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2013/11/07 - Agenda Packet - Library Board of Trustees
. 4„,_,,,... . , ., .., 4,...,...... V' LIBRARY BOARD OF TRUSTEES it at AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING First Thursday 6 p.m. November 7, 2013 Council Chambers City of Rancho Cucamonga 10500 Civic Center Drive Rancho Cucamonga, California 91730 City Council Members L. Dennis Michael, Mayor Sam Spagnolo, Mayor Pro Tem William J. Alexander, Council Member Marc Steinorth, Council Member Diane Williams, Council Member *** Board Members Janet Temkin, President Robert Coberly, President Pro Tem Jackie Amsler, Member Scott Haddon, Member Luella G. Hairston, Esq. Member DECLARATION OF POSTING OF AGENDA • Vivian Garcia states and declares as follows: I presently am and at all times mentioned herein have been, the Senior Administrative Secretary of the Rancho Cucamonga Public Library. Acting in that capacity on 9�t. 3o dal3 , at ,S i'!• , I posted a true and correct copy of the Library Board of Trustees meetin6agenda dated Nou-7, c20/3 to be held in the Council Chambers located at 10500 Civic Center Drive, Rancho Cucamonga. I declare under penalty of perjury that the foregoing is true and correct and that this declaration was executed on !v-3o-/3 , at Rancho Cucamonga. City of Rancho Cucamonga By: �l,L , a.zza.., Vivian Garcia Senior Administrative Secretary City of Rancho Cucamonga LIBRARY BOARD OF TRUSTEES AGENDA b _ 141 - � NOVEMBER 7, 2013 RANCHO COCAIN ON GA • A. CALL TO ORDER 1. Roll Call: Amster , Coberly , Haddon , Hairston and Temkin B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits • the Library Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Board, not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. PUBLIC PRESENTATION 1. West Side Districts and Street Lighting Districts. Presented by Lori Sassoon, Deputy City Manager/Administrative Services. 2. Community Recreation Needs Assessment Project. Presented by Bill Pallotto and Janet Ryerson, Park and Recreation Commissioners and Francie Palmer, Community Services Department Marketing Manager. D. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. 1. Approval of Minutes: September 5 and October 3, 2013. 3 1 LIBRARY BOARD OF TRUSTEES AGENDA L�• J NOVEMBER 7, 2013 RANCHO CUCAMONGA E. LIBRARY DIRECTOR'S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. 1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. b. Review of Library statistics. Oral report by Robert 9 .Karatsu, Library Director. 2. Budget Report: Report presented by Robert Karatsu, Library Director. 17 3. Children's Services: Oral update by Renee Tobin, Library Services Manager. 4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. 5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian F. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. 1. Review of 2013 Strategic Services Plan update. 2013 SSP update 27 attached. Oral report by Michelle Perera, Assistant Library Director and staff. 2. Board announcements. (Comments to be limited to 5 minutes per Board Member.) G. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. H. ADJOURNMENT I, Vivian R. Garcia, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on Wednesday, October 30, 2013, seventy two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. 2 STAFF REPORT 1-, LIBRARY SERVICES DEPARTMENT ttiV.71 RANCHO Date: November 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: APPROVAL OF MINUTES • RECOMMENDATION Approval of the minutes of the regular and cancelled meetings of September 5 and October 3, 2013. BACKGROUND/ANALYSIS Attached, please find the minutes for the regular and cancelled meetings of the Library Board of Trustees taken and compiled by Library Administrative Secretary, Vivian Garcia. FISCAL IMPACT None. Respectfully submitted, Robert Karatsu Library Director 3 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER An adjourned meeting of the Library Board of Trustees was held on Thursday,September 5,2013,in the Council Chambers at City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6 p.m. by President Hairston. Present were Members Amsler, Coberly and Temkin. Also present were: Robert Karatsu, Library Director, Michelle Perera, Assistant Library Director, Renee Tobin, Library Services Manager, Cara Vera, Senior Librarian, Karye Hood, Reference Services Coordinator,Jennifer Downey,Reference Librarian,Casey Marcarello,Reference Librarian, Adam Tuckerman, Tech Center Coordinator, Wess Garcia, Programming Librarian, Carol Durkel, Office Specialist II and Vivian Garcia, Administrative Secretary. B. PUBLIC COMMUNICATIONS There were none. C. CONSENT CALENDAR Cl. Approval of Minutes: August 1, 2013. MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Coberly. Motion carried 3-0-2 (with Haddon and Hairston absent). ****** D. LIBRARY DIRECTOR'S STAFF REPORTS D1. Library Status Report: Oral reports presented by staff. a. General announcements. Oral report by Robert Karatsu, Library Director. Library Director Karatsu stated that school has started and the Libraries have been very busy and very crowded. b. Review of Library statistics. Oral report by Robert Karatsu, Library Director. Library Director Karatsu reviewed the Library statistics which start on page nine with the Members. 4 Library Board Minutes September 5, 2013 Page 2 D2. Budget Report: Report presented by Robert Karatsu, Library Director. Library Director Karatsu reviewed the budget with the Board. He stated that this is the beginning of the fiscal year. Passport revenue is starting to go back up. D3. Children's Services: Oral update by Renee Tobin, Library Services Manager. Renee Tobin,Library Services Manager, stated this past weekend,Harry Potter Day was held at the Biane Library. She reviewed the events with the Members. There were approximately five hundred attendees. Library Services Manager Tobin stated that this coming week the Back to Basics program would start up again with sessions at both libraries, Monday through Thursday, from 3 to 7:30 p.m. D4. Archibald Library: Oral update by Karye Hood, Reference Services Coordinator. Karye Flood, Reference Services Coordinator, reviewed the computer classes which will be held at the Archibald Library with the Members. She stated that reference staff will be learning more information about the Affordable Care Act in case questions about the ACA were asked by the public. D5. Paul A. Biane Library: Oral update by Cara Vera, Senior Librarian. Cara Vera, Senior Librarian, stated that new computers had been received and installed at the Biane Library this week. She thanked Adam Tuckerman, Tech Center Coordinator and Don Hilliard, Technology Librarian, along with the IS Department staff for all of their help. Senior Librarian Vera stated that on Friday, September 13, Hispanic Heritage Night would be held at the Biane Library from 7 to 9 p.m. She reviewed the events with the Members. E. BOARD BUSINESS E 1. Report on Staff Innovation Fund2 projects. Oral report by Michelle Perera,Assistant Library Director and staff. Assistant Library Director Perera reviewed the back ground on the Staff Innovation Fund2. 5 Library Board Minutes September 5, 2013 Page 3 Wess Garcia, Programming Librarian, presented a PowerPoint Presentation on Reinventing Storytimes project with the Members. Margaret Hatanaka,Children's Librarian/Archibald,Angelica Trummell,Children's Librarian/Biane and Wess Garcia,Programming Librarian,will be working on this project with a budget of$5,000. Adam Tuckerman, Tech Center Coordinator, presented a PowerPoint Presentation on STEM Education: Video Game Programming at the Library project with the Members. Wess Garcia, Programming Librarian and Adam Tuckerman, Tech Center Coordinator, will be working on this project with a budget of$6,300. Cara Vera, Senior Librarian, presented a PowerPoint Presentation on Teens at Rancho Cucamonga Public Library. Linda Engelke, Reference Librarian, Karye Hood, Reference Services Coordinator and Cara Vera, Senior Librarian, will be working on the planning grant for Teens with a budget of $2,700. Jennifer Downey, Reference Librarian, presented a PowerPoint Presentation on Live and Learn: Healthy You project with the Members. Casey Marcarello, Reference Librarian and Jennifer Downey, Reference Librarian,will be working on this project. The Healthy Mind,Healthy Body and Healthy Earth will be held as a Cultural Arts Night in March, 2014. The budget is $4,000. E2. Approval of Holiday Calendar for 2014. Library Director Karatsu reviewed the Holiday Calendar with the Members. MOTION: Moved by Member Coberly to approve Holiday Calendar for 2014,seconded by Member Amsler. Motion carried 3-0-2 (with Haddon and Hairston absent). E3. Board announcements. (Comments to be limited to 5 minutes per Board Member.) Member Amsler presented an oral report to the Members on the Tour de Fork fundraiser. She also reviewed the Strategic Planning Workshop the Foundation Members attended on August 24. E4. Presentation on Healthy RC Strategic Planning. (Moving to the Tri-Communities Room for presentation.) President Temkin stated that meeting would adjourn from the Council Chambers to the Tri- Communities Room. The time is 6:50 p.m. President Temkin stated that the meeting would continue. The time is 6:55 p.m. Member Rebecca Davies of the Library Foundation arrived at 6:55 p.m. 6 Library Board Minutes September 5, 2013 Page 4 Member Tina Gilfry of the Library Foundation arrived at 7:02 p.m. Ruben Brambila, Healthy RC Project Manager, reviewed the background on "The Road to Healthy Rancho Cucamonga" with the Members. Healthy RC Project Manager Brambila reviewed the Target Issues and Groups Worksheet with the Members. Once the Members completed the worksheets, the group shared their thoughts and ideas. Ruben Brambila,Healthy RC Project Manager, stated a Forum will be held on October 10 from 5:30 to 8:30 p.m. at Celebration Hall. F. IDENTIFICATION OF ITEMS FOR NEXT MEETING FI. SSP G. ADJOURNMENT MOTION: Moved by Member Coberly to adjourn,seconded by President Temkin.Motion carried 3- 0-2 (with Haddon and Hairston absent). The meeting adjourned at 7:42 p.m. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 7 CITY OF RANCHO CUCAMONGA RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES Regular Meeting A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Library Board of Trustees was scheduled for Thursday, October 3, 2013, at 6 p.m. in the Council Chambers of City Hall, located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was canceled due to a lack of business. Respectfully submitted, Vivian Garcia Administrative Secretary Approved: 8 STAFF REPORT e LIBRARY SERVICES DEPARTMENT RANCHO Date: November 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: LIBRARY STATUS REPORT RECOMMENDATION No recommendation. For information only. • • BACKGROUND/ANALYSIS The spreadsheets on the monthly statistics, a snapshot of the measurable activities of the Library are attached. These reports include a separate sheet for the Archibald Library, Paul A. Biane Library and a sheet with combined statistics. Reports attached for August and September. • FISCAL IMPACT None. Respectfully submitted, • Robert Karatsu Library Director • 9 COMBINED STATISTICS Aug-13 Aug-12 Slop FY 2013/14 FY 2012/13 Days Open 58 58 6y_ 3,_ 166 165 Items Borrowed(AR, BL,BKM) 93,294 97,619. 7,a D 'wing 286,986 294,158 Average Daily 1,609 1,683 tJfl I 3 1,729 1,783 %Change -4% .411.4.) -2% Patrons Registered(AR,BL,BKM) 1,380 1,497 9,4!7/2 II. I 3,940 4,339 Average Daily 24 26 2 A 24 26 %Change -8% IQiffa -9% • Information Questions 13,860: 15,087 114,1,41N1 11411M 45,619 43,458 Average Daily 239 '260. ""TO, 72: 275 263 %Change . -8% 43% 5% Library Visitors 53,296 57,776 38 '3113 4421,4 145,410 157,771 Average Daily 919 9963 / 876 956 %Change -8% 77% -8% Children's Programs 3,716 2,821. aim 10,291 9,152 #of Sessions 62 67 Ot 212 217 Aver.Per session 60 42 N' 411 49 42 %Change 32% 40.% 12% Items Classified 1,750 2,017 f1, 11,11te, 6,531 6,307 %Change -13% r///1b 4% volunteer Hours 364 3951 ' ° 1,812 2,300 %Change ' -8% a% -21% TECHNOLOGY CENTER SERVICES Computer Use Sessions 7,295 8,427 (3M3 1,111177 20,757 23,563 %Change -13% 011§% -12% Technology Questions 3,961 3,820 41,lilt 4:,4!1171 11,073 11,348 %Change 4% .71% -2% Programs/Classes Attendance 159 160. 1113 "4la 512 436 #of Sessions 9 10 @ ° 28 27 Aver.per session 18 16 VD 117 18 16 ADULT SERVICES Information Questions 5,484 5,912 17' t/ I 16,240 16,841 Average Daily 95 102 1101 11(I 98 102 %Change -7% =77% , -4% I Programs/Classes Attendance 33 34. NI! 157 136 #of Sessions 4 4 41 .9 15 15 Aver per session 8 9 • 1)Ui 10 9 I Teen Programs 11 17 'Ili Al 119 151 #of Sessions 1 1 9 '33; 7 11 Aver.per session 11 17 113 .4i. 17 14 Tours/Group Visits Attendance 0 20 O J1 14 32 10 #of Sessions 0 1 00 (0 1 2 Aver.per session 0 0 (0 (0 14 16 CHILDRENS SERVICES Information Questions 4,405 5,355 4,n) cen 18,306 15,269 Average Daily 76 92 22 110 93 %Change -18% tn. 20% Bouncing Babies! 314 298 Si 1 1,083 921 #of Sessions 9 9 11a 111 33 29 Aver. Per session 35 . 33 a i 33 32 Toddler Time 287 204' air; ;9,13t, 871 600 #of Sessions 9 6 110) (0 32 21 Aver.Per session 32 34 'g° 27 29 Preschool Storytime Attendance 241 282 `a/ 706 837 #of Sessions 9 12 ig 96 31 40 Aver. per session 27 . 24 71? ilt 23 21 Afterschool Storytime Attendance 123 155. SI77cj as 296 438 #of Sessions 6 6 t fl 14 15 Aver.per session . 21 26 P_ 19I 21 29 Family Storytime Attendance 1,251 888 ilk MI 3,102 2,603 #of Sessions 28 26 2 g0 87 87 Aver.per session 45 34P377 36 30 Special Events Program Attendance 1,500 994. 00 tr.t3 4,233 3,753 #of Sessions 1 8 11 6 15 25 Aver. per session 1,500 124 00 Woil 282 150 Group Visits to Library Attendance 100 188 11d 116 215 #of Sessions 1 3 11 3 2 6 Aver.per session 100 63 Q © 58 36 11 ARCHIBALD , Aug-13 Aug-12 Sep-13 Sep-12 FY 2013/14 FY 2012/13 Days Open 31 31 28 28 89 89 Items Borrowed(incl.renewals) 45,964 48,088 48,285 49,714 139,657 144,075 Average Daily 1,483 1,551 1,724 1,776 1,569 1,619 %Change -4% -3% -3% • Patrons Registered 571 620 490 925 1,520 2,046 Average Daily 18 20' 18 33 17 23 %Change -8% -47% -26% Information Questions 6,452 7,293 6,901 6,700 23,841 20,158 Average Daily 208 235 246 239. 268 226 %Change -12% 3% 18% Library Visitors 30,274 29,103' 29,900 23,978 74,157 78,998 Average Daily 977 9391 1,068 856 833 888 %Change 4% • 25% -6% Children's Programs 634 618: 717 949 2,442 2,523 #of Sessions 20 22 24 31 71 73 Aver.Per session 32 28 30 31 34 35 . %Change , 3% . -24% -3% Items Classified 1,071 1,309 772 1,102 4,161 4,116 %Change -18% -30% 1% Volunteer Hours 25 95 143 125 610 738 %Change -74% 15% -17% TECHNOLOGY CENTER SERVICES Computer Use Sessions 4,509 5,152 4,418 5,135 12,975 14,514 %Change -12% -14% -11% Technology Questions 1,484 1,787 1,906 1,551 4,639 4,862 %Change -17% 23% -5% Programs/Classes Attendance 50 34 70 55 193 125 #of Sessions 4 4 4 4 13 12 Aver.per session 13 9 18 14 15 10 ADULT SERVICES Information Questions 2,349 2,550 2,269 2,457 6,890 7,260 Average Daily 76 82 81 88 77 82 Change -8% -8% -5% Programs/Classes Attendance 17 16 14 17 63 51 #of Sessions 2 2 2 2 7 7 Aver.per session 9 8 7 9 9 7 Teen Programs 0 0, 0 7 64 41 #of Sessions 0 0 0 1 3 4 Aver.per session 0 0 0 7 21 10 Tours/Group Visits Attendance 0 20 0 0 0 20 #of Sessions 0 1 0 0 0 1 Aver.per session 0 20' 0 q 0 0 CHILDRENS SERVICES Information Questions 2,619 2,956 2,726 2,692 12,312 8,036 Average Daily 84 95 97 96 138 90 %Change -11% 1% 53% Bouncing Babies 101 109 137 168 334 358 #of Sessions 3 3 4 5 11 11 Aver.Per session 34 36 34 34 ' 30 33 Toddler Time 191 105 251 116 597 311 12 #of Sessions 6 ' 3 8 5 22 11 Aver.Per session 32 35 31 23 27 28 • • Preschool Storytime Attendance 95 143 97 170 256 444 #of Sessions 3 6 4 8 11 20 Aver.per session 32 24 24 21 23 22 Alterschool Storytime Attendance 56 70, 78 146 134 216 #of Sessions 3 3: 4 5 7 8 Aver per session 19 0 20 29 19 27 Family Storytime Attendance 191 159 154 146 488 458 #of Sessions 5 4: 4 4 13 12 Aver.per session 38 40 39 37 38 38 Special Events Program Attendance 0 32 0 203 633 736 #of Sessions 0 3 0 4 7 11 Aver.per session #DIV/0! 11 #DIV/0! 51 90 67 Group Visits to Library Attendance 0 37 0 27 0 64 • #of Sessions -0 1 0 3 0 4 Aver.per session 0 37- 0 9 0 16 • 13 BIANE Aug-13 Aug-12 Sep-13 Sep-12 FY 2013/14 FY 2012/13 Days Open 27 27 24 24 77 76 Items Borrowed 45,547 47,280 43,253 42,852 137,284 139,255 Average Daily 1,687 1,751 1,802 1,786 1,783 1,832 %Change -4% 1% -1% Patrons Registered 591 612 523 473 1,743 1,612 Average Daily 22 23 22 20 23 21 %Change -3% 11% 8% Information Questions 7,398 7,794 7,253 8,188 21,778 23,300 Average Daily 274 289 302 341 283 307 %Change -5% -11% -7% Library Visitors 23,022 28,673 21,715 24,236 71,253 78,773 Average Daily 853 1,062 905 1,010 925 . 1,036 %Change -20% -10% -10% Children's Programs 3,082 2,203 2,061 2,219 7,849 6,629 #of Sessions 42 45 51 49 141 144 Aver. Per session 73 49 40 45 56 46 %Change 40% -7% 18% Items Classified 679 708 562 734 2,370 2,191 %Change -4% -23% 8% Volunteer Hours 200 155 82 102 851 833 %Change 29% -20% -32% TECHNOLOGY CENTER SERVICES Computer use Sessions 2,786 3,275 2,485 2,982 7,782 9,049 %Change -15% -17% -14% Technology Questions 2,477 2,033 2,213 2,866 6,434 6,486 %Change 22% -23% -1% Programs/Classes Attendance 109 126 96 94 319 311 #of Sessions 5 6 5 5 15 15 Aver.per session 22 21 19 19 21 21 ADULT SERVICES Information Questions 3,135 3,362. 2,997 3,230 9,350 9,581 Average Daily 116 125 125 135 121 126 %Change -7% -7% -2% Programs/Classes Attendance 16 18 16 21 94 85 #of Sessions 2 2 2 2 8 8 Aver,per session 8 9 8 11 12 11 Teen Programs 11 17 13 18 55 110 #of Sessions 1 1 1 2 4 7 Aver.per session 11 17 13 9 14 16 14 Tours/Group Visits Attendance 0 0 0 0 14 12 #of Sessions 0 0 0 0 1 1 Aver.per session 0 0 0 0 14 12 CHILDRENS SERVICES Information Questions 1,786 2,399 2,043 2,092 5,994 7,233 Average Daily 66 89 85 87 78 95 %Change -26% -2% -17% Bouncing Babies! 213 189 330 186 749 563 #of Sessions 6 6 10 6 22 18 Aver.Per session 36 32 33 31 34 31 Toddler Time 96 99 97 116 274 289 #of Sessions 3 3. 4 4 10 10 Aver.Per session 32 33 24 29 27 29 Preschool Storytime Attendance 146 139 169 137 450 393 #of Sessions 6 6 8 8 20 20 Aver.per session 24 23 21 17 23 20 AfterschoolStorytime Attendance 67 85 95 137 162 222 #of Sessions 3 3 4 4 7 7 Aver,per session 22 28 24 34 23 32 Family Storytime Attendance 1,060 729 870 843 2,614 2,145 #of Sessions 23 22 24 26 74 75 Aver.per session 46 33 36 32 35 29 Special Events Program Attendance 1,500 962' 500 800 3,600 3,017 #of Sessions 1 5 1 1 8 14 Aver.per session 1,500 192 500 800 450 216 Group Visits to Library Attendance 100 151 16 0 116 151 #of Sessions 1 2 1 0 2 2 Aver,per session 100 76 16 0 58 76 15 SERVICES&OUTREACH Au•-13 Au.-12 Sep-13 Se.-12 FY 2013/14 FY 2012/13 BOOKMOBILE Items Borrowed(incl.renewals) 1,783 2,251 ; 5,802 6,153 10,045 10,828 %Change -21% i -6% -7% Patrons Registered 218 2651 459 409, 677 681 ADULT LITERACY SERVICES Tutor Teams Matched 54 57 30 61 140 170 Change -5% -51% -18% Learners Waiting 3 41 7 1 15 9 Change -25% F. 600% 67% Families for Literacy Participants 0 0 i 0 0 0 0 Computer Literacy Participants 30 771 20 78 80 232 Storynite 0 0+'. 0 0 0 0 Volunteer Hours 124 128'f 101 164 339 527 BACK 2 BASICS ARCHIBALD #of Students 0 0 37 38 37 38 #of Sessions 0 0 68 68 68 68 #of Volunteer Hours 0 0 113 98 113 98 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver. Per session 0 0 0 0 0 0 BACK 2 BASICS BIANE • #of Students 0 0 41 39 41 39 #of Sessions 0 0 75 67 75 67 #of Volunteer Hours 0 0 144 67 144 67 Special Program Att. 0 0 0 0 0 0 #of Sessions 0 0 0 0 0 0 Aver.Per session 0 0 0 0 0 0 SCHOOL&COMMUNITY OUTREACH 250 0 400 1,620 929 1,797 #of Visits 1 0 2 2 6 6 VIRTUAL LIBRARY SERVICES Searches 11,693 7,352 21,683 11,397 39,272 25,591 Retrievals 120,905 205,111 95,818 205,912 345,309 581,235 Remote Access 1,121 739 1,490 927 3,382 2.128 Tutor.Com Use 171 144 201 215 437 482 Home Access 171 144 201 215 437 482 In-Library Use 0 0 0 0 0 0 Digital Books 2,266 1,554 1,996 1,474 6.207 4,502 Audio Downloads 783 560 683 557 2,120 1,672 eBookDownloads 1,483 441 1,313 917 4,087 2,277 Website Hits 55,276 39,345 47,618 40,824 153,227 119,980 HOMEBOUND SERVICES Patrons Served 19 19 19 19 56 56 Materials Loaned 187 150 150 140 484 413 Visitor Hours Volunteered 15 17 10 14 37 38 16 STAFF REPORT LIBRARY SERVICES DEPARTMENT \--- RANCHO Date: November 7, 2013 CUCAMONGA To: Rancho Cucamonga Library Board of Trustees From: Robert Karatsu, Library Director Subject: STATUS OF 2013/2014 BUDGET RECOMMENDATION No recommendation. For information only. BACKGROUND/ANALYSIS Schedule A, titled "Revenue Report" is a report of all funds earned during the month(s) and is attached. It includes separate reports for Archibald Library revenue, Paul A. Biane Library revenue and combined revenues. Schedule B, titled "Balance Sheet FY 2013/2014" is a report balancing income vs. projections for the current fiscal year to date and is attached. Schedule C, titled "Library Expenditures 2013/2014" is an accounting of all funds expended in the current fiscal year and is attached. FISCAL IMPACT None. Respectfully submitted, t Robert Karatsu Library Director 17 Schedule A TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-13 01-Aug $427.84 $283.63 $6.00 $0.00 $460.00 02-Aug $433.55 $254.69 $0.40 $290.00 $222.00 03-Aug $335.99 $329.22 $0.00 $8.50 $274.00 04-Aug $58.16 $107.42 $0.00 $0.00 $100.00 05-Aug $645.47 $342.86 $3.00 $42.00 $224.00 06-Aug $726.28 $331.03 $0.20 $12.15 $172.00 • 07-Aug $762.90 $280.10 $0.00 $29.00 $173.00 08-Aug $629.17 $312.02 $0.00 $8.70 $156.00 09-Aug $620.06 $304.91 $0.00 $100.35 $162.00 10-Aug $591.22 $312.96 $0.00 $6.00 $383.00 11-Aug $130.20 $82.55 $0.00 $42.00 $174.00 12-Aug $689.98 $350.47 $3.00 $0.00. $286.00 13-Aug $781.55 $298.60 $0.00 $34.00 $248.00 14-Aug $455.42 $253.49 $0.00 $22.00 $74.00 15-Aug $584.05 $287.51 $0.00 $26.00 $383.00 16-Aug $472.54 $303.03 $0.00 $0.00 $210.00 17-Aug $474.42 $323.19 $0.00 $0.00 $161.00 18-Aug $176.20 $123.16 $0.00 $0.00 $124.00 19-Aug $818.95 $340.49 $0.00 $83.00 $99.00 20-Aug $611.01 . $303.94 $0.00 . $0.00 $223.00 21-Aug $711.29 $225.50 $0.00 $92.00 $394.00 22-Aug $696.13 $265.24 $5.00 $44.80 $75.00 23-Aug $446.07 $259.94 $0.00 $152.00 $87.00 24-Aug $493.34 $405.55 $0.00 $0.00 $532.00 25-Aug $193.33 $132.56 $3.30 $86.00 $86.00 26-Aug $681.33 $275.71 $0.00 $0.00 $124.00 27-Aug $595.90 $208.35 $0.00 $337.00 $186.00 28-Aug $516.89 $222.80 $0.00 $1.00 $62.00 29-Aug $655.70 $235.45 $0.00 $591.30 $243.00 30-Aug $583.76 $333.52 $3.00 $45.00 $310.00 31-Aug $582.87 $388.55 $0.00 $45.00 $175.00 TOTALS: $16,581.57 $8,478.44 $23.90 $2,097.80 $6,582.00 August 2012 TOTALS $ 18,258.28 $ 9,133.85 $ 148.20 $2,363.65 $4,545.00 18 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-13 01-Aug $185.50 $134.76 $3.00 $0.00 $373.00 02-Aug $184.65 $124.35 $0.40 $226.00 $148.00 03-Aug $138.21 $142.42 $0.00 $0.00 $162.00 04-Aug $58.16 $107.42 $0.00 $0.00 $100.00 05-Aug $307.24 $134.72 $3.00 $42.00 $137.00 06-Aug $339.95 $162.26 $0.20 $12.15 $110.00 07-Aug $446.48 $138.43 $0.00 $29.00 $74.00 08-Aug $285.34 $183.97 $0.00 $0.00 $119.00 09-Aug $252.32 $123.13 $0.00 $94.10 $112.00 10-Aug $368.62 $124.53 $0.00 $6.00 $260.00 11-Aug $130.20 $82.55 $0.00 $42.00 $174.00 12-Aug $258.44 $193.05 $3.00 $0.00 $125.00 13-Aug $334.15 $157.84 $0.00 $34.00 $0.00 14-Aug $199.64 $146.99 $0.00 $22.00 $0.00 15-Aug $314.10 $113.44 $0.00 $26.00 $111.00 16-Aug $246.11 $152.11 $0.00 $0.00 $25.00 17-Aug $252.95 $132.66 $0.00 $0.00 $50.00 18-Aug $176.20 $123.16 $0.00 $0.00 $124.00 19-Aug $359.01 $180.77 $0.00 $83.00 $0.00 20-Aug $297.10 $151.13 $0.00 $0.00 $136.00 21-Aug $273.95 $115.99 $0.00 $92.00 $25.00 22-Aug $312.61 $123.61 $5.00 $0.00 $0.00 23-Aug $242.37 $117.84 $0.00 $152.00 $0.00 24-Aug $216.29 $138.91 . $0.00 $0.00 $148.00 25-Aug $193.33 $132.56 $3.30 $86.00 $86.00 26-Aug $311.55 $163.88 $0.00 $0.00 $87.00 27-Aug $292.07 $93.08 $0.00 $6.00 $124.00 28-Aug $153.35 $102.40 $0.00 $0.00 $62.00 29-Aug $283.70 $133.79 $0.00 $63.00 $206.00 30-Aug $229.47 $153.21 $3.00 $224.00 $137.00 31-Aug $173.14 $130.81 $0.00 $45.00 $75.00 TOTALS: $7,816.20 $4,215.77 $20.90 $1,284.25 $3,290.00 August 2012 TOTALS $ 9,100.45 $ 4,508.68 $ 107.20 $1,394.85 $1,404.00 19 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Aug-13 01-Aug $242.34 $148.87 $3.00 $0.00 $87.00 02-Aug $248.90 $130.34 $0.00 $64.00 $74.00 03-Aug $197.78 $186.80 $0.00 $8.50 $112.00 04-Aug $0.00 $0.00 $0.00 $0.00 $0.00 05-Aug $338.23 $208.14 $0.00 $0.00 $87.00 06-Aug $386.33 $168.77 $0.00 $0.00 $62.00 07-Aug $316.42 $141.67 $0.00 $0.00 $99.00 08-Aug $343.83 $128.05 $0.00 $8.70 $37.00 09-Aug $367.74 $181.78 $0.00 $6.25 $50.00 10-Aug $222.60 $188.43 $0.00 $0.00 $123.00 11-Aug $0.00 $0.00 $0.00 $0.00 $0.00 12-Aug $431.54 $157.42 $0.00 $0.00 $161.00 13-Aug $447.40 $140.76 $0.00 $0.00 $248.00 14-Aug $255.78 $106.50 $0.00 $0.00 $74.00 15-Aug $269.95 $174.07 $0.00 $0.00 $272.00 16-Aug $226.43 $150.92 $0.00 $0.00 $185.00 17-Aug $221.47 $190.53 $0.00 $0.00 $111.00 18-Aug $0.00 $0.00 $0.00 $0.00 $0.00 19-Aug $459.94 $159.72 $0.00 $0.00 $99.00 20-Aug $313.91 $152.81 $0.00 $0.00 $87.00 21-Aug $437.34 $109.51 $0.00 $0.00 $369.00 22-Aug $383.52 $141.63 $0.00 $44.80 $75.00 23-Aug $203.70 $142.10 $0.00 $0.00 $87.00 24-Aug $277.05 $266.64 $0.00 $0.00 $384.00 25-Aug $0.00 $0.00 $0.00 $0.00 $0.00 26-Aug $369.78 $111.83 $0.00 $0.00 $37.00 27-Aug $303.83 $115.27 $0.00 $331.00 $62.00 28-Aug $363.54 $120.40 $0.00 $1.00 $0.00 29-Aug $372.00 $101.66 $0.00 $528.30 $37.00 30-Aug $354.29 $180.31 $0.00 $0.00 $173.00 31-Aug $409.73 $257.74 $0.00 $0.00 $100.00 TOTALS: $8,765.37 $4,262.67 $3.00 $992.55 $3,292.00 August 2012 TOTALS $ 9,157.83 $ 4,625.17 $ 41.00 $896.16 $3,141.00 20 TOTAL LIBRARIES FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-13 01-Sep $0.00 $0.00 $0.00 $0.00 $0.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $852.64 $303.70 $0.00 $25.00 $107.00 04-Sep $630.34 $314.85 $6.00 $29.00 $450.00 05-Sep $867.41 $241.64 $0.00 $11.00 $37.00 06-Sep $446.94 $254.90 $0.00 $166.00 $123.00 07-Sep $523.96 $411.29 $0.00 $0.00 $420.00 08-Sep $161.85 $84.51 $0.00 $59.00 $45.00 09-Sep $810.02 $271.01 $0.00 $0.00 $268.00 10-Sep $695.13 $297.26 $0.00 $41.00 $123.00 11-Sep $617.36 $234.52 $0.00 $42.00 $285.00 12-Sep $469.90 $246.51 $8.25 $0.00 $293.00 13-Sep $499.35 $268.28 $0.00 $64.35 $243.00 14-Sep $587.42 $248.86 $0.00 $146.00 $237.00 15-Sep $170.44 $58.78 $0.00 $0.00 $186.00 16-Sep $825.00 $251.90 $0.00 $51.00 $87.00 17-Sep $586.17 $382.18 $0.00 $60.00 $186.00 18-Sep $551.85 $215.38 $0.00 $231.00 . $174.00 19-Sep $638.04 $232.65 $3.00 $75.05 $309.00 20-Sep $339.54 $311.72 $3.00 $43.80 $37.00 21-Sep $413.59 $308.60 $0.00 $0.00 $335.00 22-Sep $159.35 $93.27 $0.00 $36.00 $198.00 23-Sep $715.95 $273.66 $15.00 $0.00 $136.00 24-Sep $0.00 $0.00 $0.00 $0.00 $260.00 25-Sep $607.18 $211.84 $0.00 $14.50 $161.00 26-Sep $327.35 $299.54 $0.00 $0.00 $186.00 27-Sep $298.76 $250.88 $0.00 $541.70 $210.00 28-Sep $385.70 $277.34 $6.00 $0.00, $273.00 29-Sep $111.80 $87.97 $17.00 $0.00 $162.00 30-Sep $676.26 $261.09 $46.00 $0.00 $237.00 TOTALS: $13,969.30 $6,694.13 $104.25 $1,636.40 $5,768.00 Sept 2012 TOTALS $ 14,707.00 $ 7,821.32 $ 81.00 $2,253.29 $4,313.00 21 ARCHIBALD LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-13 01-Sep $0.00 $0.00 $0.00 $0.00 $0.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $483.78 $175.02 $0.00 $25.00 $57.00 04-Sep $335.00 $177.08 $6.00 $29.00 $288.00 05-Sep $472.80 $148.63 $0.00 $0.00 $12.00 06-Sep $197.85 $118.26 $0.00 $166.00 $74.00 07-Sep $237.46 $165.25 $0.00 $0.00 $99.00 08-Sep $161.85 $84.51 $0.00 $59.00 $45.00 09-Sep $445.19 $147.66 $0.00 $0.00 $144.00 10-Sep $376.23 $135.45 $0.00 $41.00 $111.00 11-Sep $279.63 $117.35 $0.00 $42.00 $198.00 12-Sep $292.10 $104.39 $8.25 $0.00 $107.00 13-Sep $137.20 $113.63 $0.00 $56.35 $157.00 14-Sep $167.29 $107.18 $0.00 $146.00 $237.00 15-Sep $170.44 $58.78 $0.00 $0.00 $186.00 16-Sep $493.45 $135.22 $0.00 $51.00 $37.00 17-Sep $295.24 $177.56 $0.00 $60.00 $37.00 18-Sep , $277.70 $108.41 $0.00 $0.00 $87.00 19-Sep $314.87 $137.72 $3.00 $45.05 $148.00 20-Sep $183.05 $173.33 $3.00 $43.00 $0.00 21-Sep $211.05 $116.92 $0.00 $0.00 $86.00 22-Sep $159.35 $93.27 $0.00 $36.00 $198.00 23-Sep $398.71 $137.76 $15.00 $0.00 $25.00 24-Sep $321.75 $131.70 $0.00 $0.00 $25.00 25-Sep $354.83 $92.39 $0.00 $0.00 $62.00 26-Sep $190.15 $170.40 $0.00 $0.00 $112.00 27-Sep $137.15 $80.77 $0.00 $214.70 $74.00 28-Sep $242.30 $107.17 $6.00 $0.00 $87.00 29-Sep $111.80 $87.97 $17.00 $0.00 $162.00 30-Sep $328.26 $141.64 $46.00 $0.00 $62.00 TOTALS: $7,776.48 $3,545.42 $104.25 $1,014.10 $2,917.00 Sept 2012 TOTALS $ 8,286.51 $ 4,203.44 $ 69.00 $1,301.76 $1,303.00 22 BIANE LIBRARY FINES MEDIA REF PHOTO PASSPORTS REVENUE REPORT & FEES RENTALS SERV. COPY Sep-13 . 01-Sep $0.00 $0.00 $0.00 $0.00 $0.00 02-Sep $0.00 $0.00 $0.00 $0.00 $0.00 03-Sep $368.86 $128.68 $0.00 $0.00 $50.00 04-Sep $295.34 $137.77 $0.00 $0.00 $162.00 05-Sep $394.61 $93.01 $0.00 $11.00 $25.00 06-Sep $249.09 $136.64 $0.00 $0.00 $49.00 07-Sep $286.50 $246.04 $0.00 $0.00 $321.00 08-Sep $0.00 $0.00 $0.00 $0.00 $0.00 09-Sep $364.83 $123.35 $0.00 $0.00 $124.00 10-Sep $318.90 $161.81 $0.00 $0.00 $12.00 11-Sep $337.73 $117.17 $0.00 $0.00 $87.00 12-Sep $177.80 $142.12 $0.00 $0.00 $186.00 13-Sep $362.15 $154.65 $0.00 $8.00 $86.00 14-Sep $420.13 $141.68 $0.00 $0.00 $0.00 15-Sep $0.00 $0.00 $0.00 $0.00 $0.00 16-Sep $331.55 $116.68 $0.00 $0.00 $50.00 17-Sep $290.93 $204.62 $0.00 $0.00 $149.00 18-Sep. .$274.15 $106.97 . $0.00 $231.00 $87.00 19-Sep $323.17 $94.93 $0.00 $30.00 $161.00 20-Sep $156.49 $138.39 $0.00 $0.80 $37.00 21-Sep $202.54 $191.68 $0.00 $0.00 $249.00 22-Sep $0.00 $0.00 $0.00 $0.00 $0.00 23-Sep $317.24 $135.90 $0.00 $0.00 $111.00 24-Sep $283.55 $168.99 $0.00 $0.00 $235.00 25-Sep $252.35 $119.45 $0.00 $14.50 $99.00 26-Sep $137.20 $129.14 $0.00 $0.00 $74.00 27-Sep $161.61 $170.11 $0.00 $327.00 $136.00 28-Sep $143.40 $170.17 $0.00 $0.00 $186.00 29-Sep $0.00 $0.00 $0.00 $0.00 $0.00 30-Sep $348.00 $119.45 $0.00 $0.00 $175.00 TOTALS: $6,798.12 $3,449.40 $0.00 $622.30 $2,851.00 Sept 2012 TOTALS $ 7,275.98 $ 3,954.36 $12.00 $951.53 $2,828.00 23 Schedule B BALANCE SHEET Thru Sept 2013 FY 2013/2014 Revenues Earned Projected Loss/Gain Fines & Fees $47,136 $43,750 $3,386 7.7% Media Rentals $24,840 $30,000 ($5,160) -17.2% Sales/Services Fees $203 $125 $78 62.4% . Passport Services $18,165 $14,000 $4,165 29.8% Private Contributions $0 $30,000 ($30,000) -100.0% Totals: $90,344 $117,875 ($27,531) -23.4% *Balance for Year through Sept 2013 ($27,531) 24 Schedule C CITY OF RANCHO CUCAMONGA - Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Oct 2013 Remaining Object Description Budget MTD Actua YTD Aetna Encumbranc' Balance oh Expense Accounts Key: 1290601 - Library Fund 5000 Regular Salaries 310,940.00 34,951.92 93,205.03 0.00 217,734.97 70.02 5030 Fringe Benefits 139,940.00 0.00 139,940.02 0.00 -0.02 -0.00 5100 Travel and Meetings 11,000.00 0.00 1,276.30 0.00 9,723.70 88.39 5102 Training 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5105 Mileage 1,300.00 0.00 0.00 0.00 1,300.00 100.00 5150 Office Supplies& Equipment 2,000.00 60.70 419.35 0.00 1,580.65 79.03 5152 Computer Software 7,000.00 0.00 0.00 0.00 7,000.00 100.00 5160 Membership Dues 3,650.00 1,695.00 2,235.00 0.00 1,415,00 38.76 5200 Operations& Maintenance 12,000.00 0.00 1,064.18 0.00 10,935.82 91.13 5220 Cellular Technology 600.00 0.00 90.00 0.00 510.00 85.00 5300 Contract Services 112,290.72 755.72 6,735.51 1,662.49 103,892.72 92.52 5400 Telephone Utilities 10,000.00 774.97 3,290.55 0.00 6,709.45 67.09 5402 Water Utilities 4,500.00 0.00 1,147.61 0.00 3,352.39 74.49 5403 Electric Utilities 70,050.00 8,513.77 23,519.11 0.00 46,530.89 66.42 5501 Admin./General Overhead 70,910.00 0.00 0.00 0.00 70,910.00 100.00 5605 Capital Outlay-Computer Equip 22,840.15 0.00 12,733.20 5,041.75 5,065.20 22.17 5703 Capital Lease Payment 2,357.66 0.00 327.49 0.00 2,030.17 86.10 Total for Org Key 1290601: 783,378.53 46,752.08 285,983.35 6,704.24 490,690.94 62.63 Key: 1290603 - Literacy Services 5000 Regular Salaries 88,860.00 3,758.13 10,021.68 0.00 78,838.32 88.72 5010 Part Time Salaries 55,890.00 850.13 4,643.61 0.00 51,246.39 91.69 5030 Fringe Benefits 49,790.00 0.00 48,490.02 0.00 1,299.98 2.61 5100 Travel and Meetings 500.00 0.00 10.48 0.00 489.52 97.90 5150 Office Supplies& Equipment 2,500.00 0.00 389.99 0.00 2,110.01 84.40 5160 Membership Dues 150.00 0.00 0.00 0.00 150.00 100.00 5200 Operations&Maintenance 5,000.00 0.00 88.40 0.00 4,911.60 98.23 5300 Contract Services 1,000.00 0.00 0.00 0.00 1,000.00 100.00 Total for Org Key 1290603: 203,690.00 4,608.26 63,644.18 0.00 140,045.82 68.75 Key: 1290604 - Bookmobile Services 5000 Regular Salaries 59,170.00 6,827.40 18,206.40 0.00 40,963.60 69.23 5010 Part Time Salaries 25,000.00 2,459.27 6,207.38 0.00 18,792.62 75.17 5030 Fringe Benefits 31,380.00 0.00 31,379.99 0.00 0.01 0.00 5105 Mileage 100.00 0.00 0.00 0.00 100.00 100.00 5150 Office Supplies& Equipment 500.00 0.00 207.69 0.00 292.31 58.46 5200 Operations& Maintenance 4,000.00 0.00 0.00 0.00 4,000.00 100.00 5220 Cellular Technology 1,010.00 74.76 224.23 0.00 785.77 77.79 5300 Contract Services 15,000.00 0.00 0.00 0.00 15,000.00 100.00 Total for Org Key 1290604: 136,160.00 9,361.43 56,225.69 0.00 79,934.31 58.70 Key: 1290605 - Library Board of Trustees 5100 Travel and Meetings 1,200.00 0.00 0.00 0.00 1,200.00 100.00 5160 Membership Dues 500.00 0.00 0.00 0.00 500.00 100.00 Total for Org Key 1290605: 1,700.00 0.00 0.00 0.00 1,700.00 100.00 Key: 1290606 -Archibald Library 5000 Regular Salaries 487,190.00 52,119.15 138,984.65 0.00 348,205.35 71.47 5010 Part Time Salaries 317,010.00 33,808.74 88,430.77 0.00 228,579.23 72.10 5030 Fringe Benefits 252,190.00 0.00 252,190.02 0.00 -0.02 -0.00 5100 Travel and Meetings 2,000.00 0.00 165.30 0.00 1,834.70 9L73 5105 Mileage 200.00 0.00 0.00 0.00 200.00 100.00 User: VGARCIA-Vivian Garcia Page: 2 Current Date: 10/30/2013 Report:GL_BA_MS9 R_0l_RC-GL: Budget to Actual with Encumbrances-By KeyOhject Current Time: 08:27:30 25 CITY OF RANCHO CUCAMONGA Fiscal Year: 2014 GL Budget to Actual with Encumbrances Report Date Oct 2013 Remaining Object Description Budget MTD Actua YTD Actua Encumbrance Balance 5150 Office Supplies& Equipment 7,500.00 1,250.72 2,586.27 0.00 4,913.73 65.51 5152 Computer Software 2,700.00 0.00 0.00 0.00 2,700.00 100.00 5160 Membership Dues 450.00 0.00 140.00 0.00 310.00 68.88 5200 Operations& Maintenance 207,300.00 16,966.67 49,512.96 107,716.64 50,070.40 24.15 5300 Contract Services 89,750.00 4,337.54 13,738.36 69,375.74 6,635.90 7.39 5703 Capital Lease Payment 4,550.77 0.00 217.46 673.31 3,660.00 80.42 Total for Org Key 1290606: 1,370,840.77 108,482.82 545,965.79 177,765.69 647,109.29 47.20 Key: 1290607- Paul A. Biane Library 5000 Regular Salaries 563,150.00 62,724.64 170,084.34 0.00 393,065.66 69.79 5010 Part Time Salaries 345,140.00 34,447.47 91,562.74 0.00 253,577.26 73.47 5030 Fringe Benefits 291,790.00 0.00 291,790.02 0.00 -0.02 -0.00 5100 Travel and Meetings 4,000.00 0.00 165.30 0.00 3,834.70 95.86 5105 Mileage 300.00 0.00 0.00 0.00 300.00 100.00 5150 Office Supplies& Equipment 10,000.00 1,179.76 2,518.96 0.00 7,481.04 74.81 5152 Computer Software 3,000.00 0.00 0.00 0.00 3,000.00 100.00 5160 Membership Dues 800.00 0.00 0.00 0.00 800.00 100.00 5200 Operations& Maintenance 250,000.00 7,664.35 39,220,50 119,272.99 91,506.51 36.60 5207 0& M/Capital Supplies 13,000.00 0.00 1,060.97 0.00 11,939.03 91.83 5300 Contract Services 91,990.00 1,614.43 12,763.37 56,018.61 23,208.02 25.22 5703 Capital Lease Payment 4,061.09 0.00 327.49 73.60 3,660.00 90.12 Totalfor Org Key /290607: 1,577,231.09 107,630.65 609,493.69 175,365.20 792,372.20 50.23 Key: 1290608- Virtual Library 5000 Regular Salaries 28,690.00 2,011.74 5,364.65 0.00 23,325.35 81.30 5030 Fringe Benefits 13,480.00 0.00 13,479.99 0.00 0.01 0.00 5152 Computer Software 2,000.00 0.00 0.00 0.00 2,000.00 100.00 5200 Operations& Maintenance 97,000.00 0.00 76,332.95 0.00 20,667.05 21.30 5300 Contract Services 6,000.00 0.00 0.00 0.00 6,000.00 100.00 Total for Org Key 1290608: 147,170.00 2,011.74 95,177.59 0.00 51,992.41 35.32 Key: 1291602 -CA STATE LIBRARY 5010 Part Time Salaries 15,080.00 0.00 0.00 0.00 15,080.00 100.00 5030 Fringe Benefits 2,600.00 0.00 1,000.00 0.00 1,600.00 61.53 5100 Travel and Meetings 1,500.00 0.00 0.00 0.00 1,500.00 100.00 5152 Computer Software 6,480.00 0.00 0.00 0.00 6,480.00 100.00 5200 Operations& Maintenance 33,000.00 0.00 0.00 0.00 33,000.00 100.00 5215 0& M/Computer Equipment 24,687.00 0.00 0.00 13,332.80 11,354.20 45.99 5300 Contract Services 113,445.00 0.00 0.00 0.00 113,445.00 100.00 5501 Admin./General Overhead 110.00 0.00 0.00 0.00 110.00 100.00 Total for Org Key 1291602: 196,902.00 0.00 1,000.00 13,332.80 182,569.20 92.72 Key: 1292602-STAFF INNOVATIN FD(CA ST LIE) 5010 Part Time Salaries 38,050.00 0.00 0.00 0.00 38,050.00 100,00 5030 Fringe Benefits 4,990.00 0.00 790.02 0.00 4,199.98 84.16 5100 Travel and Meetings 27,500.00 0.00 0.00 0.00 27,500.00 100.00 5200 Operations& Maintenance 141,750.00 0.00 0.00 0.00 141,750.00 100.00 5300 Contract Services 10,000.00 0.00 0.00 0.00 10,000.00 100.00 5501 Admin./General Overhead 710.00 0.00 0.00 0.00 710.00 100.00 Total for Org Key 1292602: 223,000.00 0.00 790.02 0.00 222,209.98 99.64 Key: 1298601 -Calif Literacy Campaign Grant 5501 Admin./General Overhead 920.00 0.00 0.00 0.00 920.00 100.00 Total for Org Key /29860/: 920.00 0.00 0.00 0.00 920.00 100.00 User: VGARCIA-Vivian Garcia Page: 3 Current Date: 10/30/2013 Report:GL_BA_MSTR_01_RC-GL: Budget to Actual with Encumbrances-By KeyObject Current Time: 08:27:30 26 C _� Y+o se71esInte$ba^u�>o�.rmaameot �"'9lFYdv a.E. a— rw �outreach Sff2� e programssecond weo Teens @ RC PL �upcomingLlbCaCywellness tReirner�UngStorytimesG� ,,.. n.2013-2015 Goals �.;� , it PopAUp�RGs'y� ,! , h 1 healthy second f,�grS of Devel pment Day i �` t Rancho Cucamonga Library Strategic Services Plan ' s . m>z Rras<Y determined 0 5c .1 v0.1' O• C C _' lip` � y _ nw = e Mlo=l 27 LuCR"Nc,e City of Rancho Cucamonga Library Services c Strategic Services Plan z !n1vJ 2013 Update "o '4 11 y , i�r= t. 1 Ao DP0' Note: For the 2013 Strategic Services Plan update, the Library is noting any significant changes in this one appendix. A full revision of the Library's SSP will occur in 2014. 2012-2013 Highlights 1. National Medal — The National Medal for Museum and Library Service was the overarching success for 2013. This medal not only meant a lot to library staff, but it was a shared success between library staff, city staff, Council, Library Board and Foundation, Friends of the Library, the State Library, many partners, and most importantly, the Rancho Cucamonga Community. Library staff was motivated by the medal and is even more inspired to do great things for our Community. 2. Grants —The Library received several grants in the past year: two Staff Innovation Fund grants; Digital Literacy; and Pop-Up RC to name a few. All these grants will be completed in the upcoming year. Grant totals are approximately$400,000. 3. Play and Learn lslandsTM Sales — In the last year library staff worked closely with the State Library, Califa Group, and many California Libraries to market the Play and Learn Islands`"'. As a result, in the last year, approximately 35 Play and Learn lslandsTM have been sold. These sales have resulted in $150,000 in revenue that can be used to create more Play and Learn IslandsTM for the Rancho Cucamonga Library. 4. Partnership with RCMU — In the last year, Library staff and RCMU staff worked closely on a solar demonstration project, including solar panels on the roof of the Biane Library, an interactive kiosk to demonstrate the photovoltaic system, and a solar powered Renewable Energy Play and Learn Island'TM. 5. Staff Development — Staff development was a high priority in the last year with the highlight being the Staff Development Day in May. This all-day conference-style program was open to all full and part time library staff, Whittier Public Library staff, and any interested City Hall staff. With over 30 sessions to choose from, Staff Development Day offered something for everyone. Updates to SSP Sections The following reflects minor changes/additions/updates to several of the SSP sections. Section 2—HISTORY OF THE RANCHO CUCAMONGA PUBLIC LIBRARY 2013 is proving to be a very significant year for the Library. Just some significant events to date in 2013, the Library has received almost $400,000 in grants for various programs and services, a record amount. (These grant programs will appear in various sections of the 2013 SSP.) The Library's Play and Learn Islands'' are now established in the California library community as a model for early learning. Assistant Library Director Michelle Perera received national recognition by being named a Library Journal "Mover and Shaker" for 2013, and most significantly, the Rancho Cucamonga Public Library was awarded the 28 National Medal for Museum and Library Service, the nation's highest honor that can be bestowed upon a museum or library, and were invited to a ceremony at the White House where the National Medal was presented by First Lady Michelle Obama. Section 3—LIBRARY SUPPORT ORGANIZATIONS In 2013, the Library Board of Trustees elected Janet Temkin, Superintendent of the Cucamonga School District as their new President. In 2013, the Library Foundation engaged Ray Patchett to work with them to create a new strategic plan. As part of this strategic plan, a purpose statement and a defined set of goals for the next three years were created. The Foundation anticipates adopting this new strategic plan by December 2013. (It should be noted that Mr. Patchett is providing his services pro bona.) The Friends of the Library anticipate another strong year for donations to the Library, and are target to meet their goal of$120,000 for FY 2013/14. Section 5—ADMINISTRATION DIVISION FY 2013/14 has seen a slight improvement in the economy, which is reflected in revenues from property • taxes. Overall, property tax revenues increased approximately 5% from FY 2012/13, the first increase in approximately 5 years. (However, property tax revenues are still down almost 20% from its peak in 2007/8.) Additional revenues are being used to restores some services that were cut (in the area of the Bookmobile, Back 2 Basics and Adult Literacy) as well as adding additional funds back into the book and media collections, which have been reduced by over 20% in the past 4 years. Recruitment for two full-time positions (Literacy Coordinator and a Library Technician) are also in the process. These positions were previously left vacant due to the economy. In 2013 we had a very successful Staff Development Day where full and part time staff from all departments and both libraries (and staff from the Whittier Public Library) were able to get together to learn from an outstanding group of speakers, and to share and combine ideas for innovative solutions to ongoing issues i.e. making the most of available space, new approaches to customer service, building and personal safety, offering the same services (or perhaps more) with fewer resources. This was a great opportunity for part time staff especially to meet and take part in what we hope will be an annual program for staff growth and development. For FY 2013/14, the Library was once again awarded a statewide Staff Innovation Fund grant ($168,000) to do training on a contract basis. For this session, the training sites are Monterey County, Place and El Dorado Counties, the County of Los Angeles and the Inland Library System (Riverside City, Riverside County, Upland and Ontario Libraries.) After expenses and backfilling time, the Library should net around $80,000, which will once again be put into the Library Foundation's internal Staff Innovation Fund. The Library also received a grant from the California State Library to do a project called "Pop-Up RC!" The concept of this grant is to create a mobile City Hall that can go into the community and provide various City services depending on where the pop-up is headed on a particular day. For example, it the pop-up was going to a farmer's market, there might be a library story time, the Healthy RC Play and Learn Island', a sidewalk CPR class from the Fire District, information on micro-chipping from the Animal Center and a demonstration on easy-to-make raw salads by the Healthy RC team. On another day in another location, the focus of the pop-up could be on business licenses and building permits, or 29 on waste management and recycling. In other words, the pop-up will be flexible, and all City departments will be able to take advantage of how it might be programmed for a specific event. Since the Library received the grant ($85,000, primarily for purchasing and customizing a trailer), we will act as the lead agency but there has been an enthusiastic response to the pop-up from many different departments, and the collaboration on the pop-up up to now has been outstanding. Section 7—TEEN SERVICES DIVISION This summer, Teen Services staff applied for and received a Staff Innovation Fund 2 grant called Teens @RCPL. This year-long project is a planning grant which will enable staff to update and re-craft a Teen Services Plan, first by gathering data and testing programmatic and marketing ideas, then by writing the plan based on the results of information gathered. Upon completion, the Teen Service Plan will offer an updated 3-5 year service plan for teens, including objectives and opportunities for outreach, programming, technology, marketing, staff training, and more. To this end, Library staff will be working with Community Services staff in the area of services to teens. Both of our departments are wrestling with the services we provide to teens and will be exploring what we have in common, and how best to utilize what we are doing in order to provide better, more targeted and effective services to our teen community. Section 8—CHILDREN AND FAMILY SERVICES DIVISION Story times continue to be one of the foundations of Children and Family Services at Rancho Cucamonga Library. Expansion of the current story time line-up is needed to satisfy demand from the public however staff also need to look at the developmental needs of children and how this corresponds to programs offered. As staff have learned more about these developmental needs they realized that our current story time ages and stages may not be optimum for the benefit of the children and families attending. During FY2013/14 Children and Family Services staff will research and create a plan to both expand the schedule of story time offerings and to realign age appropriate content to be introduced in the 2015 calendar year. The Library's Play and Learn lslandsTM project continues to be a very successful venture. Several libraries in California were able to purchase PAL Islands via a State Library grant while two large library systems, Riverside City and the County of Los Angeles, purchased multiple Play and Learn lslandsTM for their branches. Library staff continue to field inquiries from libraries in California and across the country. In FY 2013/14 staff will explore potential new designs as well as the possibility of a new fabricator who could bring the price down on the units, making them more affordable for libraries. For FY 2013/14, the Library received a grant from the California State Library to conduct an evaluation of digital literacy programs and apps for children and their caregivers. This grant will provide the Library with four (4) AWE computer stations (these are very rugged, specially-designed computers for children that come with over 50 pre-installed programs) and 20 iPads, each with over 25 preinstalled digital learning apps. (The total value of these are over $40,000.) In addition, this grant will cover the cost of contracting with an early childhood education professor who specializes in digital literacy to evaluate the effectiveness of these computers and apps. This evaluation will then be published, which should act as a future benchmark for the California State Library in possibly funding these types of computers and apps for other libraries in California. For the 2013 California Library Association conference, Library Services Manager Renee Tobin was asked by the California State Library to be a part of a planning team to present a two-day preconference program on early learning for families. The State Library recognizes that the Rancho Cucamonga Public Library, and in particular Renee, are leaders in the concept of providing library services to the very 30 young. This is a direction that the State Library wants all libraries in California to pursue and are looking to Renee to provide direction and demonstrate a model that can be replicated throughout the State of California. Section 9—TECHNOLOGY SERVICES AND VIRTUAL LIBRARY Technology Services: In Fall 2013, the Archibald and Biane Tech Centers underwent a complete "computer refresh" with new computers, monitors, and software being installed. Many library staff are currently taking advantage of training offerings by the IS department, which is undoubtedly making the transition to new and updated programs go more smoothly, and should improve overall computer skills in the long run. RCPL will take advantage of many resources available to libraries to prepare for the launch of the Affordable Care Act. We expect demand for computers, internet, and Wi-Fi to increase as the public seeks out information and access to ACA insurance "exchanges"to purchase health insurance. Virtual Library: In 2013, RCPL created a Facebook fan page as part of its National Medal marketing efforts. Promoting the library on Facebook continues, and our page has grown and added "fans" relatively quickly. The area of technology is one that the Library intends to put a major focus on for FY 2013-14 and into the future. It is felt by Library administration that although the Library has always done an outstanding job in the area of programming and providing general library services, over the years, technology has been a weakness. We always seems to be following or even chasing technology trends and this is something that we want to try and change. Library staff will be working closely with the Information Services Division in order to be a part of their (and the City's) overall technology master plan. The Library will also be brainstorming ideas in the area of technology to better develop a direction to move forward in such areas a social media, a possible new integrated library system, eReaders and eBooks, mobile applications,web site design, staff competencies in technology, etc. Section 11—OUTREACH SERVICES—LIBRARY BOOKMOBILE The collection of the Bookmobile was refurbished with an infusion of $10,000 via the "Books4U" grant from the State Library. Selection was completed over the summer of 2013 and the Bookmobile started service for the new school year with these new additions featured in displays. Also in store for the Bookmobile in FY2013/14 will be a new exterior wrap. Staff will determine the design and the work is expected to be completed in Spring 2014 when the vehicle has some scheduled time off the road. The Library has the opportunity to not only update the graphics but would like to utilize space on the vehicle for additional promotion. Section 12 & 13—LITERACY SERVICES FY 2013/14 will see the Back to Basics and Adult Literacy Services merge into Literacy Services supervised by the Literacy Coordinator, a professional-level Librarian I. This position will be recruited and filled in fall 2013. The Literacy Coordinator will supervise the adult tutoring program as well as the Back to Basics children's reading tutoring program. The Coordinator will supervise part-time library assistants and clerks who support both programs. The position is also required to carefully maintain personal information such as reading levels on learners and hold sensitive conversations with adult learners and parents of Back to Basics students, 31 As demand for Literacy Services has grown so has the need for specialized expertise such as conducting tutor training that a librarian will bring to the service. While working closely with both adult and children's services to partner in programming, collection development and other services, Literacy Services will continue to offer much needed remedial tutoring and a range of programs for learners. Section 14—BIANE LIBRARY 2' FLOOR Perhaps the single most important goal of the Library for the next two to five years is completing the second floor of the Paul A. Biane Library @ Victoria Gardens. For FY 2013/14, funds have been allocated to complete architectural design drawings for the necessary tenant improvements of the second floor as well as to come up with a detailed cost analysis for carrying out these tenant improvements. Staff have already met with the Biane Library architect of record Pete Pitassi and have had numerous discussions on conceptually what we would like to occur on the second floor. There are some preliminary "bubble" drawings that we are reviewing and the plan at the moment is to finalize these conceptual drawing and then give direction to Mr. Pitassi to begin design drawings. The time frame to accomplish this is by November 2013. Concurrently, we will create a scope of work and work with Purchasing Division to come up with a PSA for this work. At the moment, the intent is to design the tenant improvements, which will include Library administrative office space and approximately 8,000 sq. ft. of flexible programming space. Once costs for these second floor tenant improvements (which includes an elevator, public staircase, HVAC system, all plumbing, mechanical and electrical systems and FF&E) is determined, a construction schedule will be determined. Preliminarily, it has been determined that construction of the tenant improvements could begin as early as FY 2014-15 although build out of the interactive children's museum exhibits would probably not occur until FY 2015-16 at the earliest due to funding constraints. However, the second floor is being designed in phases so that once the tenant improvements have been completed, the space will be usable as office space and for scheduled public programs. In relation to the second floor, there are many other decisions that will need to be made in the next 12- 18 months, including: - Revisit 2009 Library Needs Assessment for second floor to assure that what was needed then is still relevant today. - Determine funding source(s) for construction, both for initial tenant improvements and then for interactive children's museum exhibits. - Estimate FF&E costs for offices and other spaces on second floor. - Create a preliminary construction schedule (i.e. after determining the potential disruption of service construction of the second floor will have, will need to decide if we will close the Biane Library during construction or schedule construction around library service hours or some combination of the two.) The Library is very excited to once again be actively working on the 2' floor. Section 16—CURRENT ORGANIZATIONAL CHART Please see Appendix B. Section 17—GLOBAL TRENDS OF NOTE Trends change and emerge quickly in the digital age. Some trends identified by agencies such as the California State Library and the Institute for Museum and Library Services during 2013 include: 32 • Early Literacy. Exposing children to literacy at an early age promotes reading readiness and lifelong learning. • Mobile Technology. Current technological trends are moving in the direction of emphasizing the mobile experience. • Information Producers. Current users of technology want to be able to actively create and express their ideas, and not just observe and passively absorb information. • Sharing and Connection. As users increasingly create their own content, they are further driven to share their ideas, options, and creations through social media and crowdsourcing. • Data Mining. Corporations/organizations increasingly collect consumer lifestyle data and use patterns in order to drive product development, marketing, and a targeted user experience. The Library intends to monitor these trends, and keep them in mind when looking at potential new programs as well as future grant opportunities. Section 20—SUCCESSION PLANNING FOR THE LIBRARY DEPARTMENT The succession plan for the Library remains intact. Assistant Library Director Michelle Perera continues to grow her skills, and her recognition as a 2013 Library Journal "Mover and Shaker", her acceptance (and completion) of the 2013 American Library Association's Leadership Institute and that she has been selected to be a mentor at the 2014 Eureka Leadership Institute are just a few examples of the respect she garners in the profession, and speaks to her leadership abilities. Please see Appendix A for a detailed Staffing Review for the upcoming years and Appendix B for a current Organizational Chart. In addition, Appendix C references scenarios of growth and constrained resources. 2013-2015 Goals 1. In the upcoming year, architectural work will begin for the Biane Library second floor. The architect of record, Pete Pitassi will work with Library staff to develop an interim solution and use of the second floor until the final children's museum can be completed. 2. Rancho Cucamonga Library will be celebrating its 20-year anniversary on September 24, 2014 (from when the City took over library services). A series of events are being planned to mark the occasion as well as a Library Foundation Campaign to fundraise. 3. Several grants will be completed in the upcoming year including: • Pop-Up RC (a citywide project to offer outreach services around the community)- $85,000; • SIF2 (a second round of statewide SIF trainings for four additional sites) -$168,000; • Digital Literacy (an evaluation of mobile devices, computers, and apps for children and families) -$90,000 • Computer and Social Media classes-$5,000 • Back 2 Basics family nights- $1,000 4. The Bookmobile (celebrating 10 years this year) exterior will be re-wrapped this year in order to give it a fresh, up-to-date look and feel. 5. Staff will plan another conference-style staff development day for Friday, May 23rd, 2014 in partnership with the Whittier Public Library 6. As part of our internal Staff Innovation Fund, four staff teams will execute four grants: 33 • Reinventing Story times — staff will evaluate all 18 story times and determine the best course of action for modifying and adding story times that are developmentally appropriate and meet demand • Teens @ RCPL— in partnership with the Community Services Department, the teen services division will evaluate teen programming and services and determine what new/modified lineup to present in the next fiscal year • Live & Learn — staff will create a health and wellness event for adults to learn about library health and wellness resources, offer exciting healthy mind, body, and Earth programs, and beef up the health and wellness collections. • STEM — library staff will create a new Science, Technology, Engineering, and Mathematics series of programs for elementary school children using the new $100 computers — Raspberry Pies. 7. With the recent merging of adult and children's literacy, as well as the recruitment of a new Literacy Librarian, in the upcoming year this service will be evaluated and a plan of action to merge the two programs successfully will be created. • Respectfully Submitted, Strategic Services Plan Development Team Robert Karatsu, Library Director Michelle Perera, Assistant Library Director Renee Tobin, Library Services Manager Cara Vera, Senior Librarian Karye Hood, Reference Services Coordinator Vivian Garcia, Senior Administrative Secretary 34 Appendix A Staffing 2012-2013 marked several staffing changes for Rancho Cucamonga Library Services: 1. Full Time • Literacy Librarian — in response to the retirement of the Literacy Coordinator in 2012 and in accordance with the 2011 and 2012 SSPs, the adult literacy division and the children's Back 2 Basics literacy programs were merged into one department under the heading of Literacy Services. The original position of Library Assistant II was upgraded to Literacy Librarian and reflected in the 2013/14 budget in order to oversee both programs. In July 2013 the position was flown and in-house candidate Allen Callaci (Back 2 Basics coordinator and programmer) was recently promoted into the position. • Library Technician—in December 2012,a full time Library Assistant I position opened up. Working with the HR Director to begin correcting that classification, the position was changed to Library Technician. In August 2013, the position was flown and the recruitment is currently in progress. 2. Reclassifications • Principal Librarian 3 Library Services Manager—responsible for the day-to-day operations at the Archibald Library, as well as the • development and operations of the children's division, Renee Tobin was reclassed to the position of Library Services Manager. • Acting Circulation Supervisor 3 Circulation Supervisor—responsible for day-to-day supervision of the Archibald Circulation Division, Library Clerk Vicky Roslof had been serving in an "acting" capacity for four years. This reclass moved her into the Circulation Supervisor role — achieving parity with the Biane Library Circulation Supervisor. 3. Part Time • Library Assistant—in response to the Affordable Care Act, a recruitment for Library Assistants was conducted in August 2013. Three new staff have been hired. 2013-2015 In the upcoming year(s), there will be several staffing issues that should be addressed: 1. Full Time • Library Assistant 3 Librarian I — With Allen Callaci's recent promotion to Literacy Librarian, this will leave a vacant Library Assistant position. This position will need to be filled in order to maintain the same level of programming support to the Biane Library, maintain the level of customer service, and maintain the passport service levels. In addition to these responsibilities, there is also a growing need for a position to serve as an "Administrative Librarian" (a library version of a Management Analyst)that will be responsible for handling PSAs and ESAs, overseeing passports,assist Library Director and Assistant Director with the Staff Innovation Fund(at multiple locations), provide assistance to the Library Foundation, and assist with the library budget. Based on our assessment (as well as informal discussion with the Deputy City Manager for Administrative Services), exploring the idea of an Administrative Librarian will be ideal. This position will not only provide necessary support to public service,but also to library management. Cost will be an increase of$10,000. • Librarian 1 3 Librarian II—Currently,there is a Children's Librarian at both the Biane and Archibald Libraries, however, there are a few significant differences in responsibilities. Whereas many of the day-to-day programming, customer service, collection development, etc. responsibilities are similar, the Children's Librarian at the Biane Library also supervises full time staff, oversees a larger programming lineup, and is the last line of defense for any patron issues/problems 35 pertaining to children and families (at the Archibald Library the Library Services Manager-who is over the Children's division- is available to handle those sensitive issues). This will also be a step towards future succession planning. • Shared Position — In the upcoming years, the Library would like to explore the idea of a shared position with the I.S. Department. With a growing need to reinvent technology at the Library, creating a position between the I.S. and Library Departments could be an innovative way to solve Library needs as well as the I.S. department add a staff person (without creating a new full time position). Cost will be depend on level of position and percentage share with I.S. • Library Page I and Library Page II — Currently both Library Page I and II positions (which are full- time) are filled. Once the minimum wage increases go into effect, the salaries will almost completely overlap. Our recommendation is to: 1. Keep the Library Page I position as it is (since once the position is vacant it will not be refilled) and 2. Upgrade the Library Page II position to Library Clerk (in order to create parity between the two Libraries). Then, each Library will have a Circulation Supervisor and a Library Clerk in the Circulation Division. This will result in an annual increase of approximately$9,000. 2. Part Time • Page (part time) — In response to the upcoming increase to minimum wage, the part time Page salary will need to be updated to reflect those increases. At present, the Page salary starts at $8.25 per hour. Since the majority of the Library's part time staff are pages, this will have an impact on the Library's budget in the upcoming years. 3. Salary Survey In the upcoming year, we would like to look at the salary scale for the Librarian I classification. Whereas the salary is for the most part on target with surrounding / similar agencies, the roles and responsibilities of a Rancho Cucamonga Librarian far exceed those of neighboring agencies and are far more parallel with fellow Rancho Cucamonga departments. Below are the bullet points from the CSD and Librarian job descriptions. Whereas we can't speak to the "other duties" taken on by the Coordinators, it should be noted that even though the Librarian job description is not as detailed as the Coordinator, Librarians are also responsible for all the responsibilities listed on the Coordinator column. All Librarians also have a Master's Degree. Librarian I CSD Coordinator Assists in the development and implementation Assists in planning, developing, organizing, and of special programs and services. supervising cultural and recreational activities for participants from preschool to advanced age groups; assists in developing the annual programming of events, programs, and services. Prepares bibliographic guides to the Library's Prepares media releases, flyers, and other collections; compiles, catalogs and classifies materials to advertise and promote programs information materials. and activities; maintains inventory of program supplies and equipment; schedules facility reservations and performs safety inspections. Advises and assists library patrons in locating Participates in the determination of personnel, and choosing appropriate materials and in using equipment, and material needs for program various reference sources. activities, evaluates program attendance, costs, and may recommend the continuance or 36 cancellation of programs; assists in the development of new programs. Recommends additions to maintain an up-to- Works with community and professional groups date collection of reference materials and to promote recreational programs; recruits, services appropriate to the needs of the supervises, and evaluates part-time and community. contract employees. Creates and maintains Internet Web page; uses Maintains files and records; assists with the and instructs others in the use of computers to preparation of budget recommendations for locate information through electronic networks; allocation of personnel,equipment and supplies diagnoses problems with computer and for program activity areas. database; orders repairs as needed. EDUCATION: Graduation from an American EDUCATION: Graduation from an accredited Library Association accredited college with a college with a Bachelor's degree with major Master's degree in Library Science or any coursework in recreation or a related field and combination of training and experience that two years of experience in the implementation provides the desired knowledge and abilities. of cultural and recreation programs or activities or any combination of training and experience that provides the desired knowledge and abilities. ANNUAL SALARY: $59,160 ANNUAL SALARY: $63,804 37 Vs , i i- n. ,/` — /: ^ - } . y d © . ,>2., / a\ � ?� - \ - o R S� ° . < 13 4i \\� \{\ � � iiz){ \ Y Y Y \ - \ \ ]! ai 7i t 00 I— CC 4 rm rL �k \ a S - # 28 cd U ©7 l 2 - ) ] ` ` /o , o E r !e/k k � .,S - = } ' > - ` I - - _ \: }r {E k 8 . ., 3 Appendix C 2013 Strategic Services Plan - Library 1. Scenario A: Growth. If resources are available in the future, what changes would be recommended to the organization? This should include both staffing and other kinds of organizational growth (contracting, etc.) In this scenario, be sure to indicate the single highest priority(staffing, programming, or other resources needed). a. Second Floor of Biane Library— if resources improve significantly, the Library's highest priority is to complete the second floor as a children's discovery space. Based on our original needs assessment data, current library use and trends, and the very recent Community Services needs assessment data, expanded library service is a high priority for the community. b. Shared Position — in the upcoming years, the Library would like to explore the idea of a shared position with the I.S. Department. With a growing need to reinvent technology at the Library, creating a position between the 1.5. and Library Departments could be an innovative way to solve Library needs as well as the I.S. department add a staff person (without creating a new.full time position). Cost will be depend on level of position and percentage share with I.S. c. Technology—in the near future the Library would like to look at some technology improvements that will allow us to expand services to the community and improve overall efficiency. The computer upgrade to all public computers this year was much needed and very welcome, however, there are still several possibilities the Library would like to explore, including: exploring a new Integrated Library System (library catalog and patron database); exploring options for a new eBook platform; and creating a library mobile app. d. Programming — Children's librarians are currently evaluating all story times offered at both libraries. Once this is complete, exploring the possibility of offering additional programs will need to be considered. 2. Scenario B: No growth/constrained resources. If additional resources are very limited in the foreseeable future, how will the Department reorganize, realign, or shift? What programs and services should be discontinued or modified to make room for new? What staffing changes can be made with existing personnel to adjust to this scenario? If the City, and by extension the Library experiences a time of no growth and limited resources, several recommendations can be made similar to those that were made in the last 3 years to account for the downturn. Unfortunately, each has a definite impact on service: a. Services • Back 2 Basics program — this fiscal year the Back 2 Basics program was made whole again after two years of cuts to tutoring hours. Cuts to this program would result in savings to part time hours. • Story times — even though extremely popular, cuts to children's programs (since they are our most abundant set of programs)would need to be considered • Book clubs — whereas the cost of materials/supplies for these programs is minimal, staff costs for these can be high due to preparation and planning. b. Staffing— in the last three years, there have been several cuts to staffing, including cuts to part time hours and merging of full-time positions to save money. Any additional cuts to staffing would result in radical cuts to services, such as: long lines at Circulation Desks, elimination of 39 literacy programs, fewer story times, additional cuts to open hours, and elimination of outreach activities. c. Realignment — during the last several years, library staff have integrated into the City organization in a meaningful and great capacity. Library staff have provided many hours of support and partnerships to other City Departments through workgroups and City teams (Team RC, PRG group, Pop-Up, Health RC, etc.) as well as lots of outreach efforts (spearheading Summer in the City, booths at all other department events, etc.) Whereas when times are tougher, collaboration is important, these efforts are extremely staff time intensive and resource heavy. As a result, realignment in some ways would make the Library become more insular than collaborative. • 40