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HomeMy WebLinkAbout2014/04/02 - Minutes April 2, 2014 RANCHO CUCAMONGA CITY COUNCIL, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY CLOSED SESSION, REGULAR MEETINGS MINUTES A. CALL TO ORDER The Rancho Cucamonga City Council and Fire Protection District held a regular closed session on Wednesday, April 2, 2014 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney James Markman; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development, Lori Sassoon, Deputy City Manager/Administrative Services and Robert Neiuber, Human Resource Director. B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) I The following closed session items were considered: D1. CONFERENCE WITH LABOR NEGOTIATOR LORI SASSOON AND LIEBERT CASSIDY WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, THE MID-MANAGER, SUPERVISORY/PROFESSIONAL GROUP, THE GENERAL LABOR GROUP— CITY D2. CONFERENCE WITH PROPERTY NEGOTIATIORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT APN 208-15-105, GENERALLY LOCATED ON THE SOUTH SIDE OF SAN BERNARDINO ROAD, WEST OF KLUSMAN AVENUE; LINDA D. DANIELS, ASSISTANT CITY MANAGER, AND MIKE BELL, FIRE CHIEF, NEGOTIATING PARTIES, REGARDING PRICE AND TERMS—FIRE D3. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 7221 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-52; NEGOTIATING PARTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA;AND PROPERTY OWNER, DINAH PIERSON, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD /BASELINE AVENUE INTERCHANGE IMPROVEMENT PROJECT. - CITY D4. CONFERENCE WITH PROPERTY NEGOTIATORS FOR THE CITY PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 7231 ACORN PLACE IN THE CITY OF RANCHO CUCAMONGA AND IDENTIFIED AS APN 0227-693-53; NEGOTIATING PARTIES: KIRSTEN R. BOWMAN, ATTORNEY AT LAW, AND JASON WELDAY, TRAFFIC ENGINEER, CITY OF RANCHO CUCAMONGA; AND PROPERTY OWNER, CARLOS A. LANDINO, AND THEIR DESIGNATED REPRESENTATIVES REGARDING REAL PROPERTY INTERESTS TO BE ACQUIRED AS PART OF THE INTERSTATE 15 AND BASE LINE ROAD /BASELINE AVENUE INTERCHANGE IMPROVEMENT PROJECT. — CITY April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes Page 1 of 9 D5. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 5546 WEST BERYL AVENUE, AND GENERALLY REFERRED TO AS THE HERITAGE PARK EQUESTRIAN CENTER; NEGOTIATING PARTIES: NETTIE NEILSEN, COMMUNITY SERVICES DIRECTOR;WILLIAM WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA AND THE ALTA LOMA RIDING CLUB; REGARDING LEASE TERMS— CITY IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No public communications were made. E. CITY MANAGER ANNOUNCEMENTS I No discussion or actions were taken. F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 6:20 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane Williams, Marc Steinorth, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Lori Sassoon, Deputy City Manager/Administrative Services; Bill Wittkopf, Public Works Services Director; Mark Steuer, Engineering Director; Candyce Burnett, Planning Manager; Trang Huynh, Building & Safety Services Director; Fire Chief Mike Bell; Robert Neiuber, Human Resource Director; City Treasurer Jim Frost; Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS H1. Proclamation declaring April, 2014 as Donate Life Month. Mayor Michael presented a proclamation to Ina Brown from the Ontario Police Department and representatives from the Department of Motor Vehicles declaring April, 2014 as Donate Life Month. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 2 of 9 H2. Proclamation declaring April as National Child Abuse Prevention Month. Mayor Michael presented a proclamation to Rosie Mayzum, County Supervising Social Service Practitioner, declaring April, 2014 as National Child Abuse Prevention Month. H3. Presentation of Certificate of Appreciation to the Rancho Cucamonga Church Coalition Group for their volunteer work in the City. Mayor Michael presented certificates of appreciation to the Rancho Cucamonga Church Coalition for their volunteer work in the City. I. PUBLIC COMMUNICATIONS I 11. John Madaloni announced that an American Legion Post would be reestablished in the City. 12. Fred Salazar invited the City Council and the audience to the annual Black and White Gala, to be held on May 3, 2014. 13. Janet Walton offered a prayer for the City. 14. Jim Banks addressed Item 01 (Court Realignment)and indicated that the realignment would not save money nor provide increased efficiency. He opposed the planned County Superior Court reorganization. 15. Jim Frost reported on the Run for the Wall event and requested the Council's support. 16. Jim Heitman, representing the Rancho Cucamonga Chamber of Commerce, announced upcoming events. 17. Dr. William Martin invited the City Council and the audience to the National Day of Prayer event, to be held on May 1, 2014 at the Cultural Center. 18. Richard Dinkelman indicated that he has lived in the City for many years and has had numerous recreational vehicles parked next to his home. He believed that the Ordinance allowing this had been amended and requested additional information. 19. David DeLeon, President of the Southern California Municipal Athletic Federation, complimented the City on its facilities and customer service. 110. John Lyons appreciated the coalition of churches in the City. He concurred with Mr. Banks that the court realignment is a concern. Mr. Lyons spoke in support of Councilmember Steinorth and his candidacy for the Assembly. 111. Richard Anderson addressed Item 01 (Court Realignment)and indicated that he had been practicing law since 1968. Mr. Anderson expressed a concern with the court realignment as it was not being done for efficiency or to save money. This reorganization will deny citizens access to the court system. 112. Marsha Banks addressed Item 01 (Court Realignment)and pointed out that the court reorganization will force the citizens and the attorneys to drive to San Bernardino. She indicated that this would cost a minimum of$750 to $1,000 for each appearance. Also, Mrs. Banks noted the lack of parking in the new courthouse and was very concerned with the lack of safety for pedestrians in that area. 113. Elizabeth Courtney addressed Item 01 (Court Realignment) and noted that she is an attorney in Upland. She indicated that this reorganization would impact attorney fees and would negatively impact minor children and families. Also, walking to and from the new courthouse is unsafe. There is no access to justice. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 3 of 9 CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I J1. Approval of Minutes: March 19, 2014 (Regular Meeting) J2. Approval of Check Register dated March 12, 2014 through March 25, 2014 for the total of $102,896.92. J3. Accept the Capital Maintenance Repair Project at the San Bernardino Road Fire Station (172), Contract No. FD13-012 as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $134,657.82. RESOLUTION NO. FD 14-006 A RESOLUTION OF THE FIRE BOARD OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE CAPITAL MAINTENANCE REPAIR PROJECT AT THE SAN BERNARDINO ROAD FIRE STATION (172), CONTRACT NO. FD13-012, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK J4. Reject all bids received for the Capital Maintenance Repair Projects at the Jersey Fire Station (174), Banyan Fire Station (175) and the Fire Maintenance Facility as non-responsive to the needs of the District. J5. Rescind approval of Contract No. FD 14-001 with HdLCC for fiscal consulting services associated with the proposed refunding of the outstanding 1999,2001 and 2004 Redevelopment Tax Allocation Bonds. MOTION: Moved by Steinorth, seconded by Spagnolo, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Ratification of a contract with HdLCC for fiscal consulting services associated with the proposed refunding of the outstanding 1999, 2001 and 2004 Redevelopment Tax Allocation Bonds, in the amount of $20,500, with a 10% contingency ($2,050), to be funded from the bond refunding costs of issuance. MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendation in the staff report. Motion carried 5-0. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 4 of 9 L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY U. Approval of Minutes: March 19, 2014 (Regular Meeting) MOTION: Moved by Steinorth, seconded by Spagnolo, to approve the minutes. Motion carried 5-0. M. CONSENT CALENDAR - CITY COUNCIL I Ml. Approval of Minutes: March 19, 2014 (Regular Meeting) M2. Approval of Check Register dated March 12, 2014 through March 25, 2014 and payroll ending March 25, 2014 for the total of$5,761,191.96. M3. Authorization to execute an Upgrade to the Software License and annual Maintenance Agreement for D-Fast Special Districts Administration Software between NBS Government Finance Group and the City of Rancho Cucamonga in the total amount of$68,700 to be funded from fund 1100202-5300 (Contract Services). M4. Approval to authorize the advertising of the "Notice Inviting Bids" for the construction of the Ramona Avenue Storm Drain and Pavement Rehabilitation —from Foothill Boulevard to South of the Pacific Electric Trail, to be funded from Gas Tax, Citywide Infrastructure and Drainage General Funds. RESOLUTION NO. 14-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "RAMONA AVENUE STORM DRAIN AND PAVEMENT REHABILITATION — FROM FOOTHILL BOULEVARD TO SOUTH OF THE PACIFIC ELECTRIC TRAIL", IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS M5. Accept the bids received and award, and authorize the execution of the contract for the base bid and all additive bids in the amount of$1,013,628.72, to the lowest responsive bidder, American Asphalt South Inc., and authorize the expenditure of a 10% contingency in the amount of $101,362.87, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation—Slurry Seal of Various Streets project to be funded Gas Tax RT 7360 Funds and Prop. 42 Funds, Account Nos. 1174303-5650/1022174-0 and 1190303-5650/1022190-0 respectively. M6. Accept the bids received and award the base bid and authorize the execution of the contract in the amount of$397,765.25,to the lowest responsive bidder, R.J. Noble Company, and authorize the expenditure of a 10% contingency in the amount of $39,776.52, for the Fiscal Year 2013/2014 Local Street Pavement Rehabilitation — Overlay of Various Streets project to be funded from Gas Tax RT 7360 Funds, Account No. 1174303-5650/1022174-0. M7. Accept the Left Turn Pocket Extension on Haven Avenue at the Intersection of Valencia Avenue, Contract No. 13-303, as complete, release the Bonds, accept a Maintenance Bond, authorize the City Engineer to file a Notice of Completion and approve the final contract amount of $85,299.48. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 5 of 9 RESOLUTION NO. 14-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE LEFT TURN POCKET EXTENSION ON HAVEN AVENUE AT THE INTERSECTION OF VALENCIA AVENUE, CONTRACT NO. 13-303, AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK M8. A Request to vacate a portion of the east side of Center Avenue between 24th and 25th Street, a portion of the south side of 25th Street, east of Center Avenue, and a portion of the north side of 24th Street, east of Center Avenue, all located west of Haven Avenue and south of Arrow Route APNs 209-122-01,-02,-03, -04, -05, -22 -23, -24 - related file: Tentative Parcel Map 19505. RESOLUTION NO. 14-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA SUMMARILY ORDERING THE VACATION OF EXCESS RIGHTS-OF-WAY INCLUDING A 7-FOOT WIDTH ON THE EAST SIDE OF CENTER AVENUE BETWEEN 24TH STREET AND 25TH STREET, A 10- FOOT WIDTH ON THE NORTH SIDE OF 24TH STREET FROM CENTER AVENUE TO 240 FEET EAST AND A 10-FOOT WIDTH ON THE SOUTH SIDE OF 25TH STREET FROM CENTER AVENUE TO 240 FEET EAST(V- 222) -APN 209-122-01, 02, 03, 04,05, 22, 23, 24 M9. Vacate of alley between 24th and 25th Street, located west of Haven Avenue and east of Center Avenue(V-223)—a request to vacate the 20 foot wide by 300 foot long alley between 24th Street, located, west of Haven Avenue and east of Center Avenue-APNs 209-22-01,-02,-03, -04, -05, -23, -24. Related File: Tentative Parcel Map 19505. RESOLUTION NO. 14-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF A TWENTY FOOT WIDE ALLEY BETWEEN 24TH STREET AND 25TH STREET, WEST OF HAVEN AVENUE, EAST OF CENTER AVENUE. M10. Release of Maintenance Guarantee Bond No. 24045609-M in the amount of $739,014.65, for the Hellman Avenue Master Plan Storm Drain and Street Improvements - Phase 2 (from Cucamonga Creek Channel to±200' north of 8th Street) project, Contract No. 12-042. M11. Approval of Agreement regarding granting of easements with Tesoro Sierra Properties, LLC for the acquisition of right of way located at 13539 Baseline Avenue in the City of Fontana (APN 1100-771-01) needed for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. M12. Accept partial Landscape Improvements for Landscape Maintenance District 7 Irrigation Controller B and file a Notice of Completion for said Landscape Improvements for Tract 16324, located on west side of Wardman Bullock Road, between Colonbero Road and Breeders Cup Drive, submitted by Meritage Homes of California, Inc. RESOLUTION NO. 14-060 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ACCEPTING THE PARTIAL PUBLIC LANDSCAPE IMPROVEMENTS (IRRIGATION CONTROLLER B) FOR TRACT 16324 AND AUTHORIZING THE FILING OF A NOTICE OF COMPLETION FOR THE WORK MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendations in the staff reports. Motion carried 5-0. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes 1 Page 6 of 9 N. CITY MANAGER'S STAFF REPORT - CITY The following items have no legal publication or posting requirements. N1. Recommendation to accept the 2014 Community Recreation Needs Assessment Report. Nettie Nielsen, Community Services Director; Chair Bill Pallotto and Commissioner Janet Ryerson, and Francie Palmer, Community Services Marketing Manager presented the staff report. In response to Mayor Michael, the statistics for the Library and the Animal Care and Adoption Center were discussed. It was noted that the Master Plan is the next big project and that the needs at Central Park will be discussed at that time. MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendation in the staff report. Motion carried 5-0. Mayor Michael requested that Item 01 be heard at this time. The discussion and action taken on this item is in the regular portion of the minutes. N2. Project Status and Funding Update for the 1-15 at Base Line Road / Baseline Avenue Interchange Improvements Project. (Oral Report) Jason Welday, Traffic Engineer, presented the staff report. He reported that the bids had been received and opened and that the low bid was below the estimate for the project. Mr.Welday expected construction to begin in June and noted that this would be a two year project. N3. Presentation of the 2013 Department Statistics Report Highlighting the Activities and Achievements of Each City Department. Donna Finch, Management Analyst I, presented the staff report. MOTION: Moved by Alexander, seconded by Williams, to receive and file the report. Motion carried 5- 0. N. COUNCIL BUSINESS I The following items have been requested by the City Council for discussion. 01. CONSIDERATION OF TWO RESOLUTIONS REGARDING THE SAN BERNARDINO COUNTY SUPERIOR COURT REORGANIZATION AND SELECTION OF ONE RESOLUTION FOR ADOPTION. RESOLUTION NO. 14-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUPPORTING BRANCH COURT HOUSES RESOLUTION NO. 14-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, TO SUPPORT EFFORTS TO PROVIDE ADEQUATE, EQUITABLE, AND ONGOING FUNDING FOR THE SAN BERNARDINO COUNTY SUPERIOR COURT TO MAINTAIN FULL SERVICE COURTHOUSES THROUGHOUT THE COUNTY April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 7 of 9 Fabian Villenas, Principal Management Analyst, presented the staff report. Mayor Pro Tem Spagnolo noted that this planned court reorganization was done without public discussion or notice. Council Member Steinorth concurred, noting that this reorganization will result in a disservice to the residents of San Bernardino County and a blow to the local economy. Council Member Alexander indicated his preference for Resolution No. 14-061 as it makes a stronger statement. In response to Council Member Williams, Mr. Villenas confirmed that while the first Resolution does not contain language indicating that a copy would be sent to the Governor and our local representatives, this could be done with either or both Resolutions. Mayor Michael expressed concerns with the impact of the reorganization to the entire County, and did not know how many people would be precluded from the judicial system as a result. In response to Mayor Michael, City Attorney Jim Markman reported that the CEQA process does not apply to the actions of a Court administrator. Since this is a County matter, Mayor Michael proposed that he be authorized to discuss this with the appropriate San Bernardino Association of Governments committee. Mayor Pro Tem Spagnolo noted that both Resolutions could be used as one addressed the local matter and the other the entire County. MOTION: Moved by Spagnolo, seconded by Williams, to adopt Resolution Nos. 14-061 and 14-062. Motion carried 5-0. In response to Mayor Michael, the Council confirmed the scheduling of this matter with the appropriate SANBAG committee. 02. COUNCIL DIRECTION REGARDING THE SELECTION OF A PRIMARY MEMBER FOR THE LOCAL AGENCY FORMATION COMMISSION (LAFCOL Fabian Villenas, Principal Management Analyst, presented the staff report. In response to the Council members, Council Member Williams suggested Larry McCallon. MOTION: Moved by Williams, seconded by Steinorth, to authorize the Mayor to vote for Mr. McCallon for the primary member seat on LAFCO. Motion carried 5-0. 03. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) No updates were given. 04. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) No announcements were made. 0. IDENTIFICATION OF ITEMS FOR NEXT MEETING I No items were identified. April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga I City Council Minutes I Page 8 of 9 P. ADJOURNMENT The meeting was adjourned at 9:08 p.m. Respectfully submitted, D bra L.cNay, MMC Assistant City Clerk/Records Manager Approved: April 16, 2014 April 2, 2014 I Regular Fire Protection District, Public Financing Authority, City Council Meetings City of Rancho Cucamonga City Council Minutes I Page 9 of 9