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HomeMy WebLinkAbout11/03/30 Community & Arts Foundation Special Agenda RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION BOARD OF DIRECTORS -lei 12ANCHO SPECIAL MEETING CUCAMONGA AGENDA VISION ALIGNMENT WORKSHOP March 30, 2011 9: 30 a. m . Victoria Gardens Cultural Center - Celebration Hall 12505 Cultural Center Drive Rancho Cucamonga, California ««« Board Members Thomas Galindo, Chair Harvey Cohen, M.D., Vice Chair Linda Bryan, Secretary/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Brad Firle, Member Paul Gesiriech, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member City Offices: (909)477-2760 COMMUNITY AND ARTS FOUNDATION jjuvcxo BOARD OF DIRECTORS MEETING 2 C%IONCA March 30, 2011 .. - "A ' 'Ca71toOrder•: . -._ ,,...__.- 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello Paul Gesiriech _ Taro Barag _ Jim Harrington _ Rosemarie Brown _ Jeremy Kahn _ Linda Bryan _ Richard Madsen _ Harvey Cohen, M.D. _ Tony Mize _ Brad Firle _ Bryan Snyder _ Thomas Galindo ' -4§iG. ro`•'s'K:=ra,: =b_ This is the time and place for the general public to address the Community and Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. ,:�•.,, ru .�: isineskY=�:,7,:��.:.•�,:,,r.,.-�...� s 1. 2011 Board Alignment Workshop. Oral Presentation 'a's,�,'j:r3 �id'�` -s.:` .r '"-�.i€'--�r�y::`.<"�;5• '�y.�w:e`., ;t;:'•""='v`ti .SL�."n, iti. .,ye�ye{.- ���11'.11lll�ll� J "'=a'- •.,�' �' ...i:.,.`i_.. I, Melissa Morales, Community and Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation special agenda was posted on March 28, 2011, per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. Rancho Cucamonga Community and Arts Foundation "Vision Alignment"Board Workshop Wednesday, March 30, 2011 Workshop Goal: Align Current Foundation Capacities With Current Strategic Plan Schedule 9:30 to 10:00 am Arrival and Coffee 10:00 to 11:45 am Session#1 '• Goals for the Workshop (Kevin) _ _ _ _ • Warm-up Exercise (Ray) Wher6FAre:We Now?, • Foundation Success Stories (Nettie) • Quick Reminder Tour of 2015 Strategic Plan (Kevin) • Foundation S.W.O.T. Exercise (Ray) o Individual Worksheets— Completion ofHomeworkf•om January Board Meeting o Confidential Display of SWOT Results o Group Discussion o Identification of Follow-Home Issues 11:45 am to 1:00 pm Lunch (and Blackberry Break) • Informal Presentation: "What Goes into Booking Performances for the Playhouse?" (Kevin) 1:00 to 2:45 pm Session #2 • Board Member Self Assessment Exercise (Kevin) o Individual Board Self Assessment Surveys o Confidential Display Of Survey Results o Group Discussion Where Are WeiGoiug?, • Alignment With Foundation Fundraising Vision (Kevin) o Focus on Appropriate Fundraising Vision o Review of Current Fundraising Strategies o Discussion of Possible Strategy Modifications • Discussion Ouestion: "How Can We As Board Members Maximize Our Individual Effectiveness?" (Ray) 2:45 to 3:00 pm Blackberry Break How Will We Get"There?: 3:00 to 4:30 pm Session#3 • Discussion Questions * (Kevin) o "In not Other Ways Can the Foundation Fundraise Significant Dollars Each Year? o "How Can We Most Effectively Steward Our Relationship With Our Donors?" o "What Are Our Future Giving Priorities For The Arts?" • Top 5 Individual and Board Priorities for Next 15 Months (Paula) o Individual Lists o Compilation of Results o Consensus Discussion •. Take o e W r eet— divi 1 B rd mb al G�nt act in) 4:30 to 5:30 pm Blackberry Break and Wine Tasting 5:30 to 7:00 pm Dinner 7:00 pm Conclusion * Additional Discussion Questions if Time Permits • ""How Will We Raise An Additional $2 Million to Fund Our Endowment?" W • hat Skills, Experiences and Connections Would We Like To See In Future Board Members?" Rancho Cucamonga Community and Arts Foundation Board Member Self Assessment Survey (Confidential) Personal Motivation I enjoy participating on the Board because.... 1 It gives me a feeling of accomplishment. True False 2 It supports my personal passion for the arts. True False 3 The Foundation contributes to my quality of life. True False 4 The meetings are well managed and efficient. True False 5 The meetings are socially enjoyable. True False 6 1 believe I have many contacts who will contribute. True ' False 7 It helps me professionally. True False 8 It offers me important community connections. True False 9 1 believe that the arts are important to the community. True False 10 1 understand that the arts require major fundraising. True False 11 Other True False 12 1 do not enjoy my participation on the Board. True False Administrative During 2010 13 1 attended almost all the full Board meetings from start to finish. Yes No 14 1 attended almost all my Committee meetings from start to finish. Yes No 15 1 was fully prepared in advance for almost all my Board and Committee meetings. Yes No 16 1 fully committed to successfully accomplish my role on my Committees. Yes No 17 1 provided a timely and complete response to emails and phone calls relating to Yes No the Board. 18 1 regularly signed up for and participated in the Board's public awareness events Yes No and activities. 19 1 effectively identified and recruited prospective new Board members. Yes No Fundraising During 2010 20 1 made my own personal and meaningful donation to the Foundation. Yes No 21 For the Golf Tournament, I contacted and solicited my assigned sponsor Yes No prospects. 22 For the Golf Tournament, I met or exceeded my individual fundraising goal as a Yes No Board Member($5,000). 23 For the Special On-Line Giving Campaign, I forwarded all the campaign Yes No messaging to my personal circle of contacts and asked for their support. 24 For the Special On-Line Giving Campaign, my individual efforts resulted in Yes No donations of at least$1,000. 25 For the Spring Party Train Campaign, I commited to plan and host my fundraising Yes No event by the requested deadline in November. 26 For the Spring Party Train Campaign, I have my event for May fully planned and I Yes No have invited/motivated my network of friends and relatives to attend. 27 1 effectively thanked and stewarded my associated donors during the last year. Yes No 3/22/2011 1 Rancho Cucamonga Community and Arts Foundation Board Member Self Assessment Survey f (Confidential) 28 1 regularly shared my enthusiasm and passion for the Community Foundation with Yes No my social network. For 2011 and Beyond 29 1 will make my own personal and meaningful annual donation to the Foundation. Yes No 30 1 will cultivate and solicit corporations and businesses for gifts of$2,500 and Yes No j more. ` 31 1 will cultivate and solicit individuals for gifts of$100 and more. Yes No 32 1 will engage my personal social network in Foundation fundraising activities. Yes No 33 1 will personally plan and host a fundraising event(s) planned to profit a minimum Yes No of$1,000. j 34 1 will solicit and obtain live and/or silent auction donations with a total value of Yes No f $2,500 or more. 35 1 will aggressively promote and sell fundraising event tickets with a cost of$50 to Yes No $150. 36 1 will actively identify and recruit dynamic new Board members for the Foundation. Yes No 37 1 will sign up for and devote significant time towards the Board's public awareness Yes No activities. 38 1 will actively identify and recruit volunteers to assist the Board in our fundraising Yes No and public awareness efforts. Misc. i 39 As an individual Foundation Board member, I will be most effective in the future when I am doing the following three things: 1 2 3 I 40 To maximize my individual effectiveness on the Board, I wish.... 3/22/2011 2 RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION INDIVIDUAL BOARD MEMBER & BOARD PRIORITY EXERCISE Board Member Name Individual Priorities Board Priorities 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. I:\COMMSERV\Council&Boards\CommunityFoundation\StrategicPlanProcess\March 2011 Board Workshop\BoardPnoritiesExercise.doc •Awl e Mh A-�ltl ­ RM Elm ULM Frida. MAdy 20 TOO $40/ ers�'or "Al fo.war'dsrlocaiF arfs programs .fhr..o'ughfhe:.' ' Ra ch u.camonga.Commuriify Foundation. pend an- eve:ningf3watcht' a Rancho `° _ a ' "r -C'uca' monga'Quakes; game from the comfort 6.f 'a .skybox and .raise money for.fhe arts -at 'th;e same tme! A ,Night At the Quakes "includes parking, skyb..ox.-tickets :appetizers, hotdogl ham6urgeir, bcar�an,d n.on--.alcoholic - + �•� .1: _r+�a4v t s•+,t� . . •• k,�� _pbaea�;e�rc��• e-ps: .- Itt"Tciit�� #5.,°P. ,y"' ?�. ,• '} �: ri -,f _ .. .'"rl.)..i�'�Ry\. .L r, •�b• W, - •�+, � f7 r7 ` ,•j;�l�.^. :J -`t',� -{.. i'`t tit Sac°e es Limi#ids . ?foK:sec'ure�41,�-kets•�,',ontdb.fJ :m-'.H a,rr1n.gao:n.;_�Rancho �- Gina, n -!C-o� n nunity FSoundatt h ;Board £ s 1: �riffyl•� 7 r •i - ���.� f (^'--t '�' - Y' � 4.tf�" -i l�.'" '� i' � -R t`L. t{,,A �Y\ jr7 T •-� _ •.3 . .,8'LZ � tt�F�;'31: .� � �f�_ -, ' � �.. FAIl ►1L: j�rxahl`1 7ya.hoo:com`: 22.2721. Rancho Cucamonga Community And Arts Foundation The Birthplace Food and Wine Competition Board Member Expectations To Reach $50,000 + Goal Board Member Responsibilities # Members # Items Sold Item Cost Total Solicit and obtain silent and live 11 $2,636 $28,996 auction gift donations of $100 and up. (Each Board Member to obtain gifts which sell for $2,636 or more) Sell tickets to Friday night Chefs 11 10 $150 $16,500 Challenge event (Each Board Member to sell minimum of $1,500 in these tickets) Sell tickets to Saturday/Sunday Taste 11 20 $55 $12,100 of the IE event. (Each Board member to sell minimum of$1,100 in these tickets) Set up silent and live auctions Set up wine auction Run the auctions Promote public awareness of RCCAF at the weekend long event Individual Board Member Solicitation Summary for Event Silent and live auction selling value $2,636 Chefs Challenge ticket sales $1,500 Taste of IE ticket sales $1,100 Total Per Board Member $5,236 - t .mrim Mon Tae I Wad I Thur I Fr Sat Sun Ped ■■■-■■, Ff c&J rear EotonQl f vrep _�—_—�—_�_ ■_■_■_-_■_■_� - ...,.� prep : MOM NINE NINE L � � ■■ , Prey. o ■n■■■1rj� 11 NNONNNON MEN �� n ■■■©■■� �� wnm I — I T. I r WeJ I Thur aI Fr I Sal I sun r'M ■■■-■■' __ ■■■■■� -- fival Ywr E0ID/E011 .I■■-■■, __ Rancho Cucamonga Community and Arts Foundation Vision Alternatives Use earnings on current $2 million Endowment for giving, and use some principal if necessary. Fundraise between $10,000 to $50,000 per year through 1-2 fundraising campaigns. Apply for simple arts grants under $10,000 Very limited Foundation public awareness. Annual giving between $25,000 to $50.000. No scholarships awarded. ��IFAM �It7n Use earnings only from current $2 million Endowment for giving. Take advantage of any opportunity to grow principal. Fundraise between $50,000 to $150,000 per year through 2-3 fundraising campaigns. Conduct limited grants research through staff and apply for select pass-through program grants between $10,000 to $50,000. Good Foundation public awareness in Rancho Cucamonga. Annua". giving between 850.000 to $150,000. Annual scholarships to 3-5 students of +/- $500 each. -GohMan Aggressively grow Endowment to $4 million and then use earnings only for giving. Fundraise between $150,000 to $250,000 per year through 3 5 fundraising campaigns, including one large event. Aggressively research and apply for grants between $10,000 to $1 million through Board Member engagement, paid consultants and grant writers. Strong Foundation public awareness throughout the region. veen $151),UO') to W300,000. Annual al scholarships to 8 12 students of +/- $1,000 each. Rancho Cucamonga Community And Arts Foundation The Birthplace Food and Wine Competition Board Member Expectations To Reach $50,000 + Goal Board Member Responsibilities # Members # Items Sold Item Cost Total Solicit and obtain silent and live 11 $2,636 $28,996 auction gift donations of $100 and up. (Each Board Member to obtain gifts which sell for $2,636 or more) Sell tickets to Friday night Chefs 11 10 $150 $16,500 Challenge event (Each Board Member to sell minimum of $1,500 in these tickets) Sell tickets to Saturday/Sunday Taste 11 20 $55 $12,100 of the IE event. (Each Board member to sell minimum of $1,100 in these tickets) Set up silent and live auctions Set up wine auction Run the auctions public awareness fR Promote pub c a a e ess o CCAF at the weekend long event Individual Board Member Solicitation Summary for Event Silent and live auction selling value $2,636 Chefs Challenge ticket sales $1,500 Taste of IE ticket sales $1,100 Total Per Board Member $5,236