HomeMy WebLinkAbout89/06/20 DECLARATION OF POSTING OF AGENDA
Eva Merritt states and declares as follows:
I presently am and at all times mentioned herein have been the
Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in
that capacity, on S , 1989, at q (3c)
I posted a true and correct copy of the meeting agenda attached to this
declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base
Line Road, Suite C, Rancho Cucamonga, California
I declare under penalty of perjury that the foregoing is true and
correct and that this declaration was executed on � , 1989,
at Rancho Cucamonga , California.
q'4r��' 0^A* JL
Ass' taut Secretary
R cho Cucamonga Comm ' y Foundation
AGENDA
RANCHO CUCAMONGA COMMUNITY FOUNDATION
Lion's Park Community Center
Forum
9161 Base Line Road
Rancho Cucamonga, California 91730
Regular Meeting - June 20, 1989 - 7:00 p.m.
A. CALL TO ORDER
1 . Roll Call: Dutton , McNay , Beyersdorf , Mannerino Ross ,
Purkiss , Barton
B. PRESENTATIONS
No items submitted.
C. CONSENT CALENDAR
1 . Approval of Minutes - May 16, 1989.
2. Treasurer's Report - Period ending May 31, 1989.
D. FOUNDATION BUSINESS
1 . Grants and Donations - Consideration of requests for grants and donations.
2. Business Expo - Update on the Foundation's participation in the Business
Expo.
3. Outstanding Citizenship Award - Discussion of outline and details of this
item.
4. Art in Public Places Policy - Consideration to move the Art in Public
Places Policy back to the Policy Committee for discussion with business
leaders.
5. Lewis Homes Artwork Donation - Update on discussions regarding the offer
made by Ralph Lewis for artwork donation.
6. Fundraising Reguirement - Consideration of Board members role in raising
money.
7. Advisory Council Report - Update on Advisory Council activities.
9320 Base Line Road • P. O. Box 807 0 Rancho Cucamonga, California 91730 9 (714)989-1851
Community Foundation Agenda
June 20, 1989
Page 2
E. BOARD MEMBER BUSIXESS
This is the time for Foundation Board members to report on additional business
pertaining to the Foundation. No public testimony and no Board discussion or
action can occur on these items.
F. IDENTIFICATION OF ITEMS FOR NEXT MEETING
This is the time for the Foundation members to identify the items they wish to
discuss at the next meeting. These items will not be discussed at this meeting,
only identified for the next meeting.
G. COMMUNICATIONS FROM THE PUBLIC
This is the time and place for the general public to address the Rancho Cucamonga
Community Foundation Members. State law prohibits the Foundation Members from
addressing any issue not previously included on the Agenda. The Foundation may
receive testimony and set the matter for a subsequent meeting. Comments are to
be limited to five minutes per individual.
H. ADJOURNMENT
I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community Foundation,
hereby certify that a true, accurate copy of the foregoing agenda was posted on
June 15, 1989, seventy-two (72) hours prior to the meeting per A.B. 2674 at 9320-
C Base Line Road, Rancho Cucamonga, California.
May 16, 1989
CITY OF RANCHO CUCAMONGA
Rancho Cucamonga Community Foundation Minutes
Revular Meeting
A. CALL TO ORDER
A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday,
May 16, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road,
Rancho Cucamonga, California. The meeting was called to order at 7:08 p.m. by
Chair Jeanne Barton.
Present were Board members: Bob Dutton, Betty McNay, Guy Beyersdorf, Tiina Ross,
Chair Jeanne Barton.
Also present were: Staff representatives Susan Mickey, Deputy City Manager,
Linda Daniels, and Assistant Secretary, Eva Merritt.
Absent was Board member: John Mannerino.
B. PRESENTATIONS
No items submitted.
C. CONSENT CALENDAR
C1 . Approval of Minutes - April 18, 1989.
C2. Treasurer's Report - Period ending April 30, 1989.
MOTION: Moved by Dutton, seconded by Ross to approve the Consent Calendar.
Motion carried unanimously 5-0-1 (Mannerino absent) .
D. FOUNDATION BUSINESS
D1 . Board Member Interviews - Results and vote on the interviews held on April
26, 1989.
Chair Barton stated that the interviewing committee consisted of Board members
Dutton and Ross who interviewed all applicants with the exception of two (2) who
did not show. She then asked Board member Dutton to report on the results.
Board member Dutton stated that all the applicants were excellent, and the
interviewing committee has extended an invitation to all the applicants to
continue to be involved with the Foundation and consider being part of the
Community foundation Minutes
May 16, 1989
Page 2
Foundation's committee structure and possibly the Advisory Council. He then
stated the interviewing committee's conclusion and top recommendation for the
newest Foundation Board member was Bill Purkiss of Chaffey College. Mr. Purkiss
was also a Foundation Advisory Council member.
MOTION: Moved by Beyersdorf, seconded by Ross to approve the interviewing
committee's recommendation to elect Bill Purkiss as the newest Foundation Board
member, and adopt said recommendation by the Board as a whole and further make
said recommendation to the City Council. Motion carried 5-0-1 (Mannerino
absent) .
Chair Barton suggested that the Community Foundation continue /to advertise to
recruit for Foundation committee members on a regular basis.
D2. Public Relations - Recommendation by Community Relations Committee with
regard to contracting with a Public Relations firm.
Board member Ross asked to continue this item in order to allow for further
research on this item to the next regularly scheduled meeting.
D3. Work Program - Recommendation by Program Committee to accept a Work Program
for 1989-90.
Chair Barton stated that, in reference to the Staff Report dated May 8, 1989
regarding the work program, the Program Committee is currently working on the
list of programs, and hope to have the dollar amounts associated with these items
shortly. The Committee is currently working on their budget for the coming
fiscal year, as a result, these items have to be worked on further.
Ms. Mickey, Staff Representative, stated that the Needs Assessment should be
added to the work program list.
Chair Barton queried as to the the allocation of space for the talent show and
art exhibit that the Foundation plans to do at the Grape Harvest Festival.
Board member Ross suggested that the Chair Barton, Janet Nix, and Susan Mickey,
from the Program Committee, get together with Dianna Lee-Mitchell, Chair of the
Grape Harvest Festival, to resolve the question of the allocation of space for
the Foundation.
(.ILIA-tCU ay Cflua
D4. Artwork - Consideration to accept artwork from Lewis Homes selection.
Chair Barton introducted Dave Ezra, Tax Director for Lewis Homes.
Community Foundation Minutes
May 16, 1989
Page 3
Mr. Ezra stated that the Lewis Homes Company was offering to the Rancho Cucamonga
Community Foundation three (3) outdoor artwork pieces to be commissioned for the
shopping center going in at Foothill Blvd. and Haven Avenue. He stated that the
estimated value of the pieces was approximately $50,000 to $100,000.
Board member Dutton inquired about the maintenance and insurance of the three
artwork pieces. He wondered if Lewis Homes was going to have the artwork on a
leaseback program to the Foundation.
Board member Beyersdorf suggested that the Foundation check with Bill Courtney,
Arthur Young Co.
Board member Dutton suggested that Chair Barton appoint two (2) /Foundation Board
members to investigate this concern.
ACTION: Chair Barton appointed Board members Dutton and Mannerino as the
temporary task force for this item.
D5. Business Expo - Update on the Community Foundation's participation in the
Business Expo.
Board member Ross stated that the art exhibit will be very good, will consist
of thirty-five (35) artists showing works from Etiwanda High School, Alta Loma
High School, and Chaffey College. Chaffey's will consist of showing student art
as well as some alumni arts. The Historical exhibit is still being worked on,
it is also looking good. A time-line is currently being done for this and are
building resources from a number of areas, and hope to possibly have it as a
permenant display possibly at the Rancho Cucamonga Public Library. She stated
we have gotten Ada Cooper, Jean Billings, Charlie West, Art Bridge, and hoping
to have Betty McNay to also participate in the Oral History portion of the
exhibit. The Daily Report is doing a tabloid on the Oral History portion, the
role of the Foundation, and welcoming any residents having oral history to share
to participate. She has found Leda Chaplin (Charlie Chaplin's 2nd wife) , and
one of the few direct descendants of the Rains, who has consented to be
interviewed for the oral history portion, and she will be looking up some
memorbilia that she can share for this.
Board member McNay stated that she would like to see a repeat of the Oral History
done at the Expo.
Board member Ross stated that Dean Hillman, Chaffey College, will be doing the
video taping of Leda Chaplin's oral history.
D6. Advisory Council Report - Update on Advisory Council activities.
Ms. Mickey stated that the Fund Raising Committee meeting was held in conjunction
with the Program Committee meeting, and will be held the same way for the next
meeting (June 7th) in order to work on the budget.
Community Foundation Minutes
May 16, 1989
Page 5
Board member Dutton suggested that the Foundation not put on any event-type
activity for fund-raising, that the only fund-raising be done at the Benefit
Ball.
D8. Grants and Donations - Consideration of requests for grants and donations.
Staff report presented by Susan Mickey, Staff Representative.
Ms. Mickey stated that at the Program Committee Meeting, Chair Barton recommended
that she have someone from PARC present a formal request at t4is meeting. Ms.
Mickey then introducted Drew Handley of PARC.
Mr. Handley presented PARC's program flyer to the Board of Directors, he then
stated that PARC is requesting a donation to cover half of their budget for the
programs listed on the flyer.
Suggested that PARC and RCCF combine their mailing lists and get together and
create a brochure in order to be effective in raising funds.
Board member Ross confirmed that the $8,000.00 was the total budget for the
programs listed on the flyer. PARC was asking for $4,000.00 in addition to the
$4,000 already approved. She stated she felt that this was a good worthwhile
program to support and recommended that the Community Foundation do so.
MOTION: Moved by Ross, seconded by McNay to approve funding of $4,000.00
donation for PARC's program as presented. Motion carried 5-0-1 (Mannerino
absent) .
8. BOARD MEMBER BUSINESS
Board member McNay suggested having a committee formed and ready for the Oral
History Program. She hopes to have a starting budget ready shortly.
Board member Ross suggested that Chaffey College could help with the Oral History
Program, as they have the video equipment and talent to work it.
Chair Barton stated she was interested in cards and brochures to be put out for
the Business Expo.
F. IDENTIPICATION OF ITEMS FOR NEXT MEETING
1 . Approval of May 16, 1989 minutes.
2. Treasurer's Report.
3. Public Relations.
4. Business Expo results.
5. Advisory Council Report.
6. Grants and Donations.
Community Foundation Minutes
May 16, 1989
Page 6
G. COMMUNICATIONS FROM THE PUBLIC
None submitted.
* * * * * * *
H. ADJOURKHMT
MOTION: Moved by Ross, seconded by Dutton to adjourn the meeting. Motion
carried unanimously 5-0-1 (Mannerino absent) . The meeting adjourned at 8:45 p.m.
Respectfully submitted, /
Eva Merritt
Assistant Secretary
Approved:
RANCHO CUCAMONGA COMMUNITY FOUNDATION
TREASURER'S REPORT
Period Ending - May 31, 1989
BEGINNING CASH BALANCE
General Fund $34,616.10
Chaffey Garcia House
Donation on behalf of William & Althea Pearson 1,259.12
Jack McNay Memorial Fund 7,560.11
Scholarship Fund - Di Iorio 2,000.00
Needs Assessment - G.T.E. 5,000.00
Total Beginning Cash Balance 50,435.33
RECEIPTS
.Interest earned - checking - $28.09 28,09
Allocated to: Chaffey Garcia House $ .38
General Fund 25.27
Jack McNay Memorial Fund 2.44
George Yetter - Jack McNay Fund Donation 125.00
Lewis Homes - Community Services Donation 8,049.00
Mary McNay - Jacket Reimbursement 43.63
Total Receipts 8,245.72
DISBURSEMENTS
PR Seminars - Consulting Services 500.00
Fred Stoffel Assoc. - Tax on Boutique Bags 5.63
PIP - Printing of Flyers 289.38
S&S Arts & Crafts - Summer program purchase 1,409.52
World Wide Games - Summer program purchase 447.00
Total Disbursements 2,651.75-3
ENDING CASH BALANCE
General Fund 33,889.99
Chaffey Garcia House 1,259.50
Jack McNay Memorial Fund 7,687.55
Scholarship Fund 2.000.00
Needs Assessment 5,000.00
Community Services Fund 6,192.48
Total Ending Cash Balance ,029.5
Respectfully submitted,
Guy Beyersdorf, Treasurer-Secretary
Prepared by: Kathy James, Account Technician
Checking account balance as of May 31, 1989 $13,181.05
Less outstanding checks (2,151.53)
Investments 45,000.00
6,029. 'f
9320 Base line Road • P. O. Box 807 • Rancho Cucamonga, California 91730 • (714)989-1851
R.1 Sank of America
Statemer
CUCAMONGA BRANCH NO. 0056 city
9719 FOOTHILL BOULEVARD
CUCAMONGA, CA 91730 'i'�
PHONE 714-865-2424 /!ln'K �''`: f l `'t"' —
DATE OF THIS STATEMENT 05/31/89 4Aj j'1� 0'51989 _
?"8191101v121112i3 t
14146
PAGE 1 OF 2 RANCHO CUCAMONGA
E7 COMMUNITY FOUNDATION
0056—PS45 P 0 BOX 807
RANCHO CUCAMONGA CA 91730
B OF A ANNOUNCES A NEW DAY IN BANKING.
SATURDAY'
WE'RE HERE TO HELP YOU MEET YOUR BANKING NEEDS
AT MORE LOCATIONS
THAN ANY OTHER CALIFORNIA BANK.
B OF A BRANCHES ARE NOW OPEN
EVERY SATURDAY,
9 A.M. TO 1 P.M.
------------------------- --------------------
----------------------------------------------------------- ------------------------
CHECKING 00567-00824 CUSTOM INTEREST CHECKING —TAX ID 95-4105814
CUSTQHER SINCE 1987
SUMMARY PREVIOUS STATEMENT BALANCE ON 04-28-89. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12,214.83
TOTAL OF 4 DEPOSITS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . .13,217 .63
TOTAL OF I AUTOMATIC CREDIT AUTHORIZED FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28.09
TOTAL OF 7 CHECKS FOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12,279.50
STATEMENT BALANCE ON 05-31-89. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13,181.05
INTEREST PAID THIS STATEMENT PERIOD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28.09
INTEREST PAID THIS YEAR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .282.97
ACTIVITY DATE TRANSACTION
POSTED REFERENCE DEBITS CREDITS DAILY BALANCE
05-02 CHECK 105 450.00
TOTAL 450.OG .00 11,764.83
05-04 CHECK 108 100.00
TOTAL 100.00 .00 11,664.83
05-05 CHECK 104 29.50
TOTAL 29.50 .00 11,635.33
05-09 CHECK 107 10,000.00
TOTAL 10,000.00 .00 1,635.33
05-10 CHECK 106 11000.00
TOTAL 11000.00 .00 635.33
05-11 CHECK 103 200.00
TOTAL 200.00 .00 435.33
Bank of America NTRSA•Member FDIC
Aank of America
Statemen
CUCAMONGA BRANCH NO. 0056
9719 FOOTHILL BOULEVARD
CUCAMONGA, CA 91730 -
PHONE 714-865-2424
DATE OF THIS STATEMENT 05/31/89
PAGE 2 OF 2 RANCHO CUCAMONGA
COMMUNITY FOUNDATION
CHECKING 00567-00824 CUSTOM INTEREST CHECKING (CONTINUED)
ACTIVITY DATE TRANSACTION
POSTED REFERENCE DEBITS CREDITS DAILY BALANCE
05-17 DEPOSIT 51000.00
TOTAL .00 __ .___ 51000.00 5,435.3.3
05-18 DEPOSIT 125.00
TOTAL .00 125.00 5,560.33
05-19 CHECK 109 500.00
DEPOSIT 81049.00
TOTAL 500.00 8,049.00 13,109.33
05-26 DEPOSIT 43.63
TOTAL .00 43.63 13,152.96
05-31 AUTOMATIC 1 28.09
TOTAL .00 28.09 13,181.05
REFERENCE DATE
DESCRIPTION POSTED REFERENCE DESCRIPTION
05-31 AUTOMATIC 1 FOR THE STATEMENT PERIOD 05-01 THRU 05-31:
ANNUALIZED INTEREST RATE WAS 4.00X. ANNUALIZED
YIELD, BASED ON MONTHLY COMPOUNDING, WAS 4.07X.
DAILY DATE AMOUNT RATE DATE AMOUNT RATE
INTEREST
CALCULATION 05-01 12,214.83 4.000 05-11 435.33 4.000
BALANCE 05-02 11,764.83 4.000 05-17 5,435.33 4.000
05-04 11,664.83 4.000 05-18 5,560.33 4.000
05-05 11,635.33 4.000 - - - --05-19---- 5,060.33•-•°' ----4.000 -
05-09 1,635.33 4.000 05-22 13,109.33 4.000
05-10 635.33 4.000 05-26 13,152.96 4.000
Bank of America NT&SA•Member FDIC
�pGLFS J
Principal ET I WA N DA HIGH SCHOOL (-
Linda Schneider
p "Commitment to Excellence" ~ �
Assistant Principals `-
Don Bertucci
Remi Tremblay 13500 Victoria Avenue, P.O. Box 447, Etiwanda,CA 91739-0447 • (714)899-2531 ♦L
Administrative Assistant
Jarvis Pahl
Counselors
Bob Brown
Gayle Fichtner June 8 , 1989
Elaine Forge
Ann Kunze
Ruth Smith
Ed Whitney
City of Rancho Cucamonga
Athletic
Johnson Director
Pete 9320 Baseline Suite C
P
Department Chairpersons Rancho Cucamonga, CA 91701
Business ATTENTION: Susan Mickey
Larry Tisdale Y
English
Pamela Devlin Re: Grant Application - Etiwanda High
Foreign Language School Fine Arts Department
Margaret Cantu
Homemaking In answer to the question raised by the Program
Dotti Jones Committee about appropriate recognition for a Foundation
Industrial Arts Grant , acknowledgement can be made in one or all of the
Ben Taylor following ways:
Mathematics
Jim Rudolph 1 . Statement in Program under CREDITS
Fine Arts
Laura Brouse 2 . Complimentary tickets to Board Members and
Physical Education recognition if in attendance at function
Joanne Dixon
Science 3 . Signs on tables
Candace Cline
Social studies 4 . Letter to Chaffey District Board from Principal;
Nancy Patterson
Special Education notice of grant will then appear in Board minutes
Verna Leggit
Librarian 5. Announcement in local newspaper and school
Maxine Ziebarth paper during pre-event publicity
Gate Coordinator
Pam Bowen I would appreciate it very much if you would make a
copy of this answer and append it to the grant request
when it is presented to the Board on June 20.
Thanks !
Sincerely,
Maxine Ziebarth
Dean E,Smother,Superinrerrderrt • Chaffey Joint Union High School District
RANCHO CUCAKONGS COMMMTY FOUNDATION
GRANT APPLICATION
For Fiscal Year 1989
Name of the Organization Etiwanda High School Fine Arts Department
Address 13500 Victoria Avenue, P.O. Box 447, Etiwanda, CA 91739-0447
Contact Person Linda Schneider/Maxine Ziebarth/Laura Brouse
Address (if different) 899-2531
Day Phone
Date of Project Start January, 1990 A enn of Req $1500. 00 + $500. 00
Authorized Signature Officer/Director (Tit e
1• What best describes your organizations' activities/purposes?
X Theater X Music
Media _ Literature
X Dance _ Human Services X Visual _
Other
2. Is the project you are proposing to be presented in Rancho
Cucamonga? yes
3. Will you charge admission? Yes If yes, how much? $12 . 50/$15. 00
4. Does your organization possess a non-profit status?Yes
furnish proof. If yea, please
5. How long has your organization been established? 5 years
6. Did you receive any grant money for 1988? no
whom? If yes, how much? From
7. Are you applying for more than 50% of your total budget? np Other than
Foundation, where are you applying and for how much?
8. Are your staff members paid? no If yea, how many? How much?
Background Information
9. What are the mission and goals of your organization?
See attachment
10. Please list all of the programs and events which will involve your
organization during this fiscal year. Please list costs and revenue
generated by each project, if possible.
COST PROFIT
winter "Holiday Show" $ 20. 00 (Program xeroxing) $ 0 . 00
Spring Musical Cabaret 2394 . 00 73 . 00*
Talent Show 0. 00 500 . 00*
Late Spring Drama 1000. 00 (Sets, costumes, 400. 00*
printing)
Dance Revue 200. 00 (Costumes) 0. 00
*None of the revenue generated is outright profit. All
funds return to the department to finance the next
production.
Project Information
11. Please describe the type of project that will be funded with this grant.
See attachment
12. Will this project be served on a volunteer basis? If not, please list
number of employees and their salaries.
See attachment
13. Who will this project serve?
See attachment
14. Please give a timeline for the project.
See attachment
Budget Description
15. Please fill out this portion as clearly and concisely as possible. If a
question cannot be answered because there is no information, please write
N/A.
16. Describe your bookkeeping/accounting method.
Etiwanda High School uses purchase orders , open purchase orders
to local businesses and requisitioned checks from Drama Club
money as our method of payment. All invoices are approved and
tallied by the department head. Our Student Store keeps a run-
ning total of money deposited from ticket sales and issues
checks to creditors as the invoices are submitted.
17. What are the dates of your fiscal year?
July 1 - June 30
18. What is the total budget of your organization for the following years:
1985-86 $500. 00*
1986-87 $500. 00*
1987-88 $500. 00*
*Theater budget only
19. Please describe your organizational budget for 1987-88 in detail.
The entire allotted budget for the drama program is spent on
instructional materials (scene books and xeroxina. ) The produc-
tions are financed by a candy sale, of which the profit varies.
The collected money is deposited with the Student Store in the
Drama Club account, and is used to pay for sets, costumes and
royalties. The money generated by the production is used to
finance the next production.
20. Please describe the project budget in detail/ Please provide a full
business plan.
. See attachment
RANCHO CQCAMNGA COMWM1TY FOUNDiATION
GRAFT AGRn EFT
The grant to your organization from the Rancho Cucamonga Community Foundation is
for the explicit purpose(s) described below and is subject to your acceptance of
the following conditions. To acknowledge this agreement, to accept the grant,
and to be eligible to receive the funds when needed, please return a signed copy
of this agreement to the Community Foundation office, 9320 Base Line Road,
Suite C, Rancho Cucamonga, CA 91701.
Grant Purpose
The grant received will be used for the explicit purpose(s) of:
financing Etiwanda High School ' s spring musical production.
Grant Provision
All grants are made in accordance with current applicable laws and pursuant to
the Internal Revenue Code, as amended, and the regulations issued thereunder.
In consideration of making of a proposed grant in the aggregate sum of
by the Rancho Cucamonga Community Foundation ( the
"Foundation") to (the "grantee"),
and as an inducement to the consummation of such grant, the grantee agrees:
1. Announcements of the grant award are to be made by the grantee, unless
otherwise indicated by the Foundation. Grantee must review the text of any
announcements and plans for publicity with the Foundation for this grant.
All publicity must be approved by the Foundation prior to publication. All
subsequent public announcements, news features, publications or
information concerning the grant or its affiliated program will indicate
the Foundation's participation in the program funding. A copy of any
published accounts mentioning the project or the Foundation shall be sent
to the Foundation at 9320 Base Line Road, Suite C, Rancho Cucamonga, CA
91701.
Rancho Cucamonga Community Foundation
Grant Agreement
Page 2
2. This grant is to be used only for the purpose described in the grant
proposal/letter and in accordance with the approved budget. This agreement
is subject to modification only with the Foundation's prior written
approval.
The grantee shall return to the Foundation any unexpended funds, as
follows:
* At the end of the grant period, or
* If the Foundation determines that the grantee has not performed in
accordance with this agreement and approved program budget, or
* If the grant was contingent upon the maintenance of a Section 501
(C)(3) status and the grantee loses exemption from the Federal income
taxes under Section 501 (C)(3) of the Internal Revenue Code.
3. No funds provided by the Foundation may be used for any political campaign,
or to support attempts to influence legislation by any governmental body
other than through making available the results of non-partisan analysis,
study and research.
4. The grantee is responsible for expenditure of funds and for maintaining
adequate supporting records. Grantee agrees to submit a written report to
the Foundation indicating the manner in which the funds have been expended
and relative to the progress and/or relative to the progress which has been
made in accomplishing the purpose of the grant.
5. Grantee agrees to indicate the grant separately on its books of account,
charge expenditures made in furtherance of grant purposes against the
grant, and keep records adequate to enable the use of the grant funds to be
checked readily.
6. Grantee agrees to make, if so required, its books and records available for
inspection by officers or other representatives of the Foundation, at
reasonable times and upon reasonable advance notice.
7. Grantee agrees to inform the Foundation immediately of any alterations in
its structure or activities which may adversely affect its status as an
organization exempt from the income tax under Section 501 (C)(3) of the
Internal Revenue Code.
8. Grantee agrees to submit a final report, required within 60 days after the
end of the grant period, indicating a complete financial statement, showing
all funds received and expended for the programs covered by the grant, and
Rancho Cucamonga Community Foundation
Grant Agreement
Page 3
a narrative report on the project and its significance. Such financial and
narrative reports should indicate actual expenditures and accomplishments
as compared with the budget and objectives included in the original grant
proposal submitted to the Foundation.
It is understood that the aforesaid grant has been approved by the Board of
Directors of the Foundation and that the funds thereunder will be paid
contingent upon receipt of a properly executed copy of this agreement.
Unless otherwise stipulated in writing, this grant is made with . the
understanding that the Foundation has no obligation to provide other or
additional support to the grantee.
Date
Author: ed Grantee Representative
Signature
Print Name and Title
ATTACHMENT
9. What are the mission and goals of your organization?
The mission of the Fine Arts Department at Etiwanda High
School is to provide a high-quality, stimulating learning
environment for all students interested in the Visual and
Performing Arts. Our program strives to present opportuni-
ties for artistic students to excel technically, and to
develop self-esteem and confidence. Our staff strives to
address all forms of self-expression so that each student/
artist may explore his/her medium.
In addition to serving the talented, it is essential to our
mission that the Visual and Rerforming Arts Program become
so central to our school ' s activities that most of our
student population will regard the arts as primary to our
culture and valuable to foster in our community.
11 . Please describe the type of project that will be funded with
this grant.
Our focus during the 1989-90 school year will be on our
"Cabaret Dinner Theater. " This year the production involved
over 100 students and all the disciplines in the Fine Arts
Department, including the Visual Arts. Our 1930s Cabaret
show included singers, actors, dancers , musicians and stand-
up comics as well as sound, lighting and stage technicians .
Our Visual Arts Department made the props, designed the set
and decorated the tables.
The money this production generates will be used to remodel
our multi-purpose room into a true Performing Arts theater.
Our need for soundproofing, curtains, stage enlargement and
improved lighting has continued since the building' s incep-
tion.
In addition to the Performing Arts, some money may be used
eventually to construct a display area for the Visual Arts
so that those students who excel at painting and drawing
will have a gallery for exhibitions.
12 . Will this project be served on a volunteer basis? If not,
please list number of employees and their salaries .
All the different areas within the Fine Arts Department
donated their materials to the effort. All of the staff
donated time and their own money to insure a successful
show. If it weren' t for their generosity and commitment
the production would have run far into the red.
(1)
ATTACHMENT
13 . Who will this project serve? "
Initially, the population of Etiwanda High School, their
parents and other relatives were our target audience. The
demand for tickets to our "sold out" show was so high we
now understand the entire community is interested in attend-
ing.
14 . Please give a timeline for the project
January, 1990 week 1 Talent call
week 2 Casting, theme selection
week 3 Music selection, set concept
week 4 Finals/dead week
February, 1990 week 1-4 Choreography, learning music/songs
Practicing one-acts/rehearsals
Set design and construction
Parch, 1990 week 1 Prop construction
Catering coordination
week 2 Rehearsals in Multi-purpose Room
Technical walk-through
Dress rehearsal
End of week 2 Friday/Saturday/Sunday production
20. Please describe the Droject bud et in detail. Please provide
a full business plan,
Project Bud et "Cabaret"
Sheet music $ 125. 00
Equipment/props 96 . 00
Dinners 1489. 00
Dinner supplies 164 . 00
Costumes 365 . 00
Advertising 75. 00
Adjunct musicians 80. 00
TOTAL $2394 . 90
TICKET SALES $2467. 00
PROFIT $ 73 . 00
(2)
RANCHO CQCIJMCd COHMUNITY FOUNDATION '
GRANT APPLICATION
For Fiscal Year 1989 { �
V
Name of the Organization Wignall Museum/Gallery
Address 5885 Haven Avenue, Rancho Cucamonga, CA 9''_701
Contact Person Phillip Solomonson
Address (if different) same Day Phone 11 `-?50-6785
Date of Project Start July L , 1989 Amount of Bequest 5 ,9000
Authorized Signature Officer/Director (Title)
1• What best describes your organizations' activities/purposes?
Theater _ Music Media
—. _ Literature
Dance _ Human Services Y Visual _ Other
Z. Is the project you are proposing to be presented in Rancho
Cucamonga? Yes
3• Will you charge admission? Yes If yes, how much?$6.O0 (children 6 and under,
4• Does your organization possess a non-profit status? If es free)
Yes y please
furnish proof.
5. How long has your organization been established?1 7 years
6. Did you receive any grant money for 1988? Y_es If yes, how much? From
whom?_attached
7• Are you applying for more than 50% of your total budget? No Other than
Foundation, where are you applying and for how much? Tar7L"
1
8. Are your staff members paid? Yes If yes, how many? How much?
Background Information
9• What are the mission andoals of your organization?
The mission of the Wignall museum/Gallery is to serve the educational,
aesthetic, and cultural needs and interests of the Chaffey Community
College District; to enhance the quality of life within the community
by presenting exhibitions, educational and cultural programs ; and to
act as an ancillary resource to traditional classroom experiences by
presenting objectives and information not otherwise available .
10. Please list all of the programs and events which will involve your
organization during this fiscal year. Please list costs and revenue
generated by each project, if possible.
See Attached
Project Information
11. Please describe the type of project that will be funded with thisrant.
A family style 4th of July firework celebration featuring live
musical entertainment .
12. Will this project be served on a volunteer basis? If not, please list
number of employees and their sa !!tt
Personnel: 1 Consultant--- j �.
5 Student a $5. 00 per hour/total 8 hours each
Security
13. Who will this project serve?
"he residences in the Rancho Cucamonga area, primarily a family
style event, this Fourth of July celebration will appeal to all
walks of life.
14. Please give a timeline for the project.
July 4 , 1989 - Firework Celebration
6 :00 Gate open to the public
6 :00-7 :00 pm ----- Ho-t Pecans - Music of the 20 's - 50's -
7 :00-7 :15 pm ----- FIC - welcome . acknowledgement of sDonnor's
7 :15-8 :45 Pm ----- Cloud- Nine - nine piece vocal jazz ensemble
8: 45-9 : 00 pm ----- MC (host acknowledgement of sponsors and museum,
9 : 00-9: 55 pm ----- Fireworks exhibit by Pyro Spectaculars ,
Theme, "I LOVE AMERICA"
$ 3
O Attachment for #10
WIGNALL MUSEUMIGALLERY 1988-89 ACI7VITIES
TART END
.)ATE DATE DESCRIPTION LOCATION
7/4/88 6th Annual Fourth of July Family Day & Fireworks Show Chaffey Campus
621/88 Art a la Carte Ontario Airport Hilton
-7/14/88 1025/88 That Space Which Knows No Other Than A Poem for Desire Wignall Gallery
7/23/88 Artist Reception -That Space. . . Wignall Gallery
10/1188 Artist Lecture-That Space. . .
Wigma Cid,
,028/88 11/3088 Ceram=by Glen Huszed Indepd Imm Corp.Centre Phase 1
:122!88 Artist Reception Indepw4eace Corp.Centre Phase I
1/17/88 1/15/89 Drawings by Carol Fallis Montclair City Civic Centre
11/4/88 12!2/89 Women of the Dream Shift Wignall Gallery
11/4/88 Performance& Artist Reception-Women of the Dream Shift Wignall Gallery
11/6/88 Workshop-Entering the Dream Shift Wignall Gallery
:1/19/88, Perfom-ance&Reception-Women of the Dream Shift Wignall Gallery
1/3/89 Artist Reception - Carol Fallis Montclair City Civic Centre
1 r1B9 2/15/89 Dialogue Wignall Galk y
l n189 indefinite Outdoor installation Chaffev College campus
InI89 Artist Reception -Dialogue Wignall Gallery
.!:'3/89 Artist Lecture-Dialogue Chaffey College staff lounge
:/23/89 228/89 Masks Montclair City Civic Centre
1/29/89 Artist Lecture and Reception-Judy Sugden Wignall Gallery,
3/6/89 Artist Reception - Masks Montclair City Civic Centre
_/:'5/89 4R/89 Spirit Keepers Independence Corp.Centre Phase Il
3/5189 Artist Reception -Spirit Keepers Independence Corp.Centre Phase II
3/-9/89 Dance Performance Independence Corp.Centre Phase Il
3/13/89 4/21/89 Impressions:Six Printmakers Wignall Gallery
;/13/89 Artist Lecture-Impressions Claremont Graduate School
=/13/89 Workshop-Impressions Claremont Graduate School
=/15/89 Artist Reception -Impressions Wignall Gallery
:/29/89 4/30/89 Hispanic Artists from the Inland Empire Ontario Worldfcst
52189 Ceramics-Glenn Hunted Inland Empire West,Rancho Cur-an
5/13/89 628/89 1989 Student Invitational Wignall Gallery
5/13/89 Artist Reception- Student Invitational - Wignall f,allery- _
5/19/89 520/89 Student Exhibition Rancho Cucamonga Expo
5/19/89 Friends of the Wignall Membership Soiree McDowell home,Rancho Cucamon
X21/89 Friends of the Wignall Membership Soiree McDowell home,Rancho Cucamon
6!5/89 7/31/89 Ceramics by A,idree Mendenhall Afahoney Montclair City Civic Centre
6!5/89 Artist Reception Montclair City Civic Cencre
8/12/89 7:58 ANI
Budget Description
15. Please fill out this portion as clearly and concisely as possible. I: a
question cannot be answered because there is no information, please write
N/A.
16. Describe YsmC b"kkeepiag/accounting method.
All bookkeeping is handled through Chaf*'ey College business o_"-fice .
17. What are the dates of your fiscal year? Jt;3y 1, through June 30
18. What is the total budget of your organization for the following years:
198s-86 $61,678. 86
1986-87 $72,758. 08
1987-88 $80, 808. 00
19. Please describe your or 1 budget for 1987-88 in detail.
see attached - ( 88/U-9 Budget
20. Please describe the project budget is detail/ Please provide a full
business plan.
see attached: Project Budget plus Entertainment/Promotion
Budget
d3
WIGNALL MUSEUM GALLERY EXTERNAL FUNDING COMPARISON
PROJECTED
88/89 89/90
I. UNRESTRICTED
A. Previous year carryover 1,097
B. Fundraising/Contributions
1. Arta la Cane 16,000 20,000
2. Friends of the Wignall 995 5
3. Fourth of July 2,188
4. Other ` q '
Total Unrestricted 20.280 36,000 o' I
II. RESTRICTED
A. Grants
1. Arts Foundation of San Bernardino County 5,000 4,800
2. California Arts Council 1,700 8,000
3. Associated Students of Chaffey College 1,000
B. ExhibitionUnderwriting
1. Montclair City Civic Centre 600 1,800
2. Off-site exhibition (Spirit Keepers) 6,204 10,000
3. Off-site performance (Spirit Keepers) 600 1,000
4. Wignall Gallery Annex 6,000
5. Associated Students of Chaffey College 1,414 2,000
(1989 Student Invitational)
6. Other 2,000
Total Restricted 16,518 35,600
TOTAL EXTERNAL FUNDING $36,798 $71,600
5/12/89 8:03 AM
WIGNALL MUSEUM/GALLERY BUrPGET COMPARISON
ALLOCATED REQUESTED
ACCOUNT NO. DESCRIPTION 88/89 89/90
Part-time Hourly* 11,000 7,763
4500 General Supplies 6,682 6,986
5000 Contracts,Travel,Mileage 26,215 27,283
Memberships, Insurance,
Other Services
6000 New/Replacement 1,700 2,035
Equipment
TOTALS 45,597 44,067
* Work study grant of$2,375 not included in this figure.
5;1'_'/89 8:01 AM
ATTACHMENT CA DENT FOR #19 � g
Please note :
The above figures reflect operating expenses only generated
by staff.
Salaries and benefits of the full time personnel staff are
district paid in the amount of $54,366.48
A L L a.cnment i'or #20
(Proposed Budget)
1989 4TH OF JULY FUM RAISER
PROPOSED BUDGET
INCOME BUDGETED
Tickets (3,000 x $6.00) $18,000
Underwriter sponsorships* 8,000
T-Shirt sales and 50/50
ticket sales 1,500
Program advertising 2,000
Concessions 1 ,000
Gross Potential3$ 0.500
EXPENSES
Pyro Spectaculars 8,500
Pyro permit 50
Foothill Fire District 300
Entertainment ,' 5000
(including sound system and staging)
Advertising 1,200
Custodial 500
Campus Safety 225
Coordinator 3,750
Labor M/G - NOW.-OW nil I��V�. 400
Supplies M/G `� 80
5% Continency
(of $27,500 Gross Potential) 1,375
TOTALEXPENSES 2$ 0,180
PROFIT $10,320
*Target Stores Grant 03000,7
Attachment for #20
The Wignall Museum/Gallery requests that the Rancho Cucamonga Community
Foundation sponsor the entertainment/promotion portion of the 1989 4th of
July celebration.
INCOME:
Rancho Cucamonga Canumnity Foundation Grant $5,000
Entertainment - CIAUD NINE (vocal ja=) i '800
m ---.HE HOT PECANS 200
- Clowns X50
- Master Of Ceremonies 200
- Sound System/Stagg Rental 1,250
Advertising - Radio 600
- Newsprint 600
$5,000
5(oux- Grant Will bee acknowledged by the following:
Banners displayed
2 page advertisement in the program
Special mention on stage
Your logo in fireworks
Complimentary tickets for your distribution (50)
Your rumee in all publicity sent to the media
47H OF JULY CELE812ATION/88
AUXILIARY ACCOUNT *3637
1 . MONIES RECEIVED:
TICKET MONEY:
7/18/88 (deposited Ticketmasters intake) 615.74
7/6/88 (deposited 4th/intake)----------- $12,535
7/6/88 (deposited pre-sales checks/Chambers)---- 680
7/6/88 (cash pre-sales/Climbers)- ------------ 590
7/1/88 (pre-sales @ MIG deposited)--------------- 477
6/29/88 (pre-sales @ M/G deposited)-------------- 365
TMA, TT(3= $15,262.74
2. EXPENSES:
A. Fireworks: (Pyrospectacular, Inc. ) $8200
Permit: 50
B. Foothill Fire District: 260.50
C. Co-coordinator: (Dennis Watson) 1875
($3750 paid in two parts--
$1875 (1/88)---$1875 (7/88)
D. Entertainers: (See detailed sheet) 1550
E. Labor/Mise Fees: (pd. by IVC) 420
F. Labor (M/G) 380
G. Tee Shirts 942.14
H. Custodial 497.55
I. Campus Safety Police 221.54
K. Supplies (preparation for 4th/
poster bd, video cassette, markers,
etc. ) 74.59
L. Chaffey Young Republicans Party 60.00
M. Amnesty International 50.00
N. Alpha Gamma Sigma 50400
TOTAL EXPENSES VAIMNONNO
$14,361.32
3
3. 50/50 DONATIONS:
Total: $1089
Breakdann:
Winners: 1/2 = $272.25 (1st)
1/4 = 136.12 (2nd)
1/4 = 136.12 (3rd)
ALHS/Pap Warner/Athletics/MG Portion:
$544.50
M/G Expenses: Name tags = $ 34.43
28.26
,Rolls/Tickets = 25.12
Rolls/Tickets = 12.69
Total M/G = $100.50
Alta Loma Hi Band Boosters = 5146.00
Athletic Club (CC) _ $148.00
RC Pop Warner = $148.00
4. BREAKDOWN
TICKET SALES:----------- ----$15.262.74
PROGRAM SPONSORSHIPS--------- 905.00
T-SHIRTS--------------------- 651.93
TOTAL MONIES AS OF 7/15/88—$16,819.67
MONIES TAKEN IN: $16,819.67
EXPENSES:
14,631.32
PROFIT: $ 2,188.46
faw/9/26/88 (revised)
Notes - Program/Fundraising - June 7, 1989
Members Present:
Janet Nix - Chair
Sharon Baer - Chair
Maxine Ziebarth
Jeanne Barton - Board Member
Guy Beyersdorf - Board Member
Kathy Sorensen - Staff
Karen Matchem - Staff
Susan Mickey - Staff
Members met to discuss consideration of grant request by Wignall Museum for
$5 ,000 to help present 4th of July celebration at Chaffey College .
Recommendation was to go to Board for discussion. Phillip Solomonson, who is
the contact person, is to be available by phone for questions.
Members discussed consideration of grant request by Etiwanda High School for
$2,000 to help support their Cabaret production and the Fine Arts Dept. Vote
was to recommend approval by the Board contingent on the Foundation receiving
recognition for the grant as deemed appropriate.
Members discussed tentative budget and made a couple of revisions. Budget is to
go to Board workshop for approval .
The next meeting of the program committee is scheduled for Wednesday, July 5 ,
1989 at noon at the Chamber of Commerce.
Notes - Community Relations - May 25 , 1989
Members present:
Tiina Ross - Board Member
Bob Mack
Cheryl Karns
Susan Mickey - Staff
Members met and listened to a presentation made by Hershey and Associates
regarding a public relations campaign. Members were to consider all proposals
and make a recommendation to the Board of Directors at the June 20, 1989
meeting.
The next meeting is scheduled for Thursday, June 15 , 1989, at noon at the
Chamber of Commerce.
--- CITY OF RANCHO CUCAMONGA
STAFF REPORT
DATE : June 20, 1989
TO: Board of Directors of the Rancho Cucamonga Community Foundation
FROM: Susan Mickey, Administrative Aide and the Program Committee
SUBJECT: APPLICATION FOR FUNDS FROM ETIWANDA HIGH SCHOOL
Recommendation:
It is recommended by the members of the Program Committee to sponsor Etiwanda
High School 's "Cabaret".
Background:
Maxine Ziebarth, on behalf of Etiwanda High School , presented the Program
Committee with an application for grant money in the amount of $2,000 to sponsor
its "Cabaret" production. The production involves all areas of the visual and
performing arts.
Analysis•
It is the feeling of the Program Committee that the Foundation sponsor this
worthwhile program. By funding the "Cabaret", the Foundation will be fulfilling
its mission and promoting the arts in the schools.
chaffey
communis
colts E b1stma
June 12, 1989
Jeanne Barton
Rancho Cucamonga Community Foundation
P. 0. Box 807
Rancho Cucamonga, CA 91730
Dear Jeanne,
The Wignall Museum/Gallery of Chaffey College wishes to thank you and the
.Rancho Cucamonga Community Foundation for providing the Wignall, Alta Loma
High School and Etiwanda High School the opportunity to showcase the arts at
the Business Expo on May 19 and 20 , 1989. It is a tribute to both the Rancho
Cucamonga Community Foundation and the Rancho Cucamonga Chamber of Commerce
that you recognize the arts as an important resource within this growing
community. I believe that by presenting the arts in nontraditional views we
are educating and humanizing the art experience.
Please think of the Wignall as a resource to draw on in the future for
activities and programs.
With sincere thanks,
VirginYA M. Eat Zn
Administrative Director, Wignall Museum/Gallery
VME:f mw
5885 Haven Avenue,Rancho Cucamonga,California 91701 714/987-1737,735-0242,822-4484 An Affirmative Action Equal Opportunity Employer,MFi Disabled