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HomeMy WebLinkAbout11/06/08 Community & Arts Foundation Agenda COMMUNITY and ARTS FOUNDATION BOARD OF DIRECTORS CWNci 10 AGENDA ucANIONGA CITY OF RANCHO CUCAMONGA REGULAR MEETING June 8, 2011 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Harvey Cohen, M.D., Vice Chair Linda Bryan, Secretory/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Brad Firle, Member Paul Gesiriech, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member City Offices: (909)477-2760 2 COMMUNITY and ARTS FOUNDATION RAN20 BOARD OF DIRECTORS C CAMONGA June 8, 2011 A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Paul Gesiriech Taro Barag Jim Harrington _ Rosemarie Brown Jeremy Kahn _ Linda Bryan — Richard Madsen _ Harvey Cohen, M.D. Tony Mize Brad Firle _ Bryan Snyder _ Thomas Galindo B. .Announcements/Presentations 1. Update on City Council action for re-appointment of Taro Barag, Thomas Galindo and Jeremy Kahn to the Foundation Board of Directors. -C. Communications from the Public This is the time and place for the general public to address the Community and Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. A Consent Calendar The following Consent Calendar item is expected to be routine and RECOMMENDATION: non-controversial. It will be acted upon by the Board at one time Approval of Consent without discussion. Any item may be removed by a Boardmember or Calendar, as submitted member of the audience for discussion: 1. Approval of the Minutes of the Regular Community and Arts Foundation meeting held on April 13, 2011. (To be distributed at meeting) 2. Receive and file Treasurer's Report for the months of April and May, 2011. (To be distributed at meeting) S 3 COMMUNITY and ARTS FOUNDATION F BOARD OF DIRECTORS CucnNONOn June 8, 2011 E. Committee Reports This is the time for the Boardmembers to present reports on the Board RECOMMENDATION: Committees. No action will be taken or discussion held. Receive Committee updates 1. Golf Committee (Committee Chair- Galindo) 2. Spring Event Committee (Committee Chair- TBD) 3. Annual Giving Campaign Committee (Committee Chair - TBD) 4. Executive/Finance Committee(Committee Chair-Galindo) • Executive Committee Actions • Finance • Donor Recognition • Affiliate Partners • Grants 5. Board Development Committee(CommitteeChair—Cohen) • Board Member Recruitment • Board Development Activities • Patron of the Arts • Foundation Public Awareness • Honorary Boardmember Recognition 6. Performing Arts Giving Committee(Committee Chair-Fine) • Supported Arts Programs • Arts Scholarship Program F. Foundation Business The following items are not public hearing items, although the Chair RECOMMENDATIONS: may open the meeting for public input: 1. Election of Officers: Chair, Vice-Chair and Secretary/ Elect Chair, Vice Chair and Treasurer. (Nominations to be taken at meeting) SecretaryTreasurer for Fiscal Year 2011/2012 2. Approval of the Foundation's Fiscal Year 2011/2012 Approve the Fiscal Year Budgets. (Documents attached for review) 2011/2012 Budgets 4 COMMUNITY and ARTS FOUNDATION RANCHO BOARD OF DIRECTORS CUCAMONGA June 8, 2011 3. Review and approval of Branding, Image and Logo Creation Review and Approve the for the Foundation. (Information to be distributed at meeting) Proposed Branding, Image And Logo Creation 4. Reconsideration of the proposed Wine and Cooking event to Review and Provide Staff with be held in the spring 2012. (Information to be presented at Direction regarding the meeting) Proposed Spring 2012 Wine and Cooking Event 5. Review and approval of updated Strategic Plan 2015. Review and Approve the (Copies to be distributed at meeting) Strategic Plan 2015, as updated 6. Review and discussion of proposed revisions to by-laws for Review and Approve the the Foundation (Copies to be distributed at meeting) Proposed Revised By-laws 7. Completion of Board Member Fundraising Goals. (Forms to Each Board Member To Set be distributed at meeting for Board Member completion) FY 11/12 Fundraising Goals 8. Consideration of appointment of Foundation Board Members Confirm FY 11/12 to Foundation Committees. (Copies to be distributed at Committee Appointments meeting) 9. Status report of Foundation supported programs and n/a activities. (Oral report) 10. Review of Foundation meeting schedule for Fiscal Year Confirm the FY 11/12 Board/ 2011-2012. (Oral report) Committee Meeting Schedule G. Identification of Items for Future Meetings This is the time for the Board to identify the items theywish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: H. Adjournment I, Melissa Morales, Community and Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on June 2, 2011, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. we*POW RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION MINUTES OF THE APRIL 13, 2011, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community and Arts Foundation was held on Wednesday, April 13, 2011, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:05 p.m. by Chair Galindo. Present were: Board Members: Arguello, Barag, Brown, Firle, Harrington, Kahn, Madsen, Mize and Galindo. Absent: Bryan, Cohen, Gesiriech and Snyder. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Paula Pachon, Management Analyst III and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS 1. On behalf of the Foundation, Chair Galindo presented Councilman Chuck Buquet with a plaque in recognition and appreciation of his many years of service as a Member of the Community Foundation. Councilman Buquet thanked the Board and staff for their efforts. The meeting recessed at 5:10 p.m. and reconvened at 5:20 p.m. with all Members present except Bryan, Cohen, Gesiriech and Snyder. C. COMMUNICATIONS FROM THE PUBLIC None D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community and Arts Foundation Meeting held January 12, 2011, and Special Community and Arts Foundation meeting held March 30, 2011. 2. To receive and file Treasurer's Report for the months of February and March, 2011. MOTION: Moved by Member Firle, seconded by Member Barag, to approve the Consent Calendar, as submitted. Motion carried: 9-0-4 (Absent: Bryan, Cohen, Gesiriech and Snyder). E. COMMITTEE REPORTS 1. Golf Tournament Committee — Committee Chair Galindo updated the Board on the Committee's progress on this year's tournament. He commented that efforts are already underway to make this year's event a success but noted that help is needed on the Committee Director McArdle reviewed the goals for the fundraising event and Community Foundation - 1 - April 13, 2011 distributed a donor prospect list to each of the Members. He noted that collateral materials would be provided to the Members within the next three weeks. Lastly, Director McArdle informed the Board of changes from last year's event which include elimination of the silent auction portion of the event, making non-golfing packages available and reducing the size of the live auction which will be planned and administered by Consultant Wagner. 2. Spring Event Committee— Superintendent Nielsen distributed a flyer listing the "Party Train 2011" events which have been confirmed to date. They are: Cinco de Bunko - May 5th; Tour De France — May 15`h, A Night at the Quakes— May 20th; All-American Shoot Out — May 11th and Healthy Cooking with Chef Henry — May 25th. Analyst Pachon added that a form has been created to allow for credit card payments to be accepted for any of the events. 3. Executive/Finance Committee — did not meet 4. Board Development Committee — did not meet 5. Performing Arts Giving Committee — Committee Chair Firle briefed the Board on the Committee's latest discussions regarding the proposed arts scholarship and support for arts programs. He indicated that the Committee would like to discuss the programs in their entirety at a future meeting. He added that the monies to be earmarked for an "anniversary party"for the Cultural Centerwill not be utilized and the art association co- sponsorship has been approved for this year's art show. 6. Special Campaign Committee — did not meet F. FOUNDATION BUSINESS 1. Discussion regarding the Board's Special Workshop held March 30, 2011,was opened and Director McArdle was called upon for staffs report. He distributed a "Vision Alignment Report" that contained an overview of the workshop; an analysis of their S.W.O.T. (Strengths, Weaknesses, Opportunities and Threats)exercise conducted at the Retreat, results from the Board Member self assessments and proposed vision alignment actions as a result of the discussions held. Actions were in the following areas: endowment fund; annual fundraising goal, grants, public awareness, giving and scholarships. In closing future directions for the Board included focusing on large grants; developing a volunteer program; expanding the Board of Directors strategically; expanding and diversifying fundraising donors and revenues; increasing the Foundation's public awareness; confirming individual Board Member annual fundraising goals; increasing the Board's understanding and utilizing of technology and social media for fundraising and position of the Board for maximum effectiveness using reduced City staff time. Community Foundation - 2 - April 13, 2011 Comments by the Foundation included their consensus to change the endowment fund goal from $3 million to $3.5 million; the need to hire a grants person and also recruit for a Board Member versed in grants and adding "interest in the arts to the Volgistics volunteer program. Members then offered to assist in the following areas: Member Firle- Friends of the Playhouse programs and recruitment of a part-time staff member; Members Barag and Arguello - public awareness efforts; Members Kahn and Brown - technology efforts; Chair Galindo - Board member fundraising goals; Member Harrington - expansion and diversification of fundraising donors and revenues (it was suggested that Member Gesiriech also be asked if he is interested) and Members Kahn, Madsen, Galindo and Brown - grant efforts. A question was raised regarding the status of proposed logos and hiring of a part-time staff person. Director McArdle responded that staff is continuing to work with the donor on potential logos and that the recruitment process for the part-time employee is being revamped and will be discussed at a future board meeting. Another comment was made that an over abundance of paperwork is being provided to the Board. The Board concurred with not receiving their agendas via hard copy, but to receive electronically instead. In conclusion, Director McArdle informed the Board that based on discussions held, a revised Strategic Plan will be presented at their June Board meeting. Member Mize left the meeting at 6:24 p.m. and did not return. 2. Discussion of a recommendation for the Board's annual recognition of donors was opened. Analyst Pachon lead the discussion and referenced staffs report which included a suggestion by Chair Galindo on an artist the Board may wish to considerfor this year's event. A video of one of Gregory Adamson's "Facing the Music" art demonstration fundraising performances was played for the Board. It was noted that other elements of the event could include tying in the recognition event with the season opening performance, auctioning off the art pieces and hosting a donor pre-show. The Board expressed their support of Chair Galindo's recommendation. Director McArdle noted that the event will not include tickets to the Season Opening Act and that a budget will be presented in June. Following their discussion, action took place as follows: MOTION: Moved by Member Harrington, seconded by Member Kahn, to proceed with the 2011 Foundation Donor Recognition Event, as proposed. Motion carried: 8-0-5 (Absent: Bryan, Cohen, Gesiriech, Mize and Snyder) 3. Chair Galindo called on Director McArdle regarding discussion and approval of a proposed Spring 2012 Fundraiser. He referenced staffs report which included the preliminary event budget, proposed payment terms for Event Consultant Stephen Wagner, a list of other wine competitions held within the state and expectations of the Board if they are to reach their fundraising goals. Community Foundation - 3 - April 13, 2011 Brief comments and questions by the Board followed including whether the Board has the authority to mass advertise in addition to the Consultant's contractual advertising efforts and concern that the donor list needs to be "protected." Director McArdle responded that he would need to verify the advertising question and confirmed that the donor list is concerned the Board's and will not be sold or shared. The Commission then took the following action: MOTION: Moved by Member Firle, seconded by Member Madsen, to approve the proposed Spring 2012 Fundraising Wine and Food Event. Motion carried: 8-0-5 (Absent: Bryan, Cohen, Gesiriech, Mize and Snyder) 4. Superintendent Nielsen lead consideration and discussion of the Performing Arts Giving Committee's recommendation regarding a concept for the Foundation Scholarship Program and High School Sponsorship Program. She distributed a handout describing I both proposed programs and noted that, if approved, the programs will be included in the next fiscal year's budget. Discussion by the Board ensued. Comments included concerns whetherthe proposed funding amounts would be adequate and suggestions were made which included not making the application process too cumbersome; the need to touch as many students as possible and the need some students might have to only be allowed to accept smaller scholarships for financial aid purposes. Director McArdle added that the teacher's can even help promote the programs. Following their discussion, the action by the Board occurred as follows: MOTION: Moved by Member Barag, seconded by Member Kahn, to approve the concept for a new Foundation Scholarship Program and High School Sponsorship Program. Motion carried: 8-0-5 (Absent: Bryan, Cohen, Gesiriech, Mize and Snyder). 5. The status report of Foundation supported programs and activities was provided by Superintendent Nielsen. She distributed flyers for an upcoming fundraiserto be held at Barnes and Noble on April 14th and a MainStreet Theatre benefit concert to be held May 21St at the Lewis Family Playhouse. Superintendent Nielsen also reminded Members of the upcoming production of "Anne of Green Gables." 6. In the absence of Marketing Manager Palmer, the update and approval of the Community and Arts Foundation new logo image was deferred until the next regular Board meeting. 7. Chair Galindo called on staff regarding consideration of appointment of Foundation Board Members to Foundation Committees. Analyst Pachon reported that due to the recent appointments of Members Brown and Arguello, appointments to the Committees would be appropriate. She indicated the following committees were in need of additional members: Golf, Board Development and Spring Event. Community Foundation - 4 - April 13, 2011 I I Board discussion ensued. Member Brown expressed her interest in serving on the Spring Event Committee. Member Arguello commented that he would be interested in the Golf Committee, but unfortunately the 1:00 p.m. meeting time would be in conflict with other work obligations. Following input from the current Golf Committee Members, the meeting time was moved to 4:00 p.m. Members Kahn and Arguello then agreed to serve on the Golf Committee based on the meeting time change. The Board concurred with the three appointments and no other action was taken. 8. Director McArdle was called on regarding review of the May through June 2011 Foundation meeting schedule. He reminded members that the next regular Board meeting is scheduled for June 8"', at 5:00 p.m. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS None H. ADJOURNMENT The Regular Rancho Cucamonga Community and Arts Foundation Meeting was officially adjourned with all Members present except Bryan, Cohen, Gesiriech, Mize and Snyder. Meeting adjourned at 7:20 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Community Foundation - 5 - April 13, 2011 •- Community Foundation Strategic Plan 2015 2011-12 Action Items Goal Action Step Responsibifity Completion Date Lead Person Raise a minimum of$70,000 each year on the Approve 2011 Golf Tournament budget Board June-11 Golf Committee annual Fall Golf Tournament,primarily partnering Chair with larger corporations Successfully conduct 2011 Golf Golf Committee November-11 Golf Committee Tournament Chair Forth 2012 Golf Tournament Committee Golf Committee February-12 Golf Committee and develop meeting schedule Chair Develop annual plan for 2012 Golf Golf Committee April-12 Golf Committee Tournament and obtain Board approval Chair Assign Tournament sponsorship Golf Committee Apri Golf Committee prospects to each Board Member with a Chair fundraising goal of$5,000 each Golf Tournament sponsorship Board April-12 Golf Committee solicitation begins Chair Raise a minimum of$20,600 each�year through-an,_F.Tr -2012 Food and,W ii event �eFood:and.Wine June-1'7 �. '.Wine Event annual'Foodand.Wine Event-foclhe'Arts^pdmariiy`-,committee_anddevelopmeeting •;-EvenFCommittee:,q - ",<Committee Chair paMedng with local businesses and community^"( schedule leaders ';c Develop annual plan andbudget for =-:FootliandWine' -_ ::October ll -- - Wine.Event • — :2012 Food anclOine event and obtain ,Event Committee -'., -Committee Chair Boar_,approvals - - - - =Assign Foodand Wme event: -.;F.00dand Wme 'January 12 .pWine`Event sponsorship prospects to eachlBoar .,,'Event Qommittee' .• - Cominittee.Chair �"_" - •�. %Membenwith a.fundraising'goal of - "' " a, '" - - _ ' '$5:000 each -.=Food and Wine event solicita0onibegins Boar+,i.-:,r. t -. - 'March-12?. "WineEvent -. _ ,t=Committee'Chair Successfully conduc02012'Food;and .pFoodarid.Wine , August 12;ti;.=IWine Event, •Wine,event' `- - .-iEvent Committee. - ;-`'Committee Chair Raise a minimum of$10,000 each year through an— FOfIII 2012 Special Campaign Special Campaign June-11 Annual Giving Annual Giving Campaign designed to engage Committee and develop meeting Committee Committee Chair families and individuals schedule Develop annual plan and budget for Special Campaign June-11 Annual Giving 2012 Annual Giving Campaign and Committee Committee Chair obtain Boar approval Each Board Member to develop their Special Campaign October-11 Annual Giving personalized solicitation plan with a Committee Committee Chair fundraising goal of$1,000 for each member. Annual Giving Campaign solicitation Special Campaign November-11 Annual Giving begins. Committee Committee Chair Annual Giving Campaign concludes. Special Campaign December-11 Annual Giving Committee Committee Chair Form 2013 Special Campaign Special Campaign March-12 Annual Giving Committee and develop meeting Committee Committee Chair schedule 6/1/2011 Community Foundation .: Strategic Plan 2015 2011-12 Action Items Develop annual plan and budget for Special Campaign June-12 Annual Giving 2013 Annual Giving Campaign and Committee Committee Chair obtain Board approval Identify and aggressively pursue Grant Funding Board Grant Leaders to begin Board Grant Leaders August-11 Staff which supports the Foundation's Mission,with preliminary research into potential large emphasis on large grants for Endowment Fund Endowment Fund grantors Board Grant Leaders to share potential Board Grant Leaders October-11 Staff Endowment Fund grantor research with Board Develop and implement annual plan for Executive/Finance January-12 Board Chair research and solicitation of significant Committee grants which will fund Endowment Establish ongoing positive relationships with and Conduct a Donor Recognition event for Executive/Finance September-11 Assigned Board meaningful recognition of all Donors 2010-11 as part of Opening Night Committee Leader Develop annual plan for 2011-12 Donor Executive/Finance January-12 Board Chair Recognition event Committee Identify list of potential new major Board Donor June-12 Board Chair donors for assignment and cultivation Prospect Leaders Approve annual Donor Recognition Board June-12 Board Chair event budget for 2011-12 Provide Strong Foundation leadership and Board members to complete individual Board June-11 Board Chair fundraising success through an active,supportive annual Fundmising Goals Worksheet and cohesive Board of Directors for 2011-12 Revise Foundation by-laws Board June-11 Paula Implement Board Member individual Board June-11 Board Chair Leadership assignments Develop and implement Board team Board Development October-11 Board building activity Committee Development Committee Chair Conduct annual Board fundraising Board Development October-11 Board educational session,with emphasis on Committee(and Development use of technology. Include research Board Fundraising Committee Chair from Fundraising Technology Leaders Technology Leaders) Develop and implement Honorary Board Board Development January-12 Paula Member program Committee Conduct annual Vision Alignment Board April-12 Board Chair Workshop Organize and distribute Foundation Staff June-12 Paula Board Policy and Reference Manual Expand Board to a 15 members with Board Development June-12 Board Chair new members having expertise in legal Committee and marketing areas and with regional representation Establish a$3.6 million Foundation Endowment Consider options to obtain consulting Executive/Finance October-11 Board Chair Fund and Strategy expertise to assist with Endowment Committee Fund growth 6/1/2011 2 Community Foundation Strategic Plan 2015 2011-12 Action Items Develop specific plan to organize and Executive/Finance April-12 Board Treasurer grow the Endowment Fund through Committee large grants,naming opportunities,etc Develop an Endowment Fund branding Executive/Finance June-12 Francie and marketing plan Committee Effectively manage and invest Foundation funds in Review and approve Foundation 2011- Board June-11 Board Treasurer accordance with a solid Finance Policy 12 budget Conduct annual financial review of 10- Executive/Finance September-11 Board Treasurer 11 fiscal year Committee Determine amount of funding available Executive/Finance January-12 Board Treasurer for community giving in 2012/13 based Committee on fundraising success Review current Finance and Investment Fxecutive/Finance April-12Board Treasurer policies Committee Generate a substantial level of public awareness Engage Foundation Awareness Board Board Foundation June-11 Francie and appreciation for Foundation activities throughout Leaders in planning for increased Awareness Leaders the region awareness Launch new Foundation logo,graphics, Board Development August-11 Francte PR plan and social media Committee Board to begin"hosting"of RCAAF Board Development October-11 Board Family Performances at the Playhouse Committee Development Committee Chair Prepare 2012-13 Foundation Board Development January-12 Board communications plan Committee Development Committee Chair Create and distribute 2011 Foundation Board Development February-12 Francie Annual Report Committee Support Rancho Cucamonga based community Develop new Affiliate Partners policy Executive/Finance April-12 Paula organizations through the Foundation Affiliate and procedures Committee Partners program Communicate new Affiliate Partners Staff April-12 Paula policy and procedures to existing partners Develop a Patrons of the Arts volunteer support Board to brainstorm ideas on roles and Board Development September-11 Board group responsibilities for Patrons of the Arts Committee Development Chair Develop and implement Patrons of the Board Development October-11 Board Arts plan Committee Development Chair Identify and recruit a minimum of 20 Board January-12 Board Patrons of the Arts Development Chair Assign Patrons to Board committees Board January-12 Board and projects Development Chair Conduct fundraising training for Patrons Board Development April-12 Board of the Arts Committee Development Chair 6/1/2011 3 Community Foundation Strategic Plan 2015 2011-12 Action Items Conduct annual recognition of Patrons Board Development September-12 Board of the Arts,with the donor recognition Committee Development Chair Effectively utilize Foundation Committees,consisting Approve an annual schedule of Board June-11 Board Vice Chair of Board,Community and Patron Members Committee meetings and assignments Review organizational structure and Board January-12 Board Vice Chair recruitment needs for each Committee Provide annual funding support to a wide vanety of Approve the 2011-12 budget for Board June-11 Giving Committee Performing Arts activities at the Lewis Family performing arts activities at Lewis Chair Playhouse Family Playhouse Develop and approve 2012-13 program Giving Committee January-12 Giving Committee support plan for specific performing arts Chair activities at the Lewis Family Playhouse Approve the 2012-13 budget for Board June-12 Giving Committee performing arts activities at Lewis Chair Family Playhouse Provide annual funding support to Performing Arts Approve the 2011-12 budget for Giving Committee June-11 Giving Committee activities involving Rancho Cucamonga Schools performing arts activities at local Chair schools Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for performing arts activities at local Chair schools Approve the 2012-13 budget for Board June-12 Giving Committee performing arts activities at local Chair schools Provide annual funding support for Visual Arts Approve the 2011-12 budget for visual Giving Committee June-11 Giving Committee events at Victoria Gardens Cultural Center and other arts activities Chair community facilites Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for visual arts activities Chair Approve the 2012-13 budget for visual Board June-12 Giving Committee arts activities Chair Promote and distribute designated Arts Scholarship High School sponsorship program Giving Committee September-11 Giving Committee Funds to deserving schools and students application packets distributed Chair High School sponsorship program Giving Committee October-11 Giving Committee applications due Chair High School sponsorship program Giving Committee November-11 Giving Committee screening committee to review Chair applications and select recipients High School sponsorship program Giving Committee November-11 Giving Committee recipients recognized at Golf Chair Tournament High School Senior scholarship program Giving Committee January-12 Giving Committee application packets disMbuted Chair 6/1/2011 4 (111/201/ Rancho Cucamonga Community Foundation Strategic Plan 2015 Revised blowing Spada Vision Alrynmenr wMkshop hall On Mach 30,1011 We Strongly Belienne in-These Foundation VALUES Our VISION for 2015 Our MISSION We Will Accomplish our Mission Using Three MAJOR STRATEGIES SUCCESSFUL EFFECTIVE GENEROUS FUMORAISING MANAGEMEM COMMUNITYGMNG We wig roddaiae We wif effectively we win give back 75Y between SIM."A, me nagaourfundsaml ofourannuallodraising $115.000 each year poressbnally conddd own year to Support fro ourbuvhess Arts in Ilse dommumty Our GOALS for Each Major Sirepeory Area M minimum of Provide S. Provide annual fulling year on Found! batlersho suppottoawq¢vanery ll Goll ard lurdaalrg succov of Partombing Arta nn anly througM1 an apdve, parsea at the Lewis l.'er af.pport,eard.fadme Family Playhouse ns Board of Directors Refseaminimumof EstabIiah a$3.fi niIIion Pro'rearm funding $20,000 each year Fountlrtion support rearm Nmugn an annual Food Endowment Fund and Ana acdvitiesnvolving and Wins Evem for nro Strategy Rancho Cuoemonga Aropnmanty pannemg S hod. wNe opal businesses and community Imd. Rase a minimum M ESecovety modest.am i Provide annual funding $10.0d0eadeyev Invest Fpurdanon fords suppartfor VisualArts through an Annual in arcurdance wiN a events at Vldoda GMrg Campaign sold Finance Po(Iry Gabem ColWral Cemer desgne0 to engage and other,community families and Individuals recites Ideredhy and aggressively G.m.teesubstania PmmoteeMdis(nbute pursue GreM Funtling level of took designated Arta which supports tee awareness and Scholarship Funds to Fourdaton's Missan, appreciation for deserving sohools and call empM1asis on lags Foundation activities students grams for Endovmem throughout the region Fund E,tadlem o�oing Support Rands poseiva rolatiprunipa Cucamoega bazW wNeall meamrgful communitor,anotapors rempnNon of all Donate through the Foundation AMIIsts Partners progrem Develop a Petrone M in: rta Avolueer optorl up EBedively utilize Foundation Commhlaee,missing of Boats,Community ell Patron Mamoere Our Success Will be Primanly Planned and Implemented Through the following FOUNDATION COMMITTEES and with INDIVIDUAL BOARD MEMBER LEADERSHIP ASSIGNMENTS •GOB Tournament •Eascotivaind.nca A.GMnp Spring Foodilline 'Bevil Development Event Annual Giving Campaign ( - BYLAWS OF THE RANCHO CUCAMONGA COMMUNITY FOUNDATION ARTICLE I — NAME AND ADDRESS Section 1. The name of this corporation shall be the Rancho Cucamonga Community and Arts Foundation, hereinafter referred to as the "Foundation". Section 2. The address of the principal executive office of the Foundation shall be located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga, California, or at such place as the Board of Directors hereafter may designate. ARTICLE II — PURPOSE AND LIMITATION Section 1. The purpose of the Foundation is to generously support Arts programming at the Victoria Gardens Cultural Center and throughout and beyond the Rancho Cucamonga community by annually raising substantial funds and effectively managing resources. the city` Section 2. The primary responsibility of the Board of Directors will be fundraising for cultural and recreational services. Section 3. The Foundation is organized, and at all times shall be operated, exclusively for the benefit of, to perform the function of, and to carry out the purposes of the City, within the meaning of Section 509(a)(3)(A) of the Internal Revenue Code of 1954, as amended, the Regulation there under, and the corresponding provision of any applicable future United States Internal Revenue Law and Regulations hereinafter collectively referred to as the "Code". Section 4. In carrying out such purpose, the Foundation shall not, in any manner, be utilized to discharge the obligation of the City. The support, promotion and advancement of arts, cultural and recreational services afforded by this Foundation is in addition to, and j supplementary to any budgeting program sponsored by the City, and the use of this Foundation in routine operations shall be a violation of the purposes herein expressed. If the Board of Directors is of the opinion that the City causes the terms of the Foundation to be violated by causing income of the Foundation to be used for routine operation, then the Board j of Directors may direct that the income be used for the benefit of arts, cultural and recreational service organizations that are not under the jurisdiction of the City. These organizations must be charitable organizations under Section 501(c)(3) of the Code and must be consistent with the purpose of the Foundation. ARTICLE III — MEETING Section 1. All meetings, regular and special shall be notified, posted and conducted in every way consistent with the requirements set for in the Brown Act. Section 2. The Board of Directors of the Foundation shall hold an annual meeting in the month of June at such time and place as designated by the board. Section 3. Adoption of a budget for the upcoming fiscal year shall occur at the annual meeting. Section 4. Special meetings may be called at any time by a majority of the Board. Written notice, stating the time and place of any such meeting and its purpose shall be given to each member of the Board at least four days before such meeting. Section 5. A majority of the Board constitutes a quorum. ARTICLE IV- MEMBERSHIP AND SHARES Section 1. The corporation shall have no membership. Section 2. The corporation shall not have or issue shares of stock and shall declare no dividends. Section 3. No part of the Foundation shall inure to the benefit of any private j individual, and no part of the direct or indirect activities of this Foundation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, or of participating in, i or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office. Notwithstanding any other provision hereof, this Foundation shall not conduct or cant' on any activities not permitted to be conducted or carried on by an organization exempt under Section 501(c)(3) of the Code or by an organization, contributions to which.are deductible under Section 170(c)(2) of such Code. ARTICLE V - BOARD OF DIRECTORS Section 1. The total number constituting the Board of Directors shall be a maximum of thirty (30). Section 2. The members of the Board of Directors shall be filled by persons interested in ' raising funds for the arts. Section 3. All appointments to the Foundation and shall be appeiated made by the City Council. Section 4. The terms shall be four (4) years. Directors may be appointed for as additional four-year terms. yeaF peried: All vacancies occurring because of the expiration of terms or for other reasons will be filled by the appointing body. Section 5. Terms of office for the members of the Board appointed shall be staggered so as to maintain a mix of experienced and new Directors. i Section 6. Board member(s) filling vacancies shall serve the remainder of the original term and will then be eligible for appointment to a subsequent full term. tf-a-replaseraeat i i r Section 7. Any Director of the Foundation may be removed at any time by a majority vote of the City Council. Section 8. All terms as prescribed in this Article shall commence with the date the member is appointed and shall expire at the date of the annual meeting in June. Section 9. Any change in the number and qualifications of members of the Board of Directors shall be made only by amendment to this Bylaw. 0 ARTICLE VI — OFFICERS Section 1. The Board shall elect a Chairperson, Vice Chairperson, and Secretary/Treasurer at the annual meeting. Their terms of office are one (1) year. Members' terms as Chairperson may not exceed two consecutive years, unless otherwise authorized by the Board of Directors. Section 2. Officers may be removed from office for cause by a majority of the Foundation Board at any meeting. Section 3. The Chairperson shall preside at all meetings of the Board and have responsibility for general supervision of its activities. Section 4. The Chairperson, with assistance from the Community Services Director of the City of Rancho Cucamonga and the Investment Trustee, shall present a budget for approval of the Board at the annual meeting. Section 5. Disbursement of money in excess of $500, unless specifically budgeted at the annual meeting, requires the signature of either the Chairperson or the Secretary/Treasurer. Section 6. The Vice Chairperson shall preside at meetings in the absence of the Chairperson. Section 7. The Secretary/Treasurer shall give notice to all members and shall maintain a permanent set of minutes to all meetings. ARTICLE VII — POWERS Section 1. The decisions and acts of a majority of the members of the Board of Directors qualified and serving shall constitute and exercise of the Foundation powers and discretions conferred upon the Board of Directors and the decisions an acts of such majority of the Board of Directors shall constitute and be taken as the decisions and acts of the entire Board of Directors. Section 2. The Board of Directors may adopt rules, which shall not be inconsistent with the terms of this Foundation. Section 3. A simple majority of the Board may amend the Bylaws at any meeting. However, no such amendment or modification shall alter the intention of the Donors that this Foundation be operated exclusively for charitable, arts, cultural; and/or recreational service purposes, and in a manner which shall make this Foundation tax exempt and the donations to it deductible from taxable income to the extent allowed by the provisions of the Code and other applicable legislation and regulations as they now exist or as they may hereafter be amended. Every amendment or modification of these Bylaws shall be in writing, shall be signed by a majority of the Board of Directors then serving and shall be delivered to each of the members of the Board then in office and to the Investment Trustee then in office. ARTICLE VIII — COMMITTEES Section 1. The Board of Directors, may, by action approved by a majority of the directors then in office, designate one or more committees, to serve at the pleasure of the Board. Such Committees shall consist of a minimum of two members of the Board of Directors and shall act in an advisory capacity to the full Board. Section 2. At the discretion of the Board of Directors, an Executive Committee may be established. If so established, it shall be chaired by Chairperson of the Board, and shall consist of the Chairperson, Vice-Chairperson and Committee Chairs of any Board established Committees. Duties of the Executive Committee shall be approved by the Board of Directors in accordance with the purposes set forth in their By-Laws. ARTICLE IX - COMPENSATION AND EXPRESS j i i Section 1. The Board of Directors shall serve without compensation. ARTICLE 1X— INVESTMENT TRUSTEE i Section 1. The Finance Officer of the City of Rancho Cucamonga shall serve as the Investment Trustee for the Foundation. He/She shall have the powers and authority set out in i Section 2. Section 2. The powers of the Investment Trustee shall be limited to investment of the Foundation property and shall have the following discretionary powers: I (a) To hold the principal and all money or property given to the Trustee to invest and reinvest, unless the deed or legacy of a particular gift or gifts specifically authorizes or requires its retention and/or use for a specific project. f (b) To invest and reinvest the principal and undistributed income of the j Foundation funds on deposit with the Trustee in such property, real, personal or mixed and in such a manner as it shall deem proper for the growth of capital and the production of income, and from time to time to change investments as he/she shall deem advisable; to invest in or retain any stocks, shares, bonds, notes, obligations, or personal or real property bonds, notes, i obligations, or personal or real property (including without limitation any interest in or obligations of any corporation, association, business trust, investment trust, common trust fund or investment company) although some or all of the property so acquired or retained is of a j kind or size which but for this express authority would not be considered proper and although j I all of the Foundation funds are invested in the securities of one company. No principal or j income, however, shall be loaned, directly or indirectly, to the Investment Trustee or any j member of the Board or to anyone else, corporate or otherwise, who has at any time made a Ik contribution to this Foundation, nor to anyone except on the basis of an adequate interest charge and with adequate security. i (c) To sell, lease or exchange any personal, mixed, or real property, at public I auction or by private contact, for such consideration and on such terms as to credit or otherwise, and to make such contracts and enter into such undertaking relating to the Foundation property, as it considers advisable, whether or not such leases or contracts may i extend beyond the duration of the Foundation. i (d) To borrow money for such periods, at such rates of interest, and upon such terms as it considers advisable, and as security for such loans to mortgage or pledge any real or personal property with or without power of sale; to acquire or hold any real or personal property, subject to any mortgage or hold any real or personal property subject to any mortgage or pledge on or of property acquired or held by this Foundation. t (e) To execute and deliver deeds, assignments, transfers, mortgages, pledges, leases, covenants, contracts, promissory notes, releases, and other instruments, sealed, or unsealed, incident to any transaction in which it engages. (f) To vote, to give proxies, to participate in the reorganization, merger or I consolidation of any concern or in the reorganization, merger or consolidation of any concern or in the sale, lease, disposition, or distribution of its asses; to join with other security holders in acting through a committee, depository, voting trustees, or otherwise and in this connection to delegate authority to such committee, depository, trustees and to deposit securities with them or transfer securities to them; to pay assessments levied on securities or to exercise subscription rights in respect of securities. i (g) To hold Foundation property without indication of fiduciary capacity but only in the name of a registered nominee, provided the Foundation property is at all times identified as such on the books of the Foundation fund; to keep any and all of the Foundation property or funds in any place or places in the United States of America. i ARTICLE XI - ACCOUNTING Section 1. The Investment Trustee shall render an accounting of the investment transactions concerning the Foundation to the Board of Directors at least annually. No person or entity other than the Board of Directors may require an accounting or bring any action against the Investment Trustee with respect to the Foundation. The Investment Trustee may at any time initiate legal action or proceedings for the settlement of it accounts and, except as otherwise required by law, the only necessary party defendant to such action or proceedings shall be the Board of Directors. Section 2. The fiscal year of the Foundation shall be from July 1 through June 30. Section 3. The Board of Directors shall make a report annually of its uses of the Foundation and shall distribute copies thereof to all members at the regular annual meeting I held in June. j ARTICLE XII — LIABILITY OF TRUSTEES/DIRECTORS i Section 1. No Investment Trustee or member of the Board of Directors shall be answerable for loss in investment made in good faith. No Investment Trustee or member of the Board of Directors shall be liable for the act or omissions of any other member of the j Board, or of any accountant, agent, council or custodian selected with reasonable care. Each Investment Trustee or member of the Board shall be fully protected in acting upon any instrument, certificate or paper, believed by him/her to be genuine and to be signed or presented by the proper person or persons and no Investment Trustee or member of the Board shall be under any duty to make any investigation or inquiry as to any statement contained in any such writing but may accept the same as conclusive evidence of the truth and accuracy of the statement therein contained. ARTICLE XIII — FOUNDATION Section 1. The Board of Directors may receive donations from Donors or from any f other source in cash or in other property acceptable to them. All donations so received shall be deposited with the responsible staff by the Board of Directors and thereafter held, managed, administered and disposed of by the the i responsible staff and the Board of Directors pursuant to the terms of the Agreement. The Board of Directors may accept donations, which restrict their uses, and purposes, provided such restrictions are within the uses and purposes set forth in Article II, and which limit the time, manner, amount, or other terms of distribution; but, unless otherwise specifically ' required, the Board of Directors may mingle such restrictions donations with other assets of i the Foundation. F ARTICLE XIV — USE OF THE FOUNDATION i Section 1. The Board of Directors shall have the power to apply the Foundation for the purposes set forth in Article II. In furtherance thereof, the Board of Directors shall have the i power and authority and is directed to distribute the distributable income of the Foundation as they may determine, to the uses and purposes set forth in Article Il. Section 2. Unless the restricted donation provides otherwise, as used in Section 1, "distributable income" means the total holdings of the Foundation, principal and interest, less $2,500, which will serve as the minimum holding of the Foundation. I i i i i i I ARTICLE XV— TERM OF FOUNDATION Section 1. The Foundation shall continue in perpetuity; it may however, at any time be wound up and the assets distributed with the assent of two-thirds of the Board of Directors and the City Council. Upon any such winding up, the assets of this Foundation shall be distributed exclusively for such purpose or purposes, as are consistent with the purpose of the Foundation. Amended by the Community Foundation: January 21, 2003 Amended by the Community Foundation: July 28, 2004 j9 961#9R, Ph.D., MembeF Amended by the Rancho Cucamonga Community and Arts Foundation: June 8, 2011 Thomas Galindo, Chairman Harvey D. Cohen, Vice-Chairman Linda S. Bryan, Secretary/Treasurer Al Arguello, Member Taro Barag, Member Rosemarie Brown, Member Brad Firle, Member Paul Gesiriech, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member 1:ICOMMSERVI Council&Boards)CommunityFoundationOy-Laws0raR.5.15.1l.doc I:ICOMMSERVICouncil&BoardslCommunityFoundationwiscellaneous)Bylaws-Amendment7.28.04.doc Rancho Cucamonga Community Foundation CASH REPORT- Through April 30,2011 j Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $229,054.42 ($2,027.56) $227,026.76- 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $153,948.06 ($1,437.43) $152,510.63 i 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,176.26 ($136.00) $34,040.26 405 Affiliate Freedom Courtyard $24,768.90 $97.50 $24,866.40 I' $3,152,601.62 ($3,503.49) $3,149,098.13 ii I Reconciliation Summary j PAL Checking-Statement Balance $ 204,827.01 Deposits in Transit $ - Less: Outstanding Checks $ (2,563.98) (i PAL Register Balance $ 202,263.03 LAIF Account-Statement Balance $ 2,946,835.10 Deposits in Transit $ LAIF Account- Register Balance $ 2,946,835.10 BALANCE $ 3,149,098.13 f: i i; is , i i i I I If`I fffl Ij A; i{ I I i Rancho Cucamonga Community Foundation Income & Expense Detail April 2011 I• INCOME Pavor Memo Amount { 11 I �E 100 OperatinalProaram Fund 3150.2• Interest Income LAIF Account Interest 3,413.89 I ) 100 OperatinalProaram Fund:10.11 Administration 3150.1 •Merchant Service Fee Credit Union Bank Deposit 156.17 i{ 405 Affiliate Freedom Courtyard 3015.16•Freedom Courtyard Donation PayPal Deposit 97.50 TOTAL INCOME $ 3,667.56 fl EXPENSE 100 OperatinalProaram Fund 5850.10•US Bank City of Rancho Cucamonga Ticket Sponsorship-Jason Bishop 43.00 5850.1D-US Bank City of Rancho Cucamonga Ticket Sponsorship-Odyssey 924.00 967.00 100 Operating/Program Fund:10-11 Administration I i 5010.15-Donor Wall Metal Decor Donor Wall Plaques 134.64 f'fl ; 5030-Board Development Impressions Gourmet Catering Board Workshop 809.32 �I 5030•Board Development Patchett&Associates Facilitation of Board Workshop 1,500.00 5050-Conferences/Meetings First Bankcard Workshop Venue 1,667.64 5070•Office Supplies First Bankcard Report Covers 3.30.11 162.85 5150.1 •Merchant Service Fee Union Bank MSF-April 2011 156.17 I:I 4,430.62 100 Operating/Program Fund:Fundraisino Activlties:2009 Golf Tournament 5020.15•Live Auction Prizes Wagner,Stephen 09 Golf Live Auction Expenses 200.00 j 1 � 401 Affiliate RC Animal Shelter !' 5015.14-Animal Center Disbursements City of Rancho Cucamonga Cat Promotion-Puttin on Ritz 88.18 ;d 5015.14-Animal Center Disbursements City of Rancho Cucamonga Feline Festival 349.59 5015.14•Animal Center Disbursements City of Rancho Cucamonga Kuranda Beds 999.66 j I 1,437.43 4�I 404 Affiliate Senior Center.2011 Senior Gaia �i 5015.13-Senior Center Disbursements Alcaraz,Aundrea 2011 Gala Expense Reimb. 136.00 I i' �j TOTAL EXPENSE $ 7,171.05 1 I� TOTAL INCOME(EXPENSE) $ (3,503.49) I� f v�f j� ; � I jj Page 1 of 1 dl I'�I 11'21 AM Rancho Cucamonga Community Foundation 05/31111 Reconciliation Summary 1030 • LAIF Account, Period Ending 04130/2011 Apr 30,11 Beginning Balance 2,682,421.21 Cleared Transactions Deposits and Credits-2 Items 264,413.89 Total Cleared Transactions 264,413.89 Cleared Balance 2,946,835.10 Register Balance as of 04/3012011 2,946,835.10 (� Ending Balance 2,946,835.10 I` �I i i I�I 'II �i i I it i ,t �I i ii I r I Page 1 of 1 I jl i!j 11:22 AM Rancho Cucamonga Community Foundation - I 05!31/11 Reconciliation Detail 1030• LAW Account, Period Ending 04/30/2011 I Type Date Num Name Clr Amount Balance ' Beginning Balance 2,682,421.21 j Cleared Transactions Deposits and Credits-2 Items Transfer 03/16/2011 4 261,000.00 261,000.00 Deposit 04/15/2011 4 3.413.89 264,413.89 Total Deposits and Credits 264,413.89 264,413.89 I Total Cleared Transactions 264,413.89 264,413.89 I Cleared Balance 264,413.89 2,946.835.10 i Register Balance as of 04/30/2011 264,413.89 2,946,835.10 1 264,413.89 2,946,835.10 11 Ending Balance I ( 1 4 I I i �i I i� {kr{ l(� I1 �fE I' 1 'i r! Page 1 of 1 , -- Man�nv vu�mnvIIya vvnnnuuny 11-UU11NGlIV11 I . 05/31111 Reconciliation Summary 1010 • PAL Checking Account, Period Ending 04130/2011 j Apr 30,11 Beginning Balance 210,470.96 i Cleared Transactions I Checks and Payments-8 items -5,897.62 Deposits and Credits-3 items 253.67 Total Cleared Transactions -5,643.95 t Cleared Balance 204,827.01 j + I E ' Uncleared Transactions , I Checks and Payments-9 items -2,563.98 ! Total Uncleared Transactions -2,563.98 ii Register Balance as of 0413012011 202,263.03 I it I i • If,l fl i . �I ,'I �I N �i it li 1, "I it I, f,l Page 1 of 1 1z II 11:41 AM Rancho Cucamonga Community Foundation 95131111 Reconciliation Detail 1010 PAL Checking Account, Period Ending 04/3012011 Type Date Num Name Clr Amount Balance Beginning Balance 210,470.96 Cleared Transactions Checks and Payments-6 items Check 03/31/2011 010187 City of Rancho Cucamonga J -500.00 -500.00 ilk Check 04/01/2011 Union Bank J -156.17 -656.17 j Check 04/19/2011 010188 Patchett&Associates J -1,500.00 -2,156.17 Check 04/19/2011 010196 City of Rancho Cucamonga J -924.00 -3,080.17 ;! Check 04/19/2011 010190 Metal Decor J -134.64 -3.214.81 Check 04/19/2011 010195 City of Rancho Cucamonga J -43.00 -3.257.81 Check 04/20/2011 010198 Impressions Gourmet Catering J -809.32 -4,067.13 Check 04/22/2011 DEBIT First Bankcard J -1,830.49 -5,897.62 Total Checks and Payments -5,897.62 -5,897.62 Ij Deposits and Credits-3 Items Deposit 04/042011 Union Bank J 156.17 156.17 Deposit 04/06/2011 PayPal J 97.50 253.67 Check 04/20/2011 010191 VOID J 0.00 253.67 I' I, Total Deposits and Credits 253.67 253.67 ;. Total Cleared Transactions -5,643.95 -5.643.95 i I{ Cleared Balance -5.643.95 204,827.01 a. Uncleared Transactions Checks and Payments-9 Items Check 08/25/2010 010106 City of Rancho Cucamonga -200.00 -200.00 Check 03/08/2011 010181 Sacred Heart -321.55 -521.55 j: Check 03/08/2011 010173 Jurman,Kimberly -169.00 -690.55 k Check 03/08/2011 010172 City of Rancho Cucamonga -100.00 -790.55 iI Check 04/19/2011 010193 City of Rancho Cucamonga -999.66 -1,790.21 I Check 04/192011 010194 Chy of Rancho Cucamonga -349.59 -2.139.80 SII' Check 04/19/2011 010189 Alcaraz,Aundrea -136.00 -2,275.80 Check 04/19/2011 010192 City of Rancho Cucamonga -88.18 -2,363.98 !Till Check 04/20/2011 10197 Wagner,Stephen -200.00 -2,563.98 �B Total Checks and Payments -2,563.98 -2,563.98 Total Uncleared Transactions -2,563.98 -2.563.98 i Register Balance as of 04/30/2011 -8,207.93 202.263.03 t�{ Iii 'I Page 1 of 1 .i. ;I. Rancho Cucamonga Community Foundation CASH REPORT- Through May 31,2011 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $227,026.86 ($29,729.12) $197,297.74 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 , 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $152,510.63 $31,369.72 $183,880.35 E 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,040.26 $155.03 $34,195.29 405 Affiliate Freedom Courtyard $24,866.40 $847.03 $25,713.43 $3,149,098.13 $2,642.66 $3,151,740.79 i I Reconciliation Summary PAL Checking-Statement Balance $ 245,557.44 II Deposits in Transit $ (41,406.35) I( Less: Outstanding Checks $ 754.60 PAL Register Balance $ 204,905.69 LAIF Account-Statement Balance $ 2,946,835.10 Deposits in Transit $ LAIF Account- Register Balance $ 2,946,835.10 i l BALANCE $ 3,151,740.79 i I ( i I� f Rancho Cucamonga Community Foundation Income & Expense Detail May 2011 INCOME Pavor Memo Amount 100 Operating/Program Fund 3010.15•Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Daniels 10.00 3010.15- Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Daniels 10.00 3010.15•Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Daniels 10.00 3010.15• Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Daniels 10.00 3010.15• Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Daniels 10.00 3010.15-Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Palmer 40.00 3010.15. Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Palmer 40.00 3010.15. Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Palmer 40.00 i 3010.15•Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Palmer 40.00 3010.15- Spotlight Donors Donation City of Rancho Cucamong Pledge Payment-Palmer 40.00 3010.15 Spotlight Donors Donation Rancho Baseball LLC(Qu Donor Payment 10,000.00 3010.15- Spotlight Donors Donation Rotary Club of RC Sunrise Donor Payment(Doug Morris) 10,000.00 f 3010.16-Grapevine Donation Grapevine Donor Sonia Olivo 25.00 3010.30• Misc.Donation Barnes&Noble MainStreet Fundraiser 100.90 3010.30-Misc.Donation Recycling 4 Rancho(Willis Recycling 4 Rancho NSF(9.43) -9.43 3010.30• Misc.Donation Recycling 4 Rancho(Willi Recycling 4 Rancho(6.62) -6.62 3010.30 Misc.Donation Recycling 4 Rancho(Willi;Sports Group Donation 6.62 3010.30- Misc.Donation Recycling 4 Rancho(Willi;Sports Advisory Donation 9.43 3850.10. US Bank US Bank Play Partner Sponsorship 10/11 1,000.00 3860.10-Kohl's Cares Kohl's For MainStreet(Gingerbread) 500.00 3860.10• Kohl's Cares Kohl's Playschool Field Trip Sponsorship 500.00 f 3860.10 Kohl's Cares Kohl's St.Pats with Playschool 500.00 I $ 22,875.90 100 Operatinn/Program Fund,10-11 Administration 3150.1 -Merchant Service Fee Credit Union Bank MSF May 2011 $ 89.07 100 OperatinnlPronram Fund•Fundraising Activities•2010 Golf Tournament 3020.13- Event Donation Cox,James Donation-Golf w/Kenny G 175.00 3020.13- Event Donation Kennedy,James 2010 Golf Auction-Donation 200.00 $ 375.00 100 OperatinalPronrom Fund•Fundralsinn Activities2011 Spring Event 3020.12- Event Ticket Sale Spring Party Train AttendE Shoot Out-Yong Luke Lee Med Corp 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Barag 50.00 3020.12 -Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Briggs 100.00 3020.12- Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Calynn Nimmo 50.00 3020.12•Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Chen 100.00 3020.12 • Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Goldman/Holman 100.00 3020.12- Event Ticket Sale Inland Cosmetic Surgery Cinco de Bunko-Inland Cosmetic 100.00 3020.12 Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Jonsef 200.00 3020.12• Event Ticket Sale Spring Party Train AttendE Cinco de Bunko-Marc Shomer, MD 150.00 3020.12 -Event Ticket Sale Shiu,Mark Cinco de Bunko-Mark Shut 50.00 i 3020.12 - Event Ticket Sale Spring Party Train AttendE Cinoo de Bunko-Moms Kokhab,MD 100.00 3020.12 • Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Mumtaz Ali,M.D. 100.00 3020.12•Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Nielsen 50.00 3020.12 - Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Pachon 50.00 3020.12 - Event Ticket Sale Spring Party Train Attende Cinco de Bunko-RC Clinical Trials 100.00 ; 3020.12 - Event Ticket Sale Spring Parry Train Attende Cinco de Bunko-Ridlovskt 150.00 'I 3020.12. Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Scheinoha 100.00 q 3020.12 -Event Ticket Sale Roth, Shelley Cinco de Bunko-Shelley Roth(2) 100.00 II Page 1 of 5 4 5 t r Rancho Cucamonga Community Foundation j Income & Expense Detail May 2011 100 OperatinalProaram Fund:Fundraising Aetivities:2011 Sprina Event(Continued) 3020.12 -Event Ticket Sale Spring Party Train Attende Cinco de Bunko-Spinal Center 100.00 3020.12 •Event Ticket Sale Spring Parry Train Attende Cinco de Bunko-Trealoff 100.00 3020.12. Event Ticket Sale Spring Party Train Attende Healthy Cooking-Bryan(2) 150.00 3020.12 .Event Ticket Sale Spring Party Train Attende Healthy Cooking-DJ.Tradeoff(2) 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Healthy Cooking-Dr.Ohadi(2) 150.00 3020.12• Event Ticket Sale Spring Party Train Attende Healthy Cooking-Drs.Chen(2) 150.00 3020.12-Event Ticket Sale Spring Party Train Attende Healthy Cooking-Drs.Liskanich(2) 150.00 3020.12 Event Ticket Sale Spring Party Train Attende Healthy Cooking-E. Henry 75.00 3020.12. Event Ticket Sale Spring Party Train Attende Healthy Cooking-Hale(2) 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Healthy Cooking-Inland Cosmetic Sgy 150.00 3020.12-Event Ticket Sale Spring Party Train Attende Healthy Cooking-J.Partyke(2) 150.00 l 3020.13 -Event Donation Spring Party Train Attende Healthy Cooking-Dr. Goldman 250.00 3020.12 -Event Ticket Sale Spring Party Train Attende Healthy Cooking-Nimmo,Calynn(1) 75.00 3020.12 - Event Ticket Sale Spring Party Train Attende Healthy Cooking-Dr.Jenkin 150.00 3020.12• Event Ticket Sale Spring Party Train Attende Healthy Cooking-S.Bailey(2) 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Healthy Cooking-T. Barag(1) 75.00 j 3020.12-Event Ticket Sale Spnng Party Train Attende Healthy Cooking-Y.Macias(1) 75.00 i 3020.12 -Event Ticket Sale Fide,Brad Quakes Game-Firie(2) 80.00 I 3020.12 - Event Ticket Sale Spring Party Train Attende Quakes Game-McArdle(2) 80.00 r 3020.12- Event Ticket Sale Spring Party Train Attende Quakes Game-T. Barag(3) 120.00 3020.12• Event Ticket Sale Spring Party Train Attende Shoot Out-B Patadia 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Shoot Out-CT Hung, MD 150.00 3020.12- Event Ticket Sale Spring Party Train Attende Shoot Out-Dennis Trigueros, MD 150.00 3020.12- Event Ticket Sale Spring Party Train Attende Shoot Out-Upland Rehab(3) 450.00 i 3020.12 -Event Ticket Sale Spring Parry Train Attende Shoot Out-Howard Charman,MD 150.00 i 3020.12• Event Ticket Sale Spring Parry Train Attende Shoot Out-Martin Porcelli,DO 150.00 3020.12 -Event Ticket Sale Spring Party Train Attende Shoot Out-Matt Potts, MD. 150.00 3020.12. Event Ticket Sale Spring Party Train Attende Shoot Out-Pacific Rim Rehab(2) 300.00 3020.12- Event Ticket Sale Spring Party Train Atlantic Shoot Out-Patel, MD 150.00 3020.12- Event Ticket Sale Spring Party Train Attende Shoot Out-Tejinder Singh,MD 300.00 3020.12• Event Ticket Sale Spring Party Train Attende Shoot Out-V.Shale 150.00 I 3020.12• Event Ticket Sale Spring Party Train Attende Shoot Out-Victor Ching, MD 150.00 3020.12• Event Ticket Sale Spring Party Train Attende Tour de France-Brad&Eiiiene(2) 80.00 3020.12. Event Ticket Sale Spring Parry Train Attende Tour de France-Bryan(3) 120.00 j 3020.12, Event Ticket Sale Spring Party Train Attende Tour de France-Chuck&Suzanne(2) 80.00 3020.12 Event Ticket Sale Spring Party Train Attende Tour de France-Ash/Fontes(2) 80.00 3020.12• Event Ticket Sale Spring Party Train Attende Tour de France-Griffen(2) 80.00 N 3020.12-Event Ticket Sale Spring Party Train Attende Tour de France-Harrington(2) 80.00 3020.12. Event Ticket Sale Spring Party Train Attende Tour de France-Kahn(1) 40.00 3020.12 -Event Ticket Sale Spring Party Train Attende Tour de France- Farr(2) 80.00 j 3020.12- Event Ticket Sale Spring Party Train Attende Tour de France-N.Nielsen(1) 40.00 3020.12. Event Ticket Sale Spring Party Train Attende Tour de France-Paula Pachon(1) 40.00 j 3020.12- Event Ticket Sale Spring Party Train Attende Tour de France-Shaffer(2) 80.00 3999-Misc Income City of Rancho Cucamong Wellness Fair-7 booths 1,075.00 $ 8,605.00 i l i i �I I Page 2 of 5 i Rancho Cucamonga Community Foundation Income & Expense Detail May 2011 I 100 Ooeralina/Program Fund•Fundralsing Activitles•Speclal Campaign 3016.11 -Holiday Gifts for the Arts Salazar,Carlos Donation-Cados Salazar $ 150.00 i 404 Affiliate Senior Center 3010.14•Legacy Tree Donation Legacy Tree Donor Cheung,Chui/Mao Chiu Chu! 100.00 3010.14-Legacy Tree Donation Legacy Tree Donor Angelsworks Medical Transportation 100.00 3010.14•Legacy Tree Donation Legacy Tree Donor Anita Chang -Acorn 500.00 $ 700.00 401 Affiliate RC Animal Shelter Ii 3015.14 -Animal Center Donation City of Rancho Cucamong Transfer In(Various Donations) $ 31,369.72 f 404 Affiliate Senior Center.2011 Senior Gala j 3015.13-Senior Center Donation Bell, Dotsie Ticket Sales-Bell D. 40.00 3015.13 ,Senior Center Donation Brown,C.R. Ticket Sales-Brown 40.00 I` 3015.13-Senior Center Donation Clabby,Edna Jean Ticket Sales-Clabby 40.00 ! 3015.13-Senior Center Donation Colgrove,Melinda&Paul Ticket Sales-2 80.00 ( 3015.13 Senior Center Donation Dinner&Auction Attendee 2011 Ticket Sales-Calaycay 40.00 i 3015.13•Senior Center Donation Dinner&Auction Attendee David Pinelo 40.00 ! I I 3015.13-Senior Center Donation Dinner&Auction Attendee Jack&Linda Lam 80.00 ;I 3015.13•Senior Center Donation Dinner&Auction Attendee Kathryn I Magden 80.00 j 3015.13- Senior Center Donation Dinner&Auction Attendee Kevin&Dadynn Childress 80.00 ++' 3015.13 -Senior Center Donation Dinner&Auction Attendee Robert&Vinita Karatsu 60.00 I� 3015.13-Senior Center Donation Dinner&Auction Attendee Ticket Sales 120.00 3015.13-Senior Center Donation Dinner&Auction Attendee Ticket Sales 340.00 �t 3015.13 Senior Center Donation Dinner&Auction Attendee Ticket Sales-Barbara Klrmsse 160.00 It 3015.13-Senior Center Donation Dinner&Auction Attendee Ticket Sales-Life Generations 80.00 3015.13 Senior Center Donation Dinner&Auction Attendee Ticket Sales-Mesler 40.00 3015.13 Senior Center Donation Dinner&Auction Attendee Ticket Sales-Pearson 60.00 ;I 3015.13 Senior Center Donation Dinner&Auction Attendee William J.Alexander 40.00 i! 3015.13 Senior Center Donation Eaton,Frank Ticket Sales-Eaton 40.00 3015.13-Senior Center Donation Ferris,Lorraine Phillips Ticket Sales-Ferris 40.00 3015.13- Senior Center Donation Fratt, Iris Ticket Sales-Fratt 40.00 �I 3015.13• Senior Center Donation Hughes,Martha Ticket Sales-Hughes 160.00 �f 3015.13• Senior Center Donation Inland Empire Stages LTC 2011 Dinner Sponsor 400.00 3015.13-Senior Center Donation JDL/MDC Ticket Sales-JDL/MDC 120.00 I` 3015.13-Senior Center Donation Life Generations Health C,Sponsorship 2011 Sr.Gala 250.00 3015.13- Senior Center Donation Magden,Kathryn Ticket Sales-Magden 80.00 3015.13. Senior Center Donation Moore,Dave Ticket Sales-2 80.00 3015.13 Senior Center Donation Pachon,Paula G. Ticket Sales-1 40.00 E! 3015.13-Senior Center Donation RC VIP Club Tickets for Marc Steinorth 80.00 'I ! 3015.13-Senior Center Donation Senior Dinner/Auction Auction-Bradshaw 80.00 3015.13 Senior Center Donation Senior Dinner/Auction D.Whitney/Miss D's Salon 20.00 3015.13• Senior Center Donation Senior Dinner/Auction Ticket Sales-Buquet 80.00 ! 3015.13-Senior Center Donation Senior Dinner/Auction Ticket Sales-Sweetland(3) 120.00 it 3015.13• Senior Center Donation Vermllya,W G Ticket Sales-Vermilya 40.00 3015.13- Senior Center Donation Sleeve,Elmer&Wilma Ticket Sales-2 80.00 i. 3015.13 Senior Center Donation Senior Dinner/Auction Executive Auto Repair 80.00 iI 3015.13 Senior Center Donation Senior Dinner/Auction Executive Auto Repair NSF($80) -80.00 3015.13 -Senior Center Donation Senior Dinner/Auction Ticket Sales-Copp!(3) 120.00 3015.13- Senior Center Donation Senior Dinner/Auction Coppi NSF$(120) -120.00 i $ 3,210.00 IfI If I 1: Page 3 of 5 I� ij Rancho Cucamonga Community Foundation : Income & Expense Detail May 2011 405 Affiliate Freedom Courtyard 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor Anonymous 2.00 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor W.E.Rep-RC 10.00 3015.16. Freedom Courtyard Donation Freedom Courtyard Donor Teresa Munoz 20.00 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor Tam!Avants 20.00 3015.16. Freedom Courtyard Donation Freedom Courtyard Donor Dylan S.HalBey 25.00 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor LeiLani Chambers 25.00 3015.16. Freedom Courtyard Donation Freedom Courtyard Donor Wahoo's Fish Taco-3/7/11 26.74 3015.16- Freedom Courtyard Donation Freedom Courtyard Donor Whaoo Taco Fundraiser-4/4/11 28.74 3015.16. Freedom Courtyard Donation Freedom Courtyard Donor Michael&Joyce Smith 50.00 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor John Vienna 50.00 3015.16- Freedom Courtyard Donation. Freedom Courtyard Donor Applebee's Fundraiser 59.33 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Whaoo's Fundraiser-2/7/11 79.36 3015.16• Freedom Courtyard Donation Freedom Courtyard Donor Mimi's Fundraiser-4/18/11 100.86 3015.16- Freedom Courtyard Donation Freedom Courtyard Donor Donald&Judy Spaulding 150.00 3015.16- Freedom Courtyard Donation Yorke&Associates, CPA;Yorke&Associates CPA 200.00 $ 847.03 TOTAL INCOME $ 68,221.72 EXPENSE Payee Memo Amount 100 Operating/Program Fund 5010.21 - RC Library Foundation Transfers R.C.Library Foundation PAL Pledge Transfers 5/2010-5/2011 20,500.00 5820.10-Lewis-Playhouse Season City of Rancho Cucamong 2010.2011 Sponorship Disbursement 20,000.00 5830.10-Bank of America-Cultural Cntr City of Rancho Cucamong MainStreet TYA-(Lilly) 7,500.00 5830.10. Bank of America-Cultural Cntr City of Rancho Cucamong Broadway @ Gardens-Evils 10,000.00 5860.10• Kohl's Cares Disbursements City of Rancho Cucamong Playschool Field Trip-3/9/11 500.00 5860.10-Kohl's Cares Disbursements City of Rancho Cucamong St.Patrick's Day Event 500.00 5899 Viso Sponorship Disbursements City of Rancho Cucamong Barnes&Noble Fundraiser Disb 100.90 $ 59,100.90 100 Operating/Program Fund:10-11 Administration 5040 Board Hospitality First Bankcard Bd.Meeting 4/13(Ralph's) 21.82 5040-Board Hospitality First Bankcard Donor Recognition(Yard House) 67.64 5040-Board Hospitality First Bankcard Bd.Wrkshp Dinner(Lucille's) 89.89 ! 5040• Board Hospitality First Bankcard Bd. Meeting 4/13(Don Marcos) 117.99 5070 Office Supplies First Bankcard Bd.Wrkshp(Office Max) 96.73 5070 Office Supplies Office Depot Supplies Bd.Wrkshp 105.16 5140.1 •Tax Preparation Svcs Lance, Soll&Lunghard LL Invoice#15-Tax Return 750.00 5150.1 -Merchant Service Fee Union Bank MSF May 2011 89.07 1,338.30 100 Operating/Program Fund:Fundraising Activlties:2011 Golf Tournament 5020.17-Marketing Little Bear Productions 2011 Golf Toum.Brochure 250.00 5020.23•Printing-Event Only Alphagraphics Invoice 49882 619.89 $ 889.89 I Page 4 of 5 I II Rancho Cucamonga Community Foundation Income & Expense Detail j .May 2011 100 OperatinalProaram Fund'Fundmisina Activlties:2011 Spring Event 5020.30• Misc Event Expenses Barag, Dr.&Mrs.Steven Reimb. Exps.'Healthy Cooking' 207.58 5020.30- Misc Event Expenses Cohen-Levanduski, Kare Reimburse Expenses-Shoot Out 307.42 $ 515.00 404 Affiliate Senior Center 5010.14- Legacy Tree Gabel&Schubert Sr.Cntr.Invoice 70034 18.03 I 5015.13 -Senior Center Disbursements The Sacue Creative Servic 2011 Sr.M&M(Invoice 247) 300.00 $ 318.03 404 Affiliate Senior Center.2011 Senior Gala 5015.13 • Senior Center Disbursements Amico,Penny Sr.Gala-Expenses Disb 323.24 5015.13- Senior Center Disbursements Graphics Factory Printing Programs 232.73 , 5015.13- Senior Center Disbursements Steeve,Elmer&Wilma Reimb.Sr.Gala Auction Items 131.69 5015.13 -Senior Center Disbursements The Sacue Creative Servic 2011 Sr.Gala 312.19 ,I 5020.12- Event Food/Beverage Spaggi's Sr.Gala-Catering 2.437.09 i $ 3,436.94 TOTAL EXPENSE $ 65,579.06 III TOTAL INCOME(EXPENSE) $ 2,842.66 i 11 v i h t I r I 1 Page 5 of 5 I 9:53 AM Rancho Cucamonga Community Foundation 06108111 i Reconciliation Summary 1010 • PAL Checking Account, Period Ending 05/31/2011 May 31,11 Beginning Balance 204,827.01 Cleared Transactions Checks and Payments-19 items -26,952.74 Deposits and Credits-20 Items 67,683.17 f Total Cleared Transactions 40,730.43 Cleared Balance 245,557.44 I I Uncleared Transactions Checks and Payments-14 items -41,406.35 Deposits and Credits-3 items 754.60 Total Uncleared Transactions -40,651.75 Register Balance as of 0513112011 204,905.69 I� f r i i E i �I �I I 1 it I I) tI i I i� fl r I� Page 1 of 1 1� tt 9:64 AM Rancho Cucamonga Community Foundation r '� oeo&n, Reconciliation Detail 1010•PAL Checking Account,Period Ending 0 513112 01 1 �( k Type Data Num Name Cir Amount Balance I t eaglnning Balance 204,827.01I Cleared Transactions Checks and Payments-19 Rema Check 04/19/2011 010189 Alcamz,Aundrea J .136.00 -136.00 Check 04/202011 10197 Wagner,Stephen J .200.00 -336.00 I Check 05/02/2011 010200 R.C.Library Foundation J .20,500.00 40,836.00 I: Check 05/02/2011 010199 City of Rancho Cucamonga J .500.00 .21,336.00 Check 051022011 010219 Union Bank J -89.07 .21.42507 Check 05/05/2011 010202 Spaggi's J .2,437.09 .23,862.16 Check 05/05/2011 010201 Show,Elmer&Wilma J -131.69 -23,993.85 Check 05/06/2011 NSF Chk Recycling 4 Rancho(William Bartow) J -6.62 -24,000.47 Check 05/122011 010203 The Sacue Creative Seances J -612.19 -24.61266 Check 05/12/2011 010205 Ammo,Penny J .323.24 .24,935.90 Check 05112/2011 010204 Graphics Factory Printing J -232.73 .25,168.63 Check 05/18/2011 010206 Cohen-Levanduski,Karen J -30742 -25,476.05 Check 05/23/2011 DEBIT Finn Bankcam J -394.07 .25,87012 1 Check 052512011 010210 Lance,Soil&Lunghaid LLP J -750.00 -26,620.12 Check 0525/2011 010208 Office Depot J -105.16 .26,725.28 4 Check 0525/2011 010207 Gabel&Schubert J .1803 .26,743.31 Check 05/262011 NSF Chk Senior Dinner/Auchan J -80.00 .26,823.31 II Check 05/27/2011 NSF Chk Senior DinnedAuction J -12000 -26,943.31 Check 05127/2011 NSF Chk Recycling 4 Rancho(William Barrow) J -943 .26,952 74 Total Checks and Payments -26,952.74 .26,952 74 ! I Deposits and Credits-20Items Deposit 05/01/2011 J 270.00 270.00 11 Deposit 05/022011 Union Bank J 89.07 359.07 Deposit 051022011 J 22,52905 22,888.12 Deposit 051022011 J 32,229.72 55,117.84 Deposit 05/03/2011 J 150.00 55,26784 Deposit 05103/2011 J 1,360.00 56,627.84 Deposit 05/04/2011 J 580.00 57,207.84 1( Deposit 05105/2011 J 100.00 57,307.84 III Deposit 05/05/2011 J 36000 57,667.84 i! Deposit 05/05/2011 J 900.00 58,567.84 i Deposit 051162011 J 640.00 59,207.&4 ;{ Deposit 05/16/2011 J 3.560.33 62,768 17 Deposit 0 5/1 712 01 1 J 150.00 62,918.17 i Deposit 0512412011 J 75.00 62,99317 Deposit 0524/2011 J 150.00 63,143.17 II Deposit 05/24/2011 J 175.00 63,318.17 .� Deposit 05124/2011 J 225.00 63,543.17 Deposit 05242011 J 1,000.00 64,543.17 Deposit 05/24/2011 J 1,025.00 65,568.17 Deposit 0512412011 J 2,115.00 67,68317 Total Deposits and Credits 67,68317 67,683.17 �I I Total Cleared Transactions 40.73043 40,73043 40,730.43 245,557.44 ! Cleared Balance ' {i II I 1 Ii I� Page 1 of 2 ! I it ' 8:54 AM Rancho Cucamonga Community Foundation j 06/08111 Reconciliation Detail i 1010•PAL Checking Account,Period Ending 0513112011 Type Date Num Name Cr Amount Balance Uncleared Transactions Cheeks and Payments-14 Items 1 Check 0825/2010 010106 Chy of Rancho Cucamonga -20000 -20000 Check 03/08/2011 010181 Sacred Heart -321.55 -521.55 Check 03/08/2011 010173 Jurman,Kimberly -169.00 -690.55 Check 03/08/2011 010172 City of Rancho Cucamonga .10000 -790.55 Check 04/19/2011 010193 Cry of Rancho Cucamonga -999.66 -1,790.21 I Chack 04/19/2011 010194 City of Rancho Cucamonga 349.59 -2,13980 Check 04/19/2011 010192 City of Rancho Cucamonga 38.18 -2,22798 i Check 05/25/2011 010212 Chy of Rancho Cucamonga -20,000.00 -22.227.98 Check 05/25/2011 010211 Cary of Rancho Cucamonga -17,500.00 -39.727.98 I Check 0525/2011 010214 City of Rancho Cucamonga -500.00 .40.227.98 Check 05/25/2011 010209 Little Bear Productions .25000 40,477.98 Check 05/25/2011 010213 City of Rancho Cucamonga -100.90 40,578.88 Check 05/26/2011 010216 Alphagraphics -619.89 41,198.77 Check 051262011 010215 Bamg,Dr.&Mrs.Steven -207.58 41,406 35 Total Checks and Payments 41,406.35 41,406.35 i Deposits and Credits-3 Items Deposit 05/24/2011 129.60 129.60 i Deposit 05/26/2011 150.00 279.60 Deposit 05/26/2011 475.00 754.60 Total Deposits and Credits 754.60 754.60 i Total Uncleared Transactions 40.851.75 40,651.75 i Register Balance as of 05/31/2011 78.66 204,905 69 i i i i i 4 i i i i 1 i i 1 i Page 2 oft ..V Community Foundation Strategic Plan 2015 2011-12 Action Items Goal lAction Step R85QonsIbIIItv Completion Data I Lead Person Raise a minimum of$70,000 each year on the Approve 2011 Golf Tournament budget Board June-11 Golf Committee annual Fall Golf Tournament,primarily partnering Chair with larger corporations Successfully conduct 2011 Golf Golf Committee November-11 Golf Committee Tournament Chair Farm 2012 Golf Tournament Committee Golf Committee February-12 Golf Committee and develop meeting schedule Chair Develop annual plan for 2012 Golf Golf Committee April-12 Golf Committee Tournament and obtain Board approval Chair Assign Tournament sponsorship jGolf Committee April-12 Golf Committee prospects to each Board member with a Chair fundraising goal of$5.000 each Golf Tournament sponsorship Board Apnl-12 Golf Committee solicitation begins Chair Raise a minimum of$20,000 each year through an Form 2012 Food and Wine event Food and Wine June-11 Wine Event annual Food and Wine Event for the Arts,primarily committee and develop meeting Event Committee Committee Chair partnering with local businesses and community schedule leaders Develop annual plan and budget for Food and Wine October-11 Wine Event 2012 Food and Wine event and obtain Event Committee Committee Chair Board approval Assign Food and Wine event Food and Wine January-12 Wine Event sponsorship prospects to each Board Event Committee Committee Chair Member with a fundraising goal of $5,000 each Food and Wine event solicitation begins Board March-12 Wine Event Committee Chair Successfully conduct 2012 Food and Food and Wine August-12 Wine Event Wine event Event Committee Committee Chair Raise a minimum of$10,000 each year through an Form 2012 Special Campaign Special Campaign May-11 Francis Annual Giving Campaign designed to engage Committee and develop meeting Committee families and individuals schedule Develop annual plan and budget for Special Campaign June-11 Annual Giving 2012 Annual Giving Campaign and Committee Committee Chair obtain Board approval Each Board Member to develop their Special Campaign October-11 Annual Giving personalized solicitation plan with a Committee Committee Chair fundraising goal of$1,000 for each member. Annual Giving Campaign solicitation Special Campaign November-11 Annual Giving begins. Committee Committee Chair Annual Giving Campaign concludes. Special Campaign December-11 Annual Giving Committee Committee Chair Form 2013 Special Campaign Special Campaign March-12 Annual Giving Committee and develop meeting Committee Committee Chair schedule 5/31/2011 1 Community Foundation w/ Strategic Plan 2015 2011-12 Action Items Develop annual plan and budget for Special Campaign June-12 Annual Giving 2013 Annual Giving Campaign and Committee Committee Chair obtain Board approval Identify and aggressively pursue Grant Funding Board Grant Leaders to begin Board Grant Leaders August-11 Kevin which supports the Foundation's Mission,with preliminary research into potential large emphasis on large grants for Endowment Fund Endowment Fund grantors Board Grant Leaders to share potential Board Grant Leaders October-11 Kevin Endowment Fund grantor research with Board Develop and implement annual plan for Executive/Finance January-12 Board Chair research and solicitation of significant Committee grants which will fund Endowment 1 Establish ongoing positive relationships with and Conduct a Donor Appreciation event for Executive/Finance September-11 Assigned Board meaningful recognition of all Donors 2010-11 as part of Opening Night Committee Leader Develop annual plan for 2011-12 Donor Executive/Finance January-12 Board Chair Appreciation event Committee Identify list of potential new major Board Donor June-12 Board Chair donors for asignment and cultivation Prospect Leaders Approve annual Donor Appreciation Board June-12 Board Chair event budget for 2011-12 Provide Strong Foundation leadership and Board members to complete individual Board June-11 Board Chair fundraising success through an active,supportive annual Fundraising Goals Worksheet and cohesive Board of Directors for 2011-12 Revise Foundation by-laws Board June-11 Paula Implement Board Member individual Board June-11 Board Chair Leadership assignments ' Develop and implement Board team Board Development October-11 Board building activity Committee Development Committee Chair Conduct annual Board fundraising Board Development October-11 Board educational session,with emphasis on Committee(and Development use of technology. Include research Board Fundraising Committee Chair from Fundraising Technology Leaders Technology Leaders) Develop and implement Honorary Board Board Development January-12 Paula Member program Committee Conduct annual Vision Alignment Board April-12 Board Chair Workshop Organae and distribute Foundation iStaff June-12 Paula Board Policy and Reference Manual Expand Board to a 15 members with Board Development June-12 Board Chair new members having expertise in legal Committee and marketing areas and with regional representation Establish a$3.6 million Foundation Endowment Consider options to obtain consulting Executive/Finance October-11 Board Chair Fund and Strategy expertise to assist with Endowment Committee i Fund growth 5/31/2011 2 e Community Foundation Strategic Plan 2015 2011-12 Action Items Develop specific plan to organize and Executive/Finance April-12 Board Treasurer grow the Endowment Fund through Committee large grants,naming opportunities,etc Develop an Endowment Fund branding Executive/Finance June-12 Francis and marketing plan Committee Effectively manage and invest Foundation funds in Review and approve Foundation 2011- Board June-11 Board Treasurer accordance with a solid Finance Policy 12 budget Conduct annual financial review of 10- Executive/Finance September-11 Board Treasurer 11 fiscal year Committee Review current Finance and Investment Executive/Finance April-12 Board Treasurer policies Committee Generate a substantial level of public awareness I Finalize name change for Community Board June-11 Paula and appreciation for Foundation activities throughout Foundation the region Engage Foundation Awareness Board Board Foundation June-11 Francis Leaders in planning for increased Awareness Leaders awareness Launch new Foundation logo,graphics, Board Development August-11 Francie PR plan and social media Committee Board to begin"hosting"of RCAAF Board Development October-11 Board Family Performances at the Playhouse Committee Development Committee Chair Prepare 2012-13 Foundation Board Development January-12 Board communications plan Committee Development Committee Chair Create and distribute 2011 Foundation Board Development February-12 Francie Annual Report Committee Support Rancho Cucamonga based community Develop new Affiliate Partners policy Executive/Finance June-1 t Paula organizations through the Foundation Affiliate and procedures Committee Partners program Communicate new Affiliate Partners Staff June-11 Paula policy and procedures to existing partners Develop a Patrons of the Arts volunteer support Board to brainstorm ideas on roles and lBoard September-11 Board group responsibilities for Patrons of the Arts Development Chair Develop and implement Patrons of the Board Development October-11 Board Arts plan Committee Development Chair Identify and recruit a minimum of 20 Board January-12 Board Patrons of the Arts Development Chair Assign Patrons to Board committees Board January-12 Board and projects Development Chair Conduct fundraising training for Patrons Board Development Apnl-12 Board of the Arts Committee Development Chair 5/31/2011 3 Community Foundation Strategic Plan 2015 2011-12 Action Items Conduct annual recognition of Patrons Board Development September-12 Board of the Arts,with the donor recognition Committee Development Chair Effectively utilize Foundation Committees,consisting Approve an annual schedule of Board June-11 Board Vice Chair of Board,Community and Patron tvtembem Committee meetings and assignments Review organizational structure and Board January-12 Board Vice Chair recruitment needs for each Committee Provide annual funding support to a wide variety of Approve the 2011-12 budget for Board June-11 Giving Committee Performing Arts activities at the Lewis Family performing arts activities at Lewis Chair Playhouse Family Playhouse Develop and approve 2012-13 program Giving Committee January-12 Giving Committee support plan for specific performing arts Chair activities at the Lewis Family Playhouse Approve the 2012-13 budget for Board June-12 Giving Committee performing arts activities at Lewis Chair Family Playhouse Provide annual funding support to Performing Arts Approve the 2011-12 budget for Giving Committee June-11 Giving Committee activities involving Rancho Cucamonga Elementary performing arts activities at local Chair and High Schools schools Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for performing arts activities at local Chair schools Approve the 2012-13 budget for Board June-12 Giving Committee performing arts activities at local Chair schools Provide annual funding support for Visual Arts Approve the 2011-12 budget for visual Giving Committee June-11 Giving Committee events at Victoria Gardens Cultural Center and other arts activities Chair community facilities Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for visual arts activities Chair Approve the 2012-13 budget for visual Board June-12 Giving Committee arts activities Chair Promote and distribute designated Arts Scholarship High School sponsorship program Giving Committee September-11 Giving Committee Funds to deserving groups and individuals application packets distributed Chair High School sponsorship program Giving Committee October-11 Giving Committee applications due Chair High School sponsorship program Giving Committee November-11 Giving Committee screening committee to review Chair applications and select recipients High School sponsorship program Giving Committee November-11 Giving Committee recipients recognized at Golf Chair Tournament High School Senior scholarship program Giving Committee January-12 Giving Committee application packets distributed Chair 5/31/2011 4 Rancho Cucamonga Community Foundation Fiscal Year 2011-2012 Budget Endowment Fund Created:June 6, 2011 Program Projected Proiected Program Totals Revenues Expenditures Net July 1. 2011 Fund Balance (Estimated) $2,672,610 (AsofApn730,2011) Fundraising Activities N/A $0 $0 $0 Business Activities Fund Interest $13,600 $0 $13,600 Fund Transfers (Year End) Transfer From Operating Fund $6,977 $0 $6,977 Fiscal Year Totals $20,577 $0 $20,577 $20,577 June 30, 2012 Fund Balance (Estimated) $2,693,187 Actual Beginning Balance Not Available Until the Close of the 2010-2011 Fiscal Year , RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION 2011-12 Student Scholarship Program The Rancho Cucamonga Community and Arts Foundation is pleased to offer up to$2,500 in I scholarships for the 2011/12 school year to qualifying high school seniors. Scholarship applications will f be accepted in Winter 2012 and awarded in Spring 2012. The Foundation's goal is to grant scholarships to students from each of the 4 high schools. I Scholarship Amounts 1 -$500 GRAND AWARD from any one of the City's high schools 4-$300 awards;'1 per high school !ff 4-$200 awards; 1 per high school 4 Minimum Criteria • A complete application packet must be submitted by the stated deadline (March 1, 2012) o Application Form (contact information, background/experience) o Personal Statement(how scholarship will benefit, background/experience, post high school plans to pursue the arts, not to exceed 500 words) 0 2 Letters of reference f • Student must be a graduating senior with a minimum GPA of 2.0 from either o Alta Loma High School R o Etiwanda High School o Los Osos High School o Rancho Cucamonga High School 1 • Student must be a participant in one of the following I o School music program (vocal) o School music program (instrumental—band, orchestra, etc.) o School dance program f o School theatre program o School fine art program (ceramics, painting, drawing, photography, woodwork, mixed media) o Non-School performing or visual arts program • Family members of the Rancho Cucamonga Community and Arts Foundation or the Community Services Department are ineligible Selection Criteria ! The selection committee, comprised of members of the Foundation's Giving Committee, will carefully review the student's applications and required personal statement and make selections based on • Number of years in stated arts discipline ! • Level of accomplishment in stated arts discipline in school or non-school programs j • Overall passion for the arts and student's plan to pursue the arts after high school (college or other training in the arts) • Student's statement regarding how this scholarship would benefit them. Financial need is not a prime criterion but can be considered. i I i f I I Scholarship Process/Time Line • Counselors will be notified of the program with preliminary information,in September 2011. i • Application Packets will be distributed to all school counselors no later than January 15, 2012. i Application Packets will also be available on-line and press releases and other means of advertisement will be generated • Applications will be due on March 1, 2012—Dates may be altered after further discussions with high schools to be consistent with other local scholarship deadlines. • The screening committee will review applications and notify the Board of the selected. recipients at the April 2012 Board meeting l • Students will be notified in mid-April 2012. School administrators will also be notified for i inclusion in end of year school award announcements • Students will be invited for a special recognition event/ceremony in May 2012 I f I i I i { I I i f I i I i f I I I • I f i I RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION ! 2011-12 High School Arts Sponsorship Program i The Rancho Cucamonga Community and Arts Foundation is pleased to offer up to $2,000 in sponsorships for the 2011/12 school year to qualifying high school performing arts programs. Scholarship applications will be accepted and awarded in Fall 2011. The Foundation's goal is to one sponsorship to each of the 4 Rancho Cucamonga High Schools. Scholarship Amounts 4 - $500 Sponsorships (goal one per high school) Criteria • A complete application must be submitted by the stated deadline (October 31, 2011) • Performing art program from either o Alta Loma High School o Etiwanda High School o Los Osos High School o Rancho Cucamonga High School • Performing arts programs can include o School music program (vocal) o School music program (instrumental_band,orchestra, etc.) o School dance program o School theatre program Selection Criteria The selection committee, comprised of members of the Foundation's Giving Committee, will carefully review the applications and make selections based on • Number of years program has been in existence and significant awards/achievements • Number of current students in the program • Schedule of events/public performances • Need for funds (uniforms, travel, programs etc) • Willingness to appear at City orf oundation events and/or list the Foundation as a program sponsor on printed materials Sponsorship Process/Time Line • Application Packets will be distributed to all school program directors no later than September 1, 2011 • Application Packets will also be available on-line • Applications will be due on October 31, 2011 The screening committee will review applications and notify the Board of the selected programs via e-mail in early November. Program Directors will also be notified • Sponsorship recipients will be announced at the Foundation's Golf Tournament in November 2011. • If an inadequate number of applications are received, the Committee may elect to award sponsorships throughout the year as applications are received and as funds exist. Rancho Cucamonga Community Foundation Fiscal Year 2011-2012 Budget Operating and Program Fund Program Projected Pro acted Program Net Totals Revenues Expenditures July 1.2011 Fund Balance(Estimated) $202,830 Fundraising Activities Golf Tournament(revenues d erpendltures $144,750 $66,593 $78,157 based on sold out tournament) Food&Wine Event(revenue d expenditures $256,000 $221,400 $34,600 est/mated as or 611/11) Annual Giving Campaign $13,000 $1,250 $11,750 Spring Event $0 $0 $0 Other Grapevine Donations $500 $500 Misc Donations $2,000 $2,000 PAL Pledge Payments $73,000 $36,500 $36,500 Business Activities Board Development $4,500 ($4,500) Board Meeting Hospitality $2,500 ($2,500) Donor Recognition Event $6,000 ($6,000) Donor Plaques/Bricks $3,000 ($3,000) Marketing/BrandinglWebsite $12,860 ($12,860) Liability Insurance $3,500 ($3,500) Office Equipment-Printer(cerrpovar,(amJ $400 ($400) Office Supplies $800 ($800) Patrons Recognition $500 ($500) Staff Training-Quick Books(canrorarnam) $500 ($500) Staffing Assistance $18,000 ($18,000) Tax- Federal/State Filing $300 ($300) Tax Return Preparation $3,500 ($3,500) Giving Activities Performing Arts Committee Kohl's Cares $9,500 $9,500 $0 Lewis Family Playhouse Programming $91,000 ($91,000) National Endowment for the Arts $15,000 $15,000 $0 Foundation Scholarships $2,500 ($2,500) Foundation Sponsorships $2,000 ($2,000) Target Grant $30,000 $30,000 $0 U.S.Bank $30,000 $30,000 $0 Visual Arts Committee September Art Show $7,500 ($7,500) Sub Total $573,750 $569,603 $4,147 $4,147 Grand Total $206,977 Fund Transfers(Year End) Transfer into Endowment Fund $6,977 Fiscal Year Totals June 30,2012 Fund Balance(Estimated) $200,000 Rancho Cucamonga Community Arts Foundation Golf Event Budget 2011 Exhibit A EXPENSES Proposed(Rev-No Auctions) # Descri tion Actual 10' Budget 11' Comments Notes 1 Site Fee $ 10,340.00 $ 15,840.00 Red Hill @$110.00(74 Actual in 09')(94 Actual in 10') Based on 144 Participants 2 Amateur Gift Pak/Ladies Gift Cards $ 6,159.57 $ 8,250.00 $55 00 Budget x 150 Same Budget as 2010 3 Official Program &Auction Guide $ 133.63 $ 145.00 Materials Only Donated by Wagner 4 Breakfast $ 2,400.00 $ 2,500.00 $25 00 X 100 Actual$24.00-2010(100) 5 Plaques $ 1,370.25 $ 1,375.00 $30.00x45 Actual 45-2010 6 Administrative Costs Office Supplies) $ 409.75 $ 425.00 Paper,Auction,Postage,Ink, Pens,Raffle Tickets,etc. Shipping&Postage 7 lAwards Banquet $ 7,000.95 1 $ 8,750.00 $50 X 175(includes 20%Gratuity&8.75%Sales Tax) Actual$50.00 in 2010(140) 8 Winners Awards (3 Places) $ 1,218.00 $ 1,218.00 $150 First, $too Second,$50 Third(4 Each) Gift Cards-Victoria Gardens 9 Putting Contest $ 2,880.00 $ 2,880.00 Putt for$50,000($20.00)per person Based on 144 Participants 10 Audio-Visual $ 408.00 $ 425.00 24'Black Pipe&Drape-Awards Banquet Add$300 to Budget 11 Staff&Volunteer Shirts $ 1,077.82 $ 500.00 20 X$25,+logoed(replacement or new only in 2011) Had 37 Volunteers+1 Logo/Add 12 Raffle Guarantee-Cash Prize $1,000 $ 1,000.00 $ 1,000.00 Cash Same as 2010 13 Hole-in-One Insurance $ 2,656.00 $ 2,700.00 4 Holes in 10' Budget based on 144 Golfers in 2011 14 Printing Costs $ 1,280.87 $ 1,300.00 Save the Date($138.18)Logo($50)Brochure($1,092.69) 15 Auction Processing 16 Closest to the Pin & Longest Drive $ 627.00 $ 630.00 $100.00 per,4 Closest Pin,2 Longest Drive(Men/Women) Gift Cards-Victoria Gardens 17 Raffle Items $ 3,912.51 $ 3,000.00 Under Budget(Raffle Items Only,No Auction Items) $15,000 Target in 2010 18 Beer,Soft Drin ks,Water,Ice,Snacks $ 1,347.47 $ 1,400.00 Budget 9 Stations+Snacks&Beverages(5 in 09')(6 in 10') Red Hill$125 per station(6-2011) 19 Photographer $ 775.00 $ 775.00 For Marketing&Promlional Future Use-Team Photo Grins 2 Go 20 Management Fee $ 15,000.00 $ 10,000.00 Wagner Reduced in 2011 21 Si ns, Banners, Etc. $ 1,455.08 $ 500.00 New Sponsors=New Signs 22 Miscellaneous $ 134.76 $ 140.00 Rental Truck, Insurance,etc. 23 PettyCash OUT $ 150.00 $ 150.00 Start-Up Dollars(wash) 24 Bar $ 1,310.87 $ 1,550.00 Hosted Bar, (Wine,Soft Drinks,Beer Only) Cost++ 25 Million Dollar Hole-in-One Contest $ 970.00 $ 1,140.00 $190 per person(6 players)Policy(5 in 2070) Add one more person in 2011 TTL $ 64,017.53 $ 66,593.00 REVENUES # Description Actual 10' Budget 11' Comments Notes A Non-Golfing Sponsorships $ 9,750.00 $ 30,000.00 See Sponsorship Spreadsheet(Less Silent Auction) Based on Sell-Out(144 Golfers) B Golf Sponsorships $ 80,650.00 $ 102,500.00 See Sponsorship Spreadsheet(Less Live Auction) Commitments C Live and/or Silent Auctions $ 11,750.00 $18,550 in 2008,(2010 Live$7.950+Silent$3,800) Live($8,795) Silent($3,805)09' D Raffle & Mulligans $ 4,443.00 $ 6,750.00 (Avg.of$53 per 08')(Avg.$32 per 09')(Avg.$46 per 10') Includes Shirts Sales$180-2010 E Award Banquet Dinners $ 150.00 $ 350.00 F Donations $ 4,900.00 $ 5,000.00 G jPetty Cash IN $ 150.00 $ 150.00 wash H Miscellaneous $ 1,560.47 $ TTL $ 113,353.47 $ 144,750.00 P&L Revenues $ 113,353.47 $ 144,750.00 Expenses $ 64,817.53 1 $ 66,593.00 Profit $ 48,535.94 1 $ 78,157.00 RCCAF BOARD OF DIRECTORS GOLF TOURNAMENT SALES REPORT 2011 Target 2011 Cash Sponsor Donations Board of Directors New Cash Committed Cash 2011 TOTAL 2011 Sponsors 81 Cash Donation Companies in 2010+1011 Arguello,Al* 5000 5000 5000 Bank of America$5,000 Barag, Taro 5000 Rancho Specialty$3,000 Brown, Rosemarie 5000 Bryan, Linda 50001 Pitassi Architects$3,800 Cohen, Harvey 5000 Mt.View Emergency Physicans,$2,500,Terry Chase,$250,Casa Colina$1,000 Dr.Victor Ching,$1,250 Firle, Brad 5000 Cerenzia Foods$250 Galindo,Thomas* 5000 G&M Interiors$1,000,BBVA Compass Bank$2,500,Stone&Youngberg$1,000 Gesirlch, Paul* 5000 RC Chamber of commerce$2,500,Urban Advisors$2,000 Harrington,Jim 5000 Arrowhead Water$2,500,Bloomfield Bakers$2,500,Ross Foundation$2,000 Kahn,Jeremy* 5000 US Bank$1,000,Pacific Homes Foundation/Front Porch$3,500 Madsen, Richard* 5000 5000 5000 US Bank$5,000,Union Bank$2,500 Mize,Tony 5000 Portrait Homes&Workforce$2,500,Paul Biane$5,000 Snyder, Bryan 5000 Dalton Trucking$1,000,VTD$3,000,Mariposa$500,Nicholas Nlorth,CPA$150 BOARD TOTAL 650001 10000 0 10000 Target 2011 Cash Sponsor Donations Staff& Management New Cash Committed Cash 2011 TOTAL 1011 Sponsors& Cash Donation Companies in 2010+2011 Buquet, Chuck 1 50001- The Gas Company,$3,000,TAMCO$3,350,Southern CA Edison$500,Graves&King$1,250 RC Quakes$2,500,Amerprise Financial$250 McArdle, Kevin* CW Driver$2,500,Dan Guerra&Associates$2,000 Michael, Dennis 1 5000 Wagner, Stephen* I 5000 12500 12500 Burrtec,$10,000,Gerson$2,500,Cam Services$2,500,CVW D$2,500,EMCOR$2,500 Mellon Johnson&Reardon$2,500,Republic ITS$2,500,RIM$1,250 Forest City-Victoria Gardens,$2,000,State Farm Insurance$500 STAFF & MANAGEMENT TOTAL 150001 125001 12500 BOARD TOTAL 600001 100001 1 10000 GRAND TOTAL 1 . 75,0001 22,5001 1 22,500 *Golf Committee Revised 6/7/11 SALES IN 2011-BOLD t I + RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION Annual Campaign Committee 2011 eGiving Campaign Annual Campaign Committee Members Members: Taro Barag, Thomas Galindo, Jeremy Kahn,.Tony Mize, Bryan Snyder City: Francie Palmer (Liaison), Toni Pisciuneri CAMPAIGN GOALS: I Goal 1 - Fund Raising • Based on the Strategic Plan—the Annual Campaign Committee is structured to Plan and Conduct Annual Special Fundraising Campaign to raise a minimum of$10,000 each year through an annual Special Campaign. Goal 2—Planned Strategy for General Giving • Create a year long strategy campaign for various general giving appeals. • Engage families and individuals. j I Goal 3 -Rancho Cucamonga Community and Arts Foundation Outreach • Utilizing campaigns as a conduit to share the work and purpose of the Foundation, enhancing the image and identity of the Foundation in the community. "HEARTS FOR ARTS" FUNDRAISING APPEAL November 1, 2011—December 31, 2011 Concept: Continue success of 2010 inaugural campaign of the general giving web-based fundraising campaign which utilized email, social networking, personal "ripple-effect" asks with weekly (or everyother week) messaging regarding -"Give to the Arts"/"Importance of.the Arts"/"Arts Make a Difference" utilizing the on-line database subscribers we already have in our VGCC e-newsletter& patron email databases; along with Board Member contacts. New: For an integrated approach, it is suggested to add a direct mail component to this years' campaign with Letters sent to Foundation Donors, Prospects and Lewis Family Playhouse patrons. Promote an e-Solicitation sharing a goal for this campaign, example: GOAL: $10,000 net "Help us raise $10,000 to provide support for the MainStreet Theatre Company 11112 Season of professional theatre for young.audiences." $1,000 gift l $500 gift l $250 gift $100 gift $50 gift !� $25 gift $10 lift. Or $50 Monthly Gift Any amount is greatly appreciated, however, if the donation is $150 or more, we'll provide you with a gift of a Personally Inscribed Brick placed on the Donor Walkway at the Lewis Family Playhouse; $250 or more, and receive a Personally Inscribe LFP Theatre Seat. Click Here to Give Now (link to PayPal) li Full Board Engagement will provide the most effective results - circle of influence, the personal ask makes a difference. 'r 'f i N t i TIMELINE: November 1 Launch and will continue through end of December 2011 as"Holiday Giving 4 t Fundraiser"—with early messaging about tax benefits (end of year). November Emails every two weeks to encourage support for the MainStreet Theatre Company program—share amount raised. Board Members forward email to 25 of their friends, asking them to send to 25 of their friends. ` November 12 Booth presence/"give" request at Founders Community Celebration in Courtyard. fo Need Board Members to staff this booth Week of December 1 Letters mailed to Foundation Donors,.Prospects and Lewis Family Playhouse ti patrons, asking for a donation i (i r December Messaging encourages"giving"—tax deductible contribution/ benefit of the arts �) If 41 C it i f� i i� �Ii. ii it i I I i it i' i f I I �i it f CAMPAIGN BUDGET(EXPENSES) AND FUNDRAISING GOAL: jl Goal = $10,000 to provide support to the MainStreet Theatre Company—theatre for young audiences program. Direct Mail stationary, printing and postage $1,000 { Digital display ad design $250 I ' Campaign Budget: $1,250 Other Expenses to Consider PayPal Service Fee .03% of funds received. YOUR MONTHLY DONATIONS YOUR FEE PER EXAMPLES TRANSACTION I $0 to$100,000 2.2% +$0.30 $2.50 fee on a$100 donation $100,000+ 1.9% +$0.30 $2.20 fee on a$100 donation Actual cost of bricks $25/Actual cost of theatre seat plaque expense $10—total expense from campaign will depend upon #of$150 and$250 donations received. !I Revenue potential examples: it If 4%of our current database (400)— response with an average$100 donation = $40,000 —$880 (2% fee) - $120 (.30 per transaction fee if 400 individual transactions) = $39,000—Expenses = $35,150 If 4% of our current database (400)- responds with an average $40 donation -$16,000 -$352 (% fee) - $120 (.30 per transaction fee if 400 individual transactions) = $15,528 - Expense = $11,678 If 4% of our current database (400)with an average $25 donation = $10,000 - $220 (% fee) -$120 (.30 per transaction fee if 400 individual transactions) = $9,660 — Expenses = $5,810 i Potential increased percentages and/or higher average donation --reliant upon on all Rancho Cucamonga Community and Arts Foundation Board Members engagement to forward email campaign out to their email and social networking contacts asking for them,to donate and forward to 10 friends to expand outreach and prospect pool. E i I I I C f; ii i it it 7:42 PM Rancho Cucamonga Community Foundation i O6107/11 ' Accrual Buis Class QuickReport July 1,2010 through June 7,2011 ' i! Type Data Name Memo Amount 100 OpehtinglPropram Fund Fundralung ACBNOas 2011 Spring Ewnt Check 011102011 Bell,Leuven Logo Design'Parry TraW -250.00 -250�oain Sales Receipt 05/01/2011 Spring Parry Tram Aundei Tour tla Franca-Bryan(3) 12000 Sales Receipt 05/01/2011 Spring Party Train Attendee Healthy Cooking-Bryan(2) 150.00 Sales Receipt 05032011 Fide,Brad Quakes Game-Fide(2) W.M Sales Receipt 0503201 I Intend Cosmetic Surgery Cited,de Bunko-Intend Cosmetic Surgery 100.00 fj Sales Recelpt 05502011 Rot,Shelley Clnce de Bunko-Shelley Rot(2) 100.00 f{4 Sales Receipt 05612011 SNu,Mark Oanm tla Bunko-Meek Shut 5000 j Sales Receipt 05052011 SpMg Parry Train Attendee Once de Bunko-Jame/ 20000 h Sales Receipt 05052011 Spnng PeM Tram Attendee Cince de Bunko-Chen 100.1M Sales Receipt 05/052011 Spring Parry Tram Attendee Cance tla Bunko-Sentimet, 10000 'e Sales Receipt 05/052011 Spring Parry Train Aumdee Cutin tla Bunko-TrealoR 1W.W Sales Receipt 0510512011 Spring Parry Train Attendee Cmw do Bunko-GeidmanfHotmen 100.011 Sales Receipt 05'052011 Spring Party Train Attendee Cmoo de Bunko-Briggs 1M.M Settle Receipt 05/052011 Spring Party Train Aramaic Clem do Bunko-Barag MM !e Sales Receipt 05052011 Spring Perry Train A"ndee Cince tla Bunko-Rklovskl 1WOO i Sales Receipt 051108/2011 Spnng Party Tram Amend" Cmm do Bunko-Pocked 50.00 Sales Receipt 051082011 Spnng Party Thin Attention Cmce tla Bunko-Nielsen 50.00 e Sales Receipt 05'182011 Spring Parry Train Attention, Cinoo de Bunko-Marc Shearer,MD 1 W.M Sales Recelpt 051162011 Spring Party Train Attend" Clnm de Bunko-Morris Koludi MD imm Sales Receipt 05/182011 Spnng Party Train A"ntlee Ckco de Bunke-Steel Cancer 100.00 Ali Sales Receipt 05/162011 Spnng Parry Tram Atlendu Cance de Bunko-RC CWJcal Trals Im m Sales Receipt 051162011 Spring Party Train Attendee Cron de Btmko-Calym NMmo 50.00 Sales Rttelpt O IM011 Spring Party Train Attend" Cmm tla Bunko-Mumtaz A0,M.D. 1 W.W 1,850.00 u-aN.ae Sales Receipt D5162011 Spnng Party Tram Arond" Shoot Out-sed Pont.MO. 150.00 Sad Receipt 051182011 Spring Parry Than Attend" Shoot Out-Dennis Trigueros,MO 153.00 III Sales Receipt 051162011 Spring Parry Train Att"du Shoot Out-Taproot Singh,MD 30D M ! Set.Receipt 05162011 Spring Pony Train A"neee Shot Ow-Hereard Clmnnan,MD 1 W o0 ` Seiu Recall 05162011 SOW Parry Train Attendee Shoot Out-Meson Porce ll.DO 15.00 Sales Receipt 05/162011 Spnng Parry Tram Attend" Shoot Out-Patal,MD IMIX) Sales Receipt 05/162011 Spnng Parry Tram A"ndee Shoot Out-V.Shote 150.W ! Sales Receipt 05162011 Spring Party Tram Amend" Shoot Out-CT Hung,MD lin M Sales Rseeme 05162011 Sprung Party Train Attend" Shoot Out-B Patello 150 OD ) Sates Receipt 05162011 Spnng Parry Train Attended Shoot Out-Victor Ching,MD 15000 Sales Receipt 05162011 SpMg Perry Train Attended Shoot Out-Yong Luke Lee Medical Corp 150 M ) Sales Receipt 051620115pnng Parry Train Ateldae Tow tla France-Kahn(1) 40.00 _ Sales Receipt 05162011 Siong Party Tram Amend" Tow tla France-JM&Andrea GrMfen(2) 80.00 Sales Receipt 05162011 Spring Party Tram AtteM" Tour de France-Jam&Mardi Him-Napn(2) $ 00 Sales Receipt 05162011 Spnng Parry Train Amend" Tour do France-Brad&Elliene(2) 80 M Sales Receipt 0516.2011 Spring Party Tram A"rid" Tour de France-Chuck It Suanne(2) 80.0 Sales Receipt 05162011 StMp Party Tram Attendee Tour de France-George Ash&Frank Fontes 80.00 (2) Sal"Receipt 05162011 Spring Party Train Ab"des Tour da France-Lan"&Barbara Fen(2) 80.00 I Sales Receipt 05162011 Spnng Party Tram Attend" Tour de France-Sun&Stephane Shaffer(2) 8000 i Sala Receipt 05162011 Spnng Party Train Attend" Tour tla France-Paula PaMm(1) 40.00 i Check 05182011 Cohen-Levanduski,Karen Reimburse Expends-Shoot Out -30742 Set.Receipt 05232011 Swing Paris Tram Amntlee Quakes Gama-Meknes(2) 80.00 j Sales Receipt 05232011 Spring Pony Tram promote Hel Cooking-J.Partyke(2) l5DW 1 Sales Receipt 05232011 Spring Pony Tram Attendee Healthy Cooking-Or Crew(2) the M i Sales Receipt 05232011 Spring Pony Train Amencee Quakes Game-T.Bar,(3) 120.50 Sales Receipt 05232011 Spring Party Train Amend" Healthy Cooking-Ora.tbkanlcti(2) 150.00 Selo Receipt 05232011 Spring Party Train Amens" Hefty Cooking-T.Barag(1) 75.W Sal"Recapt 05232011 Spring Party Train A"ntlis Hefty Cooking Drs.Chad(2) 1W.M Sales Receipt 0523201 I Spring Parry Train Attempts Shot Om-Pacific Rim Rehabilitation(2) 30000 i Sal"Receipt 05232011 Spring Parry Train Attended Shoot Ow-Enough Fadlhy Servk"(Uptenl 450.W 2,242.58 Rehab}3 I Sales Receipt 05232011 City of Rancho Cucamonga Wellness Felr-7 moats U75.00 1.075 W wee-eva f Sates Receipt 05232011 Spnng Parry Train Attention, Tour de France-N Nielsen(1) 40.0 8MM Tarn.- ' Selo Receipt 05232011 Spring Perry Train A"nde, H"ithy Cooking-DJ Tradao8(2) 1W.M Sales Receipt 05242011 Spring Party Tram A"ndae Healthy Cooking-Hale(2) 150.00 Sala Racelpt 06242011 Spnng PeM Train Attendee HealOry Cceking-Y.Madas(1) 75.00 Sales Receipt 05252011 Spring Pony Train Ammo" Hefty Cooking-S.Bailey(2) 1 W M j Set.Raceipt 05252011 Spnng Party Train Attend" Heathy Coommg-E.Henry 75.00 Sales Receipt 05252011 Swing Party Train Adamson Healthy Cooking-Inland Cosmetic Surgery 1 W.M (Jamb Helevy MD) i Check 062812011 Sense,Or &Me Steven Rarmb.Expe.'Heaty Corking'event -207.58 f Sales Receipt 05262011 Spnng Party Train Attendee Heathy Cooklrg-Nammo,Celynn(1) 75M Sales Receipt 05262011 Spnng Party Train promise Healthy Cooking-Roglonal Admen Mgmt IMM i Sams(Dr.Jenkin) t ) Page 1 of 2 i i 7:42 PM Rancho Cucamonga Community Foundation OWO7111 Accrual Basis Class QuickReport July 1,2010 through June 7,2011 i Type Data Nam* Mi mo Amount Sales Receipt 05120011 Spring Party Train Attendee Healthy Cooking-Med Cna Bone 8 Jolm 25000 1,842.42 Disease(Dr.Goldman) Sales Receipt 06M011 Spring Parry Train Attendee Quakes-Cohen(2) 8000 j Sales Receipt OSM011 Spring Pert Train Attended, Quakes-Nighdngele(2) 100.00 Sales Receipt O6AW011 Spring Parry Train Attendee Quakes-Woods(2) 60A0 Sales Reoelpt 060612011 Spring Party Train Attendee Quakes-Galindo 200.00 j Salm Receipt 06062011 Spring Part Train Attendee Quakes-Stroh 100.00 Sales Recelpt 061062011 Spring Part Train Attended Quakes-HaMngton 32000 Sales Receipt 060612011 Spring Parry Train Attendee Quakes-8upuel(2) 80.00 j Sales Receipt 06062011 Spring Parry Train Attended Quakes-Hahn 4000 1.280a— Total 2011 Spring Event 8,840.00 t Total Fundraising ACYNNes 8.840.00 Total 100 Opera0nglPmgram Fund 6.840 00 1 81840.00 !.840.00 i i I I 1 I I i i I i 1 I i 1 i i f i I E �f f i Page 2 of 2