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Home My WebLink About89/12/19 DECLARATION OF POSTING OF AGENDA Eva Merritt states and declares as follows: I presently am and at all times mentioned herein have been the Assistant Secretary of the Rancho Cucamonga Community Foundation Acting in that capacity, on December 14 , 1989, at 8:00 a.m. , I posted a true and correct copy of the meeting agenda attached to this declaration and marked Exhibit "A" on the City Hall Bulletin Board, 9320 Base Line Road, Suite C, Rancho Cucamonga, California . I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on December 14 , 19899 at Rancho Cucamonga , California. Assistant Secretary Rancho Cucamonga Commun y Foundation AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Comnudty Center Forum 9161 Base Line Road Rancho Cucamonga, CA 91730 Workshop - December 19, 1989 - 6:00 pm. A CALL TO ORDER Al. Roll Call: Barton , Beyersdorf , Dutton , McNay , Mannerino , Purkiss , Ross R FOUNDAMON BUSINESS Bl. Public Image Statement - Disamon of establishing a Public Image Statement from the seoond draft as presented by the Gardner Communications Group. C T, Eva Merritt, Assistant Secretary of the Rancho Cucamonga Comr nu ity Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on December 14, 1989, seventy-two (72) hours prior to the meeting per G.0 54953 at 9320-C Base Line Road, Rancho Cucamonga, CA fomia. 9320 Base Line Road 0 P. O. Box 807 9 Rancho Cucamonga, California 91730 9 (714)989-1851 AGENDA RANCHO CUCAMONGA COMMUNITY FOUNDATION Lion's Park Community Center Form 9161 Base Line Road Rancho Cu nonga, CA 91730 Regular Meeting - December 19, 1989 - 7:00 pm. A CALL TO ORDER Al. Roll Call: Barton , Beyersdorf , Dutton , McNay , Mannenno , Purkiss , Ross B. PRESETTTATIONS No items submitted C CONSENT CALENDAR Cl. Ap Q5a of Minutes - November 21, 1989 (Workshop and Regular meetings) and December 5, 1989 (A4oumed meeting). C2. Treasurer's Report - Period ending November 30, 1989. D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. D2 Insurance - Consideration to orange insurance carriers for the Director's Liability coverage. D3. Committee Structure - Report from subcommittee D4. Artwork Donation - Update on the William Lyon artwork donation (Oral Report). D5. Arts in Public Places Policy - Status report on the Arts in Public Places Policy. D6. Reports - Update on Boardmember activities. 9320 Base Line Road 9 P. O. Box 807 0 Rancho Cucamonga, California 91730 • (714)989-1851 Community F=xlaMon Agenda December 19, 1989 Page 2 E BOARDiVEMBFR BUSU i SS This is the time for the Foundation's Board of Directors to report on additional business pertaining to the Foundation. No public testimony and no Board discussion or action can occur on these items. F MENTHWATION OF IIENIS FOR NEI' MFLIIIlNG This is the time for the FWn dahWs Board of Directors to identify the items they wish to disaiss at the next meeting. These items wi11 not be disa>ssed at this meeting only identified for the next meeting G OOIVIMUNICATIONS FROM THE PUBLIC This is the time and place for the general public to address the Rancho Cucamonga Community Foundation Board of Directors. State law prohhts the Foundation Board of Directors from addressing any issue not previously induded on the Agenda. The Foundation may receive testimony and set the matter for a subsequent rrreeting Comments are to be limited to five min tes per individual. R ADITO� Eva Merritt, Assistant Secretary of the R=:ho, Cucamonga Community Foundation, hereby certify that a true, accurate copy of the foregoing agenda was posted on December 14, 1989, seventy-two (72) hours prior to the meeting per G.C, 54953 at 9320-C Base Line Road, Rancho Cucamonga, California December 5, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Adiourned A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Community Foundation met on Tuesday, December 5, 1989, at the Barton Plaza I, Third Floor, 10535 Foothill Boulevard, Rancho Cucamonga, California. The meeting was called to order at 11:40 a.m. by Chair Barton. Present were Boardmembers: Guy Beyersdorf (arrived at 12:00 noon) , Bob Dutton, Betty McNay (arrived at 12:20 p.m. ) , John Mannerino, Bill Purkiss, Tiina Ross, and Chair Jeanne Barton. Also present were Staffinembers: Susan Mickey, Administrative Aide; and Eva Merritt, Assistant Secretary. B. FOUNDATION BUSINESS B1. R.C. Community Foundation Benefit Ball - Update report to be presented by the Benefit Ball Committee. Chair Barton introduced Jackie Amsler, Co-chair of the Benefit Ball Committee. Ms. Amsler stated she felt the Committee members should be divided into two groups; one group to handle the dinner element of the Ball, and the other group to handle the fund raising aspect. She stated she would like to chair the dinner group, and Jeanie Lockhart, Co-chair, would like to chair the fund raising group. She suggested that the Board consider postponing the Benefit Ball until April 7, 1990, to allow more time for organization, ordering of awards, plaques, etc. She also suggested the Benefit Ball be an "Opening Night" type theme, and that the award(s) the Foundation presents be something the community comes to aim for throughout the year. She felt the award should be the ultimate recognition that the Foundation gives. She suggested that one of the cable companies could be at the Ball to tape interviews of the community member(s) who receive the award(s) . Boardmember Beyersdorf arrived at 12:00 noon. Community Foundation Minutes December 5, 1989 Page 2 Ms. Amsler suggested that the community members who received grants from the Foundation last year be asked to assist with the addressing of the Benefit Ball invitations, and assist with other areas as needed. She felt that the Foundation have a program to hand out or placed at each table as a placard. Boardmember Mannerino suggested that there be a Master of Ceremonies, and that the theme be Premiere of Awards. He felt that the trophy be a symbol of recognition for the individuals, groups, companies. Boardmember McNay arrived at 12:20 p.m. Boardmember Mannerino also suggested that the 1989 major donors be listed on the program. Ms. Amsler suggested that the Board decide the categories which would be used at each annual Benefit Ball. Chair Barton asked how the Foundation should raise the funds for the 1990 Benefit Ball. Ms. Amsler suggested that the Board generate a list of what the Foundation has sponsored for the 1989 year. She stated that there should also be a community gifts program for the community members who wish to donate on a smaller scale. Boardmember Purkiss left the meeting at 12:45 p.m. MOTION: Moved by Dutton, seconded by Mannerino to change the date of the Rancho Cucamonga Community Foundation Benefit Ball from February 3, 1990 to April 7, 1990. Motion carried unanimously 6-0-1 (Purkiss absent) . C. ADJOURNMENT MOTION: Moved by Dutton, seconded by Mannerino to adjourn the meeting to the regularly scheduled meeting of December 19, 1989. Motion carried 6-0-1 (Purkiss absent) . Respectfully submitted, Eva Merritt Assistant Secretary Approved: December 19, 1989 November 21, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Workshop A. CALL TO ORDER A workshop meeting of the Rancho Cucamonga Community Foundation met on Tuesday, November 21, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 6:10 p.m. by Chair Barton. Present were Boardmembers: Guy Beyersdorf, Bob Dutton, Betty McNay, John Mannerino, Bill Purkiss, and Tiina Ross (arrived at 6:30 p.m. ) , and Chair Jeanne Barton. Also present were Staffinembers: Susan Mickey, Administrative Aide; and Eva Merritt, Assistant Secretary. B. FOUNDATION BUSINESS B1. Committee Structure - Consideration to reorganize existing committee structure. Boardmember Dutton stated he felt the structure should be organized so that the Board of Directors are the primary governing body, and that the Foundation's Advisory Council and subcommittees should be an honourary body reporting to the Board. He also felt it was important that each Boardmember serve in a capacity of chair or vice-chair of a committee. He felt that when the Foundation receives an item for which the Board wishes to have more detailed analysis, then the Board should assign that item to an appropriate committee. The committee should then report their findings back to the Board for their final recommendation. Boardmember Dutton stated that his understanding of an Advisory Council is that it is more of an honorarium-type body as opposed to a governing-type body. Therefore, he felt the structure should consist of an Ad Hoc Committee who establishes detailed research analysis and reports back to the Foundation Board with their findings. He suggested that each year a chairman be appointed by the Foundation's Boardmembers or Chair. When an assignment arises, the chairman of that committee should go out in the community and select various community members they feel would best address the assignment. He also felt that the committees should meet on a assignment basis only. Boardmember Mannerino stated he felt the critical role of the Committee(s) was to whom they report and whether or not they report to the Foundation Board. He did not feel that the Boardmembers could categorically say that each committee shall be chaired by a Foundation Boardmember because it might not be appropriate to do that on some committees. Community Foundation Workshop Minutes November 21, 1989 Page 2 Chair Barton stated she did feel it was important to the committee members that the Foundation Boardmembers show their interest by being at the committee meetings. Boardmember Mannerino stated that, as a former Foundation Advisory Committee member, he felt the committee members did not know what they were expected to do as they did not receive direction from the Foundation Board as to what the committee's parameters of authority were or what they were created to perform. Chair Barton stated she did not agree with Boardmember Mannerino's statement, as she attended most of the committee meetings, and felt that the committees knew they were to report all research and findings to the Foundation's Board of Directors. Boardmember Purkiss stated he felt that all the proposals for grants, programs, etc. , should be presented to the committee structure first for review and then present their recommendation(s) to the Foundation Board. Boardmember Mannerino agreed that no decision should be made by a governing body until it has been reviewed by a specified entity, but felt the initiation of the review process should be with the Foundation's Board of Directors. He felt the Board needs to setup solid guidelines to enable the Board to determine what grant(s) , program(s) , etc. , to continue with. Boardmember Purkiss did not feel it was appropriate for Foundations to receive proposals first, and felt the Foundation would have much more involvement from community members in that experience by presenting proposals to the committees first. Boardmember Ross arrived at 6:30 p.m. Boardmember Dutton felt Boardmember Purkiss' feelings were good for established Foundations, but felt the Community Foundation is going through some growing pains and that the Board needs to come up with a solid structure. Chair Barton asked the Boardmembers what their recommendations were for a committee structure and what the Board of Directors involvement should be, etc. Boardmember Dutton suggested setting up a task force of three Boardmembers who would work out a committee structure, etc. The task force would then make those recommendations to the Board. Chair Barton recommended that a recuitment for Advisory Council members be started as soon as the Board has a structure in place. She then asked for volunters to make up the task force. Community Foundation Workshop Minutes November 21, 1989 Page 3 ACTION: Boardmember Dutton, Purkiss and Ross will make up the task force with Boardmember Mannerino as the alternate. The Task Force is to present their recommendations at the December 19, 1989 meeting. C. ADJOURNMENT MOTION: Moved by Mannerino, seconded by Beyersdorf to adjourn the workshop to the regularly scheduled meeting to follow at 7:00 p.m. The meeting adjourned at 6:45 p.m. Respectfully submitted, Eva Merritt Assistant Secretary Approved: December 19, 1989 November 21, 1989 CITY OF RANCHO CUCAMONGA Rancho Cucamonga Community Foundation Minutes Regular Meetina A. CALL TO ORDER A regular meeting of the Rancho Cucamonga Community Foundation met on Tuesday, November 21, 1989, at the Lion's Park Community Center, Forum, 9161 Base Line Road, Rancho Cucamonga, California. The meeting was called to order at 7:00 p.m. by Chair Jeanne Barton. Present were Boardmembers: Guy Beyersdorf, Bob Dutton, Betty McNay, John Mannerino, Bill Purkiss, Tiina Ross, and Chair Jeanne Barton. Also present were Staffinembers: Susan Mickey, Administrative Aide; and Eva Merritt Assistant Secretary. B. PRESENTATIONS No items submitted. C. CONSENT CALENDAR Cl. Approval of Minutes - October 17, 1989 (Workshop and Regular Meetings) . MOTION: Moved by Dutton, seconded by Mannerino to approve the October 17, 1989 minutes. Motion carried unanimously 7-0. C2. Treasurer's Report - Period ending October 31, 1989. Chair Barton requested that from this point forward a copy of the Treasurer's Report be in the agenda packet and not handed out the night of this meeting. She stated this would give the Boardmembers an opportunity to review the report. MOTION: Moved by Dutton, seconded by Mannerino to approve the Treasurer's Report of October 31, 1989. Motion carried unanimously 7-0. D. FOUNDATION BUSINESS D1. Grants and Donations - Consideration of requests for grants and donations. Community Foundation Minutes November 21, 1989 Page 2 Chair Barton stated that the Board was in receipt of a grant request made by the Chaffey College Baseball Club. She stated Mr. Howard Lowder, Head Baseball Coach at Chaffey College, was requesting funding assistance for construction of a baseball backstop on the Chaffey College baseball field. Boardmember Mannerino stated he did not feel this was an appropriate request for the Foundation as it was not benefiting the community as a whole. Boardmember Beyersdorf and Ross concurred with Boardmember Mannerino that this was an inappropriate request. MOTION: Moved by Dutton, seconded by McNay to deny the grant request of funding assistance for the construction of a baseball backstop at the Chaffey College baseball field. Motion carried unanimously 7-0. D2. Public Relations - Update and consideration of proposals made by the Gardner Communications Group. Boardmember Dutton asked Ms. Gardner if she had a program at this point with an approximate cost. Pam Gardner, Gardner Communications Group, stated yes it is as stated in her letter addressed to the Foundation dated October 31, 1989. She then handed out and reviewed the second draft of the Public Image Statements packet. Chair Barton suggested that this item be put on a workshop agenda to be held December 19, 1989 at 6:00 p.m. Ms. Gardner suggested that the Foundation reschedule the Rancho Cucamonga Community Foundation Benefit Ball, as the San Antonio Medical Center has expressed an interest to have a joint venture with the Foundation at their opening in June 1990. She stated by postponing the Benefit Ball to the suggested date that the awards and scholarship programs could be defined and in place by that time. She recommended that the Foundation do an annual report to be available to Foundation donors and the community. Marian Bettencourt, Gardner Communications Group, handed out samples from other Foundations on How to Apply for a Grant, and their brochures. Boardmember Mannerino left the meeting at 7:40 p.m. and returned at 7:44 p.m. Chair Barton stated she would like to have the Professional Service Agreement, which was presented with the October 31, 1989 letter from the Gardner Communications Group, be signed and approved tonight. Community Foundation Minutes November 21, 1989 Page 3 MOTION: Moved by Ross, seconded by Beyersdorf to accept the Professional Service Agreement proposal from the Gardner Communications Group. Motion carried unanimously 7-0. D3. Reappointment of Directors - Consideration of reappointing the three Directors whose terms expire at the end of 1989. Susan Mickey, Administrative Aide, referred to the staff report which recommends that the Board consider the reappointment of the three Directors (Mannerino, Ross, and Barton) whose terms will expire at the end of 1989. She stated that the four remaining Boardmembers can make their recommendation to the City Council. MOTION: Moved by McNay, seconded by Beyersdorf to reappoint the three Community Foundation Directors whose terms are to expire at the end of 1989. Motion carried unanimously 4-0-0-1 (Barton, Mannerino, and Ross abstain) . D4. R.C. Community Foundation Benefit Ball - Discussion of the annual Benefit Ball. Boardmember Dutton stated that at the last meeting Boardmember McNay asked for assistance with the coordination of the Benefit Ball. He stated he did submit names of some community members who would be available to assist with the coordination of the Ball. He stated he did want to submit the name of Jackie Amsler as a possible Chairperson of the Benefit Ball Committee. Boardmember McNay concurred with Boardmember Dutton's submittal as she felt Ms. Amsler would be a good Chairperson for the Ball. She stated she did not concur with the suggestion made by Pam Gardner under Item D2 because she felt the fund raising at the Benefit Ball would be a conflict. Chair Barton stated the idea for a joint venture with the San Antonio Medical Center and the Foundation's Benefit Ball came from her when she was talking with Susie Fortas of the San Antonio Foundation. She stated that it came to an end when Ms. Fortas informed her that the Medical Center would not be open by February 3, 1990. Boardmember McNay stated that she thought the Board might want to consider doing something with the San Antonio Foundation in June 1990 when the Center opens, but felt the Foundation's Benefit Ball should remain on the original date of February 3, 1990. Boardmember Ross stated she felt the Benefit Ball Committee needed to have a commitment from all Boardmembers for the solicitation and a general involvement to make the Ball a success. Boardmember Dutton suggested that the Foundation go ahead and organize a Benefit Ball Committee, and that the committee meet and determine if the Ball can be held Community Foundation Minutes November 21, 1989 Page 4 on February 3, 1990. He also suggested that the Ball Committee's recommendation be presented at the next meeting. ACTION: Each Boardmember is to generate a donor list and present the list at the next meeting. Boardmember McNay stated a theme still needed to be established, invitations printed and ready for mailing. Boardmember Dutton suggested that the Benefit Ball could have a recipient award to corporations and members in the community for outstanding service to the community. Boardmember Ross suggested the Board come up with some specific ideas for the Ball. Boardmember Purkiss suggested that the Board setup some parameters for the Benefit Ball Committee. Boardmember Ross suggested that another meeting be setup in approximately two weeks. ACTION: Boardmembers directed staff to setup a meeting to further discuss the Benefit Ball at 11:30 a.m. on Tuesday, December 5, 1989, which will be held on the third floor of Barton Plaza I. D5. P.A.R.C. - Update on P.A.R.C. 's grant request. Susan Mickey, Administrative Aide, stated she had requested P.A.R.C. 's grant request receipts from Cal Martin, and that Mr. Martin was working on getting the receipts and would submit those receipts as soon as he could. D6. Reports - Update on Boardmember activities. Boardmember Beyersdorf asked the Board if they wanted some invitations to attend a seminar on "Charitable Gift Giving" that the San Antonio Hospital is putting on at the Ontario Clarion. E. BOARDNOWER BUSINESS Boardmember Dutton inquired about the status of the piece of art work which will be placed at the Civic Center, and was made possible from the funds that were generated by an auction of furniture which was donated by the William Lyon Company to the Foundation. Cominunity Foundation Minutes November 21, 1989 Page 6 H. ADJOURNMENT MOTION: Moved by Dutton, seconded by Mannerino to adjourn the meeting to Tuesday, December 5, 1989, at 11:30 a.m. to be held at Barton Plaza I, Third Floor, 10535 Foothill Boulevard, Rancho Cucamonga, California. Motion carried unanimously 7-0. Respectfully submitted, Eva Merritt Assistant Secretary Approved: December 19, 1989 Community Foundation Minutes November 21, 1989 Page 5 Susan Mickey, Administration Aide, stated she spoke with Linda Daniels, Deputy City Manager, and that Ms. Daniels had not yet spoken to the William Lyon Company, Jim Bailey or any of their representatives. Boardmember Dutton inquired about the Arts in Public Places Policy which was being reviewed by the Planning Department. Boardmember Mannerino inquired about the status of the Lewis Homes art work donation proposal status; display agreement, maintenance expense and insurance liability of the art work. Boardmember McNay stated she has held one meeting for the Oral History Committee at her home. She stated they did take some video and tape of Lawrence and Marian Mueller out in Etiwanda who are long time residents of the Alta Loma area. She felt it would take one or two more sittings to complete this video and tape before it would be ready for presentation. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING Adiourned Meeting 1. Benefit Ball. Workshop Meeting 1. Public Image Statement. Regular Meeting 1. Approval of the November 21, 1989 and December 5, 1989 minutes. 2. Approval of the November 30, 1989 Treasurer's Report. 3. Grants and Donations. 4. Insurance. 5. Committee structure. 6. Artwork Donation. 7. Arts in Public Places Policy. 8. Reports. G. COMMUNICATIONS FROM THE PUBLIC There was no communication made from the public. 1 RANCHO CUCAMONGA COMMUNITY FOUNDATION TREASURER'S REPORT Period Ending - November 30, 1989 BEGINNING CASH BALANCE General Fund $23,499.55 Chaffey Garcia House Donation on behalf of William & Althea Pearson 42.98 Jack McNay Memorial Fund 8,049.00 Scholarship Fund - DiIorio 2,000.00 Needs Assessment - G.T.E. 5,000.00 Community Services Fund 3,361.84 Total Beginning Cash Balance 41,953.37 RECEIPTS Interest earned - checking - $61.22 Total interest 61.22 Allocated to: Chaffey Garcia House - $ .13 General Fund 36.29 Jack McNay Fund 24.80 Pittsburgh Nat'l Bank-Isaly Contribution-G.F 300.00 Total Receipts 361.22 DISBURSEMENTS Filament Pro Audio-Rental of Sound equipment for 75.00 Founder's Day Parade - G.F. The Gardner Communications Group-Consulting Svcs.-G.F. 450.00 Total Disbursewnts 525.00 9320 Base line Road • P. O. Box 807 • Rancho Cucamonga, California 91730 • (714)989-1931 Treasurer's Report Period Ending - November 30, 1989 Page 2 ENDING CASH BALANCE General Fund 11,810.84 Chaffey Garcia House 43.11 Jack McNay Memorial Fund 8,073.80 Scholarship Fund 2,000.00 Needs Assessment 5,000.00 Community Services Fund 3,361.84 William Lyon Donation-Funds realized from sale of furniture donated by Wm. Lyon Co. 4,500.00* Citizenship Award 5,000.00* Etiwanda Caberet Production 2,000.00* Total Ending Cash Balance $41,789.59 Respectfully submitted, 4 Ferrf, Treasurer-Secretary P Kathy James, Account Technician Checking Account Balance as of November 30, 1989 21,864.59 Less Outstanding Checks (75.00) Investments 20,000.00 Balance $41,789.59 *Transfer from General Fund RANCHO CUCAMONCA COMMITr FoMM&TION GUW AGBEEWNT The grant to your organization from the Rancho Cucamonga Community Foundation is for the explicit purpose(s) described below and is subject to your acceptance of the following conditions. To acknowledge this agreement, to accept the grant, and to be eligible to receive the funds when needed, please return a signed copy of this agreement to the Community Foundation office, 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Grant Purpose The grant received will be used for the explicit purpose(s) of: -74 t4Oeo ,10 ZtAlltZ2, o� Grant Provision All grants are made in accordance with current applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. Inc nsideration of making of a proposed grant in the aggregate sum of '00 ov— by the Rancho Cucamonga Community Foundation ( the "Foundation" to �'O"WAtu,v''i ,:212111zec ,tea (the "grantee"), and as an inducement to the consummation of su h grant, the grantee agrees: 1. Announcements of the grant award are to be made by the grantee, unless otherwise indicated by the Foundation. Grantee must review the text of any announcements and plans for publicity with the Foundation for this grant. All publicity must be approved by the Foundation prior to publication. All subsequent public announcements, news features, publications or information concerning the grant or its affiliated program will indicate the Foundation's participation in the program funding. A copy of any published accounts mentioning the project or the Foundation shall be sent to the Foundation at 9320 Base Line Road, Suite C, Rancho Cucamonga, CA 91701. Rancho Cucamonga Community Foundation Grant agreement Page 2 2. This grant is to be used only for the purpose described in the grant proposal/letter and in accordance with the approved budget. This agreement is subject to modification only with the Foundation's prior written approval. The grantee shall return to the Foundation any unexpended funds, as follows: * At the end of the grant period, or * If the Foundation determines that the grantee has not performed in accordance with this agreement and approved program budget, or * If the grant was contingent upon the maintenance of a Section 501 (C)(3) status and the grantee loses exemption from the Federal income taxes under Section 501 (C)(3) of the Internal Revenue Code. 3. No funds provided by the Foundation may be used for any political campaign, or to support attempts to influence legislation by any governmental body other than through making available the results of non-partisan analysis, study and research. 4. The grantee is responsible for expenditure of funds and for maintaining adequate supporting records. Grantee agrees to submit a written report to the Foundation indicating the manner in which the funds have been expended and relative to the progress and/or relative to the progress which has been made in accomplishing the purpose of the grant. 5. Grantee agrees to indicate the grant separately on its books of account, charge expenditures made in furtherance of grant purposes against the grant, and keep records adequate to enable the use of the grant funds to be checked readily. 6. Grantee agrees to sake, if so required, its books and records available for inspection by officers or other representatives of the Foundation, at reasonable times and upon reasonable advance notice. 7. Grantee agrees to inform the Foundation immediately of any alterations in its structure or activities which may adversely affect its status as an organization exempt from the income tax under Section 501 (C)(3) of the Internal Revenue Code. S. Grantee agrees to submit a final report, required within 60 days after the end of the grant period, indicating a complete financial statement, showing all funds received and expended for the program covered by the grant, and Rancho Cucamonga Community Foundation Grant agreement Page 3 a narrative report on the project and its significance. Such financial and narrative reports should indicate actual expenditures and accomplishments as compared with the budget and objectives included in the original grant proposal submitted to the Foundation. It is understood that the aforesaid grant has been approved by the Board of Directors of the Foundation and that the funds thereunder will be paid contingent upon receipt of a properly executed copy of this agreement. Unless otherwise stipulated in writing, this grant is made with the understanding that the Foundation has no obligation to provide other or additional support to the grantee. Date 2/:7zr_y �izGrantee Representative Signature Print N e and Title Rancho Cue ma Coumunity Foundation Grant-Givinx Policy Mission and Goals of the Foundation The Rancho Cucamonga Community Foundation was formed in April 1987 to promote cultural arts in Rancho Cucamonga. The mission of the Foundation is to develop, through inter-actions with the community, a plan for meeting the cultural needs of the city and promote and support the recreational and human service activities within the city; to identify existing resources directed to those needs; to encourage and assist other groups within the city or region that are addressing various areas of need; to involve the total community in meeting the identified needs and to direct and/or coordinate fundraising and "friendraising" efforts in support of facilities or programs designed to meet those needs. The goals of the Foundation are to educate the community on the place of cultural programs in our lives, to assist in providing facilities for carrying out cultural activities, to sponsor programs that enhance the quality of life and assist other groups in this effort, to coordinate efforts of groups to maximize effectiveness and avoid duplication, and to sponsor programa in the cultural or humanities fields. Application The Rancho Cucamonga Community Foundation will accept applications on a once a year basis. All applications can then be given equal consideration. When applying for a grant, the applicant should keep in mind both the mission and goals of the Foundation in order that the application be compatible with both. It is necessary for each applicant to review and sign the enclosed "Name Use" policy and include this with the application. VM Can Apply Organizations who are engaged in non-profit, cultural arts or human service activities which benefit the community are eligible to apply for money from the Rancho Cucamonga Community Foundation. Organizations applying to the Foundation for support are discouraged from making similar applications to organizations contributing money to the Rancho Cucamonga Community Foundation as the Foundation acts as a channel for funds in some cases. Applicants must provide the following: 1) A program schedule 2) A copy of its organizational budget 3) A completed application form 4) A signed copy of its agreement regarding the Name Use Policy of the Foundation Review Process The deadline for applications is April 30, 1989. The completed application and copies are due at City Hall at 9320 Baseline Road, Rancho Cucamonga by 5:00 pm. A panel composed of Foundation Board members and Advisory Council members will review each application and determine those most deserving of the awards. Panelists who are formally connected with an organization making an application may not review or take part in any way the consideration of applications. This requirement insures the integrity of the review panel. All applicants are notified within 60 days of the outcome of their applications. Grant bard Once an award has been made and a project funded, the applicant must agree to supply documentation that the grant will be spent on the project for which it has received the award within the time period stipulated on the application. The Rancho Cucamonga Community Foundation must be acknowledged in all programs and publications associated with this project. RANCHO CUCAMONGA COWWTY FOONUTION GRANT APPLICATION For Fiscal Year 1989 Name of the Organization C '� y /6/6/0 ,4 _le�_, SPS SPS Address !) o kv i✓ j �� ,¢ / 02 Contact Person ORP-USP-J Address (if different) Day Phone ZL-/ fl Date of Project Start o�/i�/JVD °� Amount of Request OCA Authorized Signature Officer/Director (Title) 1. What best describes your organizations' activities/purposes? F3R- fR,4_-�- Theater _ Music _ Media _ Literature Dance _ Human Services _ Visual Other 2. Is the project you are proposing to be presented in Rancho Cucamonga? V,O.S 3. Will you charge admission? t/es If yes, how much? 101( A„, pel"o2s 4. Does your organization possess a non-profit status?Ald If yes, please furnish proof. 5. How long has your organization been established? 6. Did you receive any grant money for 1988? / to5 If yes, how much? From whom? vov .-1_ecv,3 IA-les 7. Are you applying for more than 50% of your total budget? /V0 Other than Foundation, where are you applying and for how much? p,U e- 8. 8. Are your staff members paid? e'S If yes, how many?!/// How much?_��t ,' Background Information 9. What are the mission and goals of your organization? 10. Please list all of the programs and events which will involve your organization during this fiscal year. Please list costs and revenue generated by each project, if possible. 44 ?��✓ Ut' 7-e aV 66 t 0 i Project Information 11. Please describe the type of project that will be Bladed with this grant. �,- C62 e�,l/e e�).-_z o J�- /e r a4,src)tsl 7'l A'J"' y y,/ 7`Pyl.rtS, •¢�iGcLc.,�s 12. Will this project be served on a volunteer basis? If not, please list number of employees and their salaries. 13. Who will this project serve? CL-4-e -(- 14. L-4-ew14. Please give a timeline for the project. / 7Z �U �(/ pC WDIZ�C /✓! G/lJNti ��d O1'�/ (� e eu-, -� ® y aJv1Z/c -!// t�✓N _ � r - 4,2 ��n Budget Description 15. Please fill out this portion as clearly and concisely as possible. If a question cannot be answered because there is no information, please write N/A. 16. Describe your bookkeeping/accounting method. / So, o c y tet% //UL 1-'/YL ac.+-c% )D ,G d� Q. ( � �c> w/ tL�lk ll« arc ,� �J(' C�`�L��l-C� /-1 %"G.✓� �-�L�! �� /� �Lc c��/-t�/ �� C(� • /�Te �a t' �7�U D iv P-,2 IC l� 6 , vas,, ��..c. u -�-rJ ./� 17. What are the dates of your fiscal year? 18. What is the total budget of your organization for the following years: DaD �9S'Y y 06 i y�p ya 19. Please describe your organizational budget for,;987-0 in detail. ,e,., ab"eJ - e 20. Please describe the project budget in detail/ Please provide a full business plan. eAJ C'�)".vSPs 1 STAFF: Cypert 10hrs x 8.04=80.04 Turner 10hrs x 6.25=62.50 Aragon 10hrs x 5.12=51.20 Herchenroeder, N.10hrs x 6.91=69.10 Dick, Beckey 9.5hrs x 5.12=48.64 Hall 8hrs x 6.25=50.00 Schultz 10hrs x 5.39=53.90 Abrantes 10hrs x 4.88=48.80 Ashby 8hrs x 6.58=52.64 Dick, Eric 6.5hrs x 4.88=31.72 CONTRACTED: Pistone 10hrs x 4.88=48.80 Herchenroeder,K 10hrs x 4.88=48.80 Fruehan 10hrs x 4.88=48.80 Matcham, Mike 9hrs x 4.88=43.92 Matcham, Gloria 8hrs x 4.88=39.04 Grand Total+ 777.90 e L.,Se - 7�eC�e p /C)w.ce s aZ X-el a-� ilJ ` COST CENTER DETAIL WORKSHEET 1 Department/Division: Program: Account Number: FY 1989/90 ,ommunit Services 01 -4532 Object No. Descri tion of Items & Individual Dollar Amounts Budget 1 1 0 0 Regular Payroll $461,483 1 300 Part-Time Payroll $128.499 y 1900 Fringe Benefits $160,580 3100 Travel and Meetings $14,235 1 Congress NRPA Leaoue CA Cities Ca.Parks &Rec. Society League CA Cities, Community Services Misc. Seminars and Professional Training Subtotal $14,235 3300 Milea a Reimbursement Car Allowance 12 mon. x $250 $3,000 Local Mileage $500 Subtotal $3.500 3900 Maintenance & Operations Promotional Advertising $1,500 Photographic Sup plies & Services $8,500 Misc. Printing & Forms $9.910 Departmental Promotional MateriaVBrochures $10,000 Grapevine $90,018 Community Special Events: $27.000 Bicentennial Celebration Sesquicentennial Celebration RC CASA Red Ribbon Week, Etc. Office supplies $21,550 Communi Center/Buildino Maintenance & Supplies $41.475 Misc. cables $400 Software $519 Misc. Professional Publications $1.200 Special Teen Senior. Youth, & Handicapped Programs $7,500 Subtotal $219.572 1 3931 Vehicle Maintenance & Operations $3.580 3 9 5 6Membershi Dues dCA Park & Recreation Society $935 So.CA Munici al Athletic Fed. $50 West End Family Council/Bd of Dir. $50 Local Service Club $150 National Park & Rec. Assoc. $110 Professional Or anizations Dues as Needed $445 Subtotal $1.740 /r7 / COST CENTER DETAIL WORKSHEET )epartment/Division: Program: Account Number: FY 1989190 Community Services I _F 01 -4532 Object No. Description of Items 8 Individual Dollar Amounts Buoaet 3960 General Liability $3.052 6028 Contract Services Copy Machine (Xerox) $8.000 United Computer System $9,710 Library Services Enhancement $25.000 Professional Services $3.000 MIS Administration $16,800 Subtotal $62.510 7 0 4 4 Capital Expenditures- Equipment JComma Deskpro 286 color $2.930 Hand Held Radio $900 Subtotal $3.830 J J J J 1 TOTAL $1 062.581 J J I CCST CENTER DETAIL WORKSHEET / artment/Division: Program: Account Number: FY 89/90 Communi Services Recreation Fund 13-4563 Ob'ect No. Description of Items & Individual Dollar Amounts Bud et 1 1300 Part-Time Payroll (Aquatics) $23,536 3900 Operations and Maintenance Printing_ Grapevine $30,006 Printin $3,600 Recreation Materials Lions $4,000 RCNC $4,000 Sports Adult r r: a v. C z� ,��;zr- ,� f, ��.•:,/ $23.070 Youth 1151100 Familv $4,700 Recreation Programs Specials Events $24,700 Seniors $3,300 Teens $2,500 Hand' $1,000 i Youth $2,800 A uatics �'-ycr� - �d �. .�r u u rvr ,lc-�,.r/ $2.100 Tris and Tours $12,480 Volunteers $2,000 Subtotal $135,356 3960 General Liability $3,517 6028 Contract Services IGv too Instructors !' ` # #.# # # Officials 4 n 33 607 Facilitv Rental $16,200 Special Event Staff o $5,110 Storaae $1,200 Office Rental Recreation staff) $10,200 Subtotal ,� 4 $226,517 7043 Capital Expenditures Repairs $5,000 Improvements $8,000 Subtotal $13,000 7044 Ca itals Ex entures $5,000 TOTAL 1 $406,926 5� J C C:7( OF RANCHO CUCAMC, NGA Community Services Department ORIGINAL r. _•I_'17- L_., , "N -'KM _ POOR QUALITY Car:Br ;a-e Special Events Office Pep Day ^a:_ § 7'.,-e Feb. 18 9:00am High School Pep Competition for area schools _^c;or F_%:414,:4-as ^t:i,'ec Gymnasium/PA System Cassette player 1600 '�uc:er 770 Tc:_i 2370 ri^a: :y:a :4:y Was use_! -7"t ar s R ou l i e:' , 2:a:' X �Aegs:z:er, x Otner Grapevine/Posters nay ._ . . -,-y ac° "== Yes Was is Suc:ess-:i ' Yes :�e 7nc5: suc_ass'u i fe_,ires of :-,;Is even:? # of persons in attendance Wha: were the ?east successful featlres? injuries sustained during routine Wha: roc:=enca='ons do you have far the ',-improvement of t`:'s event in t-e fu:.,re? (Use tack of sheet if additional spat_ is recuirac) Add Dance category to application/ Add Varsity Show & Co-Ed divisions/ Send rules & high-lite where no music is required/ ask school to send additional school information on application " i I -Was the event co-sponsored? Yes If so, with whom? Chaffee College ORIGINAL Ace: POOR QUAL -i Z �— mss; -re a 13 -i 3' g 8 ys10 _ Scan=s e 25 ' c - —• C31C_S7dn —�� y01 =n 65 i071Ca,er�L tt;U ,.. 07AL =inc'nc Sour:as and amoun_;: INCOME:' a dmission: $1.00 per person= $770.00 (=:.^.lain; : List Attached nd' rec: (_ "iat. :Pistone 13hrx4.88=63.44/Cypert 13hrx8.04=104.52/ Turner 20hrx6.25=125.00/Herchenroeder 2hrx6.91=13.82/Schultz lhrx5.39=5.39- Aragon 2hrx5.13=10. Total=322.43 S 777.90 ua:ar4a' s: 52,001.15 Ct er: S 415.35 printing 71'07AL CCSB: S 3,194.40 .00 Signature _ - - Data Recreation Supervisor " L� SPFCT_AL EVENT REVIEW PLFASF RFTURF TO COMMIINITY SF.RVICFS ON THE DAY AFTER THE HVENT. ATTACH ANY PAPFRWORK PFRTAINING TO THIS FVFNT. FILL IN ALL PLANKS, IF NOT APPLICABLE PUT N/A. NAMF OF EVENT: Pep Day, A Festival of Excellence DATE OF EVENT: February 18, 1989 BEGINNING TIME: 9.00am ENDING TIME: 4:00pm ACTUAL NTTMBER OF PERSONS WHO PARTICIPATED: 2370 COST PER PFRSON: 1.00 , admission PRINTING COSTS: 415.35 AWARDS, TROPHIES, FTC. COSTS: 1,464.87 ADDITIONAL MISC. SUPPLIES COSTS: 536.28 PLEASE EXPLAIN: STAFF COSTS: List attached NAME: # OF HOURS: WAGE: NAME: # OF HOURS: WAGE: NAME: # OF HOURS: WAGE: NAME: # OF HOURS: WAGE: FOR OFFICE USE ONLY TOTAL INCOME. TOTAL EXPENDITURES: TOTAL: STAFF: Cypert 10hrs x 8.04=80.04 Turner 10hrs x 6.25=62.50 Aragon 10hrs x 5.12=51.20 Herchenroeder, N.10hrs x 6.91=69.10 Dick, Beckey 9.5hrs x 5.12=48.64 Hall 8hrs x 6.25=50.00 Schultz 10hrs x 5.39=53.90 Abrantes 10hrs x 4.88=48.80 Ashby 8hrs x 6.58=52.64 Dick, Eric 6.5hrs x 4.88=31.72 CONTRACTED: Pistone 10hrs x 4.88=48.80 Herchenroeder,K 10hrs x 4.88=48.80 Fruehan 10hrs x 4.88=48.80 Matcham, Mike 9hrs x 4.88=43.92 Matcham, Gloria 8hrs x 4.88=39.04 Grand Total+ 777.90 -- CITY OF RANCHO CUCAMONGA STAFF REPORT Y DATE : November 27, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide 44 SUBJECT: Directors & Officers Liability Insurance RECOMMENDATION: Staff recommends that the Foundation Board of Directors reconsider insurance companies with regard to Directors Liability and contract with McElvany Insurance Company. BACKGROUND/ANALYSIS: Staff contacted several insurance companies with regard to Director's Liability last year. The Foundation received several quotes with Clover Insurance offering the best plan. Since that time, McElvany has researched other companies and I have attached a new quote from McElvany Insurance for Directors Liability Insurance. Also attached is a copy of our present coverage under Clover Insurance. There is a significant difference of $1,399 in the premium between the two quotes. The renewal date on the Clover policy is January 9, 1990. Although the quote on the McElvany Insurance is valid only until December 9, 1989, Richard McElvany stated that an extension could be obtained, if necessary. Also, please note the difference in ratings between the two companies with Clover rated a B+ and McElvany rated A+15. CITY OF RANCHO CUCAMONGA ��o�vCAn�o�c� MEMORANDUM z j � t r L 0 0 �, Z U a 1977 DATE: December 19, 1989 TO: Rancho Cucamonga Community Foundation Board of Directors FROM: Susan Mickey, Administrative Aide SUBJECT: ART IN PUBLIC PLACES Staff received the following memo from Otto Kroutil , Deputy City Planner, in response to the Foundation's inquiry regarding the status of the Art in Public Places Policy. CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: Decertber 11, 1989 TO: Susan Mickey, Administrative Aid / FROM: Otto Kroutil, Deputy City Plannert� SUBJECT: ART IN PUBLIC PLACES The Planning Division appreciates the opportunity to comment on the public art program. It is not our inteption to make recommendations at this time, but simply to outline the bay is options as we see them. For the purposes of this memo, art in public places refers to three dimensional art objects suitable for display in the open. Other art objects are outside the scope of this discussion. We would suggest that the following fundamental questions must be addressed before a specific program can be developed: o What are the appropriate types of locations for public art? o How do we go about obtaining and installing art objects? o Who will own and maintain them? o Who will benefit from art in specific locations? WHAT ARE THE APPROPRIATE LOCATIONS FOR THESE ART OBJECTS? The following represents a summary of several types of applications possible for art in "public places:" A. PUBLICLY OWNED FACILITIES: Location: Public park , Community Center, City Hall site, etc. Benefit: Public at large Ownership: Public at large, through a public agency (City? ) Maintenance: Public agency (City?) Acquisition: Voluntary contributions to an art fund Mand ato ry development fees (fo rmu la based on valuation) In-lieu fees (choice between providing on-site art or fee) Incentives (voluntary contribution in exchange for the waiver or relaxation of some other requirements) MEMO ART IN PUBLIC PLACES December 11 , 1989 Page 2 B. PRIVATELY OWNED PUBLIC PLACES: Location: Shopping center, office complex, theatre, larger employer Benefit: Public at large and owner (based on the premise that art and other amenities create a viable business environment) Ownership: Private Maintenance: Private Acquisition: Voluntary Mandatory (formula based on valuation) Incentives (voluntary acquisition in exchange for the relaxation of some other requirements) C. PUBLICLY CONTROLLED PUBLIC PLACES Location: Public easement or other encumbrance over private property in key locations, such as major intersections, activity centers, etc. Benefit: Public at large and owner of immediate surroundings Ownership: Public or private Maintenance: Public or private Acquisition: Mandatory, by owner Mandatory, through benefit assessment Incentives , as above SPECIFIC POSSIBLE LOCATIONS: Outside of publicly owned facilities, the most obvious locations for the development of an art in public places prog ram are the Haven Avenue corridor (between 4th Street and Foothill Boulevard) and the Foothill Boulevard corridor (entire length, Grove to East Avenue, with particular emphasis on the "activity centers" defined in the Foothill Specific Plan. The "activity centers" refer to more intensely developed locations along Foothill Boulevard, specifically at Red Hill, Vineyard, Archibald, Haven, Milliken, and Etiwanda Avenue. These "activity centers" are intended to be pedestrian oriented, and appear to be the prime locations for art that can be enjoyed by the public. Examples of such centers include the Thomas Brothers Winery project, Virginia Dare, 4th and Haven, Foothill and Haven, and others to come. The Haven Avenue Overlay District already contains provisions which encourage public art in conjunction with the construction of new facilities. The approach currently used is entirely voluntary, with a built-in incentive: the developer is allowed to reduce the amount of required landscaping by 5% when "appropriate public art is displayed in a setting which enhances the pedestrian spaces and building architecture." In practice, this "incentive" approach has resulted in only one art object on Haven Avenue: a sculpture at the First Independence Building located at the northeast corner of Haven and 6th Street. Other projects have either e 1 ec ted to not provide any art, or in the case of Barton Plaza, art pieces have been provided voluntarily, without an incentive. MEMO ART IN PUBLIC PLACES December 11 , 1989 Page 3 OTHER ITEMS TO CONSIDER: There are really just three basic approaches to the art in public places program: voluntary, incentive based, and mandatory. The voluntary approach has resulted in very few public art installations in the City. The incentive approach would require careful balance. The more incentive given, the greater the likelihood of obtaining public art. However, in the past, the Planning Commission has expressed a great reluctance to relax any of the City's development standards. It has been the Commission 's position that all of the City's development standards and requirements represent the necessary minimum level of improvements needed for each new project. Conversely, trading the required number of parking spaces or other necessary amenities for public art will be seriously questioned by the Planning Commission. The mandatory approach is the only one which would truly guarantee installation of public art in desired areas, but it is not likely to be supported by the development community. As with other improvements , a program based on mandatory requirements would need to establish a clear formula by which to measure needed improvements. Land use type, location, and permit valuation would seem to be the obvious ingredients of such a formula. I hope this will give you enough food for thought to develop a basic concept for the program. Once that occurs, we 'll need to involve the Planning Commission in the discussions, particularly if any of their policies would be affected. If you , or the foundation, need additional information, please feel free to give me a call . OK:m lg cc: Rick Gomez, Community Development Director Brad Buller, City Planner Planning Commission Babes in Toyland set by theatre The eleventh annual holiday production of Babes in Toyland by the Concert Dance Theatre, will take place Saturday and Sunday at the Alta Loma High School auditorium on Baseline Road in Rancho Cucamonga. More than 80 performers will participate in this fantasy ballet based on Victor Herbert's classic operetta.Two public performance$will be held each day at 2 p.m.and 4 p.m. Additional peformances have also been scheduled Monday and Tuesday at 11 am.and 1:30 t p.m.for local students. The Rancho Cucamonga Community Foundation,a non- profit group organized to enhance the quality of life through support of cultural progams enthusiastically encourages local support for this time honored production. Concert Dance Theatre Is directed by JoAnn Warner,who is also the choreographer. Additional choreography and staging is by assistant directors Georgette Amedola and Shay ne Syy h �t who tor Is portnys Mother Moss.Other lead play"include Monica Lee,Kin Ljv",Dave Paccalalo.Joe"* ftach,Georgette Amendo al Heidi Rowland,Melissa Aleen, Molly Cox,Keeley Morgan, Peter Leslie Ludlow,Doug Reid Fottedngham,Laura Barrow end a A Tickets f0f OM Public Performances are!0,school performances i3.Tickets n w be purchamW at the box office on the day of performance or In a0ance by ca"904,46 between 2.4 P-m- - -- __ DE-_-'Ll'--'99 " r THE ELEVENTH ANNUAL HOLIDAY T' PRODUCTION OF ` �KBabeein Toyland �r- k concert dance Theatre Directed by JoAnn Wam*r a GENERAL PUBLIC Saturday and Sunday December 9 and 10 2 P.M. and 4 P.M. ■ SCWOL PERFCRMANCIS : December 11 and 12 11 ,00 A,M, and 1 .30 P.M.* k.0.. Alta Loma High School Audit rl!lff7 Baseline Rood,Rancho CuCCrnort a ro: ,k yu M} iMT`y; Tickets may be purchased at the box office on the day of ns school performances $3.For� c d tkkfaU (714) 999-41166 belwe •stlbr cman po+lbmtatc• 1:.0 pm.,W� w"bw I 1& 12 pm 9 pm. .o SAonwed by Rancho Cucamonoa Community Foundation IAkio Am