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1979/06/20 - Agenda Packet
AGENDA CITY OF RANCHO CUCAMONGA Regular Meeting June 27, 1979 AGENDA ITEY.S -- NOTE: All item bmitted for the City Council a.enda meet be In writing. The deadline for submitting Stems is 5,00 p.m. on the Thursday prior to the first and third Wednesday of each month. The City Clerk's office receives all such icons. 1. CALL 10 ORDER. A. PLEDGE TO FLAG. B. ROLL CALL. Mikels 1, , Palombo_.L_, Schlosser Y , Bridge x Frost % C. APPROVAL OF MINUTES: May 9, 1979 and June 6, 1979. 2. ANNOUNCEMENTS 3. COMMITTEE REPORTS a Advisory Committee b. Historical Commission 4 CONSENT CALENDAR: The following Conasent Calendar Items are expected to be routice and ,on- controversial They will be acted upon by the Council at one time without dlaeusslon. Any Coum.il member, staff member, or interested party my request that an item be remved from the Consent Calendar for later discussion. a. Approval of Warrants in the amount of $279,099 87 ,. let No 79 -6 -21. b. Resolutions for street alignments 1 ...... , .. .... Aoandomment of a Portion of Hellman Avenue edication due to the realign nt and additional dedicat ns on the West it yids a,id rfgh -of -Way quitclaimed on Ba line for the orderly Iopment o the southeast co RESOLUTIOII 79 -SI .. ...... .....4 A RESOLUi 1 OF THE CITY COU�lCL ITY OF RAIICHO CUCAMON CALIFORNIIA. ROAD A8ANY RELOCATION OF A P 1`1011 OF HELLMAA AVENUE. City Council ANenda c d e -2- June 20, 1979 RESOLUTION NO 79 -52 ••• • 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCH0 CUCAMONGA, CALIFORNIA, GRANTING AND EXECUTING A QUITCLAIM DEED. Road Iaintenance Management Services. .... .. . .... .... 6 Re:onrend R.J A. Maintenance Contractors to develop a detailed maintenance proposal for city review. Parcel Map 3976 The parcel map consists of 4 parcels located noi•th of Hidden Farm Road between Moonstone and Sunstone The de•ieloper is Dan August RESOLUTION NO. 50 •• •• ' A FESOLUTION OF ThE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PARCEL MAP NUMBER 3976. (TENTATIVE PARCEL MAP NO. 77 -410) Tract 9223 Accept roads and release bond to Cameo Land Company, Inc. Performance bond (road) $118,000 f Tract 9382: Accept roads and release bond to Lesny /Wilshire Properties, Inc. Performance bond (road) $158,000 9 Tract 9433 Accept roads and release bond to Chevron. . Construction Performance bond (road) $ 84,000 �LJ •Authorize execution of the Comminity Development Block Grant M between the City of Rancho Cucamonga and the County of San J((( Bernardino Council approved the agreement last Fall. t\ 6� i Authorization to sep4 bids and purchase vehicles included in Y\' 1978 -79 budgetary o opriations Authorization is requested for staff to seek bids and purchase the following vehicles: 3 .edans for vehicle pool 1 sedan for building inspector 1 stake bed truck Although the appropriations for these vehicles were approved as amendments to 1978 -79 budget, the vehicles will not be available until after July 1 .8 10 11 14 17 .. 20 1 City Council Agenda -3- June 20, 1979 FUBLIC HEAR:NGS A. Revenue Sharing Funds, ... 36 Prior to 'he actual expenditure of any revenue sharing funds by the cit,, it is required that two public hearings be held and four public notices be placed in the local newspaper. It is recommended that all revenue sharing funds be used to offset a portion of the City's total cost for providing law enforcement services in Rancho Cucamonga. CITY MANAGER'S STAFF REPORTS A Janitorial Services,,,,,,, 37 As instructed by the City Council, the staff has asked bidders for city hall maintenance services to resubmit their quotes in order to include the costs for providing all equipment and cleaning materials. Three bids were received; however, with the check of references, it is recommended that Freddie Miles raintenance Company be awarded the bid for ,janitorial services for city hall for one -year period at the rate of $435 00 per month including all supplies It should also be noted that all three companies have the required liability insurance and will guarantee the rate quoted for a one -year period I. A request from SLAG for action by the City Council regarding 3 commi an o mo emen ac ons s ec e n - reaw a 8 8 Haste remtmen[ tWnagement Pan SCAG is asking the City Council to adopt a resolution stating the city's intent to carry out specific actions recommended by the Draft 208 Plan for Rancho Cucamonga Those actions are: a. Maintain existing street sweeping programs (prior to Proposition 13) with consideration given to increasing their effectiveness in reducing wasteloads to receiving waters, to the extent financially feasible. b. Maintain current litter control programs, to the extent financially feasible. c Maintain current catchbasin and storm drain cleaning programs with consideration given to increasing program effectiveness, to the the extent financially feasible d Emphasize reduction of runoff volu a nd peak flow rates as mitigation measures in enviro i impact reports (EIRS) and in conditions for approval for new developments. RECOFPIENDATION Staff has reviewed the City's implementation responsibilities as listed above and do not feel that we will increase the financial liability of the city in any way by adoption of those four points. Therefore, it is LI ty R D. 1I AyenpL recommended that the City Council adopt Resolution No. 79 -25 assigning certain responsibilities in the Areawide Wast Treatment Management P'ar. for the South Coast Area RESOLUTION NO. 79 -25 .... .. . . ..... 42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PANCHO CUCAMONGA, CALIFORNIA. COMI -TI11G TO THE IMPLEMENTATION AND ENFORCEMENT OF THOSE EIEMENTS OF THE SOUTH COAS- AREAWIDE WASTE TREATMENT MANAGEMENT PLAN APPROPRIATE TO ITS JURISDICTION Article 8 /Trans ortation Devpliopgnent Act Claims. Report by Jim 44 Rob nson. Resolution Re ardin Salaries which establishes a comprehensive.. ...46 Pad •plan or emp ogees for f sca veer 1979 -80. RESOLUTION No. 79 -48 •• 47 A iESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA. CALIFORNIA, RESCINDING RESOLUTIONS 78 -12. 78 -37, AND 78 -43 REIATIN3 TO SALARY RANGES AND VACATION, HOLIDAY A14D SICK LEAVE BFNEFITS ANDIPARTOTIME EMPLOYEES OFETHEOCITYLOFORANCH CONFIDENTIAL RANCHO C'ICAMONGA TO BE EFFECTIVE JULY 2, 1979. RESOLUTION NO 79 -49 .. ... .. ... 54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO MANAGEMENT PERSONNEL, RATES RATESOFSPAY, COMPENSATION FOR MID -MMANAGEMENT EMPLOYEESYTOFBEF FFECTIVENJULOR2, 197MANAGEMEt1T/ E Amendments to the Street Maintenance Contract Between the. . C tom�Y.. an .of San Bernardino Road Deoa ^tment for the porfo . ance ofzzo• i Mai nienance. The proposed contract amendments clarify certain ieabiltty requirements to reflect the similar provisions in the sheriff's contract and increases the contract amounts to include a risk management charge and charges for facilities rental. These items were not included in last year's contract due to oversight on the part of the Ccunty. F Requestfrom Alta Lora School District for Release of SB -201. unF— ds. The Board of Trustres of the Alta Lana School District has release of D�strictOhasnindicatedtthat payments for two contracts amounting to a total of $93,506.96 will be required within the next thirty to forty -five days As Council may recall, the School District made a similar request 57 . B1 June 20, 1979 city Council Agenda f nancialycomnitments. Now thatdthat information details not have the is provided. it is recommended that funds be released. fundsb? released ltoi the eAlta Ldoma School District SB -201 ict G Recommend A roval for Contract with the San Bernardino Sheriff's Department. ora report w e 9 N EM posed Off site Subdivision Ctrettionat Sian Prearam. .. .. ... 82 The Planning Division staff has been working in cooperation with the Lailding Industry Association to develop an off -site subdivlsio. directional sign program. the intent of the program signing within theectityrof Ran ChofCucamongadivTheo Planningional Comnission at its June 13, 1979. meeting adopted a proposed program which was developed in conformance with the provisions of the sign ordinance. thelpi recommended h City support roposedoff -si esubdivis ondirecionalsign - program. 7, CITY ATTORNEY'S REPORT B NEW BUSINESS a. council b Audience 9 ADJOURNMENT N-. excu TS 09 Mmum CITY OF RANCHO COCAINMCA CITY COuMCIf. Mnmm June 20, 1979 The regular meeting of the City Council vas held in the M1Sc1- pur7osm Room. of Carnelian Bleectntary School located At 7105 Cazuetf -a Street, Lumfuv Cucamonga, on Wednesday, June 20, 1979. The meeting vas called to order by Mayor James C. Frost at 7:10 p.m. Present: Councileea Schlosser, Mikels, Palumbo, Bridge and M`=- r ::ns[• Article 8/Transportation DevelnPmerc Act Clatm. An oral pra5entAt1= vau• made by Assiscant City Manager, Jim Robinson. Motion: Moved by Bridge, seconded by Palocbo to authorize tba city mamtOr to sign the Article 8 claim and to authorize the following distrfbut1am of T O.A. funds for fiscal year 1979 -80: a. Ommltrans- Capital (purchase of buses, sad—S) Pined Route (uperating) Dial- a-rlde /Dial -a -lift Less credit for carry -over (delay in Dial -a -ride) b. City of Rancho Cucamonga — (streets and roads) Notion carried 5-0. y 15,1'4100 Iol,4Tl.Dd ;9.512.001 3177,I47.0d --is A77 ae sm ATQp w 3$0.844 -w U" M4.00 Adjournment: Moved by Palombo, seconded by Mikels to adloarm to Juty S, IM- Motion curried 5 -0. The meeting adjourned at 8t45 p.m. M ;qtr � � �" —� rmn o.pra.+^r rmo,n nm2. /uu. OOUar" OF SAN9ERNARDINO FRANK BLAND, SHERIFF a�tlmn NO hNo STANDARD CON1 -"ACT 401 9646 r F,ds� io b IF 251 N~ of p,nw".s. EaxvWd iIiof Mry trr.t1Cl. Ayeen the County of San Bernardino, hereafter THIS CONTRACT n entered into in the State of Cahforna by and be called the County and CITY OF RANCHO CUCAMONGA hereafter called CITY IT IS HEPEBY AGREED AS FOLLOWS ser ja.0 ,", ro b rendered. sMMtIlt ro be Pj' "+"°olprvms'rt. tus a+,co brlor and.e,ers tdo of form xr,eer/d tone car Pe.tprmanoe N cmWbtron. drtarmaunon of 1, If IWJ Perfynwrca amt aps for tmm4unar. adwr termt oondr,ora. and anadr p1Mrt, yeClrlaaponr. artl addelda. ,/ arWJ Contract !71978. rovidespforYan annual between City on May 10, 1978, P services. The on County's actual cost of providing contractual following is the agreed upon rate for Fiscal Year 1979 -80, beginning July 1, 1979. Any provisions on the reverw side a- referenced attachments hereof co:,,t,:..te a part of this contract and arc m,pprated herein in full COUNTY OF SAN BERNARDINO CITY OF RANCHO CUCAMONGA ISC,te it'ava"on. s;, —WY. a c/ Chairman. Hoary of SJpenllsWs Dated _ ATTESTED Clerk of the Board of Supernsors APprped 8 tP 17, .."m Lwmy t:artsd iaJ3afa•1N Rai. /art By lAUNorued Synarunl Dated Title Mayor, City of Rancho Cucamonga 0 Add,, P.O. Box 793, Rancho Cucamonga nw,cmd as m Wdgtt elPeadiWf 0 Cuanty Admnitusura Dlllrs F." SO _ . AND EXPENSES: Manpower 1 Captain 1 Lieutenant 5 Sergeants 4 Detectives 30 Deputies 2 Dispatchers 1 Secretary I 3 Substation Clarks 51 CITY OF RANCHO CUCAMONGA CONTRACT BUDGET FY 79/80 $ 38,771.00 35,253.00 160,390 00 114,512.00 717,690.00 34,502.00 16,233.00 42 309 00 $ 1,159,660.00 . . $ 1,159,660 00* Overtime . . . . . . . . . . . . . . . . . . . . . . . . . $ 107 ,762 00* 7.57. Anticipated Salary Increase . . . . . . . . . . . . . . $ 95,057.00* Travel Expenses . . . . . . . . . . . . . . . . . . . . . . $_ 4.000 00 Subtotal . . . . . . . . $ 1,366,479.00 9.47 External Overhead . $ 128.449.00 TOTAL. . . . . . . . . $ 1,494,928.00 'ERATING COSTS: Vehicle Costs: 9 Marked Units (Total Purchase Price) $ 57,312.00** 5 Unmarked Units (Based on 25,000 miles at 8.8C /mile) $ 11,000.00 Tucl /K •tenanco: Col ct Uni:a: Based on 641,000 miles at 8C per mile . . . . . . . . . . $ 51,280.00** Loan Units: Based on 24,000 miles at 15.7C per mile . . . . . . . . . $ 3,768.00*** IPPORT EQUIPMENT: Equipment depreciated over 5 years . . . . . . . . . . . . . $ 10,945.00 Equipment depreciated over 7 years . . . . . . . . . . . . $ 346.00 Equipment depreciated over 10 years . . . . . . . . . . . $ 3,635 00 ?FICE SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . $ 8,200.00 3LICOPTER . . . . . . . . . . . . . . . . . . . . . . . $ 28,714.00 TOTAL CONTRACT .:OSTS $ 1,670,128.00 * Actual costs of salaries, benefits and overtime to be adjusted according to the FY 79/80 Employee Nemarandum of Understanding. �* Actual costs to be charged. Actual costs to be adjusted to county rate when established K on or about July, 1979. SCHEDULE "A' � t ALARIES AND EXPENSES: Manpower 1 Captain 1 Lieutenant 5 Sergeants 4 Detectives 30 Deputies 2 Dispatchers 1 Secretary I 3 Substation Clerks 51 CITY OF RANCHO CUCAMONGA CONTRACT BUDGET FY 79/80 $ 38,771 00 35,253 00 160,390 00 114,512 00 717,690.00 34,502.00 16,233 00 42.309.00 $ 1,159,66C 00 Overtime 7 5% Anticipated Salary Increase . Travel Expenses Subtotal 9 4% External Overhead TOTAL PERATING COSTS: Vehicle Costs: $ 1,159,660.00* $ 107 ,762 00* $ 95,057 00* $ 4,000.00 $ 1,366,-479.00 $_ 128,449.00 $ 1,494,928.00 9 Marked Units (Total Purchase Price) $ 57,312 00** 5 Unmarked Units (Based on 25,000 miles at 8.SC/mile) $ 11,000 00 Fuel /Maintenance: Contract Units: Based on 641,000 miles at 8p per mile . . . . . . . $ 51,280 00** Loan Un.ts: Based on 24,000 miles at 15.7C per mile $ 3,768 00*** UPPORT EQUIPMENT: Equipment depreciated over 5 years $ 10,945 OU Equipment depreciated over 7 years $ 346.00 Equipment depreciated over 10 years $ 3,635 00 FFICE SUPPLIES $ 8,200.00 ELICOPTER. $ 28,714.00 TUTAL CpnTRACT COSTS $ 1,670,128 00 * Actual costs of salaries, benefits and .ime to be adjusted according to the FY 79/80 Employee Memorandum of Understanding i** Actual costs to be charged. Actual costs to be adjiusted to county r:.cc when established .,, on or about July, 197J. SCHEDULE "A" RANCHO CUCAMONGA COST ANALYSIS FY 79/80 CAPTAIN: Salary "E" Step Retirement 19 97% 14crkec's Comp. 6.73757. Health b-surance $70 per month Life Insurance $78 per employee Uniforms 1 Captain x $38,771 00 LIEUTENANT: Salary "E" Step Retirement 19 97% Worker's Comp 6 7375% Health Insurance $70 per month Life Insurance $78 per employee Uniforms 1 Lieutenant x $35,253 00 SERGEANT: Salary "E" Step Retirement 19 97% Worker's Comp 6 73759. Health Insurance $70 per month Life Insurance $78 per employee Uniforms 5 Sergeants x $32,078 0�) M: I. $ 29,796.00 $ 5,950 00 $ 2,007.00 $ 840 00 $ 78.00 $ 100 00 TOTAL $ 38,771.00 . . $ 38,771.00* TOTAL TOTAL $ 27,019.00 $ 5,396 00 $ 1,820 00 $ 840 00 $ 78.00 $ 100 00 $ 35,253.00 . . . . $ 35,253.00* $ 24,513.00 $ 4,895.00 $ 1,652 00 $ 840.00 $ 78.00 $ 100.00 $ 32,078 00 . . . $160,390.00* „ DETECTIVE: Salary "E” Step Retirement 19 97% Worker's Comp 6 7375% Health Ir,.urance $70 per month Merit /Uniforms 4 Dei-_tives x $28,628 00 $ 21,694 00 $ 4,332 00 $ 1,462 00 3 840.00 $ 300 00 TOTAL $ 28,628 00 DEPUTY: 66 MOM11S S Salary "E" Step $ 9,872 00 Retirement 19 97% $ 1,911 00 Worker's Comp 6 7375% $ 665.00 Health Insurance $70 per month $ 420.00 Merit /Uniforms $ 300.00 TOTAL $ 13,'28 00 25 Deputies (26 PP) x $26,062 00 - 5 Deputies (6 mos) x $13,228 00 - DISPPTCHER: Salary "E" Step plus different :1 Retirement 13 13% Worker's Comp .2255% Health Insurance $50 per month Death Dismemberment Insurance TOTAL $ 114,512 00* 12 MONTHS $ 19,669 00 $ 1 998 00 $ 1,325 00 840 00 $ _ 300.00 $ 26,062 00 $ 651,550 00 $ 717,690.00* $ 66,140 00 $ 14,700 00 $ 1,972.00 $ 33 00 $ 600 00 $ 6.00 $ 17,311.00 $ 34,622 00* 2 Dispatchers a $17,311 00 SECRETARY I: Salary "E" Step $ 13,802.00 Retirement 13 137. $ 1,854 00 Worker's Comp. 22557. $ 31 00 Health Insurance $.,C per month $ 600.00 Duath Dismemberment $ 6 00 TOTAL $ 16,293 00 1 Secretary I x $16,293 00 SUBSTATION CLERK: Salary "C" Step $ 11,923 00 Retirement 13 13% $ 1,607 00 Worker's Comp 2255% $ 27 00 Health Insurance $50 per month $ 600 00 Death Dismemberment Insurance $ 6 00 TOTAL $ 14,163 00 3 Substation Clerks x $14,163 00 - $ 16,293 00* 1 . . . $ 42,489.00* I OVERTIME AND COURT APPEARANCES: Estimated overtime hours for FY 79/80 is 190 hours per deputy per year at time and one half ($14.13 /hr.) 25 deputes for 26 pay periods and 5 deputies for 14 pay periods . . . . $ 74,324 00 Estimated court days per deputy per year in 25 at 1/5 hours x 25 deputies and 15 court days at 1 5 hours x 5 deputies (all at time ani one half, $14 13 /hr.) $ 14,837 00 Estimated overtime hours per detective pper year is 224 hours at time and one half ($15.59/hr.) . . . . . . . . . . $ 13,969.00 SUBTOTAL $ 103,130 00 Worker's Comp at 0673757. x ease ate . . . . . . $ 4.637.00 TOTAL . . . . . . . . . $ 107,762.00* Y• *Actual costa of sal6riea and benefits �., to be adjusted according to FY 79/80 Employee Memorandum of Undurstanding TRAVEL EXPENSES: SUPPORT EQUIPMEN. METHODOLOGY: EMERGENCY EQUIPMENT WITH 5 YEARS LIFE EXPECTANCY: Marked Unit: Light Bar $ 255 00 Siren $ 234 00 Speaker $ 50 00 Shotgun lock (eleL') $ 42 00 Shotgun $ 140 00 Switches $ 40 00 Cages $ 212.00 First Aid Kit and Extingu.sher $ t6 00 100 Foot Steel Tape $ 15.00 Traffic Cones (18 ") $ 34.00 Jumpar Cable 16 ft $ 10 00 Multi- Channri :sand Held Radio $ 1,300 00 Push Bar $ 53 00 Forensic Investi3ative Kit $ 200 00 6% Tax $ 177 00 TOTAL $ 2,788 00 Une set of Emergency Equipment x $2,788 00 - $2,788 00 SPECIALIZED EQUIPMENT: 6 Mobile Radio Scramblers x $350 00 each $ 2,100 00 3 Scanner "Bear Cat" x $210 00 each - $ 630 00 TOTAL $ 5,518 00 Inflation at 9% per year x 5 years - 45% 45% x $5,518 00 actual costs - $2,403 ;u $2,483 00 inflation + $5,518 00 - $8,OO1.i•) actual costs 1/5 of $8,001 00 - $1,600 00 $ 4,000.00 Equipment with 7 years life expectancy: One Mobile Multi- Channel Radio $ 1,400 OJ 6% Tax $ 84 00 TOTAL $ 1,484 00 Inflation at 9% per ye.,r x 7 yearn - 639. 637, x $1,484 00 combined actual costs o $933.00 $935 Co inflation + $1,484 00 actual costs - $2,419 00 1/7 or $2,419 00 - $346 00 Items depreciated over 5 years: FY 78/79 Contract (2nd year costs of support equipment) $ 9,- 5 00 FY 79/80 Concrac" (1st year costs of support equipment) $ 1,600.00 rOTA„ $ 10,945 JO Items depreciated over 7 years: FY 79/80 Contract (1st year costs of support equipment) $ 346 00 TOTAL $ 346 00 Items depreciated over 10 years: FY 78/79 COnLract (2nd year costs of support equipment) $ 3,635 00 TOTAL . . . . . . . . $ 3,635 00 7PERATINO COSTS: Vehicle costs per year for additional and replacement units methodology: Actual cost of vehicle: $ 6,536 00 Cost per unit 392 00 6% Tax $ 6,928 00 TOTAL VEHICLE AND FUEL /MAINTENANCE COSTS: Vehicles: FY 78/79 Contract: 9 Marked Units @ $6,928 00 Unit inflation charge first contract refunded $ 6 ^.352 00 5,040.00 TOTAL . . . . . . . $ 57,317 DO 5 Unmarked Units @ 8.8C per mile x 25,000 miles each . . . . . . . . . . $ 11,000.00 Fuel /Maintenance Costs: Estimated "Actual Costs" 8C per 51 280.00 r.ile based on 641,000 miles . , Loan Cars, 15 7C per mile based on 24,000 miles . . . . . . $ 3,768.00*** (Combinet costs of Vehicle and Fuel /Maintenance is $128,400 00 or about 19C per mile.) OFFICE SUPPLIES: Miscellaneous Lquipment and Supplies . . . . . . $ 8,700 00 HELICOPTER FATROL . . . . . . . . . . . . . . $ 28,714 00 *'* Actual costs to be adjusted to county rate when established on or about July, 1979 DDITIONAL NON- CONTRACT COSTS: To be paid directly by the City of Rancho Cucamonga: Building rental @ $1,800 00 per month . Utilities: (Water, Power and Gas not included) Telephone: Monthly Service $350 OO,mo. - $ 4,200 00 Tolls $450 001mo e $ 5,100 00 Misc Costs $ 400.00 TOTAL . . . Records Computer Line (CNI) . Teletype Xerox Copy Machine with collator Policn Clerk: Salary "A" Step Retirement 8 225% Worker's Comp 41% Health Insurance $37 17 per month Life Insurance ($10,000 00) TOTAL 3 Police Clerrb x $5,446 31 Office Furniture and Equipment: Irems: 1 One "Shop Vac" vacuum cleaner for units 2 36 Master Lncks for Deputy lockers 3 6 Rolatape Measuring Wheel "Measure Master" 4 8 - 100 ft Steel Tapes 5 6 Sets of leg irons @ $26 each 6. Two typing tables, "Bamboo" with "Honey Teak" top , 7. 15 Tape Recorders "Sony " ETC 56, with belt case. . . . $ 21,600 00 $ 9,700 00 $ 6,513.00 $ 2,481.00 $ 8,400.00 $ 4,806 00 $ 395 29 $ 19 70 $ 223.02 $ 2.30 $ 5,446.31 $ 95.00 $ 108 00 $ 68.00 $ 72 00 $ 156 00 $ 140 00 $ 2,625.00 $ 16,339 00 Offi•.o Furniture and Equipment: Items (Continued): B 2 8 6" tall, "Bamboo" with "Honey x $ 130 00 Teak" top ' 9 Three, four - drawer, letter size file cabinets, "Bamboo" with $ 390 00 "Honey Teak" cop, $130 each . 10 One "Audio Hailer" hand held P A. $ 104.00 device with strap ' 11 One wall model fingerprint taking $ 60.00 outfit, model No WM2 OWW subtotal $ 4,016.00 Tax $ 240.96 TOTAL $__4,257.00 NOTE: The total coats of the office furniture and uipment to be deposited by the City of R..ncho eq Cucamonga in a county trust account For the purchase of listed items GRAND TOTAL $ 69,290.00 u A H E N D M E N T Community Development Block Grant City - County Agreement For Fiscal Years 1979 -80, 1980 -81, 1981 -82 The following paragraph replaces and supercedes paragraph 2 of item 2 (lines 29 through 38 inclusive) of page three of the City - County Agreement. The replacement paragraph is as follows " Notwithstanding any other provivion of th'a agreement. CITY may terminate this agreement for Program years 1980 -81 and /or 1981 -82 by giving COUNTY written notice of CITY's election if to so terminate not later than March I. elects to terminate with respect t both ifProgram years, or not later than March 1, the CITY elects to terminate with respect to Program year 1981 -82 only In the event CITY elects to terminate as herein provided, all provisions of this agreement providing for or referring to a longer term shall be deemed amended to reflect the shortened term " IN WITNESS THEREOF, the parties have caused this Amendment to be executed as of "C011um. COUNTY OF SAN BERNARDINO �•rm : r �•Ir r • r • a• • r APPROVED AS TO FORM OFFICE OF COUNTY COUNSEL BY: F_. -a. RECOMIP WED AS TO COI(TElTf County Administrative Officer ••CITY•• CITY OF RANCHO CUCAMONGA BY: James C Fro TI LL mayor APPROVED AS TO FORM OFFICE OF CITY ATTORNEY BY: DATED: 6/21/79 RECO101ENDED AS TO CONTENT City Manager DATED: DATED 6/21/79 ACT1o4: The City Council of the City of Raneho Cucamonga, California, requests RJA Maintenance Contractors, Inc. to conduct a "Contract Management Analysis" to develop a proposal for a maintenance management program and budget, and to develop contract elements. The analysis will be performed at no cost or Obligation to the City. , 4] f• c L: tNJ ',i i Fm-I A lii { 57i i *l CITY OF RANCHO CUCAMONOA CITY COUNCIL MINUTES June 20, 1979 The regular meeting of the City Council was held in the Multi- purpose Room Of Carnelian Elementary School located a. 7105 Carnelian Street, Rarcho Cucamonga, on 4edne *day, June 20, 1979 The r sting was called to order by Mayor James C. Frost at 7tIO p.m. Present: Councilman Schlosser, Mikels, Palombo, Bridge aid Mayor Frost The following action was taken: Moved by Palombo, seconded by Mikelo to request RJA Maintenance Contractors, Inc to conduct a "Contract Management Analysis" to develop a proposal for a maintenance wivigamert program and budget, and to develop contract eleawnts. The analysis will be performed At no cost or obligation to the City Notion carried 5-0 Signedt Deputy :lty Clerk HEHO�, RA_ N DON DATE: June 15, 1979 TO: City Manager and Members of the City Council FROM Jim Robinson, Assistant tr the City Manage SUBJECT: Article 8 /Transportation Development Act Claim Each year the City Council must authorize the City Manager to sign the Article 8 Claim with the Southern California Association of Governments (SLAG) in order to receive TDA (streets and road) monies. Currently gasolineu�T OrA.9fundsitanfthe1/4 e utilizedefornstreetseandlroadsx on purposes as tong as transit needs of the cormunity are seasonably met. - baseduon then city within OfntherCounty Counly For fiscal year 1979 -80, the City of Rancho Cucamonga will receive 5664.364 in T D A funds. Of this amount $150,41^ will be claimed directly byn�oardnlast This amount Provideofor r the contiruationpofv ty will the the existing fixed route service. one ed vansafordennehaMrc ppede in i the West share to operate two lift. equipped remaining funds in the amOw't of End of San Bernardino County 5513,894 can De utilized for street and road purposes to the city. RECDMMFriDAT.ON: 1 That the Manager C,ui it ofi the City of Rancho Cub Clam authorize the city 2 That Council yer - Councihe1the followinq distribution of T 0 A funds for JHR lk a omnitrans Capital (purchase of buses, sedans) S 35,7 %4 00 Fixed Route (Operating) 101,911 OC 39 x12.00 Dial -a- Ride /Dial -a -Lift 39 x12.00 U Less Credit for Carry -over -26.6 7_00 (Delay in Dral -a -Ride) $150,470 DO 513 b, City Of Rancho Cucamonga (streets and roads) $ M $ , Arq .' C • j � t u P h N � O 1 1 o f 1 h 1 2 y N W u � J O 20 1 � r LLO H N � . o a • r � o N = W N 1 O 2 Z O d h 7 LL E N O r'• �+ Yom. J X K t W t ~ t ~ J N C < V V V f O f • 1.1 Al P Y .� AI Y h N o ►. r Y P .Yt P Q N N Z O S a u u 0 x u o r u. 0 �.r �� N � opoou00000p0000000e00000000e0000aaaaaaooaaaaaaaaaaaaaaNNNN � s �+ wWNNNNVNNNNN« rr«^ r•• 1+ r«« n0000p000paaaaoaaaaaggqmoqqmsquo «^ ^p y . 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Y p e r 0 J A M w J w N N N J O :11 0 o u 1 r ► r I / i i YLl O r O O r p r r r r o r p r o r o N w N N O CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: June 20, 1979 To: City Council b City Manager FROti: Lloyd Hubbs, City Engineer SUBJECT: RESOLUTIONS FOR STREET ALIGNMENTS Doug Hone of Hellman Avenue Associates has approached the City concerning his development on the southeast corner of Hellman Avenue and Base Line. Part of the development process has Included a review of street alignments namely Base Line and Hellman Avenue. Both streets are presently Involved in recon- struction under he direction of County personnel. It has been determined that: 1 A portion of Hellman Avenue dedication is unnecessary to the needs of the public due to realignment and additional dedications made on the west side. • 2. Excess rights -of -way exist on Base Line and the orderly development of this protect would be detered if the excess right -of -way were retained. RECOMMENDATION: It is hereby recommended that the City Council adopt the two resolutidn> attached and direct the City Clerk to record the "Abandomeent" end forward the "Quitclaim" to Title Insurance for recordation Respectfully subni�ted, Lloyd HuAs City Engineer LBH deb 9 Hone 6 Associates ww^- 7333 Hellman Avenue [. \ Rancho Cucamonga California (._ Ou.Y.4NTANi 1,.LMI[,1 iARi w�CO NIYT(p ON /YlL d l _ oe w[o N laL VA& un ." Ut ta (hcw i CAOND N V \iCp. w[wn.he AT iw( o/ 91730 s., „towwla ., wv.•, .N..,w..., ,.., rv". h. w., Corporation Quitclaim Deed FOR A VALUABLE CONSIDERATION, receipt of whLh is hereby acknowledged, 110 CONSIDERATION a corporation organized under the laws of the state of Cap Fertile hereby REMISES, RELEASES AND QUITCLAIMS to 1 Douglas K. Hone E Kathleen L. Hone, Husband 8 Wife as Joint Tenants the following described real property in the City of Rancho Cucamonga, County of San Bernardino, State of California: That portion of Base Line lying between Hellman Avenue on the West and the San Bernardino County Flood Control District Right -Of -Way on the East being a portion of Lot 3, Section 3, Township 1 South, Range 7 West, San Bernardino Meridian, according to map of Cucamonga Tract Lands, to said City, as described as follows: Beginning at the intersection of the centerlines of Base Line (120 feet wide) and Hellman Avenue (60 feet wide) as shown on a map of Tract Ito. 7292 as recorded in Book 121, Pages 38 and 39, in the Office of the San Bernardino County Rgcorder; thence east along the centerline of Base Line 30.00 feet; thence South 0 08' 55" East, 50 60 feet to the True Point of Beginning said point being a radial curve concave southeasterlg with a radius of 20.00 feet a radial line through said point bears North 14 R6' 28" West; thence northeasterly along said curve through a central angle of 14 06' 28 ", an arc length of 4.s2 feet to a point of tangency said point being 50.00 feet South as measured at right angles from the morumented centerline of Base Line; thence East parallel to and 50.00 feet South of said centerline 432.50 feet to the northwesterly Right -Of -Way line oT the San Bernardino County Flood Control District Right -Of -Nay, per Reed Recorded March 24, 1965 in Page 2 of Official Records; thence South 41 24' 15" West along said Right -Of -Hay, 13 33 feet to a point being 60.CO feet South as measured at right angles f,•om said aonumented centerline of Base Line; thence West parallel to said centerline 428.51 felt; thence North 00 08' 55" West, 9.40 feet to the True Point of Beginning. STATE OF CALIFORNIA 1 COUIITY OF SAN BEIUMDINO / By On befo a me, the undersigned. a IWtary Public in and for sold State, personally appeared Lloyd 8 Hubbs, flown to me to be the City Engineer of tre Corporation that executed the within Inst u- mant. known to me to be the pers n who ex- ecuted the w ;thin htstrument on bthalf of the Corporation therein named, and acknow- ledged to me that such Corporation executed the within Instrument PYraL it to Its by- laws or a resoluticn of its City Council. WITNESS my hand and official seal Signature Lloyd B Hubbs, City Erginaer Nome Typed or Pr nttd 0 Ll E s 3 RESOLUTION NO. 79 -51 • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ROAD ABANDONMENT BY RELOCATION OF A PORTION OF HELLMAN AVENUE WHEREAS, the hereinafter described portion of Hellman Avenue located at the southeast corner of Hellman Avenue and Base Line has been superseded by relocation; and AKEREAS, .t is in the public interest that said portion of Hellman Avenue be abandoned. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, State of Califorria, that pursuant to Section 8322 of the Streets and Highways Code of tte State of California, that following described portion of Helimar is hereby vacated and abandoned: That certain portion of Lot 3, Section 3, Township 1 south, Range 7 west, San Bernardino meridian, according to map of Cucamonga Fruit Lands, in the City of Rancho Cucamonga, County of San Bernardino, State of California, described as follows: Beginning at the intersection of the certerlines of Base line and Hellman Avenue as shown on a map of Tract ho. 7292 as recorded in Book 121, urges 38 and 39 in the Office of the San Bernardino County Recorder; thence east along the centerline of Base Line 30.00 feet; thence saII point tbeing on the easterly right ofiway line uof Hellman Avenue; nue ; thence continuing south 00 03' 55" east, 80.64 feet to a point on a curve concave southwesterly with a radius of 273.00 feet, a radial bearing through said point bears north 810 20' 59" east* thence north- westerly along said curve through a central angle of lid 47' 06 ", an arc length of 56.15 feet to a point of reverse curve with a curve having a radius of 20.00 feet; thence northeasterly along said curve through a central angle 960 19' 390, an arc length of 33.62 feet to the True Point of Beginning IT IS FURTHER ORDERED that the public easement heretofore existing shall hereinafter cease and determine, and that the title to said land previously Subject thereto shall revert to and respective owners thercof, free from such public easement; and BE IT FURTHER ORDERED that the City Clerk, be and he is hereby instructed to record a certified copy of that order under the seal of V City in the Office of the County Recorder. PASSED, APPROVED, and ADOPTED th's day of 1979. AYES: WOE`* ADS IT ATTEST: Mayor City Cierk I — . RESOLUTION NO. 79 -52 A RESOLUTION 0? -HE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, GRANTING AND EXECUTING A QUITCLAIM DEED. Acting on the rncoamendation of the City Engineer, the City Council takes the following action to execute a Quitclaim Deed in connection with a street easement. WHEREAS, the subject matter of this resolution having been duly considered, and it appearing that the following action is proper and is taken In the best putlic interest; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Rancho Cucanonga, California, that it authorizes execution and granting of Quitclaim Deed in favor of Hone b Associates, involving the property which is fully described in said Quitclaim Deed attached; and, oL 11 PUwlnLn NLDULVLU Dy satn Lity tounctl that It authorizes execution of said instrunent by the City Engineer for and on behalf of the City of Rairho Cu_anonga. • PASSED, APPROVED and ADOPTED this day of , 1979. AYES: NOES ABSENT: ATTEST: City Clerk n LJ yor CITY OF RANCHO CUCAMONGA MEMORANDUM DATE: June ZD. 1979 TO: city council b City tanager FROM: Lloyd Hubbs. city Engineer SUBJECT: ROAD MAINTENANCE MAiIAGEMEHT SERVICES Attached for council adoption is =Lj'a=Lion requesting R ).A. Maintenance Contractors to deveieD a detailed maintenance management Proposal for city review. to retai does allow usnto more fully explore road maintenancehopt ons. R-J A. has but This action faith the part of the city and to T" a .1. A. proposal will be used as input to the aaintenance evaluation Program • Respectfully sybmitted. ✓' r Llo W:bbs eit Engineer LH:deb a L ACT104: The City Council of the sty cf Rancho Cucamonga, Cal.formla, requests RJA Hafntenance Contractors, Inc. to conduct a "Contract Manageaent Analysis" to eevelop a proposal for a minteanace managecamt program and Ludget, and to develop contract elements. The analysis 1111 be performed at no cost or ob11, {ation to the City l- • i • • CITY OF RANCHO CUCAMONOA MEMORANDUM DATE: June 20, 1979 TO: City Council 6 City Manager FRAM: Lloyd Hubbs, City Engineer SUBJECT: PARCEL MAP 3976 The subject Parcel Map was tentatively approved by the County Planning Division under Minor Subdivisior No. 77 -0410. The Parcel Map is located north of Hidden Farm Road between Sunstone and Hoonstom. The conditions of approval required prior to recording of th- map, were fulfilled under our procedures. Tha subdivider has provided the City with sufficient security to fulfill the required street improvement condition and has also contracted with Laird Con- struction to install the streets. RECOMMENDATION: It is revfmxnded that the City Council approve the resolution authorizing the City Clerk and City Engineer to sign and record Parcel Map No. • 3976 Respectfully su mltted, Llu Hubbs City Ergineer LH:deb • No LAND DIVISION APPLICATION 1 • APPLICA4T: (Office Use Only) Nsne h <iJAaGi•Li Pt•na i %i-S /.S? [ C : /> : /•� L.D. NO. 7%w 1i L•r. Address 7 /.i /,^. /J �,. r' .,C /.'' ..r zalE R• /- ayoco LEGAL OWNER OF P.ECCRU: t� 6 ROAD NAP HOOK PACE 40. /� Na:.a -j%A•V .d U[tIJST Phone %` i -"•� "� ..b�ei'�µ.. -i PEE Realm NoO�i Address pIl �el9 J r�y� " In I /L1rr \ l�il A ?� /snc fZG / >ocC� n / zr /Y /A. ✓A >•vi >wA /J .7rr Sale APPLICA4T: (Office Use Only) Nsne h <iJAaGi•Li Pt•na i %i-S /.S? [ C : /> : /•� L.D. NO. 7%w 1i L•r. Address 7 /.i /,^. /J �,. r' .,C /.'' ..r zalE R• /- ayoco LEGAL OWNER OF P.ECCRU: t� 6 ROAD NAP HOOK PACE 40. /� Na:.a -j%A•V .d U[tIJST Phone %` i -"•� "� ..b�ei'�µ.. -i PEE Realm NoO�i Address RESOLUTION ii0. 79 -50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CXIFORNIA, APPROVING PARCEL MAP NUMBER 3076 (TENTATIVE PARCEL MAP NO. 77 -410) WHEREAS, parcel map number 77 -410, submitted by Daniel August and consisting 4 parcels, located between Moonstone and Sanstone north I of Parcel Map No 3222 of Hidden approved by the City9Engineeriof the City was of Rancho Cucamonga; and. WHEREAS, Parcel Nap Number 3976 is the final map of the division of land approved as shown on said tentative parcel map; and. WHEREAS, all of the requirements established as prerequisite to approval of the final map by the City Council of said City have now been met; NON, THEREFORE, BE IT RESOLVED by the City Council of the City the RsameG Isuherrebyaapprovedrand theaCityi Eng I neer Ispautthhorized7 to a and present sane to the County Recorder to b_ filed for record. PASSED, APPROVED, and ADOPTED this _ day of 1979. AYES: NOES: ATTEST: E ABSENT: C ty erk 10 Mayor CITY OF RANCHO CUCAMONGA MEMORANDUM )ATE: June 20, 1979 TO: City Council FROM: Lloyd Hubbs, City Engineer SUBJECT: CONSENT CALENDAR TRACT 9223 - Accept roads and release bond Located on the northwest corner of Sapphire Street and Banyan Street WIER: Cameo Land Company, Inc 2950 Redhi -il Avenue Costa Hasa, California 92626 Performance Bond (Road) $118,000 NOTE: The road construction has been approved as being in O accordance with the road improvement plans and it is recommended that the roads he accepted. The improve- ments ircluce curb, gutter, paving, walls and street signs ci 4 ts 9 IF. ii s {i�t. te• F1StF #F rl i '• .1 r •+ I �, -Y,u� 1 � r •II r•�� S • �2 oA �i � � � I � � I -_3Q • , �l ! • r a C" 2a. 1 s��• � � � i 1: v o• � ' ��vss•�2 • y' e ( I + k • I s�, a ' • A Y� • *I ®I �QR• iit ►sAa ca =aaaa z 44psggyySi9k ;ICS11i 01. • 'ii 4l•�iit• ♦e4�99Q% ii 1 w •ll•s lri � Yy ^1 c t st « , Ll is r� Ll � C,z y3 61 _ Y E'4 �a3 Ll CITY Or RANCVO CUCAMUNUT MEMORANDUM DATE: June 20, 1979 TO: City COUnC11 rRCM: Lloyd Hubbs, City Engineer SUBJECT: CONSENT CALENDAR TRACT 9382 - Accept roads and relesse bond located on the southeast corner of Base Line and Haven Avenue LSRIER: Lesny/Yilshire Properties 477 Saouth Fairfax Averue Los Angeles, California 9DO36 Performance Bond (Road) S15R,000 NOTE: The road construction has been apJroved as being in accordance with the road improvement plans and it is S receunended that the roads be iccepted. The improve- ments include curb, gut!- lewalks, paving, walls and street signs 0 14 M, IYllt t 01 I IY111{ TRACT NO. 9382 .,,,t, ,,,,Y „Y „� '• " "O• • pnule ulYar• -r r S..'u",tI • w , '�' '�•' '' tW 111 .,n I �" °^ a � 0 w t • . t .• •r 1 � • n. 4 rewr. tavr• � f i 0 .. -r•n.l aim �• 1 .•„�iScore a3r `•, C; f�:• �' r'•60' so I • � � � I t• •Attu ... • {tto , i' .s.r. �• u. 4. u I I •wt��d0 i1 •_ t �1 ) i 1 ` •n Kl .Lr V ` IMIIY ] Or I Mall '• TRACT NU. 9382 .,,,.1., 1.1..1.11.1 en..a (,UMW-- , .....,� It ffC SNffT M71 0•� ,•, , ,., It a I if Scotel 'j L „ 1 o i1 I • � , A'• : 4f i x'I ::'. its I !r a ,.., •n •r1 • 1 ue c� 1 • � • I •} X11• 1 I Nlr l•• TI )_� I � a'( _1 wr 0 CITY OF RANCHO CUCAMONOA MEMORANDUM DATE: June 20, 1979 To: City Council FROM: Lloyd Hubbs, City Engineer 5 "BJECC: CONSENT CALENDAR TRACT 9433 - Accept roads and release bond Located east of Haven Avenue south of 19th Street OWNER: Chevron Construction. 2120 Wilshire Boulevard Santa Monica, California 90403 Performance Bond (Road) $84.000 NOTE: The road construction has been approved as beirg in accordance with the road improvement plans and it is recommended that the roads be accepted The improve- ments include curb, gutter, sidewalks, paving, walls and street signs 17 i 5 H.� / a r • V ' r�. rJi IN THE COUNTY OF FAN UCItNAF•OINO /IIM / 1 /YI V . P > [ . All � M f.l .\ V .I •.v, il. IMMII I l/ /. ' 4N. A. IY /l...Vlp .�• IV. 1/ f.• fMf/ M /V Vl�l• \l.T[ V f. \.I l.nl \. •1/0\1 1 /110C111t1 1/4 4u[ v \1 SE[ vur NO 9 C IND MAP y l: LD 2Q61a ,.,p ` .. • f N�vy..� wv Ml•I�Y . al I - C t t i IN TIIE COUNTY OF' SAN UEUNARMMO .tIM • tIY1..Y Yb I,�f�tY . ^N�1 h,.1111• .. • 1Mt•II 1 �• Y•ft M 111[NI.• I. fN ttN'f tl tY .N.JIi• • - JNl 1.1. ".Ieu . we<YWI Lc. y "�aWwnTFauiW R.— siaEar � �i'LSr' }_ •• 1 I} � 1• •' Wrl• y -�. t .'I ... f� y 1 4u I �: ••I M 4 +• I" t IS I 1 + � • Is i i - • - t jW 1 ' SEE SWEET 40 2 I1 • 0 M E M O R A N D U M TO: William L. Holley, Director of Community Services PROM% Samuel Crowe, City Attorney DATE: May 10, 1979 RE% BUD - Community Development Block Grant Agreement (Between City of Rancho Cucamonga and County of San Bernardino) . please find enclosed herewith copy of the Agreement re- ferred to hereinabove, which you forwarded to me on May 3, 1979, for review. It is MY suggestion that you attempt to re- negotiate this Agreement for a shorter period of no more than two (2) years. SC:sgg Enclosures Nobs : (IlC SL45)Q 'V`ecA Ylelotitt+lOns were Conr4utte4 Uetwev% Ci4l and Co,. -Vj y21+V% LL%e rasultg of t " crr- t_ 0 -4eer" Coniruct' e.ac.iecY w%kl co- H%L'Vs 4nnutl ecceoante Of •-%%e eoopev f;or. A9eav�.e +. F+ „al -�oe,r we-- rev %ewed encl eteprovnd tol Se. Crowe, 20 COMMUNITY DEVELOPKENT BLOCK GRANT CITY - COUNTY AGREEMENT i For Fiscal Years 1979 -80, 1980 -81, 1981 -82 41 4 5 This agreement is made and entered into this day of 1979, 6 gbV and between the the COUNTY OF SAN BERNARDINO hereinafter referred to as "COUNTY", 9 10 and the CITY OF RANCHO CUCAMONGA a municipal corporation and a political subdivision of the 11 State of California and located within the boundaries of San Bernardino County, 12 14 hereinafter referred to as "CITY" 15 16 17 MITNESSETH 18 19 20 21 UICEREAS, the COUNTY has been designated an "urban County" by the United States' 22 24 Department of Housing and Urban Development, (hereinafter referred to as "HUD"), as a' that term is defined in Title I of t.• Housing and Community Development Act of 26 0 1977, and accordingly, COUNTY has developed a community development plan and program 29 30 which is set forth in COUNTY's application for federal assistance under the Housing 31 32 and Community Development Act of 1977; and, 33 34 35 IWIMREAS, the COUNTY desires to use the area and the population in the CITY in 36 37 the base which Federal Department of Housing and Urban Development uses to determine 38 39 the level of funding to COUNTY's housing and community development program; and, 40 41 42 43 44 411FREAS the CITY though eligible to apply for discretionary and /or hold 45 harmless grants from the United States Department of Housing and Urban Development, 46 47 ae elects not to apply for community development grant funds during program years 19 1980 -81 and 1981 -82, 50 pursuant to the provisions of Section 570 402 of Regulations; 51 and, Pp 21 t 1 2 UUltEREAS, the CITY is villing and desires that its incorporated area and popu- 3 4 lation be included in the base used by HUN to determine funding levels to the COUNTY 5 6 for the execution of COUNTY's Community Development Program, and accordingly, to 7 8 cooperate with COUNTY in the execution of COUNTY's community development plan and 9 10 program within corporate boundaries of CITY during program years 1980 -81 and 11 12 1981 -82, rommenciog upon the approval of COUNTY's fiscal year 1979 -80 grant 13 14 application; and, 15 16 17 18 UNEREAS, both COUNTY and CITY seek to coordinate their efforts to maximize 19 20 utilization of personnel and resources and increase efficiency and economies in the 21 22 _ planning and administration of the program hereinafter set forth; 23 24 25 26 NOW, THEREFORE, IT IS UNDERSTOOD AND AGREED by and between the parties hereto 27 • 28 as follows: 29 30 31 32 1 This agreement is made pursuant to the provisions of Article 1, Chapter 5, 34 Division 7, Title I of the Government Code of the State of California (commencing 35 36 with Section 6500), relating to public egencies The purpose of this agreement is 37 38 to undertake those essential community development and housing assistance activities 79 40 under the Act which have been approved by HUN, for the CITY of RANCHO CUCAMONGA 41 42 specifically the project or projects described in Attachement "A" hereto The 43 44 purpose will be accomplished in accordance with the requirements of the Act, its 45 46 Regulations and other Federal, State and County laws and policies in the manner 47 48 hereinafter set forth 49 50 51 This agreement is further entered into pursuant to the provision of Section 8 52 . 53 54 of the "Cooperation Agreement for Community Developr <nt Basic Grant Funds," exe- + 55 56 cuted b these parties, dated Y P _, 197_, and is sup }pmgn4ary 22 •i, ra•IUrNtt Mr. lap) IRto uaid Cooperation Agreement, which remains in full force and effect. 4 6 2 The term of this agreement shall become effective on the date mentioned 7 B above and shall continue in full force and effect during the program years (July 1, 10 1979 through June 30, 1982) covered by COUNTY's fiscal year 1979 -80 Com¢u¢!t• 12 Development Block Grant (hereinafter CDBG) Application end until eonclmio¢ of p 13 14 program or programs included I.• the COUNTY'S fiscal year 1979 -80 CDRG Applir 16 consistent with the Federal law and Regulations and the tens and conditi 18 grant made in reliance hereon CITY hereby allocates the populatir 20 diction to the CCUHTf for the purposes of its 1979 -80, 1980 -81 6 1981 21 and /or for the duration of the contract for the R applying 22 pu ose of for 23 the Housing and Coaanmity Development Act of 1977, and COUNTY and CITY t 24 0i tk1t COUNTY is the applicant and has full responsibility under the ACT 30 The tem of this agreement shall extend for period of three 3 P ( ) years, fobe 31 may 32 July I, 1979 up to and including Jude a0,1982. The agreement ahs!! auMeetion!y 33 re ewe d ach year during this agreement 34 "wuR*rvrosi'�--years with the mutual execution end �6 ceptance by the CITY and the COU!7IY and the Grantor (HUD Los Angeles) of 3 38 8 Cooperation Agreement 39 40 42 3 CITY hereby adopts and agrees to comply with th • COUNTY's CoeounityAplans Development 43 and Citzen Participation Plans for 1979 -82 The COUNTY as the 4< grantee, and the 46 cooperating cities agree herein to share as equal partne the responsibility to 48 oo'PIY with and /or to lmplemeut the assurances segment (Attachment "C ") of the SO Community Development Block Grant Application including the administration and 51 lmplementatiou of the Housing Assistance Plan, Housing Opportunities Plan and all associated housing activities The CITY shall also adopt an appropriate resolution, 54 55 t 56 23 1 2 consistent with Section 34209, California r%alth and Safety Code to allow without 3 4 resevation, restitution, etc , the Section 8 ptogram of Title 11 of the Housing and 6 Community Development Act of 1977, to operate within the CITY J 8 tp 4 The Office of Community Development (OCD) as the CODY,If entity which ha.: 11 12 the recponsibility for administering the COUNTY', Federal Community Development 13 Block Grant contract, which is the source of funding 8 for the projects listed in 15 Attachment "A', is responsible for assuring that 16 p t projects undertaken by CITY under IT 18 this agreement comply with all Federal Regulations including, bu: not limited to, 19 20 regulations pertaining to site erlectioa, land acquisition, relocation, contracting 21 22 procedures, etc Therefore, approval by OCD of all contracts entered into for the 23 of implementing this a reement is a condition 2q purpose 8 s precedent to pay+sent under 25 26 ,his agreement The CITY agrees to submit all coutracts to be entered into for the 27 of implementing this agreement to OCD for s 2g purpose mD 8 8 approval in advaare ct contracting 290 unless the CITY obtains from OM a written waiver of the condition� of approval as 31 32 to each contract. 33 34 35 5 The total CITY project(s) budget shall be received by COUNTY under this 38 Act and shall be deposited in a specified Lund In the COUiTY's Treasury with an 39 ro riate separate account d0 a DP P D provlJed for each CITY by Project Case Umber OCU 42 will disburse the funds to CITY on cost reimbursement or on a pn cr agreed to ad- 43 a vance 44 payment procedure Billing shall be accompanied by all pertinent source 45 docuentation to be presented to QCD by CITY on or aoout the first day of each 47 month, allowing 15 days for 4B g y payment on the part of the Office of Community 49 50 Dcvelopment The COUNTY shall be ent.tled to retain from such funds such am.ant as 52 is calculated as the direct costs (including, but net limited to, salaries, 53 benefits, mileage, actual cost of materials, meals and other authorized expenses 0 L� E allowable under the Travel Code Section 13.0638 County of San Bernardino) incurred 4 oy COUNTY in implementing within the CITY's jurisdiecion, any projects described i. 5 Attachment "A" 7 S 9 6 COUNTY and CITY recognize that COUNTY as the formal 10 Bn , grantee of the CDBO, 12 has full responsibility and obligations to HUD foe undertaking the COBG Program and 13 14 full authority in admirdstering and allocating toads and that CITY will have no 15 16 direct responsibilities or obligations to HUD under this agreement The County is 18 shall assume the total rm risibility for the removal of any Grant co rditioas fm- 19 posed D the Grantor In articular, 20 P Y p projects conditioned pending satisfactory 21 22 completion of the National Environmental Polity Act (NEPA) procedures ere the 23 24 responsibility of the County until formal notification by the Grantor of the removal 25 of conditions 16 0 29 The city shall, however, be bound to implement any specific mitigation measures 30 31 32 utilized to a.hleve the removal of conditions and full compliance with NEPA re- 34 gulations 35 36 37 38 in no instance will the City locur costs to be charged to say project prior to 40 notification by the COUNTY of formal removal of conditions (release 3f funds) 40 41 42 43 44 The City shall assume the total responsibility for full compliance with the 46 requirements of the California Environmental Quality Act 47 48 49 50 As concerns rights and responsibilities of COUNTY and CITY as to ea-.h other 51 52 under this agreement, however, CITY shall pave the right to elect to be responsible 0 for carrying out all project: required by the Program or programs under this agree- 55 56 went, However, in lmpl�eettng said projects, CITY must perform all scrviras and uar�.t a,n evrr 25 I activities in accordance with Federal and State statutory requirements and with the 2 3 policy and procedures established by the Board of Lupervisora and shall specifically 4 5 conform to the following terms and conditions: 6 7 8 9 A Cyan Comm and CITY's annul assent to this contract, CITY will designate 10 filling in the arms of said person in the 11 a "Contract Administrator" by the t trator" will function 1 space provided below The "Contra Adminis "Contractor a a 5 primary contact with the COUNTY and will be responsible for informing riitea 6 appropriate The CITY may Y 7 CITY staff and administration as app P 8 9 notification, change the Contract Administrator • X22 23 The CITy's Contract Administrator for this agreement is `24 25 TITLE: — —� s36 27 29 g For p rp shall also designate a fiscal conuct 29 u oses of this Agreement, City son - 30 31 person by filling in the space provided below �[fora the Per 32 and fiscal Procedures 33 shall be responsible for billing, 34 primary contact for technical fiscal 35 program and will serve as the P 36 lets separate fiscal accounts as to 37 matters CITY shall maintain comp 38 osit on pursuant to this agree- 39 funds which come under its control or dep [o be 40 permit the reports required by COMM 41 ment in such manner as to 42 prepared ermit the tracing of funds to their final ared 43 re therefrom and to p 44 45 expendttucr CITY will submit to OCD complete and detailed project 46 enses for each reoJect that CITY will be 47 descriptions, budge[f, and esp 48 with monthly reports o[ grant 49 implementing with CDBG funds along 50 notification chaoge the fiscal 51 expeud,t.res The City may by written 52 53 contact Persia 54 35 2 SG ralu.r�tl b..,tnr 0 0 I The CITY's Fiscal Contact person for this agreement is ___, TITLE: 5 6 6 C The CITY may, with the written enncurrance of the COUNTY, modify the 9 10 funding levels of the approved projects described in Attachment "A", 11 12 including the total removal of a prorject. 13 14 15 16 Project changes which are defined as substantial, ao determined by the 17 18 Director o'L the Office of Coaarunity Development, after consultaticm with 19 20 the City, are subject to the specific requiresents of the Citizen 21 22 Participation Plan and the currant Puck Grant regulations Yew 23 24 activities arc defined automatically as "substantial" and require at 25 26 submisafon a Project Description, a Justification Statement and a revised 41 budget 29 30 31 32 It is understood and agreed to herein that reprogrammed fundr. are subject 33 34 to consideration based on the specifics of the Community Developsea• Plan 35 36 Suatrary and there is no assurance that the reprogrammed funds wil: be 37 30 allocated to the cooperating CITY or the unincorporated target area froi 39 00 which the project change or cancellat on generated the funds 41 42 43 44 The CITY shall not incur costs for miapproved projects or incur costa in 45 46 excess of the approved oro ect funding level, prior to receipt of written 47 46 confirmation authorizing the expenditure 49 50 51 D The 'ITY n authorized by the COUNTY to contract for all necessary services for completion of projects described to Attachment "A ", provided that 55 56 {" ia•taMaaat an tam 27 1 2 contracts are submitted to and approved by the COUNTY Office of Community 3 4 Development in advance of contracting, or a written waiver of this 5 6 condition is obtained as specified is Paragraph 4, page 3 The 7 8 CI—Y attorney is responsible for assuring and certifying the projects 9 10 undertaken by those whom it has contracted for the performance of work to 11 12 connection with any of the projects listed In Attachment "A" comply with 13 14 the following regulations: 15 16 1 Community Development Block Grant regulations, dated June 9, 1975, 17 18 and as amended 19 20 2 Federal Management Circulars 74 -4 and 74 -7 21 22 3 Hatch Act 23 24 4 D4vis -Bacon Act 25 26 5 Architectural Barriers Act of 1981 27 28 6 Uniform Relocation Assistance and Peal Property Acquisition Policies 29 30 Act of 1970 31 32 7. National Flood Insurance Program 33 34 a Clean Air Act 35 36 q Federal water Pollution Control Act 37 38 10 National Envirnnmratal Policy Act 39 40 It Arctenlogical and Historic Pre,ervation Act of 1974 41 42 11 Civil Rights Act 43 44 13 Implerrntation Pol cy for CDBG- funded facilities, 45 46 adopted by the Board .f Supervisors on May 3, 1976 47 48 1. Proredares for const",tion contracts 49 50 15 Labor Standard Administration and Enforcement HUD 51 52 Handbook 6500 3 53 54 16 Section 3 regulations of the Housing and Urban 55 56 Development Act of 196A (Title 24, CPR 115) '29 uru47421 a.,. imnr 0 0 LJ iIn the event that C13Y's City Attorney is unabl- to review said con - 3 4 tract(s) for compliance with the aforementioned regulations, the CIT7 may 5 6 allow County Counsel to review such contcact(s) for compliance with said 7 B federal regulations and said eontrac:(a) shall ae deemed valid and binding 9 :0 as to the parties to the coatract(s) upon certification of approval by 11 County Counsel 12 13 14 15 E It the CITY'a 1979 -1982 Project Lists involves the implementation of such 16 17 78 capital improvements as a proposed neighborhood facility, senior center, 79 fire station, etc , the CITY shall adhere to the Implementation Policy for 20 21 CDBG funded facilities adopted by the COUNTY Board of Supervisors on 22 23 May 3,1976 24 25 0 F The rlTy my also enter into procurement contracts for professional 29 Services (Consultant Contracts) where necessary to complemen the 30 37 32 efficient and economic administration of the program, provided that 33 34 contracts are st•buitted to aoJ approved by OCD In advance of contracting 35 36 or written waiver of this condition is obtained, as specified in Paragraph 37 38 4 The required procurement procedures are defined in Fede-al Management 39 Circulars 74 -4 and 74 -7 Appendix( distributed to CITY at the July 14, 40 41 1976 COUNTY - CITIES Meeting (Handbook for CDBG Construction Contracts) 42 43 Upon OCD /CITY Attorney s appro,al try jurisdiction can proceed to 44 45 46 negotiate to achieve final agreement, anw execute a contract 47 48 49 G The C'TY may also enter into construction contracts for the design and /or So tJJ51 construction of CDBG funded facilities, provided tuat contracts are 0 54 submitted to and appeoved by OCD in advance of contracting, or written 55 1114447A01 an. Troy `� 1 '.5 2 3 4 5 y 6 7 i 6 9 10 ' 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 waiver of this condition is obtained, as specified in Paragraph G The • CITY agrees t� comply with procedures for constmction contracts an set forth in the Handbook for CDBG Construction Contracts Proceduren for the CITY to follow in construttion contracts are covered in the Handbook for CDBG Construction Contracts referenced above It 1 CITY shall be responsible fcc all aspect3 of the program or programs including, but not limited to, keeping and maintaininf strict ac- countability of the total project funds received nad expended pursuant to this agreement whether General, CDBG funds or other funds 2 The CITY will file with the COUM a copy of its current Affirmative Action Plan as Attachment "B" to the executed copy of this contract 3 The CITY and the COUNTY will maintain the confidentiality of the identity of iodividal citizen applicants and recipients of the Senior lion@ Repair Program and the Rehabilitatina lion@ loan Program 4 The CITY shall comply With the requirements of and participate in the implementaticn of the citizen Participation Man The CITY may exercise an option to assure the responsibi ity for the admin- istration of the Citizen Participation Progra.3 through the Council rerommendatson phase The CITY may elect to delegate all or part of the plan administration to •:JUhrY personnel The COUNTY shall be responstbl,, to monitor and to document complianre With the adopted Citizen Particination Plan and the Community Development Block Grant An. tzar rexujatioos 30 0 5 The COUNTY shall provide technical assistance in a timely and ex- 4 pedttlous manner upon written request to the Director of the 0 /face 5 or Community Developeent. TLe Director may, after ronsultation with 6 F, g the CITY, determine wetbe r as not to forward a specific request to 9 10 the office of the grantor; HUD Los Angelis. 11 12 13 1 During the performance of this Contract, the CITY agfsem not to dis- 14 15 criminate a ainst an caatractor or applicant for 16 ; y Pp employment to performing IT 18 work no the protects listed in Attachment "A ", becaumt of race, color, ` 79 20 religion, sex or national origin The CITY further agrees to take 21 Affirmative Action to ensure that Its Contrartors employ sad treat all 22 23 employees during employment without relard to thtir race, color, religion, 24 25 sex or oati�nal origin Such action shalt include, but not be limited to, the follovingi employment, upgrading, de. tiom or transfer, recruitment 29 ,r recruitment advertising, lay off or ttrminatiCn, etc The CITY will 30 31 32 cause :ontrsctor to comply with the provisie ^s of Executive Order 1124E of 33 34 September 24, Ig65, and the rules, regulations, and reieva -at orders of the 35 Secretary of Labor CITY stall require its Contractor to post in con- ; 36 37 38 spicuous places, available to employees and a7plicants for employment, 39 40 notices setting forth the provisions of this nondiscrimination clause 41 42 43 J The signatories of this agreement or their designees also agree to comply 44 45 with Section 3 of the Housing and Urtan 0ei,•lo ment Act of 1968, as it 46 8 P 4 48 8 pertains to employment opportunities for businesses an-1 lower income 49 50 person• in connection with HIM- assisted projects 51 K Pursuant :o Federal Hanagement Circular '4 -7 Appendix 0 no member, ' 55 "„..'.'.56 COUNTY or or empleyce of the COU or CITY, its designees of agents, qo ''ff tai..ara.i member of the governing body of the COLM and no other public official who exe-cises any functions or responsibilities With respect to the pre- gram during his tenure or for one year thereafter, shall bave any interest, direct yr indirect, in any contract or subcontract, or the proceeds thereof, for work to oe performed in connection with the program assisted under this agreement L In addition, CITY shall indemnify and hold hamless COUMI4 against any liability claims, losses, demands, and actions incurred by COUNTY as a result of determination by the United States Department of Housing and Urban Development that activities undertaken by CITY under the program or programs failed to comply with any laws, regulations of policies applicable thereto or that any funds forwarded to CITY ueder this agreement were improperly expensed. • 4 The COUNTY, OCD, the Department of Housing and Urban Development, the Comptrollet General of the United States or say of their duly authorized representatives shall have access to any books, documents papers and records of the CITY or its contractors which ate directly pertinent to a specific grant program for the purpose of making an audit and /or exrmination of the ex-, rpts ana transcriptions H COUNTY snail assume no 10hility for the negligence of CITY or of any ofi.cer or employre thereof, and CITY shall hold COUNTY free and harmless t rom any toss, damage or liahility thit may arise out of the performance of failure to carry out said project of this agreement ru:thermore, is the event that HUD rules that the pavment of any sums provided hereunder 56 by COUNTY to CITY are not proper expenditures of Community Development ia•i.,mr�ti �. ant 3Z funds, COUNTY shall have the right to retain such amounts from CITY's 4 future project(s) allocations 5 6 7 0 The COUNTY shall retain the right to withhold funds for any program or 0 9 programs carried out by the CITY or the CITY's subcontractor if advance 10 11 written notice to the CITY indicating that the cob..11T has determined in 12 13 its sole discretion (which shall not, however, be unreasonably applied) 14 its obligations as sated in this sgree- 15 that the CITY has act performed 16 17 meat in a satisfactory or timely maner cons with Federal 18 19 Regulations or policy COUNTY shall notify CITY in writing of this 10 21 datermimtion, specifying the objection(s) to the CITY's performance The. 22 23 CITY shall then have a aazimum of 10 days is which to remedy said 24 25 deficiencies Should approval of the COUhTy not be obtained within said period, the COUNTY shall have full authority to reallocate the CITY's 29 program funding to other eligible activities which can be implemented or 30 31 to assume sole responsibility for carrying out any and /or all Projects 32 on such 33 described in Attachment "A ", upon written notice to the CITY UP 34 35 notice, the CITY agrees to cease all activity provided bereun er, as 36 37 specified in said notice 38 39 40 41 p Snould the City determine that the identification of the f". jag source or 42 43 the responsible public officials be displayed in a completea buiLding or 44 45 significant project, such identification should be acknowledged on a 46 47 plaque, permanently mounted in an appraprla[e location, made of bronze o[ 48 49 othrr appropriate material, acknowledging the funding source as the 50 `51 Oepactmeat of Rousing sad Urban Development, San Bernardino County 6 Cwmsunity Development Block Grant The current Board of Supervisors and 54 55 the members of the City Council shall also be identified III ipsl4ticep ii 56 3-3 W. 14,1444rA4t R. -1Wt where multiple funding sources are utilized to construct a project, all funding sources shall be identified The listing order of multiple funding sources identified on the plaque shall be the largest dollar grant first, the second largest dollar grant second, etc Q The COUNTY shall indemnify, hold harmless and defrtd the CITY, its officers, agents and employees against all liability, claims, losses, demands and actions for injury to or death of persons or damage to property arising out or in consequence of this agreement, provided such liability, claim, demands, losses or actions are claimed to be due to the acts or omissions of the COUNTY, its officers, agents or employees in the performance of this agreement, including any activities conducted by the COVITY under the teams covered by this agreement. R The CITY Shall indemnify, !'Did harmless and defend COUNTY, its officers, agents and employees against all liability, claims, losses, demands and actions for injury to or death of persons or damage to property arising out or in consequence of this agreement, provided such Itabil ty, claims, demands, losses or actions are claimed to be due to the acts or o.+iss, •n, Of the CITY, its officers, agents or employees in the performance of t.is agreement, including any activities conducted by the CITY undet the terms covered by this a,Rrecwnt • dIN VI7.YF3S WHEREOF, the parties have caused this ABreesent to be ese®ted as of 4 the day and year first vri•ten above. 5 6 7 B "COUNTY" 9 10 12 COUNTY OF SAN BERNARDINO 13 14 is 16 BY: 17 CNAIRNA.Y, BOARD OF SUPERVISORS 18 19 = APPROVFO AS TO FORD 21 OFFICE OF COUNTY COUNSEL 23 24 :25 BY: * DATED: .29 30 31 REC0tMnED AS TO CONTENT 32 33 34 35 36 37 County Adoinistrative Officer 38 39 40 DATED: 41 42 43 44 KAR/3 -8 -78 45 XAR /(Revised) % -26 -78 46 XAR /(Revised)6 -6 -78 47 PRV /(Revised)3 -9 -79 48 49 JQN /(Revi•ed)4 -2/ -79 50 51 54 > 55 56 � 1. 3S CITY OF RAXC80 rnr•.vwG4 BY: TITLE: APPROVED AS To FMM OFFICE OF CITY ATIOX= BY: DATED: .1 .,,.M WI. . ." 1ti City 71ana8er DATED: I 0 M E M 0 R A N 0 U M DATE: June 11, 1979 TO: City Council, City Manager FROM: Harry Eapey Finance Director SUBJECT: Janitorial Service At Council's direction, staff obtained new quotes with regard to Janitorial service only this timn the quote was to Include a price which Included their providing all materials. The resuls was that one fire Increased their bid by $35 per month and one firm decided to reduce their bid S40 per month This leaves us with the following twist three bids: I Freddie Miles Maintenance - Claremont $435 00 per month 2. Garcia Janitor Service Ontario $435 00 per month 3 Sterling Maintenance Service - Chi ne $450.00 per month All three companies have the necessary liability Insurance and all three will guarantee their rate for one year With regard to references: Freddie Miles Maintenance and Sterling Maintenance solicited the best remarks Of these two fl ms, Sterling Maintenance gave the appearance of being the most professional Sterling was the only firm to do a follow -up after submitting their quote At this point, a recormendation of Sterling Maintenance would seen appropriate even though they were fifteen dollars a month higher; their business manner was excellent. Also, a recom- mendation of Freddie Miles would be in order; his references were outstanding and his bid was the lowest Garcia Janitor Service was unable to provide r.ferenc -s necessary to provide Information as to their abillty It is recp nded that Freddie Miles Maintenance be avarded the bld for Janitorial services for the City hall for a one -year period at the rate of S435 pvr month including all supplies. 37 0 CITY OF RANCHO CUCAMONGA . 1>0.1 -IF 11,_ Date: June 20, 1979 Tot city Council and city Y.amger From: Jack I=. Director of Community Development Subject: Request from SCAG for Action by the City Council regarding comit- mrnt to implement actions specified in the 208 Areawtda Waste Treatment Management Plan ARSIRACT: As you will recall, this Item came before you on March 21. 1979 at which time it was continued until final adoption of SCAG's 208 Plan It has sin" been adopted by SCAG's Executive Ctmmtttee; therefore, we haw rescheduled this item for your review We haw attached for your information a copy of SCAG's transmittal request. Specifically, SCAG Is asking the City Council to adopt a Resolution stating the City's intent to carry out specific actions recammcnded by the Draft 208 40 Plan for Rancho Cucamonga. Those acticns art: 1. Maintain existing street sweeping programs (prior to Proposi- tion 13) with consideration given to increasing their effective- ness in reducing vaateloads to receiving waters, to the extent financially feasible. 41 2 Maintain current litter control programs, to the extent financially feas iLle. 3 Maintain current cntchbasin and storm drain [leaning programs with consideration given to Increasing program effectiveness, to the extent financially feasible. 6 Emphasize reduction of rumff volume and peak flow rates as mitigation measures in environmental impact reports (EIRs) and in conditions for approval for new, developments We have reviewed the City's implementation responsibilities as listed above and do not feel that we will increase the financial liability of the City in any way by adoption of those four points 203 Armvide Waste Treatment Hanagment Plan June 20, 1979 Page 2 RECQMEADATION: It Is recommended that the city council adopt the attached lamluciou assigning certain responstbllit Le in the Ar.avie: Wets Treat- ment Nenagment Plan for the South coast Area. R spectfull) submitted, 1� lAJ`�•� t.�evw' JACK LAN, Director of ccmnunity Development JL: BKH: n-: Attachment: SCAC letter Resolution _3q 11 • \J CIT710F P6 \G' G Cu, . RCA ,.ON.I LILT, IA.N Aa • • F =9'_0 1979 lOUTMERn CALIFORnIp R /lOCInT1On OF GOVERn11TERT! 600 fou(h Commonw9olth RvenufKNIta 1000. lar Rngelat. California . 90005.213/385 -1000 , i81�14't111L11:�13141510 @ E QUES'EO BY APRIL 2. 1979 OLUTION ENCLOSED TO Public Officials in the South Coast 208 Area FROM- Vice-Mayor James Wilson, President of SCAG��. DATE February 13, 1979 SUBJECT* Request for Action by Governing Board to Commit to ini Specified in the 208 Areawide Waste Treatment Manag, On October 31, 1978, the draft 208 Areawide Waste Treatment Management Plan S was transmitted to your Jurisdiction for review, with part!cular reference to various water quality actions specified In the plan for your Jurisdiction to implement. I am pleased to announce that on February 1, 1979, the SCAG Executive Com- mittee approved the 208 Plan, with substantial revisions based upon comments submitted by agencies such as yours, public interest groups, individuals and also various SCAG Committees which have actively reviewed the plan At the time of its approval, the Executive Committee authorized SCP.^ to proceed with securing commitments for implementation frtm all agencies identified in Lhe plan to carry out one or more actions Such commitments are required under a federal memorandum, (42 Federal Register 44776, September 6, 1977), and are intended to demonstrate a willingness to proceed to carry out actions identified in the plan. At this point in time, we re requesting that your governing board aoopt a resolution stating its intent to carry out those actions recommended for your Jurisdiction. Responsibilities assigned to your Jurisdiction are listed in a model resolution which is enclosed Please note that in several cases the actions listed in the resolution have been revised from those you reviewed as part of the draft plan We are requesting that your action bo received at SCAG no later than April 2. 1979 The SCAG Executive C"ittee is scheduled to adopt the plan on April S, 1979, after which the final plan and commitments for implementation will be transmitted to the State dater Resources Control Board and U. S. Environmental Protection Agency for certification /�o Puolic Officials in the South Coast 208 Area February 13, 1979 Page Two The success of the 208 Plan will rely on the cooperation of your agency, and others like it. Such success will insure that federally mandated water quality Planning will continue to proceed with maximum local government in- volvement in the South Coast Area. If you have any questions, please contact Mr. Roger J Riga, 208 Project Manager, at (213) 385 -1000. cc: City Managers in the South Coast 208 Area County Administraive Officers in the South Coast 208 Area IFIN Enclosure Model Resolution .^ /_/I •. 0 0 RESOLUTION 110 79 -25 A RESOLUTION OF THE LIT1 COUNCIL OF THE CITY OF RANCHO CUCAMONGA. CALIFORNIA, COINIITTING TO THE IMPLEMENTATION AND ENFORCEMENT OF THOSE ELEMENTS OF THE SOUTH COAST AREAHIDE HASTE TREATMENT MANAGEMENT PLAN APPROPRIATE TO iTS JURISDiCT1011 WHEREAS the Federal Water Pollution Control Act (33 U.S.C. 1251, et. seq., as amended) seeks to develop a cooperative Federal, State, regional and local government program to prevent and control souces of and, na1 tainthe Pollution chemical, physical u and biologicailn restore older to integrity ty of the Nation's waters, and to Section 208 of the Federal Hazer WHEREAS pursuant ` Pollution Control Act of 1972, as amended, the Southern California Association Areawide WastevTreatment(Managemente a C a prepared Plan fortheSouthCoast an area with the assistarce of the Counties of Los Angeles, Orange, Riverside and San Bernardino, the City of Los Angeles, the Newport - Irvine Project Waste-Management Planning the Santa Ana ehr Authority dth Ventua RegionalCou tySa ationOtt' t; and • WHEREAS the Areawide Waste 'reatnent Management Plan for the South Coast area will be adopted by SLAG on April 5, 1979, and for- warded to the State Water Resources Control Board for certification and thereafter will be forwarded to the Federal Enviroo enthe Federal Hater Pollution Control Act oft1972, ais amennded, ind ) WHEREAS the Areawide Waste Treatment Management Plan for the South implementations and5epursuant �no tpublished United Statess Environs agencies to be Protection guidelines l t y indicate each management agency's willingness o proceed to carr out its responsibilities as identified in the Plan, and WHEREAS the City of Rancho Cucamonga is assigned certain responsibi l ,1e arproved by the SCAG Executive Committee Areawide waste Treatment �f the South Coast Area an February 1, 1979, • NOV THEREFORE BE V IIESdLVEC T'tl' ,t is the intent of the City Council of the City of Rancho Cucamonga c Sectior 1 • `A To proceed wish implementation of its responsibilities as set forth in the 208 :.reawide Haste Treatment Management Plan as approved by SLAG, said responsibil- ities specifically described as follows a. Maintain existing street sweeping programs (prior to Proposition 13) with consideration given to increasing their effectiveness in reducing wasteloads to receiving waters, to the extent financially feasible. b. Maintain current litter control programs, to the extent financially teasible. t c. Maintain current catchbasin and storm drain ^ cleaning programs with consideration given to increasing program effectiveness, to the extent ( financially feasible. - } d. Emphasize reduction of runoff volute and peak flow rates as mitigation measures in environ- mental impact reports (EIRs) and in conditions for approval for new developments Section 2 To forward Copies of this resolution to the Southern California Association of Governments PASSED, APPROVED and ADOPLED thie day of 1979 ATTEST: City Clerk Havor Rancho Cucamonga • �3 ��r MEMORANDUM DATE June 15, 1979 TO City Manager and Aembers of the City Council FROM: Jim Robinson, Assistant to the City ManagerBiL SUBJECT* Article B /Transportation Development Act Claim Each year the City Cow.cwl must authorize the City Manager to sign the Article 8 Claim with the Southern California Association of Governments (SCAG) in order to receive TDA (streets and road) monies. Currently T D A. funds are generated from 114 of one percent of the sales tax on gasoline. T 0 A. funds can then be utilized for streets and roads purposes as long as transit needs of the community are reasonably met. Revenues are then apportioned to each city within San Bernardino County based on their percentage of the total populatior of the County. For fiscal yt, 1979 -80, the City of Rancho Cucamonga will receive $664,364 in T D A. funds Of this amount 5150,470 trill bo claimed • directly by Owitrars This amount claimed by Omnitrans and approved by the Omnitrans Board last week will provide for the continuation of the existing fixed route service, one Dial -a -Ride sedan, and the City's share to operate two lift- equlpp6d vans for the handicapped in the west End of San Bernardino County Tha remaining funds in the amount of 5513,894 can be utilized for street and road purposes In the city. RECOMMENDATION 1 That the City Council of the City of Rancho Cucamonga authorize the City Manager to sign the attached Article 8 Claim. 2. that Council authorize -the following distribution of T.D.A. funds for fltal year 1979 -80. —' JIIR 'k a Ommitrans Capital (purchase of buses, sedans) $ 35,724 00 Fired Route (operating) 101,911.00 Dial -a- Ride /C al-a -Lift 39.512.00 ii%T47-00 Less Credit for Carry -over - 26.677.00 (Delay in Dial -a -Ride) $150,470 00 b. City of Rancho Cucamonga (streets and reads) 5513 894.00 3f33l4 0000 q l TOA N011- TRANSIT CLAIM FORM FISCAL YEAR: BATE: 1979 -00 June 20, 1979 CLAIMANT PAYMENT RECIPIENT: • City of Rancho Cucamonga Director • Finance (Claimant) COUNTY LTF: County of San Bernardino City of Rancho Cucamonga (Mailing Address) PURPOSE (Check one box only ) ( ) Article 3, Puc Section 99234 P 0. Box 793 Bicycle and Pedestrian Facilities (City and Zip Code) (x) Article 8, Puc Section 99400a Local Streets and Roads Rancho Cucamonga, CA 91730 ( ) Article 8 Puc Section 9940Da (Attention -Name and Title) Bicycle and Pedestrian Facilities Harry Empey, Director of Finance DETAIL "' REQUESTED At LOCATION mount et o of aymei ayment from Unallocated Funds Dayment from ReStrYCS (Drawdown) 3 Total Allocation Requested $513,894 00 monthly CONDITION OF APPROVAL Approval of AUTHORIZING SIGNAT RE CLAIMANT S this claim and Payment by the County CHIEF ADMINISTRATOR OR FINANCIAL • Auditor to this claimant are subject OFFICER) to monies being available, and to the provision that such monies will be S used only in accordance with the gna LUre ' allocation Instructions —(Print Name and Title) Lauren M. Wasserman City Manager _ I DATE APPROVED 2 SIGNED SCAG USE ONLY 1 1 CLAIM NO o 2 DATE APPROVED 3. APPROVED FOR PAYMENT n 4 APPROVED FOR RESERVE ORAWDOWN 1z 5 OTHER w 6. BY: • t' ? SCAG -TDA (4/79) • M E M O R A N D U M DATE: June 14, 1979 TO: City Manager and Members of the City Council FROM: Jim Robinson, Assistant to the City Manager. n' SUBJECT Confidential /Non - Management Pay Plan Attached for your review is a resolution establishing a comprehensive pay plan for all confidential and non- management employees for fiscal year 1979 -80. Th's resolution rescinds previous resolutions creating salary ranges for- - employee classifications and revises the existing vacation, sick leave, holiday and benefit package. Essentially the resolution provides for a 7% cost of living adjustment and equity adjustment to bring Rancho Cucamonga .;alarles within the average of those in surrounding cities. In addition, the resolution increases vacation carry -over from 10 to 20 nays, lncrea�es sick leave from 10 days to 12 days per year, creates an overtime policy, and establishes a policy allowing employees to be reimbursed fo- job related courses/ seminars approved by department or division heads RECCl411ENDATION• That the City Co.mcil of the City of Rancho Cucamonga, adopt the attached resolution rescinding Resolutions 78 -37, 78 -43, and 78 -12 relating to salary ranges and vacation, holiday, and sick leave benefits and establishing a revised policy for holiday, sick leave, and vacation benefits and e,cabllshing revised pay ranges for all ccnfidential, non - management, and part -time employees of the City of Rancho Cucamonga to be effective July 2, 1979 JHR lk 44 Ll 7 RESOLUTION NO. 79 -48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA. CALIFORNIA, RESCINDING RESOLUTIONS 78 -12, 78 -37, AND 78 -43 RELATING TO SALARY RANGES AND VACATION, HOLIDAY AND SICK LEAVE BENEFITS AND ESTABLISHING A REVISED POLICY FOR HOLIDAY, SICK LEAVE, AND VACATION BENEFITS AND ESTABLISHING REVISED PAY RANGES FOR ALL CONFIDENTIAL, N0N- MUTAGEMENT, AND PART TIME EMPLOYEES OF THE CITY OF RANCHO CUCAMONGA TO BE EFFECTIVE JULY 1, 1979 WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the city that policies be established prescribing sick leave, vacations, and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, it is necessary from time -to -time to establish comprehensive wage and salary schedules and to fix rates of compensation to be paid to all employees of the city, requiring this resolution to be amended or superseded by subsequent resolutions: ROW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California, as follows S EC T, 0N 1: Philosophy of Compensation the City of Rancho Cucamonga recogMzes that it competes in a market place to obtain qualified personnel to perform and provide municipal services It further recognizes that compensation and conditions of employment must be sufficiently attractive to draw and retain qualified employees Therefore, the city will compensate its employees with wages and benefits competitive with the labor market and commensurate with the performance of each employee Kcinji. Salary Ranges The salary range of classifications to which confidential and non - management employees are assigned will be set forth in schematic arrangenxnt of class titles and salary ranges as follows: �7 Resolution No 79 -48 Fage 2 Class Title Confidential By definition a confidential employee is an employee who, in the co-irse of his or her duties, has access to information relating to the City's administration of employer- employee relations. In addition, employees designated as confidential may not act as representatives of employee organizations which represent other employees in the city. The positions of Administrative Secretary /Deputy City Clerk and Steno Clerk Typist /Administration are therefore designated as confidential Admin Sec /Dep City Clerk $1148 - 1394 Steno Clerk Typist /Admin. $ 829 - 1008 Clerical Clerk Typist $770 - 935 Sr Clerk Typist $849 - 1031 - Steno Clerk Typist $829 - 1008 Sr Steno Clerk Typist $891 - 1083 Receptionist /Cashier $829 - 1008 Secretarial Secretary $963 - 1171 Finance /Technical Account Clerk I S 863 - 1049 Account Clerk II $1054 - 1281 Business License Inspector $1054 - 1281 Building /Planning /Engineering- Technical Community Dev Tech. $898 - 1092 Building Tech I $946 - 1156 Engineering Tech 1 $1128 - 1370 Engineering Tech. II $1246 - 1514 Building /Engineering Inspection Public Works Inspector 51367 - 1661 Building Inspector $1367 - lbol Planning Jr Planner $1086 - 1320 Community Code Rep. $1284 - 1561 Assistant Planner $1412 - 1716 r 9 L9J .r^ e =S Proloticn no. Page 3 • I. Any employee who has completed one year of continuous service shall be entitled to ten (10) working days vacation. Any employee who has completed three full Years of continuous service shall be entitled to thirteen (13) working days vacation. Any employee tdo has completed five full years of continuous service shall be entitled fifteen (15) working days vacation. Any employee who has completed ten full Years of continuous service shall be entitled to one ill additional day per additional year completed up to a maximum accumulation of twenty (20) days. Vacation accrual would b-, at the rate of 5/6 of P day Per month. Any new employee who has completed six months service and successfully completed Probation shall be entitled to take five (5) days vacation. The maximum accumulation that my be carried over room one Year to the next will be twenty (20) days. 2. The time during the year at which an employee shall take his vacation shall be determined by the department head of such employee with due regard to the wishes Of the employee and particular regard for the needs of the service. �q Engineering Asst. Civil F»;ineer $1581 - 1922 Maintenance raintenance Worker I S 928 - 1128 raintenatr:e Worker II $1023 - 1243 Commnl * Services /Recreation Pet:eation Coordinator S 995 - 1210 Pecreation Supervisor $1179 - 1433 &-creation /Part Time Sr. Ter nation leader S4.Z3 /hour Pecreation Leader 53.54 /hour Pecreatfon Assistant 33.07 /hour Pecreation Aide S2.56 /hour - •£L7Ioll All eontimious full time salaried employees (40) hours shall • to eligible for and receive additional compensation benefits as follows: A. Vacation I. Any employee who has completed one year of continuous service shall be entitled to ten (10) working days vacation. Any employee who has completed three full Years of continuous service shall be entitled to thirteen (13) working days vacation. Any employee tdo has completed five full years of continuous service shall be entitled fifteen (15) working days vacation. Any employee who has completed ten full Years of continuous service shall be entitled to one ill additional day per additional year completed up to a maximum accumulation of twenty (20) days. Vacation accrual would b-, at the rate of 5/6 of P day Per month. Any new employee who has completed six months service and successfully completed Probation shall be entitled to take five (5) days vacation. The maximum accumulation that my be carried over room one Year to the next will be twenty (20) days. 2. The time during the year at which an employee shall take his vacation shall be determined by the department head of such employee with due regard to the wishes Of the employee and particular regard for the needs of the service. �q Resolution No. 79 -48 Page 4 3. The City Manager shall approve vacation periods for department heads Employees compensates for attendance at Planning Comnis,Ion and Council meetings are not eligible for additional vacation leave. Vacation will not be allowable to part time, seasonal, relief, temporary, or extra -help employees paid solely on a hourly basis Holidays All continuous fill -time salaried employees (40 hours) shall be entitled to eleven (11) paid holidays off, as follows a. New Year.: Day b. Lincoln's Birthday c. Washington's Birthday d Memorial Day e Independence Day f Labor Day • g Veterans Day h Thanksgiving Cay i. Day following Thanksgiving Day J Chris - DaY k Discretionary Holiday (to be taken at employee's convenient! with department head approval) If a holinay falls upon a Saturday, the preceding Friday wi'l b? taxen If a holiday falls upon a Sunday, the following cork day will be taken in l,eu of the holiday. Sick_L ^ave 1 All continuous full -time salaried enplo -ees who have successfully completed probation will be eligible for six '6) days of sick leave Thereafter, sick leave woM accumulate at the rate of 1 da er month for a maximum accumulation of twe ve 2 days u_ercalendar year. t wentye fivec(125)vdaysy accumulated maximum. 2. Sick leave is not allowable to part -time, seasonal, relief, temporary, or extra help employees paid solely on an hourly or daily basis W N Resolution Ho. 79 -43 Page 5 3. A city employee is entitled to site. leave with pay for. (1) Any bona fide illness or injury 2) Quarantine due to exposure to contagious disease. (3) becauseoofe sickness, �cdisability. oredeat e hof a member of his her iamediate family 4. The department head may require evidence in the form of a physician's certificate, or otherwise, of the adequacy of the reason for any employee's absence during the time for which sick leave was requested Annyy employee absent from work for a period of five (5) consecutive days, due to illness or accident, may, at the discretion of the department head or City (tanager, be required to submit to a physical examination before returning to work. Such physical. examination may be performed by a physician stipulated by the city. 5. Sick leave shall not be used in lieu of or in addition to vacation. • 6. It will be the responsibility of each department head to periodically review the use of sick leave in his /her department. Use of sick leave by each employee may be used as a factor in determining employee performance for each annual employee evaluation D. Disability Insurance The eft shall rovide a ma or disabilit insurance or a u t me. coot nuous sa ar ed emp ogees. E. Health /Life Insurance The city shall provide a health /life insurance plan for all full -time continuous salaried employees The cost for employee coverage shall not exceed 537.46 per employee per month E v I Resolution No. 79 -48 Page 6 ATTEST. Incidential overtime is not tom ensable and ma not be cred to as overt me. Inc dents over me Ts 9e ne as ovtrt�Tess ch-11 one a f S11 hour a urat on rme ate y fo T�r owP2u ar hours of employment. w nich Is non - recLrreat in nature. In the event a city eEeloy ee 1s called out for e:ner en uty,_Ts e w receive - ensat on at a rate o fine and one -half his/her re u ar our rate. ut a minimum p taro ours a or suc sery ce. n eterm n na t e TUI amour•c o time the e o ee s a com ute s er time tote nearest a our. G Educational Reimbursement A total of 53 0- 00�for fiscal ear 1919 -80 will be available forte ovi ees to take .ob re ate coursework ,seminars approved_ by department and or division heads EnP ogees W111 be compensated for only those courses that are sans actor ly completed. PASSED, APPROVED, and ADOPTED this _day of , 1979. AYES NOES: ABSENT• City Clerk F yor n U ij 11 MEMORANDUM DATE June 14, 1979 TO City Manager and Members of the City Council FROM Jim Robinson, Assistant to the City Manager •0¢ SUBJECT Management /Mid- Management rompensation Plan Attached for your review and consideration is a resolution establishing a comprehensive pay plan for all management /mid - management employees. It incl•ides a list of employee classifications designated as management/ mid- management, establishes rates of pay, and specifies management benefits for the fiscal year of 1979 -80. In addition this resulutioi defines management /mid - management, establishes a philosophy of compensation and more clearly defines tneir role in 40 emoloye employee relations RECOMMENDATION. That the City Council of the City of Rancho Cucamonga dUo—p-c the attached resolution establishing a compensatmu pin,.:o management personnel, rate< of pay, management benefits, and establishing a philosophy of compensation. JH't lk U IN RESOLUTION NO 79 -49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CULAMONGN. CALIFORNIA, ESTABLISHING A REVISED COMPENSATION PLAN FOR MANAGEMENT PERSONNEL. RATES OF PAY, fU1NAGEMENT BENEFITS, AND ESTABLISHING A PHILOSOPHY OF COMPENSATION, FOR ALL MANAGEMENT /MID- MANAGEMENT EMPLOYEES TO BE EFFECTIVE JULY Z, 1979. wage and salary Aschedulesnandstorfixrthe rates to establish j�omprehensive paid to employees of the City; and WHEREAS, it is agreeable and desirable to define management as well as the benefits to be derived by personnel designated as "management "; and - HHEREAS, it is necessary to update the conditions of employm,nt and management designations periodically; and WHEREAS, this resolution shall remain in effect until superseded by subsequent resolutions concerning this matter; and HHECEAS, it is the intent of this rrsolution to define and designate management and nothing contained herein shall be deemed to supersede any merit system. ordinance or personnel rules and regulations that may be established the city oftlRancho RCucca monga,I HEREBY RESOLVED affirms that: e City Council of tha th SECTION I Philosophy of Compensation The City of Rancho Cucamonga recognizes that it competes in a market services It further place to n perform qualified personnel to recognizes that compensationanda municipal conditions of employment must be suff i the City will Compensate and retain employees employees with wages and benefits competitive with the labor market and tammensura e with the performance of the management employee V 1 Resolution No. 79 -49 Page 2 SECTION Definition of Management The following definition will apply to those classifications designated as management A. Any employee having significant responsibility for formulating and administering city policies and programs including but not limited to, the City Manager, Assistant City Manager, Department Heads, Division Heads, and Any employee having authority to exercise independent judgement to hire, transfer, suspend, layoff, promote, discharge, assign. reward, or discipline another employee or having the responsibility to direct them or to adjust their grievances, or affectively to recommend such action If in connection with the foregoing, the exercise of s, ti authority is not merely of a routine, or clerical nature that requires the use of independent judgement in cooperation with adopted city personnel policies and procedures SECTION 12.1: The fallowing positions are designated as management classifications and will be compensated at the following monthly amounts: City Manager Assistant City Manager Community Development Director City Engineer Building Official Directs of Finance Director of Community Services Senior P,anner SECTION 12.2 Mid- Management $3, 917 $2,136 $3,187 $2,685 $2,310 $2,415 $2,415 $1,705 - 52,073 The following positions are designated as mid - management employees For the purposes of this resolution a mid- management employee Is any person serving on a full time basis in a class within the mid - management group (who is ineligible for overtime pay) and will be compensated at the corres -,onding monthly amx.unts. Associate Civil Engineer $1,705 - 2,073 Associate Planner 51,586 - 1,920 Plan Checker $1,509 - 1,833 Senior Building Inspector $1,487 - 1,807 Park Maintenance Supervisor $1,412 - 1,716 SECTION Other Management Compensation Practices and Benefits A. Management and mid - management employees are not eligible for overtime pay for working hours over and above the normal work schedule 65 �1 0 40 Resolution No 79 -49 Page 3 0 B. Management Leave - All management, mid- m.nagement personnel as established in this resolution shall be entitled up to (5) days of compensatory time off at the discretion of the City Manager and approval of the employee's department head. Management leave may not be accumulated or carried over from one year to the next. C Other Benefits - All management, mid- management employees s a be edtitled to all vacation, sick leave, medical - life insurance, disability and holiday benefits provided for all confidential and non - management employees as prescribed in Resolution No 79 -48. D. Manal nt_and _mid - management employees shall not rem M e o ee comn ttees or ar Wa units in e o er- emD oyee discussions. E Nothing contained in this resolution shall be construed anti rna Bmentto afd- management em oyee to bgrant m ny sustant - rom the city or Rancho Cucamonga. PASSED, APPROVED, and ADOPTED this _day of 1979. • AYES: NOES: ABSENT: ATTEST: City Clerk Mayor • r CITY (IF RANCHO CUCAMONGA MEMORANDUM DATE: June 20, 1979 TO: City Council E City Manager FROM: Lloyd Hubbs, City Engineer SUBJECT. STREET MAINTENANCE C011TRACT Attached for Council approval are amendments to Contract 878 -459 between the City and the County Road Jepartment for the performance of road main- tenance Also, attached is the 1979 -80 maintenance work program for Council adoption. The proposed contract amendments clarify certain liability requirements to - reflect the similar provisions in the Sheriff's contract and increases the contract amounts to include a risk management charge and charges for facili- ties rental These items were not included in last years contract due to oversight on the part of the County The Road Department has indicated that the City will be backcharged for five percent for the current year. The staff has reviewed the contract charges with the County staff and have not been able to obtain precise justification for either the 13% or the 5% amounts which makes evaluation of these figures difficult The County is currently self insured and have indicated that the 5% value is derived from typical Public Works Agency claim history, however, no consideration is given to liability protection afforded by the umbrella insurance carried by the City The negotiations on the contract without a fully developed alternative to County services make it difficult to know whether the services are commensu- rate with the charges - not. The City would not expect the County in any way to subsidize the maintenance of City streets and feels that they should receive reimbursement for all costs and liability involved in providing the contract services The City currently has no alte, native to the County contract and must, there- fore, except the terns of the agreement Given the uncertainty currently in- volved in the impos -d charges, It is recommended that the City actively pursue immediate alternatives to County maintenance services to be in a position of choosing other options in the near future The Council is reminded that the current contract may be terminated at any- time with four month's notice Street Maintenance Contract Page 2 June 20, 1979 RECOMENDATION: That the Council approve the proposed contract amendments an Fur program for submittal to the Board of Supervisors and instruct staff to develop a thorough analysis of alternative maintenance programs Respectfully submitted, Cam.= ^�',�- f�✓�`O Lloyd Hubbs City Engineer LH:deb a 0 Lj CITY OF RANCHO CUCAMONGA ANNUAL WORK. PROGRAM 1979 -80 PROPOSED 79 -80 DIRECT 79 -80 MAINTENANCE PROPOSED COST PER BUDGET ACTIVITY MAN PAYS FAN /DAY (Preliminary) Supervision 372 S 121 00 $ 45,012 Traffic Maintenance 220 136 00 30,000 Miscellaneous 113 148.OD 16,754 Tree Work 117 143 00 39,182 Structure Maintenance 88 134.00 11.808 Shoulder Grading 102 148.00 15,100 } Cleaning Debris 20 130.00 2,6OU Chemical Heed Control 0 0.00 0 i IMchanical W-ed Control 37 145 00 5,328 1 Sweeping 26 156 00 4,056 9 Hanr Patching 111 145 00 16,095 Eauipnent Patch 214 210.00 44,940 Storm Maintenance 324 154 00 50,000 1.744 S 280,875 + 13' Administrative 50,557 Overhead b 5% Risk Management a r TOTAL $ 331,432 z 0 .iE.. y^ un +... ___ uu.. Cy re. We 01r m.rum XT _,- L.a,nw p.yytnMnl COntrKl P.pwn 1001 An �i g 1 Ingram M E., on. ,net SAN amount of COUNTY OF SA oom.a NO "nO NO 100 0 8„opt Un,l No STANDARD CONTRACT ,Mn, w.acaot O E.w^e„un OPmIW. nCOntrKi Mt mom tNn w+oN cmck Om .pmpMta,M IWbmrW SSaL A —� Nee~ed oaYtnantt w Fedee l [ numtNamountol aaN S.. Emonvw t0 0 AMENDMENT THIS CONTRACTAO entered Into m the Slate of California by and between the County of San 6ernardirol. hcrea te1 called the County and CITY OF RANCHO CUCAI'AHGA — CITY hereafter called IT IS HEREBY AGREED AS FOLLOWS M be !d, mu,M' of OaYmmt. marfon al sarfJicttvy prformanca and cause for rrrmm+rro^• od er nrma and fUtt Fyne atlow one ra,ertt Ytle of form d rwedrd Set fatlt ttrvrce to fN rmtlrred. amoun nma for Pe dndJ"C a rompfedfn at, � addenda ff wl? 1 cmdrtmm, .ntl arradt Ofana, rPKf tIHEREAS the City of Rancho Cucamonga and the County of San e no have entered into Contract 078-459 A -1 for the performance of street et an and road maintenance. and WHEREAS the parties have agreed that amenNrent be made to s Ich • Contract NOW. THEREFORE. IT IS AGREED that Sections 8.9.11, and 13 oft the Contract shall be amended to read as follows: B. functions ^for City ashall ibe County em�ployeest.tande and no City employee as such shall be taken over by County and no person employed hereunder shalt have any City pension, civil service. or other status of right 9 City shall not be obligated to pay. and ass mall no liability whatsoever incurred by County. and County shall in Consideration of the paymen'. of the sums hereinabo+e provided to be D City, hold City harmless from any and all such oth•:r costs. expenditures. charges or liabilities except heretofore described. City y eeillooeeb for injury or sickness arisingnour�tof his employ County Y while engaged in the performance of this Agreemen. Y itemized 11 and TransportationoDepobtment shcoverin9 the cosraofoal1 services detailed work performed, including salaries. wages, and other •:ompensvalue far labor, supervision and plannin equipment, reasonable entalforiallof paid all County-I^'t^ed machinery rented machinery and equipment, together with the costs of an ^y provisions on the reverse side and referenced attachments hereof constitute a Iiart of Cho contract and ate incorporated herein to full. / 7, raM I er Z e,.1IL l 107 IL" Iorml /k4�-tU Toperatol thereof and furnished with said machinery or equipment, cost of all machinery and supplies furnished by COUNTY, reasonable handling charges, and all additional items of expense, incidental to the performance of such functions or service, Including markups for administrative overhead, payroll Casts, and risk management. Markup in effect July 1, 1979. are as follows: 491 on labor costs for payroll overhead; 131 on all cost for administ, ative overhead; 5% on all costs for Risk fianagemnnt; labor markups are subject to change from time to time to reflect actual costs. 13. If, at the termination of this agreement. COUNTY has on hand any unexpected CITY funds which is in excess of any obligation of CITY to COUNTY for the performance of such functions by said Road Commissioner, any such excess shall thereupon be paid to CITY by COMITY. This contract shall have an effective date of Jul I , I979, and unless sooner terminated as provided for ere n, t a agreement shaft run for a period ending June 30 , 1980, and at the option of the City Council of CITY, with _ '^ rorsent of the Board of Supervisors of COUITIY, shall be renewable ft. :cessive periods of not to exceed three (3) years each. In the event CITY wishes to renew this agreement for any suceeding - three - year period or less, the City Council, not later than December 1 next preceding the expiration of this agreement, shall notify the foard of Supervisors of COUNTY that it wishes to renew the same, whereupon said Board of Supervisors, not later than the last day of January, shall notify City Council in writing of its willingness to accept such renewal for an additional three -year period or such other term as it deems advisable, • otherwise such agreement shall finally terminate at the end of such three - year period. Notwithstanding the provisions of this paragraph hereinbefore set forth, either part nay terminate this agreement upon notice in writing to the other party of not less than four calendar months prior to the date of such termination. COUNTN OF SAN BERNARDINO Chairman, Board of Supervisor Dated ATTESTED: Clerk of the Board of Supervisor (Scare if tapaatun. Nmpam'. am) By t. (Aurlwu,N S. wu ) Dated Tide Address • Approved as ro *0 lam Revwned as b bmvrt e.pendwwe -- _. i Carnty Coumal Carrygdmii Otf'o / " p..2_, Z • SPORTATION DEPARTMENT TAIrd Sant San Bernsdh,o, CA 92415. 014138.1365 May 30, 1979 Mr Lloyd Hubbs, Director Public Works Department City of Rancho Cucamonga P.O. Box 793 Rancho Cucamonga, CA 91730 Dear Mr Hubbs: County re San Bernardino PUBUC89W GENCY JOHN P. $"ONE Attached are copies of labor and equipment rates for next years' Road Maintenance Contract which I promised to send you. There is currently a mark up of 13% for Administrative overhead and 5% for Risk Management which apply to total cost of work performed for the city Please send me a copy of the total contract package, including amendments, when it has been approved by the City Council This should be forwarded at your earliest opportunity since I must gain Board of Supervisors' approval before July 1, 1979. BLI gm Attachments Very truly yours, JOHN R SHONE Director of Transportation By �U/ B L INGRAM Assistant Road Commissioner Operations C "IVFn iY of PAHPeO CUCAfilORGA CCSr4UNITY PEVIl QiLR ^r DEPT. PSI 7lg1gln,n.n.il2j3p1i51ti as �. tone (.rq:l:. \fl , A,- NOOFRl4 TMJ.$I Na U•y�.• J, a r<L a`Aev Fes• ^.Uw'u.\ J]MO r• Ce RNAP•1 .. Jr 4'•�, ��N]LIN„n \ , )t'J[(� 51 >Y[IIIU tl.• r •••9 V'4 LABOR RATES IN EFFECT 7/1/79 Classification Public Works Operations Supervisor Maintenance d Construction Supervisor II Equipment Operator III Equipment Operator 11 Equipment Operator I Maintenance b Construction Worker I Tree Crew Supervisor Tree Trimmer Basic Hourly Rate Renae $8 54 - $10 39 7.20 - 8.97 7.03 - 7.75 6.69 - 7.38 6.07 - 6.69 5.12 - 5.64 6.69 - 8.15 7.03 - 7.75 -Labor rates are s:,ojett to a payrolI overhead mark up to cover cost of vacation, sick leave, jury duty, workmen's compensation, etc The rate in effect in June 1979, is 495. This rate is subject to change from time to time tr reflect actual costs. 63 0 11 MA 1 EpU1PM.SHT RATES June 1979 Range of Hourly Rental Rates • Type of Equipment Exclu•4ng Depreciation Patch Truck f 4 0o - 4.65 Hoist Truck with Tree Crew 5.00 Aerial Tower Truck 15.09 Heed Spray Truck 8.50 - 9.16 Oil Spreader Truck 23.41 Compressor Truck 5 41 Hater Truck 9 63 - 11.30 Dump Truck 7 53 - 16 26 Low Bed Tractor Trailer 19.57 Tailgate Sand Spreaders 1.60 - 2.08 Backhoe 10.00 • Gradall 20 10 Loader 8.13 - 20 15 Dozers 17.10 - 27.74 Hotorgraders 12 50 - 2:. 56 Brush Chipper 5 42 Tumbleweed Chopper 11 30 Steel Wheel Roller 4.45 - 12.05 Self - propelled Pneumatic Roller 9 36 - 9.78 Tractor Broom 13 59 - 13 E6 Street Sweeper 15.00 - 30.00 Air Compressor 3.50 Chain Saw 1.23 Hobile Crane 25.50 O RHC:hs MA 1 County of San Bnwdino TRANSPORTATION DEPARTMENT -) PUBLICWORMAGDO 625 East Third Strait • San Bernard". CA 92415 • (/14)1811365 '�� y JU.N n.3.0Na \ Dv.. .1 TIN UprN� May 18, 1979 Mr Lloyd Pubbs City Envineor P O Bux 793 Rancho Cucatnonga, CA 91730 Dear Mr Hubbs The following information on overhead markups for the road maintenance agreement is pursuant to your request The 13% overhead rate covers the City's fair share of the following costs Staff time for writing specifications and purchasing equipment, administration of the San Bernardino County Equip- ment Pool which sometimes provides labor and manpower for services provided, operation of the radio, planning and budgeting carried out in the office; preparation and computer processing of management cost reports, certain traffic investigations, and • administrative costs of the County Engineer's office The 5% Risk Management markup provides for liability claims against the county where judgements are upheld against the county. The 5% of value of work performed reflects our experience for claims in the recent past Should you need further clarification please feel free to give me a call Very truly yours, JOHN R SHONE Directory of Transportation By 4. B L INGRAM Assistant Road Commissioner Operations BLI.gm S1:' "'EIWED CITY OF RANCHO CUCAMONGA COM9UNITY DEVELOPMENT DEPT. 1d AY 21 1979 AM PH 71 A100hL111213191516 foal nil '•'=•^^ °' fPIkrallrryn.a Or•rw aOHf PTO TOMNilNO nm.<• OFN%.\•aha1.1[ YT.•�•)nu•er sea m,rN R1 Hlagaaa n nw+eln .w. :• Orn♦ro ,•4.4a[aGIP Iw.. p..n..• eu.n[to ••T ao, ••a•••.n:n lair. a -•,•.. • CITY OF RANCHO CUCAMONGA MEMORANDUH DATE: May 29, 1979 TO: City Council FROM: Lloyd Hubbs, City Engineer SUBJECT: STREET MAINTENANCE PROGRAM PROG014 STATUS Attached for Council review is an updated status of current maintenance contracts and a proposed program for the 1979 -80 Fiscal Year. Review of the status of the current program shows that the recent extended winter season resulted in storm maintenance exceeding expectation by nearly 100 %. This change is further reflect- ed to reductions of other programmed services. Other services which have proved afferent from the proposed program are an increase in street sweepinj ano some- what of a decrease in traffic maintenance. Street sweeping is far -nd away our most requested service and to meet the large number of requests, the maintenance staff has increased selective sweeping to problem areas Engineerinq is • having difficulty in obtaining compliance with needed street striping which may account for the decreased expenditures in traffic maintenance. A full stripirq program for the balance of the year, will bring this amount within programmed levels ,® PROPOSED MAINTENANCE PROGRAM Thrcugh the previous year, the Engineering Division has not had the staff capabi- lity to effectively monitor maintenance activities or to be closely involved in work programs The County crew% have therefore continued normal maintenance program levels and policies We have obtained eAcellent cooperation from the County staff and response to re- quests fur work has been more than satisfactory with the exception of traffic Striping and control. With increased ctnpower and organizatior to deal with field functions, the Engineering Division will this yea- actively participate In maintenance programming. The proposed 1979 -80 budget reflects a minor change in maintenance policy over previous years. Engineeriny is developing an Improved street monitoring program through programmed inspector reporting system. It is hoped that the improved reporting system will allow increased preventative road surface repair and reduced emergency hand patching and increased funds for equip- ment patching. Equipment patches will be more permanent in nature and lzss sut- ject to frequent return work Street Maintenance Program Page 2 Pay 29, 1919 n U The proposed program also reduces the amount of shoulder gradina and mechanical ..ac, control These E:tivities are essentially the sane, being shoulder cleanup in areas where no curb, gutter or ,ether shoulder improvements exist. It is hoped that this function will receive a more thorough review and areas identified where shoulder improvements can be made of a more permanent character to reduce shoulder grading requirements Reduction in this area is the primary cause for the overall reduction of the budget for County maintenance TRAFFIC STRIPING The one area of deficiency the staff has became concerned about is response time in the placement of new traffic control devices and maintenance of traffic strip- ing Engineering has attempted to deal with this through County officials with little rpsuIt Evidently, this 1s are area where we compete directly with overall County services +nd enjoy low priority. At this time, little has been done witn the proposed traffic maintenance budget, however, staff is obtaining estimates for private contracts in this area. The results of those studies will be presented to the Council in the near future with a recommendation This budget may transfer to a private contract. STREET SWEEPING Our most requested and least provided serv,re in the area of road maintenance is street sweeping. Response to this demand, to date, hes been a slight increase in demand to requested service. The Engineering Division has also begun to explore optlonal Citywide sweeping prog -ams It is proposed that during the coming year, an experimental street sweeping program be developed with the goal of: 1 Obtaining a one time clean sweep of the City. 2 Develop the level of sweeping service desired 3 Develop accurate costs for optional programs Sweeping contractors that have been contacted request that initial test service be conducted at $30 00 pe hour. Assuming 4 curb miles per hour and 200 curb miles of street, the initial clean up would cost $1,500 - $2,000 From this experience, the staff can develop a better understanding of sweeping constraints, needs and program costs. In anticioat.,on of such a program being developed, we have reduced the :ounty sweeping budget to handle emergency i,eeds and will be requesting a budget of $20,000 to provide a selective sweeping pilot program. • 67 Street Maintenance Program Page 3 is May 29, 1979 11 9 RISK WIAGEMEMT In response to requests from the City to obtain additional clarification of liability, the County has included a 5% charge for risk management. Attached for Council review is a copy of the proposed contract changes and Justification letter. Staff objects to this additional charge and will pursue its reduction nr elimination This does, however, point out some problems with the current contractural arrangement. TOTAL BUDGET COMMITTMEMT The Road Maintenance budget as proposed is as follows: County Maintenance E 335,000 - Street Sweeping Pilot Program 20,000 Minor Concrete Replacement Contract 50,000 Contract Contingency 95,000 TOTAL $ 500,000 ■ COUNTY CONTRACT MAINTENANCE BUDGET ANALYSIS • 0 PROPOSED EXPENDITURE 79 -80 MAINTENANCE 78 -79 THRU BUDGET ACTIVITY BUDGET 4/13/79 (Preliminary) S Supervision S 48,400 S 25,809.93 $ 45,012 Traffic Maintenance 36,720 19,586.88 30,000 • Miscellaneous 6,6 60 9,912 71 16,754 Tree Work 37,050 25,764 99 39,182 Structure Maintenance 14,204 2,704.60 11,808 Shoulder Grading 5,920 2,458.26 15,100 t Cleaning Debris 10,620 6,384 55 2,600 Chemical Weed Control 7,000 0.00 0 Mechanical Weed Control 31,900 10,934.60 5,328 Sweeping 8,268 7,538.77 4,056 Hand Patching 30,360 12,703 18 16,095 Equipment Patch 13,860 3,718.23 44,940 Storm Maintenance 58.800 107.138.99 50.000 f 309,762 $ 224,742 98 $ 280,875 13% Administrative 40.269.06 29.216.59 36.514 Overhead $ 350,031 06 $ 253.959.67 $ 317.369 * 5: Risk Management 15,869 $ 333,258 • 0 E1 MINUTES OF THE DOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA Acting on the recommendation of the Public Works Agency Administrator, on motion by Supervisor Kamansky, duly seconded by Supervisor Mayfield and carried, the Board of Supervisors hereby approves Agreement 78 -459 bevicen the County on behalf of the Transportation Department and City of R..neho Cucamonga for street maintenance and repair within said city through June 30, 1979; further, the Board authorizes the Chairman to sign said agreement indicating this Board's approval of the terms and conditions therein contained. PASSED AND ADOPTED by the Board of Supervisors of the County of San Bernardino, State of California, by the following vote: AYES: SUPERVISORS: Mayfield, Komansky, Hansberger, Hammock, T•.wnsene NOES: SUPERVISORS: None (mw) ABSENT: SUPERVISORS: None '7a T� COUNTY OF SAN BERNARDINO STANDARD CONTRACT PHA - Transportation Cavnlr Depalmml(.n+b u\ pryprenuu.[ B L Ingram eN En 1001 I o3 .anw3Wa Tp,nnaln K5F, Un, \Np ISup OU1I[I N. Farad. ". A.t. \I. GrtL Or ❑E.IpnallgF OR[rer.w Illa�nul M[mmr than onF pa3mnlwr3wOt. a5w opr[+rN IM lollow.p w hanal NuM n of IWm3.n Mr .IDY Cpxnal[d MMVn\pl F!N S THIS CONTRACT Is entered Into ,n the Slate of California by and between the County of San Bernardino, hereafter called the County and CITY OF RANCHO CUC.at10NGA hereafter called CITY IT IS HEREBY AGREED AS FOLLOWS rtbe wce Ietuu u.d ,nerc Pd, or corm d ntidad Sri IwM Ir i ve to he rnNkred, amouni to fa yid -ww" or paynmd. tuue to, M,lWm,,,J a w rwnu/etrou derem m, iron Of ndilietaY Oedwmance and cause for fwimnatron, other terms and c"dn,on3. and artich Punt, tprcd,ratrona, and eddmd&, d r,,r I 14HEREAS the CITY is lesirous of contracting with COUNTY for the perform- ance of certain street maintenance and improvement functions within its boundarie. by COUNTY through the Road Commissioner thereof; and WHEREAS the COUNTY is agreeable to rendering such services on the terms • and conditions hereinafter set forth; and WHEREAS such contract is authorized and provided for by the provisions of Artizle 1. Chapter 1. Part 2. Division 1. Title 5 of the Government Code; THEREFORE, THE PARTIES AGREE AS FOLLOIdS: COUNTY, by and through its Transportation Department, will perform for CITY any and all functions coming within the jurisdiction of the Road Commissioner relating to the maintenance of streets, subject to written request therefor and to the general terns and conditions hereinafter set forth 2. Said Transportation Deparhnent shall maintain and repair all public streets within CITY with the same power with reference thereto as if said streets were within the unincorporated area of COUNTY. the City Council of CITY exercising the same authority with reference to work on said streets as the Board of Supervisors would exercise if said streets were in the unincorporated territory of COUNTY. Nothinq herein contained shall be construed as in any way divesting CITY of any of its powers with respect to the supervision, manage- ment and control of streets within its boundaries. Any ptevlsinns on the reverse side and ierarenced attachments hereof constitute a part of this contract and am incorporated herein In full. 02 12311.1 Of U." Fa.l 71 P. 1 e\ O 6/1:; 1:1 3 For the purpose of performing said functions, COUNTY shall furnish and supply all necessary labor, supervision, machinery, Oequipment, materials, a".l supplies other than those to be fur- nished by CITY, necessary tc carry out the instructions of CITY and to maintain CITY streets in a condition desired by CITY Both parties agree that they and their officers and agents shall cooperate in 'he carrying out of said functions and that the Road COmmissmoner shall have full authority, possession and necessary control of the work with full assist- ance when necessary, from the police of CITY or such other law enforcement agency as may be rendering police service therein. For the purpose of facilitating the performance of said func- tions, the City Council, upon request of the Road Commissioner or his duly authorized representative, will order the temporary closing to traffic of all streets, or portie, thereof, necessary to be closed before any scheduled cork is commenced thereon Emergency road closures may be made by COUNTY without prior approval of City Council 4 For the purpose of performing said services hereunder, the work • is divided into two categories, that: (a) ardinary maintenance and repair; and (b) work other than ordinary maintenance and repair Ordinary maintenance and repair of streets within CITY may be, in writing: a Requested in advance and listed in accordance with Section S. Such ordinary maintenance and repair shall be performed without demand b Requested as services are desired by CITY. Rork other than ordinary maintenance and operation will be performed only under order of the Council of CITY or such agent or representative thereof as may he designated by such Council of CITY, and with the approval thereof by the Board of Supervisors of the COUNTY or suci, agent or representative thereof as may be designated by such Board of Supervisors. Such work shall encompass all work not, in the opinion of the Road Commissioner, ordinary maintenance and repair, and shall Include but not be limited thereby, the construction of new streets, bridges, or like facilities or structures, or the 104, construction of new improvements therein or thereon; relocation of existing treet facilities; major street reconstruction or alterations; roadway saw -d abatement programs, excepting herbi- cide applica,ion; and the taking of measures necessary to pre- vent or relieve from the effects of story or flood waters. Requests for services hereunder shall set forth in detail the facilities and/or services desired and estimated cost thereof. 5. During the life of this agreecxnt said City Council, before the first day of January each year, shall define its ordinary street maintenance program for the ensuing fiscal year. This definition shall be in the form of an annual work program listing the work activities desired, the estimated =art/day resources desired and the estimated cost thereof. All special construction and maintenance projects shall be requested or consented to by said City Council. - 6. The Transportation Department of CDIPITY shall not perform any function hereunder not coming within the scope of the duties of such department in performing services for COUM. Such services or function shall be performed at the times and under circumstances which do not interfere with the perform- ance of regular COUNTY operations. 7. Fa service shall be performed hereunder unless CITY shall have available funds previously appropriated to cover the costs thereof. S. All persons mgloyed in the performance of such services and functions for CITY shall be XtM employees, and no CITY employee as such shall be taken over by CDteM and no person employed hereunder sha'1 have any CITY pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the perform- ance thereof where necessary, every COUMY officer and employee engaged in performing any suuti service or function shall be denied to be an officer or employee of CITY while performing service for CITY within the scope of this agreement. �13 6/23/13 9 CITY shall not be called upon ,o assume any liability for the direct payment of aov salary, wages, or Other compensation to any COUNTY personnel performing services hereunder for CITY, or any liability nth:r than that provided for in this agreement. Except as herein otherwise specified, CiTY shall not he liable for ccmgensation or indemnity to any COUNTY employee for injury or sickness arisinq out of his employment 10 CITY shall ray for such services as ore provided unoer this agreement at rates sham on the attached schedule Said rates for personnel shall be adjusted to reflect current actual cost Attached equiam -:rt rates may be readjusted sent - annually to reflect current operation costs 11 The Transportation Department shall keep a reasonable itemized and Jetailed wo -h or job record covering the cost of all _ services performed. including salaries, wages and other Compensati0n for labor, supervision and planning, the reasonable rental value or all County-owned machinery and equipment, rental paid for all renter, machinery and equipment, together with the costs of ,.n operator thereof and furnished with said machinery or equipment, the cost of all machinery and supplies furnished by COUNTY, reasonable hdndling charges, and all additional items of expense. Incidental to the performance of such functions or service 12 All work done hereunder is subject tj the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 102 in excess of the estimated cost must be reserved by CITY from its funds to insure payment for work, services or nuiterials provided hereunder The Transportation. Oepartment shall render to CiTY within 30 days after the close of each calendar month an Itemized invoic? which covers all services performed during said month, and CITY shall pay COUNTY therefore within thirty (30) days after receipt of such invoice if such payment is not re —ived by COUNTY within 30 days after the date of the invoice, the COUNTY is entitled to recover interest thereon Said interest 6/23/79 Shall be at the rate of one -half (',) Of one (1) percent per calendar rgnth or any portion thereof calculated from the last day of the month in which the services Here performed if such payment is not received by the COUNTY at the office which is des, ibed on said invoice within thirty (30) days after the de,.,, of the invoice. the COUIITY may satisfy such Indebtedness. including interest thereon, from any funds of the CiTY On deposit with the COUNTY without giving further notice to CITY of COUNTY's intention to do so Notwithstanding anything in this paragraph to the contrary. COUNTY may bill CITY for the entire cost of any specific Project at the completion thereof, and such cost will be paid within a reasonable time thereafter. The words "specific Project" as used herein shall include, but shall not be limited to, all construction, reconstruction, relocation and other similar capital projects within the road rights of way. 13 If, at the termination of this agreement, COUNTY has on hand any unexpended CITY funds which is in excess of any obligation Of CITY to COUNTY for the performance of such functions by said Road Commissioner, any such excess shall thereupon be Paid to CITY by COUNTY This contract shall have an effective date of July s 19 78 , and unless sooner terminated as provided for herein, this acreement shall run for a period ending June 30 at the option of the City Council Of CITY 1979' and Supe shall b rvisors of COUNTY, with the consen' of the Board of e renewable for successive periods of not to exceed three (3) years each In the event CITY wishes to renew this agreement for any succeeding three -year period or less, the City Council, not later than December 31 next preceding the expiration of this agreement, shall notify the Board of Supervisors of COUNTY that it wishes to renew the same, whereupon said Board Of Supervisors, not later than the last day of January, shall notify City Council in writing of its willingness to accept such renewal for an additional three -year period or such other term as it deems advisable, otherwise such agreement shall finally terminate at the end of such three -year period, -5- �5 El 6/23/?U Notwithstanding the prnvisions of th's paragraph hereinbefore set forth, either party Ray terminate this - vireement upon notice in writing to the other )arty of not less than four calendar months prior to the date of such termination, LAOOI? HATES IN EFFECT 6 -30 -78 Classification Dlstri CC Road Supervisor Maintenance R Construction Supervisor 11 Equiprent Operator III Equipment Operator II Equlpaxnt Operator I Maintenance L Construction Worker I Tree Crew Supervisor Tree Trimner Basic Hourly Rate Ranqe S7 94 - 59 66 6 86 - 8.34 5 93 - 7.20 5.50 - 6 68 5.00 - 6 07 4.32 - 5.24 6 22 - 756 5 78 - 7.03 *Labor rates are subject to a pay•oll overhead mark up to cover cost of vacatlon. sick leave, jury duty, workmen's Compensation, etc The rat - in effect oil Jun- 30, 1970, is 53" This rate is subject to change from time to time to reflect actual costs. `77 6 -30 -78 08 0 i. r • EOUIPHENT RATES IN EFFECT 6 -30 -78 Type of Equipment Range of Hourly Rental Rate Patch truck S 5 50 Hoist truck with tree crew 7 30 Aerial Lower truck 13 00 Need spray truck 10.00 - 12 00 Oil spreader truck 20 00 Compressor truck 6 00 Water truck 12 00 - 17 00 Dump trucks 8.50 - 18.20 Low bed tractor trailer 22 35 Tailgate sand spreaders 2 50 Back hee 11 00 Gradall 17 50 Loader 10 00 - 19 00 Dozers 17 90 - 29 80 Hotorgraders 10 80 20.00 Brush chipper 6 00 Tumbleweed chopper 12 00 Steel wheel roller 5 10 - 12 85 Self- propelled neumatic roller 10 65 Tractor broom 12 50 Street sweeper 33 00 Air corgressor 4 20 Chain saw 1.50 Pobile crane 28 25 s •Egulpment rates are marked up to cover administrative costs The mark up rate is currently 13'. 7�1 6 -30 -78 IN WITNESS WHEREOF, the CITY OF RANCHO CUCAIIONGA by resolution duly adapted by its City Council r.aused this agreement to be signed by its Hayor and attested by its Clerk, and the COUNTY OF SAN BERNARDINO, by order of its Board of Supervisors, has caused these presents to be sub- scribed by the Chairman of said Board and the seal of said Board to be affixed thereto and attested by the Clerk of said Board, all on the day and year first above written / / 'PWINm as 10 4yal I'm -- CeOnly Ca1mr1 •, t CITY OF RANCHO CUCAMONGA (sr,ty if Cwpor M11"r• Val Y i �unl sgnaavrl Da .nnv tn. ,1otR Title Hayor Address 9340 Baseline, Rancho Cucaeonga, CA ATTEST• Li[y er '� .... 9 f ., 0 0 (S AFFIRN.111P1: ACT ION COMPLIANCE This is to certify that CITY OF RANCHO CUCMIONGA Name oontiactor Has an "Approved" Affirmative Action Program and is in compliance with the San Bernardino County Affirmative Action Compliance Program for the ( rolect t_% Has an "Approved" Affirmative Action Program and meets the San Bernardino County Affirmative Action require- ments for Annual Qualification for period (Dates) XX Is exempt from compliance with the San 13ct•nardin6 County affirmative Action Compliance Program for street maintenance and improvement t or services o �o¢m, -ept any in or ype puiSUIIRZT6ZTtis contract i� Has not met the San Bernardino County Affirmative Action Compliance Program to qualify as a Responsible Bidder. Returned for revision. The San Bernardino County Affirmative Action Compliance Office, Personne1 Division, will render all possible assistance to the contractor in establishing an Affirmative Action Program: Address: San Bernardino County Contract Compliance Office Personnel Division 1S7 hest Fifth Street •+ San Bernardino, CA 92415 Phone. (714) 383 -2364 Signature, ' July 11, 1978 ball unty ato Contract Compliance office Personnel Divisio. This form should be attached to tl}�I� of the Board's copy and the Auditor,S96nly. Established 1885 JOHN L 11CMURTRT Supmunbmt FLOTD V STORK /Ynam,U .Part si un STACY NELSON sa,ms, N...T . MILLr STRAI\ LLmtW Wsxnd P w BOARD OF RUSTEES ROBERTS FROST 'ROBERT W TAKGE%IAN EARLE x A %DERSON IMS NA. \CT K KETTLE E C, i Aita Lorna School District 9350•FBUelineilad PatOMMBOK370 Rancho Cucamonga. Callfomla 91701 710/987 -0766 June 12, 1979 Me Lauren M. Wasserman, Cit/ Manager City of Rancho Cucamonga P 0. Box 793 Rancho Cucamonga, CA 91730 Dear Laurel: - The Board of Trustees of the Alta Loma School District has signed the following contracts: Daniels Electrical Construction Company For electrical hook -ups and fence enc American Asphalt Paving Grading and asphalt paving Terrace Enterprises, Inc first year leuse on six relocatable classrooms $35,709 osuro 19,300 3497_96 $93,SO6 96 All •heso contracts have been executed in ordar to provide temporary housing in the form of six rolocacablo classrooms at Alta Lena Jr. High while the permanent facilities are being built This is intended to reduce the junior high from a triple- to a double- stagger session for the 1979 -80 school year Payments for the first two contracts listed abo%e will be due in the next thirty to forty -five days Sincerely, G © CITY 0 PA� o C OC uo rca cN c .yl�i11 l�irZ Floyd 161. Stork, Administrator FFLS: nd JUr: 13 1979 Personnel /Support Services Ail PIA 718191l11111Cl111213141518 I CITY OF RANCHO CUCAMONGA MEMORANDUM Date: June 20, 1979 To: City Manager and City Council From: Jack Lam, Diractor of Community Development Subject: PROPOSED OFFSITE SUBDIVISION DIRECTIONAL SIGN PROGRAH BACROROUNO: The :'fanning Division Staff has been working in cooperation with the Baldy View CMprer of the Building Industry Associs Ira of Southern California, to develop an off -site subdivision directional sign program Thi Intent of this program is to outlive the criteria for off -site subdivision directional signing w.thin the City of Rancho Cucamonga. Attached is a copy of the proposed proEram which was adopted by the Planning Commission at its meeting of June 17, 1979. The program vaa developed in conformance with the provisions of the Sign Ordinance and with a significant amount of Input from the BIA. The BIA has been very inatr mental in helping to develop • this program and is interested in the implementation of the program. REM,IMENOATION: The Planning Commission recommends that the City Council support the program as outlined Respectfully submitted, ____J L I J JACK LA:i, Director of Community Development JL: HV: ma Atta rcaent: Offsite Subdivision Directional Slge Program Criteria a OPP -SITE SOBDIVISION DIRECTIONAL SIGN PROGRAM • The following guidelines and program criteria is for the off -site subdivision directional sign program to be implemented for all resi- dential subdivision in the City of Rancho Cucamonga in cooperation with the Baldy View Chapter of the Building Industry Association (BIA). I BASIC RESPONSIBILITIES A. The City of Rancho CLcm'•ngn has ultimate control and authority of the sign program. B. The Baldy View Chapter, Building Industry Association of Southern California, Inc., has the responsibility of insuring compliance with the sign program and coordinating the program with all subdividers within the City This program is only _ for off -site signs and does amt effect the present review procedures for on -site subdivision signs. C. The BIA will retain a sign contractor who will be directly responsible to the BIA. The contractor shall be selected by an open bidding process. The bids shall be reviewed by • both the City and the BIA to insure that the scope of work proposed by the bid will cover the program criteria. D The Ccty retains the right to take war full administration of the program should the program not be properly adainistered and coordinated by the BIA E If violations of the sign program occur, than the City shall notify BIA of such violation The BIA will have the respon- sibility of seeking correction of the violation and notifying the Department of Commwity Devolopment of the results of such corrections within ono (1) working day Rowmer, the City retains the right to rerove all illegally placed subdivision signs and retain thin for pick -up by the BIA or subdivider. P Prior to the placement of the sign structures in accordance with this program, all misting non- confo =ing off -site sub- division directional signs shall be removed The BIA shall help the City communicate this to the developers mid work towards the reanval of all non- conforming signs II PROGRAM DETAILS Sign structures shall be designed In conformance with the sign ordinance guidelines Details of such design shall be submitted to and approved by the Director of Community Development. M • B. A detailed bmi ted to the exact by the Director of structures Community shall be submitted to and Y Development. C. Sign structures should be placed on private property wherever possible. Use of City right- of-way may be permissible if such placement will not be dntrimental to piblic safety and an memactment permit is first approved by the City Engineer. All structures placed on private property shall have the written consent of that property owner. D. In lieu of a cash deposit to insure compliance with the ordi- nance and to cover such Costs involved in enforcing the ordi- nance, the City may charge the mat of removal Bad storage of illegal signs to the developer. In addition to the above City charges, the BIA wlil be responsible to administer a weekly maintenance program which shall include but not be limited to: 1 Repair of all damaged structures. 2. Cleaning and painting of structures as necessary. 3. Removal of subdivision directional signs placed contrary to the sign ordinance end this program. E. Department Of of this sign program o Development total shall periodic compliance witreviews the program and to determine noo- essential sign structures which should be removed. F. She City shall be permitted to utilize space on the psigaurks, cures for identifying civic uses, such as fire, police, lit arins, city hall, winerys, and historic Bites. Ninarys and historic sites shall be required to pay a fee to put up a placard on the sign stricture. C. All provisions of the sign ordinance shall be complied with. X �Y vyT