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HomeMy WebLinkAbout2013/09/17 - Minutes - Special / Regular September 17, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED AND OPEN SESSION, SPECIAL MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council, Fire Protection District and Successor Agency held a closed session on Tuesday, September 17, 2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Deputy City Attorney Steven Flower; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR CHRIS PAXTON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ETIWANDA AVENUE, NORTH OF BASE LINE ROAD, IDENTIFIED AS 7150 ETIWANDA AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND GWYN FROST, PRESIDENT OF THE ETIWANDA HISTORICAL SOCIETY— CITY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ARCHIBALD AVENUE, SOUTH OF BASE LINE ROAD, IDENTIFIED AS 7418 ARCHIBALD AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA; AND EUNICE BOBERT, ORANGE HOUSING DEVELOPENT CORPORATION —HOUSING SUCCESSOR AGENCY D4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION PURSUANT GOVERNMENT CODE SECTION 54956.9(B) — ONE CASE — HOUSING SUCCESOR AGENCY IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM —Special Meeting — September 17, 2013 - Page 1 of 9 E. CITY MANAGER ANNOUNCEMENTS No announcements were made. F. RECESS I CLOSED SESSION TO RECESS TO THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 5:45 p.m. with no action taken. G. SPECIAL MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Vice President/Vice Chairman/Mayor Pro Tem Sam Spagnolo and President/Chairman/Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Steven Flower, Deputy City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Jeff Bloom, Deputy City Manager/Economic & Community Development; Bill Wittkopf, Public Works Services Director; Nettie Nielsen, Community Services Director; Veronica Fincher, Animal Services Director; Robert Karatsu, Library Director; Fire Chief Mike Bell; Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS I H1. Healthy RC Dining Presentation. Recognizing Carrow's Restaurant. Mayor Michael recognized Marcie Orioli from Carrow's restaurant and commended her for participating in the Healthy RC Dining program. H2. Presentation of donation from fundraising efforts of Gold Star Parents Rick and Kim Creed and Gold Star Families, to assist with replacement of worn Armed Services Banners. Gold Star Parents Rick and Kim Creed and the Gold Star families presented a donation to the Mayor and Members of the City Council. H3. Proclamation Recognizing September, 2013 as National Preparedness Month Breanna Medina, Management Analyst II announced the Ready RC Program. Mayor Michael presented a certificate of recognition to Rancho Innovations. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM —Special Meeting —September 17, 2013 - Page 2 of 9 H4. Announcement of Healthy RC.Community Forum. Ruben Brambilia, Healthy RC Project Manager, announced the upcoming Healthy RC Community Forum at Victoria Gardens in Celebration Hall on October 10, 2013. I. PUBLIC COMMUNICATIONS 11. Jerie Lee thanked the City Council for the new gymnasium. She addressed the development of Central Park, noting that the defeated measure to develop this park occurred 13 years ago. Mrs. Lee noted that the park needs to be improved and stated that this should be done incrementally. 12. Dana Keithly addressed Item M3 (Animal Center Strategic Plan), and pointed out that there is not an opportunity for the public to comment on the plan. She expected that the Strategic Plan will highlight wonderful events but noted the animals would tell a different story if they could speak. A workshop has been requested in the past and Ms. Keithly urged the City Council to allow the community to have a say in what is happening at the Center. 13. Melissa Schweigert noted that the City has not been following Mr. Winograd's recommendations. She indicated that adoptions were down and euthanasia has increased in 2012. 14. Ondra Gilbertson pointed out that the Center's mission statement allows the Center to euthanize adoptable animals. The number of programs and services are down and a number of rescues are not being used. Also, outside adoption events are no longer allowed. 15. Allison Kreider stated that the number of active volunteers has decreased and indicated that there is an onerous volunteer process. She displayed information about Casey, who was walked twice in eight weeks. There was no information that efforts were made to rehabilitate this dog before he was euthanized. 16. Vicky Reust noted that she was recognized as a Foster Parent of the Year but was fired for bringing up concerns about the animals. She showed a video of a woman who stated that she lived in Mira Loma and had tried to drop off a young kitten at the Center. This woman stated that the Center had told her that they would euthanize the animal if no foster home was found. Ms. Reust indicated that she had saved the animal and showed it to the City Council. 17. Susan Keithly showed a chart which compared Mr. Winograd's recommended personnel costs of $1,043,244 with the Center's actual costs of $2,126,390. She pointed out that the money is being spent on personnel rather than animals. Ms. Keithly indicated that the City could use volunteers to keep costs low. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: September 4, 2013 (Regular meeting) Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM —Special Meeting —September 17, 2013 - Page 3 of 9 J2. Approval of Check Register dated August 28, 2013 through September 10, 2013 for the total of$285,149.94. J3. Approval to receive and file current Investment Schedule as of August 31, 2013. J4. Approval to award and authorize the execution of Contract FD 13-016 in the amount of $13,136 to Ninyo & Moore, Geotechnical and Environmental Engineers, and authorize the expenditure of a 10% contingency in the amount of $1,314, for the third party abatement clearance inspections at the San Bernardino Road Fire Station (172) at 9612 San Bernardino Road during the Capital Maintenance Project Asbestos and Lead Abatement Phase, to be funded from Fire Protection Capital Funds, Account No. 3288501-5602 (Capital Outlay-Bldg & Improvement). J5. Approval to authorize an increase to Contract No. FD 12-002 in the amount of$7,500 to WLC Architects, Inc. and approve Amendment No. 03 for the Civil and Structural Engineering services for the Fire District Capital Maintenance Project performed at the Amethyst Fire Station, in accordance with the proposal dated July 24, 2013, funded from Account No. 3289501-5300; and approve an appropriation in the amount of$7,500 from Fire District Capital reserves to Account No. 3289501-5300. J6. Accept the Hellman Fire Station (177) Landscaping Project, Contract No. FD12-126 as complete, release the bonds, accept a maintenance bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$218,782.64. RESOLUTION NO. FD 13-035 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE HELLMAN FIRE STATION (177) LANDSCAPING PROJECT, CONTRACT NO. FD12-126, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: September 4, 2013 (Regular meeting) MOTION: Moved by Alexander, seconded by Williams, to approve the minutes. Motion carried 5-0. L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: September 4, 2013 (Regular meeting) L2. Approval of Check Register dated August 28, 2013 through September 10, 2013 and payroll ending September 10, 2013 for the total of$3,198,747,48. L3. Approval to receive and file current Investment Schedule as of August 31, 2013. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM —Special Meeting —September 17, 2013 - Page 4 of 9 L4. Approval and acceptance of grant donation in the amount of $6,250 from the San Manuel Band of Mission Indians for construction and placement of a flag retirement urn inside Freedom Courtyard and appropriation of funds into 1272000-4740 (Grant Revenue) and 1272401-5650 (Capital Projects) the Freedom Courtyard RSRC grants fund. L5. Approval of a single source vendor selection and authorize a contract (CO 13-227) with Tot Lot Pros, of Fontana, California for Playground Resurfacing Maintenance at Various Parks City- Wide as per the adopted budget funded by multiple City and landscape maintenance accounts with an option to renew for additional one (1) year periods, upon review and mutual consent and confirmation of pricing and City approval of any price revisions, up to a total of seven (7) years. L6. Approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, adopting the Measure "I" Five-Year Capital Improvement Program and Improvement Plan Expenditure Strategy for Measure "I" Funds covering Fiscal Years 2013/2018. RESOLUTION NO. 13-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2013/2018 AND IMPROVEMENT PLAN EXPENDITURE STRATEGY FOR THE EXPENDITURE OF MEASURE "I" FUNDS L7. Accept the improvements, release the Faithful Performance Bond, accept a maintenance bond and file a Notice of Completion for Improvements for ROW2012-00625, located at the intersection of 6th Street and Richmond Avenue, submitted by Amphastar Pharmaceuticals. RESOLUTION NO. 13-161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA ACCEPTING THE PUBLIC IMPROVEMENTS FOR ROW2012-00625 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L8. Approval to renew Contract #13-228 between NEC Corporation of America and the City of Rancho Cucamonga for telephone system maintenance and support services for Fiscal Year 2013/14, in the amount of $85,620, and a contingency in the amount of $9,158 to be funded from Account No. 1001217-5300 (Contract Services). MOTION: Moved by Williams, seconded by Spagnolo to adopt the recommendations in the staff reports. Motion carried 5-0. M. CITY MANAGER'S STAFF REPORT The following items have no legal publication or posting requirements. M1. Approval of a Resolution authorizing the issuance of bonds for Community Facilities District No. 2003-01 Designated Improvement Area No. 2 Special Tax Refunding Bonds, Series 2013 in an aggregate principal amount not to exceed $3,100,000 (Three Million, One Hundred Thousand Dollars) and the defeasance and refunding of prior special tax bonds. — City Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM — Special Meeting—September 17, 2013 - Page 5 of 9 RESOLUTION NO. 13-162 A RESOLUTION OF THE CITY COUNCIL OF CITY OF RANCHO CUCAMONGA AUTHORIZING THE ISSUANCE OF BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 2003-01 DESIGNATED IMPROVEMENT AREA NO. 2 SPECIAL TAX REFUNDING BONDS, SERIES 2013 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,100,000, AND THE DEFEASANCE AND REFUNDING OF PRIOR SPECIAL TAX BONDS OF SUCH DISTRICT ISSUED FOR IMPROVEMENT AREA NO. 2 THEREOF, APPROVING THE FORM OF A FISCAL AGENT AGREEMENT AND AUTHORIZING THE DIRECT SALE OF THE BONDS TO ALLIANCE BANK OF ARIZONA AND APPROVING OTHER RELATED DOCUMENTS AND ACTIONS Ingrid Bruce, GIS/Special Districts Manager presented the staff report. MOTION: Moved by Steinorth, seconded by Williams to adopt Resolution No. 13-162. Motion carried 5- 0. M2. Approval of Resolution FD 13-036 agreeing to the terms of the Addendum to the Joint Powers Agreement of CONFIRE adding Rancho Cucamonga Fire Protection District as a member agency; and approve an appropriation in the amount of $320,613 from Fire District Capital Reserves to Account No. 3288501-5300 to pay the one time membership fee. - Fire RESOLUTION NO. FD 13-036 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, AGREEING TO THE TERMS OF THE ADDENDUM TO THE CONFIRE JOINT POWERS AGREEMENT ADDING THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT AS A MEMBER AGENCY THUS BECOMING A SIGNATORY AGENCY TO THE CONFIRE JPA Fire Chief Mike Bell indicated that an updated staff report had been distributed to the City Council and introduced Battalion Chief Ivan Rojer, who presented the staff report. • In response to Mayor Pro Tem Spagnolo, the Fire Chief addressed CONFIRE's recent accreditation. In response to Council Member Alexander, Chief Bell confirmed that CONFIRE would no longer serve the East Valley and indicated that the amendment addresses this change. Chief Bell also addressed the one time membership fee and why it was established. MOTION: Moved by Spagnolo, seconded by Williams to appoint Council Member Steinorth to the CONFIRE Board of Directors. Motion carried 5-0. MOTION: Moved by Spagnolo, seconded by Steinorth to appoint Council Member Williams as an alternate to the CONFIRE Board of Directors. Motion carried 5-0. MOTION: Moved by Spagnolo, seconded by Williams to adopt Resolution No. FD 13-036. Motion carried 5-0. MOTION: Moved by Spagnolo, seconded by Williams to appropriate $320,613 from the Fire District Capital Reserves to pay the membership fee. Motion carried 5-0. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM — Special Meeting —September 17, 2013 - Page 6 of 9 M3. Animal Care and Adoption Center Strategic Plan - City Veronica Fincher, Animal Care and Services Director, presented the staff report. In response to Mayor Pro Tern Spagnolo, Ms. Fincher indicated that some sort of incentive could be established to encourage residents to spay or neuter their pets. Mayor Pro Tern Spagnolo concurred with the expansion of the licensing program, the ban on pet shops and the improvements to the Center. In response to Mayor Pro Tern Spagnolo, the Director commented on the owner-requested euthanasia as there are pros and cons to eliminating this service. Council Member Steinorth concurred with the establishment of a retail center and the concept of an animal trainer. He was reluctant to support an Ordinance prohibiting pet shops but supported the Pet Cadets and the Community Cat program. Council Member Steinorth wanted to continue to provide the owner-requested euthanasia service for irremediably-ill animals. In response to Council Member Williams, the Director noted that it costs about $35 to euthanize an animal. Council Member Williams supported providing this service but did not understand why this number was included with the other euthanasia numbers. Council Member Williams supported the creation of a Foundation. She clarified that any funds placed into the Community Foundation for the Animal Center is clearly earmarked and used for that purpose. Regarding the proposed feral cat trap and release program, Council Member Williams wondered on the City's response if people did not want the cats returned. In response, Ms. Fincher expected that this would occur and stated that a strong public education campaign would be needed. Discussion was held regarding how to proceed with the consideration of the policy decisions. City Manager Gillison indicated that the strategic plan would be modified based on the Council's policy decisions. Council Member Alexander noted that additional full time employees are not needed at the Center and stressed the need for fiscal responsibility. He was not convinced with the information on the volunteer program and the promise that improvements would occur. In response to Mayor Michael, the Director addressed the average length of stay at the Center. She noted that the average animal stays 21 days and there are two dogs currently at the Center that have been there over a year. Mayor Michael supported the proposed retail center and a no-kill goal. He noted that a lot of work has been done with this Strategic Plan and felt that further discussion was needed on some of the policy decisions. For example, Mayor Michael wanted additional discussion on the pet shop prohibition. Mayor Michael supported a spay and neuter Ordinance. In response to Mayor Michael, the Director indicated that there are 23 full time and 6 part time employees at the Center. Mayor Michael pointed out that many of Nathan Winograd's recommendations have been completed and appreciated the many suggestions in the plan to reduce the number of animals at the Center. In response to Council Member Williams, Ms. Fincher addressed the proposal to increase the number of animals allowed on larger parcels and noted that she would be meeting with the Planning Department to develop a recommendation. Discussion was held regarding the policy decisions. The City Manager noted that staff would be bringing back the policy items that need the Council's attention. Regarding the staffing levels, Mr. Gillison pointed out that no additional staff would be funded without Council approval and an appropriation. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM —Special Meeting —September 17, 2013 - Page 7 of 9 Council Member Alexander did not support the proposed personnel increases and wondered why a Shelter Manager was needed. In response, Mayor Pro Tem Spagnolo indicated that the Center is always closely scrutinized and criticized over everything that they do. However, he believed that there have been many improvements from the County operation. City Manager Gillison suggested that the City Council approve the Strategic Plan and direct that the four policy decisions come back separately for further discussion. MOTION: Moved by Spagnolo, seconded by Williams to approve the Strategic Plan and to bring the policy decisions back to the City Council when appropriate. Motion carried 3-2 (Alexander and Steinorth no). IN. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. Ni. REVIEW OF CENTRAL PARK HISTORY AND STATUS Nettie Nielson, Community Services Director, and Bill Wittkopf, Public Works Services Director, presented the staff report. Council Member Alexander pointed out that there was a large sign in front of the property in the 1980's promising Central Park. Promises were made to the community. Council Member Alexander noted that the ballot measure was poorly done and ultimately failed. He indicated that the park is a fire hazard and expressed a concern with the hap-hazard trails, bonfires and debris left in that area. The Council Member noted that something should be done to improve the park. Council Member Steinorth agreed with the development of adequate reserves and suggested that improvements be made incrementally. Mayor Pro Tem Spagnolo noted that a Needs Assessment is being developed in order to determine community requirements. He stressed that the City Council had been planning for Central Park for many years and pointed out that the City would be working on the second phase right now if the funding hadn't been taken away. Council Member Williams appreciated receiving the information about the history of the park. She had participated in the master planning of the park that had occurred in 1984. The Council Member supported taking one component of a master plan at a time but did not want to stray away from the overall plan. Mayor Michael noted that the City Council was moving forward with the development of a water park when the State took away $32 million from the project. He wondered what would happen if the City planted an oak tree and then later on found out that it was in the same location as a future lake. Once the Needs Assessment and Master Plan has been developed, the Mayor supported incremental development. N2. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Council Member Williams reported that she attended a meeting of the Southern California Association of Governments last Thursday. The Energy and Environment committee discussed how the wiring for electric vehicles should be accommodated in new homes. Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM—Special Meeting — September 17, 2013 - Page 8 of 9 N3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Alexander noted that water is still being used inefficiently in areas of the City. He looked forward to discussing the City's overall park and recreation needs and hoped that this discussion would occur as soon as possible. I0. IDENTIFICATION OF ITEMS FOR NEXT MEETING I No items were identified. IP. ADJOURNMENT I Mayor Michael adjourned the meeting at 9:57 p.m. Re pi ctfully submitted, for Deb L. McNay, MMC Assistant City Clerk/Records Manager Approved: October 2, 2013 Fire Protection District, Financing Authority, City Council Minutes 5PM and 7PM — Special Meeting—September 17, 2013 - Page 9 of 9