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Home My WebLink About12/04/02 Library Foundation Board LIBRARY FOUNDATION BOARD AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Monday 6:00 p.m. April 2, 2012 Tri-communities Room City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 a*s City Councilmembers L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Councilmember Chuck Buquet, Councilmember Diane Williams, Councilmember Foundation Members Ruth Leal, President Teresa Akahoshi, Vice President Tina Gilfry, Secretary Jackie Amsler, Member Rebecca Davies, Member Gino Filippi, Member David Gonzalez, Member Leslie May, Member Dominic Melillo, Member Paula Pachon, Member Chris White, Member DECLARATION OF POSTING OF AGENDA Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Se�^etary of the Rancho Cucamonga Public Library. Acting in that capacity on Ul,av(,� 2,9, Lo l z , at tvt , I pos ed a true and correct copy of the Library Board of Trustees meeting ag nda dated S 2o/ z to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on c b? L 20 Z , at Rancho Cucamonga. City of Rancho Cucamonga By: Vivian Garcia Senior Administrat' e Secretary City of Rancho Cucamonga C'47-0-7' bv2Ke- f&1" VlvIa.t', G ila LIBRARY FOUNDATION BOARD AGENDA APRIL 2, 2012 1 RANCHO CUCAMONGA A. CALL TO ORDER 1. Roll Call: Akahoshi Amsler , Davies Filippi Gilfry Gonzalez , Leal May , Melillo _, Pachon_and White B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Foundation Board at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Library Foundation Treasurer's Report: February 4 2012. 2. Approval of Minutes: March 5, 2012. 7 C. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Update: Oral report by Robert Karatsu, Library Director. D. BOARD BUSINESS The following items have been requested by the Library Foundation Board for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Staff Innovation Fund presentations. Presentation by staff. 2. Potential board members. Discussion led by President Leal. 3. Board meeting dates. Discussion led by President Leal. 4. Strategic planning for Library Foundation Board. Discussion led by President Leal. 5. Possible by-laws revisions for Library Foundation Board. Discussion led by President Leal. 6. Update on ad hoc sub-committees. Discussion led by President Leal. 2 LIBRARY FOUNDATION BOARD AGENDA APRIL 2, 2012 2 RANCHO CUCAMONGA E IDENTIFICATION`OF ITEMS FOR THE NEXT ,,. rMEETIN.G This is the time for Library Foundation Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. F PUBLIC;COMNIUNICATIONS This is the time and place for the general public to address the Library Foundation Board. State law prohibits the Board from addressing any issue not previously included on the Agenda. ' G �ADJOURNIVIENT : ` I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Thursday, March 29, 2012, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 3 STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: April 2, 2012 C,UCAMONGA To: Rancho Cucamonga Library Foundatign From: Robert Karatsu, Library Director Subject: TREASURER'S REPORT— FEBRUARY, 2012 CASH REPORT BEGINNING MTD MTD ENDING CASH CASH February 2012 BALANCE REVENUES EXPENDITURES BALANCE FUND General $85,103.90 $835.96 $85,939.86 Archibald Children's Books Endowment $40.000.00 $40.000.00 Victoria Gardens Books $83.125.00 $83,125.00 Adult Literacy $84.125.00 $84.125.00 Greg &Terri Jacobs- Literacy $5,000.00 $5,000.00 Lola A. Livesey Trust Account $218,801.97 $218.801.97 Operating Reserve Fund5$ 000.00 $5,000.00 Unallocated Funds $759,000.00 $759,000.00 TOTAL $1,216,467.32 $835.96 $0.00 $1,217,303.28 LAW Account $1,137,224.97 Union Bank Account $80,078.31 Total Library Foundation Holdings: $1,217,303.28 Revenues: $835.96 Rental Payment $ 750.00 General Fund Donation Cucamonga District Host Lions $ 75.00 General Fund PAB Vending Machine $ 10.96 General Fund 4 Rancho Cucamonga Public Library Foundation CASH REPORT FEBRUARY 2012 Beginning Balance $1,216,467.32 LAIF Interest Earned - Deposits 2/9/2012 825.00 2/27/2012 10.96 835.96 Less Checks - Ending Balance $ 1,217,303.28 Union Bank, Statement Ending Balance $ 80,078.31 Less Outstanding Checks - Deposits in Transit Investments - LAIF 1,137,224.97 Adjusted Bank Balance $ 1,217,303.28 01 �® UnionBank S T A T E M E N T Page 1 of 1 OF ACCOUNTS RANCHO CUCAMONGA PUBLIC LIBRAR H UNION BANK Statement Number:1001110111116 GOVERNMENT SERVICES-, SOUTH 0274 2/1/12. 2/29/12 POST OFFICE BOX 513840 LOS ANGELES CA 90051-3840 Customer Inquiries 800-7986466 Thank you for banking with us since 2008 CY30 MZ080000 0110696-172811 921660 RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION P 0 BOX 807 RANCHO CUCAMONGA CA 91729 ■ Now you can view and make decisions on Positive Pay exceptions and submit issued check data through your smorlphone device with Union Bank's Mobile Business Center. You can also view balances and transactions, access detailed transactions, schedule.internal transfers, and approve wire transfers through your mobile phone. To learn more, call your treasury relationship manager or contact Global Treasury Management Soles at 800.883-0285. PUBLIC FUND CHECKING SUMMARY Account Number: Days in stolemenl period: 29 Beginning balance on 2/1 $ 79;242.35 Total Credits 835.96 Deposits 12 835.96 Total De6its 0.00 Ending Balance on 2/29 $ 80,078.31 CREDITS Deposits including check Oar. DmcripYon R.Ionnce. .Amount and cash credits 2/9 UNENCODED COURIER DEPOSIT 46218903 $ 825.00 2/27 UNENCODEDCOURIER DEPOSIT 45624585 10.96 2 Deposits Total amount $ 835.96 DAILY LEDGER BALANCE Dare Lad,.,Balance Dore L.doer Balanc Dare lecher Baton® 2/1-2/8 $ 79,242.35 2/9-2/26 $, 80,067.35 2/27-2/29 $ 60,078.31 R 0 r r IS STAFF REPORT LIBRARY SERVICES DEPARTMENT RANCHO Date: April 2, 2012 CUCAMONGA To: Rancho Cucamonga Library Foundation From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES RECOMMENDATION Approval of the minutes of the meetings of March 5, 2012. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular meeting of the Library Foundation Board taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, �, � � Robert Karatsu Library Director 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD Adjourned Meeting A. CALL TO ORDER An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on Monday, March 5, 2012, in the Tri-Communities Room, located at located at the City of Rancho Cucamonga at 10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:08 p.m. Present were Members Akahoshi, Amsler,Davies, Gilfry, Leal, May,Pachon and White. Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director and Vivian Garcia, Administrative Secretary, were present. B. CONSENT CALENDAR Bl. Approval of Library Foundation Treasurer's Report: January, 2012. MOTION: Moved by Member Davies to approve the Treasurer's Reports for January, 2012, seconded by Member Pachon, motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent). B2. Approval of Minutes: February 6, 2012 (Amsler and May abstained). MOTION: Moved by Member Davies to approve the minutes,seconded by Member White,motion carried, 6-0-3-2 (with Filippi, Gonzalez and Melillo absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Update: Oral report by Robert Karatsu, Library Director. Michelle Perera,Assistant Library Director,reviewed the Cultural Arts Night,Black History Month which was held on Friday, February 10, at 7 p.m. at the Biane Library with the Board. She stated that there were approximately 350 attendees to the event. Library staff received a card from one of the attendees after the event. The attendee stated their appreciation of the event and thanked library staff. Assistant Library Director Perera stated that staff from the Community Services Playhouse had given coupons to be handed out to attendees of the event for the performance on Friday, February 24 of Ladysmith Black Mambazo. 8 Library Foundation Board Minutes March 5, 2012 Page 2 Robert Karatsu,Library Director,updated the Members on the status of the Redevelopment Agency. D BOARD BUSINESS DI. Update on ad hoc sub-committees and ad hoc sub-committees restructuring. Discussion led by President Leal. President Leal reviewed the Library Foundation ad hoc sub-committees spreadsheet on page 14 and 15 with the Members. She also reviewed the draft template on page 16 with the Members. The drafts can be reviewed and flushed out more at each individual ad hoc sub-committee meeting. MOTION: Moved by Member Amsler to approve the reorganization of the ad hoc sub-committees, seconded by Member White, motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent). Member Davies presented an oral update on the PR ad hoc sub-committee to the Members. Information was on page 17 of the agenda packet. Member Akahoshi presented an oral update on the Schools ad hoc sub-committee to the Board. D2. Needs assessment for computers for the Tech Center at Biane Library. Oral report by Robert Karatsu, Library Director. Robert Karatsu,Library Director,presented an oral report to the Board on the status of the computers for the Tech Center. D3. Future Dates for Foundation Events. Discussion led by President Leal and Michelle Perera, Assistant Library Director. President Leal asked Assistant Library Director Perera to share the future dates for Foundation Events with the Board. Assistant Library Director Perera stated that after a meeting scheduled with library staff and the Gilfrys, the date of December 16, 2012, for the Gilfry Family Event was decided upon. The event will be listed in the Lewis Family Playhouse 2012/2013 Season Brochure. Michelle Perera,Assistant Library Director,stated that the dates for the Telethon will be April 19 to 21, 2013. 9 Library Foundation Board Minutes March 5, 2012 Page 3 D4. Expiring terms on Library Foundation Board. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated Members that have June 2012 as their end of term date will be receiving an e-mail from him. D5. Strategic planning for Library Foundation Board. Staff report attached. Discussion led by President Leal and Michelle Perera, Assistant Library Director. Assistant Director Perera reviewed the proposal from Patchett and Associates. After discussion the Members made the following motion. MOTION: Moved by Member Pachon to approve the proposal, seconded by Member Akahoshi, motion carried, 8-0-3 (with Filippi, Gonzalez and Melillo absent). Michelle Perera,Assistant Library Director,stated that library staff will coordinate via a Doodle poll to determine the date that works best for the Library Foundation Members. D6. Possible by-laws revisions for Library Foundation Board. Discussion led by President Leal. President Leal asked Members to please review the By-laws to see if there were any changes needed. She requested the Members that if they had any suggestions to please send her an e-mail. She also requested the By-laws to be sent electronically to the Board. E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING El. Potential New Members E2. By-laws E3. Staff Innovation Fund Grants F. COMMUNICATIONS FROM THE PUBLIC None were presented. 10 Library Foundation Board Minutes March 5, 2012 Page 4 G. ADJOURNMENT MOTION: Moved by Member May to adjourn, seconded by Member Amsler,motion carried,8-0-3 (with Filippi, Gonzalez and Melillo absent). The meeting adjourned at 7:05 p.m. Respectfully submitted, Tina Gilfry Secretary, Library Foundation Board Prepared by, Vivian Garcia Administrative Secretary Approved: 11