HomeMy WebLinkAbout13/03/04 (Min) Library Foundation Board CITY OF RANCHO CUCAMONGA
RANCHO CUCAMONGA PUBLIC LIBRARY FOUNDATION BOARD
Adjourned Meeting
A. CALL TO ORDER
An adjourned meeting of the Rancho Cucamonga Public Library Foundation Board was held on
Monday,March 4, 2013, in the Tri-Communities Room,located at the City of Rancho Cucamonga at
10500 Civic Center Drive,Rancho Cucamonga,California. The meeting was called to order at 6:04
p.m. Present were Members Akahoshi, Amsler, Davies, Gilfry, Leal, May, Nelson, Soehnel and
White.
Also present were Robert Karatsu, Library Director and Vivian Garcia, Administrative Secretary.
B. CONSENT CALENDAR
Bl. Approval of Library Foundation Treasurer's Report: December, 2012 and January, 2013.
MOTION: Moved by Member Davies to approve the Treasurer's Reports for December, 2012 and
January, 2013, seconded by Member May, motion carried, 9-0-3 (with Gonzalez, Sommer and
Vilardo absent).
B2. Approval of Minutes: February 4, 2013.
MOTION: Moved by Member Amsler to approve the minutes, seconded by Member Gilfry,motion
carried, 9-0-3 (with Gonzalez, Sommer and Vilardo absent).
C. LIBRARY DIRECTOR'S STAFF REPORTS
Cl. Library Status Update: Oral report by Robert Karatsu, Library Director.
Robert Karatsu, Library Director, stated that staff had been working on the Library Foundation tax
returns for 2012 and would have to pay a late fee on the return before the fee could be appealed. He
reviewed the Black History Cultural Arts Night event with the Members. He stated that there were
only approximately 250 in attendees due to rain that evening.
Library Director Karatsu stated the Assistant Library Director Perera was in Pasadena with the Staff
Innovation Fund Workshop.
Library Foundation Board Minutes
March 4, 2013
Page 2
Library Director Karatsu reviewed the renewable energy Play and Learn IslandTM with the Board.
The PAL will be on display at a special Council meeting on March 11.
D. BOARD BUSINESS
DI. 2013 National Medal Award Finalist. Discussion led by Library Director Robert Karatsu.
Library Director Karatsu stated that the Rancho Cucamonga Public Library has been named a finalist
for the 2013 National Medal Award for Museums and Libraries. The National Medal,administered
by the Institute for Museums and Library Services(IMLS)is the highest honor that can be conferred
by the United States government to a library or a museum "that make significant and exceptional
contributions to their communities." The announcement of winner will be on April 23.
D2. Discussion of potential new members. Discussion led by President Leal.
President Leal asked if Members had any suggestions or ideas for potential new Members for the
Library Foundation Board. She stated that information will be posted on Channel 3, the city's
website and the Foundation Facebook page.
Member Nelson stated that a personal invitation works well in recruiting. He also suggested
approaching the businesses and donors that have been sponsors for events.
Member Gonzalez arrived at 6:21 p.m.
President Leal requested Members to send her any suggestions or ideas prior to the Executive
meeting which is scheduled for March 25, 2013.
D3. Discussion of potential by-laws revision. Discussion led by President Leal. Revision
attached.
President Leal reviewed page 20 regarding a change of wording in the Bylaws.
Member Amsler requested review of the attendance requirements.
Members will review and the item will return to the next meeting.
D4. Discussion of 2013 Library Telethon. Discussion led by President Leal.
Library Foundation Board Minutes
March 4, 2013
Page 3
President Leal stated that due to lack of availability of a production company, the dates of April,
2013 would not work for the Telethon. In reviewing availability of the Cultural Center, the next
available date is February 28 through March 2, 2014.
Member Gilfry asked if there might be other dates available in 2014.
Library staff will check to see if other dates are available.
D5. Update on ad hoc sub-committees. Discussion led by President Leal.
Member Davies and Member Soehnel presented at the Chaffey College Board meeting the 2013
Annual Calendar.
President Leal stated that there will be a new page to the Foundation page tomorrow,March 5,2013.
She asked Members to invite Friends to the new page.
Member Gonzalez stated that a sponsorship list is being compiled and reviewed at this time. At the
next meeting, a list should be completed.
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E. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING
El. Bylaws update
E2. Telethon
E3. Foundation Facebook page
E4. New Members
E5. Other Events
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F. COMMUNICATIONS FROM THE PUBLIC
None were presented.
Library Foundation Board Minutes
March 4, 2013
Page 4
G. ADJOURNMENT
MOTION: Moved by Member Nelson to adjourn to Monday, April 1, seconded by Member
Akahoshi,motion carried, 10-0-2(with Sommer and Vilardo absent). The meeting adjourned at 6:51
p.m.
Respectfully submitted,
Tina Gilfry
Secretary, Library Foundation Board
Prepared by,
Vivian Garcia
Administrative Secretary
Approved: May 6, 2013