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HomeMy WebLinkAbout89/09/19 DECLARATION OF POSTING OF AGENDA Eva Merritt states and declares as follows: I presently am and at all times mentioned herein have been the Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in that capacity, on , 1989, at r I posted a true and correct copy of the meeting agenda attached to this declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base Line Road, Suite C, Rancho Cucamonga, California . I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on , 19891 at Rancho Cucamonga , California. Ass' tant Secreta Ra ho Cucamonga mm ity Foundation AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Community Cerner Forum 9161 Base Line Road Rancho Cucarnonga, California 91730 Workshop - September 19, 1989 - 6:00 pm. A CALL TO ORDER 1. Roll Call: Dutton , McNay , Be5wsdorf , Mannenno , Ross , Pu idss , Barton R FOUNDAIM 1. Community Services - Discussion of establishing fundraising program. G >; Eva Merritt, Assistant Secretary of the Randio Cu am mp Commmuufiy FoundatioR hereby certify that a true, accurate copy of the foregoing agenda was posted on September 14, 1989, seventy mo (72) hours prior to the meeting per G 54953 at 9320•C Base Line Road, Rancho Cucamonga, California. 9320 Base Line Road 0 P. O. Box 807 o Rancho Cucamonga, California 91730 • (714)989-1851 Parade Facts Your Participation is Invited in the CITY OF RANCHO CUCAMO DERS DAY PARADE ovembei 5, 1988 Entri: Complete and return the entry form today. Parade orders and staging information will be sent to accepted entries seven days prior to parade. Deadline: Application deadline is October 21, 1988. Theme: "We The People" Fioats: May carry the name only of the sponsoring firm or organization in addition to a Theme wording. It is desirable for the float theme to be carried out so that it may be seen as it approaches the spectators. TR,4dr{,bN.r/ AyeRia4,4)A�7941 a Sr.1�•a/ L�.v.�st g:rODhies: City's Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Best Entry her Than Float, Equestrian or Music. Float Sweepstakes . l'S . !1 9p '��!��!�!"yBest Use of Theme in Float­" Equestrian Sweepstakes 4plmo. Fec�. >�.Fue/ . . . . . . . Best Equestrian Entry,./ Mayor's Trophy . . .0,e. . l�'Qo.>�'�,�t�. . . . . . . . . . . .off Best Local Entry✓�� Musical Sweepstakes . .23AR.tA.V. �CVZ/P,#�L.✓t .(. . &e*s't&sical Unit Tall Flags Sweepstakes ��t"0- .#!�'�W C' ' 44' . . . . . Best Tall Flag Unit Drill Team Sweepstakes..,70 +Se . .L�A�N.G�t-o . 45. . . . . . . Best Drill Team Unit - Trophies to First, Second, and Third in each Category. (See Rule 18 below) Trophies will be presented after the parade. :udainc: Will be done by SCSBOA judges, Equestrians will be prejudged by CSHA judge, at 8:00 a.m. Parade Rules 1.All participants must be uniformed,costumed or appropriately attired. 2.13and Entries must send two approved music scores to Parade Chairman with entry blank. 3.All Entries in the parade must be approved by the Parade Chairman.Any deviation from rules must be approved by the Parade Committee prior to its acceptance of the Parade application. 47he Parade will be approximately one mile in length. 5.Entry numbers must be placed on the right arm of each rider or group leader. 6.All entries MUST be in assembly area by specified time. 7.Equestrian entries subject to approval of Parade Committee. 8.Parade will start promptly at 10:00 a.m. 9.The Parade Committee accepts no responsibility for false statements made by applicants or entrants. 10.All units must maintain a minimum of 220 per minute forward motion.(five point penalty for violation) 11.No one under the age of seven will be permitted to march unless prior permission is granted by the Parade Committee. 12.Please carry an identification banner, if possible. 13.All entries must be in by October 21, 1988. 14.Check-in booth closing time is 9:30 a.m. 15.Nothing may be thrown or given out by parade participants. 16.Mandatory halt before competition(all band and drill teams). 17.Violation of aformentioned rules may result in disqualification. 18.Trophies will be given only in those categories where there are at least two entries.An appreciation award will be given to single entries. Adaitionai Intcrmaucn: •.;ommunity Services Department '_.tv of Rancno Cucamonaa "4)989-1858 AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Bon's Park Community Center Forum 9161 Base Line Road Rancho Cucamonga, California 91730 Regular Meeting - September 19, 1989 - 7:00 pm. A CALL TO ORDER 1. Roll Call: Dutton , McNay , Beyersdoi , Mannenrio , Ross , Purlciss , Barton B. PRESET TATUNS No items submitter]. C CONSENT CAU]NDAR 1. ADpna l of Minutes - August 15, 1989. 2 Treasurer's Report - Period ending August 31, 1989. D FOUNDATION BUSINESS 1. Grants and Donations - Consideration of requests for grants and donations. 2 Deer Creek Athletic Club - Recommendations from the subcommittee of Boardmembers Dutton, Marinenno, and McNay as to the placement of the excess athletic exercise equipment donated to the YMCA. 3. Grape Harvest Festival - Disars.4on of Boardrnembers, participation at the Grape Harvest Festival. 4. Directors Liao a Irnurmx - Consideration of scheduling a yearly audit 5. Foundation Committee Report - Update on Committee activities. 9320 Base Line Road 0 P. O. Box 807 0 Rancho Cucamonga, California 91730 • (714)989-1851 Community Foundation Agenda September 19, 1989 Page 2 E. BOARD MEMBER BUSII\1]ESS This is the time for Foundation Board members to report on additional lxasirress pertaining to the Foundation. No public testimony and no Board disamon or action can occur on these items. F IDENIIHZCATI[ON OF ] EMS FOR NEXT MEEnNG This is the time for the Foundation members to identify the items they wish to discuss at the next meeting These items will not be dwissed at this meeting, only identified for the react meeting G CJOMMLJNICATIONS FROM TITE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Community Foundation Members. State law prohibits the Foundation Members from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting Comments are to be limited to five mirnrtes, per individual. R ADdOLJRNME2TT Eva Merritt, Assistant Secretary of the Rancho Cucamonga ConmRiriity Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on September 14, 1989, seventy-two (72) hours prior to the meeting per A.B. 2674 at 9320-C Base Line Road, Rancho Cucamonga, California. August 15, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Regular Meeting A. CALL TO ORDER A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday, August 15, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:08 p.m. by Chair Jeanne Barton. Present were Boardmembers: Bob Dutton, Betty McNay, Guy Beyersdorf, Tiina Ross, Bill Purkiss, and Chair Jeanne Barton. Also present were Staffinembers: Deputy City Manager, Linda D. Daniels; Administrative Aide, Susan Mickey; Assistant Secretary, Eva Merritt; Community Services Manager, Joe Schultz; and Recreation Superintendent, Kathy Sorensen. Absent was Boardmember: John Mannerino. B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR Cl. Approval of Minutes - July 18, 1989. Boardmember Ross stated she wanted to clarify Item D2 regarding the disclosure made by Boardmember Mannerino as follows: "That for himself, Tiina Ross, and Bob Dutton as members ei beth Boardmembers of the Chamber of Commerce, not only for the record of the Chamber of Commerce, but also specifically on the Committee of the Grape Harvest Festival, stated he was not certain that it technically disqualified them, and that they had no personal gain from the endeavor, but felt that it might possibly make it difficult, at least ostensibly, to render unbiased opinions as to this grant." MOTION: Moved by Purkiss, seconded by Ross to approve the July 18, 1989 minutes as amended. Motion carried unanimously 5-0-2 (Dutton and Mannerino absent) . Community Foundation Minutes August 15, 1989 Page 2 (* * Boardmember Dutton arrived at 7:10 p.m. * *) C2. Treasurer's Report - Period ending July 31, 1989. ACTION: Chair Barton requested of staff that, in the future, could the copies of the Treasurer's Report show the signature of Secretary/Treasurer Guy Beyersdorf. MOTION: Moved by Dutton, seconded by Ross to approve the Treasurer's Report. Motion carried unanimously 6-0-1 (Mannerino absent) . D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests.for grants and donations. Chair Barton asked that Boardmember Purkiss give his report on the progress that was made at the Grape Harvest Festival Committee meetings. Boardmember Purkiss stated that he was really very frustrated because he felt the basis on which the Foundation granted the $5,000 at last meeting was on the placement of himself and Janet Nix (Program Committee member) to the Entertainment Committee to have input on behalf of the Foundation for the scheduling of the Community Stage entertainment. He felt the Foundation should "re-think" the grant. Boardmember Dutton felt this was an inappropriate place for discussion because it was not a grant or a donation and felt that the Foundation was buying a marketing opportunity. He stated that the Festival Committee started working on the entertainment a number of months ago and some of the entertainment was already there. He stated the problem was the Foundation needed to be brought up to speed as far as what the Committee had already lined up, and the Committee should have had a presentation on that last month. Boardmember Purkiss concurred that there should have been a presentation. He stated that as a policy of his he would never again vote for any future proposal that may come before the Foundation Board that does not have the approval of the Program Committee before hand. He felt that it put the Foundation in an awkward position because the presentation started with a statement of apology about the possibility of a conflict of interest. He stated the grant was passed on the basis that the Foundation would have direct input on the process which did not happen. He stated there were four different telephone calls made to the Chamber between Susan Mickey and himself requesting a copy of the Festival meeting minutes. Boardmember Dutton stated the Festival Committee was not seeking financial assistance, that it was an opportunity situation afforded for the Foundation, along with everyone in the community, to participate in the Festival. He further stated the Community Stage is something that has been up and running, it has a a Community Foundation Minutes August 15, 1989 Page 3 success story. He stated that it should not be called a grant that it is a marketing opportunity. He stated that, because most of the entertainment had already been lined up this year before the Foundation was involved, and if the Foundation wants the same opportunity next year, the Foundation could be involved on the ground floor in which to create the Community Stage. Chair Barton felt the Foundation was to enhance the Grape Harvest Festival in bringing arts and crafts, and the other things that not have been at the Festival before. She also felt the Foundation was donating the funds to help the community that did not have the funds to exhibit their arts and crafts. She stated that the Program Committee wanted to meet with the Festival Committee months ago on getting some arts and crafts scheduled for the Community Stage, but there was no contact on the part of the Festival Committee. Janet Nix, Chair of the Program Committee, stated she wanted to clarify that Susan Mickey and herself did meet once with Diana Lee-Mitchell of the Grape Harvest Festival Committee and they did talk about some ideas for the Festival, but never about the Community Stage. Boardmember Ross stated she felt that the Board needs to come back to the philosophy of where the Foundation is and what the Foundation wants to do. Chair Barton added that this item did start with the Program Committee. Linda Parker, Foundation Program Committee, stated she thought the purpose of the Program Committee on this item was to examine the different entertainment groups that are out there, and to make a recommendation to the Board as far as what the Committee thought would be beneficial for the community. She asked why the Foundation has a Program Committee if they are going make their decisions directly and by-pass the Program Committee. Boardmember Dutton stated the Board of Directors established a long time ago that it would not be mandatory for the Board to have to put an item through one of the committees. Linda Parker, Program Committee, asked again why the Foundation had a Program Committee if it serves no purpose. Boardmember Dutton stated because at times the Board does have items that require further study or would like additional recommendation, and that the Board does like to use its committee structure for a majority of the items before the them. Linda Parker, Program Committee, suggested the committee be advised of the action that the Board is going to take, and that the committee have the opportunity to make a recommendation. Boardmember Dutton stated that it is not always possible, given certain time constraints, to put all items through the committee structure. He stated that what the Board likes to do is try and obtain the committees input, but added that he did not necessarily want it to be mandatory that everything go through the committee structure. Community Foundation Minutes August 15, 1989 Page 4 Boardmember Beyersdorf concurred. Janet Nix, Chair of the Foundation Program Committee, stated her original understanding was that the Program Committee would get grants, etc. , and would then make their recommendation to the Board. She stated they do understand there are things that come up and need to be done on a more timely basis, but in the past, there have been about four or five items that have gone directly to the Board, and have by-passed the Program Committee. She stated that it was fine if that is the way the Foundation wants to work then the Program Committee could meet on an "as needed basis", and that the Foundation needs to decide this. She added the Board talks about wanting to increase the community members involvement in the Foundation programs and bringing them on the Program Committee. She felt she could not ask anyone to sit on the Program Committee when she does not feel they are doing anything. She felt the Program Committee was there to do the research in order to help the Foundation make a good decision as far as sponsoring/supporting any given program. She stated she felt she was wasting her time. Boardmember Ross stated from the beginning her philosophy on this was that it would be a marketing opportunity and not a grant to the Grape Harvest Festival. Boardmember Dutton stated he thought the arts and crafts topic was talked about at the last meeting, and thought the Board concluded that having the arts and crafts at the Festival would be difficult. He stated he thought the reasons listed were that the arts and craft items could not stay overnight, the liability, and the fact that the people who wanted to display their arts and crafts did not want to stay there the required amount of time to man the booths. Boardmember Ross stated the basis of her support, which was the same basis she made her vote on last month, was because she is looking at this as a marketing opportunity. She felt it was a way for the Foundation to get some input to some of the groups that may not have been aware of the Festival. She stated she was not looking at this as a grant, and was not trying to circumvent anyone in this. She stated her point of view was to get the Foundation's name out to the community in the best way possible. Boardmember Purkiss stated he concurred with Boardmember Ross, but felt if it was only a marketing opportunity then $1,000 would be enough for a nice marketing experience. He added the Board could call it a marketing opportunity and could deal with it that way, but that he felt as if the Foundation was investing in a performance situation at the Grape Harvest Festival. Boardmember Dutton stated he had asked Diana Lee-Mitchell to come to the meeting tonight because he had heard there was a communication problem. He added he had asked her to give a full update as to what was going on. Chair Barton quoted the motion of last months meeting on this item and felt it was not met. Community Foundation Minutes August 15, 1989 Page 5 Boardmember Dutton stated that motion was met because the Entertainment Committee was placed. Chair Barton asked Boardmember Purkiss if he felt he was "placed". Boardmember Purkiss stated yes he was placed on the Entertainment Committee, but the first contact he has had was that he had met Diana Lee-Mitchell of the Grape Harvest Festival tonight and that he had not received the minutes until this evening from Janet Nix. He added he provided easy access for contact with him, both at his office and his home. He stated for the two meetings he was invited to he was given a call on the afternoon of the day that each meeting was to be held. He stated at that time he expressed his regrets that he would not be able to attend those meetings because he had previous commitments, and at that time he requested a copy of those meeting minutes. He stated he and Susan Mickey had made two telephone calls each requesting a copy of the minutes following his first request. He felt as a public organization the Foundation needed to look at themselves as serving the community, rather than seeking a marketing opportunity. Boardmember Dutton stated that the Chamber was not looking for funding from the Foundation for this program because there is a lot of community support. He felt that the Chamber was providing an opportunity to the Foundation to participate in a long-standing and successful Chamber event. Boardmember Beyersdorf stated he felt the Foundation should not withdraw the $5,000 donation. He stated he did feel that the Program Committee was represented. He mentioned that he did have direct contact with Diana Lee- Mitchell and felt there was not an intended lack of communication. He felt the reason why the Foundation wanted to be involved and made the motion at the July 18, 1989 meeting was to assist with bringing quality entertainment to the Community Stage. Chair Barton stated she felt the conditions on the motion made at the last meeting have not been met. She suggested that maybe the Foundation should start all over again, and ask what does the Foundation want to do as a Board. She then asked Diana Lee-Mitchell what was the schedule of the Community Stage. Diana Lee-Mitchell, Grape Harvest Festival Committee, presented a draft of the schedule for the Community Stage, and stated that they were in the process of finalizing contracts, reviewing the applicants, and booking the various entertainment acts for the Community Stage. But stated that the Committee was very flexible and open to the Foundation for suggestions to add or rearrange the entertainment. She stated the Committee was in need of the Foundations support to bring in quality entertainment, and invited suggestions from the Foundation's Board of Directors. Chair Barton stated, that as a member of the Program Committee, it was asked at a previous meeting where was the Foundation going to be able to have the arts and crafts booth, and how could the Foundation enhance the arts at the Grape Harvest Festival. She stated the Program Committee tried for months to make this happen, but the Program Committee was unable to contact or receive any input from anyone involved with the Festival. Community Foundation Minutes August 15, 1989 Page 6 Ms. Lee-Mitchell, Grape Harvest Festival Committee, stated she did attend one meeting to discuss the proposal of the arts and crafts section. She stated at that time she presented to Susan Mickey and Janet Nix the proposal which stated that the Festival Committee would like to help with the arts and crafts area. She stated in the past there were many problems with the arts and crafts booth and that is why the Committee had discontinued the program. Chair Barton stated she remembered that Boardmember Dutton had said that the Chamber would come in and take care of the logistics of doing this program so that the Board would not be presenters on the arts and crafts booth. Boardmember Dutton stated he concurred that was his original concept, but that he was not a participant at the Program Committee meetings so he was not aware of any problems. He stated the Chamber of Commerce could not continue to afford to do an arts and crafts booth and that was why they had discontinued the program. long ago. Ms. Lee-Mitchell, Grape Harvest Festival Committee, suggested that, in bringing back the arts and crafts program, maybe the Foundation look at selecting an open area at Festival and not a booth because this would reduce the cost substantially. She added the Committee is sending applications out and there have been some inquiries, but felt it would take some time to build this program back up. She invited the Board of Directors to attend the next Festival Committee meeting on Thursday, August 17, 1989, at 5:00 p.m. at the Chamber of Commerce. Chair Barton asked if Boardmember Beyersdorf could attend the Festival Committee meeting. Boardmember Beyersdorf stated that he would attend. ACTION: Chair Barton asked that the Grape Harvest Festival Committee give their input as to what types of entertainment the Foundation could have on the Community Stage. Ms. Lee-Mitchell, Grape Harvest Festival Committee, stated that the Festival Committee desperately needed the help of the Foundation to find entertainment to perform at the festival, and invited suggestions from the Board of Directors. Ms. Parker, Foundation Program Committee, stated that she really cares about what the Foundation presents to the community as art, and that as a member of the Program Committee she would like to have the opportunity to have input on the programs the Foundation is considering to support/ sponsor. She stated that if her input does not mean anything, then she felt it just negates the purpose of the Foundation. Chair Barton asked Boardmember Purkiss, as the designated Boardmember on the Entertainment Committee, what he would be happy with on this particular motion. Community Foundation Minutes August 15, 1989 Page 7 Boardmember Purkiss stated he did not feel the Board has been responsible in this situation. He felt that there was a need for the Foundation to have an order in the way they handle things. He repeated that he would not have voted for this item at the last meeting if he knew the Board was to support this as a marketing opportunity. He suggested that the Board have a clearer process than Foundation presently has. Boardmember Beyersdorf stated he felt the expenditure of $5,000 for the Grape Harvest Festival is worthwhile because the Foundation would be a part of a successful community effort that would give the Foundation some additional identification. He felt the Board was supporting this just as the Board has supported the P.A.R.C. program, therefore, he wanted to help to bring quality talent to the Festival. He felt the Foundation should go ahead with the full donation as passed at the last meeting. Chair Barton asked Linda Parker of the Program Committee if she could make herself available to the Committee members. Ms. Parker stated should would make herself available to the Program Committee. Janet Nix, Foundation Program Committee, asked the Board of Directors to re-think the structure of the policy regarding the Program Committee. She felt the Board needed to utilize the Program Committee, and asked that the Board give the Committee some guidelines. She requested that this item be put on next month's Foundation workshop agenda. Boardmember Dutton stated he felt the Festival was a good opportunity for the Foundation, but suggested a motion to withdraw the sponsorship of the Community Stage if some of the Board of Directors felt misled. Boardmember Ross asked if the Board wanted to go ahead with the sponsorship of the Grape Harvest Festival. Boardmember Beyersdorf stated he did not see why the Board should change this because the Board has already made its decision. MOTION: Moved by Dutton to withdraw the Foundation's support of the Community Stage and that the Board thank the Chamber for allowing the Board this opportunity to explore the possibilities. Motion defeated for lack of a second vote. MOTION: Moved by Purkiss that the motion be amended to state that the Foundation support the Festival, but that the amount donated be reduced from $5,000 to $1,000. Motion defeated for lack of a second vote. Linda Daniels, Deputy City Manager, gave an update on the response to the Foundation's challenge of $3,125 for the Chaffey Garcia House landscaping and parking lot project. She stated she spoke to Jim Frost, City Treasurer regarding the challenge, but Mr. Frost has not brought this challenge before the City Community Foundation Minutes August 15, 1989 Page 8 Council and she was unclear at this time as to whether Mr. Frost was going to pursue it. She requested that, for the benefit of the Chaffey Garcia House, the Foundation consider granting the donation of $1,250 for the completion of the landscaping which was a designated donation as was outlined in the prior staff report. She added if the Etiwanda Historical Society does approach the City Council then at that time staff would reissue the challenge from the Foundation to the City Council. MOTION: Moved by Purkiss, seconded by Beyersdorf to approve the grant of $1,250 for the completion of the Chaffey Garcia House landscaping project. Motion carried unanimously 6-0-1 (Mannerino absent) . Chair Barton called a recess at 8:20 p.m. The meeting reconvened at 8:30 p.m. with all members of the Foundation Board present (Mannerino and Ross absent) . Chair Barton stated the Board has one other item under grants and donations which was regarding the Y.M.C.A. equipment. She asked the Board if they have entertained the idea of setting up a separate committee to review this item. MOTION: Moved by Beyersdorf to establish a committee to review these grants concerning the athletic equipment. Motion denied for lack of a second vote. Ms. Mickey, Administrative Aide, stated the Program Committee did have a chance to review a couple of them, and they did make a recommendation that any surplus of athletic equipment remain in the City of Rancho Cucamonga for community use. MOTION: Moved by Beyersdorf, seconded by Dutton to approve the Program Committee's recommendation. Motion carried 6-0-2 (Mannerino and Ross absent) . Boardmember Dutton suggested that an amendment be made to the motion that priority would be given to groups in Rancho Cucamonga for the excess equipment. Boardmember Beyersdorf concurred with the amendment. Chair Barton stated that if there is surplus of the athletic equipment that is not needed or wanted in Rancho Cucamonga then it could be distributed elsewhere. Boardmember Beyersdorf stated he would like the wording stated that priority requests of equipment be given to Rancho Cucamonga groups. Chair Barton stated the Foundation has received a request from Etiwanda High School for the equipment. She added that the YMCA has already made the decision on what equipment they need. Boardmember Purkiss suggested that all the other schools in Rancho Cucamonga be contacted. Community Foundation Minutes August 15, 1989 Page 9 MOTION: Moved by Beyersdorf, seconded by Dutton to approve the amendment that priority be given to Rancho Cucamonga groups requesting the surplus athletic equipment. Motion carried 6-0-1 (Mannerino absent) . Ms. Mickey, Administrative Aide, asked for clarification on whether this item is to go to the Program Committee for their recommendation to the Board. Chair Barton stated no, the Program Committee has made their recommendation that priority be given to groups in Rancho Cucamonga for the excess equipment, and that the Board has taken the recommendation under advisement. Ms. Mickey, Administrative Aide, asked if this was going to be a Board decision. Chair Barton stated yes. Chair Barton asked the Boardmembers who would like to be on the subcommittee to review the requests for the athletic equipment. Boardmember Dutton suggested that Boardmember Mannerino and himself, be on the subcommittee, along with one other designated Boardmember. Boardmember McNay volunteered to be the other designated subcommittee member. ACTION: Chair Barton stated that Boardmembers Dutton, Mannerino, and McNay will be the subcommittee to make recommendations and present their report. * * * * Boardmember Ross returned to the meeting at 8:38. * * * * (* * This item was heard out of agenda order, but will remain in the original printed agenda order * *) D2. Community Services - Presentation of program/funding package. Kathy Sorensen, Recreation Superintendent, stated she was requesting the Foundations assistance in asking for and obtaining financial in-kind service or sponsorship support of City special events conducted by Community Services Department. She referred to the staff report attached to the Foundation agenda. She stated that the basic reasons for this request is because: (1) the Community Services Department can no longer keep up with the rising costs of the events, because of the City's growth and demand for a variety of events, (2) limitation of sites to hold the events, and (3) as City staff it is difficult to solicit funds. She concluded that the Community Services Department would like to build a strong partnership with the Foundation, along with the businesses in the City of Rancho Cucamonga. Chair Barton asked Ms. Sorensen if she was asking to find a match between the Foundation members and their contacts, and what they perceive they could match with these events and corporations to sponsor these events. Community Foundation Minutes August 15, 1989 Page 10 Ms. Sorensen stated yes or it may be a matter of it being time that the Board members go out and meet their contacts if this City is going to have good special events program. She stated that without assistance some of the special events will not be held this year. Chair Barton asked Ms. Sorensen if what she was asking for in support from the Foundation is more than an identification of these particular sponsors, and was it more of a participation on the Board of Directors part in getting sponsors. Ms. Sorensen stated yes. ACTION: Chair Barton asked Ms. Sorensen for a list of people that have donated and sponsored the Community Services Department in previous events. Boardmember Dutton asked Ms. Sorensen if the City is still going to fund staff support and will the primary manpower for the events be City staff. Ms. Sorensen stated yes, the City will fund for the City staff or volunteers that are coordinated through the Community Services Department, and they will be the primary manpower. Boardmember Dutton asked if there has been some funding for this in the past. Ms. Sorensen stated there has not been any funding until this year in which the City has budgeted $17,000 for the Parade, 4th of July Celebration, and the Constitution. All other events will be funded from revenues that the Community Services Department generates. She stated she anticipated that the generated revenue would not be enough to cover all special events that the community is requesting. Boardmember Dutton stated he felt there has to be a better program set up for the Foundation when it comes to all the events the Board is requested to raise funds. Boardmember Ross suggested that there be only one annual fundraising each year. Boardmember Beyersdorf asked Ms. Sorensen how much has the Chamber of Commerce helped the Community Services Department. Ms. Sorensen stated her understanding was that in the past the Chamber was not available for monetary support. Boardmember Dutton stated the Chamber support is available in a lot of other areas. ACTION: Chair Barton requested that staff put this on the workshop agenda. D3. Deer Creek Athletic Club - Discussion of the placement of the excess exercise equipment donated to the YMCA. Community Foundation Minutes August 15, 1989 Page 11 SEE: Item Dl, page 8. * * * * (* * This item was heard out of agenda order, but will remain in the original printed agenda order * *) D4. Public Relations - Recommendation by Community Relations Committee with regard to contracting with a Public Relations firm. Chair Barton stated that the Community Relations Subcommittee composed of Tiina Ross, Guy Beyersdorf, and herself are making the recommendation to contract with Pam Gardner and her public relations firm Gardner Communications as the Foundation's public relations firm. She stated that Pam Gardner was present to give a short presentation and answer any questions the Board may have. Ms. Gardner referred to the Gardner Communications Packet which outlined the variety of public relations they have handled, along with some of the graphic samples they have produced. She listed the variety of ways they could assist and guide the Foundation in this area. She stated the original RFP of $10,000 from the Board was to develop a logo, business stationary, and a brochure. Boardmember Dutton asked if the Community Relations Committee discussed the concept of having a public relations campaign/marketing service for promotion, etc. Boardmember Ross stated in the past the Committee has seen a need for this, but felt it was subject to our budget limitations. Ms. Gardner stated she felt it was vital at this point that the Foundation targets be defined. She suggested the Board define their objectives and that those objectives are met based on what the Foundation has done in the last two years. MOTION: Moved by Ross, seconded by McNay that the Foundation go forward with the Gardner Communication firm in looking at an overall plan for the Foundation Board, and that it will be subject for review at stages as to what direction the Board wants to go. Motion carried unanimously 6-0-1 (Mannerino absent) . * * * * (* * This item was heard out of agenda order, but will remain in the original printed agenda order * *) D5. Foundation Committee Report - Update on Advisory Committee activities. Staff report presented by Susan Mickey, Administrative Aide. Ms. Mickey stated the only committee that met was the Program Committee, and that everything that was discussed here tonight was what was discussed at the Program Committee meeting. Community Foundation Minutes August 15, 1989 Page 12 Chair Barton stated the Art in Public Places Committee that was going to meet is now waiting to schedule a date that meets all of the members schedules. E. BOARD MEMBER BUSINESS Boardmember McNay stated for the past three or four years she has coordinated the Sugar Plum Tree project at the Montclair Plaza which gathers Christmas gifts for foster children in the entire west end. She stated the project is going to be expanded and with the expansion the time element at the Plaza will be covered. She stated that with the expansion they are in need of a van to help deliver those gifts from Montclair Plaza to the Social Services Department on Archibald Avenue. Chair Barton suggested that the Community Services Department of Chaffey College would be a good place to check. Boardmember Ross suggested checking with the Service Clubs. Boardmember Purkiss stated that the student government at Chaffey College would probably be interested in doing this because they have vans in which to do this with. ACTION: Chair Barton requested that Boardmember McNay get a memo to the Foundation's Boardmembers which would list who to contact, and the telephone number the contact can be reached at. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Workshop 1. Community Services. Regular 1. Approval of minutes for August 15, 1989. 2. Approval of the Treasurer's Report for period ending August 31, 1989. 3. Grants and Donations. 4. Deer Creek Athletic Club excess equipment designation. S. Directors Liability Insurance. 6. Foundation Committee Report. G. COMMUNICATIONS FROM THE PUBLIC There was no communication from the public. Community Foundation Minutes August 15, 1989 Page 13 H. ADJOURNMENT MOTION: Moved by Dutton, seconded by Beyersdorf to adjourn the meeting to a Board of Director's workshop on September 19, 1989 at 6:00 p.m. followed by the regularly scheduled Foundation meeting at 7:00 p.m. Motion carried unanimously 6-0-1 (Mannerino absent) . Meeting adjourned at 9:45 p.m. Respectfully submitted, Eva Merritt Assistant Secretary Approved: September 19, 1989 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S RE?ORT Period Ending - August 31, 1989 BEGINNING CASH BALANCE General Fund $35,746.96 Chaffey Garcia House Donation on behalf of William & Althea Pearson 1,291.57 Jack McNay Memorial Fund 7,781.16 Scholarship Fund - DiIorio 2,000.00 Ne,ds Assessment - G.T.E. 5,000.00 Community Services Fund 5,060.33 Total Beginning Cash Balance 56,860.02 RECEIPTS _ Interest earned - checking - $40.48 Total interest 40.48 Allocated to : Chaffey Garcia House - $ .04 General Fund 33.15 Jack McNay Fund 7.29 Total Receipts 40.48 DISBURSEMENTS Action Print & Office Supplies, Flyers "Movies in the Park" - CSF 69.23 Baseline True Value Hardware, Lantern & Battery - CSF 37.17 Films Inc. - Movie Rental - CSF 79.50 Films Inc. - Movie Rentals - CSF 316.50 Films Inc. - Movie Rental - CSF 177.00 Norra's Nonsence & Co. - Bubbles the Clown - CSF 100.00 Smart & Final - Food for Family Social - CSF 349.81 Detco - Badge for Bill Purkis - RCCF 21.20 Wignall Museum - Cucamonga Business Expo - RCCF 355.00 Etiwanda Historical Society - Donation - CGH 1,250.00 Total Disbursements 2,755.41 9320 Base line Road • P. O. Box 807 • Rancho Cucamonga,California 91730 o (714)989-1851 Treasurer's Report Period Ending - August 31, 1989 Page 2 ENDING CASH BALANCE General Fund 35 ,403.91 Chaffey Garcia House 41.61 Jack McNay Memorial Fund 7,788.45 Scholarship Fund 2,000.00 Needs Assessment 5 ,000.00 Community Services Fund 3,931.12 Total Ending Cash Balance $54,165.09 Respectfully submitted, __ Guy r orf, Treasurer-Secretary Kathy James, Account Technician Checking Account Balance as of August 31, 1989 10,700.99 Less Outstanding Checks (1,535.90) Investments 45,000.00 Balance $54,165.09 TREASURER'S REPORT TO FOUDW Rancho Cucamonga Community Foundation 1989-90 FISCAL YEAR BUDGET (Proposed Budget 6/14/89) 1988-89 1989-90 REVENUES Actual to date Recommended RCCF Benefit Ball $ 36,000.00 $ 40,000.00 Furniture Auction -0- 6,000.00 Deferred Gifts Program -0- 5,000.00 Grants 5,000.00 5,000.00 Donations 485.00 7,000.00 Interest 1,728.29 2,500.00 Total Revenues $ 43,213.29 $ 65,500.00 EXPENDITURES Salary A Benefits -0- -0- Operations $ 4,131.66 $ 5,000.00 Insurance ($ 3,500) Office Supplies ($ 300) Publications ($ 100) Deferred Gifts ($ 500) Meetings ($ 100) Brochures ($ 500) Contract Services $ 5,000.00 $ 10,000.00 Public Relations and/or Grant writing services Fundraising (Benefit Ball ) $ 12,021.39 $15,000.00 Programs $ 7,694.23 $ 33,500.00 PARC's Concerts ($ 8,000) Business Expo ($ 1,000) Oral History ($ 3,000) Grape Harvest ($ 1,000) Babes in Toyland ($ 1,500) Needs Assessment ($ 5,000) Scholarships ($ 3,000) Citizenship Award ($ 5,000) School Programs ($ 4,000) Community Service ($ 2,000) TOTAL EXPENDITURES $ 28,847.28 $ 63,500.00 RESERVES Carryover from previous year $ 50,000.00 Reserve from 1989-90 Budget 2,000.00 TOTAL RESERVES 52,000.00 CHAFFEY COLLEGE ATHLETICS 5885 Haven Avenue Rancho Cucamonga CA 91701-3002 714/987-1737 714-822-4484 September 7, 1989 Mrs. Susan Mickey City of Rancho Cucamonga 9330 Baseline, Suite 201 Rancho Cucamonga, California 91730 Dear Mrs. Mickey: The upcoming 1989-90 basketball season at Chaffey College has all the makings of our most successful year ever! We are making a concerted effort to recruit the local kids and to do our very best at keeping them home. We feel that we will be able to give back to the community of _ Rancho Cucamonga the pride of having a quality athletic program. The three sophomores that are currently in our program will all graduate on time and will go on to the four-year level. Every year, I plan on taking my kids to a different part of the country to play. This year it will be Prescott, Arizona. Next year it could possibly be the East Coast. We are currently trying to raise funds for our Arizona trip which will be during the Thanksgiving holidays. The entire cost of our trip will be around $1,500.00 (lodging and meals for 20 people). I would personally appreciate any support that the City of Rancho Cucamonga could give us. I appreciate your interest and support and look forward to seeing you during the upcoming season. Sincerely, CHAFFEY COLLEGE ATHLETICS i21" Bill Genian Head Basketball Coach BG/nr CHAFFEY COLLEGE ATHLETICS 5885 Haven Avenue Rancho Cucamonga, CA 91701-3002 714/987-1737, 714/822-4484 Dear Team Member , The upcoming 1989-90 season at Chaffey Community College has all the makings of our most successful year ever . Our preseason schedule includes five tournaments with the season getting underway on November 9 . The Panthers will travel not only to Prescott , Arizona to play in the prestigious Yavapi tournament, but to Mt . San Antonio, Rancho Santiago, Riverside , and on December 28 and 29 will host the Chaffey Classic to conclude the preseason schedule . Our basketball conference , the Foothill Conference , has been called by many as one of the most competitive community college conferences in California , as you can see from the enclosed copy of our 1989-90 schedule . Our number one priority, as the program continues to develop, is to generate increased support from alumni and the community to help fund our basketball program. Our goal for the year ' s fund-raiser is to receive support from at least 100 individuals , businesses and corporations . Your support is vital to the present and future success of basketball at Chaffey. Time is now of the essence in our effort ; therefore , I hope you are willing to be able to become "one of one hundred" . I appreciate your interest and support and look forward to seeing you during our upcoming season. Sincerely, CHAFFEY COLLEGE ATHLETICS Bill Genian Head Basketball Coach THROUGH ACADEMICS COMES SUCCESS DONATION AND ADVERTISING FORM NAME ADDRESS CITY STATE ZIP PHONE ( ) COST BREAKDOWN FOR ADVERTISING Back Cover . . . . . . . . . . . . $400 . Full Page Advertisement . . . . . . 300 . Half-Page Advertisement . . . . . . 175 . Quarter Page Advertisement . . . . 100 . - Business Card . . . . . . . . . . 50 . we will need your company logo on any message you wish to appear in our programs . Also, we will need your business card. Please call if you have a special request . Our phone numbers are : School - ( 714 ) 941-2343 , Home - ( 714 ) 624-3461 . Make check payable to : ' CHAFFEY COLLEGE ATHLETIC CLUB. A copy of this form will be returned to you as verification of advertising. In addition , a short cover letter will accompany the form to act as receipt . Thank you for your support , 0 Bill Genian Head Basketball Coach THROUGH ACADEMICS COMES SUCCESS ! -- CITY OF RANCHO CUCAMONGA STAFF REPORT ' DATE: September 7 , 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide SUBJECT: REQUEST FOR FINANCIAL SUPPORT FOR THE ARTS FOUNDATION OF SAN BERNARDINO COUNTY Recommendation: Staff recommends that the Board of Directors consider a request by the Arts Foundation of San Bernardino County for financial support in the amount of $1,500. Background/Analysis: Staff was contacted by Patti Pate, Program Director of the Arts Foundation of San Bernardino, as to the possibility of securing a donation from the City of Rancho Cucamonga. Ms. Pate requested to speak to the City Council regarding the funding for the Foundation. The City Council felt that, although they support the goals of the Arts Foundation of San Bernardino County, the donation might be more appropriate coming from the Rancho Cucamonga Community Foundation and requested Ms. Pate to make an application to the Foundation. Respectfully Submitted, Susan Mickey Administrative Aide August 15, 1989 The City of Rancho Cucamonga C-O Susan Mickey, Administrative Aide 9320 Baseline Road Rancho Cucamonga, CA 91730 THE FOUNDATION of SAN BERNARDINO county Re: Request for $1,500 to support the arts and culture Thank you for the opportunity to request financial support and encouragement of our programs and services in the City of Rancho Cucamonga. We know you are interested, as we are, in developing arts and cultural offerings in your community. The dollars we request will make it possible for the Arts Foundation of San Bernardino County to continue serving the needs of the residents Rancho Cucamonga through our programs. The Arts Foundation of San Bernardino County acts as a non-profit umbrella agency county-wide and provides grants, services and programs to develop the arts and cultural offerings in the cities and unincorporated areas of the county. Our programs address regional concerns on a local level. We respond to requests for services and we accommodate many of these expressed needs in our programs. Last year in Rancho Cucamonga, the Arts Foundation of San Bernardino County invested nearly $20,000 of our programming and staff costs in the following _ areas: 1) The presentation of artists working in Rancho Cucamonga schools with teachers and youngsters to encourage the development of their self-esteem and creativity through the Partners in Arts Education program at Dona Merced, Central Elementary, Coyote Canyon Elementary Schools. Past programs took place at Dona Merced, Bear Gulch, and Central Elementary Schools. 2) Grants to the Rex Wignall Museum at Chaffey Cammunity College bolstering outstanding community outreach programs in art education; 3) The free offerings of our festival program and hands on arts experiences at the Rancho Cucamonga Wine Festival through "Arts Express"; 4) Numerous staff hours in workshops, technical support and coordination of regional arts access to a larger market such as Inland Empire West. This year, we respectfully request the City of Rancho Cucamonga's approval of our request for $1,500 for partial support of our year-long efforts in the City of Rancho Cucamonga. Other cities have also agreed to partially support some of our programs and services such as the City of Ontario and the City of Colton. We hope your city will be able to join them as well. We look forward to your important vote of support -- and we look forward to our continued commitment to serve the arts and cultural needs of the City of Rancho Cucamonga. er urs, M Pa a on P�ennyy�DDitIorio Program Dir ,O BOX 1307, SAN BERNARDINO, CA 92402Pnn• 1'�TWEST 5TH ST., 3RD FLOOR 714/387-5997 Enclosures THE FOUNDATION of SAN BERNARDINO county August 15, 1989 Th: Susan Mickey , Administrative Aide Rancho Cucamonga From: Pattie Pate, Program Director Arts Foundation of San Bernardino County Re: Detail of Contents of Request Package Dear Susan: Enclosed are the following items which may make it helpful for you to analyze our request. 1) Brochure; 2) Description of programs; 3) Excerpt from our application to the California Arts Council (description of our Partners in Arts Education program in the schools) . 4) Newsletter; 5) Article detailing our role in Inland Empire West (features a Rancho Cucamonga arts and cultural institutions) ; 6) Year-long calendar of Arts Express programs; 7) Conference Packet for Amenities Conference the AFSBCo helped plan, (as an example of our regional response to local concerns) ; 8) Letter of request. If you have any questions, or need additional materials, please call me. I will respond. Sinoerel urs, ttie Pate Program Director Enclosures P.O. BOX 1307, SAN BERNARDINO. CA 92402 • 157 WEST 5TH ST., 3RD FLOOR 7141387-5997 PartrwNama; San Bernardino county • Narrative Level Two: t Part A Document the impact of the previous year's Level Two funding, if appliicalale: Level II funding had positive impact on the following agencies and individuals: AFSBCo; participating schools and libraries; their service populations; participating artists and professional educators. These funds allowed program goals for the year to be met. Level II support fostered the further refinement and development of the AFSSCo art in education program 'Partners in Arts Education'. A listing of significant positive outcomes of funding follows. Documentation is included as an attachment to this page: 1) the hiring of a professional arts educator as a part-time coordinator to further develop this program in 4-5-6 grades and to lay the foundation for piloting the program into the secondary grade levels; 2) the near doubling of the number of residencies (from 12 to 20); 3) employment of professional artists to share their unique creative language and methods of expression with teachers and students; 4) establishment of appropriate structural support within the County Superintendent of Schools Office and developing links with the teacher education department at California State University,' San Bernardino; 5) providing professional support and in-service art education for the teaching professional during each residency and at a Countywide teacher conference; 6) development of new alliances for support of lifelong arts education through libraries; and finally to increase the public's awareness of the program and its goals via media coverage. Documentation includes tie following: 1. Budget for Level II 2. Map of San Bernardino County with residency locations marked 3. Resume of arts education coordinator 4. Participating Schools 5. Participating Artists 6. Application for: (Schools) (Artists) 7. Description of "Teachers are No. 1 Conference", and Part 8. Partial lising of program's milestones Describe your Level Two request amount,expenditures, and the quality,need,impact,and ability to complete the project. H applicable,describe how the project is innovative.Attach a project budget which includes CAC funds and applicant match expenditures. TOTAL REQUEST FOR Level Two: $53,560 A) PARTNERS IN ARTS EDUCATION: $48,400 (Artist in Residence program) schools h some library settings B) TECHNICAL ASSISTANCE: t 5,000 (Program & Management consultancies and guidance for county arts groups) A) PARTNERS IN ARTS EDUCATION: Expenditures -- These funds will be used to pay for the following: 1) arts education coordinator to administer, plan and further develop the program to provide in-service to educators and develop support for and implementation of teacher art education and art curriculum development with schools and university teacher education departments; 2) program support items such as mileage, printing, postage etc.; and 3) fees for professional artists to work in two-week long or longer residencies in public schools. Quality -- The quality of the program is important to its acceptance and success. This is why members of the program's original planning committee have an active role in the program's continuing refinement. SEE ATTACHMENTS Further, AFSBCO staff and a screening committee reviews applications and applicant artists and applicant schools are interviewed to assure quality and follow-through. Need -- The needs for this particular program and all its articulations is the result of recommendations made in a CAC-funded program consultancy done by Kennedy and Lutz. Needs for this program are continually restated at meetings AFSBCo staff attends, i.e. school site meetings, district meetings, curriculum development meetings and meetings with city librarians. Applicant schools must identify an arts education need within their own curriculum offerings that an artist-in-residency will help them meet. Quality arts education within a unified framework has not been considered essential until recently. This program provides some of the tools to integrate the arts into classroom education via the Model Curriculum Standards (K-8) and a model for classroom teachers. In its first pilot year 1987-88, 12 residencies were provided in the County. Requests were greater than the ability to fulfill . Twenty possible residencies available in second year -- and again requests outstrip the ability to fulfill . MORE...ON ATTACHED PAGE 19 Page 19 Continued PARTNER. NAME: Arts Foundation of San Bernardino County ANSWER TO LEVEL TWO REQUEST CONTINUED Imflact Significant financial cortmittment from participating grades 4-5-6, and secondary schools maV.es a positive statement about the importance of arts education to those schools. The potential number of children reached by this request is 5,000. However, many more students and teachers will be reached by this program. An estimated 17,000 youngsters will view culminating celebrations and 250 teachers are reached during the Teachers are No. 1 Conference and at site visits. Innovative Satisfying these needs, with a program of this quality that has immediate and long-term impact is an innovative partnership between the AFSBCo, schools and artists. LIBRARY COMPONENT OF 'PARTNERS IN ARTS EDUCATION' PROGRAM A successful 'Partners in Arts Education' program was piloted into a library setting in 1988-89. Although not a major focus of this arts in education program, public library settings are suitable for the pursuits, and exploration of creative expression via a program which spans age groups and encourages life-long learning.Need Program priorities are to provide access in areas of most need i .e. inner city, remote or underserved locations. Public Library administration must identify a cultural need in their community that will be addressed by participation in the 'Partners' program. Further, libraries must also provide for ongoing art education by additions to the art book,, collection available to patrons. Impact The impact from this component of the 'Partners' program provides. a community support structure for arts education. Further, libraries are required to share program costs in substantial and longterm ways through payment of artists, supplies and in-kind support as well as a long-term commitment to increasing and improving the art book collection of the library. Finally, the community's sense of pride in these library residencies has been remarkable. For example more than 250 persons attended an "opening" exhibition of photographs completed by 'Partners' participants in the first library artist in residency program in the city of Colton (population 25,000, 46/. Hispanic). Innovation This component of the 'Partners' program is extremely innovative. The library setting is unusual for an active arts experience, but suitable because of the role the library plays in its community to preserve arts and culture. Ability to Complete If fully funded, AFSBCo staff will be able to complete this and all components of the program projected to be in no more than four libraries in 1969-90. A maximum of program services will be provided at any level of funding that the staffing can meet. S) TECHNICAL ASSISTANCE: These funds will be used to provide workshops given by paid professionals to leading staff or volunteers of county arts agencies. Funds will also support the distribution of technical information through print projects. RATIONAL Members of the 1969-90 Peer Panel recommended that AFSBCo staff provide consultancies to elevate professionalism, improve programming and to foster cooperation among applicant groups and others in the areas of: budgeting, planning, grant writing program development and presenting, and finally fund raising. These consultancies are aimed to do the following, but not necessarily limited to bringing similar agencies together to focus on areas of compatibility and encouraging relationships that foster mutual benefit. For example -- bring all presenting agencies, community theatre groups, college theatre departments together for networking and technical assistance consultancies to encourage stronger relationships which may include developing a plan for joint programming, inter-county touring and the possible sharing of technical personnel or costumes. This focused technical assistance/consultancy component is aimed at improving the overall quality of arts agency offerings and to assist agencies and organization in streamlining some of their operating costs through cooperative ventures. NEED Quality arts planning, programming and management needs to be practiced by presenters in order to bid successfully for audiences. As the County's overall population, increases, the population of potential arts consumers is increasing. Many presenters need assistance to effectively plan, program and manage. QUALITY The quality of arts programming and management capabilities must be improved in order to capture revenue from a growing population and potential audience. The arts community needs improved access to better methods of doing business and guidance in cooperative ventures. These consultancies will meet these needs. Consultants will be recommended by members of the Peer Panel and others with proper expertise. INN[Y)ATIVE This approach to joint problerm solving and joint programming among groups is innovative in this. county. The AFSBCo role as coordinator is appropriate because our role is to foster the betterment of the arts communi ty. ABILITY TO COMPLETE AFSBCo will be able to complete this focused project through in-kind staff support and paid professionals who will coordinate these workshops. _1_Ile 1"1LL5 rvulluaLXQn Ot Partner Name:San Bernardino County • CURRENT PROGRAM DESCRIPTION ATTACHMENT 0 Check and describe the programs you are presently operating. NOTE: Multi-year funded partners should check all appropriate categories but should describe only new programs for fiscal year 1989-90. 19 01 Regranting: (fill out supplementary questionnaire,page 23) 02 Technical Assistance: 03 Residency: ❑ 04 Touring/Presenting: ❑ 05 Gallery/Exhibits: ❑ 06 Art in Public Places/Percent for Art: �( 07 Arts in Education:(fill out supplementary questionnaire,page 24) 08 Newsletter/Calendar/information Services(i.e.directories,mailing Gats,resource library): Conferences: The AFSBCo acted as a co-sponsor of a conference and will participate in another that are of significant interest to the region and provide a showcase the arts within a community planning framework: 09 Fair/Festival(s) 1988 "Marketing the East Valley Through Amenities and Aesthetics" featured speakers: Robert McNulty, President of Partners for Livable Places, Hal Conklin, Santa Barbara Councilman and others. 1989 "Inland Empire West", Cntario, California -- the arts will be presented for the first time as a regional marketing feature at an 10 Conferences: annual brokers and real estate conference. NOTE: Must be completed by all applicants What new programs,services,or activities are planned for fiscal year 1989-90 in addition to the above? We will respond to community needs as appropriate. Continuing the development and support of current programs is an organizational goal and priority. THE FOUNDATION of SAN BERNARDINO county Arts Foundation of San Bernardino County Programs and Services 1. Grants - The Arts Foundation gives arts program grants to qualified, non-profit organizations which offer arts programming to the community. Last year, we gave $147,500 in grants. 2. California Arts Council State Local Partners - The Arts Foundation acts officially as a liaison for the California Arts Council programs and information. 3. Monday Music Series - Free noon-time performances at the County Building during the spring. This offers an opportunity for performing artists to expand their audiences . Donation supported. 4. Arts Express - More than 20,000 youngsters and their parents have enjoyed these artist-in-residence workshops held in festival settings. Children have a direct art experience and work with an artist. The audience for this program includes the entire family. These have been held in Chino , Ontario Worldfest , Rancho Cucamonga , San Bernardino, Redlands and soon in Victorville. Target underwrites this program. 5. Partners in Art Education - This program has been a year in the planning while working with school personnel , parents , community members , and artists . The first pilot program, featured artists working in a school setting with youngsters, their teachers, and the school community. Future programs include components for artists to work in community settings such as libraries. This way, the out-of-school adult can participate in an arts related experience. Schools and community settings match half the residency fee, and in some cases, such as libraries, add to the library ' s permanent art book collection. The California Arts Council has provided a partial grant for this program this year. Private donors also support this program. 6. Quarterly Newsletter - ArtWorks focuses on upcoming and current art activities in the County as well as issues facing the arts. The newsletter is distributed throughout the county and the stated, announces upcoming programs of interest to the arts community, as well as patrons of the arts . This program is entirely supported by corporate donations. P.O.BOX 1307,SAN BERNARDINO.CA 92402 • 157 WEST 5TH ST,3RD FLOOR • 714/387-5997 7. Network Meetings - These meetings are open to any interested person and generate many ideas for future Arts Foundation programs. They encourage and develop communication between groups . This program is innovative and provides a risk-free setting in which to share and brainstorm ideas. B. Workshops - These workshops bring in experts in various aspects of non-profit management and arts management to develop the expertise of art organizations and artists in San Bernardino County. Topics have included "Taxes and the Impact on Artists" ; "Writing Grants," and more. 9. Scholarship Programs - Scholarships support the artistic studies of accomplished young artists who win a place in the California State Summer School for the Arts for high school students who pass auditions and are selected. These donations come directly from staff and board members of the Arts Foundation, as well as corporate donors for scholarship programs. 10. Planning Role - The Foundation's leadership in the evolving arts public/private partnership is to provide leadership in arts planning issues county-wide. 11. Directories and Referrals for Cultural Information - The Foundation compiles information on the activities of San Bernardino County arts organizations and artists to increase and encourage a positive communication network. 12. Other Services - The Arts Foundation provides a variety of other services and programs as requested. " CITY OF RANCHO CUCAMONGA Post Office Box 807,Rancho Cucamonga,California 91729,(714)989-1851 Office of the Mayor Dennis L.Stout September 11, 1989 Board of Directors Rancho Cucamonga Community Foundation P.O. Box 807 Rancho Cucamonga, CA 91729 Dear Rancho Cucamonga Community Foundation Board of Directors: At the September 6, 1989 City Council meeting, Ms. Patti Pate, Program Director for the Arts Foundation of San Ber- nardino County, made a request for financial support in the amount of $1, 500 to provide partial funding for programs presented in Rancho Cucamonga. It was the general consensus of the Council that Ms. Pate should make application to the Rancho Cucamonga Community Foundation. While the Council supports the goals of the Arts Foundation and appreciates all of the valuable work they do in Rancho Cucamonga, we feel that the most appropriate venue for this donation is through the Rancho Cucamonga Community Founda- tion. On behalf of the Rancho Cucamonga City Council, I would like to urge your support of this very worthwhile program, which benefits the citizens of Rancho Cucamonga. S ' cerely, Dennis L. Stout Mayor DLS/pr ORIGINAL POOR QUALITY 29 August 1989 Jeanne: Enclosed are some samples of the material we use for Babes in Tovland . First is a COVer letter 1..,le send to the various school districts to obtain their permission to for4•!ard information on the "Babes" performances to their grade school teachers . Next is a copy of the letter we send to each school principal to ask them to distribute the "Babes" flyers to their teachers . Third is .a copy of the flyer that goes to the teacher . ,Next is a reservation confirmation that is sent to the teacher after she calls in her reservation for fuer class. She returns one copy of it along with her check for the number of seats ordered. After that is a letter that is sen +, to someone who may have called in a reservation and not sent in their ticket money yet . I 've also enclosed a sample of the newspaper adv . we have used and a copy of the P/R release we used last year . I ' ve also enclosed a copy of production time lines. As you can see it is important to get the dates and times of performance and rehearsal cleared with the school . Since alot needs to be accomplished in Sept . I wanted you to have this - information as soon as possible . Let me know if you are still interested in doing the production , if so WELL , here we go . . . . . . . . . . . . . . . . . . . . . JoAnn 874-8347 4 ORIGINAL POOR QUALITY BABES IN TOYLAND SCHOOL PERFORMANCES TLIES - DEC . 1'± @ 9.15 AM AND 11 AM 1-JEG . - DEC . 20 THURS - DEC. . 21 PUBLIC PERFORMANCES SAT . DEC . 16 @ 2 PM AND 4 PM SUN . DEC . 17 " STAGE REHEARSALS TUES & WED - DEC 12 & 13 - 4 PM ( CAST ONLY) THUR & FRI - DEC 14 & 15 - 4 PM ( CAST AND CREW) TIMETABLE PERFORMANCE INFO . TO SCHOOLS - NO LATER THAN SEPT . 20 P./R TO NEWSPAPERS ABOUT AUDITIONS - 11 SEPT . 20 AUDITION FOR CAST MEMBERS - SEPT . 30 REHEARSALS BEGIN - OCT . 7 INLAND EMPIRE'S CONCERT DANCE THEATRE Enclosed please find flyers and cover letters marked for appropriate distribution within your school district. Concert Dance Theatre is a federal- and state designated non-profit organization. Our ballet production of "BABES IN TOYLAND" is being offered as a field trip to the students to enhance their awareness of and appreciation for the art of classical ballet at a level that is both understandable and enjoyable for their age. We request your permission to have the enclosed items distributed to the elementary and junior high schools within your district. If you have any questions concerning this matter, you may contact the Artistic Director of Concert Dance Theatre, Ms. JoAnn Warner, at (714) -,949-4166 Thank you for your cooperation. Sincerely, CONCERT DANCE THEATRE Heidi Anne Rowland Board of Directors INLAND EMPIRE'S Ln 0 CONCERT Ln DANCE " THEATRE M Attention: Principal Attached please find two flyers announcing the forthcoming holiday Q performances of "BABES IN TOYLAND" presented by Concert Dance U Theatre . CZ 11� Concert Dance Theatre is a federal- and state-designated non-profit U organization. Our ballet production of "BABES IN TOYLAND" is being Z offered as a field trip to the students to enhance their awareness p of and appreciation for the art of classical ballet at a level that is both understandable and enjoyable for their age. • We would appreciate the distribution of these flyers: one to the = president of your Parent-Teacher Association and one to be displayed in your faculty lounge area. pIf you have any questions concerning this matter, you may contact °C the Artistic Director of Concert Dance Theatre, Ms. JoAnn Warner, oc Q at (714) 624-5501. Thank you for your cooperation. 0 Ln Sincerely, CONCERT DANCE THEATRE Heidi Anne Rowland Board of Directors i , it1TO Plan to attend a real holiday treat. CONCERT DANCE THEATRE will perform "BABES IN TOYLAND" December 15 through 18 at Cal Poly University Theater in Pomona, at 9: 15 A.M. and 11: 00 A.M. . Our talented dancers will transform the Cal Poly Stage into MOTHER GOOSE VILLAGE, THE FOREST OF NO RETURN, and TOYLAND, as they por- tray such well-loved storybook characters as MARY QUITE CONTRARY, TOM THE PIPER' S SON, and MOTHER GOOSE. Choreographed by Concert Dance Theatre ' s Artistic Director, JoAnn Warner, to the Walt Disney score based on the Victor Herbert Operetta, "BABES" is a marvelous holiday ballet. This introduction to the WORLD OF BALLET makes an enriching field trip for your class and a holiday treat for everyone. The per- formance lasts one hour. Be prepared to hiss the villain, cheer the hero, and become immersed in this delightful fantasy. WE HOPE TO SEE YOU THERE! Phone (714) 624-5501 to make your reservations. Leave your name, class grade, name and address of school, number_ of tickets required, preferred performance date and time, and telephone number. A con- firmation will be mailed to you. All tickets must be paid for 10 days prior to performance. Tickets are $3. 00 each. A free chap- eron' s ticket will be sent for every 20 student tickets ordered. In addition, you and your students will receive a $1. 00 discount ticket for CONCERT DANCE THEATRE' s production of THE NUTCRACKER BALLET. RESERVATION CONFIRMATION SCHOOL ADRESS CONTACT PHONE INLAND EMPIRE'S CONCERT The following reservation will be held for your group pending receipt of your check for payment in full D A N C E NO LATER THEN 15 DAYS PRIOR TO PERFORMANCE DATE. 00 CN THEATRE DAY DATE TIME NO tickets will be sent to you however, your seats ARE RESERVED. You need only bring your copy of this form and identify your group to the ushers. a The following space will be held for you. STUDENTS @ $3 $ ,.� Chaperons @ $3 $ Chaperons @ no/charge Total $ If you find it necessary to change the number of seats you have reserved PLEASE NOTIFY CDT as soon as possible. Reservation changes can be made up to b ro ten (10) days prior to your performance date. Sorry, NO changes after that date. a z If you find you must cancel your reservation PLEASE LET US KNOW AS SOON AS N POSSIBLE so that we can release your space to another school. C N You can contact CDT by phoning (714) 949-4166 Thank you for your cooperation. We look forward to welcoming you to BABES IN TOYLAND. CDT Concerl Dance 7�ealre 90 7nn Z)7arner, ✓Ir11SlIC Direclor SOSn ret. 9776:, /7/11/ 624-SSC' oz (77�J h29-�S�J Dear Recently you indicated that your school/organization was interested in attending the CONCERT DANCE THEATRE 'S December production of Babes in Toyland . Due to the large number of schools wishing to attend these performances and the limited number of seats available , we must ask that you secure your reservation no later than To do so, please remit by that date the total amount for the number of persons attending. Attached is a confirmation of reservation stating Date, Time and Number of per-sons attending. If this information is correct, please sign and return with the total amount due . These funds help defray the costs of the theatre , stage crew and production expenses . Please note that this production will be held at Cal Poly University Theatre . The University, however, is not involved in the production. We hope you and your children enjoy the performance . If you have questions or need further information, please call me at ( 714) 624-3029 . Cor -ly, Shirley Smit Performance Coordinator Bs in Tl;jfind Cetebratetheholidayseason Nutcracker Ballet with a journey into the magical, musical world of Oildhood Join Bo Peep,Tom O Piper,Simple Simon, and a hostof other ModwCoose favorites as they visit f the Forest of No `y Rearm,the Toyrna 5 Workshop and the , Camp of the Cypsies. Bringthewhole W*.You aye never t000ld fora trip to TOYUIND.„it's r thestuffdreams aremadeoA Concert Dance Theatre 1202 N. Padua, *1 Upland, CA. 91786 Release: Immediate Mother Goose, a pair of lovers, some villians and a cast of charming nursery rhyme characters and toys combine in the form of a unique holiday threat — the 10th annual production of "Babes in Toyland" by Concert Dance Theatre. More than 80 performers will take part in the fantasy ballet at one performnace only on Saturday December 10th at 2PM at the University Theater on the campus of Cal -Poly University in Pomona. Based on the Victor Herbert opperetta, "Babes" is the tale of Tom Piper and Mary Contrary danced by CDT soloists Jennifer Shockey and Kin Lam. Their marraige plans are interrupted by the villainous Barnaby , portrayed by Dave Peccalaio , who plots to marry Mary and claim her dowry . The action moves from Mother Goose Village to the Forest of No Return and climaxes in Toyland. Choreographed by CDT Artistic Director ,JoAnn Warner and staged by Georgette Bochkor , "Babes" is narrated by Jeanette Culp who portrays Mother Goose. Barnabys henchmen are danced by Ms. Bochkor and Corby Gallegos, while the role of Bo Peep is danced by Kesley Morgan . Cast members are Amanda Dahl , Heidi Coughly , Sara Lawson , Samarah Alcala, Kelly Clay , Chelsea Rowland, Chad Russell , Trista Qhlwiler , Megan Rowland, Casey and Cody Elderkin , Racheal Meaux , Marty Lawson , Jennifer Neal and Julia Fuller as village people and Story Book characters. Additional cast members are Elizabeth Nelson , Bilary Johnson , Molly Cox , Amanda Wright , Melissa Contri , Leigh Neal , Darlene and Melissa Shacklett , Tawny Russell , Elizabeth Jackson and Christie Neal "Babes in Toyland" will be presented for public and private schools December 13 and 14 . Tickets for the one general public performance on Saturday , December 10th at 2PM may be purchased at the box office the day of the performance or in advance by phoning (714) 949-4166. 30 - contact JoAnn Warner (714) 949-4166 P*A,,R,,C. NOTES SEPTEMBER 6, 1989 i; RANCHO CUCAMONGA COMMUNITY FOUNDATION P.O. Box 807 RANCHO CUCAMONGA, CA 91701 ATTN: MS. SUSAN MICKEY �tJ DEAR SUSAN, I AM ENCLOSING THE FINAL LIST OF EXPENDITURES FOR THE "CONCERTS IN THE PARK SERIES, FOR 1989. IT WAS PERSONALLY REWARDING FOR ME TO SEE SO MANY IN ATTENDANCE FOR THE SERIES, AND GREAT TO SEE THE CONTINUED SUPPORT FROM THE BOARD OF DIRECTORS OF THE FOUNDATION. I CAN SUPPLY COPIES OF THE CHECKS OR RECIEPTS SHOULD YOU NEED THEM FOR VERIFICATION OF THIS LISTING. THANKS FOR YOUR HELP AND SUPPORT. BEST REGARDS, CAL MARTIN PERFORMING ARTS OF RANCHO CUCA14ONGA • P.O.BOX 1396 0 RANCHO CUCAMONGA.CA 91701 EXPENDITURES FOR CONCERTS IN THE PARK 1989 Rancho Cucamonga Chamber of Camnerce 560.00 Check #1170 (Coupon Book - Advertising) Creative Type 208.03 Check #1171 (Flyers - Advertising) Alta Iona Sign Shop 250.00 Check #1172 (Concert Banners) Bill Adams 25.00 Check #1173 (M.C) Creative Type 388.49 Check #1174 (Direct Mail Flyer) Daily Report 932.25 Check #1175 (Newspaper Advertsing) Panona Valley Barbershoppers 125.00 Check #1176 (1st Concert) Panna Valley Sweet Adelines 125.00 Check #1177 (1st Concert) Mitchell Piano 500.00 Check #1178 (Piano Rental) U.S. Postmaster 195.75 Check #1179 (Postage Direct Mail) Genevieve McDowell 250.00 Check #1180 (2nd Concert) Melanie Alpert 250.00 Check #1181 (2nd Concert) Virginia Mitchell 250.00 Check #1182 (2nd Concert) Kevin Kumar 150.00 Check #1183 (2nd Concert) Bill Adams 100.00 Check #1184 (M.C. ) Popular Demand 500.00 Check #1185 (4th Concert) The Phiddleharmonic 400.00 Check #1186 (5th Concert) Neo Sax & Top Billing 700.00 Check #1190 (6th Concert) Pacific Brass Quintet 500.00 Check #1191 (7th Concert) Filament Pro Audio 1275.00 Currently Due (Production Series Sound) Baseline Hardware 242.68 Currently Due (Cords, Hardware, & misc.) Creative Type 100.70 Currently Due (Flyer Reprint - Handouts) TOTAL EXPENDITURES $8027.90 Amount of Grant 8000.00 Received frau Foundation 3142.00 Amount now requested 4858.00