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HomeMy WebLinkAbout2013/07/17 - Agenda Packet city of ANCHO OUCAMONGA 10500 Civic Center Drive O Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 15t and 3rd Wednesdays 4 7:00 P.M. JULY 179 2013 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room................. 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers.......................... 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds w INFORMATION FOR THE PUBLIC TO ADDRESS THE FIRE BOARD, AUTHORITY BOARD AND CITY COUNCIL The Fire Board,Authority Board and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position,you may simply indicate that you agree with a previous speaker.If appropriate,a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board,Authority Board or City Council byfilling out a speakercard and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your Presentation, you would like to displav audio or visual material,please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Authority Board or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period,all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items(with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any remaining "Public Communications" which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less,as deemed necessary bythe Chair,depending upon the number of individuals desiring to speak. If you are present to speak on an "Advertised Public Hearing" Item or on an "Administrative Hearing Item(s)," your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS-Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter,the City's Public Library(-ies)and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST-Fire Board,Authority Board and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings "on- demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityha lUcounciUvideos.aspforthose with Hi-bandwidth(DSL/Cable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board, Authority Board and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire District Board and the Public Financing Authority Board. Copies of the agendas and minutes can be found @ www.cityofrc.us ® If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 1 CITY COUNCIL AGENDA JULY 177 2013 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM Al. Roll Call: Mayor Michael Mayor Pro Tem Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY AND CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) D. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B) — TWO CASES — CITY, SUCCESSOR AGENCY E. CITY MANAGER ANNOUNCEMENTS F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 2 CITY COUNCIL AGENDA JULY 179 2013 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCE AUTHORITY BOARD AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Certificates of recognition to William Tsumpes, Ebony Armstrong and Robert `Bob" Coffman for their assistance to the Rancho Cucamonga Police Department. H2. Presentation of certificates of recognition to Vinnie Sapienza, Wanda Onken, Ted Adams, Dan Derrick and Joe Van Driessen for winning the California Senior Wii Bowling Championship. H3. Presentation of a Proclamation to former Los Angeles Dodger and Rancho Cucamonga Resident Tommy Davis. H4. Presentation of certificates of recognition to Jack Freedman and Karl Farmer on receiving the 2013 California Park and Recreation Society (CPRS) District 11 Community Champion Award. H5. Introduction of Captain Tony Onodera as our new Police Chief. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Finance Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Finance Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Finance Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 3 CITY COUNCIL AGENDA JULY 17, 2013 The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Authority Board/Council at one time without discussion. Any item may be removed by an Fire Board/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: July 3, 2013 (Regular Meeting) - - - J2. Approval of Check Register dated June 26, 2013 through July 9, 2013 for the total amount 1 of$187,732.09. J3. Approval to receive and file current Investment Schedule as of June 30, 2013. 7 J4. Accept the bids received and award and authorize the execution of the contract in the amount of $133,249.00, to the lowest responsive bidder, De La Riva Construction, Inc., and 12 authorize the expenditure of a 10% contingency in the amount of $13,324.90, for the Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172) to be funded from Fire Protection District Capital Funds, Account No. 3288501-5602. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: July 3, 2013 (Regular Meeting) _ _ _ L. CONSENT CALENDAR - SUCCESSOR AGENCY L1. Release of Maintenance Bond No. 71123572 in the amount of $6,800.00 for the Fleet Shop 15 CNG Modification Project Contract No. CO 11-069/RA 11-010. L2. Release of Maintenance Bond No. 105483007 in the amount of $54,900.00 for the 16 Epicenter and Adult Sports Complex Lighting Replacement Project, Contract No. RA 11- 003. M. CONSENT CALENDAR - CITY COUNCIL M1. Approval of Minutes: July 3, 2013 (Regular Meeting) - - - FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 4 CITY COUNCIL AGENDA JULY 17, 2013 M2. Approval of Check Register dated June 26, 2013 through July 9, 2013 and payroll ending 17 July 9, 2013 for the total amount of$3,613,311.95. M3. Approval to receive and file current Investment Schedule as of June 30, 2013. 50 M4. Approval to renew Professional Services Agreement (CO#13-025) with Clearwater 58 Graphics, Inc. for the printing and production of the Grapevine, RC Reporter and annual report for FY 2013/14 to be funded from 1001401-5300 and 1001001-5300. M5. Approval of a contract with A&V Softball Tournaments, to perform officiating services for the Adult Softball League in accordance with Request for Bid No. 12/13-009, funded from 60 Account Number 1700401-5305, in accordance with the approved budget. M6. Release of Maintenance Bond No. 71123572 in the amount of$6,800.00 for the Fleet Shop 77 CNG Modification Project Contract No. CO 11-069/RA 11-010. M7. Accept the Sports Complex Clarifier Replacement Project, Contract No. 13-014 as complete; release the Faithful Performance Bond; accept a Maintenance Bond; release the 78 Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion, release the Retention 35 days after acceptance and approve the final contract amount of$22,632.60. RESOLUTION NO. 13-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE SPORTS COMPLEX 80 CLARIFIER REPLACEMENT PROJECT CONTRACT, NO. 13-014 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK. M8. Accept Improvements, release the Faithful Performance Bond, accept a Maintenance Bond and file a Notice of Completion for improvements for Tract 18032, located on the west side 82 of Day Creek Boulevard, south of Vintage Drive, submitted by Meritage Homes. RESOLUTION NO. 13-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 84 CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 18032 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M9. Approval of Map, Improvement Agreement, Improvement Securities, Monumentation Cash Deposit and ordering the annexation to Landscape Maintenance District No. 3B and Street 85 Light Maintenance District Nos. 1 and 6 for Parcel Map 18794, located approximately 640 feet west of Hellman Avenue on the south side of 8th Street and the south and north sides of 7th Street, submitted by DCT 8th & Vineyard LLC, a Delaware limited liability company. RESOLUTION NO. 13-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 87 CUCAMONGA, CALIFORNIA, APPROVING THE FINAL MAP IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES, AND MONUMENTATION CASH DEPOSIT FOR PARCEL MAP 18794 FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 5 CITY COUNCIL AGENDA JULY 179 2013 RESOLUTION NO. 13-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 88 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 313 FOR PARCEL MAP 18794 RESOLUTION NO. 13-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 93 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PARCEL MAP 18794 RESOLUTION NO. 13-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 98 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 FOR PARCEL MAP 18794 M10. Approval of map and ordering the annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 for Parcel Map 19397, located at 10670 103 6th Street, submitted by BCI, Coca-Cola Bottling CO. RESOLUTION NO. 13-119 105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FINAL MAP FOR PARCEL MAP 19397 RESOLUTION NO. 13-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 106 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B FOR PARCEL MAP 19397 RESOLUTION NO. 13-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 111 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PARCEL MAP 19397 RESOLUTION NO. 13-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 116 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 FOR PARCEL MAP 19397 FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 6 CITY COUNCIL AGENDA ".;'I Yi: C 6Cnm10,11n JULY 179 2013 M1 I. Ordering the annexation to Landscape Maintenance District No. 3B and Street Lighting 121 Maintenance District Nos. 1 and 6 for DRC2012-00790, located at 8875 Industrial Lane, submitted by LRFP, IIC. RESOLUTION NO. 13-123 123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B FOR DRC2012-00790 RESOLUTION NO. 13-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 128 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2012-00790 RESOLUTION NO. 13-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 133 CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 FOR DRC2012-00790 M12. Approval of Cooperative Agreement with the California Department of Transportation (CALTRANS) and the San Bernardino County Associated Governments (SANBAG) 138 (CALTRANS Agreement No. 08-1549) assigning responsibilities for the construction support and construction capital components of the Interstate 15 at Base Line Road Interchange Improvement Project. M13. Approval of a Resolution authorizing the bi-annual routine destruction of City records 166 pursuant to California Government Code Section 34090, the City's Records Retention Schedule and other applicable legal citations. RESOLUTION NO. 13-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF 167 CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES N. ADVERTISED PUBLIC HEARINGS FIRE PROTECTION DISTRICT The following items have been advertised and/or posted as public hearings as required by law. The President will open the meeting to receive public testimony. N1. Approval of a Resolution adopting the Fire District's General Fund Final Budget for Fiscal 190 Year 2013/14 in the amount of$24,742,110. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 7 CITY COUNCIL AGENDA !A,.�RITO C 6CAMONGA JULY 175 2013 RESOLUTION NO. FD 13-033 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO 192 CUCAMONGA, CALIFORNIA, FIXING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2013 THROUGH JUNE 30, 2014 O. ADVERTISED PUBLIC HEARINGS CITY COUNCIL The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. 01. Adoption of the revised Federally required 2013-2014 Annual Action Plan, DRC2013- 194 00297R, which includes the selection of CDBG funded activities, based on a grant allocation of$807,488. 02. Consideration of approval of the Resolution confirming the diagrams, and assessments, approve the annual Engineer's reports and order the levy and collection of annual 270 assessments for Landscape Maintenance District Nos. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10 for Fiscal Year 2013/14. RESOLUTION NO. 13-127 274 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVING THE ANNUAL ENGINEER'S REPORTS AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9, AND 10 FOR FISCAL YEAR 2013-2014. 03. Consideration of approval of the Resolution confirming the diagrams, and assessments, 277 approve the annual Engineer's reports and order the levy and collection of annual assessments for Park and Recreation Improvement District No. PD-85 for Fiscal Year 2013/14. No increase in the assessment rate is being proposed or permitted. RESOLUTION NO. 13-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO 279 CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVING THE ANNUAL ENGINEER'S REPORT AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013-2014 04. Consideration of approval of the Resolution confirming the diagrams, and assessments, approve the annual Engineer's reports and order the levy and collection of annual 281 assessments for Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7, and 8 for Fiscal Year 2013/14. No increase in assessment rate is proposed or permitted. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 8 CITY COUNCIL AGENDA .,.,,, JULY 173 2013 RESOLUTION NO. 13-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVING THE ANNUAL ENGINEER'S REPORTS 284 AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR STREET LIGHTING MAINTENANCE DISTRICT NOS. 1, 2, 3, 4, 5, 6, 7, AND 8 FOR FISCAL YEAR 2013-2014. P. CITY MANAGER'S STAFF REPORT The following item has no legal publication or posting requirements. P1. Introduce Ordinance No. 861 authorizing the City Council to adopt regulations relating to the parking of electric vehicles at public and private charging stations and amending Tile 10 287 of the Rancho Cucamonga Municipal Code. ORDINANCE NO. 861 (First Reading) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO 289 CUCAMONGA ADOPTING REGULATIONS RELATING TO THE PARKING OF ELECTRIC VEHICLES AT PUBLIC AND PRIVATE CHARGING STATIONS, AND AMENDING TITLE 10 OF THE RANCHO CUCAMONGA MUNICIPAL CODE P2. Update on 2013 City Council goals. 293 P3. Presentation of the development of a Military Banner application by ESRI. (Oral Report) - - - P4. Presentation of award from American Society of Civil Engineers for Outstanding Civil Engineering Project of the Year—Public Works Services Center (Oral Report). 0. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. Q1. DESIGNATION OF A VOTING REPRESENTATIVE AND ALTERNATES FOR THE 2013 302 LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING. 02. CONSIDERATION OF THE CITY COUNCIL LIBRARY SUB-COMMITTEE'S RECOMMENDATION REGARDING REAPPOINTMENTS TO THE LIBRARY BOARD OF 307 TRUSTEES. Q3. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Q4. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND g CITY COUNCIL AGENDA JULY 175 2013 R. IDENTIFICATION OF ITEMS FOR NEXT MEETING S. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on July 11, 2013, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. July 3, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council and Fire Protection District held a closed session on Wednesday, July 3, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman, Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development, B. ANNOUNCEMENT OF CLOSED SESSION ITEM S The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT NORTHWEST CORNER OF BASE LINE AND DAY CREEK BOULEVARD IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 1089-031-14, -15, -16, AND 1089-031-35; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND RANDALL LEWIS, LEWIS GROUP OF COMPANIES REGARDING PRICE AND TERMS—CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR TWO PROPERTIES LOCATED ON THE EAST SIDE OF GROVE AVENUE, NORTH OF 8T" STREET AND MORE COMMONLY KNOWN AS 8837 GROVE AVENUE, AND THE SECOND PROPERTY IS SOUTH OF ARROW HIGHWAY, EAST OF ARCHIBALD AVENUE, AND MORE COMMONLY KNOWN AS 8590 MALVEN AVENUE; NEGOTIATING PARTIES: LINDA DANIELS, ASSISTANT CITY MANAGER AND RYAN COBB REPRESENTING NATIONAL CORE REGARDING PRICE AND TERMS—CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. E. CITY MANAGER ANNOUNCEMENTS No announcements were made. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 1 of 10 F. RECESS The closed session recessed at 6:30 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tern Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; James Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Assistant City Manager/Administrative Services; Jeff Bloom, Assistant City Manager/Economic & Community Development; Bill Wittkopf, Public Works Services Director; Mark Steuer, City Engineer; Trang Huynh, Building & Safety Services Director; Candyce Burnett, Planning Manager; Robert Karatsu, Library Services Director; Veronica Fincher, Animal Care and Services Director; Fire Chief Mike Bell; Police Chief Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. 4`"of July Safety tips. Kelley Donaldson, Public Education Specialist and Heather Bolton, Secretary, presented safety tips for the upcoming 4'" of July festivities. I. PUBLIC COMMUNICATIONS 11. Dennis Cisneros spoke about the people visiting Cucamonga Canyon, which creates an unnecessary increased risk of violent crime and wildfire in the area. He noted that residential parking permits are a step in the right direction but won't solve the problem. Mr. Cisneros recommended that Cucamonga Canyon be closed until the proper access and safety improvements are in place. 12. Dana Keithly addressed discrepancies in the report recently released by the Grand Jury. She noted that no statements were included on the methodology that was used and wondered if multiple individuals had been interviewed. She did not believe that this was a fair assessment of the operations at the Animal Care and Services Center. 13. Susan Keithly indicated that this was a one-sided investigation as dogs were confined to crates at one time. She wondered if an audit was done by the Grand Jury and if they reviewed the background records of the animals. Ms. Keithly noted that there has not been any promotion of animals since the new Director has been there. 14. Jesse Kreider noted that he had been told to euthanize animals but indicated that he was not certified or trained to do so. Mr. Kreider indicated that when he received a death threat he was told to watch his back yet when the Director received one she was given a police escort. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 2 of 10 15. Allison Kreider read various a-mails from other volunteers who expressed concerns with the operation at the Center. She stressed that the Center needs to work with volunteers to help the animals, noting that there is not one video on the Internet site. 16. Ondra Gilbertson noted that no marketing or videos of the animals are being done. She displayed photographs of various dogs that are available for adoption as well as dogs that had been euthanized. Ms. Gilbertson noted that we need an adoption and rescue person at the facility. 17. Vicky Reust indicated that no one is criticizing the foster program. She wondered why no one was able to save King and why the Grand Jury did not investigate why adoptions are down and deaths are up. 18. Dorothy Burchfield thanked the City Council for their efforts in addressing Sapphire Falls. She noted that a committee of neighbors has been formed to discuss the various issues surrounding the use of the canyon, noting that the next meeting will be on July 31, 2013. 19. Kevin King noted that the Pit Bull promotions have almost stopped and the caretakers do not have behavioral rehabilitation plans. The animals are classified as unadoptable and then put down. Mr. King noted that there is only one dog in a kennel, the dogs do not get out daily, volunteers can not volunteer on holidays and the number of volunteers have dwindled. 110. John Lyons offered his condolences to the families of the 19 firefighters who lost their lives in Arizona. He noted that he has experienced several Grand Jury investigations, which are always very thorough. Mr. Lyons spoke about his experiences with the Animal Care and Services Center and attendance at the Chamber of Commerce installation dinner. He indicated that Costco needs to change their beverages back to Coke and urged everyone to be safe over the 4th of July weekend. 111. Nicole Myerchin noted that the Grand Jury is not qualified to evaluate the Animal Care and Services Center and suggested that an independent third party be used. 112. Dave Dykstra admired the group of people who are speaking up for the animals. He urged the City Council to do the right thing for the animals. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: June 19, 2013 (Regular Meeting) May 30, 2013 (Special Meeting) J2. Approval of Check Register dated June 12, 2013 through June 25, 2013 for the total amount of$94,618.11. MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: June 19, 2013 (Regular Meeting) * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —July 3, 2013 - Page 3 of 10 MOTION: Moved by Spagnolo, seconded by Williams, to approve the minutes. Motion carried 5-0. L. CONSENT CALENDAR - SUCCESSOR AGENCY 1-1. Accept the City Yard Expansion Project, Contract No. 11-068/RA1 1-009 as complete; Release the Faithful Performance Bond; Accept a Maintenance Bond; Release the Labor and Materials Bond; Approve a Resolution Authorizing the Public Works Services Director to File a Notice of Completion; Release the Retention 35 Days after Acceptance and Approve the Final Contract Amount of$11,455,397.00 RESOLUTION NO. 13-096 A RESOLUTION OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CITY YARD EXPANSION PROJECT, CONTRACT, NO. 11-068/RA11-009 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK. MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0. M. CONSENT CALENDAR - CITY COUNCIL M1. Approval of Minutes: June 19, 2013 (Regular Meeting) May 30, 2013 (Special Meeting) M2. Approval of Check Register dated June 12, 2013 through June 25, 2013 and payroll ending June 25, 2013 for the total amount of$3,151,377.31. M3. Accept the City Yard Expansion Project, Contract No. 11-068/RA11-009 as complete; release the Faithful Performance Bond; accept a Maintenance Bond; release the Labor and Materials Bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion; release the retention 35 Days after acceptance and approve the final contract amount of$11,455,397.00. RESOLUTION NO. 13-096 A RESOLUTION OF THE CITY COUNCIL AND THE SUCCESSOR AGENCY OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CITY YARD EXPANSION PROJECT, CONTRACT, NO. 11-068/RA11-009 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK. M4. Authorization to award the purchase of one (1) Urban Forestry Aerial Chipper truck to ARec Industries, Inc, of Dixon, California, in accordance with Request for Bid ("RFB") #13/14-001 (Replacing units #1517/10506) in the amount of $126,582.60 from Acct. No. 1712001-5604 (Equipment and Vehicle Replacement). M5. Approval to accept and to allocate $1,000 grant awarded by Dollar General into Library Revenue Account 1290000-4740/0-3736 and appropriate $1,000 into expenditure account 1290606-5200/0-3736 for Dollar General "Back 2 Basics Grant." M6. Approval to allocate $85,000 awarded by the California State Library into Library Revenue Account 1291000-4740/0-3737 and appropriate $4,000 into expenditure account 1291602-5010/0-3737, $1,000 into expenditure account 1291602-5030/0-3737, $25,000 into expenditure account 1291602-5200/0-3737, and $55,000 into expenditure account 1291602-5300/0-3737, for"Pop Up RC" project. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 4 of 10 M7 Release of Maintenance Guarantee Bond No. 71245393-M in the amount of $5,159.00 for the Victoria Gardens Cultural Center LED Sign Project, Contract No. 12-017. M8. Consideration of approval of Resolutions ordering the preparation of the annual Engineer's reports to initiate proceedings to levy annual assessments, preliminarily approve the annual Engineer's reports, declaring the City Council's Intention to levy annual assessments within Street Lighting Maintenance District Nos. 1 Through 8, inclusive, for Fiscal Year 2013/14 and setting the time and place for a public hearing thereon. No increase of assessment rate is proposed or permitted. RESOLUTION NO. 13-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 THROUGH 8, INCLUSIVE, FOR FISCAL YEAR 2013/14 RESOLUTION NO. 13-098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 THROUGH 8, INCLUSIVE, FOR FISCAL YEAR 2012-13 RESOLUTION NO. 13-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2013/14 IN STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 THROUGH 8, INCLUSIVE, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON M9. Consideration of approval of Resolutions ordering the preparation of the annual Engineer's reports to initiate proceedings to levy annual assessments, preliminarily approve the annual Engineer's reports, declaring the City Council's Intention to levy annual assessments within Landscape Maintenance District Nos. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10 for Fiscal Year 2013/14 and setting the time and place for a public hearing thereon. RESOLUTION NO. 13-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORTS PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9, AND 10 FOR FISCAL YEAR 2013/14 * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 5 of 10 RESOLUTION NO. 13-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL ENGINEER'S REPORTS FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICTS NOS. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9, AND 10 FOR FISCAL YEAR 2013/14 RESOLUTION NO. 13-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2012-13 IN LANDSCAPE MAINTENANCE DISTRICT NOS. 1, 3A, 38, 4-R, 5, 6-R, 7, 8, 9, AND 10 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON M10. Consideration of approval of Resolutions ordering the preparation of the annual Engineer's reports to initiate proceedings to levy annual assessments, preliminarily approve the annual Engineer's reports, declaring the City Council's Intention to levy annual assessments within Park and Recreation Improvement District No. PD-85 for Fiscal Year 2013/14 and setting the time and place for a public hearing thereon. No increase of assessment rate for FY 2013/14 is proposed or permitted. RESOLUTION NO. 13-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE PREPARATION OF ANNUAL ENGINEER'S REPORT PURSUANT TO THE PROVISIONS OF THE ASSESSMENT LAW FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013-14 RESOLUTION NO. 13-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, PRELIMINARILY APPROVING THE ANNUAL ENGINEER'S REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013-14 RESOLUTION NO. 13-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, DECLARING ITS INTENTION TO PROVIDE FOR THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2013-2014 PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING THEREON M11. Approval to accept a Rider to the substitute Improvement Security for remaining work to be completed by Tract Map 18096, located at the southwest comer of East Avenue and Via Veneto Drive, submitted by Rancho Victoria Meadows, LLC. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 6 of 10 RESOLUTION NO. 13-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A RIDER TO THE EXISTING IMPROVEMENT SECURITY FOR TRACT MAP 18096 AND RELEASING THE CURRENT IMPROVEMENT SECURITY M12. Ordering the annexation to Landscape Maintenance District No. 36 and Street Lighting Maintenance District Nos. 1 and 6 for DRC2012-00932, located at the southeast corner of Arrow Route and Grove Avenue, submitted by Bechara and Bernadette Mitri. RESOLUTION NO. 13-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2012-00932 RESOLUTION NO. 13-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2012-00932 RESOLUTION NO. 13-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAUINDUSTRIAL) FOR DRC2012- 00932 M13. Approval to receive and file Animal Center Statistics and Animal Center Outcome Report for the month of May 2013. M14. Approval to accept a 2-year First 5 San Bernardino contract extension in the amount of $651,367 and allocate Fiscal Year 2013-2014 funds in the amount of $319,264 into Healthy RC Revenue Account No. 1218000-4905 and appropriate $82,194 into Account No. 1218102-500, $15,850 into Account No. 1218102-5010, $39,995 into Account No. 1218102-5030, $103,725 into Account No. 1218102-5200, and $77,500 into Account No. 1218102-5300 for costs associated with the development and coordination of various Healthy RC programs and activities. MOTION: Moved by Steinorth, seconded by Alexander, to adopt the recommendations in the staff reports. Motion carried 5-0. N. CITY MANAGER'S STAFF REPORT The following item has no legal publication or posting requirements. (The agenda was amended on June 28,2013 to add Item N4.) N1. Approval of a Resolution authorizing the issuance of bonds for Community Facilities District No. 2003-01 Designated Improvement Area No. 1 Special Tax Refunding Bonds, Series 2013 in an aggregate principal amount not to exceed $15,000,000 (Fifteen million dollars) and the defeasance and refunding of prior special tax bonds. (ITEMS N1 AND N2 WERE DISCUSSED AT THE SAME TIME) * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 7 of 10 RESOLUTION NO. 13-110 A RESOLUTION OF THE CITY COUNCIL OF CITY OF RANCHO CUCAMONGA AUTHORIZING THE ISSUANCE OF BONDS OF COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 1 SPECIAL TAX REFUNDING BONDS, SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $15,000,000, AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS OF SUCH DISTRICT ISSUED FOR IMPROVEMENT AREA NO. 1 THEREOF, APPROVING THE FORM OF A FISCAL AGENT AGREEMENT AND AUTHORIZING NEGOTIATION OF TERMS OF THE SALE OF SAID BONDS, APPROVING A PRELIMINARY OFFICIAL STATEMENT, AUTHORIZING PREPARATION OF A FINAL OFFICIAL STATEMENT AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS N2. Approval of a Resolution authorizing the issuance of bonds for Community Facilities District No. 2003-01 Designated Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 in an aggregate principal amount not to exceed $3,100,000 (Three million, one hundred thousand dollars) and the defeasance and refunding of prior special tax bonds. (ITEMS N1 AND N2 WERE DISCUSSED AT THE SAME TIME) RESOLUTION NO. 13-111 A RESOLUTION OF THE CITY COUNCIL OF CITY OF RANCHO CUCAMONGA AUTHORIZING THE ISSUANCE OF BONDS OF COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS, SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,100,000, AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS OF SUCH DISTRICT ISSUED FOR IMPROVEMENT AREA NO. 2 THEREOF, APPROVING THE FORM OF A FISCAL AGENT AGREEMENT AND AUTHORIZING NEGOTIATION OF TERMS OF THE SALE OF SAID BONDS, APPROVING A PRELIMINARY OFFICIAL STATEMENT, AUTHORIZING PREPARATION OF A FINAL OFFICIAL STATEMENT AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS Ingrid Bruce, GIS/Special Districts Manager, presented the staff reports. MOTION: Moved by Steinorth, seconded by Williams, to adopt Resolution No. 13-110. Motion carried 5-0. MOTION: Moved by Spagnolo, seconded by Alexander, to adopt Resolution No. 13-111. Motion carried 5-0. N3. Adoption of a "Permit Parking District' for the residential area identified as "Almond Street' generally located east of Sapphire Street. RESOLUTION NO. 13-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ESTABLISHING A PERMIT PARKING DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 10.50 OF THE RANCHO CUCAMONGA MUNICIPAL CODE. Fire Chief Mike Bell and Traffic Engineer Jason Welday, presented the staff report. It was noted that an amended Resolution had been provided to the City Council. * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013 - Page 8 of 10 In response to Council Member Steinorth, it was noted that the majority of residents on Via Serena on Almond Street are in support of the proposed District. Council Member Alexander indicated that this matter is still fluid and wondered if there was still an opportunity to refine the plan further. In response, the Fire Chief confirmed that adjustments may need to be made and expressed a commitment to report back to the City Council periodically. In response to Mayor Michael, Chief Bell noted that the Forest Service does not intend on closing Cucamonga Canyon. He noted that the amount of trash and graffiti is a concern and hoped to clean up the trash and fire rings. In response to Council Member Spagnolo, the Traffic Engineer addressed how the 25 parking spots was determined. He noted that the residents do not support all the recommendations. Since the residents did support a Permit Parking District, this is being recommended. In response to Mayor Michael, discussion was held regarding where the visitors would park once the new permit parking district was in place. Also discussed was how other permit parking districts were doing. Mayor Michael noted that another meeting with the neighborhood should be held to see how this affects their concerns. MOTION: Moved by Spagnolo, seconded by Williams, to adopt Resolution No. 13-112 and the amended permit parking plan. Motion carried 5-0. N4. Presentation of San Bernardino County Grand Jury Report for FY 2012/13 regarding the Animal Care and Adoption Center. (Oral Report) Veronica Fincher, Animal Care and Services Director, presented the staff report. O. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) No updates were presented. 02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Alexander noted that the Animal Care and Services Center is broken and did not believe that the Grand Jury report adequately addressed the matter. Council Member Steinorth pointed out the unhealthy debates that have been taking place at the City Council meetings. Comments to improve the Center are helpful but attacks are unwelcome. He respects the need for an independent voice. Mayor Pro Tern Spagnolo indicated that complaints on the structure of the Grand Jury should be taken up with the County. He objected to the inappropriate comments regarding how the animals are killed. Mayor Michael stressed that the Animal Care and Adoption Center has very high standards. If the desire was to adopt animals, he would champion this cause. He hoped that there would be a way for everyone to work together in a more positive manner. P. IDENTIFICATION OF ITEMS FOR NEXT MEETING * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting—July 3, 2013- Page 9 of 10 No items were identified. Q. ADJOURNMENT After a moment of silence in memory of the 19 firefighters who lost their lives in the Yarnell Hill blazes in Arizona, Mayor Michael adjourned the meeting at 9:00 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * DRAFT * Fire Protection District, Financing Authority, City Council Minutes Regular Meeting —July 3, 2013 - Page 10 of 10 Proclamation WHEREAS, the City of Rancho Cucamonga is committed to recognizing individuals who are actively involved in bettering our community; and WHEREAS, Tommy Davis, a former Major League Baseball outfielder,first baseman and designated hitter; is especially known for his years with the Los Angeles Dodgers; and WHEREAS, in 1956, Tommy Davis was courted by the New York Yankees and offered a contract, but after a convincing phone call from Jackie Robinson, he signed with the Brooklyn Dodgers instead; and WHEREAS, during his minor league career, Tommy Davis won batting titles in both the Midwest League and the Pacific Coast League, was considered one of the Dodgers best prospects and on September 22, 1959 he made his Major League debut with the (now) Los Angeles Dodgers; and WHEREAS, in 1960, Tommy Davis achieved a .276 batting average in his rookie season with the Dodgers and followed that up in 1961 with a.278 batting average. In 1962, he had his first breakout season batting.346 to win the National League batting title with 230 hits and set the all-time Dodger RBI record with 153 runs batted in; a record which still stands today; and WHEREAS, Tommy Davis was a World Series champion in 1963 and in 1965 and one of the most proficient pinch-hitters in baseball history with a .320 average—the highest in Major League history upon his retirement; and WHEREAS, after his retirement, Tommy Davis is still involved with the Dodgers and the Rancho Cucamonga Quakes and continues to be extremely popular with all the players and fans alike; and WHEREAS, Tommy Davis, a Rancho Cucamonga resident works with the youth of our community in the baseball camps and is an ambassador for Dodgers and Quakes promoting the game of baseball. NOW THEREFORE BE IT PROCLAIMED, that the City Council of the City of Rancho Cucamonga does hereby commend Tommy Davis for his commitment to the youth of our community and promoting Dodgers and Quakes Baseball. IN WITNESS WHEREOF, the City Council of the City of Rancho Cucamonga, California, have hereunto set their hand and caused the seal of the City ofRancho Cucamonga to be affixed this 17`"day of July, 2013. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 Aeenda Check Reeister 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni AP 00337563 2013/06/26 1 ACE WEED ABATEMENT INC 795.00 AP 00337563 2013/06/26 1 ACE WEED ABATEMENT INC 295.00 AP 00337563 2013/06/26 1 ACE WEED ABATEMENT INC 190.00 AP 00337563 2013/06/261 ACE WEED ABATEMENT INC 3,535.00 AP 00337565 2013/06/26( ALL CITIES TOOLS 382.21 AP 00337565 2013/06/261 ALL CITIES TOOLS 188.24 AP 00337580 2013/06/261 BOUND TREE MEDICAL LLC. 21.60 AP 00337582 2013/06/26 I BURTON'S FIRE INC 199.07 AP 00337582 2013/06/26 1 BURTON'S FIRE INC 404.17 AP 00337592 2013/06/261 CALPERS 6,267.50 AP 00337592 2013/06/261 CALPERS 195.87 AP 00337593 2013/06/261 CARQUEST AUTO PARTS 64.76 AP 00337593 20 13/06/26 1 CARQUEST AUTO PARTS 55.30 AP 00337593 2013/06/26 1 CARQUEST AUTO PARTS 101.78 AP 00337593 2013/06/261 CARQUEST AUTO PARTS -17.69 AP 00337599 2013/06/26 1 COMPRESSED AIR SPECIALTIES 344.12 AP 00337610 2013/06/26 1 DEPARTMENT OF FORESTRY AND 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DEWS 1,209.33 EP 00003451 2013/06/261 MORGAN, BYRON 2,16180 EP 00003452 2013/06/26( MYSKOW,DENNIS 889.80 EP 00003453 2013/06/26( NAUMAN,MICHAEL 889.80 EP 00003454 2013/06/26( NEE, RON 3,069.14 EP 00003455 2013/06/26 1 NELSON, MARY JANE 173.37 User: VLOPEZ-VERONICA LOPEZ Page: 5 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P6 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni EP 00003456 2013/06/26 1 PLOUNG,MICHAEL J 1,059.92 EP 00003457 2013/06/26( POST, MICHAEL R 1,845.95 EP 00003458 2013/06/26( PROULX,PATRICK 2,365.14 EP 00003459 2013/06/26( ROEDER,JEFF 2,365.14 EP 00003460 2013/06/261 SALISBURY,THOMAS 1,792.80 EP 00003461 2013/06/26( SMITH, RONALD 889.80 EP 00003462 2013/06/261 SPAGNOLO, SAM 461.74 EP 00003463 2013/06/261 SPAIN, WILLIAM 675.77 EP 00003464 2013/06/261 SULLIVAN,JAMES 1,002.90 EP 00003465 2013/06/26( TAYLOR, STEVE 1,264.95 EP 00003466 2013/06/26( TULEY,TERRY 1,792.80 EP 00003467 2013/06/26( VANDERKALLEN,FRANCIS 1,870.22 EP 00003468 2013/06/26( WOLFE,JACKIE 1,167.17 EP 00003469 2013/06/261 YOWELL,TIMOTHY A 3,069.14 Total for Entity: 187,732.09 User: VLOPEZ-VERONICA LOPEZ Page: 6 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 P7 m > 4 ^ to 00 co ttoo 00 w n' C N —7 N N co N co O W O O — r O O C .L-. 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O O O O O O O O O O O O O W w 3 OO OC (O 1G O O O O O O O O 00 00 O O O i0 C O O M M O O M E n (h M U� N O O aO O O O 'O•� f� n u7 N M d O 04 O O O O O O O o O O O O O O 0 0 O O d O O O O O O O O O O O O O O O O O O �y lN0 0 o 0 0 0 0 0 0 0 0 0 o c o 0 0 0 0 0 O O O O Il- O O N O O I— � V v T ` C O O cc m N h O cc O O m m it Q O O (O to N V) V) fo O O c0 N M N 7❑ O O m (o O Oo O O O m O Of V N u. o n r m v_ mm 0 O o m 0 m O In h M V V N U� N N N N � M d O 0) >% V C �+ � O5 Q c r M M M M m Cl) M Cl) Cl) rG. m O O O O O O O O O .0 v❑ N N N N N N N N N a o > m a a s M C O O N O N N N N ` O T 2 O o O O O O O O co LL �Lj N ~ /0� v O 0 0 0 0 0 o O ao O �y V y O 0 In 10 0 O O O N T y m N N m N M O N h Co O O O r r N r O w% C N ❑ z a D U LL Y Y W Q Z Z Y V Y ~ w z m m z z z z a 0 F- F m 0 m U 0 W a w w 0 0 0 O Q z U (� U LL W W W a ~ E W o E Z o o a a x x z c = o Q o o W c 0 E C� a a a a J J J J J a J a a a 7 a ) m ) 7 N M N U) M LL J 7 T U N T Uz M M ❑ ❑ ❑ ❑ ❑ ❑ W z N L Z W W W W W W a 2 W N C J w LL LL LL LL LL LL U U 0 O C O 7 C O O E Li V o O a M CIO V O M M M O N M V 0 d E O a 0 0 V O O O O O V O O O O C V O. y w f/1 y R ` d t a c v o 0 0 Z N 4) 32 O .O a c) d w m N d R +Oa W W s m L d Q O O E U U N O V m O m N <0 o N o y W W CO C7 C0 W eo M O. co O rn O } A } E y Cl) rMi rMi r�i C� ` Cl)M 3 o p m rn o U J U) d U) U LL co m am co co P12 STAFF REPORT RANCI-10 CUCAMONGAFimB Psari!:CTION Dis,nuc,r RANCHO Date: July 17, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Walt Stickney, Associate Engineer Shelley Hayes, Assistant Engineer Pamela Pane, Management Analyst II Subject: Accept the bids received and award and authorize the execution of the contract in the amount of $133,249.00, to the lowest responsive bidder, De La Riva Construction, Inc., and authorize the expenditure of a 10% contingency in the amount of $13,324.90, for The Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172) to be funded from Fire Protection District Capital Funds, Account No. 3288501-5602 RECOMMENDATION It is recommended that the Fire Board accept the bids received and award and authorize the execution of the contract in the amount of $133,249.00, to the lowest responsive bidder, De La Riva Construction, Inc., and authorize the expenditure of a 10% contingency in the amount of $13,324.90, for The Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172) to be funded from Fire Protection District Capital Funds, Account No. 3288501-5602. BACKGROUND/ANALYSIS Per previous Board action, bids were solicited, received and opened on July 2, 2013, for the subject project. The Engineer's estimate for the base bid was $150,295.00. Staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The scope of work consists of kitchen refurbishments and other minor maintenance repairs such as: cabinetry replacement; door and window repair and replacement; floor tile repair; painting and appliance replacement. These minor repairs are necessary to the basic safety and functionality of the station and will carry the station through the next three to five years when the plan is to re-build this station. There will also be asbestos and lead abatement work performed. It is estimated that approximately two jobs will be either generated or sustained in connection with this project. The contract documents call for forty five (45) working days to complete this construction. Respectfully submitted, Mike Bell Fire Chief Attachments q o a o $ P13 b0 F ,yz �p O O rn L 0 � W N M N V3 H3 � C � V � � m w O O O C oc�O O O C q 7 N M O b E9 W O O O q F O O O Cd U k L 7 EO 6s N3 r. O O O F o 0 0 U w g o 0 O O o d � N __ O O O pp y F [ O O O a v o q U M N A fs [R O Q p N o p m me Ci m 3 0 <a v O o u U --- Z o o °o v o v R z p N M �q Q b ° is ss Go A rs q c bn P1 C M m P p c 0 m N m N [ O N C � 0 Cd L b y U CC 6 ry {4 Vl b v b A p c 5 'm W IZ 'c w V P14 VICINITY MAP r SfRBEf "P+,- BANYAN'-e=t f I edr ,,py 1 s & _ 4.. 1I a 6 is 4n w c P 104 ROAD I `f ! foo ,mtln` _ ire z - 1 >e J PROJECT SITE - CITY OF RANCHO CUCAMONGA CAPITAL MAINTENANCE REPAIR PROJECT N AT THE SAN BERNARDINO ROAD FIRE STATION 172 N.T.S. P15 STAFF REPORT Public Works Services Department Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council Chairman and Members of the Successor Agency John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Paul Fisher, Management Analyst I Subject: RELEASE OF MAINTENANCE BOND NO. 71123572 IN THE AMOUNT OF $6,800.00 FOR THE FLEET SHOP CNG MODIFICATION PROJECT CONTRACT NO. CO 11-069 I RA 11-010 RECOMMENDATION It is recommended that the City Council and the Successor Agency authorize the City Clerk to release the Maintenance Bond No. 71123572 in the amount of $6,800.00 for the Fleet Shop CNG Modification Project Contract No. CO 11-069 / RA 11-010. BACKGROUND/ANALYSIS The Fleet Shop CNG Modification Project was accepted by the City Council on April 4, 2012. The scope of work consisted of providing proper ventilation, gas detection and a warning system within the fleet shop work area. The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Torga Electric 3224 N. D Street San Bernardino, CA 92405 IIResp�et(ully$t,lbmitted ! l l 71 i 11, '1 \` n 0 William Wittkopf Public Works Services Director WW/ER:pf P16 STAFF REPORT ` Public Works Sen ices Department Date: July 17, 2013 RANCHO C,UCAMONGA To: Chairman and Members of the Successor Agency John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Paul Fisher, Management Analyst I Subject: RELEASE OF MAINTENANCE BOND NO. 105483007 IN THE AMOUNT OF $54,900.00 FOR THE EPICENTER AND ADULT SPORTS COMPLEX LIGHTING REPLACEMENT PROJECT, CONTRACT NO. RA 11-003 RECOMMENDATION It is recommended that the Successor Agency authorize the City Clerk to release the Maintenance Bond No. 105483007 in the amount of $54,900.00 for the Epicenter and Adult Sports Complex Lighting Replacement Project, Contract No. RA 11-003. BACKGROUND/ANALYSIS The Epicenter and Adult Sports Complex Lighting Replacement Project was accepted by the Successor Agency on March 21, 2012. The scope of work consisted of the removal and replacement of the existing seventeen-year-old lighting fixtures and cross arm fixture mounts and the installation of new electrical wiring. The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Ace Electric, Inc. P.O. Box 601071 San Diego, CA 92160 Respectful) ubmitte , William Wittkopf Public Works Services Director W W/TQ:pf CITY OF RANCHO CUCAMONGA P17 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amoum AP 00337799 2013/06/27 1 ABC LOCKSMITHS 129.00 AP 00337799 2013/06/271 ABC LOCKSMITHS 5.40 AP 00337799 2013/06/27( ABC LOCKSMITHS 8.10 AP 00337799 2013/06/27( ABC LOCKSMITHS 69.66 AP 00337799 2013/06/27( ABC LOCKSMITHS 42.47 AP 00337812 2013/06/27 1 DEKRA-LITE INDUSTRIES INC 5,492.67 AP 00337816 2013/06/27 l HOLLIDAY ROCK CO INC 356.50 AP 00337816 2013/06/27 1 HOLLIDAY ROCK CO INC 826.47 AP 00337816 2013/06/27 I HOLLIDAY ROCK CO INC 62.20 AP 00337816 2013/06/27 1 HOLLIDAY ROCK CO INC 61.02 AP 00337816 2013/06/27( HOLLIDAY ROCK CO INC 424.01 AP 00337816 2013/06/27( HOLLIDAY ROCK CO INC 125.00 AP 00337816 2013/06/27( HOLLIDAY ROCK CO INC 125.00 AP 00337816 2013/06/27( HOLLIDAY ROCK CO INC 425.71 AP 00337828 2013/07/02( ACCELA INC 7,715.27 AP 00337837 2013/07/02( ART OF LIVING FOUNDATION 120.00 AP 00337839 2013/07/02( BAASCH, SANDY 250.00 AP 00337840 2013/07/02( BARRIENTOS,NELLIE 10.40 AP 00337844 2013/07/021 BERNARD,JESSICA NASH 177.45 AP 00337844 2013/07/021 BERNARD,JESSICA NASH 297.00 AP 00337847 2013/07/021 CASTILLO,FRANCISCO 450.00 AP 00337849 2013/07/02 1 CITY OF FOSTER CITY 1,500.00 AP 00337855 2013/07/021 CREATIVE MANAGEMENT SOLUTIONS INC 1,755.00 AP 00337857 2013/07/02( DAGHDEVIRIAN, KATHY 297.00 AP 00337860 2013/07/02( DUNN, ANN MARIE 1,441.80 AP 00337869 2013/07/02( GATEWAY ACCEPTANCE COMPANY 430.50 AP 00337870 2013/07/02( GEOGRAPHICS 1,548.45 AP 00337870 2013/07/02( GEOGRAPHICS 673.92 AP 00337872 2013/07/02( GLENN B. DORNING INC. 161.44 AP 00337877 2013/07/021 GUTIERREZ,TOBY 30.00 AP 00337879 2013/07/021 HEILIG, KELLY 588.90 AP 00337883 2013/07/02( HOGAN,ADAM 70.14 AP 00337885 2013/07/02( HOT SHOTS ATHLETIC APPAREL INC. 10,077.83 AP 00337893 2013/07/02( INLAND PRESORT& MAILING SERVICES 34.62 AP 00337893 2013/07/02( INLAND PRESORT&MAILING SERVICES 53.52 AP 00337893 2013/07/02( INLAND PRESORT& MAILING SERVICES 45.88 AP 00337893 2013/07/02( INLAND PRESORT& MAILING SERVICES 47.06 AP 00337895 2013/07/021 INLAND VALLEY EMERGENCY PET CLINIC 52.50 AP 00337895 2013/07/021 INLAND VALLEY EMERGENCY PET CLINIC 234.00 AP 00337907 2013/07/021 LACASELLA,LOUIE F 300.00 AP 00337910 2013/07/02( LEAL, RUTH 144.00 AP 00337911 2013/07/02( LEE, ROSALIND 250.00 AP 00337915 2013/07/021 MAD SCIENCE 1,863.00 AP 00337917 2013/07/02 l MARIPOSA HORTICULTURAL ENT INC 2,395.00 AP 00337917 2013/07/021 MARIPOSA HORTICULTURAL ENT INC 1,621.61 User: VLOPEZ- VERONICA LOPEZ Page: I Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P18 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni AP 00337917 2013/07/021 MARIPOSA HORTICULTURAL ENT INC 21,635.55 AP 00337917 2013/07/02 1 MARIPOSA HORTICULTURAL ENT INC 10,068.56 AP 00337917 2013/07/02( MARIPOSA HORTICULTURAL ENT INC 141.57 AP 00337921 2013/07/021 MENDOZA, BEATRICE 136.00 AP 00337927 2013/07/02( MOUNTAIN VIEW SMALL ENG REPAIR 56.17 AP 00337927 2013/07/02( MOUNTAIN VIEW SMALL ENG REPAIR 2,520.72 AP 00337927 2013/07/02( MOUNTAIN VIEW SMALL ENG REPAIR 882.99 AP 00337937 2013/07/02( OLLAR CONSTRUCTION CO INC 10,000.00 AP 00337939 2013/07/02( ONTARIO ICE SKATING CENTER 420.00 AP 00337944 2013/07/021 PEPSI-COLA 625.60 AP 00337955 2013/07/021 SALDANA, OSCAR 1,000.00 AP 00337967 2013/07/02 1 SOURCE GRAPHICS 296.81 AP 00337973 2013/07/02 l SOUTHERN CALIFORNIA EDISON 27.83 AP 00337973 2013/07/02( SOUTHERN CALIFORNIA EDISON 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EDISON 69.02 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 64.58 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 26.56 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 28.83 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.27 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 58.08 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 54.27 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 54.27 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 25.08 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 90.16 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 38.05 User: VLOPEZ- VERONICA LOPEZ Page: 19 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P36 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 29.11 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.30 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 59.31 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 68.88 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.86 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 209.86 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 259.49 AP 00337756 2013/06/26 l SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 44.94 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 56.85 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 25.96 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 85.21 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 153.22 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 25.96 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.00 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 109.48 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 27.16 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 25.96 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26 1 SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 26.13 AP 00337756 2013/06/261 SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 74.49 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 83.92 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26( SOUTHERN CALIFORNIA EDISON 447.94 AP 00337756 2013/06/26 1 SOUTHERN CALIFORNIA EDISON 25.82 AP 00337756 2013/06/26 1 SOUTHERN CALIFORNIA EDISON 26.09 AP 00337758 2013/06/261 SPANGLER,AMANDA 123.00 AP 00337764 2013/06/261 TRACEY, VAL 180.00 AP 00337764 2013/06/26( TRACEY, VAL 252.00 AP 00337764 2013/06/26( TRACEY, VAL 252.00 AP 00337764 2013/06/26 ( TRACEY, VAL 324.00 AP 00337766 2013/06/261 UNITED PACIFIC SERVICES INC 2,173.00 AP 00337766 2013/06/261 UNITED PACIFIC SERVICES INC 5,254.00 AP 00337769 2013/06/26 1 VALLEY CREST LANDSCAPE 3,365.50 User: VLOPEZ- VERONICA LOPEZ Page: 20 Current Date: 07/10/: Report CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P37 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amount AP 00337769 2013/06/26 1 VALLEY CREST LANDSCAPE 10,616.94 AP 00337769 2013/06/26( VALLEY CREST LANDSCAPE 33.15 AP 00337769 2013/06/26 1 VALLEY CREST LANDSCAPE 10,467.24 AP 00337769 2013/06/261 VALLEY CREST LANDSCAPE 51,165.54 AP 00337769 2013/06/26 1 VALLEY CREST LANDSCAPE 238.00 AP 00337769 2013/06/261 VALLEY CREST LANDSCAPE 13,449.54 AP 00337769 2013/06/261 VALLEY CREST LANDSCAPE 1,483.05 AP 00337771 2013/06/261 VERIZON CALIFORNIA 2177 AP 00337771 2013/06/261 VERIZON CALIFORNIA 94.92 AP 00337771 2013/06/261 VERIZON CALIFORNIA 2169 AP 00337771 2013/06/261 VERIZON CALIFORNIA 8823 AP 00337771 2013/06/261 VERIZON CALIFORNIA 136.78 AP 00337771 2013/06/261 VERIZON CALIFORNIA 590.23 AP 00337771 2013/06/261 VERIZON CALIFORNIA 0.82 AP 00337771 2013/06/261 VERIZON CALIFORNIA 45.49 AP 00337771 2013/06/26 l VERIZON CALIFORNIA 19.61 AP 00337771 2013/06/261 VERIZON CALIFORNIA 21.69 AP 00337771 2013/06/261 VERIZON CALIFORNIA 19.61 AP 00337771 2013/06/261 VERIZON CALIFORNIA 42.50 AP 00337771 2013/06/261 VERIZON CALIFORNIA 39.46 AP 00337771 2013/06/26( VERIZON CALIFORNIA 75.73 AP 00337771 2013/06/261 VERIZON CALIFORNIA 47.61 AP 00337771 2013/06/261 VERIZON CALIFORNIA 617.68 AP 00337771 2013/06/261 VERIZON CALIFORNIA 64.37 AP 00337771 2013/06/261 VERIZON CALIFORNIA 45.49 AP 00337771 2013/06/261 VERIZON CALIFORNIA 79.99 AP 00337771 2013/06/261 VERIZON CALIFORNIA 8872 AP 00337771 2013/06/261 VERIZON CALIFORNIA 665.26 AP 00337771 2013/06/26( VERIZON CALIFORNIA 197.02 AP 00337771 2013/06/26( VERIZON CALIFORNIA 2177 AP 00337771 2013/06/261 VERIZON CALIFORNIA 80.13 AP 00337771 2013/06/261 VERIZON CALIFORNIA 20.16 AP 00337771 2013/06/261 VERIZON CALIFORNIA 136.49 AP 00337771 2013/06/261 VERIZON CALIFORNIA 45.49 AP 00337771 2013/06/261 VERIZON CALIFORNIA 20.16 AP 00337771 2013/06/261 VERIZON CALIFORNIA 44.11 AP 00337773 2013/06/26 l VIRTUAL PROJECT MANAGER INC 500.00 AP 00337781 2013/06/26( WESCO RECEIVABLES CORP -568.92 AP 00337781 2013/06/26( WESCO RECEIVABLES CORP 675.00 AP 00337783 2013/06/261 WEST COAST LIGHTS& SIRENS 2,241.60 AP 00337788 2013/06/261 WORD MILL PUBLISHING 1,400.00 AP 00337793 2013/06/261 INLAND NEWSPAPER GROUP 14.95 AP 00337802 2013/06/27 1 B AND K ELECTRIC WHOLESALE _3,45825 AP 00337802 2013/06/27 1 B AND K ELECTRIC WHOLESALE 830.49 AP 00337802 2013/06/27 l B AND K ELECTRIC WHOLESALE 2,340.88 User: VLOPEZ-VERONICA LOPEZ Page: 21 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P38 Agenda Check Register 6/26/2013 through 719/2013 Check No. Check Date Vendor Name Amoum AP 00337802 2013/06/27( B AND K ELECTRIC WHOLESALE 1,431.99 AP 00337802 2013/06/27( B AND K ELECTRIC WHOLESALE 327.15 AP 00337802 2013/06/27( B AND K ELECTRIC WHOLESALE 200.69 AP 00337802 2013/06/27( B AND K ELECTRIC WHOLESALE 46.20 AP 00337802 2013/06/271 B AND K ELECTRIC WHOLESALE 62.88 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 109.74 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 80.84 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 271.37 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,042.11 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 159.14 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 18.40 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 170.58 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 89.83 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,670.77 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,394.68 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 622.23 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 4,601.16 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 4,411.55 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 292.73 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 2,999.99 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 83.41 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 9,877.38 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 597.20 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,340.52 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,848.75 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,864.98 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 81.72 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 191.54 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 46.42 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,249.51 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 3,275.87 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 89.14 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 103.28 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 3,639.42 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 4,572.96 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 2,001.55 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 259.91 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 72.47 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 160.29 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 169.75 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 99.11 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 290.76 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 285.01 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 134.40 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 46.89 User: VLOPEZ-VERONICA LOPEZ Page: 22 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P39 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 309.98 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 254.92 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 106.91 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 240.60 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 604.46 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 52.73 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,141.02 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 38.27 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 148.92 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 39.89 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,366.65 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 95.50 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 124.18 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 216.52 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 76.40 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 182.74 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 6,041.12 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 130.13 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 251.42 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 171.78 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 226.00 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 190.94 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 910.74 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,778.89 AP 00337810 2013/06/27 l CUCAMONGA VALLEY WATER DISTRICT 2,430.61 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 39.89 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 142.58 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 4,639.10 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 147.16 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 5,569.28 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,539.09 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 2,646.98 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 2,130.13 AP 00337810 2013/06/27 l CUCAMONGA VALLEY WATER DISTRICT 871.54 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 52.66 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 36.54 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 882.25 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,119.57 AP 00337810 2013/06127( CUCAMONGA VALLEY WATER DISTRICT 3,137.75 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 3,657.44 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 348.78 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 6,346.34 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 174.50 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 719.59 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,402.59 User: VLOPEZ-VERONICA LOPEZ Page: 23 Current Date: 07/10/: Report:CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA P40 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amoum AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 5,023.68 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 91.90 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 4,004.74 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 4,688.00 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 3,571.51 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 2,238.67 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,310.98 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 125.89 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 866.47 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 376.36 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 931.53 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 3,679.10 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 728.66 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 559.58 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 129.51 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 669.87 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 5,894.27 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 99.98 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 933.57 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 211.74 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 1,122.34 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 768.57 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 3,760.32 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 7,582.48 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 98.37 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 9,253.91 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 177.73 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 76.87 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 5,341.05 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 1,421.85 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 2,885.49 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 409.54 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 108.63 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 286.92 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 263.92 AP 00337810 2013/06/271 CUCAMONGA VALLEY WATER DISTRICT 78.50 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER DISTRICT 147.39 AP 00337810 2013/06/27( CUCAMONGA VALLEY WATER 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2013/07/03 I ABC LOCKSMITHS 27052 AP 00338036 2013/07/03 1 ABC LOCKSMITHS 200.00 AP 00338036 2013/07/03 ( ABC LOCKSMITHS 200.00 AP 00338036 2013/07/03 ( ABC LOCKSMITHS 2322 AP 00338036 2013/07/03 ( ABC LOCKSMITHS 322.20 AP 00338049 2013/07/03 ( ORKIN PEST CONTROL 1,620.66 AP 00338050 2013/07/03 l TARGET SPECIALTY PRODUCTS 1,402.01 AP 00338051 2013/07/03 1 TW TELECOM 4,010.97 AP 00337573 2013/06/26 1 ASSI SECURITY 235.00 AP 00337573 2013/06/26( ASSI SECURITY 185.00 AP 00337607 2013/06/26 l D AND K CONCRETE COMPANY 453.60 AP 00337607 2013/06/26( D AND K CONCRETE COMPANY 235.98 AP 00337607 2013/06/26 1 D AND K CONCRETE COMPANY 326.16 AP 00337607 2013/06/261 D AND K CONCRETE COMPANY 235.98 AP 00337607 2013/06/26( D AND K CONCRETE COMPANY 262.45 AP 00337607 2013/06/26 1 D AND K CONCRETE COMPANY 262.45 AP 00337611 2013/06/26 l DEPARTMENT OF JUSTICE 480.00 AP 00337611 2013/06/26 l DEPARTMENT OF JUSTICE 3,309.00 AP 00337611 2013/06/26 I DEPARTMENT OF JUSTICE 32.00 AP 00337707 2013/06/26 1 PAZ, LORENA 6.00 AP 00337733 2013/06/26 1 SAN BERNARDINO COUNTY SHERIFFS DEPT 1,570.24 AP 00337787 2013/06/26( WINZER CORPORATION 731.04 AP 00337836 2013/07/02( ARCHIBALD PET HOSPITAL 350.00 AP 00337836 2013/07/02 I ARCHIBALD PET HOSPITAL 300.00 AP 00337951 2013/07/02 1 RENDON, LUCERO 486.00 AP 00337988 2013/07/02( UNIVERSAL MARTIAL ARTS CENTERS 1,708.70 AP 00338009 2013/07/02( EMBASSY SUITES SAN DIEGO BAY-DOWNTOWT 1,127.75 User: VLOPEZ- VERONICA LOPEZ Page: 32 Current Date: 07/10/: Report CK_AGENDA_REG_PORTRAIT_RC-CK: Agenda Check Register Portrait Layout Time: 15:1 CITY OF RANCHO CUCAMONGA p49 Agenda Check Register 6/26/2013 through 7/9/2013 Check No. Check Date Vendor Name Amouni AP 00338014 2013/07/021 IAPMO 250.00 AP 00338037 2013/07/03 I AIRGAS USA LLC 147.80 EP 00003417 2013/06/261 VIASYN INC 895.91 EP 00003417 2013/06/261 VIASYN INC 4,747.37 EP 00003414 2013/06/261 CALIF GOVERNMENT VEBA/RANCHO CUCAM01 1,480.00 EP 00003414 2013/06/261 CALIF GOVERNMENT VEBA/RANCHO CUCAMOt 7,075.00 EP 00003415 2013/06/26 1 CHAFFEY JOINT UNION HS DISTRICT 419.76 EP 00003416 2013/06/261 RCPFA 9,534.06 EP 00003471 2013/07/02 l SHELL ENERGY NORTH AMERICA 173,419.18 Total for Entity: 2,553,124.58 User: VLOPEZ-VERONICA LOPEZ Page: 33 Current Date: 07110/: Report:CK_AGENDA_REG_PORTRAIT_RC- CK: Agenda Check Register Portrait Layout Time: 15:1 P50 O, > r Lo N a' r ° o ° d Lo ni C F'O N N M O N T O Y W O O '- N C O O C U n m Ln U E O m U to " C L) M a Y o a°i O m a O a w u M E d m o � a m F 7 N co O N co j C r Q O O N O C an d m O W y O O >+ M U p U Q E v Q O C Go to p co L tU Tr c' N M O O E N O O O l0 t0 r r d to ;"O CO Sv N .L X O N m O H N N a N r r V O m tm LO U C_ r � Q N U tU O � d o W o O w p 2 O M Lo o) p N Oc N u Cl) N O .- N G y O E N t` O } N X (on) a u to c o 7 N o cR o cc0 r- N o o M LL N C 'o 04 M O M O c0 w R LL O m� co O� Lo - co n O co n •L-• O CIO cm d N r m m Cl) N V {h to O (O M 0 E U o) v M (V co N O O �, n n U o w E N N O O U V E M e D E 0 •� V N � N �" E 3: v O m O n 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E !L o U Q C U co U Q V N 11 C U y U Q N U N d LL _ E ¢ ¢ �- ¢ m p ~ a N Q m o m fn u Z E 5 w cL Z 'N m N a m Z '� 0 o w a Q N 'o N N N O' N v) `) 'G N E N a) `O N ._ N o m d 'C O. N U O) O N ._ O N a 5 a 4 a ¢ w a u) ¢ a U S a m y o a c o o O d rn rn m Q co �> m m y ' j F U F a W 3 C7 y Q c 7 J O Q V LL Y S (p � E o F o CD o m Z E N O 4 IJJ N N C 0 •O O N y C N W C O N -D > N 00 c co Z E c E 0 o Q = N o C) 0o < N N Q L 0 0 U Z Z Q ui O 0 Z U U H P58 STAFF REPORT - COMMUNITY SERVICES DEPARTDIENT RANCHO Date: July 17, 2013 C,UCAMONGA To: Mayor and Members of the City Council John Gillison, City Manager From: Nettie Nielsen, Community Services Director By: Christen Mitchell, Management Analyst I Subject: APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT (CO#13-025) WITH CLEARWATER GRAPHICS, INC. FOR THE PRINTING AND PRODUCTION OF THE GRAPEVINE, RC REPORTER AND ANNUAL REPORT FOR FY 2013/14 TO BE FUNDED FROM 1001401-5300 AND 1001001-5300. RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#13-025) with Clearwater Graphics for the printing and production of the Grapevine, RC Reporter and Annual Report in the amount of $84,200 and authorize a 10% contingency in the amount of $8,420 funded from account number 1001401-5300, and in the amount of $16,000 and a 10% contingency in the amount of $1,600 funded from account number 1001001-5300. BACKGROUND/ANALYSIS The Grapevine is a publication of the Community Services Department and features information on the Department's classes, events and facilities. It is the primary marketing and registration tool for the Department. It also features information on Healthy RC, Library and Animal Care Facilities programs. The Grapevine, which includes the RC Reporter and Annual Report, is published on a quarterly basis for spring, summer, fall, and winter. The RC Reporter, coordinated by the City Manager's Office is the City's community newsletter, providing information to residents and businesses regarding City activities, events, and progress updates on City projects and local community efforts from all Departments. The RC Reporter is published three times each year and is inserted into the Grapevine. The Annual Report, also coordinated by the City Manager's Office, is published once per year and is also inserted into the Grapevine. The Annual Report provides a summary of the City's accomplishments and happenings from all City Departments for the past year as well as providing a look at the year ahead. Both publications are part of the City's overarching Community Information Program. The Program is aimed at ensuring communication, information and educational exchanges with our residents so that they are well informed about local government projects, programs, issues and activities. P59 APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT(CO#13-025)WITH PAGE") CLEARWATER GRAPHICS,INC. FOR THE PRINTING AND PRODUCTION OF THE GRAPEVINE,RC REPORTER AND ANNUAL.REPORT FOR FY 2013/14 TO BE FUNDED FROM 10014015300 AND 1001001-5300. JULY 17,2013 The City Council approved and awarded the contract to Clearwater Graphics, Inc. on October 5, 2011 with the option to renew for an additional three (3) years in one (1) year increments in accordance with request for bid, RF13#1 1/12-00. Respectfully submitted, N6� r TC)as/— Nettie Nielsen Community Services Director P60 STAFF REPORT COMMUNITY SERVICES DEPARTMENT Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director �� By: Christen Mitchell, Management Analyst I CIA 1 G 1 Keri Hinojos, CPPB, Senior Buyer Subject: APPROVAL OF A CONTRACT WITH A&V SOFTBALL TOURNAMENTS, TO PERFORM OFFICIATING SERVICES FOR ADULT SOFTBALL LEAGUE IN ACCORDANCE WITH REQUEST FOR BID NO. 12/13-009, FUNDED FROM ACCOUNT NUMBER 1700401-5305, IN ACCORDANCE WITH THE APPROVED BUDGET. RECOMMENDATION It is recommended that the City Council approve awarding a contract to A&V Softball Tournaments to perform officiating services for the adult softball league in accordance with Request for Bid No. 12/13-009, funded from account number 1700401-5305, in accordance with the approved budget. BACKGROUND/ANALYSIS The City of Rancho Cucamonga's Community Services Department provides an adult softball league which is played at the Adult Sports Complex over three seasons per fiscal year. In Fiscal Year 12/13 there were 310 teams with approximately 5,110 participants. The Community Services Department provided specifications to the Purchasing Department for officiating services for the adult softball league. Purchasing prepared and posted a formal request for bid, RFB#12113-009. One (1) vendor was notified; six (6) vendors downloaded the bid documentation, and one (1) response was received. After analysis of the bid response by Purchasing and Community Services Staff, it has been determined to be in the City's best interest to recommend an award to A&V Softball Tournaments, as the most responsive, responsible bidder that met the specifications required by the Community Services Department. Contract shall be for fiscal year 13/14, with the option to renew up to three (3) years, in one (1) year increments. All applicable bid documentation is on file in the Purchasing Department and can be downloaded from the City's Bid system. Respectfully submitted, Nettie Nielsen Community Services Director Attachment(s) P61 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this I st day of July, 2013, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and A & V Softball Tournaments, a ("Contractor"). RECITALS A. City has heretofore issued its request for proposals to perform the following services: Officiating Services for the Adult Softball League ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital"A", above, necessary to complete the Project. C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals "A" and "B" above, including, but not limited to Officiating Services for the Adult Softball League, all as more fully set forth in the Contractor's proposal, dated May 29, 2013 and entitled "Scope of Work", attached hereto as Exhibit "A", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City, the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by the City. Contractor agrees that the Scope of Work may be amended based upon said meetings, and, by amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to PSA without professional liability insurance(contractor) Page I Last Rehired. 1110612012 P62 this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's City Manager without amendment. 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit'Wa". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall be three (3) year(s) and shall become effective as of the date of the mutual execution by way of both parties signature (the "Effective Date"). No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in one (1) year increments to a total of three (3) years, unless sooner terminated as provided in Section 14 herein. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. 3.1 Compensation. City shall compensate Contractor as set forth in Exhibit A, provided, however, that full, total and complete amount payable to Contractor shall not exceed$71,000(seventy-one thousand dollars and no cents), including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council as may be appropriate pursuant to Resolution No. 87-602B. City shall not PSA without professional liability insurance(contractor) Page 2 Last Revised. 1110612012 P63 withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit A. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Contractor in writing within ten(10)business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30)calendar days after receipt of the invoice up to the not-to-exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City's representative shall be Celeste Medrano, Community Services Supervisor, or such other person as designated in writing by the City ("City Representative"). It shall be Contractor's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Contractor Representative. For the purposes of this Agreement, Albert Acosta is hereby designated as the principal and representative of Contractor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative"). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to PSd without professional liability insurance(contractor) Page 3 Last Revised.11106/2012 P64 personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon payment being made, and provided Contractor is not in breach of this Agreement, all Work Product shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no PSd without professional Inability insurance(contractor) page 4 Last Revised: 1110612012 P65 circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City, and shall require all of its subcontractors to assign to City, all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Property. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes PSA without professional liability insurance(iontractor) Page 5 Last Revised:1110612012 P66 on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. 10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor PSA without professional liability insurance(cauractor) Page 6 Last Revised: 1110612012 P67 shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. It. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. t1.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. PSA without professional liability insurance(contraclor) Page 7 Last Revised:1110612012 P68 12. Insurance. 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage(occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: 52,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: 52,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of(i) the Insurance coverages and limits carried by the Contractor; or(ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. PSA without professionat liability insurance(contractor) Page 8 Last Revised:1110612012 P69 12.4 Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured. (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self-insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled except after 30 days prior written notice by first class mail has been given to City (ten (10) days prior written notice for non-payment of premium). Contractor shall provide thirty (30) days written notice to City prior to implementation of a reduction of limits or material change of insurance coverage as specified herein. P.SA without professional liability insurance(contractor) Page 9 Lase Revised:1110612012 P70 (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A:VII or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverage.Prior to commencing performance under this Agreement, the Contractor shall fumish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub- subcontractor. PSA without professional liability insurance(contractor) Page 10 Last Revised: 1110612012 P71 13. Cooperation. In the event any claim or action is brought against City relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5)business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: City of Rancho Cucamonga Att.: Celeste Medrano 10500 Civic Center Drive Rancho Cucamonga, CA 91730 If to Contractor: Albert Acosta, A& V Softball Tournaments 1442 Fifth Street La Verne, CA 91750 16. Non-Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, PSA without professional liability insurance(contractor) Page 11 Last Revised: 1110612012 P72 national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at hti p:/h vww.dir.ca.eov/cllsr/DPrcWaecDetenttination.htm CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the Project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. PSA without professional liability insurance(contractor) Page 12 Last Revised: 1110612012 P73 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor la e: &V Softball Tournaments City of Rancho Cucamonga By: / I 1 By: a Date Name Date Title Title City of Rancho Cucamonga By: By: Name Date Name Date Title Title (two signatures required if corporation) Approval_Buyer 11,Purchasing Alternate,Risk Management Coordinator PSA without professional liability insurance(contractor) Page 13 Last Revised.1110612012 Exhibit A P74 Scope of Work RFB 9 12113-M for Officiating Services for Adult Softball Le ague SPECIFICATIONS The City reserves the right, at its sole discretion, unless otherwise stated, to accept or reject all or any bids, or any part thereof, either separately or as a whole, or to waive any informality and to split or make the award In any manner determined by the City to be in the best interest of the City. Vendors must Indicate compliance or notate any deviations for each and every applicable line Rem in the below table in order to qualify as a responsive bidder. RFB responses received without the Specifications sheet completed will be deemed as nonresponsive and will not be considered further. Item.Dew ription State Compliance or Note Deviations ' Provide officiating services at times and dates round bd on ar the league schedule on a ye Typically, the minimum number of In Compliance games is 2,304, the maximum is 3,024 depending on the number of teams signed up. City may cancel games due to weather up until one hour prior to start of game without Incurring a charge In Compliance Contractor must arrange for any and all In Compliance substitute officials Scheduled officiale are to arrive no later than 15 In Compliance minutes prior to the scheduled game times Officials are required to fill out provided score In Compliance sheets for every game Officials are required to perform pre-game In Compliance conferences prior to the start of each scheduled game Contractor agrees to send a representedve to In Compliance any ofticial's meetings deemed mandatory by the City of Rancho Cucamonga _. Officials must be dreseed in proper game attire and uniform at all games Including but not limited to solid color pants or shorts, umpire In Compliance shirt, jacket and headwear. Please provide a picture of current umpire unfforn Attachment #1 Contractor shall be responsible for ensuring each official's level of customer service and respect for the players, spectators and City staff In Compliance alike No on field payment(City pays Net 30) In Compliance Flat rate per game In Compliance Submittal Due Dana: May 30,2013 by 3:00 pm. Pegs 4 ofb Exhibit A P75 _ o ItFB N 12/[3-009 for Officiating Services for Adult Softball League Item Description State Compliance or Note Deviations All officials shall be trained in SCMAF(Southern California Municipal Athletic Federation)'Fast and Slow Pitch Softball Rules'and be familiar In Compliance with the City of Rancho Cucamonga's Adult Softball League Rule Book prior to their first assigned game. (One book will be provided to each official and will be available on site) Officials cannot be a participant in the same City In Compliance league In which they work A Professional Services Agreement(PSA)will In Compliance be required.A sample is attached in the bid. BID SUBMITTAL Item Description. Pike. . ._ PRICE PER(SAME $27.00 Submittal Due Date: May 30,2013 by 3:00 p.m. Page 5 of 6' Exhibit A P76 v , RFB 0 12/13-009 for Officiating Services for Adult Softball League ADDENDUM ACKNOWLEDGEMENT The Bidder hereby acknowledges that Addenda Nos. to this bid have been received, if any (Bidder to insert Addendum No. of each Addendum received). Vendor understands failure to acknowledge any addenda issued may cause the RFB response to be considered non- responsive. It is the Vendor's responsibility to log Into the Bid system to identify and download the number of addenda that have been posted. ,b The undersigned bidder declares that specifications have been carefully examined and has read the above terms and conditions. Vendor agrees that If this bid is accepted vendor will furnish all material in accordance with the specifications and instructions in the time and manner therein prescribed for the unit cost as submitted in this Request for Bid. THE VENDOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID. Company Name: A&V Softball Tournaments Address: Telephone #: Cal 951463-6124 (Street, Su. #City, State,Zip) Office 908 693-2111 1442 Fifth St Fax#: 909593-2111 La Verne, CA 91750 E-mail address: ayscftballCProdigy.not Web Address: aysoftbalftournaments.com Authorized Representative: (print) Tale: Owner Albert Acosta signature: K Data: L. Akk 1 Did You Remember to... FBIDDING E CITY PROVIDED BID DOCUMENTS? E SUPPORTING DOCUMENTATION FOR THE PRODUCT YOU ARE ON AS REQUIRED? L7R-BID?- - ACKNOWLEDGE ADDENDUMS IF APPLICABLE? INCLUDE ONE (1) COPY AND ONE (11 SIGNED ORIGINAL- Please note: In the interest of remaining environmentally friendly and cost effective, please use double sided printing and refrain from utilizing three-ring binders. The following binding methods are acceptable: Loose sheets fastened with a binder clip, stapled. or a three-hole folder with fasteners. Submittal Due Date: May 30,2013 by 3:00 p.m. Page 6 01`6 P77 STAFF REPORT Public Works Services Department Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council Chairman and Members of the Successor Agency John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains and Fleet Superintendent Paul Fisher, Management Analyst I Subject: RELEASE OF MAINTENANCE BOND NO. 71123572 IN THE AMOUNT OF $6,800.00 FOR THE FLEET SHOP CNG MODIFICATION PROJECT CONTRACT NO. CO 11-069 / RA 11-010 RECOMMENDATION It is recommended that the City Council and the Successor Agency authorize the City Clerk to release the Maintenance Bond No. 71123572 in the amount of $6,800.00 for the Fleet Shop CNG Modification Project Contract No. CO 11-069 / RA 11-010. BACKGROUND/ANALYSIS The Fleet Shop CNG Modification Project was accepted by the City Council on April 4, 2012. The scope of work consisted of providing proper ventilation, gas detection and a warning system within the fleet shop work area. The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Torga Electric 3224 N. D Street San Bernardino, CA 92405 Resp Illy bmitted William Wittkopf Public Works Services Director WW/ER:pf P78 STAFF REPORT PUBLIC WORKS SERVICE$DEPARTMENT v RANCHO Date: July 17, 2013 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Maintenance Superintendent Kenneth Fung, Assistant Engineer Subject: ACCEPT THE SPORTS COMPLEX CLARIFIER REPLACEMENT PROJECT, CONTRACT NO. 13-014 AS COMPLETE, RELEASE THE FAITHFUL PERFORMANCE BOND; ACCEPT A MAINTENACE BOND; RELEASE THE LABOR AND MATERIALS BOND; APPROVE A RESOLUTION AUTHORIZING THE PUBLIC WORKS SERVICES DIRECTOR TO FILE A NOTICE OF COMPLETION, RELEASE THE RETENTION 35 DAYS AFTER ACCEPTANCE AND APPROVE THE FINAL CONTRACT AMOUNT OF $22,632.60 RECOMMENDATION It is recommended that the City Council accept the Sports Complex Clarifier Replacement Project, Contract No. 13-014, as complete, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $22,500.00 six months after the recordation of said notice if no claims have been received, authorize the release of the retention in the amount of $1,131.63, 35 days after acceptance; and approve the final contract amount of$22,632.60. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the Public Works Services Director. The Sports Complex Clarifier Replacement Project scope of work consisted of the removal and replacement of the existing clarifier in the Sports Complex plus related work. The previous clarifier had deteriorated and become a hazard. Pertinent information of the project is as follows: ➢ Budgeted Amount: $30,000.00 ➢ Account Numbers: 1025001-5602 ➢ Engineer's Estimate: $25,000.00 ➢ City Council Approval to Advertise: November 7, 2012 ➢ Publish date for local paper: November 13, 2012 ➢ Bid Opening: December 11, 2012 P79 CITY COUNCIL STAFF REPORT Re: SPORTS COMPLEX CLARIFIER REPLACEMENT PROJECT July 17, 2013 Page 2 ➢ Contract Award Date: January 16, 2013 ➢ Low Bidder: New Legacy Development Corporation of Rancho Cucamonga ➢ Contract Amount: $22,500.00 ➢ 10% Contingency: $2,250.00 ➢ Final Contract Amount: $22,632.60 ➢ Difference in Contract Amount: $132.60 (0.006%) The net increase in the total cost of the project was the reimbursement of the contractor for the fee charged to obtain Permit PMT 2012-02981. Respectfully submitted, William Wittkopf Public Works Services Director Attachment P80 RESOLUTION NO. 13-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE SPORTS COMPLEX CLARIFIER REPLACEMENT PROJECT, CONTRACT NO. 13-014 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Sports Complex Clarifier Replacement Project, Contract No. 13-014, has been completed to the satisfaction of the Public Works Services Director; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the Public Works Services Director is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. min.= i fLrid uL s� '� :. . Zm �T ; �....� �. .. _ 1 �tmmililf�laummr..IrnL�i�n 1�i1�m ElR1�I-i IC I �� su ,1 .11�_ un■—u r uu s u - _6 V.L i ��!II������,!�,����Imo'- '' i■■- �� Ja 'I CITY OF RANCHO CUCAMONGA P82 STAFF REPORT {` ENGINEERING SERVICES DEPARTMENT { Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: ACCEPT IMPROVEMENTS, RELEASE THE FAITHFUL PERFORMANCE BOND, ACCEPT A MAINTENANCE BOND AND FILE A NOTICE OF COMPLETION FOR IMPROVEMENTS FOR TRACT 18032 LOCATED ON THE WEST SIDE OF DAY CREEK BOULEVARD, SOUTH OF VINTAGE DRIVE, SUBMITTED BY MERITAGE HOMES, RECOMMENDATION The required improvements for Tract 18032 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements, authorize the City Engineer to file a Notice of Completion and authorize the City Clerk to release the Faithful Performance Bond and accept a Maintenance Bond. BACKGROUND/ANALYSIS As a condition of approval of completion of Tract 18032, located on the west side of Day Creek Boulevard, south of Vintage Drive, the applicant was required to install related public improvements. All public improvements required of this development have been completed to the standards of the City. The public improvements will be re-inspected in approximately nine months prior to release of the maintenance bond. Developer: 1250 Corona Pointe Court, Suite 210 Corona, CA 92879 Release: Faithful Performance Bond # 5037136 $483,700.00 (Bond No.) Accept: Maintenance Bond # 5040347 $48,370.00 (Bond No.) Respectfully submitted, o Steuer �. of Engineering Services/City Engineer MAS:CC/alrw Attachment(s) 83 y ➢ f 1Rf { tP " j x, x r t i - k . W ..._". X .+:.,rte _..-..—•"'"".�. ,.' :_..� Ada',.c :c � ' 4Ci�, `• J-_ TR 18032 N 9k s Vicinity Map WE RANCHO C'tIcAMONCA Printed: Jul 16, 2012 P84 RESOLUTION NO. 13- 114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT 18032 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public improvements for Tract 18032 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 13-114 — Page 1 P85 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Willie Valbuena, Assistant Engineer Subject: APPROVAL OF MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES, MONUMENTATION CASH DEPOSIT AND ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHT MAINTENANCE DISTRICT NOS. 1 AND 6 FOR PARCEL MAP 18794, LOCATED APPROXIMATELY 640 FEET WEST OF HELLMAN AVENUE ON THE SOUTH SIDE OF 8TH STREETAND THE SOUTH AND NORTH SIDES OF 7TH STREET, SUBMITTED BY DCT 8TH & VINEYARD LLC, A DELAWARE LIMITED LIABILITY COMPANY RECOMMENDATION It is recommended that the City Council adopt the attached resolutions approving the Final Parcel Map, Improvement Agreement, Improvement Securities, Monumentation Cash Deposit and ordering the Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 for Parcel Map 18794 and authorizing the Mayor to sign said agreement and authorizing the City Clerk to cause said map to record. BACKGROUND/ANALYSIS Tentative Parcel Map 18794, located approximately 640 feet west of Hellman Avenue on the south side of 8th Street and the south and north sides of 7th Street, in the General Industrial District (Subarea 3), was approved by the Planning Commission on November 10, 2010. This project is for a subdivision of a property comprised of three (3) parcels into twelve parcels on 20.70 acres of land in conjunction with the development of an industrial/warehouse complex of 12 buildings. The Developer, DCT 8th & Vineyard LLC, a Delaware Limited Liability Company, is submitting an Improvement Agreement, Improvement Securities and Monumentation Cash Deposit to guarantee the construction of the public improvements in the following amounts: 8th Street 7th Street Faithful Performance $ 191,300.00 $ 63,500.00 Labor and Material $ 191,300.00 $ 63,500.00 Monumentation Cash Deposit $ 3,256.00 Copies of the agreement and securities are available in the City Clerk's Office. The Consent and Waiver to Annexation forms signed by the Developer are on file in the City Clerk's Office. R Engineer MAS:WAV/rlf P86 City of Rancho Cucamonga Engineering Division Vicinity Map ARROW HWY ARROW HWY PROJECT LOCATION 8TH STREET 8TH STREET Q Q S7 a o c9 w w = Z 2 U Q 5 < z �0 4TH STREET CUCAMONGA CREEK CHANNEL HOLT BOULEVARD AIRPORT DRIVE VICINITY MAP NOT TO SCALE NORTH N W + E S Item: ?-Aj f NAP187M Title: VICINITY MAP P87 RESOLUTION NO. 13-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA,APPROVING THE FINAL MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT FOR PARCEL MAP 18794 WHEREAS, Tentative Parcel Map 18794, submitted by DCT 8th &Vineyard LLC, a Delaware Limited Liability Company and consisting of a subdivision of 20.70 acres of land into 13 parcels, located approximately 640 feet west of Hellman Avenue on the south side of 8th Street and the south and north sides of 7th Street, was approved by the Planning Commission on November 10, 2010; and WHEREAS, Parcel Map 18794 is the final map of the division of land approved as shown on the Tentative Parcel Map; and WHEREAS, all the requirements established as prerequisite to approval of the installation of public street improvements by the City Council of said City have now been met by posting the Improvement Securities and Monumentation Cash Deposit by DCT 8th &Vineyard LLC, a Delaware Limited Liability Company, as developer; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that said Improvement Agreement, Improvement Securities and Monumentation Cash Deposit submitted by said developer be and the same are hereby approved and the Mayor is hereby authorized to sign said Improvement Agreement on behalf of the City of Rancho Cucamonga and that said Parcel Map 18794 be and the same is hereby approved and the City Engineer is authorized to present same to the County Recorder to be filed for record. RESOLUTION NO. 13-115 — Page 1 P88 RESOLUTION NO. 13-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR PARCEL MAP 18794 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-116 — Page 1 P89 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-116 — Page 2 P90 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DCT 8TH & VINEYARD LLC, a Delaware Limited Liability Company The legal description of the Property is: PARCELS "A" AND "B" IN THE CITY OF RANCHO CUCAMONGA. COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, OF CERTIFICATE OF COMPLIANCE NO. 336 FOR LOT LINE ADJUSTMENT, RECORDED MARCH 11, 1991 AS INSTRUMENT NO. 91-82905 OF OFFICIAL RECORDS Assessor's Parcels Numbers of the Property: 209-151-27, 209-151-37 AND 209-161-24 RESOLUTION NO. 13-116 — Page 3 P91 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "Maintenance District") represents landscape sites throughout the Commercial/Industrial Maintenance District. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees and entry monuments. Proposed additions to the Improvements for Project Parcel Map 18794: STREET TREES 45 EACH RESOLUTION NO. 13-116 — Page 4 P92 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) for Parcel Map 18794: EDU Rate per Land Use Basis Factor* EDU* Single Family Unit 1.00 $352.80 Multi- Family Unit 1.00 352.80 Commercial/ Industrial Acre 1.00 352.80 Vacant Acre 0.25 352.80 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 19.28 Acres x 1 EDU Factor x $352.80 Rate Per EDU = $ 6,801.98 Annual Assessment RESOLUTION NO. 13-116 — Page 5 P93 RESOLUTION NO. 13-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PARCEL MAP 18794 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act', said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District'); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the 'Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: RESOLUTION NO. 13-117 — Page 1 P94 (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-117 — Page 2 P95 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DCT 8TH & VINEYARD LLC, a Delaware Limited Liability Company The legal description of the Property is: PARCELS "A" AND "B" IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, OF CERTIFICATE OF COMPLIANCE NO. 336 FOR LOT LINE ADJUSTMENT, RECORDED MARCH 11, 1991 AS INSTRUMENT NO. 91-82905 OF OFFICIAL RECORDS Assessor's Parcels Numbers of the Property: 209-151-27, 209-151-37 AND 209-161-24 RESOLUTION NO. 13-117 — Page 3 P96 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District') is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project Parcel Map 18794: STREET LIGHTS 10 EACH on 8TH STREET RESOLUTION NO. 13-117 — Page 4 P97 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No.1 (Arterial Streets): The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for Parcel Map 18794: EDU Rate per Land Use Basis Factor* EDU* Single Family Parcel 1.00 $17.77 Multi-Family Parcel 1.00 17.77 Commercial Acre 2.00 17.77 Vacant Acre 2.00 17.77 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 19.28 Acres x 2 EDU Factor x $17.77 Rate Per EDU = $ 685.21 Annual Assessment RESOLUTION NO. 13-117 — Page 5 P98 RESOLUTION NO. 13-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR PARCEL MAP 18794 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act', said special maintenance district known and designated as Street Light Maintenance District No. 6 (Commercial/Industrial)(the "District'); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the 'Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-118— Page 1 P99 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-118— Page 2 P1OO Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: DCT 8TH & VINEYARD LLC, a Delaware Limited Liability Company The legal description of the Property is: PARCELS "A" AND "B" IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, OF CERTIFICATE OF COMPLIANCE NO. 336 FOR LOT LINE ADJUSTMENT, RECORDED MARCH 11, 1991 AS INSTRUMENT NO. 91-82905 OF OFFICIAL RECORDS Assessor's Parcels Numbers of the Property: 209-151-27, 209-151-37 AND 209-161-24 RESOLUTION NO. 13-118— Page 3 P101 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): Street Light Maintenance District No. 6 (the "Maintenance District') is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. Proposed additions to the Improvements for Project Parcel Map 18794: STREET LIGHTS 2 EACH on 7th STREET RESOLUTION NO. 13-118— Page 4 P102 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial/Industrial) for Parcel Map 18794: EDU Rate per Land Use Basis Factor* EDU* Single Family Unit 1.00 $51.40 Multi-Family Unit 1.00 51.40 Commercial/ Industrial Acre 1.00 51.40 Vacant Acre 0.25 51.40 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 19.28 Acres x 1 EDU Factor x $51.40 Rate Per EDU = $ 990.99 Annual Assessment RESOLUTION NO. 13-118— Page 5 P103 STAFF REPORT ENGINEERING SERVICES DEPARTMENT ' J Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Tasha Hunter, Engineering Tech. Subject: APPROVAL OF MAP ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 36 AND STREET LIGHT MAINTENANCE DISTRICT NOS. 1 AND 6 FOR PARCEL MAP 19397, LOCATED AT 10670 6TH STREET SUBMITTED BY BCI, COCA-COLA BOTTLING CO. RECOMMENDATION It is recommended that the City Council adopt the attached resolutions approving the Final Parcel Map, and ordering the Annexation to Landscape Maintenance District No. 3B and Street Light Maintenance District Nos. 1 and 6 for Parcel Map 19397 and authorizing the City Clerk to cause said map to record. BACKGROUND/ANALYSIS Tentative Parcel Map 19397, located at 10670 6th Street, in the General Industrial District(Subarea 3), was approved by the Planning Commission on December 12, 2012. This project is for a subdivision of a property comprised of one (1) parcel into three (3) parcels on 25.12 acres of land. The Developer, BCI, Coca-Cola Bottling Co., has placed an improvements certificate on the parcel map for future street improvements to be installed at time of development of either Parcel 2 or Parcel 3. The Consent and Waiver to Annexation forms signed by the Developer are on file in the City Clerk's Office. Respectfully tfully ub itted, ark A. Stew r Direc or of Engineering Services/City Engineer MAS:tch/rlf Pl 04 City of Rancho Cucamonga Engineering Division Vicinity Map .................. ACA- ................. ............ ...... -------- ....................................... TH ----------- F.................................................... Lj ID 000 W+E S Item: PM 19 3 9 -7 P1 O5 RESOLUTION NO. 13-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FINAL MAP FOR PARCEL MAP 19397 WHEREAS, Tentative Parcel Map 19397, submitted by BCI, Coca-Cola Bottling Co., consisting of a subdivision of 20.70 acres of land into 13 parcels, located approximately 640 feet west of Hellman Avenue at the south side of 8th Street and the south and north sides of 7th Street, was approved by the Planning Commission on December 12, 2012; and WHEREAS, Parcel Map 19397 is the final map of the division of land approved as shown on the Tentative Parcel Map; and WHEREAS, all the requirements established as prerequisite to approval of the installation of public street improvements by the City Council of said City have now been met by placing an improvements certificate on the parcel map for future street improvements to be installed at time of development of either Parcel 2 or Parcel 3; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES,that said Parcel Map19397 is hereby approved on behalf of the City of Rancho Cucamonga and the City Engineer is authorized to present same to the County Recorder to be filed for record. RESOLUTION NO. 13-119— Page 1 P1 O6 RESOLUTION NO. 13-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR PARCEL MAP 19397 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act', said special maintenance district known and designated as Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "District'); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the 'Territory') be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-120 — Page 1 P1O7 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-120 — Page 2 P108 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: BCI, Coca-Cola Bottling Co. The legal description of the Property is: Assessor's Parcels Numbers of the Property: 0209-411-33 RESOLUTION NO. 13-120 — Page 3 P1O9 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "Maintenance District") represents landscape sites throughout the Commercial/Industrial Maintenance District. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees and entry monuments. Proposed additions to the Improvements for Project Parcel Map 19397: TO BE DETERMINED UPON DEVELOPMENT RESOLUTION NO. 13-120 — Page 4 Pilo Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Landscape Maintenance District No. 313 (Commercial Industrial Maintenance District): The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) for Parcel Map 19397: EDU Rate per Land Use Basis Factor* EDU* Single Family Unit 1.00 $352.80 Multi- Family Unit 1.00 352.80 Commercial/ Industrial Acre 1.00 352.80 Vacant Acre 0.25 352.80 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 9 Acres x 1 EDU Factor x $352.80 Rate Per EDU = $3,175.20 Annual Assessment 15.6 Acres x 0.25 EDU Factor x $352.80 Rate Per EDU = $1,375.92 Annual Assessment RESOLUTION NO. 13-120 — Page 5 P111 RESOLUTION NO. 13-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR PARCEL MAP 19397 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act', said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District'); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: RESOLUTION NO. 13-121 — Page 1 P112 (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-121 — Page 2 P113 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: BCI, Coca-Cola Bottling Co. The legal description of the Property is: Assessor's Parcels Numbers of the Property: 0209-411-33 RESOLUTION NO. 13-121 — Page 3 P114 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District") is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project Parcel Map 19397: NONE RESOLUTION NO. 13-121 — Page 4 P115 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No.1 (Arterial Streets): The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for Parcel Map 19397: EDU Rate per Land Use Basis Factor* EDU* Single Family Parcel 1.00 $17.77 Multi-Family Parcel 1.00 17.77 Commercial Acre 2.00 17.77 Vacant Acre 2.00 17.77 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 24.6 Acres x 2 EDU Factor x $17.77 Rate Per EDU = $874.28 Annual Assessment RESOLUTION NO. 13-121 — Page 5 P116 RESOLUTION NO. 13-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR PARCEL MAP 19397 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 6 (Commercial/Industrial)(the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-122 — Page 1 P117 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-122 — Page 2 P118 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: BCI, Coca-Cola Bottling Co. The legal description of the Property is: Assessor's Parcels Numbers of the Property: 0209-411-33 RESOLUTION NO. 13-122 — Page 3 P119 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): Street Light Maintenance District No. 6 (the "Maintenance District') is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. Proposed additions to the Improvements for Project Parcel Map 19397: TO BE DETERMINED UPON DEVELOPMENT RESOLUTION NO. 13-122 — Page 4 P1 20 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial/Industrial) for Parcel Map 19397: EDU Rate per Land Use Basis Factor* EDU* Single Family Unit 1.00 $51.40 Multi-Family Unit 1.00 51.40 Commercial/ Industrial Acre 1.00 51.40 Vacant Acre 0.25 51.40 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 9 Acres x 1 EDU Factor x $51.40 Rate Per EDU = $462.60 Annual Assessment 15.6 Acres x 0.25 EDU Factor x $51.40 Rate Per EDU = $200.46 Annual Assessment RESOLUTION NO. 13-122 — Page 5 P121 STAFF REPORT - ENGINEF_RING SERVICES DEPARTNIF_NT Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services Department By: Tasha Hunter, Engineering Tech. Subject: ORDERING THE ANNEXATION TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B AND STREET LIGHTING MAINTENANCE DISTRICT NOS. 1 AND 6 FOR DRC2012-00790, LOCATED AT 8875 INDUSTRIAL LANE, SUBMITTED BY LRFP, LLC RECOMMENDATION It is recommended that the City Council adopt the attached resolutions ordering the annexation to Landscape Maintenance District No. 3B and Street Lighting Maintenance District Nos. 1 and 6. BACKGROUND/ANALYSIS DRC2012-00790, a request to modify the exterior elevations of an existing building of 46,800 square feet and the parking lot area (new paving, landscaping, screening, etc.) on a property of 138,000 square feet (3.16 acres) located at 8875 Industrial Lane was approved by the Planning Department on October 18, 2012. Consent and Waiver to Annexation forms signed by the property owners are on file in the City Clerk's office. Re eetttrtl ubmitted, Mark euer Director of Engineering Services/City Engineer MAS:TCH/rlf P122 City of Rancho Cucamonga Engineering Division Vicinity Map MEN FE�4 4 to x ------yet 8TH ............................... W+E S Item: I)RC2-012 - cp-790 P123 RESOLUTION NO. 13-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 3B (COMMERCIAL INDUSTRIAL MAINTENANCE DISTRICT) FOR DRC2012-00790 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory') be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property" (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-123 — Page 1 P124 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-123 — Page 2 P125 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: LRFP, LLC The legal description of the Property is: PARCEL MAP 4511 PARCEL 8 Assessor's Parcels Numbers of the Property: 209-032-40-0000 RESOLUTION NO. 13-123 — Page 3 P126 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District): Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) (the "Maintenance District") represents landscape sites throughout the Commercial/Industrial Maintenance District. The various landscape sites that are maintained by this district consist of median islands, parkways, street trees and entry monuments. Proposed additions to the Improvements for Project DRC2012-00790: NONE RESOLUTION NO. 13-123 — Page 4 P127 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Landscape Maintenance District No. 36 (Commercial Industrial Maintenance District): The following table summarizes the assessment rate for Landscape Maintenance District No. 3B (Commercial Industrial Maintenance District) for DRC2012-00790: EDU Rate per Land Use Basis Factor' EDU' Single Family Unit 1.00 $352.80 Multi- Family Unit 1.00 352.80 Commercial/ Industrial Acre 1.00 352.80 Vacant Acre 0.25 352.80 'EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 1 EDU Factor x $352.80 Rate Per EDU = $352.80 Annual Assessment RESOLUTION NO. 13-123 — Page 5 P128 RESOLUTION NO. 13-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2012-00790 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act", said special maintenance district known and designated as Street Light Maintenance District No. 1 (Arterial Streets) (the "District"); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory') be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements"); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: RESOLUTION NO. 13-124 — Page 1 P129 (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-124 — Page 2 P13O Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: LRFP, LLC The legal description of the Property is: PARCEL MAP 4511 PARCEL 8 Assessor's Parcels Numbers of the Property: 209-032-40-0000 RESOLUTION NO. 13-124 — Page 3 P131 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 1 (Arterial Streets): Street Light Maintenance District No. 1 (Arterial Streets) (the "Maintenance District') is used to fund the maintenance and/or installation of street lights and traffic signals located on arterial streets throughout the City. These sites consist of several non-contiguous areas throughout the City. The sites maintained by the district consist of street lights on arterial streets and traffic signals on arterial streets within the rights-of-way or designated easements of streets dedicated to the City. Proposed additions to the Improvements for Project DRC2012-00790: NONE RESOLUTION NO. 13-124 — Page 4 P132 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No.1 (Arterial Streets): The following table summarizes the assessment rate for Street Light Maintenance District No.1 (Arterial Streets) for DRC2012-00790: EDU Rate per Land Use Basis Factor* EDU* Single Family Parcel 1.00 $17.77 Multi-Family Parcel 1.00 17.77 Commercial Acre 2.00 17.77 Vacant Acre 2.00 17.77 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 2 EDU Factor x $17.77 Rate Per EDU = $35.54 Annual Assessment RESOLUTION NO. 13-124 — Page 5 P133 RESOLUTION NO. 13-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 6 (COMMERCIAL/INDUSTRIAL) FOR DRC2012-00790 WHEREAS, the City Council of the City of Rancho Cucamonga, California, has previously formed a special maintenance district pursuant to the terms of the "Landscape and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California (the "Act', said special maintenance district known and designated as Street Light Maintenance District No. 6 (Commercial/Industrial)(the "District'); and WHEREAS, the provisions of Article 2 of Chapter 2 of the Act authorize the annexation of additional territory to the District; and WHEREAS, such provisions also provide that the requirement for the preparation of resolutions, and assessment engineer's report, notices of public hearing and the right of majority protest may be waived in writing with the written consent of all of the owners of property within the territory to be annexed; and WHEREAS, notwithstanding that such provisions of the Act related to the annexation of territory to the District, Article XIII D of the Constitution of the State of California ("Article XIII D") establishes certain procedural requirements for the authorization to levy assessments which apply to the levy of annual assessments for the District on the territory proposed to be annexed to such District; and WHEREAS, the owners of certain property described in Exhibit A attached hereto, and incorporated herein by this reference, have requested that such property (collectively, the "Territory") be annexed to the District in order to provide for the levy of annual assessments to finance the maintenance of certain improvements described in Exhibit B hereto (the "Improvements'); and WHEREAS, all of the owners of the Territory have filed with the City Clerk duly executed forms entitled "Consent And Waiver To Annexation Of Certain Real Property To A Maintenance District And Approval Of The Levy Of Assessments On Such Real Property' (the "Consent and Waiver"); and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have expressly waived any and all of the procedural requirements as prescribed in the Act to the annexation of the Territory to the District and have expressly consented to the annexation of the Territory to the District; and WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly waived any and all of the procedural requirements as prescribed in the Act and/or Article XIII D applicable to the authorization to levy the proposed annual assessment against the Territory set forth in Exhibit B attached hereto and incorporated herein by this reference and have declared support for, consent to and approval of the authorization to levy such proposed annual assessment set forth in Exhibit C attached hereto; and RESOLUTION NO. 13-125 — Page 1 P134 WHEREAS, by such Consent and Waiver, all of the owners of the Territory have also expressly agreed for themselves, their heirs, successors and assigns that: (1) The proportionate special benefit derived by each parcel in the Territory from the District Improvements has been determined in relationship to the entirety of the maintenance and operation expenses of the Improvements; (2) The proposed annual assessment does not exceed the reasonable cost of the proportional special benefit from the Improvements conferred on each parcel in the Territory. (3) Only the special benefits derived or to be derived by each parcel in the Territory from the Improvements have been included in the proposed annual assessment. WHEREAS, at this time the City Council desires to order the annexation of the Territory to the District and to authorize the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C hereto. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES AS FOLLOWS: SECTION 1: That the above recitals are true and correct. SECTION 2: The City Council hereby finds and determines that: a. The annual assessments proposed to be levied on each parcel in the Territory do not exceed the reasonable cost of the proportional special benefit conferred on each such parcel from the Improvements. b. The proportional special benefit derived by each parcel in the Territory from the Improvements has been determined in relationship to the entirety of the cost of the maintenance of the Improvement. C. Only special benefits will be assessed on the Territory by the levy of the proposed annual assessments. SECTION 3: This legislative body hereby orders the annexation the Territory to the District, approves the financing of the maintenance of the Improvements from the proceeds of annual assessments to be levied against the Territory and approves and orders the levy of annual assessments against the Territory in amounts not to exceed the amounts set forth in Exhibit C. SECTION 4: All future proceedings of the District, including the levy of all assessments, shall be applicable to the Territory. RESOLUTION NO. 13-125 — Page 2 P135 Exhibit A Identification of the Owner and Description of the Property to be Annexed The Owner of the Property is: LRFP, LLC The legal description of the Property is: PARCEL MAP 4511 PARCEL 8 Assessor's Parcels Numbers of the Property: 209-032-40-0000 RESOLUTION NO. 13-125 — Page 3 P136 Exhibit B Description of the District Improvements Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): Street Light Maintenance District No. 6 (the "Maintenance District') is used to fund the maintenance and/or installation of street lights and traffic signals located on commercial and industrial streets throughout the City but excluding those areas already in a local maintenance district. Generally, this area encompasses the industrial area of the City south of Foothill Boulevard The sites maintained by the district consist of street lights on industrial or commercial streets and traffic signals (or a portion thereof) on industrial or commercial streets generally south of Foothill Boulevard. Proposed additions to the Improvements for Project DRC2012-00790: NONE RESOLUTION NO. 13-125 — Page 4 P137 Exhibit C Proposed Annual Assessment Fiscal Year 2013/2014 Street Light Maintenance District No. 6 (Commercial/Industrial): The following table summarizes the assessment rate for Street Light Maintenance District No. 6 (Commercial/Industrial) for DRC2012-00790: EDU Rate per Land Use Basis Factor* EDU* Single Family Unit 1.00 $51.40 Multi-Family Unit 1.00 51.40 Commercial/ Industrial Acre 1.00 51.40 Vacant Acre 0.25 51.40 *EDU means Equivalent Dwelling Unit. The proposed annual assessment for the property described in Exhibit A is as follows: 1 Parcels x 1 EDU Factor x $51.40 Rate Per EDU = $51.40 Annual Assessment RESOLUTION NO. 13-125 — Page 5 P138 STAFF REPORT ENGINEERING SERVICES DEPARTMENT Date: July 17, 2013 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jason C. Welday, Traffic Engineer Subject: APPROVAL OF COOPERATIVE AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) AND THE SAN BERNARDINO COUNTY ASSOCIATED GOVERNMENTS (SANBAG) (CALTRANS AGREEMENT NO. 8-1549) ASSIGNING RESPONSIBILITIES FOR THE CONSTRUCTION SUPPORT AND CONSTRUCTION CAPITAL COMPONENTS OF THE INTERSTATE 15 AT BASE LINE ROAD INTERCHANGE IMPROVEMENT PROJECT RECOMMENDATION It is recommended that the City Council approve Caltrans Agreement 8-1549 and authorize the Mayor to sign the agreement. BACKGROUND/ANALYSIS In November 2009, City Council approved Caltrans Agreement No. 8-1455 (CO 09-073), a cooperative agreement with Caltrans for the design phase of the Interstate 15 at Base Line Road Interchange Improvements Project (project). This agreement was supplemented by Amendment No. 1, approved by the City Council in April 2013. The design phase is drawing to a close with the completion of bid documents expected in the next few months. One of the requirements for the project to move into the construction phase is execution of a cooperative agreement between the project partners covering this next phase. The project was originally established with the City serving as the lead agency and Caltrans providing oversight. During the construction phase, SANBAG will assume the lead agency (Implementing Agency) role by advertising, awarding, and administering the construction contract on behalf of the City. The City will continue to advance funding of the project with reimbursement of eligible expenses by SANBAG and the City of Fontana at a later date. Both the assumption of the lead agency role by SANBAG and the reimbursement of City's advance funding for the project are covered by separate agreements. The agreement under consideration defines the roles, relationships, and responsibilities of the three project partners (Caltrans, SANBAG, and the City). Under this agreement, SANBAG will serve as the project Sponsor as well as the Implementing Agency; Caltrans will serve as the project Lead Agency for CEQA and NEPA; and the City will serve as the project Responsible Agency for CEQA. This agreement has been reviewed and approved as to form by the City Attorney's office. (Respectfully bmitted, Mark A. S uer Director of Engineering Services/City Engineer Attachments: Caltrans Agreement No. 8-1549 ' 08-SBD-15-6.3/7.1 P139 EA: 49710 Project Number: 0800000789 Federal Funds CALTRANS Agreement: 08-1549 COOPERATIVE AGREEMENT This Agreement, effective on ' is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and: San Bernardino County Association of Governments,a Council of Governments, acting in its capacity as the San Bernardino County Transportation Commission, referred to hereinafter as SANBAG City of Rancho Cucamonga a political subdivision of the State of California, referred to as CITY. RECITALS I. CALTRANS, SANBAG and CITY are herein after collectively referred to as PARTNERS. PARTNERS are authorized to enter into a cooperative agreement for improvements to the state highway system (SHS) per the California Streets and Highways Code sections 114 and 130. 2. For the purpose of this Agreement, construction of the Interstate 15 (I-15) and Base Line Road Interchange improvements: widen Base Line Road to 6 lanes between I-15 southbound and northbound ramps, widen ramps and install signal, in the city of Rancho Cucamonga, will be referred to hereinafter as PROJECT. 3. All responsibilities assigned in this Agreement to complete the following PROJECT COMPONENTS will be referred to hereinafter as OBLIGATIONS: • CONSTRUCTION SUPPORT • CONSTRUCTION CAPITAL 4. Prior to this Agreement: • City of Rancho Cucamonga developed the Project Report and Environmental Document(Cooperative Agreement 08-1254 and 08-1254 A/1); and the Plans, Specifications and Estimate and the Right of Way Certification (Cooperative Agreement 08-1455). 5. CALTRANS signed and approved the Negative Declaration pursuant to CEQA and the Findings of No Significant Impact pursuant to NEPA on September 30, 2011. 1 CALTRANS Agreement: 08-1549 P140 Project Number: 0800000789 6. In this Agreement capitalized words represent defined terms and acronyms. 7. PARTNERS hereby set forth the terms, covenants, and conditions of this Agreement, under which they will accomplish OBLIGATIONS. RESPONSIBILITIES 8. SANBAG is SPONSOR for 100% of PROJECT. 9. The FUNDING PARTNER(S) and the details of the funding commitments are documented in the latest FUNDING SUMMARY. 10. SANBAG is IMPLEMENTING AGENCY for CONSTRUCTION. H. CALTRANS is the CEQA and NEPA lead agency for PROJECT. 12. CITY is the CEQA responsible agency for PROJECT. 13. CALTRANS will provide Independent Quality Assurance(IQA) for the portions of WORK within existing and proposed SHS right of way. Per NEPA assignment and CEQA statutes, CALTRANS will perform its QC/QAP process review for environmental documentation. 14. SANBAG and CITY may provide IQA for the portions of the WORK outside existing and proposed SHS right of way. SCOPE Scope: General 15. PARTNERS will perform all OBLIGATIONS in accordance with federal and California laws, regulations, and standards; FHWA STANDARDS; and CALTRANS STANDARDS. 16. CALTRANS retains the right to reject noncompliant WORK, protect public safety, preserve property rights, and ensure that all WORK is in the best interest of the SHS. Per NEPA assignment and CEQA statutes, CALTRANS will perform its QC/QAP process review for environmental documentation. 17. The IMPLEMENTING AGENCY for a PROJECT COMPONENT will provide a Quality Management Plan(QMP) for that component as part of the PROJECT MANAGEMENT PLAN. The CALTRANS District Construction Division, with input from Structure Construction must approve the QMP before the encroachment permit for construction is issued. 18. CALTRANS approves all Hot Mix Asphalt(HMA) Job Mix Formula(JMF) and concrete mixes to be used on the SHS. CALTRANs will be compensated for all costs associated with these tasks. Cost for these tasks is estimated to be$44,000. C13148 2 CALTRANS Agreement: 08-1549 P141 Project Number: 0800000789 19. Any PARTNER may, at its own expense, have representatives observe any OBLIGATIONS performed by another PARTNER. Observation does not constitute authority over those OBLIGATIONS. 20. Each PARTNER will ensure that personnel participating in OBLIGATIONS are appropriately qualified or licensed to perform the tasks assigned to them. 21. IMPLEMENTING AGENCY shall retain consultants and shall invite CALTRANS to participate in the selection and retention of consultants that participate in OBLIGATIONS. At least one representative from the Construction Division of CALTRANS shall participate in the selection process. A construction management firm shall not be selected without the majority approval of the selection team. 22. If WORK is done under contract (not completed by a PARTNER's own employees) and is governed by the California Labor Code's definition of"public works" (section 1720(a)), that PARTNER will conform to sections 1720— 1815 of the California Labor Code and all applicable regulations and coverage determinations issued by the Director of Industrial Relations. 23. IMPLEMENTING AGENCY for each PROJECT COMPONENT included in this Agreement will be available to help resolve WORK related problems generated by that component for the entire duration of PROJECT. 24. CALTRANS will issue, upon proper application, the encroachment permits required for WORK within SHS right of way. Contractors and/or agents, and utility owners will not perform activities within the SHS right of way without an encroachment permit issued in their name. 25. If any PARTNER discovers unanticipated cultural, archaeological, paleontological, or other protected resources during WORK, all WORK in that area will stop and that PARTNER will notify all PARTNERS within 24 hours of discovery. WORK may only resume after a qualified professional has evaluated the nature and significance of the discovery and a plan is approved for its removal or protection. 26. PARTNERS will hold all administrative drafts and administrative final reports, studies, materials, and documentation relied upon, produced, created, or utilized for PROJECT in confidence to the extent permitted by law and where applicable, the provisions of California Government Code section 6254.5(e) shall protect the confidentiality of such documents in the event that said documents are shared between PARTNERS. PARTNERS will not distribute, release, or share said documents with anyone other than employees, agents, and consultants who require access to complete PROJECT without the written consent of the PARTNER authorized to release them, unless required or authorized to do so by law. 27. If a PARTNER receives a public records request pertaining to OBLIGATIONS, that PARTNER will notify PARTNERS within five (5) working days of receipt and make C13148 3 CALTRANS Agreement: 08-1549 P142 Project Number: 0800000789 PARTNERS aware of any disclosed public documents. PARTNERS will consult with each other prior to the release of any public documents related to the PROJECT. 28. If HM-1 or HM-2 is found during a PROJECT COMPONENT, IMPLEMENTING AGENCY for that PROJECT COMPONENT will immediately notify PARTNERS. 29. CALTRANS, independent of PROJECT, is responsible for any HM-1 found within the existing SHS right of way. CALTRANS will undertake HM MANAGEMENT ACTIVITIES related to HM-1 with minimum impact to PROJECT schedule. 30. If HM-1 is found within PROJECT limits and outside the existing SHS right of way, responsibility for such HM-I rests with the owner(s)of the parcel(s) on which the HM-1 is found. SANBAG, in concert with the local agency having land use jurisdiction over the parcel(s), will ensure that HM MANAGEMENT ACTIVITIES related to HM-I are undertaken with minimum impact to PROJECT schedule. 31. If HM-2 is found within PROJECT limits, the public agency responsible for the advertisement, award, and administration(AAA) of the PROJECT construction contract will be responsible for HM MANAGEMENT ACTIVITIES related to HM-2. 32. CALTRANS' acquisition or acceptance of title to any property on which any HM-1 or HM-2 is found will proceed in accordance with CALTRANS' policy on such acquisition. 33. PARTNERS will comply with all of the commitments and conditions set forth in the environmental documentation, environmental permits, approvals, and applicable agreements as those commitments and conditions apply to each PARTNER's responsibilities in this Agreement. 34. IMPLEMENTING AGENCY for each PROJECT COMPONENT will furnish PARTNERS with written quarterly progress reports during the implementation of OBLIGATIONS in that component. 35. Upon OBLIGATION COMPLETION, ownership or title to all materials and equipment constructed or installed for the operations and/or maintenance of the SHS within SHS right of way as part of WORK become the property of CALTRANS. CALTRANS will not accept ownership or title to any materials or equipment constructed or installed outside SHS right of way. 36. IMPLEMENTING AGENCY for a PROJECT COMPONENT will accept, reject, compromise, settle, or litigate claims of any non-Agreement parties hired to do WORK in that component. 37. PARTNERS will confer on any claim that may affect OBLIGATIONS or PARTNERS' liability or responsibility under this Agreement in order to retain resolution possibilities for potential future claims. No PARTNER will prejudice the rights of another PARTNER until after PARTNERS confer on claim. C13148 4 CALTRANS Agreement: 08-1549 P143 Project Number: 0800000789 38. PARTNERS will maintain, and will ensure that any party hired by PARTNERS to participate in OBLIGATIONS will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred PROJECT costs and billings. 39. If FUNDING PARTNERS fund any part of OBLIGATIONS with state or federal funds, each PARTNER will comply, and will ensure that any party hired to participate in OBLIGATIONS will comply with the federal cost principles of 2 CFR, Part 225, and administrative requirements outlined in 49 CRF, Part 18. These principles and requirements apply to all funding types included in this Agreement. 40. PARTNERS will maintain and make available to each other all OBLIGATIONS- related documents, including financial data, during the term of this Agreement. 41. PARTNERS will retain all OBLIGATIONS-related records for three(3) years after the final voucher. 42. PARTNERS have the right to audit each other in accordance with generally accepted governmental audit standards. CALTRANS, the state auditor, FHWA (if PROJECT utilizes federal funds), SANBAG and CITY will have access to all OBLIGATIONS-related records of each PARTNER, and any party hired by a PARTNER to participate in OBLIGATIONS, for audit, examination, excerpt, or transcription. The examination of any records will take place in the offices and locations where said records are generated and/or stored and will be accomplished during reasonable hours of operation. The auditing PARTNER will be permitted to make copies of any OBLIGATIONS-related records needed for the audit. The audited PARTNER will review the draft audit, findings, and recommendations, and provide written comments within 30 calendar days of receipt. Upon completion of the final audit, PARTNERS have 30 days to refund or invoice as necessary in order to satisfy the obligation of the audit. Any audit dispute not resolved by PARTNERS is subject to mediation. Mediation will follow the process described in the General Conditions section of this Agreement. 43. If FUNDING PARTNERS fund any part of PROJECT with state or federal funds, each FUNDING PARTNER will undergo an annual audit in accordance with the Single Audit Act of OMB Circular A-133. 44. If FUNDING PARTNERS fund any part of PROJECT with federal funds, any PARTNER that hires another party to participate in OBLIGATIONS will conduct a pre-award audit of that party in accordance with the Local Assistance Procedures Manual. C13148 5 CALTRANS Agreement: 08-1549 P144 Project Number: 0800000789 45. PARTNERS will not incur costs beyond the funding commitments in this Agreement. If IMPLEMENTING AGENCY anticipates that funding for WORK will be insufficient to complete WORK, IMPLEMENTING AGENCY will promptly notify other PARTNERS. 46. If WORK stops for any reason, IMPLEMENTING AGENCY will place PROJECT right of way in a safe and operable condition acceptable to CALTRANS. 47. If WORK stops for any reason, each PARTNER will continue to implement all of its applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, or approvals that are in effect at the time that WORK stops, as they apply to each PARTNER's responsibilities in this Agreement, in order to keep PROJECT in environmental compliance until WORK resumes. 48. Each PARTNER accepts responsibility to complete the activities that it selected on the SCOPE SUMMARY. Activities marked with"N/A"on the SCOPE SUMMARY are not included in the scope of this Agreement. 49. Contract administration procedures shall conform to CALTRANS' Construction Manual, Local Assistance Procedures Manual (if Federal funds are used), and the PROJECT encroachment permits. 50. If the Resident Engineer is not also a registered Landscape Architect, SANBAG will furnish, at SANBAG expense and subject to approval of CALTRANS Landscape Architecture, a registered Landscape Architect to perform work related to architecture treatment and landscaping and to perform the function of an Assistant Resident Engineer/Inspector who is responsible for both daily on-site inspection and final decisions including,but not limited to, any highway planting and the irrigation systems that comprise a portion of the PROJECT work, consistent with any applicable measures in the environmental commitments record. Final decisions shall continue to be subject to the satisfaction and approval of CALTRANS. Scope: Environmental Permits, Approvals and Agreements 51. Each PARTNER identified in the Environmental Permits table below accepts the responsibility to complete the assigned activities. If PARTNERS later determine that an environmental permit, approval or agreement is necessary PARTNERS will amend this Agreement to ensure completion and implementation of all environmental permits, approvals, and agreements. ENVIRONMENTAL PERMITS Permit Coordinate Prepare Obtain Implement Renew Amend 404 USACOE CITY CITY CITY SANBAG CITY CITY 401 RWQCB CITY CITY CITY SANBAG CITY CITY 1602 DFG CITY CITY CITY SANBAG CITY CITY C13148 6 CALTRANS Agreement: 08-1549 P145 Project Number: 0800000789 Scope: Construction 52. SANBAG will not employ any firm to perform PROJECT construction management that prepared PROJECT plans, specifications, and estimate and SANBAG will ensure that any such firm will not be employed by or under contract to the PROJECT construction contractor. However, PARTNERS may retain such a firm to check shop drawings, do soil foundation tests, test construction materials, and perform construction surveys. 53. SANBAG will advertise, open bids, award, approve, and administer the construction contract in accordance with the California Public Contract Code and the California Labor Code. SANBAG will not advertise the construction contract until CALTRANS completes or accepts the final plans, specifications, and estimate package; CALTRANS approves the Right of Way Certification; and SPONSOR verifies full funding of CONSTRUCTION SUPPORT and CONSTRUCTION CAPITAL. By accepting responsibility to advertise and award the construction contract, SANBAG also accepts responsibility to administer the construction contract. 54. PARTNERS agree that SANBAG is designated as the Legally Responsible Person and the approved Signatory Authority pursuant to the Construction General Permit, State Water Resources Control Board (SWRCB) Order Number 2009-0009-DWQ, as defined in Appendix 5, Glossary, and assumes all roles and responsibilities assigned to the Legally Responsible Person and the Approved Signatory authority as mandated by Construction General Permit. 55. SANBAG will provide a RESIDENT ENGINEER, licensed to practice Civil Engineering in the State of California, and CONSTRUCTION SUPPORT staff that are independent of the design engineering company and construction contractor. 56. SANBAG will implement changes to the construction contract through contract change orders(CCOs). PARTNERS will review and concur on all CCOs over $50,000. CALTRANS must approve all CCOs affecting public safety or the preservation of property, all design and specification changes, and all major changes as defined in the CALTRANS Construction Manual prior to implementing the CCO. 57. If FUNDING PARTNERS fund any part of OBLIGATIONS with state or federal funds SANBAG will use a CALTRANS-approved construction contract claims process, will administer all claims through said process, and will be available to provide advice and technical input in any claims process. 58. If the lowest responsible construction contract bid is greater than the funding commitment to CONSTRUCTION CAPITAL, all PARTNERS must be involved in determining how to proceed. If FUNDING PARTNERS do not agree in writing on a C13148 7 CALTRANS Agreement: 08-1549 P146 Project Number: 0800000789 course of action within 15 working days, the IMPLEMENTING AGENCY shall not award the construction contract. 59. SANBAG will require the construction contractor to furnish payment and performance bonds naming SANBAG as obligee, and CALTRANS and CITY as additional obligees, and to carry liability insurance in accordance with CALTRANS specifications. 60. SANBAG will prepare a QMP which will include a description of how source inspection will be performed, and will submit the QMP to CALTRANS for review and approval by the State Materials Engineer. CALTRANS will issue the parent permit to SANBAG upon submittal of a complete encroachment permit application. The parent permit will cite approval of the QMP by CALTRANS as a condition of issuing a double permit. CALTRANS will issue the double permit to the contractor upon submittal of a complete encroachment permit application and all conditions cited in the parent permit have been met. SANBAG will provide, or cause to provide, source inspection services. 61. SANBAG may request CALTRANS to complete portions of WORK as engineering services. Should CALTRANS agree to perform the requested services, PARTNERS will document the arrangement in writing. Such an arrangement does not change the responsibilities as documented in the SCOPE SUMMARY. 62. As IMPLEMENTING AGENCY for construction, SANBAG is responsible for maintenance within PROJECT limits as part of the construction contract. 63. CALTRANS, SANBAG and CITY having land use jurisdiction adjacent to the PROJECT limits will develop and execute a new or amended maintenance agreement prior to OBLIGATION COMPLETION. 64. SANBAG will furnish CALTRANS, within 180 calendar days after the Construction Contract Acceptance (CCA) date, a complete set of electronic "As-built"plans, including Contract Change Orders (CCOs), (with the resident engineer's name printed on each plan sheet, and signature on the title sheet) including any changes authorized by CALTRANS. SANBAG will submit all plans in Microstation.dgn format, version 7.0 or later. In addition, SANBAG will submit to CALTRANS one set of plans and addenda in.TIF. SANBAG will submit all plans on a CD ROM compliant with CALTRANS' CADD Users Manual, Section 4.3, Plans Preparation Manual, Section 2.3 and, Construction Manual, Section 5-104. 65. SANBAG will submit to CALTRANS, within sixty(60) calendar days following the Final Estimate or Resolution of Construction Claims (if any) the complete Project History File (PHF). SANBAG will assure that the PHF is prepared and submitted in compliance with the Project Development Procedures Manual, Chapter 7. All C13148 8 CALTRANS Agreement: 08-1549 P147 Project Number: 0800000789 material will be submitted neatly in a three-ring binder and on a CD ROM(s) in PDF format. COST Cost: General 66. PARTNERS will document specific funding, billing, and payment details in a FUNDING SUMMARY. The FUNDING SUMMARY is incorporated and made an express part of this Agreement. A valid FUNDING SUMMARY must be in place at all times until OBLIGATION COMPLETION. PARTNERS will create a new FUNDING SUMMARY each time the funding, billing and payment details of PROJECT change. The FUNDING SUMMARY is only valid after PARTNERS sign and date the FUNDING SUMMARY. The most current fully executed FUNDING SUMMARY supersedes any previous FUNDING SUMMARY created for this Agreement. Replacement of the FUNDING SUMMARY will not require an amendment to the body of this Agreement unless the rules of the new funds require it. Each PARTNER will designate a legally authorized representative to sign the FUNDING SUMMARY on its behalf. 67. PARTNERS may invoice the appropriate FUNDING PARTNER according to the terms documented in the FUNDING SUMMARY. 68. If SANBAG has received Electronic Funds Transfer(EFT) certification from CALTRANS then SANBAG will use the EFT mechanism and follow all EFT procedures to pay all invoices issued from CALTRANS. 69. Unless otherwise documented in the FUNDING SUMMARY, all fund types contributed to a PROJECT COMPONENT will be spent proportionately within that PROJECT COMPONENT. 70. Unless otherwise documented in the FUNDING SUMMARY, any savings recognized within a PROJECT COMPONENT will be credited or reimbursed, when allowed by policy or law, in proportion to the amount contributed to that PROJECT COMPONENT by each fund type. 71. After PARTNERS agree that all WORK is complete for a PROJECT COMPONENT, CALTRANS will submit a final accounting for all OBLIGATIONS costs. Based on the final accounting, PARTNERS will refund or invoice as necessary in order to satisfy the financial commitments of this Agreement. 72. If FUNDING PARTNERS fund OBLIGATIONS with American Recovery and Reinvestment Act(ARRA) funds, PARTNERS will adopt the terms, conditions, C13148 9 CALTRANS Agreement: 08-1549 P148 Project Number: 0800000789 requirements, and constraints of the American Recovery and Reinvestment Act of 2009. 73. If FUNDING PARTNERS fund OBLIGATIONS with Proposition 1 B Bond funds, PARTNERS will meet the requirements of Government Code Section 8879.20 et al. (Proposition 1 legislation), the governor's Executive Order 2007-5-02-07, and the California Transportation Commission(CTC) program guidelines for the applicable account. Right of way purchased using Proposition 1B Bond funds will become the property of CALTRANS, and any revenue from the sale of excess lands originally purchased with bond funds will revert to CALTRANS. 74. The cost of any awards,judgments, or settlements generated by OBLIGATIONS is an OBLIGATIONS cost. 75. CALTRANS, independent of PROJECT, will pay, or cause to be paid, all costs for HM MANAGEMENT ACTIVITIES related to HM-1 found within the existing SHS right of way. 76. Independent of PROJECT, all costs for HM MANAGEMENT ACTIVITIES related to HM-1 found within PROJECT limits and outside the existing SHS right of way will be the responsibility of the owner(s) of the parcel(s) where the HM-1 is located. 77. HM MANAGEMENT ACTIVITIES costs related to HM-2 are CONSTRUCTION SUPPORT and CONSTRUCTION CAPITAL costs. 78. The cost to comply with and implement the commitments set forth in the environmental documentation is an OBLIGATIONS cost. 79. The cost of any legal challenges to the CEQA or NEPA environmental process or documentation is an OBLIGATIONS cost. 80. Independent of OBLIGATIONS cost, CALTRANS will fund the cost of its own IQA for WORK done within existing or proposed future SHS right of way. Independent of OBLIGATIONS cost, CALTRANS will fund the cost of its QC/QAP process review for environmental documentation. 81. CALTRANS will provide encroachment permits to PARTNERS, their contractors, consultants and agents, at no cost. 82. Fines, interest, or penalties levied against a PARTNER will be paid, independent of OBLIGATIONS cost, by the PARTNER whose actions or lack of action caused the levy. 83. If federal funds are used on PROJECT while this Agreement is active CALTRANS will administer all federal subvention funds documented on the FUNDING SUMMARY. C13148 10 CALTRANS Agreement: 08-1549 P149 Project Number: 0800000789 84. Travel, per diem,and third-party contract reimbursements are an OBLIGATIONS cost only after those hired by PARTNERS to participate in OBLIGATIONS incur and pay those costs. Payments for travel and per diem will not exceed the rates paid rank and file state employees under current California Department of Personnel Administration (DPA) rules current at the effective date of this Agreement. If SANBAG invoices for rates in excess of DPA rates, SANBAG will fund the cost difference and reimburse CALTRANS for any overpayment. 85. The cost of any engineering support performed by CALTRANS includes all direct and applicable indirect costs. CALTRANS calculates indirect costs based solely on the type of funds used to pay support costs. State and federal funds are subject to the current Program Functional Rate. Local funds are subject to the current Program Functional Rate and the current Administration Rate. The Program Functional Rate and Administration Rate are adjusted periodically. 86. If CALTRANS reimburses SANBAG for any costs later determined to be unallowable, SANBAG will reimburse those funds. 87. The cost to place PROJECT right of way in a safe and operable condition and meet all environmental commitments is an OBLIGATIONS cost. 88. Because IMPLEMENTING AGENCY is responsible for managing the scope, cost, and schedule of a project component, if there are insufficient funds available in this Agreement to place PROJECT right of way in a safe and operable condition, the appropriate IMPLEMENTING AGENCY accepts responsibility to fund these activities until such time as PARTNERS amend this Agreement. That IMPLEMENTING AGENCY may request reimbursement for these costs during the amendment process. 89. If there are insufficient funds in this Agreement to implement applicable commitments and conditions included in the PROJECT environmental documentation, permits, agreements, and/or approvals that are in effect at a time that WORK stops, each PARTNER implementing commitments or conditions accepts responsibility to fund these activities, as they apply to each PARTNER's responsibilities, until such time as PARTNERS amend this Agreement. Each PARTNER may request reimbursement for these costs during the amendment process. 90. Except as otherwise provided in this Agreement, PARTNERS will pay invoices within 30 calendar days of receipt of invoice. C13148 11 CALTRANS Agreement: 08-1549 P1 50 Project Number: 0800000789 Cost: Environmental Permits, Approvals and Agreements 91. The cost of coordinating, obtaining, complying with, implementing, including renewing and amending resource agency permits, agreements, and approvals is an OBLIGATIONS cost. Cost: Construction Support 92. The cost of source inspection is an OBLIGATIONS cost. 93. The cost of engineering services provided by CALTRANS is an OBLIGATIONS cost. CALTRANS will be reimbursed for engineering services. Reimbursable costs for Construction Engineering and testing are identified in the SPENDING SUMMARY, which is included as part of the FUNDING SUMMARY. 94. The cost to maintain the SHS within PROJECT limits is an OBLIGATIONS cost until PARTNERS execute a separate maintenance agreement. Cost: Construction Capital 95. The cost of all SFM is a CONSTRUCTION CAPITAL cost. SCHEDULE 96. PARTNERS will manage the schedule for OBLIGATIONS through the work plan included in the PROJECT MANAGEMENT PLAN. GENERAL CONDITIONS 97. PARTNERS understand that this Agreement is in accordance with and governed by the Constitution and laws of the State of California. This Agreement will be enforceable in the State of California. Any PARTNER initiating legal action arising from this Agreement will file and maintain that legal action in the Superior Court of the county in which the CALTRANS district office that is signatory to this Agreement resides, or in the Superior Court of the county in which PROJECT is physically located. 98. All OBLIGATIONS of CALTRANS under the terms of this Agreement are subject to the appropriation of resources by the Legislature, the State Budget Act authority, and the allocation of funds by the California Transportation Commission. 99. When CALTRANS performs IQA activities it does so for its own benefit. No one can assign liability to CALTRANS due to its IQA activities. 100. Neither SANBAG nor CITY nor any officer or employee thereof are responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CALTRANS under or in connection with any work, authority, or jurisdiction conferred upon CALTRANS under this agreement. C13148 12 CALTRANS Agreement: 08-1549 P151 Project Number: 0800000789 It is understood and agreed that CALTRANS, to the extent permitted by law, will fully defend, indemnify, and save harmless SANBAG and CITY and all of their officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CALTRANS under this agreement. 101. Neither CALTRANS nor SANBAG nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority, or jurisdiction conferred upon CITY under this agreement. It is understood and agreed that CITY, to the extent permitted by law, will fully defend, indemnify, and save harmless CALTRANS and SANBAG and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this agreement. 102. Neither CALTRANS nor CITY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by SANBAG under or in connection with any work, authority, or jurisdiction conferred upon SANBAG under this agreement. It is understood and agreed that SANBAG, to the extent permitted by law, will fully defend, indemnify, and save harmless CALTRANS and CITY and all of its officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, but not limited to, tortious, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by SANBAG under this agreement. 103. PARTNERS do not intend this Agreement to create a third party beneficiary or define duties, obligations, or rights in parties not signatory to this Agreement. PARTNERS do not intend this Agreement to affect their legal liability by imposing any standard of care for fulfilling OBLIGATIONS different from the standards imposed by law. 104. PARTNERS will not assign or attempt to assign OBLIGATIONS to parties not signatory to this Agreement. 105. PARTNERS will not interpret any ambiguity contained in this Agreement against each other. PARTNERS waive the provisions of California Civil Code section 1654. 106. A waiver of a PARTNER's performance under this Agreement will not constitute a continuous waiver of any other provision. An amendment made to any article or section of this Agreement does not constitute an amendment to or negate all other articles or sections of this Agreement. 107. A delay or omission to exercise a right or power due to a default does not negate the use of that right or power in the future when deemed necessary. C13148 13 CALTRANS Agreement: 08-1549 P152 Project Number: 0800000789 108. If any PARTNER defaults in its OBLIGATIONS, a non-defaulting PARTNER will request in writing that the default be remedied within 30 calendar days. If the defaulting PARTNER fails to do so, the non-defaulting PARTNER may initiate dispute resolution. 109. PARTNERS will first attempt to resolve Agreement disputes at the PROJECT team level. If they cannot resolve the dispute themselves, the CALTRANS district director, the SANBAG executive officer, and the CITY executive officer will attempt to negotiate a resolution. If PARTNERS do not reach a resolution, PARTNERS' legal counsel will initiate mediation. PARTNERS agree to participate in mediation in good faith and will share equally in its costs. Neither the dispute nor the mediation process relieves PARTNERS from full and timely performance of OBLIGATIONS in accordance with the terms of this Agreement. However, if any PARTNER stops fulfilling OBLIGATIONS, any other PARTNER may seek equitable relief to ensure that OBLIGATIONS continue. Except for equitable relief, no PARTNER may file a civil complaint until after mediation, or 45 calendar days after filing the written mediation request, whichever occurs first. PARTNERS will file any civil complaints in the Superior Court of the county in which the CALTRANS district office signatory to this Agreement resides or in the Superior Court of the county in which PROJECT is physically located. The prevailing PARTNER will be entitled to an award of all costs, fees, and expenses, including reasonable attorney fees as a result of litigating a dispute under this Agreement or to enforce the provisions of this article including equitable relief. 110. PARTNERS maintain the ability to pursue alternative or additional dispute remedies if a previously selected remedy does not achieve resolution. Ill. If any provisions in this Agreement are found by a court of competent jurisdiction to be, or are in fact, illegal, inoperative, or unenforceable, those provisions do not render any or all other Agreement provisions invalid, inoperative, or unenforceable, and those provisions will be automatically severed from this Agreement. 112. PARTNERS intend this Agreement to be their final expression and supersedes any oral understanding or writings pertaining to OBLIGATIONS. 113. If during performance of WORK additional activities or environmental documentation is necessary to keep PROJECT in environmental compliance, PARTNERS will amend this Agreement to include completion of those additional tasks. 114. Except as otherwise provided in the Agreement, PARTNERS will execute a formal written amendment if there are any changes to OBLIGATIONS. 115. Partners agree to sign a Cooperative Agreement Closure Statement to terminate this Agreement. However, all indemnification, document retention, audit, claims, C13148 14 CALTRANS Agreement: 08-1549 P153 Project Number: 0800000789 environmental commitment, legal challenge, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual agreement. 116. The following documents are attached to, and made an express part of this Agreement: SCOPE SUMMARY and FUNDING SUMMARY. C13148 15 CALTRANS Agreement: 08-1549 P154 Project Number: 0800000789 DEFINITIONS ARRA—American Recovery and Reinvestment Act of 2009 CALTRANS—The California Department of Transportation CALTRANS STANDARDS—CALTRANS policies and procedures, including, but not limited to, the guidance provided in the Guide to Capital Project Delivery Workplan Standards (previously known as WBS Guide) available at http://www.dot.ca.gov/hq/projmgmt/guidance.htm. CEQA(California Environmental Quality Act)—The act(California Public Resources Code, sections 21000 et seq.) that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those significant impacts, if feasible. CFR (Code of Federal Regulations)—The general and permanent rules published in the Federal Register by the executive departments and agencies of the federal government CONSTRUCTION CAPITAL—See PROJECT COMPONENT. CONSTRUCTION SUPPORT— See PROJECT COMPONENT. COOPERATIVE AGREEMENT CLOSURE STATEMENT—A document signed by PARTNERS that verifies the completion of all OBLIGATIONS included in this Agreement and in all amendments to this Agreement. FHWA—Federal Highway Administration FHWA STANDARDS —FHWA regulations, policies and procedures, including, but not limited to, the guidance provided at www.fhwa.dot.gov/topies.htm. FUNDING PARTNER—A PARTNER, designated in the FUNDING SUMMARY, that commits a defined dollar amount to fulfill OBLIGATIONS. Each FUNDING PARTNER accepts responsibility to provide the funds it commits in this Agreement. FUNDING SUMMARY—An executed document that lists the funding, billing, and payment commitments. Commitments include, but are not limited to, FUNDING PARTNER(S), fund source, fund type, payment method, invoice frequency, deposit amounts and PROJECT COMPONENT(S) in which funds are to be spent. Funds listed on the FUNDING SUMMARY are"not-to-exceed" amounts for each FUNDING PARTNER. GAAP(Generally Accepted Accounting Principles)— Uniform minimum standards and guidelines for financial accounting and reporting issued by the Federal Accounting Standards Advisory Board that serve to achieve some level of standardization. See http://www.fasab.gov/accepted.html. C13148 16 CALTRANS Agreement: 08-1549 P155 Project Number: 0800000789 HM-1 —Hazardous material (including, but not limited to, hazardous waste)that may require removal and disposal pursuant to federal or state law whether it is disturbed by PROJECT or not. HM-2—Hazardous material (including, but not limited to, hazardous waste) that may require removal and disposal pursuant to federal or state law only if disturbed by PROJECT. HM MANAGEMENT ACTIVITIES—Management activities related to either HM-1 or HM-2 including, without limitation, any necessary manifest requirements and disposal facility designations. IMPLEMENTING AGENCY—The PARTNER is responsible for managing the scope, cost, and schedule of a PROJECT COMPONENT to ensure the completion of that component. IQA (Independent Quality Assurance)—Ensuring that IMPLEMENTING AGENCY's quality assurance activities result in WORK being developed in accordance with the applicable standards and within an established Quality Management Plan(QMP). IQA does not include any work necessary to actually develop or deliver WORK or any validation by verifying or rechecking work performed by another PARTNER. NEPA (National Environmental Policy Act of 1969)—This federal act establishes a national policy for the environment and a process to disclose the adverse impacts of projects with a federal nexus. OBLIGATION COMPLETION—PARTNERS have fulfilled all OBLIGATIONS included in this Agreement, and all amendments to this Agreement, and have signed a COOPERATIVE AGREEMENT CLOSURE STATEMENT. OBLIGATIONS—All responsibilities included in this Agreement. OMB (Office of Management and Budget)—This federal office oversees the preparation of the federal budget and supervises its administration in Executive Branch agencies. PARTNER—Any individual signatory party to this Agreement. PARTNERS—The term that collectively references all of the signatory agencies to this Agreement. This term only describes the relationship between these agencies to work together to achieve a mutually beneficial goal. It is not used in the traditional legal sense in which one PARTNER's individual actions legally bind the other PARTNER. PROJECT COMPONENT—A distinct portion of the planning and project development process of a capital project as outlined in California Government Code, section 14529(b). • PID (Project Initiation Document) —The activities required to deliver the project initiation document for PROJECT. • PA&ED (Project Approval and Environmental Document)—The activities required to deliver the project approval and environmental documentation for PROJECT. • PS&E (Plans, Specifications, and Estimate) —The activities required to deliver the plans, specifications, and estimate for PROJECT. C13148 17 CALTRANS Agreement: 08-1549 P156 Project Number: 0800000789 • R/W (Right of Way) SUPPORT—The activities required to obtain all property interests for PROJECT. • R/W (Right of Way) CAPITAL—The funds for acquisition of property rights for PROJECT. • CONSTRUCTION SUPPORT—The activities required for the administration, acceptance, and final documentation of the construction contract for PROJECT. • CONSTRUCTION CAPITAL—The funds for the construction contract. PROJECT MANAGEMENT PLAN—A group of documents used to guide a project's execution and control throughout that project's lifecycle. QMP(Quality Management Plan)—An integral part of the PROJECT MANAGEMENT PLAN that describes IMPLEMENTING AGENCY's quality policy and how it will be used. QC/QAP (QUALITY CONTROL/QUALITY ASSURANCE PROGRAM)—Per NEPA assignment, Caltrans will review all environmental documents as described in the Jay Norvell Memos dated October 1, 2012 (available at http://www.dot.ca.gov/ser/memos.htm#LinkTarget 705) ). This also includes the independent judgment analysis and determination under CEQA that the environmental documentation meets CEQA Statute and Guideline requirements. RESIDENT ENGINEER—A civil engineer licensed in the State of California who is responsible for construction contract administration activities. Said engineer must be independent of the design engineering company and the construction contractor. SCOPE SUMMARY—The attachment in which each PARTNER designates its commitment to specific scope activities within each PROJECT COMPONENT as outlined by the Guide to Capital Project Delivery Workplan Standards (previously known as WBS Guide) available at http://www.dot.ca.gov/hq/projmgmt/guidance.htm. SHS (State Highway System)—All highways, right of way, and related facilities acquired, laid out, constructed, improved, or maintained as a state highway pursuant to constitutional or legislative authorization. SPENDING SUMMARY—A table, located within the FUNDING SUMMARY, which is used when a PARTNER who is not the IMPLEMENTING AGENCY is to perform specific WORK towards PROJECT. The SPENDING SUMMARY displays cost amounts that are fixed and not to be exceeded. SPONSOR—Any PARTNER that accepts the responsibility to establish scope of PROJECT and the obligation to secure financial resources to fund PROJECT. SPONSOR is responsible for adjusting the PROJECT scope to match committed funds or securing additional funds to fully fund the PROJECT scope. If a PROJECT has more than one SPONSOR, funding adjustments will be made by percentage(as outlined in Responsibilities). Scope adjustments must be developed through the project development process and must be approved by CALTRANS as the owner/operator of the SHS. SFM (State Furnished Material)—Any materials or equipment supplied by CALTRANS. WORK—All scope activities included in this Agreement. C13148 18 CALTRANS Agreement: 08-1549 P157 Project Number: 0800000789 CONTACT INFORMATION The information provided below indicates the primary contact information for each PARTNER to this Agreement. PARTNERS will notify each other in writing of any personnel or location changes. Contact information changes do not require an amendment to this Agreement. The primary Agreement contact person for CALTRANS is: Robert So, Program/Project Management Office Chief 464 W. 4th Street, 6`h Floor, MS 1229 San Bernardino, California 92401-1400 Office Phone: (909) 383-4513 Email: robert_so @dot.ca.gov The primary Agreement contact person for SANBAG is: Garry Cohoe, Project Delivery Director 1170 W. 3rd Street, 2nd Floor San Bernardino, California 92410-1715 Office Phone: (909) 884-8276 Email: Garry@sanbag.ca.gov The primary agreement contact person for CITY is: Jason Welday,Traffic Engineer 10500 Civic Center Drive Rancho Cucamonga, California 92730 Office Phone: (909)477-2740 Email: Jason.Welday @City of RC.us C13148 19 CALTRANS Agreement: 08-1549 P158 Project Number: 0800000789 SIGNATURES PARTNERS declare that: 1. Each PARTNER is an authorized legal entity under California state law. 2. Each PARTNER has the authority to enter into this Agreement. 3. The people signing this Agreement have the authority to do so on behalf of their public agencies. STATE OF CALIFORNIA SAN BERNARDINO COUNTY DEPARTMENT OF TRANSPORTATION ASSOCIATION OF GOVERNMENTS, a Council of Governments, acting in its APPROVED capacity as the San Bernardino County Transportation Commission By: APPROVED Basem E. Muallem, P.E. District Director By: Janice Rutherford CERTIFIED AS TO FUNDS: Board President ATTEST By: Lisa Pacheco By: Budget Manager Vickie Watson Board Clerk By: Eileen Monaghan Teichert General Counsel CONCURRENCE By: Jeffery Hill Contract Administrator CITY OF RANCHO CUCAMONGA By: L. Dennis Michael Mayor Attest: Janice C. Reynolds City Clerk C13148 20 CALTRANS Agreement: 08-1549 P159 Project Number: 0800000789 SCOPE SUMMARY o z a a � ¢ a in m n eo 'C m H z U Z J 3 265 Awarded and Approved Construction Contract X 50 Contract Ready for Advertising X 55 Advertised Contract X 60 Bids Opened X 65 Contract Award X 70 Executed and Approved Contract X 75 Independent Assurance X 5 270 Construction Engineering and General Contract X Administration 10 Construction Staking Package and Control X 10 Construction Staking Package X 20 Project Control for Construction X 15 Construction Stakes X 15 Slope Stakes X 25 Rough Grade Stakes X 30 Final Grade Stakes X 35 Drainage and Minor Structure Stakes I X 50 Miscellaneous Stakes X 55 Phologrammetric Product for Construction X 60 Ground Slakes for Major Structure X 65 Superstructure Stakes for Major Structure X 20 Construction Engineering Work X 05 Resident Engineer's File Review X 10 Project Plans,Special Provisions, and Estimate X Review 15 Contract Pay Quantities X 20 Lines and Grades Control X 25 Contractors' Falsework Submittals Review X 30 Contractors'Trenching and Shoring Submittals X Review 35 Shop Plans Review X 40 Cost Reduction Incentive Proposals Review X 45 Contractors'Water Pollution Control Program X Review 50 1 Technical Support X 99 Other Construction Engineering Products X 25 Construction Contract Administration Work X 05 Secured Lease for Resident Engineer Office Space X or Trailer 10 Set Up Construction Project Files X 15 Pre-Construction Meeting X C13148 21 CALTRANS Agreement: 08-1549 P160 Project Number: 0800000789 20 Progress Pay Estimates X 25 Weekly Statement of Working Days X 30 Construction Project Files and General Field Office x Clerical Work 35 Labor Compliance Activities X 40 Approved Subcontractor Substitutions X 45 Coordination X 50 Civil Rights Contract Compliance X Other Construction Contract Administration 99 x Products 30 Contract Item Work Inspection X 05 Photographed Jobsite and Contractors'Operations X 10 Inspection of Contractors'Work for Compliance X 15 Contractors'Operations Relative to Safety x Requirements Documentation 20 Daily Diary of Contract Operations x 25 Punch List x 35 Construction Material Sampling and Testing x 05 Materials Sampling and Testing for Quality x Assurance 10 Plant Inspection for Quality Assurance x 15 Independent Assurance Sampling and Testing x 20 Source Inspection x 40 Safety and Maintenance Reviews x 45 Relief From Maintenance Process x 55 Final Inspection and Acceptance Recommendation x 60 Plant Establishment Administration x 65 Transportation Management Plan Implementation x During Construction NOTE:This WBS element is address in the text of 75 this cooperative agreement. Resource Agency x Permit Renewal and Extension Requests 80 Long-Term Environmental Mitigation/Mitigation x Monitoring During Construction Contract 99 Other Construction Engineering and General x Contract Administration Construction Engineering and General Contract 5 275 Administration of Structures Work x 10 Office Administration Work for Structures x 20 Field Administration Work for Structures x 30 Contract Change Order Inspection for Structures x Work 40 Safety Tasks for Structures Work x 5 285 Contract Change Order Administration x 05 Contract Change Order Process x O5 Need for Contract Change Order Determination x 10 Draft Contract Change Order x 15 Contract Change Order Approval x 20 Payments for Contract Change Order Work x 10 Functional Support x 05 Field Surveys for Contract Change Order x 10 Staking for Contract Change Order x C13148 22 CALTRANS Agreement: 08-1549 P161 Project Number: 0800000789 15 Other Functional Support X 5 290 Resolve Contract Claims X 05 Analysis of Notices of Potential Claims X 10 Supporting Documentation and Responses to X Notices of Potential Claims 15 Reviewed and Approved Claim Report X 20 District Claim Meeting or Board of Review X 25 Arbitration Hearing X 30 Negotiated Claim Settlement X 35 Technical Support X 5 295 Accept Contract, Prepare Final Construction X Estimate,and Final Report O5 Processed Estimate After Acceptance X 10 Proposed Final Contract Estimate X 15 As-Built Plans X 20 Project History File X 25 Final Report X 30 Processed Final Estimate X 35 Certificate of Environmental Compliance X 40 Long Term Environmental Mitigation/Mitigation X Monitorin After Construction Contract Acceptance 45 Post-Construction Traffic Operations Activities X 05 Speed Survey Records X 05 Speed Survey X 10 Signed Speed Survey X 10 Commission TMS Elements X Other Accept Contract/Prepare Final Construction 99 Estimate and Final Report X 4 300 FINAL RIGHT OF WAY ENGINEERING X O5 Right of Way Monumentation X 05 Right of Way Monumentation Survey X 10 Filed Monumentation Record of Survey X 10 Trial Exhibits and Testimony X 25 Relinquishment and Vacation Maps X 30 Deed Package for Excess Land Transactions X 35 Right of Way Record Map X C13148 23 FUNDING SUMMARY Number 1 P162 Project Number: 0800000789 CALTRANS Agreement: 08-1549 Part I — FUNDING SUMMARY table Funding Funding CON CON Totals by Fund Source Partner Fund Type Capital Support Type IMPLE NTING AGENCY SANBAG STATE SANBAG State& Local $ 1,000,000 $ 0 $ 1,000,000 Partnership Plan FEDERAL SANBAG DEMONSTRATION $ 3,600.000 0 $ 3,600,000 Interstate FEDERAL SANBAG iaintenance $ 3,002,000 0 $ 3,002,000 • -4818 LOCAL SANBAG/CITY L. al "$27,14%,I00 *$8,000,000 $35,148,000 Totals . $ •,750,000 $8,000,000 $42,750,000 Componen This table represents full funding of ear 'ROJECT COMPONENT in Agreement 08-1549. * Construction Support inclus 's $250,000 for So e Inspection, $700,000 for Design Support during co ruction, and $7,050,000 •r Construction Management. ** Approving H • JMF and concrete mixes: $44,000. ** State Fu • shed Materials: $300,300. Billing and p. • ent details follow. * Please see replacing page P162 Information on this page is not accurate C13148 1 of 4 July 17,2013 I City Council Meeting I Item M12.Gm Approval of Cooperative Agreement with the California Department of Transportation(CALTRANS) and the San Bernardino County Associated Governments(SANBAG)(CALTRANS Agreement No.08-1549)assigning responsibilities for the construction support and construction capital components of the Interstate 15 at Base Line Road Interchange Improvement Project. FUNDING SUMMARY Number 1 Project Number: 0800000789 CALTRANS Agreement: 08-1549 Part I — FUNDING SUMMARY table Funding Funding CON CON Totals by Fund Source Partner Fund Type Capital Support Type IMPLEMENTING AGENCY SANBAG STATE SANBAG State& Local $ 1,000,000 $ 0 $ 1,000,000 Partnership Plan FEDERAL SANBAG DEMONSTRATION $ 3,600,000 $ 0 $ 3,600,000 Interstate FEDERAL SANBAG Maintenance $ 3,002,000 0 $ 3,002,000 HR4818 LOCAL SANBAG/CITY Local $29,696,000 $8,000,000 $37,696,000 Totals by **$37,298,000 *$8,000,000 $45,298,000 Component This table represents full funding of each PROJECT COMPONENT in Agreement 08-1549. * Construction Support includes $250,000 for Source Inspection, $700,000 for Design Support during construction, and $7,050,000 for Construction Management. ** Approving HMA JMF and concrete mixes: $44,000. ** State Furnished Materials: $515,808. Billing and payment details follow. C13148 1 of 4 FUNDING SUMMARY Number 1 P163 Project Number: 0800000789 CALTRANS Agreement: 08-1549 Part II —Billing and Payment Details Responsibilities • SANBAG is IMPLEMENTING AGENCY for CONSTRUCTION. Cost: CONSTRUCTION SUPPORT 1. Each PARTNER listed below will do work for CONSTRUCTION Support as described in the SCOPE SUMMARY of this Agreement: • SANBAG • CALTRANS Therefore, based on the funding types displayed in the FUNDING SUMMARY table for this PROJECT COMPONENT: • SANBAG may invoice CALTRANS • CALTRANS may invoice SANBAG PARTNERS will exchange funds for actual costs. SANBAG will submit to CALTRANS monthly invoices for the prior month's expenditures. CALTRANS will submit to SANBAG quarterly invoices for actual expenditures for approving the HMA JMF and concrete mixes. After PARTNERS agree that all WORK is complete for this PROJECT COMPONENT, PARTNER(S) will submit a final accounting for all OBLIGATIONS costs. Based on the final accounting, PARTNERS will refund or invoice as necessary in order to satisfy the financial commitments of this Agreement. Cost: CONSTRUCTION CAPITAL 2. CALTRANS will invoice SANBAG for the actual cost of any SFM as a CONSTRUCTION CAPITAL cost. After PARTNERS agree that all WORK is complete, CALTRANS will submit a final accounting for all SFM costs. Based on the final accounting, PARTNERS will refund or invoice as necessary in order to satisfy the financial commitments of this Agreement. 3. SANBAG is the IMPLEMENTING AGENCY for CONSTRUCTION CAPITAL. C13148 2 of 4 FUNDING SUMMARY Number 1 P164 Project Number: 0800000789 CALTRANS Agreement: 08-1549 Therefore, based on the funding types displayed in the FUNDING SUMMARY table for this PROJECT COMPONENT: • SANBAG may invoice CALTRANS PARTNERS will exchange funds for actual costs. SANBAG will submit to CALTRANS monthly invoices for the prior month's expenditures. After PARTNERS agree that all WORK is complete for this PROJECT COMPONENT, PARTNER(S) will submit a final accounting for all OBLIGATIONS costs. Based on the final accounting, PARTNERS will refund or invoice as necessary in order to satisfy the financial commitments of this Agreement. C13148 3 of 4 FUNDING SUMMARY Number I P165 Project Number: 0800000789 CALTRANS Agreement: 08-1549 Part III — Signature Page STATE OF CALIFORNIA SAN BERNARDINO COUNTY DEPARTMENT OF TRANSPORTATION ASSOCIATION OF GOVERNMENTS, a Council of Governments, acting in its APPROVED capacity as the San Bernardino County Transportation Commission By: APPROVED Basem E. Muallem, P.E. District Director By: Janice Rutherford Date Board President ATTEST By: By: Vickie Watson District Budget Manager Board Clerk By: Eileen Monaghan Teichert i General Counsel By: HQ ounting CONCURRENCE By: Jeffery Hill Contract Administrator CITY OF RANCHO CUCAMONGA By: L. Dennis Michael Mayor Attest: Janice C. Reynolds City Clerk C13148 4 of 4 P166 T H E C I T Y O F P A N C H O CU C A M O N G A Staff Report DATE: July 17, 2013 TO: Mayor and Members of the City Council John R. Gillison, City Manager FROM: Carrie Pincott, Records Coordinator SUBJECT: BI-ANNUAL DESTRUCTION OF CITY RECORDS RECOMMENDATION: It is recommended that the City Council approve the attached Resolution authorizing the bi-annual destruction of City records pursuant to California Government Code Section 34090, the City's Records Retention Schedule, and other applicable legal citations. BACKGROUND/ANALYSIS: The records in the attached destruction requests have met their required retention as listed in the City's Records Retention Schedule and are due for final disposition. The records have been reviewed and approved for destruction by the Department representatives, Department Heads and the City Attorney. Respectfully Submitted, Carrie Pincott Record's Coordinator Attachments P167 RESOLUTION NO. 13-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS, said City records have met their useful life and are no longer required for public or private purposes: WHEREAS, destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy those records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. P168 PASSED, APPROVED, AND ADOPTED this 17th day of July, 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice Reynolds, City Clerk I, JANICE REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a regular meeting of said City Council held on the 17th day of July, 2013. Executed this 18th day of July, 2013, at Rancho Cucamonga, California. Janice Reynolds, City Clerk P169 MEMORANDUM RANCHO Date: July 10, 2013 CUCAMONGA To: James Markman, City Attorney From: Carrie Pincott, Records Coordinator Subject: Request for Approval of June 30, 2013, Record's Destruction Attached are Record's Destruction Notification Reports for the June 30, 2013, Record's Destruction. Please sign once below confirming the City Attorney's approval of the semi-annual destruction for all of the attached forms. City Attorney Approval ignature �/° Date P170 EXHIBIT 'A' Records Destruction Authorizations for the following Departments / Divisions Building & Safety Code Enforcement Finance Personnel Planning P171 CL m N m N H e•1 O a o ' 0 o u N N N am M M V 00 N m T N N O \ 0 IL y m 0 O cc 0 E n. m E p o a m S a0+ 4 N a 0 l •v C o n t c 0 �0 0 W ti O G � O II 11 II 11 II > E m « a x qo C IM .. °u o 0 0 ^ F .0 m °0 0 = � 0 0 0 V F ^ C C N c C N V O Cpl ti 0 O Y m 0 10 o N W 9 m 9 W m M m x = y m C c $ m 0 m O U x a 0 0 S F « c o 1on y m o 0 « « E G z M m 0 m ° x H t� c F N N .° x of m a x Z0 0 W x = m N m a W m .0 00 m e a of O C m LL O L O O C B m Y m W N y m P it W > W « O m Q y 0 Yl 0 n u mr > 0 C R 9 m .0 p V u U m ° o E c~ F d O M O N m 0 z E N N r m C U y m L {7 Q m i= C 0 IL M m L y 0 C IL a u o U w m x 0 C u K a) m W o O c 0 W In Q U u° 4 o y m u. E « y M 0 O N f F N o v o m m V a y u a M M C p L 0 C V O Y W « m m m C m ' « L C L x9 ,m0 c v o m m C + c E E L Y y m � m z Ln m a o «o ? 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Gillison, City Manager From: Mike Bell, Fire Chief By: Janet Walker, Management Analyst II Subject: APPROVAL OF A RESOLUTION ADOPTING THE FIRE DISTRICT'S GENERAL FUND FINAL BUDGET FOR FISCAL YEAR 2013114 IN THE AMOUNT OF $24,742,110 RECOMMENDATION Consideration of approval of a resolution adopting the Fire District's General Fund Final Budget for Fiscal Year 2013/14 in the amount of $24,742,110. BACKGROUND The Health and Safety Code, commencing with Section 13890, requires that Fire Protection Districts: 1. adopt a preliminary budget; 2. publish notice regarding a public hearing for final budget adoption; and 3. that on or before October 1s` of each year the Board shall adopt its final budget. In compliance with the above requirements, the Fire District Board of Directors has: 1. conducted public budget workshops on May 30 and June 6, 2013 and adopted the preliminary budget on June 13, 2013; 2. published on two occasions in the Inland Valley Daily Bulletin notices regarding the public hearing for consideration of final budget adoption; and 3. submitted for consideration of approval a resolution adopting the General Fund Final Budget during the Board meeting scheduled for July 17, 2013. The Fire District was able to achieve a proposed balanced budget through a combination of slight revenue increases and continued improvements of operational and administrative efficiencies without the use of reserves or infusion of City General Fund revenues. P191 APPROVAL OF A RESOLUTION ADOPTING THE FIRE DISTRICT'S GENERAL FUND PAGE 2 FINAL BUDGET FOR FISCAL YEAR 2013/14 IN THE AMOUNT OF$24,742,110 JULY 17, 2013 The preliminary budget has been available for public inspection in accordance with the Health and Safety Code. The final budget is hereby presented for your consideration of approval. Respectfully submitted, Mike Bell Fire Chief Attachment: Resolution No. FD 13-033 P192 RESOLUTION NO. FD 13-033 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT,COUNTY OF SAN BERNARDINO,STATE OF CALIFORNIA, FIXING A FINAL BUDGET FOR THE FISCAL YEAR JULY 1, 2013 THROUGH JUNE 30, 2014 WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District adopted its General Fund Preliminary Budget on June 13, 2013, and made said preliminary budget available for inspection by interested taxpayers; and WHEREAS, the Board of Directors noticed a time and place for a public hearing regarding the preliminary budget; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District conducted said hearing in accordance with requirements set forth in the Health and Safety Code of the State of California. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Rancho Cucamonga Fire Protection District does hereby adopt the General Fund Final Budget for the District for fiscal year 2013/14 and is hereby fixed and established as set forth and attached hereto and incorporated herein by reference. PASSED, APPROVED, and ADOPTED this day of July, 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael., President ATTEST: Janice C. Reynolds, Secretary P193 I, JANICE C. REYNOLDS, SECRETARY of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a regular meeting of said Board held on the 17th day of July 2013. Executed this day of 2013 at Rancho Cucamonga, California. Janice C. Reynolds, Secretary Resolution No. 13-033 - Page 2 of 2 P194 STAFF REPORT PUNNING DFPARTNIFNT RANCHO CUCAMONGA Date: July 17, 2013 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Candyce Burnett, Planning Manager By: Thomas Grahn, Associate Planner Subject: Adoption of the revised Federally required 2013-2014 Annual Action Plan DRC2013-00297R, which includes the selection of CDBG funded activities based on a grant allocation of $807,488. RECOMMENDATION: Staff recommends that the City Council conduct a public hearing, take public testimony regarding the application for funding, and .adopt the Annual Action Plan, thereby authorizing the Mayor to submit the plan to the U.S. Department of Housing and Urban Development (HUD) for their consideration. BACKGROUND: On May 1, 2013, the City Council approved the 2013-2014 Annual Action Plan based on an estimated grant allocation of $762,605. This estimated funding level was based on information from HUD regarding funding reductions because of the federal sequester. On May 29, 2013, HUD announced funding allocations, which provided a net increase for the Community Development Block Grant (CDBG) program and a net decrease for the HOME, ESG, and HOPWA programs. The reason for the funding increase is that the FY 2012 HUD appropriations law directed that $300 million of the CDBG funding appropriation be allocated for disaster recovery; this reduced the overall funding available for formula distribution in FY 2012 to $2.94 billion. That set-aside for disaster recovery grants did not carry over to the FY 2013 Continuing Resolution, which provided $3.07 billion for the CDBG formula funding. After the mandatory reductions due to sequestration and an across-the board recession, the result is a 4.4 percent increase in the CDBG formula national funding levels from FY 2012 to 2013. As a result, Rancho Cucamonga will receive a 0.38 percent funding increase over FY 2012, resulting in a FY 2013 allocation of $807,488. THE ANNUAL ACTION PLAN The Annual Action Plan establishes how the City will utilize CDBG funds during a program year. It identifies each activity, sets accomplishment goals, and a time frame for completion. The Annual Action Plan proposes activities in the following areas: Administration, Capital Improvement, Home Improvement, Historic Preservation, and Public Service. All of the proposed activities meet a CDBG National Objective, comply with the CDBG guidelines, and are included in the City's Consolidated Plan. P195 CITY COUNCIL STAFF REPORT CDBG ANNUAL ACTION PLAN DRC2013-00297R—CITY OF RANCHO CUCAMONGA July 17, 2013 Page 2 The revised 2013 Annual Action Plan is attached to this report as Exhibit C. The report was prepared using track changes to identify where additions and deletions occurred throughout the document. Changes to the text include: Administration: Increasing funding for administrative activities from $152,521 to $161,490. Historic Preservation: Providing additional funding for the restoration and historic preservation of the Etiwanda Pacific Electric Depot at $35,914. Public Service: Revising the provider of the Senior Nutrition Program from the Steelworkers Oldtimers Foundation to the Family Services Association. This change was a result of a provider contract change with San Bernardino County for the countywide administration of the Senior Nutrition program. CITIZEN PARTICIPATION HUD emphasizes public participation in the development of the Consolidated Plan through citizen participation at significant points in the process. Cities are required to make every effort to involve the community in the Consolidated Plan's development process, particularly those individuals that the Consolidated Plan strives to assist, including low- and moderate-income individuals and families, the homeless, and others with special needs. Rancho Cucamonga's Consolidated Plan established a 30-day public review period prior to the adoption of the Consolidated Plan and Annual Action Plan. The public notice was published on June 18, 2013, identifying that the revised 2013 Annual Action Plan was available for public review and that the review period would run from Tuesday, June 18, 2013, through Wednesday, July 17, 2013. CORRESPONDENCE: Notice of the public hearing and proposed funding allocations was published in the Inland Valley Daily Bulletin on June 18, 2013. Respectfully submitted, Candyce Burnett Planning Manager CB:TG/ge Attachments: Exhibit A— May 1, 2013, City Council Staff Report (w/out attachments) Exhibit B — Revised CDBG Funding Analysis Exhibit C — Revised 2013-2014 Annual Action Plan ® P196 STAFF REPORT PLANNING DEPARTMENT RANCHO CUCAMONGA Date: May 1, 2013 To: Mayor and Members of the City Council John R. Gillison, City Manager From: Candyce Burnett, Planning Manager By: Thomas Grahn, Associate Planner Subject: CONSIDERATION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN DRC2013-00297 — CITY OF RANCHO CUCAMONGA — A review of the Federally required 2013-2014 Annual Action Plan, which includes the selection of CDBG funded activities, based on an estimated grant allocation of$762,605. RECOMMENDATION: Staff recommends that the City Council conduct a public hearing, take public testimony regarding the application for funding, and adopt the Annual Action Plan, thereby authorizing the Mayor to submit the plan to the U.S. Department of Housing and Urban Development (HUD) for their consideration. BACKGROUND: Since the adoption of the Cranston-Gonzalez National Affordable Housing Act in 1990, the Federal Government has required jurisdictions to develop a comprehensive long-range-planning format to address the use of entitlement funds, such as the Community Development Block Grant (CDBG) program. The primary focus of these planning efforts is to benefit low- and moderate-income individuals and families, homelessness, low-income target areas, and other special needs populations. HUD administers the CDBG program and requires the preparation of a 5-year Consolidated Plan and a 1-year Annual Action Plan to address each grantee's use of Federal funds. The 2010-2014 Consolidated Plan was adopted on April 21, 2010, and covers the program years from July 1, 2010, to June 30, 2015, and this 2013-2014 Annual Action Plan will cover the program year from July 1, 2013, to June 30, 2014. ANALYSIS: CDBG FUNDING CDBG funds are provided by HUD based on a formula that considers a City's low-income census data, the extent of poverty, and age of the housing stock. Based upon this formula, we estimate that the City of Rancho Cucamonga will receive a grant allocation of $762,605, which represents a decrease of $41,831 from our current program year funding (a 5.2 percent reduction); however, as of the writing of this report, HUD had not yet released EXHIBIT A P197 CITY COUNCIL STAFF REPORT CDBG ANNUAL ACTION PLAN DRC2013-00297—CITY OF RANCHO CUCAMONGA May 1, 2013 Page 2 formula allocations so our final allocation may change. This estimated funding level means that since 2010 the City's CDBG allocation has decreased by $340,603 (a 30.87 percent reduction). CDBG Funding FY 2009-2010 to FY 2013-2014 5,,1m.000m _ . s1,o:oas6 I s1.am,mo.m — — $9I8,613 $empm.m -- $&M,U6 j]61,606 i sm,omno j 51m,00am -- L fY10011010 010161011 HSH 10,1 FY 10111013 iY M11101 To be eligible for CDBG funding, a proposed activity must meet one of two primary goals of the CDBG program: the development of viable urban communities, including decent housing, and a suitable living environment, or the expansion of economic opportunities, principally for persons of low- and moderate-income. Additionally, a proposed activity must meet a CDBG National Objective that benefits low- and moderate-income residents, eliminates conditions of slum and blight, or meets a particular urgent need. Lastly, a proposed activity must be eligible under CDBG guidelines. CDBG guidelines require that at least 70 percent of all funds be utilized on activities that benefit low- and moderate-income persons. Of the activities proposed for the 2013-2014 program year, 80 percent will benefit persons of low- and moderate-income. THE ANNUAL ACTION PLAN The Annual Action Plan identifies how Federal funds will be used during a program year; it sets accomplishment goals for each activity and a time frame to complete them. The Annual Action Plan proposes activities the following areas: Administration, Capital Improvement, Home Improvement, and Public Service. All of the proposed activities meet a CDBG " P198 CITY COUNCIL STAFF REPORT CDBG ANNUAL ACTION PLAN DRC2013-00297—CITY OF RANCHO CUCAMONGA May 1, 2013 Page 3 National Objective, comply with the CDBG guidelines, and are included in the City's Consolidated Plan. Each year we receive numerous applications requesting funding for activities that far exceed our funding abilities. Because funding of the City's CDBG program is limited by the allocation we receive from HUD and how we distribute these funds is regulated by Federal regulations, coupled with the fact that over the past 4 years the City's CDBG allocation has decreased over 30 percent, the City simply cannot fund all application requests we receive. The following amounts identified in bold refer to recommended funding amounts from CDBG entitlement funds. Capital Improvement: Includes funds to public facilities and for public improvements. No new projects are recommended for funding; proposed activities are on-going and carry over from prior years. • Wheelchair Ramps: Retrofitting of existing intersection curbs to accommodate handicapped persons; this activity occurs on a citywide basis. Staff recommends funding this activity $22,850, which includes $21,660.00 in new grant funds and $1,190.00 in prior year reprogrammed funds. • Sidewalk Grinding and Replacement. The grinding, repair, or replacement of damaged and/or inaccessible sidewalks located in low-income targeted neighborhoods. Staff recommends funding this activity $22,850, which includes $21,660.00 in new grant funds and$1,190.00 in prior year reprogrammed funds. Home Improvement: The City's Home Improvement Program offers zero interest, deferred payment loans up to $30,000, and grants up to $7,500 for eligible low-income, owner-occupied, single-family, and mobile homes. This program has been extremely successful and we have received a significant number of requests for assistance from both the single-family and mobile-home community. Staff recommends funding this activity $495,322.51, which includes $452,374.00 in new grant funds, $21,904.84, in prior year reprogrammed funds, and$21,043.67 in Revolving Loan income. Public Service: Under the CDBG regulations, cities may allocate up to 15 percent of their entitlement to fund public service providers. Fifteen percent of our anticipated entitlement is $114,390.75, and staff recommends funding public service groups a total of $114,390.00. Proposed funding will support most of those subrecipients who currently receive funding through the City's CDBG program, no new activities are recommended for funding as our appropriation will decrease. CDBG funded public service activities include: Graffiti Removal, Fair Housing, Landlord Tenant Counseling, Homelessness and Food Assistance, Domestic Violence Shelter, Senior, Youth At-Risk, and Literacy programs. Staff recommends funding these activities $114,390.00. P199 CITY COUNCIL STAFF REPORT CDBG ANNUAL ACTION PLAN DRC2013-00297—CITY OF RANCHO CUCAMONGA May 1, 2013 Page 4 CITIZEN PARTICIPATION HUD emphasizes public participation in the development of the Consolidated Plan through citizen participation at significant points in the process. Cities are required to make every effort to involve the community in the Consolidated Plan's development process, particularly those individuals that the Consolidated Plan strives to assist, including low- and moderate-income individuals and families, the homeless, and others with special needs. Rancho Cucamonga's Consolidated Plan established a 30-day public review period prior to the adoption of the Consolidated Plan and Annual Action Plan. The public notice was published on April 2, 2013, identifying that the 2013 Annual Action Plan was available for public review and that the review period would run from Tuesday, April 2, 2013, through Wednesday, May 1, 2013. CORRESPONDENCE: Notice of the public hearing and proposed funding allocations was published in the Inland Valley Daily Bulletin on April 2, 2013. Respecffull submitted, Candyce Bu ett Planning Manager CB:TG/ge Attachments: Exhibit A—CDBG Funding Analysis Exhibit B—2013-2014 Annual Action Plan P200 ,,Xi 2013-2014 Funding(w/0.38%Increase) Requested Prior Year Reprogram Program Income Proposed Total Allocation Administration $161,490.00 $0.00 $0.00 $0.00 00 $161,490.00 Capital Improvement Programs $425.700.00 $102.380.00 $0.00 $0 00 ; -.'.84 00 $181,614.00 Home Improvement Programs $500,000.00 $21,904.84 $0.00 $21,043.67 $452,374.00 $495,322.51 Public Service Programs $190.410.00 $0.00 $0.00 $0.00 $114,390.00 $114,390.00 Total $1,277,600.00 $124,284.84 $0.00 $21,043.67 $807.488.00 $952,816.51 Capital Improvement Programs Etir,aioa Pac46c L;ectric 6epol $50,000.00 $0.00 $0.00 $0.00 535.91400 $35,914.00 Northtown Housing Development Corporation $180,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rancho Cucamonga PWSD-Sidewalk Grinding $22,850.00 $1,190.00 $0.00 $0.00 $21,660.00 $22,850.00 Rancho Cucamonga PWSD-Wheelchair Ramps $22,850.00 $1,190.00 $0.00 $0.00 $21,660.00 $22.850.00 Contingency $150.000.00 $100.000.00 $0.00 $0.00 $0.00 $100.000.00 Subtotal-Capital Improvement $425.700.00 $102,380.00_ $0.00_ $0.00_ $79,234.00 $181,614.00 Home Improvement Programs Rancho Cuca nr ;, $500.000.00 $21,904 84 $0 00 821.043 67 5452,37100 5495.322.51 Subtotal-Home Improvement $500,000.00 $21,904.84 $0.00_ $21,043.67 $452,374.00 $495,322.51 Public Service Programs Camp Fire USA $13,800.00 $0.00 $0.00 $0.00 $5,900.00 $5,900.00 Foothill Family Shelter $4,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Family Services Association-Senior Nutrition $8,400.00 $0.00 $0.00 $0.00 80,400.00 $8,400.00 House of Ruth $6,500.00 $0.00, $0.00 $0.00 $5,700.00 $5,700.00 IFHMB-Fair Housing $11,680.00 $0.00 $0.00 $0.00 $8,800.00 $8,800.00 IFHMB-Landlord/Tenant $9,730.00 $0.00 $0.00 $0.00 $7,400.00 $7,400.00 Inland Valley Hope Partners(SOYA) $10.000.00 $0.00 $0.00 $0.00 $5,300.00 $5.300.00 Legal Aid Society of San Bernardino $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Mercy House $10,000.00 $0.00 $0.00 $0.00 $0.00, $0.00 National CORE-Hope Through Housing Foundation $8,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Northtown Housing Development Corportation $5,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 Project Sister Family Services $6.900.00 $0.00 $0.00 $0.00 $6,900.00 $6.900.00 Rancho Cucamonga CMO-Northwtown/CASA $7,000.00 $0.00 $0.00 $0.00 $7,000.00 $7,000.00 Rancho Cucamonga CSD-Northtown Collaborative $8,800.00 $0.00 $0.00 $0.00 $8,800.00 $8,800.00 Rancho Cucamonga CSD-Senior Services $10,400.00 $0.00 $0.00 $0.00 $10,400.00 $10,400.00 Rancho Cucamonga CSD-Senior Transportation $15,400.00 $0.00 $0.00 $0.00 $15.400.00 $15,400.00 Rancho Cucamonga Public Library-Back To Basics $8,000.00 $0.00 $0.00 $0.00 $7,990.00 $7,990.00 Rancho Cucamonga PWSD-Graffiti Removal _ $16,800.00 $0.00 $0.00 $0.00 $16,400.00 $16,400.00 Steelworkers Oldtimers Foundation-Senior Nutrition $20.000.00 $0.00 $0.00 $0.00 50.00 $0.00 Subtotal•Public Service $190,410.00 $0.00 $0.00 $0.00 $114,390.00 $114,390.00 Funding Caps(%of Allocation) Administration-20%Cap 20.00% Possible Additional to Administration $7.60 Public Service Programs-15%Cap 14 17% Possible Additional to Public Service $6,733.20 Funding as a X of Total Available Funds Administration 16.95% Capital Improvement Programs 19.06% Home Improvement Programs 51.99% Public Service Programs 12.01% Low/Mod Percentage of Program Year Allocation 80.00% Low/Mod Percentage of Total Allocation 83.05% Funding Differences Prior Year plus Reprogram Funds $124,284.84 Difference Btwn Requested 8 Allocation $470.112.00 EXHIBIT B 101 3-2 0 1 41Tables12013-2014 Revised Funding Analysis-07 17 2013.xls P201 CITY OF RANCHO CUCAMONGA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2013-2014 ANNUAL ACTION PLAN APPROVED — MAY 1, 2013 REVISED—JULY 17, 2013 Prepared by: Rancho Cucamonga Planning Department 10500 Civic Center Drive EXHIBIT C Rancho Cucamonga, CA 91730 DRC2013-00297R P202 Table of Contents Section Page EXECUTIVE SUMMARY 1 PURPOSE OF THE CONSOLIDATED PLAN 1 SUMMARY OF THE CONSOLIDATED PLAN STRATEGY 1 PURPOSE OF THE ANNUAL ACTION PLAN 3-3 PROPOSED CDBG ACTIVITY FUNDING 34 EVALUATION OF PAST PERFORMANCE 44 INTRODUCTION 55 RESOURCES AVAILABLE S5 FEDERAL RESOURCES 55 OTHER RESOURCES SS LEVERAGING AND MATCHING FUNDS 66 ACTIVITIES TO BE UNDERTAKEN 77 HOUSING AFFORDABILITY STRATEGIC PLAN 77 Objective 1: Conservation of the existing single-family and multiple-family affordable housing stock 77 Objective 2: Improve access to affordable housing for all low-and moderate-income households, with emphasis on the production of larger(3+ bedroom) rental units. 77 Objective 3: Provide direct renter assistance to low-and moderate-income households in order to obtain or retain permanent housing. 77 Objective 4: Increase housing opportunities for low-and moderate-income home ownership, particularly through homebuyer assistance 8 7 Objective 5: Support the rehabilitation of the existing housing stock, with emphasis on owner-occupied housing. 88 Objective 6: Improve living conditions for low-and moderate-income households 99 HOMELESS STRATEGIC PLAN 99 Objective 7: Assist homeless individuals,families, and persons with special needs, and those at-risk of homelessness. 99 HOMELESS ANNUAL PLAN 1049 NON-HOMELESS SPECIAL NEEDS STRATEGIC PLAN 104-8 Objective 8: Support necessary rehabilitation services to special needs populations with emphasis on assisting the elderly and frail elderly. 108 Objective 9: Support service providers assisting special needs populations 1144 NON-HOMELESS SPECIAL NEEDS ANNUAL PLAN 1144 COMMUNITY DEVELOPMENT STRATEGIC PLAN 1144 Objective 10: Provide improvements to public areas and public facilities to enhance living environments, improve the quality of life in low-and moderate-income neighborhoods, and for lower income individuals, seniors, and the handicapped 1144 Objective 11: Assist local public and non-profit service agencies that improve the quality of life for low-and moderate-income persons and those with special needs. 1144 Objective 12: Ensure accessibility to all public facilities and structures. 134 City of Rancho Cucamonga Page i 2013-2014 Annual Action Plan May 1Revised July 17,2013 P203 Objective 13: The restoration and preservation of properties of social value for historic, architectural, and aesthetic reasons 144-3 Objective 14: Provide the necessary planning and administrative capacity to implement the CDBG program and the consolidated plan 1434 Objective 15: Alleviate physical and related economic distress through the stimulation of private investment and community revitalization in identified target neighborhoods. 1444 Objective 16: Revitalize and upgrade housing conditions; prevent and eliminate blight and blighting influences; and eliminate conditions detrimental to the public health, safety, and welfare. 1515 OTHER ACTIONS 174 ECONOMIC DEVELOPMENT 171-6 AFFIRMATIVELY FURTHERING FAIR HOUSING 173 Summary of the Analysis of Impediments to Fair Housing Choice 1817 OBSTACLES TO MEETING UNDER-SERVED NEEDS 2019 ACTIONS TO FOSTER AND MAINTAIN AFFORDABLE HOUSING 2019 ACTIONS TO REMOVE BARRIERS TO AFFORDABLE HOUSING 2019 ACTIONS TO EVALUATE AND REDUCE LEAD-BASED PAINT HAZARDS 2019 ACTIONS TO REDUCE THE NUMBER OF POVERTY LEVEL FAMILIES 214.9 ACTIONS TO DEVELOP INSTITUTIONAL STRUCTURE AND ENHANCE COORDINATION 2149 PUBLIC HOUSING IMPROVEMENTS 212-9 MONITORING 2129 CITIZEN PARTICIPATION 2324 HUD TABLES 2422 SUPPORTING MAP—LOW/MOD INCOME THRESHOLD CENSUS TRACT BLOCK GROUPS 5454 APPLICATION FOR FEDERAL ASSISTANCE (HUD FORM SF-424) 5552 CERTIFICATIONS Certifications—Page 1 Specific CDBG Certifications Certifications— Page 35 Appendix to Certifications Certifications— Page 55 City of Rancho Cucamonga Page ii 2013-2014 Annual Action Plan—May4Revised July 17,2013 P204 List of Tables Table Page Table 1: CDBG Program Funding 38 Table 2: CDBG Activity Funding 44 Table 3: Homeless and Special Needs Populations (HUD Table 1A) 2422 Table 4: Special Needs (Non-Homeless) Populations (HUD Table 1B) 2523 Table 5: Outcome/Objective Codes 252-3 Table 6: Summary of Specific Housing/Community Development Objectives (HUD Table 1A/1B Continuation Sheet) 252-3 Table 7: Summary of Specific Objectives (HUD Table 1C)—Affordable Housing 2624 Table 8: Summary of Specific Objectives (HUD Table 1C)—Priority Homeless Needs 2725 Table 9: Summary of Specific Objectives(HUD Table 1C)—Priority Non-Homeless Special Needs 272-5 Table 10: Summary of Specific Objectives (HUD Table 1C) —Non-Housing Community Development Needs 2745 Table 11: Priority Housing Needs/Investment Plan Table (HUD Table 2A) 302-8 Table 12: Priority Community Development Needs (HUD Table 2B) 3334 Table 13: Summary of Specific Housing/Community Development Objectives (HUD Table 2A/2B Continuation Sheet 3482 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C) 3684 List of Figures Figure Page Figure 1: Low/Mod Income Threshold Census Tract Block Groups 5454 City of Rancho Cucamonga Page iii 2013-2014 Annual Action Plan—May 1Revised July 17,2013 P205 EXECUTIVE SUMMARY PURPOSE OF THE CONSOLIDATED PLAN Rancho Cucamonga's Consolidated Plan identifies the City's overall housing and community development needs and outlines a strategy to address them. The primary purpose of the Consolidated Plan is to match resources provided from the U.S. Department of Housing and Urban Development ("HUD") through the Community Development Block Grant ("CDBG") program with the City's identified needs and strategies. The Consolidated Plan then provides a centralized analysis of the City's community needs coupled with a 5-year strategy to address these identified needs. The current Consolidated Plan covers the period from July 1, 2010 to June 30, 2015. SUMMARY OF THE CONSOLIDATED PLAN STRATEGY The Strategic Plan is a key component of the Consolidated Plan in that it combines an inventory of resources available to meet the City's housing and community development needs, with long-range measurable goals. The 1-year Annual Action Plan, an annual component of the Consolidated Plan, outlines specific targets and identifies available resources that will be committed to various programs for implementation during the upcoming program year. The following objectives identify a strategic listing of priorities for both housing and community development activities. Each set of priorities was developed in response to specific issues identified in the Consolidated Plan's Needs Assessment. HOUSING AFFORDABILITY STRATEGIC PLAN Obiective 1: Conservation of the existing single-family and multiple-family affordable housing stock. Policy 1.1: Support the acquisition of existing multi-family units to be held for future affordable housing stock. Policy 1.2: Support the acquisition and rehabilitation of existing single family homes. Objective 2: Improve access to affordable housing for all low- and moderate-income households, with emphasis on the production of larger(3+ bedroom) rental units. Policy 2.1: Support the construction of affordable (multi-family) units. Policy 2.2: Support the construction of single-family infill development in low- and moderate- income neighborhoods. Objective 3: Provide direct renter assistance to low- and moderate-income households in order to obtain or retain permanent housing. Policy 3.1: Support the Housing Authority of San Bernardino County Section 8 Voucher and public housing assistance programs. Policy 3.2: Participate in the HOME Consortium Tenant-Based Rental Assistance program. Objective 4: Increase housing opportunities for low- and moderate-income home ownership, particularly through homebuyer assistance. Policy 4.1: Administer a City sponsored First Time Homebuyer Program. Policy 4.2: Participate in the HOME Consortium Homeownership Assistance Program. Policy 4.3: Assist the NHDC First Time Homebuyer Program. Objective 5: Support the rehabilitation of the existing housing stock, with emphasis on owner- City of Rancho Cucamonga Page 1 2013-2014 Annual Action Plan—May4Revised July 17 2013 P206 occupied housing. Policy 5.1: Provide moderate rehabilitation of owner occupied, single-family and mobile homes for extremely low-, low-, and moderate-income homeowners. Policy 5.2: Provide sewer connections to owner occupied, single-family, extremely low-, low-, and moderate-income homeowners in the southwest Rancho Cucamonga area. Policy 5.3: Participate in the HOME Consortium Affordable Housing Development Loan Program. Objective 6: Improve living conditions for low-and moderate-income households. Policy 6.1: Support programs of the Housing Authority of the County of San Bernardino to improve living conditions for public housing residents. HOMELESS STRATEGIC PLAN Objective 7: Assist homeless individuals, families, persons with special needs, and those at-risk of homelessness. Policy 7.1: Support local homeless facilities and services. NON-HOMELESS SPECIAL NEEDS STRATEGIC PLAN Obiective 8: Support necessary rehabilitation services to special needs populations with emphasis on assisting the elderly and frail elderly. Policy 8.1: Provide minor and emergency rehabilitation services to eligible households with emphasis on assisting low-and moderate-income seniors. Objective 9: Support service providers assisting special needs populations. Policy 9.1: Support special needs services in areas where there are significant under-served needs. COMMUNITY DEVELOPMENT STRATEGIC PLAN Obiective 10: Provide improvements to public areas and public facilities to enhance living environments, improve the quality of life in low- and moderate-income neighborhoods,and for lower income individuals,seniors,and the handicapped. Policy 10.1: Support infrastructure and sidewalk improvements in qualified target areas. Objective 11: Assist local public and non-profit service agencies that improve the quality of life for low-and moderate-income persons and those with special needs. Policy 11.1: Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Objective 12: Ensure accessibility to all public facilities and structures. Policy 12.1: Support the installation of handicap wheelchair ramps at all curb returns. Objective 13: The restoration and preservation of properties of social value for historic, architectural, and aesthetic reasons. Policy 13.1: Support the rehabilitation of significant historic structures, with primary emphasis on City of Rancho Cucamonga Page 2 2013-2014 Annual Action Plan—May-1Revised July 17,2013 P207 residential assistance. Objective 14: Provide the necessary planning and administrative capacity to implement the CDBG program and the provisions of the Consolidated Plan. Policy 14.1: Provide for the necessary planning and administrative activities of the CDBG program. Objective 15: Alleviate physical and related economic distress through the stimulation of private investment and community revitalization in identified target neighborhoods. Policy 15.1: Support housing and Community Development activities that stimulate economic development. Objective 16: Revitalize and upgrade housing conditions, prevent and eliminate blight and blighting influences, and eliminate conditions detrimental to the public health, safety, and welfare. Policy 16.1: Support improvements to residential energy efficiency, lead-based paint hazard reduction, and code enforcement through the City's Home Improvement Program. Policy 16.2: Support the City's Graffiti Removal Program operating in qualified target areas. Policy 163: Support the City's Code Enforcement Program operating in qualified target areas. PURPOSE OF THE ANNUAL ACTION PLAN The 1-year Annual Action Plan identifies specific projects consistent with the Consolidated Plan 5-year strategy listing the projects, programs, and resources that will be utilized during the 2013-2014 program year. This Annual Action Plan covers the period from July 1, 2013 to June 30, 2014. During the 2013-2014 program year, the City of Rancho Cucamonga aRticipates Fecei iRg and estimated $ 'swill receive $807,488 in federal funds amewntiRg te a 5.2 representing a 0.38 percent funding increase from the 2012 program year: Table 1: CDBG Program Funding Program 2013-2014 Program Year Community Development Block Grant (CDBG) $807,488', .00 CDBG Program Income (Home Improvement Program Revolving Loan) $21,043.67 Available CDBG (Roll Over from Prior Year) $124,284.84 Total 1 $952,816°^»x.51 Source:Rancho Cucamonga Planning Department PROPOSED CDBG ACTIVITY FUNDING The following table identifies the total recommended allocation of CDBG resources and specific recommended allocations for housing and community development projects and programs. City of Rancho Cucamonga Page 3 2013-2014 Annual Action Plan-"-IRevised July 17,2013 P208 Table 2: CDBG Activity Funding Project Consolidated Plan Prior Year/ FY 2013/2014 Total Funding Objective/Policy Reprogram/ Allocation Available Revolving Loan Administration CDBG Administration Objective 14/Policy 14.1 $0.00 $161,490 152,52 $161,490152,52 4.00 4.00 Administration Subtotal $0.00 $161,49 1W 5 $161,49015 4.00 4.00 Capital Improvement Projects Etiwanda Pacific Electric Depot Objective 13/Policy 13.1 0.00 $35,914.00 35 914.00 Rancho Cucamonga PWSD'-Sidewalk Grinding Objective 10/Policy 10.1 $1,190.00 $21,660.00 $22,850.00 Rancho Cucamonga PWSD-Wheelchair Ramps Objective 12/Policy 12.1 $1,190.00 $21,660.00 $22,850.00 Capital Improvement Program Subtotal $2,380.00 $79,23443,4,'0.0 $81,6144 -700. 0 00 Home Improvement Program Home Improvement Program Objective 5/Policy 5.1 $42,948.51 $452,374.00 $495,322.51 Home Improvement Program Subtotal $42,948.51 $452,374.00 $495,322.51 Public Services Camp Fire USA Objective 11/Policy 11.1 $0.00 $5,900.00 $5,900.00 Family Service Association-Senior Nutrition Objective 11/Policy 11.1 0.00 8 400.00 8 400.00 House of Ruth Objective 7/Policy 7.1& $0.00 $5,700.00 $5,700.00 Objective 11/Policy 11.1 IFHMB-Fair Housing Objective 11/Policy 11.1 $0.00 $8,800.00 $8,800.00 IFHMB-Landlord/Tenant Objective 11/Policy 11.1 $0.00 $7,400.00 $7,400.00 Inland Valley Hope Partners-SOVA Objective 7/Policy 7.1& $0.00 $5,300.00 $5,300.00 Objective 11/Policy 11.1 Project Sister Family Services Objective 11/Policy 11.1 $0.00 $6,900.00 $6,900.00 Rancho Cucamonga CMO'-Northtown/CASA Objective 11/Policy 11.1 $0.00 $7,000.00 $7,000.00 Rancho Cucamonga CSD'-Northtown Collaborative Objective 11/Policy 11.1 $0.00 $8,800.00 $8,800.00 Rancho Cucamonga CSD-Senior Services Objective 9/Policy 9.1 $0.00 $10,400.00 $10,400.00 Rancho Cucamonga CSD-Senior Transportation Objective 11/Policy 11.1 $0.00 $15,400.00 $15,400.00 Rancho Cucamonga Public Library-Back To Basics Objective 11/Policy 11.1 $0.00 $7,990.00 $7,990.00 Rancho Cucamonga PWSD-Graffiti Removal I Objective 16/Policy 16.2 $0.00 $16,400.00 $16,400.00 Pltftr+Fie+� Public Services Subtotal $0.00 $114,390.00 $114,390.00 Contingency N/A $100,000.00 $0.00 $100,000.00 TOTAL $145,328.51 $807,48874;2 4,01 $952.8169,'x7-4-i ­00 3.51 1. Rancho Cucamonga Public Works Services Department. 2. Rancho Cucamonga City Manager's Office. 3. Rancho Cucamonga Community Services Department. EVALUATION OF PAST PERFORMANCE Rancho Cucamonga's CDBG program performs consistent with HUD's overall goal, which is the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities principally for low and moderate income persons (24 CFR Part 91). As part of HUD's vision for communities, Rancho Cucamonga continues to develop and strengthen public/private partnerships among all levels of government and the private sector; with activity in the private sector focusing primarily on non-profit organizations. This approach has led to collectively addressing both neighborhood and community related issues. Overall, Rancho Cucamonga utilizes CDBG resources effectively in the assistance of low- and moderate- income residents of the community. City of Rancho Cucamonga Page 4 2013-2014 Annual Action Plan-fv�ov 1 Revised July 17,2013 P209 INTRODUCTION The Annual Action Plan provides a plan of investment and an outline of activities expected to be undertaken during the 2013-2014 program year. The report identifies local objectives and priority needs identified to implement the primary objective of the Community Development Block Grant ("CDBG") program, which is the development of viable urban communities by providing decent housing, suitable living environment, and expanded economic opportunities, principally for persons of low- and moderate-income. RESOURCES AVAILABLE FEDERAL RESOURCES Community Development Block Grant Federal funds available to the City are allocated through HUD's CDBG program. During the 2013-2014 program year, vVe estornate + the City will receive an entitlement allocation of$807.488762,685. This funding estimateamount is $3,05244 1 (a 0.38-54% increase°, ) morekss than the City received in fiscal year 2012-2013. Additionally, during the 2012-2013 program year the City received $21,043.67 in revolving loans and retained $124,284.84 CDBG funds rolled over from prior years for a total of$952,81690 .51 available for the City's CDBG program. San Bernardino County Housing Authority The San Bernardino County Housing Authority serves as the local housing authority for the region. The Agency currently operates 138 Section 8 housing units and 12 public housing units located within the City. Sources of funds available to City residents through the Housing Authority are primarily limited to Section 8, Comprehensive Grant Improvement, and the Public Housing programs. County of San Bernardino Department of Community Development and Housing The County of San Bernardino Department of Community Development and Housing ("CDH") receives federal HOME Investment Partnerships Program ("HOME") funds to implement the San Bernardino County HOME Consortium, which the City joined in July 1995. In July 1996, the City approved a 3-year extension to the Cooperation Agreement for the period from October 1, 1996, to September 30, 1999. The City then approved a series of subsequent 3-year extensions to the Cooperation Agreement for the periods ending September 30, 2002, September 30, 2005, September 30, 2008, and September 30, 2011. On April 20, 2011, the City Council approved a proposed extension to the HOME Cooperation Agreement that will run for an additional 3-year period from October 1, 2011, to September 30, 2014. The County operates two programs through the HOME Consortium that include the HOME Homeownership Assistance Program ("HAP") and the Affordable Housing Development Loan ("AHDL") program. The County's allocation for the HOME program is estimated to be$2,208,827276.00. OTHER RESOURCES Housing Successor Agency(Previously the Redevelopment Agency) State law previously required redevelopment agencies to set aside at least 20 percent of tax increment revenue for increasing and improving the community's supply of low- and moderate-income housing. Between July 1, 2008, and June 30, 2013, approximately $79.8 million was generated by tax increment for affordable housing. On December 29, 2011, the California Supreme Court ruled in the redevelopment litigation (CRA v. Matosantos) upholding AB X1 26, abolishing redevelopment agencies, but also striking down companion City of Rancho Cucamonga Page 5 2013-2014 Annual Action Plan—May Revised July 17,2013 P210 legislation that would have allowed agencies to survive if they contribute money to the State. As part of the Supreme Court's ruling, agencies were dissolved on February 1, 2012. This means that many of the programs and services provided by the Rancho Cucamonga Redevelopment Agency to residents and businesses will no longer be available. Once dissolved, redevelopment agencies (through a designated successor agency) will only be able to make payments on existing obligations. In July 1996, the RDA approved the sale of tax allocation bonds to provide permanent financing for two community based non-profit organizations, National Community Renaissance ("National CORE") and Northtown Housing Development Corporation ("NHDC"). On September 1, 1996, Tax Allocation Bonds in the amount of $37.66 million were sold. Proceeds of the bonds will be allocated in the following manner: • A pledge agreement through the year 2025 was signed with National CORE where $3.9 million will be provided annually for debt services and project reserves. Beginning year 6, if the provision of Redevelopment Law that allows for the acquisition of existing units with Housing Set-Aside funds has been extended beyond its current sunset, this $790,000 of the annual pledge will be deposited into a "Future Project Reserves" fund for use in acquiring additional apartment complexes within the Project Area. If a program is not developed, the funds will be available for any RDA housing program. • A pledge agreement through the year 2025 was signed with NHDC where $1.5 million was paid to NHDC on June 30, 1996, and again on December 30, 1996. An additional $5 million in net bond proceeds were also paid to the NHDC. These bond proceeds will be used to complete a portion of the capital improvement plan for the Northtown neighborhood that includes continuing the development of infill housing on vacant lots, acquisition, and rehabilitation of existing absentee- owned housing. The annual pledge amount will be$1.4 million through the year 2025. LEVERAGING AND MATCHING FUNDS Previously, the primary source of fund leveraging occurred through the use of RDA 20 Percent Set-Aside funds in public/private partnerships with non-profit housing development corporations such as National CORE and the NHDC. Other potential sources for leveraging include HOME funds and Low-Income Housing Tax Credits. City of Rancho Cucamonga Page 6 2013-2014 Annual Action Plan—May-4 lulu 17,2013 P211 ACTIVITIES TO BE UNDERTAKEN HOUSING AFFORDABILITY STRATEGIC PLAN Obiective 1: Conservation of the existing single-family and multiple-family affordable housing stock. Policy 1.1: Support the acquisition of existing multi-family units to be held for future affordable housing stock. Activity 1.1.1: This activity includes the acquisition of restricted, and previously unrestricted, at-risk units. Individual property owners, with pledge assistance from the RDA 20 Percent Set- Aside funds, obtain replacement financing for existing apartment complexes within the City. Each individual property owner manages their complex, and the RDA monitors the affordability covenants checking quarterly to ensure units are rented according to the agreement and the occupants comply with established income categories. Lead Agency: Housing Successor Agency(previously the RDA). Geographic Location:Activities will occur citywide. Resources: To date the RDA has acquired 1,641 affordable rental units that were funded using federal, state, or local incentives. The RDA acquired existing unrestricted units and added income restrictions to all or a portion of the units. The RDA has entered into public/private partnerships with various non- profit housing developers (e.g., National CORE and NHDC) to purchase and restrict units as affordable for at least a 30-year period. Accomplishments and Time Frame: No additional units are planned for acquisition; however, during the 2012 program year the Housing Successor Agency will maintain the affordability covenants on these existing 1,641 units. Objective 2: Improve access to affordable housing for all low- and moderate-income households, with emphasis on the production of larger(3+ bedroom) rental units. Policy 2.1: Support the construction of affordable (multi-family) units. Activity 2.1.1: To increase the availability of affordable rental stock, the RDA, in conjunction with local non-profit development agencies, will pursue the new construction of affordable units in its existing target area. Activity emphasis is on the construction of units available to large families. Lead Agency: Housing Successor Agency and the NHDC. Geographic Location:Activities are focused in the RDA project area, but may occur citywide. Resources: Private financing and Low-Income Tax Credits. Accomplishments and Time Frame: No additional units are planned for the 2013-2014 program year. Objective 3: Provide direct renter assistance to low- and moderate-income households in order to obtain or retain permanent housing. Policy 3.1: Support the Housing Authority of San Bernardino County Section 8 Voucher and public housing assistance programs. Activity 3.1.1: The City will continue to support the Housing Authority of San Bernardino County ("HACSB") programs for Section 8 Vouchers and public housing assistance. The HACSB currently manages 7,557 Section 8 vouchers for participants renting from private City of Rancho Cucamonga Page 7 2013-2014 Annual Action Plan—May-}Revised July 17,2013 P212 landlords; within the City there are 138 Section 8 units serving 255 people. The HACSB also manages 1,661 public housing units in 21 cities and communities; within the City there are 12 public housing units serving 53 people. Lead Agency: Housing Authority of the County of San Bernardino. Geographic Location:These programs are available citywide. Resources: Federal housing funds. Accomplishments and Time Frame: Annually support 16 public housing units and 170 Section 8 applications. Objective 4: Increase housing opportunities for low- and moderate-income home ownership, particularly through homebuyer assistance. Policy 4.2: Participate in the HOME Consortium Homeownership Assistance Program. Activity 4.2.1: The Homeownership Assistance Program ("HAP") serves households earning 80 percent or less of the AMI. Applicants must have lived or worked in San Bernardino County for at least one year and not currently own their own home, and the acquired property will be the applicant's principle place of residence. The applicant must be able to contribute at least 3 percent of the purchase price, qualify for private first mortgage financing, and make monthly payments on the first mortgage. HAP provides single-family homeownership opportunities through fund closing costs, down payments, and gap financing. HOME assistance is provided under a deferred loan (silent second), secured by a Deed of Trust. Lead Agency: County of San Bernardino CDH, HOME Consortium. Geographic Location:This program is available to eligible residents citywide. Resources: HOME funds are available through the City's participation in the County HOME Consortium. Applications are accepted from participating lenders on behalf of eligible prospective buyers on a first- come first-served basis. CDH is estimating an allocation of approximately $200,000.00 to support this activity. Accomplishments and Time Frame: This activity is targeted towards income eligible applicants, not by location, so no known units are proposed for assistance during the 2013-2014 program year. The City will work with the HOME Consortium to publicize the availability of this program within Rancho Cucamonga. Objective 5: Support the rehabilitation of the existing housing stock, with emphasis on owner- occupied housing. Policy 5.1: Provide moderate rehabilitation of owner occupied, single-family and mobile homes for extremely low-, low-, and moderate-income homeowners. Activity 5.1.1: The City has an existing moderate rehabilitation Home Improvement Program available to eligible owner-occupied households, those earning less than 80 percent of the AMI. The program offers deferred payment loans of up to $30,000 and grants of up to$7,500, including emergency repair grants. The City runs this as a full service program and not only lends the money, but secures contractors, oversees the work, and maintains administration of the grants and loans rather than farming this work out to the bank or homeowner. While this method requires additional staff time, it is done to provide a high level of customer service and ensure both consistent and efficient results. City of Rancho Cucamonga Page 8 2013-2014 Annual Action Plan—May-Hevised July 17,2013 P213 Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:This program is available to eligible residents citywide. Resources: CDBG funds: $495,322.51. (Funding for this activity includes $452,374.00 in new grant funds, $21,043.67 in Revolving Loan funds, and $21,904.84 reprogrammed from prior program years.) Accomplishments and Time Frame: By June 30, 2014, assist 40 households. Policy 5.3: Participate in the HOME Consortium Affordable Housing Development Loan Program. Activity 5.3.1: The Affordable Housing Development Loan ("AHDL") program provides financial assistance in the form of gap financing to qualified individuals, for-profit entities, and non-profits for the purpose of new construction, acquisition, and/or rehabilitation of affordable housing. Any rental housing developed with the assistance of HOME funds must benefit very low-income households at 50 percent or less of the AMI and low- income households at 80 percent or less of the AMI. Lead Agency: County of San Bernardino CDH, HOME Consortium. Geographic Location: This program is available to eligible residents citywide. Resources: HOME funds are available on a first-come first-serve basis through the City's participation in the County HOME Consortium. CDH is estimating an allocation of approximately $1,787,94544-9.00 to support this activity. Accomplishments and Time Frame: This activity is targeted towards income eligible applicants, not by location, so no known units are proposed for assistance during the 2013-2014 program year. The City will work with the HOME Consortium to publicize the availability of this program within Rancho Cucamonga. Obiective 6: Improve living conditions for low-and moderate-income households. Policy 6.1: Support programs of the Housing Authority of the County of San Bernardino to improve living conditions for public housing residents. Activity 6.1.1: The City will continue to support the Housing Authority of San Bernardino County ("HACSB") programs for public housing assistance. The HACSB manages 1661 public housing units in 21 cities and communities; within the City there are 12 public housing units serving 53 people. When requested by the HACSB, the City will certify consistency with their Consolidated Plan. Lead Agency: Housing Authority of the County of San Bernardino. Geographic Location:This program will benefit residents citywide. Resources: Federal housing funds. Accomplishments and Time Frame: Through June 30, 2014, maintain assistance to 12 public housing units serving 53 persons. HOMELESS STRATEGIC PLAN Obiective 7: Assist homeless individuals, families, and persons with special needs, and those at-risk of homelessness. Policy 7.1: Support of local homeless facilities and services. Activity 7.1.1: The City supports a variety of organizations that provide immediate assistance, City of Rancho Cucamonga Page 9 2013-2014 Annual Action Plan-N4,4y-1Revised July 1 7,2013 P214 advocacy, and short-term shelter to homeless individuals and families. The City will continue to address priority needs, and will continue to evaluate the provision of transitional shelter assistance. These agencies include: • House of Ruth: House of Ruth provides shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at-risk of homelessness. Services provided include 24-hour emergency hotline, emergency shelter for up to 45 days, transitional living shelter for up to 2 years, and case management and domestic violence support services at conveniently located walk-in centers. House of Ruth is located in Claremont, at P.O. Box 457, Claremont, CA 91711. • Inland Valley Council of Churches, dba, Inland Valley Hope Partners —SOVA Program Center: SOVA offers a 5-day food supply (15 meals) for all members of a household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. The IVCC is located at 635 South Taylor Avenue, Ontario, CA 91761. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:The benefits of this program occur citywide. Resources: CDBG funds: Subrecipient CDBG Funding House of Ruth $5,700.00 Inland Valley Hope Partners $5,300.00 Accomplishments and Time Frame: By June 30, 2014,assist the following: Subrecipient Accomplishment Goal House of Ruth 217 Inland Valley Hope Partners 1,000 HOMELESS ANNUAL PLAN The City's goal is to develop a comprehensive homeless assistance plan that provides a continuum of care with the purpose of ultimately assisting individuals in obtaining and retaining permanent housing. As the first priority in the plan, the City intends to continue funding those agencies that are able to provide the first line of defense in providing outreach and advocacy in assisting individuals and families who are homeless or at-risk of homelessness. These activities include the support of emergency shelter, shelter vouchers, food distribution, advocacy, and referral services. The City will continue to fund landlord/tenant activities as a means of assisting those who are at-risk of homelessness in keeping their homes. Additional assistance will be encouraged for those agencies that provide longer-term transitional shelter and assist in the transition to permanent housing opportunities. NON-HOMELESS SPECIAL NEEDS STRATEGIC PLAN Obiective 8: Support necessary rehabilitation services to special needs populations with emphasis on assisting the elderly and frail elderly. Policy 8.1: Provide minor and emergency rehabilitation services to eligible households with emphasis on assistance to low-and moderate-income seniors. Activity 8.1.1: This program will complement the City's Home Improvement Program by providing minor rehabilitation and emergency assistance to low- and moderate-income residents and senior citizen households whose income falls below 80 percent of the AMI. Permitted home repairs include minor plumbing, electrical, carpentry, and roof repairs. City of Rancho Cucamonga Page 10 2013-2014 Annual Action Plan—May-lRevised July 17,2013 P215 Residents who are owner occupants are eligible to receive two visits, up to $300 per visit, and in emergencies, the allowance of a one-time material charge for up to $500. The Oldtimers Foundation is located at 8572 Sierra Avenue, Fontana, CA 92335. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:This activity is no longer available. Resources: CDBG funds: $0.00. Accomplishments and Time Frame: No additional accomplishments are proposed as the Steelworkers Oldtimers Foundation has discontinued their Home Maintenance Program. Objective 9: Support service providers assisting special needs populations. Policy 9.1: Support special need services in areas where there are significant under-served needs. Activity 9.1.1: Develop and enhance senior citizen classes and activities in the focus areas of physical fitness, recreational and educational development, mental health, and emotional well- being. Lead Agency: Rancho Cucamonga Community Services Department. Geographic Location: Rancho Cucamonga Senior Center, 11200 Base Line Road. Resources: CDBG funds: $10,400.00. Accomplishments and Time Frame: By June 30, 2014, assist 858 persons through the scheduled activities. NON-HOMELESS SPECIAL NEEDS ANNUAL PLAN Objectives 8 and 9, as stated above, identify actions the City intends to take over the next program year to address the needs of persons who are not homeless, but have special needs. COMMUNITY DEVELOPMENT STRATEGIC PLAN Obiective 10: Provide improvements to public areas and public facilities to enhance living environments, improve the quality of life in low- and moderate-income neighborhoods, and for lower income individuals, seniors,and the handicapped. Policy 10.1: Support infrastructure and sidewalk improvements in qualified target areas. Activity 10.1.1: The City will fund the following public improvement projects: • Sidewalk Grinding and Replacement in Identified Target Neighborhoods: Involves the grinding, repair, or replacement of sidewalks that are displaced and/or inaccessible. Lead Agency: Rancho Cucamonga Public Works Services Department. Geographic Location: Sidewalk Grinding efforts may be carried out in all eligible neighborhoods including CT 8.12 BG 2, CT 20.04 BG 1, CT 20.05 BG 1, CT 21.00 BG's 2, 3,4, 6, &7, and CT 22.03 BG 1. Resources: CDBG funds: • Sidewalk Grinding: $22,850.00. (Funding for this activity includes $21,660.00 in new grant funds and $1,190.00 reprogrammed from prior program years.) Accomplishments and Time Frame: By June 30, 2014, replace approximately 3,960 square feet of sidewalk in eligible neighborhoods. Objective 11: Assist local public and non-profit service agencies that improve the quality of life for City of Rancho Cucamonga Page 11 2013-2014 Annual Action Plan—May4lievised July 17.2013 P216 low-and moderate-income persons and those with special needs. Policy 11.1: Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Activity 11.1.1: The City will continue to fund public service agencies that include: • Camp Fire Inland Southern California Council: The program provides a 5-day resident camp session to learn responsibility, develop skills, and gain confidence while building independence and self- reliance. The camp session is run at Camp Nawakwa, located in the Barton Flats recreation area of the San Bernardino Mountains. Camp Fire is located at 9037 Arrow Route, Suite 140, Rancho Cucamonga, CA 91730. • House of Ruth: House of Ruth provides shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at-risk of homelessness. Services provided include 24-hour emergency hotline, emergency shelter for up to 45 days, transitional living shelter for up to 2 years, and case management and domestic violence support services at conveniently located walk-in centers. • IFHMB — Fair Housing: Fair Housing services include education, counseling, mediation, and legal referral.-Inland Fair Housing and Mediation Board ("IFHMB") is located at 10681 Foothill Boulevard, Suite 101, Rancho Cucamonga, CA 91730. • IFHMB — Landlord Tenant Mediation: Landlord/Tenant dispute mediation services are provided by IFHMB. • Inland Valley Council of Churches, dba, Inland Valley Hope Partners — SOVA Program Center: SOVA offers a 5-day food supply (15 meals) for all members of a household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. The IVCC is located at 635 South Taylor Avenue, Ontario, CA 91761. • Proiect Sister Family Services: Project Sister provides sexual assault and violence prevention by working with teens addressing date rape, sexual harassment, and personal safety awareness, and working with seniors, who are vulnerable to sexual assault, robbery, burglary, and financial exploitation. Project Sister is located at P.O. Box 1390, Claremont, CA 91711. • Rancho Cucamonga City Managers Office — Northtown/CASA —The Cocinando Amigos Saludables y Alegres (CASA) program provides a bi-lingual healthy eating/cooking program to educate and support Latino families in the Northtown neighborhood of the City, to prepare traditional food that is healthier and more nutritious, as a strategy to prevent diabetes and obesity. The Rancho Cucamonga City Manager's Office currently coordinates the CASA program at the Northtown Community Center, located at 10071 Feron Boulevard, Rancho Cucamonga, CA 91730. • Rancho Cucamonga Community Services Department — Northtown Collaborative: The Northtown Collaborative is a community (youth and adult) prevention recreation/human services program provides essential human service programs as well as traditional recreational classes and activities. The program is conducted through a joint use agreement with the Cucamonga Middle School and NHDC. The Community Services Department is located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. • Rancho Cucamonga Community Services Department -Senior Transportation: The Silver Fox Express program offers door-to-door para-transit service for senior citizens living in Rancho Cucamonga. The programs primary focus is to bring isolated seniors to the James L. Brulte Senior Center for the City of Rancho Cucamonga Page 12 2013-2014 Annual Action Plan—May- Revised July 17,2013 P217 daily nutrition program and senior classes, programs, and workshops. The program also provides weekly shopping excursions and trips to local doctors/pharmacies. The Community Services Department is located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. • Rancho Cucamonga Public Library — Back To Basics: The Back to Basics program trains volunteer tutors to work with 7 to 12-year old children identified by school personnel as at-risk (challenged economically and educationally) and who are reading and writing below their grade levels. The Rancho Cucamonga Public Library has two locations the Archibald Branch is located at 7368 g Y , Archibald Avenue, and the Biane Library is located at 11505 Cultural Center Drive. • Family Service Association — Senior Nutrition: The nutrition program is run from the Senior Center in which up to 22,500 hot meals would be provided at the RC Senior Center and up to 16,250 meals would be prepared for home delivery. Family Service Association is located at 21250 Box Springs Road, Suite 212, Moreno Valley, CA 925578572 sierra A.YeRue PeRtaAa CA 92335 Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:The benefits of this program occur citywide. Resources: CDBG funds: Subrecipient CDBG Funding Camp Fire USA $5,900.00 Family Service Association—Senior Nutrition 8 400.00 House of Ruth $5,700.00 IFHMB—Fair Housing $8,800.00 IFHMB—Landlord/Tenant Mediation $7,400.00 Inland Valley Hope Partners $5,300.00 Project Sister Family Services $6,900.00 Rancho Cucamonga CMO—Northtown/CASA $7,000.00 Rancho Cucamonga CSD—Northtown Collaborative $8,800.00 Rancho Cucamonga CSD—Senior Transportation $15,400.00 Rancho Cucamonga Public Library—Back To Basics $7,990.00 $8,400.00 Accomplishments and Time Frame: By June 30, 2014, assist the following: Subrecipient Accomplishment Goal Camp Fire USA 40 Family Service Association—Senior Nutrition 1,800 House of Ruth 217 IFHMB—Fair Housing 52 IFHMB—Landlord/Tenant Mediation 422 Inland Valley Hope Partners 1,000 Project Sister Family Services 1,200 Rancho Cucamonga CMO—Northtown/CASA 8,500 Rancho Cucamonga CSD—Northtown Collaborative 3,950 Rancho Cucamonga CSD—Senior Transportation 1,680 Rancho Cucamonga Library—Back To Basics 140 X888 Objective 12: Ensure accessibility to all public facilities and structures. City of Rancho Cucamonga Page 13 2013-2014 Annual Action Plan—May!Revised July 17,2013 P218 Policy 12.1: Support the installation of handicap wheelchair ramps at all curb returns. Activity 12.1.1: This program involves the retrofitting of existing curbs to accommodate disabled individuals. Lead Agency: Rancho Cucamonga Public Works Services Department. Geographic Location:The benefits of this program occur citywide. Resources: CDBG funds: $22,850.00. (Funding for this activity includes $21,660.00 in new grant funds and $1,190.00 reprogrammed from prior program years.) Accomplishments and Time Frame: By June 30, 2014, provide approximately 2,880 square feet of curbing for handicap ramps. Objective 13: The restoration and preservation of properties of social value for historic, architectural,and aesthetic reasons. Policy 13.1: Support the rehabilitation of significant historic structures, with primary emphasis on residential assistance. Activity 13.1.1: The preservation and historic restoration of the Etiwanda Pacific Electric Depots a Statiefl. The mission of this activity is to preserve the station through renovation for adaptive reuse as a museum and trailhead for the Pacific Electric Inland Trail, a 21-mile long regional trail. It is anticipated that this activity will be a multi-year program, requiring additional CDBG funds in future program years. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location: The Etiwanda Pacific Electric DepotRailway Stati is located at 7089 Etiwanda Avenue. Resources: CDBG funds: $35,9140.00. Accomplishments and Time Frame: During the 2012-2013 program year, the City initiated restoration efforts to prevent further decay. These efforts include repairing the roof, remediating environmental hazards, and securing the structure to prevent further decay. Ne „°... find-S v•^" "° f°r the 2014 pFegFaFR yeaF @^ 'These new funds will be banked and additional rehabilitation efforts will continue when additional funding is available. Objective 14: Provide the necessary planning and administrative capacity to implement the CDBG program and the consolidated plan. Policy 14.1: Provide for the necessary planning and administrative activities of the CDBG program. Activity 14.1.1: Includes administration of the CDBG program, the completion of program applications and performance reports, research and analysis, target area studies, historic preservation evaluations, and housing documents. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:The benefits of this program occur citywide. Resources: CDBG funds: $161,4904: , 24-.00. Accomplishments and Time Frame: By June 30, 2014, complete all administrative and program management oversight to ensure efficient and effective use of CDBG funds. Objective 15: Alleviate physical and related economic distress through the stimulation of private City of Rancho Cucamonga Page 14 2013-2014 Annual Action Plan—"4Revised July 17,2013 P219 investment and community revitalization in identified target neighborhoods. Policy 15.1: Support housing and Community Development activities that stimulate economic development. Activity 15.1.1: Review and evaluation of Foothill Boulevard. Foothill Boulevard west of Haven Avenue is older with mixed uses and appears to be reaching stages of economic distress, while the area east of Haven Avenue has primarily new development and vacant land. The concern is with revitalization of the older areas and planning land use to ensure effective and balanced growth along Foothill Boulevard. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:Approximately six miles from Grove Avenue to East Avenue. Resources: City General Fund. Accomplishments and Time Frame: On January 16, 2002, the City Council adopted the Foothill Boulevard/Historic Route 66 Visual Improvement Plan. The Visual Improvement Plan will be implemented by private development as vacant properties fronting along Foothill Boulevard develop and through public improvements where the street frontage is currently improved. The purpose of the Visual Improvement Plan is to develop a design specification plan that will set forth design concepts for the streetscape improvements within the public rights-of-way and entry areas along the entire length of Foothill Boulevard. The plan will help guide a balanced and unified pattern of streetscape for both public and private development. By drawing upon the existing positive improvements and developing a set of unique and unifying historic elements, this plan will ensure that Foothill Boulevard will be an exciting reflection of the historic Route 66 as well as a historic Rancho Cucamonga. A variety of improvements have been installed along Foothill Boulevard, in the vicinity of the Victoria Gardens mall; however, much of the Visual Improvement Plan has not yet been implemented. Through June 30, 2014, continue with the implementation of the Foothill Boulevard/Historic Route 66 Visual Improvement Plan as it applies to development occurring along Foothill Boulevard. Objective 16: Revitalize and upgrade housing conditions; prevent and eliminate blight and blighting influences; and eliminate conditions detrimental to the public health, safety, and welfare. Policy 16.1: Support improvements to residential energy efficiency, lead-based paint hazard reduction,and code enforcement through the City's Home Improvement Program. Activity 16.1.1: The City currently funds a Home Improvement Program in which, through the course of that activity, the rehabilitation improvements mentioned previously would be completed. A separate activity will not be developed. Lead Agency: Rancho Cucamonga Planning Department. Geographic Location:The benefits of this program occur citywide. Resources: CDBG funds. Accomplishments and Time Frame: Activity accomplishments occur through the Home Improvement Program (See Activity 5.1.1). Policy 16.2: Support the City's Graffiti Removal Program operating in qualified target areas. Activity 16.2.1: The removal of incidents of graffiti from public properties in qualified target areas. City of Rancho Cucamonga Page 15 2013-2014 Annual Action Plan-May-1 Revised July 17 2013 P220 Lead Agency: Rancho Cucamonga Public Works Services Department. Geographic Location: This activity is available in all eligible target neighborhoods including CT 8.12 BG 2, CT 20.04 BG 1, CT 20.05 BG 1, CT 21.00 BG's 2, 3,4, 6, & 7, and CT 22.03 BG 1. Resources: CDBG funds: $16,400.00. Accomplishments and Time Frame: By June 30, 2014, remove approximately 15,000 square feet of graffiti. City of Rancho Cucamonga Page 16 2013-2014 Annual Action Plan—May4Revised July_17 2013 P221 OTHER ACTIONS ECONOMIC DEVELOPMENT As previously noted, on December 29, 2011, the California Supreme Court ruled in the redevelopment litigation (CRA v. Matosantos) upholding AB X1 26, thereby abolishing redevelopment agencies, which were subsequently dissolved on February 1, 2012. This means that many of the programs and services provided by the Rancho Cucamonga Redevelopment Agency, including Economic Development activities, may no longer be available. Prior discussions on Economic Development activities included the following: The RDA Implementation Plan for 2009-2014 includes a section addressing the "Economic Development and Enhancement Programs", which the RDA has implemented to help strengthen the economic environment of the business sector within the redevelopment project area. These programs were developed to address the needs of the existing business community, attract new businesses to the City, and provide long-term employment opportunities that will strengthen the City's economic base. The RDA's economic development goals focus on job creation, improving the quality of life for residents and businesses, increasing the City's tax base, and providing opportunities for public and private partnerships, including private investment in the City. The RDA has successfully implemented a variety of marketing and promotion strategies suggested in the Implementation Plan that have leveraged the community's attributes and established a positive business image for Rancho Cucamonga. The RDA's marketing and promotion efforts have significantly affected employment, expansion, and the local tax base. From 1994-2001, more than 80 companies expanded and/or relocated creating more than 5,300 new jobs because of the RDA's marketing and promotion efforts. Although the City's success in economic development is not a direct result of the RDA's marketing and promotional efforts,the RDA has managed to facilitate that growth. Apart from the specifics of the Economic Development strategy, the RDA assists companies through participation in the following programs. The Inland Empire Small Business Development Center (SBDC), which offers a variety of resources to improve business operation including, business consulting, seminars and workshops, information resources, procurement assistance, environmental assistance, and a variety of other programs. AFFIRMATIVELY FURTHERING FAIR HOUSING In 1984, the City began contracting with the IFHMB to provide for the education and enforcement of state and federal housing laws for all residents who request assistance. The IFHMB provides public education, mediation, counseling, testing, and legal referral services to promote fair housing. Having the IFHMB administer the Fair Housing Program assures that there are no impediments to fair housing choices. Fair Housing education is provided as a major component of the program with a goal of providing the knowledge of what is Fair Housing to all partners of the housing industry. Fair Housing outreach is provided through radio programming, mass media, brochures, and the IFHMB web site (http://www.ifhmb.com). Enforcement is provided through the process of mediation through the IFHMB, or a related enforcement agency. And finally, Fair Housing testing is used as a tool to gather evidence of discrimination. The Fair Housing program attempts to accomplish the primary objectives of the City's Fair Housing Impediments Analysis by providing for the education, counseling, mediation, testing, and legal referral of Fair Housing issues within the community. City of Rancho Cucamonga Page 17 2013-2014 Annual Action Plan-May-1Revised July 17.2013 P222 Summary of the Analysis of Impediments to Fair Housing Choice The City of Rancho Cucamonga adopted its most recent update the City's Analysis of Impediments to Fair Housing Choice (the "Al") on June 2, 2010. Copies of the City's Al, and other CDBG related documents, are available on the City's website (http://www.cityofrc.us/cityhall/planning/cdbg.asp). Rancho Cucamonga is a progressive community with respect to the provision of a range of housing opportunities and its proactive stance to ensure the fair treatment of people in the rental, sale, occupancy, and financing of housing. The following recommendations included in the Al and are offered to continue advancing fair housing opportunities in Rancho Cucamonga. 1. CHANGES TO DEVELOPMENT CODE: The California Legislature has passed new statutes to facilitate and encourage the development of housing for homeless people. The Government Code requires that jurisdictions specify at least one zone where a year-round emergency shelter can be permitted as a by-right use. Transitional housing and permanent supportive housing must also be treated like any other residential use in the same zone and are subject to the same regulations as other residential uses located in the same zone. The 2008-2014 Housing Element proposes to allow emergency shelters as a by-right use in the General Commercial (GC) Zone with development and operational standards as allowed under state law. The Housing Element also proposes to permit transitional and supportive housing serving up to six clients like residential care facilities as a by-right use in all residential zones. For larger facilities where the use operates like multiple-family projects, such uses will be permitted where multiple-family projects are permitted. 2. REASONABLE ACCOMMODATION: The federal Fair Housing Act and California Fair Employment and Housing Act impose an affirmative duty on local governments to make reasonable accommodation in building codes, zoning/land use regulations, and administrative practices to afford disabled persons an equal opportunity to use and enjoy a dwelling. In 2001, the State Attorney General also issued a letter encouraging local governments to adopt a reasonable accommodation procedure. Housing Element law has also been changed to require local governments to affirmatively further fair housing for people of disabilities. Rancho Cucamonga has an active program to make its facilities, programs, and services accessible to residents. For housing projects, the City also already has the mechanisms in the municipal codes (e.g., administrative exceptions) to make reasonable accommodations. However, HCD will require more affirmative action as a prerequisite for approval of the housing element. The 2008-2014 Housing Element therefore included a program to create a reasonable accommodation ordinance that would specify the process for obtaining a accommodation, required findings, and other procedural aspects. 3. PERMITTING PROCESSES: The City's residential growth management review system has been an effective tool for ensuring high quality development. All residential projects are required to adhere to "absolute policies" intended to ensure neighborhood compatibility, compliance with adopted plans, adequacy of public facilities and services, and protection of the public environment and public health. Moreover, each project must adhere to residential development standards and design guidelines to ensure project livability. Exemptions to the ordinance are allowed for developments involving four units or less, land divisions involving four lots or less, and government-subsidized senior citizen housing projects. Fair housing law discourages treating the approval of housing projects differently based on the intended occupants of the project. The current system gives a preference for affordable senior housing, but not for affordable family housing. To avoid a potential fair housing concern, this exemption should be either extended to affordable family housing or deleted altogether. City of Rancho Cucamonga Page 18 2013-2014 Annual Action Plan—May Revised July 17.2013 P223 4. SENIOR HOUSING OVERLAY: The Senior Housing Overlay District offers incentives to encourage the development of affordable housing for seniors earning up to 80 percent of AMI. The Development Code defines a senior household for purposes of this overlay and the incentives granted under it as a married couple in which at least one spouse is age 55 or over or an unmarried household in which all members are age 55 or over. The Development Code provides incentives such as required onsite parking, fee waivers/reductions, and a density bonus if the project complies with state density bonus law. Fair housing law discourages treating the approval of housing projects or granting of incentives differently based on the marital status of occupants. There does not appear to be a clear rationale for why marital status should be a distinguishing factor in why a senior development project should qualify for incentives. The state density bonus law provides for such incentives, and marital status is not a pre- qualification. To avoid a potential fair housing concern, the City may wish to eliminate the clause related to marital status so as not to constrain housing choices for seniors. S. TRANSIT SERVICE: Accessibility to public transit is a factor in housing choice for many households, especially lower income and senior households that may have limited or no access to a personal vehicle. For these households, access to public transit can be critical for employment and necessities such as grocery shopping, health care, and other routine activities of daily life. Transit agencies that receive federal funds must demonstrate that no persons are subject to discrimination in the level and quality of transportation services and/or transit-related benefits based on protected status. Omnitrans has developed a grid service network with routes spaced at one-mile intervals, resulting in generally equitable transit service coverage, with most urban areas of the San Bernardino Valley within mile of a transit route. Americans with Disabilities Act ("ADA") complementary para-transit service is provided within % mile of a scheduled regular transit route in accordance with federal regulations. Residential areas north of the 1-210 and several employment centers south of Arrow Route need additional transit coverage. The City should work with Omnitrans to incorporate these route adjustments as part of their 2014 update to the short-range transportation plan. 6. FAIR HOUSING COMPLAINTS: Historically, the primary reason for housing discrimination complaints were race and ethnicity of the tenant. Beginning in the mid 2000's, the trend shifted to disability. This trend is not due to increased levels of discrimination but instead on a series of court decisions and expanded application to everyday life. For instance, new court decisions have made it clear that housing providers must be significantly more proactive in making reasonable accommodations to people with a disability. As society acquires a greater understanding of the subtleties of personal and societal bias, either through court decisions or personal experience, notions of what "discrimination and fair housing" is will change. To keep up with the latest trends, the City should work with the IFHMB to adjust its public education programs, as needed, to focus on issues affecting people with disabilities. It is unclear whether this will be a new initiative or a redirecting of current resources. 7. FAIR LENDING PRACTICES: Fair housing concerns tend to arise when similarly situated applicants have different lending outcomes. Home Mortgage Disclosure Act (HMDA) data show the lowest loan origination rates among low income buyers (with the exception of Hispanics) but the highest loan origination rates were for middle-income applicants. Black and Hispanics typically have the lowest loan origination rates as in past years, even after controlling for differences in household income. Whereas none of these statistics can prove equal opportunity or discrimination, they do provide an indication of characteristics and trends that may suggest further study, testing, or targeting of local government programs. City of Rancho Cucamonga Page 19 2013-2014 Annual Action Plan—May-3Revised July 17,2013 P224 8. HATE CRIMES: Hate crimes are violent acts committed against people, property, or organizations motivated by the group to which they belong to or identify with. According to the Uniform Crime Reports published by the FBI, there have been no reported hate crimes in Rancho Cucamonga in many years—an unexpected finding given the sheer size of the community. San Bernardino County Sheriff staff confirmed this finding, but also noted that hate crimes are sometimes not reported to them or, if they are, they could be inadvertently reported under broader categories of crimes. This same type of problem exists in many cities today. Therefore, the Al recommends that City staff work with the San Bernardino County Sheriff Department to examine and verify that recordkeeping is adequate in this regard. 9. SCHOOL VIOLENCE: Rancho Cucamonga is known for its safe and high performing schools. In recent years, schools across the country have experienced rising levels of violence that has become of considerable concern to parents. Violence at school is no longer confined to inner cities but is widespread, affecting communities of every size, location, and demographic. In response to an epidemic of harassment, violence, and suicides at schools, the California Legislature passed laws to prohibit harassment at public schools. Although Rancho Cucamonga schools are safer than most, still more than one in five students report being harassed every year due to their religion, disability, race/ethnicity, or other protected class. This Al therefore recommends that the City work with the Police Department to help augment school resource officer program, develop model programs (e.g., Building Bridges Program developed by the Orange County Human Relations Commission), or pursue other innovative efforts. 10. RECORDKEEPING: Local governments are required under fair housing law to keep and maintain appropriate records so that fair housing issues can be identified and effectively addressed through appropriate interventions. During the course of this study, additional data was needed to diagnose potential concerns (e.g., hate crimes, types of complaints to IFHMB, etc.). In several cases, the data was not available to make a definite conclusion as to whether a program intervention was needed. Although the costs of data acquisition and maintenance can be very high, the City should look into modifying contracts with their service agencies to ensure that the appropriate type and level of detail in data are readily available. OBSTACLES TO MEETING UNDER-SERVED NEEDS The primary obstacle identified toward meeting under-served needs is a lack of available resources. This obstacle is and will continue to be an issue. The best way to address this matter is to combine efforts and resources and tap new funding sources. The City is striving to form public/private partnerships as well as seeking out new sources of funding, such as HOME funds to better leverage available funding. ACTIONS TO FOSTER AND MAINTAIN AFFORDABLE HOUSING A majority of the objectives and actions identified as part of this Annual Action Plan are specifically aimed at increasing and maintaining the City's existing affordable housing stock. Activities such as new construction, conservation of at-risk units, and preservation of existing units are all striving to increase the affordable housing stock. ACTIONS TO REMOVE BARRIERS TO AFFORDABLE HOUSING There were no significant barriers to affordable housing identified that would need to be revised or amended. All regulations and policies currently in-place are necessary in order to maintain the public health, safety, and welfare. ACTIONS TO EVALUATE AND REDUCE LEAD-BASED PAINT HAZARDS In conjunction with the Home Improvement Program, the City will continue to implement federal City of Rancho Cucamonga Page 20 2013-2014 Annual Action Plan—May4Revised lulu 77 2013 P225 requirements concerning lead-based paint reductions. HUD requires that for any program utilizing CDBG funds, all owners, and/or tenants be notified in writing about the dangers of lead-based paint. Units constructed prior to 1978, which are occupied by children under the age of seven, are inspected for defective paint surfaces. If a child residing in the home has an elevated blood lead level, then defective chewable surfaces will be treated and lead abated. It is also recommended that housing rehabilitation efforts carried out by the RDA also follow the same guidelines. ACTIONS TO REDUCE THE NUMBER OF POVERTY LEVEL FAMILIES The City has relatively little control over the many factors that may affect the determination of an individual's income level. The primary activity that may be utilized by the City is the support of public service agencies that incorporate job training and life development skills into their programs, which includes most of the agencies currently receiving CDBG funding. The activities funded by the City, particularly those related to non-housing community development, act indirectly to increase economic development in the City. The City, through its CDBG contract activities, complies with Section 3 requirements encouraging the employment of local low-income individuals. From a housing perspective, all of the priorities, objectives, and programs aimed at increasing affordable housing also increase the stock of housing available to those in the lowest income categories. ACTIONS TO DEVELOP INSTITUTIONAL STRUCTURE AND ENHANCE COORDINATION The Consolidated Plan evaluated gaps in the institutional structure and actions that might be taken to strengthen the system. It was determined that one main action that can be taken toward this is increasing expertise of staff and City Council, which in turn will increase the CDBG program efficiency and effectiveness. Increased contact and coordination among City departments will also contribute to the CDBG program's effectiveness. The City will continue to encourage direct contact between itself and the Public Housing Agency and other service providers operating in the region. Most of the coordination efforts in the west end are tied to funding resources and the type of service provided. PUBLIC HOUSING IMPROVEMENTS Each year the City reviews the Annual Comprehensive Grant application submitted by the Housing Authority whereby the City must certify consistency of the activities with the goals and objectives of the Consolidated Plan. MONITORING Monitoring serves as an effective tool to ensure that federal funds are spent in a manner consistent with the CDBG National Objectives and that the programs and projects are achieving stated goals. The following outlines basic monitoring requirements that are followed in the implementation of the CDBG program. Standards Utilized for Review: • Is the program meeting intended objectives? • Is the agency capable of tracking and/or documenting necessary benefit information and carrying out the responsibilities of its program consistent with federal requirements? • Is appropriate and accurate documentation submitted in a timely manner? Monitoring Procedures for Construction Projects—All construction projects are expected to comply with federal labor and procurement procedures as well as the various affirmative action and equal opportunity requirements required by various federal and state laws. To ensure this end, CDBG staff City of Rancho Cucamonga Page 21 2013-2014 Annual Action Plan-May-lRevised lulu 17.2013 P226 developed a Procurement and Contract Compliance Manual that outlines the various procedures and steps required as part of contract management. The CDBG coordinator oversees and reviews contract preparation at each step from bid preparation, contract document preparation, pre-construction meetings, and ongoing project inspections. Monitoring Procedures for Subrecipient Agencies — All Subrecipient agencies must sign a contract with the City in which the various scope of work, time line, and documentation requirements are outlined. On a monthly basis, each Subrecipient must submit detailed information regarding the number, ethnicity, and income level of individuals benefiting with CDBG funds. Quarterly summary reports are required of some agencies in which further information is provided on activities accomplished in that quarter. The City's monitoring goal is to conduct an on-site inspection of each agency at least once a year, preferably toward the end of the funding cycle. City of Rancho Cucamonga Page 22 2013-2014 Annual Action Plan—May4Revised July 17 2013 P227 CITIZEN PARTICIPATION The preparation of a representative and useful Annual Action Plan is the result of an effective citizen participation process. The City of Rancho Cucamonga encourages and solicits the participation of its residents in accordance with the provisions of its Citizen Participation Plan. The following steps were taken to ensure adequate public participation. 1. A public notice of available funds and soliciting project applications was published in the Inland Valley Daily Bulletin on December 18, 2012. Copies of the notice were also posted at City Hall and mailed to interested individuals and organizations. 2. Notice regarding the 30-day review period and availability of the draft 2013-2014 Annual Action Plan and notice of the public hearing was published in the Inland Valley Daily Bulletin on April 2, 2013, identifying that the 2013 Annual Action Plan was available for public review and that the review period would run from Tuesday, April 2, 2013, to Wednesday, May 1, 2013. Letters providing notice of the public hearing and indicating the documents availability were mailed to surrounding jurisdictions, the County of San Bernardino, and the Housing Authority of the County of San Bernardino. Copies of the notice were posted at City Hall. The public hearing regarding the 2013 Annual Action Plan was held on May 1, 2013. 2-3.Notice regarding the 30-day review period and availability of the revised 2013-2014 Annual Action Plan and notice of the public hearing was published in the Inland Valley Daily Bulletin on June 18, 2013, identifying that the revised 2013 Annual Action Plan was available for public review and that the review period would run from Tuesday, June 18, 2013, to Wednesday, July 17, 2013. The public hearing regarding the revised 2013 Annual Action Plan was held on July 17, 2013. City of Rancho Cucamonga Page 23 2013-2014 Annual Action Plan—May!Revised July 17,2013 P228 HUD TABLES Table 3: Homeless and Special Needs Populations (HUD Table 1A) Continuum of Care: Housing Gap Analysis Chart Current Under Unmet Need/ Inventory Development Gap Individuals Example Emergency Shelter 100 40 26 Beds Emergency Shelter 4 _ 0 10 Transitional Housing 0 0 0 Permanent Supportive Housing 0 0 0 Total 4 0 10 Persons in Families with Children Beds Emergency Shelter 4 0 10 Transitional Housing 0 0 0 Permanent_Supportive Housing 0 0 0 Total 4 0 10 Continuum of Care: Homeless Population and Subpopulations Chart Part 1:Homeless Population Sheltered Unsheltered Total Emergency Transitional Number of Families with Children(Family Households): 1.Number of Persons in Families with Children 14 14 2.Number of Single Individuals and Persons in 108 108 Households without children (Add Lines Numbered 18,2 Total Persons) 14 108 122 Part 2: Homeless Subpopulations Sheltered Unsheltered Total a. Chronically Homeless Unknown Unknown Unknown b. Seriously Mentally III Unknown c. Chronic Substance Abuse Unknown d. Veterans Unknown e. Persons with HIV/AIDS Unknown f. Victims of Domestic Violence Unknown g. Unaccompanied Youth(Under 18) Unknown City of Rancho Cucamonga Page 24 2013-2014 Annual Action Plan—May-1Revised July 17,2013 P229 Table 4: Special Needs (Non-Homeless) Populations (HUD Table 113) SPECIAL NEEDS SUBPOPULATIONS Priority Need Unmet Dollars to Multi- Annual Level: High, Need Address Year Goals Medium,Low, Unmet Goals No Such Need Need Elderly H $225,000 Y 24,000 Frail Elderly L $0 N 0 Severe Mental Illness N $0 N 0 Developmentally Disabled N $0 N 0 Physically Disabled H $150,000 Y 10,000 Persons w/Alcohol/Other Drug Addictions L $0 N 0 Persons w/HIV/AIDS L $0 N 0 Victims of Domestic Violence H $84,000 Y 27,500 Other N $0 N 0 TOTAL 1 1 $459,000 61,500 Priority Needs: H=High, M=Medium, L=Low,& N=No Such Need Table 5: Outcome/Objective Codes Performance Measurement Availability/Accessibility Affordability Sustainability Decent Housing DH-1 DH-2 DH-3 Suitable Living Environment SL-1 SL-2 SL-3 Economic Opportunity EO-1 EO-2 EO-3 Table 6: Summary of Specific Housing/Community Development Objectives (HUD Table 1A/16 Continuation Sheet) Obj. Specific Objectives Sources of Funds Performance Indicators Expected Actual Outcome/ # I Number Number Objective* Homeless Objectives 7.1 Foothill Family Shelter CDBG Persons Assisted 20 SL-1 7.1 House of Ruth CDBG Persons Assisted 5,500 SL-3 7.1 Inland Hope Partners CDBG Persons Assisted 8,800 SL-3 SOVA Special Needs Objectives 8.1 Oldtimers Home CDBG Persons Assisted 240 DH-1 Maintenance Program 11.1 Oldtimers Senior Nutrition CDBG Persons Assisted 15,000 SL-3 9.1 Senior Services CDBG Persons Assisted 1,800 DH-1 11.1 Senior Transportation CDBG Persons Assisted 15,000 SL-3 Other Objectives City of Rancho Cucamonga Page 25 2013-2014 Annual Action Plan—May- Revised July 17,2013 P230 Table 7: Summary of Specific Objectives (HUD Table 1C)-Affordable Housing Specific Outcome/Objective Specific Objective Source of Performance Year Expected Actual Percent Objective I Funds Indicator Number Number Complete DH-1 Availability/Accessibility of Decent Housing 1.1 Support the acquisition of existing multi-family units to be CHFA Multi-family 2010 0 0 0.0% held for future affordable housing stock. housing units 2011 0 0 0.0% (Consolidated Plan 5-Year Goal=214 units) acquired 2012 0 0.0% 2013 0 0.0% 2014 0.0% 1.2 Support the acquisition and rehabilitation of existing single- CHFA Single-family 2010 0 0 0.0% family homes. housing units 2011 0 0 0.0% (Consolidated Plan 5-Year Goal=5 units) acquired 2012 0 0.0% 2013 0 0.0% 2014 0.0% 2.1 Support the construction of affordable(multi-family)units. HOME Mufti-family 2010 0 0 0.0% (Consolidated Plan 5-Year Goal=110 units) housing units 2011 0 0 0.0% developed 2012 0 0.0% 2013 0 0.0% 2014 0.0% 0 2.2 Support the construction of single-family infill development in CHFA Single-family 2010 0 0 0.0% low-and moderate-income neighborhoods. housing units 2011 0 0 0.0% (Consolidated Plan 5-Year Goal=10 units) developed 2012 0 0.0% 2013 0 0.0% 2014 0.0% 0 DH-2 Affordability of Decent Housing 3.1' Support the Housing Authority of San Bernardino Section 8 Federal Number of 2010 138 138 100.0% Voucher and public housing assistance programs. Housing housing units 2011 138 138 100.0% 'These figures are not cumulative,but represent the number Funds 2012 138 0.D% of units operated by the Housing Authority during the 2013 138 0.D% program year. 2014 0.0% 4.1 Administer a City sponsored First Time Homebuyer Program. N/A Number of 2010 15 0 0.0% (Consolidated Plan 5-Year Goal=75 units) housing units 2011 15 0 0.0% 2012 0 1 0.0% 2013 0 0.0% 2014 0.0% 4.3 Assist the NHDC First Time Homebuyer Program. N/A Number of 2010 0 0 0.0% (Consolidated Plan 5-Year Goal=15 units) housing units 2011 0 0 0.0% 3213 2 0.0% 2013 0 0.0% 2014 0.0% DH-3 Sustainability of Decent Housing 5.1 Provide moderate rehabilitation of owner occupied,single- CDBG Housing units 2010 40 67 167.5% family and mobile homes for extremely low-,low-,and assisted 2011 40 59 147.5% moderate-income homeowners. 2012 40 0.0% (Consolidated Plan 5-Year Goal=40 households) 2013 40 0.0% 2014 0.0% 5.2 Provide sewer connections to owner occupied,single-family CDBG Housing units 2010 5 0 0.0% and mobile homes for extremely low-,low-,and moderate- assisted 2011 0 0 0.0% income homeowners in the southwest Rancho Cucamonga 2012 0 0.0% area. 2013 0 0.0% (Consolidated Plan 5-Year Goal=50 units) 2014 0.0% 5 0 6.1• Support programs of the Housing Authority of the County of Federal Housing units 2010 12 12 100.0% San Bernardino to improve living conditions for public housing Housing assisted 2011 12 12 100.0% residents. Funds 2012 12 0.0% •These figures are not cumulative,but represent the number 2013 12 0.0% of units operated by the Housing Authority during the 2014 0.0% program year. City of Rancho Cucamonga Page 26 2013-2014 Annual Action Plan-A4ay-1Revised July 17.2013 P231 Table 8: Summary of Specific Objectives (HUD Table 1C)-Priority Homeless Needs Specific Outcome/Objective Specific Objective Source of Performance Year Expected Actual Percent Objective Funds Indicator Number Number Complete 7.1 Support of local homeless facilities and services SL-1 Availability/Accessibility of Suitable Living Environments Foothill Family Shelter (hh) CDBG Persons 2010 4 58 1,450.0% (Consolidated Plan 5-Year Goal=20) assisted 2011 4 28 700.0% 2012 4 0.0% 2013 0 0.0% 2014 0.0% SL-3 Sustainability of Suitable Living Environments House of Ruth (p) CDBG Persons 2010 1,100 1,235 112.2% (Consolidated Plan 5-Year Goal=5,500) assisted 2011 1,100 310 28.2% 2012 1,100 0.0% 2013 1,100 0.0% 2014 0.0% West End Hunger Program(SOVA) (p) CDBG Persons 2010 1,600 841 52.5% (Consolidated Plan 5-Year Goal=8,800) assisted 2011 1,600 863 53.9% 2012 1,600 0.0% 2013 1,600 0.0% 2014 0.0% 6,400 1,704 . TAl 8,112 3,335 Table 9: Summary of Specific Objectives(HUD Table 1C)-Priority Non-Homeless Special Needs Specific Outcome/Objective Specific Objective Source of Performance Year Expected Actual Percent Objective Funds Indicator Number Number Complete DH-1 Availability/Accessibility of Decent Housing 8.1 Provide minor and emergency rehabilitation services to CDBG Housing units 2010 60 43 71.6% eligible households with emphasis on assistance to low-and assisted 2011 60 40 66.6% moderate-income seniors. 2012 60 0.0% (Consolidated Plan 5-Year Goal=240) 2013 0 0.D% 2014 0.0% M' GOAL 180 43 9.1 Support special need services in areas where there are CDBG Persons 2010 1,800 7,365 409.1% significant under-served needs. assisted 2011 1,800 7,860 436.6% (Consolidated Plan 5-Year Goal=9,000) 2012 1,800 0.0% 2013 1,800 0.0% 2014 0.0% Table 10: Summary of Specific Objectives (HUD Table 1C) - Non-Housing Community Development Needs Specific Outcome/Objective Specific Objective Source of I Performance I Year I Expected Actual Percent Objective Funds Indicator Number Number Complete 10.1 Complete all necessary infrastructure and sidewalk improvements in qualified target areas. SL-1 Availability/Accessibility of Suitable Living Environments Sidewalk Grinding and Replacement CDBG Sidewalk 2010 3,960 616 15.5% replaced 2011 3,960 516 13.0% 2012 3,960 0.0% 2013 3,960 0.0% 2014 0.0% 11.1 Assist public service agencies that support groups in the highest priority categories including:fair housing counseling,landlord-tenant mediation, homeless and food assistance,emergency shelters,domestic violence shelters,and senior,youth-at-risk,and literacy programs. SL-1 Availability/Accessibility of Suitable Living Environments Fair Housing CDBG Persons 2010 50 61 122.0% (Consolidated Plan 5-Year Goal=2,50) assisted 2011 50 77 154.0% 2012 50 0.0% 2013 50 0.0% 2014 0.0% M ==x200 138 Landlord/Tenant Mediation CDBG Persons 2010 550 718 130.5% (Consolidated Plan 5-Year Goal=2,750) assisted 2011 550 675 122.7% 2012 1 550 0.0% 2013 1 550 1 0.0% 2014 1 1 0.0% City of Rancho Cucamonga Page 27 2013-2014 Annual Action Plan-44,4y 4Revised July 17,2013 P232 Specific Outcome/Objective Specific Objective Source of Performance Year Expected Actual Percent Objective Funds Indicator Number Number Complete MULTI-YEAR GOAL 2,200 1,393 Youth-At-Risk(Northtown Collaborative) CDBG Persons 2010 3,250 5,572 171.4% (Consolidated Plan 5-Year Goal=16,250) assisted 2011 3,250 3,946 121.4% 2012 3,250 0.0% 2013 3,950 0.0% 2014 0.0% SL-3 Sustainability of Suitable Living Environments Camp Fire USA CDBG People 2010 20 20 100.0% (Consolidated Plan 5-Year Goal=100) 2011 20 20 100.0% 2012 20 0.0% 2013 20 0.0% 2014 0.0% House of Ruth CDBG People 2010 1,600 1,235 77.1% (Consolidated Plan 5-Year Goal=5,500) 2011 1,600 310 19.3% 2012 1,600 0.0% 2013 1,600 0.0% 2014 0.0% OAL 6,400 Inland Valley Hope Partners-SOVA CDBG People 2010 1,280 841 65.7% (Consolidated Plan 5-Year Goal=8,800) 2011 1,280 863 67.4% 2012 1,280 0.0% 2013 1,280 0.0% 2014 0.0% 1,704 National CORE-Hope Through Housing CDBG People 2010 110 0 0.0% (Consolidated Plan 5-Year Goal=550) 2011 110 309 280.9% 2012 110 0.0% 2013 0 0.0% 2014 0.0% MULTI-YEAR GOAL 3w- Project Sister Family Services CDBG People 2010 950 889 93.5% (Consolidated Plan 5-Year Goal=23,750) 2011 950 981 103.2% 2012 950 0.0% 2013 950 0.0% 2014 0.0% 3,800 1,870 Northtown/CASA CDBG Persons 2010 6,500 106 1.6% (Consolidated Plan 5-Year Goal=32,500) assisted 2011 8,500 114 13% 2012 8,500 0.0% 2013 8,500 0.0% 2014 0.0 Senior Transportation CDBG People 2010 2,400 569 23.7% (Consolidated Plan 5-Year Goal=12,000) 2011 2,400 476 19.8% 2012 2,400 0.0% 2013 2,400 0.0% 2014 0.0% Back 2 Basics CDBG People 2010 110 141 128.1% (Consolidated Plan 5-Year Goal=550) 2011 110 210 190.9% 2012 110 0.0% 2013 110 0.0% 2014 0.0 MULTI-YEAR GOAL 0 351 Oldtimers Senior Nutrition CDBG People 2010 3,000 4,810 160.3% (Consolidated Plan 5-Year Goal=15,000) 2011 3,000 4,725 157.5% 2012 3,000 0.0% 2013 3,000 0.0% 2014 0.0% City of Rancho Cucamonga Page 28 2013-2014 Annual Action Plan-May4 Revised Julv 17,2013 P233 Specific Outcome/Objective Specific Objective Source of Performance I Year Expected Actual Percent Objective Funds Indicator Number Number Complete DH-1 Availability/Accessibility of Decent Housing 12.1 Support the installation of handicap wheelchair ramps at all CDBG Square feet of 2010 2,880 600 20.89 curb returns. wheelchair 2011 2,880 588 20.4% ramps L02 0.0% 0.0% installed 2013 2,880 0.0% 2014 0.0% DH-3 Sustainability of Decent Housing 13.1 Support the rehabilitation of significant historic structures, CDBG Public 2010 3 3 100.0% with primary emphasis on residential assistance. Facilities 2011 2 2 100.0% 2012 1 0.0% The multi year goal is not a yearly cumulative count as several 2013 0 0.0% projects were mufti-year projects. To date,3 properties have 2014 0.0% received assistance. EO-3 Sustainability of Economic Opportunity 15.1 Support housing and Community Development activities that General Economic 2010 1 1 100.0% stimulate economic development. Fund development 2011 1 1 100.0% activities 2012 1 0.0% assisted 2013 1 0.0% 2014 0.0% DH-3 Sustainability of Decent Housing 16.2 Support the City's Graffiti removal program operating in CDBG Square feet of 2010 15,000 26,720 178.1% qualified target areas. graffiti 2011 15,000 10,985 73.2% (Expected and Actual are represented in square feet of graffiti removed 2012 15,000 0.0% removed.) 2013 15,000 0.0% 2014 0.0% 705 16.3 Support the City's Code Enforcement Program operating in CDBG Units 2010 100 150 150.0% qualified target areas. 2011 100 180 180.0% 2012 0 0 0.0% 2013 0 0 0.0% 2014 0 0.0% City of Rancho Cucamonga Page 29 2013-2014 Annual Action Plan-May4Revised lulu 17,2013 P234 Table 11: Priority Housing Needs/Investment Plan Table (HUD Table 2A) PRIORITY HOUSING NEEDS Priority Unmet Need (households) 0-30% H 355 Small Related 31-50% H 451 51-80% M 791 0-30% H 70 Large Related 31-50% H 105 51-80% M 303 Renter 0-30% H 222 Elderly 31-50% H 133 51-80% M 136 0-30% H 210 All Other 31-50% H 231 51-80% M 566 0-30% H 731 Owner 31-50% H 975 51-80% M 1,928 Elderly 0-80% H Frail Elderly 0-80% H Non-Homeless Severe Mental Illness 0-80% L Special Needs Physical Disability 0-80% L Developmental Disability 0-80% L Alcohol/Drug Abuse 0-80% L HIV/AIDS 0-80% L Victims of Domestic Violence 0-80% H City of Rancho Cucamonga Page 30 2013-2014 Annual Action Plan—May-!Revised July 17,2013 P235 Table 11: Priority Housing Needs/Investment Plan Table (HUD Table 2A Cont.) Priority Need 5-Yr. Yr. 1 Yr.2 Yr.3 Yr.4 Yr.5 Goal Goal Goal Goal Goal Goal Plan/Act Plan/Act Plan/Act Plan/Act Plan/Act Plan/Act Renters 0-30%ofAMI 0 0 0 0 31—50%of AMI 107 0 0 0 51-80%ofAMI 217 0 0 0 Owners 0-30%ofAMI 0 0 0 0 31-50%ofAMI 8 0 0 0 51-80%ofAMI 7 0 0 0 Homeless* Individuals 0 0 0 0 Families 20 4 4 4 Non-Homeless Special Needs Elderly 24,000 4,800 4,800 4,800 Frail Elderly 0 0 0 0 Severe Mental Illness 0 0 0 0 Physical Disability 10,000 2,000 2,000 2,000 Developmental Disability 0 0 0 0 Alcohol/Drug Abuse 0 0 0 0 HIV/AIDS 0 0 0 0 Victims of Domestic Violence 27,500 5,500 5,500 5,500 Total Total Section 215 0 0 0 0 215 Renter 0 0 0 0 215 Owner 0 0 0 0 City of Rancho Cucamonga Page 31 2013-2014 Annual Action Plan—44ay 1Revised July 17,2013 P236 Table 11: Priority Housing Needs/Investment Plan Table (HUD Table 2A Cont.) Priority Need 5-Yr. Yr. 1 Yr.2 Yr.3 Yr.4 Yr.5 Goal Goal Goal Goal Goal Goal Plan/Act Plan/Act Plan/Act Plan/Act Plan/Act Plan/Act CDBG Acquisition of existing rental units 219 0 0 0 Production of new rental units 120 0 0 0 Rehabilitation of existing rental units 0 0 0 0 Rental assistance 0 0 0 0 Acquisition of existing owner units 0 0 0 0 Production of new owner units 0 0 0 0 Rehabilitation of existing owner units 1 500 100 1 100 100 Homeownership assistance 0 0 1 0 0 HOME Acquisition of existing rental units 0 0 0 0 Production of new rental units 0 0 0 0 Rehabilitation of existing rental units 0 0 0 0 Rental assistance 0 0 0 0 Acquisition of existing owner units 0 0 0 0 Production of new owner units 0 0 0 0 Rehabilitation of existing owner units 0 0 0 0 Homeownership assistance 0 0 1 0 0 HOPWA Rental assistance 0 0 0 0 Short term rent/mortgage utility 0 0 0 0 payments Facility based housing development 0 0 0 0 Facility based housing operations 0 0 0 0 Supportive services 0 0 0 0 Other City of Rancho Cucamonga Page 32 2013-2014 Annual Action Plan—May-!Revised July 17,2013 P237 Table 12: Priority Community Development Needs(HUD Table 213) Priority Need Priority Unmet Dollars to 5 Yr Annual Goal Percent Need Level Priority Address Goal Plan/Act Goal Need Need Plan/Act Completed Acquisition of Real Property N 0 $0 Disposition N 0 $0 Clearance and Demolition N 0 $0 Clearance of Contaminated Sites N 0 $0 Code Enforcement M 3 $270,000 Public Facility(General) H Senior Centers N 0 $0 Handicapped Centers N 0 $0 Homeless Facilities N 0 $0 Youth Centers N 0 $0 Neighborhood Facilities N 0 $0 Child Care Centers N 0 $0 Health Facilities N 0 $0 Mental Health Facilities N 0 $0 Parks and/or Recreation Facilities N 0 $0 Parking Facilities N 0 $0 Tree Planting N 0 $0 Fire Stations/Equipment N 0 $0 Abused/Neglected Children Facilities N 0 $0 Asbestos Removal N 0 $0 Non-Residential Historic Preservation M 3 $500,000 Other Public Facility Needs N 0 $0 Infrastructure(General) H Water/Sewer Improvements H 50 $1,050,000 Street Improvements H 2 $1,500,000 Sidewalks H 5 $110,000 Solid Waste Disposal Improvements N 0 $0 Flood Drainage Improvements N 0 $0 Other Infrastructure N 0 $0 _ Public Services(General) H Senior Services M 27,000 $150,000 Handicapped Services N 0 $0 Legal Services N 0 $0 Youth Services H 3,500 $85,000 Child Care Services N 0 $0 Transportation Services M 15,000 $88,000 Substance Abuse Services N 0 $0 Employment/Training Services M 550 $25,000 Health Services N 0 $0 Lead Hazard Screening M 200 $120,000 Crime Awareness N 0 $0 Fair Housing Activities H 1,250 $58,000 Tenant Landlord Counseling H 250 $50,000 Other Services M 0 $0 Economic Development(General) L C/I Land Acquisition/Disposition N 0 $0 C/I Infrastructure Development N 0 $0 C/I Building Acq/Const/Rehab N 0 $0 Other C/I N 0 $0 ED Assistance to For-Profit N 0 $0 ED Technical Assistance N 0 $0 Micro-enterprise Assistance N 0 $0 Other N 0 $0 Priority Needs:H=High,M=Medium,L=Low,&N=No Such Need City of Rancho Cucamonga Page 33 2013-2014 Annual Action Plan—May-lRevised lulu 17,2013 P238 Table 13: Summary of Specific Housing/Community Development Objectives (HUD Table 2A/26 Continuation Sheet Obj# Specific Objectives Sources of Performance Expected Actual Outcome/ Funds Indicators Number Number Objective' Rental Housing 1.1 Support the acquisition of existing RDA,PHA Units 214 0 DH-1 multiple-family units to be held for future affordable housing stock. 2.1 Support the construction of affordable RDA,HOME, Units 110 225 DH-1 (multi-family)units. LITC,FNMA 3.1 Support the Housing Authority of San HACSB Units 138 138 DH-2 Bernardino County Section 8 Voucher and public housing assistance programs. 3.2 Participate in the HOME Consortium HOME Units Unknown 0 DH-2 Tenant-Based Rental Assistance program. 5.3 Participate in the HOME Consortium HOME Units Unknown 0 DH-2 Affordable Housing Development Loan Program. 6.1 Support programs of the Housing HACSB Units 12 12 DH-2 Authority of the County of San Bernardino to improve living conditions for public housing residents. Owner Housing 1.2 Support the acquisition and RDA Units 5 0 DH-1 rehabilitation of existing single family homes. 2.1 Support the construction of single- RDA Units 10 0 DH-1 family infill development in low-and moderate-income neighborhoods. 4.1 Administer a City sponsored First Time RDA Units 75 0 DH-2 Homebuyer Program. 4.2 Participate in the HOME Consortium HOME Units Unknown 0 DH-2 Homeownership Assistance Program. 4.3 Assist the NHDC First Time Homebuyer RDA Units 15 0 DH-2 Program. 5.1 Provide moderate rehabilitation of CDBG Units 200 67 DH-3 owner occupied,single-family and mobile homes for extremely low-,low- ,and moderate-income homeowners. 5.2 Provide sewer connections to owner CDBG Units 50 0 DH-3 occupied,single-family,extremely low- ,low-,and moderate-income homeowners in the southwest Rancho Cucamonga area. 8.1 Provide minor and emergency CDBG Units 300 22 DH-1 rehabilitation services to eligible households with emphasis on assisting low-and moderate-income seniors. 16.1 Support improvements to residential CDBG Units 200 Unk DH-3 energy efficiency,lead-based paint hazard reduction,and code enforcement through the City's Home Improvement Program. Community Development Infrastructure 10.1 1 Support infrastructure and sidewalk CDBG Projects 7 Unk SL-1 improvements in qualified target City of Rancho Cucamonga Page 34 2013-2014 Annual Action Plan—M"4Revised July_17 2013 P239 areas. 12.1 Support the installation of handicap CDBG Projects 5 Unk DH-1 wheelchair ramps at all curb returns. Public Facilities Public Services 7.1 Support local homeless facilities and CDBG People 12,570 Unk SL-1,SL-3 services. 9.1 Support special needs services in areas CDBG People 9,000 Unk DH-1 where there are significant under- served needs. 11.1 Support public service agencies that CDBG People 23,000 Unk SL-1,SL-3 assist groups in the highest priority categories including:fair housing counseling,landlord-tenant mediation, homeless and food assistance, emergency shelters,domestic violence shelters,and senior,youth-at-risk,and literacy programs. Economic Development 15.1 1 Support housing and Community General Fund, Projects Unknown Unk EO-3 Development activities that Stimulate RDA economic development. Neighborhood Revitalization/Other 13.1 Support the rehabilitation of significant CDBG Projects 3 3 DH-3 historic structures,with primary emphasis on residential assistance. 16.2 Support the City's Graffiti Removal CDBG Sq Ft Removed 75,000 Unk DH-3 Program operating in qualified target areas. 16.3 Support the City's Code Enforcement CDBG People 100 Unk DH-3 Program operating in qualified target areas. 1.Refer to the Outcome/Objective Codes Table City of Rancho Cucamonga Page 35 2013-2014 Annual Action Plan—Mai Mevised July 17 2013 P240 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C) Jurisdiction's Name City of Rancho Cucamonga Priority Need Provide the necessary planning and administrative capacity to implement the CDBG program and the Consolidated Plan. Project Provide for the necessary planning and administrative activities of the CDBG program. Activity Administration Description Includes administration of the CDBG program,the completion of program applications and performance reports, research and analysis, target area studies, historic preservation evaluations, and housing documents. Objective Category ❑ Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Community Wide Area: (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: 0001 CDBG $16149^.. =.00 HUD Matrix Code CDBG Citation ESG 21A General Program Administration 570.206 HOME Type of Recipient CDBG National Objective HOPWA Local Government N/A Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year 07/01/2013 06/30/2014 Funds Assisted Housing Performance Indicator Annual Units PHA N/A N/A Other Funding Local ID Units Upon Completion Total $16149D'°> l.00 1229 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 36 2013-2014 Annual Action Plan—May!Revised July 17.2013 P241 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Provide improvements to public areas and public facilities to enhance living environments, improve the quality of life in low- and moderate-income neighborhoods, and for lower income individuals, seniors, and the handicapped. Ensure accessibility to all public facilities and structures. Project Support the installation of handicap wheelchair ramps at all curb returns. Activity Rancho Cucamonga PWSD—Wheelchair Ramps Description This program involves the retrofitting of existing curbs to accommodate disabled individuals. Objective Category ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability, Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: DH-1 0002 CDBG $21,660.00 HUD Matrix Code CDBG Citation ESG 03L Sidewalks 570.201(c) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds $1,190.00 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA Public Facilities 2,880 linear feet Other Funding Local ID Units Upon Completion Total $22,850.00 1017 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS®Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 37 2013-2014 Annual Action Plan—44ay­111evised July 17.2013 P242 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Provide improvements to public areas and public facilities to enhance living environments, improve the quality of life in low-and moderate-income neighborhoods, and for lower income individuals, seniors, and the handicapped. Ensure accessibility to all public facilities and structures. Project Support infrastructure and sidewalk improvements in qualified target areas. Activity Rancho CucamongaPWSD—SidewalkGrinding Description Involves the grinding, repair, or replacement of sidewalks that are displaced and/or inaccessible in qualified target areas. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability CT 8.12 BG 2, CT 20.04 BG 1, CT 20.05 BG 1, CT 21.00 BG's 2, 3,4, 6, &7, and CT Location/Target Area: 22.03 BG 1 (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 0003 CDBG $21,660.00 HUD Matrix Code CDBG Citation ESG 03L Sidewalks 570.202(c) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(1)-Low/Mod Area Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds $1,190.00 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA Public Facilities 3,960 linear feet Other Funding Local ID Units Upon Completion Total $22,850.00 1018 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS®Persons with Disabilities[]Public Housing Needs. City of Rancho Cucamonga Page 38 2013-2014 Annual Action Plan-May-1Revised JUly 17 2013 P243 Table 14:Consolidated Plan Listing of Proiects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Residential and non-residential historic preservation needs. Revitalize and upgrade housing conditions, prevent and eliminate blight and blighting influences, and eliminate conditions detrimental to the public health,safety, and welfare. Project Support the rehabilitation of significant historic structures,with primary emphasis on residential assistance. Activi Etiwanda Pacific Electric Depot Description The preservation and historic restoration of the Etiwanda Pacific Electric Depot. The mission of this activity is to preserve the station through renovation for adaptive reuse as a museum and trailhead for the Pacific Electric Inland Trail,a 21-mile long regional trail. It is anticipated that this activity will be a multi-year program, requiring additional CDBG funds in future program years. Objective Category ❑ Suitable Living Environment ® DecentHousina ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility 0 Affordability ® Sustainabiliri Location/Target Area: Etiwanda Pacific Electric Depot (Street Address): 7089 Etiwanda Avenue (City,State, Zip Code): Rancho Cucamonga, CA 91739 Specific Objective Number Project ID Funding Source: DH-3 0004 CDBG $35,914.00 HUD Matrix Code CDBG Citation ESG 16B Non Residential Historic Preservation 570.202(d) HOME Tvve of Recipient CDBG National Obiective HOPWA Local Government 570.208(b)(2)—Slums/Blight Spot Total Formula Start Date(mm/dd/vvvvl Completion Date(mm/dd/vvvvl Prior Year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA Public Facilities 1 Other Funding Local ID Units Upon Completion Total $35,914.00 1389 1 The Primary purpose of this project is to help:M the Homeless nPersons with HIWAIDS nPersons with Disabilities n Public Housing Needs. City of Rancho Cucamonga Page 39 2013-2014 Annual Action Plan—MaV411evised July 17,2013 P244 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Owner households with incomes below 80 percent of the median with substandard housing. Project Provide moderate rehabilitation of owner occupied, single-family and mobile homes for extremely low-, low-, and moderate-income homeowners. Activity Home Improvement Program Description The City has an existing moderate rehabilitation Home Improvement Program available to eligible owner-occupied households,those earning less than 80 percent of the AMI. The program offers deferred payment loans of up to $30,000 and grants of up to $7,500, including emergency repair grants. The City runs this as a full service program and not only lends the money, but secures contractors,oversees the work, and maintains project administration. While this method requires additional staff time, it is done to provide a high level of customer service and ensure both consistent and efficient results. Objective Category ❑ Suitable Living Environment M Decent Housing ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: DH-3 00054 CDBG $452,374.00 HUD Matrix Code CDBG Citation ESG 14A Rehab;Single Unit Residential 570.202 HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(3)—Low/Mod Housing Benefit Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds $21,904.84 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA Housing Units 40 Other Funding $21,043.67 Local ID Units Upon Completion Total $495,322.51 1230 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS[-]Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 40 2013-2014 Annual Action Plan—May-1 Revised July 17.2013 P245 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support the City's Graffiti Removal Program operating in qualified target areas. Activity Rancho Cucamonga PWSD—Graffiti Removal Description The removal of incidents of graffiti from public properties in qualified target areas. Objective Category ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility ❑ Affordability ® Sustainability CT 8.12 BG 2, CT 20.04 BG 1, CT 20.05 BG 1, CT 21.00 BG's 2, 3,4, 6, &7, and CT Location/Target Area: 22.03 BG 1 (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: DH-3 00065 CDBG $16,400.00 HUD Matrix Code CDBG Citation ESG 05 Public Services(General) 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(1)—Low/Mod Area Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prioryear Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA Feet of Public Utilities 15,000 square feet Other Funding Local ID Units Upon Completion Total $16,400.00 1015 The primary purpose of this project is to help:❑the Homeless[—]Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 41 2013-2014 Annual Action Plan—May-&Revised lulu 17 2013 P246 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity IFHMB—Landlord/Tenant Counseling Description Landlord/Tenant dispute mediation services are provided by Inland Fair Housing and Mediation Board. Inland Fair Housing and Mediation Board is located at 10681 Foothill Boulevard, Suite 101, Rancho Cucamonga, CA 91730. Objective Category Z Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category Z Availability/Accessibility ❑ Affordability ❑ sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00076 CDBG $7,400.00 HUD Matrix Code CDBG Citation ESG 05K Tenant/Landlord Counseling 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People 422 Other Funding Local ID Units Upon Completion Total $7,400.00 1023 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS[:]Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 42 2013-2014 Annual Action Plan—bay-&Revised lulu 17,2013 P247 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need 1. Assessment, outreach, and emergency shelter for families, individuals, and persons with special needs. 2. Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project 1. The City supports a variety of organizations that provide immediate assistance, advocacy, and short-term shelter to homeless individuals and families. The City will continue to address priority needs, and will continue to evaluate the provision of transitional shelter assistance. 2. Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Activity House of Ruth Description House of Ruth provides shelter, programs, education, and opportunities for safe, self-sufficient, healthy living for battered women and their children who are at-risk of homelessness. Services provided include 24-hour emergency hotline, emergency shelter for up to 45 days, transitional shelter for up to 2 years, and case management and domestic violence support services at conveniently located walk-in centers. House of Ruth is located in Claremont, at P.O. Box 457, Claremont, CA 91711. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location/Target Area: Community Wide (Street Address): (City, State,Zip Code): Specific Objective Number Project ID Funding Source: SL-3&SL-1 00087 CDBG $5,700.00 HUD Matrix Code CDBG Citation ESG 05G Battered and Abused Spouses 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 217 Other Funding Local ID Units Upon Completion Total $5,700.00 1032 The primary purpose of this project is to help:®the Homeless[]Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 43 2013-2014 Annual Action Plan—May4 Revised lu Iv 17.2013 P248 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need 1. Assessment, outreach, and emergency shelter for families, individuals, and persons with special needs. 2. Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project 1. The City supports a variety of organizations that provide immediate assistance, advocacy, and short-term shelter to homeless individuals and families. The City will continue to address priority needs, and will continue to evaluate the provision of transitional shelter assistance. 2. Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Activity Inland Valley Council of Churches, dba, Inland Valley Hope Partners—SOVA Description SOVA offers a 5-day food supply(15 meals)for all members of a household. SOVA helps families maintain their health and avoid homelessness by providing emergency food assistance and support services. The IVCC offers the West End Hunger Program from offices located at 635 South Taylor Avenue, Ontario, CA 91761. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ❑ Availability/Accessibility ❑ Affordability ® Sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding source: SL-3&SL-1 00098 CDBG $5,300.00 HUD Matrix Code CDBG Citation ESG 05 Public Services(General) 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 1,000 Other Funding Local ID Units Upon Completion Total $5,300.00 1046 The primary purpose of this project is to help:®the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 44 2013-2014 Annual Action Plan—May Revised July 17.2013 P249 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Provide non-housing related special needs assistance to all low- and moderate- income special needs groups. Project Support special need services in areas where there are significant under-served needs. Activity Rancho Cucamonga CSD—Senior Services Description Develop and enhance senior citizen classes and activities in the focus areas of physical fitness, recreational and educational development, mental health, and emotional well-being. This service is provided through the City of Rancho Cucamonga Community Services Department. Objective Category ❑ Suitable Living Environment ® Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Community Wide program at James L. Brulte Senior Center (Street Address): 11200 Base Line Road (City, State, Zip Code): Rancho Cucamonga, CA 91730 Specific Objective Number Project ID Funding Source: DH-1 001009 CDBG 510,400.00 HUD Matrix Code CDBG Citation ESG 05A Senior Services 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prioryear Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 858 Other Funding Local ID Units Upon Completion Total $10,400.00 1110 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 45 2013-2014 Annual Action Plan—May-3Revised July 17 2013 P250 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling,tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Activity Family Service Association —Senior Nutrition Description The nutrition program is run from the Senior Center and provides meals prepared at the RC Senior Center and also provides meals prepared for home delivery. Family Service AssociationSteel erkelF 0ldtiF,^•< <^I,iRdatI0_R is located at 21250 Box Spring Road, Suite 212, Moreno Valley, CA 92557837 c;,,rrpi n.,..Rwe FeRtaRa rn 92335 Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Community Wide program run from the James L. Brulte Senior Center (Street Address): 11200 Base Line Road (City, State, Zip Code): Rancho Cucamonga, CA 91730 Specific Objective Number Project ID Funding source: SL-1 00110 CDBG $8,400.00 HUD Matrix Code CDBG Citation ESG 05A Senior Services 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 1,800 Other Funding Local ID Units Upon Completion Total $8,400.00 1183 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 46 2013-2014 Annual Action Plan—May-!Revised July 17,2013 P251 Table 14: Consolidated Plan Listing of Projects (HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity Rancho Cucamonga Public Library—Back to Basics Description The Back to Basic program trains volunteer tutors to work with 7 to 12-year old children identified by school personnel as at-risk (challenged economically and educationally) and who are reading and writing below their grade levels. The Rancho Cucamonga Public Library has two locations, the Archibald Branch is located at 7368 Archibald Avenue, and the Biane Library is located at 11505 Cultural Center Drive. Objective Category ® suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability Rancho Cucamonga Public Library Rancho Cucamonga Public Library Location/Target Area: Archibald Branch Biane Library (Street Address): 7368 Archibald Avenue 11505 Cultural Center Drive (City, State, Zip Code): Rancho Cucamonga, CA 91730 Rancho Cucamonga, CA 91739 Specific Objective Number Project ID Funding Source: SL-1 00121 CDBG $7,990.00 HUD Matrix Code CDBG Citation ESG 05 Public Services(General) 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 140 Other Funding Local ID Units Upon Completion Total $7,990.00 1218 The primary purpose of this project is to help:❑the Homeless[]Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 47 2013-2014 Annual Action Plan—May4lRevised July 17,2013 P252 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity IFHMB—Fair Housing Description Fair Housing services include education, counseling, mediation, and legal referral. Inland Fair Housing and Mediation Board is located at 10681 Foothill Boulevard, Suite 101, Rancho Cucamonga, CA 91730. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00132 CDBG $8,800.00 HUD Matrix Code CDBG Citation ESG 051 Fair Housing Activities 570.201(e) HOME (Subject to Public Services Cap) Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prioryear Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People 52 Other Funding Local ID Units Upon Completion Total $8,800.00 1229 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 48 2013-2014 Annual Action Plan—May-}Revised luly 17 2013 P253 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services,fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity Project Sister Family Services Description Project Sister provides sexual assault and violence prevention by working with teens addressing date rape, sexual harassment, and personal safety awareness, and working with seniors, who are vulnerable sexual assault, robbery, burglary, and financial exploitation. Project Sister is located at P.O. Box 1390, Claremont, CA 91711. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00143 CDBG $6,900.00 HUD Matrix Code CDBG Citation ESG 05G Battered and Abused Spouses 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 1,200 Other Funding Local ID Units Upon Completion Total $6,900.00 1333 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS[]Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 49 2013-2014 Annual Action Plan—May July 17,2013 P254 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity Camp Fire Inland Southern California Council Description The program provides a 5-day resident camp session to learn responsibility, develop skills, and gain confidence while building independence and self- reliance. The camp session is run at Camp Nawakwa, located in the Barton Flats recreation area of the San Bernardino Mountains. Camp Fire Inland Southern California Council is located at 9037 Arrow Route,Suite 140, Rancho Cucamonga, CA 91730. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ID Availability/Accessibility ❑ Affordability ❑ Sustainability Location/Target Area: (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00154 CDBG $5,900.00 HUD Matrix Code CDBG Citation ESG 05D Youth Services 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Subrecipient Private 570.500(c) 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 40 Other Funding Local ID Units Upon Completion Total $5,900.00 1334 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 50 2013-2014 Annual Action Plan—May Revised July 17.2013 P255 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling, tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior, youth-at-risk, and literacy programs. Activity Rancho Cucamonga CSD—Northtown Collaborative Description The Northtown Collaborative is a community (youth and adult) prevention recreation/human services program provides essential human service programs as well as traditional recreational classes and activities. The program is conducted through a joint use agreement with the Rancho Cucamonga Middle School, 10022 Feron Boulevard, and NHDC, 10071 Feron Boulevard. The Community Services Department is located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ sustamability Northtown Area, south of Foothill, east of Grove, and west of Haven. Location/Target Area: Target Area 1 (CT 21.00, BG 2, 3,4, 6, & 7) (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00155 CDBG $8,800.00 HUD Matrix Code CDBG Citation ESG 05 Public Services 570.201(e) HOME Type of Recipient CDBG National Objective HOPwA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 3,950 Other Funding Local ID Units Upon Completion Total $8,800.00 1379 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 51 2013-2014 Annual Action Plan—May-4 lulu 17.2013 P256 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services,fair housing counseling,tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity Rancho Cucamonga CSD—Senior Transportation Description The Silver Fox Express program offers door-to-door para-transit service for senior citizens living in Rancho Cucamonga. The programs primary focus is to bring isolated seniors to the James L. Brulte Senior Center for the daily nutrition program and senior classes, programs, and workshops. The Community Services Department is located at Rancho Cucamonga City Hall, 10500 Civic Center Drive, Rancho Cucamonga, CA 91730. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ sustainability Location/Target Area: Community Wide (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding Source: SL-1 00176 CDBG $15,400.00 HUD Matrix Code CDBG Citation ESG 05A Senior Services 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior Year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 1,680 Other Funding Local ID Units Upon Completion Total $15,400.00 1784 The primary purpose of this project is to help:❑the Homeless[]Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 52 2013-2014 Annual Action Plan—May-FRevised lulu 17,2013 P257 Table 14: Consolidated Plan Listing of Projects(HUD Table 3C Cont.) Jurisdiction's Name City of Rancho Cucamonga Priority Need Youth services, fair housing counseling,tenant/landlord counseling, as well as other public services. Project Support public service agencies that assist groups in the highest priority categories including: fair housing counseling, landlord-tenant mediation, homeless and food assistance, emergency shelters, domestic violence shelters, and senior,youth-at-risk, and literacy programs. Activity Rancho Cucamonga CMO—Northtown/CASA Description The Cocinando Amigos Saludables y Alegres(CASA) program provides a bi- lingual healthy eating/cooking program to educate and support Latino families in the Northtown neighborhood of the City,to prepare traditional food that is healthier and more nutritious, as a strategy to prevent diabetes and obesity. The Rancho Cucamonga City Manager's Office currently coordinates the CASA program at the Northtown Community Center, located at 10071 Feron Boulevard, Rancho Cucamonga, CA 91730. Objective Category ® Suitable Living Environment ❑ Decent Housing ❑ Economic Opportunity Outcome Category ® Availability/Accessibility ❑ Affordability ❑ Sustainability Northtown Area, south of Foothill, east of Grove, and west of Haven. Location/Target Area: Target Area 1 (CT 21.00, BG 2, 3,4, 6, & 7) (Street Address): (City, State, Zip Code): Specific Objective Number Project ID Funding5ource: SL-1 00183 CDBG $7,000.00 HUD Matrix Code CDBG Citation E5G 05 Public Services(General) 570.201(e) HOME Type of Recipient CDBG National Objective HOPWA Local Government 570.208(a)(2)—Low/Mod Limited Clientele Total Formula Start Date(mm/dd/yyyy) Completion Date(mm/dd/yyyy) Prior year Funds 07/01/2013 06/30/2014 Assisted Housing Performance Indicator Annual Units PHA People(General) 8,500 Other Funding Local ID Units Upon Completion Total $7,000.00 1785 The primary purpose of this project is to help:❑the Homeless❑Persons with HIV/AIDS❑Persons with Disabilities❑Public Housing Needs. City of Rancho Cucamonga Page 53 2013-2014 Annual Action Plan—May-&Revised lulu 17,2013 P258 ATTACHMENTS SUPPORTING MAP—LOW/MOD INCOME THRESHOLD CENSUS TRACT BLOCK GROUPS Figure 1: Low/Mod Income Threshold Census Tract Block Groups I craw �� cr as mt rwr� au� as+s MAC QZ1J� B67 B84 �� 6[i 2 CFn= K B81 4 Q2f.N -Cf tfJ� !i$ B61 BBi d tl tl tl City of Rancho Cucamonga Page 54 2013-2014 Annual Action Plan—May4Revised July 17,2013 P259 APPLICATION FOR FEDERAL ASSISTANCE(HUD FORM SF-4241 City of Rancho Cucamonga Page 55 - 2013-2014 Annual Action Plan-May-S Revised July 17 2013 OMB Number: 4040-P260 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 '1. Type of Submission: '2. Type of Application ' If Revision, select appropriate letter(s) ❑ Preapplication ❑ New ® Application ® Continuation 'Other(Specify) ❑ Changed/Corrected Application ❑ Revision 3. Date Received: 4. Applicant Identifier: b-13-MC-06-0556 5a. Federal Entity Identifier: '5b. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: 'a. Legal Name: City of Rancho Cucamonga 'b. Employer/Taxpayer Identification Number(EIN/TIN): c. Organizational DUNS: 95-3213002 007052970 d. Address: 'Street 1: 10500 Civic Center Drive Street 2: 'City: Rancho Cucamonga County: San Bernardino 'State: CA Province: 'Country: 'Zip/Postal Code: 91730 e. Organizational Unit: Department Name: Division Name: Planning Department f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mr. 'First Name: Thomas Middle Name: 'Last Name: Gratin Suffix: Title: Associate Planner Organizational Affiliation: City of Rancho Cucamonga 'Telephone Number: 909.477.2750 Fax Number: 909.477.2847 'Email: tom.grahn @cityofrc.us OMB Number: 40404P261 Expiration Date: 0 1/3 1/2009 Application for Federal Assistance SF-424 Version 02 '9. Type of Applicant 1: Select Applicant Type: C. City or Township Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: 'Other(Specify): `10. Name of Federal Agency: U.S. Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 14.218 CFDA Title: HCDA-Community Development Block Grant(CDBG) Entitlement '12 Funding Opportunity Number: 'Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project(Cities, Counties, States,etc.): City wide CDBG program. '15. Descriptive Title of Applicant's Project: Housing Rehabilitation; Historic Preservation; Handicap, Street, and Public Facility Improvements; and Public Services(Including: Fair Housing, Landlord Tenant Counseling, Graffiti Removal, Homeless Assistance, Domestic Violence Assistance, Senior, Youth, and Literacy Programs). OMB Number: 4040-P+262 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of: *a. Applicant: CA-026 *b. Program/Project: CA-026 17. Proposed Project: *a. Start Date: 07/01/2013 *b. End Date: 06/30/2014 18. Estimated Funding ($): *a. Federal $807,488 *b. Applicant *c. State *d. Local *e. Other *f. Program Income *g. TOTAL $807,488 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ❑ a. This application was made available to the State under the Executive Order 12372 Process for review on ❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E. O. 12372. *20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation.) ❑ Yes ® No 21. *By signing this application, I certify(1)to the statements contained in the list of certifications"and (2)that the statements herein are true,complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply with any resulting terms if I accept an award. I am aware that any false,fictitious, or fraudulent statements or claims may subject me to criminal,civil, or administrative penalties. (U. S.Code,Title 218, Section 1001). ® ** I AGREE **The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr. *First Name: Dennis Middle Name: *Last Name: Michael Suffix: "Title: Mayor *Telephone Number: 909.477.2700 Fax Number: 909.477.2847 *Email: *Signature of Authorized Representative: *Date Signed: 07/17/2013 Authorized for Local Reproduction Standard Form 424(Revised 10/2005) Prescribed by OMB Circular A-102 P263 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version 02 'Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. P264 CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing—The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan — It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace—It will or will continue to provide a drug-free workplace by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug-free awareness program to inform employees about— (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will— (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or City of Rancho Cucamonga Certifications-Page 1 2013-2014 Annual Action Plan—May!Revised July 17,2013 P265 (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5, and 6. Anti-Lobbying—To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction—The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which I t is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. July 17May4, 2013 L. Dennis Michael Mayor City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 City of Rancho Cucamonga Certifications-Page 2 2013-2014 Annual Action Plan—May-&Revised July 17,2013 P266 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570). Following a Plan — It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds—It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2013 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force—It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit City of Rancho Cucamonga Certifications-Page 3 2013-2014 Annual Action Plan—May4Revised July 17,2013 P267 from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint — Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A, B,J, K, and R; Compliance with Laws— It will comply with applicable laws. July 17Uay4, 2013 L. Dennis Michael Mayor City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 City of Rancho Cucamonga Certifications-Page 4 2013-2014 Annual Action Plan—A4ay4 Revised lu Iv 17,2013 P268 Appendix to Certifications INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR Part 24, subpart F. Place Name Street City County State Zip City of Rancho Cucamonga Certifications-Page 5 2013-2014 Annual Action Plan—May- Revised July 17,2013 P269 7. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules Ithrough V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) All "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) Temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). City of Rancho Cucamonga Certifications-Page 6 2013-2014 Annual Action Plan-May-1 Revised July 17 2013 r I • E ,..T y sx y/° C. 'L L 0 0) C CO E o a a Om 1 O ^ .O CO CO > 00 'in � >+ % ICC ;o y •_ ,� d• C r a Q ` cc M L, o N M LI Q o U O 0 4! v C) 0 �oaj < ? w i..ets - p- A { eI ,y _ ^' oci ; 4—, d -0• U)C i O m U LC) Q O O N (..) t(ti N O O N O v)M C O c > _O T CU C C +C c N c —0.. = �,as C Q O i a N O O a 6 mo T N T N 0 C)ci). \ 13 s— a) ,-- ••••• (15 r git as ii 0 O O 7+ C N >i O C.o � - I I I C Lo <13 _ .' Tacna tt r40° V Q %,min }fix • i cy.., t. ■ -0 , 1 0 .! c V Cl) O N Cl) C 0 vi N co oeS c 0 C0 o 0 = ° ._ ._ c OQ > ° 8 . . a) c 03 >, a) p ° .r- fl C C I- E O CU 0 `� C 0 — o t > .� 0 N E ° ° W Ifr... ise ! t E >7 > w Q 0 c 0 Q ft ' o m n D� _ �# t � V � ; V Q I Q I • • I • • v t 1 • • • r 4 T CO ith 1 T co1 T T 1 in rift, cts 1 1 i W W W 1 L ++ I T � ' V co � o 4 co O 't 4 O O cm-1 U in 1 0 in M rn c0 civ � i r Q' � ¢ -'.iii } } „.•• itt 04 Uo at , k A , a-% cn O Q a) C) ° _ fit a- r t a) U) 1 w D C , O 0 O U U (o N O O 1 cu cri CO Q _= co ON V p 1 0 w o) a C (/) d c I _c co C O o U 'E O co •• 1 0 i ._ t., Cl) c 0 O c LL _ O , '> �U) ++ L •� o U co 0 -, o b- O p ° - ° Q �o o ft cYVo a • Et: : P270 STAFF REPORT ADJI1NISTRATIVE SERVICES GROUP Date: July 17, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori E. Sassoon, Deputy City Manager/Administrative Services By: Christopher P. Bopko, Management Analyst III Subject: CONSIDERATION TO APPROVE THE RESOLUTION CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVE THE ANNUAL ENGINEER'S REPORTS, AND ORDER THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR LANDSCAPE MAINTENANCE DISTRICT NO'S. 1, 3A, 36, 4-R, 5, 6-R, 7, 8, 9 AND 10 FOR FISCAL YEAR 2013/2014. RECOMMENDATION It is recommended that the City Council approve the Resolution confirming the Diagrams and Assessments, approve the Annual Engineer's Reports, and order the levy and collection of assessments within Landscape Maintenance District No's. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10. The Engineer's Reports are on file in the City Clerk's Office. BACKGROUND/ANALYSIS Each year, per the Landscape and Lighting Act of 1972, the City is required to hold a public hearing to receive public comment on the levy and collection of assessments within Landscape Maintenance (LMD) No's. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 and 10 (each a "District" and collectively the "Districts"). This requirement must be accomplished before the City can submit the annual assessments for placement on the County Tax Roll. The following, along with reference to the Engineer's Reports for the Districts, identifies proposed Fiscal Year 2013/2014 assessment rates. The Engineer's Reports identify the required budget for each of the Districts, including the surplus, if any, remaining in the fund balance for each District. All assessment rates remain unchanged for FY 13/14, with the exception of LMD 6-R, in which rates will increase by 2.22% as further discussed below. The Fiscal Year 2013/2014 budget and assessment rate for each District is as follows: LMD 1 Budgeted expenses $1,402,520 Estimated assessment revenues including delinquencies — $1,181,960 Deficit from operating reserves $ 220,560 P271 CONSIDERATION To AIri)ROVr TI IE R-sol.UrION roR LANDSCAPE MAINTrNANCr.DISTRICT No's. 1,3A,3B, 4-R,5,6-R,7,8,9 AND 10. JULY 17,2013 PAGE 2 The assessments pay for the on-going maintenance of parks and parkways throughout the City. The current assessment rate is $92.21 per single-family residence, and the multi-family rate is $46.11 per dwelling unit. This district has a significant structural deficit, and will require a rate increase in the very near future to maintain service levels; the operating reserve balance is projected to be down to $215,690 by the end of FY 13/14. Staff is working with our assessment engineer to evaluate alternate ways of restructuring this district, including the possibility of creating multiple smaller districts to replace the larger LMD 1. This will be discussed as an urgent matter in conjunction with PD 85 in during FY 2013/14 LMD 3A Budgeted expenses $6,190 Estimated assessment revenues including delinquencies —$4,180 Deficit from operating reserves $2,010 The assessments pay for the on-going maintenance of parkways on Hyssop Drive. The current assessment rate is $413.74 per acre for commercial property. LMD 313 Budgeted expenses $1,119,080 Estimated assessment revenues including delinquencies — $ 970,910 Deficit from operating reserves $ 148,170 The assessments pay for the on-going maintenance of parkways within the commercial and industrial area of the City. The current assessment rate is $352.80 per acre for commercial property. The operating reserve balance in this district is projected to be down to $440,260 by the end of the fiscal year. This district will require rate increase in the future to maintain service levels. LMD 4-R Budgeted expenses $2,328,900 Estimated assessment revenues including delinquencies — $2,510,260 Contribution to operating reserves $ 181,360 The assessments pay for the on-going maintenance of parkways, paseos and parks within the Terra Vista Planned Community. The current assessment rate is $380.00 per single-family residence, the condominium rate is $304.00 per dwelling unit, and the multi-family rate is $266.00 per dwelling unit. The commercial rate is $1,235.00 per acre, and the vacant rate is $95.00 per acre. P272 CONSIDERATION TO APPRovi.-rIiE RESOLUTION FOR LANDSCAPE NIAINTENANCE DISTRICT NO'S. 1,3A,3B, 4-R,5,6-R,7,8,9 AND 10. JULY 17,2013 PAGE 3 LMD 5 Budgeted expenses $5,330 Estimated assessment revenues including delinquencies — $3,340 Contribution to operating reserves $1,990 The assessments pay for the on-going maintenance of a Tot Lot located on the southwest corner of Andover Place and Bedford Drive. The Fiscal Year 2013/14 actual assessment rate is reduced from the prior year due to the City having reserve funds that are more than sufficient to cover an estimated six months' worth of maintenance and servicing costs for the District. When there are excess funds in the District's reserve account, the excess can be used to lower the annual levy to property owners within the District. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. The assessment rate is being reduced from $113.29 to $56.65 per single-family residence. LIVID 6-R Budgeted expenses $467,400 Estimated assessment revenues including delinquencies — $472,640 Contribution to operating reserves $ 5,240 The assessments pay for the on-going maintenance of parkways, paseos, trees and trails within the Caryn Planned Community. The rate for Fiscal Year 2013/14 will increase from $373.66 to $390.65 per single-family residence in Zone 1 and from $280.25 to $292.99 per single family residence in Zone 2, a CPI increase of 2.22% as compared to Fiscal Year 2012/13. LIVID 7 Budgeted expenses $1,069,100 Estimated assessment revenues including delinquencies — $ 858,820 Deficit from operating reserves $ 210,280 The assessments pay for the on-going maintenance of parkways and paseos within the North Etiwanda. The current assessment rate is $307.05 per single-family residence. The operating reserve balance is projected to be down to $631,590 by the end of the fiscal year. The district will require a rate increase in the future to maintain service levels. LIVID 8 Budgeted expenses $31,240 Estimated assessment revenues including delinquencies — $28,590 Deficit from operating reserves $ 2,650 The assessments pay for the on-going maintenance of parkways in South Etiwanda. The current assessment rate is $151.45 per single-family residence. P273 CONS]DERATION TO APPROVE TILE RI:SOI.UTION FOR LANDSCAPE'NIAINI'FNANCF DISTRICT NO'S. 1,3A,3B, 4-R,5,6-R,7,8,9 AND 10. JULY 17,2013 PAGE4 LIVID 9 Budgeted expenses $495,880 Estimated assessment revenues including delinquencies — $193,480 Deficit from operating reserves $302,400 The assessments pay for the on-going maintenance of parkways in Lower Etiwanda. The Fiscal Year 2013/14 actual assessment rate is reduced from the prior year due to the City having reserve funds that are more than sufficient to cover an estimated six months' worth of maintenance and servicing costs for the District. When there are excess funds in the District's reserve account, the excess can be used to lower the annual levy to property owners within the District. The City will continue to annually review the estimated costs and expenses for the District as well as reserve fund levels, in order to determine if future levies can be reduced as well. The reduced assessment rate is being reduced from $187.00 to $80.00 per single-family residence. LIVID 10 Budgeted expenses $640,810 Estimated assessment revenues including delinquencies — $471,130 Deficit from operating reserves $169,680 The assessments pay for the on-going maintenance of parkways in Rancho Etiwanda. The current assessment rate is $616.20 per single-family residence and $1,232.40 per acre for commercial property. Attachments 1. Resolution P274 RESOLUTION NO. 13-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVING THE ANNUAL ENGINEER'S REPORTS AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NO'S. 1, 3A, 3B, 4-R, 5, 6-R, 7, 8, 9 AND 10 FOR FISCAL YEAR 2013/2014. WHEREAS, the City Council of the City of Rancho Cucamonga did on the 3rd day of July, 2013, adopt its Resolution of Intention No. 13-102 (the "Resolution of Intention") pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Landscape Maintenance Districts Nos. 1, 3A, 3B, 4-R, 5, 6-R and 7 through 10, inclusive (each a "District" and collectively the "Districts") for Fiscal Year 2013/2014 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer (each an "Annual Engineer's Report" and collectively the "Annual Engineer's Reports") for each District as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment Law'); and WHEREAS, subsequent to the preliminary approval of the Annual Engineer's Reports, the Assessment Engineer revised each of the Annual Engineer's Reports (each a "Revised Annual Engineer's Report" and collectively the "Revised Annual Engineer's Reports") to add to such reports information regarding the annexations, if any, to each applicable District during Fiscal Year 2012-2013 and to make certain other insubstantial formatting revisions to the summary of assessments and the District budgets that did not result in an increase of the expenditure budget for the Districts, or any one of them, or the aggregate assessments or any individual assessment proposed to be levied within the Districts, or any one, of them; and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by the Assessment Law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom, and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Rancho Cucamonga, as follows: P275 SECTION 1. This City Council hereby finds and determines that: a. Notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within each District have been undertaken in accordance with the 1972 Act; and b. The annual assessments for Fiscal Year 2013/2014 proposed to be levied within each District as set forth in the applicable Revised Annual Engineer's Report do not exceed the annual assessments as previously authorized to be levied within such District, and therefore, the proposed levy of assessments for Fiscal Year 2013/2014 within such District are not deemed to be "increased" over the maximum authorized annual assessments. SECTION 2. The final assessments and diagrams for the proceedings, as contained in the Revised Annual Engineer's Report for each of the Districts, is hereby approved and confirmed. The assessments for the Districts contained in the Revised Annual Engineer's Reports for Fiscal Year 2013/2014 are hereby levied upon the respective lots or parcels in the Districts in the amounts as set forth in the applicable Revised Annual Engineer's Report, SECTION 3. This City Council hereby orders that the work, as set forth and described in the Resolution of Intention, be done and made. SECTION 4. The above-referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5. The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Such filing shall be made no later than the 3rd Monday in August 2013. SECTION 6. After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8. The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2013 and ending June 30, 2014. P276 PASSED, APPROVED, and ADOPTED this day of July, 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a regular meeting of said City Council held on 12013. Executed this at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P277 STAFF REPORT ADMINISTRATIVE SERVICES GROUP RANCHO Date: July 17, 2013 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori E. Sassoon, Deputy City Manager/Administrative Services VI By: Christopher P. Bopko, Management Analyst III Subject: CONSIDERATION TO APPROVE THE RESOLUTION CONFIRMING THE DIAGRAM AND ASSESSMENT, APPROVE THE ANNUAL ENGINEER'S REPORT, AND ORDER THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013/2014. NO INCREASE IN THE ASSESSMENT RATE IS BEING PROPOSED OR PERMITTED. RECOMMENDATION It is recommended that City Council approve the Resolution confirming the Diagram and Assessment, approve the Annual Engineer's Report, and order the levy and collection of the annual assessments within the Park and Recreation Improvement District No. PD-85. There is no increase to the current rate in this district permitted or proposed for Fiscal Year 2013/2014. The Engineer's Report is on file in the City Clerk's Office. BACKGROUND/ANALYSIS Each year, per the Landscape and Lighting Act of 1972, the City is required to hold a public hearing to receive public comment on the levy and collection of assessments within Park and Recreation Improvement District No. PD-85. This requirement must be accomplished before the City can submit the annual assessments for placement on the County Tax Roll. The following, along with reference to the Engineer's Report for the Districts, identifies proposed Fiscal Year 2013/2014 assessment rates. The Engineer's Report identifies the required budget for the District, including the surplus, if any, remaining in the fund balance. Budgeted Expenses $1,764,200 Estimated assessment revenues including delinquencies — $1,243,740 Deficit from operating reserves $ 520,460 Because PD-85 contains no provision for an increase in annual assessments, regardless of how costs (including water, electricity and contract services) change over time, the district is currently experiencing a significant budget deficit. Reserves are rapidly being depleted and are projected to fall to $481,700 as of June 30, 2014. This level of reserves is inadequate on a long-term basis and the current structural deficit must be addressed as an urgent matter during FY 2013/14. Staff will be bringing recommendations in the late summer to address the sustainability of this District into the future. P278 CONSIDERATION TO APPROVE THE RESOLUTION FOR PARK AND RECREATION INWROVEmi NT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013/2014. JULY 17,2013 PAGE 2 Assessments for PD-85 are levied according to the following schedule: Definition Assessment per Parcel Single Family Residential $31.00 Multi-Family Residential $31.00 Less than 1.50 acres $15.50 1.51 acres to 3.50 acres $46.50 3.51 acres to 7.00 acres $108.50 7.01 acres to 14.00 acres $217.00 14.01 acres to 25.00 acres $434.00 25.01 acres and larger $775.00 Attachments 1. Resolution P279 RESOLUTION NO. 13-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT, APPROVING THE ANNUAL ENGINEER'S REPORT AND PROVIDING FOR THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN PARK AND RECREATION IMPROVEMENT DISTRICT NO. PD-85 FOR FISCAL YEAR 2013/2014 WHEREAS, the City Council of the City of Rancho Cucamonga did on the 3rd day of July, 2013, adopt its Resolution of Intention No.13-105 pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Park and Recreation Improvement District No. PD-85 for Fiscal Year 2013/2014 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer as required by the 1972 Act; and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom, and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Rancho Cucamonga, as follows: SECTION 1: This City Council hereby finds and determines that notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within each District have been undertaken in accordance with the 1972 Act. SECTION 2: The final assessments and diagram for the proceedings, as contained in the final Engineer's Report for the District, are hereby approved and confirmed. The assessments for the District contained in the Engineer's Report for Fiscal Year 2013/2014 are hereby confirmed and levied upon the respective lots or parcels in the District in the amounts as set forth in applicable Engineer's Report. SECTION 3: This City Council finds and determines that the public interest and convenience requires the levy and collection of assessments within the District for the Fiscal Year 2013/2014, and said City Council hereby orders that the work, as set forth and described in said Resolution of Intention No. 13-105, be done and made. P280 SECTION 4: The above-referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5: The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Said filing is to be made no later than the 3rd Monday in August, 2013. SECTION 6: After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7: The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8: The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2013 and ending June 30, 2014. PASSED, APPROVED, and ADOPTED this day of July, 2013. L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a regular meeting of said City Council held on 2013. Executed this at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P281 STAFF REPORT ADMINISTRATIVE SERVICES GROUP CRANCHO Date: July 17, 2013 UCAMONGA To: Mayor and Members of the City Council. John R. Gillison, City Manager From: Lori E. Sassoon, Deputy City Manager/Administrative Services By: Christopher P. Bopko, Management Analyst III ✓✓ Subject: CONSIDERATION TO APPROVE THE RESOLUTION CONFIRMING THE DIAGRAMS AND ASSESSMENTS, APPROVE THE ANNUAL ENGINEER'S REPORTS AND ORDER THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICT NO'S. 1,2,3,4,5,6,7 AND 8 FOR FISCAL YEAR 201312014. NO INCREASE IN ASSESSMENT RATES IS PROPOSED OR PERMITTED. RECOMMENDATION It is recommended that the City Council approve the Resolution confirming the Diagrams and Assessments, approve the Annual Engineer's Reports and order the levy and collection of the annual assessments within Street Lighting Maintenance District Nos. 1, 2, 3, 4, 5, 6, 7 and 8. There are no increases in these districts proposed or permitted for Fiscal Year 2013/2014. The Annual Engineer's Reports are on file in the City Clerk's Office. BACKGROUND/ANALYSIS Each year, per the Landscape and Lighting Act of 1972, the City is required to hold a public hearing to receive public comment on the levy and collection of assessments within Street Lighting Maintenance District No's. 1, 2, 3, 4, 5, 6, 7 and 8 (each a "District" and collectively the "Districts"). This requirement must be accomplished before the City can submit the annual assessments for placement on the County Tax Roll. The following, along with reference to the Annual Engineer's Reports for the Districts, identifies proposed Fiscal Year 2013/2014 assessment rates. The Annual Engineer's Reports identify the required budget for each of the Districts, including the surplus, if any, remaining in the fund balance for any District. The Fiscal Year 2013/2014 budget for each District is: SLD 1 Budgeted Expenses $852,120 Estimated assessment revenues including delinquencies — $778,940 Deficit from operating reserves $ 73,180 The assessments pay for energy and maintenance for streetlights on arterial streets. The current assessment rate is $17.77 per single-family residence. The commercial rate is $35.54 per acre. P282 CONSDirz,VnoN,ib Ai>ritoNR:'ii-ir•.RI?sO11TITONFORS RFE FDGrrrNC11AMENANC eDISIRlci'Nos.1,2,3,4,5,6,7 4ND 8 FOR RSCAL YEAR 2013/2014 Jun_Y 17,2013 PAUe 2 SLD 2 Budgeted Expenses $320,930 Estimated assessment revenues including delinquencies — $343,420 Contribution to operating reserve $ 22,490 The assessments in SLD 2 pay for energy and maintenance for streetlights on local streets. The current assessment rate is $39.97 per single-family residence. The commercial rate is $79.94 per acre. While budgeted expenses above would appear to be less than revenues as detailed above, this is actually not the case. Due to the ongoing, significant structural budget deficit in SLD 2, approximately $300,000 in costs for SLID 2 has been shifted to the Gas Tax budget for a number of years. This district will require a rate increase in future years to maintain service levels. SLD 3 Budgeted Expenses $312,030 Estimated assessment revenues including delinquencies — $351,830 Contribution to operating reserve $ 39,800 The assessments pay for energy and maintenance for streetlights within the Victoria Planned Community. The current assessment rate is $47.15 per single-family residence. The commercial rate is $94.30 per acre. SLD 4 Budgeted Expenses $165,150 Estimated assessment revenues including delinquencies — $160,570 Deficit from operating reserves $ 4,580 The assessments pay for energy and maintenance for streetlights within the Terra Vista Planned Community. The current assessment rate is $28.96 per single-family residence, the multi-family rate is $14.48 per dwelling unit, and the commercial rate is $57.92 per acre. SLD 5 Budgeted Expenses $67,480 Estimated assessment revenues including delinquencies — $43,150 Deficit from operating reserves $24,330 The assessments pay for energy and maintenance for streetlights within the Caryn Planned Community. The current assessment rate is $34.60 per single-family residence. This district will require a rate increase in future years to maintain service levels. It is noted that reserves for SLD 5 will be completely depleted at the end of FYI 3/ 14. Staff anticipates that SLD 5 will be addressed as an urgent matter in conjunction with PD-85 and other similarly situated districts. SLD 6 Budgeted Expenses $118,010 Estimated assessment revenues including delinquencies — $129,400 P283 CONSIDERAIION'I'O APPRO`T:'1'I-1E RFSOI,UITON FOR&IR1 1.S1'IJGFI'IING UMNl'F.NAN0.DISTRICT'NOS.1,2,3,4,5,6,7 ,v�'D 8 FOR FISCV.YF<\R 2013/2014 Julx17,2013 PAGE2 Contribution to operating reserves $ 11,390 The assessments pay for energy and maintenance for streetlights within the commercial and industrial area of the City. The current assessment rate is $51.40 per acre for commercial property. SLD 7 Budgeted Expenses $200,890 Estimated assessment revenues including delinquencies — $106,470 Deficit from operating reserves $ 94,420 The assessments pay for energy and maintenance for streetlights within the North Etiwanda. The current assessment rate is $33.32 per single-family residence. This district is operating at a significant deficit and is being funded with Gas Tax funds to provide services. This district will require a rate increase in future years to maintain service levels. SLD 8 Budgeted Expenses $1,092,790 Estimated assessment revenues including delinquencies — $ 93.480 Deficit from operating reserves $ 998,950 The assessments pay for energy and maintenance for streetlights in South Etiwanda. The current assessment rate is $30.60 per single-family residence. Please note that while for this year expenses exceed revenues, SLID 8 actually has a balanced operating budget. For FY 13/14, expenditures are anticipated to exceed revenues due to the use of reserves for one-time capital investments in the SLD area, including an LED street light enhancement project. Attachments 1. Resolution P284 RESOLUTION NO. 13-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, CONFIRMING THE DIAGRAMS AND THE ASSESSMENTS, APPROVING THE ANNUAL ENGINEER'S REPORTS AND ORDERING THE LEVY AND COLLECTION OF THE ANNUAL ASSESSMENTS WITHIN STREET LIGHTING MAINTENANCE DISTRICTS NO'S. 1, 2, 3, 4, 5, 6, 7 AND 8 FOR THE FISCAL YEAR 2013/2014 WHEREAS, the City Council of the City of Rancho Cucamonga did on the 3rd day of July, 2013, adopt its Resolution of Intention No. 13-099 (the "Resolution of Intention") pursuant to the Landscaping and Lighting Act of 1972, as amended (the "1972 Act"), declaring its intention to levy and collect assessments within Street Lighting Maintenance Districts No's. 1, 2, 3, 4, 5, 6, 7 and 8 (each a "District" and collectively the "Districts") for Fiscal Year 2013/2014 and giving notice of the time and place for a public hearing by the City Council on the levy of the proposed assessments within the Districts; and WHEREAS, the City Council previously received and preliminarily approved a report of the Assessment Engineer (each an "Annual Engineer's Report" and collectively the "Annual Engineer's Reports") for each District as required pursuant to Article 4 of Chapter 1 of the 1972 Act, Article XIIID of the Constitution of the State of California ("Article XIIID") and the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 and following) (the "Implementation Act") (the 1972 Act, Article XIIID and the Implementation Act are referred to collectively as the "Assessment Law"); and WHEREAS, subsequent to the preliminary approval of the Annual Engineer's Reports, the Assessment Engineer revised each of the Annual Engineer's Reports (each a "Revised Annual Engineer's Report" and collectively the "Revised Annual Engineer's Reports") to add to such reports information regarding the annexations, if any, to each applicable District during Fiscal Year 2012/2013 and to make certain other insubstantial formatting revisions to the summary of assessments and the District budgets that did not result in an increase of the expenditure budget for the Districts, or any one of them, or the aggregate assessments or any individual assessment proposed to be levied within the Districts, or any one, of them; and WHEREAS, notice of such public hearing was duly and legally published in the time, form and manner as required by the Assessment Law, shown by the affidavit of Publication of said Resolution of Intention on file in the Office of the City Clerk; and WHEREAS, said City Council having duly received and considered evidence, oral and documentary, concerning the jurisdiction facts in this proceeding and concerning the necessity for the contemplated work and the benefits to be derived therefrom and said City Council having now acquired jurisdiction to order the proposed work. NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Rancho Cucamonga, as follows: P285 SECTION 1. This City Council hereby finds and determines that: a. Notice of the public hearing has been given and the proceedings for the consideration of the levy of the annual assessments within each District have been undertaken in accordance with the 1972 Act; and b. The annual assessments for Fiscal Year 2013/2014 proposed to be levied within each District as set forth in the applicable Revised Annual Engineer's Report do not exceed the annual assessments as previously authorized to be levied within such District and, therefore, the proposed levy of assessments for Fiscal Year 2013/2014 within such District are not deemed to be "increased" over the maximum authorized annual assessments. SECTION 2. The final assessments and diagrams for the proceedings, as contained in the Revised Annual Engineer's Report for each of the Districts, are hereby approved and confirmed. The assessments for the Districts contained in the Revised Annual Engineer's Reports for Fiscal Year 2013/2014 are hereby levied upon the respective lots or parcels in the Districts in the amounts as set forth in applicable Revised Annual Engineer's Report. SECTION 3. This City Council hereby orders that the work, as set forth and described in the Resolution of Intention, be done and made. SECTION 4. The above-referenced diagram and assessment shall be filed in the Office of the City Clerk. Said diagram and assessment, and the certified copy thereof, shall be open for public inspection. SECTION 5. The City Clerk is hereby ordered and directed to immediately file a certified copy of the diagram and assessment with the County Auditor. Such filing shall be made no later than the 3rd Monday in August 2013. SECTION 6. After the filing of the diagram and assessment, the County Auditor shall enter on the County assessment roll opposite each lot or parcel of land the amount assessed thereupon, as shown in the assessment. SECTION 7. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments. SECTION 8. The assessments as above confirmed and levied for these proceedings will provide revenue and relate to the fiscal year commencing July 1, 2013 and ending June 30, 2014. P286 PASSED, APPROVED AND ADOPTED this day of July, 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice C. Reynolds, City Clerk I, Janice C. Reynolds, City Clerk of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a regular meeting of said City Council held on , 2013. Executed this at Rancho Cucamonga, California. Janice C. Reynolds, City Clerk P287 STAFF REPORT Z CITY NLjNAGER'S OFFICE RANCHO Date: July 17, 2013 CUCAMONGA To: Playor and Members of the City Council John Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Introduce Ordinance No. 861 Authorizing the City Council to Adopt Regulations Relating to the Parking of Electric Vehicles at Public and Private Charging Stations and Amending Title 10 of the Rancho Cucamonga Municipal Code RECOMMENDATION Staff recommends that the City Council adopt the attached ordinance enacting regulations relating to the parking of electric vehicles at public and private charging stations. BACKGROUND Electric vehicles are emerging as the leading alternative fuel vehicle for individuals who are interested in reducing their dependence on gasoline and decreasing greenhouse gas emissions. During the 1990s, the City installed 14 ClipperCreek Electric Vehicle (EV) charging stations at various municipal facilities to accommodate the charging needs of earlier generation electric vehicles. Recent advancements in electric vehicle technology have resulted in a new universal charging feature that is not compatible with the older EV charging units. The public has begun to purchase these newer electric vehicle models and efforts to update the charging infrastructure in California are currently underway. In October 2011, the City began efforts to upgrade our public EV charging stations at no cost through the 'Reconnect California Program funded by the California Energy Commission (CEC). The City initially upgraded seven EV charging stations at strategic locations: Animal Care & Adoption Center, Archibald Library, Civic Center public parking lot, Heritage Park, Metrolink Station, and Red Hill Park. Earlier this year, three additional public EV charging stations were installed at Beryl Park West, the Corporate Yard public parking lot, and a second station at the Civic Center public parking lot. The new public EV charging stations have been well received and are increasingly utilized by both residents and visitors of Rancho Cucamonga. A growing number of private business owners are also installing EV charging stations at their establishments to accommodate the needs of patrons who own or operate an electric vehicle. Specifically, two of the Walgreens pharmacies in Rancho Cucamonga have installed EV charging stations at their sites and Victoria Gardens is in the process of acquiring four EV charging stations for their center. In an effort to maximize the availability of these charging stations so electric vehicle users can have fair access to the chargers when needed, staff has developed an ordinance that will allow the City to regulate-the parking of vehicles at public and private EV charging stations. This ordinance amends Title 10 of the Rancho Cucamonga Municipal Code.and will allow the City to issue a parking ticket to any person that parks a motor vehicle in an,EV charging station at a public or P288 INTRODUCE ORDINANCE.NO.861 AU'PI IORI'LING'1 HE CITY COUNCIL'I'O ADOPT'RIiGUI.A'I'IONS PAGE 2 RE.I.ATING'I'O THE PARKING OF EI,.L:C7'RIC VEHICLES AT PUBLIC AND PRIVA ITl.CHARGING STATIONS AND AMENDING TITLE 10 OI-,'CHI:RANCHO CUCAMONGA MUNICII'Al.CODE JULY 17,2013 private parking facility and does not have it connected for EV charging purposes. In addition, the ordinance provides for a maximum charging period of no longer than 4 consecutive hours, with the exception of'EV charging stations located at the Metrolink and other transit stations due to the park- and-ride nature of these sites. The ordinance requires that appropriate signage be posted near the charging stations that identify the requirements of the ordinance and the penalty for a violation. CONCLUSION Staff recommends that the City Council approve the attached ordinance amending Title 10 of the Rancho Cucamonga Municipal Code and enacting regulations relating to the parking of electric vehicles and public and private charging stations. T ectfully Submitted, Donna Finch Management Analyst I Attachment: Ordinance Amending Title 10 of the Rancho Cucamonga Municipal Code P289 ORDINANCE NO. 861 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ADOPTING REGULATIONS RELATING TO THE PARKING OF ELECTRIC VEHICLES AT PUBLIC AND PRIVATE CHARGING STATIONS, AND AMENDING TITLE 10 OF THE RANCHO CUCAMONGA MUNICIPAL CODE A. Recitals. (i) The City Council of the City of Rancho Cucamonga finds that it is in the public's best interest to accommodate the increasing use of electric vehicles, in order to more fully promote, protect and preserve the public health, safety and welfare, including air quality within the City. (ii) In order to more effectively and fully accommodate and encourage the use of electric vehicles, the City Council finds that it is necessary to provide greater access to electric charging stations. (iii) To ensure availability of existing and future electrical charging stations on public and private property within the City, the City Council finds it necessary to enact reasonable regulations governing the use of such charging stations, by adopting this Ordinance. B. Ordinance. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby ordains as follows: Section 1. A new Chapter 10.54 is hereby added to Title 10 of the Rancho Cucamonga Municipal Code to read as follows: "Chapter 10.54 "ELECTRIC VEHICLE PARKING AT_PUBLIC AND PRIVATE CHARGING STATIONS" Sections: 10.54.010 - Use of public and private electric vehicle charging stations. 10.54.020 - Designation of parking spaces and stalls for electric charging purposes. 10:54.030 - Other provisions of this Code remain in effect. P290 10.54.010 Use of public and private electric vehicle charging stations. A. It is unlawful and an infraction for any person to park or stand any motor vehicle within any parking space or stall located within or upon any (a) public street or other public property, including any publicly owned off-street parking facility; or (b) any private street, or private off-street parking facility open for public use (with or without charge); that is designated for the exclusive purpose of parking and charging an electric vehicle (`electrical charging station'), unless that vehicle is connected for electric charging purposes. B. `Electric Vehicle' means any motor vehicle registered to operate on California public roadways and that operates either partially or exclusively on electrical energy from the grid or an off-board source that is stored on-board for motive purposes. Electric vehicle includes: (a) a battery electric vehicle (BEV); (2) a plug-in hybrid electric vehicle (PHEV); (3) a neighborhood electric vehicle (NEV); (4) an electric motorcycle; (5) a fuel cell vehicle (FCV); or (6) any other registered vehicle that is defined as an `electric vehicle' in the California Vehicle Code. C.Notwithstanding subsection A, above, and excepting'electric charging stations located at the Metrolink or other transit stations, it is unlawful and an infraction for any person to leave any vehicle connected to an electric charging station for longer than four (4) consecutive hours. 10.54.020 Designation of parking spaces and stalls for electric charging purposes. The provisions of Section 10.54.010 A and/or Section 10.54.010 B may not be enforced unless and until posting of signage has occurred as described in this section. Designation of public and private parking places and/or stalls, as described and referred to in Section 10.54.010 A, shall consist of the posting of a sign not less than 17 by 22 inches in size, with lettering not less than one inch in height, that clearly and conspicuously states the following: `Unauthorized vehicles not connected for electric charging purposes, or connected for longer than four(4) consecutive hours, may be cited in accordance with R.C.M.C. Sec. 10.54.010'. Signs posted pursuant to this section at the Metrolink or other transit stations shall contain no time restriction. The required sign shall be posted immediately adjacent to, and shall be visible from, the parking space or stall. If located within a public or private off-street parking facility open to the public, the required sign may be posted in a conspicuous place at each entrance to the facility. 10.54.030 Other provisions of this Code remain in effect. 2 P291 Nothing in this Chapter 10.54 shall affect or excuse any violation of any other provision of this Code." Section 2. Penalties. It shall be unlawful for any person, firm, partnership, or corporation to violate any provision or to fail to comply with any of the requirements of this Ordinance or any provision of the chapter hereby adopted. Any person, firm, partnership or corporation violating any provisions of this Ordinance or any provision of the chapter hereby adopted, or failing to comply with any of their requirements shall be deemed guilty of an infraction. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance or said chapter is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. Section 3. Severability. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance or Chapter adopted thereby be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences and words of this Ordinance and Chapter shall remain in full force and effect. Section 4. The City Clerk shall certify to the adoption of this Ordinance. APPROVED AND ADOPTED this day of 2013. Mayor 1, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2013, and was finally passed at a regular meeting of the City Council of the City of Rancho Cucamonga held on the day of , 2013, by the following vote: AYES: NOES: 3 P292 ABSENT: ABSTAINED: ATTEST: City Clerk, City of Rancho Cucamonga 4 Electric Vehicle ODY. Parking Ordinance �4:o B,, , 4.4.9 iy Y1 , ,,._. ... .. ., ii, ., , ,,,,,,,EV Friendly Community ., r RC Recognized as Plug-in Electric Vehicle (PEV) City Champion __ ;r • Streamlined permitting for EV charger installation II ( • Development standards for installation • Expanded the number of alternative fuel vehicles in City's fleet R '" • Upgraded public EV charging stations at City facilities • Encourage private EV chargers EV Charging Stations in RC 6tl.R. 1 Pak •i ..,,, 1 ,,,....i .,,. 1.__ i 1 i -_ i .'� it aeew tenr.nr ft Ill To ',r" 7 . ,-,..,•.,,. :emu.. .�. • a a� a".., .\ g ° EV Parking Ordinance • Maximizes fair access to EV charging stations • Vehicles must be plugged in for EV charging purposes • 4 hour maximum charging limit (except for Metrolink & transit stations) HR • Violators receive a parking ticket PARKING • Requires signage for enforcement s ELE" CTRIC r VEHICLE CHARGING ONLY WIDER NM( 1012010 6 1012020 1 1 P293 STAFF REPORT CITY NL NAGHR'S OFFICE RANCHO Date: July 17, 2013 C,UCAMONGA To: Mayor and Members of the City Council From: John R. Gillison, City Manager Subject: UPDATE ON 2013 CITY COUNCIL GOALS In January 2013 the City Council held a workshop to review the status and achievements of goals set in prior years, as well as establish new goals. In February the City Council amended the goals to include one which addressed the long term objectives of the Sphere of Influence. As can be seen on the attached summary, since January 2013 many of the goals established by the City Council have been completed, or are near completion. The projects that were placed "On Hold" at the January 2013 workshop are still recommended to be placed on hold. Staff will provide a more detailed review of the goals during the City Council presentation. Respectfully Submitted, John R. Gillison City Manager o °� o c Q O N cn Q c 0 a) E is d N E 0) C o o U) -0 .= a) L O .c E a) N 't > > .- c N a) a) C C (� U W O U) ca a) "O CO .O U +. 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Z �, „,.... ,,,. .::„. ,,,,,..• ,,..,i,....,? ,::,:.,;:,:,. :.,,,„...........,,,7.,,,::::;,.. .1. —sor_.,: ` i • •fosi r LL W I 0 0) •- 4--1 c 0 -11--' - CC m w a5 ,4 p O W J 0) ( -) W o aD 0 C 0 0_ � Q _ it---1 0 c 4 " (I) 13) J � U O w f �) ' c I— V J J CO +r Y ;-, II 4: ¶r M •f,f 1 .A . . ► t -- � . .� j 3 6 • F A +�rb t r CU er di / r , � ( t '' � ' 41,, , . . . _4/7"-.-,:-: rIllr Itt..ii •f.,•,,'. . 10,%r•'• . • ....• ' _ -4.'1. .04,0.---e;, - a,Litgt- 1...,,,,,,i, . . ' R.'S:.:::.47::f'..". • ' ' A -7.7.. • :•- • A t1� Y 1 t (I5 0 C 0 0)0 D 0 •� .4J M p C -1-. 0 L ��- U ■ C o ■ MINOON wijma a) 0 r % o j co / j P302 STAFF REPORT CITY NIANAGER'S OFFICE RANCHO Date: July 17, 2013 C;UCAMONGA To: Mayor and Members of the City Council John Gillison, City Manager From: Fabian A. Villenas, Principal Management Analyst Subject: DESIGNATION OF A VOTING REPRESENTATIVE AND ALTERNATES FOR THE 2013 LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING RECOMMENDATION It is recommended that the City Council designate one Voting Delegate and up to two Alternates for the Business Meeting of the 2013 League of California Cities Annual Conference. BACKGROUND This year's League of California Cities Annual Conference is scheduled for Wednesday, September 18 through Friday, September 20, 2013, in Sacramento. The Annual Business Meeting will take place at the conclusion of the Conference on Friday, September 20'h. The membership will be taking action on a number of Conference Resolutions, which establish League policy on municipal issues of statewide importance. The League of California Cities (i.e., the "League") requires that each member city designate one (1) Voting Delegate and up to two (2) Alternates, which according to the League bylaws must be designated by an official vote of the City Council. The designated Voting Delegate and Alternates must be registered to attend the Conference and sign in at the League Voting Desk. Only one (1) Voting Card will be provided at sign-in to be used by either the Voting Delegate OR the Alternates. The task of voting at the Business Meeting cannot be transferred to any other city official beyond the designated Voting Delegate and Alternates. The Voting Delegate and Alternates may be designated at the Council's discretion from Council Members or City Staff scheduled to attend the Conference. Either the Voting Delegate or the Alternates must be present with the Voting Card at the Business Session to vote. CONCLUSION For your consideration, it is offered as a recommendation that the City Council designate one Council Member to serve as the primary Delegate and another Council Member to serve as an Alternate; with Staff or an additional Council Member serving as the second Alternate. Respectfully Submitted, Fabian A. Villenas Principal Management Analyst Attachment— League Annual Conference Voting Procedures and Submittal Form P303 I,iHY C n . LEAGUE 1400 K S�reet, Phtone: 91 658 8200tFax: 916.658.8240 LlOF CALIFORNIA www.cacities.org iCITIES Council Action Advised by August 2, 2013. PLEASE NOTE: You are receiving this letter and form earlier than usual because hotel space near the Sacramento Convention Center for the Annual Conference will be especially tight this year. As a result, we want to encourage you to make your hotel reservations early. April 26, 2013 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference— September 18 - 20, Sacramento The League's 2013 Annual Conference is scheduled for September 18 - 20 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, September 20, at the Sacramento Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote cit in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, August 23, 2013. This will allots us time to establish voting delegate/alternates' records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws. a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a cony of the council resolution that reflects the council action taken or have vour city clerk or manor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates roust be done by city council action and cannot be be accomplished by individual action of the mavor or citymanager aloneby individual action of the mavor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference. please go to our website: www.cacities.om. In order to cast a vote. at least one person must be present at the -over- P304 ( ` LEAGUE 1400 K Street, Suite • Sacramento, California Phone: 9 16.658.8200 Fax: 916.658.8240 OF CAL 1 F O l.N IA www.cacities.org �= C I T I E S Annual Conference Voting Procedures 2013 Annual Conference 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates: these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates); and who have picked up their city's voting card by providing a sitinature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred fi-eely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. P3O5 • Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Scating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or altemate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Sacramento Convention Center, will be open at the following times: Wednesday, September 18, 9:00 a.m. — 6:30 p.m.; Thursday, September 19, 7:00 a.m. —4:00 p.m.; and September 20, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that vour council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, AuUust 23. If you have questions, please call Mary McCullough at (916) 68-8247. Attachments: • 2013 Annual Conference Votins Procedures • Voting Delegate/Alternate Form lit LEAGUE 306 OF CALIFORNIA CITY: C I T I ES 2013 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday,August 23,2013. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting(General Assembly),voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative,the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals(voting delegates and alternates)who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE -ALTERNATE 3. VOTING DELEGATE -ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Fridav, August 23, 2013 League of California Cities FAX: (916) 658-8240 ATTN: Mary McCullough E-mail: mmccullough @cacities.org 1400 K Street (916) 658-8247 Sacramento, CA 95814 P307 STAFF REPORT - RANCHO Date: July 17, 2013 C,,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Robert Karatsu, Library Director Subject: CONSIDERATION OF THE CITY COUNCIL LIBRARY SUB-COMMITTEE'S RECOMMENDATION REGARDING REAPPOINTMENTS TO THE LIBRARY BOARD OF TRUSTEES RECOMMENDATION Staff recommends that the City Council approve the City Council Library Sub-Committee's recommendation to reappoint Jackie Amsler to a one year term, Luella Hairston and Robert Coberly to two year terms and Janet Temkin to serve an additional three-year term on the Library Board of Trustees. BACKGROUND The Rancho Cucamonga Public Library Board of Trustees is appointed by the City Council to oversee the operations and policies of the Rancho Cucamonga Public Library as prescribed by the California Education Code, Section 18910, etc. By law, five Trustees are appointment by the City Council. Terms are for three years. There is no compensation for serving on the Rancho Cucamonga Public Library Board of Trustees. In discussion with the Library sub-committee and the current Library Board members, reappointed terms will be staggered so that in the future, terms of office will expire at different times. Respectfully submitted, Robert Karatsu Library Director