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HomeMy WebLinkAbout1986/03/05 - Agenda Packet - RDAC•�Cn Nf;. CITY OF REDEVELUP.tiYENT AGENCY J �, AGENDA 1771 Lioos ?ark Community Center 4161 Base Line Road Rancbo Cucamonga, California 1. CALL TD WM A. Roll Calls 4rigbt _, Buquat _, Mikels Dabl _, and Ring _. B. Apprwal of Minutes: Bone Submitted j. CONSENT CALWAR The follminS Consent Calendar hear are expected to be routine end coo— controversial. They will be anted upon by the RDA at one time vitbout discussion. 00 ITEMS SUBMITTED 10 tIEKS SUBMITTED .i. AD!OU73MR7T CITY OF RANCHO CUCAMON REDEVELOPMENT AGENCY STAFF REPORT DATE: March 5, 198E TO: Chairman and Members of the Redevelopment Agency FROM: loch Lam, Deputy Executive Director BY: Olen Jones, Redevelopment Analyst SUBJECT: AUTHORIZATION UDGET ALLOCATION FROM THE FIRE PROTECTION FORORFUM Mr RELATED EXPENSES IN HOUSING AERIAL LADDER I RUCK COMPANY BACKGROUND: to March 1985, the Agency authorized an emendmcnt to 1Tv2 oop� eration Agreement between the Agency, the City and the Foothill Fite Protection District. As part of this amended agreement, priorities fer thf, expenses fundable from the Fire Protection Fund Tund 25) were established: I. construction of facilities 2. lease /purchase of fire protection equiipment 3. operation and maintenance of fire protection facilities Specifically, this amendment was prepared to allow the Agency to participate with the Foothill Fire Protection District in the purchase of an aerial ladder truck to serve the industrial area. In October, 19,35, the Agency authorized the execution of o Reimbursement Agreement for the purchase of the aerial ladder truck. As you will recall, the Fire District has no dxisting facility eWable of housing the aerial 'adder truck. After investigation of the alternatives, iho Fire District and Agency has determined that the most cost effir.ent method of housing the new truck will be the expansion of ex.stiny Fire Station Number 2, located on Son Bernardino Rood, east of Archibald A•,enue. r 9 FS 02 Expansion, Related Expenses March 5, 1986 Page 2 EVALUATION: The District has submitted a request to the Agency for payment of the expenses necessary to construct an 1,800 square foot addition to Fire Station Number 2, to house the aerial ladder truck. These expenses total $162,000, Including $12,000, in architectural and engineering fees, and $150,000 for actual construction of the facility. The Fire District has indicated It would advance the funds to pay for architecture and engineering custs. The Agency would then reimburse these costs, in on amount not to exceed $12,000, after Its review of the design. The $150,000 for construction costs would be paid upon award of the bid for construction after City and Agency complete project review of the additior Additionally, In order for the truck company to be fully functional, npproximately $65,000 of new equipment must be provided. The Fire Protection District tics requested that the Agency fund the purchase of this equipment since this equipment Is procured otter vehicle purchase. RECOMMENDATION: The Agency authorize o budget allocation of 2 , 0 rom tho re Protection Fund (Fund 25) for use In providing facilities and equipment necessary for She housing of an aerial Icdder rruck company and equipment necessary to equip said truck. Transfer of funds to follow schedule below: I. Reimbursement of architectural and encineeHE costs — o ter str ct tv gency acceptance o design. 2. Pu•chose of aerial truck a ui ment .. upon execution Gy . str ct of purchase or ers, or said equipment described In the ottcched equipment list. 3. Construction of addition .- after award of bid by District pursuant to mutually agreed vpon schedule of payments to contractor. Jack Lam, AICP Deputy Executive Director JL+OL:j Attachment: Foothill Fire Protection District Memorandum M FOOTHILL FIRE DISTRICT MEMORANDUM TO: City of Rancho Cucamonga Redevelopment Agenc PROMO Foothill Fire Protection District , SUBJECTS Aerial Ladder Fatality and Equipment DATES February 25, 1986 Approximately one year ago, the Redevelopment Agency approved the purchase of a 95 foot aerial ladder truck utilizing revenue from the Rancho Cucamonga Fire Protection Fund. The purchase of this apparatus is through a lease purchase agreement between Foothill Fire Protection District and Grumman Credit Corporation. The Fire District currently cannot adequately accommodate this apparatus in its existing fire station facilities, primarily due to its overall length and height dimensions. Additlunally, when the aerial ladder truck is delivered, a minimal amount of equipment will be supplied by the manufacturer. The remaining equipment requirements necessary to support its operational functions have been addressed through compatltiv4 bids from various fire equipment vendors and those costs were not included in the original appr ival for the purchase of tae aerial ladder truck. Therefore, the request for funds from the Rancho Cucamonga Fire Protection Fund is twofold. 1. To provide a facility for the aerial ladder truck and, 2. To purchase equipment necessary to have a fully functional apparatus. The Fire District has explored options (temporary facility, lease of an industrial building, expand existing fire facility) to accommodate the' aerial ladder truck until such time as a permanent facility is completed within our commercial /industrial area. our conclusion is that the most economical and operational approach would be to expand our existing fire station located at 9612 San Bernardino Road. This facility has the necessary communication systems for emergency response, auxilliary power, fuel storage, accommodations for existing on duty personnel, and other amenities which are relevant to operations of a fire facility. The expansion of this fire station was determined the most 3 City of Rancho Cucamonga Redevolo�ient Agency February 25, 1986 Page Two cost effective approach to placing the aerial ladder truck and its assigned personnel into a fully operational piece of equipment. Its location is approximately 1 h miles from the intersection of Haven Avenue and Foothill Boulevard (Exhibi. A) and 4111 provide an acceptable emergency response time t3 the majority of our commercial /industrial areas. The proposed addition and modifications are estimated to tort approximately $150,000, add_ng approximately 1800 square feet onto thn west portion of the existing fire station (Exhibits B and C) in order to accomodate the aerial ladder truck and the remodeling of approximately 650 square feet in the existing kitchen, dining, dormitory, and office areas to accomodate the additional personnel assigned to the aerial ladder truck on a 24 hour basis. Any additional costs not associated with housing the aerial ladder truck or its assigned personnel will be financed through the fire district's general fund and will not encumber the Ranchc Cucamonga Fire Protection Fund. Architectural and engineering services are estimated at $12,500, and are not included in the $150,000 construction cost estimate. The Fire District will advance funds for payment of the above architectural and engineering services associated with the project and requests reimbursement from the Rancho Cucamonga Fire Protection Fund for such services. The aerial ladder truck in expected to be delivered during the first part of may 1986. We anticipate approximately another four to six months will be necessary to complete the installation of equipment and training of District personnel on the operation, maintenance and proper utilization of the apparatus prior to it being placed into full operation. We expect to have the facility completed by the time the aerial ladder truck is fully operational. The cost for necessary equipment (Exhibit D) to be carried on the aerial ladder truck is approximately $65,000, as confirmed by recent competitive bidding through several fire equipment vendors. Our request is for Redevelopment Agency approval to utilize available revenue within the Rancho Cucamonga Fire Protection Fund for the expansion of Fire Station No. 2 to house the aerial ladder truck and its assigned personnel and the purchasa of equipment to be carried on the apparatus itself. T/ City of Rancho Cucamonga Redevelopment Agency February 25, 1986 Page Three An of January 31, 1986, the Rancho Cucamonga Fire Protection Fund balance was approximately $630,000. The following is a breakdown of expenditures that will complete this request. RANCHO CUCAMONGA FIRE PROTECTION POND 6630,000 - Current Balance as of January 310 1986 - 150,000 - Down payment for aerial ladder truck - 150,000 - Facility expansion of Fire Station No. 2 - 11,500 - Architectural /Engineering Pees 65,000 - Equipment for aerial ladder truck 6252,500 - Remaining Fund Balance J HRUEM RUE STRFFORD :T. EXHIBIT B 126'9" -- Ij SRH DERHRDIHC RD. rI • cboln IInk fend ® • blxk wal l • existing _— but ld,ng walls EXHIBIT D EQUIPMENT FOR GRUMM,hN 95' TRUCE COMPANY Competitive Bid Items: Rescue Equipment: ropes, Stokes litter, hardware, etc. S 2,536.15 Heavy Rescue and Forciwle Entry Equipment: Hurst tool, air bags, air chisel, rambar, etc. 15,969.65 Salvage Equipment: salvage covers, squeegees, submersible pump, etc. 1,827.96 Fire Hose: 1 3/4, 5" attack 6 supply lines 8,724.00 Ventilation Equipment: smoke ejectors, power saws, axes, etc. 3,059.82 Adapters, Valves, Nozzles: portable monitor, valves, nozzles, fittings, etc. 8,094.00 Breathing Apparatus: air pats, personal alarm devices, extra air tanks 6,112.00 Electrical Equipment: circle O lights, hand lights, lineman's gloves, etc. 1,305.00 Special Equipment: CO, 02 and combustible gas detector, megaphone 2,627.90 Miscellaneous: fire extinguishers, hose bags, dri -det, etc. 854.60 SUBTOTAL $51,111.08 Items for Local Purchase for Truck Company: Radio Equipment: _ 5 5,098.00 Electricals Quartz lights, extra spot lights, etc. 830.00 Hardware, installation parts, lettering, etr,.: 2,700.00 Special Fabricated Equipment and installation, map box, wheal exchange, soundproofing, etc.: 1,770.00 First Aid supplies and equipment: 958.00 SUBTOTAL $11.356.00 9 BID EQUIPMENT $51,111.08 LOCAL PURCHASE 11,3S6.00 SUBTOTAL 62,457.08 6% TAX 3,748.03 TOTAL $66,215.11 /O