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HomeMy WebLinkAbout14-159 - Resolutions RESOLUTION NO. 14-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES WHEREAS, it has been determined that certain City records have been retained in compliance with all applicable Federal, State and local statutes; and WHEREAS,said City records have met their useful life and are no longer required for public or private purposes: WHEREAS,destruction of said records is necessary to reduce storage costs, increase staff productivity, and maintain conformance with the City's Records Management Policy; and WHEREAS, said records as listed in Exhibit "A" attached hereto have been approved for destruction by the City Attorney; NOW, THEREFORE, the City Council of the City of Rancho Cucamonga does hereby resolve as follows: SECTION 1: That approval and authorization is hereby given to destroy records described as Exhibit "A" attached hereto and made a part hereof. SECTION 2: That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Resolution No. 14-159 - Page 1 of 24 PASSED, APPROVED, AND ADOPTED this 201h day of August 2014. AYES: Alexander, Michael, Spagnolo, Steinorth, Williams NOES: None ABSENT: None ABSTAINED: None �I k,lDknis Michael, Mayor ATTEST: Lam. 64,xCt nice C. Reynolds, Cit Jerk I, JANICE C. REYNOLDS, CITY CLERK of the City of Rancho Cucamonga, California, do hereby certify that the foregoing Resolution was duly passed, approved and adopted by the City Council of the City of Rancho Cucamonga, California, at a Regular Meeting of said City Council held on the 200, day of August 2014. Executed this 21st day of August 2014, at Rancho Cucamonga, California. ice C. Reynolds, City CleK Resolution No. 14-159 - Page 2 of 24 EXHIBIT `A' Records Destruction Authorizations for the following Departments / Divisions Admin Services/Treasury Building & Safety Community Services Engineering Traffic/Design Finance Fire Finance Personnel Planning Risk Management Resolution No. 14-159 - Page 3 of 24 Notification Number Destruction Notification Report 06/12/2014 12:45:56 384 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) Admin Services / Treasury (4140) 0 VIE D Bill to Name: Admin Services/ Treasury (4140) Records Coordinator: RAMIREZ, SANDY Mail Code: Phone: (909)477-2700 ext: 2405 he following records are due for destruction on 06/30/2014. Place your initials next to EACH box you authorize to be JUL. 31 2014 destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo Ct.gg CLERK justifying the hold. Return the entire list to the Records Division by 06/30/2014. rt;iTY OF RANCHO CUCAMONGA Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# t,❑current Year 4177 4030.8 Banking - Information Reporting / 07/01/2006 06/30/2007 06/30/2014 05-01-02 4 Box Contents: BAMTRAC E = Excluded Total Eligible Boxes to be destroyed = I N Eligible Boxes on Hold = 0 0 Elgibile Boxes Checked Out = 0 �. Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 d O) LO d' O Z C 0 0 w d o: I�cuncLci—. e CITY LILc.(y Date - ( Notification Number Destruction Notification Report R E C E V V ofi 2/2014 12:48:42 388 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) AUG 0 4 2014 BUILDING &SAFETY DIV (4373) Bill to Name: (4373) Val crlL 2Un1y CITY CLERK Records Coordinator: tlRtloa a'Crtny eMail Code: Phone: (909)477-2700 ext:4227 -f,ry OF RANCHO Cllrp2lONch he following records are due for destruction on 06/30/2014. Place your initials next to EACH box you authorize to be destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo 'ustifying the hold. Return the entire list to the Records Division by 06/30/2014. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# ❑Exp/Compl/Te 5119 8020.1 Construction Permits 03/01/2012 04/30/2012 04/30/2014 12-01-04 6 Box Contents: Finaled Building Permits Box Contents: Scanned V' ❑Current Year 5122 8021.2 Misc. Permit Documents ✓ 01/01/2012 03/31/2012 06/30/2014 12-03-04 1 w Box Contents: Finaled Building Permits 0N Box Contents: Scanned rn [-]current Year 5123 8021.2 Misc. Permit Documents V/ 05/01/2012 06/30/2012 06/30/2014 01-01-01 3 Do, Box Contents: Finaled Permits Box Contents: Scanned 0Au7 V E = Excluded Total Eligible Boxes to be destroyed = 3 p Eligible Boxes on Hold = 0 Z Eigibile Boxes Checked Out = 0 p' Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 3 w N Notification Number Destruction Notification Report 06/12/2014 12:49:09 389 City of Rancho Cucamonga (RC) Page i Records Management Division (TMP) c rF-- 0 kv/ E COMMUNITY SERVICES (4532) Bill to Name: (4532) ii Records Coordinator: MORALES, MELISSA Mail Code: Phone: (909)477-2760 ext: 2103 .��.�i_ -:. I) F ollowing records are due for destruction on 06/30/2014. Place your initials next to EACH box you authorize to be ft oyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo �or DEWying the hold. Return the entire list to the Records Division by 06/30/2014, 4 py P+F RA'�CHrt f:NiP"l5€',7Y3c'.9F>e Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# Q� )Current Year 5236 14010.2 Registration Forms & Receipts 10/01/2011 02/28/2012 02/28/2014 09-01-09 3 V Box Contents: Deposit Records Box Contents: EConnect Deposit Box Contents: Central Park Deposit vgCurrent Year 5237 14010.2 Registration Forms & Receipts 12/01/2011 02/28/2012 02/28/2014 09-01-08 3 N w Box Contents: Central Park Registration Forms o / CD /F Current Year 5226 14010.2 Registration Forms & Receipts 02/01/2011 02/29/2012 02/28/2014 12-02-04 2 rn Box Contents: Deposit Records m Box Contents: Lions West, Victoria Gardens a / / LO 0)4ICurrent Year 5227 14010.2 Registration Forms & Receipts 01/01/2012 04/30/2012 04/30/2014 08-01-10 3 /% Box Contents: Deposit Records V Box Contents: RCFSC Deposit { Box Contents: Central Park Deposit Ci Z 'MCurrent Year 5239 14010.2 Registration Forms & Receipts 03/01/2012 04/30/2012 04/30/2014 09-01-06 3 .o (� Box Contents: Central Park Registration Forms 0 'QCurrent Year 5229 14010.2 Registration Forms & Receipts 04/01/2012 06/30/2012 06/30/2014 08-01-09 3 (/ Box Contents: Deposit Records of Box Contents: RCFSC Deposit Box Contents: Central Park Deposit `QCurrent Year 5231 14010.2 Registration Forms & Receipts 05/01/2012 06/30/2012 06/30/2014 08-01-08 3 !/ Box Contents: Central Park Registration Forms Date Notification Number Destruction Notification Report 06/12/2014 12:49:41 390 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) c B ENGR TRAFFIC/DESIGN (4639) Bill to Name: (4639) Records Coordinator: Luci Saunders Mail Code: Phone: (909)477-2700 ext: 4050 �iJ�- '' he following records are due for destruction on 06/30/2014. Place your initials next to EACH box you authorize to be CITY C1.15IR9 destroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo ,TY OF RANCHOS CLiCl�:I79rat�n Justifying the hold. Return the entire list to the Records Division by 06/30/2014. Event Permanent Record Title Record Title Name Dates On Destroy Date ,(X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# /y QExp/Compl/Te 5380 8060.1 Capital Improvement Projects 01/01/1987 12/31/2002 12/31/2009 0 V' Box Contents: Capital Improvement Projects Box Contents: 1987 - 2002 N w E = Excluded - Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 rn Elgibile Boxes Checked Out = 0 M Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 N r V r O Z c 0 0 w m Ir Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) FINANCE (4151) Bill to Name: (4151) Records Coordinator: LAYNE,TAMARA Mail Code: Phone: (909)477-2700 ext: 2430 I.lUL 3 .p F fouowing records are due for destruction on 06/30/2014. Place your initials next to EACX box you authorize to beroyedthen sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo C:iTY CLERK fying the hold. Return the entire list to the Records Division by 06/30/2014. C OF R9P7CX0 I:UCAI"!iOfJFs2 Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# QCurrent Year 4718 4010.1 Accounts Payable 08/01/2006 04/30/2007 04/30/2014 04-02-02 1 Box Contents: Accounts Payable Box Contents: AT&T 06/07 i !(`Current Year 4443 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-01 1 It Box Contents: Accounts Payable N w Box Contents: Faira - Fullmer Construction O 00 ©Current Year 4444 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-01 2 CD d Box Contents: Accounts Payable m (L Box Contents: G Misc. - Grainger 0) '�]�, Current Year 4445 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-02 1 `n I Box Contents: Accounts Payable 4 Box Contents: Graves Automotive - Hewett Packard O (QCurrent Year 4446 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-02 2 Z Box Contents: Accounts Payable 0 Box Contents: A Misc. 0 yr ,Elcurrent Year 4447 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-03 1 W Box Contents: Accounts Payable Box Contents: AAAS - Adobe Animal Hospital (QCurrent Year 4448 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-03 2 Box Contents: Accounts Payable Box Contents: ]-Misc. Kaufusi y Date Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# ©Current Year 4449 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-04 1 I Box Contents: Accounts Payable Box Contents: I- Misc. Issi Data QCurrentYear 4450 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-04 2 Box Contents: Accounts Payable Box Contents: Highland Garden - Hydrotek Sys. (®current Year 4451 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-05 1 ' Box Contents: Accounts Payable N Box Contents: ADT Security- APWA w O ��Current Year 4452 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-05 2 rn Box Contents: Accounts Payable m Box Contents: Aramark Uniform SVC Avid Microship o_ Box Contents: ID Systems 0) LO QCurrentYear 4453 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-01 1 i Box Contents: Accounts Payable 4 Box Contents: LC Rochester Ave. LLC 0 Box Contents: LU's Lighthouse Z c ®current Year 4454 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-01 2 0 Box Contents: Accounts Payable Box Contents: KC Wilderson Lighting N Box Contents: Lazo, Mellani of LtrCurrentYear 4455 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-02 1 Box Contents: Accounts Payable Box Contents: BCA Development Box Contents: Business Development Date Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) FINANCE (41S1) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# 11 P7 Current Year 4456 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-02 2 Box Contents: Accounts Payable Box Contents: B - Misc. - Bayer Box Contents: Healthcare A) Current Year 4457 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-03 1 V r Box Contents: Accounts Payable Box Contents: Natia - Nurmi, Sue ( Current Year 4458 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-03 2 Box Contents: Accounts Payable w Box Contents: Marshall, Sylvia O Box Contents: N - Misc. 0 rQCurrent Year 4459 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-04 1 m Box Contents: Accounts Payable Il Box Contents: CACEO - CERTIFIED TOWING ' rn Lr) fECurrent Year 4460 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-04 2 J Box Contents: Accounts Payable Box Contents: C- Misc. o Z rgcurrent Year 4461 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-05 1 C Box Contents: Accounts Payable 7 Box Contents: CFAIInc. 0 Box Contents: CW Driver 0_ I�1 Current Year 4462 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-05 2 V Box Contents: Accounts Payable Box Contents: Office Depot IQCurrent Year 4463 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-01 1 Box Contents: Accounts Payable Box Contents: Emcor Service Box Contents: F-Misc. Date I Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 4 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# McurrentYear 4464 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-01 2 Box Contents: Accounts Payable Box Contents: DG Plumbing - Ellison Box Contents: Schneider& Harris U CurrentYear 4465 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-02 1 Box Contents: Accounts Payable Box Contents: Richard Watson Gershan Box Contents: RWB Party Props R JQCurrent Year 4466 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-02 2 0 I Box Contents: Accounts Payable Box Contents: Random House Box Contents: Richard Watson &Gershan N m f0 (h Current Year 4467 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-03 1 d Box Contents: Accounts Payable rn Box Contents: R. Misc. Rancho Vista V IQCurrentYear 4468 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-03 2 Box Contents: Accounts Payable - O 2 Box Contents: CCWD C 0 'Ecurrent Year 4469 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-04 1 2 Box Contents: Accounts Payable 0 Box Contents: CVWD N of Ourrent Year 4470 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-04 2 i0 Box Contents: Accounts Payable Box Contents: PF Scvs. - Qwest d, QCurrent Year 4471 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-05 1 Box Contents: Accounts Payable Box Contents: Petpro Products Box Contents: P- Misc. Date 1 1 l' v Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 5 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# R9CurrentYear 4472 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-03-05 2 Box Contents: Accounts Payable Box Contents: D - Misc. - Michelle Devoux Ala "1 Current Year 4473 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-06 1 Box Contents: Accounts Payable Box Contents: SCE t' Current Year 4474 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-06 2 v Box Contents: Accounts Payable N Box Contents: SCE w 0 IQCurrent Year 4475 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-07 1 Box Contents: Accounts Payable Box Contents: SCE Edison Only N a 1A. 7 Current Year 4476 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-07 2LO rn Box Contents: Accounts Payable Box Contents: O MIsc. - Owen Electric PyCurrent Year 4477 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-08 1 6 Box Contents: Accounts Payable C Box Contents: Verizon Wireless 4 ©Current Year 4478 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-08 2 0 Box Contents: Accounts Payable N of Box Contents: Verizon 'Aa Current Year 4479 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-09 1 Box Contents: Accounts Payable Box Contents: SCE Edison Date I Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 6 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# QCurrent Year 4480 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-09 2 Box Contents: Accounts Payable Box Contents: M - Misc. Marriott Hotels Current Year 4481 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-10 1 Box Contents: Accounts Payable I Box Contents: Verizon Wireless - DIY urrent Year 4482 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-01-10 2 Box Contents: Accounts Payable IT N Box Contents: Verizon Wireless 0 ®current Year 4483 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-06 1 v' Box Contents: accounts Payable N rn Box Contents: Verizon cc "Id Current Year 4484 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-06 2 ' I Box Contents: Accounts Payable Box Contents: Smart&Final Box Contents: Swank Motion Pictures O QCurrent Year 4485 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 12-03-01 1 Z C Box Contents: Accounts Payable O Box Contents: S - Misc. :3 0 7W Current Year 4486 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-07 1 N Box Contents: Accounts Payable Box Contents: SBC - ,S,ulka , Susan Current Year 4487 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-08 1 Box Contents: Accounts Payable Box Contents: T- Misc. -Tomark Sports �12111 § �i4 Date I `'� Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 7 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# rkcurrentYear 4488 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-08 2 / Box Contents: Accounts Payable Box Contents: Truegreen - Unifirst 7/'Current Year 4489 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-09 1 Box Contents: Accounts Payable Box Contents: Umps Are Us - US Printing QCurrentYear 4490 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-09 2 Box Contents: Accounts Payable N Box Contents: V - Misc. w Box Contents: Vulcan Materials O V Ml Current Year 4491 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-10 1 rn Box Contents: Accounts Payable d Box Contents: W Misc. - Walters ©Current Year 4492 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 09-02-10 2 � d Box Contents: Accounts Payable v Box Contents: Westcoast Betteries thru Box Contents: Zep Manufacturing Z Qcurrent Year 4715 4010.1 Accounts Payable 04/01/2007 06/30/2007 06/30/2014 0 0 C Box Contents: AT&T Billings O QCurrent Year 4719 4010.1 Accounts Payable 09/01/2006 06/30/2007 06/30/2014 04-02-02 4 rn yO Box Contents: Accounts Payable Box Contents: Commercial Card Statements F)FICurrent Year 4720 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 04-02-01 3 Box Contents: Accounts Payable Box Contents: Brodart 06/07 Date'lI J v Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 8 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Nold? 06/30/2014 Location Space# "Current Year 4722 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 04-02-01 2 Box Contents: Accouns Payable Box Contents: Brodart 06/07 �9L I� CurrentYear 4723 4010.1 Accounts Payable 07/01/2006 06/30/2007 06/30/2014 04-02-01 1 ' i Box Contents: Accounts Payable Box Contents: Brodart IQCurrent Year 4724 4010.1 Accounts Payable 01/01/2007 06/30/2007 06/30/2014 04-02-01 4 ' Box Contents: Accounts Payable V N Box Contents: Purchasing Card Statements 0 QL'Current Year 4682 4010.2 Accounts Receivable 07/01/2006 06/30/2007 06/30/2014 02-01-04 3 LO / Box Contents: Accounts Receivable Box Contents: CVWD - Verizon f0 a 17,VCurrent Year 4033 4020.3 Daily Cash Receipts/ Revenue Files 11/01/2004 01/10/2005 01/10/2014 15-01-04 5 ' ) Box Contents: Daily Cash Receipts I V p Current Year 4012 4020.3 Daily Cash Receipts / Revenue Files 01/01/2005 01/31/2005 01/31/2014 12-03-04 5 a' C� Box Contents: Daily Cash Receipts O Z �1U urrent Year 4011 4020.3 Daily Cash Receipts / Revenue Files 02/01/2005 02/28/2005 02/28/2014 12-01-03 2 p ' Box Contents: Daily Cash Receipts O ( 'Current Year 4029 4020.3 Daily Cash Receipts/ Revenue Files 01/01/2005 02/28/2005 02/28/2014 12-03-02 5 Box Contents: Daily Cash Receipts of rOCurrent Year 4008 4020.3 Daily Cash Receipts/ Revenue Files 03/01/2005 03/31/2005 03/31/2014 12-03-01 5 Box Contents: Daily Cash Receipts (off-sites) FM�Current Year 4031 4020.3 Daily Cash Receipts/ Revenue Files 02/01/2005 03/31/2005 03/31/2014 12-03-02 1 Box Contents: Daily Cash Receipts Date 1 Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 9 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# I current Year 4009 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2005 04/30/2005 04/30/2014 12-01-03 5 PI Box Contents: Daily Cash Receipts ®Current Year 4030 4020.3 Daily Cash Receipts/ Revenue Files 03/01/2005 04/30/2005 04/30/2014 15-01-01 3 ` Box Contents: Daily Cash Receipts "11 Current Year 4010 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2005 05/31/2005 05/31/2014 15-01-02 2 i 1 Box Contents: Daily Cash Receipts FO-]Current Year 4022 4020.3 Daily Cash Receipts/ Revenue Files 04/01/2005 05/31/2005 05/31/2014 15-03-01 6 N N Box Contents: Daily Cash Receipts /,'QCurrent Year 4017 4020.3 Daily Cash Receipts/ Revenue Files 05/01/2005 06/30/2005 06/30/2014 12-01-03 4 1O ` Box Contents: Daily Cash Receipt rn m �jQCurrent Year 4021 4020.3 Daily Cash Receipts/ Revenue Files 06/01/2005 06/30/2005 06/30/2014 15-03-02 5 IL Box Contents: Daily Cash Receipts rn LO ©Current Year 4015 4012.8 Journal Voucher 12/01/2004 06/30/2005 06/30/2014 16-02-01 6 v Box Contents: Adjusting Journal Entries p F11 Current Year 5085 4040.2 Payroll Register 11/01/2008 01/31/2009 01/31/2014 10-03-07 1 Z IU Box Contents: City Payroll Report 0 C Box Contents: 11/09/08 thru j Box Contents: 01/31/09 N N Current Year 5097 4040.2 Payroll Register 05/01/2008 04/30/2009 04/30/2014 10-02-01 2 iY ��� Box Contents: City Payroll Register . 1 PurrentYear5071 4040.9 Time Cards 01/01/2009 02/28/2009 02/28/2014 16-03-03 1 Box Contents: Payroll Timecards Box Contents: 1-4-09 thru 2-15-09 Box Contents: 0901001 thru 09010004 Date Notification Number Destruction Notification Report 06/12/2014 12:46:43 385 City of Rancho Cucamonga (RC) Page 10 Records Management Division (TMP) FINANCE (4151) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# .Current Year 5067 4040.9 Time Cards 03/01/2009 04/30/2009 04/30/2014 15-03-01 1 Box Contents: City Payrol Timecards Box Contents: 03.01-2009 thru 04-30-2009 Box Contents: 0901005 thru 0901008 [Il4lCurrent Year 5080 4040.9 Time Cards 04/01/2009 06/30/2009 06/30/2014 15-02-02 4 Box Contents: City Payroll Timecards Box Contents: 04-26-09 thru 06-07-09 Box Contents: 0901009 thru 0901012 R N 0 O Total Eligible Boxes to be destroyed = 76 r- Eligible Boxes on Hold = 0 Elgiblle Boxes Checked Out = 0 - rn M Eligible Boxes Removed = 0 0_ Total Available Boxes to be destroyed = 76 rn N V O 2 C 0 0 N I✓1 �`f Date Notification Number Destruction Notification Report 06/12/2014 12:50:19 391 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) IRE C E I VE FIRE FINANCE (5027) Bill to Name: (5027) Records Coordinator: Tamara Layne Mail Code: Phone: (909)477-2700 ext: 2430 JUL 3 12014 he following records are due for destruction on 06/30/2014. Place your Initials next to EACH box you authorize to be CITY CLERK estroyed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months,provide a mem ustifying the hold. Return the entire list to the Records Division by 06/30/2014. ,%,l OF RANCHO CUCAAIIgNOA Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space* Current Year 5058 4040.0 Fire - Payroll Records 01/01/2009 03/31/2009 03/31/2014 10-02-10 1 Box Contents: Fire Payroll Reports Box Contents: Timecards, check copies, emp. prelist, Box Contents: leave balance report, Box Contents: Contribution and Distribution Reports N Current Year 5090 4040.0 Fire - Payroll Records 03/01/2009 05/31/2009 05/31/2014 10-01-03 2 0 Box Contents: Fire Payroll Reports 00 N M �o E = Excluded Total Eligible Boxes to be destroyed = 2 d Eligible Boxes on Hold = 0 rn Elgiblle Boxes Checked Out = 0 r Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 2 Z C 0 5 0 rn a� 0_ Date Notification Number Destruction Notification Report 06/12/2014 12:45:09 383 City of Rancho Cucamonga (RC) Page i Records Management Division (TMP) RECEIVED PERSONNEL (4124) Bill to Name: (4124) I}nWe�—Rcw+K�f Records Coordinator: C3tri tkkenger Mail Code: Phone: (909)477-2700 ext: 2411 �JUL ]. 5 204 Fhelo.ilowing records are due for destruction on 06/30/2014. Place your Initials next to EACH box you authorize to be ed,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memo CiTY CRS g the hold. Return the entire list to the Records Division by 06/30/2014. OF RANCHO Cil$t aNONr., , Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# ctive/Current4198 9010.5 Grievance Files 01/01/1985 01/30/2004 01/30/2014 02-02-02 6 X RECORD TITLE#9010.5 ON HOLD/FOLDER#1 RECORD TITLE#9010.5 ON HOLD/ Box Contents: Litigated Term. Files Box Contents: Aleman -Turlace V Folders within the above box w Alt. Folder#1 Beginning Date: 01/01/1985 Ending Date:01/30/2004 Record Title Name: Grievance Files W Alt. Folder Number: David Aleman Description: Date Terminated 9/24/1996 r N Alt. Folder#2 Beginning Date: 01/01/1985 Ending Date:01/30/2004 Record Title Name:Grievance Files 07 N Alt. Folder Number: Arthur Aragon Description: Date Terminated 08/15/1996 d. Alt. Folder#3 Beginning Date: 01/01/1985 Ending Date:01/30/2004 Record Title Name:Grievance Files 0 Alt. Folder Number: Bradley Crane Description: Date Terminated 02/07/1992 Alt. Folder#4 Beginning Date: 01/01/1985 Ending Date: 01/30/2004 Record Title Name: Grievance Files Alt. Folder Number: Taylor Fernsten Description: Date Terminated 03/08/2004 Z Alt. Folder#5 Beginning Date: 01/01/1985 Ending Date:01/30/2004 Record Title Name:Grievance Files CO Alt. Folder Number: Jerry Marrs Description: Date Terminated 07/19/1993 Alt. Folder#6 Beginning Date: 01/01/1985 Ending Date: 01/30/2004 Record Title Name:Grievance Files O N Alt, Folder Number: Joseph Sanchez Description: Date Terminated 01/23/2004 Of Alt. Folder#7 Beginning Date:01/01/1985 Ending Date: 01/30/2004 Record Title Name:Grievance Files Alt. Folder Number: Mike Turiace Description: Date Terminated 09/23/1993 Give/Current4200 9010.5 Grievance Files 01/01/1985 01/30/2004 01/30/2014 03-01-03 3 X RECORD TITLE#9010.5 ON HOLD/FOLDER#1 RECORD TITLE#9010.5 ON HOLD/ Box Contents: Litigated Term. Files Box Contents: Archambo- Gomez Date Notification Number Destruction Notification Report 06/12/2014 12:45:09 383 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) PERSONNEL (4124) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# Folders within the above box Alt. Felder#1 Beginning Date: 01/01/1985 Ending Date: 01/30/2004 Record Title Name:Grievance Files Alt. Folder Number: Archambo, Steen J. Description: Date Terminated 1/9/1997 Alt. Folder#2 Beginning Date: 01/01/1985 Ending Date:01/30/2004 Record Title Name: Grievance Files Alt. Folder Number: Gomez, Rick Description: Date Terminated 1/4/2004 Alt. Folder#3 Beginning Date: 01/01/1985 Ending Date: 01/30/2004 Record Title Name:Grievance Files Alt. Folder Number: Description: ive/Current5367 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 14-02-03 5 N Box Contents: 2009 Recruitment files o Box Contents: Library Asst. 1, Library Clerk, o Box Contents: Library page, Maintenance Tech N N tM ctive/Current5368 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 15-02-01 6 m Box Contents: 2009 Recruitment Files d Box Contents: Program Specialist, Public Svc.Tech III 0) Bax Contents: Purchasing Clerk, Rec. Assist. 4 &cEve/Current5369 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 16-02-04 4 r Box Contents: 2009 Recruitment Files 6 Z Box Contents: Animal Caretaker, Care Supervisor C Box Contents: License Canvasser,Asst. Pol Mgr. 0 Box Contents: Code Enforcement Officer 0 N ve/Current5370 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 16-02-04 5 a) Box Contents: 2009 Recruitment Files W Box Contents: Animal Care Attendant, Box Contents: Caretaker dive/Current5371 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 13-01-03 3 Box Contents: 2009 Recruitment Files Box Contents: Maintenance Tech. Box Contents: Outreach Tech Box Contents: Program Specialist ate Notification Number Destruction Notification Report 06/12/2014 12:45:09 383 City of Rancho Cucamonga (RC) Page 3 Records Management Division (TMP) PERSONNEL (4124) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# 000Z5ve/Current5372 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 13-01-02 4 Box Contents: 2009 Recruitment Flies Box Contents: Sr. Field Svcs.Officer, Box Contents: Swim Aide,Theatre Tech. I, Box Contents: Vet Tech. dive/Current 5373 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 13-01-02 1 Box Contents: 2009 Recruitment Files Box Contents: Recreation Attendant, Box Contents: Recreation Leader N Box Contents: Senior Accountant o 4jCd1ve/Current5374 5090.3 Personnel Recruitment 01/01/2009 12/31/2009 12/31/2012 13-01-02 3 N Box Contents: 2009 Recruitment Files a) m Box Contents: Code Enforcement Officer m Box Contents: Human Resources Director D_ Box Contents: Instructor Guard II, Librarian, Lib. As � r V Total Eligible Boxes to be destroyed = 10 0 Eligible Boxes on Hold = 0 Z Elgibile Boxes Checked Out = 0 C 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 10 0 IrN ate Notification Number Destruction Notification Report 06/12/2014 12:48:18 387 City of Rancho Cucamonga (RC) Page i Records Management Division (TMP) RECEIVED PLANNING DIVISION (4333) Bill to Name: (4333) JUL 0 2 2014 Records Coordinator: Victorino,Valerie Mail Code: Phone: (909)477-2700 ext: 4327 F ing records are due for destruction on 06/30/2014. Place your Initials next to EACH box you authorize to be CITY CLERK ,then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a mer�Ry OF RANCHO CUCAMONGA the hold. Return the entire list to the Records Division by 06/30/2014. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Beglning Ending Hold? 06/30/2014 Location Space* ❑Current Year 5376 8020.2 Conditional Use Permits (CUP's) 01/01/2007 12/31/2008 12/31/2012 0 Box Contents: C.U.P.'s 2007-2008 Box Contents: DRC2007-01030, 00861, 00488,00636, 0060 Box Contents: 1, 00580, 00622, 00544, 00675,00741, 00 Box Contents: 877, 01005,2008-00054, 00044, 00025, 134 N ❑Active/Current5377 10020.8 Subdivisions & Developments (DR's) 01/01/2007 12/31/2008 12/31/2010 0 0 04 Box Contents: DR, MDR 2007-2008 04 Bax Contents: DRC2007-00902, 00924, 00925, 00917, 0092 0 rn Box Contents: 6, 00980, 01016, 2008-00017, 00055, 0004 fl Box Contents: 6, 00093, 00092, 00064, 00083 rn VILActive/Current5378 10020.8 Subdivisions & Developments (DR's) 01/01/2008 12/31/2008 12/31/2010 01-01-02 5 Ln Box Contents: DR, MDR- 2008 Box Contents: 00143, 00200, 00231, 00187, 00261, 00244 Box Contents: , 00246, 00282, 00302, 00357, 00338, 003 Z Box Contents: 44, 00353, 00398, 00393, 00397, 00391 C 30 E = Excludedo Total Eligible Boxes to be destroyed = 3 aa) Eligible Boxes on Hold = 0 - Elglbile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 3 f ` Date Notification Number Destruction Notification Report 06/12/2014 12:47:48 386 City of Rancho Cucamonga (RC) Page 1 Records Management Division (TMP) LRE C r: 0V RISK MANAGEMENT (4154) Bill to Name: (4154) AUG �OI Records Coordinator: Claudia Nunez Mail Code: Phone: (909)477-2700 ext: 2420 H he following records are due for destruction on 06/30/2014. Place your initials next to EACH box you authorize to be CITY CLERK destroyed, then sign and date the bottom of EACH page. If you want a box held for an additional 6 months, provide a memoCiT OF RANCHO CUCAIMONGA justifying the hold. Return the entire list to the Records Division by 06/30/2014. Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# ❑Active/Current3976 7040.6 Claims Against the City 01/01/1997 06/30/2007 06/30/2014 10-02-07 1 Box Contents: General Liability Claims Folders within the above box Alt. Folder#1 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City V N Alt. Folder Number: Dickerson, Carol &Paul Description: p Alt. Folder#2 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City M N Alt. Folder Number: Haven Estates- Lauren Development Description: O 0) Alt. Folder#3 Beginning Date:01/01/1997 Ending Date: 12/31/2007 Record Title Name: Claims Against the City M CL Alt. Folder Number: Mark &Susanne Devine Long vs. City of R.C. Description: ' Alt. Folder#4 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name: Claims Against the City L0 Alt. Folder Number: Tunowa Silva, Shardae Williams vs. City of RC Description: ? Alt. Folder#5 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name: Claims Against the City 6 Alt. Folder Number: Grunwell, Lawrence Description: Z C Alt. Folder#6 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City O Alt. Folder Number: Mila Lemke vs. City of RC Description: 0 co Alt. Folder#7 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City a) Alt. Folder Number: Sequel Contractors(Gustavo&Adolfo Euracio) Description: Alt. Folder#8 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City Alt. Folder Number: Smith, Ronald vs. City of RC Description: Alt. Folder#9 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name:Claims Against the City Alt. Folder Number: Mora, Robert Description: 7ay � ate NotWication Number Destruction Notification Report 06/12/2014 12:47:48 386 City of Rancho Cucamonga (RC) Page 2 Records Management Division (TMP) RISK MANAGEMENT (4154) Event Permanent Record Title Record Title Name Dates On Destroy Date (X)Code Box Number Code (Box Contents) Begining Ending Hold? 06/30/2014 Location Space# Folders within the above box Alt. Folder#10 Beginning Date: 01/01/1997 Ending Date: 12/31/2007 Record Title Name: Claims Against the City Alt. Folder Number: Vasquez, Susanna, Ariana, Azelia vs. City of RC Description: Total Eligible Boxes to be destroyed = 1 Eligible Boxes on Hold = 0 Elgibile Boxes Checked Out = 0 Eligible Boxes Removed = 0 Total Available Boxes to be destroyed = 1 N O V N 0) m N a rn LO v 0 Z C 0 0 N 0) 7 ae