HomeMy WebLinkAbout2014/06/18 - Minutes June 18, 2014
RANCHO CUCAMONGA
CLOSED SESSION, FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY
AND CITY COUNCIL REGULAR MEETINGS MINUTES
A. CALL TO ORDER
The Rancho Cucamonga City Council and Fire Protection District held a regular closed session on
Wednesday, June 18, 2014 in the Tapia Room at the Civic Center located at 10500 Civic Center Drive,
Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis
Michael.
Present were Council/Fire Protection District Members: Bill Alexander, Diane Williams, Mayor Pro
TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael. Council/Fire Protection
District Member Marc Steinorth was absent.
Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant
City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Lori Sassoon,
Deputy City Manager/Administrative Services and Robert Neiuber, Human Resource Director.
B. ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The following closed session items were considered:
D1. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER AND LIEBERT CASSIDY
WHITMORE PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR
NEGOTIATIONS WITH SAN BERNARDINO PUBLIC EMPLOYEES ASSOCIATION, RANCHO
CUCAMONGA CITY EMPLOYEES ASSOCIATION AND THE EXECUTIVE MANAGEMENT
EMPLOYEES.
D2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(A) — DENO JOSEPH BOSSIERE, SR.; LETICIA
BOSSIERE, INDIVIDUALLY AND AS SUCCESSORS IN INTEREST TO DEVIN BOSSIERE,
DECEDENT V. CITY OF RANCHO CUCAMONGA; COUNTY OF SAN BERNARDINO; STATE
OF CALIFORNIA DEPARTMENT OF TRANSPORTATION; AND DOES 1 THROUGH 100,
INCLUSIVE. CASE NO. CIVRS 1401497.
D3. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT 5546 WEST BERYL AVENUE, AND
GENERALLY REFERRED TO AS THE HERITAGE PARK EQUESTRIAN CENTER;
NEGOTIATING PARTIES: NETTIE NIELSEN, COMMUNITY SERVICES DIRECTOR;WILLIAM
WITTKOPF, PUBLIC WORKS SERVICES DIRECTOR, CITY OF RANCHO CUCAMONGA
AND THE ALTA LOMA RIDING CLUB; REGARDING LEASE TERMS.
D4. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT 12400 ARROW ROUTE (APN 0229-
021-60-0000); NEGOTIATING PARTIES JOHN GILLISON, CITY MANAGER AND JEFF
BLOOM, DEPUTY CITY MANAGER AND OMNITRANS; REGARDING PRICE AND TERMS. *
* NOTE: On August 6, 2014, City Council approved an amendment to the Minutes to reflect that
Mayor Pro Tem Sam Spagnolo recused himself during discussion of Item D4.
June 18, 2014 I Closed Session, Fire Protection District, Public Financing Authority and
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D5. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION
54956.8 FOR PROPERTY GENERALLY LOCATED AT BASE LINE ROAD AND DAY CREEK
(APNS 089-031-15-0000, 1089-031-16-0000 AND 1089-031-35-0000); NEGOTIATING
PARTIES LINDA DANIELS, ASSISTANT CITY MANAGER, CITY OF RANCHO CUCAMONGA
AND ROBERT MARTIN, VICE PRESIDENT, MANAGING DIRECTOR— LAND ACQUISITION,
LEWIS OPERATING CORP.; REGARDING PRICE AND TERMS.
IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I
No public communications were made.
E. CITY MANAGER ANNOUNCEMENTS I
No discussion or actions were taken.
F. RECESS
CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC
FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL
CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA,
CALIFORNIA.
The closed session recessed at 6:15 p.m. with no action taken.
G. REGULAR MEETING
CALL TO ORDER - 7:00 P.M.
COUNCIL CHAMBERS
The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Financing Authority
and City Council reconvened in the Council Chambers of the Civic Center located at 10500 Civic Center
Drive, Rancho Cucamonga, California. President/Chairman/Mayor L. Dennis Michael called the meeting
to order at 7:00 p.m.
Present were Council/Fire Protection District/Successor Agency Members: Bill Alexander, Diane
Williams, Mayor Pro TemNice President Sam Spagnolo and Mayor/President L. Dennis Michael.
Council/Fire Protection District/Successor Agency Member Marc Steinorth was absent.
Also present were: John Gillison, City Manager; Jim Markman, City Attorney; Linda Daniels, Assistant
City Manager; Jeff Bloom, Deputy City Manager/Economic and Community Development; Trang Huynh,
Building & Safety Services Director; Bill Wittkopf, Public Works Services Director; Veronica Fincher,
Animal Care and Services Director; Fire Chief Mike Bell; Nettie Nielsen, Community Services Director;
Debra McNay, Assistant City Clerk/Records Manager and Adrian Garcia, Assistant City Clerk.
H. ANNOUNCEMENTS/PRESENTATIONS I
H1. Presentation of Certificates of Recognition to Teen Trac Member Jacob McGaughey and Kohls
#601 Team Members-2014 California Park and Recreation Society(CPRS) District 11 Layman
Award Recipients.
Mayor Michael presented certificates of recognition to the 2014 California Park and Recreation Society
District 11 Layman Award Recipients.
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H2. Progress Update on Rancho Cucamonga's participation in the Cool California Challenge.
Deborah Allen, Management Aide, announced the Cool California Challenge and what residents can do
to participate.
H3. Presentation of ParkRancho.com parking permit website for reserved parking in Rancho
Cucamonga.
Tiffany Cooper, Management Analyst II, presented an update on the ParkRancho.com parking permit
program.
I. PUBLIC COMMUNICATIONS I
11. Janet Walton offered a prayer for the City Council and the audience.
12. Rob Dennis thanked the Fire Protection District and the mutual aid partners for their assistance during
the recent fire.
13. Bill Hanlon addressed Item L4 (Red Hill Park Lake). He indicated that the person that created the
estimate should be terminated and the contractor should not be paid for the extra work.
14. Allison Murray Kreider stressed that volunteers are always needed at the Animal Care and Adoption
Center, along with a compassionate Director. The No Kill goal requires rigorous implementation.
15. Dana Keithly expressed a concern with the inflated numbers in the Animal Care and Adoption Center's
annual report. She noted that the number of volunteers has gone down and the animal pictures on the
Internet site are poorly done. Mrs. Keithly introduced the video, Redemption: The Myth of Pet
Overpopulation and the No Kill Revolution in America by Nathan J. Winograd.
16. Melissa Schweigert continued playing the video by Mr. Winograd.
17. Ondra Gilbertson continued with the video presentation.
18. Susan Keithly indicated that the City was given a road map on how to achieve No Kill at the Animal
Care and Adoption Center and did not use it. She stressed the need for the Director to follow the
procedures set forth by Mr. Winograd.
19. Jim Frost thanked the Police Chief and the Police Department for their assistance in ensuring that the
Run for the Wall participants reached the Riverside National Cemetery safely.
CONSENT CALENDARS:
The following Consent Calendar items are expected to be routine and non-controversial. They
will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time
without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority
Board/Council Member for discussion.
J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I
J1. Approval of Minutes: June 4, 2014 (Regular Meeting)
J2. Approval of Check Register dated May 28, 2014 through June 10, 2014 for the total of
$75,442.91.
June 18, 2014 I Closed Session, Fire Protection District, Public Financing Authority and
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J3. Approval to receive and file current Investment Schedule as of May 31, 2014.
J4. Approve Amendment No. 002 to renew Contract (CO 12-071)with ASSI Security through June
30, 2015 with no price increase, in an amount not to exceed $100,000 annually ($25,000 Fire,
$75,000 City Facilities) for the maintenance and repair of access controls and related security
services for the existing City and Fire Facilities to be funded from various General Fund and Fire
District accounts contingent upon the adopted budget for FY 2014-2015.
J5. Approve Amendment No. 003 to renew Contract (CO 03-084) with EMCOR Service/Mesa
Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for
Fiscal Year 2014-2015 for HVAC/Control work and related energy management systems in the
amount of $206,240 ($17,186 per month) for City Facilities; approve extra repair work for City
Facilities not to exceed $215,000 and $25,000 for Fire District Facilities; and perform indoor air
quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from
various City and Fire Accounts contingent on the adopted budget for Fiscal Year 2014-2015.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff
reports. Motion carried 4-0-1 (Steinorth absent).
IK. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY
K1. Approval of Minutes: June 4, 2014 (Regular Meeting)
MOTION: Moved by Williams, seconded by Spagnolo, to approve the minutes. Motion carried 4-0-1
(Steinorth absent).
L. CONSENT CALENDAR - CITY COUNCIL
L1. Approval of Minutes: June 4, 2014 (Regular Meeting)
L2. Approval of Check Register dated May 28, 2014 through June 10, 2014 and payroll ending June
10, 2014 for the total of$2,594,739.11.
L3. Approval to receive and file current Investment Schedule as of May 31, 2014.
L4. Approve Amendment No. 001 to Contract CO 14-082 with United Storm Water, Inc. to increase
the contract amount to $140,650 to continue with the drainage and cleaning of Red Hill Park
Lake to be funded from 1001319-5300/1897-0 (Park Maintenance); and to appropriate $40,780
to 1001319-5300 from 1001319 fund balance.
L5. Approval to terminate Contract CO 12-093 with Contact Security, Inc. and approve the award of
a month-to-month contract with Allied Barton Security Services, LLC (CO 14-145) of Riverside,
California for Security guard services at various City locations on an emergency basis, until
these services are formally re-bid in the 14/15 Fiscal Year not to exceed 7 months; in the amount
of $26,250 for the remainder of Fiscal Year 13/14 and $173,200 for Fiscal Year 14/15 to be
funded from City Facility, Landscape Maintenance District 3B, Sports Complex and Library
Accounts; Appropriate $10,830 in Fiscal Year 14/15 from 1001312 (Facilities Maintenance-
$2,500), 1700312 (Sports Complex-$2,000), 1133303 (Landscape Maintenance 3B-$5,400),
and 1290606 (Archibald Library-$930) fund balances into 1001312-5304, 1700312-5304,
1133303-5304, and 1290606-5300.
L6. Approve Amendment No. 002 to renew Contract CO 13-008 with Able Building Maintenance of
Santa Ana, California, with NO fee increase and consistent with the original competitive bid
process, effective July 1, 2014 through June 30, 2015 for window cleaning services at various
City facilities, contingent on the adopted budget for Fiscal Year 2014-2015 in an amount not to
exceed $78,000 ($68,000 base amount plus $10,000 extra work), to be funded from accounts
1001312-5304 (Facilities Maintenance) and 1700312-5304 (Sports Complex).
June 18, 2014 I Closed Session, Fire Protection District, Public Financing Authority and
City Council Regular Meetings Minutes I City of Rancho Cucamonga I Page 4 of 8
L7. Approve Amendment No. 002 to renew Contract (CO 12-071) with ASSI Security through June
30, 2015 with no price increase, in an amount not to exceed $100,000 annually ($25,000 Fire,
$75,000 City Facilities) for the maintenance and repair of access controls and related security
services for the existing City and Fire Facilities to be funded from various General Fund and Fire
District accounts contingent upon the adopted budget for FY 2014-2015.
L8. Approve Amendment No. 003 to renew Contract (CO 03-084) with EMCOR Service/Mesa
Energy Systems, Inc. (EMCOR Service), on a month-to-month basis with no fee increase for
Fiscal Year 2014-2015 for HVAC/Control work and related energy management systems in the
amount of $206,240 ($17,186 per month) for City Facilities; approve extra repair work for City
Facilities not to exceed $215,000 and $25,000 for Fire District Facilities; and perform indoor air
quality modifications as needed at city-wide facilities not to exceed $10,000; to be funded from
various City and Fire Accounts contingent on the adopted budget for Fiscal Year 2014-2015.
L9. Accept the bids received, award and authorize the execution of a contract in the base bid amount
of $110,448 and additive bid amount of$26,880.00 for the "LMD-4R Paseo and Park Lighting
Project" to the lowest responsive bidder, Torga Electric, of San Bernardino and authorize the
expenditure of a contingency in the amount of$12,672 to be funded from Account No. 1134303-
5650/1858134-0 (LMD-4R Park Lighting Retrofit).
L10. Approve Amendments No. 002 to renew contracts CO 02-018 and CO 09-125 with Trugreen
Landcare of Riverside, California, with no fee increase and consistent with the original
competitive bid process, effective July 1, 2014 through June 30, 2015 for the maintenance of
City landscape sites, contingent on the adopted budget for FY 2014-2015, in an amount not to
exceed $800,400 to be funded from General Fund Account 319 (Park Maintenance) and
Landscape Maintenance District Accounts 136 (Caryn Community), 137 (North Etiwanda), 138
(South Etiwanda), 139 (Lower Etiwanda) and 140 (Rancho Etiwanda).
L11. Accept the bids received and award and authorize the execution of the contract in the amount
of$86,369.00, to the lowest responsive bidder, TSR Construction and Inspection and authorize
the expenditure of a 10% contingency in the amount of $8,636.90, for the sidewalk
improvements on Banyan Street (north side) from Merlot Court to Cantabria Avenue and Beryl
Street(west side)from Base Line Road to 19'h Street to be funded from Gas Tax RT7360 Funds,
Account Nos. 1174303-5650/1862174-0 and 1174303-5650/1863174-0.
L12. Release of Maintenance Guarantee Bond No. 58696729-M in the amount of $124,259.76, for
Arrow Route from Baker Avenue to Archibald Avenue; Milliken Avenue from Arrow Route to
Base Line Road and from Fairmont Way to 80' north of Kenyon Way Pavement Rehabilitation,
Contract No. 12-123.
L13. Approval of Cooperative Agreement between the Cucamonga Valley Water District and the City
of Rancho Cucamonga for the construction of a 24" water main in conjunction with the City's
Wilson Avenue Extension Project — between East Avenue and Wardman Bullock Road, and
authorize the Chairman to sign said Cooperative Agreement.
L14. Approval of Amendment No. 001 renewing the Professional Services Agreements with no fee
increase for Aufbau Corporation (CO 13-141), Onward Engineering (CO 13-143) and Dan
Guerra & Associates (CO 13-142) for providing annual public works inspection/construction
support and engineering support annual services for FY 2014/2015, for proposed capital
improvement projects throughout the City, to be funded from various individual project accounts
as approved in the FY 2014/2015 Budget.
L15. Approval of Amendment No. 001 renewing the Professional Services Agreements with no fee
increase for Dawson Surveying, Inc. (CO 13-137), LEH & Associates (CO 13-138), Westland
Group, Inc. (CO 13-139) and Madole & Associates (CO 13-140) for providing annual survey
services for FY 2014/2015, for proposed capital improvement projects throughout the City, to be
funded from various individual project accounts as approved in the FY 2014/2015 Budget.
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L16. Approval to renew Professional Services Agreement (CO 12-078) with Applied Metering
Technologies, Inc. for installation, configuration and meter reading services within the Rancho
Cucamonga Municipal Utility Service Area for FY 2014/15 to be funded from 17053035309
Municipal Utility Fund.
L17. Approval to renew Professional Services Agreement (CO 12-077) with Butsko Utility Design,
Inc. for Technical Electrical Engineering support within the Rancho Cucamonga Utility Service
Area for FY 2014/15 to be funded from 17053035309 Municipal Utility Fund.
L18. Approval to renew Professional Services Agreement (CO 13-083) with Richard Heath and
Associates, Inc. for Energy Conservation Audits and Implement a Customer Direct installation
program for Rancho Cucamonga Municipal Utility Customers for FY 2014/15 to be funded from
17063035300 Utility Public Benefit Fund.
L19. Approval to renew Professional Services Agreement (CO 12-075) with International Line
Builders, Inc. for operation and maintenance of the Arbors Substation and the Municipal Utilities
Electrical Distribution System within the Rancho Cucamonga Municipal Utility Service Area for
FY 2014/15 to be funded from 17053035309 and 17053035603 Municipal Utility Funds.
L20. Approval to renew and amend Professional Services Agreement (CO 13-196) with Industrial
Electric Machinery, LLC for tri-annual maintenance testing at the Rancho Cucamonga Municipal
Utility Arbors Substation for FY 2014/15 to be funded from 17053035309 Municipal Utility Funds.
L21. Approval for award and authorize the execution of the contract and Addendum#1, in the amount
of $77,987.40, including 5% contingency, to Jacobs Engineering Group Inc., for design
professional services for the Etiwanda Avenue Grade Separation at Metrolink Tracks, between
6th Street and Arrow Route Project, to be funded from Transportation Funds, Account No.
1124303-5650/1076124 and Citywide Infrastructure Funds, Account No. 1198303-
5650/1076198.
L22. Approval for award and authorize the execution of the contract in the amount of$10,000.00 to
Douglas Engineering Inc., for project design support services for the Etiwanda Avenue Grade
Separation at Metrolink Tracks between 6'h Street and Arrow Route Project, to be funded from
Citywide Infrastructure Funds, Account No. 1198303-5650/1076198.
L23. Approval to authorize an increase to Contract No. 14-006 in the amount of $72,300.00 to
Econolite Control Products, Inc., for the installation, configuration, integration, training, and
testing of Traffic Signal Communication equipment along Foothill Boulevard and Base Line Road
for the Traffic Management Center upgrade project Citywide, to be funded from Transportation
fund, Account No. 11243035650/1831124-0.
L24. Approval of an agreement for Design Professional Services in the amount of$319,604 with RJM
Design Group, Inc. and authorize the expenditure of a 10% contingency in the amount of
$31,960, for the design development and construction document services for Southwest
Cucamonga Park, a 3.5 acre neighborhood park to be funded by a Proposition 84 Grant from
Account No. 1235305-5650/1754235-0.
MOTION: Moved by Williams, seconded by Spagnolo, to approve the staff recommendations in the staff
reports. Motion carried 4-0-1 (Steinorth absent).
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M. CONSENT ORDINANCES
The following Ordinances have been introduced for.first reading. Second readings are
expected to be routine and non-controversial. The Fire Board, or Council will act upon them at
one time without discussion. The City Clerk will read the title. Any item can be removed for
discussion by a Board Member, or Council Member.
M1. Adoption of Ordinance 865 Establishing Police, Library, Animal Center, Park Land Acquisition
in-lieu, Park Land Acquisition Impact, Park Improvement, Community and Recreation
Development Impact Fees; in the City of Rancho Cucamonga. (Second Reading)
ORDINANCE NO. 865 (SECOND READING)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AMENDING TITLE 3 AND TITLE 16 OF THE
RANCHO CUCAMONGA MUNICIPAL CODE TO REPEAL CHAPTERS 3.24
AND 16.32 IN THEIR ENTIRETY AND ADDING CHAPTERS 3.52, 3.56, 3.60,
3.64, AND 3.68 ESTABLISHING DEVELOPMENT IMPACT FEES FOR
COMMUNITY AND RECREATION CENTER, LIBRARY, ANIMAL CENTER,
POLICE, AND PARK IN-LIEU/PARK IMPACT FEES
The Assistant City Clerk/Records Manager read the title of Ordinance No. 865.
MOTION: Moved by Spagnolo, seconded by Williams, to adopt Ordinance No. 865. Motion carried 4-0-
1 (Steinorth absent).
M2. Consideration of an Ordinance amending Chapter 19.12 of the Municipal Code pertaining to
flood damage protection to comply with the latest Federal Emergency Management Agency
(FEMA) regulations in the City of Rancho Cucamonga (Second Reading)
ORDINANCE NO. 866 (SECOND READING)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RANCHO
CUCAMONGA, CALIFORNIA, AMENDING CHAPTER 19.12 OF THE
RANCHO CUCAMONGA MUNICIPAL CODE, PROVIDING FOR
FLOODPLAIN MANAGEMENT REGULATIONS
The Assistant City Clerk/Records Manager read the title of Ordinance No. 866.
MOTION: Moved by Williams, seconded by Alexander, to adopt Ordinance No. 866. Motion carried 4-0-
1 (Steinorth absent).
N. CITY MANAGER'S STAFF REPORTS
The following items have no legal publication or posting requirements.
Ni. Authorize the City Manager to enter into a Buyers Joint Project Agreement and a Power
Purchase Agreement with RE Astoria 2 LLC for the purchase of 6 megawatts of solar energy.
Utility Manager Fred Lyn presented the staff report.
MOTION: Moved by Spagnolo, seconded by Williams, to approve the staff recommendations in the staff
report. Motion carried 4-0-1 (Steinorth absent).
N2. Approval to receive and file Animal Center 2013 Annual Report.
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Veronica Fincher, Animal Services Director, presented the staff report.
Council Member Alexander indicated that the report was provided at the last minute and was not accurate.
In response to Mayor Michael and Council Member Williams, Council Member Alexander indicated that
the hours were duplicated and voiced a concern with a senior citizens interaction at the Animal Care and
Adoption Center. After discussion, Council Member Williams requested a written report.
MOTION: Moved by Williams, seconded by Spagnolo, to receive and file the report. Motion carried 3-1-
1 (Alexander no; Steinorth absent).
0. COUNCIL BUSINESS I
The following items have been requested by the City Council for discussion.
01. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings
that were attended.)
Council Member Williams reported on this morning's meeting of the Local Agency Formation Commission
during which the reorganization of the Big Bear City Community Services District was discussed.
Mayor Michael invited the community to the Local History Night at the Biane library on June 20, 2014.
Also on Saturday, he noted that there is an Applebee's flapjack fundraiser as well as the Annual Volunteer
recognition program. Tour de Fork will be next week, June 26, 204 at Victoria Gardens.
02. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.)
No announcements were made.
P. IDENTIFICATION OF ITEMS FOR NEXT MEETING I
No items were identified.
Q. ADJOURNMENT I
The meeting was adjourned at 8:21 p.m.
Respectfully submitted,
Mk iTi
F,9/' Debra L. McNay, MMC
Assistant City Clerk/Records Manager
Approved: Wednesday, July 2, 2014
June 18, 2014 I Closed Session, Fire Protection District, Public Financing Authority and
City Council Regular Meetings Minutes I City of Rancho Cucamonga I Page 8 of 8