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Home My WebLink About12/01/11 ' d E i COMMUNITY :Et ARTS FOUNDATION I BOARD OF DIRECTORS v i RANCHO CUCAMONGA I COMMUNITY RTSFOUNDATION AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING ' I i January 11 , 2012 5:00 p.m. I Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Harvey Cohen, M.D., Vice Chair Linda Bryan, Secretary/Treasurer Alfred Arguello, Member Taro'Barag, Member Rosemarie Brown, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Tony Mize, Member Bryan Snyder, Member City Offices: (909)477-2760 COMMUNITY @ ARTS FOUNDATION RANCHO BOARD OF DIRECTORS 2 CUCAMONGA January 11, 2012 A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Jim Harrington Taro Barag _ Jeremy Kahn Rosemarie Brown Richard Madsen _ Linda Bryan _ Tony Mize Harvey Cohen, M.D. _ Bryan Snyder Thomas Galindo B. Announcements/Presentations 1. Presentation by representatives of the Rancho Cucamonga Library Foundation pertaining to their 2012 Calendar and Annual Report. 2. Update on recruitment of new Community Services Director. 3. Presentation by The Gavel Group. C. >Comrniinlc,tions, om Che Public This is the time and place for the general public to address the Community and Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. nAMU C41en04r The following Consent Calendar item is expected to be routine and non-controversial. It will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: COMMUNITY t3 ARTS FOUNDATION CRANCH GA BOARD OF DIRECTORS 3 January 11, 2012 1. Approval of the Minutes of the October Community & Arts Foundation Meeting held on October 12, 2011. 2. Receive and file Treasurer's Report for the months of August, September, October and November 2011. E. Committee Reports This is the time for the Boardmembers to present oral reports on the Board Committees. No action will be taken or discussion held. 1. Golf Committee (Chair- Galindo) • 2011 Tournament Recap O 2012 Tournament Planning 2. Party Train Committee/Chocolate&Wine Festival (Chair- Bryan) • Party Train Schedule of Events (Bryan) • Chocolate & Wine Festival Update (Wagner) 3. Executive/Finance Committee (Chair- Galindo) • Announcement of Next Committee Meeting Date: Wednesday, February 8'" @ 9:00 am 4. Annual Giving Campaign Committee (Chair— Snyder) • 2011 Holiday for the Arts Recap O Announcement of Next Meeting Committee Date: TBD 5. Board Development Committee(Committee Chair—Cohen) • Announcement of Next Committee Meeting Date: Thursday, February 16'" @ 9:00 am 6. Performing Arts Giving Committee (Committee Chair - Harrington) • Announcement of High School Performing Arts Sponsorships • Launch of Scholarship Program • Announcement of Next Committee Meeting Date: Wednesday, April 11'" @ 4:00 pm F. L-Foundad,6 Bususe5s The following items are not public hearing items, although the Chair may open the meeting for public input: COMMUNITY £t ARTS FOUNDATION RANCHO BOARD OF DIRECTORS 4 c January 11, 2012 1. Review and approval of a recommendation from the Giving Committee pertaining to support of the 2012/2013 Season for the Lewis Family Playhouse. 2. Review and Discussion of the Foundation's 2015 Strategic Plan. 3. Review and discussion of the Foundation's meeting calendar for 2012. 4. Discussion concerning the agenda and logistics for the Foundation's Annual Strategic Alignment Workshop. 5. Status report on Foundation supported programs. G. Identification of Items for Future Meetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: H.-- -AAj1t UrjftM0nt, I, Melissa Morales, Community and Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on January 6,2012,seventy-two(72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. ille��+ RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION MINUTES OF THE OCTOBER 12, 2011, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community and Arts Foundation was held on Wednesday, October 12, 2011, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:15 p.m. by Chair Galindo. The Pledge of Allegiance was then held. Present were: Board Members: Barag, Cohen, Firle, Harrington, Kahn, Madsen, Snyder and Galindo. Staff: Kevin McArdle, Community Services Director; Nettie Nielsen, Community Services Superintendent; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III; Daniel Schneider, Community Supervisor; Susan Sluka-Kelly, Community Services Supervisor and Melissa Morales, Senior Administrative Secretary. Also in attendance were John Gill ison, City Manager and Jan Reynolds, City Clerk. B. ANNOUNCEMENTS/PRESENTATIONS 1. The Administration of Oaths of Office for newly re-appointed Community & Arts Foundation Board Members Taro Barag, Thomas Galindo and Jeremy Kahn was conducted by City Clerk Reynolds. Following the oaths, each of the Board Members introduced themselves to newly appointed City Manager Gillison: Following their introductions, the Board recessed briefly for dinner. Recess was held from 5:20 p.m. to 5:30 p.m. Chair Galindo reconvened the meeting with all Members present except Arguello, Brown, Bryan, Gesiriech and Mize. C. COMMUNICATIONS FROM THE PUBLIC 1. Director McArdle announced his upcoming retirement and indicated what a pleasure it has been to serve the Board over the past 13 years. He offered his assistance in the future if needed. 2. Superintendent Nielsen introduced Community Services Supervisors Daniel Schneider and Susan Sluka-Kelly. She noted that Supervisor Schneider oversees Special Events, Volunteers, Epicenter Rentals and Cultural Center Box Office Operations and Marketing. Areas of responsibility for Supervisor Sluka-Kelly include overseeing operations of the Cultural Center including all performances, rentals and special events. Community&Arts Foundation - I - October 12, 2011 d f D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community Foundation Meeting held June 8, 2011. 2. To receive and file Treasurer's Reports for the months June and July 2011. MOTION: Moved by Member Barag, seconded by Member Snyder, to approve the Consent Calendar, as submitted. Motion carried: 7-0-5 (Absent; Arguello, Brown, Bryan, Gesiriech and Mize). E. COMMITTEE REPORTS I 1. Golf Tournament Committee—Consultant Stephen Wagner was called upon to report. i He distributed a sales"report card"which included the current status of Board Member, staff and his efforts in securing cash sponsor commitments. He asked that each Board Member sell one more sponsorship for the event to be held November 14"'. Additionally, Consultant Wagner reminded the Board that a silent auction will not be held this year, and that each Member is requested to provide one item worth at least $100.00 for the raffle. Various members gave brief updates on the status of their pending asks. Chair Galindo added that potential sponsors need to be"touched"three times and encouraged the Board to do their best to close the deal. Analyst Pachon also encouraged those Members who hosted party train events this year to consider contacting those participants for a potential donation. 2. Spring Event Committee—Superintendent Nielsen opened the report. She noted that there are now two separate fundraising efforts - the Party Train events and the Wine and the Chocolate and Wine Festival. She noted that Treasurer Bryan has secured the following party events so far for 2012: Tea Party& Social (Brown); All American Shoot (Cohen);Total Wine & More Dinner(Bryan)and "Cinco de Bunco'and Healthy Cooking Dinner (Barag). She noted that the timeline for the events will mainly take place in March and April with the exception of the bunco fundraiser in May. Superintendent Nielsen then addressed the Board concerning the Wine and Chocolate Festival to be held April 28th. She reminded that Consultant Wagner has been contracted to assist with coordination of the event and the Gavel Group will provide auction services. She noted that the Board will be asked to help secure items that could be used for the raffle, silent auction and "buy it now" opportunities. Members will also be asked to sell tickets for the event. Consultant Wagner commented that the Gavel Group is great at providing their auctioning services and he's already met with Impressions, the official caterer for the Cultural Center, where the event will be held. A copy of the event plans and logistics was distributed to the Board and they were asked whether they supported the draft logo displayed on the report. Members expressed their concurrence, but did asked that the Foundation's name also be included. Community &Arts Foundation - 2 - October 12, 2011 I I 3. Executive/Finance Committee — Chair Galindo referenced action agendas from the Committee's August and September meetings including granting affiliate status forthe Rancho Cucamonga High School Girl's Tennis Program, approval of the purchase of donor recognition software and approval of the Wine and Chocolate Event. Analyst Pachon also requested each Board Member complete the Board Member Goal Sheet and turn them in to staff that evening. 4. Board Development Committee — Vice Chair Cohen commented that the Committee has not met recently but noted the emphasis is to recruitment new members in the marketing, grant writing and law professions. 5. Performing Arts Giving Committee — Superintendent Nielsen reported that Member Harrington had been selected to replace former Member Firle as Chair of the Committee. She added that items discussed at the meeting held today included the new sponsorship/scholarship programs and preliminary discussions of potential giving recommendations for the 2012/13 fiscal year. 6. Special Campaign Committee — Committee Chair Snyder distributed an information sheet on the "Hearts for Arts" Campaign. He indicated the goal for the annual fundraising effort to be held October through November is $10,000. He asked for the Board's support and noted that tools to assist in their soliciting efforts will be made available. Marketing Manager Palmer added that a critical part of the campaign is for each Board Member to send emails to their contacts soliciting their support. She reiterated that Members will be provided with proposed wording to use in their asks and that $500 has been raised to date. Both Director McArdle and City Manager Gillison then committed to donate $150 each to the campaign. F. FOUNDATION BUSINESS 1. Superintendent Nielsen lead the review and request for approval of the revised Strategic Plan 2015. She referenced the handouts provided to the Board which included the Plan diagram and Action Items Chart listing the various 2011/12 goals, action steps and areas of responsibility. She noted areas of revision were based on discussions held at the Board's vision alignment workshop held in the spring. Actions included the following areas: to increase the goal of the Endowment Fund to $3.6 million and craft a strategy to meet that goal; to generate a substantial level of public awareness of the Foundations activities and to provide strong Foundation leadership and fundraising success through an active, supportive and. cohesive Board. No additional discussion was held and the Board took the following action: MOTION: Moved by Vice Chair Cohen, seconded by Member Kahn, to approve the Revised Community & Arts Foundation Strategic Plan 2015. Motion carried: 7-0-5 (Absent; Arguello, Brown, Bryan, Gesiriech and Mize). Community &Arts Foundation - 3 - October 12, 2011 2. Discussion regarding recruitment of new Board Members was lead by Analyst Pachon. She reminded the Board of previous discussions held that areas of focus for this newest recruitment should include professionals in the area of marketing, grants and law. She opened the brainstorming and encouraged Members comments. Potential candidates names were suggested including Tina Chen; Keith Church; Chris Wheeler; Tom Nightingale and Kyle McGuire. It was suggested that a lunch be coordinated with the potential candidates and some of the Executive/Finance Board Members. No other action was taken or discussion held. 3. Review and discussion regarding the 2011 Donor Recognition Event held on September 17, 2011, at the Victoria Gardens Cultural Center was opened by Chair Galindo. He commented on the event's success this year and expressed support of hosting a similar event in 2012. He suggested consideration might also be given to sell tickets to the event to help off-set costs. Superintendent Nielsen added that the special donor award recognition, presented this year to the Lewis Family and Pete Pitassi Architects, seemed to correspond well with the event. No other discussion was held. II, 4. Chair Galindo called on staff for the status update on Foundation new branding materials and opportunities. Marketing Manager Palmer distributed business cards and marketing materials to Members with the newly designed logo. She also indicated that electronic stationery and tablecloth for the information booth have also been revised to include the updated logo. She encouraged Members to sign up for outreach opportunities. No discussion was held and the update was received and filed. 5. Analyst Pachon was called upon regarding review and consideration of a request from the RC Firefighters Association for the support of the 2011 Spark of Love's"Metrolink" Holiday Toy Express. She referenced a letter from Joshua Stapleton, Liaison for the Inland Empire Spark of Love Fundraiser, requesting monetary support of the event which now has a fee to participate of $2,000. Discussion ensued by the Board which included their questions concerning the event's purpose; date to be held; benefits to donating and donation amount being requested. Analyst Pachon responded to their inquiries and indicated the annual;free community event, hosted by Metrolink, provides an opportunity for attendees to donate toys that will be distributed to needy children, while providing free entertainment and festivities for the community. The event is generally held in November and December and an information booth could probably be arranged to help bring awareness of the Foundation and its efforts. Members also discussed whether the request was in-line with their goals. Director McArdle suggested that a donation of $500 could be considered. Following staffs input, the following motion was held: MOTION: Moved by Vice Chair Cohen, seconded by Member Kahn, to support the request by Rancho Cucamonga Fire to support the Spark of Love Toy Program with a $500 donation. Motion carried: 7-0-5 (Absent; Arguello, Brown, Bryan, Gesiriech and Mize). Community&Arts Foundation 4 - October 12, 2011 i 6. Status report of Foundation supported programs was presented by Superintendent Nielsen and Supervisor Sluka-Kelly. Superintendent Nielsen listed various programs and performances the Foundation had assisted in funding which include the upcoming "Rumors" production; Black Box productions and Foundation sponsored family weekend. Supervisor Sluka-Kelly added that funding for the Black Box productions had been in excess and next fiscal year's request will be a lesser amount. Following the update, no other update was given. 7. Consideration of an appointment to the Giving Committee was opened for discussion. Superintendent Nielsen noted that following the resignation of Member Firle five Members currently remain on the Committee. She indicated that amount is sufficient and no Board action is required at this time. The Board concurred and no further discussion or action was taken. 8. Appointment of the newly announced Chair of the Giving Committee to the Foundation's Executive/Finance Committee was introduced by Analyst Pachon. She recommended the Board consider the appointment of Member Harrington in light of his recent appointment as Chair of Giving Committee. Following staff's comments, the following action was taken: MOTION: Moved by Member Barag, seconded by Member Kahn, to appoint Member Harrington to serve on the Board's Executive/Finance Committee. Motion carried: 7-0-5 (Absent; Arguello, Brown, Bryan, Gesiriech and Mize). 9. A brief review of the November 2011 through January 2012 Foundation meeting schedule was held. The Board was informed that January 11, 2012, would be the next regular Board Member and that an updated schedule would be provided which will include both Board and Committee meetings. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Discussion to determine the date for the 2012 Donor Recognition Event. 2. Discussion regarding the 2012 Board Annual Workshop.- H. ADJOURNMENT MOTION: The Community&Arts Foundation Regular Meeting was adjourned in honor of Community Services Director Kevin McArdle in recognition of his years of dedicated service. The meeting adjourned at 7:12 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Community&Arts Foundation -5 - October 12, 2011 Rancho Cucamonga Community Foundation CASH REPORT- Through November 30,2011 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $214,123.83 ($19,425.92) $194,697.91 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $231,737.70 ($6,623.80) $225,113.90 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,498.71 $75.17 $34,573.88 405 Affiliate Freedom Courtyard $64,375.43 $1,881.80 $66,257.23 406 RCHS Tennis $0.00 $1,640.00 $1,640.00 .' $3,255,389.65 ($22,452.75) $3,232,936.90 Reconciliation Summary PAL Checking-Statement Balance $304,280.95 Deposits in Transit $ Less: Outstanding Checks $ (24,505.21) PAL Register Balance $ 279,775.74 LAIF Account-Statement Balance $2,953,161.16 Deposits in Transit $ LAIF Account- Register Balance $2,953,161.16 BALANCE $ 3,232,936.90 i Rancho Cucamonga Community Foundation Income and Expense Detail November 2011 Name Memo Original Amount Income tgo Operating/Program Fund 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ 70.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ 10,00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation Diversified Pacific Development Group PAL Spotlight Donor Payment $ 10,000.00 3860.10 Kohl's Cares Kohl•s Sponsorship Donation $ 500.00 3860.10 Kohl's Cares Kohl's Sponsorship Donation $ 500,00 3860.10 Kohl's Cares Kohl's Sponsorship Donation $ 500.00 3899 MISC Grant/Sponsorship Front Porch Playhouse Ad $ 1,000.00 $ 12,560.00 100 Ooeretina/Proamm FurM:Fundrslsiao Activitiea:2011 Golf Tournament 3020.11-Event Sponsorship Schlosser Forge Company Snack 8 Beverage Sponsorship $ 1,250.00 3020.11 Event Sponsorship Graves 8 King Snack 8 Beverage $ 1,250.00 3020.11 Event Sponsorship Dan Guiana 8 Associates Breakfast Sponsorship $ 2,000.00 3020.11 Event Sponsorship Wells Fargo Bank Golf Hole Sponsor $ 2,500.00 3020.11 Event Sponsorship Front Porch Hole Sponsorship $ 2,500.00 3020.11 Event Sponsorship CAM Services Hole Sponsorship $ 2.500.00 3020.11-Event Sponsorship Models B Associates Hole Sponsor $ 2.500.00 3020.11 Event Sponsorship Lovin Oven Hole Sponsor $ 2,500.0 3020.11 Event Sponsorship RC Firefighters Assodation Hole Sponsor $ 2,500.00 3020.11 Event Sponsorship Urban Advisors Hole Sponsor $ 2,500.00 3020.11 Event Sponsorship TAMCO/Gerdau Hole Sponsorship $ 2,500.00 3020.11 Event Sponsorship Gas Company Hole-In-0me Sponsorship $ 3,500.00 3020.11 Event Sponsorship Burnet Waste Industries,Inc. Presenting Sponsorship $ 10,000.00 3020.12 Event Ticket Sale Ro lelMulligaNContests Customers Raffle Tickets,Mulligan,Contests $ 3,510.0 3020.13 Event Donation Toler.Mark(Ameriprise Financial) Donation $ 250.00 3( 13 Event Donation GIM Business Interiors 2011 Golf Donation $ 1,000.00 3020.14 Event Raffle Morales,Melissa Raffle $ 20.00 3020.14 Event Raffle Bell,Mike Raffle $ 50.00 3020.14 Event Rake Hartington,James Raffle 8 Dinner Tickets $ 100.00 3020.14-Event Raffie Church,Keith 8 Melissa Raffle $ 180.00 3020.2 Event Income-Misc Hartington,James Dinner Ticket Guest $ 50.00 3020.2 Evenllncome-Misc Bell,Mike Dinner Ticket-Diane Bell $ 50.00 3020.2 Event Income-MISC Church,Kelm 8 Melissa Live Auction Item N2-Sleeping Beauty $ 350.0 3020.2-Event Income-Mise Golf Town Participants Auction,Refile,Mulligan 8 Contests $ 8,610.00 f 51,670.00 100 Ooerst'no/Proarem FmIMFurldrsladna Activities:Soeclal 0amoalon ti 3016.11 Holiday Gifts for the Arts PayPal Tend Watsuru $ 19.26 3016.11-Holiday Gifts for the Ana PayPal Richard Long $ 97.50 3016.11 Holiday Gills for Ne Ans PayPal Richard Madsen $ 146.40 3016.11-Holiday Giles for the An PayPal Brenda MaNnez $ 14640 3016.11 Holiday Gifts for the Arts Fisher,George Donation-(Brick B Seat) $ 400.00 $ 809.56 401 Affiliate RC Animal Sheher 3015.14 Animal Center Donation Animal Center Donor Cash-General Donation $ 48.00 3015.14 Animal Center Donation Animal Center Donor Ohara,Pauline 8 Michael-General Donation $ 50.00 3015.14 Animal Center Donation - Animal Center Donor Shugart,Luria 8 Dallas-General Donation $ 100.00 3015.14 Animal Center Donation Animal Center Donor Donator-General $ 186.07 3015,14 Animal Center Donation Animal Center Donor The Mark 8 Nancy Mention Living Trust $ 200.00 3015.14 Animal Center Donation Animal Center Donor PetSmart Chanties IT 9601 N.27th Avenue Pro. $ 210.00 3015.14 Animal Center Donation Animal Center Donor Kroger $ 424.86 $ 1,218.93 401 Affiliate RC Animal Sheher:4013 Ph Bull Misc. 3015.14 Animal Center Donaton Animal Cerner Donor Dlbb,Debbie-Donation Pit Bull Misc $ 20.00 3015.14 Animal Center Donation Animal Center Donor Rendon,Wrosle.M.,PhO. $ 5D.00 f 70.00 Page 1 of 4 Rancho Cucamonga Community Foundation Income and Expense Detail November 2011 Name Memo Original Amount 401 Affiliate RC Animal Sheher.4015 Events/Fundrebina:4015b FF Festival 3015.14 Animal Center Donation Animal Center Donor Intel Inc.-Donation Furry Friend Festival $ 500.00 401 Affiliate RC Animal Shelter:4011 Medical 3015.14 Animal Center Donation Animal Center Donor Medical Donation $ 1,885.00 404 Affiliate Senior Center m 3010.14 Legacy Tree Donation Legacy Tree Donor Small Leaf S 100.00 405 Affiliate Freedom Courtyard 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Cash Donation Rec'd 10/22/11 Furry Friends $ 5.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Donation for Freedom Courtyard taken in at Fur $ 9.00 - 3015A6 Freedom Courtyard Donation Freedom Courtyard Donor Pledge Payment-Dianna Lee $ 50.00 3015.16 Freedom Courtyard Donation PayPal Stephen Hansen $ 14640 3015.16 Freedom Courtyard Donation Pal Mary Lopez $ 146.40 3015.16 Freedom Courtyard Donator Freedom Courtyard Donor Brick-4 x 8 $ 150.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Brick 4 x8 $ 150 00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Brick 4.8 $ 150.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Brick 4x8 $ 150.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Brick 4x8 $ 150.00 3015.16 Freedom Ccurtyard Donation Freedom Courtyard Donor Brick 4.8 $ 150.00 3015.16-Freedom Courtyard Donation Bell,Mike Brick-8x8 $ 275.00 " 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Brick 8.8 $ 350.00 3015.16 Freedom Courtyard Donation Freedom CourtyaN Donor Donation-Rosario(Salinas)Association of Gre $ 1,000.00 3015.16 Freedom Courtyard Donation Lewis Operating Cory Donation $ 1,000.00 3015.16 Freedom Courtyard Donation Fisher,George Bronze Donor $ 1,000.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor VFW Post 8680 $ 2,000.00 3015.16 Freedom Courtyard Donatlon SB County SEBA Donation $ 2,500.00 3015.16 Freedom Courtyard Donation RC Firefighters Assouatlon Donation on$5,000 Pledge $ 2,500.00 S 11,881.80 406 RCHS Tennis 3010.30 Misc.Donation RCHS Tennis Donor "math,Bernadette&David $ 15.00 3010.30 Misc.Donation RCHS Tennis Donor Landry,Jean&Todd $ 25.00 3010.30 Misc.Donation RCHS Tennis Donor Taylor,James&Colleen $ 25.00 3010.30 Misc.Donation RCHS Tennis Donor Barr,Joseph&M.Jane $ 50.00 3010.30 Misc,Donation RCHS Tennis Donor Hollick,Ian $ 50.00 3010.30 Misc.Donation RCHS Tennis Dona, Nelson,Mafthew&Enka $ 75.00 3010.30 Misc.Donation RCHS Tennis Donor Montgomery,Ronald&Rochelle $ 100.00 3010.30 Misc.Donation RCHS Tennis Donor Adcock,Michael CPA $ 100.00 3010.30 Misc.Donation RCHS Tennis Donor Unified Aircraft Services,Inc, $ 100.00 3010.30 Misc.Donation RCHS Tennis Donor Shawn Washington Accountancy Corp. $ 100.00 3010.30 Misc.Donation RCHS Tennis Donor White,Ron&Heidi $ 150.00 3010.30 Misc.Donation RCHS Tennis Donor A-Z Bus Sales $ 150.00 3010.30 Misc,Donation RCHS Tennis Donor Tmesh Family Investment Co.LLC $ 200.00 3010.30 Misc.Donation RCHS Tennis Donor Loma Linda University Medical Center $ 500.00 $ 1,640.00 , 3150.1•Merchant Service Fee Credit 3150.1-Merchant Serviae Fee Credit Union Bank MSF Credit-November 2011 $ 116.02 Total Income $ 82,451.31 Expense 100 Ooemtiim Prooram Fund 5010.17 Donor Recognition Event Dry of Rancho Cucamonga Donor Recognition Event 9117111 Fees $ 1,951.76 5020.12 Event FocdlBeverage Impressions Gourmet Catering Donor Recognition $ - 5810.10 Target-Playhouse Season Dry of Rancho Cucamonga Honus&Me $ 7,590.50 5830.10 Bank of Amence-Cultural Cl City of Rancho Cucamonga Honus&Me $ 4,769.00 Page 2 of 4 Rancho Cucamonga Community Foundation Income and Expense Detail November 2011 I Name Memo Original Amount +. 5850.10 US Bank City of Rancho Cucamonga Honus It Me $ 3,608.00 5860.10 Kohl's Cares Disbursements City of Rancho Cucamonga Honus&Me 10111111 $ 500.00 5860.10 Kohl's Cares Disbursements City of Rancho Cucamonga Concerts in the Park 7/7111 $ 500.00 5870.10 The James Irvine Fcundati RC Firefighters Association Metrolink Support $ 500.00 5870.10 The James Irvine Foundation City of Rancho Cucamonga Family Seturdays'Honus&Me' $ 2,073.50 ' 4 5899-Misc Sponorship Disbursements City of Rancho Cucamcnga Rotary Club Support-Honus&Me $ 10.M0,00 I $ 31,492.76 f i 1000semfrm/Proomm Funtl:10-11i Administration 5040 Board Hospitality First Bankcard Relphs-Brad Mtg.10/12/11 $ 31 81 5040 Boom Hospitality First Bankcard - Don Marcos-Board Mtg.10/12/11 $ 143.85 5080 Printing&Design Ignite Stationary,Business Cards&Tablecloth $ 4,094.50 k r 5130.1 Uabilily Insurance Altru,LLC 1/9112-1/9113 Policy:ALT63357 $ 1,836.00 5999 Misc Expense State of California Secretary of State Certificate of Amendment-Name Change -$ 30.00 5999 Misc Expense First Bankcard Cheesecake Factory-Interview Panel Lunch $ 99.89 $ 6,236.05 1 100 OperatiniqlPrognan F.nd,Fundrahling A t' Ities'3011 Golf Tournament 5020.11 Event Decoration Glasse Party Rentals Staging $ 565.92 5020.12 Event Food/Beverage Wagner,Stephen Course Beverages&Snacks $ 1.400.00 5020.12 Event Food/Beverage Red Hit Country Club Food&Beverage $ 12,159.50 5020.13 Event Entertainment Adamson,Greg Auction Anist/Enumarnmenl $ 900.00 5020.14 Raffle Prizes Wagner,Stephen Raffle Items $ 4,000.00 i 5020.18 Gift Bag Items Promotional Golf Accessones Dw $ 1,627.63 5020.18 Gift Bag Items Dcrfman-Padfic Co. Hats $ 2,179.23 5020.23 Printing-Event Only Graphics Factory Panting Golf Tournament Signs $ 243.00 5020.24 Golf Green Fees Red Hill Country Club Golf $ 12,320.00 5020.30 Misc Event Expenses Moore Photography Photography $ 761.79 5020.30 Misc Event Expenses Red HIII Country Club Equipment Fees(AV/Cocktail Tables/Bar Set-ul $ 819.00 5020.30 Misc Event Expenses The Sign Shop Banners&Signs $ 842.61 r 5020.30 Misc Event Expenses Hole in One International H302320-$lmillion shoot out $ 970.00 5020.30 Misc Event Expenses Champion Awards Raques $ 1,125.99 5020.30-Misc Event Expenses Wagner,Stephen Awards.Closest Pin/Long Drive,Petty Cash&h $ 2,138.00 5020.30 Misc Event Expenses Hole in One International H302320-Hole-in-0nes $ 2,212.00 5020.30 Misc Event Expenses Hole in One Intemational H313763-$50,000 Putting Contest $ 2,400.00 S 46,666.67 1000 t' IP Fund:Fundmising Activities,SClimpaign 5020.14 Raffle Prizes City of Rancho Cucamonga Tickets'Christmas Cal $ 72.00 401 Affiliate RC Animal Sheltec4015 EventslFundral.min 5015.14 Animal Center Disbursements Belle's Printing Express Panting Holiday Appeal-Events/Fundraising S 306.99 401 Affiliate RC Animal Shelter MIS Events/Fundrais raw4015b FF Festival - 5015.14 Animal Center Disbursements Garnet Silver Group Banners/Signs Furry Friends Festival $ 272.40 5015.14 Animal Center Disbursements Garnet Silver Group Rerroursables&Event Organizer-FFF $ 3,140.70 $ 3,413.10 01A [late RC Animal Shetter:4017 Medical 5015.14 Animal Center Disbursements Mucana,Sarah Medical Expenses Reimbursement $ 807.18 5015.14 Animal Center Disbursements Rancho Regional Veterinary Hospital Medical Treatment.Duke(Canine) $ 810.77 5015.14 Animal Center Disbursements Agape Employment Temporary Staffing $ 4,957.69 $ 6,575.64 Page 3 of 4 Rancho Cucamonga Community Foundation Income and Expense Detail November 2011 Name Memo Original Amount 404 Affiliate Senior Canter 5010.14-Legacy Tree Gabel 8 Schubert Sr.Cntr(Invoice#72183) 5 24.83 405 Affiliate Freedom Courivmd 5015.16 Freedom Counyard Usbumements Timothy P.Schmalz,Inc. Depoait-Sauil,Wre $ 10,000.00 5150.1-Merchant Service Fee 5150.1 Merchant Seita Fee Union Bank MSF November-2011 $ 116.02 Total Expense $ 104,904.06 Total Income(Expense) $ 22,452.75 Page4&4 Rancho Cucamonga Community Foundation CASH REPORT- Through October 31,2011 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $181,646.89 $32,476.94 $214,123.83 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $212,316.77 $19,420.93 $231,737.70 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,498.71 $0.00 $34,498.71 405 Affiliate Freedom Courtyard $63,425.43 $950.00 $64,375.43 $3,202,541.78 $52,847.87 $3,255,389.65 Reconciliation Summary PAL Checking-Statement Balance $323,845.92 Deposits in Transit $ Less: Outstanding Checks $ (21,617.43) PAL Register Balance $ 302,228.49 LAIF Account-Statement Balance $2,950,332.44 Deposits in Transit $ 2,878.72 LAIF Account- Register Balance $2,953,161.16 BALANCE $ 3,255,389.65 Rancho Cucamonga Community Foundation Income and Expense Detail October 2011 I Income Name Memo Amount 100 OoeratlnalPmarem Fund 3010.15-Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels S 10.0 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spolight Donor Pledge Payment-Daniels $ 10.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ Molt 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spollight Donor Hedge Payment-Daniels $ 1000 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ 1000 3010.15 SpoOight Donors Donation Cty of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ 10.00 3010.15 Spotlight Donors Donation Gty of Rancho Cucamonga PAL Spotlight Donor Hedge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Hedge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3010.15-Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3010.15 Spotlight Donors Donation Michael,L.Dennis PAL Spotlight Donor Payment $ 1,000.00 3010.15 Spotlight Donors Donation Diversified Pacific Development Group PAL Spotlight Donor Payment-Sept.2011 $ 10,000.00 3020.12 Event Ticket Sale Boum,Roseman.&Haval 1 Ticket 2011 Donor Recognition Event $ 20.00 3020.12 Event Ticket Sale Bryan,Linda 4 tickets 2011 Donor Recognition Event $ 80.00 3020.15 Event Live Auction Lavas,Randall&Janeil Live Auction Event Income-2011 Donor Recog $ 1,200.00 3150.2-Interest Income Interest $ 2.828.12 3820.10-Lexis-Playhouse Season Regal Consiructlon(Levels) Levels Playhouse Sponsorship 2011-2012 Seas+$ 20.000.00 3850.10 US Bank US Bank Play Partner Program Grant 2011.2012 $ 25.000.00 S 60,428.12 00 CoarstinalProonarn FunchFur.d.i.mm Activities:2011 Got Townsman 3020.11 Event Sponsorship Best,Best&Kreger LLP Hole Sponsor Splilvath BBVA $ 1,250.00 I . 3020.11 Event Sponsorship Ross Family Legacy Foundation $ 2,000.00 3020.11 Event Sponsorship Vaymek,Trine,Day&Co. Hate Sponsor $ 2,500.00 i , 3020.11 Event Sponsorship EMCOR Services Hole Sponsor $ 2,500.00 it 3020.11 Event Sponsorship Missal Architects Sponsorship-$50,000 Putting Contest $ 2,500.00 + 3020.11 Event Sponsorship EMCOR Services Replacement Check for check that had a stop F.$ 2.500.00 3020.11 Event Sponsorship CU Direct Corp 2011-Hole Sponsorship $ 2,Wo.00 It 15,750.00 401 Affiliate RC Animal Shelter 3015.14 Animal Center Donation Animal Center Donor Bank Deposit by Heather Bolton $ 2,330.35 401 Affiliate RC Animal Shelter.4013 Pk Bull Misc. - 3015.14-Mimi Center Donation Mimi Center Donor Bank Deposit by Heather Bolton $ 100.00 401 Affiliate RC Animal Shelter.4015 Ever s/Fundreisina:4015a FF Flea Market 3015.14 Animal Center Donation Animal Center Donor Bank Deposit by Heather Bolton $ 448.50 401 Affiliate RC Animal Shelter:4015 EveMs/Fundrabina:40151,FF Festival 3015.14 Animal Center Donation Animal Center Donor Correction to$2,017.00 deposit make on 101261 $ 0.22 3015.14 Animal Center Donation Animal Center Donor - Sig 8 Roberta Dellhime $ 10.00 �t 3015.14 Animal Center Donation Animal Center Donor Sig&Roberta Dellhime Donation $ 20.00 j 3015.14 Animal Center Donation Animal Center Donor S L Popp-2011 FF Festival Donation $ 2500 3015.14 Animal Center Donation Animal Center Donor Vera K.Corbo-2011 FF Festival Donation $ 25.00 3015.14 Mimi Center Donation Animal Center Donor Dianna H.Hallmark-2011 FF Festival Donabor $ 25.00 3015.14 Animal Center Donation Animal Center Donor Karen B.Jensen-2011 FF Festival $ 25.00 3015.14 Animal Canter Donation Animal Center Donor Charles&Jenny Badder-2011 FF Festival $ 25.50 3015.14 Animal Center Donation Animal Center Donor Craig&Carolina Minkel-2011 FF Festival Don:$ 25.00 3015.14 Animal Center Donation Animal Center Donor Michael&Kathryn Lindsey(Fanners Insurance) $ 30.50 3015.14 Mimi Center Donation Mimi Center Donor Vendor-In Home Dynamics $ 30.00 3015.14-Mimi Center Donation Animal Center Donor Stephen J Hansen Sr.-2011 FF Festival Donat $ 30.00 3015.14 Mimi Center Donation Animal Center Donor Robert&Kathleen Holder-2011 FF Festival Dc $ 30.0 3015.14 Mimi Center Donation Mimi Center Donor Tina&Russell Ingold-2011 FF Festival Donad $ 35.00 3015.14 Mimei Center Donation Mimi Center Donor Denise Funk-2011 FF Festival Donation $ 35.00 3015.14 Mimei Center Donation Animal Center Donor Veronica Fincher-2011 FF Festival Donation S 40.50 3015.14 Mimi Center Donation Animal Center Donor Chns&Karen Paxton $ 50.00 3015.14 Mimi Center Donation Animal Center Donor Kendall R.Richardson 2011 FF Festival Donald $ 50.00 3015.14 Animal Center Donation Animal Center Donor R R Hughbanks-2011 FF Festival Donation $ 50.00 3015.14 Animal Center Donation Animal Center Donor Michete Toomoth-2011 FF Festival Donation $ 50.00 Page 1 of 3 i Rancho Cucamonga Community Foundation j Income and Expense Detail October 2011 i c 301015 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pletlge Payment-Daniels $ 10.00 !t 3015.14 Animal Center Donation Animal Center Donor Charles B Jenny Badder-2011 FF Festival Dor $ 50.00 3015.14 Animal Center Donation Animal Center Donor Tamara Layne $ 60.00 ! 3015.14 Animal Center Donation Animal Center Donor Cindy Camenter-2011 FF Festival Donation $ 65.00 j 3015.14 Animal Center Donation Animal Center Donor Candy&Mike Nordahl-2011 FF Festival DoneS 75.00 E 3015.14 Animal Center Donation Animal Center Donor Randall is Teresa Akahoshi-2011 FF Festival t $ 7500 i 3015.14-Animal Center Donation Animal Center Donor Carlos 8 Laura Barajes-2011 FF Festival Dont $ 82.00 3015.14 Animal Center Donation Animal Center Dcnor Time Johnson-2011 FF Festival Donation $ 90.00 3015.14 Animal Center Garston Animal Center Donor John Elvrays Cn7an $ 100.00 3015.14 Animal Center Donation Animal Center Donor Tamara Layne Donation-2011 FF Festival $ 121.00 3015.14 Animal Center Donation Animal Center Donor Suntree,Lone-2011 FF Festival Donation $ 200.00 3015.14 Animal Center Donation Animal Center Donor Archibald Pet Hospital Sponsorship-2011 FF F S 500.00 3015.14 Animal Center Donation Animal Center Donor Bank Deposit by Heather Bobon $ 5,610.00 3020.13 Event Donation Animal Center Donor 2011 Furry Friends Festival $ 2,077.00 $ 9,715.22 i 401 Affiliate RC Animal Shelter,4015 EvedsfFundreisina:4015c Putt 4 Pews 3015.14 Animal Center Donation Animal Center Donor Bank Deposit by Heather Bolton $ 3,606.86 401 Affiliate RC Animal Sheltor:4017 Medical 3015.14 Animal Center Donation Animal Center Donor Bank Deposit by Heather Bolton $ 3,770.00 ! 405 Affiliate Freedom Courtyard 3010.11 Bricks Donation Freedom Courtyard Donor Branchetti,Annemarie(6620 Masada St RC.91 $ 150.00 3010.11 Bricks Donation Freedom Courtyard Donor Dennis,Marcia 8 David(7256 Pioneer Place R( $ 200.00 3015.16 Freedom Courtyard Donation Lee,Dianna Freedom Courtyard Pledge $ 50.00 3015.16 Freedom Courtyard Donation Lee.Dianna Freedom Courtyard Pledge $ 50.00 j 3015.16 Freedom Courtyard Dominion Sons of Italy Pledge $ 500.00 � $ 950.00 31501-Merehard Service Fee Credit Union Bank MSF Credit-October 2011 f 131.50 - Total Income S 97,231.15 Expense 400 OoarafinafPrearem Fund 5020.30 Misc Event Expenses William Vesta Photography Photography-2011 Donor Recogniton Event $ 180.00 5810.10 Target-Playhouse Season Chester W.Nimilb,Middle School Transport 9.30.11 Honus $ 850.00 5820.10 Ley4s-Playhouse Season City of Rancho Cucamonga 2011-2012 LFP Season Sponsorship $ 20,000.00 5860.10 Kohl's Cares Disbursements City of Rancho Cucamonga PlayDay 2011 $ 1,000.00 - 5900 Fund Transfer Expense City of Rancho Cucamonga Fund Transfer-VG Movies $ 3,791.50 5900 Fund Transfer Expense R.C.Library Foundation PAL Payment Split(Diversified-812011 PyVnt) $ 5,000.00 5900 Fund Transfer Expense R.C.Library Foundation PAL Pledge Payment Split-Diversified Pacific: $ 5,000.00 If 35,821.50 100 OoeratimuProgram Fund:10-11 Adminishation ' 5010.17 Donor Recognition Event First Bankcacl Donor Gifts $ 300.00 5040 Board Hospitality Palmer,Francis Lunch Reimbursement $ 54.17 5110 Books and Subscriptions City of Rancho Cucamonga Raisers Edge Book $ 26.11 $ 38038 Page 2 of 3 Rancho Cucamonga Community Foundation Income and Expense Detail October 2011 3010.15 SpoWght Donors Donation Oty of Rancho Cucamonga PAL Spooght Donor Madge Payment-Daniels $ 10.00 1 m Furall,lFundmisino Achvltf s4011 Goff Tournament 5999 Msc Expense Stop Payment Expense Stop Pmt.Emoor Svc.Check#139332-New ch $ 2,500.00 100 OperptinnflProumm Fund,lFunklmlstrat ActMties:2012 Chocolate 8 Wine Festival 5020.19 Consultant Fee The Gavel Group 50%Depost 2012 Choc 8 Wine Festival Auctiot $ 5.000.00 401 Affiliate RC Animal SMIter:4015 EvernslFundmishm,40151,FF Festival 5015.14 Anirral Center Disbursements Puldnella.Joe Stan Up Cash-2011 FF Festival $ 500.00 5999 61st Expense Bad Debt Expense NSF Check-Pop N Mama(Animal Center-FFF $ 50.00 $ 550.00 5150.1-Merchant Service Fee Union Bank MSF-October 2011 $ 131.50 Total Expense $ 44,383.28 Total Income(Expense) $ 52,847.87 i Page 3 of 3 Rancho Cucamonga Community Foundation CASH REPORT- Through September 30,2011 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $155,494.93 $26,151.96 $181,646.89 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $202,471.82 $9,844.95 $212,316.77 402 Affiliate ArmedForcesBanner � $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,328.75 $169.96 $34,498.71 405 Affiliate Freedom Courtyard $62,778.13 $647.30 $63,425.43 $3,165,727.61 $36,814.17 $3,202,541.78 Reconciliation Summary PAL Checking-Statement Balance $255,568.18 Deposits in Transit $ Less: Outstanding Checks $ (3,358.84) PAL Register Balance $ 252,209.34 LAIF Account-Statement Balance $2,950,332.44 Deposits in Transit $ LAIF Account- Register Balance $2,950,332.44 BALANCE $ 3,202,541.78 Rancho Cucamonga Community Foundation Income and Expense Detail September 2011 Name Memo Original Amount Income 100 OoemtirwlPmamm Fund 3010.15 Spotlight Donors Donation Diversified Pacific Development Group PAL Spotlight Donor Payment $ 10,000.00 3010.30 Misc.Donation Moons,Doug&Dee Donation $ 60.00 3020.12-Event Ticket Sale Moods.Doug&Dee 2-Donor Recognition Tickets $ 40.00 3899 Misc GrenVSponsorship Forest City Development Movies Tovm Square-Sept.2011 $ 1,639.00 1 3899 Use GrenVSponsorship Forest Gly Development VG-Movies June 2014 $ 2,152.50 3999 Msc Income R.C.library Foundation Recovered Expense-Engraved Backs $ 300.00 $ 14,191.50 I 100 OperatindiflPhoodam liumfiF.mlinaii Activitiew2011 Goff Toin.mmend 3020.11 Event Sponsorship RJM Design Group Snack&Beverage $ 1,250.00 3020.11 Event Sponsorship US Bank 2011 Golf Tcumement Sponsershlp $ 2,000.00 3020.11 Event Sponsorship Richards.Watson&Gershon Hole Sponsor $ 2,500.00 3020.11-Event Sponsorship Mallon,Johnson&Reenter, Hole Sponsor $ 2,500.00 3020.11 Event Sponsorship Nolan,John 2011 Golf Sponsorship - $ 2,500.00 i 3020.11 Event Sponsorship US Renk 2011 Golf Tournament Sponsorship Payment 4' f 3.000.00 3020.13 Event Donation Stone&Youngberg Cash Donation $ 1.000.00 f 14,750.00 401 Affiliate RC Animal Shelter 3015.14 Animal Center Donation Affiliate-RC Animal Center $ (79,163.16) 3015.14 Animal Center Donation Affiliate-RC Animal Center $ (35,000.00) 3015.14 Animal Center Donation Affiliate RC Animal Center $ (10,000.00) 3015.14 Animal Center Donation Affiliate RC Animal Center $ (10,000.00) 3015.14 Animal Center Dombon AHliate-RC Animal Center $ (10,000.00) 3015.14-Animal Center Donation AHllate-RC Animal Center $ (10,000.00) 3015.14 Animal Center Donation Affiliate-RC Animal Center $ (4,000.00) 3015.14 Animal Center Donation Affiliate-RC Animal Center $ (3,000.00) 3015.14-Animal Center Donation Affiliate-RC Animal Center $ (1,000.00) 3015.14 Animal Center Donation Affiliate-RC Animal Care Center $ (703.78) 3015.14 Animal Center Donation City of Rancho Cucamonga FY End 2010/2011 Transfer Animal Center Dan. $ 11,333.36 $ (151,533.58) 401 Affiliate RC Animal Shelter4010 Care&Endehmenl 3015.14 Animal Center Donation Affiliate RC Animal Center-Care&Enrichment $ 10,000.00 401 Affiliate RC Animal Shelter,M13 Pit Bull Misc. 3015.14 Animal Center Donation Affiliate-RC Animal Care Center-Pit Bull Misc $ 703.78 401 Affiliate RC Animal Sheltar:4014 Duro Phpluntemal 3015.14 Animal Center Donation Animal Center-Donors&Volunteers $ 10,000.00 401 Affiliate RC Animal I er.4015 EvinintsiFumimisina,4015.FF Fie.Market 3015.14 Animal Center Donation Affiliate-RC Animal Center-FF Flea Market f 1,000.00 401 Affiliate RC Ani he er.415 Event./Fundmisma,401liih,FF Fe tiv I 3015.14 Animal Center Donation Affiliate-RC Animal Center-FF Festival $ 4.000.00 401 Affiliate RC Animal S I er4015 EventsWiffiddejamo,4015c Puff 4 Plains 3015.14 Animal Center Donation Affiliate-RC Animal Center-Putt 4 Pews $ 3,000.00 401 Affiliate RC Animal Sheher4016 Fostering 3015.14 Animal Center Donation Affiliate-RC Animal Center-Fostering $ 10,000.00 401 Affiliate RC Animal Shelter.4017 Medical 3015.14 Animal Center Duration Affiliate-RC Mimi $ 10,000.00 Page 1 of 2 Rancho Cucamonga Community Foundation Income and Expense Detail September 2011 Name Menlo Original Amount 401 Affiliate RIC Animal Shelter.4018 StaRlna 3015.14-Animal Center Donation AHillate-RC Animal Center-Staling $ 35,000.00 401 Affiliate RC Animal ahelter:4019 Renovation 3015.14 Animal Center Donation Affiliate-RC Animal Center-Renovator, $ 79,163.16 404 Afflllme Senior Center 3010.14 Legacy Tree Donation Legacy Tree Donor Lin,John 8 Rosemarie $ 200.00 405 Affiliate Freedom Courivam 3010.11 Brow Donation Freedom Courtyard Donor Sostack,Kim(7353 Ellena West#127 RC 917: $ 275.00 3010.30 Misc.Donation Freedom Courtyard Donor Wshoo Taw 5.18.11(2855 Pullman SL Santa/ $ 8.01 3010.30 Misc.Donation Freedom Courtyard!Donor Misc.Donation $ 12.00 "301030 Misc.Donation Freedom Courtyard Donor Chambers,Jerry(1575 Spyglass Dr.Upland 91 $ 20.00 3010.30-Misc.Donation Freedom Courtyard Donor Wshoo Taco Fundraiser 7/25111 $ 22.29 3010.30 Misc.Donation Freedom Courtyard Donor Ammninos Ristorente Italiano(7945 VineyaM A' $ 300.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Garcia,Yolanda $ 10.00 $ 847.30 31501-Merchant Service Fee Credit Union Bank MSF Credit Sept 2011 - $ 123.95 { Total Income $ 41,246.11 Expense 100 OoeratinolProamm Fund 5010.15 Donor Well Metal Decor Donor Wall Plaque $ 76.66 5018.12 Visual Acts Cooper,Cheryl D. Foundation Award Prize $ 150.00 5040 Board Hospitality First Benkeam Vent House Mg(Chocolate 8 Wine Festival) $ 106.58 $ 33334 100 Ooerat nglProgrem Fund:10.11 Administration 5010.17 Donor Recognition Event Phoosms Inc. Awards(Partial Payment) $ 326.30 5020.13 Event Entertainment Adamson,Greg 2011 Donor Recognition $ 1,500.00 5120 Marketing First Bankcerd Constant Contact Subscription $ 630.00 $ 2,456.30 401 Affiliate RC Animal Sheltm:4015 Events/Fundraisimu"15c Putt 4 Paws 5015.13 Senior Center Disbursements Engrave'N Embroider Putt 4 Paws $ 1,048A1 401 Affiliate RC Animal Shelter:4017 Medical 5015.14 Animal Center Disbursements American Humane Association Medical Training $ 440.00 i 404 Affiliate senior Came, i 5010.14 Legacy Tree Gabel B Schubert Senior Center Legacy Tree $ 30.04 i 5150.1-Merchant Service Fee Union Bank MSF Sept 2011 $ 123.95 Total Expense $ 4,431.94 Total Income Expense $ 36,814.17 '.. Page 2 of 2 Rancho Cucamonga Community Foundation CASH REPORT- Through August 31,2011 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund $159,845.46 ($4,350.53) $155,494.93 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter $191,417.96 $11,053.86 $202,471.82 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center $34,336.89 ($8.14) $34,328.75 405 Affiliate Freedom Courtyard $37,148.13 $25,630.00 $62,778.13 $3,133,402.42 $32,325.19 $3,165,727.61 Reconciliation Summary PAL Checking-Statement Balance $217,056.48 Deposits in Transit $ Less: Outstanding Checks $ (1,661.31) PAL Register Balance $ 215,395.17 LAIF Account-Statement Balance $2,950,332.44 Deposits in Transit $ LAIF Account- Register Balance $2,950,332.44 BALANCE $ 3,165,727.61 Rancho Cucamonga Community Foundation Income and Expense Detail August 2011 Name Memo Original Amount Income 100 OPereting/Proarem Fund 3010.15 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Daniels $ 10.00 3010.16 Spotlight Donors Donation City of Rancho Cucamonga PAL Spotlight Donor Pledge Payment-Palmer $ 40.00 3860.10 Kohl's Cares Kohl's Donation $ 500.00 3860.10-Kohl's Cares Kohl's DonetionSponsorship $ 500.00 $ 1,050.00 100 Ooeretina/Program Fund:10-11 Administration 3010.30 Misc.Donation City of Rancho Cucamonga Reimburse-Etlison Donation-Volleyball Progr. $ (90.00) 3010.30 Misc.Donation Edison Intemational City Volleyball $ 90.00 E - 100 0oemtlnallonsomm Fund,Fundm'sino ActNities2011 Sarno Event 3020.12 Event Ticket Sale Spring Party Train Attendee Quakes-Harrington $ 80.00 401 Affiliate RC Animal Shelter 3015.14 Animal Center Donation Edison International Castanon,Adrian $ 15.00 3015.14 Animal Center Donation Edison International Sanders,Chancre $ 15.00 3015.14 Animal Center Donation City of Rancho Cucamonga Transfer In Donations from City $ 11,073.86 $ 11,103.86 404 Affiliate Senior Center 3010.14 Legacy Tree Donation Legacy Tree Donor Su-Yuan Wang(Small Leal) $ 100.00 405 Affiliate Freedom Courtyard 3010.11 Bricks Donation Freedom Courtyard Donor Mendoza,Cad $ 150.00 3010.11 Bricks Donation Freedom Courtyard Donor Fletcher,Susan $ 150.00 3010.30 Misc.Donation Freedom Courtyard Donor 6789 Gilbert Place RC 91701 $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Salado,Juan&Virginia $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Sambre,Katherine&A Dave $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Chamberlin,Kristine $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Jelinek,Nina $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Ingram,Suzanne&Michael $ 10.00 3015.16-Freedom Courtyard Donation Freedom Courtyard Donor Hufford,Cecelia $ 10.00 3015.16-Freedom Courtyard Donation Freedom Courtyard Donor Price,Jamas $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Adams,Clinton&Paula $ 10.00 - 3D15.16 Freedom Courtyard Donation Freedom Courtyard Donor Adams,Clinton&Paula $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Ramirez,Anne $ 10.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Sandoval,Michelle $ 20.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Otanez,Carola(2) $ 20.00 3015.16 Freedom Courtyard Donation Freedom Courtyard Donor Siegmund,Cindy&Herbert $ 30.00 3015.16 Freedom Courtyard Donation Lee,Dianna Freedom Courtyard!Pledge $ 50.00 3015.16 Freedom Courtyard Donation Lee,Dianna Freedom Courtyard Pledge $ 100.00 3015.16 Freedom Courtyard Donation Raiphs/Food 4 Less Foundation The Kroger Foundation Grant $ 25,000.00 $ 25,630.00 5150.1•Merchant Service Fee Union Bank MSF Credit 8.11 $ 119.52 Total Income $ 38,083.38 Page i of 2 Rancho Cucamonga Community Foundation Income and Expense Detail August 2011 Nemo Memo Original Amount Expense ILII' v 1000oaratirolProamm Fund 5010.13 TheaVe Seat Plaques Champion Avrerds Donor Expenses $ 25.86 100 OoenfinaWroonm Fundl0-11 Administration SOMAS Donor W ell Metal Decor Donor Wall Invoices 516153 x 516288 $ 87.16 5020.23 Pointing-Event Only Owmater Graphics Invoice 8877-A $ 107.75 5999 Misc Expense State of California Semtery of State Filing-Articles of Inc.-Name Change $ 5999-Msc Expense Champion Awerds Roque Retiring CM-Jack lam $ 21.55 5999-Msc Expense Red HIM Country Club Foundation Gift to Retiring CM Jack Lam $ 104.33 $ 320.79 100 D emtl ro nam F.nd:Fundnah,h,a ActivIthes,2011 Spirim Event 5020.30 Misc Event Expenses Barag,Dr.8 Mrs.Steven Reimburse 2010 Party Train Exp(Bunco) S 133.98 1011,OparefiraftPhouns.F.mid,F.huthalsing A M lea 2012 Chocolate 3 MM Foxitival 5020.19 Consultant Fee Wagner.Stephen Cons.Fee pl-Choc 8 Wine Festivet f 5,000.00 ' 401 AfIRlate RC Animal Shelter 5015.14-Mimi Center Disbursements Ruppert.Jawb Reimb TNR Deposit-Animal Cntr S 50.00 { 1 404 Afllllate Senior Center 5010.14 Legacy Tree Gabel B Schubert Senior Center-Invoice 70697 f 108.14 i 5150.1-Marchant Service Fee Union Bank MSF Changes 8.11 f 119.52 ! Total Expense $ 5,758.19 Total Income(Expense) $ 32,325.19 i I i t i i Page 2 of 2 Community Foundation Strategic Plan 2015 2011-12 Action Items Goal lAction Stop — Resoonsibility Completion Date Lead Person Raise a minimum of$70,000 each year on the Approve 2011 Golf Tournament budget Board June-11 Gott Committee annual Fall Golf Tournament,primarily partnering Chair with larger corporations Successfully conduct 2011 Golf Golf Committee November-11 Golf Committee Tournament Chair Form 2012 Golf Tournament.Committee Golf Committee February-12 Golf Committee .and develop meeting schedule Chair Develop annual plan for 2012 Golf Golf Committee April-12 Golf Committee Tournament and obtain Board approval Chair Assign Golf Tournament sponsorship Golf Committee April-12 Golf Committee prospects to each Board Member with a Chair fundraising goal of$5,000 each Golf Tournament sponsorship Board Aprii Golf Committee solicitation begins Chair Raise a minimum of$20,000 each year through an Form 2012 Spring Party Train event Spring Parry Train September-11 Party Train annual Spring Party Train series of events,primarily (committee and develop meeting Committee Committee Chair partnenng with Board member associates,local schedule businesses and community leaders Determine plans for a possible Spring Spring Party Train Septembeel l Parry Train Party Train culminating special Committee Committee Chair event/auction(Wine and Chocolate Festival) Develop annual plan and budget for ISpring Party Train October-11 Parry Train 2012 Spring Perry Tramn/Vine& (Committee Committee Chair Chocolate Festival and obtain Board approval Spring Party Train events selected and Spring Parry Train October-11 Party Train Board member assignments confirmed Committee Committee Chair i Marketing and solicitations forSpring Spring Party Train .January-17 Parry Train Party Train events begins Committee Committee Chair Marketing and solicitations for Wine& Spring Party Train February-12 Party Train Chocolate festival begins Committee Committee Chair Successfully conduct 2012 Spring Party Spring Party Train 'March-12 Party Train Train Events.(March through April) Committee Committee Chair Successfully conduct 2012 Wine& Spdng Party Train Apnl-12 Party Train Chocolate Festival Committee Committee Chair Raise a minimum of$10,000 each year through an Form 2012 Annual Campaign Annual Campaign June-11 Annual Campaign Annual Campaign designed to engage families and Committee and develop meeting Committee Committee Chair individuals schedule 1/1012012 Community Foundation Strategic Plan 2015 2011-12 Action Items Develop annual plan and budget for Annual Campaign June-11 Annual Campaign 2012 Annual Campaign and obtain Committee Committee Chair Board approval Each Board Member to develop their Annual Campaign October-1 t Annual Campaign personalized solicitation plan with a Committee Committee Chair Annual Campaign fundraising goal of $1,000 for each member. Annual Campaign solicitation begins. (Annual Campaign October-11 Annual Campaign �committee Committee Chair Annual Campaign concludes. nual Campaign December-11 .Annual Campaign Committee I Committee Chair I Form 2013 Annual Campaign Annual Campaign March-12 Annual Campaign Committee and develop meeting Committee Committee Chair schedule Develop annual plan and budget for Annual Campaign Juri Annual Campaign 12013 Annual Campaign and obtain (Committee Committee Chair 'Board approval Identify and aggressively pursue Grant Funding Board Grant.Leaders to begin " 'sir'`: Board Grant Leaders January-12 Staff which supports the Foundation's Mission,with preliminary research into potential large _ emphasis on large grants for Endowment Fund Endowment Fund grantors Board Grant Leaders to share potential (Board Grant Leaders April-12 - Staff Endowment Fund grantor research with I I Board Develop and implement annual plan for Executive/Finance June-12 Board Chair research and solicitation of significant Committee grants which will fund Endowment Establish ongoing positive relationships with and Conduct a Donor Recognition event for Executive/Finance September-11 Assigned Board meaningful recognition of all Donors 2010-11 as part of Opening Night Committee Leader Develop annual plan for 2011-12 Donor Executive/Finance January12 Board Chair Recognition event Committee Identify list of potential new major Board Donor June-12 Board Chair donors for assignment and cultivation Prospect Leaders Approve annual Donor Recognition Board Juns-12 Board Chair event budget for 2011-12 Provide Strong Foundation leadership and Revise Foundation by-laws Board June-11 Paula fundraising success through an active,supportive and cohesive Board of Directors Boartl members to complete individual Board October-11 Board Chair annual Fundraising Goals Worksheet for 2011-12 Implement Board Member individual (Board October-11 Board Chair Leadership assignments Develop and implement Board team Board Development January-12 .Board building activity .Committee Development Committee Chair Conduct annual Board fundraising Board Development February-12 Hoard educational session,with emphasis on Committee(and Development use of technology. IncluderesearchBoard Fundraising CommitteeChair from Fundraising Technology Leaders Technology Leaders) 1/10:201[ Community Foundation Strategic Plan 2015 2011.12 Action Items Develop and implement Honorary Board Board Development April-12 Paula Member program Committee Conduct annual Vision Alignment Board April-12 Board Chair Workshop Organize and distribute Foundation Staff June-12 Paula Board Policy and Reference Manual Expand Board to a 15 members with Board Development June-12 Board Chair new members having expertise in legal Committee and marketing areas and with regional representation Establish a$3.6 million Foundation Endowment Consider options to obtain consulting Executive/Finance October-11 Board Chair Fund and Strategy expertise to assist with Endowment Committee Fund growth Develop specific plan to organize and ExecutivelFinance April-12 Board Treasurer grow the Endowment Fund through Committee large grants,naming opportunities,etc Develop an Endowment Fund branding ExecufivelFinance June-12 France and marketing plan Committee Effectively manage and invest Foundation funds in Review and approve Foundation 2011- Board June-11 Board Treasurer accordance with a solid Finance Policy 12 budge! I Conduct annual financial review of 10- Executive/Finance- February-12 Board Treasurer 11 fiscal year Committee Determine amount of funding available Executive/Finance February-12 Board Treasurer for community giving in 2012/13 based Committee on fundraising success iReview current Finance and Investment Executive/Finance May-12 Board Treasurer policies !Committee Generate a substantial level of public awareness Launch new Foundation logo,graphics, Board Development October-11 France and appreciation for Foundation activities throughout PR plan and social media Committee the region Board to begin"hosting"of RCAAF Board Development October-11 Board Family Performances at the Playhouse Committee Development Committee Chair Engage Foundation Awareness Board Board Foundation November-11 France Leaders in planning for increased Awareness Leaders awareness Prepare 2012-13 Foundation Board Development January-12 Board communications plan Committee-. Development Committee Chair Create and distribute 201D-12 Board Development October 12 Franoe Foundation Annual Report Committee Support Rancho Cucamonga based community Develop new Affiliate Partners policy Executive/Finance April-12 Paula organizations through the Foundation Affiliate and procedures and obtain Board Committee Partners program approval Communicate new Affiliate Partners Staff May-12 Paula policy and procedures to existing partners 1/10/2012 3 Community Foundation Strategic Plan 2015 2011-12 Action Items Develop a Patrons of the Arts volunteer support Board to brainstorm ideas on missend Board Development January-12 Board group responsibilities for Patrons of the Arts Committee Development Chair Develop and implement Patrons of the Board Development March-12 Board Arts plan Committee Development Chair I Identify and recruit a minimum of 20 i Board June-12 Board Patrons of the Arts Development Chair lAssign Patrons to Board committees Board June-12 Board and projects Development Chair IContluct fundraising training for Patrons I Board Development July-12 Board of the Arts committee Development Chair Conduct annual recognition of Patrons I Board Development September-12 Board of the Arts,with the donor recognition Committee Development Chair Effectively utilize Foundation Committees,consisting Approve an annual schedule of I Board Juri Board Vice Chair of Board,Community and Patron Members (Committee meetings and assignments Review organizationalstructure and Board January-12 Board Vice Chair recruitment needs for each Committee Provide annual funding support to a wide variety of Approve the 2011-12 budget for Board June-11 Giving Committee Performing Arts activities at the Lewis Family performing arts activities at Lewis Chair Playhouse Family Playhouse Develop and approve 2012-13 program Giving.Committee .January-12 Giving Committee support plan for specific performing arts Chair activities at the Lewis Family Playhouse Approve the 2012-13 budget for .Board June-12 Giving Committee (performing arts activities at Lewis Chair Family Playhouse Provide annual funding support to Performing Arts Approve the 2011-12 budget and Giving Committee June-11 Giving Committee activities involving Rancho Cucamonga Schools program plan for performing arts Chair activities at local schools High School sponsorship program Giving Committee October-11 Giving Committee application packets distributed Chair High School sponsorship program Giving Committee November-11 Giving Committee applications due Chair High School sponsorship program Giving Committee December-11 Giving Committee screening committee to review Chair applications and select recipients Provide annual funding support for Visual Arts Approve the 2011-12 budget for visual Giving Committee June-11 Giving Committee events at Victoria Gardens Cultural Center and other arts activities Chair community facilities Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for visual arts activities Chair (Approve the 2012-13 budget for visual _ Board June-12 Giving Committee iarts activities Chair 1/102012 4 Community Foundation Strategic Plan 2015 2011-12 Action Items Promote and distribute designated Arts Scholarship Approve the 2011-12 budget and Giving Committee June-11 Giving Committee Funds to deserving schools and students program plan for performing arts Chair activities at local Schools High School Senior scholarship program Giving Committee January-12 Giving Committee application packets distributed Chair High School Senior scholarship program GivingCommittee March-12 Giving Committee applications due Chair High School Senior scholarship program Giving Committee Apri1-12 Giving Committee screening committee to review Chair applications and select recipients High School Senior scholarship program(Giving Committee May-12 Giving Committee recipients recognized at special Chair ceremony 1110/2012 6 Rancho Cucamon a Co munitv and Arts Foundedon Asal nments 2011.2012 6/8/2011 FUNDRAISING COMMITTEES ADMINtaTRATNEIGrwNG COMMnTmes PROJECT LEADERSHIP Board Member Full Board Golf Toumement Spring Party Annual Campaign Executive& Board Arts Giving Awareness Board Donor I Donor Grants Staffing Technology Volunteers Meetings Committee Train Committee Committee Finance Development Committee Expansion Recognition Prospect for Committee Committee Identification Fundmisin Meedne Schedule 2.d wwrwamys far Mondays at a pm TBD TBD 2nd Wednesdays err ad Thursdays at 9 am 2nd Wednesdays at epre individual Leadership at 5o n Gabber, from Aprb cam in s0ownbar, nSepemWr, to OCbW,January,Apt Jarxrary,Apeand JMne Deoembr Febnu'Y and May February and May and June P..',_. Membership Goal ,A}qv; . Ernae W Seo.n M—. eao.m Mmmbxe seo.b M.me... m..eci.:men � u ICs MManEan 3CommunryMmmbme JC ,mry MemMn 2wN Vcv Cht T. c 1F MnWpC Board Members Al Arguello X X X Taro Barag X X X X X Rosemarie Brown X X X X X Linda Bryan X Chair aped seC r e.e.f X X Harvey Cohen X BwrdwpeChair Chair X Thomas Galindo Chair Chair X BordClWr X X X Jim Harlington X X X X Jeremy Kahn X X X X X Richard Madsen X X X X Tony MizeX X I :::] Bryan Snyder X X Chair Fudnhlne Clerk X 2012 Community Foundation Board Et Committee Meeeting Schedule Proposed:January ii,1011 MEMBERS c � J Meetines Date Time Giving Committee Wednesday,January 11,2012 4:00 PM X X Chair X X Board Meeting Wedneday,Januyary 11,2012 5:00 PM X X X X X Chair X X X X X Annual Campaign Committee January-TBD TBD X X X Chair Party Train&Chocolate/Wine January-TBD TBD X X Chair X X Executive Committee Wednesday,February 8,2012 9:00 AM X X MChair X X Board Development Committee Thursday,February 16,2012 9:00 AM X ChairAnnual Campaign Committee February-TBD TBD X X Chair Party Train Ft Chocolate/Wine February-TBD TBD X X Chair X X Board Strategic Workshop -March 2012-TBD 9-4:00 PM X X X X Chair X X X X X X Party Train&Chocolaie/Wine March-TBD X X Chair X X Golf Committee Monday,April 2,2012 4:00 PM X X X X Giving Committee Wednesday,April 11,2012 4:00 PM X X Chair X X Board Meeting Wednesday,April 11,2012 5:00 PM X X X X X Chair X X X X X Annual Campaign Committee April-TBD TBD X X X Chair Party Train&Chocolate/Wine April-TBD TBD X X Chair X X Golf Committee Monday,May 7,2012 4:00 PM X X X X Executive Committee Wednesday,May 9,2012 9:00 AM X X Chair X X Board Development Committee Thursday,May 17,2012 9:00 AM X Chair X Annual Campaign Committee May-TBD TBD X X X Chair Party Train&Chocolate/Wine May-TBD TBD X X Chair X X Golf Committee Monday,June 4,2012 4:00 PM X X X X Giving Committee Wednesday,June 13,2012 4:00 PM X X Chair X X Board Meeting Wednesday,June 13,2012 5:00 PM X X X X X Chair X X X X X Annual Campaign Committee June-TBD TBD % I XX Chair Golf Committee Monday,July 2,2012 4:00 PM X X X X Annual Campaign Committee July-TBD TBD X X X Chair Golf Committee Monday,August 6,2012 4:00 PM X X X X Annual Campaign Committee August-TBD TBD X X X Chair Golf Committee Monday,September 10,2012• 4:00 PM X % X X Giving Committee Wednesday,September 12,2012 4:00 PM X X Chair X X Board Meeting Wednesday,September 12,2012 5:00 PM X X X X X X X X X X X Annual Campaign Committee September-TBD TBD X X X Chair Golf Committee Monday,October 1,2012 4:00 PM X X X X Executive Committee— Wednesday,October 10,2012 9:00 AM Board Development Committee Thursday,October 18,2012 9:00 AM X Chair X Annual Campaign Committee October-TBD TBD X X X Chair Golf Committee Monday,November 5,2012 .4:00 PM X X X X Giving Committee Wednesday,November 14,2012 4:00 PM X X Chair X X Board Meeting Wednesday,November 14, 2012 5:00 PM X X X X X X X X X X X Annual Campaign Committee November-TBD TBD X X % Chair -Meeting date changed due to Labor Day Holiday ••-Executive Committee membership will change based on June 2012 elections Rancho Cucamonga $1,000,000 Community & Arts Foundation Golf Tournament 5 T ' ' � , � /sem:• L Qd fjO ICS 1 1 1 I G G Presented by BURRTEC WASTE INDUSTRIES. INC. Event Report 2011 0 WMMMM Wagner Event Management Rancho Cucamonga Community & Arts Foundation $1,000,000 Golf Tournament 2011 General Overview I am very proud to report that the RCCAF event was conducted and presented as well as an event could be, based on the current economic climate and the lack of participation by some of the I RCCAF Board of Directors. As the Tournament Director, no complaints were received during the entire day, with the + exception of Famous Dave's running out of food during lunch! There were dozens of positive Ole comments and feedback during the event. I very much appreciated each Board member that Oft attended the event who came up to me individually and thanked me for my efforts. oe The offices of Kevin McArdle and Paula Pachon and the entire Rancho Cucamonga Community Ole & Arts Foundation(RCCAF) staff was a pleasure to work with. The volunteers did an outstanding job again this year. Anything reasonably asked of Kevin or Paula was accepted with Z enthusiasm and professionalism. T The cooperation of the Golf Committee improved in 2011, however, should be expanded in 2012. Oe Olt If the responsibilities, objectives, goals and tasks are expanded by each individual Board member, the results can be remarkable. If we take on the challenge that"each"of the current Board /► members will sell one (1)additional sponsorship,the event will be SOLD OUT in 2012! As I Ot have indicated many times,the events business is a"NUMBERS" game. For every company that oe does not participate, attendance is affected with an end result of lost mulligans,raffle and auction sales, as well as sponsorship dollars. The elimination of the Silent Auction and replacement event of the Greg Adamson Painting Presentation cost the event a minimum of$4,000 to $6,000. It is my recommendation that the oe Silent Auction be reinstated in 2012. oe I would go back to the basic structure of the event since it was invented. I recommend that the pricing structure in selling sponsorships remain the same for 2012,until the economic situation Oft improves. It should be noted that some sponsorships were sold at a lesser number than in 2010. 1 recommend eliminating the printing of the tri-fold event brochure, based on the fact that we oe have not sold any individual playing spots since the event has been developed in 2008. This Oft should be available only in an "electronic format". Corporate customers are 100% of our sales! 00 The elimination of printing the brochure would save approximately $620. 001 The 2011 event produced a net profit of$32,048.07. The net profit percentage decreased from 2010 vs. 2011 was 66%. Collectively, we are in a great position to continue and grow the event 00 in all aspects, including profits in 2012. 00 00 Rancho Cucamonga Community&Arts Foundation should be extremely proud of the event that 00 was produced in 2008, 2009, 2010 and 2011,and the results thereof even in a today's economy. 00 00 14 Rancho Cucamonga Community The event over the four(� 2009 vs.2010 vs.2011 Comparisons by the Num Number of Sponsors& Golfing Sponsorships Non Golf Sponsorships Donors 3 Golfers(Actual) Donations " Mulligan &Raffle Sale Live Auction Silent Auction Other Revenue f' Raffle, Prizes&Award Board Members s Volunteers& Staff ' Gross Receipts Net Profit s Red Hill Country Club .3 The Red Hill Country CIL The facility for our purpo Q Faheem,Jacob Banagnaz assigned tasks with excel] November 12, 2012. Thank You Notes Handwritten "Thank You participated in 2011. In :. that the Chairman of the I S and letting them know ho participation in 2012. Ch should be included in the r x" Recommended Chances it Rancho Cucamonga Community&Arts Foundation, Post Tournament Report 2011,Page 3 2) The RCCAF Golf Tournament should be positioned and realized as the main RCCAF fund raising event in 2012. 3) Ask Thomas Galindo to be the Golf Committee Chairperson for 2012. 4) Starting January 2, 2012, all of the companies that made the comments, "Get back to us next year..." should be contacted and reminded that we are looking forward to their participation and/or support. Another comment heard, "I already spent my sponsorship dollars for 2011..." If we approach these entities in January, perhaps !S, this rhetoric's will not be used for an excuse. I will provide those company and contact information in late December. In addition, all companies that did not renew in 2011 should also be contacted at that time. !Q. 0!1 5) Expand (minimum of one new person)the"Golf Committee"nine(9) months in advance of the Tournament date to establish goals and objectives. Begin assignment 00 of tasks approximately nine(9) months in advance for the solicitation of raffle items, 191 selling sponsorships and donation of auction items. 00 6) Establish as a commitment to being a RCCAF Board of Director,that you must Ir. "pledge"a minimum of$5,000 in sponsorships or donations to the event in 2012! WOO 7) As defined earlier in this report,each Board member's goal should be: 1)Renew all sponsors from 2011 and 2010, 2)secure at least one(1) new sponsor for 2012. These are realistic and attainable goals and should be realized for the good of the event and RCCAF. 8) A "Target Account" list of new companies with affiliations(Vendors & Suppliers)to ID the city will be assembled in January. New contracts are issued on a monthly basis. We should contact these companies while the"iron is hot", soon after the award of contracts. This is a key component in 2012. This responsibility will be with the Chairman and Wagner Event Management. Report was requested to RC Assistant City Manager in September. Follow-up by Wagner. /s 9) Keep the name of the tournament the RCCAF "Million Dollar"Golf Tournament for lop; future years. 0110, 10) Keep the "Hole-in-One"awards and the "Raffle Prize Pool"at the same levels or Oe more in 2012. Oe 1 1) The following five(5)"marquee"activities of the event should become the le foundation of the Tournament. These areas should be highlighted, improved and enhanced in each year of the event. P a. The"Raffle"was a huge success and should be the "main" focus in the P marketing and selling of the event. The presentation of raffle items adjacent to Oe the podium in the banquet room worked extremely well and will be utilized again Oe in 2012. Oe b. The "Live Auction"was also very popular, however,the lack of qualified Oe bidders, quality of items and sheer numbers of attendees affected the outcome. 0-0 0 ii Rancho Cucamonga Community&Arts Foundation, Post Tournament Report 2011, Page 4 c. The"$50,000 Putting Contest" was a big hit with the participants. This presentation will remain a staple of the event. d. The Million Dollar Hole-in-One contest was well received and should be an annual event. !l� e. The"Silent Auction" should be reinstated for the event in 2012. The Silent Auction is a mainstay activity for all charity golf tournaments. 12) As part of the "Snack& Beverages" sponsorship package, each "Snack & Beverage Sponsor" should have presence on-site. The addition of having a company representation worked and was well received with their distribution of logo gifts and hand-outs. 13) The quality of the"Gift Pak" was a big success. The same budget guidelines should rA be used in 2012. 014 14) The Long Drive Contest featuring Danny"Long Ball" Hayes was a big success and should be brought back as an annual activity. It produced a net profit of$405.00. w 15) Bring Famous Dave's BBQ back as the Lunch presenter in 2012. • 16) Enhanced presentations in regards to the Snacks will be improved in 2012. 17) To improve the numbers and the presentation of the event, each sponsor will be asked w to"donate" one (1) item for the auctions, Silent or Live Auction as part of their sponsorship. 18) Improve resolution of the RCCAF Million Dollar Tournament logo for 2012. r Dollars Owed P At the time of this revised report per Paula(12-1-1 1)the following companies had an outstanding balance owed. Republic ITS ($2,500), RC Quakes($2,500), $1,250, State Farm ($2,000), RC MAI Chamber of Commerce($625). Electronic invoice copies have been sent to each company and requested that the amount due be paid by the 10''of December 2011. It should be noted that the Tournament has always collected 100%of all revenues. Summary r� Our goal for 2012 will be to get back to a net profit of$50,000+, which 1 believe is completely tip obtainable. With proper advance planning and the collection of an expanded Golf Committee and the renewed support of the RCCAF Board of Directors, we will achieve the goals that are 40, presented before us all... me $s r� Rancho Cucamonga Community&ArL5 Foundation, Post Tournament Report 2011,Page 5 A It is absolutely imperative that each Board member buy into the event with the financial support, generating new partnerships,as well as attending the event. Collectively, we have started something good with the ability to create something great. The structure of the event with golf as the catalyst, charity as the drive and a preparative attitude for details will be the formula for success in the year's to come! The Tournament in four(4)years has raised $198,982.53. Renee and I would like to say"Thank You" for this opportunity, and we look forward to working with you next year and the years to come. A • Attachments A Budget 2011 Board of Directors—Report Card 2011 !ft Sponsorship Inventory 2011 so Sponsors 2011 &Targets RCCAF Golf Tournament Event—Four Year Summary Report oft (Revised 12-15-2011) 0 r O Qi L r Sponsors 2011 (Top Targets) 1 ABS Sponsor Jeremy Kahn 2 American Beauty Chuck Buquet �J 3 AMR Stephen Wagner 4 Arrowhead Water .4 Hole, Plus In-Kind(Water) - .Jim Harrington SOLD - -4 5 Bank of America 4 Live Auction - AI•Arugello SOLD 4 ,. 6 BBVA Compass.Bank ::2 1/2 Hole-Sponsor Thomas Galindo SOLD 2 7 Best Best&Krieger 2 1/2 HoleSponsor. Thomas Galindo SOLD , 2 +�J 8 Bloomfield Baker's 4 Hole, Plus In-Kind (Snacks) Jim Harrington -SOLD: 4 - 9 Bonaldo Engineering Chuck Buquet 10 Burrtec Waste Management 16 Presenting Sponsor Stephen Wagner ; 'SOLD 16 11 CAM Services 4 Hole Sponsor 'Stephen Wagner SOLD 4 12 CB&T Bank Thomas Galindo a 13 Citizens Business Bank Jeremy Kahn 14 Creative Solutions Jim Harrington 15 CU Direct 4- HoleSponsor Rosemarie Brown SOLD 4 16 Cucamonga Valley Water District 4 Hole-in-One Sponsor Stephen Wagner SOLD 4 ow 17 CW.Driver 4 Hole Sponsor -Kevin McArdle 'NO 18 Dalton Trucking Bryan Snyder Ab 19 Dan Guerra&Associates Breakfast Sponsor" Dennis Michael SOLD 20 Diversied Pacific Rosemarie Brown - 'NO . 21 Emcor "4 Hole Sponsor Stephen Wagner .SOLD 4 22 Famous.Dave's BBQ '1 In-Kind Lunch - -- Stephen Wagner - SOLD 1 23 Forest City-Victoria Gardens Volunteer Sponsor- Stephen.Wagner NO /b 24 Gas Company -4 Hole-In-One Sponsor •.Chuck-Buquet SOLD 4 25 GoForth&Marti Interiors Donation ($1,000) Stephen'Wagner SOLD /ilk 26 Holliday Rock. - Thomas:Galindo ANO Ob 27 IE Utilities Tom Love(New Mgr) Stephen Wagner 28 Kings Express Bryan:Snyder .NO Ob 29 Lewis Companies Dennis Michael 30 Madole&Associates 4 Hole:Sponsor Stephen Wagner SOLD 4;' 31 Mariposa Donation ($500) Bryan Snyder lob 32 Mellon,Johnson&Reardon 4 Hole Sponsor Stephen Wagner SOLD 4 33 Mountain View Physicans 4 Hole Sponsor Harvey Cohen 34 PacificHomes/Front Porch 4 Golf Cart Sponsor :Jeremy Kahn SOLD 4 35 Pitassi Architects- 4 Puffing Contest$3,800 .Linda Bryan SOLD 4 36 Portrait Homes&Workforce 4 "Hole Sponsor Tony Mize NO loth 37 RC Chamber of Commerce "Snack& Beverage(1/2) , Stephen Wagner SOLD 38 RC Firefighters Association 4 Hole Sponsor Chuck Buquet SOLD 4 /b 39 RC Quakes 4 Hole Sponsor Chuck Buquet/Kevin SOLD 4 40 Republic ITS 4 :Hole Sponsor Stephen Wagner SOLD 4 Ok 41 Richards Watson&Gershon 4 Hole Sponsor Stephen Wagner SOLD 4 lob 42 Rob Clark Construction -4 - Hole Sponsor - Chuck Buquet -NO 1. Robert Coffee Architects Kevin McArdle P 44 Ross Family Foundation Registration&.S&B Sponsor Jim Harrington SOLD 45 SBC Supervisor(Beane):• -4 _ Live Auction - Tony Mize 'NO 46 So. Cal.Edision :Parking Lot '4 -Chuck Buquet NO P 47 State Farminsurance - 4 Program Sponsor -Stephen Wagner SOLD 4 48 Stone&Youngberg Donation ($1,000) Thomas Galindo SOLD: P 49 Tamco-Gerdau.Ameristeel 4 Hole-in-One Sponsor Chuck:Buquet SOLD 4 P 50 Team Physical Therapy At Arugello 51 Union Bank Richard Madsen 52 Urban Advisors 4 Hole Sponsor Kevin McArdle SOLD 4 53 US Bank 4 Million Dollar Hole-In-One Richard Madsen SOLD 4 P 54 Vavrinek,Trine&.Day 4 Hole Sponsor Bryan Snyder SOLD 4 55 Wells Fargo 4 Hole Sponsor -Richard Madsen SOLD 4 �-' 56 Western National Contractors Stephen Wagner 57 WLC Architects Jeremy Kahn 58 City Foursome 4 4 Wagner Foursome Stephen Wagner SOLD 4 Total Golf Spots 133 117 1® t!1 Snack & Beverage Sponsors # Sponsor Golf Comments Assignment Sold 11 Architerra Design Group Bryan Snyder 2 Bill Emmerson Dennis Michael �+ 3 Charter Communications Stephen Wagner 4 Dr. Victor Ching Harvey Cohen 5 Graves&King Snack&Beverage Chuck Buquet SOLD IPPI 6 KOA Corporation Chuck Buquet 7 RJM Interiors 1` Snack&Beverage Stephen Wagner SOLD 1 8 Ross Foundation Snack& Beverage Jim Hartington SOLD 9 1 RC Chaamber of Commerce Snack&Beverage T Stephen Wagner SOLD MP Donations # Sponsor Golf Comments Assignment Sold 11 ' 910 A lAmenpnse Financial . $ 250.00Chuck Buquet o. B Casa Colina $ 1,000.00 Harvey Cohen C Cerenzia Foods $ 250.00 Brad File No D Dalton Trucking $ 1,000.00 Bryan Snyder so E Firth Rixson Rings - $ 1;250.00 Rosemarie Brown- -.SOLD: 1. F G&M Interiors °$ '1,000.00 Stephen Wagner 'SOLD • G Mariposa $ 500.00 Bryan Snyder H Nicholas Njorth, CPA $ 150.00 Bryan Snyder 1 Stone&Youngberg $ 1,000.001 h2mas Galindo SOLD. 0'aJ Terry Chase $ 250.00 Harvey Cohen $ 3,250.00 � 118 SOLD NO Renewed + New Reduced . Increased " - Updated 11/13/2011 r ILA 0 v a P r� r� js rr �a 2011 Sponsorships ++r++I=017 Golf 4Qram TeelHole Apparel t Sfatf i Awards Par Banque v „ .Golf Spobaorsdip Package ;2010,. - '-2011 - , ,„',,Company`.. '„-Sootsy r Ad „Banner,” o Sponsor.,+sPlaque. Logo :•Participation,,Banquet ,, �, 3 .,:. Tournament"Presenting"Sponsor p$ 10,000.00 $ 12,500.00 ('-"Burrtec: , 16 Back Page Entrance 1Tee Yes Yes Yes Banner Awards Banquet Sponsor $ 10,000.00 12 Full Page Banquet 18 Tee Yes Yes Banner $15,000 Raffle Sponsor $ 8,500.00 8 Full Page Entrance 10 Tee Yes Yes Banner Million Dollar Hole-in-One Sponsor $ 5,000.00 $ 5,000.00 .US Bank 4 Full Page Tee Fence 1 Tee Yes Yes Banner Live Auction Sponsor $ 5,000.00 $ 5,000.00 BofA 4 Full Page Banquet 9 Tee Yes Yes Banner $50,000 Putting Contest Sponsor $ 3,800.00 $ 2,500.00 Pltassi 4 Full Page Putting Gr. Yes Yes Goft Cart Sponsor $ 3,500.00 $ 2,500.00 Pacific HF 4 Full Page Golf Carts Yes $30,000 Hole-in-One Sponsor $ 3,500.00 $ 2,500.00 CVWD_, 4 Full Page Sign Your Tee Yes Hole 10 $25,000 Hole-in-One Sponsor $ 3,350.00 $ 2,500.00 '„Tamco'. ; 4 Full Page Sign Your Tee Yes Hole 4 $20,000 Hole-in-One Sponsor $ 3,200.00 1 Reincho,Spi4 4 Full Page Sign Your Tee Yes Hole 6 $15,000 Hole-in-One Sponsor $ 3,000.00 $ 3,000.00 4 Full Page Sign Your Tee Yes Hole 15 Driving Range Sponsor $ 3,000.00 4 Full Page Range Yes Hole Sponsor"(16)@$2,500 $ 40,000.00 $ 37,500.00 15 SOLD 60 Half Page Sign Your Tee Yes MC&Lunch Sponsor(Comp.) „:-Dave's „ 1 Half Page Yes Official Program Sponsor(+I-K) $ 2,000.00 $ 2,000.00 State Farm 4 Full Page Program Yes Individual Spots(3)@$650 $ 1,950.00 $ 1,040.00 Wagner , 3 TOTAL $ 105,800.00 $ 76,040.00 140 City Foursome 4 TOTAL 144 ` Golf, , Pro ram r %' TeelHole A argil Staff Award Par ' Non-Golfing Packages 2010 ,' 2011 „K :wC , omluih .,a Spots 4`� ,n� ru,Ad,.�a ri:.Banner % Sponso :i�Plaque- -.Logo ': Participation,,,,Banquet. Gift Pak Sponsor $ 4,000.00 GITI Full Page Gift Area Yes Hosted Bar Sponsor(2)@$3,500 $ 7,000.00 Full Page Bar Area Yes Silent Auction Sponsor $ 2,000.00 - -• '• - Volunteer Sponsor $ 2,000.00 Forest City; Full Page Tee Fence Yes Lanyard Breakfast Sponsor $ 2,000.00 $ 2,000.00 Guerre Full Page Dining Yes Snack&Beverage Sponsor(9)@$1,250 $ 11,250.00 $ 4,375.00 4 SOLD Half Page Hole Sign Yes Recognition Plaque Sponsor $ 1,250.00 Rb Charnbe` Half Page Plaque Yes Yes Registration Sponsor $ 750.00 1 $ 2,000.00 1 Ross.F.airily Registration Yes Parking Lot Sponsor $ 500.00 .:',Edison Parking Lot Yes TOTAL $ 30,750.00 $ 8,375.00 Total Sponsorships $ 136,550.00 $ 84,415.00 SOLD . Available � c� i1r11 '1111 '1 ',11111 11 1 1 1 1 1 1 1 ► 1 1 1 ► ► ► ► 4 .4A iIISO # * RCCAF BOD GOLF TOURNAMENT SALES REPORT 2011 Target 2011 Cash Sponsor Donations Board of Directors New Cash Committed Cash 2011 TOTAL 2011 Sponsors& Cash Donation Companies in 2010+2011 Arguello,Al* $ 5,000.00 $ 5,000.00 $ 5,000.00 Bank of America$5,000 Barag,Taro $ 5,000.00 Rancho Specialty$3,000 Brown,Rosemarie $ 5,000.00 $ 2,500.00 $ 1,250.00 $ 3,750.00 Firth Rizson Rings$1,250,CU Direct$2,500 Bryan,Linda $ 5,000.00 $ 2,500.00 $ 2,500.00 Pitassi Architects$2,500 Cohen,Harvey 1 $ 5,000.00 1 1 Mt.View Emergency Physicans,$2,500,Terry Chase,$250,Casa Colina$1,000 Dr.Victor Ching,$1,250 Firle,Brad $ 5,000.00 Cerenzia Foods$250 Galindo,Thomas* $ 5,000.00 $ 5,000.00 $ 1,000.00 $ 6,000.00 BBVA Compass Bank$1,250,Stone&Youngberg$1,000,RC Quakes$2,500 Best,Best&Krieger$1,250 Gesirich,Paul* $ 5,000.00 Harrington,Jim $ 5,000.00 $ 7,000.00 $ 7,000.00 Arrowhead Water$2,500,Bloomfield Bakers$2,500,Ross Foundation$2,000 Kahn,Jeremy* $ 5,000.00 $ 2,500.00 $ 2,500.00 Pacific Homes Foundation/Front Porch$2,500 Madsen,Richard* $ 5,000.00 $ 7,500.00 $ 7,500.00 US Bank$5,000,Union Bank$2,500,Wells Fargo$2,500 Mize,Tony $ 5,000.00 Portrait Homes&Workforce$2,500,Paul Biane$5,000 Snyder,Bryan $ 5,000.00 $ 2,500.00 $ 2,500.00 Dalton Trucking$1,000,VTD$2,500,Mariposa$500,Nicholas Njorth,CPA$150 BOARD TOTAL $ 65,000.00 $ 34,500.00 $ 2,250.00 $ 36,750.00 *Golf Committee Target 2011 Cash Sponsor Donations _ Staff&Management New Cash Committed Cash 2011 TOTAL,2011 Sponsors&Cash Donation Companies in 2010+2011 Buquet,Chuck $ 5,000.00 $ 8,250.00 $ 8,250.00 The Gas Company,$3,000,TAMCO$2,500,Southern CA Edison$500,Graves&King$1,250 Amerprise Financial$250,RC Fireman's Association$2,500,Rob Clark Construction$2,500 McArdle,Kevin* $ 5,000.00 $ 4,500.00 $ 4,500.00 CW Driver$2,500,Dan Guerra&Associates$2,000,Urban Advisors$2,500 Michael, Dennis Wagner,Stephen* $ 5,000.00 $ 34,415.00 $ 1,000.00 $ 35,415.00 Burrtec,$12,250,Gerson$2,500,Cam Services$2,500,CVWD$2,500,EMCOR$2,500 Mellon Johnson&Reardon$2,500,Republic ITS$2,500,RJM$1,250 Forest City-Victoria Gardens,$2,000,State Farm Insurance$2.000,RC Chamber of Commerce$625,Madole&Associates$2,500,G&M Interiors$1,000,Wagner$1,040 STAFF.,8t.MGMT _ $ „15,000.00 $ 47,165.00,.$. 1,000.00. .$ 48,165.00 BOARD TOTAL $ 60,000.00 1 $ 34;500.00 1 $ 2,250.00,1-$ 36,750.00 GRANDTOTAL 1 $ 75,000.00 1 $ 81,665.00 1 $ 3,250.00 1 $ 84,915.00 FINAL 11/13/11 SALES IN 2011-BOLD , Rancho Cucamonga Community Arts Foundation Golf Event Budget 2011 Exhibit A EXPENSES Based on 112 # Description Actual 11' Budget 11' Comments Notes 1 Site Fee $ 12,320.00 $ 15,840.00 RHCC @$110.00(74 Actual in 09')(94 Actual in 10')(112 in 11 Based on 144 Participants 2 Amateur Gift Pak/Ladies Gift Cards $ 7,266.62 $ 8,250.00 $55.00 Budget X 150 Same Budget as 2010 3 Official Program &Auction Guide $ 172.86 $ 145.00 Materials Only Donated by Wagner 4 Breakfast $ 3,082.35 $ 2,500.00 $25.00X too Actual$24.00-2010(100) 5 Plaques $ 1,125.99 $ 1,375.00 $30.00X34 Actual 45-2010 6 Administrative Costs Office Supplies) $ 511.05 $ 425.00 Paper,Auction, Postage, Ink, Pens, Raffle Tickets,etc. 7 Awards Banquet $ 6,422.12 $ 8,750.00 $50 X 125(includes 20%Gratuity&8.75%Sales Tax) Actual$50.00 in 2010(140) 8 Winners Awards (3 Places) $ 1,200.00 $ 1,218.00 $150 First, $100 Second,$50 Third(4 Each) Gift Cards-Victoria Gardens 9 Putting Contest $ 2,400.00 $ 2,880.00 Putt for$50,000($20.00)per person Based on 112 Participants 10 Audio-Visual $ 263.00 $ 425.00 24'Black Pipe&Drape-Awards Banquet Add$300 to Budget 11 Staff&Volunteer Shirts $ 385.82 $ 500.00 20 X$25,+logoed(replacement or new only in 2011) Had 37 Volunteers+1 Logo/Add 12 Raffle Guarantee-Cash Prize ($1,000) $ 1,000.00 $ 1,000.00 Cash Same as 2010 13 Hole-in-One Insurance $ 2,212.00 $ 2,700.00 4 Holes in 10' Budget based on 144 Golfers in 2011 14 Printing Costs $ 1,016.81 $ 1,300.00 Save the Date($138.18)Logo($50)Brochure($1,092.69) 15 lAuction Processing $ 150.00 $ 250.00 Estimated 16 Closest to the Pin & Longest Drive $ 650.00 $ 630.00 $100.00 per,4 Closest Pin,2 Longest Drive(Men/Women) Gift Cards-Victoria Gardens 17 Raffle Items $ 2,520.92 $ 3,000.00 Under Budget(Raffle Items Only,No Auction Items) $15,000 Target in 2010 18 Beer,Soft D rinks,Water,Ice,Snacks $ 1,209.08 $ 1,400.00 Budget 9 Stations+Snacks&Beverages(5 in 09')(6 in 10') Red Hill$125 per station(6-2011) 19 Photographer $ 761.92 $ 775.00 For Marketing&Promtional Future Use-Team Photo Grins 2 Go 20 Management Fee $ 10,000.00 $ 10,000.00 Wagner Reduced in 2011 21 Signs, Banners, Etc. $ 1,112.71 $ 500.00 New Sponsors/Logos=New Signs 22 Miscellaneous $ 148.15 $ 140.00 Rental Truck, Insurance,etc. 23 Petty Cash OUT $ 240.00 $ 150.00 Start-Up Dollars(wash) Start($150)&Hole#1 ($90) 24 Bar $ 1,362.83 $ 1,550.00 Hosted Bar, (Wine, Soft Drinks,Beer Only) Cost++ 25 Million Dollar Hole-in-One Contest $ 970.00 $ 1,140.00 $190 per person(6 players)Policy(5 in 2010) Had 5 in 2011 26 19th Hole Budget, Add-On $ 2,822.70 27 Management Commission $ 4,200.00 Based on Live Auction Proceeds TTL $ 65,526.93 $ 66,843.00 REVENUES # Description Actual 11' Budget 11' Comments Notes A Non-Golfing Sponsorships $ 5,125.00 $ 30,000.00 See Sponsorship Spreadsheet(Less Silent Auction) Based on Sell-Out(144 Golfers) 8 Golf Sponsorships $ 76,040.00 $ 102,500.00 See Sponsorship Spreadsheet(Less Live Auction) Commitments C Greg Artist-Auction Sales $ 1,750.00 $18,550 in 2008,(2010 Live$7.950+Silent$3,800) Live($8,795) Silent($3,805)09' D Raffle & Mulli ans $ 6,065.00 $ 6,750.00 (Avg. of$53 per 08')(Avg. $32 per 09')(Avg.$46 per 10') (Avg of$54 per 11') E Award Banquet Dinners $ 100.00 $ 350.00 F Donations $ 3,250.00 $ 5,000.00 G Petty Cash IN $ 240.00 $ 150.00 Wash Start($150)&Hole#1 ($90) H Live Auction $ 4,200.00 Less Artist Painting I Lon Drive & Hole#1 Wheel $ 805.00 TTL $ 97,575.00 $ 144,750.00 P&L Revenues $ 97,575.00 $ 144,750.00 Ex enses $ 65,526.93 $ 66,593.00 Profit $ 32,048.07 1 $ 78,157.00 FINAL 12-5-2011 l� i1 'IV 11111ill 1% ® V 10 ITb 1b 1b 1b111 � w 1 ) 1 1 1 1 1 1 1 1 1 1 1 1 4 4 44IsI140000 RCCAF Golf Tournament 2008-2011 2008Actual II • 2010 2011TOTALS Non-Golfing Sponsorships $ 16,000.00 $ 15,900.00 $ 10,750.00 $ 5,125.00 1 $ 47,775.00 Golf Sponsorships $ 98,000.00 $ 52,476.00 $ 79,650.00 $ 76,040.00 $ 306,166.00 Live and/or Silent Auctions $ 18,560.00 $ 12,600.00 $ 12,015.00 $ 4,200.00 $ 47,375.00 Raffle & Mulligans ' $ 6,160.00 $ 3,947.00 $ 4,443.00 $ 6,065.00 $ 20,615.00 Award Banquet Dinners $ 350.00 $ 150.00 $ 100.00 $ 600.00 Donations $ 2,300.00 $ 4,400.00 $ 4,900.00 $ 3,250.00 $ 14,850.00 Petty Cash IN $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 600.00 Long Drive & Hole#1 Wheel $ 805.00 1 $ 805.00 Artist-Painting $ 1,750.00 $ 1,750.00 Miscellaneous $ 1,498.45 $ 1,498.45 TTL $ 141,170.00 $ 89,823.00 $ 113,556.45 $ 97,485.00 $ 442,034.45 Revenues $ 141,170.00 $ 89,823.00 $ 113,556.45 $ 97,485.00 $ 442,034.45 Expenses $ 59,335.97 $ 53,461.49 $ 64,817.53 $ 65,526.93 $ 243,141.92 Profit $ 81,834.03 $ 36,361.51 $ 48,738.92 $ 32,048.07 $ 198,982.53 Golfers (Actual) 124 80 94 112 410 Raffle Prizes (Items) 25 40 33 39 137 Raffle Prizes (Value) $ 11,446.00 $ 13,731.66 $ 12,073.97 $ 16,669.17 $ 53,920.80 Prizes &Awards Eligible $ 111,446.00 $ 148,731.66 $ 1,149,823.97 $ 1,162,683.17 $ 2,572,684.80 12/5/2011 FINAL - . f � {E r A �et1S�'Yv w> F i t i4 �i April 289 2012 Cultural Center, Victoria..Gardens if Rancho Cucamonga, California k f RANCHO CUCAMONGA COMMUNITY d00 A RTS FOUNDATION I' f' i. I ' O�COLrA= � I f A� I I �I �I Chocolate & Wine Festival Updates jIlI �f • Inland Empire Magazine has committed to helping with the event with two (2) Full page ads (March &April), awaiting specs. Francie coordinating ad. Brenda Lorenzi to help Co-Host the f event. Lorenzi Wines to possible participate. Inland Empire Magazine to cover festivities. ) • Working with Nick Robinson, Event Services Coordinator, and Cultural Center on all logistics,set- up and staging. Should have all basic parameters and costs by this week. • Nick Robinson is also coordinating the Ticket sales and printing at the Cultural Center Box Office. Tickets are to be on sale effective February 1. f I • The Grapevine will have an article on the event in the spring issue. I • The Chocolate&Wine Festival Sponsorship Book is now available. Sponsorships are; �) it • Presenting $7,500* (i • Chefs—Media Luncheon $2,500* i • Live Auction $2,500* • Silent Auction $2,500* • Raffle $2,500* • "Official' Program $2,000 • Awards & Recognition Plaque $2,000 • Registration $1,250 • "Official' Ballot $1,250 "Sweet Shoppe" $1,250 -Includes VIP Reserve Seating f • Secured two Judges, Le Cordon Bleu College of Culinary Arts (Los Angeles)& Essential Chocolate Desserts (Los Angeles/Culver City) • Restaurants,Wineries, Sweet Shoppe(See attachment) �I NEED HELP! BOARD MEMBERS TO SELL TICKETS TARGET OF 10-12 each i II I r. a Y, CHOCOLATE & WINE FESTIVAL r Participants 2012 Restaurants Restaurant City Antonino's Rancho Cucamonga Dave's Famous BBQ Rancho Cucamonga Flemings's Rancho Cucamonga New York Grill Ontario Paisano Ristorante Italiano Rancho Cucamonga Porters Prime Steakhouse Ontario Ra Pour Rancho Cucamonga Spaggi's Upland Sycamore Inn Rancho Cucamonga Tutti Mangia Claremont The Sweet Shoppe Establishment City i Biscomerica Rialto Cheesecake Factory Rancho Cucamonga i Creme de Is Creme Bakery Riverside j French Confection Bakery Riverside Mission Inn Riverside Old Town Baking Company Rancho Cucamonga Panera Rancho Cucamonga E Red Hill Counrty Club Rancho Cucamonga Savor Ontario Smiles Sweet Shop Fontana Suite 106 Cupcakery Rancho Cucamonga The Custom Cookie Eastvale ',, The Local Baker&Cafe Upland Vi Jay's Cheesecake Newport Beach f s Wineries f Wineries City E Callaway Vineyards Temecula Europa Village Temecula Faulker Winery Temecula Galleano Winery Mira Loma Joseph Filippi Winery&Vineyards Rancho Cucamonga Kendall Jackson Napa Valley Lorenzi Estate Wines Temecula Mount Palomar Winery Temecula .I Ponta Family Estate Temecula San Antonio Winery Ontario iII South Coast Winery Temecula 4 The Organic Cellar Laguna Beach Thornton Winery Temecula Wiens Family Cellars Temecula Wilson Creek - Temecula c h Judges Chef Affiliation Chef Chanel Martinez, Lead Pastry Instructor Le Cordon Bieu College of Culinary Arts-Los Angeles Chef Melissa Sanders,Owner&Creative Director Essential Chocolate Desserts-Los Angeles/Culver City Chef Adriaan van Heumen, Patissier-Chocolatier Valle d'Brume,Temecula �+ f Revised 1/11/1011 - k• i RANCHO CUCAMONGA COMMUNITY AND ARTS FOUNDATION Arts Giving History and 2012/13 Recommendations 2008/09 2009/10 2010/11 2011/12 2011/12 2012/13 Comments actual actual actual approved Rev 11/12 Recommend Playhouse Performances Presenting Sponsor - Mid Season Headliner $10,000 $0* $10,000 $10,000 $10,000 $10,000 Presenting Sponsor - RC Community Theatre Series $20,000 $20,000 $15,000 $15,000 $15,000 $15,000 3 productions Supporter - MainStreet Theatre Program $5,0001 $5,000 $5,000 $5,000 3 productions Studio Theatre Performances Presenting Sponsor - Black Box Productions Series $3,000 $3,000 $3,500 $2,000 $2,000 1 production Arts Education AccessibiIit Prog rams Presenting Sponsor - World Music Series (3) $10,000 $14,000 $10,500 $11,000 $8,500 $10,500 4 concerts MainStreet Theatre's Artist in Residency/Outreach $5,000 $7,500 $7,500 $7,500 $4,500 $0 Seek other funding Tickets for Underserved Students and Families $1,500 $1,500 $5,000 $5,000 $5,000 $5,000 Courtyard Program (Community Groups) $3,500 $2,000 $1,500 $1,000 Reduce funding RCCF "Family Weekends" for MainStreet Productions $20,000 $15,000 $20,000 Not to exceed Cultural Center 5th Anniversary Celebration $5,000 $0 $0 No event c Community "Mini" Grant Program - High School Performing Arts Program Support $2,000 $2,000 $2,500 RCCAF Scholarship Program $2,500 $2,500 $3,000 Sponsorship Art Association Art Show $5,000 $7,500 $7,500 $7,500 $7,500 $5,000 Reduce funding $51,500 $53,500 $67,000 $96,0001 $78,500 $79,000 * $10,000 approved for January 2010 Headliner not expended due to cancellation of performance I:\COMMSERV\Council&Boards\CommunityFoundation\SubcommitteesCurrent\Performing Arts Giving\2012\Copy of Arts Giving History 1 12.xis