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Home My WebLink About2015/02/18 - Agenda Packet & hO 10500 Civic Center Drive Rancho Cucamonga, CA 91730-3801 City Office: (909)477-2700 AGENDAS FIRE PROTECTION DISTRICT BOARD SUCCESSOR AGENCY PUBLIC FINANCING AUTHORITY CITY COUNCIL WEDNESDAY, FEBRUARY 18, 2015 REGULAR MEETINGS 1st and 3rd Wednesdays 7:00 P.M. ORDER OF BUSINESS CLOSED SESSION Tapia Conference Room 5:00 P.M. Call to Order Public Communications Conduct of Closed Session City Manager Announcements REGULAR MEETINGS Council Chambers 7:00 P.M. MEMBERS MAYOR L. Dennis Michael MAYOR PRO TEM Sam Spagnolo = COUNCIL MEMBERS William Alexander Xf _ Lynne B. Kennedy "mss` ' Diane Williams CITY MANAGER John R. Gillison CITY ATTORNEY James L. Markman CITY CLERK Janice C. Reynolds u . • CITY TREASURER James C. Frost a.' :! • * /OR INFORMATION FOR THE PUBLIC ''•�.i .aAO(it1CAMONGA TO ADDRESS THE FIRE BOARD, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL The Fire Board,Successor Agency, Public Financing Authority and City Council encourage free expression of all points of view. To allow all persons to speak, given the length of the Agenda, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. To encourage all views and promote courtesy to others,the audience should refrain from clapping, booing or shouts of approval or disagreement from the audience. The public may address the Fire Board,Successor Agency, Public Financing Authority and City Council by filling out a speaker card and submitting it to the City Clerk. The speaker cards are located on the wall at the back of the Chambers, at the front desk behind the staff table and at the City Clerk's desk. If as part of your presentation, you would like to display visual material, please see the City Clerk before the meeting commences. Any handouts for the Fire Board, Successor Agency, Public Financing Authority or City Council should be given to the City Clerk for 1 distribution. During"Public Communications,"your name will be called to speak on any item listed or not listed on the agenda in the order in which it was received. The "Public Communications" period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period,all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items)will be accepted once the business portion of the agenda commences. Any other"Public Communications"which have not concluded during this one-hour period may resume after the regular business portion of the agenda has been completed. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring to speak. If you are present to speak on an"Advertised Public Hearing"or on an"Administrative Hearing"Item(s),your name will be called when that item is being discussed, in the order in which it was received. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individuals desiring . to speak. AGENDA BACK-UP MATERIALS Staff reports and back-up materials for agenda items are available for review at the City Clerk's counter, the City's Public Library(-ies) and on the City's website. A complete copy of the agenda is also available at the desk located behind the staff table during the Council meeting. LIVE BROADCAST Fire Board, Successor Agency, Public Financing Authority and City Council meetings are broadcast live on Channel 3 for those with cable television access. Meetings are rebroadcast on the second and fourth Wednesdays of each month at 11:00 a.m. and 7:00 p.m. The City has added the option for customers without cable access to view the meetings"on-demand"from their computers. The added feature of"Streaming Video On Demand"is available on the City's website at www.cityofrc.us/cityhall/council/videos.asp for those with Hi-bandwidth (DSL/Cable Modem) or Low-bandwidth (Dial-up) Internet service. The Fire Board,Successor Agency,Public Financing Authority and City Council meet regularly on the first and third Wednesday of the month at 7:00 p.m.in the Council Chambers located at 10500 Civic Center Drive. Members of the City Council also sit as the Fire Board,Successor Agency,Public Financing Authority and City Council. Copies of the agendas and minutes can be found @ www.citvofrc.us elIf you need special assistance or accommodations to participate in this meeting, please contact the City Clerk's office at (909) 477-2700. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Please turn off all cellular phones and pagers while the meeting is in session. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND .,,zi CITY COUNCIL AGENDA ',b. .. ri-„oci;LANONGA FEBRUARY 18, 2015 A. 5:00 P.M. — CLOSED SESSION CALL TO ORDER — TAPIA CONFERENCE ROOM IF Al. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Kennedy and Williams CLOSED SESSION CALLED TO ORDER AS THE CITY COUNCIL. IB. ANNOUNCEMENT OF CLOSED SESSION ITEM(S) IC. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I D. CITY MANAGER ANNOUNCEMENTS (NO DISCUSSION OR ACTION WILL OCCUR) ll E. CONDUCT OF CLOSED SESSION — TAPIA CONFERENCE ROOM I El. CONFERENCE WITH LABOR NEGOTIATOR ROBERT NEIUBER, HUMAN RESOURCES DIRECTOR PER GOVERNMENT CODE SECTION 54954.2 REGARDING LABOR NEGOTIATIONS WITH THE EXECUTIVE MANAGEMENT EMPLOYEES, THE FIRE MANAGEMENT EMPLOYEES GROUP AND THE RANCHO CUCAMONGA FIREFIGHTER ASSOCIATION LOCAL 2274.— CITY, FIRE I F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, gn PUBLIC FINANCING AUTHORITY AND 2 CITY COUNCIL AGENDA ,-.• .:lEAN�.'�1.>�I.AMONIiA FEBRUARY 18, 2015 G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. COUNCIL CHAMBERS THE REGULAR MEETINGS OF THE FIRE PROTECTION DISTRICT, PUBLIC FINANCING AUTHORITY, SUCCESSOR AGENCY AND CITY COUNCIL WILL BE CALLED TO ORDER. IT IS THE INTENT TO CONCLUDE THE MEETINGS BY 10:00 P.M., UNLESS EXTENDED BY CONCURRENCE OF THE FIRE BOARD, AUTHORITY BOARD AND COUNCIL. G1. Pledge of Allegiance G2. Roll Call: Mayor Michael Mayor Pro Tern Spagnolo Council Members Alexander, Kennedy and Williams H. ANNOUNCEMENTS/PRESENTATIONS H1. Administration of Oath of Office to newly appointed Park and Recreation Commissioner Dianna Lee. H2. Recognition of Deputy Josh Payne for his exemplary service to the City of Rancho Cucamonga. H3. Presentation of a proclamation to Linda D. Daniels, Assistant City Manager, in honor of her receiving the League of California Cities John H. Nail Award. I. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council on any item listed or not listed on the agenda. State law prohibits the Fire Protection District, Public Financing Authority Board, Successor Agency and City Council from addressing any issue not previously included on the Agenda. The Fire Board, Public Financing Authority Board, Successor Agency and City Council may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Mayor, depending upon the number of individuals desiring to speak. All communications are to be addressed directly to the Fire Board, Authority Board, Successor Agency or City Council not to the members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises, or engaging in any activity which might be disruptive to the decorum of the meeting. The public communications period will not exceed one hour prior to the commencement of the business portion of the agenda. During this one hour period, all those who wish to speak on a topic contained in the business portion of the agenda will be given priority, and no further speaker cards for these business items (with the exception of public hearing items) will be accepted once the business portion of the agenda commences. Any other public communications which have not concluded during this one hour period may resume after the regular business portion of the agenda has been completed. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, :•.• • PUBLIC FINANCING AUTHORITY AND 3 • # • CITY COUNCIL AGENDA • J O CAMONGA FEBRUARY 18, 2015 ONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Authority Y Y Y Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT J1. Consideration to approve Minutes of: February 4, 2015 (Regular Meeting) --- J2. Consideration to approve Check Register dated January 28, 2015 through February 10, 2015 1 for the total of$209,021.24. J3. Consideration to receive and file current Investment Schedule as of January 31, 2015. 13 J4. Consideration to award the purchase of one (1) Type I Fire Engine, as budgeted for the Fire 18 Protection District, from KME Kovatch of California, in the amount of $615,462.84 in accordance with RFP #14/15-103, from Account No. 3288501-5604 (Capital Outlay- Vehicles) and approve an appropriation in the amount of $55,470.00 from District Capital Reserves to Account No. 3288501-5604. J5. Consideration to Cancel the Fire Protection District, Successor Agency, Public Financing 20 Authority and City Council on April 15, 2015 and Schedule a Special Board Meeting at 8:00 p.m. on April 15, 2015. K. CONSENT CALENDAR - SUCCESSOR AGENCY K1. Consideration to approve Minutes of: February 4, 2015 (Regular Meeting) --- K2. Consideration to Cancel the Fire Protection District, Successor Agency, Public Financing 20 Authority and City Council on April 15, 2015 and Schedule a Special Board Meeting at 8:00 p.m. on April 15, 2015. L. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY L1. Consideration to approve Minutes of: February 4, 2015 (Regular Meeting) --- L2. Consideration to Cancel the Fire Protection District, Successor Agency, Public Financing 20 Authority and City Council on April 15, 2015 and Schedule a Special Board Meeting at 8:00 p.m. on April 15, 2015. M. CONSENT CALENDAR - CITY COUNCIL M1. Consideration to approve Minutes of: January 13, 2014 (Special Meeting), August 14, 2014 (Special Meeting) and February 4, 2015 (Regular Meeting). FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND • : CITY COUNCIL AGENDA 4 .;lCAM:HOC CAMONGA FEBRUARY 18, 2015 M2. Consideration to approve Check Register dated January 28, 2015 through February 10,2015 21 and payroll ending February 10, 2015 for the total of $5,607,937.89. M3. Consideration to receive and file current Investment Schedule as of January 31, 2015. 33 M4. Consideration to Cancel the Fire Protection District, Successor Agency, Public Financing 45 Authority and City Council on April 15, 2015 and Schedule a Special Board Meeting at 8:00 p.m. on April 15, 2015. M5. Consideration of the request to appropriate funds in the amount of $20,090, plus a 10% 46 contingency in the amount of $2,009, for geotechnical services to be conducted by Leighton Consulting, Inc.for Southwest Cucamonga Park,to be funded by a Proposition 84 grant, into revenue account 1235000-4740 (Grant Income) and expenditure account 1235305- 5300/1754235-0 (Contract Services). M6. Consideration to terminate Contract CO 14-145 for security guard services with Allied Barton 47 Security Services, LLC of Riverside, California effective March 31, 2015; award a contract effective April 1, 2015 through June 30, 2015, in the amount of $90,000 to the most responsive bidder, Allied Barton Security Services, LLC of Riverside, California, in accordance with Request for Proposal (RFP) #14/15-105 for Security Guard Services to be funded from Facilities Maintenance, Landscape Maintenance Districts 1, 2, 3B, 4R, 7, 9 and 10, Sports Complex and Library accounts; award a contract effective July 1, 2015 through June 30, 2016, in the amount of$335,000, renewable in one year increments up to a total of five years, to the most responsive bidder, Allied Barton Security Services, LLC of Riverside, California, in accordance with Request for Proposal (RFP) #14/14-105 for Security Guard Services to be funded from various City accounts contingent on the approval of the FY 2015- 2016 budget. M7. Consideration of approval of Amendment No. 001 (Contract CO#13-247) with Architerra 49 Design Group of Rancho Cucamonga, for landscape architectural design services for the development of landscape construction drawings for the "Civic Center Landscape Renovation"project in an amount not to exceed$72,900 to be funded from account 1025001- 5607 (Capital Reserve) as approved in the FY 2014-2015 budget. M8. Consideration to reject bid for the "Traffic Signal and Safety Lighting Maintenance Contract" 50 as non-responsive to the needs of the City. M9. Consideration of approval to authorize the advertising of the "Notice Inviting Bids" for the 51 construction of the Etiwanda Creek Park Sidewalk Improvement Project, to be funded from Park Development Fund, Account No. 11203055650/1861120-0. RESOLUTION NO. 15-025 53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING PLANS AND SPECIFICATIONS FOR THE "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT," IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS M10. Consideration to accept and to allocate $1,000 grant awarded by the 2015 YALSA/Best Buy 57 Teen Tech Week Grant Revenue Account 1290000-4740/0-3763 and appropriate $1,000 into expenditure account 1290601-5200/0-3763 for `Teen Tech Week DJ Workshops" Project. FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND 5 •`.•I CITY COUNCIL AGENDA •-.I 1, 6u1-AmONL,A FEBRUARY 18, 2015 N. CITY MANAGER'S STAFF REPORTS CITY COUNCIL & FIRE DISTRICT The following items have no legal publication or posting requirements. N1. Receive Midyear Budget Update Report. 58 0. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. 01. SELECTION OF DELEGATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF 63 GOVERNMENT'S (SCAG) GENERAL ASSEMBLY. 02. INTER-AGENCY UPDATES (Update by the City Council to the community on the --- meetings that were attended.) 03. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council --- Member.) P. IDENTIFICATION OF ITEMS FOR NEXT MEETING Q. ADJOURNMENT I, Marie Macias, MMC, Interim City Clerk Services Director of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on February 12, 2015, seventy-two (72) hours prior to the meeting per Government Code 54954.2 at 10500 Civic Center Drive, Rancho Cucamonga, California, and on the City's website. January 13, 2014 CITY OF RANCHO CUCAMONGA CITY COUNCIL SPECIAL MEETING MINUTES A. CALL TO ORDER A special meeting of the City of Rancho Cucamonga City Council was held on Monday, January 13, 2014, in the Tri-Communities Room at City Hall located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 9:00 a.m. Present were Council Members/Board Members/Agency Members: Bill Alexander, Marc Steinorth, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Jeff Bloom, Deputy City Manager/Economic & Community Development, Candyce Burnett, Planning Manager, Debra McNay, Assistant City Clerk/Records Manager, and Adrian Garcia, Assistant City Clerk. I B. PUBLIC COMMUNICATIONS I No communication was made from the public. C. ITEM(S) OF BUSINESS I Cl. INTERVIEWS OF CANDIDATES FOLLOWED BY THE SELECTION OF THE PLANNING/HISTORIC PRESERVATION COMMISSION Council clarified the manner in which questions would be asked of candidates and how the deciding vote would be conducted. It was determined that the following questions would be asked of each candidate: A. Our Planning Commission has a dual role serving as both the Planning Commission and the Historic Preservation Commission. Please tell us your thoughts about historic preservation priorities in Rancho Cucamon a. Council Member Alexander) g ( ) B. What do you believe is, or are, the best ways to protect the long term value of existing commercial and residential neighborhoods in the community? (Council Member Williams) C. How would you approach integrating higher density development in Rancho Cucamonga into the existing planning, and where do you believe it would best fit in the fabric of the community? (Mayor Michael) D. What do you consider is the biggest planning-related issue facing the City today and why? (Mayor Pro Tem Spagnolo) * DRAFT * January 13, 2014 I Special Meeting Minutes of the City of Rancho Cucamonga City Council I Page 1 of 2 E. What haven't we asked you that you would like to share with us? (Council Member Steinorth) The following candidates were interviewed: 9:30 a.m. Marie Barna 10:00 a.m. Francisco Oaxaca 10:30 a.m. Edward J. Dietl 11:00 a.m. Richard Fletcher 11:30 a.m. Tony M. Guglieimo 12:00 Noon Lunch Break 1:00 p.m. Lawrence James Henderson 1:30 p.m. Xavier Mendez 2:00 p.m. Anthony"Tony" Morales 2:30 p.m. Luis Munoz Jr. 3:00 p.m. Robert P. Deao Sr. 3:30 p.m. Steve Roberts MOTION: Moved by Mayor Michael, seconded by Council Member Steinorth, reappointing Richard Fletcher, Luis Munoz, Jr., and Francisco Oaxaca to the Planning/Historical Preservation Commission for terms expiring December, 2017. Motion carried unanimously, 5-0. I D. ADJOURNMENT The meeting adjourned at 5:03 p.m. Respectfully submitted, Debra McNay, MMC Approved: * * * ' ' ` DRAFT * January 13, 2014 I Special Meeting Minutes of the City of Rancho Cucamonga City Council I Page 2 of 2 August 14, 2014 CITY OF RANCHO CUCAMONGA JOINT CITY COUNCIL MEETING WITH THE CUCAMONGA VALLEY WATER DISTRICT BOARD OF DIRECTORS SPECIAL MEETING I A. CALL TO ORDER I A special meeting of the Rancho Cucamonga City Council and the Cucamonga Valley Water District Board of Directors was held on Thursday, August 14, 2014, in the Board Room at the Cucamonga Valley Water District office, located at 10440 Ashford Street, Rancho Cucamonga, California. President Oscar Gonzalez and Mayor L. Dennis Michael called the meeting to order at 3:30 p.m. Present were Council Members: Bill Alexander, Marc Steinorth, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. CVWD Board Members present: Luis Cetina, Randall James Reed, and President Oscar Gonzalez. Kathleen J. Tiegs and Vice President James V. Curatalo, Jr. were absent. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Mike Costello, Deputy Chief, Rancho Fire Department; Tony Onodera, Captain, Rancho Police Department; Fabian Villenas, Principal Management Analyst; Candyce Burnett, Planning Manager; and Debra L. McNay, Assistant City Clerk/Records Manager. I B. PUBLIC COMMUNICATIONS I No communication was made from the public. C. ITEMS OF DISCUSSION I Cl. CITY ANNEXATION GOALS AND POTENTIAL DEVELOPMENT (CITY) Candyce Burnett, Planning Manager, reported on the City of Rancho Cucamonga's annexation goals and potential development opportunities. She highlighted details from the 2010 General Plan and shared maps identifying additional parcels for future use along the Foothill Corridor, as well as a proposed annexation area in the northeastern sphere of the City, totaling 4,100 acres. Council Member Spagnolo inquired, and Ms. Burnett responded that the parcels identified along the Foothill Corridor were vacant parcels currently underutilized, and totaling approximately 2,000 dwelling units. Council Member Steinorth asked about the proposed annexation area and who it belonged to. Ms. Burnett and City Manager Gillison informed that the area was currently under the jurisdiction of the Flood Control District and that the County of San Bernardino was planning to declare it surplus with the information gathered in the City's annexation study. Council Member Alexander inquired, and City Manager Gillison indicated that he had directed staff to conduct the annexation study and would present the results to the City Council upon completion. Mayor Michael stated that the City would partner with the Cucamonga Valley Water District (CVWD) as development progressed. C2. 2014 DROUGHT AND COMPLIANCE WITH STATE BOARD EMERGENCY REGULATIONS (CVWD) * DRAFT * August 14, 2014 1 Joint City Council Meeting with the Cucamonga Valley Water District (CVWD) Board of Directors 1 City of Rancho Cucamonga 1 Page 1 of 3 a. WATER SUPPLY UPDATE AND COMPLIANCE John Bosler, CVWD Chief Operating Officer reported on the State drought condition. He noted that the main concern for the District was the overall effect on water supply. He indicated that the District conducts extensive forecasting and planning in the Water Supply Master Plan. He informed that the State Water Resources Control Board had recently enacted restrictions allowing them to fine agencies without a water shortage plan in place, and mandating those with plans to enforce them. He stated that the District has a Water Supply Shortage Contingency Plan in place and on August 26, 2014, staff would be recommending the Board approve moving to Stage 2 of the Plan. Mayor Michael inquired and Mr. Bosler replied that the District would look at the collective usage and conservation of District customers as a whole when reporting to the State, not at one level of each individual customer. Council Member Steinorth inquired and Mr. Bosler responded that the population and development forecasts shared by City Planning Staff could possibly help to lower usage numbers in the future, since new development would be more efficient, especially in the high density areas. Martin Zvirbulis, CVWD General Manager/CEO, explained that Metropolitan Water District was reaching out to retail agencies to target commercial customers who were large water users to identify areas where they can use water more efficiently. Since the District purchases water from a member agency, he stated that funding was available to commercial customers to help facilitate retrofits and other processes to become more water efficient. Council Member Williams asked and Mr. Bosler advised that the basins in the region were adjudicated and the proposed legislation on groundwater would not affect the local basins. b. DISTRICT OUTREACH AND CUSTOMER COMMUNICATIONS Jo Lynne Russo-Pereyra, CVWD Assistant General Manager, continued the presentation on District drought messaging and communication. She explained that the District references its foundational principles when strategizing how to convey messages to customers to ensure consistency and effectiveness of the message. Current efforts include a Conservation Hotline, rebate and educational programs, on-line reporting for water waste, a "Water Watch Program," billing inserts, customer newsletters, website, social media and RCTV Channel 3 updates with conservation tips. She added that upon adoption of Stage 2, additional outreach efforts would be made, including conservation clinics, contact with large water users, irrigation assistance to homeowners, community presentations, recognition of good water stewards, as well as water saving tool kits for customers. In response to an inquiry from Council Member Alexander, Ms. Russo-Pereyra explained that Proposition 218 prevents the District from offering discounted or special rates to customers on a fixed income, as it dictates that all customers in the same class must be billed at the same rate. It was noted that the District was currently in discussion with legal counsel to find a solution to this matter with the potential use of a life line fund. C3. WATER AND SEWER RATE UPDATE (CVWD) Carrie Corder, CVWD Chief Financial Officer provided a presentation on the District's water,sewer and recycled water rates, highlighting the District's commitment to cost effective rates for customers. She noted that CVWD water rates were consistently below average, in some cases the lowest, for water, sewer and recycled water. She reported that current water rates were due for renewal in 2015 and that the District's cost of service study was currently being prepared. Should adjustments be required, she indicated that the District would begin informing customers prior to adoption by the Board in early 2015. She mentioned that the sewer and recycled water rates had been approved through 2018, therefore a cost of service study was not necessary until 2017. C4. CUCAMONGA CANYON UPDATE (CITY AND CVWD) * DRAFT * August 14, 20141 Joint City Council Meeting with the Cucamonga Valley Water District (CVWD) Board of Directors ! City of Rancho Cucamonga 1 Page 2 of 3 a. CORPORATE SPONSORSHIP—ARROWHEAD Eric Grubb, CVWD Principal Management Analyst reported on the Cucamonga Canyon and a partnership with Nestle Waters North America. He noted that CVWD has a long standing relationship with Nestle Waters North America, which affords the District grant funding for educational and environmental programs. Recently added to the grant funding is a Watershed Cleanup Program to be used for the Cucamonga Canyon. He informed that Nestle Waters North America and the District would present a check to the Cucamonga Foothills Preservation Alliance (CFPA) on August 26, 2014 at their board meeting for assistance with the implementation of the Cucamonga Canyon Project. He stated that the District would continue to partner with Nestle Waters North America and encourage them to offer additional resources for continued efforts in the Canyon. b. STATUS OF CITY EFFORTS IN CUCAMONGA CANYON Tony Onodera, Rancho Police Captain, reported on the status of the Cucamonga Canyon. He advised that the Rancho Cucamonga Police Department had experienced a significant decrease in the impact that Cucamonga Canyon visitors had on law enforcement resources due to the efforts by the City to limit access to the Canyon, and the CPFA's efforts to educate visitors about the Canyon. He stated that the most significant decrease could be seen in the number of search and rescues. He reported that in 2013 there had been 15 rescues at a cost of $42,500, and this year there had been no search and rescues due to the results of the City's and CFPA's efforts. Mike Costello, Rancho Fire Department Deputy Chief highlighted the Fire Department and US Forest Service's efforts to control the access points of the Canyon to reduce the risk of fire hazards and safety risks to visitors, as well as personnel. He indicated that the Fire Department and CFPA would continue to work together with the rest of the coalition of agencies to keep the Canyon safe and maintained. Fabian Villenas, Rancho Cucamonga Principal Management Analyst reported on the efforts being made in the Canyon area on the legislative front, noting that in 2013, the National Park Service had released a study recommending a National Recreation Area designation along the foothills of the San Gabriel Mountains, stopping about two miles from the Canyon. Staff requested that the Cucamonga Canyon be included along with protection of water and property rights in the surrounding area. He advised that Congress Woman Chu was carrying the bill and had released the legislation with Cucamonga Canyon and the water and property rights included in the proposed area in June 2014. He stated that the bill had been assigned a number HR 4858 and had also been assigned to the subcommittee for Public Land and Environmental Regulation. Congress Woman Chu had requested the bill be heard in that subcommittee, but it was yet to be heard. He advised that bill would be dropped until the next session if there was no movement by the end of the congressional session. He stated the possibility of HR4858 moving forward was slim, but the City would continue to advocate and push for it in the meantime. E. ADJOURNMENT I The meeting adjourned at 5:11 p.m. Respectfully submitted, Debra L. McNay, MMC Assistant City Clerk/Records Manager Approved: * * * * DRAFT * August 14, 2014 I Joint City Council Meeting with the Cucamonga Valley Water District (CVWD) Board of Directors I City of Rancho Cucamonga I Page 3 of 3 February 4, 2015 CITY OF RANCHO CUCAMONGA CLOSED SESSION, FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL REGULAR MEETINGS MINUTES A. CALL TO ORDER I The Rancho Cucamonga City Council held a regular closed session on Wednesday, February 4, 2015 in the Tapia Room at the Civic Center, 10500 Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Mayor L. Dennis Michael. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tern Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; City Attorney Jim Markman; Linda Daniels, Assistant City Manager, Lori Sassoon, Deputy City Manager/Administrative Services and Jeff Bloom, Deputy City Manager/Economic and Community Development. B. ANNOUNCEMENT OF CLOSED SESSION ITEM I The following closed session items were considered: D1. CONFERENCE WITH PROPERTY NEGOTIATORS PER GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY GENERALLY LOCATED AT 12949 WHITTRAM AVENUE (SOUTHEAST CORNER OF WHITTRAM AVENUE AND ETIWANDA AVENUE); NEGOTIATING PARTIES: MARK STEUER, CITY ENGINEER AND LEN SANTORO, CBRE AND ORANGE TREE REALTY; REGARDING PRICE AND TERMS. — CITY C. PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEM(S) I No public communications were made. If E. CITY MANAGER ANNOUNCEMENTS No discussion or actions were taken. F. RECESS I CLOSED SESSION TO RECESS TO THE REGULAR FIRE PROTECTION DISTRICT, SUCCESSOR AGENCY, HOUSING SUCCESSOR AGENCY, PUBLIC FINANCING AUTHORITY AND CITY COUNCIL MEETINGS AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT CITY HALL, LOCATED AT 10500 CIVIC CENTER DRIVE, RANCHO CUCAMONGA, CALIFORNIA. The closed session recessed at 6:00 p.m. with no action taken. G. REGULAR MEETING CALL TO ORDER - 7:00 P.M. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 1 of 10 • examCOUNCIL CHAMBER The meetings of the Rancho Cucamonga Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council reconvened in the City Council Chamber at the Civic Center, located at 10500 Civic Center Drive, Rancho Cucamonga, California. Mayor L. Dennis Michael called the meeting to order at 7:00 p.m. Present were Council Members: Bill Alexander, Lynne Kennedy, Diane Williams, Mayor Pro Tem Sam Spagnolo and Mayor L. Dennis Michael. Also present were: John Gillison, City Manager; Linda Daniels, Assistant City Manager; Jim Markman, City Attorney; Lori Sassoon, Deputy City Manager/Administrative Services; Tamara Layne, Finance Director; Jeff Bloom, Deputy City Manager/Economic and Community Development; Candyce Burnett, Planning Director; Mark Steuer, Engineering Director/City Engineer; Bill Wittkopf, Public Works Services Director; Nettie Nielsen, Community Services Director; Michelle Perera, Library Services Director; Danielle Boldt, Police Chief; Joe Bustamante, Operations Lieutenant; Mike Costello, Fire Chief; Eric Noreen, Batallion Chief; Jim Frost, City Treasurer; Fabian Villenas, Principal Management Analyst; Marie Macias, Interim City Clerk Services Director and Adrian Garcia, Assistant City Clerk. H. ANNOUNCEMENTS/PRESENTATIONS I H1. Presentation of a Proclamation declaring February 4, 2015 as the American Heart Association's "Go Red for Women Day." Mayor Michael read and presented a Proclamation declaring February 4th as"Go Red for Women Day' to Victor Suarez, American Heart Association Representative. H2. Presentation of a traditional "Council Mug"to Lynne B. Kennedy from Jim and Gwyn Frost. Mrs. Gwyn Frost presented the traditional "Council Mug"to Council Member Kennedy. H3. Friends of the Lilbrary— Celebrating 20 Years Mayor Michael read and presented a Proclamation to Michelle Perera, Library Director, and Friends of the Library representatives Jody Krieger, Mary Ann Shell and Lorene Chang. The "Friends" were recognized for their dedication and commitment to the library, and for having raised over$1.85 million dollars to benefit the library. Mayor Michael announced that the meeting would be adjourned in memory of Esperanza Curiel. I. PUBLIC COMMUNICATIONS I 11. Janet Walton offered a prayer for the City Council and the community. 12. Jim Heitman, Chamber of Commerce Director and business owner, announced upcoming Chamber events, as well as the opening of a California Baptist University office located at Victoria Gardens. 13. Alberto Guerrero thanked the Mayor and City Council for adjourning in memory of Esperanza Curiel. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 2 of 10 14. Sergio Milanez spoke about Esperanza Curiel and Campiones de Comunidad, as well as her efforts to help the community. 15. Dana Keithly read an article released by the L.A. Times regarding the Irvine Animal Shelter. 16. Allison Kreider read an article from the "Chicago Tribune" from January 29th regarding a case involving the Baltimore County Animal Services Baldwin Shelter. 17. Dr.William Martin announced the 64'h annual observance of the National Day of Prayer scheduled to take place at the Victoria Gardens Cultural Center. He thanked the Mayor and the City Council for their support. 18. Delores Martin talked about the number of children and young adults that suffer an untimely death and the effects on their families. She stated that family awareness information was available through Western Memorial and offered to discuss with interested individuals who were in the audience. 19. Jim Frost spoke about a friend who had recently received a new heart thanks to a donor. He thanked all those individuals who are registered organ donors. 110. John Lyons spoke about funding for drug rehabilitation, school registration at Sacred Heart Catholic Parish, as well as individuals' concerns with the animal center. CONSENT CALENDARS: The following Consent Calendar items are expected to be routine and non-controversial. They will be acted upon by the Fire Board/Successor Agency/Housing Successor Agency/Authority Board/Council at one time without discussion. Any item may be removed by a Fire Board/Successor Agency/Housing Successor Agency/Authority Board/Council Member for discussion. J. CONSENT CALENDAR - FIRE PROTECTION DISTRICT I J1. Consideration to approve Minutes of: June 26, 2014 (Special Meeting) January 21, 2015 (Regular Meeting) January 22, 2015 (Special Meeting) J2. Consideration to approve Check Register dated January 14, 2015 through January 27, 2015 for the total of$959,739.31. MOTION: Moved by Spagnolo, seconded by Alexander, to approve the staff recommendations in the staff reports. Motion carried 5-0. K. CONSENT CALENDAR - SUCCESSOR AGENCY I K1. Consideration to approve Minutes of: January 21, 2015 (Regular Meeting) K2. Consideration of a Resolution by the Successor Agency to the Rancho Cucamonga Redevelopment Agency approving the execution and delivery of a Housing Bond Proceeds Funding Agreement by and between the Successor Agency and the Housing Successor Agency and taking certain related actions. * DRAFT * February 4, 2015 ! Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga 1 Page 3 of 10 RESOLUTION NO. 15-009 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY APPROVING THE EXECUTION AND DELIVERY OF A HOUSING BOND PROCEEDS FUNDING AGREEMENT BY AND BETWEEN THE SUCCESSOR AGENCY AND THE CITY OF RANCHO CUCAMONGA, AS HOUSING SUCCESSOR, AND TAKING CERTAIN RELATED ACTIONS. MOTION: Moved by Williams, seconded by Alexander,to approve the staff recommendations in the staff reports. Motion carried 5-0. L. CONSENT CALENDAR - HOUSING SUCCESSOR AGENCY L1. Consideration of a Resolution by the Housing Successor Agency approving the execution and delivery of a Housing Bond Proceeds Funding Agreement by and between the Successor Agency and the Housing Successor Agency and taking certain related actions. RESOLUTION NO. 15-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, AS HOUSING SUCCESSOR, APPROVING THE EXECUTION AND DELIVERY OF A HOUSING BOND PROCEEDS FUNDING AGREEMENT BY AND BETWEEN THE SUCCESSOR AGENCY TO THE RANCHO CUCAMONGA REDEVELOPMENT AGENCY AND THE CITY, AS HOUSING SUCCESSOR, AND TAKING CERTAIN RELATED ACTIONS. MOTION: Moved by Spagnolo, seconded by Kennedy,to approve the staff recommendations in the staff reports. Motion carried 5-0. I M. CONSENT CALENDAR - PUBLIC FINANCING AUTHORITY M1. Consideration to approve Minutes of: January 21, 2015 (Regular Meeting) MOTION: Moved by Alexander, seconded by Williams, to approve the minutes. Motion carried 5-0. N. CONSENT CALENDAR - CITY COUNCIL N1. Consideration to approve Minutes of: April 2,2014(Special Meeting),June 26,2014(Special Meeting), January 21, 2015 (Regular Meeting), January 22, 2015 (Special Meeting). N2. Consideration to approve Check Register dated January 14, 2015 through January 27, 2015 and payroll ending January 27, 2015 for the total of $6,121,129.46. N3. Consideration to approve and accept Grant Revenue in the Amount of$22,725 awarded by the California Emergency Management Agency (FY2013 Homeland Security Grant), and administered by the San Bernardino County Fire Department, Office of Emergency Services to the Rancho Cucamonga Fire Protection District into Account 1382000-4740(Grant Income) and authorize appropriation into Account 1 382501-51 52 (Software) for the purchase of WEBEOC Incident Management Software Modules. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 4 of 10 N4. Consideration to approve a Resolution confirming Weed and Fire Hazard Abatement Fees. RESOLUTION NO. 15-011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA CONFIRMING AN ITEMIZED WRITTEN REPORT SHOWING THE ACTUAL COSTS OF WEED AND FIRE HAZARD ABATEMENT FOR EACH SEPARATE PARCEL OF LAND AS REQUIRED BY CALIFORNIA GOVERNMENT CODE SECTION 39574, PROVIDING THAT EACH SUCH COST OF ABATEMENT SHALL CONSTITUTE A SPECIAL ASSESSMENT AGAINST EACH LISTED PARCEL OF LAND PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 39577, AND PROVIDING FOR THE FILING OF SAID REPORT WITH THE COUNTY AUDITOR. N5. Consideration to authorize to award the purchase of two (2) one ton extended cab dumping stake bed trucks from Frontier Ford, of Santa Clara, California, in accordance with Request for Bid ("RFB")#14/15-007(replacing Unit#2505 and Unit#2512) in the amount of$70,062.80 from Acct. No. 1172001-5604 (EquipmentNehicle Replacement Fund). N6. Consideration to approve Amendment No. 004 to add $20,730 to contract CO #93-006 to add weekly mowing of the sports fields at East Beryl, West Beryl, Church Street and Bear Gulch Parks from January 20, 2015 through February 28, 2015 ($4,020) and Red Hill and Heritage Parks from February 2, 2015 through May 28, 2015 ($16,710), with Mariposa Landscapes, Inc., of Irwindale, California to accommodate the high schools' use of the fields during their stadium construction; and appropriate$4,020 from LMD 1 fund balance into 1130303-5300 and$16,710 from PD-85 fund balance into 1848303-5300. N7, Consideration to accept the bids received, award and authorize the execution of a contract for the Base Bid amount of $56,410 and the Additive Alternate Bid 2 in the amount of $37,278 for the "Civic Center — Parking Lot Lighting Project" to the lowest responsive bidder, S & Sons Electrical Contractors Corporation of Hesperia and authorize the expenditure of a contingency in the amount of $9,368.80 to be funded from accounts: 1025001-5607 (Capital Reserve) and 1706303-5209 (Utility Public Benefit Fund). N8. Consideration to approve a Resolution authorizing the bi-annual routine destruction of City Records pursuant to California Government Code Section 34090, the City's Records Retention Schedule, and other applicable legal citations. RESOLUTION NO. 15-012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CITY RECORDS WHICH ARE NO LONGER REQUIRED AS SET FORTH IN CALIFORNIA GOVERNMENT CODE SECTION 34090 AND OTHER APPLICABLE LEGAL REFERENCES. N9. Consideration to release Maintenance Guarantee Bond for Tract 18806, located at north of Base Line Road, east of Etiwanda Avenue, submitted by Van Daele Development Corporation. N10. Consideration of approval to authorize the advertising of the "Notice Inviting Bids" for the FY 2014/15 Local Street Pavement Rehabilitation — Overlay of Various Streets, to be funded from Gas Tax RT 7360, Account No. 11743035650/1022174-0. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 5 of 10 RESOLUTION NO. 15-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "FY 2014/15 LOCAL STREET PAVEMENT REHABILITATION — OVERLAY OF VARIOUS STREETS" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS N11. Consideration of approval to authorize the advertising of the "Notice Inviting Bids" for the FY 2014/15 Local Street Pavement Rehabilitation — Slurry of Various Streets, to be funded from Gas Tax RT 7360, Account No. 11743035650/1022174-0 and Prop 42 Account No. 11903035650/1022190-0. RESOLUTION NO. 15-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "FY 2014/15 LOCAL STREET PAVEMENT REHABILITATION — SLURRY OF VARIOUS STREETS" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. N12. Consideration to release Maintenance Guarantee Bond for Tract 18826 located at the south side of Lima Drive, west of East Avenue, submitted by Van Daele Development Corporation. N13. Consideration to approve an Improvement Agreement extension for Tract 18819, located at the northwest corner of Etiwanda Avenue and Victoria Street,submitted by Etiwanda Classics, LLC. RESOLUTION NO. 15-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING IMPROVEMENT AGREEMENT EXTENSION AND IMPROVEMENT SECURITY FOR TRACT 18819. N14. Consideration of release of Maintenance Guarantee Bond No. CE1 1 51 0700038A in the amount of $9,344.46, for the Central Park Carpeting project, Contract No. 13-145. N15. Consideration to approve a Joint Use Agreement with Metropolitan Water District of Southern California (MWDSC) in conjunction with the City's Wilson Avenue Extension Project from East Avenue to Wardman Bullock Road. N16. Consideration to approve an additional award of $2,551,761.84 for required additional improvements for the Wilson Avenue Extension Project from East Avenue to Wardman Bullock Road (CO#12-148) and to appropriate $2,551,761.84 to account no. 11243035650/1515124-0 from transportation fund balance, and to authorize the City Engineer to sign contract change order No. 2. N17. Consideration to release Maintenance Guarantee Bond for Tract 17651 and 18708 located at the south side of Banyan Street, east of East Avenue, submitted by K. Hovnanian at Andalusia, LLC. N18. Consideration to order the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for DRC2013-00284 located at 10370 24th street submitted by Rugs Limited, LLC. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 6 of 10 RESOLUTION NO. 15-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR DRC2013-00284. RESOLUTION NO. 15-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2013-00284. RESOLUTION NO. 15-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR DRC2013-00284. N19. Consideration to order the annexation to Landscape Maintenance District No. 1 and Street Light Maintenance District Nos. 1 and 2 for DRC2013-00285 located at 10360 24th street submitted by Rugs Limited, LLC. RESOLUTION NO. 15-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO LANDSCAPE MAINTENANCE DISTRICT NO. 1 (GENERAL CITY) FOR DRC2013-00285. RESOLUTION NO. 15-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 1 (ARTERIAL STREETS) FOR DRC2013-00285. RESOLUTION NO. 15-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, ORDERING THE ANNEXATION OF CERTAIN TERRITORY TO STREET LIGHT MAINTENANCE DISTRICT NO. 2 (LOCAL STREETS) FOR DRC2013-00285. N20. Consideration of a Summary Vacation (V-227) of vehicular access rights for two existing driveways on the north side of 4th Street, east of Hermosa Avenue, along Parcel 1 of Parcel Map 5239, requested by Tree Rancho, LLC (APN 210-371-02). Related File: DRC2014-00566. RESOLUTION NO. 15-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, SUMMARILY ORDERING THE VACATION OF VEHICULAR ACCESS RIGHTS ON THE NORTH SIDE OF 4TH STREET, EAST OF HERMOSA AVENUE. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 7 of 10 N21. Consideration to release Maintenance Guarantee Bond for Parcel Map 18794 located approximately 640 feet west of Hellman Avenue, at the south side of 8th Street and the south and north sides of 7th Street,submitted by DCT 8th &Vineyard LLC,a Delaware Limited Liability Company. N22. Consideration to approve the Final Map and Monumentation Cash Deposit for Parcel Map 19532, located at the southeast corner of Etiwanda Avenue and Arrow Route, submitted by Smash LLC, a California Limited Liability Company. RESOLUTION NO. 15-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, CALIFORNIA, APPROVING THE FINAL MAP AND MONUMENTATION CASH DEPOSIT FOR PARCEL MAP 19532. N23. Consideration of approval to authorize the advertising of the "Notice Inviting Bids" for the Red Hill Park Lake Modernization project,to be funded from General City and Citywide Infrastructure Funds and to be reimbursed by LMD 1. RESOLUTION NO. 15-024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "RED HILL PARK LAKE MODERNIZATION PROJECT" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. MOTION: Moved by Spagnolo, seconded by Kennedy,to approve the staff recommendations in the staff reports for Consent Calendar Items N1 through N23. Motion carried 5-0. 0. ADMINISTRATIVE HEARING ITEMS I 01. Annual Report by the Landscape Maintenance District Cititzens' Oversight Committee. City Manager John Gillison provided a brief overview of the item and introduced Lori Sassoon, Deputy City Manager/Administrative Services, who presented the staff report. Ms. Sassoon introduced Mr. Jaime Garcia, Chair of the Landscape Maintenance District (LMD) Citizens' Oversight Committee. Mr. Garcia recognized members of the Committee who were present in the audience. He provided the committee's report and expressed appreciation for the opportunity to serve on the committee. Mayor Michael thanked Mr. Garcia and members of the committee for their willingness to serve on the committee. Mayor Michael opened the administrative hearing. With no one wishing to speak, Mayor Michael closed the administrative hearing. This item was received and filed by general consensus of the City Council. P. CITY MANAGER'S STAFF REPORTS CITY COUNCIL The following items have no legal publication or posting requirements. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 8 of 10 P1. Status Update on Cucamonga Canyon. (Oral Report) Mike Costello, Fire Chief, provided a brief timeline with regard to the Cucamonga Canyon, going back to 2009, when staff first became aware of the issue. He reported on efforts made and plans for the upcoming year. He reported that this year, access back to the forest had been established; however, the waterfalls were still in an enclosed area. Joe Bustamante, Police Lieutenant, reported on efforts made by the Rancho Cucamonga Police Department, a n d E ri c Noreen, Battalion alion Chief, Rancho Cucamonga Fire Protection District provided information regarding search and rescue calls. Nestle Waters North America and Home Depot were acknowledged for their support of these efforts. It was noted that Nestle Waters had donated water and that Home Depot had donated sand to assist with graffiti removal. Fabian Villenas, Principal Management Analyst, explained the efforts made in the Canyon area on the legislative front. Mayor Michael stressed the importance for the public to realize the tremendous amount of resources expended on this project and thanked all members of the Alliance that were present in the audience. No action required. P2. Consideration to accept the bids received, award and authorize the execution of contract in p ec a co the amount of $313,731.00 for the Solar Carport System Installation at the City of Rancho Cucamonga City Hall to the lowest responsive bidder, MD Energy, LLC and authorize the expenditure of a contingency in the amount of$31,373.10 to be funded from accounts 1705303- 5309 Municipal Utility Fund, 1706303-5309 Utility Public Benefit Fund and 1025001-5607 Capital Reserve. City Manager John Gillison announced that staff was looking at all opportunities for efficiencies in the organization as directed by the City Council. He discussed efforts to reduce expenses and increase savings in green energy. He introduced Fred Lyn, Utility Division Manager, who provided the staff report for this item. Council Member Williams inquired and Mr. Lyn responded that the entire structure would be built in its entirety with a roof deck, and the solar would be added subsequently. Council Member Kennedy asked and Mr. Lyn replied that the plan was to budget for the second phase in the next fiscal year. However, dependent upon the cost of the second phase, staff may try to complete the third phase during the same year. Council Member Alexander asked and City Manager Gillison explained that splitting the project into phases provided the ability to maximize opportunities to obtain rebates available to the City. Mayor Michael inquired and Mr. Lyn replied that the life expectancy included was the standard 25 years. MOTION: Moved by Kennedy, seconded by Williams, to approve the staff recommendations in the staff report. Motion carried 5-0. Q. COUNCIL BUSINESS The following items have been requested by the City Council for discussion. * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 9 of 10 01. CONSIDERATION OF CITY COUNCIL COMMUNITY SERVICES SUBCOMMITTEE'S RECOMMENDATION REGARDING AN APPOINTMENT TO THE PARK AND RECREATION COMMISSION. MOTION: Moved by Alexander, seconded by Williams, to approve the staff recommendation to appoint Diana Lee to the Park and Recreation Commission. Motion carried 5-0. 02. INTER-AGENCY UPDATES (Update by the City Council to the community on the meetings that were attended.) Mayor Pro Tern Spagnolo advised that earlier in the morning he had attended an Omnitrans meeting and had approved a series of public workshops to gather public input on proposed changes to bus services (Routes 85 and 67) in the City. He mentioned that two of the workshops would be held in Rancho Cucamonga, one on March 23rd at 1:00 p.m. in the City Council Chambers,the other on March 26Th at 9:30 a.m. at Chaffey College. He invited the public to go to www.omnitrans.org to obtain additional information. Mayor Michael announced that he had attended a San Bernardino Association of Governments meeting earlier in the day. He spoke about Measure I and noted that it would be in effect through 2040. He talked about Cherry Avenue/I10 Interchange and the beautiful designs that can be seen on the freeways throughout the Inland Empire as a result of this measure. He informed that there were currently 35 projects in construction or in the planning phase throughout the County, totaling over$5 million dollars. Q3. COUNCIL ANNOUNCEMENTS (Comments to be limited to three minutes per Council Member.) Council Member Williams encouraged everyone to be alert to different signs of a heart attack. She reminded husbands that extreme fatigue could be a sign of a heart attack and advised that this should not be taken lightly. Council Member Kennedy urged all men to encourage the women in their lives to take the necessary steps to ensure that they are healthy. R. IDENTIFICATION OF ITEMS FOR NEXT MEETING No items were identified. S. ADJOURNMENT The meeting was adjourned at 8:29 p.m. in memory of Esperanza Curiel. Respectfully submitted, Marie Macias, MMC Interim City Clerk Services Director Approved: * * * * * * DRAFT * February 4, 2015 I Closed Session, Fire Protection District, Successor Agency, Housing Successor Agency, Public Financing Authority and City Council Regular Meetings Minutes City of Rancho Cucamonga I Page 10 of 10 CITY OF RANCHO CUCAMONGA P1 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date • Vendor Name Clq Fire Amount • AP 00354891 01/28/2015 AEI-CASC CONSULTING 3,091.14 0.00 3,091.14 AP 00354892 01/28/2015 ALL CITIES TOOLS 0.00 153.36 153.36 AP 00354893 01/28/2015 ALLIANT INSURANCE SERVICES INC. 285.00 0.00 285.00 AP 00354894 01/28/2015 ALLIANT INSURANCE SERVICES INC. 214.00 0.00 214.00 AP 00354895 01/28/2015 ANALILA LLC 180.00 0.00 180.00 AP 00354896 01/28/2015 AROCHO,ALMA 636.00 0.00 636.00 AP 00354897 01/28/2015 ASSOCIATED POWER INC 196.23 0.00 196.23 AP 00354898 01/28/2015 AT&T MOBILITY 0.00 123.78 123.78 AP 00354899 01/28/2015 AVANTS,MARGE 231.00 0.00 231.00 AP 00354900 01/28/2015 BALDY FIRE AND SAFETY 107.00 0.00 107.00 AP 00354901 01/28/2015 BETTS,MICHAEL 300.00 0.00 300.00 AP 00354902 01/28/2015 BNY WESTERN TRUST 1,750.00 0.00 1,750.00 AP 00354903 01/28/2015 CABLE INC. 717.18 0.00 717.18 AP 00354904 01/28/2015 CAL LIFT 0.00 270.25 270.25 AP 00354905 01/28/2015 CAL PERS LONG TERM CARE 309.52 0.00 309.52 AP 00354906 01/28/2015 CALIFORNIA BOARD OF EQUALIZATION,STATE OF 5,366.49 0.00 5,366.49 AP 00354907 01/28/2015 CALIFORNIA BUILDING STANDARDS COMMISSION 1,637.15 0.00 1,637.15 AP 00354908 01/28/2015 CALIFORNIA DEPARTMENT OF TRANSPORTATION 8,314.35 0.00 8,314.35 AP 00354909 01/28/2015 CALIFORNIA DIVISION OF THE STATE ARCHITECT 613.20 0.00 613.20 AP 00354910 01/28/2015 CALIFORNIA,STATE OF 3,902.50 0.00 3,902.50 AP 00354911 01/28/2015 CALLACI,ALLEN 836.76 0.00 836.76 AP 00354912 01/28/2015 CALPERS 123,983.72 7,168.22 131,151.94*** AP 00354913 01/28/2015 CAMPBELL,CATHERINE 300.00 0.00 300.00 AP 00354914 01/28/2015 CARQUEST AUTO PARTS 0.00 44.42 44.42 AP 00354915 01/28/2015 CARRILLO,MARTIN 667.00 0.00 667.00 AP 00354916 01/28/2015 CELIO,MARTIN 212.00 0.00 212.00 AP 00354917 01/28/2015 CHARTER COMMUNICATIONS 29.50 0.00 29.50 AP 00354918 01/28/2015 CIRIACKS,VALERIE ANN 86.40 0.00 86.40 AP 00354919 01/28/2015 CLAREMONT COURIER 25.00 0.00 25.00 AP 00354920 01/28/2015 CLARK,KAREN 648.00 0.00 648.00 AP 00354921 01/28/2015 CLEARWATER GRAPHICS INC 369.58 0.00 369.58 AP 00354922 01/28/2015 COCHERELL,DOREEN 96.00 0,00 96.00 AP 00354923 01/28/2015 COOKSEY,ANNA 18.60 0.00 18.60 AP 00354924 01/28/2015 COSTAR REALTY INFORMATION INC 590.00 0.00 590.00 AP 00354925 01/28/2015 DANIELS TIRE SERVICE 0.00 1,453.03 1,453.03 AP 00354926 01/28/2015 DEER CREEK CAR WASH 305.50 0.00 305.50 AP 00354927 01/28/2015 DEPARTMENT OF CONSERVATION 9,794.57 0.00 9,794.57 AP 00354928 01/28/2015 DESER,ABIGAIL 1,601.00 0.00 1,601.00 AP 00354929 01/28/2015 DOLLARHIDE,GINGER 108.00 0.00 108.00 AP 00354930 01/28/2015 DOWNEY,JENNIFER 11.09 - 0.00 11.09 AP 00354931 01/28/2015 DUNN,ANN MARIE 603.00 0.00 603.00 AP 00354932 01/28/2015 EASTERLING,RAY 273.60 0.00 273.60 AP 00354933 01/28/2015 ENTERSECTCORP 2.99 0.00 2.99 • AP 00354934 01/28/2015 ESTRELLA,JESSICA 0.00 195.00 195.00 AP 00354935 01/28/2015 FCLO MUSIC THEATRE 324.00 0.00 324.00 AP 00354936 01/28/2015 FLEET SERVICES INC. 0.00 191.50 191.50 AP 00354937 01/28/2015 G AND M BUSINESS INTERIORS 0.00 250.62 250.62 User: VLOPEZ- VERONICA LOPEZ Page: 1 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 CITY OF RANCHO CUCAMONGA P2 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Cheek Date Vendor Name • City Fire Amount AP 00354938 01/28/2015 GIBSON,BENJAMIN 300.00 0.00 300.00 AP 00354939 01/28/2015 GILKEY,JOHN 150.00 0.00 150.00 AP 00354940 01/28/2015 GILLETTE,AMY 300.00 0.00 300.00 AP 00354941 01/28/2015 GILLISON,JOHN 40.00 0.00 40.00 AP 00354942 01/28/2015 GIORDANO,MARIANNA 86.40 0.00 86.40 AP 00354943 01/28/2015 GONZALES,ANTOINETTE 14.95 0.00 14.95 AP 00354944 01/28/2015 GOODFIELD, RICHARD 456.00 0.00 456.00 AP 00354945 01/28/2015 GOODYEAR TIRE AND RUBBER CO. 0.00 4,047.09 4,047.09 AP 00354946 01/28/2015 GRAFFITI TRACKER INC 2.250.00 0.00 . 2,250.00 AP 00354947 01/28/2015 GT ENGINEERING 0.00 548.80 548.80 AP 00354948 01/28/2015 II& L CHARTER COMPANY INC 200.00 0.00 200.00 AP 00354949 01/28/2015 HABER,JULIE 260.00 0.00 260.00 AP 00354950 01/28/2015 HAMILTON, MONIQUE 720.00 0.00 720.00 AP 00354951 01/28/2015 HAMPTON YOGA 732.00 0.00 732.00 . AP 00354952 01/28/2015 HANKET,ARTHUR 180.00 0.00 180.00 AP 00354953 01/28/2015 HARVEY,DOUG 180.00 0.00 180.00 AP 00354954 01/28/2015 HERITAGE EDUCATION GROUP 310.00 0.00 310.00 AP 00354955 01/28/2015 HOME DEPOT CREDIT SERVICES 645 511.43 0.00 511.43 AP 00354956 01/28/2015 HOSE MAN INC 0.00' 368.59 368.59 Al' 00354957 01/28/2015 HOYT LUMBER CO.,SM 0.00 60.23 60.23 AP 00354958 01/28/2015 ICC 0.00 50.00 50.00 AP 00354959 01/28/2015 INLAND EMPIRE PROPERTY SERVICES INC 0.00 240.00 240.00 AP 00354960 01/28/2015 INLAND EMPIRE'!'OURS AND TRANSPORTATION 2,840.00 0.00 2,840.00 AP 00354961 01/28/2015 INLAND PRESORT&MAILING SERVICES 24.66 0.00 24.66 AP 00354962 01/28/2015 INSIGHT PUBLIC SECTOR INC 538.56 0.00 538.56 AP 00354963 01/28/2015 INTERACTIVE DATA CORPORATION 330.69 0.00 330.69 AP 00354964 01/28/2015 ISG INFRASYS 0.00 970.85 970.85 Al' 00354965 01/28/2015 JOHN DEERE LANDSCAPES 2,292.84 0.00 2,292.84 AP 00354966 01/28/2015 JOHN YEAW&ASSOCIATES 127.70 0.00 127.70 AP 00354967 01/28/2015 JONES AND MAYER,LAW OFFICES OF 0.00 160.00 160.00 AI' 00354968 01/28/2015 K K WOODWORKING 129.48 0.00 129.48 AP 00354969 01/28/2015 KALFELL, MARK 159.02 0.00 159.02 AP 00354970 01/28/2015 LALONDE.JOHN 500.00 0.00 500.00 AP 00354971 01/28/2015 LAMOUREUX,JULIE 750.00 0.00 750.00 AP 00354972 01/28/2015 LAMOUREUX,KRISTEN 300.00 0.00 300.00 AP 00354973 01/28/2015 LAWSON PRODUCTS INC 0.00 693.08 693.08 AP 00354974 01/28/2015' LELLIO T,JEREMY 180.00 0.00 180.00 Al' 00354975 01/28/2015 LENOVO(UNITED STATES)INC. 2,100.18 0.00 2,100.18 AP 00354976 01/28/2015 LEXIPOL LLC 0.00 7,395.00 7,395.00 AP 00354977 01/28/2015 LIEBERT CASSIDY WHITMORE 5,798.50 0.00 5,798.50 AP 00354978 01/28/2015 LIFE ASSIST INC 0.00 15,257.43 15,257.43 AP 00354979 01/28/2015 LIGHTHOUSE,THE 0.00 334.23 334.23 AP 00354980 01/28/2015 LINNELL.SHERRY 853.00 0.00 853.00 AP 00354981 01/28/2015 LI'I"TLE BEAR PRODUCTIONS 1,390.00 0.00 1,390.00 • AP 00354982 01/28/2015 LOPEZ,GEOVANNY 75.00 0.00 75.00 • AP 00354983 01/28/2015 LOS ANGELES FREIGHTLINER 378.48 0.00 378.48 AP 00354984 01/28/2015 MEINEKE CAR CARE CENTER 1,068.32 0.00 1,068.32 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 CITY OF RANCHO CUCAMONGA P3 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00354985 01/28/2015 MIDWEST TAPE 254.88 0.00 254.88 AP 00354986 01/28/2015 MIJAC ALARM COMPANY 0.00 85.00 85.00 AP 00354987 01/28/2015 MILANETTO.MARSHA 60.00 0.00 60.00 AP 00354988 01/28/2015 MOTOROLA SOLUTIONS INC • 0.00 2,268.00 2,268.00 AP 00354989 01/28/2015 MUNSON,MICHELLE 13.41 0.00 13.41 AP 00354990 01/28/2015 MUSIC THEATRE INTERNATIONAL 135.00 0.00 135.00 AP 00354991 01/28/2015 NAPA AUTO PARTS 0.00 114.42 114.42 AP 00354992 01/28/2015 NATIONWIDE ENVIRONMENTAL SERVICES 4,368.00 0.00 4,368.00 AP 00354993 01/28/2015 NEXTEL 0.00 164.97 164.97 AP 00354994 01/28/2015 NICANDROS,CONSTANTINE 300.00 0.00 300.00 AP 00354995 01/28/2015 NICOLS,KRISTIE 214.05 0.00 214.05 AP 00354996 01/28/2015 OCCUPATIONAL HEALTH CTRS OF CA 308.48 0.00 308.48 AP 00354997 01/28/2015 OFFICE DEPOT 2,390.67 297.95 2,688.62*** AP 00354998 01/28/2015 ONTARIO ELKS LODGE 162.00 0.00 162.00 AP 00354999 01/28/2015 ONTARIO,CITY OF 10,502.19 0.00 10,502.19 AP 00355000 01/28/2015 ONTRAC 297.11 0.00 297.11 AP 00355001 01/28/2015 ORONA,PATRICIA 1,420.00 0.00 1,420.00 AP 00355002 01/28/2015 OTT,LAURA 708.00 0.00 708.00 AP 00355003 01/28/2015 OTT,SHARON 540.00 0.00 540.00 AP 00355004 01/28/2015 PATERSON, DAVID ROSS 180.00 0.00 180.00 AP 00355005 01/28/2015 PATTON SALES CORP 0.00 42.81 42.81 AP 00355006 01/28/2015 PAZMINO, EDGAR 350.00 0.00 350.00 AP 00355007 01/28/2015 PETERSON HYDRAULICS INC 0.00 332.50 332.50 AP 00355008 01/28/2015 PETES ROAD SERVICE INC 219.54 0.00 219.54 AP 00355009 01/28/2015 PFFNIX CREATIVE GROUP 10,000.00 0.00 10,000.00 AP 00355010 01/28/2015 PH&S PRODUCTS LLC 0.00 2,725.00 2,725.00 AP 00355011 01/28/2015 PHOENIX GROUP INFORMATION SYSTEMS 1,515.94 0.00 1,515.94 AP 00355012 01/28/2015 PITTSBURGH PROPERTY PARK LLC 5,000.00 0.00 5,000.00 AP 00355013 01/28/2015 PRUTSMAN,DEBBIE 500.00 0.00 500.00 AP 00355014 01/28/2015 QUALITY TRUCK ELECTRIC INC - 0.00 135.00 135.00 AP 00355015 01/28/2015 R H F INC 195.00 0.00 195.00 AP 00355016 01/28/2015 RAINEY.LATREACE 560.00 0.00 560.00 AP 00355017 01/28/2015 RANCHO SMOG CENTER 630.00 0.00 630.00 AP 00355018 01/28/2015 RDO EQUIPMENT CO 982.02 0.00 982.02 AP 00355019 01/28/2015 RED WING SHOE STORE 2,239.09 0.00 2,239.09 AP 00355020 01/28/2015 RICHARDS WATSON AND GERSHON 13,175.41 0.00 13,175.41 AP 00355021 01/28/2015 ROBLES,RAUL P 480.00 0.00 480.00 AP 00355022 01/28/2015 ROWADER,CHRISTANNA 300.00 0.00 300.00 AP 00355023 01/28/2015 SA RECYCLING LLC 0.00 8,166.46 8,166.46 AP 00355024 01/28/2015 SAFE-ENTRY TECHNICAL INC 0.00 250.00 250.00 AP 00355025 01/28/2015 SAN BERNARDINO CO AUDITOR CONT 5,782.50 0.00 5,782.50 AP 00355026 01/28/2015 SAN BERNARDINO CO FIRE DEPT 111.39 0.00 111.39 AP 00355027 01/28/2015 SBCFTO ASSOCIATION 0.00 50.00 50.00 AP 00355028 01/28/2015 SC FUELS 15,272.26 7,299.61 22,571.87*** AP 00355029 01/28/2015 SENECHAL,CALVIN 688.20 0.00 688.20 AP 00355030 01/28/2015 SERRATO&ASSOCIATES 60.00 0.00 60.00 AP 00355031 01/28/2015 SILVER,EDNA 48.60 0.00 48.60 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 CITY OF RANCHO CUCAMONGA P4 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00355032 01/28/2015 SIPHOMSAY,SID 10.30 0.00 10.30 AP 00355033 01/28/2015 SMARTLITE 150.00 0.00 150.00 AP 00355034 01/28/2015 SMITH,DANIEL 750.00 0.00 750.00 AP 00355035 01/28/2015 SMITH,LEE JAYMI 853.00 0.00 853.00 AP 00355036 01/28/2015 SMITH,MICHAEL C 853.00 0.00 853.00 AP 00355037 01/28/2015 SO CALIF GAS COMPANY 3,136.26 1,685.20 4,821.46*** AP 00355038 01/28/2015 SO CALIF GAS COMPANY 1,771.43 0.00 1,771.43 AP 00355043 01/28/2015 SOUTHERN CALIFORNIA EDISON 22,542.07 2,199.43 24,741.50*** AP 00355044 01/28/2015 SOUTHERN CALIFORNIA EDISON 256.40 0.00 256.40 AP 00355045 01/28/2015 SOUTHERN CALIFORNIA EDISON 190,014.93 0.00 190,014.93 AP 00355046 01/28/2015 SOUTHERN CALIFORNIA TOS 0.00 50.00 50.00 AP 00355047 01/28/2015 SOUTHLAND FARMERS MARKET ASSOC INC 1,076.00 0.00 1,076.00 AP 00355048 01/28/2015 SOUTHWEST MOBILE STORAGE INC 108.00 0.00 108.00 AP 00355049 01/28/2015 SPAGNOLO,SAM 40.00 0.00 40.00 AP 00355050 01/28/2015 STRATEGIC ECONOMICS INC 1 1,320.48 0.00 1 1,320.48 Al' 00355051 01/28/2015 SUNGARD PUBLIC SECTOR INC 7,689.60 0.00 7,689.60 AP 00355052 01/28/2015 T HOMSON REUTERS WEST PAYMENT CENTER 415.34 0.00 415.34 AP 00355053 01/28/2015 TRACEY,VAL 516.00 0.00 516.00 AP 00355054 01/28/2015 U S LEGAL SUPPORT INC 1,386.41 0.00 1,386.41 AP 00355055 01/28/2015 U S LEGAL SUPPORT INC 101.00 0.00 101.00 AP 00355056 01/28/2015 U S LEGAL SUPPORT INC 149.19 0.00 149.19 AP 00355057 01/28/2015 U.S. BANK PARS ACCT 46746022500 1,009.70 0.00 1,009.70 AP 00355058 01/28/2015 U.S. BANK PARS ACCT#6746022500 3.900.00 0.00 3,900.00 AP 00355059 01/28/2015 U.S. BANK PARS ACCT#6746022500 12,519.62 0.00 12,519.62 AP 00355060 01/28/2015 UNIFIRE 0.00 1,127.17 1,127.17 AP 00355061 01/28/2015 UNITED SITE SERVICES OF CA INC 225.91 0.00 225.91 AP 00355062 01/28/2015 UPS 128.14 0.00 128.14 AP 00355063 01/28/2015 UTILIQUEST 4,636.50 0.00 4,636.50 AP 00355064 01/28/2015 VALLEY CREST LANDSCAPE 1,357.84 0.00 1,357.84 AP 00355065 01/28/2015 VALLEY CREST LANDSCAPE 9,246.57 0.00 9,246.57 AP 00355066 01/28/2015 VALLEY POWER SYSTEMS INC 0.00 234.00 234.00 AP 00355067 01/28/2015 VECCHIO,TOM 221.80 0.00 221.80 AP 00355068 01/28/2015 VERIZON BUSINESS SERVICES 799.24 0.00 799.24 AP 00355070 01/28/2015 VERIZON CALIFORNIA 4,598.92 1,170.99 5,769.91 *** AP 00355071 01/28/2015 VERIZON LEGAL COMPLIANCE 500.00 0.00 500.00 AP 00355072 01/28/2015 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00355073 01/28/2015 VORTEX INDUSTRIES INC 633.00 0.00 633.00 AP 00355074 01/28/2015 WALTERS WHOLESALE ELECTRIC CO 1,093.83 0.00 1,093.83 AP 00355075 01/28/2015 WARREN&CO INC,CARL 138.52 0.00 138.52 AP 00355076 01/28/2015 WAXIE SANITARY SUPPLY 6,477.12 0.00 6,477.12 AP 00355077 01/28/2015 WELLS FARGO BANK N A 11,750.00 0.00 11,750.00 AP 00355078 01/28/2015 WESTERN STATES FIRE EQUIPMENT 0.00 37,813.60 37,813.60 AP 00355079 01/28/2015 WESTERN STATES TRANSMISSIONS 0.00 707.54 707.54 AP 00355080 01/28/2015 WESTLAND GROUP INC 13,942.00 0.00 13,942.00 AP 00355081 01/28/2015 WESTRUX INTERNATIONAL INC 0.00 430.29 430.29 AP 00355082 01/28/2015 WETZEL'S PRETZELS 1,648.37 0.00 1,648.37 AP 00355083 01/28/2015 WHITE HOUSE PHOTO INC 1,100.00 0.00 1,100.00 User: VLOPEZ- VERONICA LOPEZ Page: 4 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED- CK: Agenda Check Register Portrait L Time: 15:46:56 CITY OF RANCHO CUCAMONGA P5 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00355084 01/28/2015 WHITTIER FERTILIZER 2,980.80 0.00 2,980.80 AP 00355085 01/28/2015 WILSON AND BELL 472.38 0.00 472.38 AP 00355086 01/28/2015 WLC ARCHITECTS 10,000.00 0.00 10,000.00 AP 00355087 01/29/2015 ABC LOCKSMITHS 446.82 0.00 446.82 AP 00355088 01/29/2015 AIRGAS USA LLC 265.20 0.00 265.20 AP 00355092 01/29/2015 BRODART BOOKS 9,057.07 0.00 9,057.07 AP 00355093 01/29/2015 COMP U ZONE 255.00 0.00 255.00 AP 00355096 01/29/2015 CUCAMONGA VALLEY WATER DISTRICT 41,501.83 1,289.15 42,790.98*** AP 00355097 01/29/2015 EWING IRRIGATION PRODUCTS 117.00 0.00 117.00 AP 00355098 01/29/2015 FASTENAL COMPANY 53.01 0.00 - 53.01 AP 00355099 01/29/2015 FORD OF UPLAND INC 102.83 0.00 102.83 AP 00355100 01/29/2015 GENERATOR SERVICES CO 0.00 1,158.46 1,158.46 AP 00355101 01/29/2015 HYDRO SCAPE PRODUCTS INC 14.03 0.00 14.03 AP 00355102 01/29/2015 INTERSTATE BATTERIES 226.30 887.45 1,113.75*** AP 00355103 01/29/2015 KME FIRE APPARATUS 0.00 761.08 761.08 AP 00355104 01/29/2015 LIMS AUTO INC 634.87 0.00 634.87 AP 00355105 01/29/2015 NEC CORPORATION OF AMERICA 26,579.46 0.00 26,579.46 AP 00355106 01/29/2015 SIMPLOT PARTNERS 1,615.79 0.00 1,615.79 AP 00355107 01/29/2015 SOUTHERN CALIFORNIA EDISON 191.64 0.00 191.64 AP 00355108 01/29/2015 SUNRISE FORD 215.87 0.00 215.87 AP 00355109 01/29/2015 TW TELECOM 1,408.20 0.00 1,408.20 AP 00355110 01/29/2015 UNIFIRST UNIFORM SERVICE 0.00 67.82 67.82 AP 00355111 01/29/2015 VISTA PAINT 529.84 0.00 529.84 AP 00355112 01/29/2015 BELL,MICHAEL L. 0.00 1,560.49 1,560.49 AP 00355113 01/29/2015 LONCAR,PHILIP 0.00 920.36 920.36 AP 00355114 01/29/2015 TOWNSEND,JAMES 0.00 1,560.49 1,560.49 AP 00355115 01/29/2015 WALKER,KENNETH 0.00 246.76 246.76 AP 00355116 02/02/2015 FLEMINGS STEAKHOUSE 4,790.02 0.00 4,790.02 AP 00355117 02/04/2015 ABLE BUILDING MAINTENANCE 6,644.91 0.00 6,644.91 AP 00355118 02/04/2015 ABLETRONICS 16.09 0.00 16.09 AP 00355119 02/04/2015 AFLAC GROUP INSURANCE 79.40 0.00 79.40 AP 00355120 02/04/2015 AGILITY FUEL SYSTEMS 2,041.88 0.00 2,041.88 AP 00355121 02/04/2015 ALL CITY MANAGEMENT SERVICES INC. 20,294.00 0.00 20,294.00 AP 00355122 02/04/2015 ALLIED BARTON SECURITY SERVICES LLC 23,133.80 0.00 23,133.80 AP 00355123 02/04/2015 ALTERATION STUDIO 214.61 0.00 214.61 AP 00355124 02/04/2015 AMERICAN PLANNING ASSOCIATION 485.00 0.00 485.00 AP 00355125 02/04/2015 AMLON INDUSTRIES INC. 1,236.60 0.00 1,236.60 AP 00355126 02/04/2015 AMIECH ELEVATOR SERVICES 792.54 0.00 792.54 AP 00355127 02/04/2015 APPLIED METERING TECHNOLOGIES INC 10,950.20 0.00 10,950.20 AP 00355128 02/04/2015 ARANA,JONATHON 1,324.20 0.00 1,324.20 AP 00355129 02/04/2015 ARCHITERRA DESIGN GROUP 6,809.25 0.00 6,809,25 AP 00355130 02/04/2015 ART OF LIVING FOUNDATION 144.00 0.00 144.00 AP 00355131 02/04/2015 ASSI SECURITY 695.00 0.00 695.00 AP 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DENNIS 0.00 893.87 893.87 EP 00004943 01/29/2015 MORGAN,BYRON 0.00 2,277.23 2,277.23 EP 00004944 01/29/2015 MYSKOW,DENNIS 0.00 920.36 920.36 EP 00004945 01/29/2015 NAUMAN, MICHAEL 0.00 920.36 920.36 EP 00004946 01/29/2015 NEE.RON 0.00 1,757.12 1,757.12 EP 00004947 01/29/2015 NELSON, MARY JANE 0.00 173.51 173.51 EP 00004948 01/29/2015 PLOUNG,MICHAEL.' 0.00 864.17 864.17 EP 00004949 01/29/2015 POST, MICHAEL R 0.00 1,577.31 1,577.31 EP 00004950 01/29/2015 PROULX,PATRICK 0.00 1,560.49 1,560.49 EP . 00004951 01/29/2015 ROEDER,JEFF 0.00 1,172.22 1,172.22 EP 00004952 01/29/2015 SALISBURY,THOMAS 0.00 893.87 893.87 EP 00004953 01/29/2015 SMITH,RONALD 0.00 920.36 920.36 EP 00004954 01/29/2015 SPAGNOLO,SAM 0.00 469.02 469.02 EP 00004955 01/29/2015 SPAIN,WILLIAM 0.00 694.69 694.69 EP 00004956 01/29/2015 SULLIVAN,JAMES 0.00 753.31 753.31 EP 00004957 01/29/2015 TAYLOR,STEVE 0.00 1,224.46 1,224.46 EP 00004958 01/29/2015 TU LEY,TERRY 0.00 1,172.22 1,172.22 EP 00004959 01/29/2015 VANDERKALLEN, FRANCIS 0.00 1,192.64 1,192.64 EP 00004960 01/29/2015 WOLFE.JACKIE 0.00 600.74 600.74 EP 00004961 01/29/2015 YOWELL,TIMOTHY A 0.00 1,323.48 1,323.48 EP 00004962 01/29/2015 KILMER,STEPHEN 0.00 1,233.07 1,233.07 EP 00004963 01/29/2015 WALTON,KEVIN 0.00 1,233.07 1,233.07 EP 00004965 02/04/2015 AECOM 36,664.67 0.00 36,664.67 EP 00004966 02/04/2015 CALIF GOVERNMENT VEBA/RANCHO CUCAMONGA 83,658.00 0.00 83,658.00 EP 00004967 02/04/2015 RCPFA 9,993.40 0.00 9,993.40 EP 00004968 02/04/2015 SAN BERNARDINO CTY SHERIFFS DEPT 2,510,019.00 0.00 2,510,019.00 EP 00004969 02/04/2015 RCC EA 1,319.00 0.00 1,319.00 • User: VLOPEZ- VERONICA LOPEZ Page: I I Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait t Time: 15:46:56 CITY OF RANCHO CUCAMONGA P12 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount Total City: $4,379,646.93 Total Fire: $209,021.24 Grand Total: $4,588,668.17 Note: *** Check Number includes both City and Fire District expenditures • • User: VLOPEZ- VERONICA LOPEZ Page: 12 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 . 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(p n u n 0 r 0 N O N C a o vi a ri a to A N N 0 N CO N ry O O N 01 m 1- N O m A CO °o o 0 0 I,: of - d N n CU'W °0 00 M !el oo 00 n 0 d o co co o o vi ''n@ °0 0 o m m E Ga o o of to ri NS 00 00 00 N m � �N N ry 0 N ,t-- „N 0) Si o O o O 0) N co o n r ° 0 0 o co 0) 0) O O N 4.1 L6 LS c5 r >0 O 0 0 0 0 of U ('7 1 O O N N N yM ` N N ri N 0 A 0 c O Cf 12. -, F O C T C> O � � 0 CO d 0 '> 0O o C cm n d U : o L Q r it u- O N 0 0 U a r N N N go w sre O O ei a N C C 0) ❑ 7 Z D LL Z w Z Z O N N LL 0 r —> ,.... u F E w 0 E z 0 1 0 0 0 0 0 ED Q a E m a -J a 3 a a d N ¢ N Z CO N 0 CO N co Lil m S U T O ❑ OJ .0 J LL 0 t O f # C 0 C C « a. C 0 = C = 0 LL = O p i P18 cie"; STAFF REPORT 6. RANCHO CUCAMONGA FIRE PROTECTION DISTRICT I J RANCHO Date: February 18, 2015 CUCAMONGA To: President and Members of the Board of Directors John R. Gillison, City Manager From: Mike Costello, Fire Chief By: Don Cloughesy, Deputy Fire Chief Ruth Cain, Acting Senior Buyer • Eric Wells, Captain Pamela Pane, Management Analyst III Subject: Authorization to award the purchase of one (1) Type I Fire Engine, as budgeted for the Fire Protection District, from KME Kovatch of California, in the amount of $615,462.84 in accordance with RFP #14/15-103, from Account No. 3288501-5604 (Capital Outlay-Vehicles) and approve an appropriation in the amount of $55,470.00 from District Capital Reserves to Account No. 3288501-5604 RECOMMENDATION It is recommended that the Fire Board authorize an award for the purchase of one (1) Type I Fire Engine, as budgeted for the Fire Protection District, from KME Kovatch of California, in the amount of $615,462.84 in accordance with RFP #14/15-103, from Account No. 3288501-5604 (Capital Outlay-Vehicles) and approve an appropriation in the amount of $55,470.00 from District Capital Reserves to Account No. 3288501-5604. BACKGROUND/ANALYSIS The Fire District has allocated funds in the FY 2014/15 budget-for this purchase. The bids came in over the amount approved in the budget, so an additional appropriation is required. This unit will replace the 54-94 KME Renegade Type I Engine. That Engine was placed in service in 1994 (20-years old) and is currently at 173,315 miles. National fire service standards recommend front line apparatus should be considered for replacement after 10 years of service, moved into reserve status for 5 years, then be removed from the fleet (National Fire Protection Association 1901, "Standard for Automotive Fire Apparatus", 2009 ed.). Because this is a guideline, other factors are also considered when scheduling the replacement of Fire Apparatus. Maintenance costs, current regulatory requirements and performance are a few of those factors. Fire District staff provided detailed specifications for one (1) Type I Fire Engine to the Purchasing Division. Purchasing prepared and posted formal RFP #14/15-103 to the City's automated procurement system. As a result, there were eleven (11) vendors notified, ten (10) vendors downloaded the RFP documentation, and three (3) vendors responded, one (1) response was deemed as non-responsive, the remaining two (2) responses were formally evaluated. P19 PAGE 2 AWARD THE PURCHASE OF ONE(1)TYPE I FIRE ENGINE An Evaluation Committee consisting of staff from the Fire District and Purchasing conducted a thorough analysis of the RFP responses, scored and ranked them. The consolidated scores resulted in from KME Kovatch of California as the finalist. Therefore, staff is recommending an award to from KME Kovatch of California in accordance with the specifications published in RFP #14/15-XXX. All applicable documentation is on file in the City's electronic procurement system and can be located through the City's Internet. Respectfully submitted, //An Mike Costello Fire Chief P20 Cfrts STAFF REPORT kip • CITY MANAGER'S OFFICE RANCHO Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council Board Members • John R. Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Consideration to Cancel the Regular Meetings of the Fire Protection District, Successor Agency, Public Financing Authority and City Council on April 15, 2015 and Schedule a Special Meeting at 8:00 p.m. on April 15, 2015. RECOMMENDATION It is recommended that the City Council cancel the regular meetings of the Fire Protection District, Successor Agency, Public Financing Authority and City Council on April 15, 2015 and schedule a special meeting at 8:00 p.m. on April 15, 2015. BACKGROUND Each year, the County of San Bernardino holds their annual State of the County event to celebrate their achievements from the previous year and present their plan for implementing the County's vision for the future. This event is attended by thousands of people from throughout the county, including dignitaries and elected officials from state and local offices. Each year, members of the Rancho Cucamonga City Council attend the State of the County event to support the activities of San Bernardino County and learn about what's in store for the region during the coming year. This year's State of the County event will be held on April 15, 2015 at 4:30 p.m. at the Ontario Convention Center. The timing of this event conflicts with our regular City Council and Board meetings scheduled for 7:00 p.m. on the same evening. Therefore, it is recommended that the City Council cancel the regular meetings on April 15, 2015 and schedule a special meeting at 8:00 p.m. on the same evening so the Council will have time to attend the State of the County event. A closed session will be held prior to the special meeting only if necessary. Respectfully Submitted, Donna Finch Management Analyst I CITY OF RANCHO CUCAMONGA P21 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00354891 01/28/2015 AEI-CASC CONSULTING 3,091.14 0.00 3,091.14 AP 00354892 01/28/2015 ALL CITIES TOOLS 0.00 153.36 153.36 AP 00354893 01/28/2015 ALLIANT INSURANCE SERVICES INC. 285.00 0.00 285.00 AP 00354894 01/28/2015 ALLIANT INSURANCE SERVICES INC. 214.00 • 0.00 214.00 Al' 00354895 01/28/2015 ANALILA LL.0 180.00 0.00 180.00 AP 00354896 01/28/2015 AROCHO.ALMA 636.00 0.00 636.00 AP 00354897 01/28/2015 ASSOCIATED POWER INC 196.23 0.00 196.23 AP 00354898 01/28/2015 AT&T MOBILITY 0.00 123.78 123.78 Al' 00354899 01/28/2015 AVANTS. MARGE 231.00 0.00 231.00 AP 00354900 01/28/2015 BALDY FIRE AND SAFETY 107.00 0.00 107.00 AP 00354901 01/28/2015 BETTS, MICHAEL 300.00 0.00 300.00 Al' 00354902 01/28/2015 BNY WESTERN TRUST- 1,750.00 0.00 1,750.00 AP 00354903 01/28/2015 CABLE INC. 717.18 0.00 717.18 AP 00354904 01/28/2015 CAL LIFT 0.00 270.25 270.25 AP 00354905 01/28/2015 CAL PERS LONG TERM CARE 309.52 0.00 309.52 AP 00354906 01/28/2015 CALIFORNIA BOARD OF EQUALIZATION, STATE OF 5,366.49 0.00 5.366.49 AP 00354907 01/28/2015 CALIFORNIA BUILDING STANDARDS COMMISSION 1,637.15 0.00 1.637.15 AP 00354908 01/28/2015 CALIFORNIA DEPARTMENT OF TRANSPORTATION 8.314.35 0.00 8,314.35 AP 00354909 01/28/2015 CALIFORNIA DIVISION OFTIIE STMT ARCIIITECT 613.20 0.00 613.20 AP 00354910 01/28/2015 CALIFORNIA.STATE OF 3,902.50 0.00 3,902.50 AP 00354911 01/28/2015 CALLACI.ALLEN 836.76 0.00 • 836.76 AP 00354912 01/28/2015 CALPERS 123.983.72 7.168.22 131,151.94*" AP 00354913 01/28/2015 CAMPBELL,CATHERINE 300.00 0.00 300.00 AP 00354914 01/28/2015 CARQUEST AUTO PARTS 0.00 44.42 44.42 • AP 00354915 01/28/2015 CARRILLO.MARTIN 667.00 0.00 667.00 AP 00354916 01/28/2015 CELlO.MARTIN 212.00 0.00 212.00 AP 00354917 01/28/2015 CHARTER COMMUNICATIONS 29.50 0.00 29.50 AP 00354918 01/28/2015 CIRIACKS. VALERIE ANN 86.40 0.00 86.40 AP 00354919 01/28/2015 CL.AREMONT COURIER 25.00 0.00 25.00 'AP 00354920 01/28/2015 CLARK,KAREN 648.00 0.00 648.00 AP 00354921 01/28/2015 CLEARWATER GRAPHICS INC 369.58 0.00 369.58 AP 00354922 01/28/2015 COCHERELL, DOREEN 96.00 0.00 96.00 AP 00354923 01/28/2015 COOKSEY,ANNA 18.60 0.00 18.60 AP 00354924 01/28/2015 COSTAR REALTY INFORMATION INC 590.00 0.00 590.00 AP 00354925 01/28/2015 DANIELS TIRE.SERVICE '0.00 1,453.03 1,453.03 AP 00354926 01/28/2015 DEER CREEK CAR WASH 305.50 0.00 305.50 AI' 00354927 01/28/2015 DEPARTMENT OF CONSERVATION 9,794.57 0.00 9,794.57 AP 00354928 01/28/2015 DESER.ABIGAIL 1,601.00 0.00 1,601.00 , AP 00354929 01/28/2015 DOLLARHIDE.GINGER 108.00 0.00 108.00 AP 00354930 01/28/2015 DOWNEY,JENNIFER 11.09 0.00 11.09 AP 00354931 01/28/2015 DUNN,ANN MARIE 603.00 0.00 603.00 AP 00354932 01/28/2015 EASTERLING,RAY 273.60 0.00 273.60 AP 00354933 01/28/2015 ENTERSECT CORP • 2.99 0.00 2.99 AP 00354934 01/28/2015 ESTRELLA,JESSICA 0.00 195.00 195.00 AP 00354935 01/28/2015 FCLO MUSIC THEATRE 324.00 0.00 324.00 AP 00354936 01/28/2015 FLEET SERVICES INC. 0.00 191.50 191.50 . AP 00354937 01/28/2015 G AND M BUSINESS INTERI012S 0.00 250.62 250.62 User: VLOPEZ- VERONICA LOPEZ Page: I Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait L Time: 15:46:56 CITY OF RANCHO CUCAMONGA P22 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00354938 01/28/2015 GIBSON, BENJAMIN 300.00 0.00 300.00 AP 00354939 01/28/2015 GII.KEY,JOHN 150.00 0.00 150.00 AP 00354940 01/28/2015 GILLETTE,AMY 300.00 0.00 300.00 AP 00354941 01/28/2015 GILLISON,JOHN 40.00 0.00 40.00 AP 00354942 01/28/2015 GIORDANO,MARIANNA 86.40 0.00 86.40 Al' 00354943 01/28/2015 GONZALES,ANTOINETTE 14.95 0.00 14.95 AP 00354944 01/28/2015 GOODFIELD,RICHARD 456.00 0.00 456.00 AP 00354945 01/28/2015 GOODYEAR TIRE AND RUBBER CO. 0.00 4,047.09 4,047.09 AP 00354946 01/28/2015 GRAFFITI TRACKER INC 2,250.00 0.00 . 2,250.00 AP 00354947 01/28/2015 GT ENGINEERING 0.00 548.80 548.80 AP 00354948 01/28/2015 H&L CHARTER COMPANY INC 200.00 0.00 200.00 AP 00354949 01/28/2015 HABER.JULIE 260.00 0.00 • 260.00 AP 00354950 01/28/2015 HAMILTON. MONIQUE 720.00 0.00 720.00 AP 00354951 01/28/2015 HAMPTON YOGA 732.00 0.00 732.00 AP 00354952 01/28/2015 HANKET,ARTHUR 180.00 0.00 180.00 AP 00354953 01/28/2015 HARVEY,DOUG 180.00 0.00 180.00 AP 00354954 01/28/2015 HERITAGE EDUCATION GROUP 310.00 0.00 310.00 AP 00354955 01/28/2015 HOME DEPOT CREDIT SERVICES 645 511.43 0.00 511.43 AP 00354956 01/28/2015 HOSE MAN INC 0.00 368.59 368.59 AP 00354957 01/28/2015 HOYT LUMBER CO..SM 0.00 60.23 60.23 AP 00354958 01/28/2015 ICC 0.00 50.00 50.00 AP 00354959 01/28/2015 INLAND EMPIRE PROPERTY SERVICES INC 0.00 • 240.00 240.00 AP 00354960 01/28/2015 INLAND EMPIRE TOURS AND TRANSPORTATION 2,840.00 0.00 2,840.00 AP 00354961 01/28/2015 INLAND PRESORT&MAILING SERVICES 24.66 0.00 24.66 AP 00354962 01/28/2015 INSIGHT PUBLIC SECTOR INC 538.56 0.00 538.56 AP 00354963 01/28/2015 INTERACTIVE DATA CORPORATION 330.69 0.00 330.69 AP 00354964 01/28/2015 ISG INFRASYS 0.00 970.85 970.85 AP 00354965 01/28/2015 JOHN DEERE LANDSCAPES 2,292.84 0.00 2,292.84 AP 00354966 01/28/2015 JOHN YEAW&ASSOCIATES 127.70 0.00 127.70 AP 00354967 01/28/2015 JONES AND MAYER.LAW OFFICES OF 0.00 160.00 160.00 AP 00354968 01/28/2015 K K WOODWORKING 129.48 0.00 129.48 AP 00354969 01/28/2015 KALFELL,MARK 159.02 0.00 159.02 AP 00354970 01/28/2015 LALONDE.JOHN 500.00 0.00 500.00 AP 00354971 01/28/2015 LAMOUREUX.JULIE 750.00 0.00 ' 750.00 AP 00354972 01/28/2015 LAMOUREUX,KRISTEN 300.00 0.00 300.00 AP 00354973 01/28/2015 LAWSON PRODUCTS INC 0.00 693.08 693.08 AP 00354974 01/28/2015 LELLIOT1',JEREMY 180.00 0.00 180.00 AP 00354975 01/28/2015 LENOVO(UNITED STATES) INC. 2,100.18 0.00 2,100.18 AP 00354976 01/28/2015 LEXIPOI. LLC 0.00 7,395.00 7,395.00 AP 00354977 01/28/2015 LIEBERT CASSIDY WHITMORE 5.798.50 0.00 5,798.50 AP 00354978 01/28/2015 LIFE ASSIST INC 0.00 15,257.43 15,257.43 AP 00354979 01/28/2015 LIGHTHOUSE,THE 0.00 334.23 334.23 AP 00354980 01/28/2015 LINNELL,SHERRY 853.00 0.00 853.00 AP 00354981 01/28/2015 LITTLE BEAR PRODUCTIONS 1,390.00 0.00 1,390.00 • AP 00354982 01/28/2015 LOPEZ,GEOVANNY 75.00 0.00 75.00 AP 00354983 01/28/2015 LOS ANGELES FREIGHTLINER 378.48 0.00 378.48 AP 00354984 01/28/2015 MEINEKE CAR CARE CENTER 1,068.32 0.00 1,068.32 User: VLOPEZ- VERONICA LOPEZ Page: 2 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 • CITY OF RANCHO CUCAMONGA P23 AND • RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00354985 01/28/2015 MIDWEST TAPE 254.88 0.00 254.88 AP 00354986 01/28/2015 MLIAC ALARM COMPANY 0.00 85.00 85.00 Al' 00354987 01/28/2015 MILANETTO, MARSHA 60.00 0.00 60.00 AP 00354988 01/28/2015 MOTOROLA SOLUTIONS INC 0.00 2.268.00 2,268.00 AP 00354989 01/28/2015 MUNSON, MICHELLE 13.41 0.00 13.41 AP 00354990 01/28/2015 MUSIC THEATRE INTERNATIONAL 135.00 0.00 135.00 AP 00354991 01/28/2015 NAPA AUTO PARTS 0.00 114.42 114.42 AP 00354992 01/28/2015 NATIONWIDE ENVIRONMENTAL SERVICES 4,368.00 0.00 4,368.00 AP 00354993 01/28/2015 NEXTEL 0.00 164.97 164.97 AP 00354994 01/28/2015 NICANDROS,CONSTANTINE 300.00 0.00 300.00 AP 00354995 01/28/2015 NICOLS.KRISTIE 214.05 0.00 214.05 AP 00354996 01/28/2015 OCCUPATIONAL FIEALTII CTRS OF CA 308.48 0.00 308.48 AP 00354997 01/28/2015 OFFICE DEPOT 2,390.67 297.95 2,688.62*** AP 00354998 01/28/2015 ONTARIO ELKS LODGE 162.00 0.00 162.00 AP 00354999 01/28/2015 ONTARIO,CITY OF 10,502.19 0.00 10,502.19 AP 00355000 01/28/2015 ONTRAC 297.11 0.00 297.11 AP 00355001 01/28/2015 ORONA, PATRICIA 1,420.00 0,00 1,420.00 AP 00355002 01/28/2015 OTT,LAURA 708.00 0.00 708.00 AP 00355003 01/28/2015 OTT,SHARON 540.00 0.00 540.00 AP 00355004 01/28/2015 PETERSON_DAVID ROSS 180.00 0.00 180.00 AP 00355005 01/28/2015 PATTON SALES CORP 0.00 42.81 42.81 AP 00355006 01/28/2015 PAZMINO,EDGAR 350.00 0.00 350.00 AP 00355007 01/28/2015 PETERSON HYDRAULICS INC 0.00 332.50 332.50 AP 00355008 01/28/2015 PETES ROAD SERVICE INC 219.54 0.00 219.54 AP 00355009 01/28/2015 PFINIX CREATIVE GROUP 10,000.00 0.00 10,000.00 AP 00355010 01/28/2015 PH&S PRODUCTS LLC 0.00 2.725.00 2,725.00 AP 00355011 01/28/2015 PHOENIX GROUP INFORMATION SYSTEMS 1,515.94 0.00 1,515.94 Al' 00355012 01/28/2015 PITTSBURGH PROPERTY PARK LLC 5,000.00 0.00 5,000.00 AP 00355013 01/28/2015 PRUTSMAN, DEBBIE 500.00 0.00 500.00 AP 00355014 01/28/2015 QUALITY TRUCK ELECTRIC INC 0.00 135.00 135.00 AP 00355015 01/28/2015 R I-I F INC 195.00 0.00 195.00 AP 00355016 01/28/2015 RAINEY, LATREACE 560.00 0.00 560.00 AP 00355017 01/28/2015 RANCHO SMOG CENTER 630.00 0.00 630.00 AP 00355018 01/28/2015 RDO EQUIPMENT CO 982.02 0.00 982.02 AP 00355019 01/28/2015 RED WING SHOE STORE 2,239.09 0.00 2,239.09 Al' 00355020 01/28/2015 RICHARDS WATSON AND GERSHON 13,175.41 0.00 . 13,175.41 AP 00355021 01/28/2015 ROBLES. RAUL P 480.00 0.00 480.00 AP 00355022 01/28/2015 ROWADER,CHRISTANNA 300.00 0.00 300.00 Al' 00355023 01/28/2015 SA RECYCLING LLC 0.00 8,166.46 8,166.46 AP 00355024 01/28/2015 SAFE-ENTRY TECHNICAL INC 0.00 250.00 250.00 AP 00355025 01/28/2015 SAN BERNARDINO CO AUDITOR CONT 5,782.50 0.00 5,782.50 AP 00355026 01/28/2015 SAN BERNARDINO CO FIRE DEPT 111.39 0.00 111.39 AP 00355027 01/28/2015 SBCFTO ASSOCIATION 0.00 50,00 50.00 AP 00355028 01/28/2015 SC FUELS 15.272.26 7,299.61 22,571.87*** AP 00355029 01/28/2015 SENECHAL.CALVIN • 688.20 0.00 688.20 AP 00355030 01/28/2015 SERRATO&ASSOCIATES 60.00 0.00 60.00 AP 00355031 01/28/2015 SILVER, EDNA • 48.60 0.00 48.60 User: VLOPEZ- VERONICA LOPEZ Page: 3 Current Date: 02/11/2015 Report:CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait I Time: 15:46:56 CITY OF RANCHO CUCAMONGA P24 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00355032 01/28/2015 SIPHOMSAY,SID 10.30 0.00 10.30 AP 00355033 01/28/2015 SMARTLITE 150.00 0.00 150.00 AP 00355034 01/28/2015 SMITH, DANIEL 750.00 0.00 750.00 AP 00355035 01/28/2015 SMITH, LEE JAYMI 853.00 0.00 853.00 • AP 00355036 01/28/2015 SMITH, MICHAEL C 853.00 0.00 853.00 AP 00355037 01/28/2015 SO CALIF GAS COMPANY 3,136.26 1,685.20 4,821.46*** AP 00355038 01/28/2015 SO CALIF GAS COMPANY 1,771.43 0.00 1,771.43 Al' 00355043 01/28/2015 SOUTHERN CALIFORNIA EDISON 22,542.07 2,199.43 24,741.50*** AP 00355044 01/28/2015 SOUTHERN CALIFORNIA EDISON 256.40 0.00 256.40 AP 00355045 01/28/2015 SOUTHERN CALIFORNIA EDISON 190,014.93 0.00 190,014.93 AP 00355046 01/28/2015 SOUTHERN CALIFORNIA TOS 0.00 50.00 50.00 AP 00355047 01/28/2015 SOUTHLAND FARMERS MARKET ASSOC INC 1,076.00 0.00 1,076.00 AP 00355048 01/28/2015 SOUTHWEST MOBILE STORAGE INC 108.00 0.00 108.00 AP 00355049 01/28/2015 SPAGNOLO,SAM 40.00 0.00 40.00 AP 00355050 01/28/2015 STRATEGIC ECONOMICS INC 11,320.48 0.00 11,320.48 AP 00355051 01/28/2015 SUNGARD PUBLIC SECTOR INC 7,689.60 0.00 7.689.60 AP 00355052 0128/2015 THOMSON REUTERS WEST PAYMENT CENTER 415.34 0.00 415.34 AP 00355053 01/28/2015 TRACEY,VAL 516.00 0.00 516.00 Al' 00355054 01/28/2015 U S LEGAL SUPPORT INC 1,386.41 0.00 1,386.41 AP 00355055 01/28/2015 U S LEGAL SUPPORT INC 101.00 0.00 101.00 • AP 00355056 01/28/2015 U S LEGAL SUPPORT INC 149.19 0.00 149.19 AP 00355057 01/28/2015 U.S. BANK PARS ACCT#6746022500 1,009.70 0.00 1.009.70 AP 00355058 01/28/2015 U.S. BANK PARS ACCT#6746022500 3,900.00 0.00 3.900.00 AI' 00355059 01/28/2015 U.S. BANK PARS ACCT#6746022500 12,519.62 0.00 12,519.62 AP 00355060 01/28/2015 UNIFIRE 0.00 1,127.17 1.127.17 Al' 00355061 01/28/2015 UNITED SITE SERVICES OF CA INC 225.91 0.00 225.91 AP 00355062 01/28/2015 UPS 128.14 0.00 128.14 AP 00355063 01/28/2015 UIILIQUEST 4,636.50 0.00 4,636.50 AI' 00355064 01/28/2015 VALLEY CREST LANDSCAPE 1,357.84 0.00 1,357.84 AP 00355065 01/28/2015 VALLEY CREST LANDSCAPE 9,246.57 0.00 9,246.57 AP 00355066 01/28/2015 VALLEY POWER SYSTEMS INC 0.00 234.00 234.00 Al' 00355067 01/28/2015 VECCHIO,TOM 221.80 0.00 221.80 AP 00355068 01/28/2015 VERIZON BUSINESS SERVICES 799.24 0.00 799.24 Al' 00355070 01/28/2015 VERIZON CALIFORNIA 4,598.92 1,170.99 5,769.91 *** AP 00355071 01/28/2015 VERIZON LEGAL COMPLIANCE 500.00 0.00 500.00 AP 00355072 01/28/2015 VIRTUAL PROJECT MANAGER INC 500.00 0.00 500.00 AP 00355073 0128/2015 VORTEX INDUSTRIES INC 633.00 0.00 633.00 AP 00355074 01/28/2015 WALTERS WHOLESALE ELECTRIC CO 1,093.83 0.00 1,093.83 AP 00355075 01/28/2015 WARREN&CO INC,CARL 138.52 0.00 138.52 AP 00355076 01/28/2015 WAXIE SANITARY SUPPLY 6,477.12 0.00 6,477.12 AP 00355077 01/28/2015 WELLS FARGO BANK N A 11,750.00 0.00 11,750.00 AP 00355078 01/28/2015 WESTERN STATES FIRE EQUII'MEN'T 0.00 37,813.60 37.813.60 AP 00355079 01/28/2015 WESTERN STATES TRANSMISSIONS 0.00 707.54 707.54 AP 00355080 01/28/2015 WESTLAND GROUP INC 13.942.00 0.00 13,942.00 Al' 00355081 01/28/2015 WESTRUX INTERNATIONAL INC 0.00 430.29 430.29 AP 00355082 01/28/2015 WETZEL'S PRETZELS 1,648.37 0.00 1,648.37 AP 00355083 01/28/2015 WHITE HOUSE PHOTO INC 1,100.00 0.00 1,100.00 User: VLOPEZ- VERONICA LOPEZ Page: 4 Current Date: 02/11/2015 Report: CK AGENDA REG PORTRAIT CONSOLIDATED-CK: Agenda Check Register Portrait L Time: 15:46:56 CITY OF RANCHO CUCAMONGA P25 • AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name City Fire Amount AP 00355084 01/28/2015 WHITTIER FERTILIZER 2,980.80 0.00 2,980.80 AP 00355085 01/28/2015 WILSON AND BELL 472.38 0.00 472.38 AP 00355086 01/28/2015 WLC ARCHITECTS 10,000.00 0.00 10,000.00 AP 00355087 01/29/2015 ABC LOCKSMITHS 446.82 0.00 446.82 AP 00355088 01/29/2015 AIRGAS USA LLC 265.20 0.00 265.20 AP 00355092 01/29/2015 BRODART BOOKS 9,057.07 0.00 9,057.07 AP 00355093 01/29/2015 COMP U ZONE 255.00 0.00 255.00 AP 00355096 01/29/2015 CUCAMONGA VALLEY WATER DISTRICT 41,501.83 1,289.15 42,790.98*** AP 00355097 01/29/2015 EWING IRRIGATION PRODUCTS 117.00 0.00 117.00 AP 00355098 01/29/2015 FASTENAL COMPANY 53.01 0.00 53.01 AP 00355099 01/29/2015 FORD OF UPLAND INC 102.83 0.00 102.83 AP 00355100 01/29/2015 GENERATOR SERVICES CO 0.00 1,158.46 1,158.46 Al' 00355101 01/29/2015 HYDRO SCAPE PRODUCTS INC 14.03 0.00 14.03 AP 00355102 01/29/2015 INTERSTATE BATIERIES 226.30 887.45 1,113.75 *** AP 00355103 01/29/2015 KME FIRE APPARATUS 0.00 761.08 761.08 Al' 00355104 01/29/2015 LIMS AUTO INC 634.87 0.00 634.87 AP 00355105 01/29/2015 NEC CORPORATION OF AMERICA • 26,579.46 0.00 26.579.46 AP 00355106 01/29/2015 SIMPLOT PARTNERS 1,615.79 0.00 1.615.79 AP 00355107 01/29/2015 SOUTHERN CALIFORNIA EDISON 191.64 0.00 191.64 AP 00355108 01/29/2015 SUNRISE FORD 215.87 0.00 215.87 AP 00355109 01/29/2015 TW TELECOM 1,408.20 0.00 1,408.20 AP 00355110 01/29/2015 UNIFIRST UNIFORM SERVICE 0.00 67.82 67.82 AP 00355111 01/29/2015 VISTA PAINT 529.84 0.00 529.84 AP 00355112 01/29/2015 BELL,MICHAEL L. • 0.00 1,560.49 1,560.49 AP 00355113 01/29/2015 LONCAR,PHILIP 0.00 920.36 920.36 AP 00355114 01/29/2015 TOWNSEND,JAMES 0.00 1,560.49 1,560.49 AP 00355115 01/29/2015 WALKER, KENNETH 0.00 246.76 246.76 AP 00355116 02/02/2015 FLEMINGS STEAKHOUSE 4,790.02 0.00 4,790.02 AP 003551 17 02/04/2015 ABLE BUILDING MAINTENANCE 6,644.91 0.00 6.644.91 AP 00355118 02/04/2015 ABLETRONICS 16.09 0.00 16.09 AP 00355119 02/04/2015 AFLAC GROUT'INSURANCE 79.40 0.00 79.40 AP 00355120 02/04/2015 AGILITY FUEL SYSTEMS ' 2,041.88 0.00 2,041.88 AP 00355121 02/04/2015 ALL CITY MANAGEMENT SERVICES INC. 20,294.00 0.00 20,294.00 AP 00355122 02/04/2015 ALLIED BARTON SECURITY SERVICES LLC 23,133.80 0.00 23,133.80 AP 00355123 02/04/2015 ALTERATION STUDIO 214.61 0.00 214.61 AP 00355124 02/04/2015 AMERICAN PLANNING ASSOCIATION 485.00 0.00 485.00 AP 00355125 02/04/2015 AMLON INDUSTRIES INC. 1,236.60 0.00 1,236.60 AP 00355126 02/04/2015 AMTECH ELEVATOR SERVICES 792.54 0.00 792.54 AP 00355127 02/04/2015 APPLIED METERING TECHNOLOGIES INC 10.950.20 0.00 10,950.20 AP 00355128 02/04/2015 ARANA,JONATHON 1,324.20 0.00 1,324.20 AP 00355129 02/04/2015 ARCHITERRA DESIGN GROUP • 6,809.25 0.00 6,809.25 AP 00355130 02/04/2015 ART OF LIVING FOUNDATION 144.00 0.00 144.00 AP 00355131 02/04/2015 ASSI SECURITY . 695.00 0.00 695.00 AP 00355132 02/04/2015 AUNTIE M CREATIVE CONSULTANTS INC. 1,160.00 0.00 1,160.00 AP 00355133 02/04/2015 AUSTIN POWER PONG 90.00 0.00 90.00 Al' 00355134 02/04/2015 AUTO AND RV SPECIALISTS INC. 55.78 0.00 55.78 AP 00355135 02/04/2015 BALLOON TEAM PROMOTIONS 540.00 0.00 540.00 User: VLOPEZ- VERONICA LOPEZ Page: 5 Current Date: 02/11/2015 Report.CK AGENDA REG PORTRAIT CONSOLIDATED- CK: Agenda Check Register Portrait I Time: 15:46:56 CITY OF RANCHO CUCAMONGA P26 AND RANCHO CUCAMONGA FIRE PROTECTION DISTRICT Agenda Check Register • 1/28/2015 through 2/10/2015 Check No. Check Date Vendor Name Cit}, Fire Amount AP 00355136 02/04/2015 BARNES AND NOBLE 279.67 0.00 279.67 AP 00355137 02/04/2015 BARRAZA,ELEANOR 20.00 0.00 20.00 -• . 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E 0 • 0 a) w f o o o 0 E Z w w toln c `0 V ° CO C o W c o a Z Z CD m • E a E G• i 0 7 a c 0 0 I to ao N 0 a .0 o 0 I- O K J o a N IL 0 0 O o N 0 Z• P45 STAFF REPORT Sir CITY MANAGER'S OFFICE LS RANCHO Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council Board Members John R. Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Consideration to Cancel the Regular Meetings of the Fire Protection District, Successor Agency, Public Financing Authority and City Council on April 15, 2015 and Schedule a Special Meeting at 8:00 p.m. on April 15, 2015. RECOMMENDATION It is recommended that the City Council cancel the regular meetings of the Fire Protection District, Successor Agency, Public Financing Authority and City Council on April 15, 2015 and schedule a special meeting at 8:00 p.m. on April 15, 2015. BACKGROUND Each year, the County of San Bernardino holds their annual State of the County event to celebrate their achievements from the previous year and present their plan for implementing the County's vision for the future. This event is attended by thousands of people from throughout the county, including dignitaries and elected officials from state and local offices. Each year, members of the Rancho Cucamonga City Council attend the State of the County event to support the activities of San Bernardino County and learn about what's in store for the region during the coming year. This year's State of the County event will be held on April 15, 2015 at 4:30 p.m. at the Ontario Convention Center. The timing of this event conflicts with our regular City Council and Board meetings scheduled for 7:00 p.m. on the same evening. Therefore, it is recommended that the City Council cancel the regular meetings on April 15, 2015 and schedule a special meeting at 8:00 p.m. on the same evening so the Council will have time to attend the State of the County event. A closed session will be held prior to the special meeting only if necessary. Respectfully Submitted, 7)&1' tvAgific4A-Y Donna Finch Management Analyst I �� P46 STAFF REPORT COMMUNITY SERVICES DEPARTMENT LA Date: February 18, 2015 RANCHO CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Nettie Nielsen, Community Services Director By: Christen Mitchell, Management Analyst l Subject: CONSIDERATION OF THE REQUEST TO APPROPRIATE FUNDS IN THE AMOUNT OF $20,090, PLUS A 10% CONTINGENCY IN THE AMOUNT OF $2,009, FOR GEOTECHNICAL SERVICES TO BE CONDUCTED BY LEIGHTON CONSULTING, INC. FOR SOUTHWEST CUCAMONGA PARK, TO BE FUNDED BY A PROPOSITION 84 GRANT, INTO REVENUE ACCOUNT 1235000-4740 (GRANT INCOME) AND EXPENDITURE ACCOUNT 1235305-5300/1754235-0 (CONTRACT SERVICES). RECOMMENDATION To approve the request to appropriate funds in the amount of $20,090, plus a 10% contingency in the amount of $2,009, into revenue account 1235000-4740 (Grant Income) and expenditure account 1235305- 5300/1754235-0 (Contract Services) for geotechnical services to be conducted by Leighton Consulting, Inc. for Southwest Cucamonga Park, funded by a Proposition 84 grant. BACKGROUND In 2010 the Community Services Department was'awarded a grant from the State of California Department of Parks and Recreation Office of Grants and Local Services, funded by Proposition 84. The funds of$3,941,136 were awarded to design and construct a 3.5 acre neighborhood park in the Southwest Cucamonga region of the City. Geotechnical engineers are needed to provide the required geotechnical services at the Southwest Cucamonga Park site. Leighton Consulting, Inc. is one of the City's approved firms under annual contract (CO #13-134) to provide these types of services. Leighton Consulting, Inc. provided a proposal that includes the necessary geotechnical and geoenvironmental services, such as field exploration to identify types of soils encountered during subsurface exploration, recommended and allowable bearing pressures for support of the anticipated park improvements, a private utility locator, soil corrosion evaluation and analytical laboratory testing for pesticides, all necessary to continue with the design of the park. Respectfully submitted, P,H-to � U.c� Nettie Nielsen Community Services Director P47 STAFF REPORT ` '-r PUBLIC WORKS SERVICES DEPARTMENT i s�„ Date: February 18, 2015 RANCHO To: Mayor and Members of the City Council CUCAMONGA John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ty Quaintance, Facilities Superintendent Paul Fisher, Management Analyst I Ruth Cain, CPPB, Acting Senior Buyer Subject: CONSIDERATION TO TERMINATE CONTRACT CO 14-145 FOR SECURITY GUARD SERVICES WITH ALLIED BARTON SECURITY SERVICES, LLC OF RIVERSIDE, CALIFORNIA EFFECTIVE MARCH 31, 2015; AWARD A CONTRACT EFFECTIVE APRIL 1, 2015 THROUGH JUNE 30, 2015, IN THE AMOUNT OF $90,000 TO THE MOST RESPONSIVE BIDDER, ALLIED BARTON SECURITY SERVICES, LLC OF RIVERSIDE, CALIFORNIA, IN ACCORDANCE WITH REQUEST FOR PROPOSAL (RFP) #14/15-105 FOR SECURITY GUARD SERVICES TO BE FUNDED FROM FACILITIES MAINTENANCE, LANDSCAPE MAINTENANCE DISTRICTS 1, 2, 3B, 4R, 7, 9 AND 10, SPORTS COMPLEX AND LIBRARY ACCOUNTS; AWARD A CONTRACT EFFECTIVE JULY 1, 2015 THROUGH JUNE 30, 2016, IN THE AMOUNT OF $335,000, RENEWABLE IN ONE YEAR INCREMENTS BY MUTUAL CONSENT OF THE CONTRACTOR AND THE CITY UP TO A TOTAL OF FIVE YEARS, TO THE MOST RESPONSIVE BIDDER, ALLIED BARTON SECURITY SERVICES, LLC OF RIVERSIDE, CALIFORNIA, IN ACCORDANCE WITH REQUEST FOR PROPOSAL (RFP) #14/15-105 FOR SECURITY GUARD SERVICES TO BE FUNDED FROM VARIOUS CITY ACCOUNTS CONTINGENT ON THE APPROVAL OF THE FY 2015-2016 BUDGET RECOMMENDATION It is recommended that the City Council terminate Contract CO 14-145 for security guard services with Allied Barton Security Services, LLC of Riverside, California effective March 31, 2015; award a contract effective April 1, 2015 through June 30, 2015, in the amount of$90,000 to the most responsive bidder, Allied Barton Security Services, LLC of Riverside, California, in accordance with Request for Proposal (RFP) #14/15-105 for Security Guard Services to be funded from Facilities Maintenance, Landscape Maintenance Districts 1, 2, 3B, 4R, 7, 9 and 10, Sports Complex and Library accounts; award a contract effective July 1, 2015 through June 30, 2016, in the amount of $335,000, renewable in one year increments by mutual consent of the, contractor and the City up to a total of five years, to the most responsive bidder, Allied Barton Security Services, LLC of Riverside, California, in accordance with Request for Proposal (RFP) #14/15-105 for Security Guard Services to be funded from various City accounts contingent on the approval of the FY 2015- 2016 budget. BACKGROUND/ANALYSIS On December 15, 2010, City Council approved a competitively bid contract with Contact Security, Inc. for guard services to be conducted at various city facilities. During Spring 2014, there were several severe deficiencies and incidents related to the guard service and issues related to guard performance. In addition, a few incidents of extremely high concern with the quality of service provided by Contact Security, Inc. prompted Public Works Services to issue a termination notice to Contact Security, Inc. in June of 2014. On June 18, 2014, City Council approved an emergency contract with Allied Barton for security services on a month-to-month basis to allow staff appropriate time to put the security guard services out for formal bid. The Public Works Services Department submitted specifications for Security Guard Services to the Purchasing Division. Purchasing prepared and posted a formal Request for Proposal (RFP) # 14/15-105 to P48 TERMINATE CONTRACT CO 14-145 WTTFI ALLIED BARTON,LLC FOIt SECURITY GUARD SERVICES AND APPROVE A CONTRACT WITH ALLIED BARTON,LLC IN ACCORDANCE WITH RFP#14/15-105 FEBRUARY 18,2015 PAGE TWO the City's automated procurement system. As a result, there were one hundred seventy-seven (177)vendors notified, forty (40) vendors downloaded the RFP documentation and seventeen (17) responses were received. There were seven (7) vendors who were deemed as non-responsive. An Evaluation Committee consisting of staff from various departments conducted a thorough analysis of the RFP responses, scored and ranked the responsive proposals. The top six (6) highest ranked vendors were interviewed and provided an opportunity to present additional information to enhance their proposal submittals. The interviews were scored and vendors were ranked. Three(3)of the top ranked vendors were found to be over the project budget. Purchasing conducted a Best and Final Offer(BAFO) process with the next three (3) vendors thereby providing an opportunity for the vendors to refine their proposal and offer additional cost savings. After a review of the BAFO responses, staff is recommending an award to Allied Barton Security Services, LLC, who is offering the lowest, most responsive proposal. All applicable documentation is on file in the City's electronic bidding system and can be accessed through the City's internet webpage. Respectfully submitted, IAA • William Wittkopf Public Works Services Director • • • P49 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT February 18, 2015 trAl To: Mayor and Members of the City Council RANCHO John R. Gillison, City Manager CUCAMONGA From: William Wittkopf, Public Works Services Director By: Dean Rodia, Parks and Landscape Maintenance Superintendent • Subject: CONSIDERATION OF APPROVAL OF AMENDMENT NO. 001 (CONTRACT CO#13-247) WITH ARCHITERRA DESIGN GROUP OF RANCHO CUCAMONGA, FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE DEVELOPMENT OF LANDSCAPE CONSTRUCTION DRAWINGS FOR THE "CIVIC CENTER LANDSCAPE RENOVATION" PROJECT IN AN AMOUNT NOT TO EXCEED $72,900 TO BE FUNDED FROM ACCOUNT 1025001-5607 (CAPITAL RESERVE)AS APPROVED IN THE FY 2014-2015 BUDGET RECOMMENDATION It is recommended that the City Council consider the approval of Amendment No. 001 (Contract CO#13- 247)with Architerra Design Group of Rancho Cucamonga, for landscape architectural design services for the development of landscape construction drawings for the "Civic Center Landscape Renovation" project in an amount not to exceed $72,900 to be funded from account 1025001-5607 (Capital Reserve) as approved in the FY 2014-2015 budget. BACKGROUND/ANALYSIS On October 16, 2013, City Council approved a contract with Architerra Design Group to develop a water-wise landscape design for the Civic Center. This landscape renovation preliminary design of the Civic Center provided an opportunity to identify and design new landscaping that will convey the proper use of landscape plants and materials for conservation of water and labor resources. Now that the preliminary design has been completed, the next steps in the actual implementation of this design is to complete construction drawings and move forward with a phased program of construction. Funds for the construction drawings and the start of construction have already been approved in the FY 2014/15 adopted budget. Respectfully submitt=d, William Wittkopf Public Works Services Director BW:DR/ju P50 STAFF REPORT `y,y, PUBLIC WORKS SERVICES DEPARTMENT RANCHO CUCAMONGA Date: February 18, 2015 To: Mayor and Members of the City Council John R. Gillison, City Manager From: William Wittkopf, Public Works Services Director By: Ernest Ruiz, Streets, Storm Drains, and Fleet Superintendent Subject: CONSIDERATION TO REJECT BID FOR THE "TRAFFIC SIGNAL AND SAFETY LIGHTING MAINTENANCE CONTRACT"AS NON-RESPONSIVE TO THE NEEDS OF THE CITY RECOMMENDATION It is recommended that the City Council consider rejecting all bids for the"Traffic Signal and Safety Lighting Maintenance Contract" as non-responsive to the needs of the City. BACKGROUND/ANALYSIS Per previous Council action, bids were solicited, one (1) bid was received, and opened at 2:00 p.m. on January 20, 2015 for the "Traffic Signal and Safety Lighting Maintenance Contract'. Staff reviewed the bid documents and find it in the City's best interest to reject the bid received and go back out to bid for these services at a future date. Res. II subm ttedl -V William Wittkopf Public Works Services Director WW/ER P51 STAFF REPORT Ih yI ENGINEERING SERVICES DEPARTMENT LJ RANCHO Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Mark A. Steuer, Director of Engineering Services/City Engineer By: Romeo M. David, Associate Engineer Subject: CONSIDERATION OF APPROVAL TO AUTHORIZE THE ADVERTISING OF THE "NOTICE INVITING BIDS" FOR THE CONSTRUCTION OF THE ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT, TO BE FUNDED FROM PARK DEVELOPMENT FUND, ACCOUNT NO. 11203055650/1861120-0 RECOMMENDATION It is recommended that the City Council approve plans and specifications for the construction of the Etiwanda Creek Park Sidewalk Improvements, and approve the attached resolution authorizing the City Clerk to advertise the "Notice Inviting Bids". BACKGROUND/ANALYSIS Constructed in 1996, Etiwanda Creek Park is located at 5939 East Avenue. As a part of the original construction,the park was constructed of decomposed granite trails and turf around the multi-purpose fields. Over the past 19 years, the fields have been missing sidewalks for accessibility. The improvement project replaces some DG material, turf and dirt area with concrete sidewalks. In addition, a handicap ramp will be provided for this same path of travel that meets the ADA guidelines for accessibility. Minor landscape and irrigation modifications are also included as a part of the ramp construction and sidewalks Improvements. The Engineer's estimate is $162,305. Staff has determined that the project is categorically exempt per Article 19, Section 15301(c) of the CEQA guidelines. Legal advertising is scheduled for February 24, 2015 and March 3, 2015 with bid opening at 2:00 p.m. on Tuesday, March 10, 2015, unless extended by addendum. Respectfully submitted, Director of Engineering Services/City Engineer MAS/RM D:Is Attachment r 1 PROJECTP52 LOCATION -'4 ~---- Ay SEVUNE I C M WILSON AV 1 - IF . _� -- i ' YOUNG '• RD,i ._. __ BANYAN Sr 1 Mori , 'I i=AIL. i210 ��I �iii�I 1 liarilM MI v NICNLWD AVE. 5 'y' VICTORIA II - R �l C - , - � , VICTORIA Sf. Y, /, �. FAIRMONT ■■ 1 � • -- FONTANA �4 PRIVY IIICNU'• liSjil 113. / i ROUTE /15 JERSEY BLVD. !I f Mai AVE �• ILL _ III�iI AT & SFRR :A STREET irli HE a CITY OF RANCHO CUCAMONGA A,` • . 1t, 4 ETIWANDA CREEK PARK wr►�J SIDEWALK IMPROVEMENTS P53 RESOLUTION NO. 15-025 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA APPROVING PLANS AND SPECIFICATIONS FOR THE "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT" IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS WHEREAS, it is the intention of the City of Rancho Cucamonga to construct certain improvements in the City of Rancho Cucamonga. • WHEREAS, the City of Rancho Cucamonga has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RANCHO CUCAMONGA, HEREBY RESOLVES, that the plans and specifications presented by the City of Rancho Cucamonga be and are hereby approved as the plans and specifications for the "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT ". BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing the work specified in the aforesaid plans and specifications,which said advertisement shall be substantially in the following words and figures, to wit: "NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the Council of the City of Rancho Cucamonga, San Bernardino County, California, directing this notice, NOTICE IS HEREBY GIVEN that said City of Rancho Cucamonga will receive at the Office of the City Clerk in the offices of the City of Rancho Cucamonga, on or before the hour of 2:00 p.m. on Tuesday, March 10, 2015, sealed bids or proposals for the "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT" in said City. Bids will be publicly opened and read in the office of the City Clerk, 10500 Civic Center Drive, Rancho Cucamonga, California 91730. Bids must be made on a form provided for the purpose, addressed to the City of Rancho Cucamonga, California, marked, "Bid for Construction of the "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT ". PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk, City of Rancho Cucamonga, 10500 Civic Center Drive, Rancho Cucamonga, California, and are available to any interested party on request. They can also be found at www.dir.ca.qov/ under the "Statistics and Research" Tab. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Resolution No. 15-025 - Page 1 of 4 P54 No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)). No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. For all new projects awarded on or after April 1, 2015, the contractors and subcontractors must furnish electronic certified payroll records to the Labor Commissioner. The requirement to furnish electronic certified payroll records to the Labor Commissioner will apply to all public works projects, whether new or ongoing, beginning January 1, 2016. • Pursuant to provisions of Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Rancho Cucamonga, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages herein before stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request of certificate, or B. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticable trade on such contracts and if other Contractors on the public works site are making such contributions. Resolution No. 15-025 - Page 2 of 4 P55 • The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor or Subcontractor shall forfeit, as a penalty to the City of Rancho Cucamonga, twenty-five dollars ($25.00) for each worker employed in the execution of the contract by the respective contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of this article. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreement filed in accordance with Labor Code Section 1773.1. . The bidder must submit with his proposal, cash, cashier's check, certified check, or bidder's bond, payable to the City of Rancho Cucamonga for an amount equal to at least 10% of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers' check, certified check, or bond shall become the property of the City of Rancho Cucamonga. If the City of Rancho Cucamonga awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Rancho Cucamonga to the difference between the low bid and the second lowest bid, and the surplus, if any shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be 100% of the contract price thereof, and an additional bond in an amount equal to 100% of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Rancho Cucamonga for the construction of said work. Contractor shall possess any and all contractor licenses, in form and class as required by any and all applicable laws with respect to any and all of the work to be performed under this contract; including, but not limited to, a Class "A" License (General Engineering Contractor) or Class "C-8" License in accordance with the provisions of the Contractors License Law (California Business and Professions Code, Section 7000 et. seq.) and rules and regulation adopted pursuant thereto. The Contractor, pursuant to the "California Business and Professions Code," Section 7028.15, shall indicate his or her State License Number on the bid, together with the expiration date, and be signed by the Contractor declaring, under penalty of perjury, that the information being provided is true and correct. Resolution No. 15-025 - Page 3 of 4 P56 The work is to be done in accordance with the profiles, plans, and specifications of the City of Rancho Cucamonga on file in the Office of the City Clerk at 10500 Civic Center Drive, Rancho Cucamonga, California. In an effort to go green and paperless, digital copies of the plans, specifications, and bid proposal, including any future addenda or revisions to the bid documents, are available by going to www.ciplist.com and signing up, by going to Member Login or Member Signup (it's free), then choose California, then scroll down to San Bernardino County and click on Browse Cities, then scroll down to Rancho Cucamonga and click on City Projects, then click on the Project of interest under the Title and follow directions for download. Note, copies of the plans, specifications, bid proposal, addendums and revisions will not be provided, digital copies must be downloaded from the above website then printed. Prospective bidders must register for an account on www.ciplist.com to be included on the prospective bidder's list(s) and to receive email updates of any addenda or revisions to the bid documents. Be advised that the information contained on this site may change over time and without notice to prospective bidders or registered users. While effort is made to keep information current and accurate and to notify registered prospective bidders of any changes to the bid documents, it is the responsibility of each prospective bidder to register with www.ciplist.com and to check this website on a DAILY basis through the close of bids for any applicable addenda or updates. No proposal will be considered from a Contractor to whom a proposal form has not been issued by the City of Rancho Cucamonga to registered prospective bidders from www.ciplist.com. The successful bidder will be required to enter into a contract satisfactory to the City of Rancho Cucamonga. In accordance with the requirements of Section 9-3.2 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Rancho Cucamonga, reserves the right to reject any or all bids. Questions regarding this Notice Inviting Bids for the "ETIWANDA CREEK PARK SIDEWALK IMPROVEMENT PROJECT" may be directed to: ROMEO M. DAVID, ASSOCIATE ENGINEER & PROJECT MANAGER 10500 Civic Center Drive, Rancho Cucamonga, CA 91730 (909) 477-2740, ext. 4070 ADVERTISE ON: February 24, 2015 and March 3, 2015 Resolution No. 15-025 - Page 4 of 4 P57 cs fA_ STAFF REPORT LJ RANCHO Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council John R. Gillison, City Manager From: Michelle Perera, Library Director By: Melvin Racelis, Library Technician Subject: CONSIDERATION TO ACCEPT AND TO ALLOCATE $1,000 GRANT AWARDED BY THE 2015 YALSA/BEST BUY TEEN TECH WEEK GRANT INTO LIBRARY REVENUE ACCOUNT 1290000-4740/0-3763 AND APPROPRIATE $1,000 INTO EXPENDITURE ACCOUNT 1290601-5200/0- 3763 "TEEN TECH WEEK DJ WORKSHOPS" PROJECT. RECOMMENDATION Staff recommends that the City Council consider to accept and allocate $1,000 received from the 2015 YALSA/Best Buy Teen Tech Week Grant into Library revenue account 1290000-4740/0-3763 and appropriate $1,000 for "Teen Tech Week DJ Workshops" project into Library expenditure account 1290601-5200/0-3763. BACKGROUND/ANALYSIS In honor of Teen Tech Week (March 8-14), the Young Adult Library Services Association, with funding provided by Best Buy, is providing twenty grants of $1,000 to libraries across the United States to support digital literacy programming. Rancho Cucamonga Library Services was selected as one of the recipients of a grant of $1,000 for purchasing digital DJ equipment for the "Teen Tech Week DJ Workshops" project. FISCAL IMPACT No net impact on the Library Fund or General Fund as the grant does not have any City matching requirements and fully funds the items listed above. Respectfully submitted, Michelle Perera Library Director MP/MR/vg P58 STAFF REPORT tr CITY MANAGER'S OFFICE L J RANCHO . Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council From: John R. Gillison, City Managemeike .tear By: Tamara L. Layne, Finance Director Subject: RECEIVE MIDYEAR BUDGET UPDATE REPORT RECOMMENDATION Staff requests that the City Council receive and file the attached Midyear Budget Report Card for the six month period ended December 31, 2014. The report is intended to provide the City Council with a brief update on the budgetary performance of the City's operating funds which include the City General Fund, the Library Fund, and the Fire District Operating Funds. is jiinancelbudget20l51City Council staff reportslMidyear Budget Update 2014-15.doc P59 City of Rancho Cucamonga L J Fiscal Year 2014/15 ONGA Midyear Budget Report Card OVERVIEW of reserves, the City adopted a balanced budget for Fiscal Year 2014/15. This report summarizes the City's overall financial position for the current fiscal year through December Expenditures. Departmental operating 31, 2014. The focus of this report is the City's expenditures are generally on target as of midyear as operating budget which is comprised of the City summarized in the following table: General Fund,the Library Fund,and the Fire District Operating Funds. The revenue projections and Bud:- budgets include necessary adjustments for Administrative Services 6,976 365 2 874 926 41% encumbrances, carryovers, and any supplemental Animal Care and Services 2 809,120 1 640 810 58% Buildin•and Saf 2 540 746 1 489 209 59% appropriations made by the City Council as of Ci Clerk 2 040 906 44% December 31, 2014. Overall, the City's operating Ci Council 125,400 51 176 41% budget for expenditures is performing well as of Ci Mana:em•■ 1,036,230 437 275 52/o g p p g , , ,�, • �•• 1..J11,�11� 573,230 296 375 52% midyear and is consistent with the prior year. Communi Services 4 828 840 2 684 597 56% En.ineerin_ 2 036,747 1 234 784 61% Generally, revenues are on track with, or slightly Health RC Pro:.. 203,730 143 375 70% ahead of, projections and expenditures are on track Plannin: 2,158,931 924,493 43% Police 31,892,868 16,005 722 50% with, or slightly below,historical norm. Public Works 9 934 460 6 471 637 65% Records Mona:ement 489 720 127 418 26% GENERAL FUND Factors contributing to a slightly higher percentage expended/encumbered in the departmental budgets General Fund Status. With 50% of the year include the following: complete, General Fund expenditures are at 40% of projections (compared to 39% in the prior year) and • Some contracts cover the entire fiscal year revenues are at 26% (consistent with the prior year). and must be fully encumbered with a Revenues are typically less during the first half of the purchase order at the beginning of the fiscal fiscal year as a number of the more significant items, year. including franchise fees and fourth quarter sales tax, • Certain overhead cost allocations are are not received until the second half of the fiscal completely allocated at the beginning of the year. Both expenditures and revenues are explained fiscal year. in more detail below. Most of the central services departments (in italics above) have a slightly lower percentage Revenues $ 68,900,980 $ 18,119,699 26% expended/encumbered as of midyear due to the full Ex.enditures $ 69,839,263 $ 27,662,761 40% allocation of the City's Cost Allocation Plan (CAP). *Includes carryover purchase orders The CAP allocation results in a net reduction to the central service departments' General Fund budgets, The expenditures budget and YTD actual figures as these costs have been allocated to non-General above include carryover purchase orders from the Fund sources. prior fiscal year and one-time expenditures from reserves for target programs for the Animal Center Some savings may occur by the end of the fiscal year planned for the fiscal year. Excluding carryover due to personnel vacancies for a portion of the year purchase orders and the planned and intentional use as well as favorable fuel prices and less than anticipated usage of reimbursable contract services liPage P60 City of Rancho Cucamonga L Fiscal Year 2014/15 Midyear Budget Report Card for development related activities. These savings are increase in sales tax generated by grocers, drug partially offset by other cost increases in part-time stores, and restaurants, as well as providers of other salaries, overtime, and contract services for general consumer goods. Overall, revenues are backfilling of vacant positions. projected to slightly exceed budget by the end of the fiscal year. Top Seven Revenues. The City's top seven revenues account for about 91% of total General Vehicle License Fees (VLF). As of the end of the Fund revenues (consistent with the prior year). second quarter, we have only received one Following is a summary of these revenues as the end disbursement of VLF from the State which related to of the second quarter: excess amounts collected for Fiscal Year 2013/14. This is consistent with the prior year. As a result of SB 89 in 2011,the State took away city VLF revenue Sales tax 26,561.740 6,758,972 25% to save State law enforcement grant programs. In Vehicle license fees* 14,991,030 73,316 0% spite of the State's takeaway of the City's VLF, we Franchise fees 6,332,880 961,736 15% Property tax 5,881,230 3,528,083 60% will continue to receive the property tax in-lieu of Development fees 3,943,130 1,673,604 42% VLF in February and June. Based on discussions Business licenses 2,251,140 1,124,280 50% property occupancy taxes 2,579,170 1,157,040 45% with the City's r0 perty tax consultant, it is 'Includes Property tax in-lieu of VLF anticipated that revenues will come in slightly higher than anticipated for the current fiscal year. Sales Tax. Results to date are far closer to budget estimates than may appear. Due to the"Triple Flip," Franchise Fees. We will not receive the largest we only receive 75%of our base revenues from State components of franchise fee revenues — payments allocations;the remaining 25%is remitted to us from from Southern California Edison and Southern the County in February and June via a complicated California Gas Company — until April 2014. estimating formula. After adjusting for this,we have Franchise fees from other utilities are in line with received about 34% of our budgeted revenues as of overall budget estimates for this point in the fiscal the end of the second quarter, which is an year. improvement over the prior year's 31% received. In general, sales tax revenues are less than 50% Property Tax. The first major apportionment of received as of midyear due to the timing of our taxes occurred in late November. Included in the receipts from the State and the County. As of the end property tax budget is post-RDA property tax of the second quarter,we have received four months' revenues of$810,480 due to the State's elimination allocation of sales tax revenues from the State and of redevelopment agencies in February 2012. This five months' allocation of Prop 172 revenues,which portion of the City's property taxes is scheduled to is consistent with the prior year. be received in January and June as part of the County of San Bernardino's distribution of the Based on discussions with the City's sales tax Redevelopment Property Tax Trust Fund (RPTTF). consultant, it appears our sales tax revenues are It is anticipated that overall property tax revenues continuing to grow from the prior year. Fuel prices will be slightly ahead of budget as of fiscal year end, plunged to a five year low in December 2014, primarily due to a higher than anticipated distribution resulting in decreased sales tax generated from this of post-RDA property tax revenues that was received business type. However, the decrease in fuel prices at the midyear point combined with higher than resulted in families being able to spend more anticipated growth in the City's assessed valuation. disposable income on taxable goods, resulting in an 2IPage P61 City of Rancho Cucamonga IL Fiscal Year 2014/15 0. Midyear Budget Report Card Development Fees. Development revenues are generally coming in as anticipated, with collection Revenues $ 4,102,500 $ 2,277,970 56% percentages ranging from 42% to 50% for Building Ex.enditures $ 4,246,370 $ 2,457,879 58% and Safety and Planning fees. Engineering fees, *Includes carryover purchase orders however, are at a 28% collection percentage. The Property tax makes up approximately 85% of the estimate for the current fiscal year represented a middle ground between the surge in development Library Fund's budget (which is consistent with the activity in Fiscal Year 2013/14 and the more prior year). As noted above, the first major "normal" development activity in Fiscal Year apportionment of 2014/15 taxes occurred in late 2012/13. As it is difficult to accurately predict plan November 2014. The Library's property tax check and permit activity from year to year,it doesn't revenues,however, also include a pass-through from appear that the estimate for the current fiscal year the former Redevelopment Agency. This pass- will be attained. Engineering fees are estimated to through represents approximately 40% of the be approximately $350,000 less than anticipated, or Library's property tax revenues and is scheduled to 30% less than budgeted. It should be noted that received in January and June as part of the development fees are not received in a linear or County's distribution of the Redevelopment Property Tax Trust Fund(RPTTF).proportional manner throughout the fiscal year. Included in the roe tax budget is additional post- Business Licenses. Business license revenues are on property rtY g P track with projections. The collection percentage is RDA property tax revenue of $140,340 due to the slightly higher than the prior year(49%versus 46%) State's elimination of redevelopment agencies in due to continued efforts placed into the data sharing February 2012. These revenues will also be agreement with the State Board of Equalization distributed from the RPTTF. It is anticipated that (SBOE). The data obtained from the SBOE assists overall property tax revenues will be slightly ahead staff with identifying potentially unlicensed of budget as of fiscal year end. businesses operating within the City. The bulk of the annual license renewals are not received until Library expenditures are on target as budgeted. As in January. the General Fund, expenditures are slightly higher than 50% at midyear due to the fact that some Transient Occupancy Taxes. TOT revenues are contracts cover the entire fiscal year and must be performing above projections and are also slightly fully encumbered with a purchase order at the higher than at this time last year. beginning of the fiscal year, and certain overhead cost allocations are completely allocated at the LIBRARY FUND beginning of the fiscal year. Library Fund Financial Condition. As of the end The Library's adopted budget included anticipated of the second quarter,Library revenues are at 56%of usage of reserves in the amount of$119,520. Due to projections (compared to 54% in the prior year) and anticipated positive operating results at fiscal year expenditures are at 58% (consistent with the prior end,this amount will more than likely not be utilized. year). FIRE DISTRICT Fire District Financial Condition. With 50%of the year complete,Fire District operating revenues are at 3IPage P62 City of Rancho Cucamonga L Fiscal Year 2014/15 Midyear Budget Report Card 50% of projections (compared to 48% in the prior year)and expenditures are at 50% (compared to 52% in the prior year). evenues $ 30,376,710 $ 15,169,991 50% E .enditures $ 31,347,963 $ 15,684,284 50% Includes carryover purchase orders Property tax comprises approximately 93% of the Fire District's operating budget(compared to 94%in the prior year) which includes the General Fund, CFD 85-1, and CFD 88-1. The first major apportionment of taxes occurred in late November. Include in the property tax budget is post-RDA property tax revenues of $5,686,170 due to the State's elimination of redevelopment agencies in February 2012. This amount represents a statutory pass-through from the former Redevelopment Agency. The full amount of the pass-through is allocated on a percentage basis between the Fire District's operating funds and its capital fund based upon the operating budget needs of the Fire District each fiscal year. As noted above, RPTTF revenues are scheduled to be received in January and June. The Fire District's expenditures are on track and within budget as of midyear. The Fire District's adopted budget included anticipated usage of reserves for CFD 85-1 in the amount of$897,820. This amount may be reduced by fiscal year end based on favorable budgetary performance. SUMMARY Overall,the City's operating budget for expenditures is performing well as of midyear and is consistent with the prior year. 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O O a U V �n CO c x5:- : • • 1 vk t P63 STAFF REPORT , t CITY MANAGER'S OFFICE RANC HO Date: February 18, 2015 CUCAMONGA To: Mayor and Members of the City Council John Gillison, City Manager From: Donna Finch, Management Analyst I Subject: Selection of a Delegate for the Southern California Association of Government's (SCAG) General Assembly RECOMMENDATION It is recommended that the City Council appoint a member of the City Council to serve as Rancho Cucamonga's delegate at the upcoming SCAG General Assembly. The Council may also wish to select an Alternate if it feels necessary, although it is not required. BACKGROUND The Southern California Association of Governments (SCAG) is the nation's largest metropolitan planning organization, representing six counties, 191 cities and more than 18 million residents. SCAG undertakes a variety of planning and policy initiatives to encourage a more sustainable Southern California now and in the future. As the designated Metropolitan Planning Organization, SCAG is mandated by federal and state law to research and draw up plans for transportation, growth management, hazardous waste management, and air quality. Additional mandates exist at the state level. SCAG is governed by the General Assembly which brings together the official representatives of SCAG's membership and helps set the agency's course for the coming year. The General Assembly serves as a forum where policy matters can be identified and addressed. Amendments to SCAG's Bylaws may also be considered at the General Assembly. In addition, members of the General Assembly also consider for adoption SCAG's General Fund budget for the next year. Finally, SCAG's new President, Vice President and Second Vice President are announced for the coming year. This year's Regional Conference and General Assembly will be held on May 7-8, 2015 in Palm Desert. If a Member City wishes to send a Delegate to participate in the General Assembly, City Council action is required to appoint the Delegate. An alternate may also be selected, however, it is • not necessary. Additionally, if a City has a Council Member that serves as a Regional Council Member on the SCAG Board, that person is automatically the City's delegate and no further action is needed. The Rancho Cucamonga City Council does not have a Regional Council Member that serves on the SCAG Board (Montclair Mayor Paul Eaton represents this region), however it should be noted that Council Member Diane Williams serves on SCAG's Energy and Environment Committee. Delegates and Alternates are required to submit FPPC Form 700 Statement of Economic Interests to the SCAG office upon appointment. P64 . SELECTION OF A DELEGATE FOR TIME SOUTHERN CALIFORNIA ASSOCIATION OF GOYERNMENI S PAGE 2 (SCAG) GENERAL ASSEMBLY FEBRUARY 18,2015 CONCLUSION It is recommended that the City Council appoint a Delegate to represent the City of Rancho Cucamonga at the SCAG General Assembly. The Council may also wish to appoint an Alternate if it feels necessary, although it is not required. Respectfully Submitt d, MAR- kid4/L Donna Finch Management Analyst I • •