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Home My WebLink About10/04/14 Community Foundation Board Agenda COMMUNITY FOUNDATION BOARD OF DIRECTORS 4.. 1 AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING April 14, 2010 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Linda Bryan, Secretaryl Treasurer Taro Barag, Member Charles Buquet, Member Harvey Cohen, M.D., Vice Chair Brad Firte, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member City Offices: (909)477-2760 COUNTER/ FILE COPY COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 2 CUCAMONGA April 14, 2010 F ledge of Allegiance oll Call: Linda Bryan Thomas Galindo Taro Barag Jim Harrington Charles Buquet Jeremy Kahn Harvey Cohen, M.D. Richard Madsen Brad Firle Tony Mize Bryan Snyder None This is the time and place for the general public to address the Community Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. The following Consent Calendar item is expected to be routine and non-controversial. It will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Community Foundation Agenda pages Meeting held January 13, 2010. 1-5 2. Receive and file Treasurer and PAL Cash Reports for the 6-22 months of January through March 2010. This is the time for the Boardmembers to present oral reports on the Board Committees. No action will be taken or discussion held. COMMUNITY FOUNDATION RANCHO BOARD OF DIRECTORS 3 CUCAMONGA April 14, 2010 1. Golf Committee (Committee Chair- Buquet) Oral Report 2. Spring Event Committee (Committee Chair- Bryan) Oral Report 3. Executive/Finance Committee(Committee Chair-Galindo) 23-24 • Executive Committee Actions • Finance • Donor Recognition • Affiliate Partners • Grants 4. Board Development Committee(Committee Chair—Cohen) 25-26 • Board Member Recruitment • Board Development Activities • Patron of the Arts • Foundation Public Awareness • Honorary Boardmember Recognition 5. Performing Arts Giving Committee(Committee Chair-Firle) Oral Report • Supported Arts Programs • Arts Scholarship Program 6. Special Campaign Committee (Committee Chair-Mize) Oral Report • Hearts for Arts Campaign • Various special fundraising campaigns • Involvement of Patron of Arts The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Consideration of request for approval of a recommendation 27 from the Community Foundation Executive/Finance Committee regarding name change of the Foundation. 2. Update on "Hearts for Arts" Fundraising Effort. 28-29 3. Consideration of request for approval of 2011 Spring Event 30-36 Fundraiser Concept. 4, Discussion regarding the involvement of Community Oral Report Members and Patrons of the Arts on Foundation Committees. r COMMUNITY FOUNDATION jjwcxo BOARD OF DIRECTORS 4 OW"ONo" April 14, 2010 5. Update on future plans for a Board social. 37 6. Consideration of request for approval of a recommendation 38 from the Community Foundation Board Development Committee for fundraising training at the Board's annual meeting scheduled for June 2010. 7. Status report of Community Foundation supported programs. Oral Report 8. Review of Community Foundation Action Plan. 39-44 9. Review of May - June 2010 Community Foundation Board 45-46 and Committee meeting schedules. This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: I, Melissa Morales, Community Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on April 8, 2010, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. COMMUNITY FOUNDATION MINUTES OF THE JANUARY 13, 2010, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community Foundation was held on Wednesday, January 13, 2010, in the Tri-Communities Room, at the Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:05 p.m. by Secretary/Treasurer Bryan. Present were: Board Members: Barag, Bryan, Firle, Harrington, Madsen, Mize, Snyder and Galindo (who arrived at 5:35 p.m.) Absent: Buquet, Cohen and Kahn. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTSIPRESENTATIONS 1. City Clerk Reynolds administered Oaths of Office to newly appointed Members Taro Barag, Richard Madsen and Bryan Snyder. The Board recessed the meeting at 5:12 p.m. in order to hold a brief reception to welcome the new Members. The Board reconvened at 5:22 p.m. with all Members present except Buquet, Cohen, Galindo and Kahn. Members Barag, Madsen and Snyder gave brief introductions and explained their background and interest in serving on the Board. C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. 1. Member Madsen distributed a press release announcing the recent$25,000 donation by US Bank. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held October 14, 2009. 2. To receive and file Treasurer's Report for the months of October through December 2009. MOTION: Moved by Member Firle, seconded by Member Mize, to approve the Consent Calendar, as submitted. Motion carried: 7-0-4 (Absent: Buquet, Cohen, Galindo and Kahn). Community Foundation 1 - January 13, 2010 1 Chair Galindo arrived at this time. E. COMMITTEE REPORTS 1. Golf Tournament Committee—Director McArdle distributed the evaluation submitted by Consultant Wagner for the tournament held in 2009 which netted approximately $35,266.00. He reviewed Consultant Wagner's remarks and suggestions including the need for all Members of the Board to participate in next year's event. He noted that recognition of the donors will be held at the March 3`d City Council meeting and called for any comments or suggestions from the Members. Member discussion included the question of whether donors are being solicited too often. Director McArdle clarified that the Tournament has been indentified in the Strategic Plan as a priority and that the 2010 event would probably include reducing the number of raffle prizes and streamlining the silent auction. He noted the new name of the tournament for 2010 is the "$1,000,000 Golf Tournament." The Committee and staff were commended for last year's success in light of the economy. No other discussion was held. 2. Spring Event Committee—Committee Chair Bryan informed the Board that this year's event has been postponed due to lack of response from prospective business partners. She added that the Committee is beginning to brainstorm and meet concerning next year's event which might include a casino night or magician. She encouraged Members to buy and sell tickets to the Ontario Reign fundraising game in support of the "Hearts for Arts" Campaign. 3. Executive/Finance Committee — No meeting was held. Chair Galindo noted that a prospective grant writer will be invited to the Committee's next meeting. 4. Board Development Committee — Analyst Pachon updated the Board on the recent recruitment for members including placing an ad in the newspaper and advertising on RCN. Member Firle commented that he had a potential candidate for consideration. 5. Performing Arts Giving Committee — Director McArdle briefly reviewed with the Board the responsibilities of the Giving Committee. Committee Chair Firle reported that the Committee reviewed the proposed budget and also discussed the Curatalo Scholarship Fund and use of remaining monies. A question was raised on how the scholarships are awarded and following the discussion, the Board reached a consensus that the family should be contacted on how they wish to proceed. Superintendent Nielsen explained the MainStreet Theatre program and indicated the Target sponsorship was changing. No other discussion was held. Community Foundation - 2 - January 13, 2010 2 F. FOUNDATION BUSINESS 1. Chair Galindo called on Director McArdle regarding consideration of approval of a consultant contract for the 2010 Golf Tournament to be held on November 15, 2010, at Red Hill Country Club. Director McArdle briefly reviewed the proposed agreement and asked for any questions or comments from the Board. Being none, the Board took the following action: MOTION: Moved by Member Mize, seconded by Member Snyder, to approve the consultant contract between the Community Foundation and Stephen Wagner for services to be provided for the 2010 Golf Tournament. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). 2. Discussion was opened regarding use of unutilized funds formerly designated as Program Sponsorship for the January 2010 Ben Vereen performance at the Playhouse. Superintendent Nielsen addressed the Board concerning the item. She noted that due to the cancellation of the performance the designated monies will not be utilized unless directed otherwise by the Board. Discussion ensued by Members. A suggestion was given to designate the $10,000 towards courtyard events to include increasing the number of shows and a question was raised on where grant awards appear in the financial reports. Director McArdle responded that staff would need time to put together a package of shows and that the grant awards are included in the Treasurer's Reports and are seen during the budget discussions in June. A question was also raised on whether the courtyard concert events are always on Wednesdays and Superintendent Nielsen responded that the days can be different. No other discussion was held or direction given concerning reuse of the monies. 3. Consideration of Community Foundation financial support of the 2010/2011 Season at the Lewis Family Playhouse was presented by Superintendent Nielsen. She distributed a staff report dated January 13th which included staffs recommendations for programs to support for the upcoming fiscal year. No discussion was held and the Board took the following action: MOTION: Moved by Member Mize, seconded by Treasurer Bryan,to approve support of the Performing and Visual Arts Programs for the 2010/11 Fiscal Year, as presented by staff. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). 4. Director McArdle gave staffs presentation concerning consideration of a revised plan for the Foundation's Annual Report. He asked for a delay in providing the report and Analyst Pachon recommended that the annual report be a summarization of 08/09 and 09/10. The Board took action as follows: MOTION: Moved by Treasurer Bryan, seconded by Member Firle, to approve the revised plan for the Foundation's Annual Report. Motion carried: 8-0-3 (Absent: Buquet, Cohen and Kahn). Community Foundation - 3 - January 13, 2010 3 5. Preliminary discussion regarding name and branding of the Foundation was opened by Chair Galindo. He commented that the name "Community Foundation"does not reflect all that the Board is involved with. Analyst Pachon summarized staffs report which included suggested considerations for the Board to discuss prior to any decisions including branding issues, legal filings with the State and name recognition in the community. Director McArdle noted that the current name may negatively impact those affiliates such as the RC Animal Care Center when donations are made through the Community Foundation. He also noted that the City Council would have any final approval. Board discussion ensued. Support was expressed by some Members to keep the name, but develop a new tag line for the Board. Other Members were in support of the change. The need to have an identifiable name recognition was expressed as well as the importance in raising awareness of the theater. A comment was made that if the name changes with a focus on the arts, then other non-arts donors could be lost. Chair Galindo was asked if he had a preferred name and he did not. A suggestion was given for Arts Foundation. Another question was raised on whether the Community Foundation could be kept and a second organization formed with an arts identity. Director McArdle concluded by identifying the three possible actions by the Board — change the name and Articles of Incorporation; create a branding program for the Community Foundation and give to program such as PAL. The matter will be discussed at the next Executive Board meeting and placed on a future Board meeting. 6. Chair Galindo opened the status report on Foundation supported programs. Superintendent Nielsen distributed a press release announcing the continuation of the "Artist in Residency" program due to the Foundation's support. She spoke of the success of the community theatre, "Black Box" Theatre and residency programs, as well as the world music series. She added that the art association show held last year at the Cultural Center was a success and will hopefully be expanded in the coming fiscal year. Superintendent Nielsen was thanked for her report which was received and filed. 7. Consideration of appointments to the various Foundation Committees was presented to the Board by Analyst Pachon. She directed the Board to pages 30 to 38 of the agenda which detailed each of the Committees which are: Fundraising- Golf Tournament, Spring Event and Special Fundraising Campaign (future committee to be staffed by Manager Palmer); Administrative Committees — Executive/Finance and Board Development and Giving Committees: Performing Arts and Visual Arts (future committee). The current list of appointments to the Committees was reviewed and each Member expressed their preference concerning the Committees they wish to participate on. Following their discussion, the Board took action: Community Foundation 4 - January 13, 2010 4 MOTION: Moved by Treasurer Bryan, seconded by Member Barag, to approve the various new appointments to the Community Foundation Committees as follows: Member Barag — Spring Event; Special Campaign and Performing Arts Committees; Member Firle — Executive/Finance Committee (in addition to current appointments); Chair Galindo - Special Campaign Committee (in addition to current appointments); Member Harrington — Spring Event and Performing Arts Committees; Member Kahn; Special Campaign and Board Development Committees; Member Madsen — Golf Tournament and Performing Arts Committees; Member Mize — Special Campaign Committee (Chair) and Executive/Finance Committee (in addition to current appointments)and Member Snyder—Spring Event and Special Campaign Committees. Motion carried: 8-0-3. (Absent: Buquet, Cohen and Kahn). 8. Analyst Pachon was requested to provide a review of the Community Foundation Action Plan. She referenced staffs report listing the various action steps, responsible committee and proposed completion dates, as contained in the Board's 2015 Strategic Plan. No discussion was held other than a request by Treasurer Bryan to add an action step for a social team building event to possibly be held in March. No other discussion was held or action taken. 9. The meeting schedule for the various Committee and Board meetings for January through June 2010 Foundation were highlighted. No discussion was held and the schedule was received and filed. F. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Consideration of changing the name of the Foundation. G. ADJOURNMENT The Regular Community Foundation Meeting was officially adjourned with all Members present except Buquet, Cohen and Kahn. Meeting adjourned at 7:20 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Community Foundation - 5 - January 13, 2010 5 r COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: FEBRUARY 1, 2010 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHY JAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-JANUARY 1-31,2010 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATINGIPROGRAM FUND $ 220,477.88 $ 25,118.75 $ (5,521.94) $ 240,074.69 ENDOWMENT FUND 2,622,610 07 0.00 0.00 2,622,610 07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 000 0.00 1,463.16 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 000 0.00 125.00 JAMES&GRACE CURATALO MEMORIAL 2,301.84 0.00 0.00 2,301.84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 660.51 ASSOCIATE FUNDS RC ANIMAL SHELTER 127,704.61 0.00 0.00 127,704.61 ARMED FORCES BANNER 190.00 0.00 0.00 19000 PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035.00 SENIOR CENTER 19,819.57 100.00 - 19,919.57 TOTAL $3,020,559.04 $25,218.75 ($5,521.94) $3,040,255.85 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 1/31/10 $918,970.74 RCCF Union Bank Checking Account Bal 1/31/10 230,061.42 Deposit in Transit 0.00 Less Outstanding Checks #10132 (52.50) Subtotal 1,148,979.66 INVESTMENTS-LAIF 1.891.276 19 BALANCE $3,040,255.85 10500 Civic Center Dr. •P.O. Box 807• Rancho Cucamonga, CA 91729-0807•Tel 909-477-2760• Fax 909-477-2761 •w .RCpark.com ®s JANUARY 2010 REVENUE & EXPENDITURE DETAIL REVENUES OPERATINGIPROGRAM FUND Various Donations $ 21,850.34 LAIF-Interest Earned 2,877.97 Union Bank-Merchant Service Credit 390.44 Total Operating/Program Fund $ 25,118.75 SENIOR CENTER FUND Various Donations $ 100.00 Total Senior Center Fund $ 100.00 TOTAL REVENUES $ 25,218.75 EXPENDITURES OPERATING/PROGRAM FUND City of Rancho Cucamonga-Rmb. Meeting $ 63.56 City of Rancho Cucamonga-Rmb.Thank You Cards 67.94 Stephen Wagner-Golf Tournament Consulting Svcs. 5,000.00 Union Bank-Merchant Service Fees 390.44 Total Operating/Program Fund $ 5,521.94 TOTAL EXPENDITURES $ 5,521.94 7 84ATEMEN4 Page 1of2 UnionBank 091 ACC®U b 48 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 UNION BANK 01/01/10-01/29/10 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-796-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 i RANCHO CUCAMONGA CA 91729 ■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union Bank.You can scan, review and securely transmit your deposits right from your place of business.At Union Bank, you can benefit from same-day ledger credits for deposits scanned until 8 p.m.PT.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or view our demo at unionbank.com/remotedeposit. Public Fund Checking Summary Account Number:2740024437 Days in statement period:Days in statement period:29 Balance on tl 1 $ 238,802.13 Total Credits 1,360.00 Deposits (2) 1,360.00 Total Debits -10,100.71 Checks paid(11) -10,100.71 Balance on 1/29 $ 230,061.42 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 1/6 CARRIER DEPOSIT 47059030 $ 105.00 1/7 CARRIER DEPOSIT 45164944 1,255.00 2 Deposits Total $ 1,360.00 DEBITS Check Paid' Number Date Amount Number Date Amount 0168 1/12 63.56 10165 1/8 133.00 10144' 1/14 25.00 10166 117 4,050.00 10161' 1/15 50.00 10167 1/20 25.00 10162 1/11 36.07 10169' 1112 67.94 10163 117 622.95 10170 1/21 5,000.00 10164 1/20 27.19 11 Checks paid Total $ 10,100.71 Checks missing in sequence Out of sequence check numbers may also be located in the Electronic Debits section of your statement 8 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 01/01/10-01/29/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 1/4-1/5 $ 238,802.13 1/12-1/13 $ 235,188.61 1/6 238,907.13 1/14 235,163.61 117 235,489.18 1/15-1/19 235,113.61 1/8-1/10 235,356.18 1/20 235,061.42 1/11 235,320.11 1/21-1/29 230,061 42 1 i 9 STATEMENT Page oft UnionBankACCOUNTS RANCHO CUCAMONGA COMMUNITY OF FOUNDATION Statement Number:2740024518 UNION BANK 01/01/10-01/29/10 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Save money, reduce trips to the bank and get credit for deposits sooner with Remote Deposit from Union Bank.You can scan, review and securely transmit your deposits right from your place of business.At Union Bank,you can benefit from same-day ledger credits for deposits scanned until 8 p.m.PT.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or view our demo at unionbank.com/remotedeposit. Public Fund Checking Summary Account Number:2740024518 Days in statement period:Days in statement period:29 Balance on 1/1 $ 899,125.13 Total Credits 20,980.78 Deposits(4) 20,590.34 Other credits (1) 390.44 Total Debits -1,135.17 Checks paid (3) -744.73 Other debits(2) -390.44 Balance on 1/29 $ 918,970.74 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 1/6 MERCHANT SERVICE MERCH DEP CCD 8013515351 54346853 $ 130.00 117 UNENCODED COURIER DEPOSIT 47069514 182.00 1/8 UNENCODED COURIER DEPOSIT 47115526 20,000.00 1/29 MERCHANT SERVICE MERCH DEP CCD 8013515351 56110774 278.34 4 Deposits Total $ 20,590.34 Other credits and adjustments Date Description/Location Reference Amount 1/6 MISCELLANEOUS BANK ORIGINATED ITEM 99350598 $ 390.44 DEBITS Check Paid Number Date Amount Number Date Amount 10043 1/6 547.19 10045 1/15 97.54 10 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024518 01/01/10-01/29/10 Check Paid Number Date Amount Number Date Amount 10044 1/27 100.00 3 Checks paid Total $ 744,73 Other debits,fees and adjustments Date Description Reference Amount 1/4 MERCHANT SERVICE MERCH FEE CCD52802286 $ 110.02 8013515351 1/4 MERCHANT SERVICE MERC,H FEE CCD52803806 280.42 8014414042 2 Other debits,fees and adjustments Total $ 390.44 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 1/4-1/5 $ 898,734.69 1/15-1/26 $ 918,792.40 1/6 898,707.94 1/27-1/28 918,692.40 1/7 898,889.94 1/29 918,970.74 1/8-1/14 918,889.94 v II COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: MARCH 1,2010 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-FEBRUARY 1.28,2010 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATING/PROGRAM FUND $ 240,074.69 $ 2,186.49 $ (3,875.99) $ 238,385.19 ENDOWMENT FUND 2,622,610.07 0.00 0.00 2,622,610.07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 0.00 0.00 1,463.16 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 0.00 0.00 125.00 JAMES 8 GRACE CURATALO MEMORIAL 2,301.84 0.00 0.00 2,301.84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 860.51 ASSOCIATE FUNDS RC ANIMAL SHELTER 127,704.61 29,151.07 (375.22) 156,480.46 ARMED FORCES BANNER 190.00 0.00 0.00 190.00 PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035.00 SENIOR CENTER 19,919.57 (630.04) 19,289.53 TOTAL $3,040,265.85 $31,337.56 ($4,881.26) $3,066,712.16 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 2/28/10 $917,711.12 RCCF Union Bank Checking Account Bal 2128/10 258,012.00 Deposit in Transit 278.34 Less Outstanding Checks (565.49) Subtotal 1,175,435.97 INVESTMENTS-LAIF 1.891.276.19 BALANCE $3,066,712.16 10500 Civic Ccntcr Dr.• CO.Box 807• Rancho Cucamonga,CA 91729.0807•Tel 909-477-2760•Fax 909-477-2761 •vnvw.RCpark.com ® 12 FEBRUARY 2010 REVENUE& EXPENDITURE DETAIL REVENUES OPERATINGIPROGRAM FUND Various Donations $ 2,010.87 Union Bank-Merchant Service Credit 175.62 Total Operating/Program Fund $ 2,186.49 RC ANIMAL SHELTER FUND Various Donations $ 29,151.07 Total RC Animal Shelter Fund $ 29,161.07 TOTAL REVENUES $ 31,337.66 EXPENDITURES OPERATINGIPROGRAM FUND City of Rancho Cucamonga-US Bank Sponsor $ 1,471.50 Paula Pachon-Rmb. Supplies for Fritz Coleman 61.65 Franchise Tax Board-Annual Return 10.00 Attorney General's Registry-Fee Report 75.00 City of Rancho Cucamonga-Rmb.Visa Charges 137.77 Little Bear Productions-Design Services 1,200.00 Copies&Ink-Business Cards 601.95 City of Rancho Cucamonga-BofA Sponsor 142.50 Union Bank-Merchant Service Fees 175.62 Total Operating/Program Fund $ 3,875.99 RC ANIMAL SHELTER FUND City of Rancho Cucamonga-Rmb.Visa Charges $ 375.22 Total RC Animal Shelter Fund $ 375.22 SENIOR CENTER FUND Gable&Schubert-Legacy Tree Engraving $ 26.04 Rancho Cucamonga VIP Club-Advertising 804.00 Total Senior Center Fund $ 630.04 TOTAL EXPENDITURES $ 4,881.25 13 Page 1 of 2 UnionBank op Qr C o u pm Q s RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION BANK Statement Number:2740024518 01130/10-02/26/10 GOVERNMENT SERVICES- SOUTH 274 j POST OFFICE BOX 513840 DUBtOmef Inquiries IAS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Manage your business conveniently around the world with Union Bank's Global Treasury Service.Now you can open accounts and make payments in over 30 countries, as well as view balances worldwide.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or view our demo at unionbank.com. Public Fund Checking Summary Account Number:2740024518 Days in statement period:Days in statement period:28 Balance on 1/30 $ 918,970.74 Total Credits 591.65 Deposits(3) 416.03 Other credits(1) 175.62 Total Debits -1,851.27 Checks paid(3) -1,675.65 Other debits(2) -175.62 Balance on 2126 $ 917,711,12 CREDITS Deposits including check and cash credits Date DescriptionlLocation Reference Amount 2111 UNENCODED COURIER DEPOSIT 44545400 $ 276.13 2112 UNENCODED COURIER DEPOSIT 47890742 57.90 2117 UNENCODED COURIER DEPOSIT 44712721 82.00 3 Deposits Total $ 416.03 Other credits and adjustments Date Description/Location Reference Amount 2l2 MISCELLANEOUS BANK ORIGINATED ITEM 99350727 $ 175.62 DEBITS Check Paid Number Date Amount Number Date Amount 10050 2118 1,471.50 10052 2/18 142.50 10051 219 61.65 3 Checks paid Total $ 1,675.65 14 • Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024518 01/30/10-02/26/10 Other debits,fees and adjustments Date Description Reference Amount 211 MERCHANT SERVICE MERCH FEE CCD56984628 $ 64.00 8014414042 211 MERCHANT SERVICE MERCH FEE CCD56985814 111.62 8013515351 2 Other debits,fees and adjustments Total $ 175.62 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/1 $ 918,795.12 2/12.2/16 $ 919,243.12 2/2-2/8 918,970.74 2/17 919,325.12 219-2/10 918,909.09 2/18-2126 917,711.12 2/11 919,185.22 15 '0'®'F'A' 014 f�IRU 9P Page l of 2 �j UnionBank � A'C'CM®Hu 1 4 RANCHO CUCAMONGA COMMUNITY FOUNDATION UNION BANK Statement Number:2740024437 01130/10-02/26/10 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE BOX 513840 Customer ingUirlBe LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Manage your business conveniently around the world with Union Bank's Global Treasury Service.Now you can open accounts and make payments in over 30 countries,as well as view balances worldwide.To learn more, call your Relationship Manager, contact Global Treasury Management Sales at 800.883.0285 or view our demo at unionbank.com. Public Fund Checking Summary Account Number:2740024437 Days in statement period:Days in statement period:28 Balance on 1130 $ 230,061.42 Total Credits 30,467.57 Deposits(2) 1,316.50 Electronic credits(1) 29,151.07 Total Debits -2,516.99 Checks paid(6) -2,516.99 Balance on 2126 $ 258,012.00 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 2/10 CARRIER DEPOSIT 46563018 $ 1,250.00 2117 UNENCODED COURIER DEPOSIT 44712732 66.50 2 Deposits Total $ 1,316.50 Electronic credits Date Description/Location Reference Amount 2/2 CASH MANAGEMENT BKTRANSFER 93090491 $ 29,151.07 DEBITS Check Paid Number Date Amount Number Date Amount 10172 2/12 26.04 10177' 2118 10.00 10173 2/12 1,20D.00 10178 2/26 75.00 10175' 2/11 601.95 10179 2119 604.00 6 Checks paid Total $ 2,516.99 -Checks missing In sequence.Out of sequence check numbers may also be located In the Electronic Debits section of your statement 1V Page 2 of 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 01/30/10-02/26/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 2/1 $ 230,061.42 2/17 $ 258,701.00 212-2/9 259,212.49 2/18 258,691.00 2/10 260.462.49 2/19-2125 258,087.00 2111 259,860.54 2/26 258,012.00 2/12-2/16 258,634.50 17 COMMUNITY FOUNDATION RANCHO CUCAMONGA DATE: APRIL 1, 2010 TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD FROM: KATHYJAMES SENIOR ACCOUNT TECHNICIAN SUBJECT: RCCF AND PAL CASH REPORT-MARCH 1.31,2010 BEGINNING MTD MTD ENDING CASH BALANCE REVENUES EXPENDITURES CASH BALANCE OPERATINGIPROGRAM FUND $ 238,385.19 $ 10,843.27 $ (7,016.59) $ 242,211.87 ENDOWMENT FUND 2,622,610.07 0.00 0.00 2,622,610 07 RESTRICTED FUNDS JACK MCNAY MEMORIAL 1,463.16 0.00 0.00 1,46316 YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40 OFF LEASH DOG PARK 125.00 0.00 0.00 125.00 JAMES&GRACE CURATALO MEMORIAL 2,301.84 0.00 0.00 2,301 84 RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 66051 ASSOCIATE FUNDS RC ANIMAL SHELTER 156,480.46 0.00 000 156,480.46 ARMED FORCES BANNER 190.00 0.00 000 190.00 PACIFIC ELECTRIC TRAIL 25,035.00 000 0.00 25,035.00 SENIOR CENTER 19,289.53 200.00 - 19,489.53 TOTAL $3,066,712.16 $11,043.27 ($7,018.59) $3,070,738.84 RECONCILIATION-UNION BANK PAL Union Bank Checking Account Balance 3/31/10 $262,111.94 RCCF Union Bank Checking Account Bal 3/31/10 918,363.82 Deposit in Transit 278.34 Less Outstanding Checks (1,291.45) Subtotal 1,179,462.65 INVESTMENTS -LAIF 1.891,276.19 BALANCE $3,070,738.84 10500 Civic Center Dr. •P.O. Box 807• Rancho Cucamonga,CA 91729-0807•Tel 909-477-2760•Fax 909-477-2761 •w .RCpark.com IS MARCH 2010 REVENUE & EXPENDITURE DETAIL REVENUES OPERATINGIPROGRAM FUND Various Donations $ 10,672.70 Union Bank-Merchant Service Credit 170.57 Total Operating/Program Fund $ 10,843.27 SENIOR CENTER FUND Various Donations $ 200.00 Total Senior Center Fund $ 200.00 TOTAL REVENUES $ 11,043.27 EXPENDITURES OPERATINGIPROGRAM FUND City of Rancho Cucamonga-Rmb. Mtg. $ 58.75 Little Bear Productions-Golf Tournament Logos 50.00 Lance, Soll& Lunghard-Prepare Tax Returns 3,050.00 City of Rancho Cucamonga-Fundraising Staffing 294.01 Victoria Johnson-Rmb. Paster Supplies 52.87 Mark Johnson-Rmb. Supplies for Pit Idol Promo 86.10 Susan Keithly-Rmb. Poster Supplies 98.15 Stephen Wagner-Golf Consultant Services 2,500.00 City of Rancho Cucamonga-Rmb. Credit Card Chgs. 110.37 City of Rancho Cucamonga-Rmb.Ad&Supplies 519.72 City of Rancho Cucamonga-Rmb. Meeting 26.05 Union Bank-Merchant Service Fees 170.57 Total Operating/Program Fund $ 7,016.59 TOTAL EXPENDITURES $ 7,016.59 is i OTATERENT Page 1of2 UnionBank or- Ao 0 o u ( �� RANCHO CUCAMONGA COMMUNITY C FOUNDATION Statement Number:2740024518 I UNION BANK 02/27/10-03/31/10 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE BOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION DBA PAL CAMPAIGN PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Public Fund Checking Summary Account Number:2740024518 Days in statement period:Days in statement period:33 Balance on 2/27 $ 917,711.12 Total Credits 823.27 Deposits(1) 164.00 Electronic credits(1) 488.70 Other credits(1) 170.57 Total Debits -170.57 Other debits(2) -170.57 Balance on 3/31 $ 918,363.82 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 3/23 UNENCODED COURIER DEPOSIT 45361641 $ 164.00 Electronic credits Date Description/Location Reference Amount 3/19 PAYPAL TRANSFER PPD"""""'CP4G 50394998 $ 488.70 Other credits and adjustments Date Description/Location Reference Amount 3/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350572 $ 170.57 DEBITS Other debits,fees and adjustments Date Description Reference Amount 3/1 MERCHANT SERVICE MERCH FEE CCD51238858 $ 64.00 8014414042 3/1 MERCHANT SERVICE MERCH FEE CCD51240143 106.57 8013515351 2 Other debits,fees and adjustments Total $ 170.57 20 E ' Page 2of2. - RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024518 02/27/10-03/31/10 Daily Ledger Balance Date Ledger Balance Date Ledger Balance 3/1 $ 917,540.55 3/19-3/22 $ 918,199.82 3/2-3/18 917,711.12 3/23-3/31 918,363.82 i I I 1 i 21 STATEMENT Page 1of1 UnionBank OF ACC(0)U b jrS RANCHO CUCAMONGA COMMUNITY FOUNDATION Statement Number:2740024437 UNION BANK 02/27/10-03/31/10 GOVERNMENT SERVICES- SOUTH 274 POST OFFICE SOX 513840 Customer Inquiries LOS ANGELES CA 90051-3840 800-798-6466 Thank you for banking with us since 2008 RANCHO CUCAMONGA COMMUNITY FOUNDATION PO BOX 807 RANCHO CUCAMONGA CA 91729 ■ Public Fund Checking Summary Account Number:2740024437 Days in statement period:Days in statement period:33 Balance on 2127 $ 258,012.00 Total Credits 10,220.00 Deposits(1) 10,220.00 Total Debits -6,120.06 Checks paid (9) -6,120.06 Balance on 3131 $ 262,111.94 CREDITS Deposits including check and cash credits Date Description/Location Reference Amount 3/22 CARRIER DEPOSIT 46607744 $ 10,220.00 DEBITS Check Paid Number Date Amount Number Date Amount 10180 3/11 137.77 10187 3/26 98.15 10181 3/29 58.75 10188 3/29 26.05 10183' 3/29 3,050.00 10189 3/25- 2,500.00 10185' 3/29 52.67 10190 3/29 110.37 10186 3/29 86.10 9 Checks paid Total $ 6,120.06 'Checks missing in sequence.Out of sequence check numbers may also be located in the Electronic Debits section of your statement. Daily Ledger Balance Date Ledger Balance Date Ledger Balance 3/1-3/10 $ 258,012.00 3/25 $ 265,594.23 3/11-3/21 257,874.23 3/26-3/28 265,496.08 3/22-3/24 268,094.23 3/29-3/31 262,111.94 22 RANCHO CUCAMONGA COMMUNITY FOUNDATION FANCHOR EXECUTIVE/FINANCE COMMITTEE AGENDA February 10, 2010 - 9:00 a.m. DeAnza Conference Room @ AMONGA the Rancho Cucamonga Civic Center ACTION AGENDA A. Call to Order 1. Roll Call: Call to order 9:05 a.m. Members Bryan and Mize Thomas Galindo X Harvey D. Cohen, M.D. X absent. Linda Bryan Brad Firle X Tony Mize B. Communications from the Public This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Committee at one time without discussion. Any item may be removed by a Committee member or member of the audience for discussion: 1. Request for approval of the minutes of the Community Minutes Approved Foundation Executive/Finance Committee meeting held September 9, 2009. D. Item(s) for Discussion The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Presentation from potential grant writer. Presentation given. Ms. Wright to send sample material & references to Chair Galindo. Staff to check success rate and references and consider follow-up interview. 23 RANCHO CUCAMONGA COMMUNITY FOUNDATION EXECUTIVE/FINANCE COMMITTEE AGENDA 2 RANCHO February 10,2010 CUCAMONGA 2. Discussion regarding the Foundation's priority grant Grant priorities were funding needs. identified to be presented to Board. 3. Discussion regarding a funding request from the Chaffey Request Denied Community Art Association. 4. Discussion regarding name change of the RC Community Recommend to Board to Foundation. change name to Rancho Cucamonga Community & Arts Foundation. 5. Preliminary discussion regarding the development and Board to adopt City's implementation of Finance and Investment policies. investment policy and review in 12 months. 6. Discussion concerning the development of a plan for the Include $3,500 in the budget annual recognition of donors. for recognition luncheon. 7. Approval of budget for the 2010 $1 million dollar Golf Approved with Tournament. recommendations to offer a choice of golf packages. 8. Update on the Foundation's "Hearts for Art" Campaign. Update Given 9. Review and discussion of the Executive/Finance Deferred to next meeting Committee's Work Plan. E. Identification of Items for the Next Meeting This is the time for the Committee to identify the items they wish None to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting: F. Adjournment Meeting adjourned at I, Melissa Morales, Community Foundation Secretary, hereby certify 10:40 a.m. a true, accurate copy of the foregoing Community Foundation Executive/Finance Committee agenda was posted on Monday, February 8, 2010, at 10500 Civic Center Drive, Rancho Cucamonga, California. 24 RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD DEVELOPMENT COMMITTEE AGENDA February 18, 2010 - 7:00 a.m. RANCHO 10109 Foothill Blvd., Rancho Cucamonga CUCAMONGA ACTION AGENDA A. Call to Order 1. Roll Call: Call to order: 7:09 a.m. Harvey D. Cohen, M.D. _X_ Thomas Galindo _X_ All Members present Linda Bryan _X_ Jeremy Kahn _X_ B. Communications from the Public This is the time and place for the general public to address the Committee. State law prohibits the Committee from addressing any issue not previously included on the Agenda. The Committee may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Committee at one time without discussion. Any item may be removed by a Committee member or member of the audience for discussion: 1. Request for approval of the minutes of the Community Minutes Foundation Board Development Committee meeting held Approved September 17, 2009. D. Item(s) for Discussion The following items are not public hearing items, although the Chair may open the meeting for public input: 1. Status update on Board recruitment activities. Status on Board Recruitment Activities Given, Members to contact potential candidates re interest in serving 5 RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD DEVELOPMENT COMMITTEE AGENDA February 18, 2010 - 7:00 a.m. 2 RANCHO 10109 Foothill Blvd., Rancho Cucamonga CUCAMONGA 2. Review and discussion of potential Board Member Potential Board Member application. Application Discussed Analyst Pachon to do reference check for possible recomm. to C/Council Subcomm. 3. Discussion regarding the involvement of Patron of the Arts Involvement of Patron of Arts on Foundation Committees. Discussed, Matter to be placed on April Board Agenda to recomm. Patrons serving on various CF Subcommittees 4. Discussion regarding future plans for Board team building. Team Building Get Together Discussed. Matter will be placed on April Board Agenda for a Member to host a Potluck to be held in April or May Member Kahn left the meeting at 7:50 a.m. and did not return 5. Discussion regarding future plans to implement fundraising Fundraising Training training for the Board. Discussed. Matter to be placed on April Board agenda to recomm. hosting a speaker. 6. Review and discussion regarding the Board Development Bird Dev. Work Plan Discussed. Committee's Work Plan. Goal to add 4 members. Aware- ness Campaign to be placed on April Board agenda for discussion. E. Identification of Items for the Next Meeting This is the time for the Committee to identify the items they wish No additional items identified to discuss at the next meeting. These items will not be for next meeting discussed at this meeting, only identified for the next meeting: F. Adjournment The Community Foundation Board Development Committee Meeting Adjourned meeting was adjourned at 8:20 p.m. 8:20 p.m. 26 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT Date: April 14, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III �?y Subject: APPROVAL OF A RECOMMENDATION FROM THE EXECUTIVE/FINANCE COMMITTEE REGARDING NAME CHANGE OF THE FOUNDATION RECOMMENDATION This item has been placed on the Foundation's Board meeting agenda at the request of the Executive/Finance Committee to allow for discussion of a possible name change of the Rancho Cucamonga Community Foundation. BACKGROUND At the request of the Executive/Finance Committee, preliminary discussion regarding the name and branding of the Rancho Cucamonga Community Foundation took place at the Board's January 2010 meeting. At this time the Board referred the item back to the Executive/Finance Committee for further work. The Executive/Finance Committee met on February 10`h and has come up with a recommendation for consideration by the full Board at their April meeting. In addition, staff is currently researching steps and costs that would need to be taken/incurred by the Board should they wish to move forward with a proposed name change for the Rancho Cucamonga Community Foundation. Respectfully submitted, �Uvo- % mc � r�Q- Kevin McArdle Community Services Director I:ICOMMSERVICouncil&BoardsicommunityFoundationlStaff Reports1201OWoundationNameChangeRecommendation.4.14.10.doc 27 i STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO CUCAMONGA Date: April 14, 2010 To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Francie Palmer, CSD Marketing Manager oa- Subject: UPDATE ON "HEARTS FOR ARTS" FUNDRAISING EFFORTS RECOMMENDATION: Staff is excited to provide information and highlights to Foundation on the joint fundraising efforts between the Community Services Department and Rancho Cucamonga Community Foundation recent "Hearts for Arts" fundraising campaign. This report is provided the Foundation for informational purposes only. No action is required to be taken on this item. BACKGROUND: Several months ago, staff proposed to the Rancho Cucamonga Community Foundation a concept and budget for a joint fundraising campaign benefitting the Foundation and Lewis Family Playhouse Fund Development for the month of February, 2010, branded: "Hearts for Arts". The campaign concept capitalized upon the generous donation of Mr. Fritz Coleman, providing his Februrary performance at the Lewis Family Playhouse with all proceeds donated to the Rancho Cucamonga Foundation creating a multi-partner month long effort. Following are highlights of the key components associated with this campaign: • February 6th— Fritz Coleman performance at the Lewis Family Playhouse o Special Raffle conducted with 6 prizes given —top prize $500 gift card to Victoria Gardens o Special Meet & Greet Dessert & Coffee Reception • All February Performance dates: Cinderella, Adam & Eve, Ed Asner— General giving and awareness opportunities with a "PLINKO" giving game & table displays. • February 20th — Ontario Reign hockey team provided a $1 donation for every ticket sold through their Arena Box Office and $3 per ticket sold through our Victoria Gardens Cultural Center Box Office. o Special Raffle conducted with 10 prizes given —top prizes $500 gift card to Victoria Gardens, RC Quakes Suite use, Men's Watch from Gemma's Jewelers • All month long, the Box Office and Concession staff asked patrons at the end of their ticket transaction: "Would you like to donate a dollar for Hearts for Arls?" 28 UPDATE ON "HEARTS FOR ARTS"FUNDRAISING EFFORTS PAGE 2 APRIL 14,2010 Various marketing outreach opportunities were utilized in order to assist with selling of all performance, reception and event tickets; along with general awareness of the "Hearts for Arts' effort. Some of the outreach effort highlights include: • Grapevine back cover promotion • 4x9 one-sheet fliers • Lewis Family Playhouse Playbill • Digital Display Lamar Freeway Signage • Counter displays at Partners retail/hotel establishments • Full page ad in new magazine "909" distributed to over 25,000 households • Spotlight Newsletter email Blast to over 10,000 subscribers • Special lobby and table displays providing information and visual awareness OUTCOMES: Staff are proud to present the following tentative Net Revenue outcomes from this month-long effort: Goal Net Revenue to Rancho Cucamonga Community Foundation $6,400 Actual $8,182 Goal Net Revenue to Fund Development (includes Reign Night & Raffles) $6,150 Actual $8,074 The Special Campaign Committee of the Rancho Cucamonga Community Foundation has committed to continuing this effort for a February 2011 "Hearts for Arts"joint campaign. The Committee will be providing more details regarding that plan, within their 10/11 Special Campaign Committee Plan at the June Board Meeting. This report is provided to the Rancho Cucamonga Community Foundation for informational purposes only. No action is required to be taken on this item. Respec Ily s itted, Kevin Ardle Community Services Director I/CommSery/Council&Boards/Community Foundation/Staff Reports/2010/Hearts for Arts Update 41410.doc 29 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT 7T� ANCHO Date: April 14, 2010 CU�CAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director Subject: APPROVAL OF 2011 SPRING EVENT FUNDRAISER CONCEPT RECOMMENDATION It is recommended that the Foundation Board approve the 2011 Spring Fundraising Event concept. BACKGROUND As part of the Foundation's Strategic Plan discussion, it was determined to "re-invent" the traditional "Gala for the Arts' and create a more profitable fundraising vehicle. Board Member Linda Bryan is chairing the committee, consisting of other Foundation Board Members, community members and selected City staff. The primary goals of the event established in the Foundation's adopted Strategic Plan are to raise a minimum of $20,000 annually by 2015 and increase the visibility of the Foundation among the business and resident community. The committee has met and makes the following recommendations: • Based on the successful "Party Parade' fundraiser held by Claremont annually, stage a series of events over the course of the month in May 2011. • Event goal is to host 10-12 smaller events, and one event finale, to raise $10,000. • Event Structure: o Individuals or businesses will host an event targeting various audiences and their own contacts. Events may be held in a private home or business location. o Events can be themed individually and are limited only by the imaginations of the host. Playhouse marketing materials will be distributed at each event. o The event host is responsible for all costs associated with the event. o The Foundation will provide support to the hosts, marketing, centralized registration, and assist with obtaining sponsors. o The Foundation Board members will be asked to host or co-host an event of their choosing. o A finale event will be held at the Cultural Center, possibly a Bunko Fundraiser. 30 APPROVAL OF 2011 SPRING EVENT FUNDRAISER CONCEPT PAGE 2 APRIL 14,2010 The Committee Chair has made some preliminary inquires to gauge the interest of potential event hosts. The committee's first task will be secure event hosts and calendar each event. A more detailed proposal is attached and a budget will be presented at the June Board meeting. This event is still in the early planning stages and the committee will begin meeting regularly once the concept is approved. Respectfully submitted, ix�a Kevin McArdle Community Services Director I:\COMMSERV\Council&Boards\CommunityFoundation\Staff Reports\2010\2011 Spring Event Concept4.14.10.doc 31 RANCHO CUCAMONGA COMMUNITY FOUNDATION Spring 2011 Fundraising Event Concept PLANNING COMMMITTEE MEMBERS Chair: Linda Bryan Board: Taro Barag, Brad Firle, Jim Harrington, Bryan Snyder, Community: Karen Levenduski, Janice Mizuhara, Linda Valenti, Suzanne Sproul City: Nettie Nielsen (Liaison), Paula Pachon, Francie Palmer, Jenny Hanlon EVENT GOALS: Goal 1 - Fundraising • Raise a minimum of $10,000 in profit, soliciting event hosts and sponsors and fashioning a schedule that addresses multiple audiences. • Fashion an event that can change and grow year to year to increase fundraising goals. Goal 2 - Community Engagement Engage the local community leaders, business community, service clubs and individuals in a series of events. • Offer events of diversity to appeal to different audiences with various price ranges • Capture supporters and attendees who have not been a part of past Foundation events, and to offer events that will engage our past supporters. Goal 3 - Community Foundation Branding • Spread the reach of the Community Foundation "brand" and educate the community about the work and purpose of the Foundation • Market the Playhouse programs and services, especially those supported by the Foundation. CONCEPT Creating an exciting line up of small, specialty events to appeal to a wide range of individuals will be the primary method by which this event can reach its engagement, fundraising and branding goals. Event hosts and sponsors will be sought and secured and may propose a unique event or party that would appeal to their contacts. An individual may host an event in their home - a poker party or high end dinner affair. A business may host an event at their place of business to market their services. Each event will have a minimum fund raising goal of $1,000. The Claremont Foundation has run their "Party Parade" for a number of years and the events are as varied as the eclectic tastes of their hosts and community. A name has not yet been selected for our series of events. Events will be run throughout May 2011 with a possible finale event in June. Key to our success will be securing event hosts with a wide range of contacts and influence and offering events that are attractive to select audiences. 32 PLANNING AND LOGISTICS The Spring Event Committee, Chaired by Board Member Linda Bryan, will meet monthly. A planning timeline can be found at the end of this document. The Committee will coordinate a marketing campaign that includes an attractive web site that can handle centralized reservations/registration for each event. The committee will secure event hosts then act as liaisons to ensure the success of each event. The committee will also provide each event host with Foundation and Playhouse marketing materials for their event. While the event host is responsible for the logistics and direct costs of their events, the committee will assist where possible and act as a support system for each host. The committee will also plan and execute the finale event. POTENTIAL EVENTS Specialty Events with Individual or Multiple Hosts • Dinners held in private homes • Poker Night • Mayor's Reception • Night at the Races • Finale Bunko Potential Specialty Events with Business Hosts • Tea Party (Tea House) • Art Gallery Reception (Wignal or Filippe) • Maloof Open House/Reception (Maloof Estate) • Pancake Breakfast (Service Club) • Color Me Mine Day (Color Me Mine) • Wine Tasting (Wine Tailor) • Piano Dueling (Rock the Keys) • Reception/Event (4 Points or Aloft Hotel) • Travel to the Past (Chaffey House, Rains House) • Fine Dining (Spaggi's/Flemings/Sycamore Inn) • Baseball Fanatics (Quakes/City) Finale Event • High-End Bunko Party • Held at Celebration Hall for large audience • Feature raffle and bunko prizes • Possible presentation of scholarships or community awards • Donor Recognition Any event held in a City facility must cover the City's cost in providing the venue (staff, equipment rentals, or technical assistance). 33 ROLES/RESPONSIBILITIES Committee Chair Responsibilities (Linda Bryan) • Prepare event vision/plan - set fundraising goal • Determine agenda items/facilitate meeting discussions • Manage event planning time line and approve all event dates • Oversee all aspects of events/delegate tasks to members • Engage community leaders/business leaders in the event(s) • Serve as liaison to one or more event hosts • Develop (with committee and City) comprehensive strategy for branding, seeking supporters/hosts, marketing and execution • Report committee activities to Foundation Board Committee Member Responsibilities • Secure one event host/host an event • Serve as liaison to one or more event hosts • Assist committee chair in assigned tasks • Solicit prizes/donations • Engage community leaders/business leaders in the event(s) • Assist at events, assist with marketing Foundation Board Member Responsibilities • Approve event vision/budget • Secure one event host/host or co-host an event/market event(s) • Communicate event details to Committee Chair Event Host Duties • Plan theme, and propose date, time of event • Set price in conjunction with committee chair • Secure co-hosts and/or sponsors • Bear direct costs for event - except centralized marketing and registration (all proceeds to Foundation) • Send invitations (if needed) to their contacts City Team Responsibilities • Assist in developing event vision/plan • Develop (with committee and Chair) comprehensive strategy for branding, seeking supporters/hosts, marketing and execution • Develop/manage event budget • Manage logistics for "finale" event • Schedule meetings/arrange meeting facilities/supplies, send meeting notices • Prepare materials for presentation to Foundation Board • Develop marketing materials/program brochure • Develop web site • Develop centralized registration method/take all registrations • Develop sponsor appreciation/recognition plan 34 PLANNING TIME LINE February 2010 • Hold committee brainstorming meeting • Staff input/ideas March 2010 • Refine committee ideas • Hold second meeting, set up regular meeting schedule • Draft vision and plan and budget goals • Agree on master fund development schedule for Board and Library Board April 2010 • Create specific vision and action plan to present to Board • Prepare staff report and documents • Present at April 14 Board for approval of concept • Monthly committee meeting - April 20 May 2010 • Use Board and committee feedback to draft host recruitment plan • Prepare budget for adoption in FY 2010/11 Foundation Budget • Begin branding/create marketing plan • Prepare host solicitation materials • Begin inquiries for event hosts • Monthly committee meeting - May 18 June 2010 • Prepare Board Report/Budget for Adoption • Launch process to solicit event hosts • Work on broad marketing vision, design concepts, methods • No monthly meeting July 2010 • Continue solicitation of event hosts & coordinate event calendar • Begin creation of marketing material/web site templates • Monthly committee meeting -July 20 August 2010 • Continue solicitation of event hosts & coordinate event calendar • Refine creation of marketing material/web site templates • Monthly committee meeting - August 17 September 2010 • Continue solicitation of event hosts & coordinate event calendar • Refine creation of marketing material/web site templates • Monthly committee meeting - September 21 35 PLANNING TIME LINE October 2010 • Preliminary event schedule presented to Board • Update at Board Meeting/Budget revisions • Finale Planning/Subcommittee • Monthly committee meeting - October 19 November 2010 • Final event calendar/agreements with event hosts • Design specific marketing pieces • Finale Planning/Subcommittee • Monthly committee meeting - November 16 December 2010 • Printing of marketing pieces (posters/postcards etc) • Finale Planning/Subcommittee • Monthly committee meeting - December 21 (tentative) January 2011 • Launch web site • Launch marketing campaign/begin registrations • Update at Board Meeting • Finale Planning/Subcommittee • Monthly committee meeting -January 18 February 2011 • Heavy marketing/registrations • Final specialty event details/Finale Planning/Subcommittee • Monthly committee meeting - February 15 March 2011 • Heavy marketing/registrations • Final specialty event details/Finale Planning/Subcommittee • Monthly committee meeting - March 15 April 2011 • Heavy marketing/registrations • Final specialty event details/Finale Planning/Subcommittee • Monthly committee meeting - TBD May 2011 • Event Month/Continuous marketing and registrations June 2011 • Finale • Program Host/Sponsor Appreciation 36 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT Date: April 14, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III \~ Subject: UPDATE ON FUTURE PLANS FOR A BOARD SOCIAL RECOMMENDATION This item has been placed on the Foundation's Board meeting agenda at the request of the Board Development Committee to allow for discussion of proposed dates for a Board social during the month of June 2010. BACKGROUND ' Board socials are a part of the Work Plan of the Board Development Committee. Linda Bryan has graciously offered to open her home for a social for Board Members on either Saturday, June 5th, 12th or 26h. Board Members are requested to please check their availability so a date for the social can be selected at the April Board meeting. Respectfully submitted,J dN Kevin McArdle Community Services Director I:ICOMMSERVICouncii&BoardslCommunityFoundstionIStaff ReporW20101BoardSocial.4.14.10.doc 37 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT Date: April 14, 2010 RANCHO CUCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III ?V, Subject: APPROVAL OF A RECOMMENDATION FROM THE BOARD DEVELOPMENT COMMITTEE FOR FUNDRAISING TRAINING AT THE BOARD'S ANNUAL MEETING IN JUNE 2010 RECOMMENDATION The Board Development Committee recommends that fundraising training be a part of the Board's Annual Meeting to be held in June. BACKGROUND Given that the Foundation has recently added five new Board Members, the Board Development Committee, at their February 18`h meeting, recommended that the full Board consider fundraising training to be a part of the Board's upcoming Annual Meeting that is scheduled for June 9, 2010. Should the full Board concur with the Board Development Committee's recommendation, the Board's action should include direction to staff to identify an appropriate trainer, as well as a determination of a range for consultant services for the training. A separate action would also be needed to modify the Foundation's FY 2009-2010 operating budget to cover this expense. Respectfully submitted, Kevin McArdle Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaN Reports1201OIFundraisingTmining.4.14.10.doc 38 STAFF REPORT - COMMUNITY SERVICES DEPARTMENT RANCHO Date: April 14, 2010 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III Pv Subject: REVIEW OF COMMUNITY FOUNDATION ACTION PLAN RECOMMENDATION It is recommended that the Board regularly review at their quarterly Board meetings their progress in addressing the action items, goals and timelines of the Foundation's Strategic Plan 2015. BACKGROUND The adopted Community Foundation Strategic Plan 2015 includes a number of specific action items, goals and timelines. In order to ensure that progress is made on these items, staff has agendized this item for discussion at each of the Foundation's quarterly Board meetings. Therefore, it is recommended that the Board review the attached chart which illustrates the action items from the Foundation's Strategic Plan 2015. Respectfully submitted, Kevin McArdle Community Services Director I:ICOMMSERVICouncilBBoardslCommunityFoundationlStaff Repoits120101CommunityFoundationActionPlan.4.14.10.doc 39 Community Foundation Strategic Plan 2015 Action Items Action Step Responsibility Completion Date Form Golf Tournament Committee and Golf Committee March-09 develop meeting schedule Develop annual plan for Golf Golf Committee Aoril-09 Tournament,including identification of available staff resources Successfully conduct 2009 Golf Golf Committee November-09 Tournament Send follow up thank you's to all Golf Golf Committee December-09 Tournament participants Form 2010 Golf Tournament Committee Golf Committee March-10 and develop meeting schedule Develop annual plan for 2010 Golf Golf Committee April-10 Tournament,including Identification of available staff resources Successfully conduct 2010 Golf Golf Committee November-10 Tournament Send follow up thank you's to all Golf Golf Committee December-10 Tournament participants 9 Board meeting ct a strategic brainstorming Spring Event July-09 n to develop effective options for Committee ng a major Spring signature ising event Event Committee and develop Spnng Event October-09 ng schedule. Develop plan for Committee Event and identify available staff rces cus the efforts of the 2010 Spring Spring Event January-10 committee on supporting the Committee at Fundraising Hearts for Arts paign in February,2010(Updated tablish Spring Event Committee Spring Event February-10 2011 event and develop meeting Committee ule. Develop a revised plan for Event and identify available staff U Conduct successful Spring Fundraising Spring Event April-11 Event Committee 40 Community Foundation Strategic Plan 2015 Action Items Send follow up thank you's to all Event Spring Event June-11 participants Committee Approve special fundraising campaWn camps " Executive/Finance September-09 opportunities for 2009-10 and develop Committee plan,including identification of staff availability Develop plan for special fundraising Board January-10 campaign at a future Ontario Reign game(Added at Board meeting on 10/14/09 Begin 2009-10 special fundraising Spring Event January-10 campaign for Hearts for Arts Committee Conclude 2010 special successful Special Campaign April-10 fundraising campaign Committee Form Special Campaign Committee and Special Campaign March-10 develop meeting schedule for 2010-11 Committee Approve special fundraising campaign Special Campaign June-10 opportunities for 2010-11 and develop Committee plan,including identification of staff availability(Updated 1/10 Consider special fundraising campaign Special Campaign October-10 associated with 5 year Cultural Center Committee anniversary in 2011-12 Recruit Board Member(s)with a grant Executive/Finance February-10 background and develop a plan for Committee research and solicitation of grants Added per Exec Comm 9/9/09 Identify priority grant funding needs Executive/Finance May-10 Committee Assign grant research to interested Executive/Finance May-10 Board Members Committee Develop annual plan for 2010-11 grants Executive/Finance September-10 solicitation Committee Develop annual donor recognition plan Executive/Finance May-10 Committee Develop a new donor prospecting and Board March-10 cultivation plan for 10-11.(Added at Board meeting on 10114/09) Develop and implement Board team Board Development March-10 building activity Committee 41 Community Foundation Strategic Plan 2015 Action Items Board members to self evaluate Board June-10 success of annual individual fundraising goals Develop and implement Board Board Development June-10 fundraising training plan Committee Organize and distribute Foundation Staff June-10 Board Policy and Reference Manual Expand Board to a minimum of 15 Board Development January-11 active members Committee Develop and implement Honorary Board Board Development January-11 Member program Committee Revise Foundation by-laws Executive/Finance June-11 Committee Develop and implement Endowment Executive/Finance February-10 Fund policy and strategy Committee Develop an Endowment Fund branding Executive/Finance June-10 and marketing plan Committee Recategorize existing fund structure Executive/Finance June-09 Committee Review and approve Foundation 2009- Board June-09 10 budget Develop and implement Finance and Executive/Finanoe February-10 Investment policies Committee Review and approve Foundation 2010- Board June-10 11 budget Conduct annual financial review of Executive/Finance September-10 previous year Committee Consider changing the name of the Executive/Finance April-10 Foundation to something more Committee descriptive(Updated 1/10) Create and distribute 08-10 Foundation Board Development June-10 Annual Report(Date changed due to Committee staff resources) Develop and implement Foundation Board Development January-11 public relations and branding plans Committee 42 ' Community Foundation Strategic Plan 2015 Action Items Design and develop a Foundation web Board Development April-11 site Committee Develop Foundation Speaker's Bureau Board Development June-11 Committee Develop new Affiliate Partners policy Executive/Finance June-11 and procedures Committee Communicate new Affiliate Partners Staff June-11 policy and procedures to existing partners Appoint a Board liaison to coordinate Board June-09 the Patrons of the Arts Engage a minimum of 20 Patrons of the Board Development October-09 Arts volunteers Committee Involve Patrons in Board committees Board Development January-10 Committee Develop and implement Patrons of the Board Development April-10 Arts plan Committee Conduct annual recognition of Patrons Board Development June-10 of the Arts Committee Approve an annual schedule of Board June-09 Committee meetings Develop organizational structure and Board October-09 recruitment plans for each Committee Approve the 2009-10 budget for Board June-09 performing arts activities at Lewis Family Playhouse Identify 2010-11 program support Performing Arts October-09 objectives for performing arts activities Committee at the Lewis Family Playhouse Approve 2010-11 support for specific Performing Arts January-10 performing arts activities at the Lewis Committee Family Playhouse Approve the 2010-11 budget for Board June-10 performing arts activities at Lewis Family Playhouse Develop 2015 vision for support of Performing Arts January-11 performing arts activities at Lewis Committee Family Playhouse 43 Community Foundation Strategic Plan 2015 Action Items Performing Arts Committee Develop and approve the 2010-11 Performing Arts May-10 budget for performing arts activities at Committee local schools Develop and implement the 2010-11 Performing Arts September-10 program support plan for performing Committee arts activities at local schools Develop 2015 vision for support of Performing Arts May-11 performing arts activities at local Committee schools e the 2009-10 budget for visual Board June-09 activities fy 2010-11 program support Performing Arts October-09 'ves for visual arts activities Committee Approve 2010-11 support for specific Performing Arts April-10 visual arts activities Committee Forth Visual Arts Committee and set Board June-10 meeting schedule for 2010-11 (depending on Board expansion) Approve the 2010-11 budget for visual Board June-10 arts activities Develop 2015 vision for support of Visual Arts January-11 visual arts activities Committee January-10 ad by Committee 10/14/09) - val of revised Curatalo Board January-10 arship program and budget ote and implement new Performing Arts January-10 arship program Committee Recognize scholarship award recipients Performing Arts May-10 Committee 44 STAFF REPORT - COMMUNITY SERVias DEPARTMENT RANCHO Date: April 14, 2010 C,UCAMONGA To: Rancho Cucamonga Community Foundation From: Kevin McArdle, Community Services Director By: Paula Pachon, Management Analyst III P� Subject: REVIEW OF MAY— JUNE 2010 FOUNDATION MEETING SCHEDULES RECOMMENDATION It is recommended that the Board regularly review their upcoming meeting schedules. BACKGROUND The attached chart provides Board Members with a Community Foundation Board and Committee meeting schedule for the timeframe of May through June 2010. Staff would ask that Board Members continue to notify staff if they are unable to attend their scheduled meetings. Respectfully submitted, Kevin McArdle Community Services Director I:ICOMMSERVICouncii&BoardslCommunityFoundationlStaH Reports1201OIMeetingSchedules.4.14.10.doc 45 Community Foundation Board and Committee Meeeting Schedule 2009-2010 Updated:April 8,2010 MEMBERS a a q e i y � S Meetings Date Time Golf Committee Monday,July 6,2009 1:30 PM Chair X Golf Committee Monday,August 10,2009 1:30 PM Chair X Golf Commtttee Monday,September 7,2009 1:30 PM Chair X EXecutiveffInance Committee Wednesday,September 9,2009 9:00 AM X Chair Board Development Committee Thursday,September 17,2009 9:00 AM X Chair X Spring Evmt Committee Thursday,September 24,2009 5:00 PM Chair X Golf Committee Monday,October 5,2009 1:30 PM Chair X Spring Event Committee Tuesday,October 13,2009 4:00 PM PMormingMtwl Arts Commktee Wednesday,October 14,2009 4:00 PM X Chair X Board Meeting Wednesday,October 14,2009 5:00 PM X X X X Chair X Golf Committee Monday,November 2,2009 1:30 PM Chair X Spring Event Committee Tuesday,November 17,2009 4:00 PM Chair X Golf ommttbe(ca efled) Monday,January 4,2010 1:30 PM Chair X Pofoming/Visual Arts Committee Wednesday,January 13,2010 4:00 PM X Chair X Board Meeting Wednesday,January 13,2010 5:00 PM X X X X Chair Golf Committee Monday,February 8,2010 1:30 PM Chair X EXecuttve7Flnmce Committee Wednesday,February 10,2010 9:00 AM X X X Chair X Board Development Committee Thursday,February 18,2010 9:00 AM X Chair X Special Campaign Committee Thursday,February 25,2010 4:00 PM X X X Chair X Golf Committee Monday,March 1,2010 1:30 PM Chair X X Golf Committee Monday,April 5,2010 1:30 PM Chair X X Perfoming(Visual Arts Committee Wednesday, April 14,2010 4:00 PM X X Chair X X Board Meeting Wednesday,April 14,2010 5:00 PM X X X X X Chair X X X X X Spring Event Committee Tuesday,April 20,2010 4:00 PM X X X Chair X Special Campaign Committee Thursday,April 22,2010 4:00 PM X X X Chair X Golf Committee Monday,May 3,2010 1 1:30 PM Chair X X Ex uttve/Finance Committee Wednesday,May 12,2010 9:00 AM X X X Chair X Board Development Committee Thursday,May 20,2010 9:00 AM X Chair X X Golf Committee Monday,June 7,2010 1:30 PM Chair X X Board Meeting Wednesday,June 9,2010 5:00 PM X X X X X Chair X X X X X Special Campaign Committee Thursday,June 24,2010 4:00 PM X X X Chair X •w a..ou. .e.m.. .. . ...mc oe i,i�,ia cwra ecu r.Yiu9L ' WORLDMUSIC U S ' C S CG pf� I CC S The Victoria Gardens Cultural 'Yt Center is delighted to FREE OUTDOOR SUMMER MUSIC CONCERTS AT present a series of World THE VICTORIA GARDENS CULTURAL CENTER Music Concerts in the Bank of America Imagination SPONSORED BY RANCHO CUCAMONGA Courtyard on three COMMUNITY FOUNDATION consecutive Wednesday JULY 7, 14 & 21, 2010 nights in July! Bring your CONCERTS BEGIN AT 5:30 PM family and come experience IMAGINATION COURTYARD AT THE great sounds from around VICTORIA GARDENS CULTURAL CENTER the world! s .......................................................................................................................................... ....._.................................. — WEDNESDAY, JULY 7 THE KUSUN ENSEMBLE is an extraordinary group of s; x musicians and dancers based in Ghana,West Africa. The group blends the authentic sounds of traditional s ' instruments with the exuberance of high life music and the complexity of African Jazz. WEDNESDAY, JULY 14 INCA,the Peruvian Ensemble's musicians and da will delight our audiences with the rich multi-cultural i ft- heritage of ethnic and folkloric music, songs,dance and y t► traditions from all over Peru.Their performance will include ;t . music and dances from the mountains(Inca), coastal Peru (Criollo), southern coast(Afro-Peruvian)and from the , Peruvian and Bolivian Amazon Jungle. ............................................... ......._............................................................ .......__ . . ................................. WEDNESDAY, JULY 21 LOS PINGUOS come from cosmopolitan Buenos Aires, f, Argentina with a mixture of Latin rhythms, performed _ with Spanish guitars,a Cuban Tres, Peruvian Cajon and harmonizing vocals.Vivacious and infectious, J + Los Pinguos has claimed fans worldwide with their exciting live performances. ..................................................................................................................................................................................... lewisfamilyplayhouse.com 17 * i RCCF Board of Directors Golf Tournament Sales Report 2010 Summary Board of Directors Targets 10' Cash 10' Gifts 10' TOTAL - 10' Target Companies New-Cash Committed Bara• Taro 5,000.00 --- •. 5,000,00 --- • - 5,000.00 --- Cohen, Harve $ 5,000.00 --- • 5,000.00 --- Galindo, • _ 5,000,00 Harrington, --- --- Kahn, Jeremy $ 111 0 --- • - • 5.00000 --- Tony $ 5,00000 An --- der, ota5,000.00 --- Staff 8 Management Targets 10' Cash 10' Gifts 10' TOTAL - 10' Target Companies New-Cash Committed Dennis* 5,000M wager, --- Stephen* 500000 --- Staff& Management Total $ 10,000.00 $ $ $ *Goff Committee Gifts-(Auction, In-Kind&Raffle Cash Value) Revised 0 . Community Foundation Strategic Plan 2015 Action Items Form Golf Tournament Committee and Golf Committee March-09 develop meeting schedule Develop annual plan for Golf Golf Committee April-09 Tournament,including identification of available staff resources Appoint a Board liaison to coordinate Board June-09 the Patrons of the Arts Recategorize existing fund structure Executive/Finance June-09 Committee Approve the 2009-10 budget for visual Board June-09 art activities Approve the 2009-10 budget for Board June-09 performing arts activities at Lewis Family Playhouse Evaluate and discuss 09 Gala at the Board June-09 annual Board meeting Approve an annual schedule of Board June-09 Committee meetings Review and approve Foundation 2009- Board June-09 10 budget Conduct a strategic brainstorming Spring Event July-09 session to develop effective options for Committee creating a major Spring signature fundraising event Approve Ideal Board Membership Matnx Board Development September-09 Committee Approve special fundraising campaign Executive/Finance September-09 opportunities for 2009-10 and develop Committee plan,including identification of staff availabilit Identify 2010-11 program support Performing Arts October-09 objectives for performing arts activities Committee at local schools Engage a minimum of 20 Patrons of the Board Development October-09 Arts volunteers Committee Develop organizational structure and Board October-09 recruitment plans for each Committee Identify 2010-11 program support Performing Arts October-09 objectives for performing arts activities Committee at the Lewis Family Playhouse 4/14/2010 1 Community Foundation - Strategic Plan 2015 Action Items Identify 2010-11 program support Performing Arts October-09 objectives for visual arts activities Committee Forth Event Committee and develop Spring Event October-09 meeting schedule. Develop plan for Committee 2010 Event and identify available staff resources Successfully conduct 2009 Golf Golf Committee November-09 Tournament Send follow up thank you's to all Golf Golf Committee December-09 Tournament participants Review current Curatalo Fund program Performing Arts January-10 and develop refined plan(Date Committee extended by Committee 10/14/09) Develop plan for special fundraising Board January-10 campaign at a future Ontario Reign game(Added at Board meeting on 10/14/09 Involve Patrons in Board committees Board Development January-10 Committee Approve 2010-11 support for specific Performing Arts January-10 performing arts activities at the Lewis Committee Family Playhouse Re-focus the efforts of the 2010 Spring Spring Event January-10 Event committee on supporting the Committee Special Fundraising Hearts for Arts Campaign in February,2010(Updated 1/10) Begin 2009-10 special fundraising Spring Event January-10 campaign for Hearts for Arts Committee Approval of revised Curatalo Board January-10 Scholarship program and budget Promote and implement new Performing Arts January-10 scholarship program Committee Develop and implement Endowment Executive/Finance February-10 Fund policy and strategy Committee Recruit Board Member(s)with a grant Executive/Finance February-10 background and develop a plan for Committee research and solicitation of grants Added per Exec Comm 9/9/09 Re-establish Spring Event Committee Spring Event February-10 for a 2011 event and develop meeting Committee schedule. Develop a revised plan for 2011 Event and identify available staff resources (Updated 1/10 4/14/2010 2 Community Foundation Strategic Plan 2015 Action Items Develop and implement Finance and Executive/Finance February-10 Investment policies Committee Form 2010 Golf Tournament Committee Golf Committee March-10 and develop meeting schedule Form Special Campaign Committee and Special Campaign March-10 develop meeting schedule for 2010-11 Committee Develop a new donor prospecting and Board March-10 cultivation plan for 10-11. (Added at Board meeting on 10/14/09) Develop and implement Board team Board Development March-10 building activity Committee Consider changing the name of the Executive/Finance April-10 Foundation to something more Committee descriptive(Updated 1/10) Develop annual plan for 2010 Golf Golf Committee April-10 Tournament,including identification of available staff resources Develop and implement Patrons of the Board Development April-10 Arts plan Committee Approve 2010-11 support for specific Performing Arts April-10 visual arts activities Committee Conclude 2010 special successful Special Campaign April-10 fundraising campaign Committee Develop annual donor recognition plan (Executive/Finance May-10 Committee Identify priority grant funding needs Executive/Finance May-10 Committee Develop and approve the 2010-11 Performing Arts May-10 budget for performing arts activities at iCommittee local schools Recognize scholarship award recipients Performing Arts May-10 Committee Assign grant research to interested (Executive/Finance May-10 Board Members Committee 4/14/2010 3 Community Foundation , Strategic Plan 2015 Action Items Approve special fundraising campaign ISpecial Campaign June-10 opportunities for 2010-11 and develop Committee plan, including identification of staff availability(Updated 1/10 Board members to self evaluate Board June-10 success of annual individual fundraising goals Organize and distribute Foundation Staff June-10 Board Policy and Reference Manual Develop an Endowment Fund branding Executive/Finance June-10 and marketing plan Committee Review and approve Foundation 2010- Board June-10 11 budget Create and distribute 08-10 Foundation (Board Development June-10 Annual Report(Date changed due to Committee staff resources) Conduct annual recognition of Patrons IBoard Development IJune-10 of the Arts Committee Approve the 2010-11 budget for Board June-10 performing arts activities at Lewis Family Playhouse Form Visual Arts Committee and set Board June-10 meeting schedule for 2010-11 (depending on Board expansion) Approve the 2010-11 budget for visual Board June-10 arts activities Develop and implement Board Board Development June-10 fundraising training plan Committee Develop annual plan for 2010-11 grants IExecutive/Finance September-10 solicitation Committee Conduct annual financial review of (Executive/Finance September-10 previous year Committee Develop and implement the 2010-11 1 Performing Arts September-10 program support plan for performing Committee arts activities at local schools Consider special fundraising campaign ISpecial Campaign October-10 associated with 5 year Cultural Center Committee anniversary in 2011-12 4/14/2010 4 Community Foundation Strategic Plan 2015 Action Items Successfully conduct 2010 Golf Golf Committee November-10 Tournament Send follow up thank you's to all Golf Golf Committee December-10 Tournament participants Expand Board to a minimum of 15 Board Development January-11 active members Committee Develop and implement Honorary BoardlBoard Development January-11 Member program Committee Develop and implement Foundation Board Development January-11 public relations and branding plans Committee Develop 2015 vision for support of Performing Arts January-11 performing arts activities at Lewis Committee Family Playhouse Develop 2015 vision for support of Visual Arts January-11 visual arts activities Committee Conduct successful Spring Fundraising (Spring Event April-11 Event Committee Design and develop a Foundation web Board Development April-1 1 site Committee Develop 2015 vision for support of Performing Arts May-11 performing arts activities at local Committee schools Develop new Affiliate Partners policy Executive/Finance June-11 and procedures Committee Send follow up thank you's to all Event Spring Event June-11 participants Committee Revise Foundation by-laws Executive/Finance June-11 Committee Develop Foundation Speaker's Bureau Board Development June-11 Committee Communicate new Affiliate Partners Staff June-11 policy and procedures to existing partners 4/14/2010 5 2010 Community Foundation Golf Tournament Sponsor Prospects Comparrylinclividual Last Name 1st name Prospect Tien. 08 Golf, 09 Golf 09 Sponsorship EA Prospecting Information Assignment_ ABM Janitorial Bachman Garth City Vendor Commerce Acey Decy Lighting Magadini Pete City Vendor San Fernando Aflac Thompson Antawong City Vendor Santa Anita Ahern Rentals Warren Ken Golf Donation Donation Live Auction Item Bloomington Wagner Airgas West Whitten Matt City Vendor RC City Vendor Corona All American Asphalt Allstar Fire Equipment S osato Joe City Vendor Arcadia Alta Loma Psychological Wysocki Steve PAL Donor Rancho Cucamonga American Asphalt South,Inc. City Vendor Fontana American Beauty Shine Dan Golf $2,500 Hole Sponsor Encino Buquet American Building Supply Ursua James PAL Donor Rancho Cucamonga Ameriprise Financial Tolan Mark Golf $1,250 Snack&Beverage La Verne Buquet AMR Calarassi Renee City Vendor RC Anthem Blue Cross Haderlein Paul City Vendor Architerra Design Group Kmmmede Richard Golf $1,250 Snack&Beverage Rancho Cucamonga RC Astrum Utility Services City Vendor Carlsbad Aulbau Corp. City Vendor RC Aureus Medical Barag Steven PAL Donor Rancho Cucamonga BAB SteerinHydraulics,Inc. Henning Dick City Vendor Fontana .� Bank of America Buslillos Raul PAL Donor Riverside Diane.L.Emerson@bankofamerica. com Bank of America Galindo Thomas Golf $1,250 Hole Sponsor Half Riverside Galindo Bank of America Leasing City Vendor Base Line Dental Practice Hernandez Steven PAL Donor Rancho Cucamonga Base Line Dental Practice Seguy Albert PAL Donor Rancho Cucamonga Bauer Compressors Hodak Keith Golf Donation Donation-Raffle Wagner Best Best&Krieger Rotlschaefer John Golf $2,500 $1,250 Hole Sponsor Riverside Galindo Bonaldo Engineering Bonaldo Sere Golf $2,500 $2,500 Hole Sponsor Rancho Cucamonga Buquet Borenstein Family Borenstem Howard PAL Donor Upland Bowne, Bruce Bowne Bruce PAL Donor Rancho Cucamonga Burnec Waste Industnes Arre uin/Hai Mike Golf $20,000 $20,000 Presenting Fontana Wagner Burum Family Burum Family PAL Donor Rancho Cucamonga Butsco Utility Design Gorgas Patrick City Vendor Mumeta C S.Legacy Construction,Inc City Vendor Corona California State Library Aldrich Stacey PAL Donor Sacramento California Statewide Certified Ten Andrew PAL Donor Ontario Development Corporation CAM Services Herrera David Golf $1,500 $1,500 Twosome Sponsor Culver City Wagner Carran,Charlotte Carran Charlotte PAL Donor I lBoulder Prefers not to be contacted Charter Communications Magana Sandra Golf $1,250 Snack 8 Beverage Riverside Michael Ching,M.D. Ching,M D. Victor PAL Donor Rancho Cucamonga 1175 E.Arrow H Upland Chino Basin WaterMasler CBWM) Pak Ben Ci Vendor RC Cit National Bank Cit Vendor Ontario CMC Fontana Steel Meyers Bill PAL Donor Rancho Cucamonga Coast Recreation Rogers :f Golf $400 Donation Costa Mesa RC 4/14/2010 1 1 2010 Community Foundation Golf Tournament Sponsor Prospects om an /Individual Last Name 1st name Prospect Type 08 Golf 0g Golf 09 S onsorshi city Prospecting Information Assignment Cohen Family Cohen,M.D.& Harvey PAL Donor Upland Mrs Cohen Coldwell Banker IntegrityChismer Dwight PAL Donor Rancho Cucamonga Caldwell Banker Integrity Stearns Ron PAL Donor Rancho Cucamonga Colonies Crossroads Richards Dan PAL Donor Upland Jeffrey Burum,Partner w/Colonies Crossroads Cucamonga Valley Water District DeLoach Robert Golf $2,500 $2.500 Hole Sponsor Rancho Cucamonga Wagner CW Driver Frisby Dale Golf $2,500 $2,500 Hole Sponsor Ontario RC Dahler,Dick Family Dahler Dick PAL Donor Rancho Cucamonga Dan Guerra&Associates Guerra Dan Golf $2,500 $2,500 Golf Cart Sponsor Rancho Cucamonga Michael Dapper Tire Strow, David City Vendor RC Dawson Surveying,Inc. Ci Vendor Colton Delta Dental Martinez RCCi Vendor Cerritos Dilono,David Dilono David PAL Donor Irvine David Dilorio Diltex,Inc. City Vendor Baldwin Park Diversified Pacific Burum Jeff Golf $6,250 $2,500 Awards Banquet Mize Diversified Pacific Jordan Matt PAL Donor Rancho Cucamonga Jeffrey Burum,Partner Drop&Sons Construction Drop Paul Cit Vendor RC Econolite Control Products,Inc. City Vendor Anaheim Elephant Set Avatar Wend City Vendor Sierra Madre Ellis Companies Ellis Jim Golf Donation Donation-Raffle Los Alamitos Wagner EMCOR Services Lake Robert Golf $2,500 $2,500 Hole Sponsor Irvine Wagner Emmerson,Bill Emmerson Bill Golf $1,250 Hole Sponsor Rancho Cucamonga Michael Esgil Corporation Culver Kurt City Vendor San Diego Famous Dave's BBQ Bowker Lander Golf Donation Tournament Lunch Wagner Fieldman Rolapp&Associates Rolapp Larry City Vendor Filip i Winery Filippi Joseph PAL Donor Rancho Cucamonga Flag Systems Inc. Forney Pamela City Vendor Santa Ana Forest City Commercial Dev. Stewart Kim Golf $2,000 $2,000 Volunteer Sponsor Los Angeles Wagner Franklin Truck Parts Franklin Gre City Vendor Friends of the R C Library Keratsu Robert PAL Donor Rancho Cucamonga G/M Business Interiors Cummins Teresa PAL Donor Riverside Gentry Brothers, Inc City Vendor Irwindale GiTi Tires Waite John Golf Donation Donation-Raffle Rancho Cucamonga Buquet Goforth&Marti Cummins Theresa Golf $5,0001 Live Auction Riverside Wagner Goldman,Scott Goldman Scott PAL Donor Upland Gosney,Wallace Gosney Wallace PAL Donor Upland 591 N. 13th Upland Grainger Espinosa Manuel City Vendor Rancho Cucamonga Grand Pacific Contractors City Vendor Mira Loma Graves&King Winner Harvey Golf $1,250 $1,250 Snack&Beverage Riverside Buquet Gutierrez Family,Friends of Rex Gutierrez Rex PAL Donor Rancho Cucamonga Gutierrez Hardy&Harper, Inc City Vendor Santa Ana Harry&Judy Gibson Gibson Judy Golf $2,000 $2,000 Silent Auction Rancho Cucamonga RC Hillcrest Contracting City Vendor Corona Holliday Companies McKay Lisa Golf 1 $2,500 Hole Sponsor Upland Galindo Holt Family Michael/Or L.Dennis PAL Donor Rancho Cucamonga Regina Holt Howtl shell Famil Howd shell Bob PAL Donor Rancho Cucamon a 4/14/2010 2 2010 Community Foundation Golf Tournament Sponsor Prospects Company/individual Last Name 1st name Prospect Type 08 Goff 09 Golf 09 S onsorshi city Prospecting Information Assignment HSBC Boland Joshua PAL Donor Fontana IE Utilities Agency Atwater Richard City Vendor Chino Imperial Comm Cooking Equip. Unknown Golf $300 Donation RC Imperial Paving,Inc. City Vendor Santa Fe Springs Inland Valley Daily Bulletin Hamilton Fred PAL Donor Ontario Jim Brulte Bruits Jim Golf NIA NIA Master of Ceremonies Buquet JL Patterson&Associates,Inc. City Vendor Orange JMJ Contractors,Inc. Moran Jose Jr. City Vendor Hesperia JT Storm Development Ahluwalia Jay PAL Donor Rancho Cucamonga JT Storm Development Grzywacz Tom PAL Donor Rolling Hills Kaiser Nadeau Fenella City Vendor KEG Engineering City Vendor Corona Kelly Equipment McEIvy Sean City Vendor Upland Kings Express Bachhuber Jim PAL Donor R C A roached in 09 KME Fire Apparatus Hennessey Jerry City Vendor Ontario !SOA Corporation Martin Denise Golf $1,250 Snack&Beverage Ontario Buquet Konica Minolta Business Solutions City Vendor Laird Construction Laird Jim City Vendor RC Lam,Jack Lam Jack PAL Donor Rancho Cucamonga Lance,Soll&Lun hard,LLP Parker Don City Vendor Brea Leighton Consulting City Vendor RC Lewis Companies Lewis David-Rand Golf $6,250 Awards Banquet Michael Life-Assist Mattison Sylvia City Vendor Rancho Cordova Lim&Nascimento Engineering =RichGolf ndor S.B. LN Curtis&Sons Rein ndor L.A. LSA Associates ndor Riverside Macy's Palmer nor Rancho Cucamonga Madole&Associates Benone f $2,500 Wagner Manat Phelps&Phillips ndor L.A. Maned Sign Companyndor Gardena Mariposa Jensen lf $500 Donation Fontana RC MBIA MuniServices Company) Mancia Fran City Vendor Mega Way Enterprises Sam City Vendor Pomona Michael,Lloyd W. Michael Llo d W. PAL Donor Rancho Cucamonga Millennium Imaging Medical Center Ohadi Camlar PAL Donor Rancho Cucamonga Shereen L Youssef,Director of Business Development Mobassly Engineering City Vendor La Verne Mountain View Emergency Physicians Parkes&Asso Dr.Kevin PAL Donor Grand Terrace Contacted through Jean for 2009- (MV Emergency Physicians) SACH ER-985-2811 National Community Renaissance Clark Rebecca PAL Donor Rancho Cucamonga Nino&Moore Geotechnical Cit Vendor RC Nulricion Fundamental, Inc. Castaneda Manual Golf $2,500 $1,250 Snack&Beverage City of Industry Galindo Oracle Williams Derek City Vendor Redwood Shores Palmer,Doug Palmer Doug— PAL Donor San Dimas Peterson Chase General Engrg City Vendor Irvine Pilot Power Group,LLC City Vendor Pilassi Architects Pitassi Pete Golf $5,000 $5,000 $50K Putting Contest Rancho Cucamon a Michael Portrait Homes,Inc. Woodcock Julie Golf $2,500 1 Hole Sponsor Corona RC Pouk&Steinee City Vendor Riverside ,Prestige Striping Services Tru illo Rick City Vendor Corona 4/1412010 3 2010 Community Foundation Golf Tournament Sponsor Prospects Company/Individual Last Name 1st name Prospect Type 08 Golf 09 Golf 09 Sponsorship CI Prospecting Information Assignment R.C.Chamber of Commerce Alonso Michelle PAL Donor Rancho Cucamonga Rancho Cucamonga Kiwanis Clubs Cushing Loren PAL Donor Rancho Cucamonga Rancho Cucamonga Woman's Club McMasters Marian PAL Donor Rancho Cucamonga P 0 Box 334 RC 91729 Rancho Specialty Hos ital Kerr Michael PAL Donor Rancho Cucamonga RC Firefighters Association Wells Eric Golf $500 Registration Sponsor Michael RC Quakes Miles Brent Golf $3,500 $30K Hole-in-One Rancho Cucamonga Buquet RE/Max Legends PAL Donor No working hone/address Republic Electric Hams Ken City Vendor Anaheim Republic ITS Teal Steve Golf $2,500 Hole Sponsor Anaheim Wagner RGS Engineering Geology City Vendor RC Ji Richards Watson&Gershon Markman m Golf $2,500 $2,500 Hole Sponsor Los AnqtleS Wagner RJM Design Group,Inc. Moyers Anna Golf $2,000 $1,250 Snack&Beverage San Juan Capistrano Wagner Roadway Engineerin Eric Ci Vendor Riverside Robert Coffee Architects Coffee Robert Golf $1,250 $1,000 Donation Newport Beach RC Rotary Club of Rancho Cucamonga Burt Joe PAL Donor Number not in service RRM Design Group Iter Don City Vendor Safeco Capital City Vendor Los Angeles Salem Group,Salem,MA City Vendor San Antonio Community Hospital Boren,MBA Jaynie PAL Donor Upland San Antonio Community Hospital Moreau Steven PAL Donor Upland All emails/correspondence to Jaynie Boren San Bernardino County Biane Paul PAL Donor Rancho Cucamonga San Bernardino County Ovilt Gary C. PAL Donor San Bernardino SC Fuels Perum Margie City Vendor Orange Contacted in*09 Silvia Construstion,Inc. Silva Dave City Ventlor R.C. Southern California Edison Nelson Christian Golf6 $650 Driving Range Ontario Buquet Southwest Construction Co Simon Dave,Paul City Vendor Fallbrook Spaggt's Restaurant Gonzales Henry PAL Donor Upland Sprint Communications City Vendor Stemy and Company Hadley Bill City Vendor L.A Stone&Youngberg Lockhart Tom Golf $1,000 $1,250 Snack&Beverage San Francisco Galindo Sukut Construction,Inc Philbin Joe —city Vendor Riverside Sullivan Workman&Dee Cummins Charles City Vendor L,A Sully-Miller Contracting Co City Vendor Anaheim Sunrise Ford City Vendor Fontana TAMCO Steel Wiikins Brad Golf $10,000 $10K Raffle Rancho Cucamonga Galindo Target Corporation B ass Millicent PAL Donor Rancho Cucamonga Target Corporation Guerrero Sandra PAL Donor Fontana Team Physical Therapy Bekendam Jeff PAL Donor Rancho Cucamonga The Gas Company Visconti Roben Golf $3,000 $3,000 $10K Hole-in-One Redlands Buquet The Haynes Foundation Pachon,Ph.D. Harry PAL Donor Rancho Cucamonga The Lewis Family Foundation Lewis Randall PAL Donor Upland norma martmez@lewisop com Theatrical Lighting&Scenic, City Vendor Ontario TMAD Taylor&Gaines Khan Rashid City Vendor Ontario Trugreen Landcare of Upland Perez Robert City Vendor Upland Union Bank-Government Fulton John Golf $2,500 Wagner 4 4/14/2010 2010 Community Foundation Golf Tournament Sponsor Prospects Company/Individual Last Name 1st name_Prospect T e08 Golf_09 Go l(_09 Sponsorship C Prospecting Information Assi nment United Pacific Services Franklin Enc Golf $2,000 Program Sponsor La Habra Wagner Urban Advisors Dutton Ted Golf $2,500 Hole Sponsor Rancho Cucamonga Bu uet US Bank Cave William PAL Donor Newport Beach US Bank Madsen Richard PAL Donor Ontario UST Development City Vendor Vavrinek Trine&Day White Ron Golf $2,500 $2,500 Hole Sponsor Rancho Cucamonga Wagner Verizon Geor a Gary C City Vendor Pomona Verizon Wireless Lund Mark City Vendor Irvine Victoria Promenade-The Yik Family Yijk Choung PAL Donor Arcadia Farm Victowille,City of Cansino Naela Golf $2,500 Hole Sponsor Victorville Buquet Vuicel,Anne Viricel Anne PAL Donor Rancho Cucamonga VSP Williams Desiree Golf Donation Donation-Raffle RC Warner Intl.Periodical Services Inc Warner Russ PAL Donor Rancho Cucamonga Waxie Sanitary Supply City Vendor Wells Faro Flores Yvonne PAL Donor Rancho Cucamonga Wells Fargo Hart Michael PAL Donor West Covinca Western National Contractors Avery Randy Golf $2,500 $2,500 Hole S onsor Irvine Wagner West-MarkBaily Glen City Vendor Ceres Whitney,Mary Alice WhitneyMary Alice PAL Donor Rancho Cucamonga Williams Famly Diane/Paul Diane PAL Donor Rancho Cucamonga Williams Wimberly,Ravenel Wimbedy Ravenel PAL Donor Rancho Cucamon a WLC Architects Wolff Larry PAL Donor Rancho Cucamonga Workforce Homebuilders,LLC Mize Tony PAL Donor Rancho Cucamonga WSA US Security Martin Lewis City Vendor L.A. Younger and Associates Younger Tim PAL Donor Rancho Cucamonga 5 4/1412010 i Cover ( '•. `II'I' Need Tournament logo M Include Foundation logo $1 Million Rancho Cucamonga Community Foundation Golf'Tournament Course and Tournament Photo Supporting Arts in the Community Monday, November 15, 2010 Red Hill Country Club Rancho Cucamonga, California www.rcpark.com/ef (909) 477-2760 Ext 2105 -------------------------------------------------- Page 1 $1.000.000 Rancho Cucamonga Community Foundation Golf Tournament You will not want to miss this exciting opportunity to participate in our 2010 Golf Tournament to win more than $1 million in gifts and prizes! At the same time, you will be helping to support highly needed arts programs at the Victoria Gardens Cultural Center and Lewis Family Playhouse. Imagine a beautiful day of golf at one of Southern California's finest and most exclusive golf courses, after starting your morning with a delicious country club breakfast buffet. Shortly after your first few birdies and pars, enjoy a full barbeque lunch on the course along with ample refreshments spread conveniently throughout the entire facility. Enjoy 1 multiple golf opportunities to win big prizes, including $1 million! As if that is not enough, enjoy a sumptuous steak dinner in the clubhouse after your round...with the opportunity to win tens of thousands of dollars in raffles and auctions. A day very well spent! All proceeds from the tournament will help us continue our support of many performing and visual arts programs at the Cultural Center. Please join with all of our community leaders and enjoy our Golf Tournament on November 15, 2010 at beautiful Red Hill Country Club. See you there! Rancho Cucamonga Community Foundation Board o/Directors ------------------------------------------------------- Page 2 Schedule of Events November 15, 2010 8:00 am Clubhouse Breakfast Check In and Registration Driving Range Raffle and Mulligan Packages 9:15 am Opening Ceremony $1 Million Participation Drawing 9:30 am Shotgun Start—Team Scramble Format Fun and Rewarding Golf Contests Snacks and Beverages 11:00 am Barbeque Lunch on Course 2:00 pm Cocktails (No Host Bars) (After Golf) Silent Auction Bidding 3:00 pm Clubhouse Dinner Silent Auction Bidding Golf Awards Live Auction Raffle Drawing --------------------------------------------------------------- Page 3 Sponsorship Opportunities See separate charts 2 ------------------------------------------------------------ Page 4 Red Hill Country Club Located beneath the beautiful foothills of the San Gabriel Mountains in Rancho Cucamonga, Red Hill Country Club delights its members and guests with glorious views and incredible sunsets. A private member-owned club, Red Hill was established in 1921 and originally designed by legendary golf course architect George C. Thomas, who is also known for his design of the Riviera, Los Angeles and Bel Air Country Clubs. Red Hill is a mature, challenging and exquisitely maintained "classic" course. Whether for business or pleasure, Red Hill's playing, practice and dining facilities will exceed your expectations. The course measures 6,613 yards with a par 72. The tree lined fairways , 43 bunkers and three lakes offer strategic challenges to players of every skill level. Red Hill Country Club also has a superb staff and exemplary customer service which will spoil tournament participants and guests all day along, but especially during our Tournament Awards Banquet. Dinner Menu Freshly Tossed Salad with Choice of Dressings Delicious New York Steak with Seasonal Vegetables Fresh Baked Dinner Rolls Rich Chocolate Glaze Cake Coffee, Tea and Iced Tea And of course, you may enjoy our no-host bars immediately after your round of golf'. ----------------------------------------------------- 3 Page 5 Registration Contact Name Company Address City/State/Zip Phone (W) (C) Fax Email Golf Package Sponsors Presenting $20,000 Awards Banquet $10,000 _ $15,000 Raffle $10,000 _ $IM Hole-in-One $ 7,500 _ Live Auction $ 5,000 _ $50,000 Putt Contest $ 5,000 $30,000 Hole-in-One $ 3,500 $25,000 Hole-in-One $ 3,350 _ $20,000 Hole-in-One $ 3,200 _ $10,000 Hole-in-One $ 3,000 Hole Sponsor $ 2,500 Sponsor Packaees(Non-Golfing) _ Gift Pack $ 4,000 _ Hosted Bar $ 2,500 _ Silent Auction $ 2,000 _ Breakfast Buffet $ 2,000 _ Volunteers $ 2.000 Official Program $ 2,000 Snack and Beverage $ 1,250 _ Golf Carts $ 1,250 Recognition Plaques $ 1,250 Driving Range $ 1,000 Registration $ 500 We will contact you to obtain the names and email addresses of your golfers and information regarding your recognition materials. Donation _ We are unable to attend,but will contribute$_ We would like to contribute the following Raffle/Auction items Payment Check enclosed, payable to Rancho Cucamonga Community Foundation Please charge my_Visa or_Amex Name on Card Card Number Exp Signature Please send invoice and I will pay before November 10, 2010 Please return form and payment to: Tax ID # 4 Page 6 The $1 Million Tournament This incredible tournament not only allows you to enjoy one of the most exclusive golf courses in the area, it provides the opportunity to win over $1 million in awards, prizes and gifts. Your Golf Package Includes... • Rounds of golf(as determined by your sponsorship level) • Use of practice facilities • Golf cart • Breakfast buffet • Deluxe gift pack for each participant • Ticket for amazing Tournament raffle • Barbeque lunch on the course e Snacks and beverages throughout the course e Elegant steak dinner • Golf awards • Sponsorship recognition Plus Your Chance to Win... • $1 million special hole-in-one opportunity on Hole#1 (randomly selected participants) • Thousands of dollars in raffle prizes and live auction gifts • $50,000 in our putting contest • $30,000, $25,000, $20,000 or $10,000 in hole-in-one contests Over $1,110,000 in potential prizes! -------------------------------------------- Back Cover How You Are Helping The mission of the Rancho Cucamonga Community Foundation is to generously support arts programming at the Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga community by annually raising substantial funding and effectively managing our resources. The Foundation has approved a strategy of generous giving back to our community. Our funding priorities are: • Support of a wide variety of performing arts activities at the Lewis Family Playhouse • Support for performing arts activities involving local schools • Support for visual arts events at Victoria Gardens Cultural Center and other community facilities • Distribution of Arts Scholarships to deserving groups and individuals 5 The $1 Million Golf Tournament presented by Burrtec Waste Industries is the Foundation's major annual activity to raise funds. Funding raised from this tournament will support Artist in Residency programs, World Music Concerts and Community Theatre performances. It will also allow us to provide free tickets to disadvantaged school children to attend Theatre for Young Audience productions. We sincerely thank you for your support! 6 Deluxe Golf Packages `y Qy0 o�y yQo FD yoc ¢ °\rgQ `cc¢� AyF oaA¢ hQoc Go �G Presenting Sponsor $20,000 24 24 Back Banner 1st Awards Banquet Sponsor $10,000 12 12 Full Banner 18th $15,000 Raffle Sponsor $10,000 12 12 Full Banner 10th $1 Million Hole in One Sponsor(#1) $7,500 6 6 Full Banner ? Live Auction Sponsor $5,000 4 4 Full Banner 9th $50,000 Putting Contest Sponsor $5,000 4 4 Full Banner Practice $30,000 Hole-in-One Sponsor(# 10) $3,500 4 4 Full Sign 10th $25,000 Hole-in-One Sponsor(#4) $3,350 4 4 Full Sign 4th $20,000 Hole-in-One Sponsor(#6) $3,200 4 4 Full Sign 6th $10,000 Hole-in-One Sponsor(#15) $3,000 4 4 Full Sign 15th Hole Sponsor(16 Available) $2,500 4 4 Half Sign Your Tee Sponsor Packages All Sponsors will be recognized with a personalized ¢ tribute sign near their event. QaA QJ aF Gift Pack Sponsor $4,000 Full Hosted Bar Sponsor(2 Available) $2,500 Full Silent Auction Sponsor $2,000 Full Breakfast Sponsor $2,000 Full Volunteeer Sponsor $2,000 Full Official Program Sponsor $2,000 Full Snack & Beverage Sponsor(9 Available) $1,250 Half Golf Cart Sponsor $1,250 Full Recognition Plaque Sponsor $1,250 Half Driving Range Sponsor $1,000 Registration Sponsor $500