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2014/04/02 - Agenda Packet
A Cl k°hO 1_ • • - . 6611 10500 Civic Center Drive Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1St and 3rd Wednesdays - 7:00 P.M. APRIL 2, 2014 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams CITY MANAGER John R. Gillison Y, r r r E 1, Y CITY ATTORNEY James L. Markman • " CITY CLERK Janice C. Reynolds INFORMATION FOR THE PUBLIC MA-W-10 01CAMONGA TO ADDRESS THE FIRE BOARD, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL The Fire Board, Public Financing Authority,Successor Agency and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Public Financing Authority,Successor Agency and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences.Any handouts for the Fire Board, Public Financing Authority, Successor Agency or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period,all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other"Public Communications"which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an"Advertised Public Hearing"or on an"Administrative Hearing"Item(s),your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Library(-ies) and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Public Financing Authority,Successor Agency and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings"on-demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board,Public Financing Authority,Successor Agency and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m. in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board,Public Financing Authority,Successor Agency and City Council. Copies of the agendas and minutes can be found @ www.citvofrc.us If you need special assistance or accommodations to participate in this meeting, please acontact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, . •• PUBLIC FINANCING AUTHORITY AND 1 • ' • '� CITY COUNCIL AGENDA APRIL 2, 2014 A. 5:00 P.M. - CLOSED SESSION CALL TO ORDER - TAPIA CONFERENCE ROOM IF Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE FIRE PROTECTION DISTRICT AND CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) ID. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM D1. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON AND LIEBERT CASSIDY WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP— CITY D2. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT APN 208-15-105, GENERALLY LOCATED ON THE SOUTH SIDE OF SAN BERNARDINO ROAD, WEST OF KLUSMAN AVENUE; LINDA D. DANIELS, ASSISTANT CITY MANAGER, AND MIKE BELL, FIRE CHIEF, NEGOTIATING PARTIES, REGARDING PRICE AND TERMS— FIRE D3. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 7221 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-52; NEGOTIATING PARTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNER, DINAH PIERSON, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD / BASELINE AVENUE INTERCHANGE IMPROVEMENT PROJECT. - CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 7231 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-53; NEGOTIATING PARTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNER, CARLOS A. LANDINO, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD / BASELINE AVENUE INTERCHANGE IMPROVEMENT PROJECT. — CITY FIRE PROTECTION DISTRICT, •• • PUBLIC FINANCING AUTHORITY AND 2 J CITY COUNCIL AGENDA .1Pnnidto(J CAMONCA APRIL 2, 2014 D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 5546 WEST BERYL AVENUE, AND GENERALLY REFERRED TO AS THE HERITAGE PARK EQUESTRIAN CENTER; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR; WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA AND THE ALTA LOMA RIDING CLUB; REGARDING LEASE TERMS— CITY E. CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Proclamation declaring April, 2014 as Donate Life Month. H2. Proclamation declaring April as National Child Abuse Prevention Month. H3. Presentation of Certificate of Appreciation to the Rancho Cucamonga Church Coalition Group for their volunteer work in the City. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND 3 CITY COUNCIL AGENDA vatlioacAmONGA APRIL 2, 2014 1,111Miestiatioja PUBLIC COMMUNICATIONS ,) This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: March 19, 2014 (Regular Meeting) --- J2. Approval of Check Register dated March 12, 2014 through March 25, 2014 for the total of 1 $102,896.92. J3. Accept the Capital Maintenance Repair Project at the San Bernardino Road Fire Station 5 (172), Contract No. FD13-012 as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of$134,657.82. RESOLUTION NO, FD 14-006 8 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CAPITAL MAINTENANCE REPAIR PROJECT AT THE SAN BERNARDINO ROAD FIRE STATION (172), CONTRACT NO. FD13-012, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK 4111.411-% FIRE PROTECTION DISTRICT, ••••- PUBLIC FINANCING AUTHORITY AND 4 •;•#„ • ' - CITY COUNCIL AGENDA vz„A f10(,•1'JCAMONGA APRIL 2, 2014 J4. Reject all bids received for the Capital Maintenance Repair Projects at the Jersey Fire 9 Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility as non- responsive to the needs of the District. J5. Rescind approval of Contract No. FD 14-001 with HdLCC for fiscal consulting services 11 associated with the proposed refunding of the outstanding 1999, 2001 and 2004 Redevelopment Tax Allocation Bonds. LK. CONSENT CALENDAR - SUCCESSOR AGENCY 1 K1. Ratification of a contract with HdLCC for fiscal consulting services associated with the 12 proposed refunding of the outstanding 1999, 2001 and 2004 Redevelopment Tax Allocation Bonds, in the amount of $20,500, with a 10% contingency ($2,050), to be funded from the bond refunding costs of issuance. IL. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY I L1. Approval of Minutes: March 19, 2014 (Regular Meeting) M. CONSENT CALENDAR - CITY COUNCIL I M1. Approval of Minutes: March 19, 2014 (Regular Meeting) M2. Approval of Check Register dated March 12, 2014 through March 25, 2014 and payroll 13 ending March 25, 2014 for the total of$5,761,191.96. M3. Authorization to execute an Upgrade to the Software License and annual Maintenance 58 Agreement for D-Fast Special Districts Administration Software between NBS Government Finance Group and the City of Rancho Cucamonga in the total amount of $68,700 to be funded from fund 1100202-5300 (Contract Services). M4. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the 59 Ramona Avenue Storm Drain and Pavement Rehabilitation — from Foothill Boulevard to South of the Pacific Electric Trail, to be funded from Gas Tax, Citywide Infrastructure and Drainage General Funds. RESOLUTION NO. 14-056 61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL", IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS FIRE PROTECTION DISTRICT, r - .• • PUBLIC FINANCING AUTHORITY AND 5 •• _�;� CITY COUNCIL AGENDA ann%Ei(11:AMONL,:' APRIL 2, 2014 M5. Accept the bids received and award, and authorize the execution of the contract for the 65 base bid and all additive bids in the amount of $1,013,628.72, to the lowest responsive bidder, American Asphalt South Inc., and authorize the expenditure of a 10% contingency in the amount of $101,362.87, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation — Slurry Seal of Various Streets project to be funded Gas Tax RT 7360 Funds and Prop. 42 Funds, Account Nos. 1174303-5650/1022174-0 and 1190303- 5650/1022190-0 respectively. M6. Accept the bids received and award the base bid and authorize the execution of the 67 contract in the amount of $397,765.25, to the lowest responsive bidder, R.J. Noble Company, and authorize the expenditure of a 10% contingency in the amount of $39,776.52, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation — Overlay of Various Streets project to be funded from Gas Tax RT 7360 Funds, Account No. 1174303-5650/1022174-0. M7. Accept the Left Turn Pocket Extension on Haven Avenue at the Intersection of Valencia 69 Avenue, Contract No. 13-303, as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $85,299.48. RESOLUTION NO. 14-057 72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LEFT TURN POCKET EXTENSION ON HAVEN AVENUE AT THE INTERSECTION OF VALENCIA AVENUE, CONTRACT NO. 13-303, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M8. A Request to vacate a portion of the east side of Center Avenue between 24'h and 25th 73 Street, a portion of the south side of 25th Street, east of Center Avenue, and a portion of the north side of 24th Street, east of Center Avenue, all located west of Haven Avenue and south of Arrow Route APNs 209-122-01,-02,-03, -04, -05, -22 -23, -24 - related file: Tentative Parcel Map 19505. 75 RESOLUTION NO. 14-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA SUMMARILY ORDERING THE VACATION OF EXCESS RIGHTS-OF-WAY INCLUDING A 7-FOOT WIDTH ON THE EAST SIDE OF CENTER AVENUE BETWEEN 24TH STREET AND 25TH STREET, A 10-FOOT WIDTH ON THE NORTH SIDE OF 24TH STREET FROM CENTER AVENUE TO 240 FEET EAST AND A 10-FOOT WIDTH ON THE SOUTH SIDE OF 25TH STREET FROM CENTER AVENUE TO 240 FEET EAST (V-222) - APN 209-122-01, 02, 03, 04,05, 22, 23, 24 M9. Vacate of alley between 24th and 25th Street, located west of Haven Avenue and east of 78 Center Avenue (V-223) — a request to vacate the 20 foot wide by 300 foot long alley between 24th Street, located, west of Haven Avenue and east of Center Avenue - APNs 209-22-01,-02,-03, -04, -05, -23, -24. Related File: Tentative Parcel Map 19505. irierv- FIRE PROTECTION DISTRICT, • PUBLIC FINANCING AUTHORITY AND 6 CITY COUNCIL AGENDA -,g4M-9tro -UCAMUNGA APRIL 2, 2014 RESOLUTION NO. 14-059 80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A TWENTY FOOT WIDE ALLEY BETWEEN 24TH STREET AND 25TH STREET, WEST OF HAVEN AVENUE, EAST OF CENTER AVENUE. M10. Release of Maintenance Guarantee Bond No. 24045609-M in the amount of $739,014.65, 83 for the Hellman Avenue Master Plan Storm Drain and Street Improvements - Phase 2 (from Cucamonga Creek Channel to±200' north of 8th Street) project, Contract No. 12-042. M11. Approval of Agreement regarding granting of easements with Tesoro Sierra Properties, 85 LLC for the acquisition of right of way located at 13539 Baseline Avenue in the City of Fontana (APN 1100-771-01) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. M12. Accept partial Landscape Improvements for Landscape Maintenance District 7 Irrigation 117 Controller B and file a Notice of Completion for said Landscape Improvements for Tract 16324, located on west side of Wardman Bullock Road, between Colonbero Road and Breeders Cup Drive, submitted by Meritage Homes of California, Inc. RESOLUTION NO. 14-060 119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PARTIAL PUBLIC LANDSCAPE IMPROVEMENTS (IRRIGATION CONTROLLER B) FOR TRACT 16324 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK N. CITY MANAGER'S STAFF REPORT - CITY I The following items have no legal publication or posting requirements. N1. Recommendation to accept the 2014 Community Recreation Needs Assessment Report. 120 N2. Project Status and Funding Update for the 1-15 at Base Line Road / Baseline Avenue ___ Interchange Improvements Project. (Oral Report) N3. Presentation of the 2013 Department Statistics Report Highlighting the Activities and 128 Achievements of Each City Department. 0. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. CONSIDERATION OF TWO RESOLUTIONS REGARDING THE SAN BERNARDINO 148 COUNTY SUPERIOR COURT REORGANIZATION AND SELECTION OF ONE RESOLUTION FOR ADOPTION. oa. / FIRE PROTECTION DISTRICT, • PUBLIC FINANCING AUTHORITY AND C C 7 L•,_:;' CITY COUNCIL AGENDA __G,-;.irflOefICAMONGA APRIL 2, 2014 RESOLUTION NO. 14-061 150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING BRANCH COURT HOUSES RESOLUTION NO. 14-062 151 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, TO SUPPORT EFFORTS TO PROVIDE ADEQUATE, EQUITABLE, AND ONGOING FUNDING FOR THE SAN BERNARDINO COUNTY SUPERIOR COURT TO MAINTAIN FULL SERVICE COURTHOUSES THROUGHOUT THE COUNTY 02. COUNCIL DIRECTION REGARDING THE SELECTION OF A PRIMARY MEMBER FOR 153 THE LOCAL AGENCY FORMATION COMMISSION (LAFCO). 03. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) 04. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on March 27, 2014, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. Proclamation WHEREAS, the City of Rancho Cucamonga is committed to promoting and securing the health of all its citizens; and WHEREAS, organ, tissue, marrow and blood donation are life-giving acts recognized worldwide as expressions of compassion to those in need; and WHEREAS, more that 121,000 individuals nationwide and more than 21,000 in California are currently on the national organ transplant waiting list, and every 90 minutes one person dies while waiting due to the shortage of donated organs; and WHEREAS, a single individual's donation of the heart, lung, liver, kidneys, pancreas and small intestine can save up to eight lives; donation of tissue can save and heal the lives of up to 50 others; and a single blood donation can help three people in need; and WHEREAS, millions of lives each year are saved and healed by donors of organs, tissues, marrow and blood; and WHEREAS, nearly ten million Californians have signed up with the state- authorized Donate Life California Registry to ensure their wishes to be organ and tissue donors are honored; and WHEREAS, California residents can sign up with the Donate Life California Registry when applying for or renewing their driver's licenses or ID cards at the California Department of Motor Vehicles. NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Rancho Cucamonga does hereby proclaim the month of April 2014 to be DMV/Donate Life California Month and encourages our residents to check "YES" when applying for or renewing their driver's license or I.D. card. IN WITNESS WHEREOF, the City Council of the City of Rancho Cucamonga, California, have hereunto set their hand and caused the seal of the City of Rancho Cucamonga to be affixed this 2"d day of April, 2014. Proclamation WHEREAS, the City of Rancho Cucamonga is committed to promoting and securing the health and safety of all its citizens; and WHEREAS, the City of Rancho Cucamonga believes that our greatest asset in our community is our children; and WHEREAS, thousands of unfortunate cases of child abuse and neglect are confirmed annually throughout the State of California; and WHEREAS, community involvement is needed to help families break the cycle of abuse and to improve family life; and WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, spiritual and civic • organizations, law enforcement agencies, and the business community; and WHEREAS, communities must make every effort to promote programs that benefit children and their families; and WHEREAS, the City of Rancho Cucamonga encourages everyone in the community to become more aware of child abuse prevention and to commit their resources to assist abused and neglected children. NOW, THEREFORE, BE IT PROCLAIMED, that the City Council of the City of Rancho Cucamonga does hereby proclaim the month of April 2014 to be "Child Abuse Prevention Month"and encourages our residents to join the County of San Bernardino's efforts to end child abuse. IN WITNESS WHEREOF, the City Council of the City of Rancho Cucamonga, California, have hereunto set their hand and caused the seal of the City of Rancho Cucamonga to be affixed this 2'day of April, 2014. March 19, 2014 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, REGULAR MEETINGS MINUTES I� A. CALL TO ORDER The Rancho Cucamonga City Council held a regular closed session on Wednesday, March 19, 2014 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development, Lori Sassoon, Deputy City Manager/Administrative Services and Robert Neiuber, Human Resources Director. lB. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON AND LIEBERT CASSIDY WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP, THE EXECUTIVE MANAGEMENT EMPLOYEES— CITY D2. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PEOPERTY LOCATED AT 7221 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-52; NEGOTIATING PERTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNERS, DINAH PIERSON, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD INTERCHANGE PROJECT - CITY IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No public communications were made. E. CITY MANAGER ANNOUNCEMENTS No discussion or actions were taken. F. RECESS , CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 1 of 8 The closed session recessed at 6:15 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Bill Wittkopf, Public Works Services Director; Mark Steuer, Engineering Director; Robert Neiuber, Human Resources Director; Veronica Fincher, Animal Services Director; Nettie Nielsen, Community Services Director; Candyce Burnett, Planning Manager; Trang Huynh, Building & Safety Services Director; Police Chief Anthony Onodera; Fire Chief Mike Bell; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS , H1. Healthy RC Youth Leaders Kick Butts Day Proclamation. Mayor Michael presented a proclamation to the Healthy RC Youth Leaders for March 19, 2014 - Kick Butts Day. H2. Presentation of a $5,000 donation check from K&Z Cabinets to support the construction of a new rest stop along the Pacific Electric Trail. Mike Twyford, Vice President of K&Z Cabinets and Lloyd Bumstead, II Owner of Bumstead's Bicycles presented a $5,000 donation to the Mayor and City Council. H3. Announcement of the status of the Central Park Pavilion Project and Macy's "Give a Little Love to Your Park"Fundraiser being held March 7th through March 3151 Francie Palmer, Community Services Marketing Manager and Karen Emery-McGuire, Senior Parks Planner, updated the City Council on the Central Park Pavilion Project and announced the Macy's "Give a Little Love to Your Park"Fundraiser. H4. Electronic Newsletter RC Connections unveiling. Erika Lewis-Huntley, Management Analyst III, announced the launching of RC Connections. I. PUBLIC COMMUNICATIONS I 11. Harry Stellman spoke about Item L4 (Run for the Wall Request). He requested the City's support and invited the Council and the audience to the stage one departure from Victoria Gardens on May 14, 2014. * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 2 of 8 12. James Banks, Jr. requested that the City Council consider adopting a Resolution in opposition to the court realignment and asked that this matter be placed on the April 2, 2014 agenda. 13. Pastor Martin Koshy offered a prayer for the City Council and the audience. 14. Janice Walton offered a prayer for the City Council and the audience. 15. Pastor Puredi Hillany reported on a recent visit to the City of Tacloban in the Philippines. He indicated that a group of Taclobanians will be visiting the City of Rancho Cucamonga and requested that a meeting be set up with the Mayor. He also spoke in support of developing a sister-City relationship with the City of Tacloban. 16. Pastor Jennetta Harris from J-Joy Christian Ministries indicated that the church meets at the Lions Center East every Sunday at 11:30 a.m. and expressed the desire to partner with the City. 17. Dave Dykstra noted the need to advocate for the animals at the Animal Care and Adoption Center. 18. Susan Keithly indicated that they had been trying to help the animals at the Center as they are being inhumanely treated. She noted that there are no checks or balances in place to achieve the No Kill goal. 19. Vicky Reust stated that Mr. Winograd was hired in 2005 to develop a No Kill program and twice now the City has not followed his advice and employed Directors from facilities that euthanize animals. She wondered how the Council could fix a problem that they don't even recognize. 110. Dana Keithly expressed a concern with the placement of Item N1 (Owner Request Euthanasia), noting that this item should have been placed under Administrative Hearings so the public had a chance to address it. She noted that a 95% live release rate was promised. 111. Nicole Myerchin indicated that Allison Kreider has not been allowed to walk dogs yet. She inquired if the public would be allowed to address Item N1 (Owner Requested Euthanasia) and it was noted that the Public Communications portion of the agenda was the appropriate place to address this item. Ms. Myerchin expressed a concern with the cost of the recent MOU with the firefighters. 112.John Lyons reminded the audience that the NASCAR races will be this weekend and asked everyone to drive carefully. He concurred with the concerns raised by Mr. Banks and hoped that the courthouse realignment could be revisited. 113. Bill Hanlon stressed the public's right and obligation to participate in City Council meetings and pointed out that the City Council members should do what's best for the City. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I J1. Approval of Minutes: March 5, 2014 (Regular Meeting) * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 3 of 8 J2. Approval of Check Register dated February 26, 2014 through March 11, 2014 for the total of $57,974.06. J3. Approval to receive and file current Investment Schedule as of February 28, 2014. J4. Authorization for the purchase of three(3) LifePak 15 cardiac monitors and associated accessories, as a single source purchase, from Physio-Control, Inc. in the amount of $90,547.09, to be funded from Account No. 3288501-5603, and approve an appropriation in the amount of $30,550.00 from Fire District Capital Reserves to Account No. 3288501-5603. MOTION: Moved by Williams, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY K1. Approval of Minutes: March 5, 2014 (Regular Meeting) MOTION: Moved by Alexander, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. L. CONSENT CALENDAR - CITY COUNCIL I L1. Approval of Minutes: March 5, 2014 (Regular Meeting) L2. Approval of Check Register dated February 26,2014 through March 11, 2014 and payroll ending March 11, 2012 for the total of$5,484,059.93. L3. Approval to receive and file current Investment Schedule as of February 28, 2014. L4. Approval of a request from Run for the Wall for a waiver of fees and charges for local events associated with the 2014 run. L5. Release of Maintenance Bond Number M5135003 in the amount of $4,046 for the Citywide Street Name Sign Replacement—FY 11/12, Contract Number CO. 12-020. L6. Approval of plans and specifications for the Civic Center—Roof System Restoration Project and authorize the City Clerk to advertise the"Notice Inviting Bids"to be funded from Account Number 1025001-5295 (Capital Reserve). RESOLUTION NO. 14-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE CIVIC CENTER — ROOF SYSTEM RESTORATION PROJECT IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L7. Approval of plans and specifications for the Illuminated Street Name Sign Replacement — FY 13/14 Project and authorize the City Clerk to advertise the "Notice Inviting Bids", to be funded from Account No. 1170303-5300 (Gas Tax) as approved in the FY 2013/2014 budget. RESOLUTION NO. 14-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE ILLUMINATED STREET NAME SIGN REPLACEMENT- FY 13/14 PROJECT * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 4 of 8 IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS L8. Approval of a Resolution amending Resolution 13-079 to add Landscape Maintenance Districts 4-R (Terra Vista) and 6-R (Caryn Communities) to the purview of the Landscape Maintenance District Citizen's Oversight Committee. RESOLUTION NO. 14-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION 13-079 TO ADD LANDSCAPE MAINTENANCE DISTRICTS 4-R (TERRA VISTA) AND 6-R (CARYN COMMUNITIES) TO THE PURVIEW OF THE LANDSCAPE MAINTENANCE DISTRICT CITIZENS' OVERSIGHT COMMITTEE L9. Approval to amend the final contract amount to$266,724.06 for the Banyan Street Sidewalk and Pavement Rehabilitation from Etiwanda Avenue to 850 feet w/o East Avenue Project, Contract No. 13-101, and appropriate an additional amount of $7,000.00 to Account No. 1174303- 5650/1737174-0 from Gas Tax RT 7360 Fund balance, and authorize the final payment to All American Asphalt. L10. Accept improvements, release the Faithful Performance Bond and file a Notice of Completion for improvements for Tract 16867, located at the northwest corner of Etiwanda Avenue and 210 freeway, submitted by ETCO Investments. RESOLUTION NO. 14-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA,CALIFORNIA,ACCEPTING THE PUBLIC IMPROVEMENTS FOR TR 16867 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK L11. Approval of map, improvement agreement, improvement securities, monumentation cash deposit and ordering the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for Tract Map 18817, located at the northeast corner of Arrow Route and Baker Avenue, submitted by KB Home Coastal Inc., a California Corporation. RESOLUTION NO. 14-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING FINAL MAP, IMPROVEMENT AGREEMENT, IMPROVEMENT SECURITIES AND MONUMENTATION CASH DEPOSIT FOR TRACT 18817 RESOLUTION NO. 14-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR TRACT 18817 RESOLUTION NO. 14-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR TRACT 18817 * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 5 of 8 RESOLUTION NO. 14-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 FOR TRACT 18817 L12. Authorize the City Engineer to approve and sign Contract Change Order No. 5 to Professional Services Agreement 09-005 for the design of Wilson Avenue between East Avenue and Wardman-Bullock Road and to appropriate$130,000.00 to Account No. 11243035650/1515124- 0 from Transportation Fund balance. L13. Approval to receive and file Animal Center statistics and outcome for January and February 2014. L14. Approval of a Resolution adopting an amendment to the Memorandum of Understanding between the City of Rancho Cucamonga and the Executive Management Employee Group for the period 2012-2015. RESOLUTION NO. 14-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, APPROVING AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF RANCHO CUCAMONGA AND THE EXECUTIVE MANAGEMENT GROUP RELATIVE TO WAGES, BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR FISCAL YEARS 2012/13, 2013/14 AND 2014/15. MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. M. ADMINISTRATIVE HEARING ITEMS Speaker cards may be submitted for all those who wish to speak on the following topic(s).The following items have no legal publication or posting requirements. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals wishing to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council, not to members of the audience. Ml. Adoption of the Healthy RC Strategic Plan. Erika Lewis-Huntley, Management Analyst III, presented the staff report. She indicated that several letters were received in support of the plan and noted that the letters were in front of the City Council for their information. Mayor Michael opened the administrative hearing. Irene Chisholan spoke in support of the Healthy RC Strategic Plan and thanked the City Council for their support. Jeni Watanabe supported the Healthy RC program and appreciated that the City Council was concerned with the health of the community. Annika Kim, Healthy RC Youth Leader, spoke in support of the Healthy RC Strategic Plan. Maelin Aquirio, Healthy RC Youth Leader, supported the adoption of the Healthy RC Strategic Plan. * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 6 of 8 Alberto Guerrero, a Community Champion member, indicated that this program is positively impacting the community and supported the plan. Tami Bellino was not present to speak. Mayor Michael closed the administrative hearing. MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0. N. ADMINISTRATIVE HEARING ITEMS I The following items have no legal publication or posting requirements. N1. Consideration of a revised policy for owner-requested euthanasia(for owned pets) as part of the implementation of the Animal Center strategic plan. Veronica Fincher, Animal Care and Services Director, presented the staff report. In response to Mayor Pro Tern Spagnolo, Ms. Fincher indicated that non-residents who request this service are referred to the appropriate City. She discussed the statistical information that was collected and confirmed that the veterinarians do not need to report the number of animals euthanized. In response to Mayor Michael, Ms. Fincher concurred that if the Council chose not to provide this service, there is a chance that dying animals would be left at the Center anyway. Council Member Alexander indicated that the report did not adequately address the nature of the assessments being done to determine whether or not to euthanize a pet. He noted that there is no real plan to save animals. In response to Council Member Williams, Ms. Fincher confirmed that documentation was generated on the Center's assessment of animals. Ms. Fincher noted that this service is taken very seriously and reported that not all animals are euthanized as requested. In response to Council Member Steinorth, Ms. Fincher confirmed that direction was needed. Council Member Alexander proposed that the matter be tabled until an Administrative Hearing could be conducted. In response, Mayor Michael stressed that any action taken by the City Council could be revisited. MOTION: Moved by Spagnolo, seconded by Williams, to approve Option #1, to continue to provide the service. For statistical purposes, the number euthanized would be placed in a service provided category. Motion carried 4-1 (Councilmember Alexander No). 0. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. 01. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Councilmember Williams reported on today's meeting of the Local Agency Formation Commission. She indicated that the Commission is still discussing the sphere of influence for the mountain cities. * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 7 of 8 02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) No announcements were made. P. IDENTIFICATION OF ITEMS FOR NEXT MEETING I In response to Council Member Alexander, Mayor Michael confirmed that staff should prepare a Resolution and a report on the courthouse realignment for the April 2, 2014 meeting. Q. ADJOURNMENT The meeting was adjourned at 9:00 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * * * * * * DRAFT * March 19, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 8 of 8 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amoum AP 00345469 2014/03/13 ( SUNRISE FORD 6,182.14 Ap 00345659 2014/03/19( VERIZON CALIFORNIA 47.07 AP 00345659 2014/03/19( VERIZON CALIFORNIA 552.32 AP 00345258 2014/03/12 ( DUMBELL MAN FITNESS EQUIPMENT,THE 264.20 AP 00345334 2014/03/121 MK AUTO DETAIL SHOP 123.95 AP 00345467 2014/03/13 1 LN CURTIS AND SONS 1,605.66 AP 00345659 2014/03/191 VERIZON CALIFORNIA 208.74 AP 00345690 2014/03/201 UNIFIRST UNIFORM SERVICE 34.64 AP 00345291 2014/03/121 HOLT, RYAN 336.00 AP 00345690 2014/03/20 UNIFIRST UNIFORM SERVICE 72.83 AP 00345340 2014/03/121 NAPA AUTO PARTS 130.23 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 624.29 AP 00345223 2014/03/12 AT&T MOBILITY 40.45 AP 00345277 2014/03/12( GRAINGER 88.68 AP 00345277 2014/03/12( GRAINGER 136.69 AP 00345353 2014/03/12( ONTARIO WINNELSON CO 124.99 AP 00345364 2014/03/121 POLLOCK, LARRY 370.00 AP 00345380 2014/03/121 RTE WELDING&TANK PARTS DISTRIBUTION 93.41 AP 00345393 2014/03/121 SO CALIF GAS COMPANY 49.62 AP 00345568 2014/03/191 LOWES COMPANIES INC. 55.38 AP 00345568 2014/03/191 LOWES COMPANIES INC. 40.46 AP 00345568 2014/03/191 LOWES COMPANIES INC. 56.91 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 284.33 AP 00345433 2014/03/12( VORTEX INDUSTRIES INC 1,350.00 AP 00345669 2014/03/19( WAXIE SANITARY SUPPLY -58.06 AP 00345549 2014/03/19( INTERNATIONAL CODE COUNCIL 37.08 AP 00345613 2014/03/19( RESCUE RESPONSE GEAR LLC 804.82 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 67.78 AP 00345471 2014/03/13 1 UNIFIRST UNIFORM SERVICE 48.85• AP 00345570 2014/03/191 MARIPOSA LANDSCAPES INC 2,004.74 AP 00345471 2014/03/13 1 UNIFIRST UNIFORM SERVICE 71.56 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 31.97 AP 00345506 2014/03/191 CONFIRE JPA 24,593.95 AP 00345618 2014/03/191 SAFE-ENTRY TECHNICAL INC 250.00 AP 00345648 2014/03/19( TURNOUT MAINTENANCE COMPANY LLC 185.00 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 65.12 AP 00345211 2014/03/12( ALL CITIES TOOLS 53.46 AP 00345258 2014/03/121 DUMBELL MAN FITNESS EQUIPMENT,THE 368.67 AP 00345258 2014/03/12( DUMBELL MAN FITNESS EQUIPMENT,THE 296.60 AP 00345427 2014/03/121 VERIZON CALIFORNIA 20.13 AP 00345467 2014/03/13 1 LN CURTIS AND SONS 301.54 AP 00345258 2014/03/12( DUMBELL MAN FITNESS EQUIPMENT,THE 150.00 AP 00345690 2014/03/20( UNIFIRST UNIFORM SERVICE 45.55 AP 00345269 2014/03/12 FLEET SERVICES INC. 154.46 AP 00345690 2014/03/20( UNIFIRST UNIFORM SERVICE 31.73 User: VLOPEZ- VERONICA LOPEZ Page: 1 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P2 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 86.98 AP 00345277 2014/03/12( GRAINGER 5.81 AP 00345690 2014/03/20( UNIFIRST UNIFORM SERVICE 63.99 AP 00345334 2014/03/12( MK AUTO DETAIL SHOP 61.05 AP 00345357 2014/03/12 ( PATTON SALES CORP 27.00 AP 00345375 2014/03/12 1 RICHARDS WATSON AND GERSHON 624.00 AP 00345393 2014/03/12( SO CALIF GAS COMPANY 530.59 AP 00345568 2014/03/191 LOWES COMPANIES INC. 34.30 AP 00345568 2014/03/191 LOWES COMPANIES INC. 95.08 AP 00345568 2014/03/191 LOWES COMPANIES INC. 35.77 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 284.33 AP 00345433 2014/03/12( VORTEX INDUSTRIES INC 284.33 AP 00345433 2014/03/12( VORTEX INDUSTRIES INC 2,810.34 AP 00345669 2014/03/19( WAXIE SANITARY SUPPLY 625.93 AP 00345669 2014/03/19( WAXIE SANITARY SUPPLY -124.71 AP 00345692 2014/03/24( CUCAMONGA VALLEY WATER DISTRICT 55.20 AP 00345377 2014/03/12( ROBERTS,CHERYL L 60.00 AP 00345434 2014/03/12( WALTERS WHOLESALE ELECTRIC CO 166.20 AP 00345618 2014/03/19( SAFE-ENTRY TECHNICAL INC 250.00 AP 00345460 2014/03/13 ( EMCOR SERVICE 489.00 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 30.01 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 48.85 AP 00345471 2014/03/13 1 UNIFIRST UNIFORM SERVICE 50.77 AP 00345608 2014/03/191 RANCHO CUCAMONGA FIREFIGHTERS ASSOCIP 70.00 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 50.71 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 84.39 AP 00345531 2014/03/19( GOLDEN STATE RISK MANAGEMENT AUTHORL 1,127.00 AP 00345453 2014/03/13 ( AIRGAS USA LLC 250.12 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 67.32 AP 00345580 2014/03/19( NF PA 165.00 AP 00345478 2014/03/19( ALLSTAR FIRE EQUIPMENT INC 757.19 AP 00345506 2014/03/19( CONFIRE JPA 19,675.16 AP 00345659 2014/03/191 VERIZON CALIFORNIA 176.54 AP 00345258 2014/03/121 DUMBELL MAN FITNESS EQUIPMENT,THE 150.00 Ap 00345258 2014/03/121 DUMBELL MAN FITNESS EQUIPMENT,THE 645.72 AP 00345690 2014/03/201 UNIFIRST UNIFORM SERVICE 67.06 AP 00345427 2014/03/121 VERIZON CALIFORNIA 19.56 AP 00345467 2014/03/131 LN CURTIS AND SONS 2,121.12 AP 00345659 2014/03/191 VERIZON CALIFORNIA 53.74 AP 00345659 2014/03/191 VERIZON CALIFORNIA 53.75 AP 00345690 2014/03/20( UNIFIRST UNIFORM SERVICE 46.76 AP 00345313 2014/03/12( LIFE ASSIST INC 55.90 AP 00345467 2014/03/13 ( LN CURTIS AND SONS 68.32 Ap 00345690 2014/03/20 ( UNIFIRST UNIFORM SERVICE 72.83 AP 00345313 2014/03/12 ( LIFE ASSIST INC 164.12 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC -CK: Agenda Check Register Portrait Layout Time: 16:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345467 2014/03/13 ( LN CURTIS AND SONS 314.01 AP 00345269 2014/03/12( FLEET SERVICES INC. 76.08 AP 00345277 2014/03/12( GRAINGER 437.90 AP 00345277 2014/03/12( GRAINGER 232.20 AP 00345690 2014/03/201 UNIFIRST UNIFORM SERVICE 39.99 AP 00345393 2014/03/12( SO CALIF GAS COMPANY 178.29 AP 00345568 2014/03/191 LOWES COMPANIES INC. 20.50 AP 00345568 2014/03/191 LOWES COMPANIES INC. -20.49 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 284.33 AP 00345393 2014/03/121 SO CALIF GAS COMPANY 261.36 AP 00345568 2014/03/191 LOWES COMPANIES INC. 14.27 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 284.33 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 184.33 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 3,275.50 AP 00345669 2014/03/191 WAXIE SANITARY SUPPLY -58.05 AP 00345692 2014/03/241 CUCAMONGA VALLEY WATER DISTRICT 167.13 AP 00345568 2014/03/191 LOWES COMPANIES INC. 13.76 AP 00345562 2014/03/19( LEAGUE OF CALIFORNIA CITIES 40.00 AP 00345478 2014/03/191 ALLSTAR FIRE EQUIPMENT INC 221.09 AP 00345590 2014/03/19( OFFICE DEPOT 397.97 AP 00345542 2014/03/19( HOYT LUMBER CO.,SM 14.57 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 62.51 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 62.50 AP 00345471 2014/03/13 1 UNIFIRST UNIFORM SERVICE 48.85 AP 00345548 2014/03/191 INTEGRITY DOOR& HARDWARE INC 126.70 AP 00345618 2014/03/191 SAFE-ENTRY TECHNICAL INC 225.00 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 44.23 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 46.15 AP 00345618 2014/03/191 SAFE-ENTRY TECHNICAL INC 496.00 AP 00345619 2014/03/191 SAN ANTONIO COMMUNITY HOSPITAL 115.00 AP 00345643 2014/03/19( TERMINIX PROCESSING CENTER 75.00 AP 00345628 2014/03/19( SIGN SHOP,THE 94.82 AP 00345643 2014/03/19( TERMINIX PROCESSING CENTER 65.00 AP 00345659 2014/03/19( VERIZON CALIFORNIA 483.01 AP 00345258 2014/03/12 ( DUMBELL MAN FITNESS EQUIPMENT,THE 125.00 AP 00345267 2014/03/12( FEDERAL EXPRESS FREIGHT WEST INC. 48.00 AP 00345465 2014/03/13 l INTERSTATE BATTERIES 396.90 AP 00345659 2014/03/191 VERIZON CALIFORNIA 134.53 AP 00345659 2014/03/191 VERIZON CALIFORNIA 82.21 AP 00345273 2014/03/121 GALLS/QUARTERMASTER INC 229.97 AP 00345690 2014/03/201 UNIFIRST UNIFORM SERVICE 29.81 Ap 00345313 2014/03/121 LIFE ASSIST INC 2,536.08 AP 00345340 2014/03/12( NAPA AUTO PARTS 64.15 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 704.35 AP 00345247 2014/03/12( CLEAR COAST INC 380.56 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:1 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P4 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345277 2014/03/121 GRAINGER 140.23 AP 00345277 2014/03/121 GRAINGER 128.09 AP 00345331 2014/03/121 MINUTEMAN PRESS 1,263.06 AP 00345340 2014/03/121 NAPA AUTO PARTS 97.19 AP 00345353 2014/03/121 ONTARIO WINNELSON CO 5.40 AP 00345364 2014/03/121 POLLOCK, LARRY 60.00 AP 00345393 2014/03/121 SO CALIF GAS COMPANY 87.73 AP 00345568 2014/03/191 LOWES COMPANIES INC. 35.49 AP 00345568 2014/03/191 LOWES COMPANIES INC. 24.56 AP 00345442 2014/03/121 WINZER CORPORATION 54.84 AR 00345428 2014/03/121 VERIZON WIRELESS- LA 1,908.60 AP 00345393 2014/03/121 SO CALIF GAS COMPANY 791.94 AP 00345568 2014/03/191 LOWES COMPANIES INC. 48.58 AP 00345433 2014/03/121 VORTEX INDUSTRIES INC 284.33 AP 00345669 2014/03/191 WAXIE SANITARY SUPPLY 625.92 AP 00345434 2014/03/121 WALTERS WHOLESALE ELECTRIC CO 11.75 AP 00345442 2014/03/121 WINZER CORPORATION 111.34 AP 00345669 2014/03/191 WAXIE SANITARY SUPPLY 313.99 AP 00345478 2014/03/191 ALLSTAR FIRE EQUIPMENT INC 204.18 AP 00345643 2014/03/191 TERMINIX PROCESSING CENTER 81.00 AP 00345542 2014/03/191 HOYT LUMBER CO., SM 10.77 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 67.39 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 29.58 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 55.49 AP 00345548 2014/03/191 INTEGRITY DOOR& HARDWARE INC 98.56 AP 00345570 2014/03/191 MARIPOSA LANDSCAPES INC 2,555.24 AP 00345471 2014/03/131 UNIFIRST UNIFORM SERVICE 43.63 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 44.23 AP 00345623 2014/03/191 SETON IDENTIFICATION PRODUCTS 439.87 AP 00345583 2014/03/19( NEXTEL 162.97 AP 00345506 2014/03/19( CONFIRE IPA 4,918.78 AP 00345619 2014/03/19( SAN ANTONIO COMMUNITY HOSPITAL 135.00 AP 00345542 2014/03/19( HOYT LUMBER CO., SM 38.33 AP 00345471 2014/03/13 ( UNIFIRST UNIFORM SERVICE 28.39 Total for Entity: 102,896,92 User: VLOPEZ- VERONICA LOPEZ Page: 4 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:1 P5 STAFF REPORT ` RANCHO CUCAMONGA FIRE PROTECTION DISTRICT RANCHO Date: April 2, 2014 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Walt Stickney, Associate Engineer Pam Pane, Management Analyst II @bf ���` Shelley Hayes, Assistant Engineer, l}91v Subject: ACCEPT THE CAPITAL MAINTENANCE REPAIR PROJECT AT THE SAN BERNARDINO ROAD FIRE STATION (172), CONTRACT NO. FD13-012 AS COMPLETE, RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $134,657.82 RECOMMENDATION It is recommended that the City Council accept The Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172), Contract No. FD13-012, as complete, authorize the City Engineer to file a Notice of Completion, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of$133,249.00 six months after the recordation of said notice if no claims have been received, and authorize the release of the retention in the amount of $6,732.89, 35 days after acceptance. Also, approve the final contract amount of $134,657.82. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172) scope of work consisted of kitchen refurbishments and other minor maintenance repairs such as: cabinetry replacement; door and window repair and replacement; floor tile repair; painting and appliance replacement. There was also asbestos and lead abatement work performed. Pertinent information of the project is as follows: > Budgeted Amount: $146,573.90 • Account Numbers: 3288501-5602 > Fire Board Approval to Advertise: June 5, 2013 • Publish dates for local paper: June 11 and 18, 2013 • Bid Opening: July 2, 2013 P6 FIRE BOARD STAFF REPORT Re:THE CAPITAL MAINTENANCE REPAIR PROJECT AT THE SAN BERNARDINO ROAD FIRE STATION (172) APRIL 2, 2014 PAGE 2 • Contract Award Date: July 17, 2013 Low Bidder: De la Riva Construction Inc. > Contract Amount: $133,249.00 • Contingency: $13,324.90 • Final Contract Amount: $134,657.82 • Difference in Contract Amount: $1,408.82 (1.06%) The net increase in the total cost of the project is a result of one (1) Contract Change Order. The notable changes that were significant to the increase of the Contract amount were adding furring behind the backsplash on the west, north and east walls; and texturing the ceiling. Respecffu�ubmitted, Mike Bell Fire Chief M B/W S/P P/S H:I s Attachment P VICINITY MAP � .__Juv i uu — J ,i j U ng 'C � c�" em R � 1Jn/v��� �.,1 oL7,. , mti_� f i„ . , rT W..:i40N AVE 1 _ G_ l_. ,tu.N-m•�q."11<',fj 1, i` ALTA _ �,, R z,a i t -�� — Ne•111 ti ' ��] 4Clsr� it } ��c� �+:.Ier�.1 , , Rni G�u17 Sri. �i st „iii-;. � - Ua r�' - � � � � 11111�111st _ 1 '1 , 1 111tji,1�' n -IR , 1 s n err-. �, t Z XN r�nn.� gn Icy-- r .-- y _-a:�� . � "1� E Mr,1aa _ 11 _ ��� �� \ l u1 •'� � � :s -f-11111 I' �* � = I X11 4 .1, '' -7' +41 „,,, ,' sa „ ..ffiri_ '..1 --... _or , .4-1 = m■� ! ills 9 i 1,, fm 1r-. �P1�=C I 1- 1 =III Men I' — . 1006-ef sil !I ,!1 "1 1,—!� V y n PROJECT SITE 1r9i,ka J iTa S` ''�� g , CITY OF RANCHO CUCAMONGA s*f041 CAPITAL MAINTENANCE REPAIR PROJECT :. et° AT THE SAN BERNARDINO ROAD FIRE STATION 172 — 1 \ 00 N.T.S. P8 RESOLUTION NO. FD 14-006 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CAPITAL MAINTENANCE REPAIR PROJECT AT THE SAN BERNARDINO ROAD FIRE STATION (172) CONTRACT NO. FD13-012 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172) Contract No. FD13-012, has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the Fire Board of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. Resolution No. FD 14-006 - Page 1 of 1 P9 ce:\ STAFF REPORT 4 RANCHO CUCAMONGA FIRII PROTECTION DISIRICI' Date: April 2, 2014 RANCHO CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Bell, Fire Chief By: Walt Stickney, Associate Engineer Pamela Pane, Management Analyst II Shelley Hayes, Assistant Engineer Subject: Reject all bids received for the Capital Maintenance Repair Projects at the Jersey Fire Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility as non-responsive to the needs of the District RECOMMENDATION It is recommended that the Fire Board reject all bids received for the Capital Maintenance Repair Projects at the Jersey Fire Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility as non-responsive to the needs of the District. BACKGROUND/ANALYSIS The Capital Maintenance Repair Projects at the Jersey Fire Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility project scope of work consists of minor demolition, new HVAC, new aluminum windows, finish carpentry and case work, tile work, acoustical ceiling, sandblasting, painting, and roofing. Per previous Board action, bids were solicited, received and opened on March 6, 2014, for the subject project. The Engineer's estimate for the base bid was $2,500,000.00. Staff has reviewed all bids received and has received a request from the apparent low bidder to withdraw their bid. After the bids were opened, the apparent low bidder stated that their bid included clerical errors and they questioned various requirements in the specifications. Additionally, upon further review of the requirements of the project, staff believes additional consultation with the District's insurance carrier, FAIRA, is necessary. As such, staff is recommending the rejection of all bids: Staff will approach the Fire Board at a later date with a request to re-advertise the project. Respectfully submitted, /// Mike Bell, Fire Chief /sh Attachment P10 HILLSI D E RD .ILL IDE R• I I m LSO AV WILSON AV LSON I V i_lraIMIII a. N . •_ NST ■ h Ht OFR _ I21Si�!- ��I CTOR • U ' MEI' Ea_ .a„,›Fr r „.„ dionnyriwgr,..rmi 4....s. ..,..,,,,r.img 7, 5 ge....0 —Frado i arm i� LkgIII Vs 011 l rel 3.03 HST mum I■E, sT j f •. _..J IT 5TH ST i4Hsg PROJECT FOOTHILt{gt— o`�'�wr"etvq' !NILSON AV --- 1: - }--i T\ ' w I --jARRO- RT �. — • Q 1 FS 176 z , J Y BL 1 .--.ja i w 1 _BANYAN T -- — —F 1�a -- — _.. — Shop J I 7TH ST i , e — 121 FW ---1----- 6TH ST--- / I I I v,ji II,\ Vicinity Map Fire Stations 174, 175, and Shop P11 STAFF REPORT RANCHO CUCAMONGA FIRE PROTECTION DISTRICT J Date: April 2, 2014 RANCHO CUCAMONGA To: President and Members of the Fire Protection District John R. Gillison, City Manager From: Linda D. Daniels, Assistant City Manager Subject: RESCIND APPROVAL OF A CONTRACT WITH HDLCC FOR FISCAL CONSULTING SERVICES ASSOCIATED WITH THE PROPOSED REFUNDING OF THE OUTSTANDING 1999, 2001 AND 2004 REDEVELOPMENT TAX ALLOCATION BONDS RECOMMENDATION: Rescind approval of the contract with HdLCC for the preparation of a fiscal analysis report for a proposed refunding of the outstanding 1999, 2001 and 2004 Redevelopment Tax Allocation Bonds. BACKGROUND/ANALYSIS: On January 15, 2014 the Fire District approved a contract with HdLCC for the needed fiscal analysis report for the proposed bond refunding. At the time the contract was awarded it was the intent of the Successor Agency to request reimbursement to the Fire District for the contract cost through the bond refunding costs of issuance. The Successor Agency and Oversight Board Resolutions approving the initiation of the bond refunding were sent to the Department of Finance (DOF) as required by the legislation requiring the dissolution of redevelopment. DOF has responded to the request to initiate a bond refunding and has approved the transaction in order to reduce debt service costs and increase revenues to taxing entities. However, DOF did not approve the reimbursement to the Fire District for the cost of the contract work that is to be performed by the fiscal consultant. DOF stated that only the Successor Agency can be reimbursed costs associated with the bond refunding transaction. For this reason, staff is requesting the Fire District Board rescind its approval of the contract. The contract has been submitted to the Successor Agency for ratification on this agenda. The Successor Agency will then submit the cost for the fiscal analysis report to the bond trustee for payment to the consultant at the time the bond refunding transaction is completed. Respectfully Submitted, p G'7"_ _ DOO, Linda D. Daniels Assistant City Manager • P12 STAFF REPORT SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY Date: April 2, 2014 RANCHO CUCAMONGA To: Chairman and Members of the Successor Agency John R. Gillison, City Manager From: Linda D. Daniels, Assistant City Manager Subject: RATIFICATION OF A CONTRACT WITH HDLCC FOR FISCAL CONSULTING SERVICES ASSOCIATED WITH THE PROPOSED REFUNDING OF THE OUTSTANDING 1999, 2001 AND 2004 REDEVELOPMENT TAX ALLOCATION BONDS, IN THE AMOUNT OF $20,500, WITH A 10% CONTINGENCY ($2,050), TO BE FUNDED FROM THE BOND REFUNDING COSTS OF ISSUANCE RECOMMENDATION: Ratify a contract with HdLCC for the preparation of a fiscal analysis report for a proposed refunding of the outstanding 1999, 2001 and 2004 Redevelopment Tax Allocation Bonds in the amount of $20,500, plus a 10% contingency, to be funded from the costs of issuance associated with the bond refunding. BACKGROUND/ANALYSIS: On January 15, 2014 the Fire District approved a contract with HdLCC for the needed fiscal analysis report for the proposed bond refunding. At the time the contract was awarded it was the intent of the Agency to request reimbursement to the Fire District for the contract cost through the bond refunding costs of issuance. The Successor Agency and Oversight Board Resolutions approving the initiation of the bond refunding were sent to the Department of Finance (DOF) as required by the legislation requiring the dissolution of redevelopment. DOF has responded to the request to initiate a bond refunding and has approved the transaction in order to reduce debt service costs and increase revenues to taxing entities. However, DOF did not approve the reimbursement to the Fire District for the cost of the contract work that is to be performed by the fiscal consultant. DOF stated that only the Successor Agency can be reimbursed costs associated with the bond refunding transaction. For this reason, staff is presenting the HdLCC contract for fiscal consulting services to the • Successor Agency for ratification. The draft fiscal report has been prepared and is currently being reviewed by the bond refunding team. The Successor Agency will submit the cost for the fiscal analysis report to the bond trustee for payment to the consultant at the time the transaction is completed. Should the bond refunding transaction not be completed, the Successor Agency will be allowed to include the expense on the next ROPS submittal so that funds can be provided to the Successor Agency for payment to the consultant. As a reference, there is an item on the Fire District Board's agenda rescinding their previous approval of the contract with HdLCC for fiscal consulting services. Respectfully Submitted, D citittitU PO,Linda D. Daniels Assistant City Manager CITY OF RANCHO CUCAMONGA P13 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345636 2014/03/191 SOUTHERN CALIFORNIA EDISON 22,341.58 AP 00345636 2014/03/191 SOUTHERN CALIFORNIA EDISON 22,539.20 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.45 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.58 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 25.78 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 37.45 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.58 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 54.15 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 15.55 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 128.88 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 43.86 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 67.17 AP 00345446 2014/03/121 XEROX CORPORATION 20.20 AP 00345446 2014/03/121 XEROX CORPORATION 3.35 Ap 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 25.91 AP 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00345254 2014/03/12( D AND K CONCRETE COMPANY 285.12 AP 00345260 2014/03/121 EMC RESEARCH 17,750.00 AP 00345277 2014/03/12 ( GRAINGER 7.14 AP 00345289 2014/03/121 HI WAY SAFETY INC 674.89 AP 00345690 2014/03/201 UNIFIRST UNIFORM SERVICE 81.52 AP 00345298 2014/03/121 INDERWIESCHE, MATT 1,584.00 AP 00345319 2014/03/121 MAIN STREET SIGNS 178.20 AP 00345320 2014/03/121 MARIPOSA LANDSCAPES INC 108.00 AP 00345330 2014/03/121 MIJAC ALARM COMPANY 102.00 AP 00345348 2014/03/121 ODLE, DWIGHT RICHARD 210.17 AP 00345351 2014/03/121 OFFICE DEPOT 163.71 AP 00345351 2014/03/121 OFFICE DEPOT 1,677.02 AP 00345446 2014/03/121 XEROX CORPORATION 109.90 AP 00345446 2014/03/121 XEROX CORPORATION 52.14 AP 00345446 2014/03/121 XEROX CORPORATION 213.42 AP 00345446 2014/03/121 XEROX CORPORATION 52.14 Ap 00345446 2014/03/121 XEROX CORPORATION 165.32 AP 00345351 2014/03/121 OFFICE DEPOT 63.28 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 25.78 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 26.90 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.45 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.58 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.45 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 25.06 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 25.78 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 74.68 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 26.16 AP 00345446 2014/03/121 XEROX CORPORATION 281.75 AP 00345446 2014/03/121 XEROX CORPORATION 52.14 AP 00345427 2014/03/121 VERIZON CALIFORNIA 3,148.66 AP 00345427 2014/03/121 VERIZON CALIFORNIA 52.18 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 143.00 AP 00345635 2014/03/19( SOUTHERN CALIFORNIA EDISON 222.37 AP 00345635 2014/03/19( SOUTHERN CALIFORNIA EDISON 25.91 AP 00345465 2014/03/13 1 INTERSTATE BATTERIES 51.52 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 25.91 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 25.91 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 20.19 AP 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54.43 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.87 Ap 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 27.58 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 54.43 AP 00345400 2014/03/121 SOUTHERN CALIFORNIA EDISON 54.43 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 76.80 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 242.22 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 75.49 AP 00345400 2014/03/12( SOUTHERN CALIFORNIA EDISON 68.47 AP 00345446 2014/03/12( XEROX CORPORATION 162.17 AP 00345446 2014/03/12( XEROX CORPORATION 52.14 AP 00345635 2014/03/19( SOUTHERN CALIFORNIA EDISON 108.81 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 25.78 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 20.45 AP 00345635 2014/03/19( SOUTHERN CALIFORNIA EDISON 25.91 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 28.92 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 26.74 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 25.10 AP 00345635 2014/03/191 SOUTHERN CALIFORNIA EDISON 88.44 AP 00345470 2014/03/13 ( TRUGREEN LANDCARE 3,881.74 Ap 00345208 2014/03/12( AEF SYSTEMS CONSULTING INC 1,400.00 AP 00345387 2014/03/12( SI-IEAKLEY 12.00 AP 00345403 2014/03/12( SOUTHLAND FARMERS MARKET ASSOC INC 50.00 AP 00345413 2014/03/12( TO,TERRY 540.00 AP 00345568 2014/03/19( LOWES COMPANIES INC. 90.55 AP 00345568 2014/03/19( LOWES COMPANIES INC. 30.87 AP 00345568 2014/03/19( LOWES COMPANIES INC. 83.10 AP 00345568 2014/03/19( LOWES COMPANIES INC. 200.00 AP 00345421 2014/03/121 UPLAND AUTO TRIM 175.00 AP 00345663 2014/03/191 VERIZON WIRELESS-LA 48.73 AP 00345663 2014/03/191 VERIZON WIRELESS- LA 19.27 AP 00345663 2014/03/19( VERIZON WIRELESS -LA 0.22 AP 00345663 2014/03/19( VERIZON WIRELESS - LA 38.25 AP 00345439 2014/03/12( WESTERN UNIVERSITY OF HEALTH SCIENCE 45.00 AP 00345663 2014/03/19( VERIZON WIRELESS- LA 51.76 User: VLOPEZ- VERONICA LOPEZ Page: 41 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC - CK: Agenda Check Register Portrait Layout Time: 16:0 CITY OF RANCHO CUCAMONGA P54 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345439 2014/03/12( WESTERN UNIVERSITY OF HEALTH SCIENCE 45.00 AP 00345663 2014/03/19( VERIZON WIRELESS- LA 51.76 AP 00345439 2014/03/121 WESTERN UNIVERSITY OF HEALTH SCIENCE 45.00 AP 00345663 2014/03/191 VERIZON WIRELESS- LA 29.18 AP 00345663 2014/03/191 VERIZON WIRELESS-LA 36,73 AP 00345447 2014/03/121 ZEE MEDICAL INC 425.02 Ap 00345458 2014/03/131 CUCAMONGA VALLEY WATER DISTRICT 1,221.50 AP 00345458 2014/03/131 CUCAMONGA VALLEY WATER DISTRICT 931.22 AP 00345650 2014/03/191 U.S. BANK PARS ACCT#6746022500 13,424.66 AP 00345669 2014/03/191 WAXIE SANITARY SUPPLY 38.70 AP 00345682 2014/03/20( BRODART BOOKS 6.64 AP 00345682 2014/03/20( BRODART BOOKS 15.60 AP 00345682 2014/03/20( BRODART BOOKS 13.44 AP 00345682 2014/03/20( BRODART BOOKS 4.48 AP 00345682 2014/03/20( BRODART BOOKS 4.48 Ap 00345682 2014/03/201 BRODART BOOKS 48.60 AP 00345682 2014/03/201 BRODART BOOKS 15.72 AP 00345682 2014/03/201 BRODART BOOKS 15.69 AP 00345692 2014/03/241 CUCAMONGA VALLEY WATER DISTRICT 188.72 AP 00345692 2014/03/241 CUCAMONGA VALLEY WATER DISTRICT 180.72 AP 00345692 2014/03/241 CUCAMONGA VALLEY WATER DISTRICT 143.73 AP 00345682 2014/03/20( BRODART BOOKS 33.98 AP 00345682 2014/03/20( BRODART BOOKS 26.37 AP 00345682 2014/03/20( BRODART BOOKS 19.40 AP 00345682 2014/03/20( BRODART BOOKS 138.87 AP 00345682 2014/03/20( BRODART BOOKS 15.13 AP 00345682 2014/03/201 BRODART BOOKS 11.12 AP 00345682 2014/03/201 BRODART BOOKS 6.64 AP 00345682 2014/03/201 BRODART BOOKS 4.48 AP 00345682 2014/03/20( BRODART BOOKS 8.96 AP 00345682 2014/03/20( BRODART BOOKS 33.36 AP 00345682 2014/03/20( BRODART BOOKS 4.48 AP 00345552 2014/03/19( JAS PACIFIC 1,116.00 AP 00345682 2014/03/20 l BRODART BOOKS 15.69 AP 00345682 2014/03/20( BRODART BOOKS 52.48 AP 00345682 2014/03/20( BRODART BOOKS 8.74 AP 00345682 2014/03/201 BRODART BOOKS 4.48 AP 00345682 2014/03/201 BRODART BOOKS 4.48 AP 00345682 2014/03/201 BRODART BOOKS 11.12 AP 00345682 2014/03/201 BRODART BOOKS 8.96 AP 00345682 2014/03/20( BRODART BOOKS 4.48 AP 00345560 2014/03/19( LAMOUREUX,COE 200.00 AP 00345570 2014/03/19( MARIPOSA LANDSCAPES INC 822.67 AP 00345570 2014/03/191 MARIPOSA LANDSCAPES INC 13,483.91 AP 00345577 2014/03/191 MOUNTAIN VIEW GLASS AND MIRROR INC 325.20 User: VLOPEZ-VERONICA LOPEZ Page: 42 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:0 CITY OF RANCHO CUCAMONGA P55 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345473 2014/03/191 A AND R TIRE SERVICE 24.51 AP 00345473 2014/03/191 A AND R TIRE SERVICE 24.51 AP 00345579 2014/03/191 MULLIGAN,JAMES C 600.00 AP 00345584 2014/03/191 OS T S INC 1,565.00 AP 00345588 2014/03/191 OCHOA, LUIS 200.00 AP 00345590 2014/03/191 OFFICE DEPOT 44.67 AP 00345590 2014/03/191 OFFICE DEPOT 55.46 AP 00345596 2014/03/191 PAL CAMPAIGN 10.00 AP 00345600 2014/03/191 PHOENIX GROUP INFORMATION SYSTEMS 51.90 AP 00345606 2014/03/191 PROVO ENGINEERING 825.00 AP 00345498 2014/03/191 CAPITAL ONE COMMERCIAL 43.84 AP 00345610 2014/03/19 1 READ THE BOOKS LLC 535.00 AP 00345504 2014/03/191 CONCEPT POWDER COATING 965.00 AP 00345505 2014/03/191 CONCEPTUAL SITE FURNISHINGS INC. 4,996.00 AP 00345512 2014/03/19( CROFT, PATRICK CARLISLE 300.00 AP 00345637 2014/03/191 SOUTHLAND FARMERS MARKET ASSOC INC 1,201.00 AP 00345533 2014/03/191 GRAINGER 174.06 AP 00345538 2014/03/191 HERITAGE EDUCATION GROUP 773.00 AP 00345541 2014/03/191 HOSE MAN INC 13.90 AP 00345688 2014/03/201 SUNRISE FORD 71.97 AP 00345456 2014/03/131 COMP U ZONE 494.64 AP 00345462 2014/03/131 HOLLIDAY ROCK CO INC 61.62 AP 00345682 2014/03/201 BRODART BOOKS 15.72 AP 00345682 2014/03/201 BRODART BOOKS 15.72 AP 00345682 2014/03/201 BRODART BOOKS 6.64 AP 00345682 2014/03/201 BRODART BOOKS 277.66 AP 00345682 2014/03/201 BRODART BOOKS 4.48 AP 00345682 2014/03/201 BRODART BOOKS 6.64 AP 00345682 2014/03/201 BRODART BOOKS 11.12 AP 00345550 2014/03/191 INTERNATIONAL LINE BUILDERS INC 99,745.37 AP 00345564 2014/03/191 LOS ANGELES FREIGHTLINER 538.82 AP 00345571 2014/03/191 MARK CHRISTOPHER INC 272.86 AP 00345473 2014/03/191 A AND R TIRE SERVICE 25,46 AP 00345472 2014/03/181 QUICK CRETE PRODUCTS 1,375.92 AP 00345480 2014/03/191 AMTECH ELEVATOR SERVICES 256.87 AP 00345483 2014/03/191 AUFBAU CORPORATION 394.00 AP 00345590 2014/03/191 OFFICE DEPOT 56.31 AP 00345594 2014/03/191 ORACLE USA INC 7,870.17 AP 00345606 2014/03/191 PROVO ENGINEERING 191.00 AP 00345606 2014/03/191 PROVO ENGINEERING 400.00 AP 00345498 2014/03/191 CAPITAL ONE COMMERCIAL 224.96 AP 00345503 2014/03/191 CLARKE PLUMBING SPECIALTIES INC. 205.95 AP 00345620 2014/03/191 SAN BERNARDINO CO AUDITOR CONT 736.50 AP 00345620 2014/03/191 SAN BERNARDINO CO AUDITOR CONT 736.50 AP 00345626 2014/03/191 SHERIFFS COURT SERVICES 150.00 User: VLOPEZ- VERONICA LOPEZ Pace: 43 Current Date: 03/26/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:0 CITY OF RANCHO CUCAMONGA P56 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345520 2014/03/19( DIPIETRO,MARYANN 300.00 AP 00345529 2014/03/191 FLORES, ERIC 300.00 AP 00345530 2014/03/191 FRS ENVIRONMENTAL 276.00 AP 00345536 2014/03/19( HAIGHT BROWN& BONESTEEL LLP 2,076.28 AP 00345685 2014/03/201 NEC CORPORATION OF AMERICA 468.00 AP 00345456 2014/03/13 ( COMP U ZONE 85.00 AP 00345459 2014/03/131 DUNN EDWARDS CORPORATION 137.09 AP 00345462 2014/03/131 HOLLIDAY ROCK CO INC 827.04 AP 00345682 2014/03/201 BRODART BOOKS 11.12 AP 00345682 2014/03/201 BRODART BOOKS 71.53 AP 00345682 2014/03/201 BRODART BOOKS 13.44 AP 00345682 2014/03/201 BRODART BOOKS 6.64 AP 00345554 2014/03/191 JOHN DEERE LANDSCAPES 178.95 AP 00345562 2014/03/191 LEAGUE OF CALIFORNIA CITIES 40.00 AP 00345570 2014/03/191 MARIPOSA LANDSCAPES INC 2,737.36 AP 00345473 2014/03/191 A AND R TIRE SERVICE 42.87 AP 00345577 2014/03/19( MOUNTAIN VIEW GLASS AND MIRROR INC 205.00 AP 00345578 2014/03/191 MOUNTAIN VIEW SMALL ENG REPAIR 32.29 AP 00345479 2014/03/19( ALPHAGRAPHICS 216.81 AP 00345590 2014/03/19( OFFICE DEPOT 39.14 AP 00345590 2014/03/19( OFFICE DEPOT 5.87 AP 00345590 2014/03/19( OFFICE DEPOT 59.44 AP 00345599 2014/03/19( PEPSI-COLA 1,437.60 AP 00345606 2014/03/19( PROVO ENGINEERING 220.00 AP 00345606 2014/03/19( PROVO ENGINEERING 347.00 AP 00345500 2014/03/19( CDW-G 149.36 AP 00345612 2014/03/191 REGENCY ENTERPRISES INC 314.29 AP 00345615 2014/03/191 ROBLES, RAUL P 135.00 AP 00345615 2014/03/191 ROBLES,RAUL P 115.00 AP 00345620 2014/03/191 SAN BERNARDINO CO AUDITOR CONT 736,50 AP 00345518 2014/03/191 DEPARTMENT OF JUSTICE 2,620.00 AP 00345637 2014/03/191 SOUTHLAND FARMERS MARKET ASSOC INC 96.00 AP 00345642 2014/03/191 TEATS, STEVEN 200.00 AP 00345646 2014/03/191 TOOLS R US INC 98.02 AP 00345545 2014/03/19( HYDRO TEK SYSTEMS INC 151.20 AP 00345461 2014/03/13 ( FORD OF UPLAND INC 103.59 AP 00345562 2014/03/19( LEAGUE OF CALIFORNIA CITIES 40.00 AP 00345562 2014/03/19( LEAGUE OF CALIFORNIA CITIES 40.00 AP 00345570 2014/03/191 MARIPOSA LANDSCAPES INC 3,108.24 AP 00345473 2014/03/19( A AND R TIRE SERVICE 24.51 AP 00345582 2014/03/191 NEW COLOR SCREEN PRINTING & EMBROIDER) 31.32 AP 00345590 2014/03/191 OFFICE DEPOT 136.89 AP 00345483 2014/03/191 AUFBAU CORPORATION 294.00 AP 00345597 2014/03/191 PASMA 75.00 AP 00345606 2014/03/191 PROVO ENGINEERING 385.00 User: VLOPEZ- VERONICA LOPEZ Page: 44 Current Date: 03/26/: Report CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:0 CITY OF RANCHO CUCAMONGA P57 Agenda Check Register 3/12/2014 through 3/25/2014 Check No. Check Date Vendor Name Amouni AP 00345606 2014/03/191 PROVO ENGINEERING 1,264.00 Ap 00345606 2014/03/191 PROVO ENGINEERING 64.00 AP 00345609 2014/03/191 RAULS AUTO TRIM INC 1,702.00 AP 00345611 2014/03/191 RED WING SHOE STORE 225.00 AP 00345614 2014/03/191 RIPPETOE LAW P C 99.71 Ap 00345614 2014/03/191 RIPPETOE LAW P C 95.84 AP 00345509 2014/03/19( CONTACT SECURITY INC 243.96 AP 00345509 2014/03/19( CONTACT SECURITY INC 500.00 AP 00345523 2014/03/191 EDWARD PROFESSIONAL ADVISIORS 1,000.00 Ap 00345541 2014/03/19( HOSE MAN INC 130.55 AP 00345684 2014/03/20( MWI VETERINARY SUPPLY 483.03 AP 00345452 2014/03/13 l AGILINE LLC 50.00 AP 00345456 2014/03/13 1 COMP U ZONE 139.32 AP 00345462 2014/03/13 1 HOLLIDAY ROCK CO INC 851.99 EP 00004170 2014/03/191 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 1,425.00 EP 00004173 2014/03/191 VIASYN INC 5,766.60 EP 00004168 2014/03/121 VIASYN INC 17,616.85 EP 00004165 2014/03/121 FORTISTAR METHANE GROUP LLC 25,312.04 EP 00004166 2014/03/121 RIVERSIDE, CITY OF 6,052.00 EP 00004173 2014/03/191 VIASYN INC 352.70 EP 00004164 2014/03/121 TENASKA POWER SERVICES CO 18,000.00 EP 00004163 2014/03/121 EXELON GENERATION CO. LLC. 84,377.49 EP 00004168 2014/03/12( VIASYN INC 3,232.00 EP 00004172 2014/03/19( RCPFA 9,471.62 EP 00004170 2014/03/191 CALIF GOVERNMENT VEBA/RANCHO CUCAMOI 7,650.00 EP 00004167 2014/03/12 ( SAN BERNARDINO CTY SHERIFFS DEPT 2,376,510.86 EP 00004167 2014/03/12( SAN BERNARDINO CTY SHERIFFS DEPT 12,579.14 EP 00004168 2014/03/12( VIASYN INC 5,766.60 EP 00004171 2014/03/19( CITIGROUP ENERGY INC 144,998.40 EP 00004173 2014/03/191 VIASYN INC 3,232.00 EP 00004168 2014/03/121 VIASYN INC 35210 EP 00004165 2014/03/121 FORTISTAR METHANE GROUP LLC 21,091.73 Total for Entity: 4,740,178.51 User: VLOPEZ- VERONICA LOPEZ Page: 45 Current Date: 03/26/; Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 16:0 P58 STAFF REPORT 494 ADMINISTRATIVE SERVICES GROUP 111110 Date: April 2, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Lori E. Sassoon, Deputy City Manager/Administrative Services By: Ingrid Y. Bruce, GIS/Special Districts Manager Subject: AUTHORIZATION TO EXECUTE AN UPGRADE TO THE SOFTWARE LICENSE AND ANNUAL MAINTENANCE AGREEMENT FOR D-FAST SPECIAL DISTRICTS ADMINISTRATION SOFTWARE BETWEEN NBS GOVERNMENT FINANCE GROUP AND THE CITY OF RANCHO CUCAMONGA IN THE TOTAL AMOUNT OF $68,700 TO BE FUNDED FROM FUND 1100202-5300 (CONTRACT SERVICES). RECOMMENDATION It is recommended that the City Council approve an upgrade to the Software License and annual Maintenance Agreement for D-FAST special districts administration software between NBS Government Finance Group (NBS) and the City of Rancho Cucamonga in the total amount of $68,700 to be funded from 1100202-5300 (Contract Services). It is also recommended that the maintenance agreement be renewed annually for up to 5 years. BACKGROUND/ANALYSIS The City has used NBS's D-Fast software application for the last twenty years and the current D-Fast 2 version for the last fifteen years. This software is the primary application that allows the City to manage its 38 various assessment and special districts. D-Fast allows staff to efficiently and effectively manage landscape and lighting district annexations, produce and submit the annual tax roll to the County of San Bernardino, track current and past property owners, amortization of bonds, standard and custom Reports, generate payoff calculations for Assessment Districts, and administer the Delinquent Property Management Program. The budgeted cost for the annual maintenance agreement is $19,700. In addition, the FY 13/14 budget appropriated $49,000 for the upgrade D-Fast 3 software. D-FAST 3 was developed using the most current Microsoft development language and tools, which allowed NBS to offer the City a variety of useful new features, such as unlimited notes and file linking, customizable Dashboard and multiple tabs for districts, property and accounts. Staff recommends approval of this agreement. All documents are on file in the City Clerk's office. P59 STAFF REPORT tH.S.11-Thitrow ENGINEERING SERVICES DEPARTMENT ASO RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer Subject: APPROVAL TO AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE CONSTRUCTION OF THE RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL, TO BE FUNDED FROM GAS TAX, CITYWIDE INFRASTRUCTURE AND DRAINAGE GENERAL FUNDS RECOMMENDATION It is recommended that the City Council approve plans and specifications for the construction of the Ramona Avenue Storm Drain and Pavement Rehabilitation —from Foothill Boulevard to south of the Pacific Electric Trail, and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids". BACKGROUND/ANALYSIS The proposed improvements for Ramona Avenue include installing a 60" Reinforced Concrete Pipe storm drain line with pertinent laterals, catch basins and manholes from just north of Base Line Road to a proposed manhole structure located just south of the intersection with the Pacific Electric Bike Trail, and resurfacing the street from Foothill Boulevard to approximately 200 feet south of the Pacific Electric Bike Trail with Asphalt Rubber Hot Mix, including crack sealing prior to paving, re-striping, pavement markers and traffic signal loop detectors. The project is to be funded from Gas Tax, Citywide Infrastructure and Drainage General Funds. Staff has determined that the project is categorically exempt per Article 19, Section 15301 (c) of the CEQA guidelines. The Engineer's estimate for the Ramona Avenue Storm Drain and Pavement Rehabilitation improvements is $1,411,300. Legal advertising is scheduled for April 8, 2014 and April 15, 2014 with bid opening at 2:00 p.m. on Tuesday, April 22, 2014, unless extended by addendum. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/R M D:Is Attachment P60 RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION as PROJECT SITE si % file I _ .. . di.-.. IIIHILLS! 1 _4' I g� LSO�N A la / I 24TH ST/) I.rL a D[ti�s w 1 'C p - II, mi/a ram- HIGHLANd I�VE . - m �. _ r H/� p I7 r c■ to VICTOR ARK R .\. 'iil�mi BASE LINE L RD1' • I tU�A�no ► . I NIA f ,I= -i l air vr A t - 1.-4. .' L. :r r: • W ■ : 11.011011E 14 la 7.1_ . . in 1 I ii 1 ..L.TH sT. s( CITY OF RANCHO CUCAMONGA / \ ir•• Sl VICINITY MAP I F ■, • NTS J P61 RESOLUTION NO. 14-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL", IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. WHEREAS, the City of Rancho Cucamonga has prepared specifications for the construction of certain improvements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that the specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, April 22, 2014, sealed bids or proposals for the "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the Resolution No. 14-056 - Page 1 of 4 P62 locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public work's project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Resolution No. 14-056 — Page 2 of 4 P63 Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal days work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work herein before mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 1773.1. The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; Including but not limited to a Class "A" License (General Engineering Contractor) License in accordance with the provisions of the Contractor's License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. Resolution No. 14-056 — Page 3 of 4 P64 In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it's free), then choose California, then scroll down to San Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website on a DAILY basis through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga to registered prospective bidders from www.ciplist.com. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL" may be directed to: ROMEO M. DAVID, ASSOCIATE ENGINEER & PROJECT MANAGER 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 (909) 477-2740, ext. 4070 ADVERTISE ON: April 8, 2014 and April 15, 2014 Resolution No. 14-056 — Page 4 of 4 P65 STAFF REPORT L est ENGINI.I:{RING SIT.RVICES DEPARTMENT • Date: April 2, 2014 RANCHO C,UCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer - Shelley Hayes, Assistant Engineer Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF 1,013,628.72, TO THE LOWEST RESPONSIVE BIDDER, AMERICAN ASPHALT SOUTH INC., AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $101,362.87, FOR THE FISCAL YEAR 2013/2014 LOCAL STREET PAVEMENT REHABILITATION — SLURRY SEAL OF VARIOUS STREETS PROJECT TO BE FUNDED GAS TAX RT 7360 FUNDS AND PROP. 42 FUNDS, ACCOUNT NOS. 1174303-5650/1022174-0 AND 1190303- 5650/1022190-0 RESPECTIVELY RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of 1,013,628.72, to the lowest responsive bidder, American Asphalt South Inc., and authorize the expenditure of a 10% contingency in the amount of $101,362.87, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation — Slurry Seal of Various Streets project to be funded Gas Tax RT 7360 Funds and Prop. 42 Funds, Account Nos. 1174303-5650/1022174-0 and 1190303-5650/1022190-0 respectively. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on March 11, 2014, for the subject project. The Engineer's estimate for the base bid and all additive bids was $1,208,557. Staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The scope of work consists of crack sealing, patching, slurry sealing, protection of valve covers, protection of existing survey monuments and manholes, pneumatic rolling, re-striping, pavement markings and pavement sweeping. It is estimated that approximately 16 jobs will be either generated or sustained in connection with this project. The contract documents call for sixty (60) working days to complete this construction. Respe - • itted, •d/t' • . Mark A. 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David, Associate Engineer jm9 Shelley Hayes, Assistant Engineer kk Subject: ACCEPT THE BIDS RECEIVED AND AWARD THE BASE BID AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF 397,765.25, TO THE LOWEST RESPONSIVE BIDDER, R.J. NOBLE COMPANY, AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $39,776.52, FOR THE FISCAL YEAR 2013/2014 LOCAL STREET PAVEMENT REHABILITATION —OVERLAY OF VARIOUS STREETS PROJECT TO BE FUNDED FROM GAS TAX RT 7360 FUNDS, ACCOUNT NO. 1174303-5650/1022174-0 RECOMMENDATION It is recommended that the City Council accept the bids received and award the base bid and authorize the execution of the contract in the amount of 397,765.25, to the lowest responsive bidder, R.J. Noble Company, and authorize the expenditure of a 10% contingency in the amount of $39,776.52, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation —Overlay of Various Streets project to be funded from Gas Tax RT 7360 Funds, Account No. 1174303-5650/1022174-0. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, received and opened on March 11, 2014, for the subject project. The Engineer's estimate for the base bid was $444,960. Staff has reviewed all bids received and found all to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The scope of work consists of crack sealing, patching, cold planing, A.C. overlay, re-striping and pavement markings. It is estimated that approximately six jobs will be either generated or sustained in connection with this project. The contract documents call for thirty (30) working days to complete this construction. Respectfully submitted, ark euer Director of Engineering Services/City Engineer MAS/RMD/SH:Is Attachments P68 it N, I VICINI Y MAP 11 t II Iii, ,I I • , , r I t II P I 1 it IEMPI AV . 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STREET--.- a• ,, CUCAPOCA � R I I- .T m ON7 ��`��, CITY OF RANCHO CUCAMONGA 3 r41.��j FY 2019/2014 LOCAL STREET PAVEMENT RRRAHILITATION el.,' OVERLAY AT VARIOUS LOCATIONS �• LTA n P69 STAFF REPORT; ENGINEERING SERVICES D PAR1rfI::Nl' ' ;psi RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer Shelley Hayes, Assistant Engineer 54f - Subject: ACCEPT THE LEFT TURN POCKET EXTENSION ON HAVEN AVENUE AT THE INTERSECTION OF VALENCIA AVENUE, CONTRACT NO. 13-303 AS COMPLETE, RELEASE THE BONDS, ACCEPT A MAINTENANCE BOND, AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION AND APPROVE THE FINAL CONTRACT AMOUNT OF $85,299.48 RECOMMENDATION It is recommended that the City Council accept the Left Turn Pocket Extension on Haven Avenue at the Intersection of Valencia Avenue, Contract No. 13-303, as complete, authorize the City Engineer to file a Notice of Completion, release the Faithful Performance Bond, accept a Maintenance Bond, authorize the release of the Labor and Materials Bond in the amount of $83,705.00 six months after the recordation of said notice if no claims have been received and authorize the release of the retention in the amount of$4,264.97, thirty-five days after acceptance. Also approve the final contract amount of $85,299.48. BACKGROUND/ANALYSIS The subject project has been completed in accordance with the approved plans and specifications and to the satisfaction of the City Engineer. The Left Turn Pocket Extension on Haven Avenue at the Intersection of Valencia Avenue scope of work consisted of extending the left turn pocket to increase vehicle capacity with the removal and reinstallation of median curb, A.C. paving, cobblestone paving, restore existing irrigation, and striping and pavement markings. Also, the work included the removal and relocation of two (2) existing palm trees. Pertinent information of the project is as follows: ➢ Budgeted Amount: $93,100.00 ➢ Account Numbers: 1124303-5650/1841124-0 ➢ City Council Approval to Advertise: November 6, 2013 ➢ Publish dates for local paper: November 12 and 19, 2013 • Bid Opening: November 26, 2013 • Contract Award Date: December 18, 2013 P70 CITY COUNCILSTAFF REPORT Re:ACCEPT THE LEFT TURN POCKET EXTENSION APRIL 2, 2014 PAGE 2 ➢ Low Bidder: RSB Group Inc. ➢ Contract Amount: $83,705.00 ➢ Contingency: $8,370.50 ➢ Final Contract Amount: $85,299.48 ➢ Difference in Contract Amount: $1,594.48 (1.9%) The net increase in the total cost of the project is a result of one Contract Change Order. The notable changes that were significant to the increase of the Contract amount was matching the exposed aggregate texture of the new curb to the existing. Respectfully submitted, s Mark A. Steuer Director of Engineering Services/City Engineer MAS/RMD/SH:Is Attachment P71 LJ : VIT L— - - - - - - i ICIN- . 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LEFT TURN POCKET MODIFICATION oN •N.T• P72 RESOLUTION NO. 14-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LEFT TURN POCKET EXTENSION ON HAVEN AVENUE AT THE INTERSECTION OF VALENCIA AVENUE CONTRACT NO. 13- 303 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the Left Turn Pocket Extension on Haven Avenue at the Intersection of Valencia Avenue, Contract No. 13-303, has been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work complete. NOW, THEREFORE, the CITY COUNCIL of the City of Rancho Cucamonga hereby resolves that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 14-057 — Page 1 P73 STAFF REPORT it'` ENGINEERING SERVICES DEPARTMENT L Date: April 2, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: A request to vacate a portion of the east side of Center Avenue between 24th and 25th Street, a portion of the south side of 25th Street east of Center Avenue, and a portion of north side of 24th Street east of Center Avenue, all located west of Haven Avenue and south of Arrow Route - APNs 209-122-01, -02, -03, -04, -05, -22, -23, -24 - related file: Tentative Parcel Map 19505 RECOMMENDATION Staff recommends that the City Council adopt and authorize the recording of the attached resolution summarily ordering the vacation of excess rights-of-way on the east side of Center Avenue, on the south side of 25th Street, and on the north side of 24th Street, generally located west of Haven Avenue and south of Arrow Route. BACKGROUND/ANALYSIS In conjunction with the processing of a tentative parcel map and development review for two new single family residences, at 8807 and 8769 Center Avenue, it was determined that there is seven feet of excess right-of-way on the east side of Center Avenue and ten feet on the north side of 24th Street. In discussions with adjacent property owners it was determined they would like to vacate the excess ten feet on the south side of 25th Street at the same time. The existing right-of-way was dedicated under the North Cucamonga Township Map generally located west of Haven Avenue and south of Arrow Route. Once vacated, said excess right-of-way will be part of lots 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15 and 16 of Block 58 of the North Cucamonga Township, which were subsequently merged into the subject APN parcels. On February 12, 2014, Planning Commission Staff made the finding through minute action that the proposed vacation is in conformance with the General Plan. The vacation is consistent with the General Plan and the Development Code because the existing 80-foot rights-of-way exceed of the City's current requirements for Collector (66 feet) and Local Streets (60 feet), so the excess street right-of-way is not required for street, highways and related purposes. Respe ff submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS:CC/rlf Attachment(s) P74 City of Rancho Cucamonga Engineering Division Vicinity Map • AVM:Flat* 1.111 .a/cpv4 II&aWit ! ,‘\ ‘ ME 25TH U N x; 2; w E P75 RESOLUTION NO. 14-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA SUMMARILY ORDERING THE VACATION OF EXCESS RIGHTS-OF-WAY INCLUDING A 7-FOOT WIDTH ON THE EAST SIDE OF CENTER AVENUE BETWEEN 24TH STREET AND 25TH STREET, A 10-FOOT WIDTH ON THE NORTH SIDE OF 24TH STREET FROM CENTER AVENUE TO 240 FEET EAST AND A 10-FOOT WIDTH ON THE SOUTH SIDE OF 25TH STREET FROM CENTER AVENUE TO 240 FEET EAST (V-222) - APN 209-122-01, 02, 03, 04,05, 22, 23, 24 WHEREAS, by Chapter 4, Article 1, Section 8334, of the Streets and Highway Code, the City Council of the City of Rancho Cucamonga is authorized to summarily vacate those portions of the City Streets hereinafter more particularly described; and WHEREAS, the City of Rancho Cucamonga Planning Commission on February 12, 2014, by minute action found and determined that the summary vacation of the subject rights-of-way herein contemplated conform to the City's General Plan; and WHEREAS, the City Council found all the evidence submitted that the subject rights-of-way located on the east side of Center Avenue between 24th Street and 25th Street, on the north side of 24th Street from Center Avenue to 240 feet east, and on the south side of 25th Street from Center Avenue to 240 feet east, are unnecessary for present or prospective public street purposes NOW, THEREFORE BE IT RESOLVED by the City Council of Rancho Cucamonga as follows: SECTION 1: That the City Council of the City of Rancho Cucamonga hereby makes its order vacating the excess street rights-of-way, as shown on map V-222, on file in the office of the City Clerk of the City of Rancho Cucamonga, which have been further described in the legal description which is attached hereto, marked Exhibit "A" and shown on Exhibit "B" and by reference made a part thereof. SECTION 2: That the subject vacation shall be subject to the reservations and exceptions, if any, for existing utilities on record. SECTION 3: That from and after the date the resolution is recorded, said excess street rights-of-way no longer constitute a street or public easement. SECTION 4: That the City Clerk shall cause a certified copy of this resolution to be recorded in the office of the County Recorder of San Bernardino County, California. SECTION 5: That the City Clerk shall certify to the passage and adoption of this resolution, and it shall thereupon take effect and be in force. RESOLUTION NO. 14-058 — Page 1 P76 EXHIBIT "A" LEGAL DESCRIPTION (ROAD VACATION) A PORTION OF BLOCK 58 IN THE NORTH CUCAMONGA TRACT IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS SHOWN ON MAP RECORDED IN BOOK 4 PAGE 8 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF LOT 15 OF SAID BLOCK 58, SAID POINT BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 00°23'58" EAST, A DISTANCE OF 10.00 FEET; THENCE NORTH 89°11'06" WEST, A DISTANCE OF 240.90 FEET; THENCE SOUTH 44°50'27" WEST, A DISTANCE OF 16.91 FEET; THENCE SOUTH 00°23'58" WEST, A DISTANCE OF 289.88 FEET; THENCE SOUTH 44°30'27" EAST, A DISTANCE OF 16.92 FEET; THENCE SOUTH 89°11'06" EAST, A DISTANCE OF 240.90 FEET; THENCE NORTH 00°23'58" EAST, A DISTANCE OF 10.00 FEET TO THE SOUTHEAST CORNER OF LOT 16 OF SAID BLOCK; THENCE NORTH 89°11'06" WEST, A DISTANCE OF 245.00 FEET TO THE SOUTHWEST CORNER OF LOT 1 OF SAID BLOCK; THENCE NORTH 00°23'58" EAST, A DISTANCE OF 300.00 FEET TO THE NORTHWEST CORNER OF LOT 12 OF SAID BLOCK; THENCE SOUTH 89°11'06"EAST,A DISTANCE OF 245.00 FEET TO THE TRUE POINT OF BEGINNING. ALL AS SHOWN ON EXHIBIT`B"ATTACHED HERETO AND MADE A PART THERE OF. .A0-LAND SG �w\c o�J��,RISTOPyF<PGc� . e y op ce C LS 5280 I PREPARED UNDER THE SUPERVISIIO OF: a * 'EXP.IZ 3( DATE PAUL CHRISTS.' I R EHE P.L.S. 5280 EXPIRES 12/31/2015 File No: 13-131 January 2014 EXHIBIT " B " P77 j// -ROAD AREA TO BE VACATED - - - - I I _ 4_ N44.50'27•E 25TH STREET "t) b scrLE r'-5o' 1 16.91()'77 77777 777-77 777!777 (1\189°50'W 125) 20.00 (50) (50) eu 12 N o, e V 40' ' 11 -20'- v% 6 33'—r, I'/ 10 1/— n 13 .15 17 I 9 V 8 Z 7 L.1 a to f:4 I/ 6 BLOCK 58 • N E" V o z o ZI 44 V 5 K . V 4 V %n 14 16 18 I V 3 I/ 33'-1 2 40'V, I I ti 1 in cu (125) 20.00 (50) \LY Z /X/ X/ ZY /X/_ L17_ A N4416.927°W 24TH STREET o � I - N89°11'06 Wj6�9.00! r } wag°50 W 66A)_ ±�l ENVIRONMENTAL PREPARED sY: ' `r' +1S° HIGHTECH PAUL CHRISTOPHER EHE LS 5280 1, ENGINEERING I. Le n ti i IN JANUARY OF 2014. 41 • LAND SURVEYING•I / / f t ��iJ�I . '"� l • LAND PLANNING ,_ • CIVIL ENGINEERING �" A (909) 886-1811 FAX (909) 883-1297 �_� ; SIGNED: Q u _as Adn.� ' *."i I'-' //.3272 N. 'E" St. #A, San Bernardino, CA 92405 P.L.S. NO. 5280 / EXP.12/31 /2015'''; /. EHE/J 13-131 JANUARY OF 2014 P78 STAFF sifjpAti ENGINEERING SERVICES DEPARTMENT La Date: April 2, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: Vacation of alley between 25th & 24TH Street, located west of Haven Avenue and east of Center Avenue (V-223) —A request to vacate the 20 foot wide by 300 foot long alley between 24th and 25th Street, located, west of Haven Avenue and east of Center Avenue —APNs 209--22-01,-02,-03, -04, -05, -23, -24— Related file: Tentative Parcel Map 19505 RECOMMENDATION Staff recommends that the City Council adopt and authorize the recording of the attached resolution ordering the vacation the 20 foot wide by 300 foot long alley between 24th and 25th Street, located, west of Haven Avenue and east of Center Avenue. BACKGROUND/ANALYSIS In conjunction with the processing of a tentative parcel map and development review for two new single family residences, at 8807 and 8769 Center Avenue, it was determined the alley at the rear of those lots was not in use. Staff performed a field visit and observed fences and structures within the public alley right-of-way. The public alley is not improved but consists of natural dirt and vegetation. Staff determined there are no public utilities and the alley has been impassable for vehicular travel for over five consecutive years. Also, no public money has been expended for maintenance of this alley. Staff recommended that the entire alley be vacated at one time. On February 12, 2014, Planning Commission Staff made the finding through minute action that the proposed vacation is in conformance with the General Plan. The vacation is consistent with the General Plan and the Development Code because said alley right-of-way is not required for street, highways and related purposes anymore and therefore will be part of lots 1,2,3,4,5,6,7,8,9,10,11,12,13,14 of Block 58 of the North Cucamonga Township. Respectfully submitted, ar . er Director of Engineering Services/City Engineer MAS:CC/rlf Attachment(s) P79 City of Rancho Cucamonga Engineering Division Vicinity Map 1111111 $y - Irililt 25TH • 0' 111111 • i 1 24TH w � N 4 W � � E S P80 RESOLUTION NO. 14-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA ORDERING THE SUMMARILY VACATION OF 20-FOOT WIDE NORTH-SOUTH BOUND ALLEY LOCATED EAST OF CENTER AVENUE BETWEEN 24TH STREET AND 25th STREET V-223 -APN 209-122-01, 02, 03, 04, 05, 23, 24 RELATED FILE: DEVELOPMENT REVIEW PARCEL MAP 19505 WHEREAS, by Chapter 4, Article 1 , Section 8334, of the Streets and Highway Code, the City Council of the City of Rancho Cucamonga is authorized to summarily vacate those portions of the City Streets hereinafter more particularly described; and WHEREAS, the City of Rancho Cucamonga Planning Commission on February 12, 2014, by minute action finds and determines that the summary vacation of the subject alley herein contemplated conform to the City's General Plan; and WHEREAS, the City Council found all the evidence submitted that the subject alley located east of Center Avenue between 24th Street and 25th Street is unnecessary for present or prospective public street purposes because it is not required for street or highway purposes. NOW, THEREFORE BE IT RESOLVED by the City Council of Rancho Cucamonga as follows: SECTION 1: That the City Council of the City of Rancho Cucamonga hereby makes its order vacating the alley (V-223), on file in the office of the City Clerk of the City of Rancho Cucamonga, which have been further described in the legal description which is attached hereto, marked Exhibit "A" and shown on Exhibit "B" and by reference made a part thereof. SECTION 2; That from and after the date the resolution is recorded, said alley no longer constitutes a public easement. SECTION 3: That the City Clerk shall cause a certified copy of this resolution to be recorded in the office of the County Recorder of San Bernardino County, California. RESOLUTION NO. 14-059 — Page 1 x'81 EXHIBIT "A" LEGAL DESCRIPTION (ALLEY VACATION) A PORTION OF BLOCK 58 IN THE NORTI-I CUCAMONGA TRACT IN THE CITY OF RANCHO CUCAMONGA, COUNTY OF SAN BERNARDINO. STATE OF CALIFORNIA. AS SHOWN ON MAP RECORDED IN BOOK 4 PAGE 8 OF MAPS. IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT I OF SAID BLOCK 58. SAID POINT BEING THE TRUE.POINT OF BEGINNING: THENCE NORTH 00°23'58" EAST. A DISTANCE OF 300.00 FEET TO THE NORTHEAST CORNER OF LOT 12 OF SAID BLOCK; THENCE SOUTH 89°11'06` EAST, A DISTANCE OF 20.00 FEET TO THE NORTHWEST CORNER OF LOT 13 OF SAID BLOCK: THENCE SOUTH 00°23'58" WEST, A DISTANCE OF 300.00 FEET TO THE SOUTHWEST CORNER OF LOT 14 OF SAID BLOCK; THENCE NORTH 89°11'06" WEST, A DISTANCE OF 20.00 FEET TO THE TRUE POINT OF BEGINNING. ALL AS SHOWN ON EXHIBIT`B" ATTACHED HERETO AND MADE A PART THERE OF. eT%LAND PREPARED UNDER THE SUPERVIS ON SF: a a. / rad Z44° -/* fitier-411 QTE OF CAICc° DATE PAUL CHRI f OPHER EH P.L.S. 5280 EXPIRES 12/31/2015 File No: 13-131 January 2014 P12 EXHIBIT " B " j// —ALLEY AREA TO BE VACATED 25TH STREET ° scA e "-5o' I 1 (N89'50'W 125) 20.00 (50) N 12 I 40'— 11 20 10 13 15 I 9 P4 8 O H I 0 w MI 7 W N W 6 BLOCK 58 en cu E-i Z o z w I v 5 4 In 14 16 I 3 01# \o0PL LAND SU,P 2 ��5 GAR\SiOPyF L�� 40' —20' m 0" Fyn °� t TRUE POINT 0 m a L5 628 I °J 1 OF BEGINNING EKP. (125) 20.00 (50) t /\Q. qte OF CP\\Co P 24TH STREET ° a- _ _ _ _ 1 1‘189'11106'W 659.00 (■89'50'W 660) API ENVIRONMENTAL PREPARED BY: rall HIGHTECH PAUL CHRISTOPHER EHE LS 5280 J/♦ ENGINEERING IN JANUARY OF 20I• . / / I �, • LAND SURVEYING PLANNING • LAND PLANNING • CIVIL ENGINEERING �/�i (909) 886-1811 FAX (909) 883-1297 SIGNED: Ana& _ .��✓/ 3272 N. "E" St. #A, San Bernardino, CA 92405 P.L.S. NO. 5 '80 X' .12/31/2015 EHE# 13-131 JANUARY OF 2014 Q94 P83 STAFF REPORT ENGINEERING SERVICES DEPARTMENT RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Principal Civil Engineer Shelley Hayes, Assistant Engineer Subject: RELEASE OF MAINTENANCE GUARANTEE BOND NO. 24045609-M IN THE AMOUNT OF $739,014.65, FOR THE HELLMAN AVENUE MASTER PLAN STORM DRAIN AND STREET IMPROVEMENTS - PHASE 2 (FROM CUCAMONGA CREEK CHANNEL TO ±200' NORTH OF 8TH STREET) PROJECT, CONTRACT NO. 12-042 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release the Maintenance Guarantee Bond No. 24045609-M in the amount of$739,014.65, for the Hellman Avenue Master Plan Storm Drain and Street Improvements - Phase 2 (from Cucamonga Creek Channel to ±200' north of 8th Street) project, Contract No. 12-042. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: Belczak & Sons Inc. 3510 E. Enterprise Drive Anaheim, CA 92807 Respectfully submitted, Mark A. euer Director of Engineering Services/City Engineer MAS/JAD/SH:Is . - .. P84 %' "! : • , , • • I , I . • i 1 : 1 I .1 1 . . •! ___....._______ . I --- ' 1 ' -I' I I __ ■1 . I I ' ; . I I I ' 11 I ' J R EYST , , , I I - N 1 I (3/ i - I "--- ' I 77 ..--II ----Ir --""---- -I i --------1 IL--I 1 .-1 H 1 . [. '.4' i I 1 IIIIIII 1 1 I iS I ! I - -Hi 1 ' I 11( 31 I 1 1 1 4., i ! 1 -I 1 F721 • „...r .,., )-.. ' , i ----■' • ' ---: • ,.,. 1 h I I 1 .-.7±: I 1 ! ,../,,,..----- j j : .i. 1:i i ! I ET] . . . •.. i'' --1 I [ ! I , lihl -? i I , 1 ' — I . ■ L I , . , \ , IL I 1 • 1 1 I -, 1 1 1 i•---- ---------___ ',„ i ? 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N,' • , ( ,(-1-1I I I I I I I H I I -(17 I : I-',. ---4 I . . I \I i_. IHII...a.rsaiatzt.HS4,(1.4h0,1 I--1.,.,J H{-iv 1----,-I-; I---i-1 r H ( „ , 1 . _I (Tin r‘cl , in : ;---f-- i ir-4-1.--. L Li 1--1-4 .--1, ==- , ' \ N,-.3•313 U3L3---' \I-r.JZ 1.,.4: --i 7-.,- ., i ,---T t..1,--FH3S Ii I I- . '' -.)11TI1 ' C.:-C 1 li t- ; L I 1..1 171';I I --H I , \ f----7-----)--;k:\,\ I h i E11-4, F' ` I 1 Ti ' • • .\,, \ ix.‘,, 1/4 ‘--1 .....h.j J....Tr; _r_g 1 .; „ , ‘ --i, - _ / LT ! „ : •-. r PT it t.,2-t 's.J.,.-- ....., . : . .--., . - ,i - _., ) , .. _ 0 ' CITY OF RANCHO CUCAMONGA N _ W N 4,h. S-::":• E O. HELLMAN AVENUE STORM DRAIN, .. s RE-CONSTRUCTION,WIDENING AND PAVEMENT REHABILITATION NOT To SCALE 7 ;14 P85 STAFF REPORT Lie ENGINEERING SERVICES DEPARTMENT RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jason C. Welday, Traffic EngineerG) Subject: APPROVAL OF AGREEMENT REGARDING GRANTING OF EASEMENTS WITH TESORO SIERRA PROPERTIES, LLC FOR THE ACQUISITION OF RIGHT OF WAY LOCATED AT 13539 BASELINE AVENUE IN THE CITY OF FONTANA (APN 1100-771- 01) NEEDED FOR THE 1-15 AT BASE LINE ROAD / BASELINE AVENUE INTERCHANGE IMPROVEMENTS PROJECT RECOMMENDATION It is recommended that the City Council approve the attached Agreement Regarding Granting of Easements with Tesoro Sierra Properties, LLC and authorize the City Manager to sign the agreement. BACKGROUND/ANALYSIS Pursuant to an Extra Territorial Agreement entered into between the City and the City of Fontana on February 28, 2013, the City Council on March 6, 2013 approved the appraisal prepared by Riggs and Riggs, Inc. for acquisition of right of way from the property located at 13539 Baseline Avenue in the City of Fontana needed for the 1-15 at Base Line Road/Baseline Avenue Interchange Improvements Project. The project requires the acquisition of a permanent highway easement of 4,382 square feet, and a temporary construction easement of 4,136 square feet. At that time, Council also authorized staff and the City Attorney's office to proceed with negotiations with Tesoro Sierra Properties, LLC, the property owner, to acquire the needed right of way. Staff tendered an offer to Tesoro Sierra Properties, LLC on March 18, 2013 by mail in the amount of$40,000, the estimated just compensation as outlined in the approved appraisal. A negotiated settlement has been reached with the property owner in the amount of $60,000 as compensation for purchase of the rights. The attached Agreement Regarding Granting of Easements outlines the terms of the agreement. It should be noted that the term of the temporary construction easement in the original offer and the Resolution of Necessity adopted on May 1, 2013, was for a period of thirty-six (36) months. This term was based on a conservative estimate of the time between the securing of the property rights through the end of construction for the project. The attached agreement provides for a reduced term of twelve (12) months commencing upon thirty (30) day notice to the property owner and terminating no later than thirty-six (36) months following execution of the agreement. This term is sufficient to complete the work anticipated within the temporary construction easement area. Approval of the attached Agreement Regarding Granting of Easements will ratify the agreement to purchase the necessary right of way and allow staff to proceed with opening escrow and completing the purchase. P86 CITY COUNCIL STAFF REPORT Re: Purchase and Sale Agreement (Tesoro) April 2, 2014 Page 2 Funds are available in Account No. 1124303-5650/1361124 for the purchase of the subject right of way. The attached Agreement has been reviewed and approved by the City Attorney's office as to form. Respectfully submitted, Mark A. Steuer • Director of Engineering Services/City Engineer MAS/JCW:Is Attachments: Agreement Regarding Granting of Easements P87 AGREEMENT REGARDING GRANTING OF EASEMENTS This Agreement Regarding Granting of Easements("Agreement"),dated March 17,2014 for purposes of reference, is made and entered into by and between Tesoro Sierra Properties, LLC, a Delaware limited liability company ("Grantor"), the City of Rancho Cucamonga, a municipal corporation ("Grantee") and the City of Fontana, a municipal corporation ("City of Fontana"). Grantor, Grantee and the City of Fontana may hereafter be individually referred to as a"Party"and collectively referred to as the"Parties". RECITALS A. Whereas, on May 1, 2013, Grantee adopted a Resolution of Necessity("RON") regarding the acquisition of a permanent highway easement and a temporary construction easement regarding portions of real property located in the City of Fontana, County of San Bernardino, State of California having Assessor's Parcel Number 1100-771-01 and more commonly referred to as 13539 Baseline Avenue, Fontana, California (the "Property"). B. Whereas, in the RON, Grantee seeks: (i) a permanent highway easement of approximately 4,382 square feet in the portion of the Property more particularly described in the legal description attached hereto as Exhibit A and depicted in Exhibit B (hereafter, said 4,382 square feet is referred to as the"PHE Area" and the permanent highway easement corresponding thereto is referred to as the "PHE"), and (ii) a non-exclusive temporary construction easement of approximately 4,136 square feet for thirty-six months in the portion of the Property more particularly described in the legal description attached hereto as Exhibit C and depicted in Exhibit D (hereafter, said 4,136 square feet is referred to as the "ICE Area", and the temporary construction easement corresponding thereto is referred to as the "TCE"). Again, for purposes of clarity, the PHE Area and TCE Area are portions of the Property. C. Whereas,Grantee seeks the PHE and TCE as part of the Interstate 1-15 and Baseline Road Interchange Project(the"Project") in the cities of Rancho Cucamonga and Fontana. D. Whereas, Grantor holds a fee simple interest in the Property, and a USA-branded service station is situated on the Property. E. Whereas, the City of Fontana desires to facilitate the granting of the PHE and TCE to the Grantee because, inter alia, it anticipates the PHE and/or TCE being assigned to it by Grantee. F. Whereas, on October 22, 2013 Grantee filed a Complaint in Eminent Domain against Grantor in San Bernardino County Superior Court, Case No. CIVDS1312857 (the "Action"). Page 1 P88 G. Whereas, the Parties desire to enter into this Agreement to, inter alia,avoid incurring unnecessary litigation expenses and costs in the Action and to otherwise set forth the terms and conditions by which Grantor will grant the PHE and TCE to Grantee. NOW,THEREFORE, in consideration of the promises and covenants set forth herein, the Parties agree as follows: TERMS AND CONDITIONS I. Grant of Easements. Grantor agrees to grant to Grantee,pursuant to the terms of this Agreement, the PHE and TCE. For the purpose of conveying the PHE and TCE, Grantor shall execute, acknowledge, and deliver a Permanent Highway Easement Deed and a Temporary Construction Easement Deed, in the forms attached hereto as Exhibits E and F respectively, to the Escrow Company(as defined below)prior to or at Closing(as defined below). Notwithstanding the RON,the term of the TCE(as further described in Exhibit F)shall be one(I)year. The one(1)year term of the TCE shall commence thirty(30)days after the Grantee mails written notice via certified or registered mail or overnight delivery to Grantor(at the addresses provided below)that the Grantee or City of Fontana intends to commence physical construction activities on the PHE Area or TCE Area(the"Notice")and the term thereof shall expire one(1)year after the term commences,except that in no event shall the term of the TCE be in effect later than thirty-six(36)months from the date of this Agreement(i.e.,the term of the TCE shall expire thirty-six(36)months after the date of this Agreement, regardless of the date the Notice is received by Grantor). 2. Payment.In consideration of the granting of the PHE and TCE and Grantor otherwise entering into this Agreement, Grantee agrees to pay Grantor the sum of Sixty Thousand Dollars ($60,000.00)("Purchase Price"). This Purchase Price includes compensation for,inter alia,the PHE and TCE being conveyed pursuant to this Agreement. Said Purchase Price shall be deposited with the Escrow Company prior to Closing,and shall be paid to Grantor at Closing,subject to adjustments and pro-rations at Closing as expressly required by this Agreement or any escrow instructions executed by the Parties pursuant to this Agreement. 3. Release by Grantor. Grantor agrees the Purchase Price is intended to fully compensate Grantor for the PHE and TCE being granted herein (including any pre-condemnation damages,loss of business goodwill,and severance damages). In furtherance thereof,Grantor grants the Grantee and the City of Fontana the following release: (a) Should Closing occur (but not before any Closing), and except for any breach of this Agreement,the Permanent Highway Easement Deed or the Temporary Construction Easement Deed, and further excepting Grantor's right to recover appraisal fees pursuant to Section 1263.025 of the California Code of Civil Procedure, Grantor hereby forever and fully releases,acquits, exonerates and discharges (i)Grantee and the City of Fontana, and (ii) all past, present and future employees, agents and attorney of Grantee and/or the City of Fontana,from any and all claims,rights,demands, liens, agreements, contracts, warranties, covenants, actions, suits, causes of action, obligations, Page 2 P89 controversies, debts, costs, fees (including attorney and consultant fees), expenses, accounts, damages, penalties, judgments, orders and liabilities of whatever kind, nature, character and description in law, equity or otherwise, whether known or unknown, suspected or unsuspected, anticipated or unanticipated, liquidated or unliquidated, regarding, based upon, arising from or related to(i)the RON, (ii)the granting of the PHE and TCE in lieu of the Grantee maintaining the Action to acquire the same,(iii)the value of the PHE and TCE,(iv)any pre-condemnation damages regarding the Property, any severance damages concerning the Property as a result of the PHE or TCE, and/or any loss of business or goodwill at the Property as a result of the PHE and/or TCE. (b)Grantor represents and warrants that it has been advised of the existence of Section 1542 of the California Civil Code, which provides as follows: A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor. Notwithstanding this provision, the foregoing release will constitute a full release of the matters released therein. Grantor knowingly and voluntarily waives the provisions of Section 1542, as well as any other statute, law or rule of similar effect, and acknowledges and agrees that this waiver is an essential and material term of this Agreement, and that without this waiver this Agreement would not have been entered into by the Grantee or the City of Fontana. 4. Minimizing Impacts to Business Operations at Property While Performing Work on the Project. In further consideration for Grantor entering into this Agreement, and without limiting any other provision of this Agreement or the Permanent Highway Easement Deed or the Temporary Construction Easement Deed, Grantee and the City of Fontana agree that Grantee, the City of Fontana, and its contractors, subcontractors, agents and representatives (hereafter, all such contractors, subcontractors, agents and representatives are collectively referred to as "Contractors"), when undertaking any work on the PHE Area and/or the TCE Area (or any other area of the Project outside the PHE Area and TCE Area where such work(a) is at an access point to the Property or the shopping center within which the Property is situated, and/or(b) is along Baseline Avenue as it abuts the Property), shall take all reasonable steps to minimize any impacts to any business activities at the Property, including without limitation (i) not blocking or impeding access to the Property from any public or private street or right-of-way except as reasonably necessary and only for so long as reasonably necessary to conduct such work and, in no event, never blocking or impeding access to the Property at more than one point of ingress/egress at any given time, (ii)never engaging in any activities that will prevent, obstruct or preclude any tanker trucks from delivering fuel to the service station at the Property at any time, (iii) not causing any disruption or interruption to or of any public utilities being provided to any portion of the Property unless first obtaining the advanced written permission of the applicable utility company(ies) for the same, in which case any such disruption or interruption shall be for the shortest duration of time reasonably feasible, and (iv)not obscuring, hiding or Page 3 P90 obstructing, with any vehicles, equipment or materials, any pricing sign(s)on any portion of the Property. 5. Performance of Work on Property. In conducting any work on the PHE Area or the TCE Area as part of the Project,and without limiting any other provision of this Agreement or the Permanent Highway Easement Deed or the Temporary Construction Easement Deed: a. Grantee, the City of Fontana, and their respective Contractors shall only conduct construction-related activities on PHE Areas and TCE Area that are reasonably necessary to carry out or effectuate the Project. b. No such work shall be at the cost or expense of Grantor. c. Neither Grantee,the City of Fontana, nor their respective Contractors shall park any vehicles or equipment overnight,nor store any materials or equipment overnight,on the PHE Area or TCE Area,although this provision shall not preclude the placement or use of tarps or covers for dust control,or cones or signs for safety purposes,on or at the PHE Area or TCE Area(so long as any such signs do not obscure the visibility of Grantor's pricing signs from Baseline Avenue). d. Grantee and the City of Fontana shall acquire any and all applicable governmental permits, approvals and other authorizations required under all applicable federal, state and local laws, regulations, rules, orders and ordinances prior to conducting such work,and all work shall be conducted in accordance with all applicable federal, state and local laws,regulations, rules,orders and ordinances,as well as all industry standards. e. Prior to the expiration of the term of the TCE, Grantee shall, at its sole cost and expense,but subject to any other express provision in this Agreement(including but not limited to Section 9 of this Agreement) ensure the TCE Area is in the same condition as it existed as of Closing. f. In the event any Contamination(as defined below)is encountered on,at or under the PHE Area or TCE Area during such work,Grantee and the City of Fontana(but not Grantor) shall be responsible,at their sole cost and expense,for any excavation and offsite disposal of the same, and backfilling, to the extent reasonably necessary to continue work on the Project. However, the immediately preceding sentence shall not impose upon the Grantee or the City of Fontana any duty to assume any other kind of remediation, or monitoring, of any Contamination on, at or under the PHE Area or TCE Area. Grantor shall not be identified as the generator of any Contamination on any manifests or similar documents generated in connection with such work; provided, however, that this provision shall not be construed as Page 4 P91 preventing the identification of the Property address and/or fee simple owner of the Property if required on such manifests or similar documents. g. All such work shall be conducted under the direct oversight of, or by, persons and entities licensed by the California State Contractors License Board. h. Except for the Grantee and the City of Fontana and its employees,all Contractors of the Grantee and the City of Fontana,before entering upon the PHE Area or TCE Area to perform any work,shall secure and maintain at least$1,000,000 per occurrence in insurance coverage under all of the following types of policies:automobile liability insurance,and commercial general liability insurance(which shall include coverage for both personal injury and broad form property damage), as well as all worker's compensation insurance required by law. Grantor shall be named as an additional insured on all such policies except for the worker's compensation policies. In no event shall the amount of such insurance coverage serve as a limitation on Grantee's, the City of Fontana's and/or their Contractors' liability. i. Grantee and the City of Fontana shall keep the Property free and clear of any and all mechanic's and materialmen liens based upon or related to any work on or concerning the Project, and shall take any and all actions to immediately cause any such liens to be released. 6. Security. Grantor shall have absolutely no duty or obligation to provide any security for any vehicles, equipment or materials used in connection with the Project, including but not limited to security for or concerning the PHE Area and/or TCE Area. 7. Underground Utilities, Structures and Equipment. Grantor shall not have any responsibility for locating any underground utilities, including utility structures and utility equipment that may be situated or located on, at or under any portions of the Property(including but not limited to the PHE Area and/or TCE Area), nor shall Grantor have any responsibility for advising Grantee,the City of Fontana,or their respective Contractors of the same. In the event any underground utilities (including any utility structures or utility equipment)are damaged by Grantee,the City of Fontana, or any of their respective Contractors, it shall be the Grantee's or City of Fontana's responsibility, as applicable(but not the Grantor's responsibility)to promptly repair, at the Grantee's or the City of Fontana's sole cost and expense,the same, regardless of the reason(s)why such utilities(or the utility structures or utility equipment) were damaged, it being the intent of the Parties hereto that the risk of the same shall not be borne by the Grantor. 8. Municipal Codes and Ordinances; Pricing Signs. Promptly upon execution of this Agreement, and prior to Closing, the City of Fontana agrees to deliver to the Escrow Company a signed copy of the letter attached hereto as Exhibit G, addressed to Grantor. Furthermore,the City of Fontana hereby agrees that, during any Project-related work, Grantor may place a reasonable number of temporary pricing signs and signs stating"Open During Business", "Open for Business" and/or"Carwash Open"on any portion(s)of the Property other Page 5 P92 than the PHE Area or TCE Area, and hereby agrees any restrictions regarding the same under the City of Fontana Municipal Code, any local law or regulation, and any permit or certificate of occupancy will be waived. The City of Fontana agrees to take any and all actions necessary to effectuate this Section, including but not limited to granting any waivers or variances desired or requested by Grantor. 9. Landscaping,Utilities,Etc. In further consideration for Grantor entering into this Agreement, the City of Fontana further agrees that the City of Fontana, at its sole cost and expense,will repair and replace all landscaping (including but not limited to all grass, plants, trees and irrigation lines) in accordance with all applicable Community Facility District ("CFD") requirements and the landscaping/planting plans that are attached hereto as Exhibit H, as well as all sidewalks,curbs, concrete pillars, structures, improvements and utilities at, on or under the PHE Area and/or TCE Area that are in any way damaged, removed or altered as a result of any work on the Project, and otherwise return the TCE Area to the same condition and nature as existed as of the date of Closing. 10. Protect in Place. Notwithstanding any other provision of this Agreement, both Grantee and the City of Fontana agree to protect in place,and not damage, the following structures and improvements in the TCE Area: (i)the existing light stand near the southwestern corner of the TCE Area, and (ii)the existing light stand near the southeastern corner of the TCE Area. Furthermore, it is the Parties'understanding and belief in entering into this Agreement that the monument signs existing on and/or immediately adjacent to the Property as of the date of this Agreement are not within the TCE Area. If that understanding and belief is incorrect, and in fact any or both existing monument sign(s) is/are within the TCE Area, then the Grantee and the City of Fontana further agree to protect in place, and not damage, such monument sign(s). 11. Other Portions of Property. Notwithstanding this Agreement,neither Grantee nor the City of Fontana(nor any of their respective Contractors)is granted any right or privilege to enter upon any portion of the Property except solely for the PHE Area and TCE Area(and as for the PHE Area and TCE Area,only to the extent reasonably permitted or allowed under the PHE and/or TCE). Grantee and the City of Fontana further agree that as part of any activities by it or its respective Contractors related to or regarding the Project, neither it nor any of its respective Contractors will cause any physical damage to any portion of the Property (or any improvements or structures thereon)except solely for the PHE Area or TCE Area(and as for the PHE Area and TCE Area,only to the extent such damage is permitted or allowed under this Agreement or the Permanent Highway Easement Deed or the Temporary Construction Easement Deed). 12. Indemnity. In further consideration of Grantor entering into this Agreement,both Grantee and the City of Fontana agree to protect, hold harmless, indemnify and defend Grantor and its corporate parents, subsidiaries and affiliates, all tenants at the Property, all contractors operating at the Property, and all shareholders, directors,officers, managers, members, trustors, trustees,employees,tenants, customers, invitees, contractors, agents, successors and assigns of any of the foregoing, from and against any and all suits, claims, causes of actions,assessments, Page 6 P93 taxes, demands, damages, liens, losses, injuries, liabilities, orders, directives, fines, penalties, costs and expenses(including reasonable attorneys' fees and costs,expert witness fees,and bond costs)related to, arising from or based upon: (i) any bodily injury, death or real or personal property damage occurring during any acts and/or omissions concerning the Project(whether or not such acts or omissions occur on or at the Property or any portion thereof), (ii) any breach of this Agreement by Grantee, the City of Fontana and/or their respective Contractors, and/or(iii) any breach of any of the terms or conditions in the Permanent Highway Easement Deed and/or the Temporary Construction Easement Deed. 13. Escrow. a. This transaction shall be handled through escrow with Design Escrow, Inc., 128 E. Huntington Drive, Arcadia, CA 91006 (Telephone 626-445-6137 x 223 /Fax 626- 445-1380), Attn: Shelley Malicek (shelley @designescrow.com) (Design Escrow, Inc. being referred to herein as"Escrow Company"),and this Agreement shall serve as Joint Escrow Instructions to the Escrow Company. The Parties agree to execute additional escrow instructions prepared by said Escrow Company in the event that the Escrow Company requires such additional escrow instructions,provided such escrow instructions do not materially amend or modify the terms and provisions of this Agreement,the Permanent Highway Easement Deed or the Temporary Construction Easement Deed. b. Upon Closing,the Escrow Company shall record the Permanent Highway Easement Deed and Temporary Construction Easement Deed. c. Promptly following the recording of Permanent Highway Easement Deed and Temporary Construction Easement Deed, the Escrow Company shall mail the net proceeds from the Purchase Price, as well as the original of the letter in the form of Exhibit G from the City of Fontana, to Grantor at Tesoro Sierra Properties, LLC, Attn: General Counsel, 19100 Ridgewood Parkway, San Antonio, TX 78259. d. All costs of insuring the easements granted hereby,any and all escrow fees and other fees of or assessed by the Escrow Company, and all documentary, transfer and recording taxes and fees, if any, shall be paid and borne by Grantee. e. Escrow shall close on or before June 17,2014 or such other date as may be mutually agreed to in writing by Grantor and Grantee(hereafter,"Closing"). In the event that Grantor is unable to convey to Grantee the PHE and TCE as herein provided prior to or at Closing for any reason other than a breach of this Agreement by Grantee or a failure of Grantee to comply with any additional escrow instructions,or if Grantor is not willing or unable to remove any lien that is encumbering the Property and such lien is unacceptable to Grantee in its reasonable discretion, then Grantee, at its option,may terminate and cancel this Agreement by providing written notice of the Page 7 P94 same to Grantor and the Escrow Company prior to Closing and,in the event of such timely termination and cancellation, none of the Parties shall in any manner be further obligated to any of the other Parties by the terms of this Agreement. For purposes of clarity, it is agreed that Grantee is not granted any right to conduct any soil or groundwater sampling at the PHE Area or TCE Area pursuant to this Agreement. f. Closing shall not serve to release or relieve any of the Parties of any of their duties or obligations hereunder, save for those duties or obligations that, by virtue of any express term hereof, do not survive Closing. 14. Encumbrances.The PHE and TCE shall be conveyed to Grantee subject to all liens, encumbrances, conditions, restrictions, easements, rights of possession, and leasehold interests concerning the Property and/or any portion thereof(including the PHE Area and TCE Area)that are recorded as of the date of Closing,as well as the following: a. Any current property taxes, including general, supplemental, and special taxes and assessments collected therewith concerning the Property and/or any portion thereof,if applicable to the Grantee. b. Any lien of supplemental taxes,if any,assessed pursuant to the provisions of Chapter 3.5(commencing with Section 75)of the Revenue and Taxation Code of the State of California, if applicable to the Grantee. 15. Surface Inspection Contingency. Following execution of this Agreement,but not after Closing,Grantee and its Contractors shall have the right,at Grantee's sole cost and expense,to conduct a surface inspection of those areas of the Property open to the public as part of a Phase I Environmental Assessment,although neither Grantor nor any tenant at the Property(nor any of their employees) shall have any duty to provide any information or documents to Grantee or its Contractors in connection with the same. Other than what is set forth above in this Section 15, Grantee shall have no right of inspection of(including but not limited to any right to conduct any sampling or testing of soil and/or groundwater at or under)the PHE Area,the TCE Area or any other portion of the Property prior to Closing. 16. Taxes. Except as otherwise expressly set forth herein, all taxes, assessments, penalties, interest charges, delinquency charges, and municipal service charges ("Taxes")of every kind levied upon or assessed against the Property(including the PHE Area and TCE Area)shall,to the extent paid by Grantor before Closing,continue to be paid by Grantor following Closing,except that Grantee shall be responsible for any Taxes levied or assessed(i)by virtue of the granting of the PHE and TCE to Grantee,and/or(ii)on,regarding or the result of any development or improvement by Grantee or the City of Fontana(or any of their successors and/or assignees)to or at the PHE Area or TCE Area. To the extent any filing or recording with any governmental agency or authority is required to effectuate the provisions of this Section, Grantee and/or the City of Fontana shall file Page 8 P95 and/or record the same. To the extent there is any reduction in the amount of Taxes levied upon or assessed against the Property due to the PHE and/or TCE,or any development or improvement at or on the PHE Area and/or TCE Area,such reduction shall inure solely to the benefit of Grantor,not the Grantee or the City of Fontana. The Parties agree that the PHE and TCE are being granted as a result of a negotiated purchase. 17. Environmental Matters. (a) Grantor makes no representation or warranty regarding the presence or existence,or lack thereof,of any Hazardous Substance or Hazardous Materials in,on,at or under the Property or any portion thereof(including the PHE Area and/or TCE Area),or migrating therefrom. Hazardous Substances and Hazardous Materials are defined as any substance or material (i) the presence of which requires investigation or remediation under any federal,state or local law,rule,regulation or policy,or(ii)which is defined as"hazardous waste,""hazardous substance,""hazardous material"or "toxic substance or material" under any federal, state or local law, rule, regulation or policy, including any environmental laws. Hereafter,all soil and/or groundwater contamination in,on,at or under,or migrating from,the Property(including the PHE Area and TCE Area)that is related to or caused by any Hazardous Substances or Hazardous Materials,including but not limited to petroleum hydrocarbons,oil,and grease,whether presently known,unknown,discovered or undiscovered,shall be referred to as the"Contamination." (b) Release by Grantee and City of Fontana. Should Closing occur,Grantee and the City of Fontana both hereby forever and fully release,acquit,exonerate and discharge(i)Grantor,(ii)all of the Grantor's parents, subsidiaries, divisions, affiliates, corporate predecessors and corporate successors, (iii) all persons and entities that previously held any fee or leasehold interest in the Property and/or any portion thereof,(iv)all persons and entities that previously owned and/operated any gasoline service station on the Property, and (v) all past, present and future directors,officers, shareholders,managers,members,employees,operators,tenants,agents and attorneys of any of the foregoing, from any and all claims, rights, demands, liens, agreements, contracts, warranties, covenants, actions, suits, causes of action, obligations, controversies, debts, costs, fees(including attorney and consultant fees), expenses, accounts, damages, penalties, judgments, orders and liabilities of whatever kind, nature, character and description in law, equity or otherwise, whether known or unknown, suspected or unsuspected, anticipated or unanticipated, liquidated or unliquidated,regarding,based upon,arising from or related to any Contamination existing as of the date of Closing. For purposes of interpreting this Agreement only, there shall be a rebuttable presumption that any Contamination at,on or under the Property(including the PHE Area and TCE Area) existed as of the date of Closing. Nothing in this Section 17(b) shall be interpreted as precluding the Grantee or the City of Fontana from communicating with or advocating to any other local or state governmental agency with jurisdiction over any Contamination at, on or under the Property. (c) Waiver of Section 1542. Grantee and the City of Fontana represent and warrant that they have been advised of the existence of Section 1542 of the California Civil Code,which provides Page 9 P96 as follows: A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor. Notwithstanding this provision, the foregoing release will constitute a full release of the matters released therein. Grantee and the City of Fontana knowingly and voluntarily waive the provisions of Section 1542, as well as any other statute, law or rule of similar effect, and acknowledge and agree that this waiver is an essential and material term of this Agreement,and that without this waiver this Agreement would not have been entered into by the Grantor. 18. Notices.Any notice which any Party is required to give to another Party pursuant to this Agreement shall be in writing and given by personal delivery, overnight carrier by a reputable overnight delivery service,or mailing by certified mail,return receipt requested,postage prepaid,to the other Party(ies)at the address(es)shown below or at such other place(s)as may be designated by the Parties from time to time in writing, and should Closing have not yet occurred, also to the Escrow Company at the address shown above for the Escrow Company, and any notice shall be deemed delivered or given on the day received by the recipient(s). Grantor's address: Tesoro Sierra Properties, LLC Attn: Real Estate Department 5230 Las Virgenes Road, Suite 200 Calabasas, CA 91302 With a copy to: Tesoro Sierra Properties, LLC Attn: General Council 19100 Ridgewood Parkway San Antonio,TX 78259 Grantee's address: Mark Steuer, Director of Engineering/City Engineer City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, CA 91730 With a copy to: James Markman, City Attorney 1 Civic Center Drive P.O. Box 1059 Brea, CA 92822 Page 10 P97 City of Fontana's address: Kevin Ryan, Project Manager Delia Mejia,Right of Way Manager City of Fontana 8353 Sierra Avenue Fontana, CA 92355 With a copy to: Jeffrey Ballinger, Esq. Best, Best&Krieger 2855 East Guasti Road, Suite 400 Ontario, CA 91761 19. Miscellaneous Provisions a. Ouitclaim Deed. Upon the expiration of the Term of the Temporary Construction Easement Deed (as the phrase"Term" is used therein),the Grantee shall, upon the written request of Grantor, and at Grantee's sole cost and expense, execute and record a Quitclaim Deed or similar document reasonably acceptable to Grantor, quitclaiming any and all easement interest the Grantee may have had pursuant to the Temporary Construction Easement Deed,and otherwise confirming the Term of the easement granted in the Temporary Construction Easement Deed has expired. b. Grantor's Disclaimer. Grantee is acquiring the PHE and TCE "AS IS" with all faults and defects in and concerning the Property and any portions thereof. Except as specifically stated in this Agreement, Grantor hereby specifically disclaims any representation or warranty, oral or written, including, but not limited to those concerning the nature and condition of the Property, the PHE Area and the TCE Area,and the suitability of the Property,the PHE Area and the TCE Area for any and all activities and uses which Grantee and/or the City of Fontana may conduct thereon. Except as otherwise expressly specified herein, GRANTOR MAKES NO WARRANTY OR REPRESENTATION,EXPRESS OR IMPLIED,OR ARISING BY OPERATION OF LAW,INCLUDING,BUT IN NO WAY LIMITED TO,ANY WARRANTY OF CONDITION, HABITABILITY, MERCHANTABILITY, SUITABILITY OR FITNESS FOR A PARTICULAR PURPOSE OF THE PHE AREA OR TCE AREA. GRANTEE AND THE CITY OF FONTANA ACKNOWLEDGE THAT GRANTEE IS ACQUIRING THE PHE AND TCE BASED SOLELY UPON GRANTEE'S OWN INDEPENDENT INVESTIGATIONS AND FINDINGS AND NOT IN RELIANCE UPON ANY OTHER INFORMATION PROVIDED BY GRANTOR OR GRANTOR'S AGENTS. WITHOUT LIMITING THE FOREGOING, GRANTEE AND THE CITY OF FONTANA ACKNOWLEDGE THAT GRANTOR HAS MADE NO AGREEMENT TO ALTER, REPAIR OR IMPROVE THE PROPERTY OR THE PORTIONS THEREOF SUBJECT TO THE PHE AND/OR TCE. Page 11 P98 c. Headings. The heading titles for each section of this Agreement are included only as a guide to the contents and are not to be considered as controlling, enlarging, or restricting the interpretation of the Agreement. d. Severability. If any term of this Agreement (including any phrase, provision, covenant, or condition) is held by a court of competent jurisdiction to be invalid or unenforceable,the Agreement shall be construed as not containing that term,and the remainder of this Agreement shall remain in full force and effect;provided,however, this Section shall not be applied to the extent that it would result in a frustration of the Parties' intent under this Agreement. e. Governing Law. The interpretation, validity, and enforcement of this Agreement shall be governed by and interpreted in accordance with the laws of the State of California. f. Assignment and Delegation. This Agreement,and any portion thereof,shall not be assigned or transferred by Grantee or City of Fontana,nor shall any of the Grantee's or City of Fontana's duties and obligations hereunder be delegated, without the written consent of Grantor. Any attempt to assign or delegate this Agreement without the written consent of Grantor shall be void and of no force or effect. A consent by Grantor to one assignment shall not be deemed to be a consent to any subsequent assignment. Grantor may assign this Agreement to any person or entity acquiring its fee interest in the Property prior to Closing. Following any Closing, Grantee may assign or convey the PHE and/or TCE to the City of Fontana,provided: (i) any such assignment(s) or conveyance(s) do not relieve Grantee from any of its duties and obligations under this Agreement,the Permanent Highway Easement Deed and/or the Temporary Construction Easement Deed,arising or accruing either before or after any such assignment(s) or conveyance(s), and (ii) in the event of any such assignment(s) or conveyance(s), the City of Fontana, without any further act or notice, hereby agrees to be bound by and to comply with any and all duties and obligations of the Grantee under this Agreement,the Permanent Highway Easement Deed and/or the Temporary Construction Easement Deed arising or occurring after the date of such assignment(s) or conveyance(s). g. Amendments and Modifications. This Agreement may not be amended or modified other than by an agreement in writing manually signed by all the Parties. h. Waivers. Any waiver of a breach of this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other breach of any other provision of this Agreement. Time. Time is of the essence in carrying out the duties hereunder. Page 12 P99 j. Additional Documents. Each Party shall execute, acknowledge, and deliver such additional documents or take such action as may be reasonably necessary to carry out the terms and conditions of this Agreement, provided doing so will not materially alter the terms,conditions or provisions of this Agreement nor require such Party to assume any material duty or obligation. k. Entire Agreement. This Agreement, including all exhibits hereto, comprises the entire integrated understanding between the Parties concerning the subject matter described herein. This Agreement supersedes all prior negotiations,agreements,and understandings regarding this matter, whether written or oral. Each Party's Role In Drafting The Agreement. Each Party to this Agreement has had an opportunity to review the Agreement,confer with legal counsel regarding the meaning of the Agreement, and negotiate revisions to this Agreement. m. Signatures. The individuals executing this Agreement represent they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective Party for whom they are signing on behalf of. n. Counterparts. This Agreement may be executed in counterparts, all of which shall constitute one and the same Agreement. o. Additional Representations and Warranties. Each Party to this Agreement represents,warrants and agrees as follows: (1) they have made such investigation of the facts and matters pertaining to this Agreement which they deem necessary, (2)they had an opportunity to consult with an attorney regarding this Agreement, (3)they have read this Agreement and understand the contents of this Agreement, and (4) each Party has not assigned, granted,transferred, or purported to assign, grant or transfer, any of the rights, claims, causes of action, defenses or privileges that may be disposed of by this Agreement. P. Liability. Grantee shall be responsible for any breach of any duty or obligation of its Contractors hereunder, and the City of Fontana shall be responsible for any breach of any duty or obligation of its Contractors hereunder. Subject to subsection (i)of the Section 19(f) hereof, however, nothing in this Agreement shall impose any liability upon Grantee for any acts or omissions of the City of Fontana or the City of Fontana's Contractors, nor shall anything in this Agreement impose any liability upon the City of Fontana for any acts or omissions of Grantee or the Grantee's Contractors. q. No Third Party Beneficiaries. Except for any person or entity seeking to enforce any express indemnity or release hereunder, there are no third-party beneficiaries of this Agreement. Page 13 P100 r. No Recording. This Agreement may not be recorded, but this shall not be interpreted as precluding the recording of the Permanent Highway Easement Deed or the Temporary Construction Deed. s. No Joint Venture. This Agreement shall not be construed to create a joint venture, partnership,or employment or agency relationship between Grantor and Grantee or between Grantor and the City of Fontana. t. Confidentiality. Except as necessary to enforce the terms of this Agreement or the effectuate any of the provisions hereof, and except as may otherwise be required by law(such as the California Public Records Act, Government Code Sections 6250 et seq.), the Parties shall make any and all efforts to keep the terms of this Agreement confidential. u. Fees and Costs. Except as otherwise expressly provided for in this Agreement, each Party shall bear all costs(excluding appraisal fees incurred by Grantor and otherwise recoverable by Grantor under Code of Civil Procedure Section 1263.025),attorneys' fees and expert fees they each incurred in negotiating the matters described in this Agreement. 20. Dismissal of Action. Promptly after Closing, if Closing occurs, Grantee, through its counsel in the Action, shall file with the Court a fully-executed Request for Dismissal of the entire Action with prejudice (by checking boxes 1.a.(1)and I.b.(5)on such form, and also checking box 1.b.(6) on such form and stating"each party to bear their own fees and costs except for appraisal fees recoverable under CCP Section 1263.025"next to box), signed by Grantee's counsel of record in the Action. In the event the Court refuses to accept the Request for Dismissal with prejudice for filing, Grantee agrees to file any and all other documents reasonably necessary to effectuate a dismissal of the entire Action with prejudice, each party to bear their own fees and costs (including attorneys' fees and costs) in the Action (except for appraisal fees recoverable under CCP Section 1263.025). /// /// /// /// /// /// • Page 14 P1O1 IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth below. GRANTOR: Dated: Tesoro Sierra Properties, LLC By: Printed Name: Its: GRANTEE: Dated: City of Rancho Cucamonga By: Printed Name: Its: CITY OF FONTANA: Dated: _-_ City of Fontana By: Printed Name: Its: APPROVED AS TO FORM: Dated: 3/1$ ,2014 Hinson Gravelle & Adair LLP By: Douglas Gravelle, Attorneys for Tesoro Sierra Properties, LLC Dated: ,2014 Richards Watson &Gershon By: James L. Markman, Attorneys for City of Rancho Cucamonga Dated: j4roA 19 . 2014 Best, Best& Kreiger By: 3 a Je rcy al inger, Attorneys for City of Fontana Page 15 P102 Exhibit A (Legal Description of Permanent Highway Easement) EXHIBIT"A" 22601-1 THAT CERTAIN PORTION OF PARCEL 1 OF PARCEL MAP NO. 15412, IN THE CITY OF FONTANA, COUNTY OF SAN BERNARDINO,STATE OF CALIFORNIA, RECORDED IN BOOK 189,PAGES 71 THROUGH 72,OF PARCEL MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST WESTERLY NORTHWEST CORNER OF SAID PARCEL I; THENCE ALONG THE NORTHERLY LINE OF SAID PARCEL SOUTH 89°58'57" EAST 6.00 FEET; THENCE NORTH 47°03'46" EAST 39.62 FEET; THENCE SOUTH 89°58'57" EAST 185.40 FEET; THENCE SOUTH 46°49'42" EAST 39.75 FEET; THENCE SOUTH 89°36'35"EAST 6.00 FEET; THENCE LEAVING SAID NORTHERLY LINE, SOUTH 00°23'25" WEST 12.20 FEET; THENCE NORTH 89°36'35"WEST 7.20 FEET THENCE NORTH 45°31'54" WEST 30.53 FEET TO A LINE PARALLEL WITH AND DISTANT 18.00 FEET SOUTHERLY FROM SAID NORTHERLY LINE; THENCE ALONG SAID PARALLEL LINE NORTH 89°58'57" WEST 194.41 FEET; THENCE SOUTH 44°35'02" WEST 39.43 FEET; THENCE NORTH 89°58'57"WEST 4.25 FEET TO THE WESTERLY LINE OF SAID PARCEL; THENCE ALONG SAID WESTERLY LINE NORTH 00°01'03"EAST 19.09 FEET TO THE POINT OF BEGINNING; CONTAINING 4, 382 SQUARE FEET MORE OR LESS ALL AS SHOWN ON EXHIBIT"B", ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESERVATIONS, RESTRICTIONS, RIGHTS-OF-WAY AND EASEMENTS OF RECORD IF ANY. So attikadt 5-4241-e-• / x ..OTFNC.:T:.\.c C XICOTENCATL E.SALAZAR PLS 5507 No. 5507 III t x�. S—SU-'a�,,., LICENSE EXPIRES 9/30/2014 �s\ CF ^H\ Page 16 P103 Exhibit B (Depiction of Permanent Highway Easement) _ _ _ _ 3„SZ,aa.00N 0 -7,10'Lg 3,.SZ,cZ.00N 1' ,ll'091 3 , OR �� N.`in. a Z N u�in a ���'/// -r- r.) < WWJhm U k1 < Q Q O p el tr)Z CO Sl o0 x N Z Lo 1/4I a° •h . R6 dt 7 c, fah yO. r r N co ,OO ZL e N --N N I ,0O-2I ^ n d to Z ,-!zC a0 0 ¢am•I- _ ate - d a v 0 a n Ct I a m m c. is p U _ n. l-I in U) c1/4/ on co W r w 3 z II in in W co J 3 0 J Q I < I_ U` ul o z U En W N J X Z z W Q 1 d 2 W o e. Q 11 �`9d ��o'�sF� N O O O o O M I- e"lb .y6 a s of ca (.6 e n Ln � 9. S = w 6r�ny J Q3www3 if. 3w o O n M N u) I— Z l 991 3„£O,10.00N n O yn M N n M z- 11.1 I Z CO O CO r) 'n CO -co < W a m 3 JN OIn M NM :n5D Y al b m 'al 'o bl of .n to O a N co w co o co co un wr a o� N ZZ �n VI vlzZ Z CI) Q N N a n N .n < N b n o0 c0N a 1 J J J J J J J J Cr-) I Z JZ� ceam a - . a . m w 0- U a cc I a a I I ) ¶nNJAV 1St .? 3 Page 17 P104 Exhibit C (Legal Description of Temporary Construction Easement) EXHIBIT"A" TEMPORARY CONSTRUCTION EASEMENT 22601-2 THAT CERTAIN PORTION OF PARCEL 1 OF PARCEL MAP NO. 15412, IN THE CITY OF FONTANA, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA,RECORDED IN BOOK 189, PAGES 71 THROUGH 72,OF PARCEL MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS: BEGINNING AT A POINT LOCATED ALONG THE WESTERLY LINE OF SAID PARCEL DISTANT SOUTH 00°01'03"WEST 19.09 FEET FROM THE NORTHWEST CORNER OF SAID PARCEL; THENCE SOUTH 89°58'57"EAST 4.25 FEET; THENCE NORTH 44°35'02" EAST 39.43 FEET TO A LINE PARALLEL WITH AND DISTANT 18.00 FEET SOUTHERLY FROM THE NORTHERLY LINE OF SAID PARCEL; THENCE ALONG SAID PARALLEL LINE SOUTH 89°58'57" EAST 194.41 FEET; THENCE SOUTH 45°31'54"EAST 30.53 FEET; THENCE SOUTH 89°36'35" EAST 7.20 FEET; THENCE SOUTH 00°23'25"WEST 35.07 FEET; THENCE NORTH 89°58'57"WEST 10.00 FEET; THENCE NORTH 00°23'25"EAST 23.93 FEET; THENCE NORTH 45°31'54"WEST 25.09 FEET TO A LINE PARALLEL WITH AND DISTANT 33.00 FEET SOUTHERLY FROM SAID NORTHERLY LINE; THENCE ALONG SAID PARALLEL LINE NORTH 89°58'57" WEST 196.15 FEET; THENCE SOUTH 44°35'02"WEST 31.25 FEET; THENCE SOUTH 00°01'03"WEST 19.23 FEET; THENCE NORTH 89°58'57"WEST 9.25 FEET TO THE WESTERLY LINE OF SAID PARCEL; THENCE ALONG SAID WESTERLY LINE NORTH 00°01'03" EAST 28.41 FEET TO THE POINT OF BEGINNING; CONTAINING 4, 136 SQUARE FEET MORE OR LESS 1 OF 2 Page 18A (First of Two Pages Constituting Exhibit C) P105 Exhibit C(Legal Description of Temporary Construction Easement) ALL AS SHOWN ON EXHIBIT"B",ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT TO COVENANTS,CONDITIONS, RESERVATIONS, RESTRICTIONS,RIGHTS-OF-WAY AND EASEMENTS OF RECORD IF ANY. Vaa' 'xicorE. E. ICI XICOTENCATL E. SALAZAR, PLS 5507 I 2 seo� 4 -c_ it LICENSE EXPIRES 9/30/2014 \J, q_ / u. Q/ J JF r4/ 2 OF 2 Page 18B (Second of Two Pages Constituting Exhibit C) P106 Exhibit D (Depiction of Temporary Construction Easement) _ 3,SZ,£Z.00N 7,10"L8 3,SZ,£Z.00N ‘4-�� ,11'O9Z 7,r-4-OR ).) I-- ‘.. '''''''''‘5\641 4. Z N N a n Z M < w w < '1 I 0 Iv n� -j 0 < 0 . 0 CO 0� U to Z W A. Sl 91 s r '0- < M I^ ry30)) • S sr +t4 �� J es"' 0 0 N N 0 .007E ,:l N N I ,00.81 Z In Z I -. -e00'££ N m O N "_' I-- o - —a 3 N. lY 1 a m orn o) < w N O U Nsm )n W ty 3 w 3 g2 co II Er-1 _l 3 2 in P -co I m rn Q F0 'n ro Ol gD z tvn Ea J P Z X >- 0) Z W Q I 3 d o O 4 ••0 N U N< M" o ki I > O .s ` 9 .4, Pda • w U 11 14.92 J / W ti , I b ^ 3,£0,10.00N Y ^'in u ,Z 11892 N U) O v W 0 a in rr^^ ^ O -I`) k) O N vJ N4 O N ON-co ON O O en N N O in Q Jam Ft-. 6 o n )o ^ )f O M O) O) (6 t I V<m M N ¢< to a J m a w re, 3 w 3 3 w 3 3 w I ohi� !n in 'RI -r07;') NOnn52 4 wo!n fl rn sN in 10 ioa Z OD t0 i0 i7 M -co N O 1n . O 0 O) C) T O O O) O O co co U, 0 v) a) Z O O Z O I (/l VI N Z Z N Z Z N Z Z Z O ,- N J J J J J CO J J J J J J ¶nrv,�AY )LSVJ 3 Page 19 P107 EXHIBIT E (Permanent Highway Easement Deed) WHEN RECORDED MAIL TO: City Clerk City of Rancho Cucamonga P.O. Box 807 Rancho Cucamonga,CA 91729 SPACE ABOVE THIS LINE FOR RECORDERS USE PERMANENT HIGHWAY EASEMENT DEED Portion A.P.N: 1100-771-01 The undersigned grantor(s)declare(s): Documentary transfer tax is $ City transfer tax is $0.00 ( ) Computed on full value of property conveyed, or ( ) Computed on full value less value of liens and encumbrances. ( ) Unincorporated area: ( X ) City of Fontana FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Tesoro Sierra Properties,LLC,a Delaware limited liability company("Grantor"),hereby grants to the City of Rancho Cucamonga,a municipal corporation("Grantee")a permanent highway easement upon a 4,382 square foot portion of the real property having Assessor's Parcel Number 1100-771-01 located in the County of San Bernardino, State of California(the"Property"),which portion is more particularly described in Exhibit"A"and depicted in Exhibit"B"attached hereto (and by this reference incorporated herein), for use as a public street or highway and all related purposes on said portion of the Property. All easement rights granted herein shall be subject to all terms, conditions, duties, obligations and provisions of the Agreement Regarding Granting of Easements dated March 17, 2014 ("Agreement") pursuant to which this Permanent Highway Easement Deed was granted,although nothing in said Agreement shall be interpreted to expand or enlarge the easement rights granted herein. Dated Page 20 P108 STATE OF ) SS. Tesoro Sierra Properties, LLC, COUNTY OF ) a Delaware limited liability company On before me, ,notary By: public, personally appeared Printed Name: who proved to me on the basis of satisfactory evidence) to be the person(s)whose name(s) is/are Title: subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (This area for official notarial seal) MAIL TAX STATEMENTS TO: SAME AS ABOVE Page 21 P109 EXHIBIT F (Temporary Construction Easement Deed) WHEN RECORDED MAIL TO: City Clerk City of Rancho Cucamonga P.O.Box 807 Rancho Cucamonga,CA 91729 SPACE ABOVE THIS LINE FOR RECORDERS USE TEMPORARY CONSTRUCTION EASEMENT DEED Portion A.P.N: 1100-771-01 The undersigned grantor(s)declare(s): Documentary transfer tax is $ City transfer tax is $0.00 ( ) Computed on full value of property conveyed, or ( ) Computed on full value less value of liens and encumbrances. ( ) Unincorporated area: ( X ) City of Fontana FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Tesoro Sierra Properties,LLC,a Delaware limited liability company("Grantor"),hereby grants to the City of Rancho Cucamonga, a municipal corporation ("Grantee"), for the Term (as defined below),a non-exclusive easement upon a 4,136 square foot portion of the real property having Assessor's Parcel Number 1100-771-01 located in the County of San Bernardino,State of California("Property"),which portion is more particularly described in Exhibit"A"and depicted in Exhibit `B" attached hereto (and by this reference incorporated herein), for Grantee, at Grantee's sole cost and expense, to enter upon said portion of real property for construction- related purposes reasonably necessary and related to the Interstate-15 and Baseline Interchange Improvement Project("Project"),provided however,that such easement shall not confer upon the Grantee the right to store construction materials or equipment,or park vehicles,overnight on the portion of real property subject to this Temporary Construction Easement Deed,nor shall it confer upon the Grantee any right to access,enter upon,store construction materials or equipment upon, park vehicles upon, or otherwise conduct any activities upon the Property, excepting only the portion of said Property that is described in Exhibit "A" and depicted in Exhibit `B" attached hereto. Furthermore,all easement rights granted herein shall be subject to all terms,conditions, duties, obligations and provisions of the Agreement Regarding Granting of Easements dated March 17,2014("Agreement")pursuant to which this Temporary Construction Easement Deed was granted, although nothing in said Agreement shall be interpreted to expand or enlarge the easement rights granted herein. The Term of the easement granted herein shall be for one (1) year,commencing thirty(30)days after the Grantee mails written notice via certified or registered Page 22 P110 mail or overnight delivery to Grantor (at the addresses provided in the Agreement) that the Grantee intends to commence physical construction activities on or at those portions of the Property subject to the easement granted herein and/or the Permanent Highway Easement Deed granted concurrently herewith(the"Notice"),and the Term thereof shall expire one(1)year after the Term commences, except that in no event shall the Term of the temporary construction easement granted herein be in effect later than thirty-six (36) months from the date of the Agreement (i.e., the Term of the temporary construction easement granted herein shall expire thirty-six(36)months after the date of the Agreement regardless of the date the Notice is received by Grantor). Dated STATE OF ) SS. Tesoro Sierra Properties, LLC, COUNTY OF ) a Delaware limited liability company On before me, , notary By: public, personally appeared Printed Name: who proved to me on the basis of satisfactory evidence)to be the person(s)whose name(s) is/are Title: subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (This area for official notarial seal) MAIL TAX STATEMENTS TO: SAME AS ABOVE Page 23 P111 EXHIBIT G Letter from City of Fontana to Grantor To whom it may concern: As you are aware, there is a multi jurisdictional effort to widen Base Line Road/Baseline Avenue at the 1-15 Interchange in the cities of Rancho Cucamonga and Fontana("Project"). The City of Rancho Cucamonga, in conjunction with the City of Fontana and San Bernardino Associated Governments (SANBAG), is currently acquiring right-of-ways necessary to improve this interchange. The City of Rancho Cucamonga,as the lead agency for this Project, has been coordinating this effort with your company, Tesoro Sierra Properties, LLC, a Delaware limited liability company("Tesoro"), as it pertains to the acquisition of a permanent highway easement and a temporary construction easement on your property located at 13539 Baseline Avenue in Fontana,California (the"Property"). The City of Fontana acknowledges that there may be certain impacts to the Property as a result of this Project, including impacts to landscaping,parking, signage and building setbacks. These impacts could cause the Property to become out of compliance with some sections of the City of Fontana's Municipal Code and/or the West End Specific Plan. The intent of this letter is to confirm that,to the extent the Property becomes out of compliance with or in violation of the City of Fontana's Municipal Code and/or the West End Specific Plan because of Tesoro's granting of a permanent highway easement and/or temporary construction easement to the City of Rancho Cucamonga(and/or any use of such easements), the Property will nonetheless still be considered compliant with the City of Fontana's Municipal Code and/or the West End Specific Plan by the City and no enforcement action will be taken as a result thereof Please keep a copy of this letter in a safe and secure place. In addition, the City will cause a copy of the letter to be scanned and placed into the electronic property file record(Tidemark system) for use and retrieval by the City. This agreement of compliance will remain in effect until such time as there is a change of use or significant expansion (an expansion requiring additional parking)to the Property. The City of Fontana understands that Tesoro will be relying upon this letter in entering into an agreement to convey a permanent highway easement and temporary construction easement to the City of Rancho Cucamonga. Page 24 lufFr,drigL •.0 nh .RIF OL.II Ln R 3 P112 a' 'r €s d i '! i � ii a i ' ~ S - I 1-1 9.1. mho] 1 - ; ' hh I i1I1I1 I fri 1 Igo Hi 0 1 hullo width'? f, ! 4 t . a Ri lR i{ 1-1111111/1 /hill d O O O O O R S HO -` 1 11h ill 5 2 a _ a . . . . . _ I hanchlbai !: 95'. 29 : : 1 . yL—a R R R A R t ' ' '.. .. .. ... ... 2 i 1 0 © o S 0 o „ o ` E;n;! 1 3 } LL g P F F P F ! P f P > > 1 __ til V 2 w y r-- i . 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P117 STAFF REPORT fre`' ENGINEERING SERVICES DEPARTMENT Lie Date: April 2, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Carlo Cambare, Engineering Technician Subject: ACCEPT PARTIAL LANDSCAPE IMPROVEMENTS FOR LANDSCAPE MAINTENANCE DISTRICT 7 IRRIGATION CONTROLLER B AND FILE A NOTICE OF COMPLETION FOR SAID LANDSCAPE IMPROVEMENTS FOR TRACT 16324, LOCATED ON WEST SIDE OF WARDMAN BULLOCK ROAD, BETWEEN COLONBERO ROAD AND BREEDERS CUP DRIVE, SUBMITTED BY MERITAGE HOMES OF CALIFORNIA, INC. RECOMMENDATION The required partial landscape irrigation improvements for Tract 16324 have been completed in an acceptable manner, and it is recommended that the City Council accept said improvements and authorize the City Engineer to file a Notice of Completion. BACKGROUND/ANALYSIS As a condition of approval of completion of Tract 16324, located on west side of Wardman Bullock Road, between Colonbero Road and Breeders Cup Drive, the applicant was required to install related public landscape improvements for LMD No. 7. The portion of the LMD located on Wardman Bullock Road was installed by a previous developer. The current developer is now installing LMD improvements in additional areas. Irrigation controller improvements (Controller B) to the previously completed LMD portion have been completed to the standards of the City and we are ready for the City to take over maintenance. The balance of the public landscaping and irrigation system will be accepted at a later date. Respectfully submitted, ark . uer Director of Engineering Services/City Engineer MAS:CC/rlf Attachment(s) P118 VICINITY MAP TR 16324 LMD7 (Irrigation Controller B) Po # o# PROJECT SITE WILSON AVENUE " BANYAN STREET w w ul n P HIGHLAND AVENUE N.T.S. P119 RESOLUTION NO. 14-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PARTIAL PUBLIC LANDSCAPE IMPROVEMENTS (IRRIGATION CONTROLLER B) FOR TRACT 16324 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK WHEREAS, the construction of public landscape improvements (Irrigation Controller B) for TRACT 16324 have been completed to the satisfaction of the City Engineer; and WHEREAS, a Notice of Completion is required to be filed, certifying the work is complete. NOW, THEREFORE, the City Council of the City of Rancho Cucamonga hereby resolves, that the work is hereby accepted and the City Engineer is authorized to sign and file a Notice of Completion with the County Recorder of San Bernardino County. RESOLUTION NO. 14-060— Page 1 P120 STAFF REPORT COMMUNITY SERVICES DEPARTMENT L RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director By: Francie Palmer, CSD Marketing Manager Subject: RECOMMENDATION TO ACCEPT THE 2014 COMMUNITY RECREATION NEEDS ASSESSMENT REPORT RECOMMENDATION The Park and Recreation Commission is forwarding its recommendation to the City Council to review and accept the data and Areas of Focus of the 2014 Community Recreation Needs Assessment, conducted with a city-wide project team. The Needs Assessment is the initial step in preparing for a Park and Recreation Master Plan, which includes additional community engagement and discussion that will occur over the next 18-24 months to identify action items and priorities for the development of future parks and programs. BACKGROUND/ANALYSIS A Community Recreation Needs Assessment was identified as a City Council Goal for the 2012/2013 Fiscal Year. At the beginning of the fiscal year, an internal, multi-department project team was formed, which included a subcommittee of two Park and Recreation Commissioners, Janet Ryerson and Bill Pallotto, to complete this city-wide project. A Recreation Needs Assessment was last conducted in 2001 when the City had a population of 121,100 residents. Census data for 2010 indicates a population of over 165,000, a 29.4% population growth since 2000. Since the 2001 Assessment, the City of Rancho Cucamonga has enhanced program offerings and services, and completed several capital projects related to priorities that were identified. Priority projects included the completion of the first phase of Central Park, the Victoria Gardens Cultural Center and development of several neighborhood parks. In addition, expanded program activities for seniors, youth and a wide array of cultural and performing arts programs at the Victoria Gardens Cultural Center have been launched or enhanced. A Community Recreation Needs Assessment is a wide spread, well proven, reliable statistical study often used to gain an understanding of the community's recreation needs, attitudes, opinions and behaviors. The Assessment serves as a foundation for long range planning initiatives related to the development of parks, facilities and programs. The actual survey instrument is crafted using feedback from multiple community groups. Our Assessment also included questions measuring the community's attitudes, opinions and desires regarding both Library and Animal Care Services. The Park and Recreation Commission has been involved in this city-wide project with the active participation of the subcommittee members on the city-wide team and monthly updates to the full Commission. Critical to the success of the project has been the involvement of multiple departments, especially Public Works Services. P121 PAGE 2 APRIL,2,2014 Project Time Line Highlights of the project timeline include: • After a formal bid process conducted by the Purchasing Division, a contract was awarded to GreenPlay, LLC at the December 5, 2012 City Council meeting. o The scope of work included: City Council and city leadership interviews, Commissions, Board and Advisory Group focus groups, community workshops and various forms of community outreach; conduct a random sampling, statistically valid, scientific survey of community views, with survey data collection, tabulation, analysis, draft and final report compilation. • January through April 2013 the Community Recreation Needs Assessment Project Team along with GreenPlay, LLC conducted individual and community group interviews and workshops; launched an on-line community forum website RCCommunityldeas.com for public engagement, issued press releases and promoted survey completion to residents via a multitude of outreach avenues. A scientifically valid sampling size was determined to be a minimum of 300 completed surveys; the final sample size achieved was 562 (including mail, web and telephone responses) resulting in a margin of error of approximately +/-4.1 percentage points. Typically, completion rates for surveys such as this average 5-15%. Our completion rate was 9.2%. • May through July 2013 data tabulation and analysis was conducted and preliminary findings presented to Project Team. July 22, 2013 the City Council and Park and Recreation Commission held a Joint Workshop with a presentation of key findings, analysis from the data collection and a draft of the Community Recreation Assessment report. Staff and the Commission were directed to present these results to our community groups, refine the Areas of Focus and return to the City Council with the result of the feedback received. . August through November 2013 the Project Team, including the Commissioners on the Park and Recreation Commission Needs Assessment Subcommittee presented key findings, analysis of data and information to all city Commissions, Boards and Advisory Groups. Collectively these groups represent over 10,700 residents. Finalization of narrative information within the report and the "Areas of Focus" were identified based on further review of the data, analysis and feedback received from these key groups. Minor modifications were made to the facility Inventory Population per Component chart. o Presentations were made to the following community groups: Rancho Cucamonga Library Foundation Board, Sports Advisory Group, Senior Advisory Group, Planning Commission, Trails Advisory Group, Equestrian Group, Rancho Cucamonga Community & Arts Foundation and Library Board of Trustees. In addition, an update presentation was shared by staff at the October Legislative Representative Update meeting hosted by City Manager John Gillison. • In November 2013, the Park and Recreation Commission moved to accept the report data, updated Facilities Inventory chart and forward the report to the City Council for final approval of the Community Recreation Needs Assessment report. • January through March 2014, Sub-Committee Commission members and staff met individually with City Council members to review the Community Recreation Needs Assessment project timeline, process, data and key findings and refined Areas of Focus. Additional narrative content suggestions and changes were made and the edits were taken back to the Park and Recreation Commission at their March 20, 2014 meeting. The Commission recommended P122 PAGE 3 APRIL.2,2014 forwarding the Community Recreation Needs Assessment report to City Council for final acceptance. Areas of Focus The data shows a high level of satisfaction with City services including parks, trails, facilities, recreational and cultural programs, Libraries and the Animal Care and Adoption Center. The Areas of Focus were developed as the next step in the longer process to address key priorities in the future. The Community Recreation Needs Assessment is an important starting point to launch future discussions, however is it important to emphasize that more community engagement and consideration of financial constraints are necessary and will be completed through the Master Plan process. The following Areas of Focus have been identified (and are attached to this report): 1. Ensure continuation of the high quality recreation facilities, parks, trails, open space, programs and services within the constraints of our available financial and staff resources for construction, operations and maintenance 2. Evaluate our resource allocation and cost recovery philosophy and process to ensure financial stability. 3. Develop comprehensive marketing, communication and community engagement strategy for Community Services programs and services. Next Steps/Short Term Priorities Within each Area of Focus a variety of action steps are identified and collectively they represent a significant undertaking over the course of the next 2-3 years. However, there are several action items that have a high priority in our short term plan and have been adopted as 2014 City Council goals. These more immediate projects will be considered with the capital improvement project (CIP) annual review: Priorities/City Council Goals Timeline Southwest Park —The State Department of Finance recently authorized the 2014/2015—Design transfer of title of the park property from the Successor Agency to the City. Once 2015/16—Construction the title transfer is complete, work on design and construction documents will begin. Park construction is funded from a$3.9 million State Park Grant, awarded Spring 2017 — anticipated in 2010. The City has until Spring of 2017 in order to complete construction of completion this community designed park project or lose this grant funding. Significant consideration to reducing ongoing maintenance costs is a high priority for this project. Conduct cost analysis and identify options and opportunities for city-owned 2014/2015 gymnasium/in-door sports center, due to impending end of RC Family Sports Center lease agreement in 2017. Complete relevant analysis on cost allocation and fees in preparation for a 2014/2015 comprehensive Park, Recreation, Open Space and Trails Master Plan. • P123 PAG E 4 APRIL 2,2014 The Community Recreation Needs Assessment report is the first step in a process to develop a Park and Recreation Master Plan which will assist in the vision and planning of parks, facilities, recreation, programs and services for the next 10-15 years. Lack of presently identified funding for development and operations should not be a deterrent to reaching out and gauging the communities' needs for the future and developing a plan to achieve those community goals. The Park and Recreation Commission and staff recommend the City Council accept the 2014 Community Recreation Needs Assessment report. Respectfully submitted, Nettie Nielsen, Community Services Director Cc: Community Recreation Needs Assessment Project Team Linda Daniels, Assistant City Manager Dave Moore, CSD Superintendent Susan Sluka-Kelly, Cultural Arts Manager CSD Supervisors Attachments: Recommended Areas of Focus Updated Facility Inventory Population Per Component Chart Attachmpt214 V. Summary of Overall Analysis, Identified Areas of Focus Public leaders in the United States are recognizing more and more that public recreation facilities and related "Quality of Life" amenities are not secondary services provided by governmental agencies but are in fact integral to creating communities where people want to live and visit. These services should be seen as investments in the long-term vitality and economic sustainability of any vibrant and attractive community. Rancho Cucamonga's Community Services Department recognizes these factors and seeks to make recreational and services improvements, enhancing the community for years to come. The following Areas of Focus with Action Steps are outlined to begin the multi-year process for continued community outreach to expand upon the information gathered in the Needs Assessment. Over the next five to ten years, many influences will impact the success of the development of future facilities, programs, and services. Financial resources available, staff buy-in, and political and community engagement and support will play significant roles in future planning efforts. Area of Focus 1:Ensure continuation of the high quality recreation facilities,parks, trails, open space, programs and services within the constraints of our available financial and staff resources for construction, operations and maintenance. Resource Impact/Budget Timeframe to Actions Requirement Complete 1.1 Complete a comprehensive Park, Recreation,Open Space, and Trails Multi-year(2- Master Plan. 3 year) • Complete quantitative and qualitative inventory and map process of parks,trails,open space and recreational facilities, 2014/2015 including level of service and gap analysis. Research • Provide an analysis of current programs and services in relation to survey results, identified gaps and unmet needs, Staff Time/Professional 2015/16 market conditions, and alternative providers. Services($40,000 to RFP& Bid • Identify priorities of future development of parks,programs $60,000) Process; and facilities for when funds become available for Master Plan construction and maintenance(including:City-owned Development gymnasium,Central Park, parks,sport fields,etc.) Including • Develop capital improvement plan, cost and phasing community recommendations and implementation plan for priority engagement items/projects. efforts Revised 3/24/2014 P125 (Continued)-Area of Focus 1:Ensure continuation of the high quality recreation facilities, parks, trails, open space,programs and services within the constraints of our available financial and staff resources for construction, operations and maintenance. Actions Resource Impact/Budget Timeframe to Requirement Complete 1.3 Identify strategies for maintaining the quality of what we have with the resources available to improve cost effectiveness and sustainability. • Coordinate with Public Works to identify cost savings in the Staff Time maintenance of parks,trails, open spaces and facilities. CSD On-going • Utilize various evaluation methods and instruments to Public Works measure effectiveness and focus on core services in recreational and cultural programs offered to the community. • Emphasis on continued training and mentoring of staff to ensure continuous improvement and customer satisfaction. 1.4 Nurture and promote relationships to maximize partnerships and agreements with community based organizations and businesses. Staff Time On-going Area of Focus 2:Evaluate our resource allocation and cost recovery philosophy and process to ensure financial stability. Resource Timeframe to Actions Impact/Budget Complete Requirement 2.1 Develop a resource allocation and cost recovery philosophy, model, and policy that is grounded in the values,vision,and mission of Rancho Staff Time 2014-2015 Cucamonga. 2.2 Establish a pricing methodology that continuously reflects community values,while generating adequate revenues to help sustain the City of Staff Time/Professional 2014—2015 Rancho Cucamonga facilities, and Community Services Department's Services if needed programs, and services. Revised 3/24/2014 P126 Identified Area of Focus 3:Develop comprehensive marketing, communication and community engagement strategy for Community Services programs and services. Resource Timeframe to Actions Impact/Budget Complete Requirement 3.1 Develop and implement a plan for increased registrations, user participation and community engagement. • Increase community awareness of programs and services Staff Time 2014—2015 offered. • Utilize technology to provide convenient consumer based access to registration and other CSD services. 3.2 Identify, analyze and enhance communication methods to best suit the needs of the community. Staff • Increase use of web based and social media for cost effective Time/Professional Ongoing communications. Services if needed • Focus on improved "storytelling"on the value of parks and recreation programs and services to the community. 3.3 Conduct focus group meetings(work sessions)with various community members on an annual basis to identify and analyze changing interests, if Time Ongoing trends,and needs. Focus groups might include identified markets such as active adults,teens,seniors,sports associations, and preschool parents,etc. 3.4 Integrate and coordinate program offerings reflective of the city-wide Staff Time Ongoing HealthyRC initiative, recreation programs,services and opportunities for Healthy Mind, Healthy Body,and Healthy Earth. 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CITY MANAGER'S OFFICE RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council From: Donna Finch, Management Analyst I Subject: Presentation of the 2013 Department Statistics Report Highlighting the Activities and Achievements of Each City Department RECOMMENDATION It is recommended that the City Council receive and file the 2013 Department Statistics Report. BACKGROUND As part of our ongoing efforts to provide the community and the City Council with relevant information regarding the operations and accomplishments of the City, the City Manager's Office has developed the Department Statistics Report, which provides detailed information about the activities of each City department. The departments include City Clerk's Office, City Manager's Office, Administrative Services, Planning Department, Building and Safety, Engineering Services, Public Works Services, Library Services, Community Services, Fire Protection District, Police Department, and Animal Care and Services. Key performance measurements such as the average response time for Police calls, the number of capital improvement projects completed by Engineering Services and the number of potholes repaired by the Public Works Department and are just a few of the statistics that can be found in this detailed report. The Department Statistics Report is updated on a biannual basis, with data for the first six months of the calendar year reported in the fall and data for the full calendar reported in the spring. In order to provide context for the data and statistics presented for each city department, the current report compares the selected data from January — December 2013 with data from January — December 2012. This report is presented in an easy-to-read format with informative graphs, charts, summary highlights, and photos. Highlights from the 2013 Department Statistics Report will be presented to the City Council at the April 2, 2014 meeting and will be available on the City's website at www.CitvofRC.us/Statistics for public viewing following this presentation. It is recommended that the City Council receive and file the 2013 Department Statistics Report. Respectfully submitted,El; AAA M Donna Finch Management Analyst I Attached: 2013 Department Statistics Report P129 L. .4, • • • . • •-! ■ RANCHO CU ONGA (.l r/ / f%1'l//r/ DEPARTMENT STATISTICS CALENDAR YEAR 2013 CITY OF RANCHO CUCAMONGA 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909)477-2700 Tel (909) 477-2849 Fax www.CityofRC.us o.,^ , v yY C9 i ,.....,.., ...,..,,,pc ,,. _ , e4tfr,:"._., „ „.r.....,. ...,-;-,.:_—!=7-- • . C+ ' A- . fit • • I P130 0..• • •• • •• • • .. . • _• . RANCHO CUCAMONGA (' r 1 r y +. / .l iii Table of Contents T City Manager's Office 2 "g`: C %; — ' . City Clerk's Office 3 '°- :` . ::� : P131 • ••-..j Pleleiummommommummoill RANCHO CU ANioNcw City Manager's Office As the administrative head of city government, the City Manager is appointed by the City Council to enforce municipal laws, direct daily operations of the City, make recommendations to the Council, prepare and observe the municipal budget, appoint and supervise all City department heads and employees, and supervise the operation of all City departments. Core Service Categories Cable TV Franchise Administration • Community Information Program • Budgeting and Financial Reporting • Healthy RC Program • Legislative Advocacy • Inter-Governmental Relations • RCTV-3 Access Channel • Healthy RC Living • Healthy RC Smoke Free Recognition Program Healthy RC Highlights .sm.,. 7+ 4r r Aq• • $661,367 secured in federal, state, and private grant funds in FY 2012/13; • Ranked #1 in the nation in First Lady Michelle Obama's it PIT . .100 r Let's Move!Cities, Towns and Counties initiative; i • • Rancho Cucamonga was invited to the White House to 1 "If PHIIIII1/414 illa 6.- 1:k46. . be recognized by the First Lady for the City's commitment to creating healthy lifestyles; • Healthy RC Dining Program increased number of cinirn.4., • ,. restaurants to 14 in 2013; "r ;° participating •r A. • Bringing Health Home Program assisted 599 families - with the purchase of fresh produce at local farmer's 0 a _ . markets; 133% increase; • Healthy RC began developing a comprehensive ' Y 9 P� 9 P �.:�' Strategic Plan in early 2013; over 32,600 individuals , A-.. were reached through stakeholder meetings and � . surveys- 1 in every 5 Rancho Cucamonga residents. ' a Legislative Advocacy The City Manager's Office coordinates an active legislative program focused on protecting the interests of our community. Our legislative efforts include researching and monitoring federal and state bills, preparing position letters in response to proposed legislation, and working with our Legislators to promote the interests of our City. 2012 State Legislative Session 2013 State Legislative Session 39 Bills Tracked 51 Bills Tracked pposc nnpps 20% 16% Support 10% Support ill Watch H% ".1% Waif t 74% Watch Supp.,, Vpoor. •Watch •Support Oppose I Department Statistics: Calendar Year 2013 2 P132 i it••4. ,,,,„ • •��•. • . 1111"1"1"111111111111111111111111101111i ' — r �L GA 1! // /r/ City Clerk's Office The City Clerk's Office/Records Management Department is committed to quality customer service, innovation, easy access to public records, comprehensive use of resources, and management of the people's public records. Core Service Categories Public Meeting Agendas & Minutes • Public Records Requests • Board & Commission Applications • Election Administration • Update City Ordinances & Codes • Provide Access to Economic Interest Reports • Provide Access to Campaign Financial Disclosure Filings Records Requests ■2012=474 ■2013=641 AniliW.4 we OW. — Mr 5;■ 70 65 65 67 62 N 59 { mac' c_r _ 6o 51 N lis,-,_ I z 60 48 48 44 47 49 48 47 47 1544 V n 11JJd}- `� 7 39 42 43 41 Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Public Meeting Agendas The City Clerk's Office is responsible for preparing agendas and minutes for all City Council, Public Financing Authority, Fire Protection District, Oversight Board and City Council meetings and agendas for various Subcommittee meetings. City Council Agenda Items 2012 City Council Agenda Items 2013 Total = 761 Total=795 15,2 IS 2 Bldg,7 PD,11 -\\ Bldg,3 Animal,6 _CMO,69 Animal, P0,13 RDA/SA.?.5 RDA/SA,49 �_, CMO.61 Planning,28 `\. Admin.,88 Planning,31-\' \ Adroit,CSD,50 C Fir 49 � r �� `Ciry Clerk,81 Fire,74 \ City C!erk74 Fire,82 Library,22 4iir Library,20 Finance,7; Finance,88 Eng,132 Pworks,51 Pworks,52 Eng,201 3 Department Statistics:Calendar Year 2013 P133. • uIIIIIIIIIIIIIIIIMINninmimem •,•• « •■ 11011.1.11.#11.1.11 —-- ..• •• •«-•• Administrative Services Department The Administrative Services Department is the support system for all departments. The department's philosophy is to serve City departments and help them in their efforts toward providing quality services to the public. Core Service Categories Finance Management • Geographic Information Systems (GIS) • Special Districts • Information Services • Purchasing • Human Resources • Treasury Management • Business Licensing • Risk Management Finance Department Highlights Business License Data* 2012 2013 • $2,305,448 received in Business License revenue; 7,000 6.131 12.4% increase; 6,000 s,3� • $2,259,364 received in Transient Occupancy Tax 5,000 revenue; 18.2% increase; 4,000 • $70,362 received in Admissions Tax revenue (new 3,000 revenue source effective April 2012); 1,289 2,000 1`_... •• 178,878 cash receipts processed; 7.5% decrease. 0 517 b 1,000 0 Human Resources Department Highlights New Business Business Businesses License Closures • 29 full-time position recruitments; 6.5% decrease; Renewals • 35 part-time position recruitments; 29.6% increase; 'Data excludes vendors and contractors located outside the City limits • 7,507 online applications screened; 11% decrease; • 1,811 paper applications screened; 30% increase. Purchasing Division Highlights Risk Management Statistics • 488 Requisitions logged; 26.1% increase; Workers Compensation Claims 2012 2013 General Liability Claims 2012 101 • 452 Purchase Orders issued; 3.8% 20 19 19 40 37 decrease; 18 35 15 • 64 requests processed for quotes, 14 la 30 bids, proposals and qualifications; 12 2S , 25% decrease; 10 20 8 6 15 12 11 13 • $119,535 revenue received from on- 6 3 4 10 , s 8 8 line surplus auction; 2 I� 11' 1 � 0 1 Cid • 69% of city-wide spending on green 0 0 �' Animal Bldg/Code 050 Admh Pubic Fire Traffic City Potholes Trlp&Fall Trees ...ls. products. Services services works Acdderts Contractors Department Statistics:Calendar Year 2013 4 P134 •.•• : • •.• • . • L. ••�J RANCHO Administrative Services Department (continued) Information Technology GIS/Special Districts Highlights Maintained by the IS Division CY 2013 Desktop & Notebook Computers • $29,021,738 received in Special Districts tax Central Computer Servers revenue; 1% decrease Printers • 135,085 parcels submitted to the tax rolls for 37 special assessment districts with 100% Enterprise Applications accuracy; Office Productivity Programs • 1,324 CFD delinquency letters sent; 24% Multi-Function Photocopiers decrease Wired &Wireless Networks • 28,754 newsletters sent; 4.8% decrease IS Completed Work Orders Bank Owned Properties by Zip Code 34 300 35 270 247 248 250 xle 212 237 30 25 196 x10 196 I1Fl1I1iii1i 99 207 193 188 25 21 2 22 200 1671 176 20 18 1 139 136 1^ 140 140 - 14 16 f 104 15 100 ilIl 9 SU 5 4 4 0 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 91701 91730 91737 91739 •2012 2013 Bank Owned 8/14/2012 Bank Owned 12/31/2012 a Bank Owned 2/6/2013 •Bank Owned 3/6/2013 •Bank Owned 12/31/13 IS Completed Work Orders by Type Tax Delinquency Letters 700 700 .z- 683 582 700 6CO 600 527 487 Sao 500 308 375 346 400 65 400 341 300 9 300 63 233 200 110 Z00 1560132 100 63 �� 100 25 5 0 0 Hardware Software&Poe Account Web Services 1st Letters 2nd Letters Paid Management Management •2012 2013 Dec-11 Apr-12 •Dec-12 •Apr-13 5 Department Statistics Calendar Year 2013 P135 • •• ok.NICHO ucAmoNGA Planning Department Vision Statement The Planning Department facilitates the future growth and development of the City while preserving and enhancing the built environment and civic vitality. Our Core Service Categories Counter Information • Land Use Entitlements • Environmental Review (CEQA) • Design Review • Economic Development . :`'.•t . i f ■2012 Total=5655,661 Planning Department Revenue t. f •2013 Total=$718,180 120000 ' 100000_, iiii \J' ' fr .1t,. a" a° ,c jiti IL• a SoOaD I . 4.r . i-.1 la IAA scow ' i iiiniri s. z w 17 1 1 lit" h :...411 1 1 1 0 - Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec ' SI The Planning Department is Ready to Serve You Planning Counter Visits ■2012=51 Approved Planning Applications 697 684 .2013=57 700 641 658 678 659 650635663 623 97 1111111111 600 54 1 500 451 30 400 ` 25 300 I 20 200 15 it 100 10 3 4 4 5 3 0 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec 5 ingir 0 Parcel Map Tract Map CUP Dev.Review Variance •2012 •2013 New Development Highlights In December of 2013, the Planning Commission approved a Tentative Parcel Map and Development Review for Goodman Birtcher to construct two warehouse buildings totaling over 1.5 million square feet on a property with a combined area of 3.2 million square feet (74.7 acres) in the Heavy Industrial District. Goodman Birtcher North America is part of the Goodman Group, an international integrated property group that owns, develops and manages logistics, warehouse, distribution and business space across continental Europe, North America and the Asia-Pacific region. Department Statistics:Calendar Year 2013 6 P136 iliC �., • :.:::_i tx wuOvCA Building and Safety Services Department The Building and Safety Services Department provides quality service to the community in a manner that is comprehensive, efficient and knowledgeable. We continue our commitment to excellent public safety and quality of life by building strong relationships and partnerships with residents, businesses, and the development communities through innovative programming, technology and the enforcement of the highest standards of codes adopted by the state and city. Core Service Categories Building Inspection • Building Plan Check and Permit • Code Enforcement • Fire Construction Service • Grading Services Inspection Requests Building & Safety Revenue 2012=52,140,780 2013=52,402,607 19,581 20,000 19,206 $1,331,092 19,500 51400,000 $1,126,343 $1,071,515 $1,200,000 $1,014,437 19,000 $1,000,000 18,500 $800,000 18,000 $�000 El 17,500 $400,000 AMINtt 1 17,000 $200,000 2012 201; $0 Permits Plan Checks Permits Issued 3,201 —— 3,500 2,603 3,000 2,500 -id -•...� ..NI 2,000 R �' 4.. �t _ �• 1,500 )11 I . .t IN A% 500 0 2012 2013 ■ •-Code Enforcement Active Cases Building & Safety Department Highlights 7,398 8,000 • During this time period, customers assisted at the 7,000 4,704 counter increased by 8.6% from 5,051 to 5,485; 6,000 5,000 • Neighborhood Clean-Up event held in 2013 resulting in 4.000 9.35 tons of trash removed; 3,000 2.000 • The Building and Safety Department processed 675 1'0°0 permits for photovoltaic solar projects. 0 2012 2013 7 Department Statistics:Calendar Year 2013 P137 • • 0000000100111.1.. fI r! :,rii/ii Engineering Services Department The Engineering Services Department strives to ensure Rancho Cucamonga has the vital infrastructure in place to maintain its standing as the premiere community in the region. This involves managing the engineering, design and construction of capital improvements, reviewing land development and construction activity as it relates to public infrastructure, conducting traffic engineering, and managing environmental programs. Core Service Categories Public Infrastructure Improvements • Land Development • Transportation Development • Municipal Utility (RCMU) • Storm Water Pollution Prevention • Solid Waste Management • Recycling Programs • Household Hazardous Waste Management • Issuing Construction Permits Capital Improvements � �� The Capital Improvements section is responsible for the ` design, construction and installation of public �' �Ilt��M infrastructure improvements throughout the City. a.. � ,(1ii`�'��■ •Highlights • 49 capital improvement projects identified in FY \ • 2012/13 Capital Improvement Program (CIP); • 17 capital improvement projects approved for construction in 2013 totaling $22.4 million in i community investment; • Capital improvement projects created an estimated --- 71 370 new full and part-time jobs for the region. + ++ '• ti ; dA` 1I 1hueilili.n- . . a: Permits Issued by Type 2012= 1,971 •2013=2,278 Land Development 977 The Land Development section is responsible for 1000 821 749 773 the engineering review and inspection of 800 development projects and issuing construction permits for work within the Public Right-of-Way. 600 449 474 400 Highlights • 200 2,278 permits issued for work in the Public Right-of-Way; 15.6% increase; ° • 19 customers assisted each day on average lane Closure Right-of-Way Oversize Load at the front counter. Department Statistics:Calendar Year 2013 8 P138 L •.. ::�� HO GA f ri i i rifie: Engineering Services Department (continued) Rancho Cucamonga Municipal Utility RCMU Facts and System Data The Rancho Cucamonga Municipal Utility (RCMU) was • Year established –2001 established by the City to manage energy issues at the Date began providing power– May 2004 local level. RCMU's service area is comprised of the Victoria Gardens Shopping Center as well as • Service area population– 15,000 (daytime) surrounding retail and commercial developments that • Service area size–4 square miles were built within RCMU's designated service territory. • Number of meters–516 • Number of streetlights– 197 •2012=$9,217,857 RCMU Revenue Number of transformers– 117 •2013=$10,337,855 51,400,E • Distribution lines–20 (circuit miles) s1,200,000 • Number of substations – 1 sl,00D,000 Average annual consumption–73,470 MWh •s800,000 $�"� • Number of customers–506 (as of June 2013) s40g000 520o,wo So RCMU Highlights Jan Feb Mar Apr May lune July Aug Sep Oct Nov Dec • 72,428 MWh of power consumed; 8.6% increase • $10,337,855 received in revenue; 12.2% increase Environmental Programs The Environmental Programs Section is responsible for implementing, promoting and managing the City's waste reduction programs, stormwater pollution prevention programs, and Household Hazardous Waste (HHW) Collection Facility. f HHW Collection Facility Highlights ��_-� • City opened new HHW Collection Facility in f d t .�February 2013; • $22,747 generated in HHW revenue; _ � ,.- - • , ,• • 4,945 customers served at HHW Collection Facility; - • 115 customers served on average each operating '' j// ` day. 1./- 9 Department Statistics:Calendar Year 2013 P139 etr. • ' io••••••••oso•••---------,.___ • ..di _-_ . .__ __. - - • Nl) NGA •I' /I i /'I'////I Public Work Services Department The Public Works Services Department maintains and protects the investment of the City's growing infrastructure of buildings, streets, storm drains, parks and landscape improvements. The mission of Public Works Services is to "Build, Maintain, and Protect with Pride" by providing high quality customer service, utilizing safe and efficient practices, and implementing proactive planning in both emergency and non-emergency situations. Core Service Categories Facilities Maintenance • Fleet Maintenance • Graffiti Removal • Parks & Landscape Maintenance • Roadway Maintenance • Storm Drain Maintenance • Street Sweeping • Traffic Signals & Lighting • Urban Forestry •Water Conservation 2012_.523 Public Works Services Department Highlights Steets After-Hours Call Outs •2013=251 tcn 91 • 765 requests for service through Rancho Responds; 24% increase; 80 70 68 • 5 days on average to complete service requests; 60 49 ss 52 • 1,717 potholes repaired; 41 26 40 40 27 • 41,152 sf. of asphalt removed/replaced (357 locations); 25 20 16 9 • 22,700 sf. of asphalt overlays (34 locations); 5 0 . 0 • 9,995 sf. of concrete sidewalk removed/replaced (77 Traffic Traffic Traffic Debris Trees Potholes Misc. locations); Accidents Signals Signs Removal • 876 linear ft. of concrete curb & gutter removed! replaced (29 locations); �' `' ., 443 sf. of concrete drive approach removed/replaced ` y r (11 locations). ,1 s't y t 4-i. '''.4 Tree Trimming ~ ,\ il. In-House "2012=2,755 Contractor =2012=8,399 1 T. ■2013=3,234 ■2013=9,952 • vil. 0. I w` ' .l ,i 9,578 i - - ' 3.000 2.555 10,000 8,112 2,500 2,09 8,000 4. 1i _ 2,000 r 6,000 1,500 4,000 1,000 383 481 1474:,1 2 198 2000 374 fill 500 0 28>� 0 0 • I Trees Trees Trees Trees Trees Trees Prunned Removed Planted Prunned Removed Planted Department Statistics:Calendar Year 2013 10 P140 ••.. .•. to- L. • • RkNc HO Cu .A.lON( Library Services Department The Mission of Rancho Cucamonga Library Services is to inform and enrich the community by providing access to traditional and technologically innovative resources. We support and encourage education and the love of reading in a welcoming atmosphere with a knowledgeable, service-oriented staff. 71` Core Service Categories 1 Public Access Computers • Summer Reading Programs • Back to Basics.i.• • '!' • Tutoring • Teen Scene • House Calls • Adult Literacy • Bookclubs • Technology Center • Bookmobile • Passport Services Lila l Iri ( I Library Services Revenue 2012 $436,075 •2013=5503,874 r $190,037$196,512 5200,000 • .Ate .at $140,000 $150,000 $101,116 $90000 5100.210 Library Services Highlights sloo,000 $66,246 $55,82 The Library was awarded the 2013 National Medal for 1 Museum and Library Service for its innovative and $50'003 responsive work in the Rancho Cucamonga community. The National Medal is the nation's highest honor that can so be bestowed upon a library or museum. Councilwoman Passport Donations Overdue Fines DVD/CD Rentals Williams and Library staff were presented the National Revenue Received Collected Collected Medal by First Lady Michelle Obama at a special awards ceremony at the White House in May 2013. Library Services Statistics ' . 2012 N2013 ; / 1,139,132 1,092,105 1,200,000 100.000 87,210 .; tt .r 11, 1,000.000 80,000 6 .= Z )- 800,OW !or- 7_ ,�j 591,334 60,000 E ►!r. 1545 491,285529,149 35,078 J 40,00 0 x 400,000 20,000 "Vr 00 200, 0 • 0 0 Library Visitors Items Checked Website Hits Children Attendng Technology Center Out Storytime/ User Programs Department Statistics Calendar Year 2013 11 P141 •.s I . •• • •• CRkNCH11 1: r/%/p,fi/If' Community Services Department The City's commitment to passive and active open space, recreational and cultural programs, services and facilities makes it a highly desirable community to live, work and play. The Community Services Department provides quality programs and services that increase the health and vitality of residents. Core Service Categories Celebrating Community • Active Lifestyles Through Sports • Promoting Senior Health & Wellness • Youth & Teen Development • Enrichment Through Cultural & Performing Arts General Recreation Service & Outreach Total Program Registrations • 2012=41,894 CSD Program and Registration Highlights* • 2013=39,104 • Over 39,000 registrations processed annually; Registration Type Registration Method • Rancho Cucamonga residents comprise 86% of 36.311 28.999 total registrations; 40,000 33,915 30,000 25,605 35,000 • CSD actively promotes online registration, 25,000 30,000 which is on the rise and includes 35% of all 25,000 20,000 registrations; 12.895 13,499 20,000 15,000 • Contract Classes introduced new Music 15,000 Programs; 5,573 10,000 10,000 imp • Contact Classes account for 7% of programs. 5000 55,00,, 0 0 'Registration numbers exclude the Lewis Family Playhouse and Resident Non Resident Walk'in On-Line Registrations Registrations Registrations Registrations Special Events.which are tracked separately a • Program Registration by Category I IP •2012=489 •2012=42,865 Number of Programs Number of Participants tt A 2013=483 2 2013=46,688 350 346 350 20,000 16,208 ii■ � 300 14,547 15.250 111 II , 250 15,000 10,774 10,532 10,184 200 10,000 0 150 68 28 5,6996'359 no r - 1000 39 � 3r 30 5000 11 ,� • Sports Senior Youth& General Sports Senior Youth& General . Health/ Teen Recreation Health/ Teen Recreation ; ` I. Wellness• Wellness • s Department Statistics:Calendar Year 2013 12 P142 4,—\4001 L• •�J RANCHO • (.' (///1/ Community Services Department (continued) Enrichment Through Cultural & Performing Arts The opening of the Lewis Family Playhouse in 2006 marked a new era of commitment to the performing arts for the City of Rancho Cucamonga. Performance and ticketing information for the Playhouse is tracked through the Pro Venue System. Season 6(FY 2011/12)=48,550 Lewis Family Playhouse Highlights Lewis Family Playhouse Season 7(2012/13) Ticket Sales Season 7(FY 2012/13)=55,242 • 144 performances during the 2012/13 season; Buyer Type Purchase Type 4.3% increase; 30,000 50,000 50,000 47.876 • Gift certificate sales for the 2012/13 season z2,170 22,°42 42.100 totaled $2,940; 5.4% increase: 25,0°0 40,000 • Electronic media and print media are the most 20,000 30,E effective ways of turning contact with a patron 15.000 into a ticket sale: 1 20.000 0,000 , 645 8,562 The number of Facebook fans for the Lewis 5,030 10•D00 Family Playhouse has increased by 25% from 0 0 1.179 in 2012 to 1,473 in 2013. Resident Ticket Non-Resident Online Ticket Walk-In/Mail Sales Ticket Sales Sales Ticket Sales Fund Development The Department relies on generous contributions to augment General Fund support and program fees. Over$333,000 was received in grants and contributions in 2013, a 5% increase. •2012=5317,907 Fund Development .2013=$333,834 Fund Development Sources S186,744 In-Kind Services S200,000 8% $152.670 $150,000 $128,392 Sponsorships 38% 5100,000 560,400 $47,238 5511" 523,525 $26,148 111625 Grants 46% SO Donations Sponsorships Donations G:arts In-Kind Services 8% Celebrating Community — Fun Facts • Over 46,000 people attended Community Services Department special events in 2013; • Attendance at the Summer Movies and Concerts in the Park Programs increased by more than 15%; • The annual Founders Day Community Parade had a new route and was better than ever. 13 Department Statistics:Calendar Year 2013 I P143 •••'y ________ •.:...,:.] �RwC Ho Rancho Cucamonga Fire Protection District The Rancho Cucamonga Fire Protection District provides vital fire and life safety services to residents, visitors and businesses in Rancho Cucamonga. Through an innovative combination of risk reduction and m e ergency response programs, Fire District personnel are dedicated to delivering these services in an effective, efficient and professional manner to those we serve. Core Service Categories Emergency Management • Emergency Medical Services • Hazardous Materials Team • Technical Rescue Team • Wildland Fire Protection • Risk Reduction • Community Engagement • Fire Code Administration • Personnel Development I 2012=1,147 Fire Incidents •2013=1,302 \ - — 1000 938 _ , ' ,+i 782 r 800 7 1 ii f r Tf+i i�' p� + 600 .r r, •400 1 _ i A), EW .k" \A 200 133 113 70 124 79 66 83 61 4 .- 1 Structure Fire Vegetation Vehicle Fire Other Fire Fire'-Related• - - - , Fire • h' 'Explosions,Hazardous Conditions:Reported Smoke or Odor:Fire Alarms - Fire District Incident Summary Emergency Medical/ 22012=9,891 Rescue Incidents ■2013=10,171 • 13,585 total incidents; • 12,254 incidents for fire, emergency medical/ 7.823 7.693 rescue, hazardous materials, and public 8,000 service; 4% increase; 6.000 • 1,302 fire incidents: 13.5% increase: 4,000 • 10,171 emergency medical/rescue incidents: 1.497 3% increase, 2.000 t,ta sss 861 366 420 ▪ 97 hazardous materials incidents; 3% 0 -"IMP increase; Emergency Traffic Collision Traffic Collision Emergency Medical Services (w/Injury) (non-injury) Medical/ • 684 public service incidents including water Rescue- salvages, lockouts, police matters and other Related•• non-emergencies; 5% increase; **Medical&Invalid Assists:Emergency Medical Services where no care was rendered • 1,331 incidents where no action was required; 6% increase. Department Statistics: Calendar Year 2013 14 P144 i_ . .• •_,J. .• 1000 . ______ •-•• HO ,� (u1 d! l/ / O/'///f/ Rancho Cucamonga Fire Protection District (continued) Community Engagement Activities Hands Only Participants Partici ants • 92 public education activities and station tours 2013= 1,104 held in 2013; Over 55 Years • 14.668 citizen contacts made through of Age,77,7% Under 8 Years of Age,398,36% community engagement activities; , 19-55 Years • Hosted the 3rd Annual Junior Firefighter Camp ofAge,331, for 24 youths ages 11 - 15. 30% • 1,104 people trained in Hands Only CPR; 9-18 Years of — Age,298,27% pr., 14....4 . ..m. ,Irwpfirp..- }} -,i_____ Employee Development Highlights 48611 35,816 total training hours (including y a Q classroom); 17% increase; �= = le-- E, • 133 multi-company training exercises; 4% `$- ^rte'�_ — , j decrease; -.N ?wli'ilt • 3.2 average training hours per shift per - employee; 7% increase. 411-40W. Prevention Bureau 2012=2,421 Emergency Management Activities •2013=2,581 Program Highlights wi 1,500 1,086 1,027 9871,044 1,000 1 11 • Auxiliary Communication Services (ACS)/ Community Emergency Response (CERT) Skills 500 307 375 Day: 65 people; Alp 100 76 • Executive CERT Basic Courses: 15 people; 0 High Hazard High Hazard Fall Weed Weed • Great Shakeout Exercise: All City Employees & Occupancy Fire Permits Abatement Abatements ACS; Inspection Issued Notices by Contractors 15 Department Statistics:Calendar Year 2013 P145 4 • •.• f r. niv iii/ Police Department The Rancho Cucamonga Police Department is dedicated to serving our city with integrity and compassion, while delivering proactive professional law enforcement services to meet the diverse needs of the community. Our goal is to provide exceptional service that exceeds expectations. Core Service Categories Law Enforcement • Crime Prevention • Traffic Safety • Irir - ` '�f • Criminal Investigations • Parking Enforcement • Crime Analysis • Citizens Patrol • Equestrian Patrol • Explorer Program • Volunteer Programs :1 I I I iii I I I I I I I I I IA'°:t.. 1 II I 1 -111° '. :--411 I I g!!!illS" r Crime Data 2012 IN 2013 ',., - 9,005 9,071 10,000 sow Po Department Highl 5,074 4,502 6,000 • 138768 lice calls for service— 1.2% decrights ease; 4,000 • Average response time for service calls was 2,000 4 minutes 20 seconds; o • Part I crimes down 11.3%; Part I Crimes Part II Crimes • Crimes Against Persons down 3.1% 'Includes homicide forcible rape.robbery.aggravated assault and burglary • Property crimes down 6.4%. —Includes assaults minor sex offenses liquor law violations vandalism DUI and drug abuse 2012=712 A 2012=4,072 Crimes Against Persons Property Crimes X2013=3,x11 •2013=690 100 87 500 418 410 390 80 76 400 . 328 345 71360 377 388 367 67 62 67 64 64 64 33Iii 317 316 7 13 58 955 51 525 60 51 51 300 4 ?�40 Z00 20 illihi 0 0 0 J an Feb Mar Apr May June Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec Department Statistics:Calendar Year 2013 16 P146 •• ----- •6• •ej .• ealieummisimmommimi. • .•• • •• H Police Department (continued) ow Traffic Safety Divison : i The primary function of the Traffic Division is to facilitate the safe and efficient movement of traffic through the City of Rancho Cucamonga. .ems` The Traffic Division enforces California Vehicle Codes, investigates traffic collisions, directs traffic when needed and develops driver 01,1 awareness of traffic laws and causes of collisions. , .- , lr •2012= 1,222 Traffic Accidents -"lAsB •2013= 1,432 Qi-�s 160 140 142 133 -7 140 115 111 120 120 106119 125 120 78 76 • 0 109 105 0 1 100 86 1711 80 60 Traffic Safety Summary 40 20 • 1,432 traffic accidents— 17.2% increase t 0 • 21,138 traffic citations issued—5.4% increase; Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec • 555 DUIs— 15.5% decrease. A 2012=20,058 2012=657 Traffic Citations ■2013=21,138 DUis ■2013=555 3,000 2,932 100 2,510 86 2,500 80 'r. 1,822 2.01.i 1,979 1,92 1,942 63 66 60 2,000 1,777 1,82 i 1,745 r� 1,648 56 52 56 6i 58 55 60 1,486 1,504 1,439 41 4 1,500 1112771341 4 gfjj 1 39 7 ao 1,000 i 20 500 0 0 Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec 17 Department Statistics:Calendar Year 2013 P147 tobft., ....' • •• • • • • • L• •.i - RANCHO CUCAMONGA (.' i///;/-i'///I/ Animal Care & Services Department The mission of the Animal Care & Services Department is to build a community in which every adoptable pet finds a home. Our vision is to enrich the lives of animals through a compassionate partnership with the community. Core Service Categories Animal Care & Enrichment • Pet Adoptions • Community Outreach • Spay & Neuter • Field Services • Reuniting Pets with Owners • Volunteer & Foster Programs • Pet Care Information • Pet Microchips • Pet Licensing Animal Intake (Dogs& Cats) a 2°12=5,390 •2013=5,356 ,t; 4' ;` �!�ll 5S" 4.018 ._r• p + 3.972 4,0W - waresith... _,Te Pit4 ,rie■-....0 40 ' 3,000 Ali) v `,�..s , r 2,000 841 a ., 678 1 1•� 295281 191154 14.9.=„29 41 79 67 0 4TH ,.� Stray, Owner Adoption Returned Born at Owner Abandoned, Surrender Returns from Foster Center or Requested Confiscated Care Transfer Euthanasia Animal Center Successes • Volunteer fundraising committee raised more than $25,000; • Foster parents donated an additional 80,000 hours to raise more than 800 z: ,‘ . ._ / puppies and kittens; • 46 Chihuahuas flown to the east coast and adopted from shelter partners; PI • The Animal Center was featured on Good Day LA with Cesar Milian; • - • 176 dogs and cats were spayed and neutered for free through targeted .;,� i � efforts using funds raised by the Animal Center: 1 'I"'-' 1 • 195 small animals adopted, rescued or sent to wildlife rehabilitation facilities. - lkIII i Wild Animal Outcome (Dogs& Cats) 2012=5, 324 ■2013=5,179 179 Animal Center Activities 7012 a 1013 2,500 2,327 2367 12,734 2,000 14,000 1,500 12,000 10,014 _ 10,000 7,524 7.721 837 1,000 6I 722 706 647 &000 471 575 565 6,000 I,,,• 500 242 223 79 66 4,000 i 0 11� �� 2,000 'ei..,e_.k Adoptions Trap Transfer to Placed in Placed Reunited Euthanized Euthanized 0 Neuter Correct Foster with with (Behavior/ (Owner Field Calls Animal Ucenses Sold Return Center Care Rescue Owner Medical) Requested( Department Statistics:Calendar Year 2013 18 r:1 S 111 O z ti III �►�f • � 1►` _ I '`, �,.,z•<• Colle•l s III--r,,c <1. 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Qw o j J 'ldii l it aw ' 1F Q a U : .i.. � tu � ('‘ter.:A.., ... . , '' P148 STAFF REPORT V CITY MANAGERS OFFICE RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John Gillison, City Manager From: Fabian Villenas, Principal Management Analyst Donna Finch, Management Analyst I Subject: Consideration of Two Resolutions Regarding the San Bernardino County Superior Court Reorganization and Selection of One Resolution for Adoption RECOMMENDATION It is recommended that the City Council review the attached Resolutions regarding the San Bernardino County Superior Court reorganization and consider selecting one for adoption. BACKGROUND The San Bernardino County Superior Court is historically one of the most under-funded court systems in the state, has the largest deficit of judicial positions and is substantially understaffed. According to guidelines set by the statewide Judicial Needs Study in October 2012, San Bernardino County Superior Court should employ 156 judicial officers (judges and commissioners) and 1,512 staff members. Instead, the court is currently operating 43% short of that figure with only 86 judicial officers and 862 staff members. For the past five years, the San Bernardino County Superior Court has experienced significant funding cuts by the State of California and is operating at a $21 million deficit for Fiscal Year 2013/14. As a result of these funding cuts, the court has been forced to implement a series of cost reduction measures in order to close an operating shortfall. The first round of measures included the closure of courthouses in the cities of Chino, Needles and Big Bear, along with countywide reductions in court services and reductions in administrative staff. In addition, the Barstow District courthouse was reduced to three operating days and is also scheduled to close in July 2014. The next round of changes, which is scheduled to take effect in May 2014, includes the reorganization of court services which would allow the court to improve efficiencies and maintain operations under their limited fiscal resources. Under this reorganization, the Rancho Cucamonga Courthouse will be realigned to hear only criminal felony and misdemeanor cases and will no longer hear civil and unlimited cases, family law cases, family court mediation matters, and traffic infractions. On April 3, 2013, the City Council adopted Resolution No. 13-037 supporting efforts to provide adequate, equitable and ongoing San Bernardino County Superior Court funding. This resolution was forwarded to the Governor, State Legislature and the California Judicial Council. The City's 2014 Legislative Platform also includes an item advocating for the restored funding of local courts. At the March 19, 2014 City Council meeting, a request was made by a member of the public for the City Council to consider a resolution drafted and submitted by the resident that calls upon our State P149 CONSIDERATION OF TWO RESOLUTIONS REGARDING THE SAN BERNARDINO COUNTY SUPERIOR PAGE 2 COURT REORGANIZATION AND SELECTION OF ONE RESOLUTION FOR ADOPTION APRIL 2,2014 Legislators to pass legislation that stipulates "unless consolidation into a single county court house or a series of limited-purpose court houses produces substantial cost savings, full-service or near full-service branch court houses should and shall be maintained in local communities. Substantial is defined at ten (10%) of the court's annual budget total." A copy of this Resolution No. 14-061 is attached for your consideration. In reviewing the proposed Resolution, staff believes this request would impose a mandate on how the courts should allocate their resources and organize their operations and goes against the principle of local control, which is a fundamental tenet in our own City legislative program. From a practical perspective, any legislation passed during the current legislative session would go into effect in 2015 and would most likely not apply to San Bernardino County Superior Court, which is implementing their reorganization now. As an alternative to the proposed resolution, staff has provided a second Resolution No. 14-062 for the City Council to consider that supports efforts to engage the State Legislature and advocate for additional funding for San Bernardino County Superior Court in order to restore court services and maintain full-service courthouses throughout the County. This resolution is consistent with the County's current position on the matter as well as the position of the League of California Cities Inland Empire Division and is consistent with our legislative platform and past actions. Both resolutions advocate for the same outcome to maintain full-service courthouses, but recommend different approaches to achieve this outcome. Respectfully Submitted, AMC 4thriik_J Fabian Villenas Donna Finch Principal Management Analyst Management Analyst I Attachment: Resolution No. 14-061 Resolution No. 14-062 P150 RESOLUTION NO. 14-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING BRANCH COURT HOUSES We find that local, community based, full-service or near-full-service branch courts: 1 provide convenient access to the justice system for the citizens of the communities in which they are located, 2 substantially increase geographic availability of the justice system for the elderly, the poor, the disabled and other disadvantaged members of the communities in which the branch courts are located, 3 make the justice system financially available to a wider spectrum of citizens, not just the wealthy, 4 allow jurors, witnesses and community residents generally to do business with the court near their homes, in a familiar, comfortable and more secure environment, 5 allows the local community to address the wrongs done in the local community and apply local policies and standards to the resolution of disputes and prosecution of crimes, 6 keep local problems local and minimizes infliction of one community's problems on another community, 7 give citizens who observe the branch court structures a feeling of confidence in the strength of the legal system to protect them, 8 enhance respect for the stability of the legal system as represented by the presence of the court house in the community, 9. save thousands of driving miles every day, cut pollution and contribute to the reduction of global warming, and 10. on balance, the benefits of branch courts vastly out weigh minor cost and efficiency savings from centralization. Therefore, unless consolidation into a single county court house or a series of limited-purpose court houses produces substantial cost savings, full-service or near-full-service branch court houses should and shall be maintained in local communities. Substantial,is defined at ten percent (10%) of the court's annual budget total. P151 RESOLUTION NO. 14-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, TO SUPPORT EFFORTS TO PROVIDE ADEQUATE, EQUITABLE, AND ONGOING FUNDING FOR THE SAN BERNARDINO COUNTY SUPERIOR COURT TO MAINTAIN FULL SERVICE COURTHOUSES THROUGHOUT THE COUNTY WHEREAS, an essential component of justice is the public's accessibility to courtrooms; and WHEREAS, courts provide the necessary medium to protect and defend constitutional and statutory rights and freedoms; and WHEREAS, San Bernardino County Superior Court is one of the most underfunded courts in the state, has the largest deficit of judicial positions and is substantially understaffed; and WHEREAS, recent court reductions are exacerbated in San Bernardino County due to historic funding inequities and higher than average population and caseload growth; and WHEREAS, due to ongoing reductions in court funding by the State of California, San Bernardino County Superior Court has been forced to close several courts throughout the County and reorganize court services in order to capture efficiencies in court operations; and WHEREAS, the closure and reorganization of courts throughout the County is limiting citizens' access to a courtroom within a reasonable distance from their homes, leaving many to face hardship to access a county court; and WHEREAS, it was recently announced that the Rancho Cucamonga District court will be reorganized to hear only criminal felony and misdemeanor cases and will no longer hear civil and unlimited cases, family law cases, family court mediation matters, and traffic infractions; and WHEREAS, the City of Rancho Cucamonga is concerned about the potential negative effects the Rancho Cucamonga District court reorganization will have on the residents of Rancho Cucamonga and their ability to access the justice system; and WHEREAS, on April 3, 2013, the Rancho Cucamonga City Council adopted Resolution No. 13- 037 to support efforts to engage the State Legislature and other invested stakeholders to provide adequate, equitable and ongoing San Bernardino County Superior Court funding; and WHEREAS, the City of Rancho Cucamonga wishes to continue its efforts to engage the State Legislature and advocate for additional funding for San Bernardino County Superior Court in order to maintain full-service courthouses throughout County. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA HEREBY RESOLVES THAT: Section 1. The City Council is concerned about the potential negative effects the Rancho Cucamonga District court reorganization will have on the citizens of Rancho Cucamonga and their ability to access the justice system; and P152 Section 2. The City Council strongly urges the Governor, State Legislature, and State Judicial Council to resolve the inequities in court funding and provide additional funding for San Bernardino County Superior Court in order to maintain full service courthouses throughout the County and provide equal access to the judicial system for all residents; and Section 3. A copy of this resolution shall be forwarded to Governor Jerry Brown, the State Legislature, the California Judicial Council, and the San Bernardino County Superior Court; and Section 4. The City Clerk shall certify to the passage and adoption of this resolution and it shall thereupon take effect and be in force. PASSED, APPROVED, AND ADOP TED by the City Council of the City of Rancho Cucamonga this 2nd day of April, 2014. ^ P153 STAFF REPORT tat L CITY'MANAGER'S OFFICE i RANCHO Date: April 2, 2014 CUCAMONGA To: Mayor and Members of the City Council John Gillison, City Manager From: Fabian Villenas, Principal Management Analyst Subject: Council Direction Regarding the Selection of a Primary Member for the Local Agency Formation Commission (LAFCO) RECOMMENDATION It is recommended that the City Council provide the Mayor (or designee) direction regarding the selection for the vacant primary commission member seat of the Local Agency Formation Commission (LAFCO) at the April 9, 2014 City Selection Committee meeting. BACKGROUND The Local Agency Formation Commission (LAFCO), a regulatory state-mandated legislative agency, approves municipal and district boundaries which discourage urban sprawl and encourages orderly governmental boundaries based upon local circumstances and conditions. The Commission consists of two City members, two County Supervisors, two representatives of independent special districts, and one public member. A primary seat currently held by Highland Mayor Pro Tem Larry McCallon and the alternate seat held by Yucca Valley Council Member Dawn Rowe are up for appointment. The City Selection Committee for San Bernardino County, which consists of the Mayor (or designee) of each city in the County, is tasked with selecting LAFCO commission members and a call for nominations was sent to all elected officials by the San Bernardino County Clerk of the Board. A meeting has been scheduled for April 9, 2014 at 11:30 a.m. to select a new Primary Commission Member of the San Bernardino LAFCO to fill the vacated seat. The candidate materials were sent to each City for review prior to the selection process and are attached for the Council's review. The City Selection Committee will select a new Primary Member from the following declared candidates: 1. Isaac Suchil, City of Colton 2. Larry McCallon, City of Highland There were no candidates declared for the LAFCO Alternate Member seat and nominations will be taken from the floor. Additionally, the City Selection Committee will be selecting its Chair and Vice Chair. No candidate statements were received for either and nominations will be accepted from the floor. P154 COUNCIL DIRECTION REGARDING'I'NF:SELECTION OF A PRIMARY MEMBER FORTI-IE LOCAL PAGE 2 AGENCY FORMATION COMMISSION (LAFCO) APRIL 2,2014 While the Mayor (or designee) represents the City of Rancho Cucamonga on the City Selection Committee, per City Council policy, the City Council reviews the candidate materials and provides its representative with direction on the Rancho Cucamonga's selection for filling the vacant primary commission member seat of LAFCO. Respectfully submitted, Fabian Villenas Principal Management Analyst Attachment: City Selection Committee Meeting —Agenda and Candidate Materials P155 COUNTY OF L. SAN BERNARDINO BO SUPERVISORS ,co:nrry Robert A.Lov ingood ood First District SAN BERNARDINO Janice Rutherford Second District Clerk of the Board of Supervisors James Ramos Third District 471 {,n County Government Center Gary C.Ovitt Fourth District et 385 North Arrowhead Avenue, Second Floor Josie Gonzales Fifth District San Bernardino, CA 92415-0130 • www.sbco unty.gov/cob GREGORY C.DEVEREAUX (909) 387-3841 Fax (909) 387-4554 LAURA H.WELCH Chief Executive Officer Clerk of the Board of Supervisors DATE: March 20, 2014 TO: MAYORS AND CITY CLERKS FROM: LAURA H. WELCH, SAN BERNARDINO COUNTY CLERK OF THE BOARD SUBJECT: CITY SELECTION COMMITTEE MEETING —AGENDA & CANDIDATE MATERIALS The City Selection Committee is scheduled to meet on Wednesday, April 9, 2014, at 11:30 a.m., at the Santa Fe Depot in San Bernardino, following the SANBAG Board of Directors meeting. At the meeting, Committee members will elect a Chair and Vice Chair for the City Selection Committee, as well as Primary and Alternate city members to serve on the San Bernardino County Local Agency Formation Commission (LAFCO). The Clerk of the Board has received the required documents from the following mayors or council members interested in serving in these positions. City Selection Committee No candidate statements received. Nominations Chair will be accepted from the floor. City Selection Committee No candidate statements received. Nominations Vice Chair will be accepted from the floor. • Local Agency Formation Commission Isaac Suchil, City of Colton Primary Member Larry McCallon, City of Highland Local Agency Formation Commission No candidate statements received. Nominations Alternate Member will be accepted from the floor. Candidate materials, along with an agenda for the upcoming meeting and minutes from the January 9, 2013 City Selection Committee Meeting, are attached for your information and review. In accordance with the Rules and Regulations of the City Selection Committee, it is requested that each City Clerk transmit the information to every City Council member. Continued on Reverse CITY SELECTION COMMITTEE MEETING —AGENDA & CANDIDATE MATERIALS P156 Page 2 March 20, 2014 PLEASE REMEMBER... the voting members of the City Selection Committee are the Mayors of each city within San Bernardino County. The Mayor may designate a member of the Council to vote at the meeting by providing that member with written designation signed by the Mayor and filed with the Clerk of the Board of Supervisors. Sincerely, Laura H. Welch, Clerk of the Board of Supervisors City Selection Committee Secretary Attachments: April 9, 2014 Agenda January 9, 2013 City Selection Committee Minutes Candidate Materials cc: City Managers Kathleen Rollings-McDonald, LAFCO Duane Baker, SANBAG P157 CITY SELECTION COMMITTEE IN THE COUNTY OF SAN BERNARDINO AGENDA Wednesday, April 9, 2014 11:30 a.m. Santa Fe Depot, 1170 West Third Street San Bernardino, California CALL TO ORDER Mayor Paul Eaton, Montclair Chair, City Selection Committee II. ROLL CALL & DECLARATION OF ALTERNATE VOTING MEMBERS Laura H. Welch, Clerk of the Board of Supervisors III. APPROVAL OF JANUARY 9, 2013 MINUTES IV. ELECTION OF CITY SELECTION COMMITTEE CHAIR NOTE: No candidates declared; nominations will be taken from the floor. A) Statement of Candidates (3 Minutes Maximum) B) Election of Chair, City Selection Committee V. ELECTION OF CITY SELECTION COMMITTEE VICE CHAIR NOTE: No candidates declared; nominations will be taken from the floor. A) Statement of Candidates (3 Minutes Maximum) B) Election of Vice Chair, City Selection Committee VI. ELECTION OF LOCAL AGENCY FORMATION COMMITTEE (LAFCO) PRIMARY MEMBER Declared Candidates: Isaac Suchil, City of Colton Larry McCallon, City of Highland A) Statement of Candidates (3 Minutes Maximum) B) Election of Primary Member, Local Agency Formation Commission VII. ELECTION OF LOCAL AGENCY FORMATION COMMITTEE (LAFCO)ALTERNATE MEMBER NOTE: No candidates declared; nominations will be taken from the floor. A) Statement of Candidates (3 Minutes Maximum) B) Election of Alternate Member, Local Agency Formation Committee (LAFCO) VIII. PUBLIC COMMENT IX. ADJOURNMENT H:\CITY SELECTION COMMITTEE\City Selection 2014\040914 CSC Agenda.doc P158 City Selection Committee Meeting April 9, 2014 CANDIDATE MATERIALS CITY SELECTION COMMITTEE City Selection Committee The City Selection Committee is established by the California Government Code for the purpose of selecting representatives of the cities within each County to serve on specified bodies. The Committee membership consists of the Mayor of each city within the County. The terms of the Chair and Vice Chair of the City Selection Committee expire in May 2016, Position Incumbent Term Expires Chair Paul M. Eaton, Mayor May 2014 City of Rancho Cucamonga Vice Chair Vacant May 2014 NO CANDIDATES DECLARED; NOMINATIONS WILL BE TAKEN FROM THE FLOOR. P159 City Selection Committee Meeting April 9, 2014 CANDIDATE MATERIALS LOCAL AGENCY FORMATION COMMISSION Local Agency Formation Committee (LAFCO) LAFCO is responsible for approving municipal and district boundaries which discourage urban sprawl and encourage orderly governmental boundaries based upon local circumstances and conditions. The Commission membership consists of two city members selected by the City Selection Committee, two County Supervisors, two representatives of independent special districts, and one public member. The Commission normally meets for a half day on the third Wednesday of each month. A selection will be made to fill the primary commission member seat held by Highland Council Member Larry McCallon for a term to expire in May 2018. A selection will also be made to fill the alternate commission member seat held by Yucca Valley Council Member Dawn M. Rowe for a term to expire in May 2018. The full city representation on LAFCO is illustrated below for information purposes. Position Incumbent _ Term Expires Diane Williams Primary Member May 2016 City of Rancho Cucamonga Primary Member Larry McCallon May 2014 City of Highland Alternate Member Dawn M. Rowe May 2014 Town of Yucca Valley LAFCO Primary Member Declared Candidates Isaac Suchil City of Colton Larry McCallon City of Highland LAFCO Alternate Member Declared Candidates No candidates declared; nominations will be taken from the floor. Historically, in selecting city representation on LAFCO, selections that provided for representation from the West Valley, East Valley, and Mountain/Desert regions were preferred. Members of the City Selection Committee should be mindful of this preferred structure. P160 In int .r .n .; rr ...i , art 14 MAR 12 AM 8: 08 •irJ. 1 MAYOR March 11, 2014 ? I 'C „ !11 ' Sarah S.Zamora City Selection Committee c/o Ms. Laura H. Welch COUNCIL MEMBERS Clerk of the Board of Supervisors 385 N. Arrowhead Avenue, 2"d Floor David J.Toro San Bernardino,CA 92415 District I Dear Honorable Members of the City Select Committee, Frank A.Gonzales District 2 Please accept this as formal notification of my desire to serve as a Member of the Local Agency Formation Commission. As a second term Colton Council Frank J.Navarro Member and lifelong resident of a city that is situated at the crossroads of the District 3 Inland Empire, I am very familiar with the needs and interests of Inland Empire cities. My active participation in local, regional and state agencies will allow Susan M.Oliva me to represent the needs of all cities in a fair and equitable manner. District 4 For your consideration, attached is a brief resume outlining my experience and qualifications. I welcome the opportunity to answer any questions you Deirdre H.Bennett may have. Should you wish to speak with me personally, I am available b District 5 Y Y P P Y. by telephone at (909) 370-5057, or by email at isuchil@ci.colton.ca.us. Isaac T.Sochi! Respectfully yours, District 6 Mayor Pro Tern ett/ Isaac T. Suchil Mayor Pro Tern CITY MANAGER • Attachment Stephen P.Compton CIVIC CENTER 650 N. LA CADENA DRIVE COLTON,CA 92324 PH: [909) 3703099 Fx: (909) 370-5192 WEB: www.cLcolton.ca.us P1.61 Isaac T. Suchil 'i! • Mayor Pro Tern District 6 14 MAR 12 Al! 8: (18 �I y i City of Colton 550 N. La Cadena Drive Colton, CA 92324 (909) 370-5057 - Office (909) 370-5192 - Fax Council 19t Term: Dec. 2004 — Dec. 2008 Jsuchilna ci.colton.ca.us Council 2'd Term: Dec. 2012 — Dec. 2016 Z was first elected in 2004 as.the Council Member representing District 6 and in December 2012, was re-elected to serve a second term through December 2016. As a Member of the Colton City Council, I represent the City on several local and regional agencies, boards and committees, including: • Agua Mansa Industrial Growth Association (AMIGA) • Colton / San Bernardino Regional Tertiary Treatment and Water Reclamation Authority Board (RIX JPA) • Colton Beautification Committee • Colton Bridge Committee • Colton Business Retention Committee • Colton City Manager Recruitment Committee • Colton Military Banner Committee • Colton Political Reform Committee • Colton Sign Ordinance Committee • Solid Waste Advisory Task Force (SWAT) My objectives as Colton Council Member include: • Instill community pride by enhancing and beautifying our City parks, roadways and public facilities. • Encourage business revitalization that maintains a tax base and eases the financial burden for residents. • Protect and preserve natural Wildlands • Ensure that major projects stay within allocated budgets • Stay apprised of regional developments that affect Inland Empire communities • Ensure that the proposed projects benefit the quality of life for all citizens For 27 years, I have devoted my career to law enforcement, Throughout my life I have been actively involved in the Colton community and also volunteered some of my time to civic service. Prior to becoming a Council Member, I served as a member of the Planning Commission and the Parks & Recreation Commission. During my tenure as a Parks & Recreation Commissioner, I served as Chairman and also spearheaded the process for reviewing the current Parks & Recreation Foundation and making programs more accessible for the youth and elderly citizens of our community. ### ' 62 Mayor Pro Tem City of I -n. k LARRY MCCALLON nc, 1987 � '' February 21,2014 Ms. Laura H. Welch Clerk of the Board of Supervisors County of San Bernardino 385 North Arrowhead Avenue, 2"d Floor San Bernardino, CA 92415-0130 Dear Ms. Welch: This is to inform you of my interest in being reappointed to the Primary City Member position on the Local Agency Formation Commission (LAFCO). During the past four years, we have had a myriad of Service Reviews and government organi7ationallboundary issues to deal with at LAFCO. Since local circumstances and conditions are important in making decisions on governmental boundaries, I have, as a LAFCO City Member, encouraged and valued counsel and input from local city leaders on any and all matters that have come before LAFCO. If reappointed, I will continue this practice. Attached is a brief biography that outlines my experience at the local,regional, statewide, and national level. I believe that my activities in addressing regional issues at all these levels uniquely qualify me to be a Primary City Member on LAFCO. I look forward to being reappointed by the City Selection Committee and to the challenge of serving again as a member of LAFCO. Sincerely, o co Larry Callon (The views expressed are personal and may not necessarily reflect those of the City of Highland or any other City Council Member.) Imccallon@cityofhighland.org 27215 Base Line, Highland, CA 92346 (909) 864-6861 • Fax (909) 862-3180 www.ci.highland.ca.us P163 J, � City of . HIInc, 1987 r; LARRY ICCALLON u _ Mayor Pro Tern Larry McCallon was elected to the Highland City Council in November 2002 and served as Mayor from 2011 to 2013. He is a Past President of the Southern California Association of Governments (SCAG) and represents the City of Highland and the City San Bernardino on its Regional Council. He is a City Member on San Bernardino County's Local Agency Formation Commission (LAFCO). He is also the Immediate Past President of the San Bernardino Associated Governments (SANBAG). He is currently Chair of the Southern California Regional Rail Authority (Metrolink) Board where he represents SANBAG. He also represents SANBAG on the Mobile Source Reduction Review Committee at the South Coast Air Quality Management District. He is a past President of the League of California Cities Inland Empire Division and has received its James Thalman Memorial Public Service Award. He is also Past President of the League's Mayor and Council Members Department, serves on the League's Admin Services Policy Committee, and is a graduate of the League's Mayors and Council Members Leadership in Action Program. He has been awarded a Leadership Fellow Certificate of Achievement in the National League of Cities (NLC) Leadership program and is a graduate of the SCAG Regional Leadership Academy at USC. He received a Good Government Award from the Building Industry Association (BIA) of Southern California for his leadership, while SCAG President, in the noteworthy development of a Southern California Economic Recovery & Job Creation Strategy. In 2005, the County Board of Supervisors appointed him to the San Bernardino County Indian Gaming Community Benefit Committee where he currently serves as the Chair. Prior to his position on the Council, McCallon was a City of Highland Planning Commissioner, a member of the City's Community Trails Committee, and served two terms as President of the Highland Area Chamber of Commerce. McCallon served in the United States Air Force for 21 years and was awarded the Bronze Star medal during the Vietnam War. McCallon is a retired local businessman with 18 years experience as President and CEO of McFAM Corporation dba McCLEANERS. Prior to retirement, he also directed multi-million dollar aerospace development and production programs at the Northrop Grumman Corporation. He received the Highland Area Chamber of Commerce's Presidents Award in 1998, Business of the Year Award in 1999, and Member of the Year Award in 2000. He also received the 1999 Small Business Recognition Award from the San Bernardino County Board of Supervisors. In addition to his civic duties, McCallon is a member of the Kiwanis Club of Highland and a member of Immanuel Baptist Church's Global Outreach activities both locally and around the world. From 2000 to 2006, he was on the Board of Directors of the Arrowhead United Way, and he served on their Planning and Allocation Committee . McCallon received two Bachelor of Science degrees from The University of Michigan and a Master of Science degree from the Air Force Institute of Technology. He is a member of the Tau Beta Pi Engineering Honor Society, Michigan Gamma Chapter. He is married and has four children and eight grandchildren.