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Home My WebLink About10/01/13 Community Foundation Board Agenda COMMUNITY FOUNDATION BOARD OF DIRECTORS � ? ��, AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING January 13, 2010 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Linda Bryan, Secretary/Treasurer Taro Barag, Member Charles Buquet, Member Harvey Cohen, M.D., Vice Chair Brad Firle, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member City Offices: (909)477-2760 COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 2 CUCAMONGA January 13, 2010 A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Linda Bryan _ Thomas Galindo Taro Barag Jim Harrington Charles Buquet Jeremy Kahn Harvey Cohen, M.D. Richard Madsen Brad Firle Tony Mize Bryan Snyder B. Announcements/Presentations 1. Administration of Oath of Office to: Taro Barag, Richard Madsen and Bryan Snyder. C. Communications from the Public This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. Consent Calendar The following Consent Calendar item is expected to be routine and non-controversial. It will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Regular Community Agenda pages Foundation Meeting held October 14, 2009. 1-5 2. Receive and file Treasurer's Report for the months of 6-19 October through December 2009. E. Committee Reports This is the time for the Boardmembers to present oral reports on the Board Committees. No action will be taken on these items COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 3 CUCAMONGA January 13, 2010 1. Golf Committee (Committee Chair- Buquet) 2. Spring Event Committee (Committee Chair- Bryan) 3. Executive/Finance Committee (Committee Chair- Galindo) • Executive Committee Actions • Finance • Donor Recognition • Affiliate Partners • Grants 4. Board Development Committee (Committee Chair— Cohen) • Board Member Recruitment • Board Development Activities • Patron of the Arts • Foundation Public Awareness • Honorary Boardmember Recognition 5. Performing Arts Giving Committee (Committee Chair-Fine) • Supported Arts Programs • Arts Scholarship Program F. Foundation Business The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Consideration of consultant contract for the 2010 Golf 20-25 Tournament to be held on November 15, 2010 at Red Hill Country Club. 2. Discussion regarding use of unutilized funds formerly Oral Report designated as Program Sponsorship for the Ben Vereen performance. 3. Consideration of Community Foundation financial support of 26-27 the 2010/2011 Season at the Lewis Family Playhouse. 4. Consideration of a revised plan for the Foundation's Annual Oral Report Report. 5. Preliminary discussion regarding name and branding of the 28-29 Foundation. COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 4 CUCAMONGA January 13, 2010 6. Status report on Foundation supported programs. Oral Report 7. Consideration of Appointments to the various Foundation 30-38 Committees. 8 Review of Community Foundation Action Plan. 39-43 9. Review of January through June 2010 Foundation meeting 44 schedules. G. Identification of Items for Future Meetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: H. Adjournment I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on January 7, 2010, seventy-two(72)hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. • 4 IAioA►eW��°� f i COMMUNITY FOUNDATION MINUTES OF THE OCTOBER 14, 2009, REGULAR MEETING I A. CALL TO ORDER I The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, October 14, 2009, in the Tri-Communities Room, Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. with all Members present. I Present were: Board Members: Bryan, Buquet, Cohen, Firle, Harrington, Mize and Galindo. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Francie Palmer, Community Services Marketing Manage; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. City Clerk Reynolds administered the Oath of Office to newly appointed Boardmember Jim Harrington. The Board recessed at 5:05 p.m. and reconvened at 5:15 p.m. with all Members present to allow an opportunity to welcome newly appointed Boardmember Harrington. 2. Marketing Manager Palmer presented a Cultural Center related National Reports Video. She described the six-minute video as a corporate identity piece that is also being utilized for grants and various outreach opportunities for support of the Victoria Gardens Cultural Center. Following viewing of the video, brief questions were raised by the Board including monies donated by the Foundation for the project and availability of the video. Manager Palmer responded that $5,000 was donated and that the video could be viewed via You Tube, the City's web-site and that hard copies could be provided upon request. No further discussion was held. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held June 10, 2009. 2. To receive and file Treasurer's Reports for the Community Foundation and PAL Cash Reports for the months of June through September, 2009. Community Foundation - 1 - October 14, 2009 P1 I i MOTION: Moved by Member Mize, seconded by Vice Chair Cohen, to approve the I Consent Calendar, as submitted. Motion carried: 7-0. E. COMMITTEE REPORTS I 1. Golf Tournament Committee: Committee Chair Buquet informed the Board that the Committee continues to meet regularly. He noted that the sponsorship and participant levels are lower than this time last year. He asked that Members forward him any potential partners. Chair Galindo added that foursomes were still available for$2,500. In addition, Member Bryan indicated that Patron of the Arts volunteers are assisting in getting the prizes together. Director McArdle requested that the Board confirm whether j they will be assisting at the Tournament. 2. Spring Event Committee: Committee Chair Bryan deferred the report until discussion of Item F.3. 3. Executive/Finance Committee: Committee Chair Galindo gave an update of the actions and discussion held at the September gt' Committee meeting including updates on j outstanding pledges, direction for staff to move forward with the Patron of Arts and ! "Hearts for Arts" programs and approval of a meeting requested by the Library , Foundation with Members of the Executive Committee. 4. Board Development Committee: Committee Chair Cohen reported on the recentn successful recruitment of Member Harrington. He thanked Member Bryan for her hosting an informal, social gathering of the Board. Member Bryan added that five additional candidates are being recruited for potential appointment. Chair Galindo added that he has some potential recruitments as well and asked what the next step in the process would be. Director McArdle responded that Foundation information should be sent to the prospects and then a lunch scheduled to meet with them concerning their interest. Member Mize spoke of the need for members with "connections" on the Board and noted that Jane Carney, of Riverside, is now on the James Irvine Foundation. Member Bryan offered to also speak with Congressman Dreier. In the area of a Public Awareness Plan, Chair Galindo noted that a recommendation will be presented to the Executive Committee to discuss a possible name change for the Foundation. A question was also raised concerning the process for hiring a grant specialist. Director McArdle suggested that a meeting with the Executive Committee be held prior to entering into any contracts. 5. Performing Arts Giving Committee: Committee Chair Firle reported that the ! Committee's first meeting was held today. Establishing goals and priorities for I contributions and raising awareness of the Curatalo Scholarship Program were among the items discussed. I I Community Foundation - 2 - October 14, 2009 P2 i i F. FOUNDATION BUSINESS 1. Development of 2009-2010 Major Donor Prospect Plan was opened by Director McArdle. He reminded Members of their approved goal to develop a 2009/10 major donor prospect plan to include identifying 20 new corporate donor prospects. He suggested the Board brainstorm and discuss the matter. Vice Chair Cohen left the meeting at 6:00 p.m. and returned at 6:10 p.m. Discussion ensued by Members. Suggestions were given that business license applications be reviewed particularly the highest gross receipts. The current donor database should also be considered for additional donations. A suggestion was also given that corporations outside of the City should also be pursued. No other discussion was held or action taken. 2. Supervisor Nielsen gave staffs report concerning a proposal to approve the"Hearts for Arts"fundraising campaign. She described components of the campaign which include a benefit performance by Fritz Coleman; giving boxes and on-line appeals and a "Rancho Cucamonga Night at the Ontario Reign"fundraiser. Member Bryan noted that if 300 or more tickets to the Reign fundraiser are sold, then the Board can conduct a "50-50" drawing at the game. She offered to coordinate the drawing. In conclusion, Superintendent Nielsen asked for the Board to consider approval of the proposal. No other discussion was held and the following motion was presented: MOTION: Moved by Member Mize, seconded by Member Buquet, to approve the "Hearts for Arts" Fundraising Campaign including its proposed budget and post reception following the Fritz Coleman benefit performance. Motion carried: 7-0. 3. Request for approval of Spring Event Fundraiser"Arts-R-Cultural' concept and budget was opened for discussion. Director McArdle commended the Committee for their efforts and asked for Superintendent Nielsen to present staffs recommendation. Superintendent Nielsen reported that Member Bryan chairs the Committee which has a main element of a fashion show with one major sponsor. She indicated that securing a major sponsorship by Macy's is a priority and $10,000 is the fundraising goal. Member Bryan added that she is awaiting a call from Macy's representative on their participation. She also noted that the Committee consists of great members of the community. Questions were raised by the Board concerning the sponsorship amount being solicited, estimated expenditures and location of the proposed event. Superintendent Nielsen and Member Bryan responded that the donation was in the amount of$5,000; revenues were anticipated in the amount of$21,000 with expenditures in the amount of $31,000. Location of the event would be at the Cultural Center. Following their discussion, the following action was taken: Community Foundation - 3 - October 14, 2009 P3 MOTION: Moved by Member Buquet, seconded by Vice Chair Cohen, to approve the concept and budget of the Spring Fundraising "Arts-R-Cultural" event as presented. Motion carried: 7-0. Member Mize left the meeting at 6:24 p.m. and returned at 6:27 p.m. 4. Appointment of a Secretary/Treasurer forthe Community Foundation Board of Director was introduced by Director McArdle. He indicated that, in light of the recent resignation of the Secretary Gibson, the seat is now vacant. He briefly described the responsibilities of the position and nominations were then opened. Vice Chair Cohen nominated Member Bryan and Member Mize seconded the nomination. Being no further nominations, the nominations were closed and the following motion was made: MOTION: Moved by Vice Chair Cohen, seconded by Member Mize,to appoint Member Bryan as Secretary/Treasurer of the Community Foundation. Motion carried: 7-0. 5. Chair Galindo called on Director McArdle to review and recommend approval of the Community Foundation Committee descriptions. Director McArdle supported the proposed descriptions for the Administrative Committees consisting of the Executive/Finance and Board Development; the Fundraising Committees consisting of the Golf Tournament; Spring Event and Special Fundraising and the Giving Committees consisting of the Performing Arts and Visual Arts Committees and noted that they are all consistent with the 2015 Strategic Plan. Following his report, no discussion was held and the following action was taken: Motion: Moved by Member Firle, seconded by Vice Chair Cohen, to approve the Committee Descriptions for the Community Foundation's Administrative, Fundraising and Giving Committees, as presented in staff's report. Motion carried: 7-0. 6. Director McArdle was called upon by Chair Galindo concerning consideration of appointments to the various Community Foundation Committees. He referenced staffs report which indicates that currently the Executive/Finance, Board Development; Golf Tournament and Performing Arts Committees have a sufficient number of Members. The Spring Event Committee had need for an additional member, and Member Harrington agreed to join that Committee. Action by the Foundation went as follows: MOTION: Moved by Vice Chair Cohen, seconded by Member Fide, to appoint Member Harrington to the Spring Event Committee. Motion carried: 7-0. 7. Superintendent Nielsen gave a status report of Foundation supported programs. These include the World Music Series which attracted good crowds throughout the year; the Arts Show held in September and upcoming Korean Festival to be held October 24th She reminded the Board that their sponsorship in the amount of $10,000 for the Ben Vereen show was deferred as the show was cancelled. She added that a $26,000 Community Foundation - 4 - October 14, 2009 P4 I grant was awarded from U.S. Bank and another corporate sponsorship from Target had been secured in the amount of $50,000. Analyst Pachon reported that the total donation by Bank of America was at approximately $600,000.00. Following staffs update,the matter was received and filed and no other action taken or discussion held. i 8. The Community Foundation Action Plan was reviewed by Director McArdle. He informed the Board that the item would be included on every Board meeting agenda for review and update. He gave a brief overview of the action items already accomplished or in process. A question was raised on the action item to review the current Curatalo Fund program and develop a refined plan." Director McArdle responded by clarifying the goal of the Performing Arts Committee to review and possibly revise the current program. No other discussion was held or action taken. 9. Review of October 2009 through January 2010 Foundation Board and Committee meeting schedules was opened. The December 8t' Spring Event Committee meeting I scheduled for 4:00 p.m. and October 26"', 1:30 p.m., Golf Tournament Committee meetings were noted. No other discussion was held or action taken. I G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Chair Galindo noted that consideration of a name change for the Board should be placed on a future agenda for discussion and consideration. H. ADJOURNMENT MOTION: Moved by Vice Chair Cohen, seconded by Member Mize, to adjourn the Regular Community Foundation Meeting. Motion carried: 7-0. Meeting adjourned at 6:51 p.m. i i Respectfully submitted, i Melissa Morales Senior Administrative Secretary Community Foundation - 5 - October 14, 2009 P5 i i COMMUNITY FOUNDATION I RANCHO CUCAMONGA DATE: NOVEMBER 10,2009 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-OCTOBER 1-31,2009 li BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATING/PROGRAM FUND $ 177,118 12 $ 29,696.18 $ (13,368.09) $ 193,446.21 ENDOWMENT FUND 2,622,610.07 0.00 0.00 2,622,610.07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 0.00 000 125.00 JAMES&GRACE CURATALO MEMORIAL 6,351.84 0.00 0.00 6,351.84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 660.51 ASSOCIATE FUNDS RC ANIMAL SHELTER 129,193.06 0.00 0.00 129,193.06 ARMED FORCES BANNER 190.00 0.00 0.00 190.00 PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035.00 SENIOR CENTER 19,859.41 - - 1885941 TOTAL $2,982,777.57 $29,696.18 ($13,368.09) $2,999,105.66 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 10/31/09 $672,099.50 RCCF Union Bank Checking Account Bal 10/31/09 238,560.05 Deposit in Transit 206.67 Less Outstanding Checks (158.78) Subtotal 1,110,707.44 INVESTMENTS-LAIF 1.888.398.22 BALANCE $2,999,105.66 10500 Civic Center Dr. • P.O. Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •w ..RCpark.com ®P6 f OCTOBER 2009 REVENUE & EXPENDITURE DETAIL I REVENUES E I OPERATING/PROGRAM FUND ' Various Donations $ 25,435.33 Laif Interest 4,260.85 1 $ 29,696.18 I TOTAL REVENUES $ 29,696.16 i EXPENDITURES I OPERATINGIPROGRAM FUND Fund Raisers-Engraved Bricks $ 82.67 Associated Artists of the Inland Empire-Rmb Exp 1,535.42 Stephen Wagner- Professional Services 5,000.00 Stephen Wagner- Raffle Prizes 6,750.00 I Total Operating/Program Fund $ 13,368.09 TOTAL EXPENDITURES $ 13,368.09 � P7 !4nignnBank STATEMENT Page I of 2 d•, OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOU UNION BANK S1olement Number:2740024518 H GOVERNMENT SERVICES- SOUTH 274 10/1/09. 10/30/09 1 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 = Customer Inquiries 800.798.6466 w Thank you for banking with us j since 2008 CY30 010000 0010359-033523 733341 RANCHO CUCAMONGA COMMUNITY FOUNDATION f DBA PAL CAMPAIGN f PO BOX 807 RANCHO CUCAMONGA CA 91729 I I ■ Union Bank is your strong financial partner. With nearly 150 years of helping businesses prosper, our conservative lending practices, responsible management j and strong capital base have kept us strong and secure. Talk to your relationship manager today to discuss solutions to improve your treasury management efficiency. ?UBUC FUND CHECKING SUMMARY Account Number: 2740024518 Days in statement period: 30 Beginning balance on 10/1 $ 871,367.98 Total Credits 910.23 j Deposits 12 j 828.66 Other credits and adjustments I 1 81.57 Total Debits -178.71 Checks paid ( 1 j -97.14 Other debits, fees and adjustments ( 1 I -81.57 Ending Balance on 10/30 $ 872,099.50 CREDITS Deposits including check Dare 1)Wcnphpn Referenro Amount and cash credits 10/30 MERCHANT SERVICE MERCH DEP CCD 8013515351 51952544 $ 208.73 10/30 UNENCODED COURIER DEP NO LABEL 47657563 619.93 2 Deposits Total amount $ 828.66 Other credits and adjustments Dore Descnpt'on Rekrence Amount 10/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350620 $ 81.57 DEBITS Checks paid Number Date Amount Number Date Amount Number Date Amount 10038 10/2 $ 97.14 Other debits,fees and adjustments Date D.cnphon Refen:nro Amount 10/1 MERCHANT SERVICE MERCH FEE CCD 8013515351 57858060 $ 81.57 DAILY LEDGER BALANCE Date Ledger Balance Dote Ledger Balanro Date Ledger Bolpnro 8 10/1 $ 871,286.41 10/2.10/29 $ 871,270.84 10/30 $ 872,099.50 6 8 X s o b LL � PS t/ UnionBank S T A T E M E N T Page 1 of 2 OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOU UNION BANK Statement Number:2740024437 GOVERNMENT SERVICES- SOUTH 274 10/1/09- 10/30/09 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 j Customer Inquiries 800-798-6466 j . I Thank you for banking with us since 2008 ' CY30 2 E 0000 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 ' RANCHO CUCAMONGA CA 91729 ■ Union Bank is your strong financial partner. With nearly 150 years of helping II businesses prosper, our conservative lending practices, responsible management and strong capital base hove kept us strong and secure. Talk to your relationship manager today to discuss solutions to improve your treasury management efficiency. PUBLIC FUND CHECKING SUMMARY Account Number: 2740024437 Days in statement period: 30 Beginning balance on 10/1 $ 228,508.72 Total Credit 24,400.00 Deposits 13 24,400.00 Total Debit -14,348.67 Checks paid 5 -14,348.67 Ending Balance on 10/30 $ 238,560.05 CREDITS Deposit including check Date Description Reference Amount and cash credits 10/29 UNENCODED COURIER DEPOSIT 44653877 $ 2,250.00 10/30 UNENCODED COURIER DEPOSIT 47655189 6,750.00 10/30 UNENCODED COURIER DEPOSIT 47655179 15.400.00 3 Deposit Total amount $ 24,400.00 DEBITS Checks paid Number Date Amount Number Date Amounl Number Date Amount 10126 10/6 $ 1,000.00 10129* 10/26 $ 1,535.42 101.31_ 1.0/_29 $ _ _ _6,750.00 10127 10/8 63.25 10130 10/29 5,000.00 5 Checks paid Total amount $�� 14,348.67 Cl,ec6 missing in sequence.Out of sequence check numbea may also Ise localed in the Electronic debib section of your statement. DAILY LEDGER BALANCE Date Ler(ger Balance Date Ledger Balance Dale Ledger Balance 10/1-10/5 $ 228,508.72 10/6-10/25 $ 227,445.47 10/29 $ 216,410.05 10/6-10/7 227,508.72 10/26-10/28 225,910.05 10/30 238,560.05 P9 t COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: DECEMBER 2, 2009 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-NOVEMBER 1-30,2009 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATING/PROGRAM FUND $ 193,446.21 $ 36,084.91 $ (33,275.97) $ 196,255.15 ENDOWMENT FUND 2,622,610.07 0.00 0.00 2,622,610.07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 0.00 0.00 125.00 JAMES&GRACE CURATALO MEMORIAL 6,351.84 0.00 0.00 6,351.84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 660.51 ASSOCIATE FUNDS RC ANIMAL SHELTER 129,193.06 0.00 (754.43) 128,438.63 ARMED FORCES BANNER 190.00 0.00 0.00 190.00 PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035 00 SENIOR CENTER 19,859.41 (39.84) 19,819.57 TOTAL $2,999,106.66 $36,084.91 ($34,070.24) $3,001,120.33 RECONCILIATION -UNION BANK PAL Union Bank Checking Account Balance 11/30/09 $871,836.11 RCCF Union Bank Checking Account Bal 11/30/09 245,025.47 Deposit in Transit 310.37 Less Outstanding Checks (4A49.84) Subtotal 1,112,722.11 INVESTMENTS-LAIF 1.888.398 22 BALANCE $3,001,120.33 10500 Civic Center Dr. • P.O. Box 807•Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760• Fax 909-477-2761 •w ..RCpark.com Py O NOVEMBER 2009 REVENUE & EXPENDITURE DETAIL REVENUES OPERATING/PROGRAM FUND Various Donations $ 35,976 91 Union Bank-Merchant Service Credit 108.00 $ 36,084.91 TOTAL REVENUES $ 36,084.91 EXPENDITURES OPERATING/PROGRAM FUND City of Rancho Cucamonga-Rmb. Meeting Exp. $ 199.20 Copies& Ink-Printing 1,094.72 Hole In One International-Prize Coverage 1,600.00 Hole In One International-Prize Coverage 1,484.00 City of Rancho Cucamonga-Rmb. Meeting Exp. 6566 Nissin Enterprises-Hats 249.91 Stephen Wagner-Golf Tournament Prizes 1,800.00 Antigua-Vests&Shirts 4,417.00 Moore Photography-Photography Golf Tournament 656.31 The Sign Shop-Banners 828.60 Champion Awards-Plaques 842.82 City of Rancho Cucamonga-Rmb. Meeting Exp. 238.25 City of Rancho Cucamonga-Rmb. Hats 586.08 City of Rancho Cucamonga-Rmb. Meeting Exp 45.75 City of Rancho Cucamonga-Rmb. Concert Tickets 270.00 City of Rancho Cucamonga-Rmb. Founders Day Exp 24.73 Little Bear Productions-Recruitment Brochure Design 450.00 Alphagraphics-Posters 226.20 Barabara Hansen-Rmb. Conference Exp. 51515 Antigua-Vests&Shirts 64.66 Union Bank-Merchant Service Fee 113.00 Red Hill Country Club-Golf Fees 17,240.93 Alliant Event Services-Drape Rental 263.00 Total Operating/Program Fund $ 33,275.97 SENIOR CENTER FUND Gabel& Schubert, Inc.-Legacy Tree Engraving $ 39.84 Total Senior Center Fund $ 39.84 RC ANIMAL SHELTER FUND Ryan Rice-Rmb.Veterinary Care $ 52.50 Susan Keithly-Rmb. Poster Expense 60.23 Linda Deatherage-Rmb. KMR Expense 25.00 Caroline Reed-Rmb. Vet Exp. 317.66 Suzanne Buquet-Rmb. Shades 299.04 Total RC Animal Shelter Fund $ 754.43 TOTAL EXPENDITURES $ 34,070.24 Pi t, unignBank STATEMENT Page 1 of 3 1 OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOU N UNK)N BANK Statement Number.2740024518 GOVERNMENT SERVICES- SOUTH 274 10/31/09- 11/30/09 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800798.6466 Thank you for banking with us since 2008 CY30 010000 0010785-034728 739895 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 j ■ Protect your business against check fraud with Positive Pay from Union Bank. Whether you issue many checks per day, or lust a few, Positive Pay gives you greater control and early detection of unauthorized payments-with the convenience of online access. View our demo at. unionbonk.com/positivepay. To learn more, call your Relationship Manager or Global Treasury Management Sales at 804883-0285. Ii PUBLIC FUND CHECKING SUMMARY Account Number' 2740024518 + Days in statement period: 31 1 Beginning balance on 10/31 $ 872,099.50 Total Credits 17,173.21 Deposits ( 7 ( 17,065.00 Electronic credits ( 2 ( 0.21 Other credits and adjustments ( 1 10B.00 Total De6its -17,436.60 Checks paid ( 2 -17,323.60 Other debits, fees and adjustments 12 ( -113.00 Ending Balance on 11/30 $ 871,836.11 CREDITS Deposits including check Date Dmcnption Reference Amount and cash credits 1114 UNENCODED COURIER DEPOSIT 47866137 $ 206.67 11/4 MERCHANT SERVICE MERCH DEP CCD 8014414042 54019251 5,000.00 11/12 MERCHANT SERVICE MERCH DEP CCD 8013515351 57692993 2,500.00 11/17 MERCHANT SERVICE MERCH DEP CCD 8014414042 59B64527 7,990.00 11/19 MERCHANT SERVICE MERCH DEP CCD 8013515351 51178682 100.00 11/19 MERCHANT SERVICE MERCH DEP CCD 8013515351 51179417 710.00 11/25 MERCHANT SERVICE MERCH DEP CCD 8013515351 53892407 558.33 7 Deposits Total amount $ 17,065.00 Electronic credits Date Dmcnption Re/erenre q t 11/18 PAYPAL VERIFYBANK PPD """"•"5XL6 50340106 $ 0.09 11/18 PAYPAL VERIFYBANK PPD --......5XL6 50340107 0.12 2 Electronic credits Total amount $ 0.21 Other credits and adjustments Date Dmaiption Reference A I 111A MISCELLANEOUS BANK ORIGINATED ITEM 99350933 $ 108.00 0 E s P12 Page 2 of 3 U UniQrBank RANCHO CUCAMONGA COMMUNITY FOU N Statement Number.2740024518 j 10/31/09- 11/30/09 j DEBITS { Me&Paid _ Number Date Amount Number Date Amount Number Dole Amount 10039 11/4 $ 82.67 10041 11/20 $ 17,240.93 2 Cheaks paid Total amount $ 17,323.60 Che<6 misniny in sequence.Out of sequence check numisem may also be located in Ike Eled.nic debts section of your statement. Other debits, fees and adjustments Dale Description Reference Amount 11/2 MERCHANT SERVICE MERCH FEE CCD 8013515351 52607089 $ 108.00 11/6 MERCHANT SERVICE MERCHADJ CCD 8013515351 55389005 5.00 2 Other debits,fees and adjustments Total amount $ 113.00 DAILY LEDGER BALANCE Date Lecher 8a1once Dote Ledger Bolan re Dale Ledger Bolan.e 11/2-11/3 $ 871,991.50 11/12-11/16 $ 879,718.50 11/19 $ 888,518.71 11/4-11/5 877,223.50 11/17 887,708.50 11/20-11/24 871,277.78 11/611/11 877,218.50 11/18 887,708.71 11/25-11/30 871,836.11 8 S 0 s � 0010785-034729P''3 STATEMENT Page Iof2 I UnionEank OF ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOU UNION BANK Stakment Number.2740024437 GOVERNMENT SERVICES- SOUTH 274 10/31/09- 11/30/09 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 ' Customer Inquiries � - 800-798-6466 Thank you for banking with us since 2008 i CY30 5 E 0000 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Protect your business against check fraud with Positive Pay from Union Bank. 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To learn more, call your Relationship -Manager or Global Treasury Management Sales aF800-883-02$5.- - - - - - - - - - - - - - - - - PUBLIC FUND CHECKING SUMMARY Account Number: 2740024437 Days in statement period: 31 Beginning balance on 10/31 $ 238,560.05 Total Credits 16,808.00 Deposits ( 3 ) 18,808.00 Total Debits -12,342.58 Checks paid ( 13 ) -12,342.58 Ending Balance on 11/30 $ 245,025.47 CREDITS Deposits Dote Descri hon Reference Amount including check 46443652 4,022.00 and cash credits 11/18 CARRIER DEPOSIT $ 11/25 UNENCODED COURIER DEPOSIT 44204094 14,776.00 11/30 CCV DEPOSITSEQ# 1130TT1160 A-000000000IS 90224918 10.00 3 Deposits Total amount $ 18,808.00 DEBITS Checks paid Nvm6er Date Amount Number Date Amount Number Date Amount 10133 11/1"3 $ 199:20 10138 11/12 $"" - - 60.23 " 10143- - -11%6- $ - - 4,47.00" " 10134 11/10 1,094.72 10139 11/9 1,600.00 10153" 11/30 226.20 10135 11/9 39.84 10140 11/9 1,484.00 10155* 11/30 842.82 10136 11/13 65.66 10141 11/16 249.91 10137 11/9 263.00 10142 11/13 1,800.00 13 Checks paid Total amount $ 12,342.58 Checks missing in sequence.Out of sequence check numbers may also be located in tho El.tTonic debits section of your statement. DAILY LEDGER BALANCE Dot. Ledger Balance Date Ledger Solon ee Dote Ledger Salome 11/2-11/5 $ 238,560.05 11/12 $ 229,601.26 11/25-11/29 $ 246,084.49 11/6-11/8 234,143.05 11/13-11/15 227,536.40 11/30 245,025.47 11/9 230,756.21 11/16-11/17 227,286.49 11/10-11/11 229,661.49 11/18-11/24 231,308.49 P14 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: JANUARY 4, 2010 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-DECEMBER 1.31,2009 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATINGIPROGRAM FUND $ 196,255.15 $ 34,852.79 $ (10,630.06) $ 220,477.88 ENDOWMENT FUND 2,622,610 07 0.00 0.00 2,622,610.07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 000 000 1,463.16 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 0.00 0.00 12500 JAMES&GRACE CURATALO MEMORIAL 6,351.84 0.00 (4,050.00) 2,301.84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 660.51 ASSOCIATE FUNDS RC ANIMAL SHELTER 128,438.63 000 (734 02) 127,704.61 ARMED FORCES BANNER 190.00 000 0.00 190.00 PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035.00 SENIOR CENTER 19,819.57 - - 19,819.57 TOTAL $3,001,120.33 $34,852.79 ($15,414.08) $3,020,559.04 RECONCILIATION -UNION BANK PAL Union Bank Checking Account Balance 12/31/09 $899,125.13 RCCF Union Bank Checking Account Bal 12/31/09 238,802.13 Deposit in Transit 0.00 Less Outstanding Checks (5.766 44) Subtotal 1,132,160.82 INVESTMENTS-LAIF 1.888,398 22 BALANCE $3,020,559.04 10500 Civic Center Dr. •P.O. Box 807• Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760• Fax 909-477-2761 •w .RCpark.com fM5 i I i DECEMBER 2009 REVENUE & EXPENDITURE DETAIL REVENUES i OPERATING/PROGRAM FUND Various Donations $ 32,672.33 Stephen Wagner-Golf Tournament Exp. Rmb. 298.00 U S. Bank-Sponsor 1,000.00 Union Bank- Merchant Service Credit 882.46 $ 34,852.79 i TOTAL REVENUES $ 34,852.79 EXPENDITURES OPERATING/PROGRAM FUND Altru, LLC-Liability Insurance $ 2,149.00 Champion Awards&Specialties-Plaque 27.19 City of Rancho Cucamonga-Ticket Sponsor 13300 Metal D6cor Designs-Nameplates 7318 Carey Sign Corp-Plaque 547.19 Alta Loma School Dist-Bus Transportation 100.00 Etiwanda School Dist-Bus Transportation 97.54 City of Rancho Cucamonga-Sponsor 4,158.00 City of Rancho Cucamonga-Sponsor 1,940.00 City of Rancho Cucamonga-Sponsor 522.50 Union Bank-Merchant Service Fees 88246 Total Operating/Program Fund $ 10,630.06 JAMES&GRACE CURATALO MEMORIAL FUND City of R.C.-Performing Arts Scholarships $ 4,050.00 Total James& Grace Memorial $ 4,050.00 RC ANIMAL SHELTER FUND Flora Swoboda-Rmb.TNR Trap $ 50.00 Susan Keithly-Rmb. Poster Exp. 36.07 Farid Nohrudi-Rmb.Vet Exp. 622.95 Elsa Tristan-Rmb. KMR 25.00 Total RC Animal Shelter Fund $ 734.02 TOTAL EXPENDITURES $ 15,414.08 P16 C Page l of •• i k/ UnionBank ®F Ae CC®UNIrs RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION BANK Statement Number:2740024518 12/01/09-12/31/09 ' GOVERNMENT SERVICES- SOUTH 274 4 POST OFFICE BOX 513840 LOS ANGELESCA 90051-3840 Customer Inquiries 600-798-6466 i 4 Thank you for banking with us f since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 i I ■ We've made Online Statements even better.Now you can view images of deposited checks and deposit i tickets in addition to your paid checks. Call your Relationship Manager or Global Treasury Management Sales at 800-883-0285 to enroll. Public Fund Checking Summary Account Number:2740024518 Days in statement period:Days in statement period:31 Balance on 1211 $ 871,836.11 Total Credits 34,865.16 Deposits(5) 32,982.70 I Electronic credits(1) 1,000.00 Other credits(1) 882.46 Total Debits -7,576.14 Checks paid(4) -6,693.68 Other debits(2) -882.46 Balance on 12/31 $ 899,125.13 1 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 12/1 UNENCODED COURIER DEPOSIT 47166311 $ 310.37 ; 12/18 MERCHANT SERVICE MERCH DEP CCD 8013515351 55643053 150.00 1 12/18 MERCHANT SERVICE MERCH DEP CCD 8013515351 55643190 208.33 12/22 UNENCODED COURIER DEPOSIT 45345612 150.00 12/22 UNENCODED COURIER DEPOSIT 45345604 32,164.00 5 Deposits Total $ 32,982.70 Electronic credits Date Description/Location Reference Amount 12/30 USB AP PAYMENT AP PAYMENT PPD"'"'•"••7299 51104876 $ 1,000.00 Other credits and adjustments Date Description/Location Reference Amount 12/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350662 $ 882.46 DEBITS P17 t Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024518 12101/09- 12/31/09 Check Paid Number Date Amount Number Date Amount 10042 12/30 73.18 10047 12/31 1,940.00 10046' 12/31 4,158.00 10048 12/31 522.50 4 Checks paid Total $ 6,693.68 Checks missing in sequence.Out of sequence check numbers may also be located In the Electronic Debits section of your statement. Other debits,fees and adjustments Date Description Reference Amount 12/1 MERCHANT SERVICE MERCH FEE CCD56792841 $ 190.11 8013515351 12/1 MERCHANT SERVICE MERCH FEE CCD56794799 692.35 8014414042 2 Other debits,fees and adjustments Total $ 882.46 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 12/1 $ 871,264.02 12/22-12/29 $ 904,818.81 12/2-12/17 872,146.48 12/30 905,745.63 12/18-12/21 872,504.81 12/31 899,125 13 P18 11111MENT Page 1of2 UnionBank ®(� ACCOUNTS RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION BANK Statement Number:2740024437 GOVERNMENT SERVICES- SOUTH 274 12/01/09-12/31/09 POST OFFICE BOX 513840 Customer Inquiries Ii LOS ANGELES CA 90051-3840 800-798-6466 ; I I I Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ We've made Online Statements even better.Now you can view images of deposited checks and deposit 1 tickets in addition to your paid checks.Call your Relationship Manager or Global Treasury Management Sales at 800-883-0285 to enroll. Public Fund Checking Summary Account Number:2740024437 Days in statement period:Days in statement period:31 Balance on 12/1 $ 245,025.47 Total Credits 298.00 Deposits(1) 298.00 Total Debits -6,521.34 1, Checks paid(14) -6,521.34 j Balance on 12131 $ 238,802.13 i CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 12/1 CCV DEPOSIT SEQ#1201ES1820 A-0000000001S 90220970 $ 298.00 DEBITS Check Paid Number Date Amount Number Date Amount j 0147 12/29 586.08 10152 12/24 450.00 10095' 12/15 76.11 10154` 12/2 656.31 10145' 12/29 238.25 10156' 12/1 828.60 10146 12/1 299.04 10157 12/1 317.66 10148' 12/29 45.75 10158 12/1 515.15 10150` 12/29 270.00 10159 12/3 64.66 10151 12/29 24.73 10160 12/31 2,149.00 14 Checks paid Total $ 6,521.34 Checks missing in sequence.Out of sequence check numbers may also be located in the Electronic Debits section of your statement Daily Ledger Balance Date Ledger Balance Date Ledger Balance 12/1 $ 243,363.02 12/24-12/28 $ 242,115.94 12/2 242,706.71 12/29-12/30 240,951.13 P19 STAFF REPORT f COMMUNITY SERVICES DEPARTMENT RANCHO Date: January 13, 2010 CUCAMONGA To: Rancho Cucamonga Community Foundation ! From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III I Subject: CONSIDERATION OF CONSULTANT CONTRACT FOR THE 2010 GOLF TOURNAMENT TO BE HELD ON NOVEMBER 15, 2010, AT RED HILL COUNTRY CLUB RECOMMENDATION It is recommended that the Foundation Board approve a new contract with Stephen Wagner for consultant services for the Foundation's 2010 golf tournament to be held on November 15, 2010 at Red Hill Country Club. BACKGROUND/ANALYSIS The Foundation has hosted two successful, high-end golf tournaments at Red Hill Country Club with assistance from Stephen Wagner who has served as a consultant to the Foundation for the planning and implementation of these events. Over the past two years, the golf tournament has become the Foundation's signature fundraising event having netted the Foundation over $100,000. Mr. Wagner is interested in working with the Foundation again this year to host the Foundation's 2010 tournament and has submitted a no fee increase event agreement for the Board's review and approval. The total cost for his consultant services remains a $15,000 management fee plus a 50% profit split after an initial $100,000 has been raised as a net profit to the Foundation. Staff has included this item on the Foundation's January agenda for the Board's review and action to help facilitate planning efforts for this fundraising event. Respe ully submitted, I KevincArdle Community Services Director I:ICOMMSERVICouncii&BoardslCommumtyFoundationlStaH Reportsl201014pprovalGofConsultantContract.1.13.10.doc I P20 Event Agreement This Agreement is made and entered into on December 7,2009,by and between Stephen Wagner, individual (Wagner) and the Rancho Cucamonga Community Foundation (RCCF), collectively known as the parties. NOW, THEREFORE, in consideration and mutual promises and covenants herein contained and for the other good and valuable consideration,RCCF and Wagner hereby acknowledge the receipt and sufficiency of which. I. SERVICES Wagner shall perform duties as described in EXHIBIT D,to insure the successful outcome of the"Event'known as the"Rancho Cucamonga Community Foundation $150,000 Tournament' scheduled for Monday,November 15,2010 to be held at Red Hill Country Club,Rancho Cucamonga, California. U. RESTRICTIONS Restrictions are duly noted in EXHIBIT E, "RCCF Responsibilities"and are taken herein by Wagner. Wagner shall be reimbursed for all event purchased items i.e., postage, etc. as noted in EXHIBIT A with receipt verification. RCCF is responsible for all expenses that are pre-approved by the RCCF Tournament Chairman and are shown in EXHIBIT A. All approved charges will be invoiced and/or billed to RCCF. III. COMPENSATION In consideration of Wagner providing the services, compensation shall be Fifteen Thousand Dollars($15,000)Management Fee, plus a Fifty Percent(50%)profit split as described below. Five Thousand Dollars($5,000) is due to Wagner at the time of the signing of this Agreement and the remaining three(3)payments are; at Twenty- Five Hundred Dollars($2,500)on/or before February 15, 2010,the second payment ,of Twenty-Five Hundred Dollars($2,500)on/or before June I,2010 and the third and final payment of Five Thousand Dollars ($5,000)will be due on/or before November 1, 2010. In addition, a Fifty Percent(50%)profit split will be due Wagner after an initial $100,000 has been raised as a net profit to"RCCF"from the event and/or related activities. Profit split will be paid to Wagner after a mutually agreed number is determined by both parties on/or before December 15, 2010. Payment to be sent to: Stephen Wagner 8330 Highridge Place Rancho Cucamonga, CA 91730 IN WITNESS WHEREOF,the parties have executed this Agreement effective as of December 7, 2009. Kevin McArdle Stephed WA er Community Services Director Event Management City of Rancho Cucamonga 8330 Highridge Place 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Rancho Cucamonga, CA 91730 P21 EXHIBIT A 2010 Budget to be approved at a later date. Budget parameters will be determined and mutually agreed by both parties. P22 � ( 1 Wagner Event Management to provide: EXHIBIT D MANAGEMENT OF Rancho Cucamonga Community Foundation Golf Tournament(RCCF) Event: Rancho Cucamonga Community Foundation$150,000 Golf Tournament Host: Rancho Cucamonga Community Foundation Contact: Kevin McArdle,Community Services Director Site: Red Hill Country Club,Rancho Cucamonga Date: November 15,2010 Time: 9:30 AM(Shotgun Start),Check-In 8:00 AM Format: Scramble,(Teams of 4) 144 Amateurs SPECIFIC DUTIES PERFORMED BY WAGNER I. Professional supervision and management of the 2010(RCCF)golf event to provide the following: A. Site Selection,Selling of Sponsorships& Golf Playing Spots 1. Final negotiation of Site Agreement and all parameters thereof 2. Negotiation of Sponsorships&Playing Spots(See Exhibit D) 3. Mailing of Marketing Materials and Entry Forms 4. Coordination and Activation of all Golf Sponsorships and Contacts 5. Initial meeting/phone contact with Mayor Kurth and the follow-up assistance in contacting City of Rancho Cucamonga vendors&suppliers and following-up 6. Manage Silent&Live Auctions at Red Hill Country Club. (Budget will be affected) B. Event Responsibilities& Start-up I. Supervise all Staff&Volunteers 2. Develop Player Applications for Participation 3. Develop Event Flyer 4. Develop Sponsorship Kit(descriptions&inventory) 5. Sponsorship Agreement(draft to be provided by Wagner, subject to approval of City and/or RC Community Foundation)(legal counsel) 6. Standard Operational Budget(Exhibit A) 7. Bi-weekly(updated)Foursome Assignment Spreadsheets(beginning May 1 -TBD) 8. Weekly pairings beginning August 15 (format will be provided) 9. Check-in(including any raffles,putting contests,mulligans,games,etc.) 10. Pairings Sheets 11. Cart&Hole Assignments 12. Scorecards&Scoring 13. Scramble Rules Sheet&Pin Sheets 14. Special Games&Contests Rules Sheet 15. Player Registration 16. Site visit and Course liaison(includes one site visit approximately 30 days in advance) 17. Auction Materials(Bid Sheets,Descriptions, Registration,etc.) C. Distribution and/or Course Preparation 1. Water,Ice, Snacks and Beverages(venue controlled) 2. Gift Distribution 3. Placement of Hole Sponsor Signs 4. Special requests for Pin Flags and/or Tee Box Markers(RCCF Option) 5. Longest Drive(Men& Women) 6. Closest to the Pin(all Par 3's) 7. Hole-In-One Contests 8. $50,000 Putting Contest 9. Snack distribution during round(venue controlled) P23 EXHIBIT D,Page 2 D. Banquet and/or Post Tournament 1. Awards Banquet Supervision 2. Awards&Prizes(including Hole-In-One contests) 3. Silent and/or Live Auction Fund Raiser E. Arrangements for the following products,contacts,vendors,suppliers and/or services as needed 1. Apparel 2. Golf Equipment&Representatives 3. Awards Photo-Plaques and/or Sponsorship Plaques 4. Specialty and/or Custom Awards&Prizes 5. Hole-In-One& Putting Game Insurance 6. Credentials 7. Banners,Graphics&Signage 8. Tee Box and Pin Flags Custom Development(if applicable) 9. Publications(Program of Sponsor Ads,etc.) 10. Food&Beverages(Cash&In-Kind) F. Procurement& Management of the following 1. Production of all Events&Related Activities* 2.' Auction Memorabilia** G. Wagner to provide three(3)workers on the event day. H . Wagner confirms acknowledgement of"Confidentiality Agreement'in regards to City contacts (vendors and suppliers) to be extended under the terms of this agreement. c Wagner Golf Management can provide selected memorabila for your silent and/or live auctions. P24 EXHIBIT E Rancho Cucamonga Community Foundation RESPONSIBILITIES I. ITEMS,INFORMATION,PROCUREMENT & ASSISTANCE TO BE PROVIDED BY RCCF A. Provide Personnel,Volunteers and/or Main Contacts 1. Kevin McArdle as Liaison 2. Back-up Contact(Paula Pachon) 3. Event Chairman(s)Chuck& Suzanne Buquet 4. Volunteers during the event 5. Auction Chairperson or Committee to help in the solicitation of items(TBD). B. Documents and Other Information: 1. Event, City and Organization Logo(s),Trademarks, Service Marks, Sales Marks,Copyrights,photos,etc. 2. City Vendor&Supplier List(Top 50 City Vendors& Suppliers by Revenue) 3. All Information in regards to other Sales Leads and/or Potential Sponsors 4. All(Golf and F&B Agreements)Site and/or Venue information including contracts 5. All Press Release information(if applicable) 6. All promotional,marketing and sales materials that RCCF specifically wants utilized: a. Publications b. Letterhead Envelopes and or Stationary c. Direct Mail Pieces d. Brochures&Newsletters e. Sponsorship Contacts(electronic format) f Photo's(approval for use) C. Procurement of all items that are needed and approved for the successful operation of the event. Items may be purchased or made with arangements by Wagner and billed to City and/or RCCF or billed to Wagner with prior written approval of RCCF,that will be paid by RCCF (Wagner will not make final purchase without the prior written approval by City or RCCF) 1. Gift&Awards Items 2. Lodging(if applicable) 3. Golf Course Expenses(Green Fees, Carts, Use of Practice Facilities, F&B, other related) 4. Management Fees 5. Food, Snacks&Beverages 6. Signs, Banners&Graphics 7. Audio-Visual 8. Hole-in-One Insurance 9. Postage, Shipping and Handling Charges 10. Program,Copies and/or Publications 11. Raffle Items 12. Live&Silent Auction Items(if need to be purchased) 13. Rental Equipment,i.e.,Linens,Chairs,Tables,China,etc. 14. Other Related Costs&Expenses D. Financial obligations as agreed by both parties. I. All checks will be made out to Rancho Cucamonga Community Foundation. 2. Payment of all vendor invoices and/or other bills will be made in a timely manner by the City or RCCF 3. City or RCCF is responsible for collecting all revenues(sponsorships,donations,foursomes,advertising and other related income)and reporting to Wagner on a bi-weekly basis(TBD)(Wagner to provide reporting form). 4. Wagner and City/RCCF mutually agree to make arrangements for collection of all ancillary revenues during Auctions(Live&Silent), Raffle, Mulligan Sales and/or other related activities that will generate revenues prior, during and post events. If City/RCCF has equipment for the electronic processing of credit and debt cards,this method will be used. All revenues collected will go into City and/or RCCF designated accounts. P25 r f STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: January 13, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: CONSIDERATION OF COMMUNITY FOUNDATION FINANCIAL SUPPORT OF THE 2010/2011 SEASON AT THE LEWIS FAMILY PLAYHOUSE RECOMMENDATION Staff recommends that the Board review and discuss potential support of programming for the Lewis Family Playhouse for the 2010/11 Season. BACKGROUND The Community Foundation, as part of its budget process in 2008/09 and 2009/10, approved support of several Cultural Center programs. Over the past two years the Foundation has provided over $100,000 in program funding support for the Lewis Family Playhouse. This support has included funding for Playhouse performances, Studio Theatre performances, Arts Education / Accessibility and Visual Arts. The attached chart outlines the Foundation's arts giving history in greater detail. CONSIDERATIONS FOR 2010/11 SEASON The Performing Arts Giving Committee met just prior the Foundation's January Board Meeting and will be providing the full Board a recommendation for funding for the 2010/11 Playhouse Season. By committing now to the Playhouse performances, the Foundation will receive maximum exposure as a presenting sponsor in the 2010/11 Season Brochure. The Community Services Department is very grateful to the Foundation for its fundraising efforts and on-going support of arts programs at the Victoria Gardens Cultural Center. The Performing Arts Giving Committee is presenting their recommendations to you regarding the support of the next year's season at this time, since the season brochure goes to print soon. As part of the annual budget process in June, the Board may wish to discuss additional areas of funding support for arts programs. Respe tfully submitted, i I KevWcArdie Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaff Reports120101Playhouse support 1.10.doc P26 RANCHO CUCAMONGA COMMUNITY FOUNDATION Arts Giving History 2008/09 2009/10 Playhouse Performances ! Presenting Sponsor - January Headliner $10,000 $10,000 Presenting Sponsor - RC Community Theatre Series $20,000 $20,000 Studio Theatre Performances Presenting Sponsor - BlackBox Productions Series $3,000 s Arts Education Accessibility Presenting Sponsor - World Music Courtyard Series $10,000 $14,000 i Artist in Residency Program $5,000 $7,500 Tickets for Underserved Students and Families $1,5001 $1,500 I Visual Arts Sponsorship Art Association Art Show $7,500 i $46,500 $63,500 i I I I I ! i I:\COMMSERV\Council&Boards\Community Foundation\Staff Reports\2010\Arts Giving History.xls P27 I STAFF REPORT i COMMUNITY SERVICES DEPARTMENT I i Date: January 13, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Subject: PRELIMINARY DISCUSSION REGARDING NAME AND BRANDING OF THE FOUNDATION RECOMMENDATION This item has been placed on the Foundation's agenda at the request of the Executive Committee to allow for preliminary discussion regarding the name and branding of the Rancho Cucamonga Community Foundation. I BACKGROUND The Rancho Cucamonga Community Foundation was formed in April 1986 by a group of residents and civic leaders and Articles of Incorporation for the Foundation were filed with the State in June of 1986. In February 1988, the Foundation received its determination letter from the Internal Revenue Service and was granted exemption from federal income tax under section 501 (c) (3) of the Internal Revenue Code as a non-profit corporation. As a non-profit corporation, the Foundation was organized to operate exclusively for charitable, scientific, literary, or educational purposes, or for a combination of such purposes. In its initial years of operation, the Foundation raised and managed funds to augment financial resources of the City's cultural, recreational and human services programs. At the time, the Foundation's mission was simply to enhance the quality of life in Rancho Cucamonga. During the late 80's and 90's, the Foundation supported a number of community programs including community/children's theatre experiences, artist-in-residence programs at local elementary schools, art exhibits featuring works by local high school and college artists, high school performance arts programs, concerts in the park, as well as to support local students participation in regional and national recreation sports programs/events. In addition, the Foundation accepted community donations from a number of grass root organizations and distributed their funds in accordance with their objectives and the desire of its donors. These organizations essentially became affiliate organizations of the Foundation, which in turn allowed them the use of the Community Foundation's non-profit status. With the opportunity for the development of the Victoria Gardens Cultural Center in the early 2000's, the Foundation's mission evolved into fundraising to support the construction of the programming at the Cultural Center, most specifically the Lewis Family Playhouse at the Cultural Center. Between 2003 and 2006, the Community Foundation, in collaboration with the Library Foundation, initiated the Promoting Arts and Literacy (PAL) Campaign to raise funds for the construction and programming of the Victoria Gardens Cultural Center. P28 PRELIMINARY DISCUSSION REGARDING NAME AND BRANDING OF THE PAGE 2 FOUNDATION JANUARY 13,2010 In 2004, the Foundation amended its By-Laws to change its purpose/mission to: "establish a permanent endowment fund to assist the government of the City of Rancho Cucamonga in improving the cultural and recreational services to the citizens of the City'. During this time period the Foundation continued to work with affiliate organizations in the community, including the Rancho Cucamonga Animal Care and Adoption Center, the Pacific Electric Trail, the James L. Brulte Senior Center and the Redevelopment Agency's Armed Forces Banner Program in the collection and distribution of their funds. ANALYSIS In researching information for this Staff Report, staff was unable to find reference to earlier discussions pertaining to the rationalization for the choice of the Foundation's name, although staff can remember informal discussions concerning the primary focus of the Foundation being primarily on the arts. In discussing the name and branding of the Foundation, staff offers these considerations to the Board: ➢ The name of the Rancho Cucamonga Community Foundation has been in the community for nearly a quarter of a century; ➢ The Rancho Cucamonga Community Foundation has been branded to.the Cultural Center through the successful Promoting Arts and Literacy(PAL) Campaign; ➢ As a community foundation, the Foundation has greater flexibility in working with local grass root organizations to assist them in their fundraising efforts; and ➢ Any change in the Foundation's name would require legal filings and the payment of fees with the State of California Secretary of State and the Federal government's Department of the Treasury, as well as approval of the City Council. Staff would further offer to the Foundation's discussion, a possible avenue in achieving greater name recognition and branding for the Rancho Cucamonga Community Foundation, which seems to be the principal point of discussion. The Foundation may wish to consider developing a tag line and specific branding image to their name to describe in greater detail their mission. For example: Rancho Cucamonga Community Foundation — "Supporting the Arts". While the branding image for the Foundation would remain constant, the Foundation's tag line could change depending upon the program/project. Based upon the Foundation's preliminary discussion at their January Board Meeting, the Board may want to defer this item to their Executive Committee for further discussion and development of recommendations for the Board's consideration at a future meeting. Respe ully su itted, Kevin Ardle Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaH Reports12010IFoundationName.Branding 1.13.10.doc P29 REPORT - STAFF � E COMMUNITY SERVICES DEPARTMENT E RANCHO Date: January 13, 2010 CUCAMONGA To: Rancho Cucamonga Community Foundation I From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst 111 j Subject: CONSIDERATION OF APPOINTMENTS TO THE VARIOUS FOUNDATION COMMITTEES i RECOMMENDATION In light of the Foundation's four (4) new Board Members, it is recommended that the Foundation Board of Directors review the current appointments to the Foundation's Committees. BACKGROUND j The adopted Community Foundation Strategic Plan 2015 includes the establishment of five (5) active Committees, as well as proposed membership goals for each Committee. The Foundation's Committee Descriptions have been attached for the Board's information/use. The Plan calls for each Board Member to serve on at least one Fundraising Committee and one Administrative/Giving Committee. The current Membership Goal for each Committee includes a recommended number of Board Members to serve on each Committee. With a larger pool of Members, the Board may wish to consider expanding the membership number for the Golf, Spring Event, Board Development, Performing Arts and Visual Arts Committees and completing appointments to the Executive/Finance Committee. In addition, the Board may wish to activate at this time the Special Campaign Committee. The only caveat is that Committee membership needs to be less than a quorum of the full Board (5 Members or less). The chart attached chart will assist the Board in visualizing the current membership on each of the Foundation's Committees. With the appointment of four (4) new Board Members it is recommended that the Foundation review the current appointments to the Foundation's Committees making any new appointments to the various Committees as necessary. In addition, the Board is encouraged to consider appointing community members and Patrons of the Arts to the Foundation's Committees. Res a ed, Kevin rdle Community Services Director I:ICCMMSERVICouncii&BoardslCommunityFoundationlStaff ReportsWIMCommittee Appointments.1.13.10.doc P30 I Rancho Cucamonga Community Foundation Committee Descriptions Fundraising Committees* I i Golf Tournament Committee • Description The Golf Tournament Committee is responsible for planning, conducting and evaluating the Foundation's Annual Golf Tournament held each fall. The Golf Tournament is the Foundation's major fundraiser each year, with a goal of raising $70,000 in net proceeds through partnerships primarily with larger corporations. • Membership * 3 Board Members, with 1 serving as Committee Chair I * 2-3 Community Members recruited each year by the Committee I * 2-3 Patrons of the Arts recruited each year by the Committee • Schedule The Golf Tournament Committee schedules meetings as necessary, typically once each month in the eight months leading up to the tournament and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall plans for the annual tournament o Develop and oversee a tournament budget, to be approved by the Board o Develop and implement a tournament sponsorship and marketing plan o Engage the Committee, Board and Patrons of the Arts in actively soliciting sponsors and donors o Manage and evaluate the work of the Golf Tournament Coordinator o Conduct, supervise and evaluate the actual tournament o Provide appropriate recognition to tournament sponsors and donors Spring Event Committee • Description The Spring Event Committee is responsible for planning, conducting and evaluating the Foundation's annual spring fundraising event. The Spring Event is an important Foundation fundraiser each year, with a goal of raising $20,000 in net proceeds through partnerships primarily with local businesses and community leaders. • Membership * 3 Board Members, with 1 serving as Committee Chair * 2-3 Community Members recruited each year by the Committee * 2-3 Patrons of the Arts recruited each year by the Committee •Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public. P31 Rancho Cucamonga Community Foundation Committee Descriptions j • Schedule j The Spring Event Committee schedules meetings as necessary, typically once each month in the eight months leading up to the Spring Event and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall vision and plans for the annual Spring Event i o Develop and oversee an event budget, to be approved by the Board o Develop and implement an event fundraising, sponsorship and marketing plan o Engage the Committee, Board and Patrons of the Arts in actively soliciting participants, sponsors and donors o Conduct, supervise and evaluate the actual event o Provide appropriate recognition to event participants, sponsors and donors Special Fundraising Campaign Committee (Future Committee) • Description The Special Fundraising Campaign Committee is responsible for planning, conducting and evaluating a unique and streamlined fundraising campaign each year, scheduled between the Golf Tournament and the Spring Event. Each year's campaign will vary to maximize interest and to take advantage of annual opportunities. The Special Campaign has a goal of raising at least $10,000 annually in net proceeds primarily engaging families and individuals. • Membership 0 2 Board Members, with 1 serving as Committee Chair 0 2-3 Community Members recruited each year by the Committee 0 5-7 Patrons of the Arts recruited each year by the Committee • Schedule The Special Fundraising Campaign Committee schedules meetings as necessary, typically once each month in the 4-6 months leading up to the spring campaign and in the month following for evaluation. • Duties of Board Members o Recruit and involve community members and Patrons of the Arts on the Committee o Develop overall vision and plans for the Special Fundraising Campaign o Develop and oversee an event budget, to be approved by the Board o Develop and implement an event fundraising, sponsorship and marketing plan o Engage the Committee, Board and Patrons of the Arts in actively raising funds for the event *Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public. P32 Rancho Cucamonga Community Foundation Committee Descriptions o Conduct, supervise and evaluate the actual campaign o Provide appropriate recognition to event participants, sponsors and donors *Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public. P33 Rancho Cucamonga Community Foundation Committee Descriptions Administrative Committees* Executive/Finance Committee • Description The Executive/Finance Committee is responsible for the administrative and financial coordination of Foundation activities. This Committee has specific assigned responsibilities, but also is authorized to act on behalf of the entire Board of Directors when an issue needs action prior to the next scheduled meeting of the full Board. This Committee provides overall leadership and direction for the Community Foundation. • Membership o 5 Board Members, as detailed below: Board Chair, who serves as Chair of this Committee • Board Vice-Chair • Board Secretary/Treasurer • One of the Chairs of the Fundraising Committees ■ One of the Chairs of the Giving Committees • Schedule The Executive/Finance Committee meets three (3) times each year, in months when the Board of Directors does not meet. Special Committee meetings may be scheduled as needed. • Duties o Develop and oversee the annual Foundation budget, to be approved by the Board in June of each year o Develop and implement financial and investment policies and goals for the Foundation, to be approved by the Board o Develop and manage the Foundation Endowment Fund in accordance with Foundation goals o Monitor the financial condition of the Community Foundation, and make recommendations to the Board as necessary o Develop and oversee the Foundation grant solicitation program o Develop and coordinate an annual program to recognize and thank Foundation donors o Monitor and update Foundation by-laws as necessary for review by the Board of Directors o Develop and oversee Foundation Affiliate Partners program o Provide direction to the Board on Foundation related issues of a sensitive nature *Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public P34 Rancho Cucamonga Community Foundation Committee Descriptions Board Development Committee • Description II The Board Development Committee is responsible for coordinating the recruitment and screening of prospective new Board members, providing the Board with the tools necessary to be effective, overseeing the Patrons of the Arts and insuring that the Community Foundation enjoys far reaching positive public j awareness. II I • Membership o 3 Board Members, with 1 serving as Committee Chair • Schedule The Board Development Committee meets three(3) times each year, in months when the Board of Directors does not meet. Special Committee meetings may be scheduled as needed. • Duties o Develop and coordinate plans to recruit new qualified Board members to meet the goals of the Board o Screen and interview prospective new Board members, and recommend appropriate approvals in accordance with Board and City policy o Develop and coordinate appropriate Board member trainings, planning retreat sessions and team building activities to maximize fundraising effectiveness o Develop and oversee an effective Patrons of the Arts volunteer program to assist in the fundraising and community awareness goals of the Foundation o Develop and implement an Honorary Board of Directors program to engage community and regional leaders o Develop and coordinate a public relations/branding plan to maximize community awareness and appreciation of the Community Foundation and its activities throughout the region *Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public. P35 Rancho Cucamonga Community Foundation Committee Descriptions Giving Committees* Performing Arts Committee • Description The.Performing Arts Committee is responsible for creating and implementing the Foundation's vision for supporting performing arts programs and activities within the community, in accordance with the goals identified in the Strategic Plan. • Membership * 3 Board Members, with 1 serving as Committee Chair * 2-3 Community Members (involved in performing arts activities) • Schedule The Performing Arts Committee meets three(3) times each year. Special Committee meetings may be scheduled as needed. • Duties of Board Members o Recruit and involve community members on the Committee o Develop and implement short and long term plans for support of performing arts programs within the community, to be approved by the Board o Develop and oversee the annual performing arts support budget, to be approved by the Board in June of each year o Ensure that the Foundation receives significant community awareness and recognition at supported performing arts programs o Develop and oversee Foundation Arts Scholarship program for deserving groups and individuals o Provide similar planning and implementation of visual arts giving programs until such time as the Visual Arts Committee is established Visual Arts Committee (Future Committee) • Description The Visual Arts Committee is responsible for creating and implementing the Foundation's vision for supporting visual arts programs and activities within the community, in accordance with the goals identified in the Strategic Plan. • Membership * 3 Board Members, with 1 serving as Committee Chair * 2-3 Community Members (involved in visual arts activities) • Schedule The Visual Arts Committee meets three(3) times each year. Special Committee meetings may be scheduled as needed. "Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public. P36 I Rancho Cucamonga Community Foundation Committee Descriptions • Duties o Recruit and involve community members on the Committee o Develop and implement short and long term plans for support of visual arts programs within the community, to be approved by the Board o Develop and oversee the annual visual arts support budget, to be approved by the Board in June of each year o Ensure that the Foundation receives significant community awareness and recognition at supported visual arts programs t Administrative Committees are structured committees of Board Members only following formal agenda procedures. Fundraising and Giving Committees are working committees involving members of the public P37 Rancho Cucamonga Co munity Foundatlon Commtltaes 2009.2010 1/6/2010 I FUNDRANIM COMMITTEES ADMIMSTRATWAIVIND COMWrrEE3 Board Member FWI Board Meetings Golf Tournament Spring Event Special Campaign Executive& Board Performing Arts Visual Arts Committee Committee (Gala)Committee Committee Finance Development Committee Committee Committee rr aafM.an ria. fr.s.t+Ma.dF«mea ea.e M«Ma .s..x.o Meeting Schedule 2nd Wednesdays at 5 fat Mondays of 130 TBD Fuhee 2nd Wednesdays of ani Thasdaya of 2nd Wedneadays at spm W FM it October,Jenuay, pmW designated 9 am n Sepfemba, am n Sepfember, OCWba,January end ApN Apr#and hero monfns Fabmary and May February and May Membership Goal Em`.9«m amw Mane.+ ae«m Mune Rmw M.ne.e edam cM.m.. � 9awa MaiMa. 1mw M«ee, Jm.N rbneen R.tf mvay MsmEbe 240—muey t,-, 23Lw Mm MmEva cam V.Gale 23Cmmaay Mantas R-3 CanmWyMdnEas R Ps. R P. SI P«v. 6 M Tsasa 1FWnva Pa. 'GMI� ORM Tam Barag X Linda Bryan X Chair Board Ser/Reesurer x Chuck Buqwt x Chair x Harvey Cohen x Board Vice Chair Chair Brad Fide x x Chair Thomas Galindo x x Board Choir X Jim Harrinaton X Jeremy Kahn x Richard Madsen X Tony Mire x x Bryan Snyder X Susanna Buqwt x Dee Metro k-Kurth X Janice WAnhara X Karen Levanduski-Cohen x Linda Valenti x Rea Ronnebeck x Taro Barag x Suzanne Sproul x EMU=of the Arts Elsie Sands x Community Foundation Strategic Plan 2015 Action Items Action Step Responsibility Completion Date Form Golf Tournament Committee and Golf Committee March-09 develop meeting schedule Develop annual plan for Golf Golf Committee April-09 Tournament, including identification of available staff resources Evaluate and discuss 09 Gala at the Board June-09 annual Board meeting Recategorize existing fund structure Executive/Finance June-09 Committee Appoint a Board liaison to coordinate the Board June-09 Patrons of the Arts Approve the 2009-10 budget for Board June-09 performing arts activities at Lewis Family Playhouse Approve the 2009-10 budget for visual Board June-09 art activities Review and approve Foundation 2009- Board June-09 10 budget Approve an annual schedule of Board June-09 Committee meetings Conduct a strategic brainstorming Spring Event July-09 session to develop effective options for Committee creating a major Spring signature fundraising event Approve Ideal Board Membership Matrix Board Development September-09 Committee Approve special fundraising campaign Executive/Finance September-09 opportunities for 2009-10 and develop Committee plan, including identification of staff availability Develop 09-10 major donor prospect Board October-09 plan, including 20 new corporate donor prospects Engage a minimum of 20 Patrons of the Board Development October-09 Arts volunteers Committee 1/6,2010 P39 Community Foundation Strategic Plan 2015 Action Items Develop organizational structure and Board October-09 recruitment plans for each Committee Identify 2010-11 program support Performing Arts October-09 objectives for performing arts activities at Committee the Lewis Family Playhouse Identify 2010-11 program support Performing Arts October-09 objectives for performing arts activities at Committee local schools Identify 2010-11 program support Performing Arts October-09 objectives for visual arts activities Committee Form Event Committee and develop Spring Event October-09 meeting schedule. Develop plan for Committee 2010 Event and identify available staff resources Successfully conduct 2009 Golf Golf Committee November-09 Tournament Send follow up thank you's to all Golf Golf Committee December-09 Tournament participants Develop plan for special fundraising Board January-10 campaign at a future Ontario Reign game(Added at Board meeting on 10/14/09 Conduct quarterly full Board meetings in Board January-10 October,January,April and the annual meeting in June Develop a new donor prospecting and Board January-10 cultivation plan for 10-11.(Added at Board meeting on 10/14/09) Create and distribute 08-09 Foundation Board Development January-10 Annual Report(Date changed due to Committee staff resources) i Consider changing the name of the Board January-10 Foundation to something more descriptive(Added per Board Dev. Comm 9/09 Involve Patrons in Board committees Board Development January-10 Committee i Approve 2010-11 support for speck Performing Arts January-10 performing arts activities at the Lewis Committee Family Playhouse Review current Curatalo Fund program Performing Arts January-10 and develop refined plan(Date extended Committee by Committee 10/14/09) 1/8/2010 2 P40 Community Foundation Strategic Plan 2015 Action Items Begin 2009-10 special fundraising Board January-10 campaign i Approval of revised Curatalo Scholarship Board January-10 program and budget Promote and implement new scholarship Performing Arts January-10 program Committee Recruit Board Member(s)with a grant Executive/Finance February-10 background and develop a plan for Committee research and solicitation of grants Added per Exec Comm 9/9/09 Develop and implement Endowment Executive/Finance February-10 Fund policy and strategy Committee Develop and implement Finance and Executive/Finance February-10 Investment policies Committee Develop and implement Board team Board Development March-10 building activity Committee Develop and implement Patrons of the Board Development April-10 Arts plan Committee Approve 2010-11 support for specific Performing Arts April-10 visual arts activities Committee Conclude special successful fundraising Board April-10 campaign Identify priority grant funding needs Executive/Finance May-10 Committee Develop annual donor recognition plan Executive/Finance May-10 Committee Develop and approve the 2010-11 Performing Arts May-10 budget for performing arts activities at Committee local schools Recognize scholarship award recipients Performing Arts May-10 Committee Assign grant research to interested Executive/Finance May-10 Board Members Committee 1/6/2010 3 P41 Community Foundation Strategic Plan 2015 Action Items Successfully conduct 2010 Spring Event Spring Event June-10 Committee Send follow up thank you's to all Event Spring Event June-10 participants Committee Form Special Campaign Committee and Board June-10 develop meeting schedule for 2010-11 (depending on Board expansion) Board members to self evaluate success Board June-10 of annual individual fundraising goals Organize and distribute Foundation Staff June-10 Board Policy and Reference Manual Develop an Endowment Fund branding Executive/Finance June-10 and marketing plan Committee Review and approve Foundation 2010- Board June-10 11 budget Conduct annual recognition of Patrons Board Development June-10 of the Arts Committee Approve the 2010-11 budget for Board June-10 performing arts activities at Lewis Family Playhouse Form Visual Arts Committee and set Board June-10 meeting schedule for 2010-11 (depending on Board expansion) Approve the 2010-11 budget for visual Board June-10 arts activities Develop and implement Board Board Development June-10 I,I fundraising training plan Committee i Develop annual plan for 2010-11 grants Executive/Finance September-10 solicitation Committee Conduct annual financial review of Executive/Finance September-10 ' previous year Committee Develop and implement the 2010-11 Performing Arts September-10 program support plan for performing arts Committee activities at local schools 1/6/2010 4 P42 Community Foundation Strategic Plan 2015 Action Items Approve special fundraising campaign Special Campaign October-10 opportunities for 2010-11 and develop Committee plan,including identification of staff availability Consider special fundraising campaign Special Campaign October-10 associated with 5 year Cultural Center Committee anniversary in 2011-12 Expand Board to a minimum of 15 active Board Development January-11 members Committee Develop and implement Honorary Board Board Development January-11 Member program Committee Develop and implement Foundation Board Development January-11 public relations and branding plans Committee Develop 2015 vision for support of Performing Arts January-11 performing arts activities at Lewis Family Committee Playhouse Develop 2015 vision for support of visual Visual Arts January-11 arts activities Committee Design and develop a Foundation web Board Development April-11 site Committee Develop 2015 vision for support of Performing Arts May-11 performing arts activities at local schools Committee Revise Foundation by-laws Executive/Finance June-11 Committee Develop Foundation Speaker's Bureau Board Development June-11 Committee Develop new Affiliate Partners policy Executive/Finance June-11 and procedures Committee Communicate new Affiliate Partners Staff June-11 policy and procedures to existing partners 1/612010 5 P43 } 1 Community Foundation Board and Committee Meeeting Schedule J 2009-2010 MEMBERS m a d t4 o r v C y e o � � « N - ~ J U 3Z f Meetinn Date Time Golf Cammktee Monday,July 6,2009 1:30 PM Chair X Golf Committee Monday,August 10,2009 1:30 PM Chair X Golf Committee Monday,September 7,2009 1:30 PM Chair X Executive/Finance Committee Wednesday,September 9,2009 9:00 AM X Chair Board Dewbpment CommttNe Thursday,September 17,2009 9:00 AM X Chair X Spring Event Committee Thursday,September 24,2009 5:00 PM Chair X Golf Committee Monday,October 5,2009 1:30 PM Chair X Spring Event Committee Tuesday,October 13,2009 4:00 PM PerformingNbual Arts Committee Wednesday,October 14,2009 4:00 PM XNCha,r X Board Meeting Wednesday,October 14,2009 5:00 PM X X Chair X Golf Committee Monday, November 2,2009 1:30 PM ChairX irSpring Event Committee Tuesday, November 17,2009 4:00 PM ChairGolf Committee(cancelled) Monday,January 4,2010 130 PM ChairX PerformingNisuat Arts Commltt*o Wednesday,January 13,2010 4:00 PM X X Board Meeting Wednesday,January 13,2010 5:00 PM X X Chair Golf Committee iMonday, February 1,2010 1:30 PM ChairX Executive/Finance Committee Wednesday,February 10,2010 9:00 AM X Chair Board Development Committee Thursday,February 18, 2010 9:00 AM X Chair X Golf Committee Monday,March 1,2010 1:30 PM Chair X Golf Committee Monday,April 5,2010 1:30 PM Chair X PerformingNisual Arts Committee Wednesday, April 14,2010 4:00 PM X Chair X Board Meeting Wednesday,April 14,2010 5:00 PM X X X X Chair X Golf Committee Monday,May 3,2010 1:30 PM Chair X Executive/Finance Committee Wednesday,May 12,2010 9:00 AM X Chair Board Development Committee Thursday,May 20,2010 9:00 AM X Chair X Golf Committee Monday,June 7,2010 1:30 PM Chair X Board Meeting Wednesday, June 9, 2010 5:00 PM X X X X Chair X , Spring Event Committee TBD 5:00 PM Chair X X A Wagner Event Management Rancho Cucamonga Community Foundation$150KGolf Tournament 2009 General Overview Based on the harsh economic times, I am very proud to report that the RCCF event was conducted and presented, as well as an event could be based on the soft economy. The offices of Kevin McArdle and Paula Pachon and the entire City of Rancho Cucamonga staff was a real pleasure to work with. The staff volunteers were phenomenal. Anything reasonably asked of Kevin or Paula was accepted with enthusiasm and compliance. The cooperation of chairpersons, Chuck and Suzanne Buquet, was professional, courteous and i supportive each day of the campaign. The Golf Committee was excellent, including great communication skills by all parties. Dennis Michael was a big help in helping secure a number of sponsors. As indicated last year, we need to get all Board Members involved and engaged in the solicitation of sponsorships,raffle and auction items nine months in advance. If the responsibilities and tasks f are divided, the results can be remarkable. It is my understanding that six(6)new board members may be available in the near future. We hope that their presence and enthusiasm will { generate new sponsors and result in long-term supports of the RCCF cause. i The basic premise and parameters of the event were excellent and I would not change the basic structure, location, times, pricing and general methodology of the event. The 2009 event produced a net profit of$35,266.51. In addition, there are additional"left-over" items from the live auction that could increase the bottom line. Collectively, we are in a great position to continue and grow the event in all aspects, including profits in 2010. Rancho Cucamonga Community Foundation should be extremely proud of the event that was produced in 2008 &2009, and the results thereof even in a today's economy. Red Hill Country Club The Red Hill Country Club staff was as professional and competent as it comes in the industry. The facility for our purposes is excellent. The staff headed by Mark Campbell, along with John Faheem, Jacob Banagna and Jim Porter was an extreme pleasure to work with and performed all assigned tasks with excellent results. Red Hill CC has been booked for the event to be held on November 15, 2010. I recommend that Red Hill CC be"the home" of the RCCF Golf Tournament for years to come. I Thank You Notes I Hand written"Thank You"notes should be sent to all companies/entities that participated in i 2009. In addition,e-mail addresses were collected at Registration. I suggest that the Chairman of the Board send e-mail to each participate, thanking them for attending and let them know 1 . . i Rancho Cucamonga Community Foundation Post Tournament Report 1009,Page 1 ! I that we look forward to their participation in 2010. Charitable contributions, success stories, and other related information should be included in the mailing. Suggested Changes, Improvements and Status-Ouo Positions The following suggestions are purely suggestions to improve, enhance and elevate the RCCF Golf Tournament to a higher level next year and in the future. It is suggested that a three-year plan should be drafted with goals and objectives clearly defined, including charitable f contributions. 1) Sign a new contract(attached)in the next 30 days with Wagner Event Management for 2010. The same parameters, terms and conditions from 2009 will apply. No increases in fees for 2010. 2) The RCCF Golf Tournament should be positioned and realized as the main RCCF fund raising event in 2010. I 3) Ask Chuck& Suzanne to be Chairperson's once again. The"ways&means" should be easier each year. The only major affect will be the volume of players,prizes and auction items. 4) Approach Burrtec in early January to re-sign as the"Presenting Sponsor". 5) Starting January 2, 2010, all of the companies that made comments that"get back to f us next year", should be contacted and reminded that we are looking forward to their participation and/or support. One of the excuses that I heard was that they had already spent their Sponsorship dollars for 2009. If we approach these entities in January,perhaps that rhetoric cannot be used for an excuse. I will provide those i names and companies in late December. In addition, all companies that did not renew in 2009, should also be contacted at that time. 6) Expand(minimum of two (2) new persons)the"Golf Committee"nine(9)months in advance of the Tournament date to establish goals and objectives. Start of assigned tasks should begin nine (9)months in advance of the solicitation of raffle items, selling sponsorships and donation of auction items. { I 7) The first"Golf Committee"meeting should start in January to get a head start on the selling cycle. We should meet the second Monday of each month starting,January 11, 2010. f 8) We confirm with the reality that the"gala"will not be held in 2010. Those sponsors that participated in the"gala"in the past could be converted to Golf Tournament sponsors. i 9) Based on the premise and our budget guidelines,these sponsors will have a great positive affect on the bottom line. 10) A"Target Account" list of 25 new companies with affiliations (Vendors& Suppliers) to the city will be assembled in January. New contracts are issued on a monthly i I 2 I I Rancho Cucamonga Community Foundation Post Tournament Report Page 3 basis. We should contact these companies while the"iron is hot", soon after the award of the contract. This is imperative for the success of the event in 2010. A discussion with key department heads within the city would be instrumental in this process. 11) Keep the"Hole-in-One"awards at the present levels and keep the"Raffle Prize Pool" around the $15,000 level. 12) There were three"marquee" activities of the event that will become the foundation of the Tournament. These areas should be highlighted, improved and enhanced in each i year of the event. I would add one more item in 2010. a. The"Raffle"was a huge success and should be the"main"focus in the marketing and selling of the event. The presentation of raffle items behind the podium in the banquet room worked extremely well and will be utilized again in 2010. b. The"Live Auction"was also very popular,however,the lack of qualified bidders and shear numbers of attendees affected the entire process. c. The 11$50,000 Putting Contest"was a big hit with the participants. This presentation should be a staple of the event. I d. NEW in 2010 -Hole-in-One International has a new premium available for 2010. For$190,an amateur has a chance at a$1,000,000 Hole-In-One from 165 yards. I suggest.we have a drawing for 5 individuals at the beginning of play on Hole#1 and 5 golfers will get a chance to win$1,000,000 (Paid to first person in 40 years Annuity). Cost of premium as a"line item"budget entry. Closest to the pin will be given $250 VG Gift Certificate. Total cost would be $1,200. Sell sponsorship for$5,000. This would change the name to the"Million Dollar Tournament". Would start the day off right with a"huge buzz". Everyone, including staff,players and volunteers would assemble on Hole 1 to watch the festivities... 13) As part of the"Snack&Beverages"sponsorship package, each"Snack& Beverage Sponsor" should have presence on-site. The addition of having a company representation(Ameriprise) in 2009 worked well and was well received with the distribution of gifts and merchandise. 14) The enhanced "Gift Pak"was a big success. Sixty Dollars ($60) was budgeted (Spent $50.09 based on 108 players) in 2009. The donations by GiTi Tire USA created a larger value"Gift Pak". 15) Keep all of the meals as presented the same. The full buffet Breakfast and Steak Dinner prepared by Red Hill CC were winners! F&B service was excellent. I also suggest we bring back Famous Dave's BBQ as the Lunch presenter in 2010. I I I 3 i Rancho Cucamonga Community Founda0on Post Tournament Report Page 4 I i 16) The approach of RCCF Volunteers helping in the solicitation of items for the silent auction and/or raffle had a minimal affect. If we reinstated this activity again 2010, we would have to re-think the methodology of the process. Summary Our goal for 2010 will be a net profit of$100,000+, which I believe is obtainable. With proper advance planning and the assemblage of an expanded"golf committee",we will achieve the goals ! that are presented before us all... Collectively, we have started something good with the ability to create something great. The structure of the event with golf as the catalyst, charity as the drive and a preparative attitude for j details will be the formula for success in the year's to come! 1 Renee and I would like to say"Thank You"for this opportunity, and we look forward to working with you next year and the years to come. i i 1 I i 1 t i r 4 Rancho Cucamonga Community Foundation Golf Event Budget 2009 Exhibit A FINAL P&L 1112812009 # Description Budget 09' Downsize Comments Notes 1 Site Fee $ 15,840.00 $ 8,140.00 Red Hill @$110.00(74 Actual) Based on 80 Participants A►. 2 Amateur Gift Pak/Ladies Gift Cards $ 8,640.00 $ 5,420.65 $60 Budget.,$50.19 Actual(Vest,Shirt,Cap,Box) 108 Items were purchased 3 Official Program &Auction Guide $ 750.00 $ 85.52 Original Budget of$2,000(Materials Only) Donated by Wagner-Supplies Only 4 Breakfast $ 2,955.00 $ 2,159.91 $23.64(includes 20%Gratuity&8.75%Sales Tax) Based on 90 in 09 5 Plaques $ 1,400.00 $ 842.82 26 @$30 each 6 Administrative Costs Office Supplies) $ 600.00 $ 363.93 Paper,Auction,Postage,Ink,Pens,Raffle Tickets, etc. 7 jAwards Banquet $ 8,967.60 $ 5,750.87 $49.82(includes 20%Gratuity&8.75%Sales Tax) Based on 115 in 09 8 Winners Awards 3 Places) $ 1,200.00 $ 1,218.00 $150 First,$100 Second,$50 Third 4 Each Gift Cards-Victoria Gardens 9 Putting Contest $ 2,800.00 $ 1,600.00 Putt for$50,000($20.00)per person Based on 60 Participants 10 Consignment Auction Items $ 600.00 No consignment items in 09' Eliminated 11 Audio-Visual $ 300.00 $ 317.38 24'Black Pipe&Drape-Awards Banquet Add$300 to Budget 12 Staff&Volunteer Shirts $ 625.00 25 X$25,+logoed Eliminated 13 Raffle Guar. $1,000 Auction ($2,000) $ 3,000.00 $ 312.50 Bo Jovi Tickets($270)Gift Card-Silent $51.50) 1 Gift Card in Silent Auction 14 Hole-in-One Insurance $ 2,608.00 $ 1,484.00 4 Holes in 09,Sponsorships(80 Golfers) 15 1 Printin Costs $ 1,500.00 $ 1,021.14 (Sponsor Books$619.94,Gala poster$175,Copies) 3 Posters LFP-3($226.20) Auction Processing $ 650.00 Credit Card Processing Machine 30-Day Lease 17 Closest to the Pin & Longest Drive $ 600.00 $ 609.00 $100.00 per,4 Closest Pin,2 Longest Drive(Men/Women) Gift Cards-Victoria Gardens 18 Raffle Items $ 9,250.00 $ 5,009.04 Purchased(Reduced) Increase Pool in 09' 19 Beer,Soft Drinks,Water,Ice,Snacks $ 1,200.00 $ 1,203.02 5 Stations+Snacks&Beverages Red Hill$125 per station 20 Photo ra her $ 775.00 $ 656.31 For Marketing&Promtional Future Use-Team Photo RC Photography 21 Management Fee $ 15,000.00 $ 15,000.00 Wagner 22 Signs, Banners, Etc. $ 750.00 $ 876.12 Based on renewals,should save money here in 09' Lost Replacement Cost($464.40) 23 Miscellaneous $ 500.00 $ 76.15 Rental Trude 24 PettyCash OUT $ 150.00 $ 150.00 Start-Up Dollars(wash) 25 Bar $ 1,250.00 $ 515.13 Hosted Bar,(Wine,Soft Drinks,Beer Only) Cost++ TTL $ 81,910.60 $ 53,461.49 REVENUES # Description Budget 09' Actual 09' Comments Notes A Non-Golfing Sponsorships $ 34,250.00 $ 15,900.00 See Sponsorship Book B Golf S onsorshi s $ 107,300.00 $ 52,476.00 C Live and/or Silent Auctions $ 30,000.00 $ 11,505.00 2009 Live($7,700) Silent($3,805) D Raffle &Mulli ans $ 8,500.00 $ 3,947.00 (Average of$53 per 09)(Average$32 per 09') 40 Prizes$15,000 guaranteed in 09' E Award Banquet Dinners $ - $ 350.00 F Donations $ 5,000.00 $ 4,400.00 G PettyCash IN 1S 150.00 $ 150.00 TTL S 185,200.00 $ 88,728.00 P&L 2009 Revenues $ 185,200.00 1 $ 88,728.00 Net Profit $ 35,266.51 Expenses 1 $ 81,910.60 $ 53,461.49 Rancho Cucamonga Community Foundation Profit $ 103,289.40 1 $ 35,266.51 Remaining Profit Wa ner Net Profit Commission 50% RCCF Net $ 35,266.51 RCCF Net Profit Commission 50% Actual 2008 2009 Non-Golfing Spon orshis $ 16,000.00 $ 15,900.00 04 Golf Sponsorships $ 98,000.00 $ 52,476.00 Live and/or Silent Auctions $ 18,560.00 $ 11,505.00 Raffle & Mulli ans $ 6,160.00 $ 3,947.00 Award Banquet Dinners $ 350.00 Donations $ 2,300.00 $ 4,400.00 Pefty Cash IN $ 150.00 $ 150.00 TTL $ 141,170.00 1 $ 88,728.00 Revenues $ 141,170.00 1 $ 88,728.00 Expenses $ 59,335.97 1 $ 53,461.49 Profit $ 81,834.03 1 $ 35,266.51 Two-Years $ 117,100.54 Golfers 1241 80 Raffle Prize Items 25 40 Raffle Prize Value $ 11,446.00 $ 13,731.66 Awards Eligible $ 111,446.00 148,231.66 ix NEWS RELEASE ` CONTACT: Mireya`Murry"Hepner Theatre Productions Coordinator, Community Services Department . CULTURAL C E N T r.R PHONE: (909)477-2775, extension 3704 WAanta and&.a,* t'""`9'"e4nid'ta't'k' FAX: (909)477-2774 i 11 Lewis Family Playhouse Continues its "Artist in Residence" Program FOR IMMEDIATE RELEASE January 12, 2010 Rancho Cucamonga, California- Thanks to a grant by the Rancho Cucamonga Community Foundation, the Lewis Family Playhouse will continue its Artist in Residence program',by.providing.musical composition workshops at Coyote Canyon Elementary School in Rancho Cucamonga. The workshops, given by .Teaching* Artist Ann Noriel of Southland Opera, will be taught in conjunction with,the MainStreet.Theatre Company production of CINDERELLA. The residency will take place from January 13h=:February3`a;2010. In this standards-based, sequential workshop series, students will actively participate'in.the creation of_ original lyrics, and then use those lyrics in a song. Using songs from MainStreet'.s CINDERELLA.as a jumping off point, students will learn about the process of creating a musical work of an. Students participating in the workshops will also see CINDERELLA as part of a school field trip. "We'are so pleased to'be able to offer these workshops to the kids at Coyote Canyon" said:Mireya Hepnei, who.coordinates the program. "This grant from the Rancho Cucamonga Community Foundation allows .us to enhance and deepen. students'..:experience and - understanding of what it takes to create a musical theatre piece. Ann is a real pro.and.we're thrilled.to.be able to use her expertise to bring this experience to our local schools. We're hoping to'be.able to do_a similar set of workshops for another lucky school this spring in conjunction with MainStreet's.production of.TREASURE ISLAND." - - Ann Noriel tours nationally as a principal artist with Opera a la Carte in allroftheir major productions and highlights concerts. She has also performed with Opera Pacific singing on their-maimstage.as well as performing leading roles in Cinderella, Cosi Fan Turte, Guys and Dolls and Oklahoma! with their Overture Company. Ms. Noriel works with Music Center on Tour as a teaching artist and teaches short.term-and'long-term (14-week) residencies on music composition, vocal production and performance. She also teaches song writing, to classroom teachers, through their teacher-training program. For the past 12 years, she has worked.asiExecutive Director of Southland Opera;touring with five original productions. Ms.Noriel also creates workshops and residencies for the -more.- 12505 Cultural Center Drive - Rancho Cucamonga,CA 91739 - Tel: 909-477-2775 - Fax: 909-477-1-774 - vgculturalcenter.com VICTORIA GARDENS LIBRARY • LEWIS FAMILY PLAYHOUSE - CELEBRATION HALL Tel: 909-477-2752 • Fax: 909-477-2753 Otrned and operatcd br the City of Ranchp Cucarnonga i CULTURAL CENTER Why dw and rcn erdye &unq dreamte.t.P;tfa. I Orange County Performing Arts Center and several LA and Orange County school districts and performing arts j centers. Since the company's inception, in 1997, Southland_Opera has had over 7,000 performances and workshops for over one and a half million people. Ms.Noriel has worked with Los Angeles Opera's Community Programs; her most recent project was the lead role in the world premiere of The Letter. She recently did a residency at the University of California, Irvine I (UCI) playing the role of Edith Frontage in the world premiere of'dentity Crisis by composer Jason V. Barabba. She will once again be doing a world premiere for Mr. Barabba this May 2010.with the Ensemble Green. The City of Rancho Cucamonga created the MainStreet Theatre Company in 2006 to provide imaginative productions specifically for children, school groups and families. To date, over 70,000 children and families•have attended a production. The MainStreet Theatre Company is the only professional Theatre for YoungAudiences' - Company in the Inland Empire, and the only company in Southem•California producing such high quality-shows I for children as their primary focus. CINDERELLA, a musical with book by Phylis-Ravel and•mtrsic and lyrics-by�- r David Coleman, is the second show of MainStreet's 46' Season. CINDERELLA is appropriate for ages six years and up, ons Saturdays-at_1:00 pm and 4:00 pin, and one Sunday matinee February 7th at 1:00 pm, which will also be interpreted in American Sign Lan guage. .Tickets are priced at $16.50 for General admission, $14.50-for Seniors,-and $13:50 for Youth;up:to age 12. -Specially priced j $8.00 tickets are available'during,the Target Family Weekend.perf irmances.on January 30th.,,For tickets, call the Lewis Family Playhouse Box Office at (909) 477-2752, (877) 858-8422.orrvisit=www.l'ewisfamilyplayhouse:com. Become a fan of the MainStreet Theatre Company at www.facebook.comfM6inStreetTheatreCom6anv An intimate, 536-seat venue,the Lewis Family Playhouse is the crown jewel of three-acre 89,000 square- f foot Victoria Gardens Cultural Center. The complex at 12505 Cultural Center Drive is.converiiently located off the I-15 at Foothill Boulevard, as a major anchor of Victoria Gardens. The Box Office is'open Monday through . i Thursday from noon to 6:00 pm and Fridays and Saturdays from 10:00 am to 6:00 prri,with free parking available: To purchase tickets online, patrons may visit www.lewisfamilvplavhotise.com_or call the Box Office at (909)477-2752 or(877)858-8422. • I I i i 12505 Cultural Center Drive Rancho Cucamonga,CA 91739 - Tel: 909-477-2775 - Fax: 909-477-2774 - vgculturalcenter.com VICTORIA GARDENS LIBRARI' LEWIS FAMILY PLAYHOUSE•CELEBRATION HALL • Tel: 909-477-2752 • Fax: 909-477-2753 i ` Owned and operatcd br the City of Rancha Cucamonga 1 COMMITTEE REPORT RANCHO CUCAMONGA COMMUNITY FOUNDATION Date: January 13, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation Board of Directors From: Performing and Visual Arts Giving Committee Chair Subject: CONSIDERATION OF COMMUNITY FOUNDATION SUPPORT OF PERFORMING AND VISUAL ARTS PROGRAMS FOR THE 2010111 FISCAL YEAR i i I RECOMMENDATION The Performing and Visual Arts Giving Committee recommends that the Rancho Cucamonga Community Foundation Board of Directors approve the selected programs for support for the 2010/11 Fiscal Year. BACKGROUND The Community Foundation, as part of its budget process in 2008/09 and 2009/10, approved support of several Cultural Center programs including (see attached chart for summary): Playhouse Performances • Presenting Sponsor—January Headline Performances in 2008 and 2009 • Presenting Sponsor—Community Theater Series for 2008/09 and 2009/10 Seasons • Presenting Sponsor— Black Box Production Series for the 2009/10 Season Arts Accessibility Program • Presenting Sponsor—Courtyard World Music Series for 2008 and 2009 • Artist in Residency Program (Educational Outreach)for 2008/09 and 2009/10 Seasons • School Student Field Trip Sponsor/Tickets for Underserved Families 2008/09 and 2009/10 CONSIDERATIONS FOR 2010-11 SEASON These programs and services offer a diverse array of cultural programming and a high level of positive exposure for the Foundation throughout the year, including critical inclusion in the Playhouse Season Brochure. For the 2010/11 Season, the Foundation may wish to consider the following: Playhouse Performances • Presenting Sponsor—January 2011 Headline Performance - $10,000 - same as past years • Presenting Sponsor — 2010/11 Community Theater Series - $15,000 — represents $5,000 less than past years to reflect fewer RCCT performances. Re-allocate these funds to the MainStreet Theatre Company Supporter - MainStreet Theatre Company - $5,000 to help offset productions costs of the Playhouse signature program Studio Theatre Performances • Presenting Sponsor— Black Box Theater Performances - $3,000 - same as last year CONSIDERATION OF COMMUNITY FOUNDATION SUPPORT OF PERFORMING AND PAGE 2 VISUAL ARTS PROGRAMS FOR THE 2010/11 FISCAL YEAR JANt rARY 13,2010 Arts Accessibility Program • Presenting Sponsor — Courtyard World Music Series - $10,500 — reduce from four (4) concerts to three (3) in the summer program. Reallocate 4'h concert funding to a new Community Band concert at the holidays. • MainStreet Theater Company's Artist in Residency (Educational Outreach) — $7,500 — same I as last year • School Student Field Trip Sponsor/Underserved Families - $5,000 — increase from last year keeping the funds flexible for a variety of performances. j • Holiday Courtyard Concert featuring the Rancho Cucamonga Community Band - $3,500. A new program to offer in December if the Community Band is available. By committing now to the Playhouse performances, the Foundation will receive maximum exposure as a presenting sponsor in the 2010/11 Season Brochure. Visual Arts Programs • Presenting Sponsor — Art Association Art Show - $7,500 — same as last year. The Art Association has not yet formally requested financial assistance for 2010, but the committee l expects to bring a proposal to the April 2010 Board meeting. Total contributions for the 2010/11 Budget would be $67,000 (including the Art Association Support). This represents maintaining all areas of current support and increasing support of tickets for children and underserved families. The Committee is also discussing a potential courtyard program featuring local schools to draw potential patrons to the building and increase awareness and exposure for the Foundation. I Respectfully submitted, Brad Firle Performing and Visual Arts Giving Committee Chair Cc: Charles Buquet, Performing and Visual Arts Giving Committee Member Tony Mize, Performing and Visual Arts Giving Committee Member Kevin McArdle, Community Services Director Nettie Nielsen, Community Services Superintendent i Paula Pachon, Management Analyst III I:\COMMSERV\Council&Boards\CommunilyFoundabon\SubcommitteesCurrenl\Performing Arts Giving\Comm Report Playhouse supportl.10.doc i i RANCHO CUCAMONGA COMMUNITY FOUNDATION Arts Giving History 2008/09 2009/10 2010/11 Rec. Playhouse Performances Presenting Sponsor - January Headliner $10,000 $10,000 $10,000 Presenting Sponsor - RC Community Theatre Series $20,000 $20,000 $15,000 Supporter - MainStreet Theatre Program $5,000 Studio Theatre Performances Presenting Sponsor - BlackBox Productions Series $3,000 $3,000 Arts Education/Accessibility Presenting Sponsor - World Music Series (3) $10,000 $14,0001 $10,500 MainStreet Theatre's Artist in Residency/Outreach $5,000 $7,5001 $7,500 Tickets for Underserved Students and Families $1,500 $1,500 $5,000 Holiday Courtyard Program (Community Band) $3,500 Visual Arts 1 Sponsorship Art Association Art Show $7,500 $7,500 (Not yet formally requested for 2010/11) 1 $46,5001 $63,5001 $67,000 revised 1113110 I:\COMMSERV\Council&Boards\Community Foundation\SubcommitteesCurrent\Performing Arts Giving\1.13.10 Meeting\Arts Giving Recommend rev.xls