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HomeMy WebLinkAbout89/11/21 DECLARATION OF POSTING OF AGENDA Eva Merritt states and declares as follows: I presently am and at all times mentioned herein have been the Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in that capacity, on November 16 , 1989, at 8:00 a.m. , I posted a true and correct copy of the meeting agenda attached to this declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base Line Road, Suite C, Rancho Cucamonga, California I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on November 16 , 1989, at Rancho Cucamonga , California. 7\ Ass' taut Secretary Rancho Cucamonga Community Foundation AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Community Center Forum 9161 Base Line Road Rancho Cucamonga, CA 91730 Workshop - November 21, 1989 - 6:00 p.m. A CALL TO ORDER 1. Roll Call: Barton , Beyersdorf , Dutton , McNay , Mannemo , Purkiss , Ross BL FOUNDATION BUSINESS 1. Committee Structure - Consideration to reorganize existing committee structure. C AWOURNMENT I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on November 16, 1989, seventy-two (72) hours prior to the meeting per GC. 54953 at 9320-C Base Line Road, Rancho Cucamonga, California 9320 Base Line Road 0 P. O. Box 807 9 Rancho Cucamonga, California 91730 • (714)989-1851 AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Bon's Park Community Center Forum 9161 Base Line Road Rancho Cucamonga, CA 91730 Regular Meeting - November 21, 1989 - 7.00 pm. A CALL TO ORDER 1. Roll Call: Barton , Beyersdorf , Dutton , McNay , Mannenno , Purkiss , Ross R PRESENTATIONS No items submitted. C. CONSENT CALFIVDAR 1. Approval of Minutes - October 17, 1989 (Workshop and Regular Meetings). 2. Treasurer's Report - Period ending October 31, 1989. D FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. DZ Public Relations - Update and consideration of proposals made by the Gardner Communications Group. D3. Reappointment of Directors - Consideration of reappointing the three Directors whose terms ex*e at the end of 1989. D4. RC. Comrrnurity Foundation Benefit Ball - Discussion of the annual Benefit Ball. D5. PARC - Update on P.A.R.C's grant request. 9320 Base lane Road 0 P. O. Box 807 • Rancho Cucamonga, California 91730 9 (714)989-1851 Community Foundation Agenda November 21, 1989 Page 2 D6. Reports - Update on Boardmember activities E, BOARDMEIMIBER BUSMESS This is the time for the Foundation's Board of Directors to report on additional business pertaining to the Foundation. No public testimony and no Board discussion or action can occur on these items. F IDFNMCATION OF ITEMS FOR NEXT MMEEIING This is the time for the Foundation's Board of Directors to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting only identified for the next meeting. G COMMUNICATIONS FROM TITE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Community Foundation Board of Directors. State law prohibits the Foundation Board of Directors from addressing any issue not previously included on the Agenda. The Foundation may receive testimony and set the matter for a subsequent meeting Comments are to be limited to five minutes per individual. IL ADJOURNMENT I, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Community Foundation, hereby certify that a true, accurate ate copy of the foregoing agenda was posted on November 16, 1989, seventy-two (72) hours prior to the meeting per GC 54953 at 9320-C Base Line Road, Rancho Cucamonga, Califomia. October 17, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Workshop A. CALL TO ORDER A workshop meeting of the Rancho Cucamonga Community Foundation met on Tuesday, October 17, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. by Vice-Chair Bob Dutton. Present were Boardmembers: Guy Beyersdorf (arrived at 6:30 p.m. ) , Bob Dutton, Betty McNay, John Mannerino, and Tiina Ross. Also present were Staffinembers: Linda Daniels, Deputy City Manager; Susan Mickey, Administrative Aide; and Eva Merritt, Assistant Secretary. Absent were Boardmembers: Jeanne Barton, Chair, and Bill Purkiss. B. FOUNDATION BUSINESS B1. Image Statement - Discussion of developing and establishing an Image Statement. Pam Gardner, Gardner Communications Group, presented lists of Public Image/Goal Statements compiled from the Public Image Statement questionnaire filled out by each Boardmember. She asked the Boardmembers what they thought of starting an Annual Pulitzer Prize-type award program for the arts, and suggested that the award be significant enough to attract attention and have an impact on the community. She stated that once this annual award program was in place the Foundation could go to corporate sponsors for help with these endowments. She suggested that the Foundation could even make this a West End San Bernardino County-wide program. Boardmember Mannerino stated this was a good idea, but felt if the Foundation went this way the Board would have to re-evaluate the Foundation's relationship with the City's Community Services Department. Boardmember Dutton stated he felt if the Foundation went with this program it should stay within the Rancho Cucamonga city limits. He stated that the Foundation should do something like this at the annual Rancho Cucamonga Community Foundation Benefit Ball, as he really liked the concept, but felt it should be done on a smaller scale at this time. Ms. Gardner stated that a program like this would provide the Foundation with some publicity. She stated that the Foundation needed the frame work of the Public Image/Goal Statement in place before this program could be accomplished. Community Foundation Workshop Minutes October 17, 1989 Page 2 Boardmember Beyersdorf arrived at 6:30 p.m. Boardmember Mannerino stated he felt that most of organizations in the area are over tapped for sponsorships of events, therefore, he felt the Foundation needed to make some compromises. Boardmember Dutton made the suggestion to combine the Annual Award program with the annual Benefit Ball. Boardmember Ross stated she felt that the Foundation would have to work up to a full scale program, like the one Ms. Gardner presented, over a three or four year time span. Boardmember Mannerino stated he felt that it may change the way the Foundation has functioned in the past. He stated he liked Ms. Gardner's idea, but concurred with Boardmember Dutton that the program needed to be done on a smaller scale. Ms. Gardner suggested that the Foundation could unveil the program, along with the endowment at the February 3, 1990 Benefit Ball. She asked the Board if they could agree on at least two statements from the lists she submitted, and stated that these statements would also go into the Foundation's policy brochure. ACTION: Item to come back at the November 21, 1989 meeting. C. ADJOURNMENT MOTION: Moved by Mannerino, seconded by Beyersdorf to adjourn the workshop to the regularly scheduled meeting to follow at 7:00 p.m. The meeting adjourned at 7:00 p.m. Respectfully submitted, Eva Merritt Assistant Secretary Approved: November 21, 1989 October 17, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Regular Meeting A. CALL TO ORDER A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday, October 17, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:15 p.m. by Vice-chair Dutton. Present were Boardmembers: Guy Beyersdorf, Bob Dutton, Betty McNay, John Mannerino, and Tiina Ross. Also present were Staffinembers: Linda Daniels, Deputy City Manager; Susan Mickey, Administrative Aide; and Eva Merritt, Assistant Secretary. Absent were Boardmembers: Chair Jeanne Barton, and Bill Purkiss. B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR C1. Approval of Minutes - September 19, 1989 (Workshop and Regular Meetings) . c2. Treasurer's Report - Period ending August 31, 1989 and September 30, 1989. MOTION: Moved by Mannerino, seconded by Ross to approve the Consent Calendar. Motion carried unanimously 5-0-2 (Barton and Purkiss absent) . D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. Susan Mickey, Administrative Aide, stated that Bill Genian, Chaffey College Athletics Head Basketball Coach, did obtain and complete a Grant Application as requested at the September 19, 1989 Foundation meeting. She then invited Mr. Genian to present his Grant Application. Boardmember Mannerino asked Mr. Genian if he approached the Chaffey College Foundation as suggested at the September 19, 1989 Foundation meeting. Community Foundation Minutes October 17, 1989 Page 2 Boardmember Ross stated Mr. Genian did approach the Chaffey College Foundation, but the College Foundation stated they did not have the funds at this time. Boardmember Dutton asked Mr. Genian how was his fund raising campaign coming along. Mr. Genian stated it was going well as he had raised $5,000.00 selling ads for the Basketball program, but stated he has not been able to raise the $1,500.00 needed for the Prescott, Arizona basketball trip. Boardmember Dutton asked the Board of Directors if they felt it was an appropriate expenditure for the Foundation at this time in view of the Public Image/Goal Statement presented by Pam Gardner of the Gardner Communications Group. He stated, that looking at Mr. Genian's "Cost Breakdown for Advertising" sheet, he felt it was not directly tied with cultural programs in which the Foundation is trying to bring to the community. Boardmember McNay asked Mr. Genian if he had approached the Daily Report for any support. Mr. Genian stated no. Boardmember Mannerino stated he felt the Foundation is not presently able to contribute at this time, but said he would like to buy a full page ad for this program. MOTION: Moved by Mannerino, seconded by Beyersdorf to approve the purchase of a full page ad on the back page of the basketball guide. Motion carried unanimously 5-0-2 (Barton and Purkiss absent) . Susan Mickey, Administrative Aide, stated that staff's recommendation was to consider support for the Arts Foundation of San Bernardino County for the requested amount of $1,500.00. She then introduced Pattie Pate, Executive Director of the Arts Foundation of San Bernardino County. Ms. Pate stated the Arts Foundation is requesting the support of the Rancho Cucamonga Community Foundation in the amount $1,500.00 which would partially underwrite the costs of one residency in the schools or a community setting in Rancho Cucamonga this year under the Arts Foundation's "Partners in Arts Education" program. She stated that this program has been offered in six schools in Rancho Cucamonga in the past two years, and the Arts Foundation has received requests for residency from four Rancho Cucamonga schools. Ms. Pate stated the Arts Foundation directly pays the artists they employ, train and present the arts within a framework for understanding expression and self-esteem enhancement. Boardmember Mannerino stated he felt that this program could be integrated into the Community Foundation, but on a smaller scale to showcase or promote local promising artists. Community Foundation Minutes October 17, 1989 Page 3 Ms. Pate stated that the Arts Foundation holds workshops throughout the year, and at the end of that year a panel of judges selects promising artists who then receive a cash award. Boardmember Beyersdorf stated he felt that a program like this could be done at the Foundation's Benefit Ball. Ms. Pate stated that the Arts Foundation could arrange to have the "Partners in Arts Education" program display their works at the Benefit Ball. Boardmember Beyersdorf suggested to have an artist(s) at the Benefit Ball to talk about their work and the "Partners in Arts Education" program. Boardmember Mannerino stated he felt the Community Foundation needed a little more time to organize this program. Ms. Pate stated that, because there are four schools in Rancho Cucamonga applying for residency, that the money the Foundation donates could be spent in Rancho Cucamonga. Boardmember Mannerino suggested that the money could go to the program/theme for the Benefit Ball. Linda Daniels, Deputy City Manager, suggested that Susan Mickey and Pattie Pate work out the schedule details to display the art work at the Benefit Ball, and submit the schedule at the November 21, 1989 Foundation meeting. MOTION: Moved by Beyersdorf seconded by McNay to fully support the Arts Foundation's application with the development of a program for the art work to be on display as part of the theme at the February 3, 1990 Benefit Ball. Motion carried 5-0-2 (Barton and Purkiss absent) . D2. Grave Harvest Festival - Update on the Grape Harvest Festival. Boardmember Mannerino stated that over all the Grape Harvest Festival was a success, and that there was an attendance of 42,000 people over the four days. Boardmember Dutton stated that the Daily Report had made an offer to support the Community Stage next year if the Community Foundation no longer wished to. ACTION: After some discussion the Board of Directors concurred, in view of the Foundation's Public Image/Goal Statement, to turn over the support of next years Grape Harvest Festival's Community Stage to the Daily Report. D3. Directors Liability Insurance - Update on result of bid for a non-certified 1989 Tax Return financial statement. Community Foundation Minutes October 17, 1989 Page 4 Susan Mickey, Administrative Aide, referred to her memorandum addressed to the Foundation dated October 3, 1989, in which the memo states a telephone poll was taken by the Board of Directors, and the Board had agreed Mr. Mitchell should do the financial statement and tax forms. She stated Mr. Mitchell was contacted and Mr. Mitchell had agreed to the arrangement. MOTION: Moved by Mannerino, seconded by Beyersdorf to approve the selection of Mr. Mitchell to do the Community Foundation's financial statement and tax forms for 1989-90. Motion carried unanimously 5-0-2 (Barton and Purkiss absent) . D4. William Lyon Donation - Consideration of an art piece for the Civic Center. Linda Daniels, Deputy City Manager, referred to the letter received from The William Lyon Company dated October 25, 1988 in which the Company states the one requirement for the proceeds gained from the sale of the donated "Victoria" model furniture be used solely for some type of an art object that would be placed on the grounds or in the new Rancho Cucamonga City Hall. Ms. Daniels recommends , that the piece of art work for the Civic Center be of the historical natur She stated the City has ordered a bronze sculpture of an eagle which waz> dedicated to Frances Light Lee, who was one of the signers of the United States Constitution. She stated the City could have a plaque added to the sculpture listing all the names of the donators. Boardmember Dutton asked Ms. Daniels if The William Lyon Company has been given the opportunity to donate the entire piece, as he felt that Mr. Bailey should be contacted and given the opportunity to consider this. MOTION: Moved by Mannerino, seconded by McNay that staff's recommendation be followed in light of the letter received from The William Lyon Company and that the company be contacted and given the opportunity to donate the entire piece and/or if the Community Foundation does participate, in whole or in part, in the donation that the Community Foundation be given recognition in doing so. Motion carried unanimously 5-0-2 (Barton and Purkiss absent) . D5. Reports - Update on Boardmember activities. ACTION: Deferred to next meeting for report on Babes in Toyland to be given by Chair Jeanne Barton. E. BOARDMEMBER BUSINESS Boardmember McNay stated that she will be starting the Oral History group meeting soon, and that she needed some petty cash assistance for food to be catered to the group which will be meeting in her home. Community Foundation Minutes October 17, 1989 Page 5 F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Workshop 1. Committee Structure. Regular 1. Approval of the October 17, 1989 minutes. 2. Approval of the October 31, 1989 Treasurer's Report. 3. Grants and Donations. 4. Update of the Image Statement. 4. Reappointment of three Directors. 5. Annual R.C. Community Foundation Benefit Ball. 6. P.A.R.C. 7. Reports. G. COMMUNICATIONS FROM THE PUBLIC There was no communication from the public. H. ADJOURNMENT MOTION: Moved by Ross, seconded by Mannerino to adjourn the meeting to the November 21, 1989 workshop. The meeting adjourned at 8:10 p.m. Respectfully submitted, Eva Merritt Assistant Secretary Approved: November 21, 1989 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT Period Ending - October 31, 1989 BEGINNING CASH BALANCE General Fund $35,375.43 Chaffey Garcia House Donation on behalf of William & Althea Pearson 41.64 Jack McNay Memorial Fund 7,794.28 Scholarship Fund - DiIorio 2,000.00 Needs Assessment - G.T.E. 5,000.00 Community Services Fund 3,538.84 Total Beginning Cash Balance 53,750.19 RECEIPTS Interest earned - LAIF $1,006.20 Interest earned - checking - $25.48 Total interest 1,031.68 Allocated to: Chaffey Garcia House - $ 1.34 General Fund 775.62 Jack McNay Fund 254.72 Security Mng. Co.-Grape Harvest Festival Ins. Refund-RCCF 55.00 Sale of Crystal Boxes-RCCF 10.00 Total Receipts 1,096.68 DISBURSEMENTS Films Inc. - Movie Rental - CSF 177.00 Clover Ins.-General Liability Ins.-RCCF 353.50 Art Foundation of San Bernardino-Donation-RCCF 1,500.00 Chamber of Commerce-Grape Harvest Fest. Donation-RCCF 5,000.00 Chaffey College Athletic Club-Donation-RCCF 400.00 The Gardner Communications Group-Brochure & Response Cards-RCCF 5,463.00 Total Disbursements 12,893.50 9320 Base line Rud • P. O. Bo:807 • Rambo Cocamaep.Calikrds 91730 • (714)989.1851 Treasurer's Report Period Ending - October 31, 1989 Page 2 ENDING CASH BALANCE General Fund 23,499.55 Chaffey Garcia House 42.98 Jack McNay Memorial Fund 8,049.00 Scholarship Fund 2,000.00 Needs Assessment 5,000.00 Community Services Fund 3,361.84 Total Ending Cash Balance $41,953.37 Respectfully submitted, e sdorf, Treasurer-Secretary Prepa d y: Kathy James, Account Technician Checking Account Balance as of October 31, 1989 2,353.37 Less Outstanding Checks (5,400.00) Investments 45,000.00 Balance $41,953.37 --- CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: October 31, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide,,^ SUBJECT: GRANT APPLICATION RECOMMENDATION: Staff recommends that the Board of Directors of the Rancho Cucamonga Community Foundation consider the grant request made by the Chaffey College Baseball Club. BACKGROUND/ANALYSIS: Staff received a phone call from Mr. Howard Lowder, Head Baseball Coach at Chaffey College, requesting funding assistance for construction of a baseball backstop on the Chaffey College baseball field. At that time, Mr. Lowder was told that it was necessary to submit a grant request to the Foundation. The request would then be included in the agenda packet for discussion at a Foundation Board meeting. Mr. Lowder has since completed the application and has submitted it for the Board' s consideration. RANCHO CUCAMONGA COMMUNITY FOUNDATION GRANT AGREMNT The grant to your organization from the Rancho Cucamonga Community Foundation is for the explicit purpose(s) described below and is subject to your acceptance of the following conditions. To acknowledge this agreement, to accept the grant, and to be eligible to receive the funds when needed, please return a signed copy of this agreement to the Community Foundation office, 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Grant Purpose The grant received will be used for the explicit purpose(s) of: A + "PAPOW 6 ft- CONC+tW hati or A. tAMM LL gkkclop 101ilor C f1w cru"IF- AwrKALL n*=- Grant Provision All grants are made in accordance with current applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. In consideration of making of a proposed grant in the aggregate sum of by the Rancho Cucamon Co munity Foundation ( the "F un ation") to maw (the "grantee"), and as an inducement to the nst—ation of such grant, the grantee agrees: 1. Announcements of the grant award are to be made by the grantee, unless otherwise indicated by the Foundation. Grantee must review the text of any announcements and plans for publicity with the Foundation for this grant. All publicity must be approved by the Foundation prior to publication. All subsequent public announcements, news features, publications or information concerning the grant or its affiliated program will indicate the Foundation' s participation in the program funding. A copy of any published accounts mentioning the project or the Foundation shall be sent to the Foundation at 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Rancho Cucamonga Community Foundation Grant Agreement Page 2 2. This grant is to be used only for the purpose described in the grant proposal/letter and in accordance with the approved budget. This agreement is subject to modification only with the Foundation's prior written approval. The grantee shall return to the Foundation any unexpended funds, as follows: * At the end of the grant period, or * If the Foundation determines that the grantee has not performed in accordance with this agreement and approved program budget, or * If the grant was contingent upon the maintenance of a Section 501 (C)(3) status and the grantee loses exemption from the Federal income taxes under Section 501 (C)(3) of the Internal Revenue Code. 3. No funds provided by the Foundation may be used for any political campaign, or to support attempts to influence legislation by any governmental body other than through making available the results of non-partisan analysis, study and research. 4. The grantee is responsible for expenditure of funds and for maintaining adequate supporting records. Grantee agrees to submit a written report to the Foundation indicating the manner in which the funds have been expended and relative to the progress and/or relative to the progress which has been made in accomplishing the purpose of the grant. 5. Grantee agrees to indicate the grant separately on its books of account, charge expenditures made in furtherance of grant purposes against the grant, and keep records adequate to enable the use of the grant funds to be checked readily. 6. Grantee agrees to make, if so required, its books and records available for inspection by officers or other representatives of the Foundation, at reasonable times and upon reasonable advance notice. 7. Grantee agrees to inform the Foundation immediately of any alterations in its structure or activities which may adversely affect its status as an organization exempt from the income tax under Section 501 (C)(3) of the Internal Revenue Code. 8. Grantee agrees to submit a final report, required within 60 days after the end of the grant period, indicating a complete financial statement, showing all funds received and expended for the programs covered by the grant, and Rancho Cucamonga Community Foundation Grant agreement Page 3 a narrative report on the project and its significance. Such financial and narrative reports should indicate actual expenditures and accomplishments as compared with the budget and objectives included in the original grant proposal submitted to the Foundation. It is understood that the aforesaid grant has been approved by the Board of Directors of the Foundation and that the funds thereunder will be paid contingent upon receipt of a properly executed copy of this agreement. Unless otherwise stipulated in writing, this grant is made with the understanding that the Foundation has no obligation to provide other or additional support to the grantee. Date Z &I MAZA at If MWANAC 143k, Aut orized Grantee Representative Signature WAD 145" moo qOWA#D w low per- ?a r. POY4 . aba/ • Print Name and Title Rancho Cucamonga COMunity Foundation Grant-Giving Policy Mission and Goals of the Foundation The Rancho Cucamonga Community Foundation was formed in April 1987 to promote cultural arts in Rancho Cucamonga. The mission of the Foundation is to develop, through inter-actions with the community, a plan for meeting the cultural needs of the city and promote and support the recreational and human service activities within the city; to identify existing resources directed to those needs; to encourage and assist other groups within the city or region that are addressing various areas of need; to involve the total community in meeting the identified needs and to direct and/or coordinate fundraising and "friendraising" efforts in support of facilities or programs designed to meet those needs. The goals of the Foundation are to educate the community on the place of cultural programs in our lives, to assist in providing facilities for carrying out cultural activities, to sponsor programs that enhance the quality of life and assist other groups in this effort, to coordinate efforts of groups to maximize effectiveness and avoid duplication, and to sponsor programs in the cultural or humanities fields. Application The Rancho Cucamonga Community Foundation will accept applications on a once a year basis. All applications can then be given equal consideration. When applying for a grant, the applicant should keep in mind both the mission and goals of the Foundation in order that the application be compatible with both. It is necessary for each applicant to review and sign the enclosed "Name Use" policy and include this with the application. Who Can Apply Organizations who are engaged in non-profit, cultural arts or human service activities which benefit the community are eligible to apply for money from the Rancho Cucamonga Community Foundation. Organizations applying to the Foundation for support are discouraged from making similar applications to organizations contributing money to the Rancho Cucamonga Community Foundation as the Foundation acts as a channel for funds in some cases. Applicants must provide the following: 1) A program schedule 2) A copy of its organizational budget 3) A completed application form 4) A signed copy of its agreement regarding the Name Use Policy of the Foundation Review Process The deadline for applications is April 30, 1989. The completed application and copies are due at City Hall at 9320 Baseline Road, Rancho Cucamonga by 5:00 pm. A panel composed of Foundation Board members and Advisory Council members will review each application and determine those most deserving of the awards. Panelists who are formally connected with an organization making an application may not review or, take part in any way the consideration of applications. This requirement insures the integrity of the review panel. All applicants are notified within 60 days of the outcome of their applications. Grant Award Once an award has been made and a project funded, the applicant must agree to supply documentation that the grant will be spent on the project for which it has received the award within the time period stipulated on the application. The Rancho Cucamonga Community Foundation must be acknowledged in all programs and publications associated with this project. RANCHO CUCAONGA COMUNITY FOUNDATION GRANT APPLICATION For Fiscal Year 1989 Name of the Organization CIA " y� Lt c. g _ MIS Address 8� IMVEN I�f4OA Imo} CA , q Contact Person_ AW1AM Vlr Lawb M Address (if different) Day Phone 4q/ ZT S Date of Project Start_ ' Amou t of Request- Authorized Signature Officer/Director (Title) 1. What best describes your organizations' activities/purposes? Theater _ Music _ Media _ Literature Dance _ Human Services _ Visual V/Other Al j#Lr+c s 2. Is the project you are proposing to be presented in Rancho Cucamonga? IM 3. Will you charge admission? If yes, how much? 4. Does your organization possess a non-profit status?-M If yes, please furnish proof. T- 5. How long has your organization been established?J91s 6. Did you receive any grant money for 1988? _ If yes, how much? From whom? 7. Are you applying for more than 50% of your total budget? NJ)- Other than Founda io , wee pr you ap lying and for how much? t 8. Are your staff members paid? If yes, how many? How much? Background Information 9. What are the mission and goals of your organization? 'C0 MOPE 4- 540114 1WE ALSl�d!lt�q IM P ar Opt Cp/11M'Ir/11 Y C lave - pior,4 . 10. Please list all of the programs and events which will involve your organization during this fiscal year. Please list costs and revenue generated by each project, if possible. CARTY cvtt k6t 114sFOU 6A MA A �i lO cvuakt�N �, Iq 4twiA�N '-_ C,ANV ANO poAdVe Project Inforvation 11. Please describe the type of project that will be funded with this grant. 1%MAU000SALL t4CMp IV TOE -VVAVFZ7Ot& U*Mffc A* vto 604# 10 CL S4q . 12. Will this project be served on a volunteer basis? If not, please list number of employees and their salaries. 13. Who will this project serve? .-Tt-F Cq fir" GAME A 'I1L AW 14. Please give a timeline for the project. Noll 1 .1494 AOV �u is Ns �►c I a�� #VIM IN 1*I�4t $OK. � c� Budget Description 15. Please fill out this portion as clearly and concisely as possible. If a question cannot be answered because there is no information, please write N/A. 16. Describe your bookkeeping/accounting method. The Athletic Club bookkeepping and accounting- method has been establisheu within the framework of the Associated Student Body accounts. It is governed by the California Education Code 76060-76065 and provides bookkeeping, accounting and disbursement services to all student organizations. The procedures established will be used to complete all financial transactions for accounts in the ASB fund. 17. What are the dates of your fiscal year? July 1 to June 30 18. What is the total budget of your organization for the following years: 1985-86 $ 15,0oo 1986-87 $ 19,000 1987-88 $ 20,000 19. Please describe your organizational budget for 1987-88 in detail. The Athletic Club is an organization within the Atletic Department of Chaffey College. Each individual sport team is responsible for any additional needs they may have for their particular sport. The current fund-raising activities that are used within the Athletic Club are a biathlon, a triathlon, a 10-K run, weekly bingo games, concessions, selling of football , basketball, and baseball program ads, an annual golf tournament, and tennis -liare::ts. These activities bring in additional money for the individual sport tearus. 20. Please describe the project budget in detail/ Please provide a full business plan. The baseball field is in need of a backstop that will be utilized by any team or class that use the baseball facility. The current backstop is inadequate and we have currently raised approximately $28,000 of the $33,500 projected cost. I have attached a proposal from Alcorn Fence Company of the proposed backstop. .' O .n _ 0 700 ZOop i Y�4n ,-c.- -a (7LI jp• .arc car-. + ar AbdW' ti AS i I � � 9 � t � t — i K675DE1�!/�1T/GtN�..�.� ALCORN FENCE COMPANY -� ►,�aca� serao�gtttra.snw.rssreNr�aM�ws o4m acxt:^(j� APFwovm lr: w•wwn npl� owTe;1T i7$$y wcvrm CHAFFZY C 36c&el /r,O oAAww''w�.0�../ur■ L n rwuoo.w waaa��w�. I'fL_-1. BOB JENKINS PHONE #685-5871 $33,500 for Backstop Baseball Feild -I'h`• C )III III uni "XiOn.ti (ir()LI I-) October 31, 1989 Susan Mickey, Administrative Aide Rancho Cucamonga Community Foundation 9320 Baseline Road Rancho Cucamonga, CA 91730 Dear Susan: Please find attached an Agreement for Professional Services proposed for the Rancho Cucamonga Community Foundation. The agreement simply outlines a direction of support for the Foundation. Cost estimates for agreed upon projects and/or activities will be individually submitted for approval by the Foundation prior to commencement of work. Each invoice will detail project costs. Please contact me if you have any questions. Thank you. a___ G Pam Gardner, ASPR, CBC Director Public Relations 33,3 Brea Canyon Road.. Suite 226 dt erfising Dwntond Bat•. (A 91705 -1-1.5983550 '111C PROFESSIONAL SERVICE AGREEMENT FOR THE RANCHO CUCAMONGA COMMUNITY FOUNDATION GOAL: Provide professional guidance and resources to define and realize the objectives of the Rancho Cucamonga Community Foundation. OBJECTIVES: 1. Clarify public image statements 2. Design and produce a Community Foundation logo and business paper and other promotional/informational materials effectively representing the Community Foundation. 3. Support Community Foundation programs which most clearly advance its objectives. 4. Provide local, regional and national media coverage for the Community Foundation and its goals. PROCEDURE: 1. Meet and confer regularly with Community Foundation members and administrative assistant. 2. Research and report on other Foundations' structures and successes. 3. Recommend and support appropriate activities advancing RCCF goals. Public Relations _3-5 'a i j Brea Gw)on Road. ,)wile 20 Adrertisin,4 Diamond Bar. (,A 91-6 ,14 5983550 Professional Service Agreement Page Z CONSULTANT FEES: Consultant will perform on mutually agreed upon activities to assist the Rancho Cucamonga Community Foundation and costs for each project will be submitted for approval prior to commencement of services. Services will be invoiced upon completion at terms of Net 10 days. Hourly rates for agency consultation and representation are $75 per hour. Creative and production services are billed at a rate of$60 per hour. All artwork, copy and print production materials become the property of the Rancho Cucamonga Community Foundation Pam Gardner -------------------- n Foundation Representative Agecy Representativ_e -,._.�_..._ -------------------- -- C . ------------- Signature Signature -------------------- Oc)c 3r , i4 $� ----- -------I---- Date Date �r;ICL�l1L'I' �,OI11III LIIIiC,[[Ik)i].ti Gr( LIp Rancho Cucamonga Community Foundation AGENDA November 21, 1989 Gardner Communications Group Pam Gardner Marian Betancourt 1. Second draft Public Image Statements 2. Summary of Foundation -members' remarks with recommendations 3. Update activities to present 4. Planned activities 5. Recommendations for Rancho Cucamonga Community Foundation Award Program 6. Budget Public Relations 3333 Brea Canyon Road,Suite 226 Advertising Diamond Bar, CA 91765 714.598.3550 Second Draft Public Image Statements Rancho Cucamonga Community Foundation The Rancho Cucamonga Community Foundation is dedicated to enhancing the cultural and environmental quality of life for all of its residents. To that end, Foundation resources are committed to: • Promoting an expanded awareness of cultural and community service programs • Creating an on-going source of funding to support deserving programs and activities • Identifying and preserving the unique heritage of the community • Providing the leadership to coordinate existing facilities and resources while planning for future community needs .. . ...... . .. . . . Summary of Foundation Members' Common Remarks and Recommendations Remark: Utilize existing community, college and school facilities and resources Recommendation: Conduct an audit of available facilities and compile information about: Seating Parking Equipment Scheduling, etc. Remark: Positive about Award concept • tangible • successful on several levels • defines our objectives • helps focus and direct Foundation efforts Recommendation: Finalize Award criteria, nomination and selection process Award announcement and promotion Remark: Many requests we currently receive should be handled by other agencies Recommendation: Create a referral procedure to identify community support services more naturally suited to meet requests, Chamber,etc. Remarks and Recommendations Continued Remark: Oral History program is valuable and could be coordinated with Historical Society and Historic Preservation Committee Recommendation: Contact these organizations and offer to support this direction with archives to be housed in City Hall Remark: A building or facility to physically house RCF office, classes, practices, recitals and small performances would greatly serve the Foundation Recommendation: Work with Redevelopment Agency to locate existing building possibly suited for adaptation as an office/performance complex Remark: Benefit Ball needs help Recommendation: 1. Work on entertainment and purpose 2. Build around current and past award winners, i.e., photos of programs being honored, illustrations of work by scholar- ship winners 3. Mend fences 4. Promote more extensively and encourage wider community representation 5. Design and produce a "souvenir" program acknowledging donations, winners, supporters Remarks and Recommendations Continued Remark: It's possible to raise three to four million dollars by educating community and corporations about benefits of giving programs Recommendation: Solicit the input of Foundation people and financial planners and tax experts. Provide a gift-giving, endowment benefits seminar and support materials. "Create a vehicle through which people can feel comfortable about giving money - I gave at the Foundation." Remark: Once we define our purpose and direction, we need to let people know who or what we are Recommendation: • Document the Foundation track record in an Annual Report to be updated each year • Design on-going ads in community and trade publications • Create a "Recognition Wall" in the civic center, acknow- ledging Award winners: Corporate, Cultural/Community f Service, Scholarships J • Network with other major foundations Update Activities to Present • Design and production of interim brochure and mailback • Design and placement of ad in Chaffey College basketball program • Research and placement of article on Rancho Cucamonga Community Foundation goals in the Grapevine • Submit press releases: Babes in Toyland Planned Activities • Design Logo • Stationery • Annual Report • Award Brochure • Ball Invitations/Programs • Ball Promotion • On-going Management Services Recommendations for Rancho Cucamonga Community Foundation Award Program 1. Recognition Awards: (For something already done) For the first year's Annual Award which must be made quickly, the Foundation should think about any possible candidates they know. In addition, press releases should go to community newspapers and a letter should be sent to community groups and businesses to let them know about the Award. The Foundation will welcome recommendations for this Award to be given to a group or business (possibly an individual) which has done something substantial to improve the quality of life in Rancho Cucamonga. Some examples might be--a company that provides a health service or child care facility for their employees, a group that has worked exceptionally hard to clean up the environment, a business that has funded an educational, artistic, or social activity for the community. Formal applications may not be necessary in the beginning, but there should be a written prospectus outlining exactly how this project or gesture has benefited the Rancho Cucamonga community. (This should not be something that any group or company is supposed to do anyway. ) 2. Grants: (For something to be done) The Foundation should have a formal application and application guidelines which can be sent out to any one requesting them. To get this started, a press release announcing the Foundation's intention can be sent to the media, Other foundations and community groups should be kept informed about the Rancho Cucamonga Foundation intentions as well. Recommendations for Foundation Award Program Continued Judging: Recognition awards: The directors, (with the help of outside advice if necessary), can meet periodically to review the nominations for this award. In the case of cash grants for specific projects, the directors should hire an outside consultant for assistance in a particular field, i.e., the arts, or whatever. Recommendations for grants should probably not be made on the basis of local opinion, as the Foundation could lose its credibility if it funds something that is not professionally recognized as worthy. Management Services: Gardner Communications Group can provide management services to monitor and administer correspondence, telephone queries, publicity and promotion, etc., in one of two ways: 1. Set up a post office box and answering service (live) and handle all activities from the Gardner Communications offices. 2. The same services can be provided in an office with its own phone and address set up by the Foundation. ( Perhaps a community business would "donate" office space with desk, files, xerox, etc. In either case, approximately 8 hours per week would be needed. Monthly time and activity reports would be provided. Recommendations for Foundation Award Program Continued Research Provided to Date: By researching the Foundation Directory, we were able to pinpoint several California Foundations and call them for copies of their annual reports and other informational materials. A study of these materials was made in order to find out what other foundations are doing in California. Materials from the following Foundations: California Community Foundation James Irvine Foundation San Diego Foundation Humboldt Area Foundation Monterey Community Foundation Riverside Foundation Rancho Cucamonga Community Foundation Awards Program Administration Estimated Budget Recognition Award and Grant Application Guidelines: a) Finalize criteria, nomination and selection process $2250 b) Prepare and submit announcements of Award and press release $ 750 c) Design to camera-ready Ball invitations and programs $3000 d) Design and coordinate production of Award $1500 e) Assist coordination of Award Presentation $1500 f) Design and produce to camera-ready, Annual Report, copy prep, photo, production and layout $5600 $14,600 Management Services - on-going: 8 hours per week $2400 per month Does not include production costs How to Apply for a Grant The California Community Foundation is Projects which increase or recognize citizen made up of hundreds of component funds. commitment to meeting community needs. Some donors create perpetual funds and restrict their use to specific agencies or for specif- Limitations is purposes. Other donors establish funds with- out restrictions. These funds are referred to as The Board of Governors has established certain unrestricted,and it is only for these funds that qualification criteria that must be met by all grantseekers apply according to the following applicants: guidelines. 1. The applying agency must be operated and organized so that it does not discriminate in Grantmaking priorities are based on geographical the hiring of staff or providing of services on and categorical considerations. Geographical, the basis of race,religion,gender,sexual orien- because a community foundation is composed of tation,age,national origin or disability. funds created by residents of a particular commu- nity and is governed by a board which is represen- 2. Applicants must be located in or serve the tative of and dedicated to serving that communi- people in the geographic area previously men- ty. Grant requests will only be considered from tioned. agencies having offices in and offering services to Applicants must be t from income citizens in the counties of Los Angeles,Orange, 3. App ' exempt Riverside, San Bernardino and Ventura. taxes under Revenue Code cand otttion lclassified as internal private Funding Priorities foundation. To effectively serve the metropolitan area of Unless so designated by a donor in the instrument Southern California, the foundation has estab- of gift and approved by the Board, the current lished several broad categories of funding which objectives of the Board usually preclude gifts for: include: 1. Endowments. The Arts &Humanities Health&Disability 2. Annual campaigns or special events. 3. Building campaigns,unless there is com- Education Human Services pelling evidence that such support is vital to the success of a program meeting priority Environment Public Affairs& needs of the community. Community 4. Sectarian purposes. Development 5. Individuals. 6. Existing obligations or to replenish resources Within these categories the foundation has target- used to pay for such purposes. ed several objectives which receive the highest 7. Routine operating expenses. priority for funding. They are: 8. Equipment,unless it is an integral part of an • Projects which develop self-reliance and char- otherwise eligible project. acter,or eliminate dependency. 9. Incurring a debt liability. • Projects which prevent inappropriate or pre- 10.Conferences. mature institutionalization. • Projects which strengthen or support the Submission family. • Projects which address prevention as well as Grants are made quarterly,but proposals may be treatment. submitted at any time. Grantseekers should sub- • Projects which increase the managerial and mit proposals as far in advance of the start date financial capabilities of nonprofit agencies. for their project since staff and Board considera- • Projects which eliminate duplication of ser- tion can take from two to six months. vices and encourage cooperation. Grantseekers are encouraged to review these • Model projects which have a strong possibility guidelines carefully and submit full proposals in for replication, or have demonstrated success lieu of letters of inquiry or exploratory appoint- elsewhere. ments and phone calls. This gives us an opportu- • Projects which improve the abilities of agen- nity to do our homework. Grantseekers should cies to administer cultural programs. NOT contact members of our Board of Governors. • Projects which develop or disseminate semi- Breach of this guideline may result in disqualifi- nal research about Southern California. cation of the grantseeker's application. • Projects which facilitate participation in the Applicants should submit ONE copy of each pro- democratic process. posal with a cover letter typed on the organiza- How to Apply for a Grant 97 tion's letterhead and signed by the Board Introduction Chairman or the organization's highest ranking Board officer authorized to sign for the corpora- What qualifications and experience does your tion. The cover letter should also specify the organization possess? Document past program organization's contact person for the proposed accomplishments emphasizing results and show project. In addition,proposals should include a evidence of client and community support. How table of contents and one copy of each of the fol- does this project relate to the organization's pur- lowing: poses and goals? 1. A list of the members of the agency's govern- Problem or Needs Statement ing body. Include professional,business or community affiliations, and indicate any paid Define and document the problem,need or issue staff members serving on the board. which your organization seeks to address.Identify affected groups. In your organization's opinion, 2. A complete financial statement(audited, if what causal factors contribute to the problem? available)for the most recent fiscal year and a What would happen if the problem were left signed copy of the agency's most recent IRS untreated? Form 990. 3. An agency budget for the current year and the Program Objectives immediately preceding year. Describe the predicted outcomes of the grant in measurable terms. Who will be better off,and 4. A current annual report or statement of pro- how, at the end of the grant period? gram activities. Methods 5. An Internal Revenue Service letter confirming the agency's tax-exempt status. Describe the sequence of activities needed to accomplish program objectives. Include staff 6. Letters of support from collaborating agencies qualifications and responsibilities, staff and vol- when the proposal includes multi-agency col- unteer training and client selection procedures or laboration. policies. Include a time line or milestone chart, if appropriate. Is this the best approach to achieve Evaluation Criteria program objectives? Why? Applicants are encouraged to use the following Evaluation Plan planning format in preparing their proposals. In determining the merits and priority of an applica- Describe how your organization plans to measure tion,particular consideration will be given to: the progress and ultimate success of the proposed (1) the seriousness of the problem and adequacy project. of the proposed response; Future and Other Necessary Funding (2) the degree of potential benefit to the commu- nity;and, If this will be an ongoing project,how will your (3) the capability of the organization and its per- organization support it in the future? If other sonnel to achieve expected results. funding is necessary to complete the project bud- Remember, of course,that the following format is get now,where will it come from? only a guide. Many fine proposals may not com- Proposal Budget pletely answer every point,and some proposals which satisfy every criterion may not be suitable Present a realistic line item estimate of project for funding. costs. If project costs exceed the grant request, Summary indicate how grant dollars would be spent. Submit proposals to Briefly summarize the proposed project. Identify the applicant,the problem or need to be add- Jack Shakely,President ressed, the project's objectives and a proposed California Community Foundation strategy for achieving them. State the amount of 3580 Wilshire Boulevard support requested from the community founda- Suite 1660 tion,as well as total estimated project costs. Los Angeles,CA 90010 98 How to Apply for a Grant The Foundation San Diego The San Diego Community Foundation helps build an enduring source of charitable assets to meet the changing needs of the people in r,,, San Diego County. " 1 The Foundation responds to requests from non-profit organizations with two types of Fommunit funds: discretionary funds and donor advised funds. This brochure is a guide for organizations applying for grants from discretionary funds. The grant-making interests of donor advised funds are varied and may differ from discretionary funding priorities. Information 1 about donor advised funds may be obtained from the-Foundation's staff. The Foundation's board of governors surveys community needs and reviews grant-making guidelines. The most recent assessment sought the advice of 35 experts and more than 300 community leaders. Grant-making guidelines . are based on the facts and opinions collected during these assessments. While requests for �<r i money always exceed the Foundation's discretionary funds, every effort is made to use its limited funds to respond to the broad array f of needs. How to Apply for a Grant - i San Diego Community Foundation 525 "B" Street. Suite 410 San Diego. CA 92101 (619)239-8815 Application Procedure Organizations are invited to apply for a grant • are pilot programs clearly replicable in counseling and tutoring by using the Foundation's form. Please call a their design drug and alcohol education Foundation program officer to discuss your • have reasonable prospects for future Health and Human Services proposal and determine deadlines for Health and it health programs application. Proposals are considered four • serve people whose needs are not met by mental health p gram times each year. existing services and which encourage Staff and distributions committee members independence child welfare usuallyvisit the applicant organization as art • move the community to higher cultural youth development of the review process. The distributions y a g employment committee includes board members and awareness human rights community experts. The committee reviews all Discretionary funds normally will not be used family planning proposals and sends its recommendations to to support: child care the governors who select organizations that • routine operating support for ongoing delinquency prevention will receive grants. All applicants are notified programs in-home support services governors. by mail of the decision of the board of • annual fund campaigns basic human needs • religious or political purposes Grant applications must include the following g p° p p family services information: • individuals(including scholarships) recreation • San Diego Community Foundation • organizations whose primary function is Arts and Culture application form. to allocate funds to other charitable historic preservation • Copy of the applicant's tax-exemption letter organizations or projects art conservation• research instruction and outreach • research from the U.S. Internal Revenue Service. in Applicants must be San Diego County lobbying artistic quality organizations exempt from income taxes • second year funding or multi-year funding preservation of folk arts and crafts under Section 501(c)(3) of the Internal • projects outside San Diego County marketing and audience development Revenue and Taxation Code. • conferences, seminars, workshops and nature study and interpretation • Copy of the most recent audit or year-end other short-term events intern and volunteer involvement financial statement showing sources of • travel exhibit and facility improvement income and expenses and the most recent . organizations which have not been appreciation monthly financial statement. determined to be tax-exempt as described Civic Affairs • List of the members of the board of in Section 509(a)(1) and 17013(1)(a) of the environment directors including address, phone number Internal Revenue Code ecology and principal occupation. • augmenting endowments gy conservation Grant-Makin Pn01'1t1eS • underwriting for fund raising events animal welfare g and performances neighborhood activities For Discretionary Funds • loans community development The Foundation encourages projects that: housing • promote cooperation among organizations Grant-Making Interest Areas international border without duplicating services Grants are made for programs, facility The areas listed are general grant-making • promote volunteer involvement improvement and equipment purchases in the guidelines based on the Foundation's • demonstrate practical approaches to following areas: experience. Proposals made to the Foundation current community issues Education are not limited to these areas and grant • enhance or improve organization self- non-profit management seekers are encouraged to respond to emerging sufficiency and effectiveness citizenship community needs. Please contact the • emphasize prevention leadership development Foundation staff for more information about In addition, the Foundation is inclined to give literacy funding interests. favorable consideration to projects that: job training • affect a broad segment of the population contemporary issue education (e.g. AID9. • are relevant to overall community needs runaway youth, homelessness) and available resources children with special needs SAN DIEGO COMMUNITY FOUNDATION GRANT APPLICA`T'ION FOM Name of Organization Contact Person Title Address Telephone President of Board of Directors PROJECT TITLE AMOUNT REQUESTED BRIEFLY DESCRIBE YOUR REQUEST FOR FUNDS PROPOSALS MUST INCLUDE: 0 Completed application form using only the space provided. Please do not attach anything other than information requested. 0 Budget for project 0 List of Board of Directors and their affiliations © Most recent financial audit or year-end financial statement 0 Current month and year-to-date financial statement 0 Copy of tax exemption ruling ------------------------------------------------------------- For Office Use Only ACTION TAKEN: DATE RECEIVED _ Distributions PROPOSAL n Board of Governors FUND — Date PROGRA14 OFFICER _ Category 1 . ORGANIZATION: What is the purpose of your organization and who does it serve? 2 . NEED: What are the problems this project will try to solve? How was the need determined? 3 . PURPOSE: what will this project specifically accomplish? 4 . WHO: Describe who will be served by this project. How many will be served? What is the geographic area served? 5 . APPROACH: What specific steps are necessary to do the project? 6 . VOLUNTEERS: Describe the volunteer activities and number of hours anticipated for this project. 7 . COORDINATION: Who else in your community is working on this problem? What will you do that is better or different than existing programs? How will you coordinate with them? 8 . MANAGEMENT: How will this project enhance or improve your organization ' s self-sufficiency and effectiveness? 9 . OTHER FUNDS: Who has given or pledged funds for this project? Where else are you seeking funds% 10 . FUTURE FUNDS : HOW will this project be financed in the future? 11 . SUPPORT: Please list the names of community leaders and organizations who endorse this project . 12 . COMPETENCE: What evidence can you give of the ability of your organization to implement this project? 13 . EVALUATION: How will the project be monitored and the results evaluated? 14 . IMPACT: Describe the effect of this project on the organization, clients, and the community. 15 . OTHER: Is there anything else you would like us to know about this project? (619) 239-8815 525 "0"STREET, SUITE 410 SAN DIEGO,CA 92101 SAN DIEGO COM MUNIT( -` FOUNDATION GRANT APPLICATION FORti Name of Organization Contact Person Title Address Telephone President of Board of Directors PROJECT TITLE AMOUNT REQUESTED BRIEFLY DESCRIBE YOUR REQUEST FOR FUNDS PROPOSALS MUST INCLUDE: e Completed application form using only the space provided. Please do not attach anything other than information requested. 0 Budget for project © List of Board of Directors and their affiliations 0 Most recent financial audit or year-end financial statement & Current month and year-to-date financial statement e Copy of tax exemption ruling -------------------------------------------------------------- For Office Use Only ACTION TAKEN: DATE RECEIVED Distributions PROPOSAL # Board of Governors FUND Date PROGRAM OFFICER Category 1 . ORGANIZATION: What is the purpose of your organization and who does it serve? 2 . NEED: What are the problems this project will try to solve? How was the need determined? 3 . PURPOSE: What will this project specifically accomplish? 4 . WHO: Describe who will be served by this project. How many will be served? What is the geographic area served? 5 . APPROACH: What specific steps are necessary to do the project? 6 . VOLUNTEERS: Describe the volunteer activities and number of hours anticipated for this project. 7 . COORDINATION: Who else in your community is working on this problem? What will you do that is better or different than existing programs? How will you coordinate with them? 8 . MANAGEMENT: How will this project enhance or improve your organization ' s self-sufficiency and effectiveness? 9 . OTHER FUNDS : Who has given or pledged funds for this project? Where else are you seeking funds-, 10 . FUTURE FUNDS : How will this project be financed in the future? 11 . SUPPORT: Please list the names of community leaders and organizations who endorse this project . 12 . COMPETENCE: i,,hat evidence can you give of the ability of your organization to implement this project? 13 . EVALUATION: Hour will the project be monitored and the results evaluated? 14 . IMPACT: Describe the effect of this project on the organization, clients, and the community. 15. OTHER: Is there anything else you would like us to know about this project? (619)239.8815 525 "0"STREET.SUITE 410 SAN DIEGO,CA 92101 GRANT PROGRAM GUIDELINES General Grantmaking Objectives (4) Matching and Challenge Grants In general, the Foundation seeks to make grants The Foundation will often make matching or that will achieve all or some of the following challenge grants to achieve the objectives of a objectives: program when such grants are deemed to be appropriate to the fund-raising abilities of the Develop individual self-reliance and reduce grantee agency. dependency; (5) Grant Size Prevent inappropriate or premature institution- Regular grants are limited to$7500 maximum alization of individuals; per year. Strengthen the family; Grant-Making Procedures Preserve and protect the natural environment; The Foundation will follow these basic procedures Improve the quality of life through cultural in relations with grantseeking agencies: activities; (1) The Foundation will send written grant appli- Eliminate duplication and improve coordination cation guidelines on request. of social and human services. (2) The Foundation will screen and fairly review all completed grant applications. Scope and types of grants (3) The Foundation will offer advice on identify- (1) Geographic limits ing sources of funding for agencies, and pro- Until otherwise determined by the Board of vide other professional advice as needed. Governors, grants will be limited to agencies (4) The Foundation will consider funding new operating in Monterey County. The Emer- agencies and programs where there is evi- gency Loan Fund is also county-wide in scope. dence of good management,clear goals and the Donor-designated and donor-advised grants promise to achieve those goals. may be made outside Monterey County up to (5) The Foundation will support established ag- certain limits. encies and programs for new or expanded (2) Types of Grants agencies or for special-purpose aspects of their The Foundation will consider proposals for work. three types of general grants: Exclusions a. Capital Grants will include grants for Normally,the Foundation will not make grants for building and/or remodeling when there is the following purposes: clear evidence of a high priority need for the project. Grants for land acquisition, (1) For normal operating costs usually covered by especially when the project is to preserve operating income; open space or scenic sites, will also be (2) For endowment funds; considered. Grants for purchase of equip- (3) To support ment or supplies related to service deliv- ery are possible under this category. (4) To support individuals; b. Program Grants will include funds for (5) For annual campaigns, dinners or special salaries, special supplies, or operating events; costs, especially for "seed money" or "start-up"grants. (6) To pay off past debts or for existing obliga- c. Research Activity and Surveys may tions; receive partial funding when they are non- (7) For fellowships or travel grants; technical,evaluative and related to service (8) For technical or specialized research. delivery or assessment of community needs. (3) Time Limits The Foundation will consider one request per calendar year per agency. The Foundation normally will not make grants for more than two years. 33 HOW TO APPLY FOR A GRANT The Foundation encourages all applicants to call the Executive Director or Program Associate or send a brief letter of inquiry to determine the feasibility of a grant request.A full proposal which makes the best possible case for the project should then be submitted. Grant requests are reviewed quarterly and after site visits have been completed. Deadlines for submittal of requests are March 15,June 15, September 15 and December 15. Grant proposals should include the following information: 1. The legal name of the organization and the date it was formed. 2. A copy of the organization's state and federal tax exemption letters. 3. A full description of the purpose of the organization and scope of its programs. 4. A discussion of the need for the project in the community, its objectives, and its relation to similar projects. 5. The exact amount requested and the specific purpose of the funds. 6. A detailed budget of how the money would be spent. 7. A clear plan for the evaluation of the results of the project in relation to its stated objectives. 8. A detailed copy of the latest annual budget, reflecting receipts and expenditures and a statement of assets. 9. Qualifications of key personnel, such as the Executive Director or Program Director. 10. A list of the current Board of Directors or Trustees showing their addresses and principal occupations. 11. Evidence that the application has the approval of the Board,such as a letter from the Board Chairperson or a copy of the minutes of a meeting showing Board action. 12. A list of grants received for the program during the previous year,and applications pending for the same program or project. 34 THE HUMBOLDT AREA FOUNDATION Post Office Box 632 Eureka, CA 95502 (707) 442-2993 INFORMATION FOR GRANT APPLICANTS: PURPOSE: The Humboldt Area Foundation is a community foundation which was established to accept gifts and distribute funds to benefit the residents of the North Coast area. POLICIES: Grantmaking policy and specific grant decisions are made by the Board of Governors. The size and number of grant awards are directly related to the amount of income which is available. Restricted funds will be disbursed in the manner specified by the donor. ELIGIBLE ORGANIZATIONS/PROCEDURE: Applications are accepted only from non-profit, tax-exempt groups and organizations located in Humboldt , Del Norte, Trinity and Siskiyou Counties. Application forms are available at the Foundation Office. Original and 7 copies are required (less than ten pages, not in folders) . Only one copy of tax exemption letters, board resolution, and any supplemental information is needed. AREAS OF INTEREST: HAF makes grants to a wide range of organizations which carry out programs in human services, civic/community projects , health and safety, education, recreation, cultural activities, and to benefit youth, seniors and the handicapped. TIME LINES : After prior investigation by staff, the Board of Governors considers applications and authorizes grants quarterly. Following are deadline dates for receipt of applications: DEADLINE MEETING DATE February 1 Mid-April May 1 Mid-July August 1 Mid-October November 1 Mid-January FUNDING CRITERIA: HAF is interested in all fields of community activity. It seeks to strengthen existing organizations serving the community by responding to their special needs, and to assist in the development of new programs and services where a demonstrable need exists. Also taken under consideration are the constituency served, need for the service, support and cooperation of agencies involved in similar projects, volunteer and community support, funding from outside sources, potential for future support, capability of the organization, its staff and Board, benefit to the community, and measurable objectives. THE HUMBOLDTAREA FOUNDATION P.O. Box 632 Eureka, California 95501 Telephone 442-2993 GRANT APPLICATION Amount Requested 1. Name of Organization: 2. Address: IV/ten Founded: 3. Executive Officer: 4. Please furnish one copy each of Fedetul and State tax exemption letters, and evidence that this V'— application ✓application has the approval of yourgoverning board. PLAASE SEPARATE D COLLATE 8 COPIES OF DO N O T P U T 771E FOLLOWING. LIMIT TO 10 PAGES OR LESS IN FOLDERS 5. Cover letter describing purposes and services of organization; include area served, total using services and cost to client. 6. Brief description of proposed project and statement of need. 7. List of items requested, including costs, in priority order. 8. List of officers and tnentbers of governing board and principal occupations of each. 9. Operating expenses, income and budget for preceding year. 10. Proposed budget for succeeding year. 11. Statement of all assets and liabilities. 12. Other organizations with similar objectives; summarize your cooperation with them; explain possible duplication or overlap. 13. Statement describing fund raising efforts and plans for future funding; evidence of community support. 14. Any other information you feel would be helpful. Contact Person: Telephone. DEADLINES: 211;511;811; 1111..4 General Policies Grant recipients must be exempt from federal taxes under Section 501(c)(3)of the Internal Revenue Code and not be classified as private foundations. The Foundation places major emphasis on the quality of the applicant organization,its leadership,and its significance in relation to others in the field. The Foundation will consider requests for institutional and program development,policy studies,and capital projects. In the latter case,the Foundation generally expects applicants to attract most of the funds from other sources and to demonstrate financial capacity to support continuing operational costs without further recourse to the Foundation. The Foundation is interested in meritorious proposals from applicants attempting to meet new needs or to The James Irvine Foundation was established in meet old needs in new ways.The likelihood that the 1937 as trustee of the charitable trust of James Irvine activity can attract ongoing funding is an important to promote the general welfare of the people of factor in considering such requests. California. Proposals that have the potential for impact beyond Grantmaking activities are limited,by provisions of the applicant organization also are of interest to the the trust,to charitable uses in the State of California Foundation.Their scope may be statewide as well as and for the benefit of charities which do not receive a local or regional.Projects that encourage and sustain substantial part of their support from taxation nor leadership and strive to leverage results are of exist primarily to benefit tax-supported entities or particular interest,as are those that present agencies of government. opportunities for model demonstrations and The Foundation is dedicated to enhancing the social, collaborative efforts.In addition,all projects must be economic,and physical quality of life throughout structured to permit effective evaluation. California,and enriching the State's intellectual and Although a grant may cover a multi-year period,the cultural environment.Within these broad purposes, Foundation normally will not make awards in the Foundation supports community services,the successive years to the same organization.An cultural arts,health programs,higher education,and exception to this policy may occur from time to time youth programs,and is guided in its grantmaking by when a grant for planning purposes is followed by the following goals: additional support for the same project. To enhance equal opportunity and support the In general,the Foundation does not make grants for values of a pluralistic,interdependent society endowment purposes,general operating expenses,and • To improve the economic and social well-being of the reduction or elimination of deficits_Moreover, the disadvantaged and their communities,foster grants normally are not made for basic research,films self-sufficiency,and assist ethnic minorities to or publishing activities,festivals or conferences,or to function more effectively as full participants in sectarian or religions organizations or private society elementary or secondary schools for activities • To encourage communication,understanding,and primarily benefiting their own members. cooperation among diverse cultural,ethnic,and socio-economic groups. ' • To promote civic participation,social responsibility,public understanding of issues,and Fields of Interest the development of sound public policy- * To enrich the quality and diversity of educational, Grants have traditionally been concentrated in five cultural,health,and human service programs major fields:community services.cultural programs, pnont} uccus ulenUncd he the presidents of the (;rants in this field are intended to improve the social respective institutions. In recent years grants have and economic well-being of Californians and the been made in support of programs as well as capital communities in which they live.Organizations that projects,including initiatives to increase the number assist the economically or socially disadvantaged, of minority students seeking academic careers, ameliorate the effects of major social problems,and projects to strengthen faculties through improved < are responsive to the changing environment in which compensation and expanded professional they operate are of particular interest.Other factors development opportunities,financial aid programs to equal,the Foundation tends to favor requests that assist low and moderate income students,and the address fundamental causes of social problems and construction of academic facilities which enable their long-term implications. institutions to fulfill their educational objectives. The Foundation currently has particular interest in On occasion the Foundation has initiated grant organizations and projects that: programs to address major issues within the higher • foster community and economic development in education community. Examples are an alumni low-income communities annual giving incentive program,grants to a group of • assist ethnic minorities to function more graduate schools of education,and an effort to expand effectively as full participants in California society opportunities for Latinos in math and science teaching • meet changing needs of families,including family careers. planning • increase economic self-sufficiency and lessen poverty among women Health reduce illiteracy. Grantmaking in this field acknowledges that optimal Cultural Arts community and individual health is determined by social,cultural and environmental factors.Therefore, The Foundation supports a broad spectrum of quality grants are made not only to biomedical health care artistic and cultural organizations in the belief that the organizations,but also to other social,educational, arts are essential to the well-being of all Californians. and environmental entities which contribute to the Grants are made to established cultural institutions as health of Californians. Efforts are made to address well as to less mature organizations where potential health needs among underserved populations, for success is evidenced by strong leadership and a including the poor,ethnic minorities,children,and record of community acceptance. rural residents. The Foundation currently has particular interest in The Foundation currently is interested in projects programs which: which: • stabilize institutions by strengthening management • Link social services with health care delivery and broadening financial support • Provide health education focused on the • enhance the artistic quality and vitality of improvement of health status and the effective use organizations of health care resources • increase exposure to the cultural arts by reducing • Encourage preventive care such as prenatal economic and geographic barriers services,well-baby and child clinics,adult health • encourage collaboration and cooperation among promotion,and health screening arts organizations • Stimulate the development of health policies • promote multi-cultural artistic experiences that which address such issues as access to care, - reflect the diversity of the State's population. regional health planning,and public understanding of factors affecting community and Higher Education individual health • Reflect consideration of the special needs, The Foundation's program in higher education characteristics,and preferences of the target concentrates on twenty-five to thirty of California's populations to be served and make optimum use independent colleges and universities which,over a of available community resources. Youth Application Procedures The Foundation's youth program focuses on school- If after a careful review of the Foundation's policies aged youth are who are at-risk of not reaching their and guidelines a project appears to qualify for full potential due to social and economic conditions. consideration,these procedures should be followed: Emphasis is given to the needs of young people who • One copy of the proposal together with a cover might otherwise"fall through the cracks,"those for letter signed by an appropriate officer of the whom support and encouragement may make a organization should be submitted The cover letter significant difference. should briefly summarize the proposed project, Grants are made to promote the social development including the identity of the applicant of youth and to ameliorate the conditions that impede organization,the problem or need to be such development. addressed,the proposal objectives,and the The Foundation currently is interested in programs strategy to accomplish the objectives.The total which estimated project cost as well as the amount of • Improve academic and functioning skills required support being requested from the Foundation in a complex,changing society should be included in the cover letter. • Promote the development of caring values and + The proposal itself should include background positive attitudes toward communities and society information on the applicant organization—its required for effective civic participation and purpose,its current programs and activities,past leadership accomplishments,key leadership,and financial e Guide youth in the development of healthy base of support(including names of major physical,social,and emotional habits leading to donors). self-esteem and positive interpersonal relationships • The proposal should also include a full description + Strengthen the field of youth services by and documentation of the problem,need,or issue encouraging the development of sound public which the proposal seeks to address.An analysis policies and effective service delivery systems. of the cause(s)of the problem and its impact on constituent groups should be provided. Special Projects • The proposed project should be described in some detail,including strategies,staff requirements, Although primary consideration is given to proposals timeline,and evaluation criteria.A detailed that address current priorities,the Foundation remains budget showing total project costs and anticipated receptive to occasional requests that meet the general revenues must be provided.If the project is to guidelines but may fall outside the stated funding continue beyond the proposal grant period,a plan categories.The Foundation is particularly interested in for future support should be included. projects that seek to enlighten or find solutions to • Copy of federal tax exemption letter and evidence major statewide or regional issues.In addition, that the applicant is not classified as a private projects aimed at strengthening the philanthropic foundation should accompany the proposal sector are of interest. • Audited financial statements identifying all income sources and a list of the organization's governing board should also be included. After reviewing proposals and accompanying material,the Foundation staff may suggest a meeting with applicants whose proposals appear to be in keeping with the Foundation's current interests and funding guidelines.Some may be asked for more detailed information;in many cases a site visit will be scheduled.Organizations whose proposals are not to be considered favorably will be notified in as timely a fashion as possible,though often extensive revicw must precede such determinatim The Foundation 111111111111:11UCU 1 1i iltltll\IYill Uy Illi:UUJIU 111 The Foundation Board meets five times annually Grant recommendations in each field of interest are considered at least twice a year,with the exception of higher education grants which are approved in September. Proposals may be submitted at any time and will be acknowledged promptly.However,higher education proposals must be received by April 30 to be considered for the following September.The Foundation receives many more worthwhile requests than it can fund.Consequently,awards can be made for only a relatively small percentage of the many meritorious proposals considered. The Foundation staff is available to assist with questions on guidelines and application requirements THE TAMES IRVINE FOUNDATION at any time.For the purpose of processing inquiries and applications,the Foundation has divided the State into northern and southern sections.Applicants located south of and including the counties of Kern, San Luis Obispo and San Bernardino should address their requests to the Newport Beach office.Requests from organizations north of these counties should be directed to the San Francisco office. The respective addresses are: The James Irvine Foundation 450 Newport Center Drive.Suite 545 Newport Beach,CA 92660 FOR THE PEOPLE OF CALIFORNIA Telephone:714 644-1362 The James Irvine Foundation One Market Plaza Spear Tower,Suite 1715 San Francisco,CA 94105 Telephone:415-777-2244 PROGRAM STAFF Dennis A.Collins President Luz A. Vega Priscilla C.Peuser Grantmaking Guidelines and Director of Grants Programs Program Officer Information for Applicants Susan B.Badger Diane Bone Program Officer Senior Program Assistant - Thomas G.David Diane Aleshire Program Officer Program Assistant Francesca Gardner Virginia Hallman Program Officer Program Assistant Julie Kenny Frances Yang Program Officer Program Assistant -- CITY OF RANCHO CUCAMONGA STAFF REPORT DATE: October 19, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide'6pn SUBJECT: BOARD MEMBER REAPPOINTMENT RECOMMENDATION: Staff recommends that the Board of Directors fill the upcoming board vacancies using the same recommendation/approval procedure they have used in the past to fill vacancies created by member resignations. ANALYSIS/BACKGROUND: Due to the upcoming expiration of terms of office for three board members (John Mannerino, Tiina Ross and Jeanne Barton) , Staff has researched reappointment procedures. Because the Foundation is a unique entity and functions differently than other commissions, there is no established method of reappointment. The Bylaws of the Foundation state that a vacancy shall be filled by a majority vote of the City Council . In the past, the Board of Directors has made their recommendation to the City Council for approval . Staff discussed the matter with City Manager Jack Lam and Councilmembers Pam Wright and Bill Alexander, who serve as the City Council subcommittee to the Foundation, as to any suggestions they might have regarding reappointment . A11 felt that the recommendation/approval system which has been used to fill vacancies in the case of member resignation be continued. The Board has the option to open the appointments to the public or to recommend reappointment of the present boardmembers should they wish to continue to serve. 29 August 1989 Jeanne: Enclosed are some samples of the material we use for Babes in Toyland. First is a cover letter i.-je send to the various school districts to obtain their permission to forward information on the "Babes" performances to their grade school teachers . Next is a copy of the letter we send to each school principal to ask them to distribute the "Babes" flyers to their teachers. Third is a copy of the flyer that goes to the teacher . ,Next is a reservation confirmation that is sent to the teacher after she calls in her reservation for her class. She returns one copy of it along with her check for the number of seats ordered. Hfter that is a letter that is sent to someone who may have called in a reservation and not sent in their ticket money yet . I 've also enclosed a sample of the newspaper adv . we have used and a copy of the PJR release we used last year . I ' ve also enclosed a copy of production time lines. As you can see it is important to get the dates and times of performance and rehearsal cleared with the school . Since alot needs to be accomplished in Sept . 1 wanted you to have this - information as soon as possible. Let me know if you are still interested in doing the production , if so WELL , here we go . . . . . . . . . . . . . . . . . . . . . JoAnn 874-8.34? BABES IN TOYLAND SCHOOL PERFORMANCES 11TIII_IES - DEC. 19 @ 5 : 15 AM AND 11 AM !'L+E D . - DEC . 2 0 11 II 11 II THURS - DEC . 21 " PUBLIC PERFORMANCES SAT , DEC . 16 @ 2 PM AND 4 PM SUN. DEC . 17 STAGE REHEARSALS TUES & WED - DEC 12 & 13 - 4 PM ( CAST ONLY) THUR & FR I - DEC 14 & 15 - 4 PM (CAST AND CREW) TIMETABLE PERFORMANCE INFO. TO SCHOOLS - NO LATER THAN SEPT . 20 P/R TO NEWSPAPERS ABOUT AUDITIONS - it " SEPT. 20 AUDITION FOR CAST MEMBERS If SEPT . 30 REHEARSALS BEGIN - OCT. 7 INLAND EMPIRE'S CONCERT DANCE THEATRE Enclosed please find flyers and cover letters marked for appropriate distribution within your school district. Concert Dance Theatre is a federal- and state designated non-profit organization. Our ballet production of "BABES IN TOYLAND" is being offered as a field trip to the students to enhance their awareness of and appreciation for the art of classical ballet at a level that is both understandable and enjoyable for their age. We request your permission to have the enclosed items distributed to the elementary ond, junior high schools within your district. If you have any questions concerning this matter, you may contact the Artistic Director of Concert Dance Theatre, Ms. JoAnn Warner, at (714) - ,949-4166 Thank you for your cooperation. Sincerely, CONCERT DANCE THEATRE Heidi Anne Rowland ' Board of Directors INLAND EMPIRE'S Ln 0 CONCERT `n DANCE " THEATRE M Attention: Principal Attached please find two flyers announcing the forthcoming holiday Q performances of "BABES IN TOYLAND" presented by' Concert Dance U Theatre. Concert Dance Theatre is a federal- and state-designated non-profit U organization. Our ballet production of "BABES IN TOYLAND" is being Z offered as a field trip to the students to enhance their awareness p of and appreciation for the art of classical ballet at a level that is both understandable and enjoyable for their age. • We would appreciate the distribution of these flyers: one to the = president of your Parent-Teacher Association and one to be displayed in your faculty lounge area. pIf you have any questions concerning this matter, you may contact Ce the Artistic Director of Concert Dance Theatre, Ms. JoAnn Warner, Q at (714) 624-5501. Ln Thank you for your cooperation. 0 Ln Sincerely, CONCERT DANCE THEATRE Heidi Anne Rowland Board of Directors if AI �r v � Plan to attend a real holiday treat. CONCERT DANCE THEATRE will perform "BABES IN TOYLAND" December 15 through 18 at Cal Poly University Theater in Pomona, at 9: 15 A.M. and 11: 00 A.M. . Our talented dancers will transform the Cal Poly Stage into MOTHER GOOSE VILLAGE, THE FOREST OF NO RETURN, and TOYLAND, as they por- tray such well-loved storybook characters as MARY QUITE CONTRARY, TOM THE PIPER' S SON, and MOTHER GOOSE. Choreographed by Concert Dance Theatre ' s Artistic Director, JoAnn Warner, to the Walt Disney score based on the Victor Herbert Operetta, "BABES" is a marvelous holiday ballet. This introduction to the WORLD OF BALLET makes an enriching field trip for your class and a holiday treat for everyone. The per- formance lasts one hour. Be prepared to hiss the villain, cheer the hero, and become immersed in this delightful fantasy. WE HOPE TO SEE YOU THERE! Phone (714) 624-5501 to make your reservations. Leave your name, class grade, name and address of school, number of tickets required, preferred performance date and time, and telephone number. A con- firmation will be mailed to you. All tickets must be paid for 10 days prior to performance. Tickets are $3. 00 each. A free chap- eron' s ticket will be sent for every 20 student tickets ordered. In addition, you and your students will receive a $1. 00 discount ticket for CONCERT DANCE THEATRE' s production of THE NUTCRACKER BALLET. RESERVATION CONFIRMATION SCHOOL ADRESS CONTACT PHONE INLAND EMPIRE'S CONCERT The following reservation will be held for your group pending receipt of your check for payment in full D ANC E NO LATER THEN 15 DAYS PRIOR TO PERFORMANCE DATE. THEATRE DAY DATE TIME NO tickets will be sent to you however, your seats ARE RESERVED. You need only bring your copy of this form and identify your group to the ushers. The following space will be held for you. STUDENTS @ $3 $ r; Chaperons @ $3 $ Chaperons @ no/charge Total $ If you find it necessary to change the number of seats you have reserved a PLEASE NOTIFY CDT as soon as possible. Reservation changes can be made up to b a ten (10) days prior to your performance date. Sorry, NO changes after that date. z If you find you must cancel your reservation PLEASE LET US KNOW AS SOON AS N POSSIBLE so that we can release your space to another school. 0 N You can contact CDT by phoning (714) 949-4166 Thank you for your cooperation. We look forward to welcoming you to BABES IN TOYLAND. CDT Concerl Dance 7Aealre ,7o Inn Z?)arner, ' Trltslic lDireclor 5050 to:r . ., �6lo�r,Ccluva, ��2. 97763 l7/4J 6.211-550-Y 04 (7711) X29-�J�7 Dear Recently you indicated that your school/organization was interested in attending the CONCERT DANCE THEATRE 'S December production of Babes in Toyland . Due to the large number of schools wishing to attend these performances and the limited number of seats available , we must ask that you secure your reservation no later than To do so, please remit by that date the total amount for the number of persons attending. Attached is a confirmation of reservation stating Date, Time and Number of per-sons attending. If this information is correct, please sign and return with the total amount due . These funds help defray the costs of the theatre , stage crew and production expenses . Please note that this production will be held at Cal Poly University Theatre . The University, however, is not involved in the production. We hope you and your children enjoy the performance . If you have questions or need further information, please call me at ( 714) 624-3029 . C ord-i. --ly , Shirley Smit Performance Coordinator Birind s in Ti Cdelxate the holiday season Ballet Nutcracker with a journey into the magical, musical world of childhood join Bo Peep,Tom O Piper,5impleSimon, and a host of other GMotherCoose favorites as they visit f the Forest of No Return,the Toymakers Workshop and the Camp of the Gypsies. ` Bringthewhole family.You are never t000ld bra trip to TOYVIND...it's thestuffdreams aremadeoft Concert Dance Theatre 1202 N. Padua, *1 Upland, CA. 91786 Releases Immediate Mother Goose, a pair of lovers, some villians and a cast of charming nursery rhyme characters and toys combine in the form of a unique holiday threat — the 10th annual production of "Babes in Toyland" by Concert Dance Theatre. More than 80 performers will take part in the fantasy ballet at one performnace only on Saturday December 10th at 2PM at the University Theater on the campus of Cal -Poly University in Pomona. Based on the Victor Herbert opperetta, "Babes" is the tale of Tom Piper and Mary Contrary danced by CDT soloists Jennifer Shockey and Kin Lam. Their marraige plans are interrupted by the villainous Barnaby , portrayed by Dave Peccalaio , who plots to marry Mary and claim her dowry . The action moves from Mother Goose Village to the Forest of No Return and climaxes in Toyland. Choreographed by CDT Artistic Director ,JoAnn Warner and staged by Georgette Bochkor , "Babes" is narrated by Jeanette Culp who portrays Mother Goose. Barnaby: henchmen are danced by Ms. Bochkor and Corby Gallegos, while the role of Bo Peep is danced by Kesley Morgan . Cast members are Amanda Dahl , Heidi Coughly , Sara Lawson , Samarah Alcala, Kelly Clay , Chelsea Rowland, Chad Russell , Trista Ohlwiler , Megan Rowland, Casey and Cody Elderkin , Racheal Meaux , Marty Lawson , Jennifer Neal and Julia Fuller as village people and Story Book characters. Additional cast members are Elizabeth Nelson , Hilary Johnson , Molly Cox , Amanda Wright , Melissa Contri , Leigh Neal , Darlene and Melissa Shacklett , Tawny Russell , Elizabeth Jackson and Christie Neal "Babes in Toyland" will be presented for public and private schools December 13 and 14. Tickets for the one general public performance on Saturday , December 10th at 2PM may be purchased at the box office the day of the performance or in advance by phoning (714) 949-4166. 30 - contact JoAnn Warner (714) 949-4166 THE USE AND MISUSE OF ADVISORY COMMITTEES by Joe Schultz PARK AND RECREATION departments must be 2. Consider well five warnings related to selecting peo- responsible to all clients. In a field in which rela- ple to serve on a committee. In general,an advisory group tionships with community groups are many and should be capable of performing the tasks set out by the continuous,the collective judgment of a carefully selected organizers while maintaining a high level of objectivity park and recreation advisory commission is most valua- and sustaining credibility in their community. The opi- ble. nions of the group must command respect. To achieve No agency can be isolated in the community and re- this lofty but desirable state, keep these caveats in mind. main effective, and professionals realize that advice is First:Include a number of different perspectives repre- valuable to any manager. Advisory groups have served senting the larger population that the program intends to park and recreation agencies well,guiding the planning serve.The conflict of diverse ideas may result in a desira- of programs and mobilizing support at the same time. ble new direction that evolves from a compromise or These groups serving as permanent committees or tem- synthesis of opinions. porary ones must be established and involved in an Second: Select individuals because of their ability and honest and open way. Enough examples exist of poorly not as representatives of one or more organizations. used groups and the unfortunate repercussions to advise Choice by position may create a situation in which a against using these valuable bodies in less than a candid group's quality may vary dramatically from year to year. fashion. An example, perhaps, is when an agency has a In addition,being able to select members from the target referendum planned and enlists the help of"concerned" population brings in new opinions each year. citizens to work for their cause.Their expertise and input Third: Be wary of individuals who are too eager or are not the focus; rather, they are used as "workers" to those whose agendas for participation may be in conflict get the issue passed. with the basic purposes of the advisory group.Less than Nine guidelines are presented for the best use of ad- helpful motivation involves a desire to influence the pro- visory committees. Each emphasizes the key role of gram's direction, establish a reputation for an organiza- honest communication. tion,or increase the prestige of a participating individual. 1. Before forming an advisory group,determine its anti- Fourth: Seek different advice from reputable in- cipated tasks. If your ideas of what a group will do are dividuals within a community about who should serve nebulous, an organization of busy individuals might on advisory boards. When recommendations are waste time thrashing around without guidance. They received look for individuals mentioned by all;these peo- might ask a very embarrassing question: "Why are we ple may be the most productive, popular, and respected here?"On the other hand,your decisions may be so firm ones to involve. and the direction so structured that a group feels ineffec- Fifth:Seek out a highly esteemed community member tual and even manipulated by being called upon to ap- by talking with a wide variety of individuals. Try to prove nearly implemented programs. And, strangely make him or her chairperson of the advisory group with enough, the same question reappears. an opportunity to suggest or even select other partici- ed P'\PVC R_ RFf PC'I'M_-\N T X11. aIII ,nom pants. This approach will increase the credibility of the Reinforcement provided at and following meetings is group by making it partially an "inside" group as op- also significant. It might be thank you letters following to an entirely externally supported body. Ac- productive sessions or telephone calls thanking particu- ishing this goal is easier said than done. lar members for a particular contribution. CZ 3 Be clear about staff expectations of advisory group The most important reinforcement will be evidence accomplishments before work starts. However,avoid bind- that members' ideas have been used, as a result of their ing members with too much data and too many direc- participation or testimony or acknowledgment in a re- tives. If the committee is to be capable of delivering, the port or publication of their efforts.Avoid leaving expres- amount of time that can be spent in thought and action sion of appreciation for the last meeting; include it before meetings will be minimal. Any work you want regularly so that members are conscious of your gratitude group members to do in advance must be squeezed into from the first contact. an abbreviated period of time. The work of your group 8. Be sure to differentiate clearly between staff and ad- will be competing for members' time. visory group member roles. A non-threatening role for 4. Be careful about what reading material is sent to the staff is to serve as a recorder or secretary to the commit- group members in advance. The printed word to most tee. In this capacity, staff members can legitimately pick groups is sacred.Often there will be a distinct reluctance up on points made by quiet and reluctant members. r to criticize a position paper or a proposed course of action If quiet people are being dominated by more verbal that comes neatly prepared. If these well prepared and ones,seek out their opinions outside the full group. Work articulate items come from outside of the community the to make them more confortable as participants. You tendency for group members to make any adjustments is should know which members tend to be quiet or verbal far less. One example will suffice: Just how much critic- in meetings; your actions as a listener and questioner ism will be given to a well-typed program schedule,with should be geared to this understanding. times, topics, and speakers listed? Not much, unless the 9. Be flexible about how the entire advisory body is advisory committee is an active and vocal one. used. It is not always necessary for the entire group to 5. Plan the agenda for each meeting, recognizing that at convene;certain members may be assigned special tasks least 15 to 25 minutes will be required for the group to deal or you may want to use the telephone as a means of dis- with pleasantries and begin to focus on the prepared agenda. cussing short items with the entire group. If group mem- While the initiators of the group (full-time staff) are bers have limited time, they will appreciate being called steeped in the program and very anxious to get down to in when there are substantial matters to be discussed task, the advisory group members are bringing all of rather than meeting regularly to discuss trivia.Avoid the their full-time concerns and may want to use the meeting trap of relying on one or a few able or willing souls to the as an opportunity to talk over business with other group exclusion of others. Assign tasks to everyone and be sure members.Be patient in these situations and tactful in get- that all members know what individuals or subgroups ting people started. are doing.(Charles E. Kazall, "Advisory Group Involve- It will take some time to discover how a particular ment: Some Guides for Action," a paper prepared for group moves because each has a different pace.Too much the Corporation for Public Broadcasting, 1972.) pressure on a slower starting person to move ahead can Above all, remember that the committee is advisory. cause resentment or a feeling that he or she is being Make that point clear before you appoint the group. manipulated. Don't wait too long to begin, however, Thank members regularly for their advice and explain because the group may think the meeting is purely social. how much it will help you in decisions.Unless you want Consider two proven strategies: Stick to an announced your advisory group to be decisive, be careful to avoid starting time and have a social period prior to the formal giving them that impression. Just as the name implies, meeting—a coffee hour, cocktails,or a full dinner. this body is in an advisory capacity to the governing 6. Do all you can to minimize the egos of those who es- body of the public jurisdiction that appoints it, and, tablished the group and full-time program staff, especially although it works closely with the recreation and park the tendency to overwhelm the advisory board with an inti- agency, it acts in a passive and advisory role. Conse- mate knowledge of details. Caution those attending to quently, advipory bodies in recreation and parks do not listen far more than they talk. Encourage questions rel- play an important part in the affairs of the organization ated to points made by individuals. Be sure, however, unless the administrator through his or her personal that the questions are positive,information-seeking ques- leadership provides a role for the group that gives them a * tions rather than judgmental or threat-laden ones. feeling of contributing to the agency. Listening and questioning are two ways of impressing An organization that deals with people's recreational upon an advisory group that they are being involved pursuits should be unified and structured to give the honestly and that opinions offered will be heard and broadest program of services possible. Advisory groups respected. can enhance park and recreation agencies that are deter- 7. Make certain that full-time program staff attending mined to remain flexible to keep pace with the changing advisory committee meetings are aware of how their actions needs of its constituents. Responsiveness can be ac- can affect what a group does.Too many staff at a meeting complished in an orderly and, indeed, progressive is a potential danger; their presence might be intimidat- fashion if advisory committees are organized and fin- ing and overwhelming. Use effective listening skills. volved according to the guidelines just described. ❑ Mil '. — c — _ '+ FF: I 1 _ _ = i; HF* DU-4E:R C. CD hl hl _ G R C JFF' _ 0 1 Tine Gardner Cornmu,nications Group FAX TRANSMITTAL Gardner Communications Group FAX #iE (714) 598-1429 DATE: November 3 , 1989 TO: -rima Ross / y FROM: DIarian Betancourt Gardner Communications Croup NO. OF PAGES: 3 (including this cover) This is a xerox of the mechanical for the Community Foundation ad for the back page of the Chaffey College basketball program. When you review the , ad , keep in inind that it will bleed out to --------------------------------------------------- the edges of the page , and that the printing will be white uA black. The xeroxes you receive will not 'look like the ad as it will appear on the program. This is a black and white ad , but will be screened for gray in the background . 'shite type , black mountains , gray sky, white moon . Please call me as soon as you Can . Thanks . 17rrGlicnel;rliarrs 333:rnraC.nymt near! Srrr?c?Z6 Arlrer'lr;+fr{�� Dia,'i�t�ucl:xrr, C.�19:i6; %1 ,5.?u.a;:ll F4 Ca %-' _ — - '_+ FR I 1 2 _ _ GiiF' DtJEF' i_ 0r-1r•1 _ GF, IDUP F' _ 0 e r c) r7-oM GOOD, LUCK CHAF'FEY P ANrHEft We salute Chaffey College, Part of the community for over a hundred years--. RANCHO (, UCAMONGA COMMUNITY Fou N- DATION Enhancing the quality of life in Ran he o broadening our cultural expC -- ucamonga through support of progrcin ' ,erience and protecting our community heritage. R.O. 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"^ � r �`f;,,,,+""fv r:.S�i` {=c�.a.+rw r ,�b t r r. r J, n F r. 1 4• t, l t k t t i y a T 1 , G r �'1 LL � t•` ?I i W. r.^•'" f r + n �+ tl� 1 j p y t 1y G 5 + • 11 ,II,, v5�pp. �tP ' F j�f• 4� +e I Y•: - .- W: ex.s 9 r POW 01400 IN"""M- ... :. .. r. .:r.,..x-v.u+WesaY+✓H!'.iYM+.- bw^x.•u.• F::..».. `. I'N\ CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: October 23, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide f/ SUBJECT: Joint Meeting With City Council In an attempt to foster better communication, the Rancho Cucamonga City Council has initiated joint meetings between the various city commissions and agencies. The joint meeting between the Rancho Cucamonga Community Foundation and the Rancho Cucamonga City Council has been scheduled for March 14, 1990. The purpose of the meeting is to discuss issues of mutual interest and concern. If you are interested in submitting an item for the agenda, please let me know.