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2013/12/18 - Agenda Packet
city of •f ANGlO (AJCAMONC± 10500 Civic Center Drive + Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays 4- 7:00 P.M. DECEMBER 18, 2013 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams P affil ; CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman r. %' ° '�= . CITY CLERK Janice C. Reynolds ,sue' r•fie",' , INFORMATION FOR THE PUBLIC ..a;fyinfCfiO OCAMONGA TO ADDRESS THE FIRE BOARD, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL The Fire Board, Public Financing Authority,Successor Agency and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Public Financing Authority,Successor Agency and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Public Financing Authority, Successor Agency or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other"Public Communications"which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an"Advertised Public Hearing"or on an"Administrative Hearing"Item(s),your name will be called when that item is being discussed, in the order in which it was received, Comments are to be limited to five minutes per individual or less,as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Library(-ies) and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Public Financing Authority,Successor Agency and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings"on-demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board,Public Financing Authority,Successor Agency and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m.in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board,Public Financing Authority,Successor Agency and City Council. Copies of the agendas and minutes can be found @ www.citvofrc.us If you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, 13144-7\f- ;� PUBLIC FINANCING AUTHORITY AND 1 L CITY COUNCIL AGENDA macAMONGA DECEMBER 18, 2013 1 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM IF Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT AND CITY COUNCIL. IB. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) I IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) ID. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM I Dl. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 2274, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP— CITY, FIRE IE. CITY MANAGER ANNOUNCEMENTS I F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. FIRE PROTECTION DISTRICT, • •• • PUBLIC FINANCING AUTHORITY AND 2 • ' CITY COUNCIL AGENDA -�10 acAmoN,, DECEMBER 18, 2013 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS I H1. Holiday singing performance by Silver Chorale from the James L. Brulte Senior Center at Central Park. H2. 2013 Sheriff's Lifesaving Award Recipients. H3. Presentation by the Inland Empire Utilities Agency. H4. Etiwanda Pacific Electric Depot Announcement: Scheduled Site Cleanup and 100th Anniversary Event. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. y, FIRE PROTECTION DISTRICT, • • PUBLIC FINANCING AUTHORITY AND 3 J CITY COUNCIL AGENDA • sznilioGficrrmoN., DECEMBER 18, 2013 The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: December 4, 2013 (Regular Meeting) J2. Approval of Check Register dated November 26, 2013 through December 10, 2013 for the 1 total of $216,956.81. J3. Approval to receive and file current Investment Schedule as of October 31, 2013 and 8 November 30, 2013. J4. Authorization to award the purchase of one (1) one-ton stake bed truck, as budgeted, for 18 the Fire Protection District, from Frontier Ford of Santa Clara, CA, in the amount of $64,918.50, per RFB #13/14-007, from Fund 3288501-5604 (Capital Outlay-Vehicles); and approve an appropriation in the amount of $4,920.00 from Fire District Capital Reserves to Account No. 3288501-5604 to fund the above noted purchase. J5. Approval of a Resolution adopting Fiscal Year 2013/14 salary schedules for Fire District job 20 classifications. RESOLUTION NO. FD 13-040 21 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2013/14. J6. Authorization to award a contract to HMC Architects, (CO# FD 13-019) in accordance with 29 RFP #13/14-102, for phase one of Architectural Design Services for the Rancho Cucamonga Fire District Training Center, in the amount of $25,360.00, and approve a ten (10) percent contingency in the amount of $2,560.00 to be funded from Account No. 3288501-5650/1735288-6311 (Capital Project—Training Facility). FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND • CITY COUNCIL AGENDA DECEMBER 18, 2013 1 K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY J K1. Approval of Minutes: December 4, 2013 (Regular Meeting) L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: December 4, 2013 (Regular Meeting) "'- L2. Approval of Check Register dated November 26, 2013 through December 10, 2013 and 31 payroll ending December 10, 2013 for the total of$3,139,088/2. L3. Approval to receive and file current Investment Schedule as of October 31, 2013 and November 30, 2013. 63 L4. PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 - ADEEB HATTAR: A request 81 for a public convenience or necessity to permit the operation of a convenience/liquor store with a Type 21 Off-Sale General License in an existing tenant space of 3,150 square feet within an existing shopping center of 340,000 square feet (7.8 acres) in the Neighborhood Commercial (NC) District located at the northeast corner of Base Line Road and Carnelian Street; APN: 0202-381-28. Related file: Conditional Use Permit DRC2013-00698. This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 - Existing Facilities. RESOLUTION NO. 13-204 98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING A DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 - ADEEB HATTAR: A REQUEST FOR A PUBLIC CONVENIENCE OR NECESSITY TO PERMIT THE OPERATION OF A CONVENIENCE/LIQUOR STORE WITH A TYPE 21 OFF-SALE GENERAL LICENSE IN AN EXISTING TENANT SPACE OF 3,150 SQUARE FEET WITHIN AN EXISTING SHOPPING CENTER OF 340,000 SQUARE FEET (7.8 ACRES) IN THE NEIGHBORHOOD COMMERCIAL (NC) DISTRICT LOCATED AT THE NORTHEAST CORNER OF BASE LINE ROAD AND CARNELIAN AVENUE; APN: 0202-381-28. L5. Approval to accept grant revenue in the amount of $37,562.00 awarded by the California 100 Emergency Management Agency (FY2013 Emergency Management Performance Grant), and administered by the San Bernardino County Fire Department, Office of Emergency Services to the City of Rancho Cucamonga into Account 1380000-4740 (Grant Income) for the purpose of Emergency Management planning activities. L6. Approval of a Resolution adopting Fiscal Year 2013/14 salary schedules for City job 101 classifications. 401 . FIRE PROTECTION DISTRICT, ���+�� PUBLIC FINANCING AUTHORITY AND 5 CITY COUNCIL AGENDA C.ZCAMONi;A DECEMBER 18, 2013 RESOLUTION NO. 13-205 102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2013/14, INCLUDING CITY COUNCIL BENEFITS. L7. Accept the bids received and award and authorize the execution of the contract, including 112 the additive bid item, in the amount of $83,705.00, to the lowest responsive bidder, RSB Group Inc., and authorize the expenditure of a 10% contingency in the amount of $8,370.50, for the Left Turn Pocket Extension on Haven Avenue at the intersection of Valencia Avenue to be funded from Transportation Fund, Account No. 1124303- 5650/1841124-0 and appropriate $18,100.00 to Account No. 1124303-5650/1841124-0 from Transportation fund balance. L8. Release of Maintenance Guarantee Bond No. 0472455 in the amount of $80,987.59, for 114 the traffic signals at three locations and signal interconnect system on Foothill Boulevard from Haven Avenue to Day Creek Boulevard, Contract No. 11-073. L9. Request to establish a Full Time Public Works Inspector I position (Temporary) and a Part 116 Time Public Works Inspector I (Temporary/Seasonal) position in the Engineering Services Department and authorize the appropriation of funding for both positions as detailed in the staff report. M. CITY MANAGER'S STAFF REPORT 1 The following items have no legal publication or posting requirements. M1. 2013 Year in Review—City Recognitions. (Oral Report) M2. Review and approval of the Adopt RC Program Policy and Procedures. 118 M3. Update on Wilson Avenue Extension Project. (Oral Report) --- N. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. N1. UPDATE ON THE APPLICATION PROCESS FOR HISTORIC 128 PRESERVATION/PLANNING COMMISSION N2. INTER-AGENCY UPDATES (Update by the City Council to the community on the --- meetings that were attended.) N3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council --- Member.) FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA el7ANCIOc 1CAMONGA DECEMBER 18, 2013 rim O., IDENTIFICATION OF ITEMS FOR NEXT MEETING I P. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on December 12, 2013, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. December 4, 2013 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, SPECIAL AND REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council, Fire Protection District and Housing Successor Agency held a closed session on Wednesday, December 4,2013 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor Pro Tern Sam Spagnolo. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth and Mayor Pro TemNice President Sam Spagnolo. Mayor/President L. Dennis Michael was absent. Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant City Manager and Lori Sassoon, Deputy City Manager/Administrative Services. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES, THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 227, THE FIRE SUPPORT GROUP AND THE FIRE MANAGEMENT GROUP– CITY, FIRE D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956. 8 FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF ARCHIBALD AVENUE, SOUTH OF BASE LINE ROAD, DENTIFIED AS 7418 ARCHIBALD AVENUE; NEGOTIATING PARTIES: LINDA D. DANIELS. ASSISTANT CITY MANAGER. CITY OF RANCHO CUCAMONGA; AND EUNICE BOBERT, ORANGE HOUSING DEVELOPENT CORPORATION — HOUSING SUCCESSOR AGENCY D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956. 8 FOR PROPERTY GENERALLY LOCATED 9775 MAIN STREET EAST OF AVENUE AND ON THE SOUTH SIDE OF MAIN STREET AND 8845 RAMONA AVENUE EAST OF ARCHIBALD AVENUE AND SOUTH OF FERON BOULEVARD; NEGOTIATING PARTIES: LINDA D. DANIELS. ASSISTANT CITY MANAGER. CITY OF RANCHO CUCAMONGA; AND DEBI MYERS, NORTHTOWN HOUSING DEVELOPENT CORPORATION — HOUSING SUCCESSOR AGENCY D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 8408 ROCHESTER AVENUE; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR,CITY OF RANCHO CUCAMONGA;, AND BOBBY BRETT, RANCHO BASEBALL, LLC) REGARDING LEASE TERMS - CITY D5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A): - RANCHO CUCAMONGA V. IEHHC, ET AL., CASE NO. CIVRS1305865 – CITY * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 1 of 7 IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) No persons were present wishing to speak. E. CITY MANAGER ANNOUNCEMENTS N o announcements were made. F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY BOARD AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 6:30 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. Vice President Nice Chairman/Mayor Pro Tern Sam Spagnolo called the meeting to order at 7:00 p.m. Present were Board Members/Board Members/Council Members: Bill Alexander, Marc Steinorth, Diane Williams and Vice PresidentNice Chairman/Mayor Pro Tem Sam Spagnolo. President/Chairman/Mayor L. Dennis Michael was absent. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf, Public Works Services Director; Trang Huynh, Building & Safety Services Director; Candyce Burnett, Planning Manager; Mark Steuer, Engineering Director; Nettie Nielsen, Community Services Director; Police Chief Tony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Shirr'l Griffin, Office Specialist II. H. ANNOUNCEMENTS/PRESENTATIONS , H1. Recognition of 3rd Annual Top Chamber Business Award Recipients. Mayor Michael recognized the businesses that received the 3rd Annual Top Chamber Business Awards. H2. Presentation of Award to the City Council by Pomona Valley Habitat for Humanity. Jody Gmeiner, President/CEOof the Pomona Valley Habitat for Humanity presented an award to the Mayor and Members of the City Council. H3. Rancho Cucamonga Firefighters'215t Annual Spark of Love Toy Drive. * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 2 of 7 Robert Goss, Fire Fighter, announced the annual Spark of Love Toy Drive. H4. Animal Center Announcement: Home for the Holidays Adoption Promotions. Barbara Hansen, Community Programs Specialist, announced the Home for the Holidays adoption promotion. I. PUBLIC COMMUNICATIONS I 11. James Hansen expressed appreciation to Council Member Williams for recently attending a meeting regarding proposed changes to park fees. He asked about the procedure, schedule and election by mail processes, and encouraged Council to maintain process transparency. Mr. Hansen asked to be provided total costs as well as a financial breakdown for maintaining the current level of services for home owners and groups using the facilities. 12. Susan Keithly indicated she had concerns about everyday care at the animal center. She questioned and addressed communications between her,the City, and the City Council. Regarding records requests, Ms. Keithly gave an explanation about the information she received in the reports and spoken about her disappointment in lieu of the length of time it took to process the request. 13. Melissa Schweigert noted that volunteers received a memo which stated volunteers must meet a minimum number of hours of service or be moved to an inactive list. Ms. Schweigert expressed concern that her volunteer time was not valued by the animal center, and explained the difficulty scheduling volunteer hours with other priorities. 14. Dana Keithly commented on the animal center scheduling shifts for volunteers and its possible adverse effect. She suggested instead to scheduling hours volunteers could commit to. Ms. Keithly concluded by saying the information would be revisited. 15. John Lyons recognized the volunteer efforts at Sacred Heart where over 300 people were served on Thanksgiving Day. In response to a radio program, Mr. Lyons said that law enforcement is entitled to a fair trial. He commented on speakers who presented earlier concerns referencing the animal center, and urged pet owners to microchip their pets. Mr. Lyons encouraged everyone to support retail in the community and the Spark of Love Toy Drive. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: November 20, 2013 (Regular Meeting) J2. Approval of Check Register dated November 13, 2013 through November 25, 2013 for the total amount of $1,077,332.00. J3. Approve year two(2) of Contract Number 13-020 with Xerox Inc.for the lease/purchase of City- wide multifunctional copiers that includes services and supplies, and authorize and authorize staff to allocate related expenditures from applicable City, Fire District, and Police Department account numbers in accordance with the approved FY 2013-2014 budget. * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 3 of 7 J4. Accept the Remediation and Demolition Services for the properties at 9547 and 9561 San Bernardino Road, Contract No. FD13-010 as complete, release the bonds, accept a maintenance bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$112,221.28. RESOLUTION NO. FD. 13-039 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE REMEDIATION AND DEMOLITION SERVICES FOR THE PROPERTIES AT 9547 AND 9561 SAN BERNARDINO ROAD, CONTRACT NO. FD13-010, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Williams, seconded by Alexander,to approve the staff recommendations in the staff reports. Motion carried 4-0-1 (Michael absent). K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Release of Maintenance Guarantee Bond No. 09021640/014055275 in the amount of $609,233.77, for the East Avenue Master Plan Storm Drain Line 8 Project, Contract No. RA11- 012. MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 4-0-1 (Michael absent). IL. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Approval of Minutes: November 20, 2013 (Regular Meeting) MOTION: Moved by Williams, seconded by Alexander, to approve the minutes. Motion carried 4-0-1 (Michael absent). M. CONSENT CALENDAR - CITY COUNCIL Ml. Approval of Minutes: November 18, 2013 (Special Meeting Chaffey College Joint) November 20, 2013 (Special Meeting Economic Development) November 20, 2013 (Regular Meeting) M2. Approval of Check Register dated November 13, 2013 through November 25, 2013 and payroll ending November 25, 2013 for the total amount of$5,749.584.16. M3. Accept the Illuminated Street Name Sign Replacement FY 12/13 Project, Contract No. 13-012, as complete; release the faithful performance bond; accept a maintenance bond; release the labor and materials bond; approve a Resolution authorizing the Public Works Services Director to file a Notice of Completion, release the retention 35 days after acceptance and approve the final contract amount of$94,376.00. * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 4 of 7 RESOLUTION NO. 13-202 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE ILLUMINATED STREET NAME SIGN REPLACEMENT FY 12/13 PROJECT, CONTRACT NO. 13- 012, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M4. Approval to increase the purchase spending for pesticides and fertilizer products from Crop Production Services, Inc. of Riverside and Target Specialty Products of Santa Fe Springs based on RFB #11/12-003, with no price increase and consistent with the original competitive bid process for FY 2013-2014 in the amount of $145,000 ($80,000 for Crop Production Services, Inc. and $65,000 for Target Specialty Products) to be funded from various City General Fund accounts and Landscape Maintenance District accounts as approved in the adopted budget for FY 13/14. M5. Adoption of 2014 Legislative Platform. M6. Approve year two (2) of Contract Number 13-020 with Xerox Inc. for the lease/purchase of City- wide multifunctional copiers that includes services and supplies, and authorize and authorize staff to allocate related expenditures from applicable City, Fire District, and Police Department account numbers in accordance with the approved FY 2013-2014 budget. M7. Consideration to schedule a Public Hearing for placement of special assessments/liens for delinquent refuse accounts. M8. Release of Faithful Performance Bond retained in lieu of Maintenance Guarantee Bond for Parcel Map 15550, located on the west side of Wardman Bullock Road, north of Wilson Avenue, submitted by Etiwanda Creek Partners, L.P. M9. Ratify Resolution No. 13-203 to provide additional funding for the Emergency Acquisition of Materials and Contract Labor forces necessary to effect the required roofing repairs to the Etiwanda Pacific Electric Depot in the Amount of $14,834 and to appropriate $14,834 from Community Development Block Grant Funds Account Number 12043145650-1389. RESOLUTION NO. 13-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA RATIFYING AND AUTHORIZING ADDITIONAL FUNDING FOR THE EMERGENCY PROCUREMENT OF GOODS AND SERVICES WITHOUT COMPETITIVE BIDDING. MOTION: Moved by Alexander, seconded by Steinorth, to adopt the recommendations in the staff reports. Motion carried 4-0-1 (Michael absent). N. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The Fire Board,or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Board Member, or Council Member. * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 5 of 7 N1. DEVELOPMENT CODE AMENDMENT DRC2013-00873 AND ADDENDUM TO GENERAL PLAN FINAL PROGRAM ENVIRONMENTAL IMPACT REPORT(FPEIR) (SCH #2000061027) -CITY OF RANCHO CUCAMONGA - A supplement to the Development Code Update (DRC2010-00571) amending Title 17 (Development Code) of the Rancho Cucamonga Municipal Code to clarify definitions, administrative procedures and correct prior errors and omissions. An Addendum to the General Plan FPEIR has been prepared for this project. ORDINANCE NO. 863 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING DEVELOPMENT CODE AMENDMENT DRC2013- 00873, A SUPPLEMENTAL UPDATE TO THE DEVELOPMENT CODE; AND MAKING FINDINGS IN SUPPORT THEREOF. The Assistant City Clerk/Records Manager read the title of Ordinance No. 863. MOTION: Moved by Alexander, seconded by Williams, to adopt Ordinance No. 863 for second reading. Motion carried 4-0-1 (Michael absent). 0. CITY MANAGER'S STAFF REPORTS The following items have no legal publication or posting requirements. 01. Review and approval of the Adopt RC Program Policy and Procedures. Donna Finch, Management Analyst, presented an overview of the Adopt RC Program. In response to Council Member Alexander, Ms. Finch addressed how this concept was identified and developed. Council Member Alexander indicated that he had many questions regarding participation and suggested that a special meeting be scheduled to review this program in further detail. In response to Council Member Steinorth, Ms. Finch indicated that monies collected for maintenance were planned to be deposited directly back into the account from which the expense was taken. Council Member Steinorth suggested that these donations could be used to offset the funds set aside to pay for the general benefit to the various landscape and streetlight maintenance districts. He would like the Council to consider this kind of allocation when the policy is considered. In response to Mayor Pro Tern Spagnolo, Ms. Finch addressed how dollar amounts would be determined for specific signs. She noted that $1,000 is the minimum amount for sign recognition. Council Member Alexander inquired about the endorsement statement in the policy. Ms. Finch noted that this statement prohibits language that supports or opposes a person running for office. In response,the City Manager confirmed that the policy could be fine-tuned to address the matters raised by the City Council. Council Member Alexander noted that this item was quickly placed before the City Council and indicated that additional discussion was warranted. Council Member Williams concurred with the concept and the need to discuss the matter further if the City Council so desires. Mayor Pro Tern Spagnolo inquired if payment plans would be accepted. In response, Ms. Finch confirmed that they would. The Mayor Pro Tern noted that this was identified during the goal setting workshop. He suggested that further work be done to this policy, noting that it could be placed on the December 18, 2013 agenda for discussion. 02. Alcohol Compliance Team/DUI update. (Oral Report) * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 6 of 7 Sergeant Frank Montanez presented information on the activities of Alcohol p o the A cohol Compliance Team and Sergeant Phill Dupher outlined the DUI activities in the City. . P. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. P1. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Council Member Williams reported that she attended this morning's SANBAG meeting as Mayor Michael's alternate. One main topic of discussion was the feasibility study and community input regarding the issue of installing express lanes on the 110 through San Bernardino County, and the 115 up through Cajon Pass. Mayor Pro Tern Spagnolo reported that he attended this morning's Omitrans meeting were the Board took action to charter a new Operations and Safety Board Committee. Mayor Pro Tern Spagnolo was appointed to serve as Chair.The Committee was established in order to provide oversight of the agency's safety, security and emergency management programs, and ensure that Omnitrans facilities and operations are safe to the public and the employees. P2. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) No announcements were made. IQ. IDENTIFICATION OF ITEMS FOR NEXT MEETING I No items were identified. R. ADJOURNMENT ( Mayor Pro Tern Spagnolo adjourned the meeting at 8:36 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: " " * * DRAFT * December 4, 2013 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 7 of 7 5cizito • gtiNz/cinza A ,eir Cia4i &QAVV The Friends of the Pacific Electric Trail and the City of Rancho Cucamonga Planning Department are looking for volunteers! • Site cleanup event on Saturday, January 11, 2014 - r E�;4t!E'. • Volunteers needed to it help clean the site of l , ii debris, rocks, asphalt, • " " etc. I �F .ei -.._ • Bring your shovel, rake, . broom, and lia__ row and be sure to wear We need your help! your working boots and Date of Cleanup: gloves Saturday, January 11, 2014 • Be prepared to get dirty! 10:00 a.m. - noon Location: 7089 Etlwanda Avenue : Rancho Cucamonga, CA Friends of the Pacific Elect is Trail .� . 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O 0 0 0 0) 0 N N 0 0 0 0 0 0 0 0 0 c 03 o c 0 O O O N n L 6 0 0 N N N i/ Co Y� O O n 0 V V ` O n 0 N co r 4 2 C 0 0 0 H Ci E N O CS >` Z tra V C F> . Q) 0 m CO o 2 Z, O` C N M 0 a. Q > V❑ N N d . "w 00 A N `�O V M — lL ` a N E Q m o o 10 U a mu N N CO Co 6 O 6 O 0 N a E d > ❑ o z Z LL H Y z W Z F < m O U 0. 1- w J ❑ 0 > 0 - 0 ce Z• 0 LL 0 2 K E w o E z o w o LL o 0 0 0 0 0 a E < a ' Z -, c a a a J N Q co y 2 N w 0 Co W N 00 0 L 0 . Z z W La ,a J t D 0 U. o C 2 O 2 C 0 c0 j C C 0. 0 E w > > O O O. n O N 0 U N 0 C F O < O O 0 O^ 0 0 O O > C 0 = 0 m rc co a. O d o.c U m 0 0 m Z C c el N E '} 6 0 m 16 in 0, u o 0 0 E m a ! o o 0 a J N a N 0 eni is. m F- 2 0 O c P18 c04:1 STAFF REPORT y RANCHO CUCAMONGA FIRE PRO I ECTION DISTRICT I J RANCHO CUCAMONGA Date: December 18, 2013 To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Keri Hinojos, Senior Buyer Don Cloughesy, Deputy Fire Chief Pamela Pane, Management Analyst II Subject: AUTHORIZATION TO AWARD THE PURCHASE OF ONE (1) ONE-TON STAKE BED TRUCK, AS BUDGETED, FOR THE FIRE PROTECTION DISTRICT, FROM FRONTIER FORD OF SANTA CLARA, CA, IN THE AMOUNT OF $64,918.50, PER RFB #13/14-007, FROM FUND 3288501- 5604 (CAPITAL OUTLAY-VEHICLES); AND APPROVE AN APPROPRIATION IN THE AMOUNT OF $4,920.00 FROM FIRE DISTRICT CAPITAL RESERVES TO ACCOUNT NO. 3288501-5604 TO FUND THE ABOVE NOTED PURCHASE RECOMMENDATION It is recommended that the Fire Board authorize award of the purchase of one (1) One- Ton Stake Bed Truck, as budgeted, for the Fire Protection District, from Frontier Ford of Santa Clara, CA, in the amount of $64,918.50, per RFB #13/14-007, from Fund 3288501-5604 (Capital Outlay-Vehicles) and approve an appropriation in the amount of $4,920.00 from Fire District Capital Reserves to Account No. 3288501-5604 to fund the above noted purchase. BACKGROUND/ANALYSIS Fire District staff provided specifications for a One-Ton Stake Bed Truck with a CNG dedicated system to Purchasing. This new vehicle will be assigned to our Administrative pool. Along with our current cargo van, it will be used for support of District Operations. It will specifically facilitate the movement of large items that would not fit in an enclosed van, as well as being available to pick up large amounts of hose and equipment to be brought back to the stations after large incidents. This will enhance our ability to return to service in a timely manner. The Purchasing Department prepared and posted to the City's automated procurement system a formal RFB #13/14-007. There were sixty-two (62) vendors notified. Thirteen P19 STAFF REPORT RE:PURCHASE OF ONE(1)ONE-TON STAKE BED TRUCK D+CI.:MBI;:R 18,2013 PAGE 2 (13) vendors downloaded the bid documentation. One (1) response was received and was found to be responsible and responsive to the bid request. The bid was $4,918.50 over the budgeted amount, requiring the approval of an appropriation of funds. After analysis of the bid response by the Fire District and Purchasing Staff, it has been determined to be in the District's best interest to award to Frontier Ford of Santa Clara, CA, in the amount of $64,918.50, per the results of RFB #13/14-007. All applicable bid documentation is on file in the City's electronic Procurement system and can be located through the City's Internet. Respectfully submitted, 04-1/77:7e---"f7 Mike Bell Fire Chief P20 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT La RANCHO Date: December 18, 2013 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Services LA Subject: APPROVAL OF A RESOLUTION ADOPTING FISCAL YEAR 2013/14 SALARY SCHEDULES FOR FIRE DISTRICT JOB CLASSIFICATIONS RECOMMENDATION Staff recommends the Fire Board adopt attached resolution approving the Fiscal Year 2013/14 salary schedules for Fire District job classifications. BACKGROUND The Fire Board has previously adopted salary schedules for those classifications employed by the Fire District. Twice per year, these schedules are updated to reflect changes in salaries, additions and deletions of classifications and changes in job titles. In this update, the resolution contains no changes to employee salaries or titles. Attachments 1. Salary Schedule for Fire Management Group Classifications 2. Salary Schedule for Fire Union Job Classifications 3. Salary Schedule for Fire Support Services Association Job Classifications 4. Salary Schedule for Fire Support Services Association Part-Time Job Classifications P21 RESOLUTION NO. FD 13-040 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT, RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2013/14. WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has determined that it is necessary for the efficient operation and management of the District that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District has previously adopted salary resolutions that established salary ranges, benefits and other terms of employment for employees of the Rancho Cucamonga Fire Protection District; and WHEREAS, the Board of Directors of the Rancho Cucamonga Fire Protection District recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Rancho Cucamonga Fire Protection District, Rancho Cucamonga, California to approve the attached salary schedules for the Fire Union, Fire Management Employees Group and Fire Support Services Association. PASSED, APPROVED, AND ADOPTED this day of , 2013. AYES: NOES: ABSENT: ABSTAINED: L. Dennis Michael, President ATTEST: Janice Reynolds, Secretary P22 I, Janice Reynolds, Secretary of the Board of Directors of the Rancho Cucamonga Fire Protection District, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the Board of Directors of the Rancho Cucamonga Fire Protection District, at a Meeting of said Board on the day of 2013. Executed this day of , 2013 at Rancho Cucamonga, California. Janice Reynolds, Secretary P23 FIRE MANAGEMENT ASSIGNMENTS OF CLASSIFICATIONS TO MONTHLY PAY RANGES December 2013 Class Title Step Amount Step Amount. Step Amount 'Step Amount Step Amount Step Amount Fire Chief A 11,950 B 12,548 C 13,175 D 13,834 E 14,526 F 15,252 Fire Deputy Chief A 10,295 B 10,810 C 11,350 D 11.918 E 12,514 F 13,140 Fire Battalion Chief • A 8,973 B4 9,421 C 9,893 D 10.387 E 10,906 N/A (56 Hour Workweek) Fire Battalion Chief • A 8,973 B • 9,421 C 9,893 D 10.387 E 10,906 N/A (40 Hour Workweek) Stipend Stepy Amount Step Amount Step Amount Step Amount Step Amount Battalion Chief Training Officer A 573.73 B 573 ^ C 573.73 D 573.73 E 573.73 Stipend (5.26% of 40 hour BC Step E) Fire Management December 2013 P24 FIRE UNION ASSIGNMENTS OF CLASSIFICATIONS TO MONTHLY PAY RANGES December 2013 Class Title Step Amount Step Amount Step Amount Step Amount Step Amount Fire Captain A 6,707 B 7,042 C 7,394 D 7,764 E 8,152 Fire Captain Specialist A 6,707 B 7,042 C 7,394 D 7,764 E 8,152 Fire Engineer A 5,717 B 6,003 C 6,303 D 6.618 E 6,949 Firefighter A 4,996 B 5,246 C 5,508 D 5.784 E 6,073 Fire Inspector A 5,717 B 6,003 C 6,303 D 6,618 E 6,949 Field Training Officer A 6,707 B 7,042 C 7,394 D 7,764 E 8,152 Stipend Step Amount Step Amount Stet/ Amount Step Amount Step" Amount Hazardous Material Stipend (5% of Fire A 347 B 347 C 347 D 347 E 347 Engineer Step E) Paramedic Stipend (12.13% of Fire Engineer A 843 B 843 C 843 D 843 E 843 Step E) Canine Stipend (5% of Fire Engineer Step E) A 347 B 347 C 347 D 347 E 347 Field Training Officer Stipend (9.3% of Fire A 758 B 758 C 758 r D 758 E 758 Step Captain P P E) Fire Union December 2013 P25 FIRE SUPPORT SERVICES SALARY SCHEDULE AS OF DECEMBER 2013 A B C D E COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 Hourly 1,950.59 2,048.12 2,150.52 2,258.05 2,370.96 81-Weekly 4,226.27 4,437.60 4,659.47 4,892.44 5,137.07 Monthly EMERGENCY MANAGEMENT 34.90 36.69 38.56 40.53 42.39 Hourly COORDINATOR 2,792.07 2,934.86 3,084.95 3,242.72 3,391.59 Bi-Weekly 6,049.00 6,359.00 6,684.00 7,026.00 7,348.00 Monthly EMERGENCY MEDICAL SERVICES 37.51 39.38 41.35 43.42 45.59 Hourly ADMINISTRATOR 3,000.67 3,150.71 3,308.24 3,473.65 3,647.34 Bi-Weekly 6,501.46 6,826.53 7,167.86 7,526.25 7,902.56 Monthly FIRE EQUIPMENT APPRENTICE 18.58 19.51 20.48 21.51 22.58 Hourly MECHANIC 1,488.16 1,560.47 1,638.49 1,720.42 1,806.44 Bi-Weekly 3,220.02 3,381.02 3,550.07 3,727.58 3,913.96 Monthly FIRE EQUIPMENT LEAD MECHANIC 25.60 26.88 28.23 29.64 31.12 Hourly 2,048.12 2,150.52 2,258.05 2,370.95 2,489.50 81-Weekly 4437.59 4659.47 4892.44 5137.06 5393.92 Monthly FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 Hourly 1,857.70 1,950.59 2,048.12 2,150.53 2,258.05 Bi-Weekly 4,025.02 4,226.27 4,437.59 4,659.47 4,892.45 Monthly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 Hourly TECHNICIAN 1,850.93 1,943.47 2,040.64 2,142.68 2,249.81 Si-Weekly 4,010.34 4,210.85 4,421.40 4,642.47 4,874.59 Monthly FIRE MARSHAL 43.93 46.12 48.43 50.85 53.39 Hourly 3,514.19 3,689.90 3,874.39 4,068.12 4,271.52 Bi-Weekly 7,614.08 7,994.78 8,394.52 8,814.25 9,254.96 Monthly FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 Hourly INSPECTION I 1,959.35 2,057.32 2,160.19 2,268.20 2,381.61 Si-Weekly 4,245.26 4,457.52 4,680.40 4,914.42 5,160.15 Monthly FIRE PREVENTION SPECIALIST 27.00 28.35 29.77 31.26 32.82 Hourly INSPECTION II 2,160.18 2,268.19 2,381.60 2,500.69 2,625.72 Bi-Weekly 4,680.40 4,914.42 5,160.14 5,418.16 5,689.06 Monthly FIRE SHOP SUPERVISOR 30.72 32.26 33.87 35.56 37.34 Hourly 2,457.74 2,580.63 2,709.66 2,845.14 2,987.40 Bi-Weekly 5,325.11 5,591.36 5,870.93 6,164.48 6,472.70 Monthly MAINTENANCE OFFICER 34.92 36.67 38.50 40.42 42.45 Hourly 2,793.57 2,933.25 3,079.92 3,233.91 3,395.61 Bi-Weekly 6,052.74 6,355.38 6,673.15 7,006.81 7,357.16 Monthly MANAGEMENT AIDE 24,01 25.24 26.53 27.88 29.16 Hourly 1,920.76 2,018.98 2,122.24 2,230.77 2,333.18 Bi-Weekly 4,164.00 4,377.00 4,601.00 4,836.00 5,058.00 Monthly Fire Support Services December 2013 P26 MANAGEMENT ANALYST I 27.88 29.31 30.81 32.39 33.87 Hourly 2,230.77 2,344.85 2,464.76 2,590.81 2,709.76 Bi-Weekly 4,833.00 5,080.00 5,340.00 5,613.00 5,871.00 Monthly MANAGEMENT ANALYST II 32.06 33.70 35.43 37.24 38.95 Hourly 2,565.09 2,696.28 2,834.17 2,979.11 3,115.88 Bi-Weekly 5,557.00 5,842.00 6,140.00 6,454.00 6,751.00 Monthly MANAGEMENT ANALYST III 34.90 36.69 38.56 40.53 42.39 Hourly 2,792.07 2,934.86 3,084.95 3,242.72 3,391.59 Bi-Weekly 6,049.00 6,359.00 6,684.00 7,026.00 7,348.00 Monthly OFFICE SERVICES CLERK 16.85 17.71 18.62 19.57 20.47 Hourly 1,347.98 1,416.91 1,489.37 1,565.54 1,637.41 Bi-Weekly 2,922.00 3,072.00 3,229.00 3,394.00 3,550.00 Monthly • OFFICE SPECIALIST I 15.25 16.03 16.85 17.71 18.52 Hourly 1,220.00 1,282.39 1,347.98 1,416.91 1,481.96 Bi-Weekly 2,645.00 2,780.00 2,922.00 3,072.00 3,213.00 Monthly OFFICE SPECIALIST II 16.85 17.71 18.62 19.57 20.47 Hourly 1,347.98 1,416.91 1,489.37 1,565.54 1,637.41 Bi-Weekly 2,922.00 3,072.00 3,229.00 3,394.00 3,550.00 Monthly PLANS EXAMINER-FIRE 32.08 33.68 35.37 37.13 38.99 Hourly 2,566.22 2,694.54 2,829.26 2,970.73 3,119.26 Bi-Weekly 5,560.15 5,838.16 6,130.07 6,436.57 6,758.39 Monthly PUBLIC EDUCATION 27.00 28.35 29.77 31.26 32.82 Hourly SPECIALIST 2,160.18 2,268.19 2,381.60 2,500.69 2,625.72 Bi-Weekly 4,680.40 4,914.42 5,160.14 5,418.16 5,689.06 Monthly SECRETARY 19.09 20.04 21.04 22.09 23.20 Hourly 1,526.81 1,603.15 1,683.31 1,767.47 1,855.85 Bi-Weekly 3,308.09 3,473.50 3,647.17 3,829.53 4,021.00 Monthly SENIOR ADMINISTRATIVE 24.49 25.73 27.01 28.36 29.77 Hourly SECRETARY 1,959.30 2,057.26 2,160.12 2,268.13 2,381.54 Bi-Weekly 4,245.15 4,457.40 4,680.27 4,914.29 5,160.00 Monthly Fire Support Services December 2013 P27 A B C D E FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.22 Hourly 1,857.60 1,950.48 2,048.00 2,150.40 2,257.92 Bi-Weekly 4,024.80 4,226.04 4,437.34 4,659.21 4,892.17 Monthly FIRE CLERK 10.24 10.75 11.29 11.85 12.45 Hourly 819.20 860.16 903.17 948.33 995.74 Bi-Weekly 1,774.93 1,863.68 1,956.86 2,054.71 2,157.44 Monthly FIRE PREVENTION ASSISTANT 10.24 10.75 11.29 11.85 12.45 Hourly TEMPORARY/PART-TIME 819.20 860.16 903.17 948.33 995.74 Bi-Weekly 1,774.93 1,863.68 1,956.86 2,054.71 2,157.44 Monthly FIRE PREVENTION TECHNICIAN 15.25 16.01 16.81 17.65 18.54 Hourly 1,220.01 1,281.01 1,345.06 1,412.31 1,482.93 61-Weekly 2,643.35 2,775.51 2,914.29 3,060.00 3,213.00 Monthly QUALITY IMPROVEMENT 27.79 29.18 30.64 32.17 33.78 Hourly SPECIALIST 2,223.20 2,334.36 2,451.08 2,573.63 2,702.31 Bi-Weekly 4,816.93 5,057.78 5,310.67 5,576.20 5,855.01 Monthly EMERGENCY MEDICAL SERVICES 41.14 43.20 45.36 47.62 50.01 Hourly QUALITY IMPROVEMENT NURSE 3,291.20 3,455.76 3,628.55 3,809.98 4,000.47 Bi-Weekly 7,130.93 7,487.48 7,861.85 8,254.95 8,667,69 Monthly • Fire Support Services December 2013 P28 FIRE SUPPORT SERVICES PART-TIME SALARY SCHEDULE AS OF DECEMBER 2013 A B C D E COMMUNICATIONS TECHNICIAN 24.38 25.60 26.88 28.23 29.64 Hourly FIRE EQUIPMENT MECHANIC 23.22 24.38 25.60 26.88 28.23 Hourly FIRE INFORMATION SYSTEMS 23.14 24.29 25.51 26.78 28.12 Hourly TECHNICIAN FIRE PREVENTION SPECIALIST 24.49 25.72 27.00 28.35 29.77 Hourly INSPECTION I MANAGEMENT AIDE 24.01 25.21 26.47 27.79 29.18 Hourly MANAGEMENT ANALYST I 32.06 33.66 35.35 37.11 38.97 Hourly OFFICE SERVICES CLERK 16.85 17.69 18.58 19.51 20.48 Hourly OFFICE SPECIALIST I 15.25 16.01 16.81 17.65 18.54 Hourly OFFICE SPECIALIST II 16.85 17.69 18.58 19.51 20.48 Hourly PLANS EXAMINER -FIRE 32.08 33.68 35.37 37.13 38.99 Hourly Fire Part-time December 2013 P29 STAFF REPORT RANCHO CUCAMONGA FIRE PRO I LCTION DISTRICT 41/ RANCHO DATE: December 18, 2013 CUCAMONGA TO: President and Members of the Board of Directors • John R. Gillison, City Manager FROM: Mike Bell, Fire Chief BY: Don Cloughesy, Deputy Fire Chief Pamela Pane, Management Analyst II Keri Hinojos, CPPB, Senior Buyer SUBJECT: AUTHORIZATION TO AWARD A CONTRACT TO HMC ARCHITECTS (CO# FD 13-019), IN ACCORDANCE WITH RFP #13/14-102, FOR PHASE ONE OF ARCHITECTURAL DESIGN SERVICES FOR THE RANCHO CUCAMONGA FIRE PROTECTION DISTRICT TRAINING CENTER, IN THE AMOUNT OF $25,360.00, AND APPROVE A TEN (10) PERCENT CONTINGENCY IN THE AMOUNT OF $2,560.00 TO BE FUNDED FROM ACCOUNT NO. 3288501-5650/1735288-6311 (CAPITAL PROJECT—TRAINING FACILITY) RECOMMENDATION Staff recommends authorization to award a contract to HMC Architects, (CO# FD 13- 019) in accordance with RFP #13/14-102, for phase one of the architectural design services for the Rancho Cucamonga Fire Protection District (District) Training Center as budgeted, in the amount of $25,630.00 and approve a ten (10) percent contingency in the amount of $2,560.00, to be funded from Account No. 3288501-5650/1735288-6311 (Capital Project— Training Facility). BACKGROUND/ANALYSIS The Training Center represents Phase III of the Jersey Fire Station site plan that began when the station was originally opened in 1992. In 2004, the District opened the Fire Maintenance Facility. This project will be the final phase in a plan that has spanned over 20 years. The Training Center project has been included in the list of adopted Council goals for three years and is now ready to move toward its realization. The facility will offer a safer, more realistic training atmosphere in a multidisciplinary environment for the Fire District and its personnel. Additionally, regional partnerships are being explored to maximize the site's effectiveness for multi-agency training and response capabilities. The District has had, and continues to have, conversations with local Community College Districts and other public safety partners, including the Rancho Cucamonga Sheriffs Office and the San Bernardino County Fire Training P30 STAFF REPORT RE: AWARD A CONTRACT TO HMC ARCHITECTS FOR FIRE TRAINING FACILITY DECEMBER 18, 2013 Officers Association about potential joint opportunities. In addition to a modern fire department 4 or 5 story drill tower, a state of the art multi-purpose classroom facility is being programed into the training center. This building will also serve as the Fire District's Department Operations Center (DOC) and act as a backup Emergency Operations Center (EOC) for the City of Rancho Cucamonga. This building will also house a computer server room that will enhance the security and sustainability of the City and Fire District's Information Systems and Management. In April 2013, the Purchasing Division (Purchasing), in coordination with the District, solicited a Request for Qualifications (RFQ) to create a list of architectural firms to participate in a future Request for Proposal (RFP) process to select a finalist. The District provided a scope of work to Purchasing to prepare a formal RFQ. As a result, one-hundred and twenty-four (124) firms were notified, seventy (70) firms downloaded the solicitation, and twelve (12) RFQ responses were received and considered responsive. After a thorough evaluation process of the RFQ responses, the Committee qualified three firms to participate in a RFP process. On October 2, 2013, RFP #13/14-102 was issued to the three short-listed firms. After analysis of the RFP responses, each firm was invited to present their RFP and expand on their abilities to match the District's vision. As a result, the Committee has determined that HMC Architects presented the best approach to meet the unique expectations and needs for the District's Training Center. Therefore, staff recommends approval of the first phase of architectural design services to HMC Architects for the Rancho Cucamonga Fire Protection District's Training Center. All RFP documentation is on file in the Purchasing Division. Respectfully Submitted, Mike Bell Fire Chief CITY OF RANCHO CUCAMONGA P31 Agenda Check Register 11/26/2013 through 12/10/2013 Check No. Check Date Vendor Name Amouni AP 00342665 2013/12/051 CUCAMONGA VALLEY WATER DISTRICT 92.33 AP 00342665 2013/12/05 l CUCAMONGA VALLEY WATER DISTRICT 2.597.47 AP 00342665 2013/12/05 l CUCAMONGA VALLEY WATER DISTRICT 780.18 AP 00342665 2013/12/051 CUCAMONGA VALLEY WATER DISTRICT 1,898.29 AP 00342464 2013/11/271 CALSENSE 2,489.31 AP 00342469 2013/11/27 FORD OF UPLAND INC 37.84 AP 00342484 2013/12/04 ABLE BUILDING MAINTENANCE 182.85 AP 00342487 2013/12/041 ADVANCED CHEMICAL TRANSPORT 128.00 AP 00342492 2013/12/04 ( AMTECH ELEVATOR SERVICES 220.24 AP 00342511 2013/12/04 ( CARQUEST AUTO PARTS 304.60 AP 0034251 I 2013/12/04( CARQUEST AUTO PARTS 35.40 AP 00342542 2013/12/04( GONSALVES AND SON,JOE A 45.00 AP 00342551 2013/12/04( HARVEY, GENIE 71.00 AP 00342557 2013/12/041 HOSE MAN INC 243.64 AP 00342454 2013/11/261 VERIZON CALIFORNIA 46.22 AP 00342454 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CALIFORNIA EDISON 54.85 AP 00342625 2013/12/041 SOUTHERN CALIFORNIA EDISON 38.70 AP 00342625 2013/12/041 SOUTHERN CALIFORNIA EDISON 122.29 AP 00342561 2013/12/04( INLAND VALLEY EMERGENCY PET CLINIC 52.50 AP 00342565 2013/12/04( JOHN DEERE LANDSCAPES 315.14 AP 00342572 2013/12/04 ( LITTLE BEAR PRODUCTIONS 159.00 Ap 00342578 2013/12/04 ( MATHESON TRI-GAS INC 110.83 AP 00342590 2013/12/04 1 OFFICE DEPOT 96.61 AP 00342590 2013/12/041 OFFICE DEPOT 111.44 AP 00342590 2013/12/041 OFFICE DEPOT 10.58 AP 00342595 2013/12/041 PERPETUAL STORAGE INC 13.25 AP 00342600 2013/12/041 PROVO ENGINEERING 127.00 AP 00342603 2013/12/04( RANCHO SMOG CENTER 35.00 AP 00342607 2013/12/04( RICHARDS WATSON AND GERSHON 3,237.00 User: VLOPEZ- VERONICA LOPEZ Page: 28 Current Date: 12/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 17:4 CITY OF RANCHO CUCAMONGA P59 Agenda Check Register 11/26/2013 through 12/10/2013 Check No. Check Date Vendor Name Amount AP 00342296 2013/11/26( ASST SECURITY 105.00 AP 00342613 2013/12/04( SAN BERNARDINO CO AUDITOR CONT 1,825.00 AP 00342319 2013/11/261 CONTACT SECURITY INC 100.00 AP 00342319 2013/11/261 CONTACT SECURITY INC 196.24 AP 00342337 2013/11/261 FASTENAL COMPANY 8.21 AP 00342345 2013/11/261 GRAINGER 71.67 AP 00342671 2013/12/051 LIMS AUTO INC 1,415.98 AP 00342675 2013/12/051 TRUGREEN LANDCARE 20,088.07 AP 00342675 2013/12/05 1 TRUGREEN LANDCARE 2,714.56 AP 00342304 2013/11/26( CALIFORNIA FRANCHISE TAX BOARD 50.00 Ap 00342330 2013/11/26 ( DUNN, ANN MARIE 162.00 AP 00342347 2013/11/26 ( HAMILTON, MONIQUE 48.00 AP 00342347 2013/11/26( HAMILTON, MONIQUE 74.40 AP 00342347 2013/11/261 HAMILTON, MONIQUE 12.00 AP 00342476 2013/11/27( LIMS AUTO INC 49.05 AP 00342361 2013/11/26( JIMENEZ, PHILLIP 200.00 AP 00342371 2013/11/261 MARIPOSA HORTICULTURAL ENT INC 4,831.14 AP 00342382 2013/11/261 NAPA AUTO PARTS 62.12 AP 00342389 2013/11/26( OFFICE DEPOT 125.79 AP 00342389 2013/11/26( OFFICE DEPOT 73.07 AP 00342389 2013/11/26( OFFICE DEPOT 8.64 AP 00342389 2013/11/261 OFFICE DEPOT - 87.74 AP 00342397 2013/11/26( PENNYSAVER USA PUBLISHING LLC 1,329.97 AP 00342406 2013/11/26 ( RAINEY, LATREACE 60.00 AP 00342411 2013/11/26( RICHARDS WATSON AND GERSHON 15,849.24 AP 00342416 2013/11/26( SAMS CLUB/GECRB 93.81 AP 00342443 2013/11/261 TESSIER,JEAN YVES 1,000.00 AP 00342467 2013/11/27( CUCAMONGA VALLEY WATER DISTRICT 106.68 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 67.48 AP 00342563 2013/12/04( INTEGRITY DOOR& HARDWARE INC 620.00 AP 00342565 2013/12/041 JOHN DEERE LANDSCAPES 152.18 AP 00342576 2013/12/041 MARIPOSA HORTICULTURAL ENT INC 2,493.10 AP 00342577 2013/12/041 MARTINEZ UNION SERVICE 45.00 AP 00342583 2013/12/04( MOST DEPENDABLE FOUNTAINS INC 2,310.20 AP 00342590 2013/12/04 l OFFICE DEPOT 22.58 AP 00342590 2013/12/04 l OFFICE DEPOT 15.48 AP 00342604 2013/12/04( RAULS AU'T'O TRIM INC 496.60 AP 00342296 2013/11/261 ASST SECURITY 105.00 AP 00342317 2013/11/261 COMMERCIAL CLEANING SYSTEMS 458.29 AP 00342323 2013/11/26( CROP PRODUCTION SERVICES INC 66.15 AP 00342621 2013/12/04( SO CALIF GAS COMPANY 420.65 AP 00342670 2013/12/05 ( INTERSTATE BATTERIES 135.53 AP 00342672 2013/12/05 ( MWI VETERINARY SUPPLY 54.00 AP 00342299 2013/11/26 ( BARRETO, RAQUEL M. 2.683.19 AP 00342308 2013/11/26( CALIFORNIA FRANCHISE TAX BOARD 150.00 User: VLOPEZ- VERONICA LOPEZ Page: 29 Current Date: 12/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 17:4 CITY OF RANCHO CUCAMONGA P60 Agenda Check Register 11/26/2013 through 12/10/2013 Check No. Check Date Vendor Name Amouni AP 00342321 2013/11/26( COOPER,CHERYL 138.60 AP 00342349 2013/11/26 ( HAY, SHARON 120.00 AP 00342355 2013/11/26 ( INLAND PRESORT& MAILING SERVICES 64.48 AP 00342383 2013/11/26 l NEW HORIZONS CLC OF SOUTHERN CALIFORNI 1,371.43 AP 00342389 2013/11/26 l OFFICE DEPOT 1.60 AP 00342389 2013/11/26 ( OFFICE DEPOT -23.85 AP 00342389 2013/11/26( OFFICE DEPOT 5.93 AP 00342400 2013/11/26( PRE-PAID LEGAL SERVICES INC 11.40 AP 00342405 2013/11/261 R AND R AUTOMOTIVE 156.31 AP 00342405 2013/11/261 R AND R AUTOMOTIVE 42.50 AR 00342413 2013/11/261 ROBLES. RAUL P 75.00 AP 00342420 2013/11/261 SENECHAL, CALVIN 156.00 AP 00342424 2013/11/261 SHOETERIA 223.54 AP 00342441 2013/11/261 STOTZ EQUIPMENT 840.82 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 1,148.34 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 7,028.32 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 1,103.50 AP 00342467 2013/11/27( CUCAMONGA VALLEY WATER DISTRICT 85.36 AP 00342451 2013/11/26( UTILIQUEST 1,094.15 AP 00342456 2013/11/261 WALTERS WHOLESALE ELECTRIC CO 53.20 AP 00342467 2013/11/27( CUCAMONGA VALLEY WATER DISTRICT 141.62 AP 00342467 2013/11/27 ( CUCAMONGA VALLEY WATER DISTRICT 264.71 AP 00342467 2013/11/27 ( CUCAMONGA VALLEY WATER DISTRICT 25,382.61 AP 00342467 2013/11/27( CUCAMONGA VALLEY WATER DISTRICT 960.54 AP 00342451 2013/11/261 UTILIQUEST 1,038.75 AP 00342545 2013/12/04 l GOODMAN RANCHO SPE LLC 8,582.00 AP 00342565 2013/12/04 l JOHN DEERE LANDSCAPES 52.87 AP 00342572 2013/12/04 l LITTLE BEAR PRODUCTIONS 850.00 AP 00342576 2013/12/04( MARIPOSA HORTICULTURAL ENT INC 1,320.99 AP 00342576 2013/12/041 MARIPOSA HORTICULTURAL ENT INC 2,737.36 AP 00342586 2013/12/041 MR CHEF INC 1,338.38 AP 00342590 2013/12/041 OFFICE DEPOT 4.25 AP 00342590 2013/12/041 OFFICE DEPOT 151.76 AP 00342592 2013/12/04( ONTARIO WINNELSON CO 55.27 AP 00342597 2013/12/041 PHOENIX GROUP INFORMATION SYSTEMS 1,317.18 AP 00342607 2013/12/04( RICHARDS WATSON AND GERSHON 39.00 AP 00342610 2013/12/041 ROBLES, RAUL P 105.00 AP 00342309 2013/11/261 CARQUEST AUTO PARTS -136.36 AP 00342319 2013/11/26( CONTACT SECURITY INC 1,000.00 AP 00342621 2013/12/041 SO CALIF GAS COMPANY 2,401.23 AP 00342335 2013/11/261 EMPLOYMENT DEVELOPMENT DEPT. 36,389.00 AP 00342630 2013/12/041 STARKS, MARSHAUN 41.00 AP 00342345 2013/11/261 GRAINGER 448.17 AP 00342345 2013/11/261 GRAINGER 39.68 AP 00342354 2013/11/261 HUNTINGTON HARDWARE 186.39 User: VLOPEZ- VERONICA LOPEZ Page: 30 Current Date: 12/116 Report:CK AGENDA REG PORTRAIT RC - CK: Agenda Check Register Portrait Layout Time: 17:4 CITY OF RANCHO CUCAMONGA P61 Agenda Check Register 11/26/2013 through 12/10/2013 Check No. Check Date Vendor Name Amouni AP 00342672 2013/12/05 ( MWI VETERINARY SUPPLY 2,117.36 AP 00342674 2013/12/05 ( SUNRISE FORD 69.25 AP 00342665 2013/12/05 ( CUCAMONGA VALLEY WATER DISTRICT 2,749.23 AP 00342665 2013/12/05 ( CUCAMONGA VALLEY WATER DISTRICT 2,792.59 AP 00342665 2013/12/05 ( CUCAMONGA VALLEY WATER DISTRICT 211.15 AP 00342665 2013/12/05 l CUCAMONGA VALLEY WATER DISTRICT 386.30 AP 00342469 2013/11/27( FORD OF UPLAND INC 81.44 AP 00342486 2013/12/041 ADVANCED ALTERNATOR EXCHANGE 145.80 AP 00342487 2013/12/041 ADVANCED CHEMICAL TRANSPORT 96.50 AP 00342496 2013/12/04( APUZZO. DANA 27.00 AP 00342511 2013/12/041 CARQUEST AUTO PARTS 8.76 Ap 00342511 2013/12/04( CARQUEST AUTO PARTS 35.14 AP 00342526 2013/12/041 DIAMOND BILLIARDS 1,580.00 AP 00342532 2013/12/041 FEDERAL EXPRESS CORP 20.37 AP 00342546 2013/12/041 GRAINGER 61.30 Ap 00342555 2013/12/041 HILLS PET NUTRITION SALES INC 444.46 AP 00342557 2013/12/041 HOSE MAN INC 163.12 AP 00342454 2013/11/261 VERIZON CALIFORNIA 46.44 AP 00342454 2013/11/261 VERIZON CALIFORNIA 46.22 AP 00342661 2013/12/051 B AND K ELECTRIC WHOLESALE 119.56 AP 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 25.88 AP 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 25.76 Ap 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 25.76 AP 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 25.88 AP 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 25.76 AP 00342438 2013/11/26( SOUTHERN CALIFORNIA EDISON 27.43 AP 00342438 2013/11/26 ( SOUTHERN CALIFORNIA EDISON 216.28 AP 00342438 2013/11/26( SOUTHERN CALIFORNIA EDISON 827.09 AP 00342438 2013/11/26( SOUTHERN CALIFORNIA EDISON 25.76 AP 00342438 2013/11/26 ( SOUTHERN CALIFORNIA EDISON 58.43 AP 00342438 2013/11/26 ( SOUTHERN CALIFORNIA EDISON 77.04 AP 00342438 2013/11/261 SOUTHERN CALIFORNIA EDISON 71.31 AP 00342438 2013/11/26( SOUTHERN CALIFORNIA EDISON 62.14 AP 00342647 2013/12/041 VERIZON CALIFORNIA 42.42 AP 00342647 2013/12/041 VERIZON CALIFORNIA 44.82 AP 00342647 2013/12/04( VERIZON CALIFORNIA 246.73 AP 00342642 2013/12/041 UNITED PACIFIC SERVICES INC 7,950.00 AP 00342333 2013/11/26( EASTERLING, RAY 57.60 AP 00342348 2013/11/26( HAMPTON YOGA 198.00 AP 00342472 2013/11/271 INLAND VALLEY DAILY BULLETIN 933.00 AP 00342357 2013/11/261 INTEGRITY DOOR& HARDWARE INC 146.25 AP 00342365 2013/11/261 KAISER FOUNDATION HEALTH PLAN INC 3,322.57 AP 00342371 2013/11/26( MARIPOSA HORTICULTURAL ENT INC 1,351.80 AP 00342383 2013/11/26 ( NEW HORIZONS CLC OF SOUTHERN CAUL-TORN' 1,371.43 AP 00342389 2013/11/26 ( OFFICE DEPOT 12.42 User: VLOPEZ-VERONICA LOPEZ Page: 31 Current Date: I2/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 17:4 CITY OF RANCHO CUCAMONGA P62 Agenda Check Register 11/26/2013 through 12/10/2013 Check No. Check Date Vendor Name Amouni AP 00342389 2013/11/261 OFFICE DEPOT 35.77 AP 00342389 2013/11/261 OFFICE DEPOT 194.81 AP 00342392 2013/11/261 ORONA, PATRICIA 880.00 AP 00342405 2013/11/26( R AND R AUTOMOTIVE 217.46 AP 00342416 2013/11/26( SAMS CLUB/GECRB 162.33 AP 00342420 2013/11/26 ( SENECHAL,CALVIN 36.00 AP 00342420 2013/11/261 SENECHAL,CALVIN 97.20 AP 00342440 2013/11/261 SOUTHLAND FARMERS MARKET ASSOC INC 153.00 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 519.30 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 890.51 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 559.42 AP 00342456 2013/11/261 WALTERS WHOLESALE ELECTRIC CO 708.51 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 345.28 AP 00342467 2013/11/271 CUCAMONGA VALLEY WATER DISTRICT 3,470.73 AP 00342453 2013/11/26 ( VCA CENTRAL ANIMAL HOSPITAL 397.44 AP 00342456 2013/11/26 ( WALTERS WHOLESALE ELECTRIC CO 292.45 AP 00342457 2013/11/26 ( WARREN& CO INC,CARL 497.74 AP 00342458 2013/11/26 ( WESCO RECEIVABLES CORI' 934.42 EP 00003894 2013/12/041 VIASYN INC 6,374.55 EP 00003890 2013/11/261 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 7,275.00 EP 00003890 2013/11/261 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 1,425.00 EP 00003891 2013/11/261 RCP FA 9,653.22 Total for Entity: 2,132,552.13 User: VLOPEZ- VERONICA LOPEZ Page: 32 Current Date: 12/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 17:4 P63 t0 E i I$ m -. Q no a oo w d m h O N Ip .- N b ~ Q o W o o o U E b 0 E o a.o.g o N O 00 0 e K 0 m E a% N > N b N_ b N ' A ' > C 0 a > 0 c[ a ii 0 0 O b N O 0 r r w J L n O O U U of a O.N L op ^ I O b OOi CD ' w NF T2 ` b N N N E ui O Opt ‘_- r N P. co C s— 0 a c 2 2 Fs o. 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Related file: Conditional Use Permit DRC2013-00698. This action is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15301 - Existing Facilities. RECOMMENDATION: Staff recommends that the City Council approve the determination of a Public Convenience or Necessity for Adeeb Hattar dba Phillip's Liquor through the adoption of the attached Resolution of Approval, and forward a copy to the California Department of Alcoholic Beverage Control (ABC). ANALYSIS: A. Background: The applicant submitted Conditional Use Permit DRC2013-00698 on August 15, 2013, requesting approval for the operation of a convenience/liquor store in a tenant space of 3,150 square feet within an existing shopping center located at the northeast corner of Base Line Road and Carnelian Street (Exhibit B). The specific address of the tenant space is 7263 Carnelian Street (Exhibit C). Following a review by staff and mailed notification to all property owners within 660 feet of the subject property, the Planning Manager approved the application on October 16, 2013 (Exhibit H). Tenants within the shopping center include Stater Bros. supermarket, Carl's Jr., Bank of America, and a variety of small retail shops and service businesses (Exhibit E). B. Regulatory Background: The California Department of Alcoholic Beverage Control (ABC) regulates the distribution of liquor licenses by selling limits on the various types of licenses in each census tract. The limits are calculated based on the ratio of liquor licenses to the population within a given census tract and is regulated by Section 23958 of the California Business and Professional Code. In cases where a census tract exceeds (or will exceed) the limit, a finding of Public Convenience or Necessity (PCN) is required by the local agency. The legislation purposely left the term Public Convenience or Necessity undefined so that the local legislative body would have the greatest latitude for discretion based on the local conditions and circumstances. The subject property is located within Census Tract 20.15 (Exhibit F). According to the Department of Alcohol Beverage Control, there are three (3) Type 21 "Off Sale General" P82 CITY COUNCIL STAFF REPORT PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 —ADEEB HATTAR December 18, 2013 Page 2 licenses currently within this census tract - the limit within this census tract is three (3) licenses. As the census tract is at the specified limit, the addition of another Type 21 "Off Sale General" license will cause an over-concentration. The applicant was notified by ABC and he subsequently submitted an application for a Public Convenience or Necessity on October 21, 2013, for review and action by the City Council. C. Facts to Support a Public Convenience or Necessity Determination: The following are facts to support the requested Public Convenience or Necessity. Fact: A small convenience/liquor store selling beer, wine, and distilled spirits is a common and accepted business. Fact: The proposed convenience/liquor store will be within a shopping center that is suitable for this type of business. The retail sale of alcohol also occurs at Stater Bros. supermarket. Fact: The proposed hours of operation will be between 6:00 a.m. and 12:00 a.m. (midnight) daily. These operating hours are typical for convenience/liquor stores. Fact: The site is located within Census Tract 20.15. This census tract is bound by Base Line Road and Highland Avenue on the south and north, respectively, and by Carnelian Street and Amethyst Street on the west and east, respectively. This census tract is primarily comprised of residential districts. There are several commercial districts within the subject census tract that are generally located at major street intersections (such as Base Line Road and Carnelian Street). Fact: The site is not close to sensitive uses, such as day care facilities, schools, and/or churches. The nearest sensitive use is Carnelian Elementary School at 7117 Carnelian Street located north of the shopping center. The primary entrance of the school is approximately 800 feet from the primary entrance of the proposed convenience/liquor store. Fact: The residents in the vicinity would be provided a more convenient shopping opportunity as a result of the presence of the applicant's convenience/liquor store. D. Environmental Assessment: The Planning Department staff has determined that the project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies as a Class 1 exemption under State CEQA Guidelines Section 15301, which covers the permitting of existing structures that involve negligible or no expansion of use beyond that existing at the time of the lead agency's original determination. The project consists of issuing a Public Convenience or Necessity determination for a convenience/liquor store that is proposed to operate within an existing shopping center. Staff finds that there is no substantial evidence that the project will have a significant effect on the environment as the site was intended to be used for commercial purposes such as the one that is proposed. P83 CITY COUNCIL STAFF REPORT PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922 —ADEEB HATTAR December 18, 2013 Page 3 CONCLUSION: Based on the above analysis, staff finds that a determination of a Public Convenience or Necessity, in order to obtain the issuance of a Type 21 alcohol license for Adeeb Hattar dba Phillip's Liquor, will not negatively impact the surrounding properties and/or land uses. Respectfully submitted, Candyce Burnett Planning Manager CB:MS/ge Attachments: Exhibit A— Location Map Exhibit B—Aerial Photo Exhibit C—Site Plan Exhibit D—Floor Plan Exhibit E—List of Tenants within the Shopping Center Exhibit F—Census Tracts Map Exhibit G—Applicant Letter Requesting a Public Convenience or Necessity Exhibit H —Approval Letter for Conditional Use Permit DRC2013-00698 Draft Resolution of Approval for Public Convenience and Necessity DRC2013-00922 IV& ' 1— LW AO0w0011 WI ‘1'"$'4‘ ALMOND BAAMALF•IT '- / ai• ' , r.4 . 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I , • [ 1 Ci TY '11 - 41 F,:,g • 1 i gi t il 4 1-1 - ,111 "'L- .*, ' rLislit '_ HA L L • .POLICE ._ HERITAGE • -'•.- ' 01,0 sr 1‘4111dr-11- STATIO HOSPITAL , Tz PLALE/I SI • •-••• 'Ij•-'r•----- . il'•••-- ,,,,:qtanasliry,,,, EXHIBIT A , , , ,. , .., „, Si -K t_'-'. 1 YOc T T T. , FRANI Si ss., a g AWITST ..■ -1 -.- I . TTi al' 1 BMW OW OP 1,-,,r4:1*F1.1361Z, 4) •DR ALE A r JAR :•;' CALLE •ie-- I'_, ' _ALE I C. ."• .'ig 1 I , . . • .. ARROW ROUTE ., 9,.,, ,,,Hers -EigTa-fulapswsT idrOot 1 la -. ..,..„..._— 0M11 7,a._',. BUSINESS CENTER DR .7 cal rgR 1. - - - , ,� � r � , �. .. - P85 01) aqi � e o y '• Mil -. . • %' ,4e:.• • \ • L 9 - al i N '•fir ;1 lip , �` ' :-1 - r !PI (v) . . �, 1 3 . 7 .1 , ; ' r . , ..-__.....iiiir 3 i i .1 , MUM I LU ti 4 . ' '' i' • • It If t Z C p 0 r 3 • 41 ...1. . 7 46 Otil ' 1 IC 11° ll W -. . , 'p i- 101 ,L , ..,:. . G W I •4 r Z 3 • W {' . , , i s 114 Z - _ J '4 SW r) 0 Ir. S . • •, — 3n �'V N • 13 N.- ye " 1 I ■I Oft 111 OP In ale ,... 1 'Itirt .,. ....,,r, WICr-- M 1 , ,, : .: !. gilii . 1 , _ r II:7- • - a. Y f 1 ,� EXHIBIT B " -..may- _ �:- f E 4 .1.1 • i P86 1 n o m a m m E J l_ r U CO rn o ❑ m al C O U ...FT II coo Ns- CO 1 1---\ 0 = EigG, Z C n m Li EZ is _ _ mn cvry 1) mr:m = ��r CZ ti I' 1 n(1 C=3 I'---- -J1.• I I 0 J EXHIBIT C ______ ___.................. _ it P-87---- NOTES: LEGEND i N 1 SI.E.:..DING SQ.FOOTAGE; 3.16C SC2..T. 1 SITE ADDRESS; [.....1 LANDSCAPING illAjr_l___Mbel . 1263 SASE LNE ROAD eXteTT•ie ilAL.1-TO/112/0A15.1 RANCHO C.UCAMONGA,CA Sr349 TREES ei=nal■I SIM KW- ';-W2 =,.27f,...... eXISTII".MALL TO ea IMMO le .... A! k i __. 4.: :e . 'I 4fr .... 4. 4: 4 4. 1 I I .. il■ 1.41CPI 1 i 1 mil 0 iULU COMM 1 CIGAR-TABACCO WWI.6/e.a. g...... , rs\ , ,.. i 9 , .., t 1 . , • ..1 1 Ar"--I i i 11 [ •1" w- 1.--- , ..4,-- I 4 1 I I I 4? • it Ci ii 7.-itj r - 1 '1 . 1 i. ... i ..... ; f q , t i 1...... I 1 ! 1 1- I . . . 1 le to 1 • tI1 W q . i J : > . 1 1 El' i 1 L •'..e•s•,11I 1 .1.. 1 I • I I 1 . i I I 1 • ' I 0 tr 1 : • • • ,• I i : L .., h. I I i : 7-1 %. I g„rr ,.,...,,,--a'.-6,./ r 2:6:l 2:. 2' o 24 dm.3. J3o.di ... _N rA ri __ 7= 00. ....', , 1 W ___... -- 4114.1.K../14 COMM C°. to do_ 1 , 4.! 4: 1. i I ty• ---- t_______i ,t _ • 1 ........._ ___ _. 1 i i 1 —714--- '4... ---L- .1, 1 FLOOR ELAN i ,...ALE: '/4'.I'-®. i I EXHIBIT D i P88 Country Village Tenants Address Business 8700 Baseline Street Bank of America 8736 Baseline Street Green Britton/Cads Jr. 8800A Baseline Street Vacant 8800B Baseline Street Subway Sandwiches 8800C Baseline Street V SPA 8802 Base Line Street Pho's Salon 8804 Base Line Street US Post Office Annex 8806 Base Line Street Tab Light Nails 8808 Base Line Street Phito 8810 Base Line Street One Stop Money Shop 8812 Base Line Street Vacant 8788 Base Line Street Attitudes 8780 Base Line Street A-1 Cleaners 8776 Base Line Street Vacant 8776A Base Line Street Vacant 8776B Base Line Street Vacant 8770 Base Line Street Staters Brothers 8760 Base Line Street Sally Beauty Supply 8750 Base Line Street 4 Ever Fit 8746 Base Line Street Vacant 8740 Base Line Street Royal Panda 8732 Base Line Street Chozen Marcial Arts Academy 8722 Base Line Street Smoke Shop 8718 Base Line Street Water&Coffee 7283 Carnelian Street Alta Loma Dental Care 7273 Carmelian Street Vacant 7263 Carmelian Street Proposed Liquor Store EXHIBIT E tA1IPJ N e Rd 4i7 I 9 ,., .� A 11 is Ed , -1 r FIXEMEWIN . . „0,,,,7011'= "M"' VIC,7:e min -_ ritiMill i ... - if sl• 4 '‘'N, 1 emu"M;,,i7 _- 0- , ‘4Tri1k, r -. . a a!�p•1.H u.wWtM i `y1�1�� �� p ry. ti s r / • • wir_ ,... fsl • • ' 1 ° is .� kik l 6 le,7 1■: P90 December 2, 2013 Adeeb Hattar 7263 Carnelian Ave Rancho Cucamonga, CA 91730 Rancho Cucamonga City Council do City of Rancho Cucamonga Planning Division 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Honorable Members of the City Council, I, Adeeb Hattar, am modestly pleading to the City Council to approve my request for finding of public convenience or necessity in allowing the Alcoholic Beverage Control Board of the State of California to issue a liquor license to open a mid sized liquor store in the Country Village Shopping Center. The store is 3,180 square feet, and is located at 7263 Carnelian Ave, Rancho Cucamonga, CA 91730. The liquor store will have a modern design in addition to being distinctive by providing all the necessary items that are needed by local customers. Other than providing the necessary items to local customers, the location of the market is also convenient to the residents living on Carnelian Ave, which will help avoid residents from crossing the busy intersection of Carnelian and Baseline and instead find the market as a safe and convenient place for their necessities. In addition, the price of the goods will be low and extremely competitive, which will help residents save money. The store will also create additional taxes for the city of Rancho Cucamonga along with creating additional employment opportunities for the local residents and community. I currently live in the city of Highland and am planning on moving to the city of Rancho Cucamonga and am projecting in opening other business ventures once I complete my PhD in business management by the end of 2014. Your help is highly appreciated in providing a public necessity letter from the Department of Alcoholic Beverage Control. Thank you, I look forward from hearing from you soon. Respectfully, Adeeb Hattar Phillip's Liquor EXHIBIT G ' I Mayor L. DENNIS MI_ .EL•Mayor Pro Tern SAM SPAGI P91 Council Members WILLIAM J. ALEXANDER, MARC STEINORTH, DIANE WILLIAMS y--` City Manager JOHN R. GILLISON Lsq I THE CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA October 16, 2013 Adeeb Hattar 6508 Emmerton Lane Highland, CA 92346 SUBJECT: CONDITIONAL USE PERMIT DRC2013-00698 - ADEEB HATTAR -A request to operate a convenience/liquor store with proposed operating hours of 6:00 a.m. to 12:00 a.m. daily in an existing tenant space of 3,150 square feet within an existing shopping center of 340,000 square feet(7.8 acres)in the Neighborhood Commercial (NC) District located at the northeast corner of Base Line Road and Carnelian Avenue; APN: 0202-381-28. Dear Mr. Hattar: The Conditional Use Permit process for the above-described project has been successfully completed, and approval has been granted based upon the following findings and conditions. Thank you for your participation and cooperation during this review process. Findings 1. The proposed project is for the operation of convenience/liquor store, Fine Wine & Spirits Liquor Store, in an existing tenant space of 3,150 square feet within an existing shopping center of 340,000 square feet (7.8 acres) in the Neighborhood Commercial (NC) District located at the northeast corner of Base Line Road and Carnelian Avenue;APN: 0202-381-28. 2. The specific location of the tenant space is 7263 Carnelian Avenue. 3. The hours of operation for the proposed use are between 6:00 a.m.and 12:00 a.m. (midnight) daily. 4. The proposed use will employ six (6) employees in two (2) daily shifts. TAM-6 17.30. -1 5. of the Development Code permits"Liquor Store"subject to the review of a Conditional Use Permit application and approval by the Planning Manager. 6. The Conditional Use Permit provides a process for review and determination by the Planning Manager of requests for uses and activities whose effects on the adjacent sites and surroundings need to be evaluated in terms of specific development proposals for the specific site. Staff does not anticipate any conflicts with the businesses and/or operations adjoining the site. 7. The proposed use is allowed within the applicable zoning district and complies with all other applicable provisions of the Development Code, Municipal Code, General Plan, and any applicable Specific Plans or City regulations/standards. EXHIBIT H ancho Cucamonga,CA 91729-0807•Tel(909)477-2700• Fax (909)477-2849•www.CiryofRC.us e P92 APPROVAL LETTER FOR CONDITIONAL USE PERMIT DRC2013-00698 ADEEB HATTAR- (CONVENIENCE/LIQUOR STORE) October 16, 2013 Page 2 8. The site is physically suited for the type and intensity of the proposed use including access, utilities, and the absence of physical constraints and can be conditioned to meet all related performance criteria and development standards. The development district designation of the project site is Neighborhood Commercial (NC) District. The proposed use will provide a service to the community and will be compatible with the surrounding uses in the vicinity. 9. Granting the permit would not be detrimental to the public interest,health,safety convenience, or welfare, or materially injurious to persons, property, or improvements in the vicinity in which the project is located. The proposed use will not result in changes to off-site improvements such as the public street, sidewalk, curbs, or gutter. The proposed use will have no significant affect and/or interfere with the surrounding land uses. 10. Notice of the application was mailed to all property owners within 660 feet of the site on September 16, 2013, and a 10-day period for comment was provided. Staff did not receive any comments in response to the notice. 11. The proposed use is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated thereunder, pursuant to Section 15301 — Existing Facilities—of the State CEQA Guidelines. Conditions This project is approved subject to the following conditions and the attached Standard Conditions: Planning Department 1. Approval is for the operation of a convenience/liquor store in an existing tenant space of 3,150 square feet within an existing shopping center of 340,000 square feet (7.8 acres) in the Neighborhood Commercial (NC) District located at the northeast corner of Base Line Road and Carnelian Avenue; APN: 0202-381-28. 2. The modifications to the site and interior of the building shall be as shown on the plans received by the City on August 15, 2013. Any revisions shall be subject to the review and approval of the Planning Manager. 3. The hours of operation shall be between 6:00 a.m. and 12:00 a.m. (midnight) daily. 4. Approval of this request shall not waive compliance with any sections of the Development Code, State Fire Marshal's regulations, Uniform Building Code, or any other City Ordinances. 5. The convenience/liquor store shall adhere to all requirements and operation regulations as prescribed by the California Department of Alcoholic Beverage Control(ABC). Failure to abide by all applicable ABC regulations or all Conditions of Approval shall result in Conditional Use Permit DRC2013-00698 being brought before the Planning Manager for review and possible revocation. 6. Any modification or intensification of the use, any improvements, and/or other modifications/intensification beyond what is specifically approved by this Conditional Use Permit shall require the review and approval by the Planning Manager prior to submittal of P93 APPROVAL LETTER FOR CONDITIONAL USE PERMIT DRC2013-00698 ADEEB HATTAR - (CONVENIENCE/LIQUOR STORE) October 16, 2013 Page 3 documents for plan check/occupancy, construction, commencement of the activity, and/or issuance of a Business License. 7. The applicant shall contact the California Department of Alcoholic Beverage Control(ABC)to determine if a Public Convenience or Necessity (PCN) is required. If it is required, then an application for a Public Convenience or Necessity(and a fee in the amount of$1,201.75)shall be submitted to the City. This application will require a public hearing for review and approval by the City Council. 8. All signs shall comply with Chapter 17.74 (Sign Regulations for Private Property) of the Development Code and Uniform Sign Program #35. Police Department 1. A minimum of 2 surveillance cameras shall be placed such that 1 covers the door and the second covers the cash register. 2. The video recordings shall be of nothing less than NTSC 4SIF with a minimum of 704X480 resolution. A minimum of 30 days surveillance video shall be kept. 3. All employees shall have or obtain within 120 days of the start of their employment the R.B.S. certification (Responsible Beverage Service). (Contact the Police Department for class information.) 4. Post all required ABC notices, such as, but not limited to, "No Loitering", cancer pregnancy warning, etc. 5. All clerk affidavits shall be kept on the premises available for inspection. Building and Safety Department/Fire Construction Services 1. If alterations to the building are proposed, please submit to the Building and Safety Services Department for plan review and permit issuance. Please note that conditions may specify completion of certain plans or work prior to the issuance of Building Permits. This decision shall be final following a 10-day appeal period ending on October 21, 2013. Appeals must be filed in writing with the Planning Commission Secretary, state the reason for the appeal, and be accompanied by a $1,306.25 appeal fee. { 1 P94 APPROVAL LETTER FOR CONDITIONAL USE PERMIT DRC2013-00698 ADEEB HATTAR - (CONVENIENCE/LIQUOR STORE) October 16, 2013 Page 4 If you should have any questions, please feel free to contact the project planner, Mike Smith, at (909)477-2750, extension 4317, Monday through Thursday between the hours of 7:00 a.m. and 6:00 p.m. Sincerely, PLANNING EPARTMENT Candyce rnett Planning Manager Attachment: Standard Conditions CB/MS/Is c: Moises Eskenazi, Senior Plans Examiner Dan James, Senior Civil Engineer 1 P95 COMMUNITY DEVELOPMENT DEPARTMENT STANDARD CONDITIONS PROJECT#: DRC2013-00698 SUBJECT: CONDITIONAL USE PERMIT APPLICANT: ADEEB HATTAR LOCATION: 7263 CARNELIAN AVENUE -APN: 0202-381-28 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONTACT THE PLANNING DEPARTMENT, (909) 477-2750, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. General Requirements Completion Date 1. The applicant shall agree to defend at his sole expense any action brought against the City, /_/_ its agents, officers, or employees, because of the issuance of such approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any Court costs and attorney's fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his obligations under this condition. 2. Copies of the signed Approval Letter, Standard Conditions, and all environmental _/_/_ mitigations shall be included on the plans (full size). The sheet(s) are for information only to all parties involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect. 3. The applicant shall be required to pay any applicable Fish and Game fees as shown below. / /_ The project planner will confirm which fees apply to this project. All checks are to be made payable to the Clerk of the Board Supervisors and submitted to the Planning Commission Secretary prior to the Planning Commission or Planning Manager hearing. a) Notice of Exemption -$50 B. Time Limits 1. Any approval shall expire if Building Permits are not issued or approved use has not _/_/_ commenced within 5 years from the date of approval or a time extension has been granted. 1 P96 Project No. Completion Date C. Site Development 1. The site shall be developed and maintained in accordance with the approved plans which T./_/_ include Site Plans, architectural elevations, exterior materials and colors, landscaping, sign program, and grading on file in the Planning Department, the conditions contained herein, and the Development Code regulations. 2. Prior to any use of the project site or business activity being commenced thereon, all _/_/_ Conditions of Approval shall be completed to the satisfaction of the Planning Manager. 3. Occupancy of the facilities shall not commence until such time as all California Building _/_/_ Code and State Fire Marshal regulations have been complied with. Prior to occupancy, plans shall be submitted to the Rancho Cucamonga Fire Protection District and the Building and Safety Services Department to show compliance. The buildings shall be inspected for compliance and final acceptance granted prior to occupancy. 4. Revised Site Plans and building elevations incorporating all Conditions of Approval shall be _/_/_ submitted for Planning Manager review and approval prior to the issuance of Building Permits. 5. All site, grading, landscape, irrigation, and street improvement plans shall be coordinated for _/_/_ consistency prior to issuance of any permits(such as grading, tree removal, encroachment, building, etc.) or prior to final map approval in the case of a custom lot subdivision, or approved use has commenced, whichever comes first 6. Approval of this request shall not waive compliance with all sections of the Development / Code, all other applicable City Ordinances, and applicable Community, Specific Plans and/or Master Plans in effect at the time of Building Permit issuance. 7. All building numbers and individual units shall be identified in a clear and concise manner, _/_/_ including proper illumination and in conformance with Building and Safety Services Department standards, the Municipal Code and the Rancho Cucamonga Fire Department (RCFD) Standards. D. SHOPPING CENTERS 1. Graffiti shall be removed within 72 hours. /_/_ • 2. The entire site shall be kept free from trash and debris at all times and in no event shall /_/_ trash and debris remain for more than 24 hours. 3. All operations and businesses shall be conducted to comply with the following standards _/_/_ which shall be incorporated into the lease agreements for all tenants: a. Noise Level -All commercial activities shall not create any noise that would exceed an / /_ exterior noise level of 60 dB during the hours of 10 p.m. until 7 a.m. and 65 dB during the hours of 7 a.m. until 10 p.m. (Table 17,66.050-1) b. Loading and Unloading - No person shall cause the loading, unloading, opening, closing, or other handling of boxes, crates, containers, building materials, garbage cans, or other similar objects between the hours of 10 p.m. and 7 a.m. unless otherwise specified herein, in a manner which would cause a noise disturbance to a residential area. E. Building Design 1. All roof appurtenances, including air conditioners and other roof mounted equipment and/or projections shall be screened from all sides and the sound shall be buffered from adjacent 2 P97 Project No. Completion Date properties and streets as required by the Planning Department. Such screening shall be architecturally integrated with the building design and constructed to the satisfaction of the Planning Manager. Any roof-mounted mechanical equipment and/or ductwork, that projects vertically more than 18 inches above the roof or roof parapet, shall be screened by an architecturally designed enclosure which exhibits a permanent nature with the building design and is detailed consistent with the building. Any roof-mounted mechanical equipment and/or ductwork, that projects vertically less than 18 inches above the roof or roof parapet shall be painted consistent with the color scheme of the building. Details shall be included in building plans. F. Parking and Vehicular Access (indicate details on building plans) 1. All parking spaces shall be 9 feet wide by 17 feet long with a required 1-foot overhang(e.g., _/_/_ over a curb stop). 2. All parking spaces shall be double striped per City standards and all driveway aisles, _/_/` entrances, and exits shall be striped per City standards. • • 3 P98 RESOLUTION NO. 13-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922, A REQUEST FOR A PUBLIC CONVENIENCE OR NECESSITY TO PERMIT THE OPERATION OF A CONVENIENCE/LIQUOR STORE WITH A TYPE 21 OFF-SALE GENERAL LICENSE IN AN EXISTING TENANT SPACE OF 3,150 SQUARE FEET WITHIN AN EXISTING SHOPPING CENTER OF 340,000 SQUARE FEET (7.8 ACRES) WITHIN THE NEIGHBORHOOD COMMERCIAL (NC) DISTRICT, LOCATED AT THE NORTHEAST CORNER OF BASE LINE ROAD AND CARNELIAN STREET;AND MAKING FINDINGS IN SUPPORT THEREOF -APN: 0202-381-28. A. Recitals. 1. Adeeb Hattar dba Phillip's Liquor filed an application for Public Convenience or Necessity DRC2013-00922, as described in the title of this Resolution,for a Type 21 Off-Sale General License from the California Department of Alcoholic Beverage Control (ABC). 2. Section 23958 of the California Business and Professional Code requires the City of Rancho Cucamonga to make a determination that the issuance of the said license will service the public convenience or necessity. 3. On the 18th day of December 2013, the City Council of the City of Rancho Cucamonga reviewed said application prior to the adoption of this Resolution. 4. All legal prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Rancho Cucamonga as follows: 1. This Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based upon the substantial evidence presented to this Council during the above-referenced meeting on December 18, 2013, including written and oral staff reports, this Council hereby specifically finds as follows: a. A small convenience/liquor store selling beer, wine, and distilled spirits is a common and accepted business. b. The proposed convenience/liquor store will be within a shopping center that is suitable for this type of business. The retail sale of alcohol also occurs at Stater Bros.supermarket. c. The proposed hours of operation will be between 6:00 a.m. and 12:00 a.m. (midnight) daily. These operating hours are typical for convenience/liquor stores. d. The site is located within Census Tract 20.15, This census tract is bound by Base Line Road and Highland Avenue on the south and north, respectively, and by Carnelian Street and Amethyst Avenue on the west and east, respectively. This census tract is primarily comprised P99 CITY COUNCIL RESOLUTION NO. 13-204 PUBLIC CONVENIENCE OR NECESSITY DRC2013-00922—ADEEB HATTAR December 18, 2013 Page 2 of residential districts. There are several commercial districts within the subject census tract that are generally located at major street intersections (such as Base Line Road and Carnelian Street). e. The site is not close to sensitive uses, such as day care facilities, schools, and/or churches. The nearest sensitive use is Carnelian Elementary School at 7117 Carnelian Street located north of the shopping center. The primary entrance of the school is approximately 800 feet from the primary entrance of the proposed convenience/liquor store. f. The residents in the vicinity would be provided a more convenient shopping opportunity as a result of the presence of the applicant's convenience/liquor store. 3. The Planning Department staff has determined that the project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City's CEQA Guidelines. The project qualifies as a Class 1 exemption under State CEQA Guidelines Section 15301, which covers the permitting of existing structures that involve negligible or no expansion of use beyond that existing at the time of the lead agency's original determination. The project consists of issuing a Public Convenience or Necessity determination for a convenience/liquor store that is proposed to operate within an existing shopping center. Staff finds that there is no substantial evidence that the project will have a significant effect on the environment as the site was intended to be used for commercial purposes such as the one that is proposed. The City Council has reviewed the Planning Department's determination of exemption, and based on its own independent judgment, concurs in the staffs determination of exemption. 4. Based upon the findings set forth in Paragraphs 1, 2, and 3, above, and with the condition specified in Section 6, this City Council concludes that the issuance of a Type 21 Off-Sale General Alcoholic Beverage Sales License for Adeeb Hattar dba Phillip's Liquor will not have a negative impact to the surrounding uses. 5. Based upon the findings and conclusions set forth in Paragraphs 1, 2, 3, and 4 above, this City Council hereby determines that with the imposition of the condition specified in Section 6, the issuance of a Type 21 Off-Sale General Alcoholic Beverage Sales License for Adeeb Hattar dba Phillip's Liquor will service the Public Convenience or Necessity. 6. Based upon the findings and conclusions set forth in Paragraphs 1,2, 3,4, and 5 above, this City Council hereby approves the request for a Public Convenience or Necessity determination subject to each and every condition set forth below. Planning Department 1) All special and standard conditions of approval for Conditional Use Permit DRC2013-00698 shall apply. 7. The City Clerk shall certify the adoption of this Resolution. P100 STAFF REPORT Crry N'b N1 GER's OFFICE RANCHO Date: December 18, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager N From: Breanna Medina, Emergency Management Coordinato Subject: APPROVAL TO ACCEPT GRANT REVENUE IN THE AMOUNT OF$37,562.00 AWARDED BY THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY(FY2013 EMERGENCY MANAGEMENT PERFORMANCE GRANT), AND ADMINISTERED BY THE SAN BERNARDINO COUNTY FIRE DEPARTMENT, OFFICE OF EMERGENCY SERVICES TO THE CITY OF RANCHO CUCAMONGA INTO ACCOUNT 1380000- 4740 (GRANT INCOME) FOR THE PURPOSE OF EMERGENCY MANAGEMENT PLANNING ACTIVITIES RECOMMENDATION Authorize the acceptance of grant revenue in the amount of$37,562.00 (FY2013 Emergency Management Performance Grant) into account 1380000-4740 (Grant Income)for the purpose of emergency management planning activities. BACKGROUND The FY2013 Emergency Management Performance Grant (EMPG) includes eligible emergency management planning activities that fall in line with the established goals and objectives from the California Emergency Management Agency as required. One of these goals is to strengthen planning for both intentional and natural disasters. To fall in line with these objectives, the City of Rancho Cucamonga will continue to use these funds to assist with the implementation and execution of the Community Emergency Response Team (CERT) Program. Program duties include, recruiting, training and maintaining the CERT (train and release) and Advanced CERT (affiliated) program and continuing to increase the disaster resiliency in the City of Rancho Cucamonga through education and awareness of natural and man-made disasters in our community. P101 STAFF REPORT ADMINISTRATIVE SERVICES GROUP Lj J RANCHO Date: December 18, 2013 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori Sassoon, Deputy City Manager/Administrative Services VJ Subject: APPROVAL OF A RESOLUTION ADOPTING FISCAL YEAR 2013/14 SALARY SCHEDULES FOR CITY JOB CLASSIFICATIONS RECOMMENDATION It is recommended that the City Council of the City of Rancho Cucamonga adopt the attached resolution approving the Fiscal Year 2013/14 salary schedules for job classifications employed by the City. BACKGROUND The City Council has previously adopted salary schedules for those classifications employed by the City of Rancho Cucamonga. Periodically these schedules are updated to reflect changes in salaries, additions and deletions of classifications and changes in job titles. This resolution contains no changes to employee salaries. The only substantive change to this resolution is the addition of Budget Analyst, Senior Accountant, and Building Inspector to the part-time salary schedule. By adding the part-time equivalents of these existing full-time classifications, the City can comply with CaIPERS requirements regarding the establishment of part-time classifications. Attachments 1. Salary Schedule for Executive Management Employee Job Classifications 2. Salary Schedule for Mid-Manager, Supervisory/Professional and General Job Classifications 3. Salary Schedule for Mid-Manager, Supervisory/Professional and General Part-Time Job Classifications 4. Salary Schedule for San Bernardino Public Employees Association Job Classifications P102 RESOLUTION NO. 13-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE SALARY SCHEDULES FOR FISCAL YEAR 2013/14, INCLUDING CITY COUNCIL BENEFITS. WHEREAS, the City Council of the City of Rancho Cucamonga has determined that it is necessary for the efficient operation and management of the City that policies be established prescribing salary ranges, benefits and holidays and other policies for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga has previously adopted salary resolutions establishing salary ranges, benefits and other terms of employment for employees of the City of Rancho Cucamonga; and WHEREAS, the City Council of the City of Rancho Cucamonga recognizes that it is necessary from time to time to amend the salary resolution to accommodate changes in position titles, classifications salary ranges, benefits and other terms of employment; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rancho Cucamonga, California to approve the attached salary schedules and to permit the City Council to enroll in the California Public Employees Retirement System, the PARS Supplemental Retirement Plan and to participate in the Executive Management Executive Wellness Plan, and a monthly mileage allowance in the amount of two hundred dollars. PASSED, APPROVED, AND ADOPTED this day of , 2013. AYES: NOES: • ABSENT: ABSTAINED: L. Dennis Michael, Mayor ATTEST: Janice Reynolds, City Clerk P103 I, Janice Reynolds, City Clerk of the City of Rancho Cucamonga, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, at a Meeting of said Council on the day of , 2013. Executed this day of , 2013 at Rancho Cucamonga, California. Janice Reynolds, City Clerk P104 EXECUTIVE MANAGEMENT GROUP ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES December 2013 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Animal Services Director 1562 7,310 1602 8,924 1632 10,364 Assistant City Clerk/ Records Mgr. 1514 5,754 1554 7,024 1584 8,158 Assistant City Manager 1637 t 10,626 1677 12,972 1707 15,066 Building and Safety Services Director 1577 7,878 1617 9,617 1647 11,169 City Manager 1734 17,238 1774 21,044 1804 24,440 Community Services Director 1595 8,618 1635 10,521 1665 12,219 Deputy City Manager/Administrative Services 1615 9,522 1655 11,624 1685 13,500 Deputy City Manager/ Econ. & Comm. Dev. 1615 9,522 1655 11,624 1685 13,500 Eng Svs Director/City Engineer 1596 8,661 1636 10,573 1666 12,280 Finance Director 1597 " 8,704 1637 10,626 1667 12,341 Human Resources Director 1589 8,364 1629 10,210 1659 11,858 Library Director 1 579 7,957 1619 9,714 1649 11,281 Planning Director 1589 8,364 1629 10,210 1659 11,858 Public Works Services Director 1577 7,878 1617 9,617 1647 11,169 Fire Chief _ A 11,950.28 F 15,251.92 Executive Management December 2013 P105 Resolution No. MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES December 2013 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Account Clerk 4375 2,850 4415 3,480 4425 3,658 Account Technician 4423 3,621 7 4463 4,421 4473 4,647 Accountant# 3465 4,462 3505 5,448 3515 5,726 Accounting Manager* 2525 6,019 2565 7,348 2575 7,724 Administrative Secretary' 4424 3,640 4464 4,443 4474 4,670 Administrative Technician 4437 3,883 4477 4,741 4487 4,983 Animal Care Attendant 4349 2,504 4389 3,057 4399 3,213 Animal Caretaker 4378 2,893 4418 3,532 4428 3,713 Animal Care Supervisor# 3416 3,495 3456 4,267 3466 4,485 Animal Center Manager* 2506 5,475 2546 6,684 2556 7,026 Animal Handler 4388 3,041 4428 3,713 4438 3,903 Animal License Canvasser 4349 2,504 4389 3,057 4399 3,213 Animal Services Dispatcher 4369 2,766 4409 3,377 4419 3,550 Animal Services Officer 4441 3,962 4481 4,836 4491 5,084 Assistant City Clerk # 3480 4,809 3520 5,871 3530 6,171 Assistant City Engineer* 2590 8,324 2630 10,162 2640 10,682 Assistant Engineer# 3488 5,005 3528 6,110 3538 6,422 Assistant Library Director* 2572 7,610 2612 9,290 2622 9,765 Assistant Planner# 3468 4,530 3508 5,530 3518 5,813 Assistant to the City Manager* 2548 6,751 2588 8,242 2598 8,663 Associate Engineer# 3518 5,813 3558 7,096 3568 7,459 Associate Planner# 3487 4,980 3527 6,079 3537 6.390 Box Office Coordinator 4450 4,143 4490 5,058 4500 5,317 Budget Analyst# 3498 5,261 3538 6,422 3548 6,751 Building Inspection Supervisor#2 3504 5,421 3544 6,617 3554 6,956 Building Inspector2 4464 4,443 4504 5,424 4514 5,702 Business License Clerk 4378 2,893 4418 3,532 4428 3,713 Business License Inspector 4418 3,532 4458 4,312 4468 4,533 Business License Program Coordinator# 3432 3,785 3472 4,621 3482 4,857 Business License Technician 4408 3,360 4448 4,102 4458 4,312 Buyer I 4411 3,411 4451 4,164 4461 4,377 Buyer II # 3433 3,804 3473 4,644 3483 4,882 Code Enforcement Officer 4441 3,962 4481 4,836 4491 5,084 Code Enforcement Supervisor#2 3481 4,833 3521 5,900 3531 6,202 Community Programs Coordinator 4450 4,143 4490 5,058 4500 5,317 Mid Manager, Supervisory/Professional, and General Group Employees December 2013 P106 Community Programs Specialist 4437 3,883 4477 4,741 4487 4,983 Community Services Coordinator 4450 4,143 4490 5,058 4500 5,317 Community Services Marketing Coord 4450 4,143 4490 5,058 4500 5,317 Community Services Superintendent* 2536 6,359 2576 _ 7,763 2586 8,160 Community Services Supervisor* 3480 Y p 4,809 3520 5,871 3530 6,171 Community Services Technician 4437 3,883 4477 4,741 4487 4,983 Community Svc Marketing Manager* 2536 6,359 2576 7,763 2586 8,160 Cultural Arts Manager* 2506 5,475 2546 6,684 2556 7,026 Deputy City Clerk# 3430 3,748 3470 4,575 3480 4,809 Engineering Aide 4421 3,585 4461 4,377 4471 4,601 Engineering Technician 4441 3,962 4481 4,836 4491 5,084 Environmental Programs Coordinator# 3503 5,394 3543 6,584 3553 6,921 Environmental Programs Inspector2 4464 4,443 4504 5,424 4514 5,702 Environmental Programs Manager* 2539 6,455 2579 7,880 2589 8,283 Executive Assistant* 2460 4,353 2500 5,314 2510 5,585 Facilities Superintendent* 2536 6,359 2576 7,763 2586 8,160 Fleet Supervisor#2 3480 4,809 3520 5,871 3530 6,171 GIS Analyst 4456 4,269 4496 5,212 4506 5,479 GIS Technician 4436 3,864 4476 4,717 4486 4,958 GIS/Special District Manager* 2538 6,423 2578 7,841 2588 8,242 Human Resources Manager* 2583 8,039 2623 9,814 2633 10,315 Human Resources Technician 4399 3,213 4439 3,922 4449 4,123 Information Services Analyst l# 3505 5,448 3545 6,650 3555 6,991 Information Services Analyst II# y 3520 5,871 3560 7,167 3570 7,534 Information Services Manager* 2584 8,079 2624 9,863 2634 10,367 Information Services Projects Coord.# 3508 5,530 3548 6,751 3558 7,096 Information Services Specialist I 4456 4,269 4496 5,212 4506 5,479 Information Services Specialist II 4471 4,601 4511 5,617 4521 5,904 Librarian I# 3435 3,842 3475 4,691 3485 4,930 Librarian II# 3457 4,288 3497 5,235 3507 5,502 Library Assistant l# 3373 2,820 3413 3,443 3423 3,619 Library Assistant II# 3414 3,460 3454 4,224 3464 4,440 Library Clerk 4356 2,593 4396 3,165 4406 3,327 Library Page 4244 1,483 4284 1,810 4294 1,903 Library Page II 4293 1,894 4333 2,312 4343 2,430 Library Services Manager* 2506 5,475 2546 6,684 2556 7,026 Library Technician 4393 3,116 4433 3,804 4443 3,999 Maintenance Supervisor#2 3488 5,005 3528 6,110 3538 6,422 Management Aide 4440 3,942 4480 4,812 4490 5,058 Management Analyst I# 3470 4,575 3510 5,585 3520 5,871 Management Analyst II# 3498 5,261 3538 6,422 3548 6,751 Management Analyst III# 3515 5,726 3555 6,991 3565 7,348 Office Services Clerk 4369 2,766 4409 3,377 4419 3,550 Mid Manager, Supervisory/Professional, and General Group Employees December 2013 P107 Office Specialist I 4349 2,504 4389 3,057 4399 3,213 Office Specialist II 4369 2,766 4409 3,377 4419 3,550 Park/Landscape Maintenance Supt*- 2536 6,359 2576 7,763 2586 8,160 Plan Check & Inspection Manager* 2533 6,264 2573 7,648 2583 8,039 Planning Commission Secretary# 3444 4,019 3484 4,906 3494 5,157 Planning Manager* 2583 8,039 2623 9,814 2633 10,315 Planning Specialist 4443 4,001 4483 4,885 4493 5,135 Planning Technician 4423 3,621 4463 4,421 4473 4,647 Plans Examiner# 3482 4,857 3522 5,930 3532 6,233 Principal Librarian* 2495 5,183 2535 6,327 2545 6,651 Principal Management Analyst* 2543 6,585 2583 8,039 2593 8,450 Principal Engineer* 2567 7,422 2607 9,061 2617 9,524 Principal Planner* 2537 6,391 2577 7,802 2587 8,201 Public Services Technician I 4413 3,445 4453 4,206 4463 4,421 Public Services Technician II 4423 3,621 4463 4,421 4473 4,647 Public Services Technician III 4443 4,001 4483 4,885 4493 5,135 Public Works Inspector 12 4444 4,021 4484 4,909 4494 5,160 Public Works Inspector 112 4464 4,443 4504 5,424 4514 5,702 Public Works Maintenance Manager* 2566 7,385 2606 9,016 2616 9,477 Public Works Safety Coordinator#2 3468 4,530 3508 5,530 3518 5,813 Purchasing Clerk 4374 2,836 4414 3,462 4424 3,640 Purchasing Manager* 2530 6,171 2570 7,534 2580 7,919 Records Clerk 4358 2,619 4398 3,197 4408 3,360 Records Coordinator 4386 3,011 4426 3,676 4436 3,864 Risk Management Coordinator# 3470 4,575 3510 5,585 3520 5,871 Secretary' 4394 3,134 4434 3,826 4444 4,021 Senior Account Clerk 4395 3,149 4435 3,845 4445 4,041 Senior Account Technician 4446 4,062 4486 4,958 4496 5,212 Senior Accountant# 3498 5,261 3538 6,422 3548 6,751 Senior Administrative Secretary' 4444 4,021 4484 4,909 4494 5,160 Senior Animal Services Officer# 3461 4,374 3501 5,340 3511 5,613 Senior Building Inspector#2 3484 4,906 3524 5,989 3534 6,295 Senior Buyer# 3463 4.418 3503 5,394 3513 5,669 Senior Civil Engineer* 2547 6.717 2587 8,201 2597 8,620 Senior Code Enforcement Officer# 3461 4,374 3501 5,340 3511 5,613 Senior Electrician # 3485 4,930 3525 6,019 3535 6,327 Senior GIS Analyst# 3484 4,906 3524 5,989 3534 6,295 Senior Information Services Analyst# 3535 6,327 3575 7,724 3585 8,119 Senior Information Services Specialist 4493 5,135 4533 6,268 4543 6,589 Senior Librarian# 3468 4,530 3508 5,530 3518 5,813 Senior Park Planner# 3500 5,313 3540 6,487 3550 6,818 Senior Planner* 2517 5,784 2557 7,061 2567 7,422 Senior Plans Examiner# 3497 5,235 3537 6,390 3547 6,717 Mid Manager, Supervisory/Professional, and General Group Employees December 2013 P108 Senior Special Districts Technician 4443 4,001 4483 4,885 4493 5,135 Special Districts Analyst# 3498 5,261 3538 6,422 3548 6,751 Special Districts Technician 4437 3,883 4477 4,741 4487 4,983 Street/Storm Drain Maintenance Supt*2 2536 6,359 2576 7,763 2586 8,160 Supervising Public Works Inspector#2 3494 5,157 3534 6,295 3544 6,617 Theater Production Coordinator 4460 4,355 4500 5,317 4510 5,589 Theater Production Supervisor# 3480 4,809 3520 5,871 3530 6,171 Theatre Technician III 4423 3,621 4463 4,421 4473 4,647 Traffic Engineer* 2569 7,496 2609 9,152 2619 9,620 Utilities Division Manager* 2584 8,079 2624 9,863 2634 10,367 Utility Operations Manager* 2524 5,989 2564 7,312 2574 7,686 Veterinarian* 2579 7,880 2619 9,620 2629 10,112 Veterinary Assistant 4407 3,344 4447 4,082 4457 4,291 Veterinary Technician 4437 3,883 4477 4,741 4487 4,983 When acting as Clerk to Commissions$50 paid per night or weekend day meeting. Compensatory time off can be substituted in lieu of$50 at the option of the employee. 2 Refer to MOU for provision of boot allowance. #Denotes Supervisory/Professional Class *Denotes Management Class Mid Manager, Supervisory/Professional, and General Group Employees December 2013 II P109 MID MANAGER, SUPERVISORY/PROFESSIONAL AND GENERAL EMPLOYEES PART-TIME ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES December 2013 Minimum Control Point Maximum Part Time Positions Step Amount Step Amount Sten Amount Account Clerk 6368 15.87 6408 19.37 6418 20.36 Account Technician 6423 20.88 6463 25.49 6473 26.79 Accountant 6465 25.75 6505 31.43 6515 33.04 Administrative Intern 6320 12.48 6360 15.24 6370 16.03 Animal Care Attendant 6349 14.43 6389 17.62 6399 18.52 Animal Caretaker 6378 16.69 6418 20.38 6428 21.42 Animal Handler 6388 17.54 6428 21.41 6438 22.50 Animal License Canvasser 6266 9.54 6306 11.65 6316 12.26 Animal Services Dispatcher 6369 15.95 6409 19.47 6419 20.46 Animal Services Officer 6441 22.84 6481 27.88 6491 29.31 Assistant Engineer 6488 28.88 6528 35.25 6538 37.05 Assistant Planner 6468 26.13 6508 31.90 6518 33.54 Assistant Pool Manager 6305 11.60 6345 14.16 6355 , 14.87 Associate Engineer 6518 33.53 6558 40.94 6568 43.03 Associate Planner 6487 28.73 6527 35.07 6537 36.86 Box Office Assistant 6290 10.76 6330 13.13 6340 13.81 Box Office Specialist 6311 11.95 6351 14.58 6361 15.33 Budget Analyst 6498 30.35 6538 37.05 6548 , 38.95 Building Inspector 6464 25.61 6504 31.27 6514 32.87 Business License Clerk 6378 16.69 6418 20.38 6428 21.42 Code Enforcement Officer 6441 22.84 6481 27.88 6491 29.31 Community Programs Coordinator 6450 23.89 6490 29.16 6500 30.66 Community Programs Specialist 6437 22.39 6477 27.33 6487 28.73 Community Services Coordinator 6450 23.89 6490 29.16 6500 30.66 Community Services Specialist 6350 14.51 6390 17.71 6400 18.62 Community Services Technician 6437 22.39 6477 27.33 6487 28.73 Department Director 6562 42.17 6604 51.50 6707 86.92 Department Manager 6525 34.73 6566 42.60 6634 59.81 Deputy City Clerk 6430 21.62 6470 26.40 6480 27.75 Division Supervisor 6416 20.16 6457 24.74 6554 40.13 Electrician 6457 24.74 6497 30.20 6507 31.75 Energy Efficiency Coordinator 6372 16.19 6412 19.77 6422 20.78 Engineering Aide 6421 20.67 6461 , 25.24 6471 26.53 Engineering Technician 6441 22.84 6481 27.88 6491 29.31 Environmental Resources Intern 6280 10.23 6320 12.48 6330 13.13 Equipment Operator 6425 21.09 6465 25.75 6475 27.06 GIS Programmer/Analyst 6456 24.61 6496 30.05 6506 31.58 GIS Intern 6320 12.48 6360 15.24 6370 16.03 GIS Technician 6436 22.28 6476 27.20 6486 28.59 Healthy Cities Coordinator 6372 16.19 6412 19.77 6422 20.78 Human Resources Technician 6399 18.52 6439 22.61 6449 23.77 Instructor/Guard I 6240 8.38 6280 10.23 6290 10.76 Instructor/Guard II 6280 , 10.23 6320 12.48 6330 13.13 City Part Time Revised December 2013 P110 Lead Mechanic 6440 22.73 6480 27.75 6490 29.16 Library Aide 6237 8.25 6277 10.09 6287 10.59 Librarian I 6433 21.95 6473 26.79 6483 28.16 Library Assistant I 6362 15.41 6402 18.81 6412 19.77 Library Assistant II 6404 18.99 6444 23.20 6454 24.37 Library Clerk 6346 14.22 6386 17.37 6396 18.25 Library Page 6237 8.25 6277 10.09 6287 10.59 Library Page II 6280 10.23 6320 12.48 6330 13.13 Library Technician 6393 17.98 6433 21.95 6443 23.07 Maintenance Technician 6280 10.23 6320 12.48 6330 13.13 Management Aide 6440 22.73 6480 27.75 6490 29.16 Management Analyst I 6470 26.40 6510 32.22 6520 33.87 Management Analyst II 6498 30.35 6538 37.05 6548 38.95 Mechanic 6430 21.62 6470 26.40 6480 27.75 Office Services Clerk 6369 15.95 6409 19.41 6419 20.47 Office Specialist I 6332 13.25 6372 16.19 6382 17.02 Office Specialist II 6352 14.65 6392 17.89 6402 18.80 Outreach Technician 6311 11.95 6351 14.58 6361 15.33 Planning Aide 6320 12.48 6360 15.24 6370 16.03 Playschool Instructor 6311 11.95 6351 14.58 6361 15.33 Pool Manager 6329 13.07 6369 15.95 6379 16.76 Principal Engineer 6567 42.82 6607 . 52.77 _ 6617 54.95 Program Specialist 6311 11.95 6351 14.58 6361 15.33 Public Services Technician I 6413 19.86 6453 24.25 6463 25.49 Public Services Technician II 6423 20.88 6463 25.49 6473 26.79 Public Services Technician III 6443 23.07 6483 28.16 6493 29.60 Public Works Inspector I 6444 23.19 6484 28.31 6494 29.75 Public Works Inspector II 6464 25.62 6504 31.27 6514 32.87 Purchasing Clerk 6368 15.87 6408 19.37 6418 20.37 Receptionist 6342 13.94 6382 17.02 6392 17.89 Records Clerk 6344 14.08 6384 17.19 6394 18.08 Records Coordinator 6372 16.19 6412 19.77 6422 20.78 Recreation Attendant 6237 8.25 6277 10.09 6287 10.59 Recreation Assistant 6266 9.54 6306 11.65 6316 12.26 Recreation Leader 6290 10.76 6330 13.13 6340 13.81 Secretary 6394 18.07 6434 22.06 6444 23.18 Senior Accountant 6498 30.35 6538 37.05 6548 38.95 Senior Civil Engineer 6543 37.99 6583 46.37 6593 48.75 Signal and Lighting Technician 6452 24.12 6492 29.46 6502 30.96 Sports Official 6311 11.95 6351 14.58 6361 15.33 Swim Aide 6266 9.54 6306 11.65 6316 12.26 Theatre Technician I 6311 11.95 6351 14.58 6361 15.33 Theatre Technician II 6372 16.19 6412 19.77 6422 20.78 Veterinary Assistant 6407 19.27 6447 23.52 6457 24.74 Veterinary Technician 6437 _ 22.40 6477 27.33 _ 6487 28.73 City Part Time Revised December 2013 P111 Resolution No. PUBLIC WORKS MAINTENANCE EMPLOYEES Represented By SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION (SBPEA) ASSIGNMENTS OF CLASSIFICATIONS TO PAY RANGES December 2013 Minimum Control Point Maximum Class Title Step Amount Step Amount Step Amount Electrician 5457 4,287 5497 5,234 5507 5.502 Equipment Operator 5425 3,655 5465 4,462 5475 4,690 Inventory Specialist Equipment/Mat 5389 3,054 5429 3,729 5439 3,919 Lead Maintenance Worker 5429 3,729 5469 4,552 5479 4,785 Lead Mechanic 5440 3,939 5480 4,808 5490 5,054 Maintenance Coordinator 5452 4,182 5492 5,105 5502 5,366 Maintenance Worker 5391 3,085 5431 3,766 5441 3,958 Mechanic 5430 3,747 5470 4,574 5480 4.808 Senior Maintenance Worker 5401 3,243 5441 3,958 5451 4.161 Signal & Lighting Coordinator 5479 4,785 5519 5,841 5529 6,140 Signal & Lighting Technician 5452 4,182 5492 5,105 5502 5,366 Public Works Maint. Employees December 2013 ;at P112 STAFF REPORT ENGINEERING SERVICES DEPAIMIENT %" RANCHO Date: December 18, 2013 C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer Shelley Hayes, Assistant Engineer 6 ft- Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT, INCLUDING THE ADDITIVE BID ITEM, IN THE AMOUNT OF $83,705.00, TO THE LOWEST RESPONSIVE BIDDER, RSB GROUP INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $8,370.50, FOR THE LEFT TURN POCKET EXTENSION ON HAVEN AVENUE AT THE INTERSECTION OF VALENCIA AVENUE TO BE FUNDED FROM TRANSPORTATION FUND, ACCOUNT NO. 1124303-5650/1841124-0 AND APPROPRIATE $18,100.00 TO ACCOUNT NO. 1124303-5650/1841124-0 FROM TRANSPORTATION FUND BALANCE RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract, including the additive bid item, in the amount of $83,705.00, to the lowest responsive bidder, RSB Group Inc., and authorize the expenditure of a 10% contingency in the amount of $8,370.50, for the Left Turn Pocket Extension on Haven Avenue at the intersection of Valencia Avenue to be funded from Transportation Fund, Account No. 1124303-5650/1841124-0 and appropriate $18,100.00 to Account No. 1124303-5650/1841124-0 from Transportation fund balance. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on November 26, 2013, for the subject project. The Engineer's estimate for the base bid was $64,550.00. Staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The scope of work consists of extending the left turn pocket with the removal and reinstallation of median curb, A.C. paving, cobblestone paving, restore existing irrigation, and striping and pavement markings. Also, the work includes the removal and relocation of two (2) existing palm trees. The contract documents call for twenty (20) working days to complete this construction. Respectfully submitted, . uer Director of Engineering Services/City Engineer MAS/RMD/SH:ls Attachments P1 1 a 1...... . . ... .. . . . . .1-,. .IEI. . . .MAP.,...7%.1 I 4.1_MPOCI4 FARM I 1 ri „ 11 itt, I I:: 1., 1 kl I VISTA GROVE ; HILLSIDE RD. L [ sn_r.R.11_-_ir_I----ft- --lir- „ BA otlip i, L_ -_i_ii,_ i_ii, ,, _ji 1 VILSZIN I AVE - ------........_ —i- lc—-_.....______.... ...1 ■ II . .:: L 1 -== _E,0k Z:,•.'vi z'■i.7 E.JL.,OAL_I J-ev il L 1, A ,r _ I. 71— —If „ ,----- -,------ toar"' . . 1 2.10 ..____. _ __,..___„ St li„,-.."' VICTORIA II________,, -_-_=-.--- -----'-""'"-= --‘.11-19-1/1 --lit_ l. - .-- —IF i ----'-z-• s.,__..,!_i..____ET____ORIA______ Pit NOIT(•VISTA ST. L,_VISTA] ST. i -i foiN 47 ._ UPLAND 1 7,..71 VA • i, II S " IL 11- L ir=„Nc BASELINE AVE I BASE LINE 11 ROAD II. ___J__1■_ __I 1 ii—• r---, —1- . f _Ii_— PKVY 4 i I: ,-;/ t; cop.,...-----,, 15----------.._ 1 ,;I il 1 \ i -7' CMJRCH ST, __ _1,7" '..ii ,g-''--k t> lir\,_____ \ g_. V 4‘1.13- . rj/ \\ ..0, '• [1- 1, \__15. 1 1411 .7' • -...._.„_,..-- SAN BERNARDINO RD IL 1 1 II '-'. 1 FEOTI---;1:1 BLVD, °_j sl MA -7-----._., --.--- --- --1.:: ---`-- ,_---,-- -__,------!"1--- -.' I I li -- ;----IL------7-7- Li.) . 1 . ( --,.\\ pkIALL 71 , a j /).---='' .." I 1=---fr— 1;- -----' `"Tcom )1 J1 , l', i _ JE:1_____ A.. ,,_ _ /L I (i ARROW ROUTE :11 L i ,th sr. 1 1 T 1 iL L [-JERSEY BLVD. 1 '..:.(i 1 = 1 g 17 0 11 ''.. -''''“1 1 • s , 1 / I A l l A T I I ii 1 ii-1-au-■-m-Fi---.,---- V——-- --—11 1 ----1 7th STREET ...---(f _.= I i 1 1 kf lj _h_ _._ _ tyth STREET 7 PROJECT SITE , - 4th STRUT _ _ _ IL Noniiirr-a'm '4"4-1■Bi a ■emirm 4 ...... =cm 1.■ 4 ow ow dora■ I iiisiNsiNio. II C ..) TI PARK I-ID FREEWAY ONTA.1?10 to I CITY OF RANCHO CUCAMONGA . vt--1/41:(49,.. Alt lor•ev- ' -.1..tp HAVEN AVENUE MEDIAN IMPROVEMENTS MODIFICATION ifitiolp VALENCIA AVE. LEFT TURN POCKET EXTENSION 0 4°. N.T.S. 1 P114 STAFF REPORT ENGINEERING SERVICES DEPARTMENT LaJ RANCHO Date: December 18, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering rvices/City Engineer By: Jerry A. Dyer, Principal Civil Engineer Shelley Hayes, Assistant Engineer 5 Subject: RELEASE OF MAINTENANCE GUARANTEE BOND NO. 0472455 IN THE AMOUNT OF $80,987.59, FOR THE TRAFFIC SIGNALS AT THREE LOCATIONS AND SIGNAL INTERCONNECT SYSTEM ON FOOTHILL BOULEVARD FROM HAVEN AVENUE TO DAY CREEK BOULEVARD, CONTRACT NO. 11-073 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release the Maintenance Guarantee Bond No. 0472455 in the amount of$80,987.59, for the Traffic Signals at Three Locations and Signal Interconnect System on Foothill Boulevard from Haven Avenue to Day Creek Boulevard, Contract No. 11-073. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: PTM General Engineering Services 5942 Acorn Street Riverside, CA 92504 Respectfully submitted, ar er Director of Engineering Services/City Engineer MAS/JAD/SH:Is P115 VICINITY MAP '1 • . w I .. PROJECT SITE I I HILLSI E - 4? - —no� um ay : / j 24TH ST F w , •('� ¢ BAN"AN ST] E • j l SUMMIT AV . • • •\ �EMOry ❑AVE I aP a ti a Mia HIGH • D AV m ® _ 19TH tfillM 30 V m 1,8 ®-ii LINE p Y VICTORIA PARK PROJECT SITE ^r=�- �=c o ■__ �I Y pt.:,( 'r w , CHURC sT ■,, sT J PROJECT SITE > = y & L DR FOOTHILL m BLVD .¢ ''F 8II l'A i, SAN BERNARDINO IRD '_ vg ~cI�. PROJECT SITE :I 4RROY _ i ARROWS SI li Ile ell" L-1 8TH ST .- g L I J a II 1 I I °12 I �._.._. .L.._ .^TM sT .._.. .._.. CITY OF RANCHO CUCAMONGA ,0`4 'r∎ CONSTRUCTION OF TRAFFIC SIGNALS AT THREE ^ffA`tt LOCATIONS AND gT160 yt%< SIGNAL INTERCONNECT SYSTEM ON FOOTHILL BOULEVARD — "eigiV° FROM HAVEN AVENUE TO DAY CREEK BOULEVARD N.T.S. P116 STAFF REPORT s �y�` ENGINEERING SERVICES DEPARTMENT bilge Date: December 18, 2013 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer Subject: REQUEST TO ESTABLISH A FULL TIME PUBLIC WORKS INSPECTOR I POSITION (TEMPORARY) AND A PART TIME PUBLIC WORKS INSPECTOR I (TEMPORARY/SEASONAL) POSITION IN THE ENGINEERING SERVICES DEPARTMENT AND AUTHORIZE THE APPROPRIATION OF FUNDING FOR BOTH POSITIONS AS DETAILED IN THE STAFF REPORT RECOMMENDATION It is recommended that Council approve the request to establish a Full Time Public Works Inspector I position (Temporary) and a Part Time Public Works Inspector I (Temporary/Seasonal) position and authorize the appropriation of funding for both positions as detailed in the staff report. BACKGROUND/ANALYSIS Engineering Services is responsible for managing the City's own capital improvement projects, as well as inspecting public improvements that are constructed in the course of private development. Project management tasks related to these responsibilities can ebb and flow, depending upon economic activity and seasonal considerations. Traditionally, public agencies have often used a combination of their own in-house staff and contract support to provide these services. In the 2004 California Supreme Court case of Metropolitan Water District v. Cargill, the Court said that temporary employees could be eligible for PERS benefits if they are treated in a manner similar to other employees. Since that time, CaIPERS has been reviewing public agency use of contractors, and the City is in the midst of a CaIPERS review at this time. A 2012 review by the IRS raised similar issues regarding contractors who the IRS would argue should be classified as employees and have payroll taxed paid. These regulatory developments are requiring public agencies to re-examine how contractors have been used in those cases where contractors are performing in a manner similar to agency employees. Currently, the majority of Capital Improvement Projects are inspected using outside consultant services. In order to comply with CaIPERS and IRS requirements, the City seeks to reduce this utilization of consultant services except with regard to specialty inspections and other specific services, such as survey work, that existing employees do not have as part of their duties. The Department is recommending the hiring of a Full Time Public Works Inspector I and a Part Time Inspector, both of which would be temporary classifications. The part time position will not have regularly-scheduled hours and will only be utilized as dictated by the City's project workload. The City historically experiences higher project workloads during the warmer months, typically May through October. Approval of these requested positions will allow the City to meet the increasing demand for standard project inspection utilizing in-house staff rather than relying on consultant services. In addition, the subject positions will result in more effective and efficient management of our capital improvement projects. P117 CITY COUNCIL STAFF REPORT December 18, 2013 Page 2 Both positions will be budgeted in the General Fund (Engineering-Project Management) with an offsetting reimbursement from the respective capital projects funding sources for a majority of the personnel costs. For FY 2013/14, capital projects are being funded primarily from Fund 174 (Highway User Tax), Fund 176 (Measure I), Fund 198 (Infrastructure) and Fund 112 (Drainage). The budget for the inspection portion of each project will be transferred out of the respective capital project accounts (object 5650) and moved into object 5720 — Miscellaneous Contributions to City. Following is a summary of the additional appropriations requiring approval by the City Council: 1001307-5000 Regular Salaries $43,300.00 1001307-5010 Part-Time Salaries $10,430.00 1001307-5030 Fringe Benefits $20,570.00 1001307-5093 Other Funds Salary Reimbursement ($64,750.00) Net impact to General Fund — FY 2013/14 $ 9,550.00 Respectf submitted, • Mark A. Steuer Director of Engineering Services/City Engineer �• • • z < : • . - f 1 ,. . . . •':.- '•*'')`' 1 .;,,Pb• .k , ■•1,, V , . ••• .• ' \ Vf, A. ,t.. ,fr .411 . ■.144 1,4: •* VP 04/0 . AO • . 4 0 / Of* .40/0/110 7...SOM ' '•11 SIP. ' . ...., 4 ' .■....., I ,...... ...... .... ..• . '4 '',,,• 1 ...• '"' • • • .. ' ' , ..- ,:(,),.i. 1) -• . . I • ' IL ic; ,...;"t--, . . ..•.s.kr • - • • . .4,..,), 1 , . . _ . 2 ., ,..., • .., .1111.•itir .....,,, • r 1.4da 1 cu , , . • .,,,,.-.. :; . . . . tV,‘• .• , • :4 ' ? ; • I . ... 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Oit i , ,, 1 , ' (t -_ 0 ,0 4 f , it . )1111 I 1y 1 A Le _ if r ••:C C.., i A * . . • — 0 c..) tm{ ."--.. .-. 1, C. --. , IIIIIIIMMi . %if ---....1 Alla, . _ ...."1"7-7"...................71P ."- - . ,_ ......., . .. . _.• .. _ .. . . 4 • _- V- li .", -- •'4::.'. ' '..:-' .- '-3.K r---, , il I .; Le ;• fi - -gl : 4J4 2 1 i P ,- .., A I" f a r., . 0.- 7. . 44 , . a , . — _ . i ! _ , i ( .„10,1 0 c. ar., ii.41.*,* z z * _I-. * .* V*.411 i 4 Vi * •. < < C..) nMil • (/) 0 • 4J (i) as) = CI 4, ,., , i P118 STAFF REPORT ce.4 CITY MANAGER'S OFFICE RANCHO Date: December 18, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Review and Approval of the Adopt RC Program Policy and Framework RECOMMENDATION Staff recommends that the City Council review and approve the Adopt RC Program policy and framework. BACKGROUND In 2013, the City Council established a goal to develop a city-wide "adopt program" that provides residents, businesses and service groups with opportunities to adopt city sites through financial sponsorships or volunteer services that contribute toward the ongoing maintenance of site amenities. To carry out this objective, an interdepartmental team was formed to develop an Adopt RC Program framework that identifies guidelines for participating in the program, responsibilities of the adopting individual or group, and ways in which adopters will be recognized for their contributions. The Adopt RC project team created a program policy that outlines the general guidelines for donation and volunteer adoptions and identifies city sites that are available for adoption through the program. The policy gives the City authority to accept or reject an application to participate in the Adopt RC Program and prohibits adopter recognition materials from endorsing any political party, candidate, initiative or piece of legislation. The City cannot exclude an individual or group from participating in the Adopt RC Program based on their political beliefs. Monetary donations provided through the Adopt RC Program will be used to help support ongoing maintenance activities and special projects at city parks, trails, streets and facilities. Donors can select a specific site to adopt and will be recognized for annual donations ranging from $1,000 - $10,000. All donors providing $1,000 or above will be recognized with a sign posted at their. adopted site and receive additional recognition on the City website and in the Grapevine. Additional benefits include recognition at a City Council meeting for donors providing $3,000 and above, and an invitation to use the City skybox for donors providing $5,000 and above. Donors at the $10,000 level will be recognized in a press release sent to media outlets and in an article in the Rancho Reporter. Volunteer services will be permitted for the annual adoption of city parks, trails and facilities. Volunteer groups or individuals can select a specific site to adopt and must perform a minimum of one monthly cleanup at their adopted site for a one year term. Volunteers are required to attend an orientation with the Public Works Services Department prior to beginning work at their adopted site to review basic tasks and safety procedures. Basic tasks that can be performed without supervision include litter removal, graffiti removal, cleaning benches and picnic tables, pulling weeds, raking leaves, and sweeping sidewalks and pathways. Advanced tasks beyond the scope of work December 18,2013 1 City Council Meeting I P118 1 Item M2.Review and Approval of the Adopt RC Program Policy and Procedures UPDATED INFORMATION STAFF REPORT , CITY MANAGER'S OFFICE - LJ 0 RANCHO Date: December 18, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Review and Approval of the Adopt RC Program Policy and Framework RECOMMENDATION Staff recommends that the City Council review and approve the Adopt RC Program policy and framework. BACKGROUND In 2013, the City Council established a goal to develop a city-wide "adopt program" that provides residents, businesses and service groups with opportunities to adopt city sites through financial sponsorships or volunteer services that contribute toward the ongoing maintenance of site amenities. To carry out this objective, an interdepartmental team was formed to develop an Adopt RC Program framework that identifies guidelines for participating in the program, responsibilities of the adopting individual or group, and ways in which adopters will be recognized for their contributions. The Adopt RC project team created a program policy that outlines the general guidelines for donation and volunteer adoptions and identifies city sites that are available for adoption through the program. The policy gives the City authority to accept or reject an application to participate in the Adopt RC Program and prohibits adopter recognition materials from endorsing any political party, candidate, initiative or piece of legislation. The City cannot exclude an individual or group from participating in the Adopt RC Program based on their political beliefs. Monetary donations provided through the Adopt RC Program will be used to help support ongoing maintenance activities and special projects at city parks, trails, streets and facilities. Donors can select a specific site to adopt and will be recognized for annual donations ranging from $1,000 - $10,000. All donors providing $1,000 or above will be recognized with a sign posted at their adopted site and receive additional recognition on the City website and in the Grapevine. Additional benefits include recognition at a City Council meeting for donors providing $3,000 and above, and an invitation to use the City skybox for donors providing $5,000 and above. Donors at the $10,000 level will be recognized in a press release sent to media outlets and in an article in the Rancho Reporter. Volunteer services will be permitted for the annual adoption of city parks, trails and facilities. Volunteer groups or individuals can select a specific site to adopt and must perform a minimum of one monthly cleanup at their adopted site for a one year term. Volunteers are required to attend an orientation with the Public Works Services Department prior to beginning work at their adopted site to review basic tasks and safety procedures. Basic tasks that can be performed without supervision include litter removal, graffiti removal, cleaning benches and picnic tables, pulling weeds, raking leaves, and sweeping sidewalks and pathways. Advanced tasks beyond the scope of work REVIEW AND APPROVAL OF TI-IE ADOPT RC PROGRAM POLICY AND FRAMEWORK PAGE 2 DECEMBER 18,2013 reviewed during the orientation session will require pre-approval and supervision by the Public Works Services Department. The City will provide tools and supplies for volunteers to check out and use during their cleanups. Volunteer adopters will be recognized with a sign posted at their adopted site and on the City website, and will be invited to attend the City's annual volunteer recognition event. Staff proposes to launch the Adopt RC Program with the release of the Spring Grapevine and the Rancho Reporter in February 2014. This program will also be marketed on the City website, digital billboards, RCTV-3, city e-newsletters, brochures at city facilities, and through the Chamber of Commerce newsletter. The initial program administration activities will be handled by the City Manager's Office, with the Public Works Services Department providing assistance with the volunteer orientation and overseeing maintenance activities at the adopted sites. Staff presented the Adopt RC Program policy and framework to the City Council at the December 4, 2013 City Council meeting and the following questions were raised: 1. Would an individual or group be excluded from participating in the Adopt RC Program based on their candidacy for public office or their political beliefs? 2. Can the revenues received from Adopt RC donations be deposited into the general fund to help offset the City's contribution to special districts that fund maintenance activities at city sites? In response to the City Council's first question, staff modified the language in the program policy to clarify that political candidates and groups are not excluded from participating in the Adopt RC Program; however, the materials recognizing the participant cannot be an endorsement for a particular candidate or political issue. In response to the second question regarding the deposit of Adopt RC donations into the general fund, this change is one that could be made if the City Council so desires. Based on feedback from other communities with similar programs, and to ensure maximum transparency, staff has recommended that all donations be deposited into the existing maintenance accounts for each site, which include general fund, special districts, gas tax and Measure I funds. This will help ensure that donations are being used for their intended purpose and that the funds are supporting maintenance activities at the adopted sites. If the City Council so desires, the Adopt RC donations could alternatively be placed in the General Fund, which while harder to track would be easier to administer by staff and provide greater flexibility. Either alternative is acceptable and the choice between these options and competing values is a policy decision for the City Council. Respectfully submitted, Donna Finch Management Analyst I Attachments: Adopt RC Program Policy and Procedures Adopt RC Brochure Adopt RC Sign Template P119 REVIEW AND APPROVAL OF THE ADOPT RC PROGRAM POLICY AND FRAMEWORK PAGE 2 DECEMBER 18,2013 reviewed during the orientation session will require pre-approval and supervision by the Public Works Services Department. The City will provide tools and supplies for volunteers to check out and use during their cleanups. Volunteer adopters will be recognized with a sign posted at their adopted site and on the City website, and will be invited to attend the City's annual volunteer recognition event. Staff proposes to launch the Adopt RC Program with the release of the Spring Grapevine and the Rancho Reporter in February 2014. This program will also be marketed on the City website, digital billboards, RCN-3, city e-newsletters, brochures at city facilities, and through the Chamber of Commerce newsletter. The initial program administration activities will be handled by the City Manager's Office, with the Public Works Services Department providing assistance with the volunteer orientation and overseeing maintenance activities at the adopted sites. Staff presented the Adopt RC Program policy and framework to the City Council at the December 4, 2013 City Council meeting and the following questions were raised: 1. Would an individual or group be excluded from participating in the Adopt RC Program based on their candidacy for public office or their political beliefs? 2. Can the revenues received from Adopt RC donations be deposited into the general fund to help offset the City's contribution to special districts that fund maintenance activities at city sites? In response to the City Council's first question, staff modified the language in the program policy to clarify that political candidates and groups are not excluded from participating in the Adopt RC Program; however, the materials recognizing the participant cannot be an endorsement for a particular candidate or political issue. In response to the second question regarding the deposit of Adopt RC donations into the general fund, this change is one that could be made if the City Council so desires. Based on feedback from other communities with similar programs, and to ensure maximum transparency, staff is recommending that all donations be deposited into the existing maintenance accounts for each site, which include general fund, special districts, gas tax and Measure I funds. This will help ensure that donations are being used for their intended purpose and that the funds are supporting maintenance activities at the adopted sites. Respectfully submitted, 1 YfE v,t v Donna Finch Management Analyst I Attachments: Adopt RC Program Policy and Procedures Adopt RC Brochure Adopt RC Sign Template P120 City of Rancho Cucamonga Adopt RC Program Policy and Procedures PURPOSE The purpose of the Adopt RC Program is to provide residents, businesses and service groups with an opportunity to contribute towards the general care and maintenance of neighborhood parks, trails, facilities and streets in the City of Rancho Cucamonga. Individuals, groups and businesses can contribute through volunteer service or monetary donations that go towards the beautification of the community. POLICY AND PROCEDURES 1. General Guidelines a. The City of Rancho Cucamonga has the sole authority in determining whether an application to participate in the Adopt RC Program is accepted or rejected and whether a site is available for adoption. b. Adoptable sites are available on a first-come, first-serve basis. The City reserves the right to determine the number of individuals or groups that are permitted to adopt a site at any given time. c. The City reserves the right to terminate an Adopt RC Agreement if an individual or group is found to not be in compliance with the terms and conditions outlined in the agreement. d. Individuals or groups that have not complied with the terms and conditions of a previous Adopt RC Agreement shall not be eligible to participate in the Adopt RC Program for a period of three years following the termination of a previous agreement. e. The City Manager or his/her designee shall have the authority to make changes to the Adopt RC Program policy without prior notice. 2. Adopt RC Donations a. Adopt RC monetary donations shall be accepted for City parks, trails, facilities and streets identified in Exhibit "A". b. Donations will support ongoing maintenance activities and projects at the adopted site. Requests to donate for specific projects or site amenities will be considered on a case- by-case basis. c. Donors shall enter into an agreement with the City to confirm funding allocation, roles and responsibilities of the parties, duration of the agreement, and donor recognition. d. Adopt RC donation agreements are generally for a one year term and may be renewed annually at the request of the donor. All requests to renew a donation agreement are subject to approval by the City. 1 P121 e. Donors will be appropriately recognized for their contributions based on the terms outlined in the donor agreement. 3. Adopt RC Volunteer Services a. Adopt RC volunteer services will be permitted at City parks, trails and facilities identified in Exhibit "A". Adopt RC volunteer services are not available on City streets. b. Adopt RC volunteers must make a minimum time commitment of one year of volunteer service to their adopted site. Volunteers must perform basic tasks, as defined in the Adopt RC Volunteer Handbook, at their adopted site at least once per month during their one year commitment. c. Each volunteer group must have a designated representative or group leader who functions as the group's primary liaison with the City. The group leader must be an adult 18 years of age or older. d. The group leader shall sign the Adopt RC Agreement and ensure that the volunteer group complies with the provisions of the Agreement and the program's safety guidelines. e. All Adopt RC volunteers must submit the City of Rancho Cucamonga online Volunteer Application. For minors under the age of 18, a hard copy Waiver of Liability form signed by a parent or guardian must be received prior to beginning volunteer duties. f. An adult 18 years of age or older must supervise any volunteer under the age of 18 at all times. The ratio must be one adult to every five (5) minors. g. All Adopt RC volunteers must participate in an orientation and training session to review basic tasks and safety procedures prior to beginning work at their adopted site. It is the responsibility of the group leader to arrange this orientation with the Public Works Services Department. h. Adopt RC volunteers are permitted to perform basic tasks at their adopted site including litter removal, graffiti removal, weed removal and basic cleaning activities. Any activity beyond the scope of work reviewed during the program orientation is considered an advanced task and requires pre-approval and special training from the Public Works Services Department. i. Requests to perform advanced tasks must be submitted to the Public Works Services Department in writing at least four (4) weeks prior to the proposed project date. The request shall include a description of the proposed project and any experience the volunteer has in performing this type of project. No work shall commence on an advanced task until the request is approved by the Public Works Services Department. j. The City will provide Adopt RC volunteers with tools and supplies to help them complete their tasks. All tools and supplies will be available on a check-out basis and must be returned to the City within three (3) business days following the project date. 2 P122 k. Volunteer services must be performed between the hours of operation for the adopted site. I. Adopt RC volunteers must keep track of the hours they spend volunteering at their adopted site and report their total hours to the City on a monthly basis. m. If a volunteer group appears to have ceased to abide by their commitment outlined in the Adopt RC Agreement, the City may terminate the agreement and assign their adopted site to a new group or individual. n. A volunteer group or individual may request to extend their adoption agreement beyond the initial one year term by submitting a written request to the City at least 30 days prior to the end of their current adoption agreement. The City has the sole authority in determining whether a request to renew an adoption agreement is accepted or rejected. 4. Adopt RC Recognition a. Recognition materials and signs shall follow a standard design, including size and color selected by the City of Rancho Cucamonga. b. Generally, the name entered on the Adopt RC Program Application will be used to recognize site adoptions. However, rules for individuals, groups and businesses allow the following exceptions: i. Individual adopters may be recognized by their first and/or last name. A middle name or initial may be used along with the first and/or last name. Salutations or titles, including abbreviations of academic degrees, are not permitted. Graphics are not permitted. ii. Organizations or groups may be recognized by their official name, their logo along with their name, or only their logo. Hi. Businesses may be recognized by their legal name, their logo along with their legal name, or only their logo. iv. The words "In Memory of' plus the deceased person's name(s) can be used to recognize a site adoption. The Adopt RC Program application must exactly reflect the words used to recognize the adoption. c. Adopter recognition materials shall not display wording or logos that are obscene or sexually explicit. d. Individuals, groups or business names displayed on recognition materials cannot: i. Endorse or oppose a particular candidate for public office. H. Advocate a position on any specific political issue, initiative, referendum or other piece of legislation. Hi. Include a reference to a political party. 3 P123 EXHIBIT"A" ADOPT RC PROGRAM SITES Parks Name Address Bear Gulch Park 9094 Arrow Hwy Beryl Park East 6524 Beryl St. Beryl Park West 6501 Carnelian St. Central Park Playground & Outdoor Amenities 11200 Base Line Rd. Church Street Park 10190 Church St. Coyote Canyon Park 10987 Terra Vista Pky. Day Creek Park 12350 Banyan St. Dog Park (at Etiwanda Creek Park) 8939 East Ave. Ellena Park 7139 Kenyon Way Equestrian Facility (at Heritage Park) 5546 Beryl St. Etiwanda Creek Community Park 5939 East Ave. Freedom Courtyard (at Central Park) 11200 Base Line Rd. Garcia Park 13150 Garcia Dr. Golden Oak Park 9345 Golden Oak Rd. Heritage Community Park 5549 Beryl St. Hermosa Park 6787 Hermosa Ave. Kenyon Park 11481 Kenyon Way Legacy Park 5658 Santa Ynez PI. Lions Park 9161 Base Line Rd. Milliken Park 7699 Milliken Ave. Mountain View Park 11701 Terra Vista Pky. Old Town Park 10033 Feron Blvd. Olive Grove Park 13931 Youngs Canyon Rd. Ralph M. Lewis Park 7898 Elm St. Rancho Summit Park 5658 Soledad Way Red Hill Community Park 7484 Vineyard Ave. North End of Park South End of Park Skate Park (at Spruce Ave. Park) 7730 Spruce Ave. Spruce Ave. Park 7730 Spruce Ave. Victoria Arbors Park 7429 Arbor Lane Victoria Groves Park 6840 Fairmont Vintage Park 11745 Victoria Park Ln. West Greenway Park 7756 Meadowcrest Ct. Windows Park 6849 Victoria Park Ln. Trails Name Location Cucamonga/Demens Trail Base Line to Sapphire Cucamonga/Demens Trail Sapphire to Hillside Cucamonga/Demens Trail Rest Stop Hillside at Beryl St. Maloof Greenbelt Highland at Amethyst Pacific Electric Trail Grove to Vineyard Pacific Electric Trail Vineyard to Amethyst Pacific Electric Trail Amethyst to Haven Pacific Electric Trail Haven to Milliken Pacific Electric Trail Milliken to Day Creek Pacific Electric Trail Day Creek to East Ave. Route 66 Trailhead 8500 Foothill Blvd. Trails with Rails Various locations P124 EXHIBIT"A" Facilities Name Address Animal Care and Adoption Center 11780 Arrow Route Archibald Library 7368 Archibald Ave. City Hall 10500 Civic Center Dr. Corporate Yard 9153 9th St. Epicenter and Adult'Sports Complex 8408 Rochester Ave. Goldy S. Lewis Community Center 11200 Base Line Rd. James L. Brulte Senior Center 11200 Base Line Rd. Lions Center East 9191 Base Line Rd. Lions Center West 9161 Base Line Rd. Metrolink Station 11208 Azusa Ct. RC Family Resource Center 9791 Arrow Rte. Victoria Gardens Cultural Center 12505 Cultural Center Dr. Streets Name Location Arrow Route Grove to Vineyard Arrow Route Vineyard to Archibald Arrow Route Archibald to Haven Arrow Route Haven to Milliken Arrow Route Milliken to 15 Freeway Arrow Route 15 Freeway to Etiwanda Foothill Blvd. Grove to Vineyard Foothill Blvd. Vineyard to Archibald Foothill Blvd. Archibald to Haven Foothill Blvd. Haven to Milliken Foothill Blvd. Milliken to Day Creek Foothill Blvd. Day Creek to East Ave. Base Line Rd. Vineyard to Archibald Base Line Rd. Archibald to Haven Base Line Rd. Haven to Milliken Base Line Rd. Milliken to Day Creek Base Line Rd. Day Creek to East Ave. Vineyard Ave. 8th St. to Foothill Blvd. Vineyard Ave. Foothill Blvd. to Base Line Rd. Carnelian Base Line Rd. to 210 Freeway Archibald Ave. 4th St. to 8th St. Archibald Ave. 8th St. to Foothill Blvd. Archibald Ave. Foothill Blvd. to Base Line Rd. 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(1 + i6, - . s � i y 1 1 1 + II f'•: .ip ilr - , . .0, • •A.: ;' • % ti `, ,� .. ' J." a •i!toim---ew. •AuoIoO epueM!�3' 1 '.' - j J.i a, 1a I ,PI P128 STAFF REPORT CITY CLERK'S OFFICE LJ �S. RANCHO Date: December 18, 2013 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Debra L. McNay, MMC Assistant City C erk/Records Manager Candyce Burnett, Planning Manager Subject: UPDATE ON THE APPLICATION PROCESS FOR THE HISTORIC PRESERVATION/PLANNING COMMISSION RECOMMENDATION Staff recommends that the Council receive the applications and provide direction on the questions to be asked, the selection process and the date(s) of the interviews. BACKGROUND/ANALYSIS Three seats on the Historic Preservation/Planning Commission will expire on December 31, 2013. At the November 6, 2013 City Council meeting, the Council directed the City Clerk to advertise for the upcoming vacancies and to request updated applications from the current Commission Members. An advertisement was placed in the Daily Bulletin and on the City's Internet site, with a closing date of Thursday, December 12, 2013 and the current Commission Members were contacted. The following dates and times have been reserved in anticipation of a special City Council meeting to interview the candidates: Monday, January 13, 2014 (8am — 5pm) Wednesday, January 15, 2014 (1pm — 5pm) Wednesday, January 22, 2014 (8am —5pm) Wednesday, January 29, 2014 (8am — Noon) As of the publication of this staff report, the following applications had been received. Marie Barna Robert P. Deao Sr. Edward J. Dietl Richard Fletcher Tony M. Guglieimo Lawrence James Henderson Anthony "Tony" Morales Luis Munoz Jr. Francisco Oaxaca Steve Roberts P129 UPDATE ON THE APPLICATION PROCESS FOR THE HISTORIC PAGE 2 PRESERVATION/PLANNING COMMISSION DECEMBER 18,2013 Any applications received after the agenda was published and a list of interview questions will be provided to the City Council on Monday after the application period closes. R spectfully submitted, D@bra L. McNay, M C Assistant City Clerk/Records Manager Candyce Burnett, Planning Manager Attachments: Applications for the Historic Preservation/Planning Commission P1 MEMORANDUM ' h Cm'CLERK'S OFFICE RANCHO Date: December 16, 2013 CUCAMONGA To: Honorable Mayor and Members of the City Council John R. Gillison, City Manager From: Debra L. McNay, MMC, Assistant City Clerk/Records Manager Candyce Burnett, Planning Manager Subject: UPDATE ON THE APPLICATION PROCESS FOR THE HISTORIC PRESERVATION/PLANNING COMMISSION The deadline for applications to serve on the Historic Preservation/Planning Commission was Thursday, December 12, 2013 at 5:00 p.m. One additional application was received after the material was collected for the agenda packet, as follows: Xavier Mendez One application was received after the 5:00 p.m. deadline: John Rene Bibeau Attached are the two additional applications. Also attached are proposed interview questions. The Council may choose to use some or all of these questions in addition to your own. Staff would welcome direction on the interview date, the amount of time needed for each interview and the questions so that preparations can be made. Thank you. PLANNING COMMISSION INTERVIEW QUESTIONS P9 1. Briefly explain your professional and personal qualifications for this position and why you are interested in serving at this time. 2. What do you consider is the biggest Planning-related issue facing the City today and why? 3. Considering the many demands on a Planning Commissioner from various constituencies such as residents, developers, and staff, please explain how you would address the needs of all interests in the community and remain objective when making decisions. 4. How would you approach integrating higher density development in Rancho Cucamonga into the existing planning, and where do you believe it would best fit in the fabric of the community? 5. Are there specific housing priorities that the City of Rancho Cucamonga should focus on in the future? How would you address this priority in light of the scarcity of land and existing development? 6. What do you believe is, or are, the best ways to protect the long term value of existing residential neighborhoods in the community? 7. How do you view the Planning Commission's role in relation to the needs and priorities of the business community in Rancho Cucamonga? 8. Our Planning Commission has a dual role serving as both the Planning Commission and the Historic Preservation Commission. Please tell us your thoughts about historic preservation priorities in Rancho Cucamonga. 9. What is your perception of the role of the Planning/Historic Preservation Commission in relation to the City Council? 10. What measures do you think would enhance the City effort to grow and improve the local economy? 1 , 11•111=111 4D CU L T M cNi OL Z � = _ 2M 'V c 0 CD o ; . 0 M %11■■ (n V c.! O CD co C O N ++ C vIF.... w _ (a fB O m 1 of C Q .;.., w U w O ci 0 = J cn Z =z z . w ■ ,;_ � w y /_ ti e. 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