of Board
Members. Phased implementation of Board committees was suggested as Board
membership increases.
The Community Foundation 2009-10 meeting schedule was reviewed. It was
commented that some meetings overlap each other. Director McArdle noted that the
2009-10 meeting schedule will be included as a future agenda item.
Conununity Foundation -2 - June 10, 2009
P4
Phrasing of the Strategic Plan's Vision was discussed and the issue of whether Inland
Valley should be referred to as Inland Empire. It was questioned whether guidelines
existed for the residency of Board Members, to which staff answered that there were no
residency restrictions. Board consensus was that the wording of the Strategic Plan's
Vision should remain unchanged. Phrasing of the Strategic Plan's Mission was
discussed. It was questioned whether the language"Rancho Cucamonga community'
should be used or if the phrase should be changed to "Inland Valley". Director McArdle
clarified that the language of the Mission was developed to convey that arts
programming would primarily be focused on the Rancho Cucamonga community, but
not restricted to the city limits. Discussion ensued and a motion was called for.
MOTION: Moved by Member Bryan, seconded by Member Cohen, to amend the
Community Foundation 2015 Strategic Plan Mission Statement to: "To generously
support Arts programming at the Victoria Gardens Cultural Center and throughout and
beyond the Rancho Cucamonga community by annually raising substantial funding and
effectively managing our resources." Motion carried: 6-0-2(Absent: Firle and Nelson).
Committee structure and phased implementation of Board committees was discussed
and a motion was called for.
MOTION: Moved by Member Cohen, seconded by Member Galindo, to approve
committee structures, with Special Campaign and Special Art Committees phased in
within the next five years. Motion carried: 6-0-2 (Absent: Firle and Nelson).
2. Consideration of appointment of Board Member Linda Bryan to the Board Development
Committee and as Board Liaison to the Patrons of the Arts was opened for discussion
and a motion was called for.
MOTION: Moved by Member Buquet, seconded by Member Cohen, to appoint
Member Bryan to the Board Development Committee and as Board Liaison to the
Patrons of the Arts. Motion carried: 6-0-2 (Absent: Firle and Nelson).
3. The appointmentof Board Members to Community Foundation Committees for 2009-10
was opened for discussion. Chair Mize recommended that agenda item number E9,
the Election of Officers, be addressed prior to discussion of this agenda item.
9. Director McArdle was called upon to introduce the Election of Officers for the Rancho
Cucamonga Community Foundation Board of Directors — Chair, Vice Chair and
Secretary/Treasurer for Fiscal Year 2009-2010. He reviewed the existing Board
structure and noted the City's policy to elect a different Chair every two years.
Following his comments the Board took the following action:
MOTION: Moved by Chair Mize, seconded by Member Bryan,to appoint the Officers of
the Community Foundation as follows: Thomas Galindo—Chair; Harvey Cohen—Vice
Chair and Judy Gibson-Secretary/Treasurer. Motion carried: 6-0-2(Absent: Firle and
Nelson).
Community Foundation -3 - June 10, 2009
P5
3. The consideration of appointments to Community Foundation Committees for Fiscal
Year 2009-2010 was opened for discussion. Director McArdle referenced staffs report
listing the seven (7) subcommittees identified in the Strategic Plan: Golf Tournament,
Spring Event, Special Campaign, Executive & Finance, Board Development,
Performing Arts and Visual Arts.
Committee discussion ensued and Members suggested the following assignments:
Golf Tournament Committee — Charles Buquet, Chair; Thomas Galindo and Judy
Gibson, Spring Event Committee — Linda Bryan, Chair; Judy Gibson and Brad Firle.
Board Development Committee — Harvey Cohen, Chair; Linda Bryan and Thomas
Galindo. Performing Arts Committee-BradFirle, Chair; Harvey Cohen and Tony Mize.
Executive and Finance Committee — Thomas Galindo, as Board Chairman; Harvey
Cohen, as Board Vice Chair and Judy Gibson, as Board Secretary/Treasurer. Director
McArdle suggested the placement of Harry Gibson to the Executive and Finance
Committee pending his appointment to the Foundation. The Fundraising Chair and
Giving Chair positions of the Executive and Finance Committee will be assigned upon
an adequate increase in Community Foundation Board Members. Formation of the
Special Campaign and Visual Arts Committees are postponed, scheduled to be phased
in within the next five years. The Board reached a consensus to assign members as
discussed pending the consent of Member Firle to his suggested assignments.
4. Marketing Manager Palmer opened the discussion of the consideration of development
of a Community Foundation Annual Report for Fiscal Year 2008/09. She requested the
Board consider an allocation of $3,500 for the design and production of a four-page
Annual Report booklet, featuring an attention-getting cover, colorful photographs and
report of the year in review, profiling the Community Foundation's giving actions.
Member comments included whether the booklet should be called an annual report and
if so it should contain financial information. Marketing Manager Palmer affirmed that
financial information as well as the number of people served by the Community
Foundation's efforts will be included in the report.
MOTION: Moved by Member Buquet, seconded by Member Bryan, to allocate$3,500
for the development of a Community Foundation Annual Report for Fiscal Year
2008/09. Motion carried: 6-0-2 (Absent: Firle and Nelson).
5. Director McArdle opened the discussion of the adoption of Fiscal Year 2009/10
Community Foundation budget. He distributed an updated Community Foundation
2009-10 budget, noting the revised financial reporting form with four different fund
groups: Operating and Program Fund, Endowment Fund, Restricted Funds and
Associate Funds. Following his comments the Board took the following action:
MOTION: Moved by Member Bryan, seconded by Member Galindo to adopt the
Operating Budget for Fiscal Year 2009/10. Motion carried: 6-0-2 (Absent: Firle and
Nelson).
Community Foundation -4 - June 10, 2009
PS
6. Board Member discussion was opened regarding delinquent pledge payments by PAL
donors. Chair Mize stated there has been a lack of progress made in the follow-up of
delinquent payments and noted that, in the past,the delinquent PAL donors have been
unresponsive to payment inquiries. Board discussion ensued and consensus was
reached that Chair Mize will notify delinquent PAL donors of a June 30, 2009, deadline
to receive payment in full. In the event that payment is not received by the deadline, all
recognition and privileges obtained from PAL donations will be removed and revoked.
7. Superintendent Nielson was called upon to review the 2009 Gala for the Arts Event.
She noted thatthe Committee did an outstanding job with the planning and execution of
the event and that volunteers were very helpful and enthusiastic. She distributed the
final event accounting,which indicated a $1,000 profit. She noted that attendance was
lower than anticipated, with the impact of the current economic climate a likely factor.
Board discussion ensued and it was commented that many sponsors did not make use
of event and performance tickets, resulting in a noticeable number of empty theater
seats. It was also noted that many attendees were not present and it was suggested
that more aggressive theater seat filling should have been done. Members' questions
included whether the purpose of the Gala is to be a "friend-raiser' or a fundraiser.
Chair Mize commented that the Gala has a dual purpose and that while fundraising is
an objective, he noted that six months separate the Gala and the Golf Tournament
fundraiser. In addition, the spring event is to preserve Community Foundation visibility.
He added that it is yet undecided whether the spring event will be a Gala event or
another type of fundraising event. It was suggested that the Spring Event Committee
develop proposals for a $20,000 spring fundraising event, keeping in mind motivations
for businesses and families to donate, Community Foundation resources, events and
competitions to avoid and the use of "new economy' thinking. The Board took the
following action:
MOTION: Moved by Chair Mize, seconded by Member Cohen,to assign development
of proposals of a $20,000 spring fundraising event to the Spring Event Committee in
accordance with the Strategic Plan. Motion carried: 6-0-2 (Absent: Firle and Nelson).
8. Member Buquet was called upon to present an update on the planning of the 2009 Golf
Tournament to be held on November 16, 2009, at Red Hill Country Club. He presented
a sponsorship book and distributed meeting minutes of the June 1, 2009, Golf
Committee meeting. He urged all Members to be present at the event and appealed for
assistance in obtaining sponsorship commitments. He noted that additional
sponsorship opportunities were added this year, based upon interest expressed by last
year's sponsors in many of the opportunities that were sold out. He also noted that
many live auction items have already been donated. Marketing Manager Palmer
presented a display board revealing the advertisement for the golf tournament. No
further discussion was held. No further action was taken.
Community Foundation -5 - June 10, 2009
P7
9. Director McArdle announced that the reception honoring the Patrons of the Arts will
commence immediately upon adjournment of the meeting.
F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
1. Discussion of the 2009-10 Board and Committee meeting schedules.
G. ADJOURNMENT
MOTION: Moved by Member Buquet, seconded by Member Galindo, to adjourn the
Community Foundation Committee Meeting. Motion carried: 6-0-2 (Absent: Firle and
Nelson). Meeting adjourned at 5:15pm.
Respectfully submitted,
Casey Costa
Office Specialist II
Community Foundation - 6- June 10, 2009
P8
L
_ COMMUNITY FOUNDATION
r
RANCHO
CUCAMONGA
DATE: AUGUST 10, 2009
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT. RCCF AND PAL CASH REPORT-JULY 1-31,2009
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
OPERATING/PROGRAM FUND $ 10843488 $ 14,40137 $ (48,17563) $ 74,66062
ENDOWMENTFUND 2,622,51007 000 000 2,622,61007
RESTRICTED FUNDS
JACK MCNAY MEMORIAL 1,46316 000 000 1,46316
YOUTH ACHIEVEMENT 17140 000 000 17140
OFF LEASH DOG PARK 12500 000 000 12500
JAMES 8 GRACE CURATALO MEMORIAL 6.351 84 000 ODD 635184
RALPH LEWIS MEMORIAL 66051 000 000 66051
ASSOCIATE FUNDS
RC ANIMAL SHELTER 122,06227 12,44325 000 134,50552
ARMEDFORCESBANNER 19000 000 000 19000
PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500
SENIORCENTER 19,56133 30000 (1432) 19,84701
TOTAL $2,906,665.46 $27,144.62 ($48,189.95) $2,885,620.13
i
RECONCILIATION-UNION BANK
PAL Union Bank Checking Account Balance 7/31/09 $777,77204
RCCF Union Bank Checking Account Balance 7/31/09 224,091 49
PAL Deposit in Transit 8200
PAL Less Outstanding Checks 000
RCCF Less Outstanding Checks (462 77)
Subtotal 1,001482 76
INVESTMENTS-LAIF 1,884,137 37
BALANCE $2,885,620.13
1000 Crvm Center Dr •PO Box 807•Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •wvnv RCparkx000
P,9
JULY 2009
REVENUE& EXPENDITURE DETAIL
REVENUES
OPERATING/PROGRAM FUND
Various Donations $ 7,11655
Union Bank-Merchant Service Fee Credit 22983
LAIF- Interest Earned 705499
$ 14,401.37
RC ANIMAL SHELTER FUND
Various Donations $ 12,44325
$ 12 443 25
SENIOR CENTER FUND
Various Donations $ 30000
$ 30000
TOTAL REVENUES $ 27,144.62
EXPENDITURES
OPERATING/PROGRAM FUND
R C Library Foundation-PAL Pledges $ 23,621 00
City of Rancho Cucamonga-Haynes LFP Sponsor 3.56400
City of Rancho Cucamonga-LFP Season Sponsor 20,000 00
City of Rancho Cucamonga-Rmb Board Meeting 29554
City of Rancho Cucamonga-Business Cards 9112
Alphagraph,cs-Gala Poster 171 28
Office Depot-Report Covers 6917
City of Rancho Cucamonga-Postage Rmb 923
Union Bank-Merchant Service Fee 9055
Copies&Ink-Business Cards 26374
Total Operating/Program Fund $ 48,17563
SENIOR CENTER FUND
Gabel&Schubert-Engraving Legacy Tree $ 1432
Total Senior Center Fund $ 1432
TOTAL EXPENDITURES $ 48,189.95
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*TATIEMENT Page 1 of
/ UnionBank OF ACCOUNTS FRANCHO
OUNDATIONUCAMONGA COMMUNITY
UNION Entex Statement Number:2740024518
GOVERNMENT SERVICES- SOUTH 274 07/01/09-07/31/09
POST OFFICE BOX 513840 CUalOm
LOS ANGELES CA Customer ingWnes
90051-3840 600-798Inq
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by
nearly 150 years o/strength and secunty.While our look has changed, everything else remains the same.
No action is required on your part,and your day-to-day banking will continue as before
Public Fund Checking Summary Account Number.IMMIN�
Days in statement period Days In statement period 31
Balance on 711 $ 821,929.21
Total Credits 3,118.38
Deposits(7) 2,888.55
Other credits (1) 22983
Total Debits -47,275.55
Checks paid (3) 47,185.00
Other debits(1) -9055
Balance on 7131 $ 777,772A4
CREDITS
Deposits minding check 8nd cash ciad�fs
Date Descnption/Location Reference Amount
1/17 MERCHANT SERVICE MERCH DEP CCD 8013515351 55421615_$ 15000
7/22 UNENCODED COURIER DEPOSIT 44915369 8200
7/22 UNENCODED COURIER DEPOSIT 44915371 1,27350
7/24 MERCHANT SERVICE MERCH DEP CCD 8013515351 50553100 30000
7/29 MERCHANT SERVICE MERCH DEP CCD 8013515351 52236475 1,000.00
7/30 UNENCODED COURIER DEPOSIT 46093522 2382
7/30 UNENCODED COURIER DEPOSIT 46093524 59.23
7 Deposits Total
$ 2,688.55
Other credits and adjustments
Date DescnpboNLocahon Reference Amount
7/21 MISCELLANEOUS BANK ORIGINATED ITEM 99350753 $ 22983
DEBITS
P71
Page 2 of 2
RANCHO CUCAMONGA COMMUNITY
FOUNDATION
Statement Number:2740024518
07/01109-07/31/09
Check Paid
Number Date Amount Number Date Amount
10032 7/15 23,621.00 10034 7/21 20,00000
10033 7122 3,564.00
3 Checks paid Total $ 47,185.00
Other debits,fees and adjustments
Date Description Rekrence Amount
7/1 MERCHANT SERVICE MERCH FEE CCD55651438 $ 9055
8013515351
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
7/1-7/14 $ 821,838.66 7/22-7/23 $ 776,388.99
7/15-7/16 798,21766 7/24-7/28 776,688.99
7/17-7120 796,36766 7/29 777,68899
7/21 778,597.49 7/30-7/31 777,772 04
P12
IFA Page 1 of 2
UnionBank ®F'4'AC'C'oUV 1@ f�P�4KT8 RANCHO CUCAMONGA COMMUNITY
FOUNDATION
UNION Erwx Statement Number:2740024437
GOVERNMENT SERVICES- SOUTH 274 07/01/09-07/31/09
POST OFFICE BOX 513840 Customer Inquiries
ANGELES CA 90051-3890 800-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
PO BOX 807
RANCHO CUCAMONGA CA 91729
IN Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by
nearly 150 years of strength and security While our look has changed,everything else remains the same
No action is required on your part,and your day-to-day banking will continue as before
Public Fund Checking Summary Account Number
Days In statement period.Days in statement period.31
Balance on 711 $ 207,762.65
Total Credits 16,889.25
Deposits(2) 4,446.00
Electronic credits(11 12,443 25
Total Debits -560.41
Checks paid(6) -56041
Balance on 7/31 $ 224,091.49
CREDITS
Deposits mcludmg check and cash credits
Date Description/Location Reference Amount
7/22 CARRIER DEPOSIT 47888134 $ 4,146.00
7/30 UNENCODED COURIER DEPOSIT 46093526 300.00
2 Deposits Total $ 4,446.00
Electronic credits
Date Description/Location Reference Amount
7/7 CASH MANAGEMENT BKTRANSFER 93090538 $ 12,443 25
DEBITS
Check Paid
Number Date Amount Number Date Amount
10104 7/21 3267 10111 7/29 9.23
10109' 7/10 171.28 10112 7/27 1432
10110 7/9 69.17 10113 7/30 263.74
6 Checks paid Total $ 560.41
Checks missing m seauenae Out of sa,anca check numbers may also be located in the Electronic Debits section of your statement
P13
Page 2 of 2
RANCHO CUCAMONGA COMMUNITY
FOUNDATION
Statement Number:2740024437
07101/09-07/31/09
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
7/1-7/6 $ 207,762 65 7122-7/26 $ 224,078 78
7/7-7/8 220,205.90 7/27-7/28 224,064 46
7/9 220,136.73 7/29 224,055 23
7/10-7/20 219,965 45 7/30-7/31 224,091 49
7/21 219,932 78
P14
LAIF Regular Monthly Statement Page 1 of I
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001 �2v .treasnrer.c_a.gov/pmia-laif
(916) 653-3001 August 06, 2009
RANCHO CUCAMONGA COMMUNITY FOUNDATION
TREASURER
C/O CITY OF RANCHO CUCAMONGA
P.O. BOX 807 PMIA Average.Mun[hly Yields
RANCHO CUCAMONGA,CA 91729
Account Number: 16-36-004
Transactions
Tran Tvpe Definitions July 2009 Statement
Effective Transaction Tran Confirm
Date Date TSPe Number Authorized Caller Amount
7/15/2009 7/14/2009 ORD 1230868 SYSTEM 7,05499
Account Summary
Total Deposit: 7,054.99 Beginning Balance: 1,877,082.38
Total Withdrawal: 000 Ending Balance: 1,884,137.37
httl)s://laifms.treasurer.ca.aov/ReeuluStatement.aspx 8/6/2BOP
THIS PAGE IS LEFT BLANK INTENTIONALLY
Pis
m� COMMUNITY FOUNDATION
RANCHO
CUCAMONGA CUCAMONGA
DATE: SEPTEMBER 10,2009
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: RCCF AND PAL CASH REPORT-AUGUST 1-31,2009
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
OPERATINGIPROGRAM FUND $ 74,66062 $ 105,01402 $ (7,35663) $ 172,31801
ENDOWMENT FUND 2,622,61007 000 000 2,622,61007
RESTRICTED FUNDS
JACK MCNAY MEMORIAL 1,46316 000 000 1,46316
YOUTH ACHIEVEMENT 17140 000 000 17140
OFF LEASH DOG PARK 12500 000 000 12500
JAMES&GRACE CURATALO MEMORIAL 6,35184 000 000 6,35184
RALPH LEWIS MEMORIAL 66051 000 000 66051
ASSOCIATE FUNDS
RC ANIMAL SHELTER 134,50552 000 (5,24921) 129,25631
ARMED FORCES BANNER 19000 000 000 19000
PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500
SENIOR CENTER 19,84701 5000 (3760) 19,85941
TOTAL, $2,885,620.13 $105,064.02 ($12,643.44) $2,978,040.71
RECONCILIATION-UNION BANK
PAL Union Bank Checking Account Balance 8/31/09 $873,235 13
RCCF Union Bank Checking Account Balance 8/31/09 222,611 47
PAL Deposit in Transit 000
PAL Less Outstanding Checks 000
RCCF Less Outstanding Checks (1 94326)
Subtotal 1,093,903 34
INVESTMENTS-LAIF 1,884,137 37
BALANCE $2,978,04071
10500 Q,,Cenmr Or • PO Bo• 807• Rxncho Cu.rnc.ga,CA 91729-0807-1,1 90"1• Fax 909-477-2761 •w RCI, &,.m PV
AUGUST 2009
REVENUE& EXPENDITURE DETAIL
REVENUES
OPERATING/PROGRAM FUND
Various Donations $ 104,815 33
Paypal $ 021
Union Bank-Merchant Service Fee Credits 19848
$ 105,014.02
SENIOR CENTER FUND
Various Donations $ 5000 -
$ 5000
TOTAL REVENUES $ 105,064.02
EXPENDITURES
OPERATING/PROGRAM FUND
City of Rancho Cucamonga-Target Grant Rmb $ 5.00000
City of Rancho Cucamonga-Rmb Skybox Exp 34403
City of Rancho Cucamonga-Rmb Board MI Exp 3752
Metal Decor-Donor Wall 49878
Carey Sign Corp-Donor Plaques 45693
Union Bank-Merchant Service Fee 10793
Fund Raisers, Ltd -Engraved Bricks 91144
Total Operating/Program Fund $ 7,35663
RC ANIMAL SHELTER
Kuranda USA, Inc -Dog Beds $ 3,12644
VCA Central Animal Hospital-Veterinary Care 2,02598
Susan Keithly-Rmb Poster Supplies 54 14
Susan Keithly-Rmb Poster Supplies 1955
April Christy-Rmb Mileage to Transport Dog 2310
Total RC Animal Shelter Fund $ 5,24921
SENIOR CENTER FUND
Gabel&Schubert, Inc -Legacy Tree Engraving $ 3760
Total Senior Center Fund $ 3760
TOTAL EXPENDITURES $ 12,643.44
P18
STATEMENT Page 1of2
to UnionBank OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY
FOUNDATION
ANION Bi Statement Number:2740024518
GOVERNMENT SERVICES- SOUTH 274 08/01/09-08/31/09
POST OFFICE BOX 513848 UlneS
Inq
CUS10mer ng
LOS ANGELES CA 90051-3840 800-79er
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by
nearly 150 years o/strength and security.While our look has changed, everything else remains the same.
No action is required on your part,and your day-to-day banking will continue as before.
Public Fund Checking Summary Account Number:
Days In statement period:Days in statement period:31
Balance on 8/1 S 777,772.04
Total Credits 95,571.02
Deposits(7) 95,372 33
Electronic credits(2) 0.21
Other credits(2) 198.48
Total Debits -107.93
Other debits(1) -107.93
Balance on 8/31 S 873,235.13
CREDITS
Deposits including check and cash credits
Date Descrlption/Locahon Reference Amount
8/5 UNENCODED COURIER DEPOSIT 47638415 $ 8200
8/7 UNENCODED COURIER DEPOSIT 45140030 30,000.00
8/14 UNENCODED COURIER DEPOSIT 47115539 10,000.00
8/19 UNENCODED COURIER DEPOSIT' 45932386 82.00
8/26 UNENCODED COURIER DEPOSIT 45494796 5,000.00
8/26 UNENCODED COURIER DEPOSIT 45494898 50,000 00
8/26 MERCHANT SERVICE MERCH DEP CCD 8013515351 50123023 20833
7 Deposits Total 8 95,372.33
Electronic credits
Date Description/Location Reference Amount
8/27 PAVPAL VERIFYBANK PPD--...—5XL6 50677800 S 009
8/27 PAVPAL VERIFYBANK PPD--.... 5XL6 50677801 012
2 Electronic credits Total $ 021
Other credits and adjustments
Date Descnphon/Locatmn Reference Amoun(
8/4 MISCELLANEOUS BANK ORIGINATED ITEM 99350812 S 10793
8/7 MISCELLANEOUS BANK ORIGINATED ITEM 99350724 9055
P19
Page 2 of 2
RANCHO CUCAMONGA COMMUNITY -
FOUNDATION
Statement Number:2740024518
08/01/09-08/31/09
Other credits and adjustments
Date Description/Locahon Reference Amount
2 Other credits and adjustments Total $ 198.48
DEBITS
Other debits,fees and adjustments
Date Descnpton Reference Amount
8/3 MERCHANT SERVICE MERCH FEE CCD54822105 $ 107.93
8013515351
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
8/3 $ 777,664.11 8/14-8/18 $ 817,944.59
8/4 777,772.04 8/19-8/25 818,026.59
8/5-8/6 777,854.04 8/26 873,234 92
BR-8/13 807,944.59 8/27.8/31 873,235.13
P20
STATEMENT Page1of2
Union Bank OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY
FOUNDATION
UNION Boat Statement Number:2740024437
GOVERNMENT SERVICES- SOUTH 274 08/01/0908/31/09
POST OFFICE BOX 513840 Inquiries
Inq
Customer
ng
LOS ANGELES CA 90051-3840 800-79er
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Union Bank has a new logo It represents our ongoing commitment to your banking needs, backed by
nearly 150 years o/strength and security. While our look has changed,everything else remains the same.
No action is required on your part, and your day-to-day banking will continue as be/ore
Public Fund Checking Summary Account Number.
Days in statement period Days in statement period:31
Balance on W i S 224,091.49
Total Credits 9,575.00 r
Deposits (5) 9,57500
Total Debits -11,055.02
Checks paid(11) -11,05502
Balance on 8/31 S 222,611.47
CREDITS
Deposits including check and cash credits
Date Description/Location Reference Amount
8/6 UNENCODED COURIER DEPOSIT 45056458 S 5,00000
8/7 UNENCODED COURIER DEPOSIT 45140038 500.00
8/14 UNENCODED COURIER DEPOSIT 47115536 3.05000
8/19 UNENCODED COURIER DEPOSIT 45932398 25.00
8/26 UNENCODED COURIER DEPOSIT 45494798 1,000.00
5 Deposits Total $ 9,575.00
DEBITS
Check Paid
Number Date Amount Number Date Amount
10107 8/5 295.54 10118 8/26 344.03
10108 8/5 91 12 10119 B/26 3752
10114' 8/18 5,00000 10120 8/24 1955
10115 8/18 3,126.44 10121 8/21 37.6D
10116 8/24 2,02598 10122 8/19 23.10
10117 8/13 5414
11 Checks paid Total $ 11,055.02
-Shacks missing in sequence Oal of sequence crioa numbers may also be located in tho Eakdroma Debits salmon of your statement
P21
Page 2 of 2
RANCHO CUCAMONGA COMMUNITY
FOUNDATION
Statement Number:2740024437
08/01/09-08/3l/09
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
8/3-8/4 $ 224,091 49 8/18 $ 224,074.25
8/5 223,704.83 8/19-8/20 224,076.15 -
8/6 228,704.83 8/21-8/23 224,038.55
8/7-8/12 229,204 83 8/24-8/25 221,993.02
8/13 229,15069 8/26-8/31 222,61147
8/148/17 232,200 69
P22
I'e`����I COMMUNITY FOUNDATION
�4 r
RANCHO
CUCAMONGA
DATE: OCTOBER 5,2009
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: RCCF AND PAL CASH REPORT-SEPTEMBER I-30,2009
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
OPERATINGIPROGRAM FUND $ 172,31801 $ 6,10000 $ (1,29989) $ 177,11812
ENDOWMENT FUND 2,622,61007 000 000 2,622,61007
RESTRICTED FUNDS
JACK MCNAY MEMORIAL 1,463 16 000 000 1,463 16
YOUTH ACHIEVEMENT 17140 000 000 17140
OFF LEASH DOG PARK 12500 000 000 12600
JAMES&GRACE CURATALO MEMORIAL 6,351 84 000 000 6,35184
RALPH LEWIS MEMORIAL 66051 000 000 66051
ASSOCIATE FUNDS
RC ANIMAL SHELTER 129,25631 000 (6325) 129,19306
ARMED FORCES BANNER 19000 000 000 19000
PACIFIC ELECTRIC TRAIL 25,03500 000 000 25,03500
SENIOR CENTER 19.859 41 1985941
TOTAL $2,978,040.71 $6,100.00 ($1,363.14) $2,982,777.57
RECONCILIATION-UNION BANK
PAL Union Bank Checking Account Balance 9/30/09 $871,36798
RCCF Union Bank Checking Account Balance 9/30/09 228,508 72
Deposit in Transit 000
Less Outstanding Checks (1,23650)
Subtotal 1,098,640 20
INVESTMENTS -LAIF 1,884.137 37
BALANCE $2,982,777.57
10500 Cnr Center Dr • PO Bax 807• Rancho Cucamonga,CA 91729-0807•TI 909-477-2760•F.909-477-2761 •wxm RCpark com P,?3
SEPTEMBER 2009
REVENUE& EXPENDITURE DETAIL
REVENUES
OPERATING/PROGRAM FUND
Vanous Donations $ 6,10000
$ 6,100.00
TOTAL REVENUES $ 6,100.00
EXPENDITURES
OPERATING/PROGRAM FUND
Exclusive Emerges-Plaque $ 10875
City of Rancho Cucamonga-Mig Rmb 6355
Eight Avenue-Signature Stamp 3045
Metal Decor-Donor Wall Plaques 9714
Doug Morris-Refund Duplicate Payment 1,00000
Total Operating/Program Fund $ 1,29989
RC ANIMAL SHELTER
Eric Gurney-Rmb Mileage to Transport Dog $ 6325
Total RC Animal Shelter Fund $ 6325
TOTAL EXPENDITURES $ 1,36314
P24
Page l oft
UnionBank OF ACCOUNTS RANCHO
TI CUCAMONGA COMMUNITY
FOUND
UNION BANK Statement Number:2740024518
GOVERNMENT SERVICES- SOUTH 274 09/01/09-09130/09
POST OFFICE BOX 513840 ingW(le$
Customer LOS AN466
GELES CA 90051-3840 800-798Inquiries
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729 -
■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union
Bank You can scan, remew and securely transmit your deposits right from your place of business.At Union
Bank,you can benefit from same-day ledger credits for deposits scanned until 8 p m.PT View our demo
at unionbank com/remotedeposit To learn more, call your Relationship Manager or Global Treasury
Management Sales at 800-883-0285
Public Fund Checking Summary Account Number
Days In statement period Days in statement period 30
Balance on 911 $ 873,235.13
Total Credits 142.99
Other credits(1) 14299
Total Debits -2,010.14
Checks paid (3) -1,867 15
Other debits (1) -14299
Balance on 9130 $ 877367.98
CREDITS
Other credits and adjustments
Date Descnptior✓Locahon Re/erenca Amount
9/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350519 $ 142.99
DEBITS
Check Paid
Number Date Amount Number Date Amount
10035 9/9 49878 10037 9/11 91144
10036 9/16 45693
3 Checks paid Total $ 1,867.15
Other debits,fees and adjustments
Date Description Reference Amount
911 MERCHANT SERVICE MERCH FEE CCD53318634 $ 14299
8013515351
P25
'I STATEMENT Page tof1
V Union Bank OF ACC(I RANCHO CUCAMONGA COMMUNITY
FOUNDATION
UNION HANK Statement Number:2740024437
GOVERNMENT SERVICES- SOUTH 274 09/01/09-09/30/09
POST OFFICE 00K 513590 InquiriesIng
Customer
LOS ANGELES CA 90051-3840 800-79er Inquiries
Thank you for banking with us -
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
PO BOX 807
RANCHO CUCAMONGA CA 91729
■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union
Bank You can scan,review and securely transmit your deposits right from your place of business At Union
Bank,you can benefit from same-day ledger credits Por deposits scanned until 8 p m.PT View our demo
at unionbank.coMremotedeposd To learn more, call your Relationship Manager or Global Treasury
Management Sales at 800-883-0285.
Public Fund Checking Summary Account Number r✓r
Days in statement period Days in statement period 30
Balance on 911 $ 222,611 47
Total Credits 6,100.00
Deposits(1) 6,10000
Total Debits -202.75
Checks paid(3) -20275
Balance on 9130 $ 228,508.72
CREDITS
Deposits mcludmg check and cash credos
Date Descnption/Locahon Reference Amount
9/30 UNENCODED COURIER DEPOSIT 47415072 $ 6,10000
DEBITS
Check Paid
Number Date Amount Number Date Amount
10123 9/10 10875 10125 9/11-3045
10124 9/21 6355
3 Checks paid Total IS 20275
Daily Ledger Balance
Date Ledger Balance Date Ledger Balance
9/1-9/9 $ 222,61147 9/21-9129 $ 222,40872
9/10 222,502 72 9/30 228,508 72
9/11-9/20 222,472 27
P26
RANCHO CUCAMONGA COMMUNITY FOUNDATION
EXECUTIVE/FINANCE COMMITTEE
AGENDA
_R.,rcxo September 9, 2009 - 9:00 a.m.
AMONGA Community Services Dept.
ACTION AGENDA
1. Roll Call: Call to Order
9:05 a.m.
Harvey D. Cohen, M.D. _X_ Thomas Galindo _X_ All Members
HarryGibson_X_ Judy Gibson_X present
This is the time and place for the general public to address the
Committee. State law prohibits the Committee from addressing
any issue not previously included on the Agenda. The
Committee may receive testimony and set the matter for a
subsequent meeting. Comments are to be limited to five
minutes per individual.
None
The following Consent Calendar items are expected to be
routine and non-controversial. They will be acted upon by the
Committee at one time without discussion. Any item may be
removed by a Committee member or member of the audience for
discussion:
1. Request for approval of the minutes of the Community Minutes Approved
Foundation Executive Committee meeting held March 11,
2009 and minutes of the Community Foundation Finance
Committee meeting held March 18, 2009.
The following items are not public hearing items, although the
Chair may open the meeting for public input:
1. Update and discussion regarding status of PAL pledges. PAL Pledge Update Given
DuttonlTernerNoigt
Pledge Withdrawn
7
RANCHO
COMMUNITY FOUNDATION
EXECUTIVE/FINANCE COMMITTEE 2
;H;O AGENDA
C�ADd)NGA September 9, 2009
2. Update on the Community Foundation's 2009 Golf Golf Tournament Update
Tournament to be held on November 16, 2009, at Red Hill Given
Country Club.
3. Update an discussion regarding the Patron of the Arts Patron of the Arts Update Given
program. Staff Directed to Move Forward
4. Update and discussion regarding the "Hearts for Arts' "Hearts for Arts" Update Given
Special Campaign. Staff Directed to Move Forward
5. Update and discussion regarding the Community Spring Event Update Given
Foundation's spring fundraising event.
6. Update and discussion regarding recruitment of new Board Recruitment Given
Community Foundation Board members. J.Harrington app. forwarded to
Board Dev. Comm.
7. Review and discussion regarding the Executive Committee/ Exec/Finance Comm.Work Plan
Finance Committee Work Plan. Discussed, Advertising for
members with Grant Exp.Aprvd
$10,000 Ben Vereen Show
Sponsorship Deferred Until
Early 2010
8. Discussion regarding the Community Foundation CF Comm Work Plans on Next
Committees' Work Plans. Agenda
9. Consideration of request from the Library Foundation for a Mtg w/Members of the Lib.
joint leadership meeting. Found. and Ex. Comm.Aprvd
This is the time for the Committee to identify the items theywish
to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting:
The Community Foundation Executive/Finance Committee ADJOURNED
was officially adjourned. 10:10 a.m.
28
A
RANCHO CUCAMONGA COMMUNITY FOUNDATION
BOARD DEVELOPMENT COMMITTEE
AGENDA
Cgn cxoGA September 17, 2009 - 9:00 a.m.
Community Services Dept.
ACTION AGENDA
A. Call to Order
1. Roll Call: Call to order at 9:10 a.m.
Harvey D. Cohen, M.D. X Tomas Galindo X All Members present.
Linda Bryan X
B. Communications from the Public
This is the time and place for the general public to address the
Committee. State law prohibits the Committee from addressing
any issue not previously included on the Agenda. The
Committee may receive testimony and set the matter for a
subsequent meeting. Comments are to be limited to five
minutes per individual.
None.
C. Consent Calendar
The following Consent Calendar items are expected to be
routine and non-controversial. They will be acted upon by the
Committee at one time without discussion. Any item may be
removed by a Committee member or member of the audience for
discussion:
1 Request for approval of the minutes of the Community Minutes Approved
Foundation Membership/Nominating Committee held April
7, 2009.
D. Item(s) for Discussion
The following items are not public hearing items, although the
Chair may open the meeting for public input:
1. Status update on Board recruitment activities. Board recruitment update
given.
Motion to recommend
appt. of J. Harrington C
Subcommittee. Approved.
2 Review and discussion of potential Board Member Prospective Members
application. identified. Staff to send
recruitment material,
application, lunch invitation
to prospect Members.
9
RANCHO CUCAMONGA COMMUNITY FOUNDATION
BOARD DEVELOPMENT COMMITTEE
AGENDA 2
;H;O September
17, 2009 - 9:00 a.m.
Community Services Dept.
3. Review and discussion of a proposed RC Community Community Foundation
Foundation Board Ideal Board Matrix. Ideal Board Matrix
reviewed.
4. Review and discussion of draft Public Awareness Plan for Board Member recruitment
recruitment of RC Community Foundation Board Members. brochure reviewed. To be
finalized pending
Members' suggestions.
Recommendation to Ex.
Comm. to consider Comm.
Foundation name change.
Recommendation to Ex.
Comm.for CF Members to
conduct school visits and
presentations prior to
school performances.
5. Discussion regarding future plans for Board team building. Discussion of potluck
social at the home of
Member Bryan.
6. Review of draft outline of the Community Foundation's Review and discussion of
Annual Report. draft of Annual Report.
7. Review and discussion regarding the Board Development Board Development work
Committee's Work Plan. plan reviewed. Staff
directed to move forward
with annual report,
website, public relations
and branding.
E. Identification of Items for the Next Meeting
This is the time for the Committee to identify the items they wish
to discuss at the next meeting. These items will not be
discussed at this meeting, only identified for the next meeting:
1. Response from prospective Board Members
2. Development of Community Foundation website '
F. Adjournment
The Community Foundation Board Development Committee ADJOURNED 10:10 am
was officially adjourned.
0
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: DEVELOPMENT OF 2009-2010 MAJOR DONOR PROSPECT PLAN
RECOMMENDATION:
In accordance with the Foundation's adopted 2015 Strategic Plan, it is recommended that
the Board develop a 2009-2010 major donor prospect plan to include a minimum of 20 new
corporate donors.
BACKGROUND/ANALYSIS:
At the Foundation's 2009 Annual Meeting, the Board reaffirmed the importance of
continuing its fundraising efforts in order to ensure the development of a healthy
endowment fund for the Cultural Center. In order to meet this goal, the Board adopted an
action item with a completion date of October 2009. The goal as stated in the Plan is to
develop a 2009-2010 major donor prospect plan that includes identification of 20 new
corporate donor prospects. To assist the Foundation in meeting this goal it is
recommended that the Board take some time at their October 2009 meeting to brainstorm
potential new corporate prospects for cultivation by the Board.
Respe ully submitted,
Kevin cArdle
Community Services Director
I ICOMMSERVICouncl&BoardslCommunrtyFoundahonlStaR Reports120090onorP=pects 10 14 09 doc
P31
STAFF REPORT j
COMMUMTy$ERV10Es DEPARTMHNT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: PROPOSAL TO APPROVE "HEARTS FOR ARTS" FUNDRAISING
CAMPAIGN
RECOMMENDATION
The Executive Committee recommends the Foundation Board approve the "Hearts for Arts"
Fundraising Campaign, slated for February 2010.
BACKGROUND
As part of the Foundation's Strategic Plan, an annual Special Fundraising Campaign can
be implemented by the Board in addition to the Golf Tournament and Spring Event
fundraisers. The "Hearts for Arts" Campaign was discussed by the Executive Board at their
September 9, 2009 meeting.
The City's Community Services Department and the Foundation Board will jointly launch
such a campaign in February 2010. This is an integrated campaign with funds benefiting
both the Foundation and the Department's Playhouse Fund Development account. The
Hearts for Arts Campaign will feature several components:
• Benefit Performance "Tonight at 11;' and Post Show Reception featuring Fritz
Coleman on February 6, 2010 at the Lewis Family Playhouse. These events are
ticketed separately and net proceeds will benefit the Foundation.
• Individual Appeals/On Line Giving — Throughout the month we will make appeals for
small donations with themed "giving boxes' at the Playhouse. We are also launching
an on-line giving component to the website. Proceeds to the Playhouse's Fund
Development Account.
• Rancho Cucamonga Night at the Ontario Reign — February 20, 2010. The Playhouse
will receive a portion of ticket sales for this designated game.
Board members are asked to support the performance and reception by attending, and
encouraging their friends and contacts to attend. Attached are more details about the event
and a budget for the Foundation's portion of the Campaign, which includes the benefit
performaa and reception with Fritz Coleman.
Respe lly s ed,
Kevin Mc role
Community Services Director
I\COMMSERV\CounaI&Boards\CommuniryFcundabon\SWff Reports@00%Heartsl0 14 09 doc
P32
"Hearts for Arts" ��
PLAYHOUSe Fundraising Campaign - February 2010
Concept
Create and brand a month-long fundraising and awareness effort that can be expanded if successful in
future years. This campaign is a joint effort of the City of Rancho Cucamonga Community Services
Department and the Rancho Cucamonga Community Foundation and would be comprised of the
following elements:
i
Date Event Benefits
Wed., February 3, 2010 Proclamation of"Hearts for Arts Month" City Council Public Awareness
Sat., February 6, 2010 • "Tonight at 11!" " benefit performance- Fritz Coleman RCCF
• Post Show Meet and Greet Reception RCCF
• Individual Appeals Kick Off Fund Development
Sat., February 20, 2010 Rancho Cucamonga Night at the Ontario Reign Fund Development
February 2010 Major Push for On Line Giving Fund Development
Tonight at 111 Performance — to be held in the Playhouse with all net proceeds benefiting the
Community Foundation. Tickets on sale at$26.50 each (including ticket surcharge).
Post Show Meet & Greet Reception - Tickets $20. Dessert and coffee will be served. Invited guests
include elected officials, board members, donors, partners and audience members Up to 75 guests.
Individual Appeals — Launching an individual appeal campaign featuring a "themed" giving box and
signage which will be available throughout the month and highlighted at all public performances.
On Line Campaign — Launching a permanent mechanism with on-line donations through the web site
with Pay Pal. Soft launch at end of year emphasizing tax deductions, and heavy push during Hearts for
Arts Campaign.
RC Night at the Reign—Rancho Cucamonga Night at the Ontario Reign on February 20, 2010. A portion
of each ticket sold that night benefits the Playhouse.
Goals
• Raise minimum of$5,000 for the RCCF through the "Tonight at 11" Performance & Reception
• Raise minimum of$3,500 for Fund Development through the Individual Appeals/On-line Campaign.
• Raise minimum of$1,000 for Fund Development on the RC Night at the Ontario Reign.
• Increased awareness of the Playhouse and the Rancho Cucamonga Community Foundation.
Budget
Attached
Pas
Hearts for Arts - RCCF Proposed Budget
Benefit Reception and Performance
"Tonight at 11" featuring Fritz Coleman
February 6, 2010 @ the Lewis Family Playhouse
Projected Expenditures
General AdminfMarketin
Printing/Desi NAdvertisin - 1_ - - . .750,
Courtyard Banner for Fritz Performance $ 500
Misc.Expenses - - $^ L .100
$
$ 1,350
News At 11 Performance&R"elption
—.— BaLService_(for—reception an�9w .� $200 er_Bar'; $'.'-. - -400
Hospitality $ 50
Misc.rrech Expendendablesf, r. - i $`�7 - 100
Prr Staff Hours $ 150
Reception Food - _ . , h ":t >. ' : ,$; •' -. 400:
Reception Supplies $ 150
E 1,250
TOTAL EXPENDITURES $ 2,600
Projected Revenue
News At 11 PerformancelRece tion Price #Avail #Bud eted
Pedormance - $251T0
1 300 1 I's 7,500
Rece tion '. " a$201 75' . - 75 $ - 11500,
$ 9,000'
TOTAL REVENUE $ 9,000
NET $ 6,400
1\COMMSEMCULTURAL CENTER\Fund Development\0910\Fundraisers\Hearts for Arts\Rnal ProposalsWA Budget Spreadsheet
separate Final.dsFoundahon Budget
P34
STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: APPROVAL OF SPRING EVENT FUNDRAISER "ARTS-R-CULTURAL"
CONCEPT AND BUDGET
RECOMMENDATION
It is recommended that the Foundation Board approve the Spring Fundraising Event "Arts-
R-Cultural" concept and budget, scheduled for Sunday, May 2, 2010.
BACKGROUND
As part of the Foundation's Strategic Plan discussion, it was determined to "re-invent" the
traditional "Gala for the Arts' and create a more profitable fundraising vehicle. Board
Member Linda Bryan is chairing the committee, consisting of community members and
selected City staff. The primary goals of the event are to raise a minimum of $20,000 by
2015, increase the visibility of the Foundation among the business and resident community,
engage community leaders and create a fun event for the family audience of the Playhouse
and promote the Playhouse performances. The committee has met several times and
makes the following recommendations:
• Hold the event on Sunday, May 2, 2010. This date was derived from the Cultural
Center availability and the desire to draw more families to the event.
• Brand the event "Arts-R-Cultural" with a specific design theme and tag lines for
various elements of the event.
• Elements of the event include:
o Four separate fashion shows held in Celebration Hall — to involve the
business community and engage various audiences, including community
leaders.
o Imagination Courtyard Celebration to include entertainment, fashion related
vendor booths and prominent promotion of Playhouse performances and
Season 2010/11 kickoff of public sales.
o Raffle of various gift cards featuring aggressive advance selling.
A more detailed proposal and budget are attached. This event is still in the "early planning
stage nd he committee is meeting regularly to refine the details.
Re tful miffed,
Kevan cArd e
Community Services Director
I \COMMSERV\Couna I&Boards\Co mm umtyFoundan on\Staff Reports\2009\Spring Event1014 09.doc
P35
Rancho Cucamonga Community Foundation
Spring 2010 Fund Raiser
Sunday, May 2, 2010— 1 —6 p.m.
Arts-R-Cultural
"Arts are in Fashion" Fashion Show & Vendor Faire
The Rancho Cucamonga Community Foundation takes an exciting new and multifaceted approach to their
spring fundraiser to engage Victoria Gardens merchants and community members and provide a high
profile opportunity to kickoff public ticket sales for the 2010-11 Season of the Lewis Family Playhouse.The
goal of the event is to raise $20,000 for the Foundation and increase the Foundation's exposure in the
community. In addition,the event will draw an important new family audience.
Arts Are In Fashion
Fashion Show in Celebration Hall - Schedule
Show - Ages - 'Time ' ' Audience . "
1 - Family 0— 12 with Adult Companion 1 1 — 1:45 p.m. 1 150 -200
This show features clothing for children off all ages with multiple family members participating together.
(Mommy and Me, Grandparent and Child, Brothers and Sisters, etc).All family entries must have an adult.
Show'. • A es. ' Time Audience'
2- Children 6 - 12 2:15-3p.m. 1150-200
Children able to model alone can walk the runway in the latest styles for children.
Show 1 Ages - TimeAudience.
3—TeensYoun Adult 13-24 3:30-4:15 150-200
The hottest styles for the teen and young adult crowd will be featured—with lively music.
•Show'. - Ages - -Time Audience '-
4—Adult Adults/Seniors 5-6p.m. 150-200
Reception I 6-7 m.
Adults get their turn on the runway; followed by a light appetizer reception in the Playhouse Lobby.This
segment includes community leaders on the runway and a special segment on What Not To Wear'and
attire from casual to elegant.
The Fashion Show will also feature fun entries to highlight the 2010/11 Playhouse Season and the season
announcement video will be shown at the beginning or end of each segment. Tickets must be purchased
separately for each segment/show.
Fundraising Component—Charge to merchants and models for participation,ticket fee, and event
sponsorship opportunities.
P36
Arts Are In Fashion
Season Celebration & Vendor Faire
1 - 6 p.m. in Imagination Courtyard
Crowd gathering music from local schools or musicians and colorful booths will present an inviting
atmosphere in the Courtyard. Prominent displays for the new Season Brochure with a push for early ticket
sales along with a variety of vendors from Victoria Gardens and hands-on activities complete the picture.
Personal care products and fashion accessories are the key vendor targets.
Fundraising Component—Charge to merchants for booths.
Raffle
A gift card only raffle will be held with aggressive advance ticket sales(winners need not be present to win).
Winners drawn at event.
Fundraising Component—Charge for raffle tickets.
P37
2010 Arts-R-Cultural Mot
SUMMARY 2010 1 2010 Actual
TOTAL REVENUE $ 33,950 1 $
TOTAL EXPEND $ 18,530
NET S r
2010 Estimate 2010 Actual Notes
SPONSORSrr Goal S
Host Sponsor-2,500 $ 2,500 1 1
Event Sponsor-1,000 $ 2,000 1 2
Supporters-500 $ 2,000 4
OTHER S r Notes
Fashion Show is 17,450
Vendor FairelRaffle 1 $10,000
TOTAL REVENUE S33,950.00
2010 Estimate 2010 Actual Notes
rr Notes S
Part Time Staff $ 980
Marketing-Graphic Design $ 750
Marketing-Pnntmg $ 1,800
Advertising $ 1,500
Signs and Banners $ 750
Save the Date Cards $ 750
Photography $ 500
FASHION SHOW S 8,000 Notes $
Stage/Light/Sound/Decor $ 4,500
Show Coordinator $
MC $ 300
Reception Food $ 2,000
Volunteer Food $ 250
Programs $ 200
Signs/Banners $ 750
VENDOR FAIREIRAFFLE S 3,520
Decor $ 500
Vendor Booth Rental $ 1,800
Entertainment $ 400
Raffle Ticket Printing $ 400
Dept.of Justice $ 20
General Supplies $ 400
TOTAL EXPENDITURES S ri
P313
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: APPOINTMENT OF A SECRETARYITRESURER FOR THE FOUNDATION
BOARD OF DIRECTORS
RECOMMENDATION
It is recommended that the Foundation Board of Directors appoint a Board Member to fill
the position of Secretary/Treasurer for the Rancho Cucamonga Community Foundation.
BACKGROUND
With the recent resignation of Judy Gibson, former Board Secretary[Treasurer of the
Foundation's Board of Directors it is recommended that the Board Members appoint a
Board Member to fill this critical position.
Respi
eully submitted,
Kevr
Community Services Director
I ICOMMSERVICouncdBBoardslCommumtyFoundahonlStaB RepcdsI20091SelctionSecretary Treasurer 10 10 09 doc
P39
STAFF REPORT
CIJMMUNITy SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
ti
By: Paula Pachon, Management Analyst III
Subject: REVIEW AND APPROVAL OF COMMUNITY FOUNDATION COMMITTEE
DESCRIPTIONS
RECOMMENDATION
It is recommended that the Foundation Board of Directors review and approve committee
descriptions for the Foundation's Administrative, Fundraising and Giving Committees.
BACKGROUND
Staff has prepared committee descriptions for the Community Foundation's Administrative
Committees (Executive/Finance Committee and Board Development Committee),
Fundraising Committees (Golf Tournament Committee, Spring Event Committee, and
Special Fundraising Committee) and Giving Committees (Performing Arts/Giving
Committee)for review and approval by the Board of Directors.
The Administrative Committees are structured committees consisting only of Board
Members whose agendas will need to follow formal posting procedures. Fundraising and
Giving Committees are working committees involving members of the public.
These documents will provide a tool for the Board to govern their committee work as well
as to provide information to prospective Board Members regarding Board Member
responsibilities.
R4cArdle
mitted,
K
Community Services Director
I:ICOMMSERV Caumil&BoardslcommunityFoundahon%Stafl ReporW20091SelcbonSecretary Treasurer.1014.09.doc
P40
Rancho Cucamonga Community Foundation
Committee Descriptions
Administrative Committees*
Executive/Finance Committee '
• Description !_
The Executive/Finance Committee is responsible for the administrative and
financial coordination of Foundation activities. This Committee has specific
assigned responsibilities, but also is authorized to act on behalf of the entire Board
of Directors when an issue needs action prior to the next scheduled meeting of the
full Board. This Committee provides overall leadership and direction for the
Community Foundation.
• Membership
ci 5 Board Members, as detailed below:
• Board Chair, who serves as Chair of this Committee
• Board Vice-Chair
• Board Secretary/Treasurer
• One of the Chairs of the Fundraising Committees
• One of the Chairs of the Giving Committees
• Schedule
The Executive/Finance Committee meets three(3) times each year, in months
when the Board of Directors docs not meet. Special Committee meetings may be
scheduled as needed.
• Duties
o Develop and oversee the annual Foundation budget, to be approved by the i
Board in June of each year
o Develop and implement financial and investment policies and goals for the
Foundation, to be approved by the Board
o Develop and manage the Foundation Endowment Fund in accordance with
Foundation goals
o Monitor the financial condition of the Community Foundation, and make
recommendations to the Board as necessary
o Develop and oversee the Foundation grant solicitation program
o Develop and coordinate an annual program to recognize and thank
Foundation donors
o Monitor and update Foundation by-laws as necessary for review by the
Board of Directors
o Develop and oversee Foundation Affiliate Partners program
o Provide direction to the Board on Foundation related issues of a sensitive
nature
"Adoomstranve Committee,are structured commmees of Board Members only following formal agenda
procedures Fundracsmg and Going Committees are workmg committees involving members of the public
P41
Rancho Cucamonga Community Foundation
Committee Descriptions
Board Development Committee
• Description
The Board Development Committee is responsible for coordinating the
recruitment and screening of prospective new Board members, providing the
Board with the tools necessary to be effective, overseeing the Patrons of the Arts
and insuring that the Community Foundation enjoys far reaching positive public
awareness.
• Membership
o 3 Board Members,with 1 serving as Committee Chair
• Schedule
The Board Development Committee meets three(3)times each year, in months
when the Bond of Directors does not meet. Special Committee meetings may be
scheduled as needed.
• Duties
o Develop and coordinate plans to recruit new qualified Board members to
meet the goals of the Board
o Screen and interview prospective new Board members, and recommend
appropriate approvals in accordance with Board and City policy
o Develop and coordinate appropriate Bond member trainings, planning
retreat sessions and team budding activities to maximize fundraising
effectiveness
o Develop and oversee an effective Patrons of the Arts volunteer program to
assist in the fundraising and community awareness goals of the
Foundation
o Develop and implement an Honorary Board of Directors program to
engage community and regional leaders
o Develop and coordinate a public relations/branding plan to maximize
community awareness and appreciation of the Community Foundation and
its activities throughout the region
"Administrative Committees are structured committees of Board Members only following formol agenda
procedures Fundraeong and Giving Committees are working committees involving membere of the public
P42
Rancho Cucamonga Community Foundation
Committee Descriptions
Fundraising Committees*
Golf Tournament Committee
• Description
The Golf Tournament Committee is responsible for planning, conducting and
evaluating the Foundation's Annual Golf Tournament held each fall. The Golf
Tournament is the Foundation's major fundraiser each year, with a goal of raising
$70,000 in net proceeds through partnerships primarily with larger corporations.
• Membership
0 3 Board Members, with 1 serving as Committee Chair
0 2-3 Community Members recruited each year by the Committee
* 2-3 Patrons of the Arts recruited each year by the Committee
• Schedule
The Golf Toumament Committee schedules meetings as necessary,typically once
each month in the eight months leading up to the tournament and in the month
following for evaluation.
• Duties of Board Members
o Recruit and involve community members and Patrons of the Arts on the
Committee
o Develop overall plans for the annual tournament
o Develop and oversee a tournament budget, to be approved by the Board
o Develop and implement a tournament sponsorship and marketing plan
o Engage the Committee, Board and Patrons of the Arts in actively soliciting
sponsors and donors
o Manage and evaluate the work of the Golf Tournament Coordinator
o Conduct, supervise and evaluate the actual tournament
o Provide appropriate recognition to tournament sponsors and donors
Spring Event Committee
• Description
The Spring Event Committee is responsible for planning, conducting and
evaluating the Foundation's annual spring fundraising event. The Spring Event is
an important Foundation fundraiser each year, with a goal of raising $20,000 in
net proceeds through partnerships primarily with local businesses and community
leaders.
• Membership
* 3 Board Members, with 1 serving as Committee Chair
* 2-3 Community Members recruited each year by the Committee
ts 2-3 Patrons of the Arts recruited each year by the Committee
Admmatrative Committees are structured commute..of Board Members onI_followingJormal agenda
procedures. Fundraevmg and Gntng Committees are working committees involving members ofthe pubbc
P43
Rancho Cucamonga Community Foundation
Committee Descriptions
• Schedule
The Spring Event Committee schedules meetings as necessary, typically once
each month in the eight months leading up to the Spring Event and in the month
following for evaluation.
• Duties of Board Members
o Recruit and involve community members and Patrons of the Arts on the
Committee
o Develop overall vision and plans for the annual Spring Event
o Develop and oversee an event budget, to be approved by the Board
o Develop and implement an event fundraising, sponsorship and marketing
plan
o Engage the Committee, Board and Patrons of the Arts in actively soliciting
participants, sponsors and donors
o Conduct, supervise and evaluate the actual event
o Provide appropriate recognition to event participants, sponsors and donors
Special Fundraising Campaign Committee (Future Committee)
• Description
The Special Fundraising Campaign Committee is responsible for planning,
conducting and evaluating a unique and streamlined fundraising campaign each
year, scheduled between the Golf Tournament and the Spring Event. Each year's
campaign will vary to maximize interest and to take advantage of annual
opportunities. The Special Campaign has a goal of raising at least$10,000
annually in net proceeds primarily engaging families and individuals.
• Membership
o 2 Board Members, with 1 serving as Committee Chair
o 2-3 Community Members recruited each year by the Committee
o 5-7 Patrons of the Arts recruited each yearby the Committee
• Schedule
The Special Fundraising Campaign Committee schedules meetings as necessary,
typically once each month in the 4-6 months leading up to the spring campaign
and in the month following for evaluation.
• Duties of Board Members
o Recruit and involve community members and Patrons of the Arts on the
Committee
o Develop overall vision and plans for the Special Fundraising Campaign
o Develop and oversee an event budget, to be approved by the Board
o Develop and implement an event fundraising, sponsorship and marketing
plan
o Engage the Committee,Board and Patrons of the Arts in actively raising
funds for the event
•Admimsbative Committees are structured committees of Board Members only folkowmg formal agenda
procedures Fundraising and Giving Committees are working committees involving members ofthepubhe
P44
Rancho Cucamonga Community Foundation
Committee Descriptions
I
o Conduct, supervise and evaluate the actual campaign
o Provide appropriate recognition to event participants, sponsors and donors
_ •Administrative Committees are structured committees of Board Members onlyfollowmgformal agenda
procedures Fundraising and Gu mg Committees are working committees involving members of(he public
P45
Rancho Cucamonga Community Foundation
Committee Descriptions
Giving Committees*
Performing Arts Committee
• Description
The Performing Arts Committee is responsible for creating and implementing the
Foundation's vision for supporting performing arts programs and activities within
the community, in accordance with the goals identified in the Strategic Plan.
• Membership
* 3 Board Members, with I serving as Committee Chair
* 2-3 Community Members (involved in performing arts activities)
• Schedule
The Performing Arts Committee meets three(3) times each yea. Special
Committee meetings may be scheduled as needed.
• Duties of Board Members
o Recruit and involve community members on the Committee
o Develop and implement short and long term plans for support of
performing arts programs within the community, to be approved by the
Board
o Develop and oversee the annual performing arts support budget, to be
approved by the Board in June of each year
o Ensure that the Foundation receives significant community awareness and
recognition at supported performing arts programs
o Develop and oversee Foundation Arts Scholarship program for deserving
groups and individuals
o Provide similar planning and implementation of visual arts giving
programs until such time as the Visual Arts Committee is established
Visual Arts Committee (Future Committee)
• Description
The Visual Arts Committee is responsible for creating and implementing the
Foundation's vision for supporting visual arts programs and activities within the
community, in accordance with the goals identified in the Strategic Plan.
• Membership
* 3 Board Members, with 1 serving as Committee Chair
* 2-3 Community Members (involved in visual arts activities)
• Schedule
The Visual Arts Committee meets three(3) times each year. Special Committee
meetings maybe scheduled as needed.
•Administrauve Conoma es are structured committees of Board Members onlyfollowingforma(agenda
procedures Fundraising and Giving Committees are workmg committees mvolvmg members o(the public.
P46
Rancho Cucamonga Communitv Foundation
Committee Descriptions
• Duties
o Recruit and involve community members on the Committee
o Develop and implement short and long term plans for support of visual
arts programs within the community, to be approved by the Board
o Develop and oversee the annual visual arts support budget, to be approved
by the Board in lune of each year
o Ensure that the Foundation receives significant community awareness and
recognition at supported visual arts programs
•Administrative Committees are structured committees of Board Members onlyfollowmgformal agenda
procedures Fundraising and Giving Committees are working committees involving members of the public.
P47
STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT
RANCHO
Date: October 14, 2009 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: CONSIDERATION OF APPOINTMENTS TO THE VARIOUS FOUNDATION
COMMITTEES
RECOMMENDATION
It is recommended that the Foundation Board of Directors review the current appointments to the
Foundation's Committees.
BACKGROUND
The adopted Community Foundation Strategic Plan 2015 includes the establishment of five (5)
active Committees, as well as proposed membership goals for each Committee The Plan calls for
each Board Member serving on at least one Fundraising and one Administrative/Giving Committee.
With the recent resignation of Harry and Judy Gibson from the Foundation's Board of Directors and
the appointment of Jim Harrington to the Board, it is recommended that the Board Members review
the current appointments to the Foundation's Committees making any new appointments to the
various Committees as necessary.
Listed below are the current Committee assignments:
Executive/Finance Committee (5 Members) — Thomas Galindo (Chair), Harvey Cohen (Vice
Chair) and Treasurer (currently an unfilled Board position). Plan calls for one of the Fundraising
Chairs and one of the Administrative/Giving Chairs to serve on this Committee.
Board Development Committee (3 Board Members) — Harvey Cohen (Committee Chair), Linda
Bryan and Thomas Galindo
Golf Committee (3 Board Members, 2-3 Community Members & 2-3 Patrons of the Arts) — Chuck
Buquet (Committee Chair), Thomas Galindo
Spring Event Committee (3 Board Members, 2-3 Community Members & 2-3 Patrons of the Arts) -
Linda Bryan (Committee Chair), Brad Firle
PerforminglVisual Arts Giving Committee (3 Board Members & 2-3 Community Members) —
Brad Fule Committee Chair), Chuck Buquet and Tony Mize
Respec Ily u mitied,
Kevin M Ardle
Community Services Director
I.ICOMMSERV Council&BoardslCommumtyFoundationl St ff Reporis120091Committee Appontments 1014 09.doc
P48
Community Foundation
Strategic Plan 2015
Action Items
Form Golf Tournament Committee and Golf Committee March-09'
develop meeting schedule
Develop annual,pian for Golf-Tournament, Golf Committee Apri1-09'
including identification of available staff -
resources
Evaluate and discuss 09 Gala at the annual, Board - June-09
Board meeting
-Recategorize existing fund structure Executive/Finance - June-09
Committee
Appoint a Board liaison to coordinate the Board June-09 -
Patrons of the Arts -
Approve the 2009-10 budget for performing Board June-09
arts activities at Lewis Family Playhouse
Approve the 2009-10 budget for visual art Board .lune-09
activities '
Review and approve Foundation 2009-10 -Board , - June-09 -
budget- - -
Approve an annual schedule of Committee Board - June-09
meetings
Conduct a strategic brainstorming session to Spring Event July-09
develop effective options for creating a major Committee -
Spring signature fundrauing event - -
Approve Ideal Board Membership Matrix - Board.Development September-09'
- Committee
Approve special fundraising campaign Executive/Finance September-09
opportunities foc2009-10 and develop plan. Committee '
including identification of staff availability
Develop 09-10 major donor prospect plan, Board October-09
including 20 new corporate donor prospects
Conduct quarterly full Board meetings in Board October-09
October.January,April and the annual
meeting in June
Engage a minimum of 20 Patrons of the Arts Board Development Octobei-09
volunteers Committee
10/812009 P49
Community Foundation
Strategic Plan 2015
Action Items
Develop organizational structure and Board October-09
recruitment plans for each Committee
Identify 2010-11 program support objectives Performing Arts October-09
for performing arts activities at the Lewis Committee
Family Playhouse
Identify 2010-I1 program support oblecnves Performing Arts October-09
for performing arts activities at local schools Committee
Identify 2010-11 program support objectives Performing Arts October-09
for visual arts activities Committee
Review current Curatalo Fund program and Performing Arts October-D9
develop refined plan Committee
_ Form Event Committee and develop meeting Spring Event October-09
schedule. Develop plan for 2010 Event and Committee
identify available staff resources
' Successfully conduct 2009 Golf Tournament Golf Committee November-09
Send follow up thank you's to all Golf Golf Committee December-09
Tournament participants
Begin 2009-10 special fundraising campaign Board January-10
Create and distribute 08-09 Foundation Board Development January-10
Annual Report (Date changed due to staff Committee
resources) '
Consider changing the name of the Board January-10
Foundation to something more descriptive
(Added per Board Dev. Comm 9/09)
Involve Patrons m Board committees Board Development lanuary-10
Committee
Approve 2010-11 support for zpecifc Performing Arts January-10
performing arts activities at the Lewis Family Committee
Playhouse
Approval of revised Cumtaio Scholarship Board January-10
program and budget
10/8/2069 P50
Community Foundation
Strategic Plan 2015 _
Action Items
Promote and implement new scholarship Performing Arts January40
program Committee
Recruit Board Member(s)with a grant Executive/Finance February-10
background and develop a plan for research Committee
and solicitation of grants(Added per Exec
Cnmm 9/9/09)
Develop and implement Endowment Fund Executive/Finance February-10
policy and strategy Committee
Develop and implement Finance and Executive/Finance February-10
Investment policies Committee
Develop and implement Board team building Board Development March-10
activity Committee
Develop and implement Patrons of the Arts Board Development Apnl-10
plan Committee
Approve 2010-11 support for specific visual arts Performing Arts Apr.1-10
activities Committee
Conclude special successful fundraising Board April-10
campaign
Identify priority grant funding needs Executive/Finance May-10
Committee
Develop annual donor recognition plan Executive/Finance May-10
Committee
Develop and approve the 2010-11 budget for Performing Arts May-10
performing arts activities at local schools Committee
Recognize scholarship award recipients Performing Arts May-10
Committee
Assign grant research to interested Board Executive/Finance May-10
Members Committee
Successfully conduct 2010 Spring Event Spring Event lune-10
Committee
1018(2009 P51
Community Foundation
Strategic Plan 2015
Action Items
Send follow up thank you's to all Event Spring Event June-10
participants Committee
Form Special Campaign Committee and Board lune-10
develop meeting schedule for 2010.11
(depending on Board expansion)
Board members to self evaluate success of Board lune-10
annual individual fundrauing goals
Organize and distribute Foundation Board Staff lune-10
Policy and Reference Manual
Develop an Endowment Fund branding and Executive/Finance June-10
marketing plan Committee
Review,and approve Foundation 2010-11 Board June-10
budget
Conduct annual recognition of Patrons of the Board Development June-10
Arts Committee
Approve the 2010-I1 budget for performing Board June-10
arts activities at Lewis Family Playhouse
Form Visual Arts Committee and set meeting Board June-10
schedule for 2010.11 (depending on Board
expansion)
Approve the 2010.11 budget for visual arts Board June-10
activities
Develop and implement Board fundraising Board Development June-10
training plan Committee
Develop annual plan for 2010-11 grants Executive/Finance September-10
solicitation Committee
Conduct annual financial review of previous Executive/Finance September-10
year Committee
Develop and implement the 2010-11 program Performing Arts September-10
support plan for performing arts activities at Committee
local schools
10/812009 P52
Community Foundation
• Strategic Plan 2015
Action Items
Approve special fundraising campaign Special Campaign October-10
opportunities for 2010-11 and develop plan, Committee
including identification of staff availability
Consider special fundraising campaign Special Campaign October-10
associated with 5 year Cultural Center Committee
anniversary in 2011-12
Expand Board to a minimum of 15 active Board Development January-11
members Committee
Develop and implement Honorary Board Board Development January-11
Member program Committee
Develop and implement Foundation public Board Development January-11
relations and branding plans Committee
Develop 2015 vision for support of performing Performing Arts January-11
arts activities at Lewis Family Playhouse Committee
Develop 2015 vision for support of visual arts Visual Arts January-11
activities Committee
Design and develop a Foundation web site Board Development April-11
Committee
Develop 2015 vision for support of performing Performing Arts May-11
arts activities at local schools Committee
Revue Foundation by-laws Executive/Finance June-11
Committee
Develop Foundation Speaker's Bureau Board Development June-11
Committee
Develop new Affiliate Partners policy and Executive/Finance June-Il
procedures Committee
Communicate new Affiliate Partners policy Staff lune-11
and procedures to existing partners
Action Ster, Resoonsibility Completion Date
10/8/2009 P53
COMMUNRY FOUNDATION BOARD AND COMMITTEE MEETING SCHEDULE
OCTOBER 2009-JANUARY 2010
Members
Meetino Sam€
Spring Event Committee Tuesday.October 13,2009 4:00 PM
Performing/Visual Arts Committee Wednesday. October 14.2009 4:00 PM X 'r X
Board Meeting Wednesday,October 14,2009 5:00 PM % % Chair
Calf Committee Monday, November 2,2009 1:30 PM Chair X
Spring Event Committee Tuesday. November 17, 2009 4:00 PM Chair %
Golf Committee Monday.January 4,2010 1:30 PM Chau X
Performing/Visual Arts Committee Wednesday, January 13.2010 4:00 PM X Chair X
Board Meeting Wednesday,January 13,2010 5:00 PM X X X X Chair
Spring Event Committee Thursday.January 28,2010 5:00 PM Chair X
P54
psv4 -J-
010
2010 Arts-R•Cultural Bud
SUMMARY 2Est. 2010 Actual
TOTAL REVENUE $ 31,950 F7777 $
TOTAL EXPEND $ 21,4801 1
10,470
2010 Estimate 2010 Actual Notes
SPONSORS4,500 Goal $
Host Sponsor-2,500 is 2,500 1 1
Event Sponsor-1,000 1 $ 1,000 1 1
Supporters-500 1 $ 1,000 1 2
OTHER 27450 Notes 5
Fashion Show 1$ 17,450
Vendor Faire/Rafe Is 10,000 li
TOTALrr
2010 Estimate 2010 Actual Notes
Part Time Staff $ 980
Marketing-Graphic Design $ 750
Marketing-Printing $ 1,800
Advertising $ 2,200
Signs and Banners $ 750
Save the Date Cards $ 750
Photography $ 500
FASHION • r Notes S
StagelLight/Sound/Decor $ 4,500
Show Coord./Contract Sery $ 1,000
Reception Food $ 3,000
Volunteers(Food/Apprec) $ 500
Programs $ 500
Signs/Banners $ 750 F7
VENDOR3.520
Decor $ 500
Vendor Booth Rental $ 1,800
Entertainment $ 400
Raffle Ticket Pnnting. $ 400
Dept.of Justice $ 2D
General Supplies $ 400
TOTAL21.460 00