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HomeMy WebLinkAbout2013/03/07 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,March 7,2013,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:03 p.m. by President Hairston. Present were Members Amster and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: February 7, 2013. MOTION: Moved by Member Temkin to approve the minutes, seconded by Member Amster. Motion carried 3-0-2 (with Coberly and Haddon absent). ****** C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated that the Rancho Cucamonga Public Library has been named a finalist for the 2013 National Medal Award for Museums and Libraries. The National Medal,administered by the Institute for Museums and Library Services(IMLS) is the highest honor that can be conferred by the United States government to a library or a museum "that make significant and exceptional contributions to their communities." The announcement of winner will be on April 23. Library Director Karatsu stated that, every year, Library Journal (the official publication of the American Library Association)names approximately fifty(50)"Movers and Shakers"in the library profession"who are doing extraordinary work to serve their users and to move libraries of all types and library services forward." This year,Assistant Library Director Michelle Perera has been named a "Mover and Shaker" for 2013. She will also be recognized later this year at the 2013 American Library Association conference in Chicago. Library Board Minutes March 7, 2013 Page 2 Michelle Perera,Assistant Library Director,reviewed the invitation with the Members for the debut of the renewable energy Play and Learn IslandTM on Monday, March 11 at 9:30 a.m. at the Biane Library. Assistant Library Director Perera presented an oral update on the Staff Innovation Fund Grant with the Members. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. Robert Karatsu, Library Director, stated that there will not be Telethon in April due to scheduling issues with the production company. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated there were 175 attendees at the Dr. Seuss Day at the Biane Library today. She stated that Dr. Seuss Day was held yesterday at the Archibald Library on a smaller scale. Principal Librarian Tobin stated staff will be presenting a Robotics Workshop at the Archibald Library on Friday morning. The program will be held prior to opening and last approximately one and half hours. A second workshop will be presented at the Biane Library in two weeks. Member Haddon arrived at 6:20 p.m. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated the "Great Gatsby" grant had wrapped up. There were thirteen (13) programs presented and over five hundred (500) copies of the book distributed during January and February. Reference Services Coordinator Hood stated that during the month of February,$9,300 was received in revenue at both Libraries for passports. The first three(3)days of March,the Libraries had taken in $1,000 in revenues for passports. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Library Board Minutes March 7, 2013 Page 3 Cara Vera, Senior Librarian,presented an oral report on the Black History Cultural Arts Night event with the Members. She stated that there were approximately 250 attendees. Rain that evening cut back on the overall attendance. She also reviewed the Live and Learn programs that will be offered this month. ****** D. BOARD BUSINESS D1. Report on CPLA Workshop on March 2, 2013. Members Amsler presented an oral report on the CPLA Workshop which she attended on March 2 at the Whittier Public Library. President Hairston asked that Item D3 be presented next. D3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler updated the Members on the Library Foundation Board meeting which was held on Monday, March 4. The Library Board meeting was relocated to the DeAnza Room at 6:50 p.m. The Library Board meeting was reconvened in the DeAnza Room at 7:10 p.m. D2. Discussion of 2012/2015 Library Strategic Services Plan(SSP). Discussion led by President Hairston and staff. Library Director Karatsu reviewed the 2012/2015 Library Strategic Services Plan (SSP) with the Members. Assistant Library Director Perera reviewed the progress from the previous year and the new goals. President Hairston inquired about the services that had been scaled back in the previous years. Library Director Karatsu reviewed the services with the Members. Member Temkin inquired about Technology Section and the plans for the future of technology in the SSP. Library Board Minutes March 7, 2013 Page 4 Library Director Karatsu reviewed staffs goals for Technology for the Libraries. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Financial Workshop F. PUBLIC COMMUNICATIONS There were none. ****** G. ADJOURNMENT MOTION: Moved by President Hairston to adjourn, seconded by Member Temkin. Motion carried 4-0-1 (with Coberly absent). The meeting adjourned at 7:35 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: May 2, 2013