HomeMy WebLinkAbout1987/12/16 - Agenda Packet - RDA9
Redevelopment Agency Agenda
December 16, 1987
A.
1. Roll Call: Brown CALL TB getr1„h' —• Stoet
B. CONSENT CALENL'AR
The following Consent Calendar items are expected to be
tiutine and non - controversial. They will be acted upon by
the RDA at one t1w without discussion. Any item may b.
removed by an Agencymember or member of •he audience for
discussion.
No 'Items Submitted
No Items Submitted
C. PUBLIC HEARINIS
D. STAFF REPORTS
1. AUTHORIZE THE CHAIRMAN TO EXECUTE A CONTRACT CO RA 87-
27 WITH MARIANNE MIOTTO A.S.I.D. A SOCIATES FOR
NTER.OR DESIGN 5ERVICES IN CUMNECIIUN WITH THE DE KTG
AND CONSTRUCTICN OF FIRE ST TIONS a a 5 PURSUAHT TO THE
MASTER PL OFDEVELOPMENT FOR FIRE STATI NS.
2. REVIEW AND APPROVAL OF THE 1986/87 AGENCY ANNUAL REPORT
OF ABC V R 0 T!
APFKUPRIAIL 5TAIL AGENCIES.
E. ADJOURNMENT
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CITY OF RANCHO C
REDEVELOPMENT
9fAFF REPORT
DATE: October 28, 1987
FROM: Jack Lam, AICP
Deputy Executive Director
BY: Olen Jones
Redevelopment Analyst
SUBJECT: Interior Design Services for Fire Stations 4 b 5
RECOMMENDATION: Authorize the Chairman to execute a Professional
Sery c� es Agreement with Marianne Miotto, A.s I.D. 6 Associates for
Interior Design Services in conjunction with the design and
construction of Fire Stations 4 b 5.
BACKGROUND: In April, 1987, the Agency approved a Master Plan for
even opment of Fire Protection Facilties, which outlined the
needed fire stations and developed a schedlue for weir
development. Subsequent to that, the Agency approved a contract
with Wolff /Lang /Christopher for architectural services In
conjunction with the development of Fire Stations 4 b 5.
ANALYSIS: In October, 1987, Agency staff mailed Requests for
pins iF ciations to interior designers located in the area, and who
had previously expressed Interest in working with the Agency /City.
Responding firms were interviewed by a committee comprised of
Agency, City, and Fire District personnel to determine the
qualifications and experience of the firms. A total of seven
firms were interviewed.
Based on the consensus of the committee, pre -neg ciations were
begun with Marianne Miotto, A.S.I.D. a Associates to investigate
the possibility of entering into a contract with the firm for the
needed services. Staff has negotiated a fixed contract price of
$16,875.00 for both facilities This equates to roughly $0.75 per
square foot for the two facilties, and represents a very
reasonable price given the size and scope of the project.
As a matter of in£o:mation, Ms. Mlotto has worked previously with
the project architect Discussions with the architect indicate
that they have 1�ad a good relationship with the firm and achieved
good results In those previous projects.
submitted,
Jack Lam, AICP r-
Deputy Executive Director
PROFESDIONAL SERVICES AGREEMENT
This Agreement is made and entered into this day of
1987, between the Rancho Cucamonga
Redevelopment Agency, a body corporate and politic
(hereinafter referred to as "Agency "), and Marianne Miotto,
A.S.I.D. s Associates, (hereinafter referred to as
"Consultant ").
A. Recitals
(1) Agency has heretofore
Qualifications pertaining
professional services with
construction of two fire
full, true, and accurate
hereto as Exhibit "A" and
part hereof.
issued its Request for
to the performance of
respect to the design and
protection focilitieo, a
:opy of which is attached
by this reference made a
(2) Consultant has now submitted its proposal for the
performance of such services, a full, true, and
accurate copy of which is attached hereto as Exhibit
"B ", and by this reference made a part hereof.
(3) Agency desires to retain Consultant to perform
_fa professional services necessary to render advice and
assistance to Agency, Agency board, and staff In the
acquisition of the property.
(6) Consultant representR that it is qualified to perform
surh services and is willing to perform such
professional services as hereinafter defined.
NOW, THEREFORE, it is agreed by and between Agency and
Consultant as follows:
H. Agreement
1. Definitions: The following definitions shall apply to
t e—ro- wing terms, except where the conLext of this
Agreement otherwise requires:
(a) Project: described in Exhibit "A" attached hereto,
Tncluding, but not liaised to, the preparation of
maps, surveys, reports, and documents, the
presentation, both oral and written, of such plans,
maps, surveys, reportq and documents to Agency as
required and attendance at any and all work
sessions, public hearings and other meetings
conducted by Agency with respect to the Project.
A
(b) Services, Such professional services as are
necessary to be performed by Consultant in order to
complete the Project.
(c)
.
all�ses o— t Project, including any and all
(b) Services, Such professional services as are
necessary to be performed by Consultant in order to
complete the Project.
(c)
of
COm l�etlen of Project: The date of completion of
all�ses o— t Project, including any and all
i'
procedures, maps, surveys, technical reports,
meetings, oral presentations, and attendance by
-
Consultant at public hearings regarding the
acquisition of the land identified in Exhibit "A ",
attached hereto.
2.
Consultant agrees as follows:
` (a)
Consultant shall forthwith undertake and complete.a '
the project in accordance with Exhibits "A" and "B"
attached hereto, and all in accordance with
Federal, State, and City statutes, regulations,
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ordinances and guidelines, all to the reasonable
satisfaction of the Agency.
(b)
Consultant shall supply copies of all maps,
surveys, reports, plans and documents (hereinafter
collectively referred to as "documents ") including
all supplemental technical documents, as described
In Exhibits "A" and "0" to Agency within the time
specified in Exhibit "B ". Copies of the documents
shall be in such numbers as are required by Exhibit
"S ". Agency may thereafter review and forward to
Consultant comments regarding said documentr and
Consultant shall thereafter make such revisions to
said documents as are deemed necessary. Agency
shall receive revised documents in such form and in
the quantities determined necessary by the Agency.
The time limits set forth pursuant to this Section
B2.(b) may be extended upon written approval of
Agency.
(c) Consultant shall, at Consultant's sole cost and
expense, secure and hire such other persons as may,
In the opinion of Consultant, be necessary to
comply with the terms of this Agreement. In the
event that any such other persona are retained by
Consultant, Consultant hereby warrants that such
persons shall be fully qualified to perform such
services required hereunder. Consultant further
agrees that no subcontractor shall be retained by
Consultant except upon the prior written approval
of the Agency.
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3. Agency agrees as follows:
(a) To pay Consultant a maximum of Sixteen Thousand
Eight Hundred Seventy -Five Dollars ($16,875.00) for
the performance of the services required hereunder.
This sum shall cover the cost of all staff time and
all other direct or indirect costs or fees,
Including the work of employees, consultants and
subcontractors to Consultant. Payment to
Consultant shall be made in accordance with the
schedule set forth below.
(b) Payments to Consultant shall be made by Agency in
accordance with the Invoices submitted by
Consultant, on a monthly basis, and such invoices.
shall be paid within a reasonable amount of time
after said invoices are received by Agency. In no
event, however, will said invoices exceed Sixteen
Thousand Eight Hundred Seventy -Five Dollars
($16,875.00).
}
(c) Consultant agrees that, a no event, ahall Agency
be required to pay to Consultant any sum in excess
of Fifteen Thousand One Hundred Eighty -Seven
Dollars and Fifty Cents ($15,187.50) prior to
receipt by Agency of all final documents, together
with all supplemental technical documents, as
described herein, in acceptable form and content to
Agency. Final payment shall be made not later than
Sixty (60) days after presentation of final
documents aad acceptance thereof by Agency.
(d) Udditicial services: Payments for additional
services requested in writing by Agency, and not
included in Exhibit "B" hereof, shall be paid on a
reimbursement basis in accordance with the fee
schedule set fcrth in Exhibit "B". Zharges for
rdditional services shall be invoiced on a monthly
oasis and shall be paid by Agency within a
reasonable time after said lnvoi, •a are received by
Agency
4 Agency agrees to provide Consultant:
:a) Information and assistance as necessary.
(b) Photographicaily reproducible copies of maps and
other information, if available, which Consultant
considers necessary in order to complete the
Project.
(c) Such information as is generally available from
Agency files applicable to the Project.
A
i
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in obtaining information
iE necessary, and /ot Private
nd��, peaistance. gave -it: agencies be Consultant's -
Erom other, However, shell
it
initial contact with parties • to make all information.
res,onsSbility gathering of such
{esp�ct to the g data, studies,
All documentnhotograpeO, and
g, OwnershI of document�ps models, P thin
taw ngs, Consultant pursuant Of the
survcts, Prepared the property by ro erty
re p° shall ne considered erfotmed by
Agreement r payment for aerviees P identified
Agency and, SPe°ch documents and other b
be dslivored to Agency by Consultant.
Consultant, such copies
materials shall mate and retaConsultant may
however, materials as
Consultant ma y• _
Of said documents and
desire. be terminated by
6. ��--- thei 9 Agreement may Notice of
Termination: giving of a Written days
Agency upon at least s ecified lin Said
Termination to Consultant Agreement is sO• -^
prior to the datt OE tort this be P at
In the event compensated
Notice. Consultant shall as set forth in
terminated, licable hourb88iatwlth respact to the
Consultants app pro rata leted as OE the date of
Bath Lbit "B ", °the project COMP shall Consultant
percentage °t h no event, however, 9 in paragraph
termination. than the maximum nprovide to Agency any
receive more drawing in
above,
Con a8�at studies, surveys,whether
anal, documents, and reports, the
and all hotograPnn• Consultant as of
Pat models, P re are ter
by terminate
or
fin form, P Consultant maY not
draft termination.
date Of ter except for cause- this A9 all
and Deal nated Re resencetin �omAmnunicas set
7. Notices nvo ces an wr rtes as set
eman s, hereto shall ba addressed
not een•the parties 7. The beloparsons
between atagraPh shall be those persons
forth in this P the
individuals, furthermore, the Performance by
primarily responsible
parties under this Agreement:
Olen Jones Redevelopment Agency
Rancho Cucamong a
P.O. Box 807 CA 91730
Rancho Cucamonga,
Marianne MiottO A.$-I.D. c Associates
Marianne Miotto,
8191 Norte g1j86 vista
Upland.
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8. Insurance: Consultant shall neither commence work
un e�r �fa Agreement until it has obtained all
Insurance requi -ed hereunder in a company or
companies' acceptable to Agency nor shall Consultant
' allow any subcontractor to commence work on a.
subcontract until all insurance required of the
subcontractor has been obtained. Consultant shall
take out and maintain at all times during the term of
this Agreement the following policies of insurance:
(a) Workers' Com nsation Insurance: Before beginning
wor Coneu Cant shall f, rn sh to Agency a
certificate of insurance as proof that it has taken
out full workers' compensation insurance for all
persons whom it may employ directly or through
subcontractors in carrying out the work specified
herein, in accordance with the laws of the State of
California. In accordance with the provisions of
California Labor Code Section 3700, every employer
shall secure the payment of compensation to his,._ ..
employees. Consultant shall, prior to commencing '-
work, sign and file with Agency a certification as
follows:
"I am aware of the provisions of
California Labor Code Section 3700 which requires
every employer to be insured against liability for
workers' compensation or to undertake self
insurance in accordance with the provisions of that
Code, and I will comply with such provisions before
commencing the performance of this Agreement."
(b) Public l.iab111t and Property Damage: Throughout
t e term of t a Agreement, at Consultant's sale
cost and expense, Consultant shall keep, or cause
to be kept, in full force and effect, for the
mutual benefit of the Agency and Consultant,
comprehensive, broad form, general public liability
anJ automobile insurance against claims and
liabilities for personal injury, death, or property
damage arising from Consultant's activities,
providing protection of at least Five Hundred
Thousand Dollars ($500,000.00) for bodily injury or
derth to any one person or for any one accident or
occurrence and at least Five Hundred Thov•And-
Dollars ($500,000.00) for property damage.
policies shall name as additional insureds the
Rancho Cucamonga Redevelopment Agency, its elected
officials, officers, employees and agents.
f
restrictions. -
,77
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,
Generate Rcovi ee oentof this Agreement, ^
(c) G
cnmpan be licensed to L
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ralifocnia and policies r
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8.(a) and lb) shall name a
Agency, i
'
changed e
may n
+ b
b certified marl. C
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with copies at a
%! i
receipt o
account insurance n
Agreement. '
4; g
indemnifica U oti. Consultant 1eSllele ted�officiale
g, i
officers, er_loyees a
including the payment by C
legal costa a
Consultant of t
limited to, all c
10. Assignments No assignment of this Agreement or of any
part —or obligation o
made, either whole or i
the Prior w
11. Dams e
documents and s
satisfaction of tho Agency, written consent of
herein, or as may b
the parties h
sum r prasenteea r
the terms o
1 a
a fair compensation for t
a which would
might result from such a
fi C
Otherwise occur in establishing
resulting f
public enemy . fire, f
,77
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12. Ind a e�nden t Contractor: The parties hereto 'agree that '
�on�suIt�ant.,an t■ emplcyees, officers, and agents
are independent contractors under this Agreement 4nd
shall not be construed for any purpose_ to 'be
employees of the Agency.
13. Governing Law: This Agreement shall be governed by
an cod nstrued in accordance with the laws of the
State of California.
14. Attoe a�Peea: In the event any legal proceeding is
nstin
ti uted
to any term or provision of ,this.
Agreement, the prevailing party in said . legal
proceeding shall be entitled to recover" attorneys'
fees and court costs from the opposing party in art
amount determined by the Court to be reasonable. -
15. Entire A ree�sent: This Agreement supersedes any and
a other �i r agreements, either oral or written, between
the parties with respect to the subject matter
herein. Each party to this Agreement acknowledges.
that no representation by any party which is not
embodied herein nor any other agreement, statement,
nr promise not contained in this Agreement shall be
valid and binding. Any modification of this
Agreement shall be effective only if it is in
writing, signed by all parties.
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IN WITNESS WdMEOF, the parties hereto have executed thin
Agreement as -of the day and year set forth above:
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CONSULTANT ` x
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AGENCY
Chairman
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ATTEST:
City Clerk
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(1 ' C1TY'UP RANCHO CUCAMONaA
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October 12, 1987
M[ DM 9a pT. ltde MyY, C,IbN, 911>D. nle 9N•1771
REQUEST M QDALIPICATIONS
INTERIOR DESIGN AND FURNISHINGS
The Rancho Cucamonga Redevelopment Agency is interested in
rofessional interior
vices being r enderedservices
for ment
othe developiof
two Eire protection facilities. The proposed facilities conuist
of two fire stations located within the Rancho Redevelopment
Project Area, Stations 4 and 5.
Station 4pp is a 14,000 square foot facility, housing 12 Fire the
City
�io Thierfaciliryawill be nd i gg desig ed industrial r
reflect an
tc Industrial
atmosphere. lC Fire
Station is an District 5 personnel�500andua servicing facthety , n wly indeve,oping areas In the northwest
- of the Cit. This
reside, facility ntial be designed to reflect a ore�sidential atmosphere.
Bo, of these facilities will be leased `o the Foothill Fire
and lan
Prate t ocomplet tedteopthatoconstruction tcanobeginiby Novembers
1988
The Agenc,• is seeking the services of an interior design firm
qualified In the design of fire protection facilities, and your
Eire is invited to The qualification statement is Intendedito
include b ogr and i
include ba.kground information outlining your fire's credentials
for interior design. Your response to the qualification
statement should be snawered in the order presented in order to
expedite the Agencyy e review of each statement. You are free to
submit additional information which you believe will be pertinent
thathphotogcaphsl, detalled d scr qualifications.
ti� sioofiprevious projects requested
to te
tsand
all other supplemental information be submitted separately from
the qualification statement
D,►onk N.
7a. a+1oK Paneb7 Wn M Iruu/4R`Ia,IbN :.i
Dmb L Sloe RwM11. ❑
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STATEMENT OP QUALIFICATIONS
INTaKi�VE31 —GN ANO FURNISH: NOS
FIRE PROTL:'TION FAVILITIEB--
1. List or name the following:
a. Legal name of firm, joint venture or association.
b Address of firm.
c• Type of ownership (i.e., partnership, corporation, etc)
d. flow long have you been In bu...ress?
e. Financial references (e.g., banks, CPAs, etc)
f. Present size of firm.
2. Hriefl describe the reason(s) you feel your firm is best
sTtecor this project.
3 Whom do you propose as Project Manager for this project?
List experience on projects of similar .ype3 and sizes.
4. What role and degree of involvemrmt will the principal(s) of
your firm have in this project?
5. List your firm's recent experience (within the last five (5)
years) in the design of interiors for fire stations, and
city, county and /or state buildings or other governmental
buildings which you feel are related in nature. Please
include the name of a contact familia with each of these
projects.
6. What outside consultants would you propose to utilize on
this project? List discipline, firm name, brief description
their experience an similar projects, and resumes of key
personnel that will be involved in this project.
7. Following is a brief outline of the services required:
a working with architect to lay out specific working
Places for private offices, public /common areas, and
open work stationo
b. Interior design
c panel systems !n office work space
d determination of number and placement of electrical
circuits for each panel system grouping.
e furniture specifications and specifications for related
equi,mvnt •r,
b
7
Qualification statements and supporting information" must, be,
postmarked no later thin Mpnday, November 2, 1987. Late,"
submittals will not•, be'; accepted. Five (5) "copies of :the
qualifications statements-.and supplemental material 'should be
addressed toi
Olen Jones
Rancho Cucamonga Redevelopment Agency
P.O. Box 807
Rancho Cucamonga, CA 91730
Yi
The qualifications statements and supplemental Information, will
be evaluated by both Agency and Fire District, staff. Based on
the review of the qualifications statements# qualified firms will 111
be invited to an interview. Following interviews, a
recommendation will be made to' the Ageiicy board for Its
consideration. Award of the contract to the selected firm will
be dependent upon a ruccessful• pre-negotiation with Agency staff.
If you have any questions in regard to the Request for'
Qualifications, please feel free to call.
Sincerely,
Olen Jones
Redevelopment Analyst
IQ,
Sx
t. floor coverings (architect's responsibility, however; - -'
should be coordinated), v
g, wall coverings (architect's responsibility, however, `
should be coordinated)
h. color palettes
13
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MARIANNE MIOTTO, A.S.I.D. & ASSOCIATES
INTSMR DESGN
k 8191 North Monte Vista. (ipland. CollorNC 91786
Telephone 714 - 985-0333
December 10, 1987
Mr. Olen Jones
Redevelopment Analyst
Rancho Cucamonga Redevelopment Agency
P.O. box 807
Rancho Cucamonga, CA 91730
Subject: Rancho Cucamonga Redevelopment Agency
Fire Station !4 and /5
INTERIOR DESIGN
Dear Mr. Jones:
This letter will serve to set forth the scope of services to be
performed for the subject project and also as an agreement between the
Rancho Cucamonga Redevelopment Agency (hereinafter referred to as the
"Client ") and Marianne Miotto, A.S.I.D. b Associates (hereinafter
referred to as the "Interior Designer ") in connection with the interior
design required for Fire Stations i4 and f5 in Rancho Cucamonga,
California.
The areas to receive interior design consist of the following two fire
protection facilities:
Station 04, an approximate 14,000 square foot facility, housing 12
Fire District personnel, and servicing the Industrial area of the
City.
Station 115, an approximate 8,500 square foot facility, housing 10
Fire D.strict personnel, and servicing residential areas in the
northwest portion of the City.
Basic Interior Design S —ices, as described below, will be rendered
for all cannon. work, co,iferenco, lounge, public areas and typical
offices of both fire protection facilities.
ax) , �4 °B i/
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Hr. Olen Jones
December 10. 1987'
Page, 2
BASIC INTERIOR DESIGN SERVICES '
Basic Interior Design Services to be rendered to connection with Fire
Stations /4 and 05 consist of the five phases described below: "
I. PROGRAMMING PHASE
A. Conduct a pre - design meeting with the Client and other
representatives as designated by the Client:
1) To review the design procedure and schedule of events,
responsibilities and milestones for the project.
2) For the purpose of discussing budget allowances,
functional requirements, and cost considerations in
general at the onset of the project.
B. Review and evaluate information compiled in the pre - design
meeting to establish an efficient planning and design
program. Provide a writton program of requirements for the
approval of the Client.
C. Establish the exact quality criteria desired by the Client
based on the approved program.
II. SCHEMATIC nESIGN PHASE
A. Conduct design concept meetings with the Client and other
representatives as designated by the Client to establish the
general color themes and design philosophies for both fire
protection facilities.
B. Assist the Client in the selection of interior standards by
reviewing alternate approaches to the interior design.
Schematic color schemes will be presented. Two preferred
schemes will be developed further to become General Color
Presentation Boards after approval.
C. Prepare preliminary furniture plans c` u,l common, work,
conference, lounge, public areas, and typical offices for
approval.
D. Prepare a layout indicating the recommended placement of
interior landscaping for approval.
III. DESIGN DEVELOPIIEUT PHASE
A. Revise furniture layouts as required and prepare final
furniture floor plans for approval.
B. Develop additional presentation materials to supplement the
preferred schematic color schemes for approval.
16-
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Mr. Olen Jones '
December 10, 1987'
Page,3
C. Prcp.re and present the General Color Presentation Boards -
i indicating all approved finishes., Items to be included on-
the General Color Presentation Boards are as follows: ;
1) Flooring Selections -
2) Paint Color Selections-
3j
Wallcovering Selections '
4 Cabinet Laminate Selections
5) Door and Door Frame Finishes ,
6) Window Treatment Selections
7 Upholstery /Furniture Finishes
8) Requested Architectural Materials
D. Revise selections included in the General Color Presentation
Boards, if necessary, and submit for final signed approval.
E. Coordinate with the Architect (but not develop) the placement
and specifications of power, communications, lighting and
calling systems necessary to support the interior furnishings
needs.
IV. CONTRACT DOCUMENTS
A. Prepare and submit contract documents for Fire Stations 14
and 05. Items to be included are as follows:
1) Furniture Layouts
A set of final furniture floor plans c. rdinated with
Nri.iture specifications.
2) Furniture Specifications
A specific room -by -room listing, coordinated with
furniture layouts.
3) Interior Finish Code
An "Interior Finish Code" to include in plan form all
wallcovering /paint locations and a key to all finishes
corresponding to the architectural bid set.
4) Window Treatment Specifications
A set of specifications to include the following item,:
Coordination, measurement, sample installation, fabric
samples, certification of specifications, delivery,
warranties, maintenance instructions, fabrication,
Installation, clean -up, bidder's size listing (bidder's
size listing is to be completed by the bidder).
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Mr. Olen Jones ,
December 10, 1987
Page 4
The Interior Designer. if requested, will assist the City of
Rancho Cucamonga Purchasing Department in evaluating vendor
proposed "or equals" to furniture specifications.
All purchasing from this point on through delivery and payment
will be handled by the City of Rancho Cucamonga.
B. Assist the Client to connection with the O•ner's
responsibility for filing documents required for the approval
of government authorities having jurisdiction over the
project.
C. Prepare and submit the following:
1) Finish Material Reference Binder (3) for the Client.
Architect, and Contractor. Each binder will include
samples of all finish materials required for
construction.
2) Upholstery Color Reference Binder (1) for the use of the
City of Rancho Cucamonga Purchasing Department.
V. CONTRACT ADMINISTRATION
A. Review Contract — submitted fin sh material samples.
B. Review cabinet shop drawings for color only.
C. Observe the installation of the finish materials and
furniture et mid project and again at project completion to
ensure that exact color applications, finishes, fabrics,
quantities and locations adhere to specifications set forth.
Signage, Plants end Artwork:
The Interior Designer wtli make recommendations regarding type,, style,
and type and background color, for the interior signage of the
building. Planning and design of interior signage, including
preparation of a bid package will be performed by a Client selected
source.
If interim landscaping is deemed to be a requirement of the project,
the Interior Designer will make recommendations regarding location and
specify plant containers where necessary. Actual plant selection and
specifications will be handled by a Client selected outside source.
Artwork selection and specification are not requirements of the
project at the time of this agreement. The Client may opt to provide
for artwork specification as an additional service In the future.
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Mr. Olen Jones
December 10. 1987
"Page 5
Compensation -
� Y
Compensation for the above Basic Interior Design Services will be for
a fixed fee of 16 8�, 75.00. A fixed fee breakdown per lire protection
facility is as o..N.. `
Fire Station 04 $ 6,375.00
Fire Station 15 $10,500.00.
Invoices will be issupd monthly based on the time expended per phase.
Reimbursables will bs billed at cost.`- Reimbursables include
expenditures made by the Interior Designer for expenses of
reproduction. Also included as a reimbursable is the expense of
renderings, models or mock-ups requested in writing by the Client.
Other Provisious
Any additional work that we are requested to perform and not specified
in this agreement will be authorized by the Client, and written
agreement providing for additional compensation will be made to cover
such additional services.
Change In Criteria
Revisions and changes may be made during the Programming and Design
Development phases of work. In the event that changes in design
criteria be requested by the Client after approvals have been reached
in each of the above two phases, we will make the necessary revisions
only upon written authorization by the Client. Such work will be
performed on an hourly basis. The following schedule of hourly rates
will be in effect until January 1989:
Principal: $55.00 per hour
Staff Designer: $46.00 per hour
Design Psslstant: $34.00 per hour
Staff Assistant: $29.00 per hour
Limit of Liability
The Interior Designer shall not have control or charge of and shall not
be responsible for the means, methods, techniques, sequences, or
procedures of construction, fabrication, procurement, shipment,
delivery or installation, or for safety precautions and programs in
connection with the work, for the acts or omissions of the
subcontractors, suppliers, or any other persons perfo,aing any of the
work, or for the failure of any of them to carry out the work in
accordance with the cont-oct documents, or for the failure of said
persons to obtain and maintain any required insurance.
M
■
• Iff OR DESIGN
NT
Marianne Mlotto, A.S.I.D. Approved Sys
Ki: j t
Rancho Cucamonga
Redevelopmant Agency
cc: File
*1 Enclosure
11 19
By: —
Title:
Date:
lit
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December 10,,1987'
Page 6
The Interior Designer•will maintain -for, a period of we year after the
completion of the project, an "errors and omissions" insurance policy'
'
I,, the amunt of $500,000.00 in the aggregate to protect against errors,
}t,
or omissions in connection with the lnterfor..Desiqner's duties under
-
this agreement. The Client agrees to�lo6k;solely to the amounts :'
available under said policy for any claiasiarising out 0 f."i n Sk-'
connection with, or resulting from worklunder this agreement;:&nd the
• "Interior Designer shall have no liability'(direct or• indirect) to the
to the
Client for any alleged errors, cmissions.1,or other-;claims except
extent of the said insurance proceeds::.,*,---P714'4N"
Said Insurance shall'be evidenced by Certificate of Insurance issued
1 to the Client which shall provide thOsald policy shall not46e
cancelled except upon 30 days,written notice to.the Client.,
&4.14�
IF this agreement meets with your approval.l.kindly,sign and return the
enclosed copy of this letter.' -.,L
Thank you for your consideration.
Respectfully submitted,
MARIANNE MIOTTO, A.S.I.D. & ASSOCIATES
• Iff OR DESIGN
NT
Marianne Mlotto, A.S.I.D. Approved Sys
Ki: j t
Rancho Cucamonga
Redevelopmant Agency
cc: File
*1 Enclosure
11 19
By: —
Title:
Date:
J
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'Y
is
P
CITY OF RANCHO CUCAMONGA
REDEVELOPMENT AGENCY
STAFF REPORT
DATE: December 16, 1987
FROM: Jack Lam, AICP
Deputy Executive Director
BY: Olen Jones
Redevelopment Analyst
SUBJECT. ANNUAL REPORT OF REDEVELOPMENT ACTIVITIES FOR FISCAL YEAR
1986/87
RECOMMENDATION: Review and approve the 1986/87 Agency Annual Report
o act v t es, and authorize it transmittal to the appropriate State
agencies.
BACKGROUND: The California Realth and Safety Code, beginning with
Sec�on 35U80, requires every Redevelopment Agency to file an annual
report of activities within six months of the end of each fiscal
year. This Annual Report is required to contain the following:
• Activities which involved participation by the Agency in
Fiscal Year 1986/87 and a description of the revenues and
Indebtedness of the Agency;
Comparison of actual Agency achievements with the work
program goals identified in the Annual Report for Fiscal Year
1985/86;
* Proposed work program for Fiscal Year 1987/88;
• All Agency activities affecting housing;
• A copy of the Audit Report for Fiscal Year 1986/87;
• An opinion from the Agency counsel regarding the Agency's
compliance with the laws and regulations governing
redevelopment.
ANALYSIS: In order to comply with the reporting requirements, staff
as prepared an Annual Report for Fiscal Year 1986/87 for the
Agency's consideration. This report contains all the information
required by State law. Once accepted by the Agency, it will be sent
to the appropriate State agencies.
Ressectfu]j y /submitted,
Jack Lam, AICP
Deputy Executive Director
8
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I �4
1
ANNUAL REPORT
RANCHO CUCAMONGA REDEVELOPMENT AGENCY
FISCAL YEAR1986 /87
.;Lf
TABLE OF CONTENTS
q
W.K•
I .
INTRODUCTION
Jf
FISCAL STATEMENT FOR ACTIVITIU DURING FISCAL YEAR
1986/87
l�
III
CCMPARISON OP FISCAL YEAR 1985186 WORK PROGRAM GOALS ..
YEAR 1986/67
;h
WITH A.^TUAL ACHIEVEMENTS OF FISCAL
IV
WORK PROGRAM GOALS FOR FISCAL YEAR 1987/8L
,\k
-
V
AGENCY ACTIVITIES AFFECTING HOUSING
0
VI
AUDIT FOr FISCAL YEAR 1986/67
VII.
AGENCY C'IUNSEL OPINION LETTER OF COMPLIANCE WITH LAWS
'
AND REGULATIONS
.;Lf
1;)a
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I. I14TRODUCTION
This Annual Repmit is intended to satisfy' the requirements,
y.7 €i
.
of the Californilt Health and Safety Code, beginning with;•
Section 33080, aD it pertains to the activities of the
Agency through fiscal year 1986/87. This report recognizes'
the fifth complete fiscal year of the Agency's existence and
r
will consider the fpllowing items:
x.
- Discussion of the' Agency's activities during fiscal.,
�
year 1986/87. This discussion includes.a description
�a
of the revenues and indebtedness of the Agency..c
+-:
- A comparison ot. the achievements of fisr+fl year
•?
1986/07 with the goals outlined in the mnual Report
for fiscal year 1935/86.
_
- A work program for fiscal year 1987/88.
'
- A description of the Agency's activities affecting
- -••
housing and displacement. I
,
- An independent financial audit report for fiscal year
1986/87.
- An opinion from Agency counsel regarding the Agency's
compliance with the laws and regulations governing
redevelopment.
1;)a
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II. FISCAL STATEMENT FOR ACTIVITIES DURING FISCAL YEAR
1986/87.
A. Major Programs
During the period of July 1986 through June 1987, the
Agency participated in ten major development projects
or programs. These are described as follows:
Day Creek Mello Roos Program: In an effort to relieve
0o ng con it ens n certain portiqns of the city,
the Redevelopment Agency worked closely with the City,
the County of San Bernardino, the City of Ontario and
various property owners to establish a Comvounity
Facilities District in fiscal year 1983/84. In fiscal
year 1985/86, an $18 Million Bond Issue was sold, the
proceeds of which will be used to construct a major
flood control facility As a part of the bond
structure, under the terms of a Loan and Pledge
Agreement between the Plenty and City, the Agency has
committed a portion of its tax increment revenues
towards debt service for the bonds. This Agency
contribution helps to reduce the per - acre - assessment to
the property owners. Recognizing the potential for
reclamation of usable groundwater, the Agency and City
obtained a loan from the Bureau of Reclamation to fund
a portion of the project. The Agency has also
committed a portion of it tax increment revenues to the
repayment of this lorn. Construction of this project
began in fiscal year 1986/87. The project consists of
three phases, and should be completed in fiscal year
1989/90.
Mort awe Revenue Bond Program: The Agency assisted the
C tyy Honcho Cu cam [inalizing a Joint Powers
Agreement for the creation of a Housing Finance Agency
with the cities of Palmdale, Porterville, and Colton.
Bonds in an aggregate total of $17,505,000 were sold to
finance new home construction in each of the
participating cities. Rancho Cucamo la received an
allocation of $10 Million from the issue. This issue
was the only issue in the State of California to fund
after the passage of the Federal Tax Reform Act of
1986. Rancho Cucamonga acts as program administrator
for the first five years of the program. Thereafter,
the responsibilities of administration rotate every
five years to the other participating cities.
Foothill Fire Protection District: During fiscal year
1986/87, the Agency part c pate with the Foothill Fire
Protection District in the following areas:
1. Aerial Ladder Truck Company - The Agency entered
into a contract for the purchase of an aerial
ladder truck to provide primary service to the
rapidly developing industrial area. A down payment
was made in fiscal year 1986/87, with subsequent
annual installments of $65,000.00 per year.
2. Fire Station Number 3 Remodel and Expansion - In
order to provide adequate facilities for the new
truck company, the Agency authorized a budget
allocation of $227,000 from the Rancho Cucamonga
Fire Protection Fund (Fund 25) to pay for the
remodel and expansion of Fire Station Number 2.
Work on this project was completed in fiscal year
1986/87.
Fire Protection Capital Improvements Program - In
February, 1986, the Agency and Fire District
executed a Memorandum of Understanding which
defines their respective rules and responsibilities
in the preparation of a Capital Improvements•- -
Program which is a framework for the development of
new fire protection facilities to service new
development in the Project Area.
In February, 1987, the Agency approved a financing
plan for the development of the needed fire
protection facilities as identified by the Fire
District. This plan, based on current projections
of Agency revenue, indicates that the facilities
will be built in two phases. Phase one consists of
the development of two new fire stations, and phase
two consists of the construction of new training
and maintenance facilities and the relocation of en
existing facility.
Selection of the architect for phase one began in
late fiscal year 1906/87, and is anticipated to be
complete in the first few eonths of fiscal year
1987/88. Design of the two facilities in phase one
Is anticipated to take 12 months, and construction
to begin early in fiscal year 1980/89.
Fire District Plan Checker - In order to assist the
Fire District in providing adequate review of
building plans in a timely fashion, the Agency
entered into contract with the Fire District for
specific commitments to plan review and plan check
activities in the project area. The contract
provides for the retention of one plan check review
person by the Fire District, with a matching
commitment by the Agency. The Fire District
indicates that the new position should be filled in
early 1987/88.
D0
Market in Promotions: During fiscal year 1986/87, the Agency
expanded is mar eting /promttiors activities to include
direct mail marketing to targeted industries. specifically,
these included hotel /motel developers and operators, and
developers and operators of restaurant facilities. The
Agency also maintained a vigorous advertising schedule in
trade and business joulnsls, in an effort to gain exposure
for the City.
The Agency also contracted for the development of a
marketing video to use in making presentations to developers
and companies interested in the City. Response to this 13
minute video has been outstanding.
OPA 84 -1: I:: April, 1987, the owner Participation Agreement
etween the Agency and HFA Associates was amended to allow
up to a three year extension in the time of performance.
This extension was necessitated by the review of market which indicated
area was not quite maturp, enough to generate the the market
the necessary
support.
Additionally, the Agency and City have begun design work on
the better so l
circulation for the development
r area gioial
shopping center.
Nei hborhood Conservation: As a part of the Agency's program
or mprov ng an ncreasing the supply of affordable
housing in the community, as required by Section 33334.2 of
the California Health
identified thirteen(3) nneighborhood capiG]1 impeovement
projects in targeted neighborhoods which will be financed
with the Agency's housing set aside funds.
In conjunction with this program, the Agency enteree into a
Reimbursement he with the Under the the
e vtermsof
this improvements, enand is to n sreimbursedeby the Agency. of During
fiscal year 1986/67, design of three of the thirteen
projects was begun.
In June, lawsuit by y the the Centerreceived n Laws filing
and Poverty ic, on
behalf of certain residents of the San Gabriel Valley Labor
Association demolish camp. he buildings rather than facility the
necessary repairs required to meet minimum health standards. Id It sh
effort on note
part[ of Western Center sons statewide
Law and Poverty,
Inc., to force the State legislature to addre-s the
ambi9ulty of the statutes that relate to the use of this
b
set - aside- money. Rancho Cucamonga Redevelopment Agency was
only one of many who were sued on the issue.
TA 86 -1s In August of 1986, the Agency sold its second Tax
nib cation BoLd Issue. Totaling $32,345,000, Phe issue is
designated for funding the Agency's final commitment under
OPA 84 -1, as well as a portion of the Public Safety /Civic
Facility, and other public improvements, such as the
I15 /Foothill Boulevard interchange.
Public Safet Livic Facilit s Design for the Public
Sa sty C v c Faciiity was completed during fiscal year
1986/87. This ..ill provide permanent facilities for toe
Redevelopment Aienc, City departments and Public Safety
functions. Funding Sir the facilities is provided jointly
under the terms of an agreement between the City and
Redevelopment Agency. Bids for the construction of the
facilities will 7e procured early in the next fiscal year,
with construction expected to begin shortly thereafter.
Busiueso Property Im Ea- Loan Pro cams In March, 1987,
t e Agency approve a Bue Rees Property Is .)rovement Lr:An
Program for the purpose of assisting property owners
fronting Foothill Boulevard in upgrading the physical
appearance of their prorerties. The program offers loans of
up to $50,000 to property owners for qualified property
improvements.
$' A lender for the program Is expected to be selected in early
1987/08. Advertising brochures are being prepared to mail
directly to property owners explaining the program and
5 encouraging their participation.
4:
The Agency is also working with the Chamber of Commerce and
Code Enforcement staff to publicize the program along the
Foothill Corridor.
Redevelo ment Plan Amendments Because the Agency knew it
woo ac eve is tax • ncrement and outstanding bonded
Indebtedness limitations, work began on an amendment to the
Redevelopment Plan to raise bot` The tax increment
limitation was raised from $11,25 -,00 u $100 Million, and
the outstanding bonded indebtedne .mitation was raised
from $50 Million to $500 Million
The amendment wao approved by ordinance adopted on June 23,
1987. However, due co a problem with the Postal Service,
notice to some affected property owners may not have been
delivered until after the public hearing. As a result, the
Agency has scheduled a second public hearing for the first
of the next fiscal year, at which time the original
ordinance will be rescinded and the amendment reapproved at
that time. Although not legally required, the Agency has
d
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taken this step to ensure that affected property owners have
an opportunity to address the Agency.
B. Fiscal Analysis
A fiscal analysis of the Agency is shown, in part, on the
attached Statement of Indebtedness. Briefly, the total
outstanding indebtedness for the Project Area, as of June
30, 1986, was $110,466,443. This total debt is a
combination of loans from the City, interest on the loans,
and total payments of both tax allocation bond issues, TA
84 -1 and TA 86 -1, over the thirty year lives of :he bonus.
In fiscal year 1985/86, the Agency received a total of
$5,679,708 in tax increment revenue. Tho majority of t.his
revenue is used to pay existing debt obligations. The
Agency is also required to set aside 201 of the gross tax
increment receipts pursuant to Section 33334.2 of the
California Health and Safety Code.
There are two special districts which receive direct
payments from the Agency when tax increment is received.
These two districts, Cucamonga County Water District and
Chino Basin Municipal Water District, receive revenues
oursuant to pass- through agreements executed at the time the
I•roject Area was formed. These pass- through payments are
ured by the districts to meet capital and bonded
indebtedness obligations. In fiscal year 1985/86, a total
of $921,053 was paid to these special districts pursuant to
Section 33401(b) of the California Health and Safety Code.
III. W T H ACTUAL ACHIEVEMENTS OF1FIISCAL Y� 1986/8 GOALS
The Annual Report for fiucal year 1985/86 identified ten
(10) program areas to which the Agency would devote the
majority of its efforts in fiscal year 1986/87. These areas
included: Day Creek /Hello Roos Program, Tax Allocation Bond
86 -1, CPA 84 -1, Public Safety /Civic Facility, Home Mortgage
Revenue Bond Financing, Foothill Fire Protection District,
Marketing /Promotions, Certificates of Participation,
Neighborhood Conservation, and the Redevelopment Plan
Amendment. As indicated in Section II, these ;oals have
been substantially met.
IV. WORK PROGRAM GOALS FOR FISCAL YEAR 1987/88
During fiscal year 1987/88, the work program will consist of
Implementing the projects which have been prioritized in the
Redevelopment Plan. Thus, projects begun during the past
year will receive further implementation and other projects '
will be considered as they relate to the overall goals set
forth in the Redevelopment Plan, which includes
�S
7
1. Protect and promote the sound development and
redevelopment of blight as defined in Sections 33030
through 33032 of the California riealth and Safety
Code.
2. Assure that projects in the Project Area provide
assistance in alleviating physical and economic
barriers to development in the Project Area.
? Assure that projects in the Project Area are in
conformance with the City's Ganeral Plan goals.
4. Assure that projects in the Project Area provide for
balanced and orderly development.
5. Provide for assurance of adequate tax increment to
help finance improvements in the Project Area.
The following is a summary of the projects and goals
anticipated to be implemented during fiscal year 1987/88.
Day Creek Mello Roos Pro ram: The Agency. intends to commit
financially to the pro ect y pledging a minimum of $500,000
annually towards debt service on the bonds. The pledged
amount will help to reduce the per -acre- assessment of the
property owners. The Agency will pay the minimum pledge
from a tax increment revenue fund which is targeted for the
purpose of developing regional flood control facilities,
pursuant to the pass - through aqreement executed between the
Agency and the County of San Bernardino at the time the
Project Area was formed.
OPA 84 -1: The Agency has fully satisfied its financial
coummet under the terms of OPA 84-1.
As a part of the Second Amendment to the Owner Participation
Agreement, RFA Associates is required to install a sign
advertising the construction of the Shopping Center. Design
of the sign has been completed and it is will be installed
during the first portion of fiscal year 1987/88.
Additionall-, the Agency has made a commitment to improve
the interchange of I -15 and Foothill Boulevard. Design of
this facility is underway, and the Agency anticipates
acquisition of the land and construction of the facility
during fiscal year 1987/08.
Public Safet Civic Facility: Construction of the Public
Sa ety C v c Facility s sc eauied to begin early in fiscal
year 1987/00. Agency staff will be project manager for the
Agency /City, and will monitor the progress of the project in
the interest of the Agency /City.
T
Construction of the project is expected to take 24 months,
and should be approximately one third complete by the end of
fiscal year 1987/88.
Some Mortgage Revenue Bond Plnancin : To the extent that
there is au c ent developer interest in a new Rome
Mortgage Revenue Bond Issua, the Agency will pursue the
structuring and sale of a new bond issue. Such an issue
depends largely on favorahle market conditions in order to
be financially viable.
As a part of the 1986 Home Mortgage Revenue Bond Issue, the
structure of the issue included an opportunity for
participating developers to extend the loan origination
period an additional 18 months. The Agency has received
inquiries from several participating developers, and is
preparing the necessary documents to process the extension.
The Agency Is also exploring the possibility of refunding
the 1985 City Home Mortgage Revenue Bond Ihcue to take
advantage of lower interest rates and less restrictive
regulations. Developers will be canvassed to determine if
there is sufficient interest to structure such a refunding.
Mar�ketinS /Promotions: Curing fiscal Year 1984/87, the Agency
evd eloped a more proactive approach to marketing and
promotions. Aa a part of the work program for fiscal year
1987/88, this approach has been expanded to include
additional direct contacts with certain targeted industries
and services in order to attract those businesses to the
City. This program is aimed at encouraging more balanced
development In the City and providing a full range of
services and industries to the City's ceaidents.
The Agency has also set an aggressive advertising schedule
in trade ant: business journals in an effort to expand the
exposure of the City Lo potential developers, businesses,
and residents. As a part of this program, an effective
follow -up campaign will be developed to ensure that
inquiring parties are contacted and forwarded information on
the City.
The Agency will act as lead agent in the development of two
information videos. One video will provide information to
new businesses locating in the City and Project Area on
local regulations governing small business, focusing on
overall small business development. The other will detail
tie development review ;rocess and explain to potential
developers how best to approach the City's development
process.
.:71k9
The Agency will also be preparing presentations for
additional marketing /trade shows in order to gain direct
personal contact with businesses /developers. Specifically,
the Agency anticipates participating in the IEw conference,
aimed at promoting the west end of the valley; the CALED
Conference VIII in San Diego, a statewide economic
development conference which focuses on attracting new
businesses to the States and a new conference in Los Angeles
aimed at exposing the Inland aspire West to the Los Angeles
business community. This conference is being developed in
conjunction with California Business magazine to provide Los
Angeles businesses which are anticipating expanding the
Opportunity to consider the Inland Empire as an alternative
to the Los Angeles area.
In order to accomplish this expanded marketing /promotions
program, the Agency will be hiring a new Redevelopment
Analyst whose primary function will be to oversee the
development and implementation of this program. This is
expected to be a mid -year hire.
Foothill Specific Plan: With the approval of the Foothill
Speci c Pan by tiie City Council, tha Agency will be
financing9of the npublic improvements identified in the i Plane
This financing plan will outline available reaourcep and
potential timing to determine the Agency's ability to
participate In the renovation of Foothill Boulevard.
Impacts of this program on other Agency priorities will also
be examined. The Agency's financial commitment to this
program is contingent upon the successful implementation of
the Redevelopment Plan Amendment mo. 1.
Implementation of the Business Property Improvement Loan
Program will include direct contact with property owners
along Foothill Boulevard to an urage their participation in
the program.
Etiwanda Draina e System: In conjunction with the
eve opment o t e Reg onal Flood Control systems in the
eastern portion of the Project Area, th:, Agency will
contribute $50,000 to the study of the Etiwanda Drainage
System. This program will provide review and analysis of
the regional, master planned, and local drainage systems in
the area to determine their proper development and
relationships. It will also determine if interim facilities
are needed prior to the completion of the regional
facilities, and what impact each of these will have on the
regional facilities.
30
Nei hborhood Conservation: Within the identiried targeted
ne g or oo s, design for the Baker /Arrow storm drain,
Turner /Hermosa storm drain, Humbolt sewer project, and Lower
Turner storm drain should be completed early in fiscal year
1987/88. Construction of these projects is anticipated to
be complete during the year.
V. AGENCY ACTIVITIES AFFECTING HOUSING
During fiscal year 1986/87, no households or families
containing persons of low or moderate incomes were displaced
or moved from their dwellings as a result of Redevelopment
Agency activities. In addition, the Agency does not expect
to displace or move any low and moderate income households
or families from their dwellings during fiscal year 1987/88.
During fiscal year 1986/87, no dwellings housing persons and
i, families of low and moderate incomes were removed from the
lhousing market as a result of Agency activities. Except for
those first time home buyers who participated in the Agency
Single Family Mortgage Revenue Bond Programs, no Agency-
assistance was provided for the construction,
rehabilitation, acquisition or subsidization of affordable
dwelling units to pecaons and families of low and modera�e
incomes
The Rancho Redevelopment Project Are, was formed in fiscal
year 1981/81 and, therefore, must comply with Sections
33334.2 and 33334.5 cf the California Health and Safety
Code These sections :equire the Agency to set aside 20% of
all gross tex increment revenue receipts from the Project
Area for laproving and increasing the community's supply of
affordable housing. To date the Agency has committed a
portion of this fund to assist in the development of a
senior citizen housing project (Calmark developer agreement,
refer to fiscal year 1983/84 Annual Report).
Additionally, the Agency executed an agreement with the Cicy
of Rancho Cucamonga, under the terms of which the costs for
infrastructure improvements in certain targeted
neighborhooJs will be reimbursed to the City. Validation
proceedings to ensure that the proposed improvement costs
will qu..li:y as legitimate debt have been completed, in the
Agency's favor. However, with the filing of the lawsuit by
the Western Center on Law and Poverty, Inc, Agency counsel
has advised the Agency to withhold any payments under the
terms of chat agreement until the lawsuit is resolved.
The Agency has identified thirteen qualified neighborhood
conservation projects which it intends to finence through
the use of the 201 set aside funds. THe Agency intends to
continue to assist in completing these projects, either
through the sale of tax allocation bonds, or through
successive reimbursement agreements with the City.
31
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VIZ
V1. AUDIT FOR'FiSCAL YEA? !go-S/87
In accordance with 'California- Health and Safety Code,
Section 33080.'1(a);-- the Rancho Cucamonga Redevelopment"
the lfirm'of Lance, Sall, & Lunghaed,,�
Agency contracted with
Certified Public Accountants, to complete an examination of
the financial records and transactions of the Agency for the
i
year ending June 30. 1987. , This financial audit, as
- iffi`
prepared by the auditor'and submitted to the Redevelopment
•
Agency, Is attached as a part of thia'report.'
VII. AGENCY COUNSEL OPINION LETTER OF COMPLIANCE WITH LAWS
AND REGULATIONS
In accordance with California 'Health and Safety Code
Section 33080.1(a),,an opinion letter from the legal counsel
for the Rancho Cucamonga Redevelopment Agency is attached to
this report. The opinion letter indicates the Agency's
compliance with the laws, regulations and administrative
requirements which governs the activities of the Agency.
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