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HomeMy WebLinkAbout2013/06/06 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday, June 6, 2013, in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Coberly, Hairston and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Principal Librarian, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. ****** B. CONSENT CALENDAR B 1. Approval of Minutes: May 2, 2013. MOTION: Moved by Member Coberly to approve the minutes, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). C. LIBRARY DIRECTOR'S STAFF REPORTS Cl. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated that the Employee of the Month for June for the City of Rancho Cucamonga is Wess Garcia. Robert Karatsu, Library Director stated that "Celebrating Our Successes" will be held on Tuesday morning, June 25, at 8 a.m. at Celebration Hall. Members are invited to attend. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. C2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. He stated that at the next meeting the Library Budget for Fiscal Year 2013-2014 would be presented to the Board. Library Board Minutes June 6, 2013 Page 2 Library Director Karatsu reviewed the budget with the Board. He stated that at the next meeting the Library Budget for Fiscal Year 2013-2014 would be presented to the Board. C3. Children's Services: Oral update by Renee Tobin, Principal Librarian. Renee Tobin, Principal Librarian, stated that on Friday, May 10,the Back to Basics Graduation was held at the Biane Library. County Supervisor Janice Rutherford presented the commencement address. Renee Tobin, Principal Librarian,reviewed the Summer Reading kick-off program,"Summer in the City," which was held on Thursday, May 23, at Central Park from 4 to 8 p.m. Principal Librarian Tobin stated that the Play and Learn Workshops would begin next Friday,June 14,for four weeks at the Biane Library. Also to start on Friday,June 14,are the Robotic Workshops at the Archibald Library for four weeks. C4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Adult and Teen Summer Reading Program had started with the"Summer in the City" kick-off event. This coming Saturday, a Cake Pop decorating class will be held at 2 p.m. at the Archibald Library. On Saturday,July 13,at 2 p.m. a Coffee& Conversation will be held at the Biane Library with Author Robert K.Tanenbaum. Free tickets are available at the end of June. C5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian,reviewed the events which were held at the"Summer in the City"kick- off held on May 23 at Central Park. This year part of the program is to collect food donations for eight weeks. The food will be donated to the Family Resource Center on Arrow Highway. Other libraries throughout the state of California are also participating. Senior Librarian Vera reviewed the Star Wars Day events with the Members. The event was held on Friday, May 25, at the Biane Library from 1 to 4 p.m. There were approximately 2,000 attendees. ****** D. BOARD BUSINESS D 1. Review of revised Technology Center Policy. Revised policy attached. Library Director Karatsu stated that Senior Librarian Vera took the lead for this policy. Library Board Minutes June 6, 2013 Page 3 Cara Vera, Senior Librarian, reviewed the draft Technology Center Policy with the Members. She stated that changes were made along with great suggestions from President Hairston. President Hairston stated she like the way the policy was arranged. She stated that she appreciated the library administration being open to suggestions. Member Temkin suggested a general statement in the beginning of the policy stating that the Patrons shall use the computer responsibly. President Hairston stated that is a good lead off statement. MOTION: Moved by President Hairston to approve Technology Center Policy as drafted with the addition of the general statement and purpose, seconded by Member Temkin. Motion carried 4-0-1 (with Haddon absent). D2. Discussion of services to specific populations. Library Director Karatsu reviewed with the Members of the Board the responses from patrons that were surveyed in the Library. Robert Karatsu, Library Director, stated that parents stated they wanted the resources for their children to succeed in school to be available at the Library. Michelle Perera, Assistant Library Director, reviewed the following demographics of the City of Rancho Cucamonga with the Members. Middle Eastern 0.7 percent Vietnamese 0.7 percent Asian Indian 1.1 percent Korean 1.3 percent Chinese 2.1 percent Filipino 3.3 percent African American 9.2 percent Hispanic 35 percent Member Amsler thanked Library staff for updating the Board. Member Temkin stated that thirty-four(34)different languages are spoken in Rancho Cucamonga. D3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Library Board Minutes June 6, 2013 Page 4 Member Temkin stated that ten(10)staff members from Cucamonga School District participated in the Play and Learn Webinar which was presented by Renee Tobin, Principal Librarian and Wess Garcia, Programming Librarian. She stated the webinar was excellent. Member Amsler encouraged the Members to participate in the Tour de Fork fundraiser. The event will be on Thursday, June 20, at Victoria Gardens. Library Director Karatsu presented a PowerPoint Presentation on the 2013 National Medal Award ceremony with the Board. E. IDENTIFICATION OF ITEMS FOR NEXT MEETING El. Library Budget for Fiscal Year 2013/2014. E2. Second Floor of the Biane Library. ****** F. PUBLIC COMMUNICATIONS There were none. ****** G. ADJOURNMENT MOTION: Moved by President Hairston to adjourn to Thursday, August 1, 2013, seconded by Member Amsler. Motion carried 4-0-1 (with Haddon absent). The meeting adjourned at 7:10 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: August 1, 2013