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HomeMy WebLinkAbout2014/06/18 - Agenda Packet zaja city of _ .�. CONGA 10500 Civic Center Drive 4 Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD PUBLIC FINANCING AUTHORITY CITY COUNCIL REGULAR MEETINGS 1st and 3rd Wednesdays 4- 7:00 P.M. JUNE 18, 2014 ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo COUNCIL MEMBERS William Alexander Marc Steinorth Diane Williams J CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman µ CITY CLERK Janice C. Reynolds � ` 4 4 . INFORMATION FOR THE PUBLIC L it .=ILA[Cfill01CAMONGA TO ADDRESS THE FIRE BOARD, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL The Fire Board, Public Financing Authority,Successor Agency and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board, Public Financing Authority,Successor Agency and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences.Any handouts for the Fire Board, Public Financing Authority, Successor Agency or City Council should be given to the City Clerk for distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other"Public Communications"which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an"Advertised Public Hearing"or on an"Administrative Hearing"Item(s),your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair,depending upon the number of individuals desiring to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Library(-ies) and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Public Financing Authority,Successor Agency and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings"on-demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSUCable Modem)or Low-bandwidth (Dial-up) Internet service. The Fire Board,Public Financing Authority,Successor Agency and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m.in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board,Public Financing Authority,Successor Agency and City Council. Copies of the agendas and minutes can be found @ www.cityofrc.us eiIf you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, = • PUBLIC FINANCING AUTHORITY AND 1 • •' CITY COUNCIL AGENDA . Ar1�liOC.�1GMONi;: JUNE 18, 2014 A. 5:00 P.M. CLOSED SESSION IF CALL TO ORDER - TAPIA CONFERENCE ROOM Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams CLOSED SESSION CALLED TO ORDER AS THE CITY COUNCIL. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I ID. CONDUCT OF CLOSED SESSION - TAPIA CONFERENCE ROOM I D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER AND LIEBERT CASSIDY WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION AND THE EXECUTIVE MANAGEMENT EMPLOYEES. D2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) — DENO JOSEPH BOSSIERE, SR.; LETICIA BOSSIERE, INDIVIDUALLY AND AS SUCCESSORS IN INTEREST TO DEVIN BOSSIERE, DECEDENT V. CITY OF RANCHO CUCAMONGA; COUNTY OF SAN BERNARDINO; STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION; AND DOES 1 THROUGH 100, INCLUSIVE. CASE NO. CIVRS 1401497. D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 5546 WEST BERYL AVENUE, AND GENERALLY REFERRED TO AS THE HERITAGE PARK EQUESTRIAN CENTER; NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR; WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA AND THE ALTA LOMA RIDING CLUB; REGARDING LEASE TERMS. D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 12400 ARROW ROUTE (APN 0229-021-60-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND JEFF BLOOM, DEPUTY CITY MANAGER AND OMNITRANS; REGARDING PRICE AND TERMS. FIRE PROTECTION DISTRICT, " ••• • PUBLIC FINANCING AUTHORITY AND 2 • '•�' CITY COUNCIL AGENDA () JCAMONGA JUNE 18, 2014 D5. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT BASE LINE ROAD AND DAY CREEK (APNS 089-031-15-0000, 1089-031-16-0000 AND 1089-031-35-0000); NEGOTIATING PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA AND ROBERT MARTIN, VICE PRESIDENT, MANAGING DIRECTOR — LAND ACQUISITION, LEWIS OPERATING CORP.; REGARDING PRICE AND TERMS. E. CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) F. RECESS CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Steinorth and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Presentation of Certificates of Recognition to Teen Trac Member Jacob McGaughey and Kohls #601 Team Members - 2014 California Park and Recreation Society (CPRS) District 11 Layman Award Recipients. H2. Progress Update on Rancho Cucamonga's participation in the Cool California Challenge. H3. Presentation of ParkRancho.com parking permit website for reserved parking in Rancho Cucamonga. FIRE PROTECTION DISTRICT, • „� PUBLIC FINANCING AUTHORITY AND 3 • '_'4 CITY COUNCIL AGENDA 'ffO6iC MUNGA JUNE 18, 2014 I. PUBLIC COMMUNICATIONS I/ This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: June 4, 2014 (Regular Meeting) --- J2. Approval of Check Register dated May 28, 2014 through June 10, 2014 for the total of 1 $75,442.91. J3. Approval to receive and file current Investment Schedule as of May 31, 2014. 5 J4. Approve Amendment No. 002 to renew Contract (CO 12-071) with ASSI Security through 10 June 30, 2015 with no price increase, in an amount not to exceed $100,000 annually ($25,000 Fire, $75,000 City Facilities) for the maintenance and repair of access controls and related security services for the existing City and Fire Facilities to be funded from various General Fund and Fire District accounts contingent upon the adopted budget for FY 2014-2015. FIRE PROTECTION DISTRICT, ••• • PUBLIC FINANCING AUTHORITY AND 4 • :;;' CITY COUNCIL AGENDA JUNE 18, 2014 J5. Approve Amendment No. 003 to renew Contract (CO 03-084) with EMCOR Service/Mesa 11 Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for Fiscal Year 2014-2015 for HVAC/Control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City Facilities; approve extra repair work for City Facilities not to exceed $215,000 and $25,000 for Fire District Facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from various City and Fire Accounts contingent on the adopted budget for Fiscal Year 2014-2015. K. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY I K1. Approval of Minutes: June 4, 2014 (Regular Meeting) L. CONSENT CALENDAR - CITY COUNCIL L1. Approval of Minutes: June 4, 2014 (Regular Meeting) L2. Approval of Check Register dated May 28, 2014 through June 10, 2014 and payroll ending 13 June 10, 2014 for the total of $2,594,739.11. L3. Approval to receive and file current Investment Schedule as of May 31, 2014. 48 L4. Approve Amendment No. 001 to Contract CO 14-082 with United Storm Water, Inc. to 57 increase the contract amount to $140,650 to continue with the drainage and cleaning of Red Hill Park Lake to be funded from 1001319-5300/1897-0 (Park Maintenance); and to appropriate $40,780 to 1 001 31 9-5300 from 1001319 fund balance. L5. Approval to terminate Contract CO 12-093 with Contact Security, Inc. and approve the 58 award of a month-to-month contract with Allied Barton Security Services, LLC (CO 14-145) of Riverside, California for Security guard services at various City locations on an emergency basis, until these services are formally re-bid in the 14/15 Fiscal Year not to exceed 7 months; in the amount of $26,250 for the remainder of Fiscal Year 13/14 and $173,200 for Fiscal Year 14/15 to be funded from City Facility, Landscape Maintenance District 3B, Sports Complex and Library Accounts; Appropriate $10,830 in Fiscal Year 14/15 from 1001312 (Facilities Maintenance-$2,500), 1700312 (Sports Complex-$2,000), 1133303 (Landscape Maintenance 3B-$5,400), and 1290606 (Archibald Library-$930) fund balances into 1001312-5304, 1700312-5304, 1133303-5304, and 1290606-5300. L6. Approve Amendment No. 002 to renew Contract CO 13-008 with Able Building 59 Maintenance of Santa Ana, California, with NO fee increase and consistent with the original competitive bid process, effective July 1, 2014 through June 30, 2015 for window cleaning services at various City facilities, contingent on the adopted budget for Fiscal Year 2014- 2015 in an amount not to exceed $78,000 ($68,000 base amount plus $10,000 extra work), to be funded from accounts 1001312-5304 (Facilities Maintenance) and 1700312-5304 (Sports Complex). FIRE PROTECTION DISTRICT, illie PUBLIC FINANCING AUTHORITY AND 5 • '.•'J CITY COUNCIL AGENDA d,O a ,ON.A JUNE 1852014 L7. Approve Amendment No. 002 to renew Contract (CO 12-071) with ASSI Security through 60 June 30, 2015 with no price increase, in an amount not to exceed $100,000 annually ($25,000 Fire, $75,000 City Facilities) for the maintenance and repair of access controls and related security services for the existing City and Fire Facilities to be funded from various General Fund and Fire District accounts contingent upon the adopted budget for FY 2014-2015. L8. Approve Amendment No. 003 to renew Contract (CO 03-084) with EMCOR Service/Mesa 61 Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for Fiscal Year 2014-2015 for HVAC/Control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City Facilities; approve extra repair work for City Facilities not to exceed $215,000 and $25,000 for Fire District Facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from various City and Fire Accounts contingent on the adopted budget for Fiscal Year 2014-2015. L9. Accept the bids received, award and authorize the execution of a contract in the base bid 63 amount of $110,448 and additive bid amount of $26,880.00 for the "LMD-4R Paseo and Park Lighting Project" to the lowest responsive bidder, Torga Electric, of San Bernardino and authorize the expenditure of a contingency in the amount of $12,672 to be funded from Account No. 1134303-5650/1858134-0 (LMD-4R Park Lighting Retrofit). L10. Approve Amendments No. 002 to renew contracts CO 02-018 and CO 09-125 with 66 Trugreen Landcare of Riverside, California, with no fee increase and consistent with the original competitive bid process, effective July 1, 2014 through June 30, 2015 for the maintenance of City landscape sites, contingent on the adopted budget for FY 2014-2015, in an amount not to exceed $800,400 to be funded from General Fund Account 319 (Park Maintenance) and Landscape Maintenance District Accounts 136 (Caryn Community), 137 (North Etiwanda), 138 (South Etiwanda), 139 (Lower Etiwanda) and 140 (Rancho Etiwanda). L11. Accept the bids received and award and authorize the execution of the contract in the 67 amount of $86,369.00, to the lowest responsive bidder, TSR Construction and Inspection and authorize the expenditure of a 10% contingency in the amount of $8,636.90, for the sidewalk improvements on Banyan Street (north side) from Merlot Court to Cantabria Avenue and Beryl Street (west side) from Base Line Road to 19th Street to be funded from Gas Tax RT7360 Funds, Account Nos. 1174303-5650/1862174-0 and 1174303- 5650/1863174-0. L12. Release of Maintenance Guarantee Bond No. 58696729-M in the amount of $124,259.76, 69 for Arrow Route from Baker Avenue to Archibald Avenue; Milliken Avenue from Arrow Route to Base Line Road and from Fairmont Way to 80' north of Kenyon Way Pavement Rehabilitation, Contract No. 12-123. L13. Approval of Cooperative Agreement between the Cucamonga Valley Water District and the 71 City of Rancho Cucamonga for the construction of a 24" water main in conjunction with the City's Wilson Avenue Extension Project — between East Avenue and Wardman Bullock Road, and authorize the Chairman to sign said Cooperative Agreement. FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL AGENDA JUNE 18, 2014 L14. Approval of Amendment No. 001 renewing the Professional Services Agreements with no 73 fee increase for Aufbau Corporation (CO 13-141), Onward Engineering (CO 13-143) and Dan Guerra & Associates (CO 13-142) for providing annual public works inspection/construction support and engineering support annual services for FY 2014/2015, for proposed capital improvement projects throughout the City, to be funded from various individual project accounts as approved in the FY 2014/2015 Budget. L15. Approval of Amendment No. 001 renewing the Professional Services Agreements with no 75 fee increase for Dawson Surveying, Inc. (CO 13-137), LEH & Associates (CO 13-138), Westland Group, Inc. (CO 13-139) and Madole & Associates (CO 13-140) for providing annual survey services for FY 2014/2015, for proposed capital improvement projects throughout the City, to be funded from various individual project accounts as approved in the FY 2014/2015 Budget. L16. Approval to renew Professional Services Agreement (CO 12-078) with Applied Metering 76 Technologies, Inc. for installation, configuration and meter reading services within the Rancho Cucamonga Municipal Utility Service Area for FY 2014/15 to be funded from 17053035309 Municipal Utility Fund. L17. Approval to renew Professional Services Agreement (CO 12-077) with Butsko Utility 77 Design, Inc. for Technical Electrical Engineering support within the Rancho Cucamonga Utility Service Area for FY 2014/15 to be funded from 17053035309 Municipal Utility Fund. L18. Approval to renew Professional Services Agreement (CO 13-083) with Richard Heath and 78 Associates, Inc. for Energy Conservation Audits and Implement a Customer Direct installation program for Rancho Cucamonga Municipal Utility Customers for FY 2014/15 to be funded from 17063035300 Utility Public Benefit Fund. L19. Approval to renew Professional Services Agreement (CO 12-075) with International Line 80 Builders, Inc. for operation and maintenance of the Arbors Substation and the Municipal Utilities Electrical Distribution System within the Rancho Cucamonga Municipal Utility Service Area for FY 2014/15 to be funded from 17053035309 and 17053035603 Municipal Utility Funds. L20. Approval to renew and amend Professional Services Agreement (CO 13-196) with 81 Industrial Electric Machinery, LLC for tri-annual maintenance testing at the Rancho Cucamonga Municipal Utility Arbors Substation for FY 2014/15 to be funded from 17053035309 Municipal Utility Funds. L21. Approval for award and authorize the execution of the contract and Addendum #1, in the 82 amount of $77,987.40, including 5% contingency, to Jacobs Engineering Group Inc., for design professional services for the Etiwanda Avenue Grade Separation at Metrolink Tracks, between 6th Street and Arrow Route Project, to be funded from Transportation Funds, Account No. 1124303-5650/1076124 and Citywide Infrastructure Funds, Account No. 1198303-5650/1076198. L22. Approval for award and authorize the execution of the contract in the amount of $10,000.00 84 to Douglas Engineering Inc., for project design support services for the Etiwanda Avenue Grade Separation at Metrolink Tracks between 6th Street and Arrow Route Project, to be funded from Citywide Infrastructure Funds, Account No. 1198303-5650/1076198. FIRE PROTECTION DISTRICT, ,..•••, PUBLIC FINANCING AUTHORITY AND 7 • =•;'� CITY COUNCIL AGENDA JUNE 18, 2014 L23. Approval to authorize an increase to Contract No. 14-006 in the amount of $72,300.00 to 86 Econolite Control Products, Inc., for the installation, configuration, integration, training, and testing of Traffic Signal Communication equipment along Foothill Boulevard and Base Line Road for the Traffic Management Center upgrade project Citywide, to be funded from Transportation fund, Account No. 11243035650/1831124-0. L24. Approval of an agreement for Design Professional Services in the amount of $319,604 with 88 RJM Design Group, Inc. and authorize the expenditure of a 10% contingency in the amount of $31,960, for the design development and construction document services for Southwest Cucamonga Park, a 3.5 acre neighborhood park to be funded by a Proposition 84 Grant from Account No. 1235305-5650/1754235-0. M. CONSENT ORDINANCES The following Ordinances have been introduced for first reading. Second readings are expected to be routine and non-controversial. The Fire Board, or Council will act upon them at one time without discussion. The City Clerk will read the title. Any item can be removed for discussion by a Board Member, or Council Member. M1. Adoption of Ordinance 865 Establishing Police, Library, Animal Center, Park Land 90 Acquisition in-lieu, Park Land Acquisition Impact, Park Improvement, Community and Recreation Development Impact Fees; in the City of Rancho Cucamonga. (Second Reading) ORDINANCE NO. 865 (SECOND READING) 95 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 3 AND TITLE 16 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO REPEAL CHAPTERS 3.24 AND 16.32 IN THEIR ENTIRETY AND ADDING CHAPTERS 3.52, 3.56, 3.60, 3.64, AND 3.68 ESTABLISHING DEVELOPMENT IMPACT FEES FOR COMMUNITY AND RECREATION CENTER, LIBRARY, ANIMAL CENTER, POLICE, AND PARK IN-LIEU/PARK IMPACT FEES M2. Consideration of an Ordinance amending Chapter 19.12 of the Municipal Code pertaining 110 to flood damage protection to comply with the latest Federal Emergency Management Agency (FEMA) regulations in the City of Rancho Cucamonga (Second Reading) ORDINANCE NO. 866 (SECOND READING) 111 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 19.12 OF THE RANCHO CUCAMONGA MUNICIPAL CODE, PROVIDING FOR FLOODPLAIN MANAGEMENT REGULATIONS FIRE PROTECTION DISTRICT, • • PUBLIC FINANCING AUTHORITY AND . • 8 ` CITY COUNCIL AGENDA ..(4AgiutioexicAmoN,A JUNE 18, 2014 N. CITY MANAGER'S STAFF REPORTS r--- The following items have no legal publication or posting requirements. N1. Authorize the City Manager to enter into a Buyers Joint Project Agreement and a Power 129 Purchase Agreement with RE Astoria 2 LLC for the purchase of 6 megawatts of solar energy. N2. Approval to receive and file Animal Center 2013 Annual Report. 132 0. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. INTER-AGENCY UPDATES (Update by the City Council to the community on the -'- � p Y Y Y meetings that were attended.) 02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council --- Member.) P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT 11 I, Debra L. McNay, Assistant City Clerk/Records Manager, of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on June 12, 2014, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive. June 4, 2014 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, REGULAR MEETINGS MINUTES A. CALL TO ORDER I The Rancho Cucamonga City Council and Fire Protection District held a regular closed session on Wednesday, June 4, 2014 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Lori Sassoon, Deputy City Manager/Administrative Services and Robert Neiuber, Human Resource Director. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) I The following closed session items were considered: Dl. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER AND LIEBERT CASSIDY WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION AND RANCHO CUCAMONGA CITY EMPLOYEES ASSOCIATION AND THE EXECUTIVE MANAGEMENT EMPLOYEES. IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No public communications were made. E. CITY MANAGER ANNOUNCEMENTS I No discussion or actions were taken. F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 6:10 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 1 of 7 Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Lori Sassoon, Deputy City Manager/Administrative Services; Mark Steuer, Engineering Director;Trang Huynh, Building & Safety Services Director; Bill Wittkopf, Public Works Services Director; Veronica Fincher, Animal Care and Services Director; Fire Chief Mike Bell; Nettie Nielsen, Community Services Director; Police Chief Anthony Onodera; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS I H1. Presentation of check by Southern California Edison to support Library's workforce development computer classes. Jennifer Menjivar-Shaw, Region Manager for Southern California Edison presented a check in the amount of$5,000 for the Library's workforce development computer classes. H2. Proclamation declaring May, 2014, Pediatric Stroke Awareness Month. Mayor Michael presented a proclamation to Bradley Fox, Pediatric Stroke Survivor, declaring May 2014 as Pediatric Stroke Awareness Month. H3. Video presentation of recent Etiwanda Fire. Fire Chief Mike Bell displayed a video presentation of the recent Etiwanda Fire. H4. Announcement of the Lewis Family Playhouse 2014/15 Season. Susan Sluka-Kelly, Cultural Arts Manager, announced the Lewis Family Playhouse 2014/15 season of events. I. PUBLIC COMMUNICATIONS City Manager John Gillison announced that applications are being taken for the Oversight Committee. Interested candidates can file their application in the City Clerk's office. The deadline is June 19, 2014. 11. Janet Walton offered a prayer to the City Council and the audience. 12. Dana Keithly was opposed to San Bernardino's mandatory Spay and Neutering program and noted that education and being proactive is the key to getting animals adopted. 13. Susan Keithly indicated that animals at the Center were in crates and had been euthanized due to lack of space and noted that Council Member Steinorth should have acted. 14. James McGuire noted that the City adopted the no kill goal in 2005. He indicated that his dog's microchip was not in the database. 15. Bill Hanlon indicated that it cost too much money to drain the lake at Red Hill Park. He stated that the lake needs to be refilled. Also, Mr. Hanlon expressed a concern with the need to reduce maintenance * DRAFT * June 4, 20141 Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga 1 City Council Minutes 1 Page 2 of 7 levels at Heritage Park. He suggested that the automobile allowance be eliminated and management be contracted out. 16. Melissa Boyd announced Senator Morrell's 10th Annual Women of Distinction ceremony, which will be on June 20, 2014 at the National Orange Show. 17. Pastor Puredi Hillary offered a prayer to the City Council and the audience. 18.Jim Heitman, representing the Rancho Cucamonga Chamber of Commerce,announced the upcoming Chamber events. 19. Madison Baker requested speed humps on Morning Canyon Way. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Approval of Minutes: May 21, 2014 (Regular Meeting) J2. Approval of Check Register dated May 14, 2014 through May 27, 2014 for the total of $284,799.56. J3. Approval to proceed with the biennial review of the Conflict of Interest Code for the Fire Protection District and City Council. J4. Authorization to award the purchase of one (1)tractor drawn aerial ladder truck, as budgeted for the Fire Protection District, from Rosenbauer South Dakota, LLC of Lyons, South Dakota, in the amount of$1,171,494.36 in accordance with RFP#13/14-100,from Account No. 3288501-5604 (Capital Outlay-Vehicles) and approve an appropriation in the amount of $171,500 from District Capital Reserves to Account No. 3288501-5604— Removed for Discussion. Board Member Alexander removed Item J4 for discussion. MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the remaining staff reports. Motion carried 5-0. J4. Authorization to award the purchase of one (1)tractor drawn aerial ladder truck, as budgeted for the Fire Protection District,from Rosenbauer South Dakota, LLC of Lyons, South Dakota, in the amount of$1,171,494.36 in accordance with RFP#13/14-100,from Account No. 3288501-5604 (Capital Outlay-Vehicles) and approve an appropriation in the amount of $171,500 from District Capital Reserves to Account No. 3288501-5604— Removed for Discussion. Board Member Alexander thanked Deputy Chief Costello for meeting with him and answering his questions regarding this purchase. He indicated that this was a very expensive piece of equipment and recognized the necessity of its purchase. MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendation in the staff report. Motion carried 5-0. * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 3 of 7 IK. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY J K1. Approval of Minutes: May 21, 2014 (Regular Meeting) MOTION: Moved by Spagnolo, seconded by Williams, to approve the minutes. Motion carried 5-0. IL. CONSENT CALENDAR - CITY COUNCIL I L1. Approval of Minutes: May 21, 2014 (Regular Meeting) L2. Approval of Check Register dated May 14, 2014 through May 27, 2014, and payroll ending May 27, 2014 for the total of$5,170,689.47. L3. Approval to proceed with the biennial review of the Conflict of Interest Code for the Fire Protection District and City Council. L4. Authorization for the transfer of two (2) Allmand Brothers Night-Lite Pro portable light trailers, one (1) Advance Safety Products Message Master sign trailer, and one (1) Zieman Model 1165 Utility Trailer. L5. Accept the bids received, award and authorize the execution of a contract in the amount of $11,950.00 for the "Victoria Gardens Cultural Center Wall Tile Replacement Project" to the lowest responsive bidder, Torga Electric, of San Bernardino and authorize the expenditure of a 10% contingency in the amount of $1,195.00 to be funded from Account No, 1025001- 5650/1890025-0 (Capital Reserve). L6. Approval of a Resolution of the City Council of the City of Rancho Cucamonga, California, adopting the amended Measure "I" Five-Year Capital Improvement Program for the expenditure of Measure "I" Funds covering Fiscal Years 2013/2018. RESOLUTION NO. 14-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ADOPTING THE AMENDED MEASURE "I" FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM COVERING FISCAL YEARS 2013/2018 FOR THE EXPENDITURE OF MEASURE "I" FUNDS L7. Approve the purchase and installation of play equipment from Landscape Structures, Inc., for the Coyote Canyon Park Playground, utilizing a competitively bid Cooperative Agreement awarded by Houston-Galveston Area Council (HGAC Contract No. PR 11-12),and authorize the expenditure of$149,711.68 plus$288.32 contingency to be funded from Account No. 1134303- 5650/1859134-0 (LMD 4R —Coyote Canyon). L8. Approval of revised map for Tract Map 18122, located on the east side of East Avenue, north of the Foothill Freeway (SR-210) submitted by KB Home Coastal Inc., a California Corporation. RESOLUTION NO. 14-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING REVISED FINAL MAP FOR TRACT 18122 MOTION: Moved by Alexander, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 4 of 7 M. ADVERTISED PUBLIC HEARINGS - CITY The following items have been advertised and/or posted as public hearings as required by law. The Mayor will open the meeting to receive public testimony. M1. Accept Development Impact Fee (DIF) study by Colgan Consulting Corporation dated April 22, 2014; Consideration and recommendation to adopt Ordinance No. 865 establishing Police, Library, Animal Center, Park Land Acquisition In-Lieu, Park Land Acquisition Impact, Park Improvement, Community and Recreation Development Impact Fees; approve Resolution No. 14-101 revising the Engineering Services User Fees. Approve Resolution No. 14-102 revising Citywide Transportation Fees. ORDINANCE NO. 865 (FIRST READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 3 AND TITLE 16 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO REPEAL CHAPTERS 3.24 AND 16.32 IN THEIR ENTIRETY AND ADDING CHAPTERS 3.52,3.56,3.60, 3.64, AND 3.68 ESTABLISHING DEVELOPMENT IMPACT FEES FOR COMMUNITY AND RECREATION CENTER, LIBRARY, ANIMAL CENTER, POLICE, AND PARK IN-LIEU/PARK IMPACT FEES RESOLUTION NO. 14-101 A RESOLUTION OF THE CITY COUNCIL OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION 12-196, TO UPDATE FEES APPLICABLE FOR SERVICES PERFORMED BY THE ENGINEERING SERVICES DEPARTMENT RESOLUTION NO. 14-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING RESOLUTION NO. 07-160, REVISING CITY-WIDE TRANSPORTATION DEVELOPMENT FEES FOR ALL DEVELOPMENTS WITHIN THE CITY OF RANCHO CUCAMONGA, AND MAKING FINDINGS IN SUPPORT THEREOF Mark Steuer, Engineering Services Director; Jason Welday, Traffic Engineer, and Dan James, Senior Civil Engineer, presented the staff report. In response to Council Member Alexander, City Attorney Jim Markman indicated that the Ordinance would need to be adopted for the Resolutions to be effective. If the City Council wanted to remove some or all of the fees, the documents would be revised and placed on a future agenda. Mayor Michael opened the public hearing.With no one wishing to speak, Mayor Michael closed the public hearing. In response to Council Member Williams, Director Steuer confirmed that staff had met with the BIA and they were not objecting to the fee structure. Mayor Michael appreciated this, noting that the elimination of Redevelopment had forced the City to take a good look at how the fees are funded. In response to Mayor Michael, Director Steuer confirmed that the development impact fees were not charged until the certificate of occupancy was in place. The Assistant City Clerk/Records Manager read the title of Ordinance No. 865. MOTION: Moved by Spagnolo, seconded by Williams,to take up Ordinance No. 865 for first reading and * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 5 of 7 set second reading for June 18, 2014. Motion carried 4-1 (Council Member Alexander opposed). MOTION: Moved by Spagnolo, seconded by Williams, to adopt Resolution No. 14-101. Motion carried 4-1 (Council Member Alexander opposed). MOTION: Moved by Williams, seconded by Spagnolo, to adopt Resolution No 14-102. Motion carried 4- 1 (Council Member Alexander opposed). N. CITY MANAGER'S STAFF REPORTS I The following items have no legal publication or posting requirements. N1. Authorization to establish a Paid Electric Vehicle Charging Station Program. Fabian Villenas, Principal Management Analyst, presented the staff report. In response to Council Member Steinorth, Mr. Villenas confirmed that the intent of the program was to establish a cost neutral program. In response to Council Member Williams, Mr. Villenas addressed enforcement. He indicated that there are protocols within the electric vehicle community that would help support the four hour maximum. He proposed that the situation be monitored. Mayor Pro Tem Spagnolo suggested that the charger be set to max out at 4 hours. MOTION: Moved by Alexander, seconded by Williams, to approve the establishment of a paid electric vehicle charging station program. Motion carried 5-0. N2. Consideration of an Ordinance amending Chapter 19.12 of the Municipal Code pertaining to flood damage protection to comply with the latest Federal Emergency Management Agency (FEMA) regulations in the City of Rancho Cucamonga. ORDINANCE NO. 866 (FIRST READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 19.12 OF THE RANCHO CUCAMONGA MUNICIPAL CODE, PROVIDING FOR FLOODPLAIN MANAGEMENT REGULATIONS Dan James, Senior Civil Engineer, presented the staff report. MOTION: Moved by Williams, seconded by Spagnolo,to take up Ordinance No. 866 for first reading and set second reading for June 18, 2014. Motion carried 5-0. 0. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Mayor Michael reported on today's meeting of the San Bernardino Associated Governments. He indicated that the County received $550,000 in one day during their Give Big San Bernardino County campaign. * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 6 of 7 02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) No announcements were made. P. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. Q. ADJOURNMENT The meeting was adjourned at 9:01 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: " * * * * * DRAFT * June 4, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 7 of 7 ut q k T Y� ;,- , ....,_, ,..,.,.... ,..... ,— rs, , . , ...,_. ,r- t z• ..„.7.c \0 n D lu—i O 1. •r, g o °' H 3-bs 4c9 a l I I � 111��� �O -'� �. Z cii ocin �, ZAP �, ' i b � � n0 n ,-, n O = O 0. 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R g' q r' tS agi a SCE. m m 1 co d N 0 , Z n n cu 1:, -, 05 0 o D n UU } A cam» Cf s j 6 3 - o. .o to 'v S C v G M m 2 -, W A O j .a -. v iii - d. n• C}. 8 c=� W N� {p��0 tQ�gjpO U' h7 Q W _. { a i W S o, W W 4 -4 W N 7 • v i x lYl 0 C ro RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P1 • Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amount AP 00347931 2014/06/04( ADAPT CONSULTING INC 260.03 AP 00347899 2014/05/28( VERIZON CALIFORNIA 177.07 AP 00347946 2014/06/04( BOUND TREE MEDICAL LLC. 2,710.79 AP 00347951 2014/06/04( CHARTER COMMUNICATIONS 256.92 AP 00347963 2014/06/04( DUMBELL MAN FITNESS EQUIPMENT,THE 252.20 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 111.79 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 37.26 AP 00348075 2014/06/04( WINZER CORPORATION 18.24 AP 00347827 2014/05/281 MIELKE, BRETT 200.00 AP 00347902 2014/05/281 VORTEX INDUSTRIES INC 875.39 AP 00347933 2014/06/041 ALL CITIES TOOLS 60.25 • AP 00347905 2014/05/281 WELLS, ERIC 200.00 AP 00347970 2014/06/041 FLEET SERVICES INC. 805.62 AP 00347987 2014/06/041 HRICZAK, DAVID E TR 7.60 AP 00348087 2014/06/05 ( CUCAMONGA VALLEY WATER DISTRICT 212.96 AP 00347818 2014/05/281 LEAL, MICHAEL 864.00 AP 00347968 2014/06/04( FEDERAL SIGNAL CORPORATION 90.15 AP 00347824 2014/05/281 MCCUISTION, MICHAEL 213.00 AP 00347926 2014/05/29( SUNRISE FORD 292.76 AP 00347827 2014/05/28( MIELKE, BRETT 200.00 AP 00347850 2014/05/28( POLLOCK, LARRY 225.00 AP 00347970 2014/06/04( FLEET SERVICES INC. 175.18 AP 00348064 2014/06/04( VERIZON CALIFORNIA 479.13 AP 00348068 2014/06/041 WAXIE SANITARY SUPPLY 111.79 AP 00347827 2014/05/281 MIELKE, BRETT 225.00 AP 00348015 2014/06/041 PETERSON HYDRAULICS INC 188.10 Ap 00348038 2014/06/041 SO CALIF GAS COMPANY 70.59 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 127.95 AP 00348031 2014/06/04( SC FUELS 587.99 AP 00348031 2014/06/04( SC FUELS 1,143.22 AP 00348038 2014/06/04( SO CALIF GAS COMPANY 61.40 AP 00348096 2014/06/05 ( KME FIRE APPARATUS 171.49 AP 00348007 2014/06/04( OCCUPATIONAL HEALTH CTRS OF CA 149.94 AP 00348096 2014/06/051 KME FIRE APPARATUS 303.82 AP 00348096 2014/06/051 KME FIRE APPARATUS 149.65 AP 00347760 2014/05/281 CLEAR COAST INC 183.00 AP 00347760 2014/05/281 CLEAR COAST INC 225.00 AP 00347760 2014/05/28( CLEAR COAST INC 183.00 AP 00347951 2014/06/04( CHARTER COMMUNICATIONS 256.92 AP 00347963 2014/06/04( DUMBELL MAN FITNESS EQUIPMENT,THE 150.00 AP 00348054 2014/06/041 UNDERWRITERS LABORATORIES INC 1,005.44 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 19.65 . AP 00348068 2014/06/041 WAXIE SANITARY SUPPLY 6.55 AP 00347945 2014/06/04( BLUESTONE, BELA M. 7.60 AP 00347965 2014/06/041 FAILSAFE TESTING 1,194.57 User: VLOPEZ- VERONICA LOPEZ Page: 1 Current Date: 06/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 13:5 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT • P2 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amount AP 00347987 2014/06/04( HRICZAK, DAVID E TR 76.01 AP 00348075 2014/06/04 ( WINZER CORPORATION 142.59 AP 00347855 2014/05/28 ( RAMBAUD, BRET 190.00 AP 00347905 2014/05/28 ( WELLS, ERIC 225.00 AP 00347819 2014/05/28 ( LITTLE BEAR PRODUCTIONS 350.00 AP 00347827 2014/05/28 ( MIELKE, BRETT 200.00 AP 00347899 2014/05/28 ( VERIZON CALIFORNIA 553.99 AP 00348064 2014/06/041 VERIZON CALIFORNIA 479.13 AP 00348064 2014/06/041 VERIZON CALIFORNIA 433.55 AP 00348068 2014/06/04 l WAXIE SANITARY SUPPLY 19.65 AP 00347926 2014/05/291 SUNRISE FORD 594.40 AP 00347850 2014/05/281 POLLOCK, LARRY 200.00 AP 00348083 2014/06/05 ( AIRGAS USA LLC 242.35 AP 00348015 2014/06/041 PETERSON HYDRAULICS INC 94.05 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 39.62 AP 00348015 2014/06/041 PETERSON HYDRAULICS INC 381.90 AP 00348031 2014/06/04( SC FUELS 2,321.09 AP 00348031 2014/06/041 SC FUELS 698.00 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 88.17 AP 00348048 2014/06/041 TERMINIX PROCESSING CENTER 81.00 AP 00348095 2014/06/05 ( INTERSTATE BATTERIES 593.46 AP 00348044 2014/06/041 SOUTHERN CALIFORNIA EDISON 1,484.09 AP 00348096 2014/06/05 ( KME FIRE APPARATUS 198.34 Ap 00347760 2014/05/281 CLEAR COAST INC 160.00 AP 00347760 2014/05/28 ( CLEAR COAST INC 1,900.00 AP 00347997 2014/06/04 l MARIPOSA LANDSCAPES INC 32.31 AP 00348007 2014/06/04 l OCCUPATIONAL HEALTH CTRS OF CA 206.76 AP 00348015 2014/06/04( PETERSON HYDRAULICS INC 190.95 AP 00348096 2014/06/05 ( KME FIRE APPARATUS 402.70 AP 00347753 2014/05/281 CARSON, DANIEL -108.75 AP 00347741 2014/05/281 BALL, ROBERT 189.90 AP 00347793 2014/05/281 GRAPHICS FACTORY INC. 540.00 AP 00347899 2014/05/281 VERIZON CALIFORNIA 219.64 AP 00347899 2014/05/281 VERIZON CALIFORNIA 48.74 AP 00348068 2014/06/041 WAXIE SANITARY SUPPLY 545.53 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 181.85 AP 00347972 2014/06/041 FRANKLIN TRUCK PARTS 466.02 AP 00348030 2014/06/04( SAFETY SOLUTIONS INC 412.30 AP 00347818 2014/05/28 ( LEAL,MICHAEL 55.49 AP 00347835 2014/05/28 ( NUSTAGROUP.COM 2,481.57 AP 00347902 2014/05/281 VORTEX INDUSTRIES INC 558.15 AP 00347933 2014/06/041 ALL CITIES TOOLS 55.77 AP 00347945 2014/06/041 BLUESTONE. BELA M. 76.01 AP 00347965 2014/06/041 FA I LSA FE TESTING 2,425.33 AP 00348023 2014/06/04( RELM WIRELESS CORPORATION 395.00 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 06/11/: Report:CK AGENDA REG PORTRAIT RC -CK: Agenda Check Register Portrait Layout Time: 13:5 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P3 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amouni AP 00348087 2014/06/051 CUCAMONGA VALLEY WATER DISTRICT 55.20 AP 00347822 2014/05/281 MARIPOSA LANDSCAPES INC 2,555.24 AP 00347855 2014/05/281 RAMBAUD, BRET 200.00 AP 00347905 2014/05/28 WELLS, ERIC 225.00 AP 00348064 2014/06/04( VERIZON CALIFORNIA 47.18 AP 00348064 2014/06/04( VERIZON CALIFORNIA 149.53 AP 00348054 2014/06/04( UNDERWRITERS LABORATORIES INC 2,041.36 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 545.53 AP 00348079 2014/06/04( ZBINDEN, JONATHAN 200.00 AP 00348044 2014/06/04( SOUTHERN CALIFORNIA EDISON 884.44 AP 00348007 2014/06/04( OCCUPATIONAL HEALTH CTRS OF CA 96.90 AP 00348029 2014/06/041 SAFE-ENTRY TECHNICAL INC 628.00 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 120.03 AP 00347991 2014/06/04( JOHNSON MACHINERY COMPANY 1,320.17 AP 00348004 2014/06/04( NAVARRETTE, DANIEL 200.00 AP 00348031 2014/06/041 SC FUELS 1,417.14 AP 00348031 2014/06/04( SC FUELS 442.28 AP 00348031 2014/06/041 SC FUELS 297.71 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 17.61 AP 00348048 2014/06/041 TERMINIX PROCESSING CENTER 65.00 AP 00348094 2014/06/05 ( INTERSTATE BATTERIES 146.63 AP 00347753 2014/05/28( CARSON, DANIEL 408.54 AP 00348044 2014/06/04( SOUTHERN CALIFORNIA EDISON 1,436.09 AP 00348094 2014/06/05 ( INTERSTATE BATTERIES 297.70 AP 00347760 2014/05/28 ( CLEAR COAST INC 160.00 AP 00347800 2014/05/28 ( HMC ARCHITECTS 6,772.50 AP 00348083 2014/06/05 ( AIRGAS USA LLC 126.14 AP 00347997 2014/06/041 MARIPOSA LANDSCAPES INC 451.63 AP 00348007 2014/06/041 OCCUPATIONAL HEALTH CTRS OF CA 247.43 AP 00348096 2014/06/051 KME FIRE APPARATUS 84.46 AP 00347753 2014/05/281 CARSON, DANIEL 1,840.00 AP 00347899 2014/05/281 VERIZON CALIFORNIA 188.74 AP 00347935 2014/06/04( ALLEGIS CORP 314.92 AP 00347964 2014/06/04( EIGHTH AVENUE ENTERPRISE LLC 476.82 AP 00348064 2014/06/04( VERIZON CALIFORNIA 479.13 AP 00348068 2014/06/04( WAXIE SANITARY SUPPLY 43.34 AP 00348075 2014/06/041 WINZER CORPORATION 70,23 AP 00347809 2014/05/281 IPROMOTEU 1,816.89 AP 00347957 2014/06/041 DANIELS TIRE SERVICE 85.00 Ap 00347972 2014/06/041 .FRANKLIN TRUCK PARTS 946.16 AP 00347818 2014/05/281 LEAL, MICHAEL 23.79 AP 00347933 2014/06/041 ALL CITIES TOOLS 766.53 AP 00347933 2014/06/04( ALL CITIES TOOLS 413.45 AP 00347986 2014/06/04( HOYT LUMBER CO., SM 23.95 AP 00348087 2014/06/05 ( CUCAMONGA VALLEY WATER DISTRICT 481.17 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 06/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 13:5 RANCHO CUCAMONGA FIRE PROTECTION DISTRICT P4 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amouni AP 00347822 2014/05/28( MARIPOSA LANDSCAPES INC 2,004.74 AP 00347855 2014/05/28( RAMBAUD, BRET 200.00 AP 00347986 2014/06/04( HOYT LUMBER CO., SM 25.22 Ap 00348064 2014/06/04( VERIZON CALIFORNIA 47.18 AP 00348064 2014/06/04( VERIZON CALIFORNIA 149.54 AP 00348068 2014/06/041 WAXIE SANITARY SUPPLY 129.96 AP 00348068 2014/06/041 WAXIE SANITARY SUPPLY 129.96 AP 00347855 2014/05/28 I RAMBAUD, BRET 200.00 AP 00347872 2014/05/28 I SMART AND FINAL 50.07 AP 00348038 2014/06/041 SO CALIF GAS COMPANY 80.42 AP 00347873 2014/05/28( SO CALIF GAS COMPANY 181.87 AP 00348031 2014/06/04( SC FUELS 897.97 AP 00348031 2014/06/04( SC FUELS 604.43 AP 00348031 2014/06/04 1 SC FUELS 289.61 AP 00348038 2014/06/04 ( SO CALIF GAS COMPANY 219.11 AP 00348044 2014/06/041 SOUTHERN CALIFORNIA EDISON 753.34 AP 00348048 2014/06/041 TERMINIX PROCESSING CENTER 75.00 AP 00348096 2014/06/05 I KME FIRE APPARATUS 894.39 AP 00347760 2014/05/281 CLEAR COAST INC 160.00 AP 00347760 2014/05/281 CLEAR COAST INC 225.00 AP 00348004 2014/06/04( NAVARRETTE, DANIEL 60.00 AP 00348096 2014/06/05 ( KME FIRE APPARATUS 1,815.87 AP 00347800 2014/05/28( HMC ARCHITECTS 270.00 Total for Entity: 75,442.91 User: VLOPEZ- VERONICA LOPEZ Page: 4 Current Date: 06/11/: Report:CK AGENDA REG PORTRAIT RC- CK: Agenda Check Register Portrait Layout Time: 13:5 P5 O1 a > N co m o 0 00 o 0 0 w a o C t ] N N N N N O d Ce Q 0 t1 O r O' O .- r N r O ^ L Co W ' r W C O E > 0 W y O d g U x a m O _ A o a o .c p N E 0- C > N m 0 ILO N N ! 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O . v L 0 m d C > « yo 0 d C a 4* LL Q 0 E /Vy Q m o N U r y A N N O O RI 2 0 z D LL z w z E K ✓ O N LL LL C z C) r LL q U Z' O E w o E z o 0 0 0 0 0 � Q c E t a a a c a - N J N y Z f%1 CO N f%) N i T U O h L O L Z C O ▪ C 2 o # 2 C c C S 0. C E )i 7 0 0 • N 0 C G O 4 O o U aN N V A C o C Y - W o N 0 >. = 0 T o 0 J C o U 0 0 m z C so c co N G °o z a Ti ° 6 a °o a 0 7 'v `o • b 0 O 0 • N C N C Y N 0 0 U .J N a y I- 2 0 K P10 STAFF REPORT lY' PUBLIC WORKS SERVICES DEPARTMENT -- \ Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Julie Ungashick, Management Analyst II Subject: APPROVE AMENDMENT NO. 002 TO RENEW CONTRACT (CO 12-071) WITH ASSI SECURITY THROUGH JUNE 30, 2015 WITH NO PRICE INCREASE, IN AN AMOUNT NOT TO EXCEED $100,000 ANNUALLY ($25,000 FIRE, $75,000 CITY FACILITIES) FOR THE MAINTENANCE AND REPAIR OF ACCESS CONTROLS AND RELATED SECURITY SERVICES FOR THE EXISTING CITY AND FIRE FACILITIES TO BE FUNDED FROM VARIOUS GENERAL FUND AND FIRE DISTRICT ACCOUNTS CONTINGENT UPON THE ADOPTED BUDGET FOR FY 2014-2015 RECOMMENDATION It is recommended that the City Council approve Amendment No. 002 to renew contract (CO 12-071) with ASSI Security through June 30, 2015 with NO price increase, in an amount not to exceed $100,000 annually ($25,000 Fire, $75,000 City Facilities) for the maintenance and repair of access controls and related security services for the existing City and Fire facilities to be funded from various General Fund and Fire District accounts contingent upon the adopted budget for FY 2014-2015. BACKGROUND/ANALYSIS ASSI Security of Irvine, California is the provider of keyless entry hardware and security surveillance systems for City facilities and Fire stations which includes card key replacements, card reader replacements and repairs, camera system trouble shooting and replacement, recording system maintenance, building monitoring and software upgrades for existing City and Fire facilities. ASSI has sent the City a letter of Intent expressing their desire to continue service to City and Fire facilities with NO price increase from fiscal year 13-14. During fiscal year 2013/2014, ASSI completed the security system installation at Stations 173, 176 and 177 and have included the access control security system in the remodel plans for Fire Stations 171, 172, 174 and 175 to be completed during fiscal year 2014/2015. ASSI has provided excellent service over the past year in maintaining these systems and staff is requesting City Council renew contract (CO 12-071)with ASSI Security. Respectfully submitted, i9�e William Wittkopf Mike Bell Public Works Servi es Director Fire Chief P11 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT ._ Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Julie Ungashick, Management Analyst II Pamela Pane, Management Analyst II Subject: APPROVE AMENDMENT NO. 003 TO RENEW CONTRACT (CO 03-084) WITH EMCOR SERVICE/MESA ENERGY SYSTEMS, INC. (EMCOR SERVICE), ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE FOR FISCAL YEAR 2014-2015 FOR HVAC/CONTROL WORK AND RELATED ENERGY MANAGEMENT SYSTEMS IN THE AMOUNT OF $206,240 ($17,186 PER MONTH) FOR CITY FACILITIES; APPROVE EXTRA REPAIR WORK FOR CITY FACILITIES NOT TO EXCEED $215,000 AND $25,000 FOR FIRE DISTRICT FACILITIES; AND PERFORM INDOOR AIR QUALITY MODIFICATIONS AS NEEDED AT CITY-WIDE FACILITIES NOT TO EXCEED $10,000; TO BE FUNDED FROM VARIOUS CITY AND FIRE ACCOUNTS CONTINGENT ON THE ADOPTED BUDGET FOR FISCAL YEAR 2014-2015 • RECOMMENDATION It is recommended that the City Council and Fire Board approve Amendment No. 003 to renew contract CO 03-084 with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for fiscal year 2014-2015 for HVAC/control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City facilities; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from various City and Fire accounts contingent on the adopted budget for fiscal year 2014-2015. BACKGROUND/ANALYSIS On September 5, 2013 City Staff published a Request for Bid (RFB) for HVAC services. Staff received (2) bids and after extensive review and on the advice of legal counsel, all bids were rejected by City Council on February 19, 2014 with the intent to re-post the solicitation as a Request for Proposal (RFP) with modified technical specifications in order to better meet the City's needs, improve vendor responsiveness, and increase competitiveness of potential future bidders. EMCOR Service is the City's current contractor for HVAC/control work and related energy management systems. Staff is requesting this contract be extended on a month-to-month basis in preparation for a formal request for proposal (RFP) process to be conducted in FY14/15. The RFP is slated to post in August of 2014 and award by November of 2014. The current contract covers the routine and preventative maintenance and servicing of all HVAC related equipment and a set hourly and material rate for any repairs needed. Typical extra work would include P12 EMCOR SERVICE/MESA ENERGY, MONTH-TO-MONTH CONTRACT RENEWAL FOR FY 13/14 JUNE 18, 2014 PAGE 2 repairs of condenser fan motors, exhaust fans, pumps, compressors, thermostats, etc. The specifications that are being prepared for bidding will be for a full-service contract covering all preventative maintenance and repairs for all Air Handling Units, Boilers, Chillers, Compressors, Condensing Units, Split System Units, Evaporative Coolers, Exhaust fans, Heat Pumps, Package Units, Variable Frequency Drives, VAV Units, Water Heaters, Water Pumps and Water treatment, and DDC Controls at all City and Fire Facilities with the exception of Refrigerant Coils, Evaporator Coils, Piping, Duct Work, and Sheet Metal. EMCOR Service has provided good service during the last year and staff recommends continuing the contract with this contractor on a month-to-month with the same scope of work as Fiscal Year 2013-2014. The contract with EMCOR will be terminated simultaneously with the award of the new contract. Respectfully submitted, 40. William Wittkopf, Pu 1ic Works Services Director ' ike Bell, Fire Chief BW:TQ/ju • • CITY OF RANCHO CUCAMONGA P13 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amount AP 00347930 2014/06/041 ACEY DECY EQUIPMENT INC. 1,883.15 AP 00347894 2014/05/28( UNITED WAY 185.00 AP 00347899 2014/05/28( VERIZON CALIFORNIA 588.93 AP 00347899 2014/05/28( VERIZON CALIFORNIA 1,151.43 AP 00347899 2014/05/28( VERIZON CALIFORNIA 742.30 AP 00347899 2014/05/28( VERIZON CALIFORNIA 56.09 AP 00347899 2014/05/28( VERIZON CALIFORNIA 29.81 AP 00347899 2014/05/28( VERIZON CALIFORNIA 43.45 AP 00347899 2014/05/28 ( VERIZON CALIFORNIA 47.18 AP 00347899 2014/05/28 l VERIZON CALIFORNIA 146.20 AP 00347904 2014/05/28 ( WAXIE SANITARY SUPPLY 645.55 AP 00347904 2014/05/28 ( WAXIE SANITARY SUPPLY 343.88 AP 00347907 2014/05/28 ( WESTERN UNIVERSITY OF HEALTH SCIENCE 35.00 AP 00347907 2014/05/281 WESTERN UNIVERSITY OF HEALTH SCIENCE 45.00 AP 00347943 2014/06/041 ATOM ENGINEERING CONSTRUCTION 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06/11/: Report:CK AGENDA REG PORTRAIT RC-CK: Agenda Check Register Portrait Layout Time: 13:4 CITY OF RANCHO CUCAMONGA P29 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amouni AP 00347920 2014/05/291 BRODART BOOKS 14.01 AP 00347920 2014/05/291 BRODART BOOKS 26.37 AP 00347920 2014/05/291 BRODART BOOKS 4.48 AP 00347764 2014/05/281 COLGAN CONSULTING CORPORATION 355.77 AP 00347784 2014/05/28( FEDERAL EXPRESS CORP 35.04 AP 00347792 2014/05/28( GRAINGER 180.93 AP 00347892 2014/05/281 UNITED PACIFIC SERVICES INC 9,661.00 AP 00347893 2014/05/281 UNITED ROTARY BRUSH CORPORATION 260.19 AP 00347895 2014/05/28 ( UTILIQUEST 1,204.95 AP 00347899 2014/05/281 VERIZON CALIFORNIA 49.07 AP 00347899 2014/05/281 VERIZON CALIFORNIA 48.74 AP 00347899 2014/05/281 VERIZON CALIFORNIA 56.09 AP 00347896 2014/05/28( VALLEY CREST LANDSCAPE 12,021.63 AP 00347899 2014/05/28( VERIZON CALIFORNIA 49.96 AP 00347896 2014/05/281 VALLEY CREST LANDSCAPE 2,564.32 AP 00347896 2014/05/281 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AGENDA REG PORTRAIT RC -CK: Agenda Check Register Portrait Layout Time: 13:4 CITY OF RANCHO CUCAMONGA P47 Agenda Check Register 5/28/2014 through 6/10/2014 Check No. Check Date Vendor Name Amouni AP 00348072 2014/06/04( WESTERN UNIVERSITY OF HEALTH SCIENCE 35.00 AP 00347805 2014/05/28( INLAND FAIR HOUSING AND MEDIATION BOAR 706.96 AP 00347819 2014/05/28( LITTLE BEAR PRODUCTIONS 4,725.00 AP 00347837 2014/05/28( OFFICE DEPOT 68.70 AP 00347837 2014/05/28( OFFICE DEPOT 25.48 AP 00347923 2014/05/29( INLAND VALLEY DAILY BULLETIN 235.00 AP 00347811 2014/05/281 JOHN DEERE LANDSCAPES 16.09 AP 00347811 2014/05/281 JOHN DEERE LANDSCAPES 957.83 AP 00347822 2014/05/281 MARIPOSA LANDSCAPES INC 10,729.02 AP 00347822 2014/05/28 ( MARIPOSA LANDSCAPES INC 800.00 AP 00347822 2014/05/281 MARIPOSA LANDSCAPES INC 2,425.16 AP 00347831 2014/05/281 MOUNTAIN VIEW SMALL ENG REPAIR 44.23 AP 00347837 2014/05/281 OFFICE DEPOT 106.40 AP 00347838 2014/05/281 ONTARIO SPAY AND NEUTER INC 25.00 AP 00347838 2014/05/281 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Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Maintenance Superintendent Subject: APPROVE AMENDMENT NO. 001 TO CONTRACT CO 14-082 WITH UNITED STORM WATER, INC. TO INCREASE THE CONTRACT AMOUNT TO $140,650 TO CONTINUE WITH THE DRAINAGE AND CLEANING OF RED HILL PARK LAKE TO BE FUNDED FROM 1001319-5300/1897-0 (PARK MAINTENANCE); APPROPRIATE $40,780 TO 1001319-5300 FROM 1001319 FUND BALANCE RECOMMENDATION It is recommended that the City Council approve Amendment No. 001 with United Storm Water, Inc., to increase the contract amount to $140,650 to continue with the drainage and cleaning of Red Hill Park Lake to be funded from 1001319-5300/1897-0 (Park Maintenance); appropriate $40,780 to 1001319-5300 from 1001319 fund balance. BACKGROUND/ANALYSIS On Monday, May 12, 2014, Public Works Services began the process of draining the water, relocating the wildlife and removing the estimated 200 tons of sludge from Red Hill Park Lake. As the project progressed, it became apparent the accumulation of sludge over the last 20 plus years was far greater than estimated. The amount of sludge actually removed exceeded 300 tons. To help reduce the cost of addressing the extra sludge abatement, staff met with representatives from IEUA and United Pumping at Regional Plant 2 (RP2) to discuss using IEUA's drying beds to dump the remaining sludge for drying. IEUA agreed to allow the City to transport the remaining sludge to RP2 for drying. Once the sludge dries, the remaining dry product can be transported to the landfill for disposal at a considerably reduced rate. United Storm Water, Inc. significantly reduced its removal costs for transporting the remaining sludge material to the IEUA facility for disposal. The cost for the additional work is $40,780 which needs to be added to United Storm Water Inc. current contract. With the lake cleaned, the process of evaluating the current condition of the lake bottom, pumping systems and plumbing can begin. Respe -Ily su: itted, Itt' - I It t' Wittkopf Public Works Services Director WW/dr ' y ,',' P58 J\ STAFF REPORT ( ' f PUBLIC WORKS SERVICES DEPARTMENT Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Ruth Cain, CPPB, Acting Senior Buyer Subject: APPROVAL TO TERMINATE CONTRACT CO 12-093 WITH CONTACT SECURITY, INC. AND APPROVE THE AWARD OF A MONTH-TO-MONTH CONTRACT WITH ALLIED BARTON SECURITY SERVICES, LLC (CO 14-145) OF RIVERSIDE, CALIFORNIA FOR SECURITY GUARD SERVICES AT VARIOUS CITY LOCATIONS ON AN EMERGENCY BASIS, UNTIL THESE SERVICES ARE FORMALLY RE-BID IN THE 14/15 FISCAL YEAR NOT TO EXCEED 7 MONTHS; IN THE AMOUNT OF $26,250 FOR THE REMAINDER OF FISCAL YEAR 13/14 AND $173,200 FOR FISCAL YEAR 14/15 TO BE FUNDED FROM CITY FACILITY, LANDSCAPE MAINTENANCE DISTRICT 3B, SPORTS COMPLEX AND LIBRARY ACCOUNTS; APPROPRIATE $10,830 IN FISCAL YEAR 14/15 FROM 1001312 (FACILITIES MAINTENANCE-$2,500), 1700312 (SPORTS COMPLEX-$2,000), 1133303 (LANDSCAPE MAINTENANCE DISTRICT 3B-$5,400) AND 1290606 (ARCHIBALD LIBRARY-$930) FUND BALANCES INTO 1001312-5304, 1700312-5304, 1133303-5304, AND 1290606-5300 RECOMMENDATION It is recommended that the City Council terminate contract CO 12-093 with Contact Security, Inc. and approve the award of a month-to-month contract with Allied Barton Security Services, LLC (CO 14-145) of Riverside, California for security guard services at various city locations on an emergency basis, until these services are formally re-bid in the 14/15 fiscal year; not to exceed 7 months; in the amount of$26,250 for the remainder of fiscal year 13/14 and $173,200 for fiscal year 14/15 to be funded from City Facility, Landscape Maintenance District 3B, Sports Complex and Library accounts; appropriate $10,830 in fiscal year 14/15 from 1001312 (Facilities Maintenance-$2,500), 1700312 (Sports Complex-$2,000), 1133303 (Landscape Maintenance District 3B-$5,400) and 1290606 (Archibald Library-$930) fund balances into 1001312-5304, 1700312-5304, 113303-5304, and 1290606-5300. BACKGROUND/ANALYSIS On December 15, 2010, City Council approved a competitively bid contract with Contact Security, Inc. for guard services to be conducted at various city facilities. Recently, there have been several severe deficiencies and incidents related to the guard service and issues related to guard performance. In addition, a few incidents of extremely high concern with the quality of service provided by Contact Security, Inc. have prompted Public Works Services to issue a termination notice to Contact Security, Inc. and seek an emergency replacement for citywide security services. Staff recommends City Council approve an emergency contract with Allied Barton for security services on a month-to-month basis to allow staff appropriate time to put the security guard services out for formal bid not to exceed a 7 month period. Respectfully subm ed, L William Wittkopf Public Works Services Director P59 STAFF REPORT tribe PUBLIC WORKS SERVICES DEPARTMENT Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Julie Ungashick, Management Analyst II Subject: APPROVE AMENDMENT NO. 002 TO RENEW CONTRACT CO 13-008 WITH ABLE BUILDING MAINTENANCE OF SANTA ANA, CALIFORNIA, WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL COMPETITIVE BID PROCESS, EFFECTIVE JULY 1, 2014 THROUGH JUNE 30, 2015 FOR WINDOW CLEANING SERVICES AT VARIOUS CITY FACILITIES, CONTINGENT ON THE ADOPTED BUDGET FOR FISCAL YEAR 2014-2015 IN AN AMOUNT NOT TO EXCEED $78,000 ($68,000 BASE AMOUNT PLUS $10,000 EXTRA WORK), TO BE FUNDED FROM ACCOUNTS 1001312-5304 (FACILITIES MAINTENANCE) AND 1700312-5304 (SPORTS COMPLEX) RECOMMENDATION Staff recommends the City Council approve Amendment No. 002 to renew contract CO 13-008 with Able Building Maintenance of Santa Ana, California, with NO fee increase and consistent with the original competitive bid process, effective July 1, 2014 through June 30, 2015 for window cleaning services at various City facilities, contingent on the adopted budget for fiscal year 2014-2015 in an amount not to exceed $78,000 ($68,000 base amount plus $10,000 extra work), to be funded from accounts 1001312-5304 (Facilities Maintenance) and 1700312-5304 (Sports Complex). BACKGROUND/ANALYSIS On February 6, 2013 City Council approved a competitively bid contract with Able Building Maintenance of Santa Ana, California. Contract CO 13-008, as amended on September 18, 2013, may be extended by mutual written agreement of the City and the Contractor in one year increments up to a total of seven years. Fiscal year 2014-2015 will be the third year of the agreement. Able Building Maintenance has submitted a letter of intent expressing their desire to continue service to the City with NO rate increase for the 2014-2015 fiscal year. Able Building Maintenance has provided the City good service over this past year; therefore, staff recommends continuing the contract with this contractor with the same scope of work as fiscal year 2013-2014. Resp-ctfully submitted, is. William Wittkopf Public Works Services Director WW/TQ:ju P60 ta STAFF REPORT �� � � PUBLIC WORKS SERVICES D PAR MEN!' Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Julie Ungashick, Management Analyst II Subject: APPROVE AMENDMENT NO. 002 TO RENEW CONTRACT (CO 12-071) WITH ASSI SECURITY THROUGH JUNE 30, 2015 WITH NO PRICE INCREASE, IN AN AMOUNT NOT TO EXCEED $100,000 ANNUALLY ($25,000 FIRE, $75,000 CITY FACILITIES) FOR THE MAINTENANCE AND REPAIR OF ACCESS CONTROLS AND RELATED SECURITY SERVICES FOR THE EXISTING CITY AND FIRE FACILITIES TO BE FUNDED FROM VARIOUS GENERAL FUND AND FIRE DISTRICT ACCOUNTS CONTINGENT UPON THE . ADOPTED BUDGET FOR FY 2014-2015 RECOMMENDATION It is recommended that the City Council approve Amendment No. 002 to renew contract (CO 12-071) with ASSI Security through June 30, 2015 with NO price increase, in an amount not to exceed $100,000 annually ($25,000 Fire, $75,000 City Facilities) for the maintenance and repair of access controls and related security services for the existing City and Fire facilities to be funded from various General Fund and Fire District accounts contingent upon the adopted budget for FY 2014-2015. BACKGROUND/ANALYSIS • ASSI Security of Irvine, California is the provider of keyless entry hardware and security surveillance systems for City facilities and Fire stations which includes card key replacements, card reader replacements and repairs, camera system trouble shooting and replacement, recording system maintenance, building monitoring and software upgrades for existing City and Fire facilities. ASSI has sent the City a letter of Intent expressing their desire to continue service to City and Fire facilities with NO price increase from fiscal year 13-14. During fiscal year 2013/2014, ASSI completed the security system installation at Stations 173, 176 and 177 and have included the access control security system in the remodel plans for Fire Stations 171, 172, 174 and 175 to be completed during fiscal year 2014/2015. ASSI has provided excellent service over the past year in maintaining these systems and staff is requesting City Council renew contract (CO 12-071) with ASSI Security. Respectfully submitted, fis_arasit, William Wittkopf Mike Bell Public Works Servi es Director Fire Chief P61 STAFF REPORT >,�Y`c PUBLIC WORKS SERVICES DEPARTMENT Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA President and Members of the Board of Directors John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director Mike Bell, Fire Chief By: Ty Quaintance, Facilities Superintendent Julie Ungashick, Management Analyst II Pamela Pane, Management Analyst II Subject: APPROVE AMENDMENT NO. 003 TO RENEW CONTRACT (CO 03-084) WITH EMCOR SERVICE/MESA ENERGY SYSTEMS, INC. (EMCOR SERVICE), ON A MONTH-TO-MONTH BASIS WITH NO FEE INCREASE FOR FISCAL YEAR 2014-2015 FOR HVAC/CONTROL WORK AND RELATED ENERGY MANAGEMENT SYSTEMS IN THE AMOUNT OF $206,240 ($17,186 PER MONTH) FOR CITY FACILITIES; APPROVE EXTRA REPAIR WORK FOR CITY FACILITIES NOT TO EXCEED $215,000 AND $25,000 FOR FIRE DISTRICT FACILITIES; AND PERFORM INDOOR AIR QUALITY MODIFICATIONS AS NEEDED AT CITY-WIDE FACILITIES NOT TO EXCEED $10,000; TO BE FUNDED FROM VARIOUS CITY AND FIRE ACCOUNTS CONTINGENT ON THE ADOPTED BUDGET FOR FISCAL YEAR 2014-2015 RECOMMENDATION It is recommended that the City Council and Fire Board approve Amendment No. 003 to renew contract CO 03-084 with EMCOR Service/Mesa Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for fiscal year 2014-2015 for HVAC/control work and related energy management systems in the amount of $206,240 ($17,186 per month) for City facilities; approve extra repair work for City facilities not to exceed $215,000 and $25,000 for Fire District facilities; and perform indoor air quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from various City and Fire accounts contingent on the adopted budget for fiscal year 2014-2015. BACKGROUND/ANALYSIS On September 5, 2013 City Staff published a Request for Bid (RFB) for HVAC services. Staff received (2) bids and after extensive review and on the advice of legal counsel, all bids were rejected by City Council on February 19, 2014 with the intent to re-post the solicitation as a Request for Proposal (RFP) with modified technical specifications in order to better meet the City's needs, improve vendor responsiveness, and increase competitiveness of potential future bidders. EMCOR Service is the City's current contractor for HVAC/control work and related energy management systems. Staff is requesting this contract be extended on a month-to-month basis in preparation for a formal request for proposal (RFP) process to be conducted in FY14/15. The RFP is slated to post in August of 2014 and award by November of 2014. The current contract covers the routine and preventative maintenance and servicing of all HVAC related equipment and a set hourly and material rate for any repairs needed. Typical extra work would include P62 EMCOR SERVICE/MESA ENERGY, MONTH-TO-MONTH CONTRACT RENEWAL FOR FY 13/14 JUNE 18, 2014 PAGE 2 repairs of condenser fan motors, exhaust fans, pumps, compressors, thermostats, etc. The specifications that are being prepared for bidding will be for a full-service contract covering all preventative maintenance and repairs for all Air Handling Units, Boilers, Chillers, Compressors, Condensing Units, Split System Units, Evaporative Coolers, Exhaust fans, Heat Pumps, Package Units, Variable Frequency Drives, VAV Units, Water Heaters, Water Pumps and Water treatment, and DDC Controls at all City and Fire Facilities with the exception of Refrigerant Coils, Evaporator Coils, Piping, Duct Work, and Sheet Metal. EMCOR Service has provided good service during the last year and staff recommends continuing the contract with this contractor on a month-to-month with the same scope of work as Fiscal Year 2013-2014. The contract with EMCOR will be terminated simultaneously with the award of the new contract. Respectfully submitted, Th)'R► '— l ice" William Wittkopf, Pu' c Works Services Director ike Bell, Fire Chief BW:TQ/ju P63 STAFF REPORT 6s-r-kr PUNIC WORKS SERVICES DEPARTMENT Date: June 18, 2014 IA_ To: Mayor and Members of the City Council RANCHO John R. Gillison, City Manager CUCAMONGA From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Superintendent Kenneth Fung, Assistant Engineer Subject: ACCEPT THE BIDS RECEIVED, AWARD AND AUTHORIZE THE EXECUTION OF A CONTRACT IN THE BASE BID AMOUNT OF $110,448 AND ADDITIVE BID AMOUNT OF $26,880 FOR THE "LMD-4R PASO AND PARK LIGHTING PROJECT" TO THE LOWEST RESPONSIVE BIDDER, TORGA ELECTRIC, OF SAN BERNARDINO AND AUTHORIZE THE EXPENDITURE OF A CONTINGENCY IN THE AMOUNT OF $12,672 TO BE FUNDED FROM ACCOUNT NO. 1134303-5650/1858134-0 (LMD-4R PARK LIGHTING RETROFIT) RECOMMENDATION It is recommended that the City Council accept the bids received, award and authorize the execution of a contract in the Base Bid amount of $110,448 and the Additive Bid amount of $26,880 for the "LMD-4R Paseo and Park Lighting Project" to the lowest responsive bidder, Torga Electric, of San Bernardino and authorize the expenditure of a contingency in the amount of $12,672, to be funded from Account No. 1134303-5650/1858134-0 (LMD-4R Park Lighting Retrofit). BACKGROUND/ANALYSIS The City Council approved the plans and specifications and authorized the City Clerk to advertise the "Notice Inviting Bids"for the "LMD-4R Paseo and Park Lighting Project" during the April 16, 2014 meeting. Last year, a light pole in the paseo south of Mountain View Avenue fell over unexpectedly. An investigation revealed that the original design of the paseo light foundation allowed water to seep in and damage the foundation. As a safety precaution, this project would replace all the paseo lights that were installed using the same paseo light foundation design. The Base Bid is the cost to remove and replace the entire paseo light —fixture, pole, foundation, etc. — in the two (2) affected paseos. This project also has an Additive Bid to remove and replace the existing light fixtures in Milliken Park, Mountain View Park and Ralph M. Lewis Park. Bidders were instructed to submit a unit cost to remove and replace the park light fixtures. After the cost of the Base Bid and the contingency were subtracted from the project budget, there are sufficient funds remaining to remove and replace 16 light fixtures at the lowest responsive bidder's unit price. The replacement light fixtures will be installed at Milliken Park. As funding permits, the remaining light fixtures in Milliken Park, Mountain View Park and Ralph M. Lewis Park will be replaced. As part of Public Works' program to reduce energy costs, the new light fixtures are significantly more energy efficient than the existing fixtures. The new paseo fixtures will be LED while the park fixtures will be induction. These new fixtures will use one third the amount of electricity that the original fixtures required. An additional cost savings benefit is the reduced maintenance costs because the new light fixtures have a significantly longer service life. I.MD-4R PASI:EO AND PARK LIGI-VYING PROJECT AWARD 10 lORGA ELECTRIC P64 JUNE 18,2014 PAGE 2 Three (3) bids for this project were opened at 2:00 p.m. on Tuesday, May 27, 2014 (see attached Bid Summary). Staff has completed the required background investigation and finds that the lowest responsive bidder, Torga Electric, has met the requirements of the bid documents. The project is scheduled to be completed within sixty (60) working days. Resp- tfully ubmitted, Il •• ,4 William Wittkopf Public Works Services Director Attachment WW:TQ/kf P65 a 8 8 8 8 00 oN m — CO ro .I . To m O to —` o 0 N a a N tO N An N N r N In O 8 8 8 8 8 I, 88 ° ° ° 8 8 m 8 N m M to , n, n m , o to CO CO N to Q to " N co to N O] N .+ O r « O U N O IN co" .ti N t.6 t tO N N M tol N N N n V to IA N N N N j N a Z • 8 8 N 8 8 T8NiT co; O O O 0 N N N to Q � u 8 tCO to W C W N N N N n N . CC y 7 a {A N N rai N N Q D o. N in Ol AA 0 a_ 9 Li V c a o a to a, 0 ry a N N N Ea 8 8 8 8 8 8888888 8 8 o s 8 8 8 msgsssg 8 e L.) 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LL - u c c c c c vt < 0 C A LL E .+ N m to to a n CO m , ti ,y ti E .+ P66 STAFF REPORT '=k PUBLIC WORKS SERVICES DEPARTMENT Date: June 18, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Maintenance Superintendent Paul Fisher, Management Analyst I Subject: APPROVE AMENDMENTS NO. 002 TO RENEW CONTRACTS CO 02-018 AND CO 09- 125 WITH TRUGREEN LANDCARE OF RIVERSIDE, CALIFORNIA, WITH NO FEE INCREASE AND CONSISTENT WITH THE ORIGINAL COMPETITIVE BID PROCESS, EFFECTIVE JULY 1, 2014 THROUGH JUNE 30, 2015 FOR THE MAINTENANCE OF CITY LANDSCAPE SITES, CONTINGENT ON THE ADOPTED BUDGET FOR FY 2014- 2015, IN AN AMOUNT NOT TO EXCEED $800,400 TO BE FUNDED FROM GENERAL FUND ACCOUNT 319 (PARK MAINTENANCE) AND LANDSCAPE MAINTENANCE DISTRICT ACCOUNTS 136 (CARYN COMMUNITY), 137 (NORTH ETIWANDA), 138 (SOUTH ETIWANDA), 139 (LOWER ETIWANDA) AND 140 (RANCHO ETIWANDA) RECOMMENDATION It is recommended that the City Council approve amendments No. 002 to renew contracts CO 02- 018 and CO 09-125 with TruGreen LandCare of Riverside, California, with no fee increase and consistent with the original competitive bid process, effective July 1, 2014 through June 30, 2015 for the maintenance of City landscape sites, contingent on the adopted budget for FY 2014-2015, in an amount not to exceed $800,400 to be funded from General Fund Account 319 (Park Maintenance) and Landscape Maintenance District Accounts 136 (Caryn Community), 137 (North Etiwanda), 138 (South Etiwanda), 139 (Lower Etiwanda) and 140 (Rancho Etiwanda). BACKGROUND/ANALYSIS TruGreen LandCare is one of three landscape contractors used by the City to provide maintenance services at various landscape sites citywide. The City Council has previously approved competitively bid contracts, CO 02-018 and CO 09-125, with TruGreen LandCare. TruGreen LandCare has submitted a letter of intent expressing their desire to continue service to the City of Rancho Cucamonga with NO rate increase for Fiscal Year 2014-2015. Staff recommends the Council authorize a one year contract extension with TruGreen LandCare for Fiscal Year 2014-2015. Respe tfully -. rmitte' , William Wittkopf Public Works Servic-s Director WW:DR/pf P67 STAFF REPORT h ENGINEERING SERVICES DEPARTMENT LJ RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate Engineer () Shelley Hayes, Assistant Engineer Subject: ACCEPT THE BIDS RECEIVED AND AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $86,369.00, TO THE LOWEST RESPONSIVE BIDDER, TSR CONSTRUCTION AND INSPECTION AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $8,636.90, FOR THE SIDEWALK IMPROVEMENTS ON BANYAN STREET (NORTH SIDE) FROM MERLOT COURT TO CANTABRIA AVENUE AND BERYL STREET (WEST SIDE) FROM BASE LINE ROAD TO 19TH STREET TO BE FUNDED FROM GAS TAX RT7360 FUNDS, ACCOUNT NOS. 1174303-5650/1862174-0 AND 1174303-5650/1863174-0 RECOMMENDATION It is recommended that the City Council accept the bids received and award and authorize the execution of the contract in the amount of $86,369.00, to the lowest responsive bidder, TSR Construction and Inspection and authorize the expenditure of a 10% contingency in the amount of $8,636.90, for the sidewalk improvements on Banyan Street (north side) from Merlot Court to Cantabria Avenue and Beryl Street (west side) from Base Line Rd. to 19th Street to be funded from Gas Tax RT7360 Funds, Account Nos. 1174303-5650/1862174-0 and 1174303-5650/1863174-0. BACKGROUND/ANALYSIS Per previous City action, bids were solicited, received and opened on May 27, 2014, for the subject project. The Engineer's Estimate was $89,910.00. Staff has reviewed all bids received and found them to be complete and in accordance with the bid requirements with any irregularities to be inconsequential. Staff has completed the required background investigation and finds the lowest responsive bidder meets the requirements of the bid documents. The scope of work consists of construction of PCC sidewalk, access ramps, curb and gutter, drive approaches, chain link fence and gate, AC pavement and berm, PVC sleeves and incidentals as required. It is estimated this project could generate one private sector job. The contract documents allow for twenty (20) working days to complete this construction. Resp ully itted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/CB/SH:Is Attachment P68 VICINITY MAP SIDEWALK IMPROVEMENTS AT BANYAN STREET (NORTH SIDE) FROM MERLOT CT. TO CANTABRIA AVE. AND BERYL STREET (WEST SIDE) FROM BASE LINE RD. TO 19TH STREET • Project Sites r vl�.�. >'.. > i ,.1 Q) gi /4 -13: fu > • -a ...y.,,,k,T.,, f?Almond Rd :_ .. rf .., • u_ e- *. Hillside Rd f 00/4 A4 524 1 i W. �..- U•�®NFA=+ r,;I$1 Al 1! u—.. ",.�.,. .1 W. '� ..1Nilson Av '442 r Banyan St\ ...- C_,•-:''',...4-11 . :1i1.a r��';:Ni!r;' � a '.':1! ,®a®' i-G:. ig 0 � -y I - fr k- \, 1t �'' ,�r uuiau��i;�u �I�� �.��? I 210 Freeway war ��;rw� �� V` II'I} IIE ! Highland Av 19th.st '� a...� jy �-ryc� y } Tre `-• - ...- ilY; y.5!_F r T '7il �I.': f%:Ft I •'� Base Line:Rd _ FAT Ii1Tt as e Line Rd_ 1 Foothill BI_ .�... `FOOthltl Bl- .1 a 4 tm; ; 1tti"t 3! ArrowRt=�. ®v" '"" - .7I �• " IIArrow Rt 1-i!!`®©® `_I` .# 1® f1_ --10 Freewy i!>)- ,�asu {4. ++ — t r_. -...-:1 1 ;:: 4th St -a , =4; .-g i = i - Q = { 4J . f'• • P69 STAFF REPORT t ENGINEERING SERVICES DEPARTMENT LJ e Date: June 18, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Principal Civil Enginee 9 Shelley Hayes, Assistant Engineer Subject: RELEASE OF MAINTENANCE GUA NTEE BOND NO. 58696729-M IN THE AMOUNT OF $124,259.76, FOR ARROW ROUTE FROM BAKER AVENUE TO ARCHIBALD AVENUE; MILLIKEN AVENUE FROM ARROW ROUTE TO BASE LINE ROAD AND FROM FAIRMONT WAY TO 80' NORTH OF KENYON WAY PAVEMENT REHABILITATION, CONTRACT NO. 12-123 RECOMMENDATION It is recommended that the City Council authorize the City Clerk to release Maintenance Guarantee Bond No. 58696729-M in the amount of $124,259.76, for Arrow Route from Baker Avenue to Archibald Avenue; Milliken Avenue from Arrow Route to Base Line Road and from Fairmont Way to 80' north of Kenyon Way Pavement Rehabilitation, Contract No. 12-123. BACKGROUND/ANALYSIS The required one-year maintenance period has ended and the improvements remain free from defects in materials and workmanship. Contractor: R.J. Noble Company 15505 E. Lincoln Avenue Orange, CA 92865 Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/JAD/SH:Is P70 1 . VICINITY MAP ARROW RTE., FROM BAKER AVE. TO ARCHIBALD AVE., MILLIKEN AVE. FROM ARROW RTE. TO BASE LINE RD. AND MILLIKEN AVE., FAIRMONT WAY TO 80' NORTH OF KENYON WAY PAVEMENT REHABILITATION PROJECT LOCATION 9 4 > 1 411 :v �.• r a � ' StlCp,..'i� .,.1 ‘,1,..... f eJ u _ Si S_ f . 4;_r_ I y ,�- a Almond Rd �i-"�'•A 1 �1 I S 3 _u`{ _ `- I r.5a, Hillside Rd 1 e'''' `-k L;. .ry.' -:-c-� I rw :%II. o'. i P. U,:LP,y �.I1O15frai r.. I. i _ ,� LULL_..;,' `tKlson Av Banyan Std T 1111®® i11 i� -ee 0 �®- \:�® Led®!TRR tamer ,o• 210 Freeway ���fmanwillmnsaignimifiteigrer mrzzr i hiand Av . WC V.Plimei6 0111 113 Base Lirie-R-• , n� writ ase Llneild , �}A tw v. lOi : r 1;72,31:0-;.:41i. Ilt yfr ,li R 11���1a,��3 AI gm '-��'� �" ��� —�.-. lei L x .' erae`' Foothll�Bl_ €Ipa; 'LP glil i \ eo III BI... Arrovdtt- ... .. a�/� ®JI®!A'rrow RI fr.&, emote l L.Mill' L� ,.I I I OLL_ Inn sc-: ��®_,. l.� - 10 Freeway tz ` =+I{: �q td �— ®��1 4th •St 0`lt.�,ll�C -Q '1( k: -- r .i.:-----21 I _ .1 Q s E a x i 3 P71 Sr----91-4 STAFF REPORT h ENGINEERING SERVICES DEPARTMENT La RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Walter C. Stickney, Associate Engineer Subject: APPROVAL OF COOPERATIVE AGR EMENT BETWEEN THE CUCAMONGA VALLEY WATER DISTRICT AND THE CITY OF RANCHO CUCAMONGA FOR THE CONSTRUCTION OF A 24" WATER MAIN IN CONJUNCTION WITH THE CITY'S WILSON AVENUE EXTENSION PROJECT — BETWEEN EAST AVENUE AND WARDMAN BULLOCK ROAD, AND AUTHORIZE THE CHAIRMAN TO SIGN SAID COOPERATIVE AGREEMENT RECOMMENDATION It is recommended that the City Council approve the Cooperative Agreement between the Cucamonga Valley Water District (District) and the City of Rancho Cucamonga for the construction of a 24" water main in conjunction with the City's Wilson Avenue Extension Project — between East Avenue and Wardman Bullock Road, and authorize the Mayor and City Clerk to sign two (2) originals of said Cooperative Agreement. BACKGROUND/ANALYSIS In conjunction with the City's Wilson Avenue street improvements project between East Avenue and Wardman Bullock Road, the Cucamonga Valley Water District conveyed to the City the need to upsize the water source serving the northeast area of the City. This action would replace the existing 12" water main with a new 24" water main. To best coordinate the installation of this new main, the City agreed to install the water improvements with the construction of Wilson Avenue. The District should realize a cost savings with this process, and the City would not have to deal with traffic disruption that would have occurred if the District installed the main after the Wilson Avenue project was complete. The Cooperative Agreement formalizes the terms/responsibilities for the water main installation work. The City of Rancho Cucamonga's contractor will perform the work. The CVWD will reimburse the City of Rancho Cucamonga for the cost of the water main installation, including the District's proportionate share of associated soft costs. The estimated cost of the water main relocation work is $746,984.00. The CVWD Board of Directors approved this Cooperative Agreement during their May 27, 2014 meeting. Resp miffed, Mark A. Steuer Director of Engineering Services/City Engineer P72 I .1 1: M4LSi I I Cx I PQ ■ll • V .I• \ :IMIIIIIIIIIIM 7 ' t . tJr \ iimitimbrit . .1, ,, ,,-; •• 5 �c r. esvirara _•,..... Nfl ® MIN - em- . " 14 Wilson Ave. Extension from East Ave. to Wardman/Bullock Rd. ¢i of Qi li 3; i Wj WI ON AV L SON AV .. -T---------r--- -I----- - 1- - - 1 <,3*,,r� Ii \ %\'`,% m. I a ' BANYAN!ST j Q . i 0 f I— ___ o _> 1 210 fw 2 -0 -- I 2.– -----! --. W j W VICTORIA ti j Vicinity Map Wilson Ave. Extension from East Ave. to Wardman/Bullock Rd. P73 STAFF REPORT Si" ENGINEERING SERVICES DEPARTMENT Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Principal Civil Engineer Subject: APPROVAL OF AMENDMENT NO. 001 RENEWING THE PROFESSIONAL SERVICES AGREEMENTS WITH NO FEE INCREASE FOR AUFBAU CORPORATION (CO 13-141), ONWARD ENGINEERING (CO 13-143) AND DAN GUERRA & ASSOCIATES (CO 13-142) FOR PROVIDING ANNUAL PUBLIC WORKS INSPECTION/CONSTRUCTION SUPPORT AND ENGINEERING SUPPORT ANNUAL SERVICES FOR FY 2014/2015, FOR PROPOSED CAPITAL IMPROVEMENT PROJECTS THROUGHOUT THE CITY, TO BE FUNDED FROM VARIOUS INDIVIDUAL PROJECT ACCOUNTS AS APPROVED IN THE FY 2014/2015 BUDGET RECOMMENDATION It is recommended that the City Council approve Amendment No. 001 renewing the Professional Services Agreement with Aufbau Corporation (13-141), Onward Engineering (13-143), and Dan Guerra & Associates (13-142), the"Consultants", for providing annual Public Works Inspection/Construction Support and Engineering Support annual services for FY 2014/2015, for proposed capital improvement projects throughout the City, to be funded from various individual project accounts as approved in the FY 2014/2015 Budget, and authorize the Director of Engineering Services/City Engineer to sign the amendment. BACKGROUND/ANALYSIS The Consultants have provided inspection/construction support and engineering support services for the City the past fiscal year and some for many years prior; however, Dan Guerra & Associates does not provide inspection services. The Consultants are currently operating under agreements approved by City Council in FY 2013/2014, with an option to renew annually up to an additional two years after mutual agreement of both parties, with this being the first renewal year. The Consultants have indicated their willingness to continue providing services for fiscal year 2014/2015 with no fee increase. Due to the workload for inspection services, it is necessary to utilize contract consulting services for Capital Improvement projects. In addition, engineering support services such as plan checking, submittal review, structural calculations, etc. is needed from time to time depending on the complexity of the project. For either service, an estimate will be made and a requisition will be processed for the services using the account number(s) for the individual project. The total cost for inspection or construction support service for each individual project will not exceed the budgeted amount, unless authorized by the City Council. In addition, the Professional Services Agreement has a provision for consultant plan check services for Development Projects if the need arises. For any of the services required in the Professional Services Agreement, because the consulting firms have other clients other that the City and may not be available from time to time, having multiple firms under contract allows the City flexibility in awarding services. P74 CITY COUNCIL STAFF REPORT - APPROVE RENEWAL OF PROFESSIONAL SERVICES AGREEMENTS June 18, 2014 Page 2 Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/JAD:Is P75 STAFF REPORT tENGINEERING SERVICES DEPART LENT Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Jerry A. Dyer, Principal Civil Engineer Subject: APPROVAL OF AMENDMENT NO. 01 RENEWING THE PROFESSIONAL SERVICES AGREEMENTS WITH NO FEE INCREASE FOR DAWSON SURVEYING, INC. (CO 13-137), LEH &ASSOCIATES (CO 13-138), WESTLAND GROUP, INC. (CO 13-139) AND MADOLE & ASSOCIATES (CO 13-140) FOR PROVIDING ANNUAL SURVEY SERVICES FOR FY 2014/2015, FOR PROPOSED CAPITAL IMPROVEMENT PROJECTS THROUGHOUT THE CITY, TO BE FUNDED FROM VARIOUS INDIVIDUAL PROJECT ACCOUNTS AS APPROVED IN THE FY 2014/2015 BUDGET RECOMMENDATION It is recommended that the City Council approve Amendment No. 001 renewing the Professional Services Agreements with Dawson Surveying, Inc. (CO 13-137), LEH &Associates (13-138), WestLand Group, Inc. (CO 13-139), and Madole & Associates (CO 13-140), the "Consultants", for providing annual survey services for FY 2014/2015, for proposed capital improvement projects throughout the City, to be funded from various individual project accounts as approved in the FY 2014/2015 Budget, and authorize the Director of Engineering Services/City Engineer to sign the amendment. BACKGROUND/ANALYSIS The Consultants have provided survey services for the City the past fiscal year and some for many years prior. The Consultants are currently operating under agreements that were approved by City Council in FY 2013/2014, with an option to renew annually up to an additional two years after review of fees and mutual agreement of both parties, with this being the first renewal year. The Consultants have indicated their willingness to continue providing services for fiscal year 2014/2015 with no fee increase. Individual capital improvement projects requiring survey services will be awarded on a rotating basis between the consulting firms and upon consultant availability. However, because the consulting firms have other clients other than the City and may not be available from time to time, having multiple firms under contract allows the City flexibility in awarding services. Design Survey services shall be based on a fixed fee total with a cost breakdown for each survey requested and Construction Survey services will be on a time and materials basis in accordance with the "Schedule of Fees" and type of project. Because each individual project survey requirement and cost will vary dependent on the work required, a proposal will be requested from the consulting firm with either a fixed fee total or estimated cost. At that time a requisition will be processed for the services using the account number(s) for the individual project. The total cost for survey service for each individual project will not exceed the budgeted amount, unless authorized by the City Council. Resp�bmitted, Mark . uer Director of Engineering Services/City Engineer MAS/JAD:Is P76 STAFF REPORT ENGINEERING DEPARTMENT 1111110j RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Trina Valdez, Management Analyst I Subject: APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT (CO#12-078) WITH APPLIED METERING TECHNOLOGIES, INC. FOR INSTALLATION, CONFIGURATION AND METER READING SERVICES WITHIN THE RANCHO CUCAMONGA MUNICIPAL UTILITY SERVICE AREA FOR FY 2014/15 TO BE FUNDED FROM 17053035309 MUNICIPAL UTILITY FUND RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#12-078) with Applied Metering Technologies, Inc. in the amount of $132,000.00 for installation, configuration and meter reading services within the Rancho Cucamonga Municipal Utility service area for FY 2014/15 to be funded from 17053035309 Municipal Utility Fund. BACKGROUND/ANALYSIS On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area. The Arbors Substation was constructed and became operational supplying permanent load on February 13, 2004. The backbone infrastructure was installed and the City began serving Victoria Gardens as well as other developments within the Municipal Utility Service Area with permanent electric service. With the ongoing need to provide retail customers with accurate metered electric service, staff found that Applied Metering Technologies, Inc. is the only provider in the area qualified in all aspects of electric meter services. They are certified and used by each of the three Investor Owned Utilities and other publicly owned electric utilities. Staff confirmed the rates are reasonable. Respectfully submitted, r r� Director of Engineering Services/City Engineer MAS:TV Attachment(s) P77 STAFF REPORT ENGINEERING DEPARTMENT L1 ► RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Trina Valdez, Management Analyst I Subject: APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT (CO#12-077) WITH BUTSKO UTILITY DESIGN, INC. FOR TECHNICAL ELECTRICAL ENGINEERING SUPPORT WITHIN THE RANCHO CUCAMONGA UTILITY SERVICE AREA FOR FY 2014/15 TO BE FUNDED FROM 17053035309 MUNICIPAL UTILITY FUND RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#12-077) with Butsko Utility Design, Inc. in the amount of $131,000.00 for technical electrical engineering support within the Rancho Cucamonga Municipal Utility service for FY 2014/15 to be funded 17053035309 Municipal Utility Fund. BACKGROUND/ANALYSIS On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area. The Arbors Substation was constructed and became operational supplying permanent load on February 13, 2004. The backbone infrastructure was installed and the City began serving Victoria Gardens as well as other developments within the Municipal Utility Service Area with permanent electric service. Butsko Utility Design, Inc. has been providing electrical engineering and design support since 2001 during the beginning planning stages of the Rancho Cucamonga Municipal Utility. As the designer of the distribution system, Butsko Utility Design, Inc. is uniquely qualified to provide inspection, design and project management services for these vitally important and time-sensitive projects. They have a broad range of experience from each of California's major energy utilities to small publicly owned electric utilities. Staff confirmed the rates are reasonable. Resritted, ®./I��L. Mark A. Steuer Director of Engineering Services/City Engineer MAS:TV Attachment(s) P78 STAFF REPORT '` ENGINEERING DEPARTMENT L RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Trina Valdez, Management Analyst I Subject: APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT (CO#13-083) WITH RICHARD HEATH AND ASSOCIATES, INC. FOR ENERGY CONSERVATION AUDITS AND IMPLEMENT A CUSTOMER DIRECT INSTALLATION PROGRAM FOR RANCHO CUCAMONGA MUNICIPAL UTILITY CUSTOMERS FOR FY 2014/15 TO BE FUNDED FROM 17063035300 UTILITY PUBLIC BENEFIT FUND RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#13-083) with Richard Heath and Associates, Inc. (RHA) in the amount of $100,000.00 for energy conservation audits and to implement a customer direct installation program for Rancho Cucamonga Municipal Utility (RCMU) customers to be funded from Account 1706303-5300 Utility Public Benefit Fund. BACKGROUND/ANALYSIS California Assembly Bill 2021 (AB 2021) (Levine, Chapter 734, Statutes of 2006) was signed into law in September 2006. Section 3 of the statute requires publicly-owned utilities (POUs) to identify all potential achievable cost-effective energy efficient savings and adopt annual targets for energy efficiency savings and demand reduction for the next 10-year period. As part of RCMU's ongoing effort to continue to promote energy efficiency and meet the adopted goals of AB 2021, staff found the need to offer programs that would provide RCMU customers with the necessary tools to reduce energy and save money. RHA will provide the following services to RCMU customers: Energy Conservation Audits RHA will use an energy survey tool to efficiently conduct a thorough audit of existing energy measures located at each RCMU customer's site. Using the tool, RHA will then customize an Energy Savings Report containing energy efficiency retrofit recommendations. The results will provide the customer with customized options that maximize RCMU incentives in the most cost effective way and provide the most efficient energy savings. Customer Direct Installation Program To reduce RCMU customer's out-of-pocket costs and promote energy efficiency, RCMU will provide a monetary allowance to assist the customer in installing the recommended improvements. The customer can select the recommendations they would like to implement from the Energy Savings Report and RHA will provide the installation for each measure. Any cost over the RCMU allowance will be paid by the customer. P79 • City Council Staff Report Re: Renew Professional Service Agreement— Richard Heath and Associates, Inc. June 18, 2014 Respectfully submitted, Mar A . Director of Engineering Services/City Engineer MAS:TV Attachment(s) • P80 s STAFF REPORT ;`� ENGINEERING DEPARTMENT LJ RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Trina Valdez, Management Analyst I Subject: APPROVAL TO RENEW PROFESSIONAL SERVICES AGREEMENT (CO#12-075) WITH INTERNATIONAL LINE BUILDERS, INC. FOR OPERATION AND MAINTENANCE OF THE ARBORS SUBSTATION AND THE MUNICIPAL UTILITIES ELECTRICAL DISTRIBUTION SYSTEM WITHIN THE RANCHO CUCAMONGA MUNICIPAL UTILITY SERVICE AREA FOR FY 2014/15 TO BE FUNDED FROM 17053035309 AND 17053035603 MUNICIPAL UTILITY FUNDS RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#12-075) with International Line Builders, Inc. (ILB) in the amount of $165,000.00 for operation and maintenance of the Arbors Substation and the municipal utilities electrical distribution system within the Rancho Cucamonga Municipal Utility (RCMU) service area to be funded from Account 17053035309 and 17053035603 Municipal Utility Funds. BACKGROUND/ANALYSIS On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area. The Arbors Substation was constructed by ILB and became operational supplying permanent load on February 13, 2004. The backbone infrastructure was also installed by ILB and the City began serving Victoria Gardens as well as other developments within the Municipal Utility Service Area with permanent electric service. Staff identified that specialized operation and maintenance services would be required to continue providing dependable service to the RCMU service area. ILB is a full service electrical distribution and transmission power line construction company with 30 years of experience in energy-related facility installation, repair and maintenance services nationwide. A benefit of continuing a contract with ILB is their staff is local and already familiar with the electric infrastructure in Rancho Cucamonga. Given the complexity of the infrastructure, the City would be ensuring it has the most knowledgeable staff working and will guarantee a timely and effective response to any disruption of operations and public safety. Staff research found the rates are reasonable. Respectfully submitted, Mark A. euer Director of Engineering Services/City Engineer MAS: TV Attachment(s) P81 STAFF REPORT ENGINEERING DEPARTMENT RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Trina Valdez, Management Analyst I • Subject: APPROVAL TO RENEW AND AMEND PROFESSIONAL SERVICES AGREEMENT (CO#13-196) WITH INDUSTRIAL ELECTRIC MACHINERY, LLC FOR TRI-ANNUAL MAINTENANCE TESTING AT THE RANCHO CUCAMONGA MUNICIPAL UTILITY ARBORS SUBSTATION FOR FY 2014/15 TO BE FUNDED FROM 17053035309 MUNICIPAL UTILITY FUNDS • RECOMMENDATION It is recommended that the City Council approve and authorize the renewal of Professional Services Agreement (CO#13-196) with Industrial Electric Machinery, LLC and amend the contract amount to $51,335.00 for tri-annual maintenance and testing at the Arbors Substation for FY 2014/15 to be funded from Account 17053035309 Municipal Utility Funds. BACKGROUND/ANALYSIS On August 31, 2001, the Rancho Cucamonga City Council authorized the creation and operation of a municipally owned utility for the purpose of providing various utility services to the Victoria Arbors Master Plan Area. The Arbors Substation became operational supplying permanent load on February 13, 2004. The equipment at the substation is dependent on one another and requires each component to function properly to prevent potential disruption in operations and service. Staff identified the need to have annual and tri-annual preventative maintenance testing and inspection of the substation to reduce the risk of future equipment failures. Substation maintenance and repair is a very specialized field requiring highly qualified professionals who are familiar with the many different parts and equipment required to operate a substation. Industrial Electric Machinery, LLC (IEM) is specialized in engineered electrical power products and has over 30 years of experience in motors, switchgears, transformers, testing and maintenance of substations. IEM provides testing and maintenance at the substation annually and then performs in-depth testing every three years per the recommended testing standards of the American National Standard (ANSI) for Maintenance Testing • Specifications for Electrical Power Equipment and Systems. Respectfully__submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS: TV Attachment(s) P82 STAFF REPORT ENGINEERING SERVICES DEPARITMENI 12-40-1 Date: June 18, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate Engineer Subject: APPROVAL FOR AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT AND ADDENDUM #1, IN THE AMOUNT OF $$77,987.40, INCLUDING 5% CONTINGENCY, TO JACOBS ENGINEERING GROUP INC., FOR DESIGN PROFESSIONAL SERVICES FOR THE ETIWANDA AVENUE GRADE SEPARATION AT METROLINK TRACKS, BETWEEN 6TH STREET AND ARROW ROUTE PROJECT, TO BE FUNDED FROM TRANSPORTATION FUNDS, ACCOUNT NO. 1124303- 5650/1076124 AND CITYWIDE INFRASTRUCTURE FUNDS, ACCOUNT NO. 1198303- 5650/1076198 RECOMMENDATION It is recommended that the City Council approve the contract, with Addendum 1, to Jacobs Engineering Group Inc., for providing design professional design services, to be funded by Transportation Funds, and Citywide Infrastructure Funds. BACKGROUND/ANALYSIS The City is in the preliminary stage of project development for the Etiwanda Avenue Grade Separation Project. The Consultant (Jacobs Engineering) will provide a project study report for concept and alternative analysis, structure type selections including cost estimates to be used for project planning and seeking potential funding sources for the project. Respectfully submitted, • Mark A. Steuer Director of Engineering Services/City Engineer MAS/CB:Is P3-- VICINITY MAP ETIWANDA AVENUE - GRADE SEPARATION AT METROLINK TRACKS BETWEEN 6TH ST AND ARROW ROUTE PROJECT �h LOCATION > > �,. o " ..,....,d 1 6 v,, , to Cl C1 2 Q Z Z : Almond Rd ,-. ,, I °: M w Q `5 ., r , ,, W .Y VC Hillside Rd �' sc I 0 ' / �um.®vr�o av 0 m\ W 5,i, - Son Av 1r11I g I ®-1--",---- Banyan St ;-- ��.M®x:11= Aim 0 _ Route 30 19th St irenirlllallW liMl"f1° Highland Av a laingi ow Base Line Rd rill �� ase Line Rd 4 LI � .r/ 1 Foothill BI ,� �.� ��*O � ,Foothill BI i- Arrow Rt ®®_L11A�,-'r Arrow Rt stn st ®ate■ 1■_� 8th St IMMENIME® 10 Freeway > MN < 6th St o < .a .: : A f it 11 • 4th St 0 t > > > a s 4 > a l 4 m C''',::.C 78 y C __ 14 Freeway r Y GG 3 ._= Q z = 2 W t P • P84 STAFF REPORT ENGINEERING SERVICES DEPARTMENT RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Curt Billings, Associate Engineer IkIM/ Subject: APPROVAL FOR AWARD AND AUTHORIZE THE EXECUTION OF THE CONTRACT IN THE AMOUNT OF $10,000.00, TO DOUGLAS ENGINEERING INC., FOR PROJECT DESIGN SUPPORT SERVICES FOR THE ETIWANDA AVENUE GRADE SEPARATION AT METROLINK TRACKS, BETWEEN 6TH STREET AND ARROW ROUTE PROJECT, TO BE FUNDED FROM CITYWIDE INFRASTRUCTURE FUNDS, ACCOUNT NO. 1198303-5650/1076198 RECOMMENDATION It is recommended that the City Council approve the contract to Douglas Engineering, for providing professional design services, to be funded from Citywide Infrastructure Funds. BACKGROUND/ANALYSIS The City is in the preliminary stage of project development for the Etiwanda Avenue Grade Separation Project. The Consultant (Douglas Engineering) will assist the City and their Consultants with this phase to review grade separation alternatives, corresponding cost estimates, provide coordination with railroad(s), CPUC, utility owners and others as required, provide scheduling recommendations for the various entitlements needed for the project planning and assist with identifying potential funding sources for the project. Respectfully submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/CB:Is P85 VICINITY MAP ETIWANDA AVENUE - GRADE SEPARATION AT METROLINK TRACKS BETWEEN 6TH ST AND ARROW ROUTE ---- PROJECT LOCATION C >1 `e > > Almond Rd , - d > w a , 6. k..4) in m v .c Hillside Rd Wilson At, w U 11� u ® Wilson Av Banyan St g 6 Illimmaliornamlaw 0 Route 30 19th St -ms11111111111V/ �lli Il 'Highland Av L Base Line Rd ® 114111111 ase Line Rd pi Allial w FAMIN111111111 Foothill BI ,� rem wr 'i Foothill BI, Arrow.Rt ��®®�■W I; FA', . Arrow Rt 9th St ®�� 1���� 8th St 11111•111111•111111 ..._._....:, 10 Freeway > MI :SIFF ' < 6th St ME > a U®� o Q i 4th St m ,5 c le-. o -, i -,-,- , - 1.....,-,40._,Freewly 'N U y k P = Q 2 = Z' �. W r 3 P86 STAFF REPORT , 7(1. ENGINEERING SERVICES DEPARTMENT RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Craig Cruz, Assistant Engineer Subject: APPROVAL TO AUTHORIZE AN INCREASE TO CONTRACT NO. 14-006 IN THE AMOUNT OF $72,300.00 TO ECONOLITE CONTROL PRODUCTS, INC. FOR THE INSTALLATION, CONFIGURATION, INTEGRATION AND TESTING OF TRAFFIC SIGNAL COMMUNICATION EQUIPMENT ALONG FOOTHILL BOULEVARD AND BASE LINE ROAD FOR THE TRAFFIC MANAGEMENT CENTER UPGRADE PROJECT CITYWIDE, TO BE FUNDED FROM TRANSPORTATION FUND, ACCOUNT NO. 11243035650/1831124-0. RECOMMENDATION It is recommended that the City Council approve an increase in said contract with Econolite Control Products, Inc., for the installation, configuration, integration, and testing of traffic signal communication equipment along Foothill Boulevard and Base Line Road for the Traffic Management Center Upgrade Project Citywide, to be funded from Transportation fund, Account No. 11243035650/1831124-0. BACKGROUND/ANALYSIS On June 19, 2013, the Council authorized the execution of a contract to Econolite Control Products, Inc. for the purchasing of software and licenses for the Traffic Management Center Upgrade Project Citywide. Phase 2 of the project was approved at the January 15, 2014, City Council Meeting, which consisted of the installation, configuration, integration, training, and testing of Centracs software and related hardware. 12 intersections along 19th Street and Haven Avenue are scheduled to be integrated into the Centracs software. Upgrading to Centracs software will provide the latest technology to communicate to our intersections. The direct connection networking as opposed to the master-client communication will allow for a faster, more reliable, and more upgradeable system. Benefits include, but are not limited to, better monitoring and coordination for improved maintenance, traffic flow and safety. Foothill Boulevard and Base Line Road are major divided arterials that would attain significant benefits from tying into this network with 19th Street and Haven Avenue. Communication to Base Line Road and Foothill Boulevard will improve maintenance staff efficiencies and reduce related costs. These system upgrades will also provide substantial improvements in system-wide signal timing and coordination, improving operational efficiencies, while also resulting in decreased emissions and fuel efficiency. Re pest fitted Mark A. Steuer Director of Engineering Services/City Engineer MAS/CC:rlf P87 TRAFFIC MANAGEMENT CENTER UPGRADE PROJECT CITYWIDE •/` d I HILLSI E '-= J I / 1 1 ¢ II ILSON A MI I i /, 24 • • 1 ft ! Mire �l . \=LEND* 0 1 AVI II Ni® 19TH_ ®I1 I a I T Z �! KVE •1-m m � \ Zg ° VICTORIA PARK ""u„uu.nmvnnz.... •ROJECT SITE . • 8 jI BASELINE RD �At I 1%' or e.,..•nnnn,n,n,,,,n,,,,mmnmmn l�• w • :A• ! Irli V .1,OTHI __ _ � ,�__ w w • 105.0 C - 3•' a � W a a •RROW ARE MI °CYCYCY _ ,!7�T \ NKr ° x In ._.I._.._.Il_.._4TH ST.I.. _cc. .._.._. I a • CITY OF RANCHO CUCAMONGA / ts,..4 VICINITY MAP tert NTS 1 P88 STAFF REPORT COMMUNITY SERVICES DEPARTMENT LJ Date: June 18, 2014 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director Subject: APPROVAL OF AN AGREEMENT FOR DESIGN PROFESSIONAL SERVICES IN THE AMOUNT OF $319,604 WITH RJM DESIGN GROUP, INC. AND AUTHORIZE THE EXPENDITURE OF A 10% CONTINGENCY IN THE AMOUNT OF $31,960, FOR DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENT SERVICES FOR SOUTHWEST CUCAMONGA PARK, A 3.5 ACRE NEIGHBORHOOD PARK TO BE FUNDED BY A PROPOSITION 84 GRANT FROM ACCOUNT NO. 1235305- 5650/1754235-0 RECOMMENDATION It is recommended that the City Council approve an agreement for design professional services with RJM Design Group and authorize the execution of the contract in the amount of $319,604, and authorize the expenditure of a 10% contingency in the amount of $31,960, for design development and construction documents services for Southwest Cucamonga Park, a 3.5 acre neighborhood park to be funded by a Proposition 84 Grant from Account No. 1235305- 5650/1754235-0. BACKGROUND/ANALYSIS In 2010 the Community Services Department applied for, and was awarded a grant from the State of California Department of Parks and Recreation Office of Grants and Local Services, . . funded by Proposition 84. Total funds of$3,941,136 were awarded to design and construct a 3.5 acre neighborhood park in the Southwest Cucamonga region of the City. The parcel is located on Madrone Street just north of 9th Street. The conceptual design for the park was developed through community workshops, led by City staff and RJM Design Group. Several criteria were critical in the success of the grant application including lack of park land in the designated area, community involvement in the design process and sustainable features such as efficient use of water and other natural resources. In feedback from the State, our community engagement process was the best of the applications they received. The property title was held by the Redevelopment Agency and when the agency was eliminated in 2011 the City and Successor Agency began a two year process to have the property title transferred to the City. Ultimately the effort was successful, the property title transfer was completed earlier this year and staff began working on the Request for Qualification process for design services. The City Council adopted a 2014 goal to complete construction drawings for the Southwest Cucamonga Park project. The Request for Qualifications was posted in March with a deadline of April 2, 2014. Seven firms submitted qualification documents and the four most qualified firms were invited to an interview. Interviews were conducted and the review panel selected RJM Design Group as the most qualified firm and invited them to submit a full proposal for Landscape Architectural Services for the Southwest Park Design Development and Construction Documents. P89 DESIGN PROFISSIONAI,SERVICES AGREEMENT WITII RJM DESIGN GROUP,INC. PAGE 2 JUNE 18,2014 The scope of work for the agreement with RJM Design Group encompasses Preliminary Design, Design Development, coordinating site remediation including identifying items to be re-used on the park site, drafting construction documents, assistance in the bid process, construction observation and administration. RJM will assist the City in identifying a component or amenity that community volunteers could install on the park site prior to the park's dedication. The park must be completed by June 30, 2017 to comply with the grant, however construction is projected to be complete by the end of the 2016 calendar year. Other parts of the project not covered in the contract with RJM Design Group include continued community outreach and selecting a permanent name for the park. Street lighting and improvements are also not covered by the grant funds. Respectfully submitted, Nettie Nielsen, Community Services Director • P90 STAFF REPORT ' yam ENGINEERING SERVICES DEVELOPMENT LJ Date: June 18, 2014 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Engineering Services Director/City Engineer By: Dan James, Senior Civil Engineer Tiffany Cooper, Management Analyst II Subject: ADOPTION OF ORDINANCE 865 ESTABLISHING POLICE, LIBRARY, ANIMAL CENTER, PARK LAND ACQUISITION IN-LIEU, PARK LAND ACQUISITION IMPACT, PARK IMPROVEMENT, COMMUNITY AND RECREATION DEVELOPMENT IMPACT FEES; IN THE CITY OF RANCHO CUCAMONGA (SECOND READING) RECOMMENDATION It is recommended that the City Council approve the second reading of Ordinance No. 865 relating to Police, Library, Animal Center, Park Land Acquisition In-Lieu, Park Land Acquisition Impact, Park Improvement, Community and Recreation Development Impact fees, as acted upon by the City Council at a public hearing at the June 4, 2014 meeting. BACKGROUND/ANALYSIS On June 4, 2014, staff provided an oral presentation at a public hearing to the City Council explaining Ordinance No. 865 relating to Police, Library, Animal Center, Park Land Acquisition in-lieu, Park Land Acquisition Impact, Park Improvement, Community and Recreation Development Impact fees. This ordinance provides for revising and implementing Development Impact Fees. DEVELOPMENT IMPACT FEES Background As a post-Proposition 13 City, the revenue that the City of Rancho Cucamonga receives from property taxes is much lower than those received by other cities. The City has therefore maintained, since incorporation, the philosophy that new development should pay its own way in regards to the impacts created by increased growth. Thus, the City collects Development Impact Fees (DIF) during the development process. The City's current DIF program was established in 1991. The City has not adopted any additional impact fees since then, but has revised some of the existing impact fees between 2003 and 2007. In 2008, the City also reviewed its Transportation Development Impact Fee; but the City chose to defer updating the fee due to the economic recession. Currently, the City's DIF amount for a single family residence is substantially lower than those collected by other cities in the region. (See Impact Fee Comparison Appendix "A".) The City was previously able to make up some of the shortfall between new development and its existing fees through funding from the City's Redevelopment Agency, as well as grants, donations, and other one- time contributions. However, with the uncertainty of future grants and the abolishment of the P91 CITY COUNCIL STAFF REPORT - NEW DEVELOPMENT IMPACT FEE PROGRAM (SECOND READING) June 18, 2014 Page 2 Redevelopment Agency, City staff has determined that the DIF program must be updated with new and amended fees to assist in funding future infrastructure projects. With the economy now showing improvement, it is appropriate to not only review the existing fees, but consider adopting other new fees that would assist with the infrastructure of our growing community in line with those adopted by surrounding cities. The Colgan Fee Study In 2013, the City contracted with Colgan Consulting Corporation ("Colgan")to review the City's current DIF program, and analyze the impact of development on capital facilities and calculate impact fees based on that analysis. Colgan was also asked to evaluate the feasibility of adopting additional fees based on projections of future development within the City to address impacts on City services not addressed by the current DIF program. The Colgan Study ("Colgan Study" attached as Appendix "B") analyzed and quantified the relationship between future development and the need for additional facilities to show the impact of future development on facility needs. The proposed impact fees in the report are based on the capital cost of facilities needed to serve additional development. Existing Development Impact Fees Currently the City has four(4) DIF program categories: Drainage, Park, Beautification, and Transportation. The Colgan Study has allowed the City to re-evaluate the different DIF categories that are currently assessed, and determine if they meet the overall needs of the City. The Drainage Impact Fee addresses two drainage areas: The General City Drainage Area (west of Etiwanda Avenue) and Etiwanda/San Sevaine Drainage Area (east of Etiwanda Avenue). Staff conducted a review of the current Drainage Impact Fee being collected for these two drainage areas and found the current fee to be adequate to meet future needs. Therefore, no adjustment to the current Drainage Impact Fee is recommended. Based on the Colgan Study, the current Park Development Fee has been redefined into new fee categories which are further discussed in the next section. In addition, the current Beautification Fee will be eliminated from the DIF program. The current Transportation Impact Fees have been reviewed and analyzed by City staff and were found insufficient in regards to meeting future transportation needs. Therefore, based on our analysis, the current Transportation Impact Fees will need to be increased by 93%. Due to the requirements imposed by the San Bernardino Association of Governments (SANBAG), the Transportation Impact Fees will be amended under a separate resolution. A separate Transportation Development Impact Fee Study is provided in Appendix "C". New Development Impact Fees The Colgan Study identified areas of impact where the City could consider implementing new fees. City staff reviewed the report and is recommending the addition of the following new fee categories to the City's DIF Program. P92 CITY COUNCIL STAFF REPORT - NEW DEVELOPMENT IMPACT FEE PROGRAM (SECOND READING) June 18, 2014 Page 3 Park Land Acquisition and Park Improvements The Colgan Study evaluated the current Park Development Impact Fee. The study has altered the existing Park Development Impact Fee by segregating it into three new categories; Park Land Acquisition In-Lieu (subdivision), Park Land Acquisition Impact (no subdivision), and Park Improvements. These categories provide for a fee structure consistent with the Quimby Act and Standard Base calculations as explained further in the Colgan Study. The proposed Park Land Acquisition In-Lieu (subdivision) or Park Land Acquisition Impact (no subdivision), Park Improvements, and Community and Recreation Center Impact Fees (below) in total will replace the existing impact fees being collected under the current Park Development Fee. Community and Recreation Center Impact Fees The Colgan study calculated a new type of impact fee for community and recreation centers. Currently, the cost of those facilities is reflected in the current Park Development Impact Fee for no subdivision (less than 50 SFR units) development only. The level of service used as the basis for the fee calculations is the ratio of existing replacement cost to existing population. Impact fees based on that standard should provide enough revenue to cover the cost of maintaining the existing level of service as the City grows. Because these impact fees are based on population growth, they apply only to residential development. The proposed Park Land Acquisition and Park Improvements fees (above), and Community and Recreation Center Impact Fees in total will replace the existing impact fees being collected under the current Park Development Fee. Library Impact Fees The Colgan Study calculates a new type of impact fee for library facilities and materials. The level of service used as the basis for the fee calculations is the ratio of existing replacement cost to existing population. Impact fees based on that standard should provide enough revenue to cover the cost of maintaining the existing level of service as the City grows. Because these impact fees are based on population growth, they apply only to residential development. Animal Center Impact Fees The Colgan Study calculates a new type of impact fee for the Animal Center. The level of service used as the basis for the fee calculations is the ratio of existing facility replacement cost to existing population. Impact fees based on that standard should provide enough revenue to cover the cost of maintaining the existing level of service as the City grows. Because these impact fees are based on population growth, they apply only to residential development. Police Impact Fees The Colgan Study calculates a new type of impact fee for Police facilities and equipment. The level of service used as the basis for the impact fee calculations is the ratio of existing asset replacement cost to existing calls for service. This impact fee applies to both residential and nonresidential development in the City. As part of this study, Colgan Consulting and the Rancho Cucamonga Planning Department analyzed a random sample of 2012 Police Department calls for service to determine the distribution of calls among various types of development, or in other words, the percentage of all calls generated by each type of development used in the impact fee calculations. Those percentages were applied to the total number of P93 CITY COUNCIL STAFF REPORT - NEW DEVELOPMENT IMPACT FEE PROGRAM (SECOND READING) June 18, 2014 Page 4 2012 calls for service to determine the number of calls originating with each type of development. Then the number of calls associated with each type of development was divided by the number of existing units to arrive at a factor representing the number of calls per unit per year. Meanwhile the total replacement cost of all existing city-owned Police facilities and equipment was divided by the total number of 2012 calls for service to determine the average replacement cost of the existing capital facilities and equipment supporting each call. Then the impact fee per unit of development for each type of development was calculated as the number of calls per year multiplied by the average cost per call. Summary of the Proposed Development Impact Fee Program In summary, the proposed DIF Program would consist of the following existing and new impact fee categories: • Drainage • Community and Recreation Center* • Transportation • Library • Park Acquisition* (In-Lieu and Impact) • Animal Center • Park Improvement* • Police *replaces Park Development The total amount of impact fees collected from the proposed DIF Program for a single family residence is a 68% increase over the amount of DIF currently collected (see Appendix "A"). This amount will be close to the average amount of impact fees collected by other cities in the region. EFFECTIVE DATE OF FEES If approved by the City Council, the new fees could not go into effect any sooner than sixty days from the date of their adoption. Staff is proposing that the updated DIF Program Fees be phased in over time after the sixty-day waiting period as follows: • September 1, 2014: Transportation Impact Fee increase will be implemented. • January 1, 2015: Library, Animal Center, and Police Services will be implemented. • May 1, 2015: Park Acquisition (In-lieu and Impact), Park Improvement, and Community and Recreation Center will be fully implemented. The City's current Beautification and Park Development will be eliminated. • The Resolution setting the development impact fees for Library, Animal Center, Police Services, Park Acquisition (In-lieu and Impact), Park Improvement, and Community and Recreation Center cannot be approved until the Ordinance becomes effective. Therefore, staff will bring back the development impact fee Resolution in the near future. The phase timing will still be able to be implemented. Staff has discussed this phasing plan with the Building Industry Association of Southern California — Baldy View Chapter (BIA). P94 CITY COUNCIL STAFF REPORT - NEW DEVELOPMENT IMPACT FEE PROGRAM (SECOND READING) June 18, 2014 Page 5 PUBLIC OUTREACH Staff has previously met with representatives from the BIA the proposed new and amended fees. Copies of the fee studies were also made available to the public through the City Clerk of Rancho Cucamonga and online through the City's website 12 days in advance of this meeting. The City will continue the practice of posting notices and making fee schedules available at the public counter and on the City's website for each affected department prior to any change in fees. Res• - ttull ty.mitted, isire Mark A. Steuer Director of Engineering Services/City Engineer P95 ORDINANCE NO. 865 (SECOND READING) ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING TITLE 3 AND TITLE 16 OF THE RANCHO CUCAMONGA MUNICIPAL CODE TO REPEAL CHAPTERS 3.24 AND 16.32 IN THEIR ENTIRETY AND ADDING CHAPTERS 3.52, 3.56, 3.60, 3.64, AND 3.68 ESTABLISHING DEVELOPMENT IMPACT FEES FOR COMMUNITY AND RECREATION CENTER, LIBRARY, ANIMAL CENTER, POLICE, AND PARK IN-LIEU/PARK IMPACT FEES A. RECITALS 1. Colgan Consulting Corporation has prepared a Development Impact Fee Study Report(the"Fee Study"), dated April 22, 2014,that analyzes the impact of development on certain of the City's capital facilities and calculates development impact fees based on that analysis. 2. On June 4, 2014, the City Council held a duly noticed open and public meeting, at which it considered the proposed adoption of the Development Impact Fees for Community and Recreation Center, Library, Animal Center, Police, and Park In-Lieu/Park Impact Fees (collectively, the "Development impact Fees"). The Fee Study, which contains data indicating the estimated cost, required to provide the public facilities for which the Development Impact Fees would be levied and the revenue sources anticipated to provide the service, was made available to the public at least ten days prior to the June 4, 2014 City Council meeting. 3. On June 4, 2014, the City Council held a duly noticed public hearing regarding the adoption of the Development Impact Fees and this Ordinance. Following the receipt of all staff reports, public testimony and other evidence, the public hearing was closed. 4. City staff has evaluated the potential environmental impacts of the adoption of this Ordinance, pursuant to the California Environmental Quality Act ("CEQA"). City staff has determined that these actions do not constitute a "project" under CEQA pursuant to State CEQA Guidelines Section 15378(b)(4) because these actions involve the creation of a government funding mechanism which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. In addition, City Staff has determined that these actions are categorically exempt from CEQA under CEQA guidelines Section 15273(a)(4) because these actions and documents are merely establishing a fee to obtain funds for those capital projects necessary to maintain service within existing service areas and these actions do not provide for the creation of new service areas. The capital projects described in the Development Impact Fee Study will maintain the level of service currently provided by the City's existing facilities by ensuring that the impacts of new development will not negatively impact existing service levels. 5. All prerequisites to the adoption of this Ordinance as specified by the Mitigation Fee Act (California Government Code Section 66000 et seq.) and other applicable laws have been satisfied. B. ORDINANCE SECTION 1. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A of this Ordinance are true and correct. Ordinance No. 865 (Second Reading) — Page 1 P96 SECTION 2. Chapters 3.24 and 16.32 of the Rancho Cucamonga Municipal Code are hereby repealed and deleted, effective May 1, 2015. SECTION 3. Chapter 3.52 is hereby added to Title 3 of the Rancho Cucamonga Municipal Code, effective May 1, 2015, to read as follows: "Chapter 3.52 Community and Recreation Center Impact Fee 3.52.010 Purpose The City Council finds that the purpose of the community and recreation center impact fee hereby enacted is to prevent new residential development from reducing the quality and availability of public services provided to residents of the City by requiring new residential development to contribute to the cost of expanding the availability of community and recreation center assets in the City. The City finds: A. There are a number of existing community and recreation centers within the City, as well as the Victoria Gardens Cultural Center. B. Fees apply only to residential development. C. There is a need for fees to serve future development in the City without placing a burden on existing resources. D. Community and recreation centers serve the entire population. E. Revenue from the impact fees will be used to expand the availability of community and recreation center assets in the City; through the acquisition or improvement of real property; or the acquisition, construction, or expansion of buildings, furnishings, equipment, or any of these. F. New residential development and the expansion of existing development, within the City impose a burden on the existing community and recreation facilities by adding additional population. G. The fees are based on the relationship between the City's existing population and the replacement cost of existing community center, recreation center, and cultural center facilities. H. Population is used as the demand variable when calculating these fees because the need for community and recreation centers is normally defined in terms of population per unit for that type. The level of service standard used to calculate impact fees is the existing ratio of facility replacement cost to population. J. The cost per capita will be applied to future population to compute impact fees per unit. K. Since assisted living facilities are allowed in some residential zoning districts with a conditional use permit; and residents of those facilities do Ordinance No. 865 (Second Reading) — Page 2 P97 make use of the community and recreation center facilities, impact fees will apply to new development of these types of facilities. L. Impact fees for other specialized development types should be calculated in the same way if the need arises. M. The fee established by this chapter is in addition to any other fees or charges or taxes that are required by law as a condition of development. N. The period of greater than ten (10) days prior to adoption of this chapter, data has been available to the public, and to developers and their representative, indicating the cost of estimated cost of the infrastructure to be funded, the revenue sources anticipated and means of spending these costs. 3.52.020 Definitions For the purposes of this chapter, the following words shall have the meanings set forth below: A. "City/Service Area" shall mean the entire City of Rancho Cucamonga. B. "Residential development" shall include all dwelling units constructed for the first time on open land or when existing structures are remodeled, and added to or otherwise altered to increase the number of dwelling units. C. "Dwelling unit" shall include each single family dwelling, each unit of an apartment, duplex dwelling group or multiple dwelling structure or condominium or planned residential development as a separate habitat for one or more persons or each mobile home space designed to contain a mobile home trailer on a semi-permanent or permanent basis. D. "Person" includes every person, firm or corporation constructing a dwelling unit directly or through the services of any employee, agent or independent contractor. E. "Facilities" means those park and recreation facilities, land, improvements, or infrastructure located in Rancho Cucamonga. F. "Study" means the Development Impact Fee Study Report dated April 22, 2014. Section 3.52.030 Establishment and Administration of Community and Recreation Center Impact Fees The City Council finds that there is a reasonable relationship between the use of the fees and the need for facilities of development projects on which they are imposed. A. The Finance Director shall establish a special interest-bearing fund entitled community and recreation center impact fees. All fees collected pursuant to this chapter shall be deposited in this fund and shall be expended on the availability of community and recreation center assets in the City. Ordinance No. 865 (Second Reading) — Page 3 P98 B. A fee is imposed in the amounts set forth in this chapter and shall be applicable to every dwelling unit as defined in Section 3.52.020 constructed in the City after the effective date of the ordinance codified in this chapter and shall be known as the Community and Recreation Center Impact Fee. 3.52.040 Payment The fee imposed by this chapter shall be due and payable upon issuance of a building permit or issuance of a certificate of occupancy, whichever occurs first; unless otherwise pre-empted by State regulations. 3.52.050 Fees The fees to be paid by this chapter shall be set by resolution of the City Council. 3.52.060 Fee Exemptions In the event that a development project is found to have no impact on facilities for which impact fees are charged, such project must be exempted from the fees. 3.52.070 Use of fees The City Council finds that there is established a community and recreation center fund where all sums collected pursuant to this chapter shall be deposited and shall be used to expand on the availability of community and recreation center assets in the City to serve new development. Those public facilities and other assets are identified in the 2014 Development Impact Fee Study. 3.52.080 Severability If any provision of this chapter or the application thereof to any person or circumstances is held invalid, such invalidity shall affect the other provisions of this chapter which can be given effect without the invalid provisions or its application, and to this end the provisions of this chapter are severable." SECTION 4. Chapter 3.56 is hereby added to Title 3 of the Rancho Cucamonga Municipal Code, effective January 1, 2015, to read as follows: "Chapter 3.56 Library Impact Fee 3.56.010 Purpose The City Council finds that the purpose of the library impact fee herby enacted is to prevent new residential development from reducing the quality and availability of public services provided to residents of the City by requiring new residential development to contribute to the cost of expanding the availability of library and cultural center assets in the City. The City finds: A. There are two libraries currently in the City; Archibald and Paul A. Biane Library. Ordinance No. 865 (Second Reading) — Page 4 P99 B. Paul A. Biane Library is part of the Victoria Gardens Cultural Center. C. Paul A. Biane Library includes space for future expansion. D. The City will assess the need for any future development of a new library. E. Fees apply only to residential development. F. The need for fees to serve future development in the City without placing a burden on existing resources. G. The libraries serve the entire population. H. Revenue from the impact fees will be used to expand the availability of library and cultural center assets in the City through the acquisition or improvement of real property; or the acquisition, construction, or expansion of buildings, furnishings, equipment, or any of these. New residential development and the expansion of existing development, within the City impose a burden on the existing libraries by adding additional population. J. The fees are based on the relationship between the City's existing population and the replacement cost of existing libraries, cultural center facilities, and material. K. Population is used as the demand variable when calculating these fees because the need for libraries is normally defined in the terms of population per unit for that type. L. The level of service standard used to calculate impact fees is the existing ratio of facility and material replacement cost to population. M. The cost per capita will be applied to future population to compute impact fees per unit. N. Since assisted living facilities are allowed in some residential zoning districts with a conditional use permit; and residents of those facilities do make use of the library facilities, impact fees will apply to new development of these types of facilities. 0. Impact fees for other specialized development types should be calculated in the same way if the need arises. P. The fee established by this chapter is in addition to any other fees or charges or taxes that are required by law as a condition of development. Q. , The period of greater than ten (10) days prior to adoption of this chapter, data has been available to the public, and to developers and their representative, indicating the cost of estimated cost of the infrastructure to be funded, the revenue sources anticipated and means of spending these costs. Ordinance No. 865 (Second Reading) — Page 5 P100 3.56.020 Definitions For the purposes of this chapter, the following words shall have the meanings set forth below: A. "City/Service Area" shall mean the entire City of Rancho Cucamonga. B. "Residential development" shall include all dwelling units constructed for the first time on open land or when existing structures are remodeled, and added to or otherwise altered to increase the number of dwelling units. C. "Dwelling unit" shall include each single family dwelling, each unit of an apartment, duplex dwelling group or multiple dwelling structure or condominium or planned residential development as a separate habitat for one or more persons or each mobile home space designed to contain a mobile home trailer on a semi-permanent or permanent basis. D. "Person" includes every person, firm or corporation constructing a dwelling unit directly or through the services of any employee, agent or independent contractor. E. "Facilities" means those libraries or cultural center facilities, land, improvements, or infrastructure located in Rancho Cucamonga. F. "Study" means the Development Impact Fee Study Report dated April 2014. 3.56.030 Establishment and Administration of Library Impact Fees The City Council finds that there is a reasonable relationship between the use of the fees and the need for facilities of development projects on which they are imposed. A. The Finance Director shall establish a special interest-bearing fund entitled library impact fees. All fees collected pursuant to this chapter shall be deposited in this fund and shall be expended on the availability of library facilities and material assets in the City. B. A fee is imposed in the amounts set forth in this chapter and shall be applicable to every dwelling unit as defined in Section 3.56.020 constructed in the City after the effective date of the ordinance codified in this chapter and shall be known as the Library Impact Fee. 3.56.040 Payment The fee imposed by this chapter shall be due and payable upon issuance of a building permit or issuance of a certificate of occupancy, whichever occurs first; unless otherwise pre-empted by State regulations. 3.56.050 Fees • The fees to be paid by this chapter shall be set by resolution of the City Council. Ordinance No. 865 (Second Reading) — Page 6 P101 3.56.060 Fee Exemptions In the event that a development project is found to have no impact on facilities for which impact fees are charged, such project must be exempted from the fees. 3.56.070 Use of Fees The City Council finds that there is established a library fund where all sums collected pursuant to this chapter shall be deposited and shall be used to expand on the availability of library and cultural center assets in the City to serve new development. Those public facilities and other assets are identified in the 2014 Development Impact Fee Study. 3.56.080 Severability If any provision of this chapter or the application thereof to any person or circumstances is held invalid, such invalidity shall affect the other provisions of this chapter which can be given effect without the invalid provisions or its application, and to this end the provisions of this chapter are severable." SECTION 5. Chapter 3.60 is hereby added to Title 3 of the Rancho Cucamonga Municipal Code, effective January 1, 2015, to read as follows: "Chapter 3.60 Animal Center Impact Fee 3.60.010 Purpose The City Council finds that the purpose of the animal center impact fee herby enacted is to prevent new residential development from reducing the quality and availability of public services provided to residents of the City by requiring new residential development to contribute to the cost of expanding the availability of animal center assets in the City. The City finds: A. There is only one animal center that serves the entire population. B. The current animal center is at maximum capacity, and that there will be need for expansion or construction of a new animal center as the population continues to grow. C. These fees apply only to residential development. D. The need for fees is to serve future development in the City without placing a burden on existing resources. E. Revenue from the impact fees may be used to expand the availability of animal center assets in the City through the acquisition or improvement of real property; or the acquisition, construction, or expansion of buildings, furnishings, equipment, or any of these. Ordinance No. 865 (Second Reading) — Page 7 P102 F. New residential development and the expansion of existing development, within the City impose a burden on the existing animal center by adding additional population. G. Population is used as the demand variable when calculating these fees because the need for animal center services is normally defined in the terms of population per unit for that type. H. The level of service standard used to calculate impact fees is the existing ratio of facility and material replacement cost to population. The cost per capita will be applied to future population to compute impact fees per unit. J. Impact fees for other specialized development types should be calculated in the same way if the need arises. K. The fee established by this chapter is in addition to any other fees or charges or taxes that are required by law as a condition of development. L. The period of greater than ten (10) days prior to adoption of this chapter, data has been available to the public, and to developers and their representative, indicating the cost of estimated cost of the infrastructure to be funded, the revenue sources anticipated and means of spending these costs. 3.60.020 Definitions For the purposes of this chapter, the following words shall have the meanings set forth below: A. "City/Service Area" shall mean the entire City of Rancho Cucamonga. B. `Residential development" shall include all dwelling units constructed for the first time on open land or when existing structures are remodeled, and added to or otherwise altered to increase the number of dwelling units. C. "Dwelling unit" shall include each single family dwelling, each unit of an apartment, duplex dwelling group or multiple dwelling structure or condominium or planned residential development as a separate habitat for one or more persons or each mobile home space designed to contain a mobile home trailer on a semi-permanent or permanent basis. D. "Person" includes every person, firm or corporation constructing a dwelling unit directly or through the services of any employee, agent or independent contractor. E. "Facilities" means those animal center facilities, land, improvements, or infrastructure located in Rancho Cucamonga. F. "Equipment/material" shall include all necessary materials that are required for the proper operation of the facility for which this fee is imposed. Ordinance No. 865 (Second Reading) — Page 8 P103 G. "Study" means the Development Impact Fee Study Report dated April 2014 3.60.030 Establishment and Administration of Animal Center Impact Fees City Council finds that there is a reasonable relationship between the use of the fees and the need for facilities of development projects on which they are imposed. A. The Finance Director shall establish a special interest-bearing fund entitled animal center impact fees. All fees collected pursuant to this chapter shall be deposited in this fund and shall be expended on the availability of animal center facilities and material assets in the City. B. A fee is imposed in the amounts set forth in this chapter and shall be applicable to every dwelling unit as defined in Section 3.60.020 constructed in the City after the effective date of the ordinance codified in this chapter and shall be known as the Animal Center Impact Fee. 3.60.040 Payment The fee imposed by this chapter shall be due and payable upon issuance of a building permit or issuance of a certificate of occupancy, whichever occurs first; unless otherwise pre-empted by State regulations. 3.60.050 Fees The fees to be paid by this chapter shall be set by resolution of the City Council. 3.60.060 Fee Exemptions In the event that a development project is found to have no impact on facilities for which impact fees are charged, such project must be exempted from the fees. 3.60.070 Use of fees The City Council finds that there is established an animal center fund where all sums collected pursuant to this chapter shall be deposited and shall be used to expand on the availability of the animal center assets in the City to serve new development. Those public facilities and other assets are identified in the 2014 Development Impact Fee Study. 3.60.080 Severability If any provision of this chapter or the application thereof to any person or circumstances is held invalid, such invalidity shall affect the other provisions of this chapter which can be given effect without the invalid provisions or its application, and to this end the provisions of this chapter are severable." SECTION 6. Chapter 3.64 is hereby added to Title 3 of the Rancho Cucamonga Municipal Code, effective January 1, 2015, to read as follows: "Chapter 3.64 Police Impact Fee Ordinance No. 865 (Second Reading) — Page 9 P104 3.64.010 Purpose The City Council finds that the purpose of the police impact fee herby enacted is to prevent new residential and commercial/industrial development from reducing the quality and availability of public services provided to residents of the City by requiring new residential and business development to contribute to the cost of expanding the availability of police assets in the City. The City finds: A. Police services, facilities, and equipment are needed to serve future development in the City. B. Police services serve the entire population of residential and businesses. C. The need to expand the existing fleet of police vehicles and equipment will be necessary as the population continues to grow. D. The City will assess the need to expand policy facilities into the northeastern portion of the City as indicated in the current City General Plan. E. These fees apply to all residential and business development. F. Revenue from the impact fees may be used to expand the availability of police assets in the City through the acquisition or improvement of real property; or the acquisition, construction, or expansion of buildings, furnishings, equipment, or any of these. G. New residential and business development within the City imposes a burden on the existing police facility by adding additional population. H. The demand variable that determine the fees are based on the relationship between the City's existing population and the calls for service, and the replacement cost for police facilities and equipment. Police impact fees paid by new development are based on the same level of service currently provided to the existing residential and businesses in the City. J. Since assisted living facilities are allowed in some residential zoning districts with a conditional use permit; and residents of those facilities do make use of police services, impact fees will apply to new development of these types of facilities. K. The cost per capita will be applied to future population to compute impact fees per unit. L. Impact fees for other specialized development types should be calculated in the same way if the need arises. M. The fee established by this chapter is in addition to any other fees or charges or taxes that are required by law as a condition of development. Ordinance No. 865 (Second Reading) — Page 10 P105 N. The period of greater than ten (10) days prior to adoption of this chapter, data has been available to the public, and to developers and their representative, indicating the cost of estimated cost of the infrastructure to be funded, the revenue sources anticipated and means of spending these costs. 3.64.020 Definitions For the purposes of this chapter, the following words shall have the meanings set forth below: A. "City/Service Area" shall mean the entire City of Rancho Cucamonga. B. "Residential development" shall include all buildings or dwelling units constructed for the first time on open land or when existing structures are remodeled, and added to or otherwise altered to increase the number of dwelling units. C. "Dwelling unit" shall include each single-family dwelling, each unit of an apartment, duplex dwelling group or multiple dwelling structure or condominium or planned residential development as a separate habitat for one or more persons or each mobile home space designed to contain a mobile home trailer on a semi-permanent or permanent basis. D. "Businesses" shall include all commercial/industrial, hotel/motel, and office units. E. "Person" includes every person, firm or corporation constructing a dwelling unit directly or through the services of any employee, agent or independent contractor. F. "Facilities" means those police facilities, land, improvements, or infrastructure located in Rancho Cucamonga. G. "Equipment/material" shall include all necessary materials that are required for the proper operation of the facility for which this fee is imposed as defined in the Development Impact Fee Study dated April 2014 H. "Study" means the Development Impact Fee Study Report dated April 2014 3.64.030 Establishment and Administration of Police Impact Fees The City Council finds that there is a reasonable relationship between the use of the fees and the need for facilities of development projects on which they are imposed. A. The Finance Director shall establish a special interest-bearing fund entitled police impact fees. All fees collected pursuant to this chapter shall be deposited in this fund and shall be expended on the availability of police facilities and material assets in the City. B. A fee is imposed in the amounts set forth in this chapter and shall be applicable to every dwelling unit as defined in Section 3.64.020 constructed Ordinance No. 865 (Second Reading) — Page 11 P106 in the City after the effective date of the ordinance codified in this chapter and shall be known as the Police Impact Fee. 3.64.040 Payment The fee imposed by this chapter shall be due and payable upon issuance of a building permit or issuance of a certificate of occupancy, whichever occurs first; unless otherwise pre-empted by State regulations. 3.64.050 Fees The fees to be paid by this chapter shall be set by resolution of the City Council. 3.64.060 Fee Exemptions In the event that a development project is found to have no impact on facilities for which impact fees are charged, such project must be exempted from the fees. 3.64.070 Use of fees The City Council finds that there is established an Police fund where all sums collected pursuant to this chapter shall be deposited and shall be used to expand on the availability of police facility assets in the City to serve new development. Those public facilities and other assets are identified in the 2014 Development Impact Fee Study. 3.64.080 Severability If any provision of this chapter or the application thereof to any person or circumstances is held invalid, such invalidity shall affect the other provisions of this chapter which can be given effect without the invalid provisions or its application, and to this end the provisions of this chapter are severable." SECTION 7. Chapter 3.68 is hereby added to Title 3 of the Rancho Cucamonga Municipal Code, effective May 1, 2015, to read as follows: "Chapter 3.68 Park In-Lieu/Park Impact Fees 3.68.010 Purpose The City Council finds that the purpose of the Park In-Lieu/Park Impact Fees herby enacted is to prevent new residential from reducing the quality and availability of public services provided to residents of the City by requiring new residential and commercial development to contribute to the cost of expanding the availability of police assets in the City. The City finds: A. The need for two types of development fees for parks: fees for park land acquisition and fees for park improvement. Ordinance No. 865 (Second Reading) — Page 12 P107 B. Fees for park land acquisition are subdivided: fees in-lieu of park land dedication for subdivisions, and impact fees for park land acquisition not involving subdivisions. C. The need for fees to serve future development in the City without placing a burden on existing resources. D. The General Plan has been adopted containing specific policies and standards for parks and recreation facilities. E. Dedicated land and/or in-lieu fees are to be used only for the purpose of developing new or rehabilitating existing neighborhood or community parks or recreational facilities to serve the subdivision paying the fees. F. Park impact fees apply only to land acquisition in residential subdivisions. G. The demand factor for each type of residential development is the average population per unit for that type because the need for parks in a community is almost always based on population. H. The total acreage of City-owned park land will be used to determine the existing level of service for purposes of calculating impact fees for park land acquisition. Improved park acreage will be used to determine the existing level of service for the calculation of impact fees for park improvements. J. Impact fees for other specialized development types should be calculated in the same way if the need arises. K. The period of greater than ten (10) days prior to adoption of this chapter, data has been available to the public, and to developers and their representative, indicating the cost of estimated cost of the infrastructure to be funded, the revenue sources anticipated and means of spending these costs. 3.68.020 Definitions For the purposes of this chapter, the following words shall have the meanings set forth below: A. "City/Service Area" shall mean the entire City of Rancho Cucamonga. B. `Residential development" shall include all dwelling units constructed for the first time on open land or when existing structures are remodeled, and added to or otherwise altered to increase the number of dwelling units. C. "Dwelling unit" shall include each single family dwelling, each unit of an apartment, duplex dwelling group or multiple 'dwelling structure or condominium or planned residential development as a separate habitat for one or more persons or each mobile home space designed to contain a mobile home trailer on a semi-permanent or permanent basis. Ordinance No. 865 (Second Reading) — Page 13 P108 D. "Person" includes every person, firm or corporation constructing a dwelling unit directly or through the services of any employee, agent or independent contractor. E. "Facilities" means those park and recreation facilities, land, improvements, or infrastructure located in Rancho Cucamonga. F. "Study" means the Development Impact Fee Study Report dated April 2014 3.68.030 Establishment and Administration of Park In-Lieu/Park Impact Fees The City Council finds that there is a reasonable relationship between the use of the fees and the need for facilities of development projects on which they are imposed. A. The Finance Director shall establish a special interest-bearing fund entitled park in-lieu/park impact fees. All fees collected pursuant to this chapter shall be deposited in this fund and shall be expended on the availability of park and recreation assets in the City. B. A fee is imposed in the amounts set forth in this chapter and shall be applicable to every dwelling unit as defined in Section 16.51.020 constructed in the City after the effective date of the ordinance codified in this chapter and shall be known as the Park In-Lieu/Park Impact Fee. 3.68.040 Payment The fee imposed by this chapter shall be due and payable upon issuance of a building permit or issuance of a certificate of occupancy, whichever occurs first; unless otherwise pre-empted by State regulations. 3.68.050 Fees The fees to be paid by this chapter shall be set by resolution of the City Council. 3.68.060 Fee Exemptions In the event that a development project is found to have no impact on facilities for which impact fees are charged, such project must be exempted from the fees. 3.68.070 Use of fees The City Council finds that there is established a park in-lieu/park fund where all sums collected pursuant to this chapter shall be deposited and shall be used to expanded on the availability of park and recreation center assets in the City to serve new development. Those public facilities and other assets are identified in the 2014 Development Impact Fee Study. 3.68.080 Severability If any provision of this chapter or the application thereof to any person or circumstances is held invalid, such invalidity shall affect the other provisions of this Ordinance No. 865 (Second Reading) — Page 14 P109 chapter which can be given effect without the invalid provisions or its application, and to this end the provisions of this chapter are severable." SECTION 8. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid, or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, invalid, or ineffective. SECTION 9. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be published in the manner prescribed by law. Ordinance No. 865 (Second Reading) — Page 15 P110 STAFF REPORT y ENGINEERING SERVICES DEPARTMENT RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Dan James, Senior Civil Engineer Subject: CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 19.12 OF THE MUNICIPAL CODE PERTAINING TO FLOOD DAMAGE PROTECTION TO COMPLY WITH THE LATEST FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) REGULATIONS IN THE CITY OF RANCHO CUCAMONGA (SECOND READING) RECOMMENDATION It is recommended that the City Council approve the second reading of Ordinance No. 866 as acted upon by the City Council at a public hearing at the June 4, 2014 meeting, thereby approving the proposed revision to the floodplain management regulations recommended by FEMA. BACKGROUND/ANALYSIS On June 4, 2014, staff provided an oral presentation at a public hearing to the City Council explaining the changes prescribed in Ordinance No. 866. This ordinance revises Chapter 19.12 of the Municipal Code, pertaining to Flood Damage Protection, to correct a deficiency relative to the Federal Insurance Administration, Federal Emergency Management Agency (FEMA) regulations for floodplain management, flood loss and flood damage reduction and prevention. This Revision will not impact any building permits. It merely requires the City to make application to FEMA within a set time frame after installation of drainage facilities that impact the FEMA flood zones. Basically the revision amends Section 19.12.040, Administration, by adding "within 6 months" to the FEMA notification paragraph 3.b on page 12 of 19. Respec submitted, Mark A. Steuer Director of Engineering Services/City Engineer MAS/DJ:Is P111 ORDINANCE NO. 866 (SECOND READING) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 19.12 OF THE RANCHO CUCAMONGA MUNICIPAL CODE, PROVIDING FOR FLOODPLAIN MANAGEMENT REGULATIONS The City Council of the City of Rancho Cucamonga does ordain as follows: SECTION 1: Chapter 19.12 of the Rancho Cucamonga Municipal code is to be amended to read as follows: CHAPTER 19.12 FLOODPLAIN MANAGEMENT REGULATIONS SECTION 2: 19.12.010 -Authorization, findings, purpose and methods. A. Statutory Authorization. The Legislature of the state of California has in Government Code Section s 65302, 65560, and 65800 conferred upon local government units authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry. Therefore, the city council of the city of Rancho Cucamonga does adopt the following floodplain management regulations. B. Findings of Fact. 1. The flood hazard areas of the city are subject to periodic inundation which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. 2. These flood losses are caused by uses that are inadequately elevated, floodproofed, or protected from flood damage. The cumulative effect of obstructions in areas of special flood hazards that increase flood heights and velocities also contribute to the flood loss. C. Statement of Purpose. It is the purpose of this chapter to promote the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: 1. Protect human life and health; 2. Minimize expenditure of public money for costly flood control projects; 3. Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; • 4. Minimize prolonged business interruptions; 5. Minimize damage to public facilities and utilities such as water and gas mains; electric, telephone and sewer lines; and streets and bridges located in areas of special flood hazard; Ordinance No. 866 (Second Reading) - Page 1 P112 6. Help maintain a stable tax base by providing for the sound use and development of areas of special flood hazard so as to minimize future blighted areas caused by flood damage; 7. Ensure that potential buyers are notified that the property is in an area of special flood hazard; and 8. Ensure that those who occupy the areas of special flood hazard assume responsibility for their actions. D. Methods of Reducing Flood Losses. In order to accomplish its purposes,this chapter includes methods and provisions to: 1. Restrict or prohibit uses which are dangerous to health, safety, and property due to water or erosion hazards, or which result in damaging increases in erosion or flood heights or velocities; 2. Require that uses vulnerable to floods, including facilities that serve such uses, be protected against flood damage at the time of initial construction; 3. Control the alteration of natural floodplains, stream channels, and natural protective barriers, which help accommodate or channel flood waters; 4. Control filling, grading, dredging, and other development which may increase flood damage; and 5. Prevent or regulate the construction of flood barriers which will unnaturally divert flood waters or which may increase flood hazards in other areas. 19.12.020 - Definitions. Unless specifically defined in this section, words or phrases used in this chapter shall be interpreted so as to give them the meaning they have in common usage and to give this chapter its most reasonable application. "Accessory use" means a use that is incidental and subordinate to the principal use of the parcel of land on which it is located. "Alluvial fan"means a geomorphologic feature characterized by a cone or fan-shaped deposit of boulders, gravel, and fine sediments that have been eroded from mountain slopes, transported by flood flows, and then deposited on the valley floors, and which is subject to flash flooding, high- velocity flows, debris flows, erosion, sediment movement and deposition, and channel migration. "Apex" means the point of highest elevation on an alluvial fan, which on undisturbed fans is generally the point where the major stream that formed the fan emerges from the mountain front. "Appeal" means a request for a review of the floodplain administrator's interpretation of any provision of this chapter. "Area of shallow flooding" means a designated AO or AH zone on the flood insurance rate map (FIRM). The base flood depths range from one to three feet; a clearly defined channel does not exist; the path of flooding is unpredictable and indeterminate; and velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. "Area of special flood hazard." See "special flood hazard area." "Area of special flood-related erosion hazard" means the land within a community which is most likely to be subject to severe flood-related erosion losses. The area may be designated as zone E on the flood insurance rate map (FIRM). Ordinance No. 866 (Second Reading) - Page 2 P113 "Area of special mudslide (i.e., mudflow) hazard"means the area subject to severe mudslides (i.e., mudflows). The area is designated as zone M on the flood insurance rate map (FIRM). "Base flood" means a flood which has a one percent chance of being equaled or exceeded in any given year (also called the "one-hundred-year flood"). "Base flood" is the term used throughout this chapter. "Basement"means any area of the building having its floor subgrade, i.e., below ground level, on all sides. "Breakaway walls" means any type of walls, whether solid or lattice, and whether constructed of concrete, masonry, wood, metal, plastic or any other suitable building material, which is not part of the structural support of the building and which is designed to break away under abnormally high tides or wave action without causing any damage to the structural integrity of the building on which they are used or any buildings to which they might be carried by flood waters. A breakaway wall shall have a safe design loading resistance of not less than ten and no more than twenty pounds per square foot. Use of breakaway walls must be certified by a registered engineer or architect and shall meet the following conditions: 1. Breakaway wall collapse shall result from a water load less than that which would occur during the base flood; and 2. The elevated portion of the building shall not incur any structural damage due to the effects of wind and water loads acting simultaneously in the event of the base flood. "Building." See "structure." "Coastal high-hazard area" means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high-velocity wave action from storms or seismic sources. It is an area subject to high-velocity waters, including coastal and tidal inundation or tsunamis. The area is designated on a flood insurance rate map (FIRM) as zone V1-V30, VE, or V. "Development" means any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. "Encroachment" means the advance or infringement of uses, plant growth, fill, excavation, buildings, permanent structures or development into a floodplain, which may impede or alter the flow capacity of a floodplain. "Existing manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by a community. "Expansion to an existing manufactured home park or subdivision" means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). "Flood," "flooding," or"flood water" means: 1. A general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland or tidal waters; the unusual and rapid accumulation or runoff of surface waters from any source; and/or mudslides (i.e., mudflows). See "mudslides"; and Ordinance No. 866 (Second Reading) - Page 3 P114 2. The condition resulting from flood-related erosion. See "flood-related erosion." "Flood boundary and floodway map (FBFM)" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated both the areas of special flood hazards and the floodway. "Flood hazard boundary map" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated the areas of flood hazards. "Flood insurance rate map (FIRM)" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated both the areas of special flood hazards and the risk premium zones applicable to the community. "Flood insurance study" means the official report provided by the Federal Insurance Administration that includes flood profiles, the flood insurance rate map, the flood boundary and floodway map, and the water surface elevation of the base flood. "Flood-related erosion" means the collapse or subsidence of land along the shore of a lake or other body of water as a result of undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding. "Flood-related erosion area" or "flood-related erosion-prone area" means a land area adjoining the shore of a lake or other body of water, which due to the.composition of the shoreline or bank and high water levels or wind-driven currents, is likely to suffer flood-related erosion damage. "Flood-related erosion area management" means the operation of an overall program of corrective and preventive measures for reducing flood-related erosion damage, including but not limited to emergency preparedness plans, flood-related erosion control works, and floodplain management regulations. "Floodplain administrator" means the individual appointed to administer and enforce the floodplain management regulations. "Floodplain management" means the operation of an overall program of corrective and preventive measures for reducing flood damage and preserving and enhancing, where possible, natural resources in the floodplain, including but not limited to emergency preparedness plans, flood control works, floodplain management regulations, and open space plans. "Floodplain management regulations" means this chapter and other zoning ordinances, subdivision regulations, building codes, health regulations, special purpose ordinances (such as grading and erosion control) and other application of police power which control development in flood-prone areas. This term describes federal, state or local regulations in any combination thereof which provide standards for preventing and reducing flood loss and damage. "Floodplain or flood-prone area" means any land area susceptible to being inundated by water from any source. See "Flooding." "Floodproofing" means any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures, and their contents. (Refer to FEMA Technical Bulletins TB 1-93, TB 3-93, and TB 7-93 for guidelines on dry and wet floodproofing.) Ordinance No. 866 (Second Reading) - Page 4 P115 "Floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. Also referred to as "regulatory floodway." "Floodway fringe" means that area of the floodplain on either side of the"regulatory floodway" where encroachment may be permitted. "Fraud and victimization" as related to Section 19.12.060, "Variances,"of this chapter, means that the variance granted must not cause fraud on or victimization of the public. In examining this requirement, the city of Rancho Cucamonga will consider the fact that every newly constructed building adds to government responsibilities and remains a part of the community for fifty to one hundred years. Buildings that are permitted to be constructed below the base flood elevation are subject during all those years to increased risk of damage from floods, while future owners of the property and the community as a whole are subject to all the costs, inconvenience, danger, and suffering that those increased flood damages bring. In addition, future owners may purchase the property, unaware that it is subject to potential flood damage, and can be insured only at very high flood insurance rates. "Functionally dependent use" means a use that cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, and does not include long-term storage or related manufacturing facilities. "Governing body" means the local governing unit, i.e., county or municipality that is empowered to adopt and implement regulations to provide for the public health, safety and general welfare of its citizenry. "Hardship" as related to Section 19.12.060, 'Variances," of this chapter means the exceptional hardship that would result from a failure to grant the requested variance. The city council requires that the variance be exceptional, unusual, and peculiar to the property involved. Mere economic or financial hardship alone is not exceptional. Inconvenience, aesthetic considerations, physical handicaps, personal preferences, or the disapproval of one's neighbors likewise cannot, as a rule, qualify as an exceptional hardship. All of these problems can be resolved through other means without granting a variance, even if the alternative is more expensive, or requires the property owner to build elsewhere or put the parcel to a different use than originally intended. "Highest adjacent grade" means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. "Historic structure" means any structure that is: 1. Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of Interior; or 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either by an approved state program as Ordinance No. 866 (Second Reading) - Page 5 P116 determined by the Secretary of the Interior or directly by the Secretary of the Interior in states without approved programs. "Levee" means a man-made structure, usually an earthen embankment, designed and constructed in accordance with sound engineering practices to contain, control or divert the flow of water so as to provide protection from temporary flooding. "Levee system" means a flood protection system, which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in accord with sound engineering practices. "Lowest floor" means the lowest floor of the lowest enclosed area, including basement. (See "basement" definition). 1. An unfinished or flood resistant enclosure below the lowest floor that is usable solely for parking of vehicles, building access or storage in an area other than a basement area, is not considered a building's lowest floor provided it conforms to applicable non- elevation design requirements, including, but not limited to: a. The wet floodproofing standard in Section 19.12.050(A)(3)(c) of this chapter; b. The anchoring standards in Section 19.12.050(A)(1) of this chapter; c. The construction materials and methods standards in Section 19.12.050(A)(2) of this chapter; and d. The standards for utilities in Section 19.12.050(B) of this chapter. 2. For residential structures, all subgrade-enclosed areas are prohibited as they are considered to be basements (see"basement"definition).This prohibition includes below- grade garages and storage areas. "Manufactured home" means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term "manufactured home" does not include a "recreational vehicle." "Manufactured home park or subdivision" means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. "Market value" shall be determined by estimating the cost to replace the structure in new condition and adjusting that cost figure by the amount of depreciation, which has accrued since the structure was constructed.The cost of replacement of the structure shall be based on a square foot cost factor determined by reference to a building cost estimating guide recognized by the building construction industry. The amount of depreciation shall be determined by taking into account the age and physical deterioration of the structure and functional obsolescence as approved by the floodplain administrator, but shall not include economic or other forms of external obsolescence. Use of replacement costs or accrued depreciation factors different from those contained in recognized building cost estimating guides may be considered only if such factors are included in a report prepared by an independent professional appraiser and supported by a written explanation of the differences. "Mean sea level" means, for purposes of the national flood insurance program, the National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown on a community's flood insurance rate map are referenced. "Mudslide" (i.e., mudflow) means and describes a condition where there is a river, flow or inundation of liquid mud down a hillside, usually as a result of a dual condition of loss of brush Ordinance No. 866 (Second Reading) - Page 6 P117 cover and the subsequent accumulation of water on the ground, preceded by a period of unusually heavy or sustained rain. "Mudslide (i.e., mudflow) prone area" means an area with land surfaces and slopes of unconsolidated material where the history, geology, and climate indicate a potential for mudflow. "New construction," for floodplain management purposes, means structures for which the "start of construction" commenced on or after the effective date of floodplain management regulations adopted by this community, and includes any subsequent improvements to such structures. "New manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by this community. "Obstruction" means and includes, but is not limited to, any dam, wall, wharf, embankment, levee, dike, pile, abutment, protection, excavation, channelization, bridge, conduit, culvert, building, wire, fence, rock, gravel, refuse, fill, structure, vegetation or other material in, along, across or projecting into any watercourse which may alter, impede, retard or change the direction and/or velocity of the flow of water, or due to its location, its propensity to snare or collect debris carried by the flow of water, or its likelihood of being carried downstream. "One-hundred-year flood." See "base flood." "Primary frontal dune" means a continuous or nearly continuous mound or ridge of sand with relatively steep seaward and landward slopes immediately landward and adjacent to the beach and subject to erosion and overtopping from high tides and waves during major coastal storms. The inland limit of the primary frontal dune occurs at the point where there is a distinct change from a relatively mild slope. "Public safety and nuisance" as related to Section 19.12.060, "Variances," of this chapter means that the granting of a variance must not result in anything which is injurious to safety or health of an entire community or neighborhood, or any considerable number of persons, or unlawfully obstructs the free passage or use, in the customary manner, of any navigable lake, or river, bay, stream, canal, or basin. "Recreational vehicle" means a vehicle which is: 1. Built on a single chassis; 2. Four hundred square feet or less when measured at the largest horizontal projection; 3. Designed to be self-propelled or permanently towable by a tight-duty truck; and 4. Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. "Regulatory floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. "Remedy a violation" means to bring the structure or other development into compliance with state or local floodplain management regulations, or, if this is not possible, to reduce the impacts of its noncompliance. Ways that impacts may be reduced include protecting the structure or other affected development from flood damages, implementing the enforcement provisions of the Ordinance No. 866 (Second Reading) - Page 7 P118 chapter or otherwise deterring future similar violations, or reducing state or federal financial exposure with regard to the structure or other development. "Riverine" means relating to, formed by, or resembling a river (including tributaries), stream, brook, etc. "Sand dunes"means naturally occurring accumulations of sand in ridges or mounds landward of the beach. "Sheet flow area." See "area of shallow flooding." "Special flood hazard area (SFHA)" means an area in the floodplain subject to a one percent or greater chance of flooding in any given year. It is shown on an FHBM or FIRM as zone A, AO, A1-A30, AE, A99, AH, V1-V30, VE or V. "Start of construction" means and includes substantial improvement and other proposed new development and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, or other improvement was within one hundred eighty days from the date of the permit. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufacture home on a foundation. Permanent construction does not include land preparation, such as clearing, grading, and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that alteration affects the external dimensions of the building. "Structure" means a walled and roofed building that is principally above ground; this includes a gas or liquid storage tank or a manufactured home. "Substantial damage" means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed fifty percent of the market value of the structure before the damage occurred. "Substantial improvement" means any reconstruction, rehabilitation, addition, or other proposed new development of a structure, the cost of which equals or exceeds fifty percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures that have incurred "substantial damage," regardless of the actual repair work performed. The term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations or state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions; or 2. Any alteration of a "historic structure," provided that the alteration will not preclude the structure's continued designation as a "historic structure." "V zone." See "coastal high-hazard area." "Variance" means a grant of relief from the requirements of this chapter that permits construction in a manner that would otherwise be prohibited by this chapter. "Violation" means the failure of a structure or other development to be fully compliant with this chapter. A structure or other development without the elevation certificate, other certifications, Ordinance No. 866 (Second Reading) - Page 8 P119 or other evidence of compliance required in this chapter is presumed to be in violation until such time as that documentation is provided. "Water surface elevation" means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929, (or other datum, where specified) of floods of various magnitudes and frequencies in the floodplains of coastal or riverine areas. "Watercourse"means a lake, river, creek, stream,wash, arroyo, channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. 19.12.030 -General provisions. A. Lands to Which this Chapter Applies. This chapter shall apply to all areas of special flood hazards within the jurisdiction of the city. B. Basis for Establishing the Areas of Special Flood Hazard. The areas of special flood hazard identified by the Federal Insurance Administration (FIA) of the Federal Emergency Management Agency (FEMA) in the flood insurance study (FIS) for the city of Rancho Cucamonga dated March 5, 1984 and accompanying flood insurance rate maps (FIRMs) and flood boundary and floodway maps (FBFMs), dated January 17, 1997, and all subsequent amendments and/or revisions, are adopted by reference and declared to be a part of this chapter. This FIS and attendant mapping is the minimum area of applicability of this chapter and may be supplemented by studies for other areas which allow implementation of this chapter and which are recommended to the city council by the floodplain administrator. The study, FIS, FIRMs and FBFMs are on file in the office of the city engineer located at 10500 Civic Center Drive, Rancho Cucamonga, CA 91729. C. Compliance. No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the term of this chapter and other applicable regulations. Violation of the requirements (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Nothing in this chapter shall prevent the city council from taking such lawful action as is necessary to prevent or remedy any violation. D. Abrogation and Greater Restrictions. This chapter is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this chapter and another ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail. E. Interpretation. In the interpretation and application of this chapter, all provisions shall be: 1. Considered as minimum requirements; 2. Liberally construed in favor of the governing body; and 3. Deemed neither to limit nor repeal any other powers granted under state statutes. F. Warning and Disclaimer of Liability. The degree of flood protection required by this chapter is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by man-made or natural causes. This chapter does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This chapter shall not create liability on the part of city council, any officer or employee thereof, the state of California, or the Federal Insurance Administration, Federal Ordinance No. 866 (Second Reading) - Page 9 P120 Emergency Management Agency, for any flood damages that result from reliance on this chapter or any administrative decision lawfully made under this chapter. G. Severability. This chapter and the various parts thereof are declared to be severable. Should any section of this chapter be declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity of the chapter as a whole, or any portion thereof other than the section so declared to be unconstitutional or invalid. 19.12.040 -Administration. A. Establishment of Development Permit. A development permit shall be obtained before any construction or other development begins within any area of special flood hazard established in Section 19.12.030(B) of this chapter. Application for a development permit shall be made on forms furnished by the floodplain administrator and may include, but not be limited to: plans in duplicate drawn to scale showing the nature, location, dimensions, and elevation of the area in question; existing or proposed structures, fill, storage of materials, drainage facilities; and the location of the foregoing. Specifically, the following information are required: 1. Site plan, including but not limited to: a. For all proposed structures, spot ground elevations at building corners and twenty- foot or smaller intervals along the foundation footprint, or one-foot contour elevations throughout the building site, and b. Proposed locations of water supply, sanitary sewer, and utilities, and c. If available, the base flood elevation from the flood insurance study and/or flood insurance rate map, and d. If applicable, the location of the regulatory floodway; 2. Foundation design detail, including but not limited to: a. Proposed elevation in relation to mean sea level, of the lowest floor (including basement) of all structures, and b. For a crawl-space foundation, location and total net area of foundation openings as required in Section 19.12.050(A)(3)(c) of this chapter and FEMA Technical Bulletins 1-93 and 7-93, and c. For foundations placed on fill, the location and height of fill, and compaction requirements (compacted to ninety-five percent using the standard proctor test method); and 3. Proposed elevation in relation to mean sea level to which any nonresidential structure will be floodproofed, as required in Section 19.12.050(A)(3)(c) of this chapter and FEMA Technical Bulletin TB 3-93; and 4. All appropriate certifications listed in subsection (C)(4) of this section; and 5. Description of the extent to which any watercourse will be altered or relocated as a result of proposed development. B. Designation of the Floodplain Administrator. The city engineer is appointed to administer, implement, and enforce this chapter by granting or denying development permits in accord with its provisions. Ordinance No. 866 (Second Reading) - Page 10 P121 C. Duties and Responsibilities of the Floodplain Administrator. The duties and responsibilities of the floodplain administrator shall include, but not be limited to the following: 1. Permit Review. Review all development permits to determine that: a. Permit requirements of this chapter have been satisfied, b. All other required state and federal permits have been obtained, c. The site is reasonably safe from flooding, and d. The proposed development does not adversely affect the carrying capacity of areas where base flood elevations have been determined but a floodway has not been designated. For purposes of this chapter, "adversely affects" means that the cumulative effect of the proposed development when combined with all other existing and anticipated development will increase the water surface elevation of the base flood more than one foot at any point; 2. Review, Use and Development of Other Base Flood Data. a. When base flood elevation data has not been provided in accordance with Section 19.12.030(B) of this chapter, the floodplain administrator shall obtain, review, and reasonably utilize any base flood elevation and floodway data available from a federal or state agency, or other source, in order to administer Section 19.12.050 of this chapter.Any such information shall be submitted to the city council for adoption, or b. If no base flood elevation date is available from a federal or state agency or other source, then a base flood elevation shall be obtained using one of two methods from the FEMA publication "Managing Floodplain Development in Approximate Zone A Areas—A Guide for Obtaining and Developing Base (100-year) Flood Elevations" dated July 1995 in order to administer Section 19.12.050 of this chapter: i. Simplified Method. (A) One-hundred-year or base flood discharge shall be obtained using the appropriate regression equation found in a U.S. geological survey publication, or the discharge-drainage area method, and (B) Base flood elevation shall be obtained using the Quick-2 computer program developed by FEMA; or ii. Detailed Method. (A) One-hundred-year or base flood discharge shall be obtained using the U.S. Army Corps of Engineers' HEC-HMS computer program, and (B) Base flood elevation shall be obtained using the U.S. Army Corps or Engineer's HEC-RAS computer program; 3. Notification of Other Agencies. In alteration or relocation of a watercourse: a. Notify adjacent communities and the California Department of Water Resources prior to alteration or relocation, b. Submit new technical data to notify the Federal Insurance Administration, Federal Emergency Management Agency of changes in the base flood elevation within 6 months, and Ordinance No. 866 (Second Reading) - Page 11 P122 c. Assure that the flood-carrying capacity within the altered or relocated portion of such watercourse is maintained; 4. Documentation of Floodplain Development. Obtain and maintain for public inspection and make available as needed the following: a. Certification required by Sections 19.12.050(A)(3)(a) and 19.12.050(D) of this chapter (lowest floor elevations), b. Certification required by Section 19.12.050(A)(3)(b) of this chapter (elevation or floodproofing of nonresidential structures), c. Certification required by Section 19.12.050(A)(3)(c) of this chapter (wet floodproofing standard), d. Certification of elevation required by Section 19.12.050(C)(2) of this chapter (subdivision standards), e. Certification required by Section 19.12.050(F)(1) of this chapter (floodway encroachments), f. Reports required by Section 19.12.050(G)(3) of this chapter (mudflow standards); 5. Map Determinations. Make interpretations where needed, as to the exact location of the boundaries of the areas of special flood hazard. Where there appears to be a conflict between a mapped boundary and actual field conditions, grade and base flood elevations shall be used to determine the boundaries of the special flood hazard area. The person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in Section 19.12.060 of this chapter; 6. Remedial Action. Take action to remedy violations of this chapter as specified in Section 19.12.030(C) of this chapter. D. Appeals. The city council of the city of Rancho Cucamonga shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the floodplain administrator in the enforcement or administration of this chapter. 19.12.050 - Provisions for flood hazard reduction. A. Standards of Construction. In all areas of special flood hazards, the following standards are required: 1. Anchoring. a. All new construction and substantial improvements shall be adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. b. All manufactured homes shall meet the anchoring standards of subsection D of this section. 2. Construction Materials and Methods. All new construction and substantial improvement shall be constructed: a. With flood-resistant materials as specified in FEMA Technical Bulletin TB 2-93, and utility equipment resistant to flood damage; b. Using methods and practices that minimize flood damage; Ordinance No. 866 (Second Reading) - Page 12 P123 c. With electrical, heating, ventilation, plumbing and air conditioning equipment and other service facilities that are designed and/or located so as to prevent water from entering or accumulating within the components during conditions of flooding; and if d. Within zones AH or AO, so that there are adequate drainage paths around structures on slopes to guide flood waters around and away from proposed structures. 3. Elevation and Floodproofing. (See Section 19.12.010 definitions for"basement," "lowest floor," "new construction," "substantial damage" and "substantial improvement.") a. Residential construction, new or substantial improvement, shall have the lowest floor, including basement: i. In an AO zone, elevated above the highest adjacent grade to a height exceeding the depth number specified in feet on the FIRM by at least two feet, or elevated at least four feet above the highest adjacent grade if no depth number is specified; H. In an A zone, the lowest floor elevated to at least two feet above the base flood elevation; such base flood elevation shall be determined by one of the methods in Section 19.12.040(C)(2) of this chapter; Hi. In all other zones, elevated to at least two feet above the base flood elevation. Upon the completion of the structure, the elevation of the lowest floor including basement shall be certified by a registered professional engineer or surveyor, and verified by the community building inspector to be properly elevated. Such certification and verification shall be provided to the floodplain administrator. b. Nonresidential construction, new or substantial improvement, shall either be elevated to conform with subsection (A)(3)(a) of this section or together with attendant utility and sanitary facilities: i. Be floodproofed below the elevation recommended under subsection (A)(3)(a) of this section so that the structure is watertight with walls substantially impermeable to the passage of water; H. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; and Hi. Be certified by a registered professional engineer or architect that the standards of this subsection (A)(3)(b) of this section are satisfied. Such certification shall be provided to the floodplain administrator. c. All new construction and substantial improvement with fully enclosed areas below the lowest floor(excluding basements) that are usable solely for parking of vehicles, building access or storage, and which are subject to flooding, shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of flood water. Designs for meeting this requirement shall follow the guidelines in FEMA Technical Bulletins TB 1-93 and TB 7-93, and must exceed the following minimum criteria: i. Have a minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves or other coverings or devices provided that they permit the automatic entry and exit of flood water; or Ordinance No. 866 (Second Reading) - Page 13 P124 h. Be certified by a registered professional engineer or architect. d. Manufactured homes shall also meet the standards in subsection D of this section. B. Standards for Utilities. 1. All new and replacement water supply and sanitary sewage systems shall be designed to minimize or eliminate: a. Infiltration of flood waters into the systems; and b. Discharge from the systems into flood waters. 2. On-site waste disposal systems shall be located to avoid impairment to them, or contamination from them during flooding. C. Standards for Subdivisions. 1. All preliminary subdivision proposals shall identify the special flood hazard area and the elevation of the base flood. 2. All subdivision plans will provide the elevation of proposed structure(s) and pad(s). If the site is filled above the base flood elevation, the lowest floor and pad elevations shall be certified by a registered professional engineer or surveyor and provided to the floodplain administrator. 3. All subdivision proposals shall be consistent with the need to minimize flood damage. 4. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage. 5. All subdivisions shall provide adequate drainage to reduce exposure to flood hazards. D. Standards for Manufactured Homes. 1. All manufactured homes that are placed or substantially improved, within zones A1-30, AH, and AE on the community's flood insurance rate map, on sites located: a. Outside of a manufactured home park or subdivision; b. In a new manufactured home park or subdivision; c. In an expansion to an existing manufactured home park or subdivision; or d. In an existing manufactured home park or subdivision on a site upon which a manufactured home has incurred "substantial damage" as the result of a flood, shall be elevated on a permanent foundation such that the lowest floor of the manufactured home is elevated to at least two feet above the base flood elevation and be securely fastened to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. 2. All manufactured homes that are placed or substantially improved on sites located within zones V1-30, V, and VE on the community's flood insurance rate map will meet the requirements of subsections (D)(1) and G of this section. 3. All manufactured homes to be placed or substantially improved on sites in an existing manufactured home park or subdivision within zones A1-30, AH, AE, V1-30, V, and VE on the community's flood insurance rate map that are not subject to the provisions of paragraph 5.4 A will be securely fastened to an adequately anchored foundation system to resist flotation, collapse, and lateral movement, and be elevated so that either the: Ordinance No. 866 (Second Reading) - Page 14 P125 a. Lowest floor of the manufactured home is at least two feet above the base flood elevation; b. Manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than thirty-six inches in height above grade. Upon the completion of the structure, the elevation of the lowest floor including basement shall be certified by a registered professional engineer or surveyor, and verified by the community building inspector to be properly elevated. Such certification and verification shall be provided to the floodplain administrator. E. Standards for Recreational Vehicles. 1. All recreation vehicles placed on sites within zones A1-30, AH, and AE on the community's flood insurance rate map will either: a. Be on the site for fewer than one hundred eighty consecutive days, and be fully licensed and ready for highway use. A recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions; or b. Meet the permit requirements of Section 19.12.040 of this chapter and the elevation and anchoring requirements for manufactured homes in subsection (D)(1) of this section. F. Floodways. Located within areas of special flood hazard established in Section 19.12.030(B) of this chapter are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of flood waters, which carry debris, potential projectiles, and erosion potential, the following provisions apply: 1. Prohibit encroachments, including fill, new construction, substantial improvement, and other new development unless certification by a registered professional engineer is provided demonstrating that encroachments shall not result in any increase in [the base] flood elevation during the occurrence of the base flood discharge; 2. If subsection (F)(1) of this section is satisfied, all new construction, substantial improvement, and other proposed new development shall comply with all other applicable flood hazard reduction provisions of this section. G. Mudslide (i.e., Mudflow) Prone Areas. 1. The floodplain administrator shall review permits for proposed construction of other development to determine if it is proposed within a mudslide area. 2. Permits shall be reviewed to determine that the proposed site and improvement will be reasonably safe from mudslide hazards. Factors to be considered in making this determination include but are not limited to: a. The type and quality of soils; b. Evidence of groundwater or surface water problems; c. Depth and quality of any fill; d. Overall slope of the site; and e. Weight that any proposed development will impose on the slope. Ordinance No. 866 (Second Reading) - Page 15 P126 3. Within areas that may have mudslide hazards, the floodplain administrator shall require that: a. A site investigation and further review be made by persons qualified in geology and soils engineering; b. The proposed grading, excavation, new construction, and substantial improvement be adequately designed and protected against mudslide damages; c. The proposed grading, excavations, new construction, and substantial improvement not aggravate the existing hazard by creating either on-site or off-site disturbances; and d. Drainage, planting, watering, and maintenance not endanger slope stability. H. Flood-Related Erosion-Prone Areas. 1. The floodplain administrator shall require permits for proposed construction and other development within all flood-related erosion-prone areas as known to the community. 2. Permit applications shall be reviewed to determine whether the proposed site alterations and improvements will be reasonably safe from flood-related erosion and will not cause flood-related erosion hazards or otherwise aggravate the existing hazard. 3. If a proposed improvement is found to be in the path of flood-related erosion or would increase the erosion hazard, such improvement shall be relocated or adequate protective measures shall be taken to avoid aggravating the existing erosion hazard. 4. Within zone E on the flood insurance rate map, a setback is required for all new development from the ocean, lake, bay, riverfront or other body of water to create a safety buffer consisting of a natural vegetative or contour strip. This buffer shall be designated according to the flood-related erosion hazard and erosion rate, in relation to the anticipated "useful life" of structures, and depending upon the geologic, hydrologic, topographic, and climatic characteristics of the land. The buffer may be used for suitable open space purposes, such as for agricultural, forestry, outdoor recreation and wildlife habitat areas, and for other activities using temporary and portable structures only. 19.12.060 -Variance procedure. A. Nature of Variances. The variance criteria set forth in this section are based on the general principle of zoning law that variances pertain to a piece of property and are not personal in nature. A variance may be granted for a parcel of property with physical characteristics so unusual that complying with the requirements of this chapter would create an exceptional hardship to the applicant or the surrounding property owners. The characteristics must be unique to the property and not be shared by adjacent parcels. The unique characteristic must pertain to the land itself, not to the structure, its inhabitants, or the property owners. It is the duty of the city council to help protect its citizens from flooding. This need is so compelling and the implications of the cost of insuring a structure built below flood level are so serious that variances from the flood elevation or from other requirements in the flood ordinance are quite rare. The long-term goal of preventing and reducing flood loss and damage can only be met if variances are strictly limited. Therefore, the variance guidelines provided in this chapter are more detailed and contain multiple provisions that must be met before a variance can be properly granted. The criteria are designed to screen out those situations in which alternatives other than a variance are more appropriate. Ordinance No. 866 (Second Reading) - Page 16 P127 B. Appeal Board. 1. In passing upon requests for variances, the city council shall consider all technical evaluations, all relevant factors, standards specified in other sections of this chapter, and the: a. Danger that materials may be swept onto other lands to the injury of others; b. Danger of life and property due to flooding or erosion damage; c. Susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the existing individual owner and future owners of the property; d. Importance of the services provided by the proposed facility to the community; e. Necessity to the facility of a waterfront location, where applicable; f. Availability of alternative locations for the proposed use, which are not subject to flooding or erosion damage; g. Compatibility of the proposed use with existing and anticipated development; h. Relationship of the proposed use to the comprehensive plan and floodplain management program for that area; i. Safety of access to the property in time of flood for ordinary and emergency vehicles; j. Expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters expected at the site; and k. Costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water system, and streets and bridges. 2. Any applicant to whom a variance is granted shall be given written notice over the signature of a community official that: a. The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance up to amounts as high as twenty-five dollars for one hundred dollars of insurance coverage; and b. Such construction below the base flood level increases risks to life and property. It is recommended that a copy of the notice shall be recorded by the floodplain administrator in the office of the county of San Bernardino recorder and shall be recorded in a manner so that it appears in the chain of title of the affected parcel of land. 3. The floodplain administrator will maintain a record of all variance actions, including justification for their issuance, and report such variances issued in its biennial report submitted to the Federal Insurance Administration, Federal Emergency Management Agency. C. Conditions for Variances. 1. Generally, variances may be issued for new construction, substantial improvement, and other proposed new development to be erected on a'lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing that the procedures of Sections 19.12.040 and 19.12.050 of this chapter have been fully considered. As the lot size increases beyond one-half acre, the technical justification required for issuing the variance increases. Ordinance No. 866 (Second Reading) - Page 17 P128 2. Variances may be issued for the repair or rehabilitation of"historic structures"(as defined in Section 19.12.020 of this chapter) upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. 3. Variances shall not be issued within any mapped regulatory floodway if any increase in flood levels during the base flood discharge would result. 4. Variances shall only be issued upon a determination that the variance is the "minimum necessary" considering the flood hazard, to afford relief. "Minimum necessary" means to afford relief with a minimum of deviation from the requirements of this chapter. For example, in the case of variances to an elevation requirement, this means the city council need not grant permission for the applicant to build at grade, or even to whatever elevation the applicant proposes, but only to that elevation which the city council believes will both provide relief and preserve the integrity of the local ordinance. 5. Variances shall only be issued upon a: a. Showing of good and sufficient cause; b. Determination that failure to grant the variance would result in exceptional "hardship" (as defined in Section 19.12.020 of this chapter) to the applicant; and c. Determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, or extraordinary public expense, create a nuisance (as defined in Section 19.12.020 of this chapter. See "public safety or nuisance"), cause fraud or victimization (as defined in Section 19.12.020 of this chapter) of the public, or conflict with existing local laws or ordinances. 6. Variances may be issued for new construction, substantial improvement, and other proposed new development necessary for the conduct of a functionally dependent use provided that the provisions of subsections (C)(1)through (5) of this section are satisfied and that the structure or other development is protected by methods that minimize flood damages during the base flood and does not result in additional threats to public safety and does not create a public nuisance. 7. Upon consideration of the factors of subsection (A)(3) of this section and the purposes of this chapter, the city council may attach such conditions to the granting of variances as it deems necessary to further the purposes of this chapter. Ordinance No. 866 (Second Reading) - Page 18 P129 STAFF REPORT 1-;(9-4414440 ENGINEERING SERVICES DEPARTMENT 1 h Date: June 18, 2014 -4410 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Fred Lyn, Utilities Division Manager Subject: AUTHORIZE THE CITY MANAGER TO ENTER INTO A BUYERS JOINT PROJECT AGREEMENT AND A POWER PURCHASE AGREEMENT WITH RE ASTORIA 2 LLC FOR THE PURCHASE OF 6 MEGAWATTS OF SOLAR ENERGY. RECOMMENDATION It is recommended that the City Council authorize the City Manager to enter into a Buyers Joint Project Agreement with the Southern California Public Power Authority, Cities of Lodi, Corona, Moreno Valley and the Power and Water Resources Pooling Authority and a Power Purchase Agreement with Recurrent Energy (RE) Astoria 2, LLC to purchase 100% of the renewable energy and capacity from the proposed Astoria 2 Solar photovoltaic project, to be located in Kern County, California, for a total of 6 Megawatts. BACKGROUND /ANALYSIS On December 21, 2011, the City Council approved Resolution No. 11-183, establishing a Renewable Portfolio Standard (RPS) for the Rancho Cucamonga Municipal Utility (RCMU) pursuant to California Senate Bill X1-2. Under the State's RPS regulations, RCMU must achieve a minimum "average" 20 percent renewables between calendar years 2011 and 2013, and then steadily increase the renewable amount to 33 percent by 2020. The proposed Astoria 2 Solar Photovoltaic (PV) project (Solar Project) is a 75 Megawatt (MW) solar photovoltaic generating facility located in Kern County with a contract term for 20 years with a purchase option beginning after year six. The contract price for energy from the project is $64.00 per MWh, fixed over the life of the contract, including system Resource Adequacy (RA). The expected commercial operation date of the Solar Project is December 31, 2016. The project was offered into the Southern California Public Power Authority's (SCPPA's) annual open Request for Proposal process in 2013. SCPPA is a California joint powers authority, whose members include the Cities of Anaheim, Azusa, Banning, Burbank, Cerritos, Colton, Glendale, Pasadena, Riverside, Vernon, the Los Angeles Department of Water and Power, and the Imperial Irrigation District. The Solar Project was one of the submitted projects determined to be most competitively priced and highly viable for SCPPA members. The Solar Project was also the first SCPPA project that offered participation to non-SCPPA members, such as RCMU. RCMU's entitlement for this project will be an 8% or 6 MW share of the project. The nine (9) joint participants on this Solar Project will include the SCPPA Member Cities of Azusa, Banning, Colton and Vernon. The non-SCPPA member agencies will include Rancho Cucamonga, the Cities of Corona, Moreno Valley and Lodi and the Power and Water Resources Pooling Authority. Some of the benefits associated with this Solar Project include: Category 1 Resource/Proximity to Load: • The project is located in Kern County, California (just across the border from the Los Angeles County line), which is relatively close to RCMU's service area. It interconnects directly to the California Independent System Operator (CAISO) and will qualify for Portfolio Content Category 1 under the State's RPS requirements. CITY COUNCIL STAFF REPORT - AUTHORIZE THE CITY MANAGER TO ENTER INTO A BUYER$130 JOINT AGREEMENT June 18, 2014 Page 2 Portfolio Fit: • The project size is a good match for RCMU's renewable energy requirements. It is small enough to fit RCMU's portfolio but large enough to make a significant impact in meeting RCMU's RPS requirements. • Solar PV typically produces energy during the hours when RCMU's peak loads are occurring, so production aligns well with RCMU's load demand. Viability: • The project is in an advanced stage of development. Several important milestones, such as site control, transmission interconnection studies, California Energy Commission pre-certification, and several environmental studies and permits have already been achieved. • The project developer, Recurrent Energy is very experienced and credible, with several utility- scale solar projects already operating and under construction, including the Astoria 1 project, which is a 100 MW solar project that Pacific Gas and Electric is taking output from. • Solar PV is a proven renewable technology, with minimal development risk and numerous utility scale projects operating worldwide for many years. Cost: • The contract price is $64.00 per MWh fixed each year of the twenty (20) year contract term after the commercial operation date. The contract price for this project is significantly less than RCMU's last renewable energy Request For Information obtained in November 2012 and early 2013. • The ability to achieve economies of scale by partnering with a larger SCPPA project. • RCMU will pay only for the energy that is delivered at the fixed price. Since this is a Power Purchase Agreement (PPA), RCMU will not have ownership in the project and will not incur any capital expenditures. Some of the risks associated with this Solar Project include: • The energy output can be variable due to the intermittency of solar PV, cloud cover and other weather conditions. • Like all other long-term commitments, the proposed agreement carries financial and compliance risks. The risks are primarily related to the possibility that: (1) future alternative renewable resources may have a lower price and/or (2) the Solar Project does not produce the output as expected. • The City Council adopted an Energy Risk Management Policy on April 18, 2012, indicating a maximum term of any supply resource transaction (purchase or sale) should be 10 years, unless specifically approved by the City Council, to meet long-term portfolio planning objectives. This Solar Project's term is for 20 years, but the longer term provides a predictable fixed rate for RCMU's renewable energy needs for the next 20 years and will meet RCMU's long-term planning needs. CITY COUNCIL STAFF REPORT - AUTHORIZE THE CITY MANAGER TO ENTER INTO A BUYERS 131 JOINT AGREEMENT June 18, 2014 Page 3 The Solar Project agreement is for energy, capacity and environmental attributes from the Astoria 2 Solar Project. The initial capacity factor is anticipated to be approximately 35.5%. The annual contract quantity for RCMU is estimated to be approximately 18,677 MWh of energy in the project's first year of operation. This contract is expected to provide approximately 20% of RCMU's total annual energy requirements. SCPPA's staff and legal counsel, together with each participant's staff and legal counsel, have negotiated the PPA between the participants, SCPPA and Recurrent Energy. RCMU's legal counsel, Braun, Blaising, McLaughlin and Smith has reviewed the PPA and indicated no objections to the proposed agreements. RCMU shall strive to procure adequate and eligible supplies of renewable energy resources to meet the procurement targets and portfolio content categories as set forth in the City's RPS Procurement Plan. Consistent with the Plan, approval of the Astoria 2 Solar Project will help RCMU achieve regulatory compliance as well as meet RPS goals in a cost-effective manner. 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I • (a., .4. . ......... olish..44,41: N v O '�`{. �IIbT 2 CD CD 1 1,, tartikitiree Nv1sn c kY.r'..V P P132 STAFF REPORT '�'`-h ANIMAL CARE AND SERVICES !At RANCHO Date: June 18, 2014 CUCAMONGA To: Mayor and Members of the City Council - John Gillison, City Manager From: Veronica Fincher, Animal Services Director Subject Approval to receive and file Animal Center's 2013 Annual Report RECOMMENDATION Staff recommends the City Council receive and file the Animal Center's 2013 Annual Report. BACKGROUND/ANALYSIS Staff has prepared a 2013 Animal Center annual report that highlights last year's programs, services and accomplishments. It will be distributed at the Council Meeting as part of the Animal Center's 2013 annual report presentation. Once approved, it will be placed on the Animal Center's website. Also included in the report is an update on the action items that have been accomplished to date as part of the Animal Center's five year strategic plan that was approved by the City Council in September 2013. These include: • Developed a mobile application for the sale of dog licenses including mobile payment options • Expanded offsite adoption events to at least 2 times per month • • Expanded the number of new volunteer orientations offered per month • Recruited an unpaid social media intern • Implemented quarterly low cost or no cost targeted spay and neuter programs Respectfully submitted, Veronica Fincher Animal Services Director June 18, 2014 I Regular City Council Meeting Agenda I Item N2. I P132 RANCHO CUCAMONGA ANIMAL R( a CARE AND ADOPTION CENTER 2013 ANNUAL REPORT • • • s11•111•11 11•111•11�aqq N R\\Iht1 Rancho Cucamonga Animal Care 04 \\1(7\.,l : ANIMAL PLACEMENT 2,430 ANIMALS ADOPTED 1,224 DOGS 1,143 CATS 46 RABBITS/GUINEA PIGS 11 12 HAMSTERS/RATS 2 BIRDS r'/ `t • 3 TURTLES/TORTOISES 485 ANIMALS PLACED WITH RESCUE OR ADOPTION PARTNERS 291 DOGS 180 CATS 14 SMALL PETS 571 ANIMALS WERE REUNITED WITH OWNERS 539 DOGS 26 CATS 6 SMALL PETS WILDLIFE 73 WILD ANIMALS CARED FOR AND RELEASED BACK INTO WILD (UNDER DIRECTION OF LICENSED WILDLIFE REHABBER) 21 WILD MAMMALS, RAPTORS, AND BIRDS TRANSFFERED TO WILDLIFE REHABILITATION FACILITIES 5 Year Intake Comparison for Dogs and Cats % Dogs %Dogs %Dogs and % Dogs and Cat and Cats Cats Placed Total and Cats sent to Returned in Foster % Dog and Year Intake Adopted Rescue to Owner Care %Cats TNR Cat Placed 2009 5876 40% 14% 10% 13% 7% 84% 2010 6103 41% 12% 9% 13% 4% 79% 2011 5555 43% 20% 11% 9% 4% 87% 2012 5399 43% 13% 11% 12% 4% 84% 2013 5356 44% 9% 11% 16% 4% 84% In 2013, 84% of Dogs and Cats were Placed in Loving Homes The live placement rate includes dogs and cats adopted, placed with rescue groups, returned to owners, placed in foster care and participated in our TNR (trap, neuter and release) program. In 2013, 647 dogs and cats were euthanized for medical or behavior reasons or where no placement could be found and 66 dogs and cats were euthanized at the request of their owner due to terminal illnesses. 72 fewer dogs and cats were euthanized in 2013 than in 2012. pg. 2 PROGRAMS and SERVICES FOSTER CARE 158 volunteer foster homes provided care for 837 dogs and cats that needed extra care prior to adoption. These dogs and cats were placed in foster homes due to age, medical conditions or for behavior rehabilitation. The foster animals were later returned to the Animal Center for placement. Their final placement is included in the animal placement statistics. TRAP, NEUTER AND RETURN (TNR) - The TNR program saved the lives of 223 feral cats that entered the Animal Center. The goal of the TNR program is to spay or neuter feral cats at no charge and return them to dedicated caregivers or feral cat colonies. OPERATION SPAY AND NEUTER CAT NIP 2,611 ADOPTED, RESCUED OR TNR ANIMALS WERE STERILIZED FEBRUARY 25TH CMS-MATS WORLD SPAY DAY 152 OWNED OUTDOOR CATS STERILIZED (OPERATION CAT NIP) PY SPAYING OP NEUTERING YOUR CAnooOR OR FREE 24 OWNED DOGS WERE STERILIZED (NO COST CLINIC FOR PIT BULLS AND ROAMING CAT POR FREEI CHIHUAHUAS) 1,597 SPAY OR NEUTER VOUCHERS WERE ISSUED TO RESIDENTS Ooc,aES.no "°w: .' ""- Note: Beginning in July of 2014, the Animal Center will also offer free spay or ' neuter for pets that belong to residents who qualify for a hardship. FREE MICROCHIP DAY MICROCHIPS 'w`Y3''z°'4 1t1.1M 1 PM 3,111 microchips were implanted to help pets return home if they should (- become lost. This number includes adopted animals, owned animals that t made an appointment at the Center and participants in our annual Free Microchip Clinic. f u 7 a . -• ' Li : . FIELD SERVICES AND ANIMAL LICENSING 7,221 CALLS FOR SERVICE • . 01"1" 12,734 ANIMAL LICENSES SOLD (A 27% INCREASE FROM 2012) ' , Field Service calls include pick up of stray animals, responding to calls of animal cruelty and neglect, assist police and fire, resolving nuisance animal complaints and animal rescue. pg. 3 COMMUNITY OUTREACH VOLUNTEER PROGRAM • DOG AND CAT SOCIALIZATION • ANIMAL ENRICHMENT PROGRAMS (PLAYGROUPS AND PACKWALKS) • OFFSITE ADOPTION EVENTS • CARETAKER AND VETERINARY SERVICES • FUNDRAISING COMMITTEE •:• FOSTER CARE - In 2013,volunteers gave nearly 10,000 hours of service at the Animal Center and an additional estimated 80,000 • III hours to care for the animals placed in our foster care • • � z i program. Additionally, the Center often partners with r. $ , F�:Q�` �. { community groups and businesses to accomplish specialized projects. In 2013, the Animal Center increased c (. �- y the number of new volunteer orientations held per month i q `� rr. and updated its orientation to include more information �' •� .1 ' , ;! ., C=' _ about the Center and its volunteer opportunities and one - ` on one training sessions to help volunteers become more integrated into the Animal Center team. 71 OFFSITE EVENTS ATTENDED • Y • •:• ADOPTION EVENTS (SUCH AS DEL MAR CAT SHOW, CROWN TOYOTA ADOPTION EVENT, PET EXPO, IRVINE• ` PET ADOPTION DAY, YORBA LINDA AND LONG BEACH PETSMART ADOPTION EVENTS AND LOCAL ADOPTION EVENTS) • yam, •:• COMMUNITY EVENTS •:• PARTICIPATION IN FAIRS AND PARADES •:• BARK IN THE BALLPARK • COMMUNITY PARTNERSHIPS • PETSMART GLENDORA AND PETSMART SAN BERNARDINO - • WESTERN UNIVERSITY COLLEGE OF VETERINARY MEDICINE • PLATT COLLEGE FONTANAROP •:• OPERATION NEW HOPE ❖ PAW LOVE • RANCHO CUCAMONGA HIGH SCHOOL HEARTS FOR ANIMALS CLUB The Animal Center values our community partners. The above list includes those that we routinely work with. However, the Animal Center has many other local businesses and service groups that help us throughout the year and we are always looking to expand our community partnerships. pg.4 SOCIAL MEDIA AND COMMUNITY RELATIONS owiri •: EXPANDED OUR FACEBOOK REACH TO OVER 3,200"LIKES" • RECRUITED SOCIAL MEDIA INTERNS TO HELP EXPAND OUR @RCAnimalCenter WEB PRESENCE •:• STARTED AN INSTAGRAM AND TWITTER ACCOUNT You Tube •:• FEATURED ON GOOD DAY LA WITH CESAR MILLAN @RCACAC -*. PUPPY RHYMES AND STORY TIMES Developed in 2012 with the help of a grant through the California State .- ' I- .:-. fl,; Library, Puppy Rhymes and Story Times continued to grow in 2013. -!1-., Through a partnership with our Rancho Cucamonga Library, this fun "�' lit summer time program gives kids the opportunity to improve their `'— reading skills while learning how to care for and be compassionate to AillY the animals around us. BLOODHOUND WELCOME RECEPTION .. ;.; . , On October 17, 2013, the Animal Center hosted a welcome '.•��`:"y. reception for two new Rancho Cucamonga Sherriff K9 1 d- _..s. , ' ,.J - -4.+ Z Deputies. Since their arrival, Dare and Deja, have been very successful in locating missing children, adults, objects, and , ; I 's suspects who flee both locally and throughout San Bernardino 0'4. .,r,. 4, suspects — County. The Animal Center is proud of our partnerships with IA n 1 our Police Department and was honored to welcome the bloodhounds to the City of Rancho Cucamonga. SUPPORT FUNDRAISING COMMITTEE Supported by a dedicated group of volunteers,the Animal Center's fundraising ' '' "'.'"""1'""'' "'I''''''''' committee donates hundreds of hours each year to organize and plan _ . ''' ��,'I�. hull fundraisers for the animals. In 2013, the committee raised over $25,000. Saturday,Oct utnarS 2013 Fundraisers included: 8:a0a.n,.tal:DO p.m . • FURRY FRIENDS FESTIVAL AND PET WALK A THON INI .,,A, „y Animal Idarrilons • Frnd°,lair NINA,xre.ir■q ifd.(nmer o• FURRY FRIENDS FLEA MARKET M(onlum.I nNN..I nlerennni nl + OUTBACK STEAKHOUSE FUNDRAISER hMlnt lop Inndr_ •:• OPEN HOUSE I,,inhnn,,nh&n wwwklP.-l-rt''., ❖ LAZY DOG CAFÉ FUNDRAISING NIGHT IV 10, .' 1 •: VARIOUS RAFFLE OPPORTUNITIES THROUGHT THE YEAR IMdnnn r--4 pg.5 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION The Rancho Cucamonga Animal Care and Adoption Center currently uses a dedicated account in the Rancho Cucamonga Community &Arts Foundation's 501(c)(3) to collect donations to support programs that are not included in the Center's operation budget. In - 2013, the Center raised $76,956 from fundraisers and private donations. These funds were used to support medical and foster care programs, targeted spay and neuter programs, • transport of animals to adoption partners, purchase of new r \i z, ,• , • T. r' .> , 1 cages for the cat room and salary for a part time Veterinary Technician to provide ongoing medical care for our pets as they await adoption. In fiscal year 14/15, the Animal Center will work towards creating its own foundation to enhance fundraising efforts to support additional lifesaving programs. Thank you to our donors! STRATEGIC PLAN In September of 2013, the Animal Center's five (5) year Strategic Plan was approved by the City Council. The purpose of the j 6 strategic plan was to outline the future vision of the Animal Center and identify action items that would help the Center continue its efforts towards a goal of building a community in which every pet finds a home. STRATEGIC PLAN ACCOMPLISHMENTS ..� • DEVELOPED A MOBILE APPLICATION FOR THE SALE OF DOG LICENSES INCLUDING MOBILE PAYMENT OPTIONS • EXPANDED OFFSITE ADOPTION EVENTS TO AT LEAST 2 TIMES PER MONTH • EXPANDED THE NUMBER OF NEW VOLUNTEER — —�' ..r�• ORIENTATIONS OFFERED PER MONTH • RECRUITED AN UNPAID SOCIAL MEDIA INTERN ❖ IMPLEMENTED QUARTERLY LOW COST/NO COST TARGETED SPAY AND NEUTER PROGRAMS — STRATEGIC PLAN GOALS FOR UPCOMING YEAR • CREATE AN INTERACTIVE WEB BASED LOST AND FOUND PROGRAM ❖ CREATE AN ANIMAL CENTER FOUNDATION ❖ EXPAND THE VOLUNTEER PROGRAM TO INCLUDE INCREASED COMMUNITY PARTICIPATION • IMPLEMENT A COMMUNITY CAT PROGRAM • EXPAND ANIMAL ENRICHMENT PROGRAMS + EXPAND THE BEHAVIOR FOSTER PROGRAM pg.6 ,_ t__4014.6%% .1"_ t r n .0 i, . XI - 1 >' n L.:., > Z , OO n.„„, N = , 'i ► , a n W 0 �■ r t z n , v n c p g .. :, . = , _ -I 0 Ili rn 0 G7 , -----r- o n 1: ' 70 r) -1 Z Z , .. . . . ,... Ix , ___._ ,.., ri ,,..t_ -1 g , , _ • m 7 " ir '''I ./.. 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