The URL can be used to link to this page

Home My WebLink About12/05/09 Special gANCHO CUCAMONGA COMMUNITY &RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS SPECIAL MEETING AGENDA VISION ALIGNMENT WORKSHOP May 9, 2012 9 :00 a. m . Victoria Gardens Cultural Center - Celebration Hall 12505 Cultural Center Drive Rancho Cucamonga, California Board Members Thomas Galindo, Chair Linda Bryan, Vice Chair Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Jim Harrington, Member Jeremy Kahn, Member Richard Madsen, Member Bryan Snyder, Member City Offices: (909)477-2760 '°^ COMMUNITY It ARTS FOUNDATION COMMUNITY &RTSFOUNDATION BOARD OF DIRECTORS SPECIAL MEETING May 9, 2012 2 A. +CalLWO.rder 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Jim Harrington Taro Barag _ Jeremy Kahn Rosemarie Brown _ Richard Madsen Linda Bryan _ Bryan Snyder Thomas Galindo B. Communications;from-the Pub is This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. C. Board Business 1. 2012 Board Vision Alignment Workshop. Oral Presentation D. Adjournment I, Melissa Morales, Community fs Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation special agenda was posted on May 3, 2012, per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION RANCHO CUCAMONGA COMMUNITY& ARTS FOUNDATION WORKSHOP MAY 9TH @ THE VICTORIA GARDENS CULTURAL CENTER CONTINENTAL BREAKFAST • 9:00-9:30 am Welcome and General Updates NETTIE NIELSEN • 9:30- 10:30 am Building An Effective Foundation DAVID DE LEON, CAL SOUTH SOCCER FOUNDATION BREAK • 10:45 - 12:00 pm Creating a Succession Plan for NETTIE NIELSEN Continued Board Leadership Strategic Plan Discussion NETT E NIELSEN -Review and Discussion of Mission Statement -FUNDRAISING - Chocolate and Wine Recap PAULA PACHON LUNCH (12 - 12:45 pm) Lunch Playhouse Staff Meet & Greet • 12:45 - 3:00 pm Continued Discussion of Strategic Plan NETTIE NIELSEN FUNDRAISING STRATEGIES - Raise the Endowment through Large Contributions - Fundraising for Operational Costs and Giving ESTABLISH BOARD PRIORITIES AND NETTIE NIELSEN STREAMLINE THE STRATEGIC PLAN -Select Top 3 Priorities - Development of an Action Plan for Top 3 Priorities - Review of Committee and Structure to Meet Priorities ITEMS FOR JUNE BOARD MEETING NETTIE NIELSEN Board Elections 2012/13 Budget Revised Strategic Plan/Action Items from Workshop BREAK • 3:15 -4:15 pm Fund Development During Difficult Economic Times KEITH CHURCH, PACIFIC HOMES FOUNDATION 4:15 -4:30 pm Presentation to Scholarship Recipient RANCHO CUCAMONGA COMMUNITY ORTS FOUNDATION The mission of the Rancho Cucamonga Community & Arts Foundation is to raise significant funds to encourage, promote and support the arts for the education and enrichment of the Rancho Cucamonga community through programs offered at the Victoria Gardens Cultural Center. The Foundation serves as a conduit to assist local grass roots efforts to benefit the community in their delivery of community services, positively impacting economic health and enhancing the quality of life in Rancho Cucamonga. Important Key Words: Suggestion/Ideas: STAFF REPORT COMMUNITY SERVICES DEPARTMENT RANCHO Date: May 9, 2012 CUCAMONGA To: Rancho Cucamonga Community and Arts Foundation From: Nettie Nielsen, Community Services Director Subject: APPROVAL OF THE CREATION OF A SUPPORT FUND TO RECEIVE CONTRIBUTIONS FOR DISTRIBUTION TO DESIGNATED INJURED MILITARY MEMBERS TO ASSIST IN THEIR RECUPERATION RECOMMENDATION It is recommended that the Board approve the creation of a fund to serve as a depository for community contributions to aid wounded or injured members of the military in their recuperation. BACKGROUND The Foundation has been asked to create a fund that members of the community can contribute to and designate for use for a wounded or injured member of the military. Last August, Rancho resident and Los Osos High School graduate, Corporal Justin Crabbe, U.S. Marine, was critically wounded serving our country in Afghanistan. Since that time, Justin's family and friends have hosted numerous fundraisers and started a web site (thecrabbereport.blogspot.com) to assist Justin in his recovery, as well as allow his family the means to travel to be at his bedside while recovering in the hospital. Currently, modifications are being made to their home for Justin's eventual return. The Foundation received a request to set up an account to receive these donations and disperse funds as requested. Staff recommends establishing such a fund where contributions for any similar situation can be deposited. Contributions would be earmarked as requested by the contributor for a designated recipient. Respectfully submitted, � +IC/ �� Nettie Nielsen Community Services Director Community Foundation Strategic Plan 2015 2011-12 Action items Ovid if Action Ste Responsibility Completion Date Lead Person Raise a minimum of$70,000 each year on the Approve 2011 Goff Tournament budget Board June-11 Golf Committee annual Fall Goff Tournament,primarily partnering Chair with larger corporations Successfully conduct 2011 Golf Gaff Committee November-11 Goff Committee Tournament Chair Form 2012 Golf Tournament Committee Golf Committee February-12 Goff Committee and develop meeting schedule Chair Develop annual plan for 2012 Golf Goff Committee Aprill Goff Committee Tournament and obtain Board approval Chair Assign Goff Tournament sponsorship Golf Committee Aprill Goff Committee prospects to each Board Member with a Chair fundraising goal of$5,000 each Goff Tournament sponsorship Board Aprg-12 Goff Committee solicitation begins Chair Raise a minimum of$20,000 each year through an Form 2012 Spring Party Train event Spring Party Train September-11 Party Train annual Spring Party Train series of events,primarily committee and develop meeting Committee Committee Chair partnering with Board member associates,local schedule businesses and community leaders Determine plans for a possible Spring Spring Parry Train September-11 Party Train Party Train culminating special Committee Committee Chair eventlauction(Wine and Chocolate Festival) Develop annual plan and budget for Spring Party Train October-11 Parry Train 2012 Spring Party Tram/Wine& Committee Committee Chair Chocolate Festival and obtain Board approval Spring Party Train events selected and Spring Party Train October-11 Party Train Board member assignments confirmed Committee Committee Chair Marketing and solicitations for Spring Spring Party Train January-12 Party Train Party Train events begins Committee Committee Chair Marketing and solicitations for Wine& Spring Party Train February-12 Party Train Chocolate Festival begins Committee Committee Chair Successfully conduct 2012 Spring Party Spring Party Train IVi Party Train Train Events(March through April) Committee Committee Chair Successfully conduct 2012 Wine& Spring Party Train April-12 Party Train Chocolate Festival Committee Committee Chair Raise a minimum of$10,000 each year through an Form 2012 Annual Campaign designed to engage families and Committee and develop meeting individuals schedule 5/9/2012 1 Community Foundation Strategic Plan 2015 r 2011-12 Action Items Develop annual plan and budget for Annual Campaign June-11 Annual Campaign 2012 Annual Campaign and obtain Committee Committee Chair Board approval Each Board Member to develop their Annual Campaign October-11 Annual Campaign personalized solicitation plan with a Committee Committee Chair Annual Campaign fundraising goal of $1,000 for each member. Annual Campaign solicitation begins. Annual Campaign October-11 Annual Campaign Committee Committee Chair nual Campaign concludes. Annual Campaign December-11 Annual Campaign Committee Committee Chair Form 2013 Annual Campaign ' Annual Campaign Maroh-12 Annual Campaign Committee and develop meeting Committee Committee Chair schedule Develop annual plan and budget for Annual Campaign June-12 Annual Campaign 2013 Annual Campaign and obtain Committee Committee Chair Board approval Identify and aggressively pursue Grant Funding Board Grant Leaders to begin Board Grant Leaders JanuaryA2 Staff which supports the Foundation's Mission,with preliminary research into potential large emphasis on large grants for Endowment Fund Endowment Fund grantors Board Grant Leaders to share potential Board Grant Leaders April-12 Staff Endowment Fund grantor research with Board Develop and implement annual plan for ExecutivelFinance June-12 Boxd Chair research and solicitation of significant Committee grants which will fund Endowment Establish ongoing positive relationships with and meaningful recognition of all Don oro Develop annual plan for 2011-12 Donor Fxacutive/Finance January-12 Board Chair Recognition event Committee Identify list of potential new major Board Donor June-12 Board Chair donors for assignment and cultivation Prospect Leaders Approve annual Donor Recognition Board Jural Board Chair event budget for 2011-12 Provide Strong Foundation leadership and krd - June-11 �: Paula fundraising success through an active.supportive and . ._. .... - and cohesive Board of Directors Board members to complete individual Board October-11 Board Chair annual Fundraising Goals Worksheet for 2011-12 Implement Board Member individual Board October-11 Board Chair Leadership assignments Develop and implement Board team Board Development January-12 Board building activity Committee Development ASO 7 Conduct annual Board fundraising Board Development Februany-12 Board educational session,with emphasis on Committee(and Development use of technology. Include research Board Fundraising Committee Chair from Fundraising Technology Leaders Technology Leaders) 5/9/2012 2 Community Foundation ' Strategic Plan 2015 2011-12 Action items Develop and implement Honorary Board Board Development April-12 Paula Member program Committee Conduct annual Vision Alignment Board April-12 Board Chair Workshop Organize and distribute Foundation Staff June-12 Paula Board Policy and Reference Manual Expand Board to a 15 members with Board Development June-12 Board Chair new members having expertise in legal Committee and marketing areas and with regional representation Establish a$3.6 million Foundation Endowment Consider options to obtain consulting Execufive/Finance October-11 Board Chair Fund and Strategy expertise to assist with Endowment Committee Fund growth Develop specific plan to organize and Execubve/Finance April-12 Board Treasurer grow the Endowment Fund through Committee large grants,naming opportunities,etc Develop an Endowment Fund branding Executive/Finance June-12 Francie and marketing plan Committee Effective) manage and invest Foundation funds In Wiwi W62011-' Effectively g aw' approJe Foundation June-11 Board Treasurer accordance with a solid Finance Policy 2 budget Conduct annual financial review of 10- Executive/Finance February-12 Board Treasurer I i fiscal year Committee Determine amount of funding available Executive/Finance February-12 Board Treasurer for community giving in 2012/13 based Committee on fundraising success Review current Finance and Investment Executive/Finance May-12 Board Treasurer policies Committee Generate a substantial level of public awareness Launch new Foundation logo,graphics, Board Development October-11 Francis and appreciation for Foundation activities throughout PR plan and social media Committee the region Board to begin'hosfing'of RCAAF Board Development October-11 Board Family Performances at the Playhouse Committee Development Committee Chair Engage Foundation Awareness Board Board Foundation November-11 Francis Leaders in planning for increased Awareness Leaders awareness Prepare 2012-13 Foundation Board Development January-12 Board communications plan Committee Development Committee Chair Create and distribute 2010-12 Board Development October-12 Francis Foundation Annual Report committee Support Rancho Cucamonga based community Develop new Affiliate Partners policy Executive/Finance April-12 Paula organizations through the Foundation Affiliate and procedures and obtain Board Committee Partners program approval Communicate new Affiliate Partners Staff May-12 Paula policy and procedures to existing partners 5/9/2012 3 Community Foundation Strategic Plan 2015 2011-12 Action Items Develop a Patrons of the Arts volunteer support Board to brainstorm ideas on roles and Board Development January-12 Board group responsibilities for Patrons of the Arts Committee Development Chair Develop and implement Patrons of the Board Development Maroh-12 Board Arts plan Committee Development Chair Identify and recruit a minimum of 20 Board June-12 Board Patrons of the Arts Development Chair Assign Patrons to Board committees Board June-12 Board and projects Development Chair Conduct fundraising training for Patrons Board Development July-12 Board of the Arts Committee Development Chair Conduct annual recognition of Patrons Board Development September-12 Board of the Arts,with the donor recognition Committee Development Chair Effectively utilize Foundation Committees,consisting Approve an annual schedule of Board June-11 Board Vice Chair of Board,Community and Patron Members Committee meetings and assignments Review organizational structure and Board January-12 Board Vice Chair recruitment needs for each Committee Provide annual funding support to a wide variety of Approve the 2011-12 budget for Board June-11 Giving Committee Performing Arts activities at the Lewis Family performing arts activities at Lewis Chair Playhouse family Playhouse Develop and approve 2012-13 program Giving Committee January-12 Giving Committee support plan for specific performing arts Chair activities at the Lewis Family Playhouse • Approve the 2012-13 budget for Board June-12 Giving Committee performing arts activities at Lewis Chair Family Playhouse Provide annual funding support to Performing Arts Approve the 2011-12 budget and Giving Committee June-11 Giving Committee activities involving Rancho Cucamonga Schools program plan for performing arts Chair activities at local schools High School sponsorship program Giving Committee October-11 Giving Committee application packets distributed Chair High School sponsorship program Giving Committee November-11 Giving Committee applications due Chair High School sponsorship program Giving Committee December-11 Giving Committee screening committee to review Chair applications and select recipients Provide annual funding support for Visual Arts Approve the 2011-12 budget for visual Giving Committee June-11 Giving Committee events at Victoria Gardens Cultural Center and other arts activities Chair community facilities Develop 2012-13 program support plan Giving Committee January-12 Giving Committee for visual arts activities Chair Approve the 2012-13 budget for visual Board June-12 Giving Committee arts activities Chair 5/3/2012 4 Community Foundation ' Strategic Plan 2015 2011-12 Action Items Promote and distribute designated Arts Scholarship Approve the 2011-12 budget and Giving Committee June-11 Giving Committee Funds to deserving schools and students program plan for performing ads Chair activities at local schools High School Senior scholarship program Giving Committee January-12 Giving Committee application packets distributed Chair High School Senior scholarship program Giving Committee March-12 Giving Committee applications due Chair High School Senior scholarship program Giving Committee April-12 Giving Committee screening committee to review Chair applications and select recipients High School Senior scholarship program Giving Committee May-12 Giving Committee recipients recognized at special Chair ceremony 5FJP1012 5 r 51912012 Rancho Cucamonga Community Foundation Strategic Plan 2015 Revised following Board's Vision Alignment Workshop held on March 30, 2011 We Strongly Believe in These Foundation VALUES Our VISION for 2015 Our MISSION To Cult community by annually raising substsndal funding and ohii l rrawselmdr nosear�ca� We Will Accomplish our Mission Using Three MAJOR STRATEGIES SUCCESSFUL EFFECTIVE GENEROUS FUNDRAISING MANAGEMENT COMMUNITY GIVING We will fundraise We will effectively We will give back 75% between$100,000 to manage our funds and of our annual fundraising $125,000 each year professionally conduct each year to support the our business Arts in the community Our GOALS for Each Major Strategy Area Raise a minimum of Provide Strong Provide annual funding $70,000 each year on Foundation leadership support to a wide variety the annual Fall Golf and fundraising success of Performing Arts Tournament,primarily through an active, activities at the Lewis partnering with larger supportive and cohesive Family Playhouse corporations Board of Directors Raise a minimum of Establish a$3.6 million Provide annual funding $20,000 each year Foundation support to Performing through an annual Endowment Fund and Arts activities involving Spring Party Train Strategy Rancho Cucamonga series of events, Schools primarily partnering with Board member associates,local businesses and community leaders Raise a minimum of Effectively manage and Provide annual funding $10,000 each year invest Foundation funds support for Visual Arts through an Annual in accordance with a events at Victoria Campaign designed to solid Finance Policy Gardens Cultural Center engage families and and other community individuals facilities Identify and aggressively Generate a substantial Promote and distribute pursue Grant Funding level of public designated Arts which supports the awareness and Scholarship Funds to Foundation's Mission, appreciation for deserving schools and with emphasis on large Foundation activities students grants for Endowment throughout the region Fund Establish ongoing Support Rancho positive relationships Cucamonga based with and meaningful community organizations recognition of all Donors through the Foundation Affiliate Partners program Develop a Patrons of the Arts volunteer support group Effectively utilize Foundation Committees,consisting of Board, Community and Patron Members Our Success Will be Primarily Planned and Implemented Through the following FOUNDATION COMMITTEES and with INDIVIDUAL BOARD MEMBER LEADERSHIP ASSIGNMENTS Golf Tournament `Executive/Finance Arts Ghdng Spring Party Train `Board Development Annual Campaign