HomeMy WebLinkAbout10/06/09 Community Foundation Board Agenda COMMUNITY FOUNDATION
BOARD OF DIRECTORS
AGENDA FILE COPY
CITY OF RANCHO CUCAMONGA
REGULAR MEETING
June 9, 2010
5:00 p.m.
Civic Center
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
Board Members
Thomas Galindo, Chair
Linda Bryan, Secretary/Treasurer
Taro Barag, Member
Charles Buquet, Member
Harvey Cohen, M.D., Vice Chair
Brad Firle, Member
Paul Gesiriech, Member
Jim Harrington, Member
Jeremy Kahn, Member
Richard Madsen, Member
Tony Mize, Member
Bryan Snyder, Member
City Offices: (909)477-2760
COMMUNITY FOUNDATION
RANCHO BOARD OF DIRECTORS 2
CUCAMONGA June 9, 2010
A. ' Call to Order
1. Pledge of Allegiance
2. Roll Call:
Linda Bryan _ Paul Gesiriech
Taro Barag Jim Harrington
Charles Buquet Jeremy Kahn
Harvey Cohen, M.D. _ Richard Madsen
Brad Firle _ Tony Mize
Thomas Galindo _ Bryan Snyder
B. Announcements/Presentations
1. Administration of Oath of Office to newly appointed Board
Member Paul Gesiriech.
This is the time and place for the general public to address the
Community Foundation. State law prohibits the Board from
addressing any issue not previously included on the Agenda. The
Board may receive testimony and set the matter for a subsequent
meeting. Comments are to be limited to five minutes per individual.
1. Board Development Training for Successful Fundraising. Agenda Page
1
s•. r
a '
ti L:
The following Consent Calendar item is expected to be routine and
non-controversial. It will be acted upon by the Board at one time
without discussion. Any item may be removed by a Boardmember or
member of the audience for discussion:
1. Approval of the Minutes of the Regular Community 2-5
Foundation Meeting held April 14, 2010.
2. Receive and file Treasurer's and PAL Cash Report for the 6-10
month of April 2010.
COMMUNITY FOUNDATION
RANCHO BOARD OF DIRECTORS 3
CUCAMONGA June 9, 2010
FBoarF. Committee Reports
d
e time for the Boardmembers to present oral reports on the
mmittees. No action will be taken or discussion held.
1. Golf Committee (Committee Chair- Buquet) Oral
2. Spring Event Committee (Committee Chair- Bryan) Oral
3. Executive/Finance Committee(Committee Chair- Galindo) 11-12
• Executive Committee Actions
• Finance
• Donor Recognition
• Affiliate Partners
• Grants
4. Board Development Committee(Committee Chair—Cohen) 13-14
• Board Member Recruitment
• Board Development Activities
• Patron of the Arts
• Foundation Public Awareness
• Honorary Boardmember Recognition
5. Performing Arts Giving Committee(Committee Chair-Firle) Oral
• Supported Arts Programs
• Arts Scholarship Program
6. Special Campaign Committee (Committee Chair—Mize) Oral
Flemings Fundraiser Update
2010/11 Giving Campaign Plan
The following items are not public hearing items, although the Chair
may open the meeting for public input:
1. Update on the Playhouse Party Train (2011 Spring Event) 15-16
and approval of an event budget.
2. Consideration of a request from the Associated Artists of the 17
Inland Empire.
i
COMMUNITY FOUNDATION
RANCHO BOARD OF DIRECTORS 4
CUCAMONGA June 9, 2010
3. Discussion of a recommendation from the Executive/ 18-19
Finance Committee pertaining to a date/format for the annual
recognition of donors and approval of an event budget.
4. Request of approval of a staffing recommendation for the 20-22
Rancho Cucamonga Community Foundation.
5. Discussion of a recommendation from the Executive/ 23-26
Finance Committee concerning a Board Retreat and
approval of a proposed budget.
6. Request for adoption of Fiscal Year 2010-2011 budgets. 27
7. Request for approval of a recommendation from the 28-30
Executive/Finance Committee regarding name change of the
Community Foundation.
8. Election of Officers for the Community Foundation Board of 31
Directors — Chair, Vice Chair and Secretary/Treasurer for
Fiscal Year 2010-2011.
9. Review of Community Foundation meeting schedule for 32-33
Fiscal Year 2010-2011.
H. Identification of Items for Future Meetings
This is the time for the Board to identify the items they wish to discuss
at the next meeting. These items will not be discussed at this meeting,
only identified for a future meeting:
I. Adjournment
I, Melissa Morales, Community Foundation Secretary, hereby certify
a true, accurate copy of the foregoing Community Foundation
agenda was posted on June 3, 2010, seventy-two (72)hours prior to
the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho
Cucamonga, California.
i
STAFF REPORT -
CommumTy SERVICES DEPARTMENT
Date: June 9, 2010 RANCHO
CUCAMONGA
To: Rancho Cucamonga Community Foundation
I
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
I
Subject: BOARD DEVELOPMENT TRAINING
RECOMMENDATION
Based on the Board's recommendation, staff has scheduled Board Development Training f
as_a portion of the Foundation's annual meeting agenda for June 2010. Therefore, the first
half of the meeting will be a very helpful and informative fundraising workshop for Board
members. Staff believes that this training will offer every member some important new
knowledge and hands-on tips for successful fundraising
BACKGROUND
Given that the Foundation has recently added six new Board Members, the Board
Development Committee, at their February 18th meeting, recommended that the full Board
consider fundraising training to be a part of the Board's upcoming Annual Meeting that is
scheduled for June 9, 2010. The Foundation Board at their April 2010, meeting approved
this recommendation.
Respectf ly submitted, I
Kevin Ardle
Community Services Director
IVcv00001 DepartmentslCOMMSERVICounciiBBoardslCommumtyFoundationlStaBReportsl20f 01BoardDevelopmentTraining.6.9 10.doc
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COMMUNITY FOUNDATION
MINUTES OF THE APRIL 14, 2010, REGULAR MEETING
A. CALL TO ORDER
The regular meeting of the Rancho Cucamonga Community Foundation was held on
Wednesday, April 14, 2010, in the Tri-Communities Room, Civic Center, located at 10500
Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00
p.m. by Treasurer Bryan.
Present were: Board Members: Bryan, Buquet, Harrington, Kahn, Madsen and Mize.
Absent: Barag, Cohen, Firle (due to surgery), Galindo and Snyder. Staff: Kevin McArdle,
Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula
Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary.
B. ANNOUNCEMENTS/PRESENTATIONS
None
C. COMMUNICATIONS FROM THE PUBLIC
None
D. CONSENT CALENDAR
1. To approve the Minutes of the Regular Community Foundation Meeting held January
13, 2010.
2. To receive and file Treasurer and PAL Cash Reports for the months of January through
March 2010.
MOTION: Moved by Member Mize, seconded by Member Buquet, to approve the
Consent Calendar, as submitted. Motion carried: 6-0-5 (Absent: Barag, Cohen, Firle,
Galindo and Snyder).
E. COMMITTEE REPORTS
1. Golf Tournament Committee— Director McArdle reported that the Committee is hard at
work. He distributed draft copies of the Tournament brochure and donor prospecting
chart. Consultant Stephen Wagner gave Members a copy of the approved Tournament
budget and estimated a profit of $104,594. Committee Chair Buquet requested that
each Member lend their support and assistance to this annual fundraiser. He clarified
that the prospect list is not exclusive and that if Members have other potential donors
they wish to contact to feel free to do so. Director McArdle added that if each Member
were to achieve obtaining a $5,000 donation then fundraising goals should be reached.
He asked each Member to highlight sponsors they would be interested in contacting.
Community Foundation - I - April 14, 2010
P2
Brief discussion ensued by the Board including questions regarding whether
sponsorships could be split or combined and clarification on the sponsorship packet. It
was confirmed that the sponsorship packages could be modified and Consultant
Wagner could help Members with "closing the deal."
2. Spring Event Committee — deferred to later in the meeting.
i
3. Executive/Finance Committee — Director McArdle referred to the Committee's action
agenda and indicated that items discussed included an interview with a potential grant
writer with no recommendation at this time, denial of a request from Chaffey
Community Art Association and approval of a donor recognition event.
4. Board Development Committee — Director McArdle highlighted the Committee's last
meeting actions including interviewing of a potential candidate to be recommended to
the City Council for appointment.
5. Performing Arts Giving Committee— Superintendent Nielsen reported that a proposal
from the Inland Arts Association is pending and will be brought back at the June
meeting as well as courtyard programming opportunities.
6. Special Campaign Committee — Member Mize updated the Board that the Flemings
Dinner fundraiser has been sold out. Analyst Pachon added that the Reign game
fundraiser was also a success. The Board commended Weatherman Fritz Coleman for
his benefit performance.
F. FOUNDATION BUSINESS
1. Consideration of a request-for approval of a recommendation from the Community
Foundation Executive/Finance Committee regarding a name change for the Foundation
was introduced by Director McArdle. He commented that the Board might want to
consider continuing the matter to the next meeting due to the absence of a number of
Members. He did note that the name "Rancho Cucamonga Community and Arts
Foundation" has been suggested. The following motion was made:
MOTION: Moved by Member Mize, seconded by Member Buquet, to defer
consideration of the recommendation from the Community Executive/Finance
Committee regarding changing the name of the Foundation to June 9, 2010. Motion
carried: 6-0-5. (Absent: Barag, Cohen, Firle, Galindo and Snyder).
2. On behalf of Marketing Manager Palmer, Director McArdle presented staffs update on
the "Hearts for Arts' fundraising effort. He informed the Board of the success of the
various fundraising campaigns held in February including the benefit performance by
Fritz Coleman and Ontario Reign Hockey Game. He reported a net of approximately
$16,200 and clarified that the campaign was not a budgeted item. No other discussion
was held or action taken.
Community Foundation - 2- April 14, 2010
P3
Ii
3. Consideration of a request for approval of 2011 Spring Event Fundraiser Concept was
presented by Superintendent Nielsen. She referenced staffs report dated April 14th
and briefed the Board on the recommendation by the Spring Event Committee to
conduct a series of"party train" events over the course of a month in May 2011 similar
to a recent successful event held by the City of Claremont. The event structure
includes small events to be hosted by individuals or businesses at various locations for
specific targeted audiences culminating in a Bunco fundraiser at the Cultural Center.
She reminded the Board of the Committees mission to get the community engaged and
to bring awareness of the Foundation. Superintendent Nielsen also commended
Committee Chair Bryan on her efforts.
Board discussion ensued. A question was asked regarding when the event budget
would be presented. Concern was also expressed that current donors not be j)
repeatedly solicited and that the event not be too staff intensive. Member Bryan
responded that the budget will be addressed during budget consideration at the June I�
meeting and noted that Members Barag, Cohen and Firle have confirmed their
commitment to host an event. Following their discussion, action was taken as follows:
MOTION: Moved by Member Mize, seconded by Member Madsen, to approve the
concept of the 2011 Spring Event Fundraiser, as presented. Motion carried: 6-0-5
(Absent: Barag, Cohen, Firle, Galindo and Snyder).
4. In light of the absences that evening, Director McArdle suggested that discussion
regarding the involvement of Community Members and Patrons of the Arts on
Foundation Committees be tabled to a later date. The Board agreed and no other
discussion or action was taken on the matter.
5. Treasurer Bryan addressed the Board concerning an update on future plans for a
Board social. She informed Members of the Board Development Committee's desire to
conduct another Member social which will include a dessert potluck to be hosted at her
residence. She asked for their support and suggested consideration of the dates of
June 5th, 12th or 26th. Following their discussion, the Board concurred with having the
get together-on June 12th at 5:00 p.m. it
i
6. Director McArdle was called on by Treasurer Bryan regarding consideration of the
request for approval of a recommendation from the Community Foundation Board
Development Committee for fundraising training at the Board's annual meeting
scheduled for June 9, 2010. He addressed the Board concerning the Committee's
suggestion that they consider fundraising specific training at the annual meeting. He
noted that it will be both fun and educational and asked their preference to conduct the
training either as part of the annual meeting or at a separate time. Following his report, I
the Board reached a consensus to approve that the fundraising training be conducted I
as part of the annual meeting.
i
Community Foundation - 3 - April 14, 207 o j
P4
7. Superintendent Nielsen provided the status report on Community Foundation supported
programs. She distributed information on the 2010 World Music Series and reported on
the successes of this year's productions including Grease, The Crucible and the various
Black Box productions. The Foundation was thanked for their on-going support and
Director McArdle added that the 2010/2011 Fifth Anniversary Season Brochure is in the
process of being mailed out.
8. Review of Community Foundation Action Plan was opened by Director McArdle who
distributed an updated listing of action item goals and informed the Board that the
Strategic Plan will be discussed at their annual meeting.
9. Director McArdle briefly reviewed the May and June 2010 Community Foundation
Board and Committee meeting schedule and confirmed that the dates are correct. No
discussion was held or action taken.
G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS
None f
K ADJOURNMENT
The regular Community Foundation meeting was officially adjourned at 6:35 p.m. with all
Members present except Barag, Cohen, Firle, Galindo and Snyder. .
i
Respectfully submitted,
Melissa Morales
Senior Administrative Secretary
I
Community Foundation - 4 - April 14, 2010
P5
COMMUNITY FOUNDATION
RANCHO
CUCAMONGA
DATE: MAY 11, 2010
TO: RANCHO CUCAMONGA COMMUNITY FOUNDATION BOARD
FROM: KATHY JAMES
SENIOR ACCOUNT TECHNICIAN
SUBJECT: RCCF AND PAL CASH REPORT-APRIL 1-30,2010
BEGINNING MTD MTD ENDING
CASH BALANCE REVENUES EXPENDITURES CASH BALANCE
OPERATINGIPROGRAM FUND $ 242,211.87 $ 47,647.17 $ (100,377.37) $ 189,481.67
ENDOWMENT FUND 2,622,610.07 0.00 0.00 2,622,610.07
RESTRICTED FUNDS
JACK MCNAY MEMORIAL 1,463.16 0.00 0.00 1,46316
YOUTH ACHIEVEMENT 171.40 0.00 0.00 171.40
OFF LEASH DOG PARK 125.00 0.00 0.00 125.00
JAMES& GRACE CURATALO MEMORIAL 2,301.84 0.00 0.00 2,301.84
RALPH M. LEWIS MEMORIAL 660.51 0.00 0.00 660.51
ASSOCIATE FUNDS
RC ANIMAL SHELTER 156,480.46 0.00 (1,752.27) 154,728.19
ARMED FORCES BANNER 190.00 0.00 0.00 19000
PACIFIC ELECTRIC TRAIL 25,035.00 0.00 0.00 25,035.00
SENIOR CENTER 19,489.53 2,710.21 (10.00) 22,18974
TOTAL $3,070,738.84 $50,357.38 ($102,139.64) $3,018,956.58
RECONCILIATION-UNION BANK
PAL Union Bank Checking Account Balance 4/30/10 $927,367.23
RCCF Union Bank Checking Account Bal 4/30/10 263,873.21
Deposit in Transit 0.00
Less Outstanding Checks (66.158.23)
Subtotal 1,125,082.21
INVESTMENTS -LAIF _ 1,893,874.37
BALANCE $3,018,956.58
i
10500 Civic Center Dr.• P.O.Box 807•Rancho Cucamonga,CA 91729-0807•Tel 909477-2760•Fax 909477-2761 •w .RCparkcom ®s
APRIL 2010
REVENUE& EXPENDITURE DETAIL
REVENUES
OPERATING/PROGRAM FUND
Various Donations $ 44,878.42
LAIF-Interest earned 2,598.18
Union Bank-Merchant Service Credit 170.57
Total Operating/Program Fund $ 47,647.17
SENIOR CENTER FUND
Various Donations $ 2,710.21
Total Senior Center Fund $ 2,710.21
TOTAL REVENUES $ 50,357.38 ',
EXPENDITURES
OPERATING/PROGRAM FUND
Union Bank-Merchant Service Fee $ 170.57
City of Rancho Cucamonga-Sponsor Lewis Playhouse 44,500.00
City of Rancho Cucamonga-Sponsor Lewis Playhouse 20,000.00
City of Rancho Cucamonga-Sponsor Lewis Playhouse 11,776.50
City of Rancho Cucamonga-Sponsor Lewis Playhouse 13,787.00
City of Rancho Cucamonga-Sponsor Lewis Playhouse 6,433.00
Chino Valley Unified School District-Transportation 1,472.00
Sacred Heart-Transportation 541.35
City of Rancho Cucamonga-US Bank Sponsor 2,137.50
Chuck 8 Suzanne Buquet-Refund Flemings Event 200.00
ReGass Expenditures to RC Animal Shelter Fund (752.27)
City of Rancho Cucamonga-Rmb. Board Meeting 111.72
Total Operating/Program Fund $ 100,377.37
RC ANIMAL SHELTER FUND
Colin Richardson-Pit Idol Promotion $ 500.00
Resclass Expenditures from Operating/Program Fund $ 752.27
Dogs Etc. -Training Program 500.00
Total RC animal Shelter Fund $ 1,752.27
SENIOR CENTER FUND
Union Bank-Adjust Deposit of 4/14/10 $ 10.00
Total Senior Center Fund $ 10.00
TOTAL EXPENDITURES $ 102,139.64
P7
i
11111MENT Page 1of2
UnionBank ®� ACCOUNTS RANCHO CUCAMONGA COMMUNITY
FOUNDATION
UNION BANK Statement Number:2740024518
GOVERNMENT SERVICES- SOUTH 274 04/01/10-04/30/10
POST OFFICE BOX 513840
LOS ANGELES CA 90051-3840 800-7998-8-CustomerInquiries
800- 6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
DBA PAL CAMPAIGN
PO BOX 807
RANCHO CUCAMONGA CA 91729 I
V
■ Get important information about your Union Bank accounts—via email, text message, or voice mail— )
quickly and easily with alerts.Alerts are a convenient and customizable way to get the information you E
need to keep track of your account balances and detect unusual activity.To learn more, call your I
Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or visit us at
unionbank.com.
Public Fund Checking Summary Account Number:2740024518
Days in statement period:Days in statement period:30
Balance on 411 $ 918,363.82
Total Credits 45,321.33
Deposits(11) 45,150.76
Other credits(1) 170.57
Total Debits -36,317.92
Checks paid (6) -36,147.35
Other debits(2) -170.57
Balance on 4/30 $ 927,367.23 i
CREDITS II
i'
Deposits including check and cash credits
Date Description/Location Reference Amount it
4/13 MERCHANT SERVICE MERCH DEP CCD 8013515351 52752696 $ 595.00
I'
4/14 MERCHANT SERVICE MERCH DEP CCD 8013515351 53371371 1,400.00
4/15 UNENCODED COURIER DEPOSIT 44415790 164.00 ,I
4/15 UNENCODED COURIER DEPOSIT 44415778 1,200.00
4/15 UNENCODED COURIER DEPOSIT 44415787 9,091.76
4/15 UNENCODED COURIER DEPOSIT 44415785 30,000.00
4/21 MERCHANT SERVICE MERCH DEP CCD 8013515351 56818333 150.00
4/27 MERCHANT SERVICE MERCH DEP CCD 8013515351 59073480 500,00
4/28 MERCHANT SERVICE MERCH DEP CCD 8013515351 59649373 200.00
4/29 UNENCODED COURIER DEPOSIT 46007210 450.00
4/29 UNENCODED COURIER DEPOSIT 46007212 1,400.00 ;•
11 Deposits Total $ 45,150.76 f
i,
jI
Other credits and adjustments
Date Description/Location Reference Amount
4/2 MISCELLANEOUS BANK ORIGINATED ITEM 99350662 $ 170.57
I'
i
i
P8
STATEMENT RANCHO CUCAMONGA COMMUNITY
!j UnionBank
(DIP ACCOUNTS FOUNDATION
UNION BANK Statement Number:2740024437
GOVERNMENT SERVICES- SOUTH 274 04/01/10-04130/10
POST OFFICE BOX 513840 Customer Inquiries
LOS ANGELES CA 90051-3840 800-798-6466
Thank you for banking with us
since 2008
RANCHO CUCAMONGA COMMUNITY FOUNDATION
PO BOX 807 i
RANCHO CUCAMONGA CA 91729
■ Get important information about your Union Bank accounts—via email, text message, or voice mail--
quickly
ail—quickly and easily with alerts.Alerts are a convenient and customizable way to get the information you
need to keep track of your account balances and detect unusual activity.To learn more, call your
Relationship Manager, contact Global Treasury Management Sales at 800-883-0285 or visit us at
unionbank.com. l
Public Fund Checking Summary Account Number:2740024437
Days in statement period:Days in statement period:30
Balance on 411 $ 262,111.94
Total Credits 2,716.21 !
Deposits(2) 2,716.21
Total Debits -954.94
Checks paid(3) -944.94
Other debits(1) -10.00
Balance on 4/30 $ 263,873.21
i
CREDITS
Deposits including check and cash credits
Date Description/Location Reference Amount
4/14 CARRIER DEPOSIT 47449729 $ 1,406.21
4/28 CARRIER DEPOSIT 46014699 1,310.00
2 Deposits Total $ 2,716.21
DEBITS
Check Paid
Number Date Amount Number Date Amount
10176 4120 375.22 10192' 4/1 519.72
10182' 4/19 50.00
3 Checks paid Total $ 944.94
Checks missing in sequence Oul of sequence check numbers may also be located in the Electronic Debits section of your statement
I
P9
unuuea rage Page 1 of 1
M ISI
JOHN CHIANG
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name RANCH CUCAMONGA COMM FOUNDATN
Account Number 16-36-004
As of 04/15/2010, your Local Agency Investment Fund account has been directly credited
with the interest earned on your deposits for the quarter ending 03/31/2010.
Earnings Ratio .00001526772794093
Interest Rate 0.56%
Dollar Day Total $ 170j 74,565.52
Quarter End Principal Balance $ 1,891,276.19
Quarterly Interest Earned $ 2,598.18
I
http://Iaif.sco.ca.gov/Result.aspx 4/19/R10
RANCHO CUCAMONGA COMMUNITY FOUNDATION
EXECUTIVE/FINANCE COMMITTEE
AGENDA
jtaucao May 12, 2010 - 9:00 a.m.
C A°ONGA Tri-Communities Conference Room @
Rancho Cucamonga Civic Center
ACTION AGENDA
I
1. Roll Call. Call to Order: 9:00am
Thomas Galindo X Brad Fine _X Roll Call:
Linda Bryan _X Tony Mize _ab_ All present except Mize
Harvey D. Cohen, M.D. _X_(arrived at 9:40 a.m.)
This Is the time and place for the general public to address the
Committee.State law prohibits the Committee from addressing any
issue not previously included on the Agenda. The Committee may
receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual.
None
I
The following Consent Calendar items are expected to be routine Consent Calendar
and non-controversial. They will be acted upon by the Committee at Approved
one time without discussion. Any item may be removed by a
Committee member or member of the audience for discussion:
I
1. Request for approval of the minutes of the Community Minutes Approved I
Foundation Executive/Finance Committee meeting held on
February 10, 2010.
4
,I
The following Items are not public hearing Items,although the Chair
may open the meeting for public input:
1. Update on potential grant writer. Potential Grant Writer
Discussed, Not to be
Retained at this time
i
2. Discussion regarding assignment of grant researching to Assignment of Grant Research
interested Board Members. To Interested Members Apprvcl
For June Board Discussion
P11
RANCHO CUCAMONGA COMMUNITY FOUNDATION
BOARD DEVELOPMENT COMMITTEE AGENDA
May 20, 2010 - 9:00 a.m.
RANCHO De Anza Conference Room
CUCAMONGA
ACTION AGENDA
A. Call to Order
1. Roll Call: Call to Order: 9:00am
Harvey D. Cohen, M.D. _X_(arrived at 9:40 a.m.) Roll Call:
Linda Bryan X
Thomas Galindo _AB Galindo absent
Jeremy Kahn _X_
B. Communications from the Public
This is the time and place for the general public to address the
Committee. State law prohibits the Committee from addressing any
issue not previously included on the Agenda. The Committee may
receive testimony and set the matter for a subsequent meeting.
Comments are to be limited to five minutes per individual.
None
C. Consent Calendar
The following Consent Calendar items are expected to be routine Consent Calendar
and non-controversial. They will be acted upon by the Committee Approved
at one time without discussion. Any item may be removed by a
Committee member or member of the audience for discussion:
1. Request for approval of the minutes of the Community Minutes Approved
Foundation Board Development Committee meeting held
February 18, 2010.
D. Item(s) for Discussion
The following items are not public hearing items,although the Chair
may open the meeting for public input:
1. Interview of potential Board Member. Potential Candidate
Interviewed
2. Review and discussion of potential Board Member Appointment of Candidate to
interview/application. Be Recommended to ClCouncil
3. Update on future plans for Board team building. Board Team Bldg Ideas
Discussed, Retreat to be
Discussed at June Board Mtg
P13
A
RANCHO CUCAMONGA COMMUNITY FOUNDATION
BOARD DEVELOPMENT COMMITTEE AGENDAMay 20, 2010 - 9:00 a.m. 2
De Anza Conference Room
CUCAMONGA
4. Update on future plans for fundraising training for the Board. Details of Fundraising Training
to be held at June Board Mtg
Discussed
5. Review of future meeting dates/times for the Board Future Committee mtg dates
Development Committee. Discussed
6. Review and discussion regarding the Board Development Committee Work Plan Action
Committee's Work Plan. Items discussed including
Development of Honorary Brd,
Public Relations/Branding,
Patrons on Committees
E. Identification of Items for the Next Meeting
This is the time for the Committee to identify the items they wish to
discuss at the next meeting. These items will not be discussed at
this meeting, only identified for the next meeting:
FEF. Adjournment
The Community Foundation Board Development Committee Adjourned:
meeting was officially adjourned. 10:45am
P14
STAFF REPORT -
COMMUNITY SERvICES DEPARTMENT
Date: June 9, 2010RANCHO
C,UCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: UPDATE ON THE PLAYHOUSE PARTY TRAIN (2011 SPRING EVENT) AND
APPROVAL OF AN EVENT BUDGET
RECOMMENDATION
It is recommended that the Foundation Board approve the budget for the 2011 Spring
Fundraising Event, the Playhouse Party Train.
BACKGROUND
At the April 14, 2010 meeting, the Board approved the new concept for the Spring 2011
Event, now branded the "Rancho Cucamonga Community Foundation's Playhouse Party
Train." The Foundation's event planning committee, chaired by Linda Bryan, is meeting
monthly to plan the Playhouse Party Train, a series of specialty events that will take place
during the month of May 2011, with the goal of raising $10,000.
The committee is responsible for soliciting event hosts/sponsors, overall coordination,
marketing, registration and sponsor/donor appreciation. They are actively seeking event
hosts/sponsors and soliciting event/party proposals. Each event host will be responsible for
the planning and executing of their event, including all costs with all proceeds coming to the
Foundation.
A Playhouse Party Train budget will be distributed at the June 9, 2010 board meeting, and
the figures have been included in the 2010/11 Foundation Budget for approval. Since many
aspects of the event have not yet been confirmed, these figures remain preliminary. The
committee will bring the Board a full update, including any necessary budget adjustments at
the October 2010 Board meeting.
Respec Ily submed,
KeA
rdle
Community Services Director
I:\COMMSERV\Council&Boards\CommuniryFoundation\Staff Reports\2010\2011 Party Train update budget6.9.10.doc
P15
2011 Pla house Partv Train Bud et
SUMMARY
TOTAL REVENUE 1 $13,875.001 0.00
TOTAL EXPEND 1 $4,100.001 $0.00
NET S9,7715.00 SO.00
2011 Est 1 2011 Actual Notes
SPONSORSX00 00 SO.00
Event Series Sponsor is 1,000.00
EVENTS #of People Ticket Cost rr Event Date
Event 1 25 $ 25.00 I $ 625.00
Event2 25 $ 25.00 $ 625.00
Event 3 25 $ 25.00 $ 625.00
Event4 25 $ 25.00 $ 625.00
Event5 25 $ 25.00 $ 625.00
Event 6 25 $ 35.00 $ 875.00
Event 7 25 $ 35.00 $ 875.00
Event 8 25 $ 35.00 $ 875.00
Event9 25 $ 35.00 $ 875.00
Event 10 25 $ 35.00 $ 875.00
Event 11 25 $ 40.00 $ 1,000.00
Event 12 25 $ 40.00 $ 1,000.00
Event 13 25 $ 40.00 $ 1,000.001 1
Event 14 25 $ 45.00 $ 1,125.00
Eventl5 25 $ 50.001 $ 1,250.00
TOTALREVENUE 00 SO.00
2011 Est 2011 Actual Notes
misc S2,100.00 SO.00
Event Materials(Host Solicitation) $ 25.00 In house/purchase paper
Invitations $ 25.00 Invite template creation
General Supplies/Equip $ 650.00 Signs/Other
Prizes/Incentives $ 400.00
Host/SponsorThank You Reception $ 1,000.00
PostcardllSheet $ 650.00 DesignlPrint
Web Site Design/Set Up $ 350.00
General Graphic Design $ 250.00
Envelopes/Postage $ 500.00
General Graphic Design $ 250.00
TOTAL rr 00 00 SO.00
pis
STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 9, 2010RANCHO
CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: CONSIDERATION OF A REQUEST FROM THE ASSOCIATED ARTISTS OF
THE INLAND EMPIRE
RECOMMENDATION
It is recommended that the Foundation Board approve a request from the Associated
Artists of the Inland Empire to sponsor their 2010 Art Show.
BACKGROUND
In 2009 the Rancho Cucamonga Community Foundation sponsored the Art Show
presented by the Associated Artists of the Inland Empire. The sponsorship, in the amount
of $7,500, was used to enhance certain elements of the art show.
The Performing/Visual Arts Giving Committee has received a proposal from the Associated
Artists for their 2010 show, to be held in September at the Victoria Gardens Cultural
Center. The Associated Artists are requesting $7,500 to support the following:
• A student category in the art show
• Sidewalk art displays and community entertainment
• Living Statues and Jazz Band at the Awards Ceremony
• Special Foundation art award
The Performing/Visual Arts Giving Committee is meeting on June 9t just prior to the
regular Board meeting and will bring a final recommendation to the meeting based on their
discussion.
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Regspec submitted,
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Kevin M Ardle
Community Services Director
I:\COMMSERV\Council&Boards\CommunityFoundation\Staff Reports\2010\Giving Committee6.9.10.doc +
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STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 9, 2010
To: Rancho Cucamonga Community Executive/Finance Committee RANCHO
From: Kevin McArdle, Community Services Director CUCAMONGA II
By: Paula Pachon, Management Analyst III f
Subject: DISCUSSION OF A RECOMMENDATION FROM THE EXECUTIVE/FINANCE j
COMMITTEE PERTAINING TO A DATE/FORMAT FOR THE ANNUAL j
RECOGNITION OF DONORS AND APPROVAL OF AN EVENT BUDGET
RECOMMENDATION
Staff recommends that the Foundation Board discuss a recommendation from the
Executive/Finance Committee pertaining to a date/format for their annual recognition of
donors and approval of a budget for the event.
BACKGROUND
The Community Foundation, in their 2015 Strategic Plan has identified a goal to host an
annual recognition for their donors. At the Executive/Finance Committee's May meeting,
Members recommended that such a program/event be planned for this year. Invited
donors would include City VIPs, PAL Spotlight Donors and any other donors contributing
$2,500 or more during the course of the fiscal year. The recommended format for this
years event is as follows:
i
•
An early evening outdoor reception in the Cultural Center's Imagination Courtyard to
be held in conjunction with a Community Foundation sponsored World Music Series
performance.
• Reception to include a short recognition element, catered hors d'oeuvres, wine and
soft drink beverages, and an opportunity to network/socialize and enjoy an outdoor,
summer music concert at the Cultural Center.
• Invited guests to include PAL Spotlight Donors and any other donor that has
contributed $2,500+ to the Foundation, Mayor, City Council Members and other
dignitaries, and Foundation Board Members.
• Suggested date/entertainment for the reception: Wednesday, July 14th — INCA,
Peruvian musicians and dancers offering a rich multi-cultural experience of ethnic and
folkloric music, songs, dance and traditions from all over Peru.
It is recommended that the Board review and discuss the Executive/Finance Committee's
recommendation and if inclined, approved the attached budget.
Resp Cttully ub itted,
Kevin McArdle
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Community Services Director
IVcv000011DepartmentslCOMMSERVICouncil&BoardslCommunityFoundationlStaff Reports120101DonorRecognition6.9.10.doc
P18
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RCCF Donor Appreciation Event
Wednesday, July 14, 2010
i
Category Unit Unit Item $ per unit Total $
Linens 17 90" Round Swirl Bamboo $16.00 $272.00
7 120"Solid Chocolate $15.00 $105.00
4 6'Table Drapes Solid Chocolate $15.00 $60.00
1 120" Bamboo Swirl $27.00 $27.00 i
2 81x 81 Bamboo Swirl $13.00 $26.00
2 81 x 81 Chocolate Solid $8.00 $16.00 1 $506.00
Decor 1 17 ITabletop Centerpieces 1 $15.001 $255.00
1 Buffet Centerpiece 1 $100.001 $100.00 $355.00
Food /Bev 100 100 Hea Appetizers 1 $10.001 $1,000.00
1 1 Bartender 1 $200.001 $200.001 $1,200.00 li
II
Logistics 1 Tent $600.00 $600.00 I
70 Chairs $4.00 $280.00 i
1 Misters $150.00 $150.00 7
17 Tables $10.00 $170.00
200 Invitations $200.00
5 Umbrella $75.00 $375.00 $1,775.00
TOTAL $3,836.00
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STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT }
RANCHO
Date: June 9, 2010 C,UCAMONGA
To: Rancho Cucamonga Community Foundation I
I
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III f
Subject: APPROVAL OF A STAFFING RECOMMENDATION FOR THE RANCHO
CUCAMONGA COMMUNITY FOUNDATION
RECOMMENDATION
Staff recommends that the Foundation consider funding a part-time staff person to assist
the Rancho Cucamonga Community Foundation in meeting their 2015 Strategic Plan goals
and objectives.
BACKGROUND
As the Foundation is aware, the Board currently receives staff support from the Community
Services Director, the Management Analyst III, the Community Services Superintendent in
charge of Cultural Arts and the Community Services Marketing Manager. These individuals
also have full time responsibilities with the City's Community Services Department. With
the adoption of the Foundation's 2015 Strategic Plan, staff is spending more time than can
be maintained on a continual basis. Attached is an overview of City staffing availability for
2010-2011.
In order for the Foundation to move to the next level in their fundraising and donor
stewardship efforts, it is felt that a part-time City employee dedicated solely to the
Foundation would be beneficial. The primary goal for hiring such a person would be to
increase donations through expanded donor identification, prospecting and stewardship.
This individual would also assist staff with marketing and public awareness activities of the
Foundation. The annual cost for a position working 20 hours per week would be
approximately $18,000. Attached is a brief listing of proposed intern duties.
It is recommended that the. Foundation discuss staffs recommendation and consider
funding a part-time Administrative Intern to assist the Foundation in their efforts.
Respe ully i ed,
Kevin cArdle
Community Services Director
Ilrcv000011DepartmentslCOMMSEROCounci7&BoardslCommunityFoundationlStaff Reports120101StaffingRequest.6.9.10.doc
P20
Rancho Cucamonga Community Foundation
City Staff Support Availability for 2010-11
• Foundation Administration
o Scheduling of Board and Committee meetings with associated appointments for
Board Members
o Provide appropriate staff support at scheduled Board meetings
o Provide a staff liaison to each committee meeting
o Develop and manage overall Foundation budget
o Handle and account for all funds
o Provide clerical support for Board and Committee meetings (agendas, copying
and mailing)
o Staff administrative support for specific Foundation Work Plan
Grant research
Donor recognition event i
• Board policy and reference manual
Create annual report
• Golf Tournament
o Assist committee in developing budget for management by Coordinator
o Prepare initial marketing plan and collateral for distribution by Coordinator
o Coordinate donor identification, prospecting and assignment with committee
members
o Assist committee members in preparing solicitation letters
o Provide advice to committee members on donor cultivation and stewardship
o Provide day of event staff support (5 full time staff)
•o Scheduling and supervision of tournament volunteers
o Handling and accounting of money
o Provide clerical support for solicitation efforts
• Spring Event(Playhouse Party Train)
o Develop budget proposal for Board approval
o Manage all centralized campaign marketing and branding (not for individual
events)
o Provide event planning advice to committee members
o Coordinate registration of all participants
o Develop sponsor recognition plan for committee to implement
o Handling and accounting of money
o Provide clerical support for committee meetings
• Special Campaign
o Assist committee in the preparation of budget for Board approval
o Day of the event support staff(Part time staff as needed. Cost paid by
Foundation)
o Assist committee in developing/reviewing marketing materials
o Management of on-line giving/website component of campaign
o Clerical support for committee meetings
P21
F
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Community Foundation Administrative Intern
20 Hours/Week
Annual Cost $18,000
= t
• Position Duties and Responsibilities (in order of priority)
ij
o Research and distribute potential new donor identification and prospecting
information to Board members
i ;
o Assist individual Board members with their donor cultivation and i
stewardship efforts
si
o Assists with Foundation public awareness strategies, including scheduling
of Board members and Patrons at appropriate activities
. I
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o Assists in the marketing and promotion of Foundation fundraising ( i
activities
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o Keeps records on donor.prospect related communications
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STAFF REPORT
I
COMMUNITY SERVICES DEPARTMENT
if
Date: June 9, 2010
To: Rancho Cucamonga Community Executive/Finance Committee RANCHO I
From: Kevin McArdle, Community Services Director CUCAMONGA
I
By: Paula Pachon, Management Analyst III
Subject: DISCUSSION OF A RECOMMENDATION FROM THE EXECUTIVE/FINANCE
COMMITTEE CONCERNING A BOARD RETREAT AND APPROVAL OF A !
PROPOSED BUDGET !
RECOMMENDATION i
Staff recommends that the Foundation Board discuss a recommendation from the
Executive/Finance Committee pertaining to holding a Board Retreat and to review and
approve a proposed budget.
BACKGROUND
ii
The Executive/Finance Committee at their May meeting recommended that the full Board 4
consider planning a day and a-half Board Retreat for the fall of 2010. The Committee felt
that it would be beneficial for the Board to host the Retreat away from the local area so I!
attention could be focused on Foundation business.
Staff has prepared a proposed agenda, schedule and budget for the Board's review and
discussion. The agenda has been crafted to provide considerable time for team building
and visioning the three primary strategies of the Foundation's 2015 Strategic Plan: !
fundraising, management and giving.
i
It is recommended that the Board review and discuss the Executive/Finance Committee's
recommendation and if inclined, approved the attached budget. j
�i
Resp Ily s i d,
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'I
Kevin cArdle
Community Services Director ;
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IVcv0000f IOepartmentslCOMMSERVICouncil&BoardslCommunityFoundationlStati Reports120f OlBoardRetreat.6.9.10.doc
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Rancho Cucamonga Community Foundation
Proposed Board Retreat
Potential Agenda Topics
1. Celebration of Foundation successes and accomplishments 30 minutes
2. Foundation SWOT analysis 15 minutes
3. Board Team Building 45 minutes
a. Areas of concern
b. Member comfort levels
c. Areas of focus
4. Board/City Relationship discussion 15 minutes
I
5. Prospective new donor identification and prospecting discussion 30 minutes
6. Strategic Plan individual Goal review and visioning
a. 'Fundraising Strategies 60 minutes
i. Golf Tournament fundraiser
ii. Spring Event fundraiser
iii. Special Campaign fundraiser
iv. Grant funding
v. Raising $2 million for Endowment Fund
vi. Relationships with donors
b. Management Strategies 60 minutes
i. Effective Board
ii. Endowment Fund
iii. Finance policy
iv. Foundation public awareness
v. Affiliate Partners
vi. Patrons of the Arts
c. Giving Strategies 45 minutes
i. Performing arts at the Playhouse
ii. Performing arts at schools
iii. Visual arts at Cultural Center
iv. Scholarship program
7. Creating individual Board member goals/contracts 30 minutes
�I
8. Additional future staff needs 15 minutes
9. Possible future fundraising initiatives 45 minutes
a. PAL II Campaign
b. Planned giving program
10. Review of annual Board schedule 15 minutes
11. Other discussion 30 minutes
P24
Rancho Cucamonga Community Foundation j
Proposed Board Retreat
Potential Schedule
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Day 1
9:00 am Arrival and Coffee i
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10:00 am to Noon Session #1 2 Hours �f
Noon to 2:00 pm Lunch
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2:00 to 5:00 pm Session#2 3 Hours f
6:00 pm Dinner it
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7:00 pm Social Activity
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Dav 2 f
7:30— 8:30 am Breakfast
8:30 to 11:30 am Session#3 3 Hours
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11:30 am— 1:00 pm Lunch
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1:00 pm Social Activity
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Potential Community Foundation Retreat Budget
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Participants
12 Board Members i
5 Staff i
1 Facilitator
8 Board Spouses(Evening) f
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Schedule
Arrive 9 am Day 1
Depart 3 pm Day 2
f�
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Rooms # Rooms #Nights Cost/Night Total f
Sleeping Rooms 18 1 $200 $3,600
Meeting Room 1 2 $500 $1,000
I
Meals #Meals #People Cost/Meat
Breakfast 1 18 $20 $360
Lunch 2 18 $25 $900 jt
Dinner 1 18 $45 $810
l
Snacks #Shifts #Peoole Cost/Person/Shift i
Morning/Afternoon 3 18 $10 $540
Night Reception 1 26 $15 $390 j
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Adult Beverages #Receptions #People Cost/Person +{
Night Reception 1 26 $15 $390 i
Supplies #People Cost/Person j
18 $25 $450
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Mileage #People #Miles Cost/MIIe }'
18 200 $0.50 $1,800
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Facilitator $4,000
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Total $14,240 j
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6/2/2010
P26
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STAFF REPORT
COMMUNITY SERVICES DEPARTMENT
Date: June 9, 2010 RANCHO
To: Rancho Cucamonga Community Foundation cUCAMONGA
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: ADOPTION OF FISCAL YEAR 2010-2011 COMMUNITY FOUNDATION
BUDGETS
RECOMMENDATION
Staff recommends that the Foundation review and approve the Operating Budgets for FY 4
2010-2011 which will be provided to the Foundation under separate cover..
BACKGROUND/ANALYSIS
As noted in the Foundation's by-laws, the Foundation is required to adopt an annual
operating budget. The attached proposed budget 'sheets include the Foundation's
estimated cash balances, projected revenue and anticipated expenditures for the next fiscal
year which runs from July 1, 2010 through June 30, 2011.
As the Foundation is aware, it manages four (4) different fund groups: (1) Operating and f
Program Fund; (2) Endowment Fund; (3) Restricted Funds; and (4) Associate Funds.
Annual budgets are being presented for the Operating/Program Fund and the Endowment I
Fund. Since there are no program plans anticipated for the Restricted Funds at this point,
no annual budget is recommended. Since the financial activity within each Associate Fund
is determined by-the Foundation's Associate partners, it is not possible to develop a
realistic annual budget for these funds.
Staff recommends that the Foundation Board review and approve Operating Budgets for
the Operating/Program Fund and the Endowment Fund for FY 2010-2011.
Respec ully itted,
I
Kevin cArdle
Community Services Director
Attachment
Ncv000011OepartmentsICOMMSERVICouncit&BoardslCommunityFoundationlStaff Reportsl20lOIRCCFBudget.10.1l.doc
P27
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STAFF REPORT
z
COMMUNITY SERVICES DEPARTMENT i
RANCHO
Date: June 9, 2010 C,UCAMONGA
I
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: APPROVAL OF A RECOMMENDATION FROM THE EXECUTIVE/FINANCE
COMMITTEE REGARDING NAME CHANGE OF THE FOUNDATION
G
RECOMMENDATION
This item has been placed on the Foundation's Board meeting agenda at the request of the
Executive/Finance Committee to allow for discussion of a possible name change of the
Rancho Cucamonga Community Foundation.
BACKGROUND
I
At the request of the Executive/Finance Committee, preliminary discussion regarding the
name and branding of the Rancho Cucamonga Community Foundation took place at the i
Board's January 2010 meeting. At that time the Board referred the item back to the
Executive/Finance Committee for further work. The Executive/Finance Committee met on
February 10"' and came up with a recommendation for consideration by the full Board at j
their April meeting. The Executive/Finance Committee's recommendation was to change
the name of the Rancho Cucamonga Community Foundation to the Rancho Cucamonga
Community and Arts Foundation. Due to a lack of a quorum at the Foundation's April Board
meeting, this item was unable to be discussed/acted upon, therefore, staff has placed the
item on the Foundation's June agenda for consideration by the Board.
Attached for your review is a copy of the original Staff Report from January 13, 2010
discussing this topic.
Respectf Ily submitted,
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Kevin McArdle
Community Services Director
I:ICOMMSERVICouncil&BoardslCommunityFoundationlStaff Repoitsl2010WameChange.6.9.10.doc
P28
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STAFF REPORT -
COMMUNITY SERVICES DEPARTMENT f
1
Date: January 13, 2010 RANCHO
CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III i
Subject: PRELIMINARY DISCUSSION REGARDING NAME AND BRANDING OF THE
FOUNDATION
RECOMMENDATION
This item has been placed on the Foundation's agenda at the request of the Executive Committee
to allow for preliminary discussion regarding the name and branding of the Rancho Cucamonga
Community Foundation.
BACKGROUND
The Rancho Cucamonga Community Foundation was formed in April 1986 by a group of residents
and civic leaders and Articles of Incorporation for the.Foundation were filed with the State in June
of 1986. In February 1988, the Foundation received its determination letter from the Internal
Revenue Service and was granted exemption from federal income tax under section 501 (c) (3) of
the Internal Revenue Code as a non-profit corporation. As a non-profit corporation, the Foundation
was organized to operate exclusively for charitable, scientific, literary, or educational purposes, or i
for a combination of such purposes.
In its initial years of operation, the Foundation raised and managed funds to augment financial
resources of the City's cultural, recreational and human services programs. At the time, the
Foundation's mission was simply to enhance the quality of life in Rancho Cucamonga. {
During the late 80's and 90's, the Foundation supported a number of community programs
including community/children's theatre experiences, artist-in-residence programs at local
elementary schools, art exhibits featuring works by local high school and college artists, high
school performance_ arts programs, concerts in the park, as well as to support local students
participation in regional and national recreation sports programs/events. In addition, the
Foundation accepted community donations from a number of grass root organizations and
distributed their funds in accordance with their objectives and the desire of its donors. These
organizations essentially became affiliate organizations of the Foundation, which in turn allowed
them the use of the Community Foundation's non-profit status.
i
With the opportunity for the development of the Victoria Gardens Cultural Center in the early
2000's, the Foundation's mission evolved into fundraising to support the construction of the
programming at the Cultural Center, most specifically the Lewis Family Playhouse at the Cultural
Center.
Between 2003 and 2006, the Community Foundation, in collaboration with the Library Foundation,
initiated the Promoting Arts and Literacy (PAL) Campaign to raise funds for the construction and
programming of the Victoria Gardens Cultural Center.
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P29 '�
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PRELIMINARYDISCUSSIONREGARDING NAME AND BRANDING OF THE PAGE 2
FOUNDATION
JANUARY 13,2010
In 2004, the Foundation amended its By-Laws to change its purpose/mission to: "establish a
permanent endowment fund to assist the government of the City of Rancho Cucamonga in
improving the cultural and recreational services to the citizens of the City'. During this time period
the Foundation continued to work with affiliate organizations in the community, including the I
Rancho Cucamonga Animal Care and Adoption Center, the Pacific Electric Trail, the James L.
Brulte Senior Center and the Redevelopment Agency's Armed Forces Banner Program in the i
collection and distribution of their funds.
ANALYSIS
In researching information for this Staff Report, staff was unable to find reference to earlier
discussions pertaining to the rationalization for the choice of the Foundation's name, although staff
can remember.informal discussions concerning the primary focus of the Foundation being primarily
on the arts.
i
In discussing the name and branding of the Foundation, staff offers these considerations to the
Board:
➢ The.name of the Rancho Cucamonga Community Foundation has been in the community for
nearly a quarter of a century;
➢ The Rancho Cucamonga Community Foundation has been branded to'the Cultural Center
through the successful Promoting Arts and Literacy(PAL) Campaign;
➢ As a community foundation, the Foundation has greater flexibility in working with local grass
root organizations to assist them in their fundraising efforts; and
➢ Any change in the Foundation's name would require legal filings and the payment of fees with
the State of California Secretary of State and the Federal government's Department of the !
Treasury, as well as approval of the City Council.
Staff would further offer to the Foundation's discussion, a possible avenue in achieving greater I
name recognition and branding for the Rancho Cucamonga Community Foundation, which seems j
to be the principal point of discussion. The Foundation may wish to consider developing a tag line
and specific branding image to their name to describe in greater detail their mission. For example:
Rancho Cucamonga Community Foundation — "Supporting the Arts". While the branding image for
the Foundation would remain constant, the Foundation's tag line could change depending upon the
program/project. '.!
Based upon the Foundation's preliminary discussion at their January Board Meeting, the Board
may want to defer this item to their Executive Committee for further discussion and development of
recommendations for the Board's consideration at a future meeting. !
:I
Respectfully submitted, II
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Kevin McArdle
Community Services Director
I:ICOMMSEROCouncii&BoardslCommunityFoundationlStaN Reports120101FoundationName.Branding.1.13.10.doc
P30
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STAFF REPORT -
GommuNITy SERVICES DEPARTMENT i
RANCHO
Date: June 9, 2010 CUCAMONGA
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
Subject: ELECTION OF OFFICERS FOR THE RANCHO CUCAMONGA COMMUNITY
FOUNDATION BOARD OF DIRECTORS — CHAIR, VICE CHAIR AND
SECRETARY/ TREASURER FOR FISCAL YEAR 2010/11
RECOMMENDATION
As deemed appropriate by the Board of Directors.
BACKGROUND
According to the Foundation's by-laws, election of Chair, Vice Chair and Secretary/
Treasurer is to be conducted at the Board's annual meeting held in June each year. In
addition, as some Members may be aware, the City Council has determined that a Member
may not serve as Chair for more than two consecutive years. The current Chair and Vice
Chair are nearing completion of their first year in office. Also, although the most recent
appointment for the Treasurer/Secretary position occurred in October 2009, appointment
for this position would also be in order at this time. Staff has placed this item on the j
Foundation's agenda for the Board's consideration and action. II
I
Respec Ily submitted,
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1
Kevin cArdle
Community Services Director
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I:\COMMSERV\Council&Boards\CommunlryFoundabon\Staff Reports12010\E1ecuon.060910.doc
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STAFF REPORT -
,
COMMUNITY SERVICES DEPARTMENT
f
RANCHO
Date: June 9, 2010 CUCAMONGA
i
To: Rancho Cucamonga Community Foundation
From: Kevin McArdle, Community Services Director
By: Paula Pachon, Management Analyst III
Subject: REVIEW OF FOUNDATION MEETING SCHEDULE FOR FY 2010-2011
f
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RECOMMENDATION
• f
It is recommended that the Board regularly review their upcoming meeting schedule for f
2010-2011.
BACKGROUND
t
The attached chart provides Board Members with a Community Foundation Board and
Committee meeting schedule for fiscal year 2010-2011. Staff would ask that Board
Members calendar the full year of meetings on their personal calendars and continue to
notify staff if they are unable to attend their scheduled meetings.
t
Respegifully submitted,
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Kevin cEr
Community Services Director j
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I:ICOMMSERVICouncii&Boardsl CommunityFoundationl Staff Reportsl20101FY10.11 MeetingSchedule.6.9.10
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P32
Community Foundation Board and Committee Meeeting Schedule'
2010-2011 -
Created:June 2,2010 MEMBERS X
9 9 C
�. ..i el b• ! �" l i h N
y. 2 ti Q• �S o: O
Meetin s Date Time
Golf Committee July Date TBD1 1:30 PM Chair X X
Spring Event Committee Tuesday,July 20,2010 4:00 PM X Chair X X X
Golf committee Monday,August 2,2010 1:30 PM Chair x X
Spring Event Committee Tuesday,August 17,2010 4:00 PM X Chair x Px
x
Special Campaign Committee Thursday,August 26,2010 4:00 PM X X X Chair X
Golf Cer1a11RteB September Date TBD' 1:30 PM Chair X %
Exacutiw/Finance Committee Wednesday,September 8,2010 9:00 AM X % X Chair X
Board Development Committee Thursday,September 16,2010 9:00 AM X Chair X %
Spring Event Committee Tuesday,September 21,2010 4:00 PM X Chair X X
Golf Committee Monday,October 4,2010 1:30 PM Chair X X
Spring Event Committee Tuesday,October 19,2010 4:00 PM X Chair X X
PwkrwAnWWMral Arts Committee Wednesday,October 13,2010 4:00 PM % X Chair x
Board Meeting Wednesday,October 13,2010 5:00 PM X X X X X Chair X X X X X
Special Campaign Committee Thursday,October 28,2010 4:00 PM X X X Chair X
Golf committee Monday,November 1,2010 1:30 PM Chair x X
Spring Event Committee Tuesday,November 16,2010 4:00 PM X Chair X X x
Performirgnr6eel Arts Committee Wednesday,January 12,2011 4:00 PM X X Chair X X
Board Meeting Wednesday,January 12,2011 5:00 PM X X X X X Chair x x x X X X
Spring Event Committee Tuesday,January 18,2011 4:00 PM X Chair X X X
Special Campaign Committee Thursday,January 27,2011 4:00 PM X X x Chair X
Golf Committee Monday,February 7,2011 1:30 PM Chair X X
ExecutWafFinance Committee Wednesday,February 9,2011 9:00 AM x X x Chair x
Spring Event Committee Tuesday,February 15,2011 4:00 PM x Chair X x x
Board Dwelopment Committee Thursday,February 17,2011 9:00 AM x Chair x X
Golf Committee Monday,March 7,2011 1:30 PM Chair X X
Spring Event Committee Tuesday,March 15,2011 4:00 PM X Chair X x X
Special Campaign Committee Thursday,March 24,2011 4:00 PM X X X Chair x
Golf Committee Monday,Aprft 4,2011 1:30 PM Chair X X
PerformlrgMaual Arta Committee Wednesday,April 13,2011 4:00 PM X X Chair X X
Board Meeting Wednesday,April 13,2011 5:00 PM X X x X X Chair X x X X X X
Spring Event Committee Tuesday,April 19,2011 4:00 PM X Chair % X X
Golf Committee Monday,May 2,2011 1:30 PM Chair X x
Executive/Finance Committee Wednesday,May 11,2011 9:00 AM X X X Chair x
Special Campaign Committee Thursday,May 26,2011 4:00 PM X X X Chair X
Board Development Committee ursday,May 19,2011 9:00 AM X Chair X X
Golf Committee Monday,ThJune 6,2011 1:30 PM Chair X X
PerfomingMural Arta Committee IWednesday,June 8,2011 4:00 PM X X Chair X X
Board Meeting lWednesday,June 8,2011 5:00 PM X x % X X Chair X x X X X x
-Committee meetings subject to change.
-Due to the 4th of July Holiday
-Due to the Lobo Day MWiday
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Community Foundation Board and Committee Meeeting Schedule
2010-2011
Updated:May 3,2010 MEMBERS
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Meetings Date Time
Golf Committee Monday,July 6,2009 1:30 PM Chair %
Golf Committee Monday,August 10,2009 1:30 PM Chair %
Golf Committee Monday,September 7,2009 1:30 PM Chair %
Executive/Finance Committee Wednesday,September 9,2009 9:D0 AM X Chair
Board Development Committee Thursday,September 17,2009 9:00 AM X Chair %
Spring Event Committee Thursday,September-24,2009 5:00 PM Chair X
Golf Committee Monday,October 5,2009 1:30 PM Chair X
Spring Event Committee Tuesday,October 13,2009 4:00 PM
Performing/Visual Arts Committee Wednesday,October-14,2009 4:00 PM X Chair X
Board Meeting Wednesday,October 14,2009 5:00 PM % X % X Chair X
Golf Committee Monday,November 2,2009 1:30 PM Chair X
Spring Event Committee Tuesday,November 17,2009 4:00 PM Chair X
Golf Committee(cancelled) Monday,January 4,2010 1:30 PM Chair %
Performing/Visual Arts Committee Wednesday,January 13,2010 4:00 PM % Chair X
Board Meeting Wednesday,January 13,2010 5:00 PM X % X X Chair
Golf Committee Monday,February 8,2010 1:30 PM Chair X
Executive/Finance Committee Wednesday,February 10,2010 9:00 AM X X X Chair X
Board Development Committee Thursday,February 18,2010 9:00 AM' X Chair X
Special Campaign Committee Thursday,February 25,2010 4:00 PM X X X Chair X
Golf Committee Monday,March 1,2010 1:30 PM Chair X X
Golf Committee Monday,April 5,2010 1:30 PM Chair X %
Board Meeting Wednesday,April 14,2010 5:00 PM X % X X % Chair X X X X X
Spring Event Committee Tuesday,April 20,2010 4:00 PM X Chair X X X
Special Campaign Committee Thursday,April 22,2010 4:00 PM X X X Chair X
Golf Committee Monday,May 3,2010 1:30 PM Chair X X
Executive/Finance Committee Wednesday,May 12,2010 9:00 AM % X X Chair X
Special Campaign Committee Thursday,May 13,2010 4:00 PM X X X Chair X
Board Development Committee Thursday,May 20,2010 9:00 AM X Chair X X
Spring Event Committee Tuesday,May 18,2010 4:00 PM X Chair X X
Golf Committee Monday,June 7,2010 1:30 PM Chair X X
Performing/Visual Arts Committee Wednesday,June 9,2010 4:00 PM X Chair X
Board Meeting Wednesday,June 9,2010 5:00 PM X X X X X Chair X X X X X
Special Campaign Committee Thursday,June 24,2010 4.00 PM X X X Chair %
.R`
�IdWI RMS e '�' :.-•-�� l S t. - � 'J
Dear Friend of Children and the Arts,
Through your support, Imagination Stage has been a hub of inspiration and imagination for 30 years.
Each year over 100,000 children and families come to Imagination Stage to enjoy our professional theatre
productions and our theatre education programs. They leave enriched with open hearts, inspired
minds, and ignited imaginations! Please click on the 'play' arrow below to see an important message
from our Board of Trustees.
YOUM
Mark Richardson
We hope you will join these and many other supporters who say with pride, "I support Imagination
Stage."We are thrilled that several members of our Board of Trustees have created a special challenge
fund that will match all contributions between June 1 and June 30 up to $10,000 to support Imagination
Stage. Your gift today will become part of that match, doubling the amount Imagination Stage
receives.
A gift of any size will help match our challenge fund - consider a tax-deductible gift of$30 for 30 years of
service or join our Friends Circle with a gift of $100, $250 or more. You can even give conveniently
through a monthly charge on your credit card online..
Your gift today will go directly toward sustaining our programs onstage and in classrooms
throughout the region. We need your help now more than ever as we work to fund all our
summer scholarship requests and fulfill our commitments to support the growth and development
of children.
Thank you in advance for being an important part of Imagination Stage and for helping us to
match the challenge fund!
Gratefully,
Mark Richardson Bonnie Fogel
President, Board of Trustees Founder and Executive Director
P.S. A gift of any size will help meet our challenge fund match. Please respond with a generous
contribution by June 30. Thank you!
PAL CAMPAIGN DONATION PLEDGE SUMMARY
EVENTS, APPEALS &MISC DONATIONS
Amount Pledged
Boardmember Donations $43,697.00
Misc.Cash Donations " $29.00
Fdfz Coleman Benefit Performance 8 Reception $9,131.76
Flemin 's Event 2007 $1,800.00
Flemin 's Event 2009 $4,700.00
Flemin 's Event 2010 -$5,100.00
Gala 2003 Recognition Event $5,475.00
Gala 2006 Recognition Event $9,003.00
Jade Fashion Show $620.00
Library Winery Event 2005 _ $4,667.53
Libray Winery Event 2003 $4,891.96
Library Winery Event 2004 $6,011.00
Waters Dinner 2005 $9,038.50
General Library Telethon Donations 2004(a portion of this $27,617.67
category will be distributed to bricks,books 6 other appeals once
pledges have been paid1donor information forms received)
Bucks for Books Appeal-2004(this category has been $0.00
distributed to books,bricks and other appeals once pledge
sheets were returned from the schools.)TOTAL AMOUNT
COLLECTED:$29,650.00
Library Telethon 2007-Cha es $8,070.00
PAL Bears $505.00
BookA pel $8,905.20
Concert Under the Stars Fundrslsers $2,740.00
PAL House Raffle-2006 $330,000.00 _
PAL House Raffle-2007 $325,000.00
PAL House Raffle-Account Closeout S$427.67
Forecast Homes.K.Hovnanian Fundraiser $466.00
Lucy Fundraiser $991.92
Shelly McArdle Recital Fundraiser $816.00
Macy's Fundraiser $6,900.00
Match-It Dec.20,2006-February 5,2008 $5.00
Robinson-Ma Fundraiser $2,357.00
Family Wall of Art Tile Appeal $29,700.00
Library Stack Appeal $10,500.00
Library Table Appeal $5,000.00
Library Lounge Chair Aeal $600.00
Library Reading ChairAppeal $750.00
Magazine Appeal $0.00
En raved BrickA al $126,365.75,
Coasters Color Me Mlne i $45.00
Paint A The Color Me Mine $520.57
lPlayhouse Seat Appeal S17,600.00
Subtotal - $1,012,047.53
PAL NON-APPEAL DONATIONS
Alta Loma psychological Steve&Melani $5,000.00
American Building Supply $5,000.00
Dr.&Mrs.Steven Barag $5,000.00
Bank of Amenca Foundation $550,000.00
Bass:,Sohan M.D. $1,000.00
Best Best&Kdeger LLP $5,000.00 -
Biane,Paul(2nd Dlstnct SBCounty Supervisor), `.',' h.�' ; �;,^ <:�$900,000.00,
The Blackstone Group Inc. $50,)0
Butum,Jeffry&Kellie $100.00000
Buntec $120,000.00
Charlotte Canan $5,000.00
Charles Joseph Associates[ $100,000.00
Charter Communications
Ching,Victor M.D. &Bev $5,000.00
Clark.Deborah and Charles Rowe $2,500.00
Colonies Crossroads $250,000.00
Cucamonga 200,LP(Jack Shine) $2,000.00
Cucamonga Valley Water District $4,669.60
CW Driver $25,000.00
Dahler,Dick and Nova $5,000.00
Daniels,Linda $5,232.00
Dickey,Marbn&Geo ene $2,000.00
Diversified Pacific Development Group LLC $300,000.00
Duber.Rodger,M.D. $500.00
Fieldman.Rolapp&Assoclates-Thomas Johnsen —T,500-00
Friends of the RC Library - $50,000.00
Forest City Development $21,250.00
Fontana Steel asabsdl or CMC6teel FefxRetms $5,000.00
Friends of Rex Gutierrez Rex Gutierrez and Family) $5,000.00
I:CommwmCommundy Foudruuon CultCtWundCammign'PA [)onabonaosteY xis Combined 619/20102:11 PM
Amount Pledged
Gibson,Harry&Judy, $118,500.00
Goldman,Scott,M D. $5,000.00
Gosne ,Dr.Wallace&Mrs. $5,000.00
HSBC $25,000.00
Paul&Barbara Halbmaier $100.00
Hams Interactive $50.00
Haynes Foundation $10,000.00
Homs,Richard,M,D. $1,500.00
Inland Valley Daily Bulletin(Califomia Newspapers Partnership) $6,000.00
T Storm Development - $25,000.00
Karatsu.Robert&Vinita $1,000.00
King,Jeff $1,000.0
Lam,Jack&Linda $5,000.00
Howard&Sharon Borenstein $10,000.00
Lewis Family $1,000,000.00
McArdle,Kevin&Anna - $1,200.00
Mark Chnstopher Chanty Classic - $100,000.00
Michael,L.Dennis&Regina $10,000.00
Michael,Lloyd&Madan $5,000.00
Millennium Imaoina Medical Center - $5,000.00
Mountain View Emergency Physicians $10,000.00
Workforce Homebuilders LLC formes -Native Building Co $15,000.00
Nestle Cares Foundation $223.98
Opinion Research Corporation $100.00
Gary Ovid,Supervisor SB Cm -4th District $100,000.00
PFF Bank&Trust $6,000.00
Doug&Francis Palmer $5,000.00
Punter,Ann $500.00
RC Quakes $50,000.00
Rancho Specialty Hospital $10,000.00
RC Kiwanis/Rancho Grande Kiwanis $5,000.00
RC Chamber of Commerce $5,000.00
RC Woman's Club $10,000.00
Realty Executives-Rancho Cucamonga $10,000.00
RE/MAX Legends $5,000.00
Patricia Roe via United Way contribution $260.00
Rotary Club of RC $50,000.00
Sam's Club Foundation $500.00
San Antonio Community Hospital $50.000.00
Base Line Dental-Seguy,Albert,D.D.S. and Joyce) $5.000.00
National Community Renaissance(formerly So.CAL.Housing $25,000.00
Stone&Youngberg $10,000.00
Target $225,000.0
Team Physical Therapy $5,000.00
Total Wine&More $5,000.00
United Way-Inland Valley&Riverside County Campaign(amen, $44.59
MMure4
Vavdnek Trine Day&Co.LLP $5,000.00
Valero Wilmington $404 15
ictona Gardens misc cash loss&found $1,86154
ictona Promenade $10,000.00
Dr.&Mrs.Carolos Vigil $1,87497
The RC VIP Club $400.00
Russ&Kris Warner $5,000.00
Wells Fargo $25,000.00
WLC/Pitassi $25,000.00
Younger and Associates $5,000.00
Subtotal $4,542,220.83
Foundation Support
Transfer From Library Foundation $0.00
Transfer From Community Foundation $0.00
SUBTOTAL $0.00
Total - $5,554,268.36
=InGutles$20.000 in cash donation:$80,000 in personal bequest
=InGutles$18,500 in cash donation:$32,500 in piano donation plus$100,000 in bequest
I CommsarvC mmumty FoudnatiomCuitCirPundCampaign:PMWrabonRostar3 xis Combined 6/9/20102:11 PM
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26`h Annual Fine Art Show & Festival
Event Proposal
Associated Artists of the Inland Empire
& the Rancho Cucamonga Community Foundation
The Associated Artists of the Inland Empire is one of the largest artist groups in the region with .'
over 200 active members. The Associated Artists stated purpose is to promote the creative talent
of its members, to provide an exchange of ideas between area artists, and to generate public
interest in fine arts. Furthermore, the Rancho Cucamonga Community Foundation is the
recognized as the leader.in the presentation of the arts in the region. Therefore, it is imperative
that the Rancho Cucamonga Community Foundation and the Associated Artists of the Inland
Empire partner to offer a visual arts program to the residents of Rancho Cucamonga.
The Associated Artists of the Inland Empire with the support Rancho Cucamonga Community i
Foundation hosted the 25 s Annual Fine Art Show at the Victoria Gardens Cultural Center in
September 2009. Despite the stifling heat, the event was the most successful to date thanks to
the support of the Rancho Cucamonga Community Foundation and the City of Rancho i
Cucamonga. It is the desire of the Associated Artists to expand this partnership for the 2010
Fine Art Show and Festival. i
i
Although the 2009 event was very successful, the Associated Artist is proposing that the event be
modified to increase visibility to the general public, increase attendance, involve a community
performing and visual arts groups, and promote the partnership with the Rancho Cucamonga
Community Foundation, thereby increasing their exposure. Additionally, the Associated Artists
would like to invite the Community Foundation to be an official partner and take a more
prominent role in conducting and/or the planning of the event. Furthermore, the Associated
Artists have re-branded the event as the Fine Arts Show and Festival as a result of the added
elements supported by the Community Foundation.
Elements added to the 2009 show as a result of the support from the Foundation included the
musical entertainment for the awards reception, living statue entertainment, sidewalk chalk
demonstrations, and the addition of the student category in the show. A member of the Rancho
Cucamonga Community Foundation board also selected the winner of the Inaugural Rancho
Cucamonga Community Foundation Award. The Associated Artists would like to build on these
successes to make the 2010 the best to date!
The event team, including members of Associated Artist and City staff, has begun to plan for the
26d' Annual Fine Art Show & Festival to be held in September 2010. Although the essential
elements of the show will remain the same, with the support of the Rancho Cucamonga i
Community Foundation the committee would like to focus on the development of the
student/novice category by attracting aspiring artists of all ages within the community; enhance
the opening night awards reception with an expanded awards ceremony and live community
based entertainment; increase the number art demonstrations in the Courtyard and other outdoor
spaces by expanding the sidewalk chalk art display and demonstrations and inviting other local
artists and community, based art groups; involve community-visual and performing arts groups
for entertainment and demonstrations throughout the event; and invite the Community
Foundation to be an active and contributing partner in the event including increasing their role
and visibility in the promotion and marketing of the event, awards ceremony and the selection of
Fine Art Show Proposal 2010 Page 1 of 2
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Fine Art Show & Festival
Septmeber 2010
Rancho Cucamonga Community Foundation Contributions
Contract Services
Sidewalk Chalk artists 8 -10 Artists at $200.00/artist $1,600.00
Living Statues 2 Statues (2 - 45 minute performances) $1,750.00
Misc. Services easel rental, stage rental, linens, chairs, security $1,250.00
Awards Reception Catering Services, Entertainment $1,750.00
Musical Perfomances Community Performances $0.00
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Awards Reception Catering Supplies, decorations, favors $500.00
Misc. Supplies $500.00
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Community Foundation Award $150.00 j
Seniors.and Youth Awards Donated by the Artists Association ($450) $0.00
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Total $7,500.00
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Fundraising Challenges
You don't have to be I
great to start, but you
have to start to be
great!"
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Biggest Challenge ? The Solution ?
Fear of Rejection Getting the Face to Face
Meeting = 90%
Success j
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5 Important Points Fundraising Reality Checks
• It is very important to do i
• It is very difficult to get yourself to do it
• You share this feeling with everyone else
• You will feel great you did it!
• If you don't do it, it won't get done
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The Real Costs of Fundraisinq Effort vs. Reward Matrix
• Staff Costs
• Equipment Costs ..-_—�
• Facility Costs
• Marketing Costs -"
• Lost Revenues _
Yq
• Time and Effort
• Other? t
The Power of Direct Giving Fundraising Danger Signs!
Fundraising Special Event
6 Volunteers each spend 2 hours/week for 10 weeks=120
hours invested. • "It can just be a Friendraiser."
Event success=$5,000 • "we can probably get that donated."
Direct Giving • "These events basically run themselves."
6 Volunteers each identify 10 Donor Prospects and spend
2 hours cultivating and asking each=120 hours
invested. • "Getting donors is the easy part!"
If successful receiving minimum $500 gift • "At worst we will break even."
from 7 Prospects each =$21,000
(plus 60 new supporters)
Successful Fundraising Fundraising Plans .
• Capital Campaigns
• Special Campaigns �.- •�
kF-
r. • Annual Giving Campaigns i;-
• On-Line Giving Campaigns
,h.',�, Planned Giving Campaigns
'=3 - • Special Events
3
Fundraising Principals The Ideal Fundraising
• Donors are our Partners Donors have rights Solicitation
• Relationships are the key Most effective technique
is to Ask for it "The right person asks
• Donor stewardship= Face to face=5 totOz
sustained giving the right person at the
direct mail amount
Competitors are distrust, right time, in the right
uncertainty and confusion It is hard to say no to your face way, for the right amount
and for the right reason"
Understanding Donors Understanding Donors Exercise
Who Do We Have
- - the Most '
,■ ` a Successful Donor
_ •.J f7`.' ' Relationships
_ ,.
With...and Why?
-: y:
Funding Sources Thoughts About Donors
• Individuals
• People give to people Fundraising is ultimately
9' e; (not paper) an exchange
• Foundations twmom•. "
commmitys Famuyl _ —;,:�v. People give to people Donors want to associate
• Corporations
they know,like antl trust with winners
�' , s;�, i' ��a..,.
x'y;: ✓ ,y' `.a People give most where Donors hate to be`sold
• Local Businesses f they are most involved o'
..—..- •cm,.._, Donors must to Bottom line for donors is
• Non-Profits —� ..—� �-� shareholders to the cause W IFM
• Government Each donor is different
4
Why Donors Give... Why Donors Give (continued)...
• To better their communities through
• To engage in issues that matter deeply to them enhancement of resources
• To see,encourage or complete change • To guarantee the continuation of ideas and
institutions they value
• To leapfrog processes and get faster results
• To attain lifelong (and beyond)recognition
• To give back to the community where their To affiliate with others having like values and
assets grow interests
• To ensure that others have what they have • To be perceived as someone making a
come to value,and did not have earlier in life difference
Why Companies Invest... Types of Donors
• Public Relations/Marketing � y!
Increase Market Share 3�
• Expand Customer Base 4
• Expand Resource Pool
• Make Helpful Connections
Achieve Influence
Build Partnerships
Improve Quality of Life i
The Supportive Donor The Altruistic Donor
•
Q�
They give because ..;;' }: • They give because
they are attached to "ti. _ . they believe it is %I I
the cause. They L their moral
want to support responsibility to do
change so = i ,
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The Donor Who Needs to be The Donor Who Needs to
Recognized Belong
• They give because == • They give because ,
they want to be they want to be part
acknowledged with of something lip
awards, plaques, special, to be part
dinners, etc. �u of a winning team ,-
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The Appreciative Donor The Political Donor
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• They give because _ • They give because
they are grateful for t they would like
what they have, c- `'4 something in return.
and want to give % _: "You help me and I
mt
back + • . will help you"
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The Peace of Mind Donor The Sense of Security Donor j
• They give because • They give because �: tiW_r - F•
it is easier than it makes them feel tr
saying "no" safe and secure
(j[•y R'� P ��.4.v
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The Mortality Donor The Spiritual Donor
• They give because • They give because
:-r
as they get older, �- ^, they feel the duty to T� •�=r ��
they want to leave .l f "give back"based S („
a legacy 1' %I'`ly
on their faith ����—A
Types of Donors Donor Motivation Exercise
• The Supportive Donor The Political Donor -
What Type of
• The Altruistic Donor The Peace of Mind Donor Donor Are You? <
• The Donor Who Needs to The Sense of Security
be Recognized Donor =-
• The Donor Who Needs to The Mortality Donor What Motivates
Belong You to Donate?
• The Spmtual Donor
The Appreciative Donor
Methods of Fundraising
Get Set • Face to Face Asks
• Grants
• Planned Giving
l., • On-Line Giving
"Preparing for the • Presentation Receptions
Ask" • Special Events a
• Phone Campaign
• Direct Mail
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Preparing Yourself Preparation Overview
=�
s Make sure you are 100%committed
� ' t; --.► ' • Make your own gift
:t, • Know the project '
• Understand fundraising basics
�= • Understand your prospects
• Determine the right Ask amount
• Practice responses to put-offs
• Rehearse out loud
Steps to Fundraising Success Donor Identification
• Identify 3 ,
"Who Do We Know That ,
• Prospect Can Help Us?" "j�_•_4
A -�� "Who is Passionate About _
- Assign j What We Do?"
• Cultivate "Who Can We Help With a
• Ask _ Partnership
Il '. -
• Steward
Donor Identification Exercise Donor Prospecting
Identify 3-5 PfOSpeCYIVe* • Research everything • Determine the best �
New Major Donors e - possible about contact person
Within Each Categoryprospects
Develop an individual
`< See the world from solicitation plan
"Who Do We Know That Can Help
Us?" __ their view
;_ Develop an individual
'Who is Passionate About What We Understand how they giving goal
Do?' see themselves
• Foster(cultivate)the
"who Can we Help With a Sense their attitude relationship
Partnership?' and plan accordingly
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Donor Prospecting Exercise Donor Assignments
r_ • Who Knows Who?
List Specific o . on-Goin
Was We g
Ways � ' ; Relationships
Can Learn
About Our • Donor "Ownership"
Prospects • Prospect Master List
• Cross Cultivating
Preparing Your Prospect Donor Cultivation Goals
Befriend them
• Make social calls
• Solicit their opinions
Send a personal message
_ t
1yFr Send cards on special occasions
• Ask them to volunteer
• Invite them to activities
Donor Cultivation Donor Cultivation Exercise
List Specific
Be a Farmer Ways We CanT
Cultivate and
not a Hunter
Grow Our
Prospects
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Prospecting and Cultivating Prospecting and Cultivating
Dr. Ann and Don Nicepeople Mary and Larry Retired
• Involved in community for 5 years • Community members for 45 years
• Active volunteers who like working �r. � ,;:�—• 5 kids went through the programs
behind the scenes �_ i _v`=`-• years ago
1i- • Used to be active,not much �,,� '� } r
• Faithfully attend social functions i •s• anymore ,:'.le•. .7.= ''
• No kids �' Retired with a significant retirement �1'ti ti- •,,..ly_r
},
•
Have donated a few hundred Beautiful country club home aa,�;rt :-
•
dollars to the cause in the past -�.,r ,...� Million$benefactor to hospital `
• Not very well known �• Have not donated to this cause
before
Prospecting and Cultivating Individual Prospect Planning
Fred W. Confidence Exercise
20 year community member Q 01111 _.
Very generous contributions to Develop an
many visible charities. Not much 1 Individual
hands-on work ,. .
Prospecting and
• Known for having his name onE
sponsor signs at low[events Cultivation Plan "�;�''
• Local civic building named after for One of Your
him ;,? <� Real Life
• Lots of articles in the newspaper on '�.>'. Prospects
his chanty donations
Most Important Challenge...
Making the Appointment
Go
"Soliciting the Gift"
a,ry y
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Making the Appointment Making the Ask
• The person knowing them If a couple,be sure both .
best should call for the are available to attend -
appointment 't_' '���•.
• Ask fora specific amount
• Make sure they receive at of time(example—1 hour) i
least one info piece before
you call Confirm the agreed upon
date,time and place "a
Confirm that they received -_
the info piece
If possible,follow up ins4
• Call to make the writing with confirmation ,,.-•''
appointment ONLY
• Practice,practice,practice
• Offer 2-3 meeting time
options
Elements of a Good Case "Our Project" Exercise
• The "Problem"
: .
• A Problem • Urgency �;�'- -
• The Solution
• A Solution • Proper Context • Amount '
• An Amount • Evokes • Urgency '
Emotional • Context
Response • Emotion
9 Simple Steps to the Ask Tips for a Successful Ask
• Build rapport • Stop talking and listen!
• State the goals " Deal with questions • Be prepared
• Uncover prospect's • Know the Case Statement •-
needs and interests- • Close and give thanks ,. �-
ask questions • Know your prospects J�/�
Obtain a donor form • Stay positive and confident � /
• Present the Case (don't leave one
• Ask... (for a soecific behind) • Ask in teams when appropriate
amount) • Use"we"instead of"them"
• Us words like"invest" and "join us"
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Tips for a Successful Ask "Making the Case" Exercise
(Continued)
• Listen carefully o
• Use positive body language / Tell the Case 1=,
• Prepare questions to draw out prospects Story for our
• Use sponsorship options or gift chart Project
• Understand donor recognition options
• Respond with kindness, no matter what
"Making the Ask" Exercise 5 Possible Responses
Make the Ask
for our Project `°
They Ask for More Time They Give You the Gift
to Consider You Ask For
r„
• Don't push too hard • Express strong appreciation
• Remain positive and supportive • Complete the donor cardf
• Set a definite return time • UP • Try to obtain at least 10%down payment
• Don't leave a donor card '� 0. • Follow up and cultivate
• Follow up and cultivate
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They Offer Slightly Less They Offer Significantly
Than You Ask For Less Than You Ask For
• Be confident yet reasonable Remain supportive and posibve
• Restate most important aspects of the Case
• Express strong appreciation
Offer more time to think about it
• Complete the donor card Offer to provide more information
• Set a return visit date L N _
• Try to obtain at least 10% down payment y,
• Don't leave a donor card .e
e -
• Follow up and cultivate Follow up and cultivate
They Refuse Dealing With Put-Offs Exercise
a
• Thank them for considering ®�+
Practice Your
• Offer to provide more information Positive
• Ask if you can call to keep them informed Responses
• Keep the door open to Put-Offs
• Follow up and cultivate, if possible
Following Up After the Ask Donor Stewardship
Effective and
Responsible Care
of our Donors
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Donor Stewardship Exercise Tips for Effective Stewardship
Call and/or send thank you right away
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List Specific Keep Donor informed
� �• �✓'�`t,
Ways We Can ;' Invite Donor to activities
Be Effective N,
-' Ask Donor to volunteer
Stewards With
• Ask Donor for advice
Our Donors
• Track all Prospect and Donor contacts
Remember! Common Fundraising Mistakes
Ongoing Donor Stewardship Creates a
Strong Foundation for the Future
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Common Fundraising
Mistakes Tools of the Trade
• Failure to prepare • Talking after you . Case Statement
make the Ask • Brochures/Flyers '--
• Asking too early • Apologizing for • Annual Reports
• Askin for too little asking • Sponsorship/Gift Chart
9 • Displays/Photos
• Lack of closure and Prospect List
• Not asking for a follow up • Sample Letters
specific amount • Leaving a donor • Stationary
card behind • Note Cards
• Not asking face-to- • Web Site
face
14
COMMUNITY FOUNDATION
RANCHO
C,UCAMONGA
Date Sample Initial Contact Letter
Name
Address
Dear
On November 15, 2010, the Rancho Cucamonga Community Foundation will be hosting their annual
$1,000,000 Golf Tournament at Red Hill Country Club. As a Board Member of the Rancho Cucamonga
Community Foundation I am contacting you to ask you to consider participating in this incredibly exciting and
truly important event.
What makes this tournament stand out from all the other golf tournaments? Well, fust of all the Community
Foundation's tournament is different, exciting and unique in that each golfer has the opportunity to win
$1,000,000 in gifts, cash and prizes. Secondly, the Community Foundation's $1,000,000 Golf Tournament will
support the Foundation's Programming Fund for the Lewis Family Playhouse at the Vittoria Gardens Cultural
Center,the cultural destination for the Inland Empire!
As a community leader you are in a key position to help ensure that the Community Foundation provides local
children with the finest programs at the Cultural Center including Theatre for Young Audience Productions,
Artists in the Classroom Experiences, Courtyard Music Concerts, Community Theatre Series and Headline
Entertainers. The enclosed sponsorship information outlines the various sponsorships available along with
opportunities for recognition of your generous sponsorship.
I ask that you seriously consider becoming a sponsor of the Rancho Cucamonga Community Foundation's
$1,000,000 Golf Tournament.Your participation will ensure that we are able to enhance cultural and performance
experiences, for young and old alike in the intimate and comfortable surroundings of the Lewis Family Playhouse
for generations to come! And who knows,perhaps you will walk away$1,000,000 richer!
Over the next week I will be calling you to see if you have any questions and to determine if the Foundation can
count on you for your support of the Community Foundation's $1,000,000 Golf Tournament. In the meantime,
should you need additional information please feel free to give either Paula Pachon a call at (909) 477-2760, ext.
2105 or Stephen Wagner the Foundation's Golf Coordinator at (909) 767-1111.
Sincerely,
Enclosure:Tournament Brochure
10500 Civic Center .Dr..P.O.Box 807•Rancho Cucamonga,CA 91,729 e Tel 909 477-2700•Fax 909 477-2761•w .Kparkcom
i
COMMUNITY FOUNDATION
RANCHO
CUCAMONGA i
f
Date Sample Follow-up Letter j
1
Name
Address
Dear. i
As a follow-up to our conversation I am forwarding you information on the Rancho Cucamonga Community
Foundation's annual $1,000,000 Golf Tournament that will take place on Monday,November 15,2010 at Red
Hill Country Club in Rancho Cucamonga
The Community Foundation's tournament stands out from all the other golf tournaments by being exciting and
unique in that each golfer has the opportunity to win$1,000,000 in gifts,cash and prizes. Secondly,the$1,000,000
Golf Tournament is the Community Foundation's major annual activity that raises funds to support Artist in
Residency programs, World Music Concerts and Community Theatre performances at the Lewis Family
Playhouse, the cultural destination in the Inland Empire. It will also allow us to provide free tickets to
disadvantaged school children to attend Theatre for Young Audience productions at the Playhouse.
As a community leader you are in a key position to help ensure that the Community Foundation provides local I'
children with the finest programs at the Cultural Center including Theatre for Young Audience Productions,
Artists in the Classroom Experiences, Courtyard Music Concerts, Community Theatre Series and Headline
Entertainers. The enclosed sponsorship information outlines the various sponsorships available along with
opportunities for recognition of your generous sponsorship.
I thank you for your consideration of becoming a sponsor of the Rancho Cucamonga Community Foundation's
$1,000,000 Golf Tournament. I know that you will find the Foundation's Tournament to be top notch where j
your expectations are exceeded! In addition, you will have the satisfaction of knowing that your participation has
ensured that the Foundation is able to enhance cultural and performance experiences for young and old alike in
the intimate and comfortable surroundings of the Lewis Family Playhouse for generations to come! And who
knows,perhaps you will walls away$1,000,000 richer!
Additional information concerning the Community Foundation's $1,000,000 Golf Tournament may be obtained
by contacting either Paula Pachon at (909) 477-2760, ext. 2105 or Stephen Wagner the Foundation's Golf
Coordinator at (909) 767-1111.
Sincerely,
I
I
Enclosures: Tournament Brochure
10500 Civic Center Dr.•P.O.Box 807•Rancho Cucamonga,CA 91729•Tel 909 477-2700 Fax 909 477-2761 •www.RCparkcom 1
z I
COMMUNITY FOUNDATION
RANCHO
CUCAMONGA
Date Sample Sponsorship Confirmation Letter
Name
Address
Dear
This letter is to confirm your (verbal) sponsorship commitment of for the
Rancho Cucamonga Community Foundation's annual $1,000,000 Golf Tournament that will take place on
Monday, November 15, 2010 at Red Hill Country Club in Rancho Cucamonga. In order to ensure that your
recognition benefits for your sponsorship are correct, please complete the enclosed Sponsorship Registration
Foran and return it to Paula Pachon, Rancho Cucamonga Community Foundation, P. O. Box 807, Rancho
Cucamonga,CA 91729.
On behalf of the Rancho Cucamonga Community Foundation, I thank your sponsorship commitment. I know
that you will find the Foundation's Tournament to be top notch where your expectations are far exceeded! Your
support and participation ensures that the Foundation is able to enhance cultural and performance experiences,at
the Lewis Family Playhouse for generations to come! And who knows, perhaps you will walk away$1,000,000
richer!
Prior to the Tournament, should you desire additional information concerning the Community Foundation's
$1,000,000 Golf Tournament please contact either Paula Pachon at (909) 477-2760,ext.2105 or Stephen Wagner,
the Foundation's Golf Coordinator at (909) 767-1111.
Sincerely,
Enclosure: Tournament Brochure
10500 Qvs Center Dr.•P.O.Box 807•Rancho Cucamonga,CA 91729•Tel 909 477-2700•Fax 909 477-2761•www. q-4,com
How You Are Helping
The mission of the Rancho Cucamonga Community Foundation is to generously
support arts programming at the Victoria Gardens Cultural Center and throughout and
beyond the Rancho Cucamonga community by annually raising substantial funding and
effectively managing our resources.
The Foundation has approved a strategy of generous giving back to our community.
Our funding priorities are:
• Support of a wide variety of performing arts activities at the Lewis Family
Playhouse
• Support for performing arts activities involving local schools
• Support for visual arts events at Victoria Gardens Cultural Center and other
community facilities
• Distribution ofArts Scholarships to deserving groups and individuals
The $1 Million Golf Tournament is the Foundation's major annual activity to raise funds.
Funding raised from this tournament will support Artist in Residency programs, World
Music Concerts and Community Theatre performances. It will also allow us to provide
free tickets to disadvantaged school children to attend Theatre for Young Audience
productions.
We sincerely thank you for your support!
Click HERE to return to Golf Tournament Home Page
T WE
� �SA�.rY .Z_
S �coray�r
The $1 Million Tournament
,t b.
This incredible tournament not only allows you to enjoy one of the
most exclusive golf courses in the area, it provides the opportunity to
win over $1 million in awards, prizes and gifts.
Your Golf Package Includes...
• Rounds of golf • Ticket for amazing Tournament raffle
(as determined by your sponsorship level) • Barbeque lunch on the course
• Use of practice facilities • Snacks and beverages throughout the course
• Golf cart • Elegant steak dinner
• Breakfast buffet • Golf awards
• Deluxe gift pack for each participant • Sponsorship recognition
Plus Your Chance to Win...
• $1 million special hole-in-one opportunity on Hole#1
(randomly selected participants)
• Thousands of dollars in raffle prizes and live auction gifts
• $50,000 in our putting contest
• $30,000, $25,000, $20,000 or$10,000 in hole-in-one contests
Over $1,110,000 in potential prizes!
Deluxe Golf Sponsor Packages
Presenting Sponsor - $20,000
$1 Million Rancho Cucamonga Community Foundation Golf Tournament,
Presented by "Your Name Here"
Sponsor Benefits
• 24 Golf Spots (6 Foursomes) • Sponsor Sign on Hole#1
• 24 Awards Banquet Invitations • Recognition Plaque
• Back Cover Ad on Official Program • Personalized Tile on Playhouse
• Banner at Main Entrance and Lobby Donor Wall
Awards Banquet • Engraved Donor Brick in Playhouse
• Priority Tee Starting Positions Courtyard
• Company Logo on Select • Listing in Playhouse Season
Tournament Items Brochure and Playbills
Awards Banquet Sponsor - $10,000
"Your Name Here"Awards Banquet
Sponsor Benefits
• 12 Golf Spots (3 Foursomes) • Personalized Tile on Playhouse
• 12 Awards Banquet Invitations Lobby Donor Wall
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Banner at Awards Banquet Courtyard
• Sponsor Sign on Hole#18 • Listing in Playhouse Season
• Recognition Plaque Brochure and Playbills
$15,000 Raffle Sponsor - $10,000
"Your Name Here"$15,000 Raffle
Sponsor Benefits
• 12 Golf Spots (3 Foursomes) • Personalized Tile on Playhouse
• 12 Awards Banquet Invitations Lobby Donor Wall
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Banner at Awards Banquet Courtyard
• Sponsor Sign on Hole#10 • Listing in Playhouse Season
• Recognition Plaque Brochure and Playbills
$1 Million Hole-in-One Sponsor- $7,500
"Your Name Here"$1 Million Hole-in-One Contest
Sponsor Benefits
• 6 Golf Spots • Personalized Tile on Playhouse
• 6 Awards Banquet Invitations Lobby Donor Wall
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Banner Near Tee#1 Courtyard
• Recognition Plaque • Listing in Playhouse Season
Brochure and Playbills
Live Auction Sponsor - $5,000
"Your Name Here"Live Auction
Sponsor Benefits
• 4 Golf Spots • Personalized Tile on Playhouse
• 4 Awards Banquet Invitations Lobby Donor Wall
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Banner at Live Auction Courtyard
• Sponsor Sign at Hole#9 • Listing in Playhouse Season
• Recognition Plaque Brochure and Playbills
$50,000 Puttine Contest Sponsor - $5,000
"Your Name Here"$50,000 Putting Contest
Sponsor Benefits
• 4 Golf Spots • Personalized Tile on Playhouse
• 4 Awards Banquet Invitations Lobby Donor Wall
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Banner at Putting Contest Courtyard
• Recognition Plaque • Listing in Playhouse Season
Brochure and Playbills
$30,000 Hole-in-One Sponsor - $3,500
"Your Name Here" $30,000 Hole-in-One Contest
Sponsor Benefits
• 4 Golf Spots • Closest to the Pin Sponsor
• 4 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Hole Sponsor Sign Courtyard
$2.5,000 Hole-in-One Sponsor - $3,350
"Your Name Here"$25,000 Hole-in-One Contest
Sponsor Benefits
• 4 Golf Spots • Closest to the Pin Sponsor
• 4 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Hole Sponsor Sign Courtyard
$20,000 Hole-in-One Sponsor - $3,200
"Your Name Here"$20,000 Hole-in-One Contest
Sponsor Benefits
• 4 Golf Spots • Closest to the Pin Sponsor
• 4 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Hole Sponsor Sign Courtyard
$10,000 Hole-in-One Sponsor - $3,000
"Your Name Here"$10,000 Hole-in-One Contest
Sponsor Benefits
• 4 Golf Spots • Closest to the Pin Sponsor
• 4 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Hole Sponsor Sign Courtyard
Hole Sponsor - $2,500
"Your Name Here"Hole Sponsor
Sponsor Benefits
• 4 Golf Spots • Hole Sponsor Sign
• 4 Awards Banquet Invitations • Recognition Plaque
• Half Page Ad in Official Program Engraved Donor Brick in Playhouse Courtyard
„ Event Sponsor Packages
Non-Golfing Packages
Gift Pack Sponsor - $4,000
Gift Packs - Presented by "Your Name Here"
Sponsor Benefits
• 4 Breakfast Invitations • Sponsor Signage at Breakfast Area
• 4 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
Courtyard
Hosted Bar Sponsor- $2,500
Hosted Bar— Courtesy of"Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Sponsor Signage at Bar Area Courtyard
Silent Auction Sponsor - $2,000
Silent Auction —Presented by "Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Sponsor Signage at Auction Area Courtyard
Buffet Breakfast Sponsor - $2,000
Buffet Breakfast—Presented by "Your Name Here"
Sponsor Benefits
• 2 Breakfast Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
0 Sponsor Signage in Breakfast Area Courtyard
Tournament Volunteers Sponsor - $2,000
Tournament Volunteers—Supported by "Your Name Here"
Sponsor Benefits
• 2 Breakfast Invitations • Logo/Name on Volunteer Badges
• Full Page Ad in Official Program • Recognition Plaque
• Sponsor Signage at I"Tee • Engraved Donor Brick in Playhouse
Courtyard
Official Program Sponsor - $2,000
Official Programs—Provided by "Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Full Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Program Front Cover with your Courtyard
Logo
Snack and Beverage Sponsor - $1,250
Snacks and Beverages — Courtesy of"Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Half Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Signage at On-Course Snack & Courtyard
Beverage Station
Golf Carts Sponsor- $1,250
Tournament Golf Carts— Courtesy of"Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Half Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Signage in Golf Carts Courtyard
Recognition Plaques Sponsor - $1,250
Tournament Recognition Plaques —Provided by "Your Name Here"
Sponsor Benefits
• 2 Awards Banquet Invitations • Recognition Plaque
• Half Page Ad in Official Program • Engraved Donor Brick in Playhouse
• Signage at Plaque Presentation Courtyard
Area
Contributions
For all of our Non-Golfing Friends and Arts Supporters
$1,000 Contributor
• 2 Exclusive Country Club Lunch • Engraved Donor Brick in Playhouse
Invitations (On Tournament Day) Courtyard
$750 Contributor
• 2 Breakfast Invitations • Engraved Donor Brick in Playhouse
Courtyard
$500 Contributor
• Engraved Donor Brick in Playhouse
Courtyard
Contact Information
For additional information regarding the Tournament, please call
Paula Pachon at (909) 477-2760 ext. 2105 or e-mail
paula.pachon@cityofrc.us
Red Hill Country Club
Located beneath the beautiful foothills of the
San Gabriel Mountains in Rancho Cucamonga,
Red Hill Country Club delights its members and
eo guests with glorious views and incredible
sunsets. A private member-owned club, Red
_ Hill was established in 1921 and originally
designed by legendary golf course architect
George C. Thomas, who is also known for his
design of the Riviera, Los Angeles and Bel Air
Country Clubs. Red Hill is a mature,
challenging and exquisitely maintained "classic"
course. Whether for business or pleasure, Red Hill's playing, practice and dining facilities will
exceed your expectations.
The course measures 6,613 yards with a par 72. The tree lined fairways , 43 bunkers and three
lakes offer strategic challenges to players of every skill level.
Red Hill Country Club also has a superb staff and exemplary customer service which will spoil
tournament participants and guests all day along, but especially during our Tournament Awards
Banquet.
Dinner Menu
Freshly Tossed Salad with Choice of Dressings
Delicious New York Steak with Seasonal Vegetables
Fresh Baked Dinner Rolls
Rich Chocolate Glaze Cake
Coffee, Tea and Iced Tea
And of course,you may enjoy our no-host bars immediately after your round ofgolf!
RI
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MON 1XV.
AV
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Schedule of Events
November 15, 2010
8:00 am Clubhouse Breakfast
Check In and Registration
Driving Range
Raffle and Mulligan Packages
9:15 am Opening Ceremony
$1 Million Participation Drawing
9:30 am Shotgun Start— Team Scramble Format
Fun and Rewarding Golf Contests
Snacks and Beverages
11:00 am Barbeque Lunch on Course
2:00 pm (After Go JO Cocktails (No Host Bars)
Silent Auction Bidding
3:00 pm Clubhouse Dinner
Silent Auction Bidding
Golf Awards
Live Auction
Raffle Drawing
M'Lc :
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` RANCHO CUCAMONGA COMMUNITY FOUNDATION
GOLF TOURNAMENT —NOVEMBER 15, 2010
Registration Form
� Q
Contact Name:
Company:
Address:
City/State/Zip:
Phone: Work( ) Cell ( )
Fax: ( ) Email:
......................................................................................................................
Deluxe Golf Package Sponsors
Presenting $20,000 $30,000 Hole-in-One $ 3,500
Awards Banquet $10,000 $25,000 Hole-in-One $ 3,350
$15,000 Raffle $10,000 $20,000 Hole-in-One $ 3,200
$1M Hole-in-One $ 7,500 _ S10,000 Hole-in-One $ 3,000
Live Auction $ 5,000 Hole Sponsor $ 2,500
$50,000 Putt Contest $ 5,000
Event Sponsor Packages (Non-Go/rne)
Gift Pack $ 4,000 _ Official Program $ 2,000
Hosted Bar $ 2,500 Snack and Beverage $ 1,250
Silent Auction $ 2,000 Golf Carts $ 1,250
Breakfast Buffet $ 2,000 Recognition Plaques $ 1,250
Volunteers $ 2,000
We will contact you to obtain the names and email addresses of your golfers and information
regarding your recognition materials.
....................................................................................................................
Contributions
We are unable to attend, but will contribute:
$1,000 $750 $500 Other $
We would also like to contribute the following Raffle/Auction item(s):
....................................................................................................................
Pavment
Check enclosed, payable to Rancho Cucamonga Community Foundation
Please charge my: _Visa Mastercard _Amex
Name on Card
Card Number Exp
Signature
Please send an invoice and I will pay before November 10, 2010
Please return form and payment to:
Paula Pachon, P.O. Box 807, Rancho Cucamonga, CA 91729
(paula.pachon()cityofrc.us) Non-Profit ID #33-0255599
1
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REPORTTO: RANCHO CUCAMONGA COMMUNITY FOUNDATION
FROM: Murry Hepner
ARTIST IN RESIDENCE PROGRAM 2009/2010
The Artist in Residency Program offered three distinct opportunities for Rancho Cucamonga
residents and school children to participate in performing arts disciplines with professional
artists. The three outreach components this season were led by:
1. Second City Comics
2. Southland Opera
3. Swordfights, Inc
The following is a brief summary of the three performing arts disciplines and the outreach
efforts provided by the Artist-in-Residence grant from the Rancho Cucamonga Community
Foundation.
1. Second City Comics: October 17, 2009
Members of Second City performed at the Lewis Family
Playhouse as part of its 50`h anniversary tour. Second City,
the world's premier comedy theatre and school of
improvisation, specializes in sketch comedy and is best
known as the incubator for North America's best and
brightest comedy superstars!
In conjunction with Second City's performance at the Lewis
Family Playhouse,the public was offered the opportunity to
take a 90 minute class taught by members of the Chicago-based troupe. The class was open to
both experienced practitioners of improv and sketch comedy as well as to the general public
who were interested in learning more about the art form.
The Second City's Lecture/Demonstration
workshop introduced the essential elements of
Second City style scenic improvisation through a
combination of lecture and audience
participation. 25 participants were given the
opportunity to try out the techniques on the
Lewis Family Playhouse stage in front of fellow
classmates.
Y
2. Southland Opera - (January 2010)
Students prepared for their visit to the Lewis Family Playhouse to see the MainStreet Theatre
Company Production of Cinderella.
Southland Opera worked with 175 students at
Coyote Canyon Elementary, a total of seven classes,
grades K-2. Each class received two sequential music
workshops in which the classes each created their
own musical piece and learned how to sing their
piece with proper vocal technique.
During the workshops the teaching artist,Ann Noriel,
was also able to prepare the students for the
MainStreet Theatre Company production of Cinderella.
The following are some of the direct connections that were made to Cinderella:
• The students were introduced to music from the production
• The students were given an overview of what they would see when they attended the
production.They concentrated on the various characters and how the characters and
storyline differs and is similar to the traditional story of Cinderella.
• Different theater jobs were discussed:technical director, actors, composer, singers and
conductor.
• Audience behavior was discussed as was the difference between watching a film or TV
show versus watching a live production.
• The younger students acted out the story of Cinderella, having the students play the
different characters and others narrate the story.
• They discussed the components of what makes a good story: beginning, middle, end,
conflict, details, character archetypes of heroes, sidekicks and villains etc.The teaching
artist directly tied these concepts into the production as well as the literacy standards.
�i The teachers and students gave
positive feedback regarding the
workshops. The most common
comment was deep gratitude for the
gift of the workshops. All of the
teachers commented on the severe
cut backs in music education and how
these workshops were so important
for the children.
One teacher said that she never would have bothered to take the time to do music in her
classroom, but after seeing how the students responded in the two sessions, she decided that
she will now incorporate music into her classroom.
Also, some of the teachers already did music with their kids, maybe about a third of the
teachers. In every case, their students were much more astute and caught on to concepts
much more quickly than the other classes that did not have music at all.
3. Swordfiehts, Inc. (April, 2010)
Students prepared for their field trip to see the
MainStreet Theatre Company production of
Treasure Island.
Fight Choreographer Brian Danner and actor
".' Gavin Perry worked with 6 classes of 3`d and 41n
graders at Central Elementary School to prepare
them for their visit to the Lewis Family Playhouse.
Dressed as pirates, Danner and Perry engaged the
children from the beginning, while teaching them
new vocabulary words and getting them involved in the world of Treasure Island. They also got
the children on their feet to learn some "stage combat" commands and footwork.
The following are some direct connections
made to Treasure Island:
• Students learned about the characters
in the book and the play
• Students learned to distinguish various
parts of a ship (Port, Stern, Starboard, r
Bow, Mast, etc.)
• Students leaned how to read a
compass
Students learned how to use their arms and legs to "retreat' and "advance" when participating
in sword play, using their fingers to simulate swords.
At the end of each session, the two professional artists demonstrated a sword fight for the
students.
Students and teachers alike raved about the workshops.
Two teachers said that they used the workshops to
connect to social studies lessons they were already
preparing. All the teachers commented on how wonderful
it was for their students to have an interactive experience,
and that it made them excited to go and see the
performance.
Teachers filled out evaluation forms for both of the in-school workshops, which are on file at
the Playhouse.