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HomeMy WebLinkAbout2013/08/01 - Minutes - Library Board of Trustees CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,August 1,2013,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amster, Coberly, Hairston and Temkin. Also present were: Robert Karatsu, Library Director,Debra McNay,Assistant City Clerk, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS BI. Administration of Oath of Office — Oath of Office will be administered to re-appointees Jackie Amsler,Robert Coberly,Luella G. Hairston and Janet Temkin by Assistant City Clerk Debra McNay. Assistant City Clerk Debra McNay administered the Oath of Office to Jackie Amsler, Robert Coberly, Luella G. Hairston and Janet Temkin. C. ELECTION OF BOARD OFFICERS Cl. Election of Officers for FY 2013-2014 as mandated by Library Board of Trustees By-Laws. Presided over by Luella Hairston, Library Board President. President Hairston stated that it has been an honor and privilege to serve as President on the Library Board of Trustees. She stated that she would like to nominate Member Janet Temkin as President. MOTION: Moved by Member Hairston to elect Member Temkin as President,seconded by Member Amsler. Motion carried 4-0-1 (with Haddon absent). Robert Karatsu,Library Director,presented Member Hairston with a gavel and thanked her on behalf of Library staff for her service as President of the Library Board of Trustees. Library Director Karatsu asked President Temkin at this point to run the meeting. President Temkin asked the Members if any were interested in being the President Pro Tem. Library Board Minutes August 1, 2013 Page 2 Member Hairston stated she was interested. Member Coberly stated he was interested. Member Hairston stated she would remove her name at this time in deference to the seniority of Member Coberly. MOTION: Moved by Member Hairston to elect Member Coberly as President Pro Tem, seconded by Member Amster. Motion carried 4-0-1 (with Haddon absent). D. CONSENT CALENDAR D1. Approval of Minutes: June 6 and July 4, 2013. MOTION: Moved by Member Hairston to approve the minutes, seconded by Member Coberly. Motion carried 4-0-1 (with Haddon absent). Member Haddon arrived at 6:12 p.m. ****** E. LIBRARY DIRECTOR'S STAFF REPORTS El. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated Library staff had been involved in presentations at School Board Meetings and different organizations regarding the Rancho Cucamonga Public Library receiving the 2013 National Medal Award. Robert Karatsu,Library Director,stated that Senator Bill Emmerson in July presented a proclamation to Library staff at the Archibald Library regarding the 2013 National Medal Award. Library Director Karatsu stated on Monday evening, September 16, the 2013 Board and Commissioners Recognition Event will be held at Central Park. Library Board Minutes August 1, 2013 Page 3 • Robert Karatsu,Library Director, stated that the CLA Conference will be held in November in Long Beach. He asked if Members were interested to please let staff know. Early Bird registration is due prior to the end of August. Assistant Library Director Perera reviewed the Grants the Library has received in the last couple of months with the Board. 1. Digital Literacy Evaluation Project from the State of California for $90,892. 2. Pop-Up RC Grant from the State of California for $85,000. 3. Staff Innovation Fund— Statewide Pilot from the State of California for $168,000. 4. Moving Forward: Workforce Technology Skills Grant from Edison for $5,000. 5. Southern California Gas Company for $1,000 6. Dollar General Literacy Foundation Grant for B2B for $1,000. 7. Literacy Services Grant from the State of California for $10,000. 8. CDBG Grant from the City of Rancho Cucamonga for $7,990. Michelle Perera, Assistant Library Director, stated that Library staff with funds available from the SIF Grant were able to submit and had been approved the following four (4) mini grants. 1. Developmental Storytime Project. 2. STEM Education: Computer Programming. 3. Teens @ RCPL: Creating a Teen Services Plan. 4. Live & Learn—Health & Wellness. Library staff will present oral updates on their grants to the Library Board Members. Assistant Library Director Perera presented an oral report to the Members on the current job openings for the Rancho Cucamonga Public Library. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics with the Members. E2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the end of fiscal year 2012-2013 budget with the Board. E3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Library Board Minutes August 1, 2013 Page 4 Renee Tobin, Library Services Manager, stated tomorrow night, Friday, August 2, would be the Finale for the Summer Reading Program. She stated that over 4,600 children had participated in the program. She invited the Members to stop by between 6 and 8 p.m. at the Cultural Center to enjoy the event. Library Services Manager Tobin stated that next Tuesday evening, August 6, from 6 to 9 p.m. the Bookmobile would be participating in the National Night Out. E4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Hood, Reference Services Coordinator, stated that the Teen Summer Reading Program had ended their program with an event last Friday, July 26, from 6 to 9 p.m. She stated there were over 200 sign-ups for the program. E5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that over 200 had signed up for the Adult Summer Reading Program. There were over 500 book reviews written by the readers. She reviewed the programs that were held over the summer with the Members. She stated that the Food Drive had almost reached their goal of 2,000 items. The food will be donated to the Family Resource Center on Arrow Highway. Other libraries throughout the state of California are also participating in the Food Drive. President Temkin thanked library staff for all of their hard work. F. BOARD BUSINESS F1. Review of Library Budget for FY 2013-14. Budget attached. Library Director Karatsu reviewed the Budget for fiscal year 2013/2014 with the Members. F2. Discussion of Strategic Services Plan for 2014. Oral presentation by Robert Karatsu,Library Director. Robert Karatsu, Library Director, stated that within the next two months, Library staff will be updating the Strategic Services Plan for 2014. Library staff will bring the SSP plan to the Board at their October meeting. F3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Library Board Minutes August 1, 2013 Page 5 Member Amsler stated that the Library Foundation Board will be having a Strategic Planning Workshop on Saturday, August 24 and Saturday, September 21. Member Hairston stated that she enjoyed the new Grapevine with the impressive photos of Library Staff. The articles made her swell with pride. G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING G1. Brainstorming Sessions to be held in December— Dates ****** H. PUBLIC COMMUNICATIONS None were received. ****** I. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn, seconded by Member Amsler. Motion carried 5- 0. The meeting adjourned at 7 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: September 5, 2013