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89/02/21
DECLARATION OF POSTING OF AGENDA Eva Merritt states and declares as follows: I presently am and at all times mentioned herein have been the Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in that capacity, on T��,�(,��'� (per= , 1989, at O �� Ate4 I posted a true and correct copy of the meeting agenda attached to this declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base Line Road, Suite C, Rancho Cucamonga, California I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on P—e�j(` ��q��(n , 1989, at Rancho Cucamonga , California. Assi ant Secretary R cho Cucamonga Community Foundation AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion' s Park Community Center Forum 9161 Base Line Road Rancho Cucamonga, California 91730 Regular Meeting - February 21, 1989 - 7 :00 p.m. A. CALL TO ORDER 1. Roll Call : Dutton , McNay , Beyersdorf Mannerino Russe Barton B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR 1. Approval of Minutes - January 9, 1988. 2. Treasurer' s Report - Period ending January 31, 1989. 3. Foundation Workshop - Formally adopt the goals, mission statement, organizational chart and changes to the structure of the Foundation as discussed in the workshop on January 9, 1989. 4. Fund Acceptance Criteria - Adopt the criteria for the acceptance of funds for other organizations. D. FOUNDATION BUSINESS 1. Selection of Board Members - Consideration of appointment to fill the vacancy on the Board of Directors. 2. Art in Public Places Policy - Consideration of the policy for recommendation to City Council . 3. R.C. Community Foundation Benefit Ball - Report on the Benefit Ball . 4. Art Competition - City response to Foundation proposal . 5. Advisory Council Report - Update on the Advisory Council activities and Advisory Council membership recommendations. 9320 Base Line Road 0 P. O. Box 807 a Rancho Cucamonga, California 91730 • (714)989-1851 Community Foundation Agenda February 21, 1989 Page 2 6. Grants and Donations - Consideration of requests for grants and donations. 7. Foundation/City Relationship - Discussion of the Foundation's relationship with the City of Rancho Cucamonga. 8. Compensation - Discussion of compensation for John Francis, Legal Counsel . 9. Oral History - Consideration of a workshop to discuss a oral history program. 10. Consultant's Report - Update from John Rowett pertaining to Foundation business. E. BOARD MEMBER BUSINESS This is the time for Foundation Board members to report on additional business pertaining to the Foundation. No public testimony and no Board discussion or action can occur on these items. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Foundation members to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Community Foundation Members. State law prohibits the Foundation Members from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual . H. ADJOURNMENT I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on February 16, 1989, seventy-two (72) hours prior to the meeting per A.B. 2674 at 9320-C Base Line Road, Rancho Cucamonga, California. January 9, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Adiourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Community Foundation met on Monday, January 9, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 3:17 p.m. by Chair Jeanne Barton. Present were Board members: Bob Dutton (arrived at 3:25 p.m. ), Betty McNay, Guy Beyersdorf (arrived at 3:20 p.m. ) , John Mannerino, Tiina Ross, and Jeanne Barton, Chair. Also present were: Staff representatives, Susan Mickey, Duane Baker and Assistant Secretary, Eva Merritt; Redevelopment Agency Analyst, Lee Ann Faust; Foundation Consultant, John Rowett. * * * * * * * B. PRESEPI'1'ATIONS B1. Oath of Office to Board member - Tiina Ross. Beverly A. Authelet, City Clerk, administered the Oath of Allegiance for Public Officers, and also presented a Certificate of Appointment to Ms. Tiina Ross as a newly elected Rancho Cucamonga Community Foundation Board member. * * * * * * * C. CONSENT CALENDAR Cl. Approval of Minutes - December 20, 1988. MOTION: Moved by Mannerino, seconded McNay to approve the minutes. Motion carried 4-0-2 (Dutton and Beyersdorf - absent) . * * * * (NOTE: This item was not heard at this time in order the give Board members sufficient time to review the report, however, the minutes will remain in printed agenda format. ) C2. Treasurer's Report - Period ending December 31, 1988. MOTION: Moved by Dutton, seconded by Ross to approve the Treasurer's Report. Motion carried unanimously 5-0. (* * Board member Beyersdorf arrived * *) Community Foundation Minutes January 9, 1989 Page 2 D. FOUNDATION BUSINESS D1. Selection of Board Members - Consideration of appointment to fill the vacancy on the Board of Directors. Staff report presented by Susan Mickey, Staff Assistant. Ms. Mickey reported that Bill Courtney is not a resident of Rancho Cucamonga. After some discussion Board members concurred that this item be brought back to the February 21, 1989 meeting, at which time, Board members will have a list of names for consideration of appointment to the Board of Directors. (* * Board member Dutton arrived * *) * * * * D2. Election of Officers - Annual election of officers. The following Board members were selected as: Community Foundation Chair: Jeanne Barton Community Foundation Vice-Chair: Bob Dutton Community Foundation Secretary-Treasurer: Beyersdorf MOTION: Moved by Mannerino, seconded by Ross to elect the above Board members for the above positions as selected. Motion carried unanimously 5-0. * * * * D3. Approval of Policy - Fund Acceptance Criteria. Staff report presented by Susan Mickey, Staff Assistant. Item not yet addressed by Policy Committee; item moved to February 21, 1989 agenda. * * * * D4. Art Competition - Recommendation for Foundation's sponsorship of the art competition. Staff report presented by Susan Mickey, Staff Assistant. Ms. Mickey stated that the City has asked the Foundation to sponsor a nationwide campaign for a art competition to have a work of art created for the new Civic Center City Hall. She stated that she has talked to the San Bernardino Arts Foundation and they will provide the list of selected judges. Board member McNay stated she would act as a representative for the Foundation. Board member Dutton proposed that the City match any funds the Foundation raises, otherwise he felt that the Foundation could not raise enough funds for this project. Community Foundation Minutes January 9, 1989 Page 3 After some discussion, Board members concurred that they also did not have sufficient time to raise funds, commission an artist and give the artist enough time to have an artwork ready in conjunction with the City Hall opening. Therefore, it was suggested that there be a separate dedication date from the City Hall opening. Possibly in conjunction with the Art in Public Places . ACTION: Staff to come back with City response to Foundation proposal. D5. Advisory Council Report - Update on the Advisory Council activities. Staff report presented by Susan Mickey, Staff Assistant. Ms. Mickey stated that the Spring Arts Festival program, as outlined was too ambitious a project for the amount of time left to organize. Board members suggested that they could possibly do a program at the Alta Loma High School and have high school bands and artwork there; also admission could be charged and then donate the proceeds to the participating schools. After some discussion Board members concluded they did not feel that the run was a good idea, and that it should be a music and art exhibit which involves students. They also suggested that the Grape Harvest Festival include talent competitions. That a portion of the Rancho Cucamonga Benefit Ball donations be use for scholarships with the following criteria: 1. Students eligible are enrolled or to be enrolled at the Chaffey Performing or Visual Arts programs. 2. There will be two scholarships per school at $500.00 each (one for Performing Arts and one for Visual Arts) . Board members felt that anyone sponsoring $1,000.00 or more would be considered a sponsor. Board member Beyersdorf suggested that an endowment be set-up for next years scholarships. * * s D6. Grants and Donations - Consideration of requests for grants and donations. No items were submitted. D7. Consultant's Report - Update from John Rowett pertaining to Foundation business. ACTION: Report was received and filed. Community Foundation Minutes January 9, 1989 Page 4 E. BOARD MEMBER BUSINESS No items submitted. F. IDENTIFICATION OF ITEMS FOR NEXT NEETINO 1. Approval of minutes. 2. Approval of Treasurer's Report. 3. Approval of Workshop Goals. 4. Fund Acceptance Criteria. 5. Acceptance of Art in Public Places Policy. 6. Preliminary report on the Benefit Ball. 5. Advisory Council Report. 6. Considerations of request for Grants and Donations. 7. Consultants Report. G. COMMUNICATIONS FROM THE PUBLIC No items submitted. s H. ADJOURNMENT MOTION: Moved by Mannerino, seconded by Dutton to adjourn the meeting. Motion carried unanimously 5-0. The meeting adjourned at 4:35 p.m to the Community Foundation workshop. Respectfully submitted, va Merritt Assistant Secretar Approved: February 21, 1989 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT Period Ending - January 31, 1989 Beginning Cash Balance General Fund $ 19,779.34 Friends of the Library - Donation 10,000.00 from Jim & Jeanne Barton Jack McNay Memorial Fund 6,184.71 Total Beginning Cash Balance $ 35,964.05 DEPOSITS Interest Earned - Checking 47.72 Miscellanous - Sale of crystal boxes 10.00 from 1988 Mayor's Ball Mannerino & Brigulio - Jacket 43.63 Isaly Company - Donation 300.00 L.A. I.F. - Interest 539.62 RCCF CHARITY BALL S. Barris 200.00 Mannerino & Briguglio 200.00 Law Offices of Markman 200.00 John Mikels 200.00 Arthur Bridge 100.00 Margorie Stamm 50.00 Daisy Wheel Ribbon Company 200.00 Aircal 400.00 OAS 1,000.00 P. Marwick 200.00 Y.M.C.A. 300.00 Walter Laband Foundation 1,000.00 Lyon Company 1,000.00 Best, Best, & Krieger 200.00 Messenger Investment 5,000.00 George Kuykendall 25.00 Peter Niciforos 200.00 Stone & Youngberg 1,000.00 G.T.E. 200.00 Total Deposits $ 12,615.97 EXPENSES Price-Rowett - Consulting Services 500.00 Sonline Sportswear - Jackets 261,82 City of Rancho Cucamonga - Postage 317.50 Total Expenses $ 1,079.32 9320 Base Line Road • P. O. Box 807 9 Rancho Cucamonga, California 91730 9 (714)989-1851 RCCF Treasurer's Report - 2 - January 31, 1989 ENDING CASH BALANCE General $ 31,315.99 Friends of the Library - Donation 10,000.00 from Jim & Jeanne Barton Jack McNay Memorial Fund 6,184.71 Total Ending Cash Balance $ 47,500.70 Respectu,Yly submitted, GUY-B RF, TREASURER-SECRETARY L king Account Balance as of 1-31-89 $ 22,500.70 Local Agency Investment Fund $ 25,000.00 RANCHO CUCAMONGA COPIMP,11ITY FOUPTATION TREASURER'S REPORT PERIOD ENDING - JANUARY 31, 1('39 Beginning Cash Balance General Fund x29,779.34 Jack McNay Memorial Fund 6,184.71 Total Beginning Cash Balance 35,964.05 Deposits Interest earned checking 47,72 Mi scel l eanous <_!. 10.00 S. Barras l 200.00 Isaly Co. 300.00 Mannerino & Criguglio (' ' 200.00 Law Offices of Mark,ian 2nn,00 John Mikels 200.00 Arthur Bridge Ino-on Marjorie Stamm 50,00 Daisy Wheel Ribbon Co. 200.00 Arica] 400.00 OAS it 1,000.00 P. Marwick °' 200.00 YMCA t1 300.00 Mannerino & Brigulio '' 43,63 Walter Laband Foundation 1,000.00 Lyon Co. 1,000.00 LAIF � r 539.62 Best, Best, & Krieger ' 200.00 Messenger Investment 5,000.00 George Kuykendall >1 _- 25.00 Peter Niciforos t { 200.00 Stone & Youngberg ° 11000.00 G.T.E. 200.00 Total Deposits Expenses Sonline Sportswear `' 261.82 City of Rancho Cucamonga t' 317.50 PR Seminars 500.00 Total Expenses — 1,079�3 Ending Cash Balance General 41,315.99 Jack McNay Memorial Fund 6,184.71 Total Ending Cash Balance 4i ,W.71 Respectfully submitted, �C o�1M QQinal- Kathy James, ccount Tech. tional'° 45-602 Eye-Ease 45-702 20/20 Buff ---_-------- ----- ---------- Made in USA aa/ri-A CL�_3 — ------- --- 1 -- ---2 ---------- ----- 1 , 2 - 3 4 — QO 5 6 S �__- T_ 7 8 9 S 10 '` 1 1, 11 n-cx Q1w� S2S� -- ------ - — nn_- - - - 1 12 Z '�'YYy �� M 1_1L7� - - -- 14 15 1. 165 ��'�Q�..- 17 1 18 1t 19 - 1' 20 21 21 2 22 2 23 2: 24 2. 25 2 26 2' 27 2: 28 2 29 2•. 30 1 31 3 ----- ------------------------- 32 ------------- - --- - - --� - - - 3. - � 3: 33 _ 34 1 35 S. 36 1 37 3- 38 39 ------ - - - - -1 -- --- - - -- i' 40 4i Bank of America Statemen CUCAMONGA BRANCH NO. 0056 P.O. BOX 637 CUCAMONGA, CA 91730 PHONE 714-865-2424 DATE OF THIS STATEMENT 01/31/89 PAGE 1 OF 2 RANCHO CUCAMONGA E4 COMMUNITY FOUNDATION 0056-PS45 P 0 BOX 807 RANCHO CUCAMONGA CA 91730 - NO CHARGE FOR UNLIMITED VERSATELLER USE . - WITH EVERY ALPHA CHECKING, ALPHA INTEREST CHECKING, CUSTOM FLAT FEE, CUSTOM INTEREST OR SERVICE 62 ACCOUNT. ---------------------------- CHECKING 00567-00824 CUSTOM INTEREST CHECKING TAX ID 95-4105814 CUSTOMER SINCE 1987 SUMMARY PREVIOUS STATEMENT BALANCE ON 12-30-88. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13,791.55 TOTAL OF 8 DEPOSITS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . .12,568.25 TOTAL OF 1 AUTOMATIC CREDIT AUTHORIZED FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47.72 TOTAL OF 4 CHECKS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3,906.82 STATEMENT BALANCE ON 01-31-89. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22,500.70 INTEREST PAID THIS STATEMENT PERIOD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47 .72 INTEREST PAID THIS YEAR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47.72 INTEREST PAID IN 1988. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1,017.18 ACTIVITY DATE TRANSACTION POSTED REFERENCE DEBITS CREDITS DAILY BALANCE 01-05 CHECK 171 2,827.50 DEPOSIT 300.00 TOTAL 2,827.50 300.00 11,264.05 01-12 DEPOSIT 605.00 TOTAL .00 605.00 11,869.05 01-17 CHECK 75 317.50 DEPOSIT 355.00 TOTAL 317 .50 355.00 11,906.55 01-18 CHECK 76 500.00 DEPOSIT 1,600.00 TOTAL 500.00 1,600.00 13,006.55 01-19 DEPOSIT 300.00 TOTAL .00 300.00 13,306.55 01-20 CHECK 77 261.82 DEPOSIT 1,043.63 TOTAL 261 .82 1,043.63 14,088.36 Bank of America NTRSA•Member FDIC Bank of America Statemen CUCAMONGA BRANCH NO. 0056 P.O. BOX 637 -- CUCAMONGA, CA 91730 --- PHONE 714-865-2424 DATE OF THIS STATEMENT 01/31/89 PAGE 2 OF 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION CHECKING 00567-00824 CUSTOM INTEREST CHECKING (CONTINUED) ACTIVITY DATE TRANSACTION POSTED REFERENCE DEBITS CREDITS DAILY BALANCE 01-23 _ DEPOSIT 6,939.62 _-_- _._ TOTAL .00 6,939.62 21,027.98 01-24 DEPOSIT 1,425.00 TOTAL .00 1,425.00 22,452.98 01-31 AUTOMATIC 1 47.72 TOTAL .00 47.72 22,500.70 REFERENCE DATE DESCRIPTION POSTED REFERENCE DESCRIPTION 01-31 AUTOMATIC 1 FOR THE STATEMENT PERIOD 01-03 THRU 01-31 : ANNUALIZED INTEREST RATE WAS 4.00 . ANNUALIZED YIELD, BASED ON MONTHLY COMPOUNDING, WAS 4.07%. DAILY DATE AMOUNT RATE` DATE AMOUNT RATE INTEREST CALCULATION 01-03 13,791 .55 4.000 01-18 11,406 .55 4.000 BALANCE 01-05 10,964.05 4.000 01-19 13,006 .55 4.000 01-09 11,264.05 4.000 01-20 14,044.73 4.000 01-12 11,269.05 4.000 01-23 14,088.36 4.000 01-13 11,869.05 4.000 01-24 22,027 .98 4.000 01-17 11,656.55 4.000 01-25 22,452.98 4.000 Bonk of America NTBRA Member FDIC 1 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT Period Ending - January 31, 1989 Beginning Cash Balance General Fund $ 19,779.34 Friends of the Library - Donation 10,000.00 from Jim & Jeanne Barton Jack McNay Memorial Fund 6,184.71 Total Beginning Cash Balance $ 35,964.05 DEPOSITS Interest Earned - Checking 47.72 Miscellanous - Sale of crystal boxes 10.00 from 1988 Mayor's Ball Mannerino & Brigulio - Jacket 43.63 Isaly Company - Donation 300.00 L.A.I.F. - Interest 539.62 RCCF CHARITY BALL S. Barris 200.00 Mannerino & Briguglio 200.00 Law Offices of Markman 200.00 John Mikels 200.00 Arthur Bridge 100.00 Margorie Stamm 50.00 Daisy Wheel Ribbon Company 200.00 Aircal 400.00 OAS 1,000.00 P. Marwick 200.00 Y.M.C.A. 300.00 Walter Laband Foundation 1,000.00 Lyon Company 1,000.00 Best, Best, & Krieger 200.00 Messenger Investment 5,000.00 George Kuykendall 25.00 Peter Niciforos 200.00 Stone & Youngberg 1,000.00 G.T.E. 200.00 Total Deposits $ 12,615.97 EXPENSES Price-Rowett - Consulting Services 500.00 Sonline Sportswear - Jackets 261.82 City of Rancho Cucamonga - Postage 317.50 Total Expenses $ 1,079.32 9320 Base Line Road 9 P. O. Box 807 • Rancho Cucamonga, California 91730 9 (714)989-1851 RCCF Treasurer' s Report - 2 - January 31, 1989 ENDING CASH BALANCE General $ 31,315.99 Friends of the Library - Donation 10,000.00 from Jim`& Jeanne Barton Jack McNay Memorial Fund 6,184.71 Total Ending Cash Balance $ 47,500.70 Respect ly submitted, tr GUY BYXMEFORF, TREASURER-SECRETARY �ing Account Balance as of 1-31-89 $ 22,500.70 Local Agency Investment Fund $ 25,000.00 RANCHO CUCAMONGA COMMPNITY FOL'pnATION TREASURER'S REPORT PERIOD ENDING - JANIZARY 31, 1039 Beginning Cash Balance General Fund $29,779.34 Jack McNay Memorial Fund 6,184.71 Total Beginning Cash Balance 35,964.05 Deposits Interest earned - checkinn 47.72 Miscelleanous QP-y5T-r-�C. 10.00 S. Barras (?:' a F31 pL.(... 200.00 Isaly Co. _pvti..'H � ,,, 1-� 300.00 Manneri no & Bri oug l i o 2 C-i F -,nr(- L 200.00 Law Offices of Markrian 2nn,00 John Mi kel s 21,10.00 Arthur Bridae lnn,00 Marjorie Stamm 50.00 Daisy Wheel Ribbon Co. 200.00 Arical 400.00 OAS u 1,000.00 P. Marwick " 200.00 YMCA 300.00 Manneri no & Bri gul i o -TA Q!K r 43.63 Walter Laband Foundation 1-�C e F B `L 1,000.00 Lyon Co. lb 1,000.00 LAIF s�-T �E S T 539.62 Best, Best, & Krieger 6A moi- 200.00 Messenger Investment5,000.00 George Kuykendall g3A L- 25.00 Peter Niciforos r3 200.00 Stone & Youngberg '�, l� 1,000.00 G.T.E. - 200.'00 Total Deposits , Expenses Sonl ine Sportswear -7" a K t 261.82 City of Rancho Cucamonga �os-r�� 317.50 PR Seminars 509.00 Total Expenses 1,079737- Ending , ,Ending Cash Balance General 41,315.99 Jack McNay Memorial Fund -fi 184.71 Total Ending Cash Balance Respectfully submitted, Kathy James, Account Tech. s\r�National• 45-602 Eye �JC,L/)`.l�jt��c,-.��.li(,1(�X ^- -' �___-___-______-_ _-- w -- - --------- as-�o2 zo�zo sin r Made In USA - ----�°�ua�--3-1 t►gig`�_-- - - 1 2 1 2 3 4 5 6 C Q _ _0 7 8 9 S 10 1 11 1 Z 1 13 14 y 15 - --- — -f-�- 1. 16 1 �5 o() l: 17 V 18 a 1r 19 02 /.0 / - 11 20 2' 21 �`� _ 2 22 ln/Com ) 2 /1 2: 24 2' 25IJ - Com'QQd 7 a . -7 Z - — - 2 26 2` 27 2. 28C t� �? Y�C Liy�� �: - S ' 2; 29 2 30 J _ 3( 31 3 32 3. 33 3 34 1 35 ���G. �.--„_ - — I 3 36 - — J 37 --- --- - 3. 38 -1-- 39 -- — - - — --- — — -�- - a. 40 Bank of America Statemen CUCAMONGA BRANCH NO. 0056 P.O. BOX 637 CUCAMONGA, CA 91730 — — PHONE 714-865-2424 DATE OF THIS STATEMENT 01/31/89 PAGE 1 OF 2 RANCHO CUCAMONGA E4 COMMUNITY FOUNDATION 0056-PS45 P 0 BOX 807 RANCHO CUCAMONGA CA 91730 NO CHARGE FOR UNLIMITED VERSATELLER USE . WITH EVERY ALPHA CHECKING, ALPHA INTEREST CHECKING, CUSTOM FLAT FEE, CUSTOM INTEREST OR SERVICE 62 ACCOUNT. - = _ s= oa =_a=a _�s _E== --------- ma -==--_ - s!= w � �� ____ 5 == —O CHECKZHG 00567-00824 CUSTOM INTEREST CHECKING TAX ID 95-4105814 CUST011ER SINCE 1987 SUMMARY PREVIOUS STATEMENT BALANCE ON 12-30-88. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13,791.55 TOTAL OF 8 DEPOSITS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . .12,568.25 TOTAL OF i AUTOMATIC CREDIT AUTHORIZED FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47.72 TOTAL OF 4 CHECKS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3,906 .82 STATEMENT BALANCE ON 01-31-89. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22,500.70 INTEREST PAID THIS STATEMENT PERIOD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47.72 INTEREST PAID THIS YEAR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47.72 INTEREST PAID IN 1988. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1,017.18 ACTIVITY DATE TRANSACTION POSTED REFERENCE DEBITS CREDITS DAILY BALANCE 01-05 CHECK 171 2,827.50 DEPOSIT 300.00 TOTAL 2,827.50 300.00 11,264.05 01-12 DEPOSIT 605.00 TOTAL .00 605.00 11,869.05 01-17 CHECK 75 317.50 DEPOSIT 355.00 TOTAL 317.50 355.00 11,906 .55 01-18 CHECK 76 500.00 DEPOSIT 1,600.00 TOTAL 500.00 1,600.00 13,006 .55 01-19 DEPOSIT 300.00 TOTAL .00 300.00 13,306.55 01-20 CHECK 77 261.82 DEPOSIT 1,043.63 TOTAL 261.82 1,043.63 14,088.36 Bank of America NTRSA•Member FDIC Bank of America Statemen CUCAMONGA BRANCH NO. 0056 P.O. BOX 637 -- CUCAMONGA, CA 91730 -- -- PHONE 714-865-2424 DATE OF THIS STATEMENT 01/31/89 PAGE 2 OF 2 RANCHO CUCAMONGA COMMUNITY FOUNDATION CHECKING 00567-00824 CUSTOM INTEREST CHECKING (CONTINUED) ACTIVITY DATE TRANSACTION POSTED REFERENCE DEBITS CREDITS DAILY BALANCE 01-23 DEPOSIT 6,939.62___ __ _ _ _ TOTAL .00 6,939.62 21,027 .98 01-24 DEPOSIT 1,425.00 TOTAL .00 1,425.00 22,452.98 01-31 AUTOMATIC 1 47.72 TOTAL .00 47.72 22,500.70 REFERENCE DATE DESCRIPTION POSTED REFERENCE DESCRIPTION 01-31 AUTOMATIC 1 FOR THE STATEMENT PERIOD 01-03 THRU 01-31 : ANNUALIZED INTEREST RATE WAS 4.00 . ANNUALIZED YIELD, BASED ON MONTHLY COMPOUNDING, WAS 4.07%. DAILY DATE AMOUNT RATE DATE AMOUNT RATE INTEREST CALCULATION 01-03 13,791.55 4.000 01-18 11,406 .55 4.000 BALANCE 01-05 10,964.05 4.000 01-19 13,006.55 4.000 01-09 11,264.05 4.000 01-20 14,044.73 4.000 01-12 11,269.05 4.000 01-23 14,088.36 4.000 01-13 11,869.05 4.000 01-24 22,027 .98 4.000 01-17 11,656.55 4.000 01-25 22,452.98 4.000 E)Tnk of America NTASA•Member FDIC — CITY OF RANCHO CUCAMONGA cvCA STAFF REPORT a 1 r O O Z v a 1977 DATE: January 18, 1989 TO: Rancho Cucamonga Community Foundation Board Members, Advisory Council Members and Committee Members FROM: Susan Mickey, Administrative Aide 7' SUBJECT: Foundation Workshop RECOMMENDATION: Staff recommends that the Foundation Board of Directors formally adopt the following goals, mission statement, organizational chart and changes to the structure of the Foundation as discussed in the workshop. BACKGROUND: On January 9, 1989, the Board of Directors of the Rancho Cucamonga Community Foundation held a workshop to examine and redefine its organizational structure and work program to more clearly reflect the goals of the group. The following are the changes regarding the structure which were recommended by the Board. 1) To expand the membership of the Advisory Council , over time, to approximately 100 people. 2) To make the Advisory Council an honorary organization comprised of the community's most prestigious citizens. The Council would meet on a yearly basis. 3) Members of the Advisory Council are not required to serve on any committee, but are welcome to do so if they choose. 4) Additions to the Advisory Council will be a regular agenda item. 5) Committees will report directly to the Board of Directors at each Board meeting, either orally or in writing. 6) A Board member will act as liaison on each committee. 1. Jeanne Barton - Program Committee 2. Bob Dutton - Facilities Committee 3. Guy Beyersdorf - Fundraising Committee 4. Betty McNay - Benefit Ball Committee 5. John Mannerino - Policy Committee 6. Tiina Ross - Community Relations 7. New Member - Spring Arts Festival 7) Committees will need to formulate and present their budgets as soon as possible in order to draft a mid-year budget review. Attached are the revised mission statement, the long-range goals, the intermediate objectives, the work plan and the organizational chart. RANCHO CUCAMONGA COMMUNITY FOUNDATION WORK PLAN CALENDAR OF PROGRAMS AND ACTIVITIES FOR 1989 JANUARY - Board Workshop FEBRUARY - RCCF Benefit Ball - Scholarship Program MARCH - APRIL - MAY - Spring Arts Festival JUNE - Special Mailing - Deferred Gifts JULY - Concerts in the Park AUGUST - School Arts Program Begins SEPTEMBER - General Fundraising Campaign (Direct Mail and Telemarketing) OCTOBER - Special Mailing - Deferred Gifts NOVEMBER - DECEMBER - Christmas Program ORGANIZATION CHART FOUNDATION BOARD STAFF (Policy - Plans - Action) ADVISORY COUNCIL Service to Board (Fundraising - Liaison) and Committees COMMITTEES AND TASK FORCES PROGRAM FACILITIES COMMUNITY RELATIONS POLICY FUNDRAISING BENEFIT BALL SPRING ARTS ( PAeoi m ( (Plan, Reoama-d, (Plan, (Plan, Reoamffd, (Plan, Reomn d FESTIVAL tet) reoanr") Inplemnt) (Plan, Reoamerd and Ii went) ii►plenait) RANCID CUCAMONm cow"U Y F0UM)AZ(]K MISSIOiN The mission of the Rancho Cucamonga cmulmity Foundation, through interactions with the ca munity, is to develop a plan for enhancing the quality of life in the city; to identify existing resources directed to those needs; to encourage and assist other groups within the city or region that are addressing various areas of need; to involve the total cmmwuty in meeting the identified needs; and to direct and/or coordinate fundraising and "friend-raising" efforts in support of facilities or programs designed to meet those needs. I�OIJ(�r-RANGE GOALS 1. To educate the total coaminity on the place of cultural programs in our individual and cmmunity lives. 2. To provide facilities for carrying out cultural and self-development activities. 3• To sponsor Programs that enhance the quality of life of the cmm3nity and to assist other groups in their efforts. 4. To coordinate efforts of community groups in programming, scheduling, and funding of Programs to ensure maX1MU ► effectiveness and to eliminate duplication. 5. To age some Programs in the cultural or humanities fields, especially those with camunity-wide appeal, hick visibility, and the potential for extensive cultivation of supporters and prospects. INTERMEDIATE OBJDCI'IVES 1. To couplete a needs assessment survey and catalogue of resources. 2. To prioritize needs and formulate the funding "case" for each project. 3. To develop an overall timetable (10 years) for the acomrlisrnnent of specific goals. 4. Tb plan and schedule various cultivation events, and define the primary purpose of each event. 5. To begin building lip structure and identifying volunteers. 6. To secure operational funding for the Foundation and its Programs. 7. To canPlete prospect identification and evaluation. 8. To implement a corporate and foundation solicitation program, a major gifts program, a deferred gifts program, and, at sane later date, a canmunity- wide general support program. — CITY OF RANCHO CUCAMONGA c�CA STAFF REPORT a 1 r L7. ;7- Z Z U a 1977 DATE : January 18, 1989 TO: Board of Directors Rancho Cucamonga Community Foundation FROM: Susan Mickey, Administrative Aide SUBJECT: Acceptance of Funds for Other Organizations RECOMMENDATION: The Policy Committee and Staff recommend that the Board of Directors adopt the following criteria for the acceptance of funds for other organizations. BACKGROUND/ANALYSIS The Board of Directors recently requested staff to draft a policy outlining under what circumstances the Foundation would accept funds which are to be designated or held for particular organizations. The present relationship with the Rancho Cucamonga YMCA is an excellent example. Staff has prepared the following criteria which shall be used in helping to determine the Foundation ' s fund collection relationship with future organizations. This policy is not intended to restrict organizations from seeking the Foundation's assistance of this kind, but merely to place some necessary conditions which will help protect the Foundation from potential problems. As the Board is aware, one major goal of the Foundation is to assist local groups with the collection of funds and to foster the Foundation's image as one of providing the nucleus of fundraising for cultural activities in Rancho Cucamonga. SM:sm cc Duane Baker CRITERIA FOR ACCEPTANCE OF FUNDS FOR OTHER ORGANIZATIONS The below criteria are to be considerations, among others, in determining the Foundation's relationship when other organizations request the Foundation to collect contributions on its behalf. 1. Whether or not the requesting organization is substantially established in Rancho Cucamonga. 2. Whether or not the requesting organization has completed an application provided by the Foundation requesting the Foundation's assistance in receiving contributions designated for the requesting organization. 3. Whether or not the requesting organization has presented a formal proposal to the Foundation Board of Directors at a regularly scheduled board meeting for consideration and approval/denial . 4. Whether or not the requesting organization has a non-profit tax exempt status designated by the Internal Revenue Service or the California State Tax Franchise Board. Upon authorizing the Foundation to collect funds on behalf of the requesting organization, the Board of Directors shall consider the status of the organization and its ability to receive contributions and provide tax-exemption if necessary. The Board of Directors shall first determine that assistance from the Foundation is warranted and that the funds collected shall be used by the organization to benefit the community. Prior to any assistance being provided, the requesting organization shall complete an official statement provided by the Foundation indicating these collection purposes and holding the Foundation harmless from liability incurred due to the collection of funds on behalf of the requesting organization. Foundation staff shall provide fund collection reports to the Board of Directors no less than on a quarterly basis. ART IN PUBLIC PLACES POLICY I. INTRODUCTION The goal of Rancho Cucamonga's Art in Public Places Program is to provide the community with a wide range of artwork of varying style, themes and media, all of the highest quality. This manual describes the requirements, criteria, and procedures of Rancho Cucamonga's Art in Public Places Program. It gives information on what is acceptable and how to receive further clarification. It is the City's intent to work closely with developers and artists to assure efficient implementation and end products of which the entire community will be proud. II. POLICY REQUIREMENTS All new projects within the Haven Avenue Overlay District of the Industrial Area Specific Plan and the Foothill Boulevard Specific Plan are required to have installed artwork accessible by the general public, or pay an in lieu fee when the project has a building permit valuation above $500,000. At a minimum, for all permanent installations of artwork, the developer will affix a plaque of durable material adjacent to the work listing the title, artist's name and the date completed. A building permit valuation of up to $500,000 requires no artwork or in lieu fees. A building permit valuation of $500,001 and over must install artwork with a value equal to or greater than 1% of the building permit valuation. At the City's option, a building permit valuation of $500,001 and over may pay an in lieu fee equal to 1% of the building permit valuation. Building permit valuation is based on the latest Building Valuation Data as set forth by the International Conference of Building Officials (ICBG) . In lieu fees are used to install public art objects on sites throughout the City for the general enjoyment of the residents. Value Verification A developer shall have his/her minimum allocation calculated and verified by City Planning Division Staff. Other financial arrangements are negotiated between the developer and the artist, and must be verified in a legal agreement. Copier of the executed contracts between the developer and the artists) shall be submitted to the City as part of the application information. Art in Public Places Policy Page 2 If the value of a proposed art piece is not easily verified by past work records, comparable work, etc., the City may choose to have the artist's proposal and/or other completed works appraised by a qualified art appraiser agreed upon by the City. III. PROCESSING APPLICATIONS Rancho Cucamonga's Art in Public Places Program has an application process that involves the City, the developer, and the artist. The process begins when a developer submits a Development Proposal to the City's Planning Division for review. The Planning staff evaluates the development and advise the developer of the art allocation amount for that project. Planning staff then informs each developer of the art requirements and gives the developer a copy of the Art in Public Places manual and checklist. A development project cannot be occupied until such time as the necessary artwork is in place. The Art in Public Places Advisory Committee may recommend that a developer be permitted to submit a cash deposit for the allocation amount, thus allowing for occupancy. This will only be permitted when it has been determined by the Committee that the art piece has been unavoidably delayed. The deposit is returned once the art piece has been installed and the developer informs the Committee of such action. When the developer has selected an artist, the completed materials specified by the Art in Public Places checklist shall be submitted to the Planning Division. Included in the application should be details as to the specific techniques used to integrate the art piece with the overall project design, and maintenance factors required to insure its permanence. Process Steps 1. When the developer submits the project for processing materials, the artwork will be reviewed and approved at the same time the project is approved. The developer's artwork application will be submitted when the project is submitted for processing and scheduled for Art Committee review after the application is deemed complete, but before Planning Commission. 2. When the developer receives a letter with notification of project approval by the Planning Commission, City Council or City staff, they will be asked to schedule a meeting with City staff to clarify guidelines and answer questions. Art in Public Places Policy Page 3 3. The developer calls and makes an appointment with Planning Division staff for a preliminary review. 4. The developer completes the application and encloses the following: A. Plans showing exact location of artwork. B. Sample model, drawings or photos of the artwork. C. Material samples and finishes (if appropriate) . D. Artist's resume (artist's record of groups and solo exhibitions, art training, art education, private and public collections, critiques or articles) . E. Final building permit valuation as determined by ICBG guidelines. F. Artist/Developer contract. G. Slides and/or photos of artist's past work which demonstrates like works to proposal, accompanied by the price for what these works were sold. Verification of past selling prices of like work should also be included. H. Maintenance provisions (if applicable) . 5. If everything is in order after staff's preliminary review, the developer will be notified of the date and time of the Art in Public Places Advisory Committee meeting to review the art piece. At this time an open hearing will be held to allow for public input of the respective art piece. 6. The developer will receive a letter with the Committee's decision within ten (10) days of their meeting. The approved artwork must be installed at the property before occupancy of the building will be allowed. 7. If the proposed artwork is approved, the developer will notify the Planning Division of the date and time when the piece will be installed. 8. If the proposed artwork is not approved, the developer has the following options: Art in Public Places Policy Page 4 A. Accept the Committee's recommendations and make the requested modifications to the proposed plan. B. Select a different artist to create a new design. C. Provide the City with the in lieu fee in place of the art piece. D. Appeal the Committee's decision to the Planning Commission (see below) . 9. If the developer requires assistance in finding an artist or art consultant, the City will provide a list of eligible candidates from which the developer may choose. IV. APPEAL PROCESS 1. The developer must file a written request for an appeal with the Planning Commission within ten (10) days of the notification of the Art in Public Places Advisory Committee's decision. Upon filing of an appeal, the hearing date on said appeal shall be set by the City Planner and the applicant notified. 2. The Planning Commission shall receive the original application, records, written reports and appeal request disclosing in what respect the application and facts offered in support thereof met or failed to meet the requirements of the Art in Public Places Policy. 3. The Commission may affirm, reverse, or modify, in whole or in part, any appealed decision, determination or requirement but, before granting any appealed petition, the Commission shall indicate where the artwork involved meets or does not meet the requirements set forth. 4. The Planning Commission's action may be appealed to the City Council in accordance with City code. ART IN PUBLIC PLACES ADVISORY COMMITTEE Once the developer has selected an artist, an application form must be prepared, along with noted supplemental information, and supplied to the Planning Division. Within thirty (30) days of finding the application complete for processing, the Art in Public Places Advisory Committee will Art in Public Places Policy Page 5 review the application. This Committee is a review panel which insures that all Council established criteria have been met. They review the application and examine the proposal balance within the program, verification of value, public response, proper lighting, public accessibility, installation methods, proportion, composition, the artist's art training and exhibition record. No member of this Committee may in any way be involved in the creation, production, sale or otherwise directly benefit from the affirmation of a proposed art piece. The Committee consists of: 1. A Planning Commissioner as appointed by the Planning Commission Chairman. 2. A member of the Rancho Cucamonga Community Foundation Board of Directors or someone selected by the Board. 3. An artist as selected by the City Council. 4. Two art professionals as selected by the City Council. NOTE: An art professional is considered to be an art consultant, artist, art collector, critic, art dealer, gallery owner or professional, art historian or educator, museum curator or professional, or any other qualified person as determined by the City Council. CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: January 30, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors, Committee Members and City Council FROM: Susan Mickey, Administrative Aide IJA-1 SUBJECT: Schedule Change Due to scheduling conflicts, the meeting of the Board of Directors and Councilmembers Pam Wright and Bill Alexander has been changed from the Chamber of Commerce to the Grenache Room at the Rancho Cucamonga Neighborhood Center. The meeting is scheduled for 4:30 p.m. on Monday, February 27, 1989. The Fundraising Committee meeting, which was originally scheduled for Thursday, February 16, 1989, has been changed to Wednesday, February 15, 1989, at noon at the Chamber of Commerce. Please contact me at 989-1851 ext. 217, if you have any questions regarding the schedule changes. cc. Jack Lam Duane Baker 1 RANCHO CUCAMONGA COMMUNITY FOUNDATION DATE: December 26, 1989 TO: Rancho Cucamonga Foundation and Advisory Council Members FROM: Susan Mickey, Administrative Aide ,XY" SUBJECT: Foundation and Committee Meetings Attached are copies of notes from all January committee meetings. Below is a schedule for February meetings. Please feel free to attend any of the meetings. Saturday, February 4, 1989 - RCCF Benefit Ball - Redhill Country Club - 6:30 Tuesday, February 7, 1989 - Facilities - Arthur Young - noon Wednesday, February 8, 1989 - Spring Arts - Chamber of Commerce - noon Friday, February 10, 1989 - Community Relations - Chamber of Commerce - noon Thursday, February 16, 1989 - Fundraising - Chamber of Commerce - noon Tuesday, February 21, 1989 - Program - Chamber of Commerce - noon Tuesday, February 21, 1989 - Policy - John Mannerino 's Office - 5:30 p.m. Tuesday, February 21, 1989 - Board of Directors - Lion's Park - 7:00 p.m. cc. Jack Lam Duane Baker Joe Schultz Kathy Sorenson 9320 Base Line Road • P. O. Box 807 0 Rancho Cucamonga, California 91730 • (714)989-1851 Notes - Program Committee - January 17, 1989 Members present: Janet Nix - Chair Bill Perkiss John Rowett - Consultant Susan Mickey - Staff The revised work plan/calendar was discussed. It was felt that the best way to handle the varied programs was to assign 3-4 people to work on a project and report back to the committee. In order to accomplish this, more members are needed on this committee. It was suggested that each member bring one new person to the next meeting. By dividing the committee into task forces, it was felt that it might draw people who are interested in working on a specific event. May 20, 1989 was tentatively set as the day for the Spring Arts Festival . Bill Perkiss suggested making a true city-wide festival by inviting all schools in Rancho Cucamonga to participate in the event. He suggested it be held outdoors at Alta Loma High School with areas cordoned off for each school to present either a performing or visual art group. The event would be capped off with a concert featuring the two high school bands. Janet Nix was to contact the two high schools, Staff was to contact the Junior Highs and Bill Perkiss was to draw up a plan for the festival . All are planning to attend the Spring Arts Festival Committee scheduled for Friday, January 20, 1989. The Foundation' s participation in the Grape Harvest Festival was briefly discussed. It was felt a committee needed to be set up to deal with this and with the Christmas program for next year. The next meeting of the Program Committee is scheduled for Tuesday, February 21, 1989 at noon at the Chamber of Commerce. Notes - Policy Committee - January 17, 1989 Members Present: Maggie Stamm - Chair John Mannerino - Board Member John Rowett - Consultant Duane Baker - Staff Susan Mickey - Staff The first topic of discussion was revising the Acceptance of Funds Criteria as requested by the Board of Directors. The format was altered slightly and the first criteria was changed. (See attached) . Duane Baker brought back the Arts in Public Places policy from the City' s Planning Department. Planning had made only slight revisions to the original policy. Staff is to implement the changes and bring it back to the committee for a final recommendation to the Board of Directors during their February meeting. The next meeting is scheduled for Tuesday, February 21, 1989 at 5 :30 p.m. at John Mannerino's office. Notes - Community Relations - January 13, 1989 Members Present: Maggie Stamm - Chair Tiina Ross - Board Member Jeanne Barton - Board Member John Rowett - Consultant Kathy Sorenson - Staff Susan Mickey - Staff Discussion centered on the brochure. It was felt by the committee that a brochure sized 8 1/2 x 11 would lend itself to a wider range of use and that a standard size might be more cost effective. Maggie Stamm was to receive a quote from Merrill-Lynch regarding the printing of the brochure. The topic of public relations was brought up for discussion. The committee asked Maggie to bring a proposal from her back to the committee. Maggie felt that she could do some work without charging the Foundation. The committee asked her to keep track of the time she spent doing PR for the Foundation and if it began to monopolize her time, she could present a proposal at that time. Publicity for the Benefit Ball was discussed at the meeting. Maggie suggested that the Board of Directors meet at Redhill Country Club on Monday, January 16, 1989, for a publicity picture. It was suggested that Sharon Baer, as the Ball committee chair, should be present for the picture. The picture is to appear in the Daily Report on January 18, 1989. The next meeting will be held on Friday, February 10, 1989 at noon at the Chamber of Commerce. Rancho rucamnnea .Arts Festival :alta Loma High h Schtx.,l Recommendations for Festn,-al Planning Bill Purkiss - Chaffey College 1 checked out the facility at Alta Loma High School and have the following recommendations to make for the festival 1 . The open area of the high school provides a perfect opportunity for an open-air art/music/dance festival. There are many unique and un- usually shaped venues for displaying the art, for various performances of music and dance, and also areas to place vendors for food, drinks and toy items. There are also many bathroom facilities ringing the open area. 2 The central court area is ringed by the auditorium, the gymna- sium, and classrooms on three sides and by the entrance promenade on the forth The large open area contains planters and benches that will provide unique areas and enclosure barriers for art displays. On the gymnasium side of the open space. there is a very large grassy space that provides a perfect audience area for performances on the gym steps. The gym has a large raised step area that could hold musical performance groups. The center space also provides a fine area for dance experiences as well. 3. The area has an added attraction, in that the school is a closed campus, being ringed all around with chain-link fence. The festival could charge admission at the front gate and not worry about people simply wan- dering into the space or trying to beat the admission fee. A festival like this provides some very exciting possibilities with an absolute minimum of effort on the part of the festival organizers The following are some suggestions concerning how such a festival could be organized: 1. Divide the open areas up into display and performance venues. Allow the schools to choose where they want to be exhibited based upon first registered, first to choose. In inviting the schools, be sure to suggest the sense of competition (ie: "you don't want to be left out. XY'L school down the road has already committed to a big display. You don't want to be left out!''). Be sure and include all schools High Schools, Junior High's and Elementary for visual arts exhibits. 2. Check to see what performing groups each school has. The area has mann different spaces for both musical and dance style performances 1 would suggest that you space the performances out across the area so that the crowd doesn't simply congregate in one area and neglect anv of the other areas. If' at all possible, when the people enter, include in their admission a sheet that has a map of the area, showing the exhibit spaces and also, a list of the times and location of each performance group. I The venue is also perfect for allowing vendors to sell tood, drinks and novelty items. 1 suggest that you allow different service clubs to sell these items A Festival such as this could raise a tremendous amount of money for any of these groups. Make sure, however, that the groups under- stand the decorum of an art featival is different than a county fair or a bazaar. The whole experience has to have a sense of the artistic experience rather than the funky atmosphere of a fair. This won't require special dress for the vendors. It simply means taring care that the visuals that the groups put up to advertise their wares should be able to blend in with the art envi- ronment (ie: nothing gaudy or blatant). 4. I would suggest hiring a festival coordinator. This person would have the responsibility for creating the schedule of performing arts groups; overseeing the following of UxOt xhadule, and the setup of the visual arts exhibits, I would suggest a coflege student from one of the arts graduate programs in the area. 1 think that a person who has had some experience in technical theatre might be best qualified. Such a person would be able to he hired for the credit and close to minimum wage. 5. I suggest that we commission a poster art contest to advertise the iestival. The use of a logo or piece for consistent visual recognition is in- valuable for such events. The winner of such a contest could be awarded a cash prize and the poster mounted. framed and placed in some prominent place in the City. Perhaps you could start a "Poster Wall" to celebrate a yearly activity. Any type of such ''institutionalization" is useful for gaining and maintaining public recognition and on-going support. SEMINARS 5241 S. Ohio Street • Yorba Linda, CA 92686 • (714) 869-2965 • (714) 777-2035 RANCHO CUCAMONGA COMUNITY FOUNDATION CONSULTANT'S REPORT FOR JANUARY, 1989 1. Meetings: Your consultant participated in, and provided information for, the following meetings related to the Foundation: January 9, 3:00 - 4:30 p.m. - Board of Directors meeting at the Magic Lamp restaurant January 9, 4:30 - 8:00 p.m. - Workshop and Planning meeting for Board of Directors at Magic Lamp restaurant January 13, 12:00 - 2:00 p.m. - Community Relations Committee at Chamber of Commerce January 17, 12:00 - 2:00 p.m. - Program Committee at Chamber of Commerce January 17, 5:30 - 7:00 p.m. - Policy Committee at John Mannerino's office 2. Board Workshop: A very productive Board workshop was held on January 9. A re-examination of the Foundation Mission and Goals, and a re-structuring were the principal elements of the workshop. I believe the Foundation now has a much clearer picture of its future direction, and I believe we are poised to move ahead in ways which will prove of significant value to the Rancho Cucamonga Community. A summary report of the workshop was prepared by Susan Mickey and is attached to this report. 3. Business and Organizations Campaign: It is recommended that the Fundraising Committee be instructed to form a Business Campaign Task Force which would be charged with the responsibility for compiling prospect lists of local businesses, service clubs, etc. , to be solicited for Foundation support. This would be a mail solicitation with a personal phone follow-up. The target dates for solicitation should be around the time of the Spring Art Festival. Your consultant will assist in preparation of campaign materials, organization of the task force and monitoring campaign progress. 4. Deferred Gifts Program: It is recommended that a Deferred Gifts committee be formed to promote this type of giving, and to plan possible community estate planning seminars. It is also recommended that sufficient deferred gifts material be ordered for a series of 1989 mailings to a limited prospect list (800-1,000) . Your consultant will assist in selecting the appropriate materials and in preparing the necessary cover letters and follow-up material. RANCHO CUCAMONGA COMMUNITY FOUNDATION DATE: January 26, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors and Advisory Council Members FROM: Susan Mickey, Administrative Aide t� SUBJECT: Foundation Sponsored Activities and Projects Listed below are activities and programs which have involved the Foundation either through direct sponsorship or financial support. 1. A mixer was held at the Barton Plaza in 1986, to introduce the Foundation to the community. 150-200 people attended the function where the Mayor welcomed the Foundation. Kaufman & Broad presented the Board a check for $5,000. 2. The Foundation made a donation of $250 to the Bicentennial Committee. 3. The Foundation hosted a "friend-raising" party at the home of Jeanne Barton. Various community and business leaders were invited to meet the Board of Directors, learn about the goals of the Foundation and to make suggestions as to the direction of the Foundation. 4. The Foundation played an integral part in the First Annual Mayor's Charity Ball . The Mayor presented the Foundation with a check for $26,000 and requested that the Foundation organize the Ball for 1989. 5. The Foundation donated 10% of all proceeds from the Mayor's Ball to the Alta Loma High School Auditorium Restoration Fund for a total contribution of $2,600. 6. The Foundation provided the Alta Loma High School Auditorium Restoration Committee with the services of John Rowett (consultant) for a six month period. 7. The Foundation was asked to act as a custodian for funds donated to RCCASA (Rancho Cucamonga Citizens Against Substance Abuse) , the YMCA building fund and the San Antonio Hospital Fund. 8. The Foundation made a donation to the 10 year Committee. 9. The Foundation sponsored entertainment during the Founder's Day Parade. 9320 Base Line Road 0 P. O. Box 807 • Rancho Cucamonga, California 91730 • (714)989-1851 10. The Foundation is sponsoring 6 scholarships in the performing and visual arts for deserving students. 11. The Foundation has been the sole financial support of PARC's "Concerts in the Park" series. 12. The Foundation was sole support for PARC' s "Concert in the Park" series. February 21, 1989 To: Rancho Cucamonga Community Foundation Re: Report of the Facilities Committee Attached to this summary report are various data for the facilities we have reviewed (Chaffey College Little Theater, Fontana Performing Arts Center, Gardiner W. Spring Auditorium, Upland High School Auditorium, and Alta Loma High School Auditorium). These facilities were chosen because they represent the present facilities available in Rancho Cucamonga or in adjacent towns. Our objective was to review the basic characteristics of these facilities. This review focused on the availability of the facility for use by the community at large; the type of programs the facility could accommodate; the condition of the facility both in terms of the theater stage and supporting equipment as well as chairs etc. for the audience; the accessibility/location of the facility relative to Rancho Cucamonga and significant economic factors which would effect performances at the facility. It was anticipated that such a review would give us a reasonable basis for evaluating these facilities. A general summary of our findings follows: • The facilities presently available to us constitute a adequate number of facilities in which to hold cultural events. • The nature of the facilities are such that we have a reasonably good degree of flexibility with regard to the size(s) of crowd that can be accommodated and as to the nature and types of events which can be staged for the community. • Notwithstanding the above, all of the above facilities share one significant limiting characteristic - that of availability. For the most part, these facilities are primarily designed to serve the needs of our area high schools and colleges. As such, significant lead times are necessary in order to book the facilities for good dates. Furthermore, generally the dates on which the facilities will be available will be weekends or holidays rather than times that which the schools and colleges are in session. • We believe that the foundation should presently look to these facilities for the staging of community cultural events and be cognizant of the significant lead times which are necessary in order to adequately reserve such facilities (we believe that, as a minimum, a lead time of six to eight months will be necessary and for outstanding groups the lead time should be 1 to 1 1/2 years). • None of the facilities have any appropriate rehearsal or shop space for the development of major productions. In fact, the space available in virtually all of the facilities is somewhat limited to extremely limited (as in the case of the Fontana Performing Arts Center). This creates a problem from the perspective that within the local community there presently is no facility which offers rehearsal or shop space for the development of productions for the community. Based on these considerations, we believe the following recommendation is in order at this time. The Rancho Cucamonga Community Arts Foundation should undertake to identify and assist in the establishment of a facility to support local production companies, groups, etc. The nature of this facility need not be expensive. We recommend that the facilities committee be directed to indentify potential sites in the community which could be used for this purpose and make recommendations as to the type of funding which would be necessary to refurbish such facilities as appropriate. The establishment of this kind of facility will provide the community with a cultural arts tool with which to build up the volume of cultural activities in the community. Local groups and individuals will be extensively involved in this process. This will help to develop greater awareness in the community for cultural activities as well as promoting active community involvement in such activities. Over a period of time this should help Rancho Cucamonga build momentum and support for the establishment of a more extensive and permanent cultural arts facility of first class quality. In summary, our initial steps need not be terribly expensive in terms of facilities. They should be designed to assist in the maintenance of the presently existing facilities on a limited basis and on the support for finding and funding basic facilities which can be used to develop as well as present community cultural activities. Respectfully submitted, William V. Courtney Drew Handley Bill Purkiss Susan Mickey October 11, 1988 The Rancho Cucamonga Foundation Adivsory Board - Facilities Committee Mission Statement To determine the number and type of facilities needed to support the arts and cultural activities in Rancho Cucamonga. Current year ( 1988-89) objectives 1. To identify the number type and condition of facilities available in Rancho Cucamonga and in nearby locals. 2. To make a recommendation as to actions the Rancho Cucamonga Foundation should take to: Refurbish and support presently existing facilities - Plan for and fund new facilities to the extent such are needed CITY OF RANCHO CUCA O. GA MEMORANDUM ORIGINAL ;067- DATE: May 21 , 1986 '" POOR QUALITY TO: Mayor and Members of City Council ., 197- I FROM: Cultural Task Force, Donald Rardy, Chairman SUBJECT: COMMITTEE B POWT In February, 1986, the City Council appointed a twenty-member Cultural Task Force to identify the primary cultural needs of our community. The Committee's work involved not only the identification of these needs. but also their prioritisation. I The priority list of needs represents both local and regional activities. As the City Council begins evaluating the list, further study may be required in order to determine which activities are local and which are regional in scope. This determination will have a significant impact on the financial feasibility I' I of major cultural activities planned for the future. It is also significant to note that a number of cultural facilities of various types already esist within the region. Care should be taken to avoid duplication of those facilities. The Task Force supports the concept of establishing a nom-profit foundation to encourage donations for cultural programs alld facilities. This foundation will j permit specific donations for library, cultural center or park development programs. It is our understanding that the adoption of by-laws and the appointment of board members by the City Council will be occurring soon. When appointed, the now board members will have an opportunity to review in greater detail the recommendations of this Task Force. ORIGINAL POOR QUALITY City of San Bernardino. In addition to the structural costs, there will be significant costs for books, periodicals and reference materials for the new facility. It is further suggested that because of the unique features desired, only experienced architectural firms be employed to design the library when it is constructed. 2. Ma far Th. . . - While the need for a theatre complex is supported by the Task Force, funding is dependent upon community support of the non-profit foundation which is being created. It is proposed that the 2.6 acre site adjacent to the proposed Public Safety-Civic Center complex be tentatively reserved for this facility pending further study of the Optimum location for a performing arts center. The primary use of the facility will be for theatre productions, concerts, and symphony recitals. It is further recommended that at the appropriate tine, thorough studies be conducted to determine the specific type of theatre which is desired and the "market" area for the facility. Particular care must be taken to ensure that the facility will be supported adequately and that it will not become a financial liability to the City or to a non-profit corporation. The task force recommends that the City Council evaluate the feasibility of leasing either the land or the land and building to the private sector. The private sector may be able to administer the entertainment complex more efficiently than the public sector. ORIGINAL POOR QUALITY C. Land donated by Cb./fax Col-IA" - The college at one cice expressed an interest in donating land for the future development of a theatre or cultural center. This option should be fully explored by the City. 3. Art is Pub-I i.e.. - The Task Force recommends that the City Council request that staff explore program to encourage the permanent installation Of art in public places. zxcellent program exist in many communities. In lieu of additional fees for new construction, it is recommended that the City consider adopting a policy to provide landscaping, beautification fee, or other incentives to developers who voluntarily install permanent art objects for public view. Staff may have further recommendations regarding the implementation of this program. 4. 2,011MIAM - The Rex Wignall Museum/Callery is presently Operating at Cbaffey College. It is recommended that the City of Rancho Cucamonga join with other cities to encourage community support of this most worthwbile regional program. S• ACEMIM - Space for preservation of documents and records of historical significance is included in the newly planned Public Safety-Civic Center facility. C -6 C4� ORIGINAL POOR QUALITY The Cultural Task Force is available to assist the City Council further if that is your desire. Further assistance may include additional research, recommendations or other work as directed by the City Council. Fortunately, there are a number of volunteer organizations such as the Rex Wignall Museum, Friends of the Library, Performing Arts of Rancho Cucamonga. and the County Arts Commission which are working to expand cultural activities in both the region and the City. We command those groups and we urge the City Council to continue encouraging cosmtunity support of these worthwhile organizations. HISTORIC LANDMARKS Name Address Res•/ Res./ / Date of P.H. Date Ord.Signed Ord. # Alta Loma Honor Roll 2/10/81 03/04/81 138 Amethyst Ave. 91701 Casa de Rancho Cucamonga 8/14/79 12/19/79 92 8810 Hemlock, 91730 Chaffey-Garcia House 02/10/81 03/04/81 138 7150 Etiwanda, 91739 Cherbak Family Home 01/05/84 01/18/84 84-15 9983 Hillside, 91701 Christmas House 01/06/83 09/07/83 83-159 9240 Archibald,91730 Cucamonga Rock Church 02/05/84 01/18/84 84-16 7690 Archibald, 91730 Emery House 11/13/80 01/07/81 128 7403 Archibald,91730 Etiwanda Cairns 02/09/82 01/05/85 83-7 Wilson or 24th At Hanley Etiwanda Congregational Church 12/09/80 01/07/81 128 7126 Etiwanda, 91739 Etiwanda Railway Station 10/14/80 01/07/81 128 7089 Etiwanda Ave,91739 Garrett & Co Winery 02/19/80 06/18/80 109 Haven & Foothill,91730 Highland Ave.Street Trees 02/10/81 04/01/81 141 Highland Ave. ,Etiwanda Ledig House 01/12/82 06/02/82 176 9404 La Vine, 91701 POINTS OF INTEREST Names/Address Date of P.H. Date Ord. Ord. # Signed Alta Loma Railway Station 11/13/79 01/20/80 95 7188 Amethyst,91701 Aggazzotti Winery 11/13/80 01/07/81 129 11929 Foothill & Rochester, 91730 Cucamonga Post Office Site 02/19/80 04/16/80 99 Vineyard & Foothill Blvds. 91730 Demens-Tolstoy House 05/11/82 06/02/82 178 9686 Hillside, 91701 Johnson Home 01/07/81 12/09/80 129 6998 Etiwanda, 91739 Milliken Rancho House Site 08/14/79 12/19/79 93 Arrow Hwy. & Haven Ave. Schowalter Grove 12/09/80 01/07/81 120 8297 Baker Ave. , 91730 Sycamore Inn 08/14/79 12/19/79 93 8318 Foothill Blvd, 91730 Tapia Adobe Site 08/14/79 12/19/79 93 Top of Red Hill CULTURAL CENTER TASK FORCE A WORK PROGRAM SESSION 1 - March 3 1 . Task Force receives briefing on Civic/Cultural Center background and reviews proposed site location for Cultural Center. 2. Task Force members share and discuss their perceptions of what activities the Rancho Cucamonga Cultural Center should encompass. For example, should it be a center for the performing arts? Or an exhibit hall with meeting rooms? Or perhaps a museum? Or maybe a Library? Should it be a ' regional attraction' , such as Bridges Auditorium at the Claremont Colleges? Or should it be a ' local service outlet' like the Rancho Cucamonga Branch Library? The purpose of the Session 1 discussion is not to decide what the Cultural Center is to be, but rather to get all the ideas on the table to be looked at and thought about. During the next Session, a ' focusing' and 'prioritizing' of what the Cultural Center should be will begin. 3. The results of the preceding discussion will be recorded and analyzed by City Staff and information distributed to Task Force members prior to Session 2. For example, should one idea for the Cultural Center be a 'Trolley Car Museum' , the analysis would focus on such items as: o what significance or impact would a Trolley Car Museum have !or Ranchos o How big should a Trolley Car Museum be and where should it be located; o How widespread is interest for a Trolley Car Museum and are there any others operating in the area? o Is there a funding source available for a project of this nature? The purpose of this analysis information is as a ' tool' for Task Force members to use in working this project toward successful conclusion. Session 2 - March 17 1 . Task Force continues discussion and develops a 'priority' listing of what activities should be addressed within a Cultural Center. 2. Staff records meeting and forwards analysis information to Task Force prior to Session 3. CITY OF RANCHO CUCAMONGA `o C�;CA JOO , MEMORANDUM t F 11Z 1977 nate: Marc}+ 13, 198A To: Cultural Center Task Force From: Lauren Wasserman, City Manager Subject: Work Session 2 - March 17, 7:00 p.m. Please find enclosed a summary of the meeting of March 3rd and a capsulated survey of the 'cultural' activities from the Task Force listing which are available to residents of our City. This survey, of course, does not purport to list everything available... having the good fortune to live in Southern California as we do, and with its abundance of places to go and things to do, a complete listing of the southern metro area would likely prove overwhelming in it's creation and unwieldy in application to the task at hand. If you have additional specific examples that you would like to provide the group to illustrate or support an idea, please feel free to do so. The suggested work program for Session 2 galls for... ' . . .continued discussion and development of a priority listing of what activities should be addressed within a Cultural Center.' If you have any comments or need additional information on the enclosed, please give me a call. I look forward to Monday's meeting and will see you there! cc: City Council w/attachments LW:ks . .. ......... ._. ............. ........ cultural Center Tack Force Lions Park Community Center March 3, 1996 Paae 2 • After stud yinc the potential uses, the Task Force may determine that several uses equally represent unmet cultural needs in Rancho Cucamonga. What are the options in that case as site size limitations preclude all listed uses from being located adjacent to the Civic Center. Is the Regional Shopping Center a possibility for locating an unmet need? How about Rancho Cucamonga City Park as a possibility ? what then, is the criteria for judging which use is best suited to be next to the Civic Center? Or beat in the Park? Or the Regional Center? It is obvious that the City needs for cultural activities and programs tar exceed available funds. In addition, we are somewhat limited because the available parcel next to the Civic Center - Public Safety facility is only 2.6 acres. The next meetinq was set for 7:00 p.m., at Lions on Monday, March 17. Chairman Don Hardy adjourned the meeting. THEATERS. Name: Aridaes Auditorium Location: 4th S tree t and College way - Phone: (714) 621-8031 Operated by: Claremont College Productions: Dances Musicals; Recitals; Shakesperean Festival. Seating Capacity: 2,483 Fundinq Sources: Supported by Pomona College through ticket sales and Founder Endowments. Annual Budget: $250,000 Theatre Operations $750 ,000 Production. Name: San Bernardino Civic Light Opera Locations 2079 North 'E' Street, San Bernardino Phone: (714) 825-9452 Operated by: Civic Light Opera productions: Musicals; Light Opera. Seating Capacity: 1,760 Funding Sources: Ticket Sales; Granter Program/Refreshment Sales. Annual Budget: N/A Name: Mark Taper Forum Location: 135 N. Grand Avenue Phone: (213) 972-7200 Operated by: Music Center Commission Productions: All types of experimental and premiere performances. Seating Capacity: 742 Funding Sources: Ticket Sales; Performing Arts Council - Grants; Lease Agreements - Los Angeles County. Annual Budget: N/A Name: Ahmanson Theatre Location: 135 N. Grand Ave., Los Angeles Phone: • (213) 972-7654 Operated by: Music Center Commission Productions: Drama/Comedy Plays; Civic Light Opera; Ballet; Community Activities - Lease Agreements. Seating Capacity: 2,100 Funding Sources: Ticket Sales; Performing Arts Council - Grants; Lease Agreements - Los Angeles County. Annual Budget: N/A Theaters March 13, 1986 Paae 2 Nare: rlorothv Chandler Pavilion Luca tion: 13% N. c;rant Ave., Los Angeles Phones (213) 971.-720n Orated hv: Music Center Commission Productions: Musicals] Pallet; Philharmonic;Agreements. Community Activities - Lease Seatina Capacity: 3,197 Fundira Sourcess Ticket Sales; Performing Arts Council - Grants; Lease Agreements - Los Angeles County. Annual Pudaot: N/A Nape: Shubert Theatre Location: 2n 20 Avenue of the Stars Phone: (213) 201-1500 fterstet+ hv: Privates Orcanization Productions: Musicals; Plays - drama and comedy. Seating Capacity: 1,829 Funding Sources: Ticket Sales Annual Audge t: N/A Name: South Coast Reperatory Theatre Location: 655 Town Center Drive, Costa Mesa Phore: 957-26112 oneratp.A hv: rtrknOwn Productions s 10 worth sze!ason - 12 productions; Contemporary and classical dramas; Premiere plays. Sftatina Capacity: 668 (2 stages) Fundina Sources: Ticket Pales 73%; Donations/Grants 27%; California Arts Council; National Fndovment for Arts. Annual Pudae.t: $3,600,000. Nasse: Fullerton Civic Light Opera/Plumbers Theatre Location: 218 N. Commonwealth, Anaheim Phone: (714) 526-3832 Operated bv: Civic Light Opera Association Productions: Musicals Seating Capacity: 1,311 Funding S ou rc*ss Ticket Sales; Program/Refreshment Sales; Individual Donations. Annual Audaets $300,000. Theaters March 13, 1986 pace 3 *Tare: nowney Community Theatre Location: 8435 E. Firestone Blvd., Downey Phone: (213) 861-8211 869-7331 ext.282 Operated by: City of Downey/Civic Light Opera Productions: Civic Light Opera; Drama; Comedy; Activities, Community Organizations Seating Capacity: 748 Fundinc Sources: General Fund Expenditures (City of Downey) . Annual Budget: $352,000 . Name: Alta.Lona High School Auditorium Location: Rancho Cucamonga Phone: 989-5511 Operated by: Chaffey High School District Productions: Primarily used for High School activities; Infrequent Community Rental. Seating Capacity: 750 Funding Sources: Chaffey High School District General Fund; Infrequent Rental Fees. Annual Budget: N/A Name: Chaffey College Auditorium Location: Rancho Cucamonga Phone: 987-1737 Operated by: Chaffey College Productions: Primarily used by College Drama Department; -Infrequent Rentals. Seating Capacity: 300 Funding Sources: Chaffey College General Fund; Infrequent Rental Fees. Annual Budget: N/A THEATERS 8rti,dgea Audi,to)tim 4th St./Cottege Way, Ctd"Aont (114) 621-5031 San 8ehna&din0 Civic Light Opvm 2079 N. E St., San Senn" ino (714) 825-9452 Mark Taper Forum 135 N. Grand Ave. (213) 972-7200 Ahmanson Theafte 135 N. Grand Ave., Loe Angetee (213) 972-7654 Dorothy ChandteA Pavajon 135 N. Grand Ave., Loe Angeteb (213) 972-7200 Shubert Theatte 2Ot0 Avenue of the Stan (213) 201-1500 South CmAt Repenatony The& to 655 Town CenteA Dn., Costa Mesa (714) 957-2602 Faf tenon Civic Light Opera/ftmbeu Theatre 218 W. Comnom matth, Anaheim (114) 526-3832 Downey Community Theatre 8435 E. FUteetone Uvd., Downey (113) 861-8211 Alta Loma IU@h Srhoot AmUtWup Rancho Cuaomoxga (114) 989-5511 Chailey Cottage d modt (714) age AudftAinm Randt0C987-1737 t1�� High Shoot AudLtondnm (714) 911-5861 Orange Coast Cottege/Robe+rt S. Moohe Theafte t701 Fairview, Costa M"a (114) 432-5880 Anaheim Cuttwtal Arta Centex 931 N. fttboit (714) 751-5032 Laguna MOUtton ConwAnity Ptayhouae 606 Laguna Canyon Rd., Laguna Beach (714) 494-0743 La giuda Civic Theatre 14900 La Utkd a Btvd. (213) 944-9801 Redondo Beach Studio 112 S. Catalina Ave. (213) 318-5889 Loa AngeCee VdUey Cottege 5800 Fulton Ave., Van Nuys PeppeAdi,ne Unive u ty SmotheRe Theatu, Mati.bu Centum/ City Ptayhouet 10508 (0. Pico Blvd. (213) 839-3322 Theatnt Weet 3333 Cahuenga Blvd. W"t (213) 851-1977 CeteM ty CtntAt Tht& tt 5930 FkankUn Ave. (213)464-0617 GtendaLe Cenfte TkeatJtt 324 N. O"e, St. (818) 244-8481 Santa Monica Ptayhoua t 18l 1 4th St., Santa Monica (213) 394-9779 Bob Bah" A(dAioRette Theate+t 1345 W"t .?At. St. (213) 250-9995 Wea.tmWtvt Commux ty Thta tett 717! Maple. St., Wtetttnatex (714) 995-4113 ToAAance Community Theme 1522 Cnavene Ave., ToAunce (213) 532-1741 Mou" Thea tAe Paton VtAde (213) 344-0403 Beckman Audi toitim, Cat,tech Mtch-igdm Ave., P"t;dena (aid) 356-4652 Gyp6y Playhou6e 3321 W. Ot i ve Ave., &dtbaxk (alb) 845-1073 O.td Gtobe TheatAt Satboa P&Ak (519) 239-2255 Gi ovt The& to Company 12 a 52 Wn St., GoAden Ghove (714) 636-7213 Loa Angetea TheaUe Cen.teA 514 S. Sp iM S.t., Loe Angetea (213) 627-6500 BeveA ty Thea tete 9404 Wit6hiu Stve., SevWy H,i.[,Lt (213) 410-1062 Pa.6adem Ptayhou,be 39 S. Et Moti.no Ave., Pa6adem (alb) 356-PLAY May4a i k Thea tett 214 Santa Monica Stvd., Santa Mentca (213) 451-0621 Tiheafte oAnt6 4128 WiU a Blvd. (213) 285-3490 GlaA td'♦ Carcdlt,"Amt Pavi, ion SSS W. FoothiU Btvd., Ctztemont (714) 626-1154 Puadem =CoUgde U tte Theattt 1570 E. C ., Pa4adcna (ala) 578-7485 Maapo4t Thea tete An t6 Centeot 2 501 Cti 4 i Vt., Meivpoitt Beach (714) 631-0288 Amba.6aado)t Audi toAium Pa6adtna (ala) 304-6161 Cal State FmUehto►c, Lttttt The4fte CIIAFFF.Y JOINT UNION 1111:11 SCHOOL DISTR1Cr USE OF FACILITY FEES -_-- Cost _--- Fair Market Value Each --------- Each Auditoriums (.'apaclt�► 1st (lour Add'1 (lour 1st Hour MW' l Ilour Alto Loma 789 S 50.00 $ 25.00 $100.00 $ 50.00 Merton E. Hill 725 50.00 25.00 100.01) 50.00 Montclair 789 50.00 25.00 1010.OQ 50.00 tion tcIaI r Cavalier 204 25.00 20.00 60.00 40.00 Chaffiey llomemaking 182 25.00 15.00 50.00 4n.n0 Gardiner W. Spring 2360 180.00 40.00 2.50.00 100.n0 Upland 1200 75.00 35.00 150.00 60.00 Ontario 1233 75.00 35.00 150.00 60.00 NOTE: The above rates do NOT include any personnel costs except at Gardiner Spring Audltnrlum where the stage manager is included if the rental period is during his regular working hours. Time nutmi(le of regular hours will be billed at time and one-half. Cost _ _ Fair Markel Value Cafeteria Dini (looms lot Hour Each Add'1 Ilour 1st flour. Each Add'I Ilour All Schools (cafeteria without kitchen or $ 40.00 $ 15.00 $ 75.01) $ 40.00 serving area) All Schools with kitchen and serving area 75.00 30.00 150.00 75.110 NIYI'F.: Charges for food, supplies and labor will he required as determined by district food services del»rtment Classroom Cost_ _ Fair Market Valtie 1st Hour Each Add'l Hour 1st (lour Each Add'1 Iluur Regular $ 15.00 $ 10.00 Lecture $ 10.00 $ 20.01) 20.00 1.5.00 40.00 25.00 District Board Room _ Cost _ _ _ Fair Market Vallee 1st (lour Each Add'1Ilour lat_Ilour F.ach Add' l Iluur $ 25.00 $ 15.00 $ 45.00 $ 25.00 mccmccacccocco Cal an mCCC00CCGCD©OO 'Monza 6m600m�© can (aGCLCCCGCG3COQ¢C poop nmm�OQ�m p00©0�p © OCccCGGCCOCOQL� QQ1©�Qp�m pCm°rJ©pm GSCG COCQ7p QQap4pQ© Q@QQQQ� 6m6GmmflID CC¢QGC =-r3QM 4°00Gpa �dOpt�Gm r�¢cccccccao© 04mop4�� D�QO°Q© ©°oo°oo oo�oo m p4 Q°per a©oaoav ocmncoacccocmo pgm p4�O O GCSccOOCC©©CCC 'Mnpp COQ@ QO °Q@ CCCCCCCCOC t3cpp za©@p0 m@@ ©4 °'OD°00 4000m©p0©©OapO p©CCccocGnocc© a Onomm44QCQ@� Om©©o 01- 0000© OO- OOpOmm© nQov mcccoccccooa©m 'MQpQ��©Q�8�0©© 440 o0p4°a ma0orm.�Oovoav © � pvappoamaa� moo a per©QOp OOc©ep00000 -� — 000Qp Qimu p� O po°4 0 ©o©p©© o oom©©© o QOa p0 © Ga©d©pOVOw ccoccCCCCCC000 oon�ooc,Q4@ QO @00 C°04 4� Cs°amCm vnvv oc©cmcmcccecme oop�pQ4Qm@0 Cm a40 ©00000oc5l, 0 otLoc©COCCCOm p 'Mtlppgt�@Q�Q7m� QQ©�4© pm00 vp1O ©©CcSc©mc©a¢��ac ppOe'Qoa m @om ©��o m 00000©a pdO00pOC©000Oo m0000c¢c_oo��p Q�Oyo0 Q� Qmp m° 00© OQppflDOnB EM--== CCCCQeOC© Ogl1lapC7mO�m©�¢ �! o m0ppdmm anv GC©cccccnnoomet oeQoaQmd44Q X000 06 °00pm00 as pest©yccccne©©c p Qor�©4 �� mmC flpeDmmnv n pcscccccccoonmo gnopnQ@c0emm4 pm©a° p0°00pm Mn C©CC.:.CC^JCCGmmp pa4pzaOmpm@@�QI @0m p0° po o©mm a©mmavo ©c©ccoc©ac©©m© pomc cJ4Q¢ 0@@@ 0 00000 0mm©ammmo�ao� cnccccccc¢sooco OQpyoaQ©�a©� ©mm p46©0Qpv00'Mov aCCCCGCccmammm pnvyoyc4 �Qm Om0 °O poo°© pod°Q00000Q o cccccoccc©em¢c oo�Qyo©QQQam¢ om0� p ©6° open ccccccccc©©mcp poom m0@ 00 00 � °gyp 0pd °° a}0000v ccccczccccoo©m¢ rob'a�oo ©@Qo ©4 oe my Om OO OpO��p mm©mpm©mmao"o cecoeoeee000ep vppppQ©mma©my Om ©°3 '7p0O0� mpm00p©000000 o©cooccoc©©o©c vpo�pmQG�©Q¢ 0m 40 ©pOO© ©6m 000po 000 a©moi©©,rGG©OOQp o40 opmQ4 ©me ©� p0 p© mm amo ecmccnocc©amcc yvo 444 00 p0 mG © 00 0000 ©c,occccscocsccrcc, two @QQQ@ O O © p�� ©G600Q°Op�ap� ca©©�ccccoo©cat ACU O O ©O© ©6�p4000©QapO ❑CcrcGccc^oc©¢C -men) © 0Q0p0©OpOao�n ca�CCCCccCocrcc �V�yoQm44440y p o0m 4 cG c❑ oft Opm ©© ©4 040 acs©cm©oc acromc vy ©4 mmp©fl�0c�o� QC{^OCICCCCCppQO 014yyVo4©4 om©©opm� pG©a©ncccor�©cC �ycut 4 0Q00004 LCC99C©CCQiQpCQc 0 OQO � ,_ ©000 ovvo ALTA LOWHIGH SCHOOL AUDITORIUM Availability of the Facility The auditorium is generally unavailable during the week as it is used for classrooms, workshops, etc. School functions are regularly scheduled during the weekday evenings. However, weekend use is fairly open. All events scheduled need to be cleared through the school and are secondary to school functions. Please see the attached "Week End Use" schedule. Type of Programs to be Presented at the Auditorium / The Auditorium is presently under restoration. Due to this fact, some programming may be more appropriate than others. Now that the sound system has qtr. been completed, any type of choral, musical or symphonic presentation would be suitable. Productions which require technical lighting quality (plays, some ballets) should probably wait until the lighting system is refurbished. After the restoration is complete, the facility should be adequate, technically, for any type of performance. One needs to keep in mind that this is a school facility and might want to schedule accordingly. Physical Condition of the Facility As stated previously, the Auditorium is in the process of being refurbished. The sound system has been completed and painting of the facility will soon be underway. Please see the attached sheet detailing the items to be completed and their projected costs. One item not listed is an air conditioning system. In order to do any presenting during the summer, it would be necessary to address this problem as audience comfort is as important as acoustics. The problem of maintenance of the facility once restoration is complete has been addressed to representatives of Alta Loma High School and the School Board. Board members have been satisfied as to the desire of both the School and the District to do their part in maintaining the facility. It is hoped that an agreement can be worked out between both parties regarding this issue. One other relevant aspect is the size of the auditorium. With 750 seats, the auditorium is an ideal size for presenting any type of production. It isnot so large as to overwhelm, but it is large enough to make it economically feasible for presenting productions. Restoration is being completed on a priority basis as funds become available. Location/Accessability of the Facility The location of Alta Loma High School is ideal in that it is located in Rancho Cucamonga. It is accessible to all members of the community. One minor problem might be parking. Although there is a parking lot on the East side of the building, a sold-out performance might severely impact the parking lot's ability to handle cars. Significant Economic Factors Because the facility is under the jurisdiction of the School District, any scheduling needs to be done through them. The District does require that at least one person from the District be present during performances and rehearsals. There are certain guidelines regarding maintenance which need to be followed as well in that the school requires the facility be cleaned both prior to and following a performance. The School itself would like one of their students present during productions to monitor the sound system. The students have been trained as to the technical use of the sound equipment. None of the people required to be present are members of any performing unions. In summary, Alta Loma High School can be used as a alternate facility in the interim until a performing arts center can be built. It is centrally located in Rancho Cucamonga and has adequate seating, parking and availability to the public. Further restoration needs to be completed before it is technically and aesthetically correct. �-,64011 1 G. Axm oni A I S L E A 13 L E POOR QUALITY E Z AIS - H H caN 11.,a.��:•�ti,`°:". 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