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HomeMy WebLinkAbout89/08/15 DECLARATION OF POSTING OF AGENDA Eva Merritt states and declares as follows: I presently am and at all times mentioned herein have been the Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in that capacity, on August 10 , 1989, at 8:00 a.m. , I posted a true and correct copy of the meeting agenda attached to this declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base Line Road, Suite C, Rancho Cucamonga, California I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on August 10 , 1989, at Rancho Cucamonga , California. As istant Secr tar ancho Cucamonga ommunity Foundation AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Community Center Forum 9161 Base Line Road Rancho Cucamonga, California 91730 Regular Meeting - August 15, 1989 - 7:00 p.m. A. CALL TO ORDER 1 . Roll Call: Dutton , McNay , Beyersdorf , Mannerino , Ross , Purkiss , Barton B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR 1 . Approval of Minutes - July 18, 1989. 2. Treasurer's Report - Period ending July 31, 1989. D. FOUNDATION BUSINESS 1 . Grants and Donations - Consideration of requests for grants and donations. 2. Community Services - Presentation of program/funding package. 3. Deer Creek Athletic Club - Discussion of the placement of the excess exercise equipment donated to the YMCA. 4. Public Relations - Recommendation by Community Relations Committee with regard to contracting with a Public Relations firm. 5. Foundation Committee Report - Update on Advisory Committee activities. E. BOARD MEMBER BUSINESS This is the time for Foundation Board members to report on additional business pertaining to the Foundation. No public testimony and no Board discussion or action can occur on these items. 9320 Base Line Road 0 P. O. Box 807 0 Rancho Cucamonga, California 91730 • (714)989-1851 Community Foundation Agenda August 15, 1989 Page 2 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING This is the time for the Foundation members to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. COMMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Community Foundation Members. State law prohibits the Foundation Members from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. H. ADJOURNMENT I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on August 10, 1989, seventy-two (72) hours prior to the meeting per A.B. 2674 at 9320-C Base Line Road, Rancho Cucamonga, California. July 18, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Regular Meeting A. CALL TO ORDER A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday, July 18, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:05 p.m. by Chair Jeanne Barton. Present were Boardmembers: Bob Dutton, Guy Beyersdorf, John Mannerino, Tiina Ross, Bill Purkiss, and Chair Jeanne Barton. Also present were Staff Representatives: Administrative Aide, Susan Mickey; Deputy City Manager, Linda Daniels; and Assistant Secretary, Eva Merritt. Absent was Boardmember: Betty McNay. B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR Cl. Approval of Minutes - June 13 & 20, 1989. C2. Treasurer's Report - Period ending June 30, 1989. MOTION: Moved by Dutton, seconded by Mannerino to approve the Consent Calendar. Motion carried unanimously 6-0-1 (McNay absent) . D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. Susan Mickey, Administrative Aide, presented the following grant applications: 1. Etiwanda Historical Society is requesting the $1,250 donated by Betty McNay on behalf of William and Althea Pearson, and presently held in trust by the Foundation, to enable them to complete their irrigation project at the Chaffey Garcia House. Community Foundation Minutes July 18, 1989 Page 2 2. It was brought to staff's attention that the Etiwanda Historical Society also needs $2,500 to construct a parking lot at the Chaffey Garcia House. The organization had approached the City, and the City has asked that maybe the Foundation would like to make some sort of contribution towards that amount. Linda Daniels, Deputy City Manager, added that the Society had asked for a $5,000 donation for the construction of a parking lot at the Garcia House. The City, during their budget discussion, indicated that they did not have the full $5,000, but could find a way if $2,500 could be donated from another source (possibly the Foundation) that they would match the $2,500. Chair Barton asked what the Etiwanda Historical Society is donating towards this project. Ms. Daniels stated they collected donations of time and materials for the restoration of the Garcia House through the Etiwanda area, and it is all volunteer work. Boardmember Dutton suggested that the Foundation propose to the City Council that the Foundation will donate a total of $3,125 for both the irrigation and the construction the parking lot if the City would match that amount. MOTION: Moved by Dutton, seconded by Beyersdorf to approve the proposal to the City Council to donate the amount of $3,125 for both the irrigation project and the construction of the parking lot at the Chaffey Garcia House contingent on the City matching the $3,125. Motion carried unanimously 6-0-1 (McNay absent) . ACTION: Ms. Daniels stated that staff will schedule to have a staff report, expressing the request, on the August 2, 1989 City Council agenda. 3. At the last meeting P.A.R.C. made a grant request of $8,500, plus $24,000 contingent on the establishment of a theatre. The Board deferred the request to the Program Committee. The Program Committee is now recommending that the Board of Directors not approve the request for funds as presented, but that the Board consider future grant requests from P.A.R.C. on specific programs. MOTION: Moved by Beyersdorf, seconded by Dutton to accept and approve the Program Committee's recommendation. Motion carried unanimously 6-0-1 (McNay absent) . D2. Grape Harvest Festival - Presentation by Chamber of Commerce. Boardmember Mannerino made the following disclosure: "That for himself, Tiina Ross, and Bob Dutton as .nc:imcrs e`r=beth Boardmembers of the Chamber of Commerce, not only for the record of the Chamber of Commerce, but also specifically on the Committee of the Grape Harvest Festival, stated he was not certain that it Community Foundation Minutes July 18, 1989 Page 3 technically disqualified them, and that they had no personal gain from the endeavor, but felt that it might possibly make it difficult, at least ostensibly, to render unbiased opinions as to this grant. " Boardmember Dutton stated he wanted to make it clear that this is not looked at as being a grant proposal, that it was more of a marketing opportunity, much like the public relations contract the Board is looking at. Maggie Stamm, 1989 Grape Harvest Festival Representative, referred to the 1989 Grape Harvest Festival proposal of $5,000 for the Foundation's sponsorship of the Community Stage. She said she thought that there would be a booth available to the Foundation, that she would check into it and get back to them. She stated the Grape Harvest Board was open to negotiations regarding the various avenues of the recognition possibilities. MOTION: Moved by Beyersdorf, seconded by Mannerino that the Foundation support the 1989 Grape Harvest Festival with a sponsorship of up to $5,000 for the second stage. Motion carried 6-0-1 (McNay absent) . Boardmember Mannerino suggested an amendment to the motion that the grant be conditional on the placement of the Entertainment Committee on the 1989 Grape Harvest Festival. He suggested it should consist of two members of the Foundation's Program Committee for the purpose of giving input on the designation of the entertainment proposal. After some discussion, Boardmembers concurred that a second amendment be made to the motion of placing Bill Purkiss and one other designated member from the Foundation's Program Committee on the Entertainment Committee of the Rancho Cucamonga 1989 Grape Harvest Festival. MOTION: Moved by Beyersdorf, seconded by Ross to approve the amendment that the Foundation support and fund the small stage at the 1989 Grape Harvest Festival with a sponsorship to the extent of $5,000 conditioned on the placement of the Entertainment Committee for the Grape Harvest Festival of Bill Purkiss and one other designated member from the Foundation's Program Committee. Motion carried unanimously 6-0-1 (McNay absent) . Boardmember Mannerino suggested that the grant be further conditioned that the Grape Harvest Festival Committee provide a booth for the Foundation in a location visible to the community. MOTION: Moved by Mannerino, seconded by Beyersdorf to approve the amendment that the grant be further conditioned that the Grape Harvest Festival Committee provide a booth for the Foundation in a location visible to the community. Motion carried unanimously 6-0-1 (McNay absent) . Boardmember Beyersdorf stated that the furniture donated to the Foundation from the William Lyons Company has been purchased with a contribution check in the amount of $4,500. Community Foundation Minutes July 18, 1989 Page 4 Boardmember Mannerino left the meeting at 8:10 p.m. Chair Barton called a recess at 8:10 p.m. The meeting reconvened at 8:20 p.m. with all members of the Foundation present (except for Mannerino and McNay who were absent) . B3. evcimrar-I t, Serviees Presentation of pregr__i fundi-_ __-,__-_ TO BE HEARD AT THE AUGUST 15, 1989 MEETING. D4. Public Relations - Recommendation by Community Relations Committee with regard to contracting with a Public Relations firm. Boardmember Ross stated the number of public relations firms under consideration has been narrowed down to three companies. They are: Communito, The Gardner Communications Group, and Hershey Associates. She made the recommendation that the Foundation go with The Gardner Communications Group, subject to more discussions with Pam Gardner, Director. She stated that the reasons were is the company came more on target with what the Foundation's needs are. She said that she would like to get the go ahead with a specific firm. Chair Barton stated that she would like to consider both Communito and The Gardner Communications Group, because she felt that the Foundation needed the option to experience the response from the two companies. ACTION: Staff to setup meetings with both CommuniCo and The Gardner Communications Group with three Foundation Boardmembers (Chair Barton, Ross, and Beyersdorf) . D5. Foundation Committee Report - Update on Advisory Council activities. Staff report presented by Susan Mickey, Staff Representative. Ms. Mickey stated that the Program Committee met and made the recommendation that the Board of Directors put out a call to theater-minded individuals in the community to discuss the possibility of developing a Community Theatre in Rancho Cucamonga, with the condition that the committee work under the auspices of the Rancho Cucamonga Community Foundation. Boardmember Purkiss suggested that the call for Theater-minded individuals not be put out until October or November of this year, because he felt it was a better time to do this. Boardmember Beyersdorf suggested that the call for Theater-minded individuals be put on some of the cable channels tele-prompter. Community Foundation Minutes July 18, 1989 Page 5 Boardmember Purkiss stated that Chaffey College has a full studio that the Foundation could use to do a 5 minute promo at, and then run that promo on the cable companies Channel B. Chair Barton inquired as to the status of the Arts In Public Places Policy. ACTION: Ms. Mickey to setup meeting with EDC and BIA, along with Boardmembers Dutton and Mannerino, to further discuss the Arts In Public Places Policy. Chair Barton suggested that staff place an ad in The Daily Report for the recruitment of volunteers for the Subcommittees of the Foundation. Boardmember Dutton stated his company will donate the necessary funds to pay for the ad to run for one week in The Daily Report. MOTION: Moved by Ross, seconded by Purkiss to approve the placement of an ad to run one week in The Daily Report to advertise for the recruitment of volunteers for the Foundation's Subcommittees. Motion carried unanimously 5-0- 2 (McNay and Mannerino absent) . E. BOARD MEMBER BUSINESS Boardmember Beyersdorf stated he spoke with Cal Martin, P.A.R.C. , who requested the $8,500 check of the grant application submitted by P.A.R.C. He stated that after some discussion with Mr. Martin the agreement reached was that the first check would be in the amount of $3,142 to cover the immediate needs of the programs listed. He stated that when Mr. Martin needs more funds, that Mr. Martin give all expenditure receipts (for the program approved) to Ms. Mickey. Boardmember Dutton asked Ms. Mickey what was the future of the Lion's Park Community Center. Ms. Mickey stated that she had spoken with the Community Services Department and they had told her that they will not be giving up control of the Center, that they had to fulfill the many needs of the community first. She said that they did say that the Foundation could continue to schedule use of the facility. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING 1. Approval of Minutes of 7-18-89. 2. Approval of Treasurer's Report of 7-31-89. 3. Grants and Donations. 4. Community Services program/funding package. 5. Deer Creek Athletic Club equipment donation. 6. Public Relations. 7. Foundation Committee Report. Community Foundation Minutes July 18, 1989 Page 6 G. COMMUNICATIONS FROM THE PUBLIC There was no communication from the public. H. ADJOURNMENT MOTION: Moved by Beyersdorf, seconded by Purkiss to adjourn the meeting. Motion carried unanimously 5-0-2 (Mannerino and McNay absent) . Respectfully submitted, Eva Merritt Assistant Secretary Approved: August 15, 1989 July 18, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Regular Meeting A. CALL TO ORDER A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday, July 18, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:05 p.m. by Chair Jeanne Barton. Present were Boardmembers: Bob Dutton, Guy Beyersdorf, John Mannerino, Tiina Ross, Bill Purkiss, and Chair Jeanne Barton. Also present were Staff Representatives: Administrative Aide, Susan Mickey; Deputy City Manager, Linda Daniels; and Assistant Secretary, Eva Merritt. Absent was Boardmember: Betty McNay. B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR Cl. Approval of Minutes - June 13 & 20, 1989. C2. Treasurer's Report - Period ending June 30, 1989. MOTION: Moved by Dutton, seconded by Mannerino to approve the Consent Calendar. Motion carried unanimously 6-0-1 (McNay absent) . D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. Susan Mickey, Administrative Aide, presented the following grant applications: 1. Etiwanda Historical Society is requesting the $1,250 donated by Betty McNay on behalf of William and Althea Pearson, and presently held in trust by the Foundation, to enable them to complete their irrigation project at the Chaffey Garcia House. Community Foundation Minutes July 18, 1989 Page 2 2. It was brought to staff's attention that the Etiwanda Historical Society also needs $2,500 to construct a parking lot at the Chaffey Garcia House. The organization had approached the City, and the City has asked that maybe the Foundation would like to make some sort of contribution towards that amount. Linda Daniels, Deputy City Manager, added that the Society had asked for a $5,000 donation for the construction of a parking lot at the Garcia House. The City, during their budget discussion, indicated that they did not have the full $5,000, but could find a way if $2,500 could be donated from another source (possibly the Foundation) that they would match the $2,500. Chair Barton asked what the Etiwanda Historical Society is donating towards this project. Ms. Daniels stated they collected donations of time and materials for the restoration of the Garcia House through the Etiwanda area, and it is all volunteer work. Boardmember Dutton suggested that the Foundation propose to the City Council that the Foundation will donate a total of $3,125 for both the irrigation and the construction the parking lot if the City would match that amount. MOTION: Moved by Dutton, seconded by Beyersdorf to approve the proposal to the City Council to donate the amount of $3,125 for both the irrigation project and the construction of the parking lot at the Chaffey Garcia House contingent on the City matching the $3,125. Motion carried unanimously 6-0-1 (McNay absent) . ACTION: Ms. Daniels stated that staff will schedule to have a staff report, expressing the request, on the August 2, 1989 City Council agenda. 3. At the last meeting P.A.R.C. made a grant request of $8,500, plus $24,000 contingent on the establishment of a theatre. The Board deferred the request to the Program Committee. The Program Committee is now recommending that the Board of Directors not approve the request for funds as presented, but that the Board consider future grant requests from P.A.R.C. on specific programs. MOTION: Moved by Beyersdorf, seconded by Dutton to accept and approve the Program Committee's recommendation. Motion carried unanimously 6-0-1 (McNay absent) . D2. Grape Harvest Festival - Presentation by Chamber of Commerce. Boardmember Mannerino made the following disclosure: "That for himself, Tiina Ross, and Bob Dutton as members of both, not only for the record of the Chamber of Commerce, but also specifically on the Committee of the Grape Harvest Festival, stated he was not certain that it technically disqualified them, and that Community Foundation Minutes July 18, 1989 Page 3 they had no personal gain from the endeavor, but felt that it might possibly make it difficult, at least ostensibly, to render unbiased opinions as to this grant. " Boardmember Dutton stated he wanted to make it clear that this is not looked at as being a grant proposal, that it was more of a marketing opportunity, much like the public relations contract the Board is looking at. Maggie Stamm, 1989 Grape Harvest Festival Representative, referred to the 1989 Grape Harvest Festival proposal of $5,000 for the Foundation's sponsorship of the Community Stage. She said she thought that there would be a booth available to the Foundation, that she would check into it and get back to them. She stated the Grape Harvest Board was open to negotiations regarding the various avenues of the recognition possibilities. MOTION: Moved by Beyersdorf, seconded by Mannerino that the Foundation support the 1989 Grape Harvest Festival with a sponsorship of up to $5,000 for the second stage. Motion carried 6-0-1 (McNay absent) . Boardmember Mannerino suggested an amendment to the motion that the grant be conditional on the placement of the Entertainment Committee on the 1989 Grape Harvest Festival. He suggested it should consist of two members of the Foundation's Program Committee for the purpose of giving input on the designation of the entertainment proposal. After some discussion, Boardmembers concurred that a second amendment be made to the motion of placing Bill Purkiss and one other designated member from the Foundation's Program Committee on the Entertainment Committee of the Rancho Cucamonga 1989 Grape Harvest Festival. MOTION: Moved by Beyersdorf, seconded by Ross to approve the amendment that the Foundation support and fund the small stage at the 1989 Grape Harvest Festival with a sponsorship to the extent of $5,000 conditioned on the placement of the Entertainment Committee for the Grape Harvest Festival of Bill Purkiss and one other designated member from the Foundation's Program Committee. Motion carried unanimously 6-0-1 (McNay absent) . Boardmember Mannerino suggested that the grant be further conditioned that the Grape Harvest Festival Committee provide a booth for the Foundation in a location visible to the community. MOTION: Moved by Mannerino, seconded by Beyersdorf to approve the amendment that the grant be further conditioned that the Grape Harvest Festival Committee provide a booth for the Foundation in a location visible to the community. Motion carried unanimously 6-0-1 (McNay absent) . Boardmember Beyersdorf stated that the furniture donated to the Foundation from the William Lyons Company has been purchased with a contribution check in the amount of $4,500. Community Foundation Minutes July 18, 1989 Page 4 Boardmember Mannerino left the meeting at 8:10 p.m. Chair Barton called a recess at 8:10 p.m. The meeting reconvened at 8:20 p.m. with all members of the Foundation present (except for Mannerino and McNay who were absent) . . TO BE HEARD AT THE AUGUST 15, 1989 MEETING. D4. Public Relations - Recommendation by Community Relations Committee with regard to contracting with a Public Relations firm. Boardmember Ross stated the number of public relations firms under consideration has been narrowed down to three companies. They are: CommuniCo, The Gardner Communications Group, and Hershey Associates. She made the recommendation that the Foundation go with The Gardner Communications Group, subject to more discussions with Pam Gardner, Director. She stated that the reasons were is the company came more on target with what the Foundation's needs are. She said that she would like to get the go ahead with a specific firm. Chair Barton stated that she would like to consider both CommuniCo and The Gardner Communications Group, because she felt that the Foundation needed the option to experience the response from the two companies. ACTION: Staff to setup meetings with both CommuniCo and The Gardner Communications Group with three Foundation Boardmembers (Chair Barton, Ross, and Beyersdorf) . D5. Foundation Committee Report - Update on Advisory Council activities. Staff report presented by Susan Mickey, Staff Representative. Ms. Mickey stated that the Program Committee met and made the recommendation that the Board of Directors put out a call to theater-minded individuals in the community to discuss the possibility of developing a Community Theatre in Rancho Cucamonga, with the condition that the committee work under the auspices of the Rancho Cucamonga Community Foundation. Boardmember Purkiss suggested that the call for Theater-minded individuals not be put out until October or November of this year, because he felt it was a better time to do this. Boardmember Beyersdorf suggested that the call for Theater-minded individuals be put on some of the cable channels tele-prompter. Community Foundation Minutes July 18, 1989 Page 5 Boardmember Purkiss stated that Chaffey College has a full studio that the Foundation could use to do a 5 minute promo at, and then run that promo on the cable companies Channel 8. Chair Barton inquired as to the status of the Arts In Public Places Policy. ACTION: Ms. Mickey to setup meeting with EDC and BIA, along with Boardmembers Dutton and Mannerino, to further discuss the Arts In Public Places Policy. Chair Barton suggested that staff place an ad in The Daily Report for the recruitment of volunteers for the Subcommittees of the Foundation. Boardmember Dutton stated his company will donate the necessary funds to pay for the ad to run for one week in The Daily Report. MOTION: Moved by Ross, seconded by Purkiss to approve the placement of an ad to run one week in The Daily Report to advertise for the recruitment of volunteers for the Foundation's Subcommittees. Motion carried unanimously 5-0- 2 (McNay and Mannerino absent) . E. BOARD MEMBER BUSINESS Boardmember Beyersdorf stated he spoke with Cal Martin, P.A.R.C. , who requested the $8,500 check of the grant application submitted by P.A.R.C. He stated that after some discussion with Mr. Martin the agreement reached was that the first check would be in the amount of $3,142 to cover the immediate needs of the programs listed. He stated that when Mr. Martin needs more funds, that Mr. Martin give all expenditure receipts (for the program approved) to Ms. Mickey. Boardmember Dutton asked Ms. Mickey what was the future of the Lion's Park Community Center. Ms. Mickey stated that she had spoken with the Community Services Department and they had told her that they will not be giving up control of the Center, that they had to fulfill the many needs of the community first. She said that they did say that the Foundation could continue to schedule use of the facility. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING 1. Approval of Minutes of 7-18-89. 2. Approval of Treasurer's Report of 7-31-89. 3. Grants and Donations. 4. Community Services program/funding package. 5. Deer Creek Athletic Club equipment donation. 6. Public Relations. 7. Foundation Committee Report. Community Foundation Minutes July 18, 1989 Page 6 G. COMMUNICATIONS PROM THE PUBLIC There was no communication from the public. H. ADJOURNMENT MOTION: Moved by Beyersdorf, seconded by Purkiss to adjourn the meeting. Motion carried unanimously 5-0-2 (Mannerino and McNay absent) . Respectfully submitted, Eva Merritt Assistant Secretary Approved: RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT Period Ending - July 31, 1989 BEGINNING CASH BALANCE General Fund $33,507.49 Chaffey Garcia House Donation on behalf of William & Althea Pearson 1,260.11 Jack McNay Memorial Fund 7,591.38 Scholarship Fund - Di lorio 2,000.00 Needs Assessment - G.T.E. 5,000.00 Community Services Fund 6,044.08 Total Beginning Cash Balance 55,403.06 RECEIPTS Interest earned - checking - $38.16 Interest earned - LAIF - $1,081.51 Total interest 1,119.67 Allocated to: Chaffey Garcia House $ 31.46 General Fund 898.43 Jack McNay Fund 189.78 Century 21 - Donation-furniture purchase from Lyon's Mng Co. 4,500.00 Total Receipts 9,67 DISBURSEMENTS YMCA - Camp t-shirts - CSF 493.75 Expertees - shirts for playground program - CSF 85.50 Baskins-Robbins - ice cream - CSF 295.00 PARC - concerts in the park - RCCF 3,142.00 Films Inc. - film rental for movie in the park - CSF 109.50 Detco - Nameplate - RCCF 16.96 Total Disbursements 42.71 ENDING CASH BALANCE General Fund 35,746.96 Chaffey Garcia House 1,291.57 Jack McNay Memorial Fund 7,781.16 Scholarship Fund 2,000.00 Needs Assessment 5,000.00 Community Services Fund 5,060.33 Total Ending Cash Balance $56,880.02 Respec 1 'tted, Guy ye Treasurer-Secretary Prepar by: Kathy James, Account Technician Checking account balance as of July 31, 1989 15,937.23 Less Outstanding checks (4,057.21) Investments 45,000.00 Balance $56,880.02 9320 Base line Road • P. O. Box 807 • Rancho Cucamonga, California 91730 a (714)989-1851 00 Ire-.w.9L/ Cell :l e RANCHO CUCAMOMGA COMMITY FODNOATION GRANT AGRZEWNT The grant to your organization from the Rancho Cucamonga Community Foundation is for the explicit purpose(s) described below and is subject to your acceptance of .the following conditions. To acknowledge this agreement, to accept the grant, and to be eligible to receive the funds when needed, please return a signed copy of this agreement to the Community Foundation office, 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Grant Purpose The grant received will be used for the explicit purpose(s) of: is L 41(AI741e �� TT F r��c `' `!e G Grant Provision All grants are made in accordance with current applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. In consideration of making of a proposed grant in the aggregate sum of (,fee E,n,c4SO 4ij r) the Rancho Cucamonga Community Foundation ( the "Foundation") to 11ccN itD T. —/�9 vld�f% ,✓,�, ✓..Qthe "grantee"), and as an inducement to the consumma on of such grant, the grantee agrees: 1. Announcements of the grant award are to be made by the grantee, unless otherwise indicated by the Foundation. Grantee must review the text of any announcements and plans for publicity with the Foundation for this grant. All publicity must be approved by the Foundation prior to publication. All subsequent public announcements, news features, publications or information concerning the grant or its affiliated program will indicate the Foundation's participation in the program funding. A copy of any published accounts mentioning the project or the Foundation shall be sent to the Foundation at 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Rancho Cucamonga Community Foundation Grant Agreement Page 2 2. This grant is to be used only for the purpose described in the grant proposal/letter and in accordance with the approved budget. This agreement is subject to modification only with the Foundation's prior written approval. The grantee shall return to the Foundation any unexpended funds, as follows: * At the end of the grant period, or * If the Foundation determines that the grantee has not performed in accordance with chis agreement and approved program budget, or * If the grant was contingent upon the maintenance of a Section 501 (C)(3) status and the grantee loses exemption from the Federal income taxes under Section 501 (C)(3) of the Internal Revenue Code. 3. No funds provided by the Foundation may be used for any political campaign, or to support attempts to influence legislation by any governmental body other than through making available the results of non-partisan analysis, study and research. 4. The grantee is responsible for expenditure of funds and for maintaining adequate supporting records. Grantee agrees to submit a written report to the Foundation indicating the manner in which the funds have been expended and relative to the progress and/or relative to the progress which has been made in accomplishing the purpose of the grant. 5. Grantee agrees to indicate the grant separately on its books of account, charge expenditures made in furtherance of grant purposes against the grant, and keep records adequate to enable the use of the grant funds to be checked readily. 6. Grantee agrees to make, if so required, its books and records available for inspection by officers or other representatives of the Foundation, at reasonable times and upon reasonable advance notice. 7. Grantee agrees to inform the Foundation immediately of any alterations in its structure or activities which may adversely affect its status as an organization exempt from the income tax under Section 501 (C)(3) of the Internal Revenue Code. S. Grantee agrees to submit a final report, required within 60 days after the end of the grant period, indicating a complete financial statement, showing all funds received and expended for the programs covered by the grant, and Rancho Cucamonga Community Foundation Grant agreement Page 3 a narrative report on the project and its significance. Such financial and narrative reports should indicate actual expenditures and accomplishments as compared with the budget and objectives included in the original grant proposal submitted to the Foundation. It is understood that the aforesaid grant has been approved by the Board of Directors of the Foundation and that the funds thereunder will be paid contingent upon receipt of a properly executed copy of this agreement. Unless otherwise stipulated in writing, this grant is made with the understanding that the Foundation has no obligation to provide other or additional support to the grantee. Date A42,Sr Aut zed Grantee presentative Signature Print Name and Title Rancho CuCARMS Corinit9 Foundation Grant-Giving Policy Mission and Goals of the Foundation The Rancho Cucamonga Community Foundation was formed in April 1981 to promote cultural arts in Rancho Cucamonga. The mission of the Foundation is to develop, through inter-actions with the community, a plan for meeting the cultural needs of the city and promote and support the recreational and human service activities within the city; to identify existing resources directed to those needs; to encourage and assist other groups within the city or region that are addressing various areas of need; to involve the total com®unity in meeting the identified needs and to direct and/or coordinate fundraising and "friendraising" efforts in support of facilities or programs designed to meet those needs. The goals of the Foundation are to educate the community on the place of cultural programs in our lives, to assist in providing facilities for carrying out cultural activities, to sponsor programs that enhance the quality of life and assist other groups in this effort, to coordinate efforts of groups to maximize effectiveness and avoid duplication, and to sponsor programs in the cultural or humanities fields. Application The Rancho Cucamonga Community Foundation will accept applications on a once a year basis. All applications can then be given equal consideration. When applying for a grant, the applicant should keep in mind both the mission and goals of the Foundation in order that the application be compatible with both. It is necessary for each applicant to review and sign the enclosed "Name Use" policy and include this with the application. Who Can Apply Organizations who are engaged in non-profit, cultural arts or human service activities which benefit the community are eligible to apply for money from the Rancho Cucamonga Community Foundation. Organizations applying to the Foundation for support are discouraged from making similar applications to organizations contributing money to the Rancho Cucamonga Community Foundation as the Foundation acts as a channel for funds in some cases. Applicants must provide the following: 1) A program schedule 2) A copy of its organizational budget 3) A completed application form 4) A signed copy of its agreement regarding the Name Use Policy of the Foundation Review Process The deadline for applications is April 30, 1989. The completed application and copies are due at City Hall at 9320 Baseline Road, Rancho Cucamonga by 5:00 pm. A panel composed of Foundation Board members and Advisory Council members will review each application and determine those most deserving of the awards. Panelists who are formally connected with an organization making an application may not review or take part in any way the consideration of applications. This requirement insures the integrity of the review panel. All applicants are notified within 60 days of the outcome of their applications. Grant Award Once an award has been made and a project funded, the applicant must agree to supply documentation that the grant will be spent on the project for which it has received the award within the time period stipulated on the application. The Rancho Cucamonga Community Foundation must be acknowledged in all programs and publications associated with this project. RANCHO CUCAMONGA COMMUNITY FOUNDATION CUM APPLICATION For Fiscal Year 1989 Name of the Organization 6111S. E '� �E5 S.- 117e r7 A1c Addreaa , �,fFXZ!7 Contact /'o,tE�7- �vE. Person /�/1• ,e f.. 2� ,J- Address (if different) re_) Day Phone_ai� � Date of Project Star Request Authorized Signature _____vr_ BiLectuL eaiz=e 1. What best describes your organizations' activities/purposes? Theater _ Music _ Media /Literature Dance _ Human Services _ Visual v Other 2. Is the project you are proposing to be presented in Rancho Cucamonga? 4/0 3. Will you charge admission? .tis If yes, how much? 4. Does your organization possess a non-profit status? ,yeS If yes, please furnish proof. G!N`'�%! T74le1 X. tixx 5 22-,2v)/ 5. How long has your organization been established? _���� 6. Did you receive any grant money for 1988? 40 If yes, how much? From whom? .410 1. Are you applying for more than 50% of your total budget? ,0/40 Other than Foundation, where are you applying and for how much? ;- 8. Are your staff members paid? AD If yes, how many? How much? Background Information 9. What are the mission and goals of your organization? OIVA.7`ioy Ve r ay ��,�,✓ /�1'Iu/�r� �- �Av,D /1'Ic�.Q2�y wr'��t 9v��f �, c�r.�yotr-c ;,� �/�� �v,%r�rEiz �, �Lqv 7 a l/J• fie% TZ ;'�7 `LI :.✓ /9�� �a ri7:,y��c r 7`���Ky T 4 ec hleAe MeGt/,iri/P2 GPrL�.isss�,o.c tf`,fme 4IleA4-imr2 111-11 4- � 1912 7r �yP .2T ju S�ffv,ti.�c ue r�/ G✓° f' �✓c i`/�::v� ��N� �i2 'Pf� �a .4 r_ 10. Please list all of the programs and events which will involve your organization during this fiscal year. Please list costs and revenue generated by each project, if possible. Bc�7`� �¢�`/�lF�r�l �� •v �`� CO.v/,�,°TrO.� 03/ '�f7.s ln'4.e c`l /S- /'9yc Project Information 11. Please describe the type of project that will be funded with this •sr*rft-. n'fyT 14fZys,`,4 CewA'Ti oN:A71 PF/°�Pin�9l�v� ,4'I�t TcPLJ rc.SAO �;✓ J"�c � ZT. llrq-S.e ,lid rip e t/L 4-J'r-/'J 044 Jc%Pc rl�k. 12. Will this project be served on a volunteer basis? If not, please list number of employees and their salaries. yPJ� 13. Who will this project serve? 14. Please give a timeline for the project. Budget Description 15. Please fill out this portion as clearly and concisely as possible. If a question cannot be answered because there is no information, please write N/A. 16. Describe your bookkeeping/accounting method. 17. What are the dates of your fiscal year? 18. What is the total budget of your organization for the following years: 1985-86 eY 1986-87 1987-88 19. Please describe your organizational budget for 1987-88 in detail. A�� 20. Please describe the project budget in detail/ Please provide a full business plan. V2 ESTATE PLANNING AND THE CHARITABLE GIFT "TYING THE TWO TOGETHER'' September 7, 1989 Clarion Hotel - Ontario Airport 6:30 - 9:00 P.M. (Individual Name) (Business Name) - --- - - (Address) i (Phone) Yes, I will be able to attend-----_- --__ - -_ (Number in Partv) No, 1 will not be able to attend— -.---- ESTATE PLANNING AND THE CHARITABLE GIFT "TYING THE TWO TOGETHER" Presented By - Donald A. Driftmier, C.P.A. Vavrinek, Trine, Day & Co. We will present a review of Estate Planning and the Charitable Gift"Tying the Two Together" RSVP-Enclosed Postcard Refreshments September 7, 1989 6:30-9:00 P.M. Clarion Hotel- Ontario Airport f Taking on a luge task y..�y, ��,>' �ray's"' F '•�: '�'� ,e x.. � "� � �' �3s�o�e k � 7;v� N � J arc ., 3 a � 3y , w �� a � � �V)2'��' �1'r�^%9s .,e'�A" `AY�' '.3�k' P ,�, � �. -�•'�„„yy � Id �trx3.,yi y n �Z i s R� • �, 1` _-- y�jj ,�.,, _, Mf'M :? .; Y � �i d`' -"^,. ) -�''6� >�Y s:C'�s.t i Yi-+�'k<,�` ai�'fi�:r✓�...,���' .Y, saA w X'.R$:,t^•a 9a^?�. .ss .7'�`Eb\> a'.--z•x � "t'�pr n` "`ps3',r �,. ;ssdcaY.^�'•� ytc'Io a'" '" ,. R,., MARK ZALESKI/The Sun Clympic luger and Mount Baldy Village resident Bonny Warner gives 12-year-old David Murray of Ontario last- minute instructions on where to begin his turn on a downhill practice run at Saturday's"Luge Talent Search"at the Los Angeles County Fairgrounds in Pomona. The clinic, sponsored by the U.S. Olympic Committee, continues today from 8 a.m.to 3 p.m.Ser,Gregg Patton's column/Ci team.as � late. l .. yrs • ._,�nsc a little att e.About,20 y E'z -- CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: August 3, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Program Committee BY: Susan Mickey, Administrative Aide ' SUBJECT: PROPOSAL FROM COMMUNITY SERVICES RECOMMENDATION: The Program Committee recommends to the Board of Directors to support, in concept, the proposal by Community Services to fundraise on behalf of some or all of their programs. The Committee further recommends that the Board begin to develop and implement an operational process to raise funds. BACKGROUND: Representatives from the Community Services Department at the City of Rancho Cucamonga approached the Foundation Board of Directors about helping to find sponsors for some of their programs. Because it was felt by all concerned that it is inappropriate for staff to try and raise money, the Foundation was considered to be the logical alternative. The Board expressed interest and asked that Community Services return with a proposal outlining the programs, their costs and possible sponsors. cc. Joe Schultz Kathy Sorensen — CITY OF RANCHO CUCAMONGA cvCA STAFF REPORT 0 0 F � Z DATE: August 15, 1989 I> 1977 TO: Members of the Rancho Cucamonga Community Foundation Board of Directors From: Kathy Sorensen, Recreation Superintendent Subject: SPECIAL EVENTS ASSISTANCE REQUEST Request: To give direction and commitment regarding the intent of the Foundation to assist Community Services in the financial and or sponsorship support of special events conducted by the Department. Background: On March 21, 1989, Community Services staff gave an informational presentation to the Foundation Board regarding the activities and events provided by the Community Services Department. At that time a request was made by the Board for Community Services to provide requests for assistance in the area of obtaining corporate sponsorship. Basically, Community Services provides events which can be divided up into three categories: City Wide/City Sponsored City Wide/City Co-Sponsored Neighborhood or City Wide Special Group/City Co-Sponsored These would be defined as follows: City Wide/City Sponsored: The City is primarily the sole source of funds but would accept equipment or donations to augment the event. No advertising publicity would reflect sponsors however the item(s) donated could have the donators name on them i.e. trophies, tents or shade shelters, entertainment. These events would be: 4th of July Celebration Constitution Celebration Founders Day Parade Special Events Assistance Request August 15, 1989 Page 2 City Wide/City Co-sponsored: City and sponsor receive recognition on all materials and publicity regarding the event as long as the sponsor confirmed a minimum of two months prior to the event. After that point they may only be put on publicity available after that point. These events would be: Halloween Pep Days Air Day Egg Hunt Grape Race (5 & 10 K Run & walk) Future Bicycle Race Spring Craft Fair (Hands on the Arts) Neighborhood or City Wide Special Group/City Co- sponsored: City and sponsor receive recognition on all materials and publicity regarding the event as long as a commitment is made two months prior to event. Otherwise will be mentioned on any available publicity after that date. These events are basically events for a special geographical area, age group or population. These events would be: Teddy Bear Tea Holiday Craft Fair Big Wheels Lil Kids Olympics Teen Activities Senior Adults Handicapped Citizens Primarily this assistance request is geared toward the co- sponsored events. Each event is listed separately and in calendar order by classification for easy reference and note taking. Staff attempted to align each event with some appropriate sponsors. However, since this is a first time effort, there may be many corporations and businesses which Special Events Assistance Request August 15, 1989 Page 3 could be interested in using some of their money for support of civic or governmental activities. Please realize that several sponsors can contribute to individual events as either a major sponsor or in a supporting role. Therefore, even a small sponsor can receive great benefits from the exposure given them through a city co-sponsored event. Thank you for your time and interest in Community Services. These programs listed are but half of what the Community Services staff does on behalf of the City to provide quality recreation events to the citizens. As we have discussed in the past, it is very difficult for Community Services to solicit sponsorships from businesses due to the impression that the City should provide these programs out of City taxes. Or, that since there are other organizations out there requesting assistance from them, and since these organizations are not supported by the taxpayers, they should receive their donations. Although, these thoughts can be understood, currently most events would not take place if it weren't for fund-raising by Community Services or subsidizing of programs though the fees raised by classes and sports offered by the Department. Only $17, 000 was allocated to Community Services to conduct the City Sponsored events. The remainder of events are provided through donations or class and sports fees. As demands grow on Community Services to provide more activities and programs, the ability to sustain city wide special events becomes more difficult. That is why the assistance by the Foundation on behalf of the City is so important. If you have questions regarding this request or the addition of any event which would benefit the citizens, I am always available. Respect ully Submi ted, teth en c ' A upe ntendent Comm nity ervices Department cc: Linda Daniels, Deputy City Manager Joe Schultz, Community Services Manager Susan Mickey, Administrative Aide Special Events Assistance Request August 15, 1989 Page 4 City Wide/City Sponsored Constitution Celebration, September 17, 1989 To assist with the Constitution Celebration a company or group could sponsor: Ontario Community Band - $400.00 Geo. & Martha Washington in Costume - $200. 00 Buggy Transportation for the Washingtons - $100. 00 Special Events Assistance Request August 15, 1989 Page 5 City Wide/City Sponsored Founders Day Parade, November 11, 1989 To assist with the Twelfth Annual Founders Day Parade, theme "The Rancho" in honor of the sesquicentennial the following could be provided: Six (6) Sweepstakes Trophies at a cost of $75. 00 each. The City purchases the trophy on behalf of the sponsor and has their name engraved. The sponsor can present the trophy if they would like. Pre award entertainment at a cost of $250. 00 to entertain at Red Hill Community Park or the Alta Loma Auditorium (rain site) prior to the awards ceremony. Commerative buttons at a cost of $1200. 00 Special Events Assistance Request August 15, 1989 Page 6 City Wide/City Sponsored 4th of July Celebration, July 4, 1990 To greatly enhance this event which attracts over 10, 000 people the following would be wonderful: Purchase or rent shade shelters (costs vary from $200 to several thousand dollars) . Provide six hours of continuous entertainment on two stages at a cost to exceed $2, 000 depending on the type of music, cultural and performing arts entertainers contracted. Special Events Assistance Request August 15, 1989 Page 7 City Wide/City Co-Sponsored Halloween, Saturday, October 28, 1989 Annual carnival, and costume judging. This years event is scheduled to be held outdoors at Red Hill Community Park. Candy, small toys, and $1,200 other carnival trinkets Balloons w/ Helium $ 150 Decorations - Crepe Paper $ 450 Signage, dry ice, small Christmas tree lights PCV pipe for 6x6x6 foot carnival booths (5) , black plastic, blue tarps heavy duty (5) Character Costume $ 400 rental (i.e. Frankenstein and Dracula) Pumpkins (100 medium) $ 120 Trophies & Ribbons $ 125 Advertising $ 450 Sponsor Possibilities: K Mart, Target, Pic N Save, hardware stores, Klondike, service clubs, fast food stores etc. Special Events Assistance Request August 15, 1989 Page 8 Neighborhood or Special Group/City Co-Sponsored Pep Days, February 17, 1990 Junior and Senior highs competion in the areas of songleading, cheerleading, mascots, tall flags etc. This event drew 17 schools last year. Costs: Decorations $ 200 Gym Rental $ 175 Trophies/Ribbons $2, 000 Advertising $ 450 Judges $ 300 Sponsor possibilities: In-N-Out Burger, Millers Outpost, Coca Cola, Frito Lay Special Events Assistance Request August 15, 1989 Page 9 City Wide/City Co-sponsored Bicycle Race (New Event) March 1990 A 25 and 50 mile bicycle race conducted throughout Rancho Cucamonga. T-Shirts $2 , 000 Awards $ 600 Food/Refreshments $ 400 Sponsor possibilities: Seven-Eleven (big into cycling) , Schwinn, local supermarket. A company willing to make a two year commitment to the event is a plus. Special Events Assistance Request August 15, 1989 Page 10 City Wide/City Co-sponsored Egg Hunt, April 14, 1990 Three sites: Attendance Minimums Red Hill 2,500 Coyote Canyon 1, 500 Windrows 1,500 Total Cost: $7,500 or the following prizes donated Needed for prizes for good egg hunters: 150 plastic eggs per site, baskets with goodies stuffed animals, filled candy eggs, gift certificates, miscellaneous large candy toys t-shirts etc. Needed to run the event: Candy, lots and lots of variety of sizes and types. All must be individually wrapped. Does not need to be easter candy. Sponsor possibilities: Chamber members, Lyon Company, Lewis Company, Barton Dev. , Caryn Dev. , Merrill Lynch, Century 21 various service clubs. Special Events Assistance Request August 15, 1989 Page 11 City Wide/City Co-sponsored Air Day, April 1990 A celebration of flight. Hot air balloon rides, kite competitions, exhibits of planes and the history of aviation. Demonstrations of parachuters, fly-bys, helicopters and much more. Skydivers $450 Hot Air Balloon $850 Welga Plane $125 M.C. $100 Sound System $ 50 Helium/Balloons for $120 balloon blast off Entertainment $350 Ontario Community Band $400 Decorations $100 Advertising $450 Thank You Plaques $300 Sponsor possibilities: Ontario Airport, Cable Airport, Chaffey College, General Dynamics Special Events Assistance Request August 15, 1989 Page 12 City Wide/City Co-sponsored Spring Craft Fair, Saturday before Mothers Day Market of hand crafted arts and crafts Current Costs: Entertainment $350 Costumed Characters $225 Advertising $450 Helium/Balloons/Decos $125 r *** Proposal to change this event to: "Hands On The Arts" the event would expand to include art exhibit, painters, school displays, sculptors, roving performers, puppet show, magic show, one act plays, and "Hands On The Arts" area for youth and even adults to enjoy dappling in the arts. Sponsor possibilities: Grant Assistance - San Bernardino County or State Target Stores Special Events Assistance Request August 15, 1989 Page 13 City Wide/City Co-sponsored The Grape Race, June 9, 1990 A 5 & 10 K run with a 5 K walk. Held this past year at Heritage Park. T-Shirts $2, 500 Awards (trophies & $1, 000 medals) Food/Refreshments $ 600 Sponsor Possibilities: Coke, General Dynamics, Seven-Eleven, Sparkletts, local supermarket, smaller businesses who sell to runners and walkers, yogurt, cookies etc. Someone with an ongoing desire to sponsor this event for two years. Special Events Assistance Request August 15, 1989 Page 14 Neighborhood or Special Group/City Co-sponsored Lil Kids Olympics (New) 2-12 year olds participating in various games, sports and activities by age groups. Kind of like the Battle of the Superstars as seen on T.V. Costs: Candy, mugs or cups, $750 t-shirts, cookies, coupons, stuffed animals toys, gift certificates etc. decorations $150 Equipment $500 Advertisement $450 Sponsor possibilities Klondike, Baskin Robbins, Frito Lay, Pic N Save, various food stores, Chamber members Special Events Assistance Request August 15, 1989 Page 15 Neighborhood or Special Group/City Co-sponsored The following are other types of activities that the Foundation could obtain sponsors for: Family Sing at Christmas time Seniors - Cucamonga Kooks, a senior acting group Seniors - monthly special events - $125 each Youth - Teddy Bear Tea Youth - Big Wheels Teens - dances, socials, trips and events Handicapped programs --- CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: July 31, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Public Relations Subcommittee BY: Susan Mickey, Administrative Aidel*l" A_ SUBJECT: SELECTION OF PUBLIC RELATIONS FIRM BACKGROUND: At the July 18, 1989, meeting of the Rancho Cucamonga Community Foundation, a subcommittee composed of Tiina Ross, Guy Beyersdorf and Jeanne Barton was formed to review the final proposals submitted by Communico and Gardner Communications. These public relations firms were the two selected by the Board of Directors for final interviews. The interviews were held on Wednesday, July 26, 1989, at the Chamber of Commerce. RECOMMENDATION: It is the recommendation of the subcommittee that the award be made to Gardner Communications. After much deliberation, it was found by the subcommittee that Pam Gardner's experience with non-profit foundations and her professionalism were the two determining factors in making their decision. CITY OF RANCHO CUCAMONGA MEMORANDUM DATE : July 31, 1989 TO: Members of the Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide 9'D SUBJECT: ART IN PUBLIC PLACES POLICY The subcommittee (comprised of John Mannerino, Bob Dutton and Jeanne Barton) , which was formed to draft the Foundation's Art in Public Places Policy, will meet at 5 :30 p.m. on August 14, 1989, at the office of John Mannerino. Also in attendance will be representatives from the Building Industry, the Economic Development Council and the City's Planning Department. cc. Jack Lam Linda Daniels Brad Buller Otto Kroutil CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: July 30, 1989 TO: Rancho Cucamonga Foundation and Advisory Council Members FROM: Susan Mickey, Administrative Aide �L�-- SUBJECT: Foundation and Committee Meetings Below is a schedule for August meetings. Please feel free to attend any of the meetings. Wednesday, August 2, 1989 - Program - Chamber of Commerce - noon Monday, August 14, 1989 - Policy - John Mannerino - 5:30 p.m. Tuesday, August 15 , 1989 - RCCF Board Meeting - Lion' s Park - 7 :30 p.m. cc. Jack Lam Joe Schultz Kathy Sorensen Linda Daniels Jerry Fulwood Program Notes - August 2, 1989 Members Present: Janet Nix - Chair Sharon Baer Jeanne Barton - Board Member Bill Purkiss - Board Member Kathy Sorensen - Staff Susan Mickey - Staff Members discussed the donation made to the Grape Harvest Festival for sponsorship of the second stage. Bill Purkiss, who was the boardmembe r selected to serve on the entertainment committee of the Festival , expressed his concern that he had still not received any communication from the committee regarding minutes, etc. despite having requested them several times. He stated that he had been given late notice regarding the dates and times of meetings. Boardmember Purkiss felt that if the agreement is not adhered to, the funding might be in jeopardy. The gym equipment donated by the Brunswick Corporation to the Foundation was also discussed. It was concurred that any equipment left to be distributed after the Y.M.C.A. makes their selection should stay in Rancho Cucamonga as that was the intent of the Brunswick Corp. Kathy Sorensen, Recreation Superintendent for Community Services, presented a proposal for Foundation involvement in fundraising for some of Community Services programs. The proposal is included in the Agenda packet. The program committee recommended approval of the concept with the idea that the Board develop an operational process to begin to raise funds. The next meeting is scheduled for Wednesday, September 6, 1989 at noon at the Chamber of Commerce.