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HomeMy WebLinkAbout12/06/13 COMMUNITY Et ARTS FOUNDATION BOARD OF 'D:I RECTORS RANCHO CUCAMONGA COMMUNiTY R S OUNDATION AGENDA I ii j CITY OF RANCHO CUCAMONGA u REGULAR MEETING . 'i �I June 13, 2012 i 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Thomas Galindo, Chair Linda S. Bryan, Vice Chair Vacant, Secretary/Treasurer Alfred Arguello, Member j Taro Barag, Member Rosemarie Brown, Member I Jim Harrington, Member -� Jeremy Kahn, Member Richard Madsen, Member Bryan Snyder, Member **k City Offices: (909) 477,2760 i i i LP , 2 COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS June 13, 2012 a .' aor ate. 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Jim Harrington _ Taro Barag _ Jeremy Kahn Rosemarie Brown _ Richard Madsen _ Linda S. Bryan _ Bryan Snyder Thomas Galindo 1. Update on City Council action for re-appointment of Linda Bryan to the Foundation Board of Directors. G n 13 ti ' Iffi'�Ill a n_-*,v �'v This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. �;- �x�1xi]a+crrraar u , The following Consent Calendar item is expected to be routine and RECOMMENDATION: non-controversial. It will be acted upon by the Board at one time Approval of Consent without discussion. Any item may be removed by a Boardmember or Calendar, as submitted member of the audience for discussion: 1. Approval of the Minutes of the Regular Community & Arts Foundation meeting held on April 11, 2012. 2. Approval of the Minutes of the Community&Arts Foundation Vision Alignment Workshop held on May 9, 2012. 3 COMMUNITY Ft ARTS FOUNDATION BOARD OF DIRECTORS June 13, 2012 CDffiffiftee RODT�S This is the time for the Boardmembers to present reports on the Board RECOMMENDATION: Committees. No action will be taken or discussion held. Receive Committee updates 1. Golf Committee (Committee Chair- Galindo) 2. Spring Event Committee (Committee Chair—Bryan) 3. Chocolate &Wine Festival (Committee Chair— Bryan) • No meeting held 4. Executive/Finance Committee (Committee Chair- Galindo) • No meeting held 5. Board Development Committee(Committee Chair—Vacant) • No meeting held 6. Performing Arts Giving Committee (Committee Chair - Harrington) • No meeting held , '3�7]T11tPUIl BIIi,]IieSS I The following items are not public hearing items,although the Chair may RECOMMENDATIONS: ; open the meeting for public input: j 1. Election of Officers: Chair, Vice-Chair and Secretary/ Elect Chair, Vice Chair and Treasurer. (Nominations to be taken at meeting) SecretarylTreasurer for Fiscal Year 2012/2013 2. Approval of the Foundation's Fiscal Year 2012/2013 Budgets. Approve the Fiscal Year (Documents attached for Board review) 2012/2013 Budgets I 3. Review consulting contract for professional services for the Review Consulting Contract timeframe of July 2012 — January 2013 and authorize staff to for professional services for finalize and execute the agreement, the timeframe of July 2012- January 2013 and authorize staff to finalize 4. Consideration of hosting the Chocolate & Wine Festival in Discussion and Consideration f 2013. (Report attached) of Hosting the Chocolate & Wine Festival in 2013 i I 4 COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS June 13, 2012 5. Consideration of a funding request for Freedom Courtyard. Discussion and consideration (Report attached) of a request for funding for Freedom Courtyard 6. Review and discussion of Foundation's Mission Statement. Continued discussion from the Foundation's Vision Alignment Workshop to modify their mission statement 7. Review, discussion and approval of report from the Vision Review, discussion and Alignment Workshop held on May 9, 2012. approval of a report from the (Report attached) Foundation's May e Vision Alignment Workshop i 8. Selection of award recipients to be recognized at the Selection of a Foundation Foundation's Donor Recognition Event to be held on Outstanding Business of the September 15, 2012, in conjunction with the opening night of Year and Outstanding the 2012/2013 season at the Playhouse. (Report attached) Individual of the Year Award recipient for the Foundation's Donor Recognition Event 9. Consideration of appointment of Foundation Board Members Confirm FY 12/13 to Foundation Committees. (Copies to be distributed at Committee Appointments meeting) 10. Status report of Foundation supported programs and Update on Foundation activities. (Oral report) support programs & activities at the Playhouse 11. Review of Foundation meeting schedule for Fiscal Year 2012- Confirm the FY 12/13 Board 2013. (Copies to be distributed at meeting) Meeting Schedule � -k � J; This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: i 5 r I, Melissa Morales, Community&Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on June 11, 2012, at 10500 Civic Center Drive, Rancho Cucamonga, California. Chocolate=&Wtne�Festrva12012' _. TOS'EVENT%REPORT t General Overview& Backeround The inaugural Chocolate&Wine Festival,presented by Vavrinek,Trine&Day&Co.,LLP was presented as well as could be expected under trying circumstances. +( To reflect on why and how the event was conceived; I was approached by Kevin McArdle, that f the RCCAAF wanted a second event to be presented in the spring. The desire was to eliminate the Silent&Live Auctions from the annual golf tournament and thus showcase into another 1 event. Kevin asked me to come up with some suggestions and the"Birthplace Wine Competition"(with the Birthplace of wine in California being in Rancho Cucamonga)concept was presented. Kevin j thought that this event was too ambitious for the RCCAAF. i A second event proposed from my inventory of ideas was the"Chocolate Festival"with an"Iron Chef'type presentation at the Cultural Center in a full production. After a couple of meetings, this concept was adopted and voted on in a unanimous vote by the Board of Directors. The date of April 28,2012 was set and a budget was adopted based on promised help of products, services and room usage at the Cultural Center(See EXHIBIT A). i The original concept was to invite 12 restaurants and 12 wineries, along with 10"Sweet Shoppe" participants. Due to space limitations of the Cultural Center, only 10 restaurants,9 wineries and 5 "Sweet Shoppes"were utilized. I_ From the onset,the Cultural Center venue is small,disjointed by,individual spaces and had limited capacity for a big event. With the space parameters established,it was apparent that approximately 150 could sit at tables inside Celebration Hall. The 150 number could only be achieved with the rental of standard sized chairs(current chairs utilized by the Cultural Center 1 only accommodate eight(8)chairs per table)and compliance of fire code/capacities and"blocked doors"within the physical make-up of Celebration Hall. We did not want to have food, if restaurants and wineries outside. Outside placement would hamper the temperature control that { chocolate and fine wines need to maximize their taste. We also wanted to avoid any Health ! Department rules and regulations, tents, sanitary conditions, etc. ! Within the parameters of the event conception, it was determined that the following criteria f would be agreed upon: 1. The BOD would pledge to sell half of the tickets with a target goal of 20 tickets each. i I 2. The Board would help solicit Silent and Live Auction items. 3. The Cultural Center rental for the day would be given at no cost to the event. 4. The Cultural Center as part of their support would lend a complimentary hand in the j production and set design at minimum or at no cost to the Foundation, which would I{ include lighting, audio, stage carpentry and facility usage as part of the verbal agreement. ii i� ii i 5. The production was to also include a proposed closed circuit television with"live feed" capabilities which would be used in the adjoining rooms, lobby,etc,for those individuals 4 that could not sit or watch in Celebration Hall. i The Cultural Center staff later indicated that the"live feed"would require the rental of equipment and personnel at a cost of approximately$8,500. The"live feed"into the lobby and outside areas was then eliminated due to the additional costs. The component of adding Wine to the equation was adopted by the Committee and a logo was designed. The event was to be known as the"Chocolate&Wine Festival"and the event would be held to all parts of the available usable space at the Cultural Center. The Cultural Center is a I beautiful piece of architecture,however the physical layout, footprint and useable space of the venue was challenging for an event of this type. Shortly thereafter,the committee decided to adopt the employment of an outside professional auction company to manage,organize and solicit silent& live auction items.When asked if I could suggest anyone,the Gavel Group out of Orange County was recommended,which I had contracted three(3)times before and had excellent results at my official PGA TOUR events. In f the weeks that followed,the BOD approved the contract of the Gavel Group for the 2012 event. It was also asked by staff that I reduce my fee to accommodate the Gavel Group agreement,my position was"no"because I thought being a first year event,that my contribution of time and j effort would be ten times that of the Gavel Group. The Gavel Group contract was not in the original budget and had the potential of adding from f $10,000-$15,000 to the budget. The Gavel Group contract was approved by the Board of Directors. I met back in December with Bryan Snyder and the Rancho Cucamonga managing partner of Vavrinek,Trine,Day&Co.,LLP for the purpose of being the"Presenting Sponsor". Soon after the sponsorship was approved by the executive staff for$7,500, strategy meetings were held with the managing partner and other executives of VTD at their Corporate Headquarters in Rancho Cucamonga. As part of their agreement,VTD has first right of refusal as"Presenting Sponsor" for future years of the event. j i One of the dilemmas' in producing the event was that there were added costs that were incurred due to that the production that was booked at the Cultural Center in the upcoming days. Therefore,requirements of the season on stage,including increased equipment,labor and resources would be needed for that production. Later in the process of planning and adapting our logistics and production plan, some of the items,equipment and labor would not be available for our event. I i In January/February the budget was revised to allow for set design rental and lighting, audio, rigging, carpentry labor staff in order to produce the event. These additional expenses were projected at$18,395.00,a high cost to the event. Those"new"costs and the Gavel Group contract added almost$30,000 to the original budget(See Original Approved Budget). A"Revised"budget was approved by Staff in February. Since my contract was to be paid a flat management fee with an incentive on the"back-end"of profitability,this severely diminished my prospect and potential for bonus. 2 In order to produce the event,I visited or spoke to 23 Restaurants,39 Wineries and 14 Sweet Shoppe candidates. It was a major effort and took unlimited hours of work,hundreds of phone calls,visits and meetings,and many,many tanks of gas to bring together the finished product. The budget was cut to the bone. I spent approximately$500 of own money on the purchase of wine and also paid for additional staffing because of numerous Wineries that backed out or had an excuse at the last moment not to participate. I personally purchased eight(8)cases of wine to insure the success and overall presentation of the event. The major negative areas that affected the profitability of the event. 1. Increased costs in many areas of the production at the Cultural Center. 2. Lack of Ticket sales by the Board. 3. Lack of engagement and solicitation of auction items by the Board. 4. The actual number and value of items for the Silent&Live Auctions by the Gavel Group. 5. Poor results from the Live& Silent Auction. 6. Poor results from the Opportunity Drawing(Raffle). 7. Lack of Sponsorship Sales. I In my sixteen years of managing events,I have never worked as hard or put in the hours that I did for this event. As frustrating as it was,I worked diligently to produce the most professional j event possible for the Foundation... I believe that the production and presentation was superb and received numerous accolades from sponsors,restaurants, wineries,media,board members and the general public. It should be noted that there were one-time and first-time costs related to a new event of this size. ' Over$4,000 was spent in art fees,design, graphics and related expenses. These costs will be greatly reduced or eliminated in future years. i r The end result achieved a loss of$16,445.19. The loss can be eliminated in the future with four (4) simple adjustments: 1. Reduction in costs at the Cultural Center. 2. More ticket sales by the Board of Directors. 3. Solicitation and securing of only 5 items for either the Silent and/or Live Auction by each Board member. 4. Increase in Sponsorship sales. For the most part,all final budget items were kept in place,with the exception of the areas that I had no control of I In addition, it was difficult in the weeks in advance of the event with Nick Robinson resigning, j who I had worked with from the beginning. It is a true testament to Nick's character to come back from Las Vegas to help out on Saturday. f A The Cultural Center staff and crew did an excellent and professional job. r t C 3 I i . I f - - E The Gavel Group&Auctions Overall,I personally think that the Gavel Group generally did-OK. The presentation and organization of the bid sheets and reports were all excellent and professional. However,I was extremely disappointed with the number of items that were secured by the Gavel Group for the silent auction and completely taken back that nothing was used to bundle anything(except a purchased travel package)for the Live Auction. (See Auction numbers,results and other date on the attached spreadsheets) The area of organization and preparation was lacking in numerous areas and frustration by City Staff was noted many times. As I have stated dozens of times, the event business is a numbers game! The Silent&Live Auctions are very dependent on the number of items and their relationship to the number of net dollars that can be raised.More items,means more dollars. The Gavel Group failed to provide i enough items. Comments: i 1. Lack of items (56)were secured by the Gavel Group as donations for the Silent Auction i and zero items were secured or bundled(with the exception of the trips to Hawaii)for the Live Auction. li 2. I was expecting and anticipating a number of around 150 items for the Silent Auction. There was concern of the Committee that we had"to many" items. It is my professional opinion that we needed more items. 3. Lack of communication or the lack thereof of their staff was very frustrating at the beginning. 4. The registration process was not well handled. Spreadsheets by"alpha and table seating locations"were provided to the Gavel Group on Friday morning. This also included the listing of VIP's, BOD,Media and guests. For whatever reason,there seemed to be an absence or lack of organization in this area and the information that was provided to j Registration/Check-In Staff and Volunteers. ! 5. Credentials including lanyards,and ballots were provided on Saturday. Once again,there seemed to be a lack of engagement. The process that was used by the Gavel Group was not efficient. 6. It was my understanding that the"briefing"provided by the Gavel Group to Staff and Volunteers was inadequate for registration. ! 7. Lary Zucker implied in the presentation at the BOD meeting,that they would obtain Disneyland,Universal Studio's and similar packages for the auction.The Gavel Group I over promised and under achieved in this area. 8. For the basic$9,999.00 fee and 10%net profit premium, a minimum of$20,000 should have been realized. The net to the Foundation from both the Silent&Live Auctions, after the fee,bonus incentive and related Cultural Center operational expenses was only i $3,541.18! It is very disappointing and to be quite honest,pathetic. i 4 i4 Registration,Credit Cards & Ticket Sales (4 Change the practice of"hand processing" Credit Cards: 1. Convert to technology that is available in regards to processing Credit Cards. f 1 i I would suggest for future outside events that mobile electronic technology via a cellular phone,I-Pad,notepad, laptop, terminal or similar device should be adopted: j a. Increases timeliness of cash flow and enhances the entire process b. Recognizes"real time"authorization of the credit cards c. Insures proper protection for theft identity d. Less work for staff, who currently hand"in-put"the numbers and information in the y days following the event,which is time consuming and also increases the risk of errors. The cost of a conversion should be less than$500 (one device)for the set-up and a nominal fee per month for the service. 2. The Cultural Center did not take American Express cards at the time of our event; f however,just days after our event,the Cultural Center Box office started taking the AX f card. This should help sales in the future. i 3. Raffle or Opportunity Drawing tickets should be sold at Registration. Meetings ! confirmed that only three(3)raffle ticket Credit Card slips(we had 152 registered bidders)were processed. We had only three(3)people buy raffle tickets at registration. i The process used by staff to sell raffle tickets was not the best. Numerous times throughout the evening my staff,including myself was asked, "Where do I buy Raffle Tickets?" iI t 4I 4. Staff indicated that 90% of the people that were asked for their Credit Card did not want to leave the information with the attending registration personnel. Staff indicated that people did not want to give their credit cards until they were the successful bidder. ! I understand the concern,however, this is the methodology that is used in most large event/auctions. 5. It was very frustrating that Renee and I spend dozens of hours preparing the Registration lists,credentials, seating charts,ballots and related documents. With all of this preparation and information was turned over to the Gavel Group,somehow this information did not get to the Staff and Volunteers for Registration. 6. One hundred and seven(107)tickets were sold through the Cultural Center ticket office and twenty-four(24) sold on the day of the event and 2 COMP Tickets were provided through the Box Office on the Day of the Event for total ticket($75 &$85) sales of $8,010.00. f r I 4 I i 5 jI i F; r ii Feedback and Sueaestions I' I received a lot of very positive praises from the restaurants,wineries,Impressions Catering and the general public during the evening. The biggest negative responses were as follows: ;) 1. The event should be shortened to 3-hours maximum. 4� 2. Audio/sound in Celebration Hall was of extremely poor quality(the most complaints +I received). I personally went over 34 times during the breaks and expressed my concerns about our guests not being able to hear. By far the most prevalent comments made during and after the event were about the sound in the room. j Comments from the Judges and Chefs could not be heard by the attendees. f 3. Perhaps the limitation of the speaker system in the ceiling,portable speakers and/or amp that was used was inadequate and/or the maximum wattage usage is restricted due to size. This should be addressed for the evaluation of venue and site capabilities for 2013. 4, 4. Everything should be in the same room,the stage presentation,the auction,all of the restaurants and wineries,etc. 5. Don&Brenda Lorenzi,Publishers and owners of three magazine publications,including Inland Empire Magazine,the largest publication in our area were in attendance. Brenda indicated to me a couple of days in advance of the event,that Don did not attend events anymore,because he is"Events Outed",having attended hundreds and hundreds of events over his career. I spoke with Don briefly during one of the breaks and asked him what his impression of our event was. Don said,"You get an A+on concept and presentation,however you need to shorten the program to three hours". The Cultural Center is a beautiful place in a great location,perhaps it is not the best place for this j event,you will have a tough time growing the event here,and the venue is too small for this type of an event'! Other Comments f 1. 1 did not have a single complaint about the program,presentation,restaurants,wineries or food. There was plenty of food and beverages for all who attended. 2. I would not change the format of ten(10)restaurants. We could possibly add more wineries? 3. I would change the credentials to a simple Guest and VIP badge. 4. Positive comments were heard on the way the ballots were handled within the credentials , pouches. 5. The judges did an excellent job! I i I 6 i t Committee Linda Bryan did an excellent job for this first year event; however,I feel that she could have used a lot more help from the committee and the Board of Directors. It was very unfortunate that Linda could not attend the event. Marketing of the Event Efforts were made in the marketing of the event in mainly traditional practices. I believe in the I` production of the event for future years, that we rely on the basic marketing practices with a twist i of engagement of new technologies that are available to us. 1. There were minimum dollars allocated for the marketing of the event and the City contributed in spending$1,591.00. All marketing and advertising was done through donations and/or PSA's. $1,103.86 was spent on marketing, which the vast majority was design services for posters,restaurants tents and related expenses.) 2. The Chefs Media Day event was a big success. I received numerous positive remarks from restaurants,chef's,media,Board members, sponsors and staff. This event should be a staple of the event. $2,439.73 was spent with 55 attendees. 3. The restaurants were a bit reluctant to use their"e-mail"lists. We must emphasize in the next year's campaign the request and usage of this powerful marketing tool. 4. The restaurants gave us rave reviews on the use of posters,table cards/tents and information cards. I would distribute these items starting 30 days earlier next year. 5. The"on-site".marketing technique of having the entered dessert on the menu starting 30 days in advance was challenging at some restaurants,due to approval from regional or corporate. The"buy-in"must be engaged earlier. 6. We utilized the use of magazine,radio and billboards,along with post cards and intemet/web-site advertising. Two radio stations (AM-1510 and KFRG)held"give-a- ways"with location in the Inland Empire. KCAL&KOLA did not participate due to company policy indicating that a"media buy"must be executed before a promotions can be engaged. 7. Perhaps the most disappointing aspect was the coverage(or lack thereof)by the Daily Bulletin. Despite numerous attempts to get coverage and PSA's,no participation was covered, except a photographer did attend the event and indicated that we would have photographs in the upcoming Foothill Magazine(to date I have not seen). 8. The best marketing methodology that has been used in the history of man is"word by mouth". Despite all of the new technologies of the internet and the social media applications,nothing,repeat nothing replaces the human intervention and relationships within the circle of our daily lives of friends,family and colligates. Therefore, if each individual that attended the event invited one additional person,we would maximize our attendance by 100%with virtually little effort. The word of a person who experienced our event is the best salesman that we could possibly employ. 7 i 9. Since the City phone number was the one used in the promotion of the event,in future years we should have someone available to answer phones on the day(s)before (City Hall is closed on Friday) and on the day of the event. 10. We should contact all PAL and RCCAAF supporters next year by phone and eliminate the blanket Post Card methodology. This can be done in a"phone-a-thon"type day at City Hall. Follow-up information can be made by electronic transfer or traditional mail distribution. i 11. Use twitter and facebook as marketing tools in 2013. 12. Have a web-site specifically constructed for just the"Chocolate&Wine Festival', complete with photos, features,schedule of events and profiles of judges, chefs, restaurants and wineries. Reciprocal links should be established with the foundation, sponsors,restaurants,wineries and other related entities. 13. Per discussions and agreement in committee meetings with staff, it was decided that a boothidisplay would be erected in the courtyard/entrance to the venue promoting the Cultural Center—RCCAAF. It was disappointing that there was no presence in regards to booth, graphics and/or display at the event. i 14. It was mentioned by a couple of city staff,that they want the RCCAAF logo on the wine ' glasses. I did not place this year due to the additional costs incurred,which would have been around$370-$400 in addition printing and art fees. We will re-visit this situation in 2013. I 15. If the event is held in 2013,a revised marketing budget and dollars allocated should be evaluated. i Thank You Notes "Thank You"notes have been sent to the Judges. I will personally follow-up starting next week in visiting all restaurants and wineries that participated and say"Thank You'. Projections& Numbers in Original& Revised Budgets See Attached Spreadsheets Suggested Changes,Improvements,Observations and Success Stories The following suggestions are purely to improve,enhance and elevate the Chocolate&Wine Festival event to a higher level next year and in the future. A three-year plan should be drafted with goals and objectives clearly defined,including charitable contributions. 1) Determine within the next 30 days if the event will be held in 2013 and if so,where. 2) If it is determined that the event will be held in 2013,that a new contract be signed with Stephen Wagner for management of that event. 3) If this event is"truly"earmarked to be the Spring Fundraiser, the Board of Directors must embrace this event with enthusiasm, support and energy. 8 .. j i. 4) If the event is produced again,it has been suggested by numerous people that we should attempt to have most of the booths and activities in the same room. We must be cognizant of the fact that under the same event design,that a"live stage" production is being held and that noise and external movement whenever possible should be kept to a minimum. 5) Expand the"Board of Directors"for 2013. It should be highly noted that the BOD should commit to raising"X"dollars annually for the RCCAF causes. This practice is adopted by many charitable boards. 6) Each Board Member pledge to sell at least one(1)VIP table and a minimum of 15 tickets each. 7) Renew Vavrinek,Trine, Day&Co.,LLP as the"Presenting"sponsor for the event. Sign a multi-year, 3 year contract. It is my recommendation and suggestion that we sell the Presenting Sponsorship for$9,000 in 2013, $10,000 in 2014 and$11,000 in $2015. 8) A"target list"of companies should be compiled immediately for sponsorships. i 9) A"Target Account"list of 15-20 new companies should be will be assembled in the 3rd Quarter 2012. The event business is a NUMBERS GAME... Each Board member should come up with a minimum of two (2)names. 10) Explore the possibilities of erecting a large tent in the Bank of America Courtyard i near the entrance to the Cultural Center for adding wineries. 11) The event should be reduced to three(3)hours starting at 5:30 PM with introductions. Crowning of our winners will take place at approximately 8:30 PM. 12) A concentrated effort be realized with at least four(4)really good Live Auction j Items that can bring major dollars to our effort. r 13) The Gavel Group should be retained again with well defined terms,conditions and t guarantees of items solicited, secured and the quality thereof Incentives and j benchmarks should be established in all areas of the Agreement. 14) It is my recommendation that; a)if the event is held again and b) if the event is held at the Cultural Center,that a signed Agreement is to be executed to prevent "surprises"in the areas of availability, labor,equipment usage and other related items for the successful production of the event. The Agreement would have very detailed terms,conditions and parameters in all areas of staffing,vendors,suppliers,products, services and the budget thereof. j 15) We had some expenses that are inherent to a first year event,i.e.,signage, logos and 'r other design features. Costs in these areas would be reduced in 2013. 16) Bring a fourth judge into the event. I suggest that a Hollywood celebrity star be the fourth judge and promote accordingly. i t 9 i f 17) Suggested by Staff that we re-visit the current ticket pricing for future years. 18) Look at other venues for holding the event. i Summary The Board has to decide if there is a commitment from"all"of the Directors to tackle this event again. Never have I lost money with an event. The basic premise and parameters of the event were excellent and I would not change the basic structure, however, some of the methodologies and initial promises of help from different aspects and entities did not come to fruition; the results were devastating to my reputation and to that of the Foundation for fundraising. This event has a lot of potential and I truly believe that our first year presentation left a very positive experience for everyone who attended. The basic premise and concept should not be changed,however,with any new event,adjustments,revisions and changes will be made. Renee and I would like to say"Thank You"for this opportunity, and we look forward to working with you next year and the years to come. 10 4:46 PM Rancho Cucamonga Community & Arts Foundation 06/06/12 Cash Basis Class QuickReport _ January 1, 2011 through June 6, 2012 Type Date Name Memo Paid Amount 100 Operating/Program Fund Fundraising Activities 2012 Chocolate&Wine Festival Check 08/09/2011 Wagner,Stephen Cons.Fee 91-Choc&Wine Festival -5,000.00 Check 10/19/2011 The Gavel Group 50%Depost 2012 Choc&Wine Festival Auctio -5,000.00 Sales Receipt 01/24/2012 Charles Joseph Associates . 2012 Chocolate and Wine Festival Tickets 150.00 Check 01131/2012 Wagner,Stephen Partial Pyml-Consultant Fee-Choc&Wine Fi -2,500.00 Check 0212212012 Mike Moss Chocolate&Wine Festival Logo 400.00 Check 02/222012 Impressions Gourmet Catering Chocolate&Wine Media Luncheon -1,499.88 Sales Receipt 03/22/2012 Mohr,Steven Laker Tickets 1,500.00 Check 03/27/2012 The Gavel Group 25%Fee for Chocolate&Wine Festival -2,499.25 Check 04/03/2012 Wagner,Stephen Reimbursement for Raffle Items -380.33 Check 04/03/2012 Wagner,Stephen Reimbursement for Media Day items -549.34 Check 04/03/2012 Wagner,Stephen Reimbursement for Sample Wine Glasses -16.00 Check 04/03/2012 Graphics Factory Printing Media Board -939.50 Sales Receipt 04/05/2012 Vavrinek,Trine,Day&Co. Event Sponsorship-2012 Chocolate&Wine Fr 7,500.00 Check 04/12/2012 Wagner,Stephen Raffle Items-Purse&Wallet and Pearls 460.67 Check 04/12/2012 Wagner,Stephen Paper for Posters 48.41 Check 04/19/2012 Pacific Coast Entertainment Light,Power,Rigging -6,372.58 Check 04/26/2012 Contact Event Services Drape -1,727.39 Check 04/26/2012 The Gavel Group - Final Pymt -2,499.75 Check 04/26/2012 Little Bear Productions Design-Marketing Pieces&Digital Displays -600.00 Check 04/30/2012 Ultimate Pastime Sports Collectibles Consignment Fee-Silent Auction Items -1,200.00 Check 04/30/2012 Martinez,Chanel Judge Honorarum -350.00 . Check 04/30/2012 Van Herman,Adriann Judge -350.00 Check 0413012012 Sanders,Melissa Judge -350.00 Check 04130/2012 Champion Awards Award Medals -612.00 - Sales Receipt 05/01/2012 Jones,Sidney&Mildred Jones Choco Wine Donation 150.00 Sales Receipt 05/01/2012 Morris,Doug&Dee Choc&Wine Silent Auction 165.00 Sales Receipt 05/01/2012 Moms,Doug&Dee Live Auction Event Income 2,050.00 Sales Receipt 05/01/2012 Morris,Doug&Dee 35.00 Sales Receipt 05/01/2012 Katz,Sandy Live Auction Event Income 275.00 Sales Receipt 05/01/2012 Raffle Customers Chocolate&Wine Festival 1,420.00 Check 05/03/2012 Impressions Gourmet Catering Chocolate&Wine Catering -6,075.14 Sales Receipt 05/03/2012 Chocolate&Wine Attendees Raffle-Charges 860.00 Sales Receipt 05/03/2012 Chocolate&Wine Attendees Silent&Live Auclion-Charges 30,511.36 Pagel of 2 4:46 PM Rancho Cucamonga Community & Arts Foundation 06/06112 Cash Basis Class QuickReport January 1, 2011 through June 6, 2012 Type Date Name Memo Paid Amount Sales Receipt 0 5/0 712 01 2 Chocolate&Wine Attendees Chocolate&Wine-Silent Auction 150.00 Check 05/07/2012 Boston's Pizza&Sports Bar Catering for Gavel Group -140.17 Check 05/07/2012 Wagner,Stephen Final Payment -2.500.00 Check 05/07/2012 Wagner,Stephen Reimbursable Expenses -1,865.71 Check 0 5107/2 01 2 The Gavel Group Live Auction Cost($6400);Silent Auction Cost -16,380.60 Check 05/07/2012 MCC Designs LLC Event Program Design -300.00 Check 05/08/2012 City of Rancho Cucamonga Equiptmenl Rental(tent,tables,Floral,plants,G -7,041.45 Check 05/08/2012 City of Rancho Cucamonga Tech Staff and PT Event Staff(load-in,logistics -1,830.00 Check 05/14/2012 Little Bear Productions Design-Ad&Postcards -575.00 Check 05/24/2012 Graphics Factory Printing Chocolate&Wine -1,535.90 Sales Receipt 05/24/2012 Chocolate&Wine Attendees G.Theisen COLUMBIA STEEL-$1,250;T.Sin 2,065.42 Sales Receipt 05/24/2012 Ontario Convention Center Chocolate&Wine-2 VIP Tickets($125/ticket) 250.00 Sales Receipt 05/24/2012 Bank of America Table Sponsor-Chocolate&Wine 1,250.00 Sales Receipt 05/242012 Spears,Steven&Cindi Chocolate&Wine-Auction 230.00 Sales Receipt 05/29/2012 Chocolate&Wine Attendees Stephanie Oliver-Silent Auction Income 60.00 Check 05/30/2012 Graphics Factory Printing Chocolate&Wine Festival -993.00 Sales Receipt 05/31/2012 City of Rancho Cucamonga Chocolate&Wine Festival Ticket Sales 8,010.00 Total 2012 Chocolate&Wine Festival -15,960.29 Total Fundraising Activities -15,960.29 Total 100 OperatinglProgram Fund -15,960.29 -15,960.29 Page 2 of 2 RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE APRIL 11, 2012, REGULAR MEETING A. CALL TO ORDER The regular meeting of the Rancho Cucamonga Community&Arts Foundation was held on Wednesday, April 11, 2012, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m., by Vice Chair Bryan followed by the Pledge of Allegiance. Present were: Board Members: Arguello, Barag, Bryan, Harrington, Kahn, Madsen and j Snyder. Absent: Brown and Galindo Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager; Paula Pachon, Management Analyst III; Daniel Schneider, Community Services Supervisor; Susan Sluka-Kelly, Community Services Supervisor; Mireya Hepner, Community Services Coordinator and , Melissa Morales, Senior Administrative Secretary. I B. ANNOUNCEMENTS/PRESENTATIONS 1. Analyst Pachon announced the recent resignation of Board Member Tony Mize. 2. Community Services Coordinator Hepner, Producer of the MainStreet Theatre Company, provided a brief presentation regarding the opening night production of A Wrinkle in Time. She thanked the Foundation for their continued support of the Cultural I� Center and invited Members to attend a May 5t' silent auction and fundraiser s immediately following the 4:00 p.m. performance. Informational flyers were then distributed. C. COMMUNICATIONS FROM THE PUBLIC ti There were no communications from the public. Director Nielsen was congratulated on her recent promotion to Director of the Community Services Department. ! D. CONSENT CALENDAR kl 1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held iI January 12, 2012. 2. To receive and file Treasurer's Reports for the month of December 2011 and January 2012. i MOTION: Moved by Member Madsen, seconded by Member Barag, to approve the Consent Calendar, as submitted. Motion carried: 7-0-2 (Absent: Brown and Galindo). j) I' Community &Arts Foundation I - April ]], 2012 i f 1 I I I E. BOARD REPORTS 1. Golf Committee — Consultant Stephen Wagner addressed the Board concerning proposed plansforthe Rancho Cucamonga $1,000,000 Community&Arts Foundation Tournament tentatively scheduled for October 29, 2012. He submitted his proposal to once again coordinate this year's fundraiser. He highlighted points of the contract including a suggested base salary of $15,000, responsibilities to include conducting silent and live auctions and a 15%commission on all cash sponsorships received from new entities. Analyst Pachon also informed the Board that current Committee Chair Galindo will not be chairing this year's event, so a new chair will need to be appointed. The contract with Mr. Wagner will be discussed later in the meeting under Item F.2. 2. Party Train Board/Chocolate & Wine Festival — Committee Chair Bryan opened her update on the Party Train events by suggesting that, in light of the two major fundraisers conducted by the Board (Golf Tournament and Wine and Chocolate), that the Parry Train events should be spread out throughout the year rather than just in the Spring. She also recommended that each Board Member host at least one event per year. She encouraged Members to attend her fundraiser on April 14"' at Total Wine and More. In her report on the Chocolate &Wine Festival, Chair Bryan expressed her disappointment with the lack of tickets either bought or sold by the Board. She underscored the need for Members' support of this inaugural fundraiser. Consultant Wagner then distributed an update on the event which detailed the status of the restaurants and wineries secured, review of the auction and raffle items and event advertising and promotional efforts. A question was raised on how Members could help market the festival. Members were urged to email the flyer to friends and associates and also to personally call their contacts. 3. Executive/Finance Committee — In the absence of Chair Galindo, Analyst Pachon reviewed the discussions held at the Committee's February meeting including review of the fiscal year 2010/11 financial activity report and discussions of the upcoming Board workshop, Chocolate & Wine Festival and donor recognition event. 4. Annual Giving Campaign Committee- Committee Chair Snyder indicated that the Giving Committee would meet again after May. 5. Board Development Board — Analyst Pachon updated the Board on behalf of Chair Galindo. She reported that potential candidates Kyle McGuire and Tina Chen are still interested in possibly serving on the Board. A suggestion was given that tickets to the upcoming Chocolate&Wine Festival be provided free of charge to these and and other potential candidates and strong supporters of the Foundation's efforts. 6. Performing Arts Giving Board—Committee Chair Harrington announced that Crystal Bai was the winner of a $500 scholarship. He noted that the Committee will discuss offering scholarships at varying levels in the future. Community &Arts Foundation - 2- April 11, 2012 F. FOUNDATION BUSINESS 1. Selection of a Vice Chair to serve for the timeframe of April —June 2012 was opened by Director Nielsen. She recommended appointment of the position to fill the vacancy left by former Member Cohen. The appointment complete the remainder of the fiscal year. The following motion was then presented: MOTION: Moved by Member Barag, seconded by Member Kahn, to approve the selection of Linda Bryan as Vice President of the Community & Arts Foundation to fill the unexpired term through June 2012. Motion carried: 7-0-2 (Absent: Brown and Galindo). 2. Analyst Pachon was called upon for review and approval of a consulting agreement for the production of the Foundation's 2012 Golf Tournament to be held Monday, October 29, 2012, at Red Hill Country Club. She distributed a proposed "event agreement" between the Foundation and Stephen Wagner and noted that changes to the agreement include conducting both live and silent auctions at this year's event. She noted that last year Consultant Wagner brought in $35,000 worth of sponsorships for the tournament. Following brief comments in support, the following motion was made: MOTION: Moved by Member Madsen, seconded by Member Arguello, to approve the proposed consulting agreement with Stephen Wagner for the production of the Foundation's 2012 Rancho Cucamonga Community&Arts Foundation$1,000,000 Golf Tournament to be held Monday, October 29, 2012, at Red Hill Country Club. Motion carried: 7-0-2 (Absent: Brown and Galindo). 3. Discussion regarding the Foundation's Annual Strategic Alignment Workshop scheduled for Wednesday, May 9, 2012, at the Victoria Gardens Cultural Center was opened by Director Nielsen. The proposed agenda schedule was provided to the Members for their consideration. The schedule for the day included speakers David DeLeon and Keith Church, strategic planning and creation of a succession plan for continued Board leadership. She asked if Members would like to add any items to the meeting to help make it as productive as possible. Suggestions included addressing how to be a more effective board, fundraising, endowment goals and hiring a grant I writer. A suggestion was also given to take the discussion of selecting donors to be given special recognition at this year's program off the agenda. Director Nielsen asked that Members email her or Analyst Pachon with any additional suggestions or ideas for the special workshop. _Member Madsen left the meeting at 6:50 p.m. and returned at 6:52 p.m. Vice Chair i Bryan left the meeting at 6:55 p.m. and returned at 6:57 p.m. and Member Snyder left at 6:56 p.m. and returned at 6:59 p.m. Community &Arts Foundation - 3 - April 11, 2012 i II i. 4. Vice Chair Bryan opened consideration of potential donors to be honored at the 2012 donor recognition event. Analyst Pachon was asked to present staffs report. She informed the Members that the proposed recognition event is scheduled for September L 15" and will again consist of entertainment provided by Artist Gregory Adamson. She suggested Members consider Vavrinek, Trine Day & Co, LLP; Target and former Members Mize and Cohen as corporate and individual,donors to be spotlighted at this year's events. Board discussion ensued and suggestions were made to consider the value of the event, allowing the public to also purchase tickets to the event and inviting last year's honored donors to present this year's awards. The Board concurred with j Director Nielsen's suggestion to select the special donor's at the June Board meeting. 5. Marketing Manager Palmer updated the Foundation on marketing and outreach efforts. She presented a Chocolate & Wine Festival promotional piece which consisted of a Hershey Chocolate Bar wrapped with information on the festival, as well as promoting the RC2GO app. She also spoke of the launch of the Foundation's Facebook page. Manager Palmer requested the assistance of a few Members to help with theirweb and III facebook pages. Member Kahn offered his assistance. In addition, Manager Palmer added that a table display is scheduled during the A Wrinkle in Time production and asked for Members to sign up to help cover the hours the booth will be in place. ` 6. Review and discussion of the Foundation's upcoming meeting calendar for 2012 j consisted of Analyst Pachon distributing the calendar of Board and Committee meetings from April through June 2012. No other discussion was held or action taken. 1 7. The status report on Foundation supported programs was presented by Supervisor Sluka-Kelly who informed the Board that they are supporting the upcoming MainStreet Theatre production of A Wrinkle in Time. She encouraged all the Members to attend and also distributed information on the 2012 summer programming including a production of The Wizard of Oz and the World Music Series held every Tuesday i evening in July at 6:00 p.m. Staff was thanked by the Foundation for their efforts. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS i i None H. ADJOURNMENT MOTION: Moved by Member Arguello, seconded by Member Kahn, to adjourn the Regular Rancho Cucamonga Community&Arts Foundation Meeting. Motion carried- 7-0-2 (Absent: Brown & Galindo). Meeting adjourned at 7:30 p.m. Respectfully submitted, Melissa Morales Senior Administrative Secretary Community &Arts Foundation -4- April 11, 2012 f i �etllaPwa"d RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE MAY 9, 2012, SPECIAL MEETING I A. CALL TO ORDER The special meeting of the Rancho Cucamonga Community & Arts Foundation was held on Wednesday, May 9, 2012, at the Victoria Gardens Cultural Center— Celebration Hall, I located at 12505 Cultural Center Drive, Rancho Cucamonga, California. The meeting was called to order at 9:10 a.m. by Chair Galindo who also led the Pledge of Allegiance. 4 Present were: Board Members: Arguello, Barag, Harrington, Kahn, Madsen (who arrived at 9:50 a.m.), Snyder and Galindo. Absent: Brown and Bryan. Staff: Nettie Nielsen, Community Services Director; Paula Pachon, Management Analyst III and Melissa , Morales, Senior Administrative Secretary. s !I { B. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. C. FOUNDATION BUSINESS 1. Consideration of placing on theagenda the Request for Approval of the Creation of a Support Fund to Receive Contributions for Distribution to Designated Injured Military Members to Assist in their Recuperation as an urgent item which arose subsequent to !k posting of the agenda was opened and the following motion was presented: MOTION: Moved by Chair Galindo, seconded by Member Kahn,to approve adding as an urgent item which arose subsequent to posting of the agenda the request for approval of the creation of a support fund to receive contributions for distribution to f. designated injured military members to assist in their recuperation. Motion carried: 6-0-3 (Absent: Brown, Bryan and Madsen). (� Director Nielsen distributed staffs report recommending the Board's approval of the creation of a fund to serve as a depository for community contributions to aid wounded or injured members of the military in their recuperation. She indicated the new fund would be established and that contributors could donate to a designated recipient. A question was raised concerning who.would disperse the monies received. Director Nielsen clarified that staff would coordinate the disbursement based on the requests received. No other discussion was held and the following,action taken: G MOTION: Moved by Member Kahn, seconded by Member Barag, to approve staffs f recommendation for the creation of a support fund to receive contributions for I distribution to designated injured military members to assist in their recuperation. j Motion carried: 6-0-3 (Absent: Brown, Bryan and Madsen). �y Community &Arts Foundation - 1 - May 9, 2012 i 4 i pl i� ',i 1 2. 2012 Board Vision Alignment Workshop was lead by Director Nielsen. She reviewed the proposed agenda for the day which would include presentations from David DeLeon, Cal South Soccer Foundation, regarding Building an Effective Foundation and i Keith Church, Pacific Homes Foundation, regarding Fund Development During Difficult Economic Times. In addition, Members would address creating a succession plan for continued board leadership; conduct strategic plan discussions including review of the mission statement; update on the Wine and Chocolate fundraiser;focus on fundraising j strategies; establishment of priorities for the Board; Strategic Plan streamlining; f development of an action plan for the top three priorities; review of items for the June 13"'Board meeting and presentation of a performing arts scholarship. Director Nielsen gave the Board a brief update on the current state of the City including recent layoffs and retirements including Analyst Pachon who is scheduled to retire at the end of June. She also informed the Board that Cultural Center Rental Coordinator Nick Robinson ;( has recently resigned. Following her update, David DeLeon was joined by John Weinerth, CEO of Cal South Soccer, in addressing the Board concerning his building an of effective foundation based on his experience with the Cal South Soccer Foundation. He underscored the importance of finding Boardmembers with a passion, understanding their vision and using their strengths. The importance of the Board having a presence in the community through photo opportunities, media outlets, special I� events was also encouraged. Each Board Member was encouraged to conduct a self- i evaluation and ask themselves how they are contributing. Following the presentation j Mr. DeLeon and Mr. Weinerth were thanked for taking the time to address the Board. The Board recessed at 10:40 a.m. and returned at 10:55 a.m. Chair Galindo began discussion regarding creation of a succession plan for continued Board leadership. He reminded the Board that his term as Chair would expire in June and noted that Member Harrington had expressed an interest in serving. Chair Galindo was asked what staff could do to support the Chair and he responded that being updated, having issues explained, providing friendly reminders of meetings, events and deadlines would be helpful. Analyst Pachon added that a Chair is also needed for the Golf Tournament. Director Nielsen then requested that Analyst Pachon excuse herself from the meeting. Brief discussion ensued regarding the possibility of contracting with Analyst Pachon following her retirement to assist with the Golf Tournament, Chocolate and Wine Festival, Board development and other relationship types of matters. Dialogue by the Board included clarification on duties of the currently vacated Office Specialist I position and proposed length of the contract. Director Nielsen responded and also noted that a proposal received from Kevin McArdle for consulting services has been received and is pending further consideration and discussion. The contract with Analyst Pachon will be placed on the June 13th agenda. Analyst Pachon re-joined the meeting at this time. Member Barag left the meeting at 11:20 a.m. Community &Arts Foundation -2 - May 9, 2012 i Is A copy of the current the 2015 Strategic Plan was distributed as a prelude to review and discussion of the mission statement. Members provided their input on important keywords and other wording suggestions. In conclusion, staff will present approval of the amended mission statement at the June Board meeting. The next topic of discussion was the Wine and Chocolate Festival held April 28th. Analyst Pachon +! informed the Board that staff is finalizing the event's revenues and expenditures but estimated a loss of $12,000. She gave a brief breakdown of costs vs revenues and noted that multiple add-ons occurred. Brief remarks by the Board were made in support of the event in terms of the public's perception though it was noted that some i i had received comments concerning the event's length, challenges with hearing the ! speakers and lack of adequate seating for all attendees. The event will be fully discussed at the June Board meeting. The Board recessed for lunch at 12:17 p.m. and reconvened at 1:00 p.m. I Continued discussion of the Strategic Plan was lead by Director Nielsen. She reminded the Board of the dual strategies of their fundraising efforts—to increase the endowment i l and support operations and the Giving Committee's goals. The Board was asked if the J $3 million currently in the endowment was satisfactory. Discussion ensued whether to continue to strive to increase the endowment's amount and whether 100% of the monies need to be liquid. Analyst Pachon reminded that additional naming j opportunities will be available as the economy improves. Suggestions were given to i consider earmarking funds into the endowment if grant monies are received to help with programs and the Golf Tournament. Planned giving was suggested and Analyst Pachon reminded that two families have currently committed to planned giving. Another suggestion given was to encourage house donations,also purchasing and then selling property. An idea was expressed to have Victoria Gardens businesses receive donations which they would forward to the Foundation and then they could promote themselves as a "proud sponsor of the Victoria Gardens Cultural Center." Support was given to activate the Board's Grant Committee. The Committee could then consider iI hiring a grant writer and creating a policy for the endowment. Discussion then ensued concerning the monies donated annually by the Foundation to support the Cultural i Center. Supervisor Sluka-Kelly explained how the monies are used. ii Fundraising for operational costs and giving were discussed. Growing the endowment, applying for grants, awareness and branding, big asks and fundraising events were prioritized. Lastly a discussion was.held regarding impacts to attendance by school children at the Playhouse performances due to lack of buses not being paid for by the i I schools. Staff was asked to research which schools pay for buses and which would allow for parents to pay for the buses. i Community &Arts Foundation - 3 - May 9, 2012 !i i i l Director Nielsen then opened discussion of establishing Board priorities, streamlining the Strategic Plan, development of an action plan for the top three priorities, review of the standing committees and structure to meet the priorities. The Board selected the following as their top three priorities: a) Playhouse support and giving through grants j and sponsorships including considering "adopting schools" to assist in sending the I students to Playhouse performances; b) awareness and branding and c) Board j Development. Chair Galindo left the meeting at 3:00 p.m. resulting in a lack of a quorum. Director Nielsen then called on Keith Church, representing Pacific Homes Foundation, who gave a presentation on fund development during difficult economic times. He ;4 addressed areas including who gives, what they are giving to, the importance of staff f partnerships, and reaching individual donors. He suggested reaching individual donors should include finding a project and program that appeals to them, offering various giving choices in the direct mail campaigns and to start small and work your way up. He provided E tips for successful personal solicitation tips and going from a "no" to a "yes." Mr. Church !I provided additional pointers including the need to assess the donor's potential, determine what motivates them and to ask the donor to achieve their full potential through the appropriate gift. He suggested the solicitors conquer their fear of hearing "no" and to shift i their focus from the money to the common goal and that every visit doesn't have to be an ask. He emphasized above all to stop talking and start listening. Director Nielsen and the Board Members thanked Mr. Church for his time and expertise. The final item for the workshop was the presentation of the Foundation's first Performing Arts scholarship in the amount of $500 to Crystal Bai. No other discussion was held or action taken. D. ADJOURNMENT The Special Community & Arts Foundation Meeting adjourned at 3:00 p.m. with all Members present except Arguello, Barag, Brown, Bryan and Galindo Respectfully submitted, Melissa Morales Senior Administrative Secretary Community &Arts Foundation - 4 - May 9, 2012 j I STAFF REPoRT COMMUNITY SERVICES DEPARTMENT 1 Date: June 13, 2092 To: Rancho Cucamonga Community &Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA By: Paula Pachon, Management Analyst III Subject: APPROVAL OF THE FOUNDATION'S FISCAL YEAR 2012113 BUDGETS i RECOMMENDATION Staff recommends that the Foundation Board review and adopt the Annual Operating Budget and the Endowment Fund Budget for the 2012/13 Fiscal Year. BACKGROUND Each June the Board of Directors reviews and adopts a budget for the fiscal year July 1 — June 30. The Operating Budget includes all events, programs and operational expenses. The budget attached does not include the Chocolate and Wine Festival for 2013. The Endowment Fund Budget shows the fund balance and expected interest to be accrued in 2012/13. The past several years the Foundation has also used these funds to offset operational expenses. Budget changes are made periodically throughout the year, by Board action. Staff will review the budget figures at the Board meeting. Respectfully submitted, Nettie Nielsen Community Services Director i i i C i Rancho Cucamonga Community Foundation - 1 Fiscal Year 2012-2013 Budget Operating and Program Fund Prepared:June 7.2012 Program Projected Proiected Program Nat Totals Revenues Exnenditures July 1,2012 Fund Balance(Estimated) $233,600 1 Fundraising Activities Golf Tournament rmvanum a a.pendltums $153,500 $73,688 $79,812 based on sold out tounnmene `f Chocolate&Wine Festival rd/sin to an $0 $0 s0 avert In 2013 not yer made by Bae NJ Annual Campaign $2,000 $0 $2,000 Spring Event $2,000 $0 $2,000 i Other Grapevine Donations $100 $100 Misc Donations $2,000 $2,000 PAL Pledge Payments $2,700 $1,000 $1,700 Business Activities 11) Board Development $4,500 ($4,600) Board Meeting Hospitality $2,500 ($2,500) Donor Recognition Event $6,000 ($6,000) Donor PlaqueslBdcks $3,000 ($3,ao0) MarketinglBrandingfWabsite $18,820 ($16,820) Liability Insurance $3,500 ($3,500) Office Supplies $800 ($800) 3 Staffing Assistance rro�.m�eedala.a.wn.. ..w.innml $20,000 ($20,000) Tax- Federal/State Filing $300 ($300) Tax Return Preparation $3,500 ($3,500) Giving Activities Performing Arts Committee Kohl's Cares $9,500 $9,500 $0 Lewis Famiy Playhouse Programming $74,000 ($74,000) Foundagon Scholarships $2,500 ($2,500) Foundatton Sponsorships $2,000 ($2,000) Tergal Grant $30,000 $30,000 $0 O.S.Bank $30,000 $30,000 $0 Visual Arts Committee September Art Show $5,000 ($5,000) Sub Total $231,800 $288,608 ($S6,B08) ($66,808) Grand Total $176,792 Fund Transfers(Year End) Transfer Into Endowment Fund ($23208) Fund Transfers(Year End) Transfer From Endowment Fund $23,708 Fiscal Year Totals June 30.2013 Fund Balance(Estimated) $200,000 Rancho Cucamonga Community Foundation Fiscal Year 2012-2013 Budget Endowment Fund Created.,June 7, 2012 Program Projected Projected Program Totals Revenues Expenditures Net July 1, 2012 Fund Balance (Estimated) $2,958,772 Fundraising Activities NIA $0 $0 $0 Business Activities Fund Interest $13,600 $0 $13,600 Fund Transfers (Year End). Transfer From Operating Fund $0 $0 $0 Fund Transfers (Year End) Transfer Into Operating Fund $0 $23,208 $0 Fiscal Year Totals $13,600 $23,208 ($9;608) ($9,608) June 30, 2013 Fund Balance (Estimated) $2,949,164 t STAFF .REPORT fj COMMUNITY SERVICES DEPARTMENT - i Date: June 13, 2012 E To: Rancho Cucamonga Community &Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: REVIEW CONSULTING CONTRACT FOR PROFESSIONAL SERVICES FOR THE TIMEFRAME OF JULY 2012 —JANUARY 2013 AND AUTHORIZE STAFF TO FINALIZE AGREEMENT E S RECOMMENDATION I i Staff recommends that the Foundation Board review a contract with Paula Pachon to provide professional services from July 9, 2102 to January 6, 2013 (six months) and authorize staff to finalize and execute the contract after July 1, 2012. BACKGROUND Paula Pachon, Management Analyst III with the Community Services Department has provided professional support to the Foundation for many years including preparation of numerous reports, direct interface with board members and donors, PAL campaign work and subcommittee work (Golf Tournament, Gala, Chocolate and Wine, etc.). Ms. Pachon retires from City service on June 28, 2012 which leaves a significant gap in providing support to the Foundation. Ms. Pachon's specific expertise is required over the next 6 months to assist with the transfer of duties to new staff. The agreement will cover the following scope of work (see Attachment 1 for details): • Train Office Specialist I on Quick Books and Foundation financing • Work with City staff to close out significant projects or train on project/financial management • Be the direct liaison for the Golf Tournament, working closely with Stephen Wagner, the golf chair and committee and City staff. • Work with CSD Director and board on executive items such as board development, donor relations and grant research and writing. In Fiscal Year 2011/12 Board had approved an allocation of $18,000 for a part time Office Specialist I position to handle finances and administrative support 20 hours per week. This position was only occupied a short time during the year. We have trimmed the hours of support for that position. This year's budget includes a total of $20,000 for support that includes approximately $12,000 for the Office Specialist (for entire year) and up to $7,800 for contract services (for 6 months). Ms. Pachon's quoted rate for services is $30 per hour. Our intention is to evaluate this arrangement in December and if necessary, bring an extension before the Board in January 2013. As Ms. Pachon is currently an employee of the City, she may not enter into a contract with the Foundation until July 2012. Her contract will also adhere to guidelines established by the Public Employee's Retirement System (PERS) on the use of PERS retirees. Respectfully submitted, Nettie Nielsen Community Services Director i'', DRAFT i June 2012 P<rafessional Servicesreement��a � , � This Agreement is made and entered into on July 9, 2012 by and between Paula 9 i Pachon, individual (Pachon) and the Rancho Cucamonga Community &Arts Foundation (RCCAF), collectively known as the parties. NOW, THEREFORE, in consideration and mutual promises and covenants herein contained and for the other good and valuable consideration, RCCAF and Pachon hereby acknowledge the receipt and sufficiency of which. I. SERVICES Pachon shall perform duties as described in EXHIBIT A, to provide professional support services to RCCAF for the time period of July 9, 2012 — January 10, 2013. II. WORKING CONDITIONS Working conditions are in force as noted in EXHIBIT B. III. COMPENSATION/OBLIGATIONS In consideration of Pachon providing the services, compensation shall be $30 per hour, not to exceed 250 hours or $7,800 as noted in EXHIBIT C. Pachon is to submit monthly invoices (first Monday of each month) detailing hours worked and services provided. Pachon is responsible for all taxes and insurance. Payment to be sent to: Paula Pachon 11248 Terra Vista Parkway #84 Rancho Cucamonga, CA 91730 IN WITNESS WHEREOF, the parties have executed this Agreement effective as of July 9, 2012. Thomas Galindo Paula Pachon Chairman of the Board 11248 Terra Vista Parkway #84 Rancho Cucamonga Community &Arts Foundation Rancho Cucamonga, CA 91730 10500 Civic Center Drive Rancho Cucamonga, CA 91730 I DRAFT June 2012 EXHIBIT A I Professional Services for the Rancho Cucamonga Community & Arts Foundation by Paula Pachon 3 SPECIFIC DUTIES PERFORMED BY PACHON ! I. Train Office Specialist I and other staff assigned to administratively support the Foundation: A. Financial Functions 1. Provide training on the City/Foundation "Quick Books"software including account set up and configurations and overall functionality. 2. Provide training on cash handling, preparing deposits,tracking revenues and running cash reports 3. Provide training on processing invoices, preparing checks for signature,tracking all expenditures and preparing financial reports 4. Provide training on preparing all financial reports for Foundation board meetings, including deposits and expenditures of Foundation affiliates. II. Provide support to Foundation programs and operations A. Foundation Golf Tournament(October 2102) 1. Act as liaison between Stephen Wagner,City and Foundation 2. Attend committee meetings, and track assignments of board members 3. Monitor the work of board members and assist them in solicitation of golf sponsorships and auction items j 4. Monitor the work of Wagner and ensure he is meeting his contractual obligations I 5. Keep City staff informed of golf committee's progress 6. Attend the tournament and administer duties assigned 7. Prepare post tournament report in conjunction with Wagner B. Board Development 1. Work with Board members on contacts for new board members and develop board development goals for Fiscal Year 2012/13 2. Work with City staff to schedule meetings with board members and potential board members 3. Prepare board information packets and be initial point of contact for potential board members 4. Attend meetings with potential board members and conduct follow up work as necessary C. Grant Research/Preparation 4 1. Conduct grant research on behalf of the board to meet Foundation objectives including capacity building and operational support. 2. When identified, assist City staff in the preparation of grant materials, narratives, budgets and contact with potential funders. D. General Transitional Support 1. Provide general transitional support in areas of expertise as necessary including budgeting, donor relations, recognition and prospecting. 2. Assist, if necessary with Donor Recognition event, and awards ceremony on September 15, 2012 ) 3. Attend Board and Committee meetings as assigned or necessary �l I DRAFT I June2011 j EXHIBIT B WORKING CONDITIONS I I. Office Space/Supplies: A. Office Space/Supplies 1. The City/Foundation provides no dedicated office space to conduct the duties outlined.When necessary in training the City Office Specialist I temporary space may be allocated or a shared use of the OSI space may be arranged. Pachon to provide own off site office space to carry out the duties of this contract,except work necessary on City property. 2. Use of City phones,copiers or other equipment may only be used for official City/Foundation business. 3. Pachon to provide office supplies or other materials for work in off-site space. 4. Pachon responsible for mileage or other expenses. III. Schedule A. Days and Hours 1. As an independent contractor,the Foundation cannot schedule or dictate the hours of Pachon. Pachon is required in the scope of work to attend various committee or board meetings.All other work to be performed at a schedule and time directed coley by Pachon. 2. Pachon will make her best efforts to perform certain functions in coordination with the City/Foundation,including the training of the OS I during hours that position is scheduled to work. 3. Pachon will determine the number of days or hours per week necessary to complete the scope of work not to exceed 330 hours over the course of the agreement. EXHIBIT C COMPENSATION & OBLIGATIONS AGREED TO BY BOTH PARTIES I. Compensation/Financial Obligations A. Compensation/Payments 1. Pachon will be compensated at the rate of$30 per hour, not to exceed 250 hours during the course of this agreement. Hours should be spaced accordingly to ensure coverage for the 6 months. 2. Pachon will submit detailed invoices by the first Monday of each month. 3. Foundation will submit payment within 5 working days. 4. All checks to contractor will be made out to Paula Pachon. II. Taxes and Business License A. Taxes 1. Pachon is an acting as an independent contractor and responsible for payment of all taxes. No taxes will be deducted from payments to Pachon. 2. Pachon will not receive any additional benefits or insurance B. Business License 1. Pachon may be required to obtain a business license with the City of Rancho Cucamonga. STAFF REPORT COMMUNITY SERVICES DEPARTMENT j 1 Date: June 13, 2012 !i To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director G`UCAMONGA i� Subject: CONSIDERATION OF HOSTING THE CHOCOLATE & WINE FESTIVAL IN 2013 i k RECOMMENDATION Staff recommends the Board discuss the feasibility of hosting the Chocolate and Wine Festival in 2013. Should the Board wish to explore the matter further, then staff recommends that the Board request a full proposal and budget to be presented at the Board's next meeting. I BACKGROUND I In 2010, then-Director McArdle requested that Stephen Wagner develop a fundraising event proposal featuring a significant silent and live auction element. The ultimate outcome was the 2102 Chocolate and Wine Festival, held April 28, 2012 at the Victoria Gardens Cultural Center. } This unique event paired a judged-chocolate dessert competition among fine restaurants and a wine competition. The auction element was contracted to the Gavel Group, who worked with staff, committee members and Wagner. The.event was high-quality, beautiful and a very nice experience for those who attended. ! it A recap of the event will be presented by Wagner at the June 13th board meeting. Unfortunately, due to a variety of factors, the event lost a significant amount of dollars. Staff, the committee and Wagner held a debriefing meeting on June 7th and discussed the feasibility of revamping the event to make it successful financially. Major issues would have to be addressed if the event were to continue, including: ;I Location — The Cultural Center is too small and the spaces too divided up to accommodate the flow and capacity needed for this event. Central Park, the entire east wing, including the 2 event halls and courtyard is a potential site. However, these spaces too are broken up, and the entire east wing is only available one weekend in February, and end of May in 2013. Therefore a location, most likely outside the city and a higher cost, would need to be secured. Auction Element — The Gavel Group underperformed and under delivered. However, putting together a major auction is more work than the Board and staff can likely undertake, especially since an auction has been added back into the Golf Tournament. Budget — Despite Wagner's assertions that he was promised certain equipment from the Cultural Center, that does not override the lack of constraint and control he exercised over the budget. Cost overruns were common, and sponsorships and tickets were also under sold. The elaborate feel of the event would have to be significantly altered should the event continue. CONSIDERATION OF HOSTING THE CHOCOLATE&WINE FESTIVAL IN 2013 JUNE 13,2012 PAGE 2 Marketing — No marketing dollars were allocated to this event, an issue that was raised several times by staff. Also, a Media Luncheon was added, an unnecessary expense. # Marketing and advertising funds are critical to the success of any event. Competition — Our event was lovely and unique. However, these types of festivals appear to be very popular with many others happening around the inland area. An event was held j just one week prior to ours with a very low ticket price and we believe the public was j confused about which event was ours. Ticket Price — The ticket price was $75 per person and the primary complaint was that did not entitle attendees with a place to sit. Several times in planning staff'had asserted that the ticket price was too high, and that the "standing" nature of the event was problematic. j The ticket price would need evaluation, and should be lowered in the future. s Staff Support— City staff spent a considerable amount of time on this event, time that was taken away from other duties. Paula Pachon, as the main contact at City Hall, spent almost all of her time on this event for the 4 — 6 weeks prior to the event. Nick Robinson, at the Cultural Center, also spent an inordinate amount of time, as did Susan Sluka-Kelly and others. Looking ahead to 2013, we will not have these resources to commit. Board Support — Board members were asked to help market. and sell tickets, sponsorships and acquire auction items. This is in addition to the many other areas where we ask the Board assistance. If the event were to continue it would either require considerable more time from Board members, or more dollars allocated to outside contractors to fill this role. CONCLUSION Staff appreciates the hard work of Wagner, and especially Board Member Bryan who chaired this event, and the committee who worked on it. Everyone created a very special evening and the chefs seemed to really enjoy the competition. However, the event was designed as a fundraiser and the issues listed above contributed to it not succeeding as such. Because of these and other outstanding issues, staff does not recommend committing to an event in 2013 at this time. If the Board wishes to explore the matter further, then staff recommends that we work closely with Wagner to develop a realistic event plan and budget for 2013 to bring back to the board at the next meeting. If a realistic plan cannot be developed that meets all of these. outstanding issues, the Board can explore other fundraising opportunities. Stephen Wagner 'owns" the Chocolate and Wine Festival and may choose to host the event without the Foundation. As you may recall, the original vision was of a much larger regional event to be held at the Ontario Convention Center. Respectfully submitted, Nettie Nielsen Community Services Director k STAFF REPoRT COMMUNITY SERVICES DEPARTMENT Date: June 13, 2012 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA Subject: CONSIDERATION OF A FUNDING REQUEST FOR FREEDOM COURTYARD i RECOMMENDATION On behalf of the Freedom Courtyard Fundraising Committee, an affiliate of the Rancho Cucamonga Community & Arts Foundation, staff recommends that the Foundation Board consider a contribution of $2,500 (Silver Level Donor) for the procurement of 5 stainless steel plaques featuring the emblems of the branches of the military for installation on the center monument. BACKGROUND Since November 2010, the community has campaigned to raise funds for Freedom Courtyard, a significant tribute to veterans past, present and future to be located at Central Park. Although community fundraising has been very successful, raising over $150,000, recent bids for construction are just out of our reach. The centerpiece of the project is a monument featuring five 8-foot tall granite slabs, each with an emblem of the branches of the service (Army, Navy, Air Force, Marines, and Coast Guard). The slabs and emblems are being purchased directly and outside of the construction contract to ensure best price and quality. The stainless steel emblems will be 18 inches in diameter (see Attachment 1). Jon Hoffman, owner of A2Z Sign Co. in Rancho Cucamonga has made a personal pledge of $1,000 to the project and agreed to provide the emblem plaques at his cost (see Attachment 2). Total cost of the plaques with tax and shipping is approximately $3,000. Freedom Courtyard itself will be an example of public art at its,most meaningful, combining a variety of impressive elements including a 7 foot sculpture piece and five flagpoles each With a service branch flag. The center monument also includes a water fountain. The committee is so close to meeting its goal and can begin to construct Freedom Courtyard soon. With the support of the Foundation for the emblems (or any other part of the project you wish to consider) we will be one step closer to providing this tribute to our community. A contribution at the $2,500 Silver Level entitles the Foundation to placement on the donor recognition plaque and an 8x8 inch inscribed tribute brick. Respectfully submitted, Nettie Nielsen Community Services Director Consideration of a funding request for Freedom Courtyard Attachment I Freedom Courtyard Military Emblem Plaques These stainless steel plaques, each 18 inches in diameter, will feature the emblems of - five branchesthe military (Army, Navy, Marines, Air Force . . Coast Guard) and be affixed to granite slabs as the centerpiece to the project. Plaques are being provided at cost ($525 each plus tax and shipping) by A 2 Z Sign o of Rancho Cucamonga Samples shown from another . . . CIO Computedzed conceptual of center • t < u • .. baa � i nol i I Estimate No. 6124 "sagas mesa busiaess" Estimate Printed On 6/5/2012 UcW 883603 Consideration of a funding CITY OF RANCHO CUCAMONGA request for Freeddm Courtyard Acct#: 1280 Attn: KAREN McGU1RE-EMERY Terms: Net 30 P.O. BOX 807 Attachment 2 © Phone: 909.477.274014040 RANCHO CUCAMONGA, CA 91729 Fax: 909.477.2746 E-Mail: Karen.McGuire@cityofrc.us Prepared For KAREN McGUIRE-EMERY, KAREN, HERE IS OUR PROPOSAL TO SUPPLY THE PLAQUES AT COST TO THE CITY FOR FREEDOM COURTYARD.THE PRICE IS 40%OFF LIST. RETAIL COST PER PLAQUE IS$874.40. tHAT'S ABOUT$350.00 PER PLAQUE Estimate Description FREEDOM COURTYARD PLAQUES Product Code Color Quantity Vert Hartz Depth Price @ Total: Plaque STAINLESS S 5.00 18.00 18.00 0.25 $525.00 $2,625.00 Description FURNISH I EACH OF THE S MILITARYSEALS IN 18 INCH DIAMETER BY.250 INCH THICK ETCHED STAINLESS STEEL PLAQUES WITH ONE COLOR PAINT FILL.PLAQUES WILL HAVE BRUSHED SATINI. FINISH WITH SEMI-GLOSS CLEAR COAT.PLAQUES PROVIDED WITH BLIND STUDS. 1 EACH-ARMY,NAW,AIR FORCE,MARINES,COASTGUARD. PLAQUES AT COST PLUS SHIPPING 3 WEEKS LEAD TIME Notes: Sub-Total $2,625.00 Sales Tax $203.44 Shipping $93.99 Total: $2,922.43 Yours Sincerely, JON HOFFMAN 1777 W.ARROW RTE.9303 UPLAND, CA 91786 Phone:909.949.4442 Fax:909.949.0192 (infoQa a2zslgns.net) Page 1 of 1 Rancho Cucamonga Community & Arts Foundation May 9, 2012 Vision Alignment Workshop Workshop Summary Report l Execut 'ive Summan/ Board Member Attendees Thomas Galindo (Chair), Al Arguello,Taro Barag, Jim Harrington, Jeremy Kahn, Richard Madsen, Bryan Snyder Staff Attendees Nettie Nielsen, Paula Pachon, Daniel Schneider, Susan Sluka-Kelly and Melissa Morales Absent Linda Bryan (Vice Chair), Rosemarie Brown (Board), Francie Palmer (Staff) i i 6/10/2012 �'� Rancho Cucamonga Community and Arts Foundation May 9,2012 Workshop Executive Summary Workshop Overview The Rancho Cucamonga Community & Arts Foundation Board of Directors held a full day Vision Alignment Workshop at the Victoria Gardens Cultural Center on May 9, 2012. The primary goal for the Workshop was to effectively align the current capacities of the Foundation Board with the existing Foundation Strategic Plan, to discuss broadening of the Foundation Mission Statement, to identify the top priorities for the coming year in light of pending reductions in staff support and recent resignations of Board Members. See Exhibit A for a copy of the working agenda. i The day began with "Building An Effective Foundation," a presentation from two professionals from the Cal South Soccer Foundation, who shared insights on both the struggles and triumphs of being a non-profit board operated by f volunteer board members. David De Leon, the President of Cal South shared his passion for community service and ways in which he motivated other board members. John Weinerth the CEO of Cal South Soccer, shared his expertise from both the business and foundation end of Cal South. General discussion included garnering more PR for their activities, becoming more strategic in their spending, updating their website, and taking a realistic look at their assets. The general discussion items throughout the day included*: • Creating a Succession Plan for Continued Board Leadership • Strategic Plan Discussion - Mission Statement • Strategic Plan Discussion - Streamlining the Strategic Plan • Strategic Plan Discussion - Discussion of Board Priorities i • Fundraising - Raising the Endowment Through Large Contributions • Fundraising for Operational Costs and Giving • Development of an Action Plan for Top 3 Priorities i • Review of Committee Structure to Meet Priorities *A planned discussion on Branding and Awareness was postponed to a later date A presentation was given from professional fundraiser Keith Church, entitled "Fund Development During Difficult Economic Times." Mr. Church was referred by Board Member Jeremy Kahn. He gave an excellent presentation/power point on the best strategies and practices in fund development which focused on donor relations. The day concluded with a check presentation to the Foundation's scholarship winner. She attended with her parents and was very appreciative of the Foundation's support. 6/11/2012 2 Rancho Cucamonga Community and Arts Foundation May 9,2012 Workshop Executive Summary We had two board members absent due to illness and a couple had to leave early, therefore further discussion will need to be held when the entire board is present on key operational goals and strategies. Creating a Succession Plan for Continued Board Leadership i For various reasons, over the past 12-18 months the Foundation has lost several veteran board members. Current Chair, Thomas Galindo, is concluding his third term as chair. Thomas agreed to a third, and final term for continuity and to allow some of the newer board members to gain more experience. Board elections for a new chair will take place at the June 2012 Board meeting. It is important to establish leadership in key positions for the coming year, including Chair, Vice Chair and committee chairs. Board Member Bryan, currently serving as Vice Chair, expressed interest in continuing in this role. Members of the Board present supported Jim Harrington as candidate for incoming Chair. Of primary importance in the coming year will be to bring new members onto the board through the Board Development Committee. Strategic Plan Discussions �I Review and Discussion of the Mission Statement ii In the last major review of the Strategic Plan the Foundation narrowed the focus of the Mission Statement to emphasis fundraising for the Lewis Family f Playhouse. While this still remains the primary focus of the Foundation, the Mission Statement can be limiting in obtaining funding for other causes, or does I� not reflect the "community" element of the Foundation's work. Board members offered suggestions for revisions to the Mission Statement. Because some board members were absent it was agreed to bring this issue back to the full board, since it was not a time-sensitive issue. j Discussion of Streamlining the Strategic Plan i The 2015 Strategic Plan is an impressive document, filled with many goals, priorities, action steps and committee structure. While a valuable tool and I guide, the Board discussed ways to streamline the structure of the board and committees, and the Strategic Plan document. With the loss of board members and shrinking staff resources, the staff and board determined that more i discussion was necessary on the priorities of the board for the coming year that would affect the streamlining of the plan. t 6/10/2012 3 Rancho Cucamonga Community and Arts Foundation May 9,2012 Workshop Executive Summary Discussion on Board Priorities The Board reviewed their previous priorities and brainstormed a list of goals and purpose for the coming year (See Exhibit B). Further discussion must be held with the entire board to have consensus on board priorities. i Fundraising I Raise the Endowment through Large Contributions Currently the endowment is approximately 2.9 million dollars with a goal to raise that amount to 3.2 million by 2015. However, no specific actions have been taken to pursue this goal. The board discussed potential avenues: • Large Grants -Very few organizations fund endowments, but avenues can be explored. • Naming Rights/Large Cash Contributions - Institute a new campaign to name the remaining areas of the Cultural Center and secure large cash donations from individuals or businesses. • Bequests - More actively seek out opportunities for bequests through estate planning with key individuals. Further discussion would need to be held regarding the Board's capacity to pursue these avenues or if outside professionals and consultants should be retained. Additionally, with today's low return on investments, and the Foundation's very conservative investment strategy, the value to raising the endowment would be limited. It was suggested that a special committee be formed to focus exclusively on the endowment and bring recommendations back to the board. Fundraising for Operational Costs and Giving Primarily the Board's focus is on raising funds to keep the Foundation operational and allow for generous giving back to the Playhouse and other endeavors. As illustrated by Mr. Church in his presentation, and the Foundation's struggle with meeting fundraising goals the past two years, this is an extremely difficult economy to raise funds in, without considerable resource allocation and focused approach. 6/11/2012 , 4 WORKSHOP SUMMARY CIIO CII AMONGA t18TRTs FOUNDATION EXHIBIT A RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION WORKSHOP MAY 9TH@ THE VICTORIA GARDENS CULTURAL CENTER !( CONTINENTAL BREAKFAST • 9:00-9:30 am Welcome and General Updates NETTIE NIELSEN i • 9:30- 10:30 am Building An Effective Foundation DAVID DE LEON, CAL SOUTH SOCCER FOUNDATION } BREAK G • 10:45- 12:00 pm Creating a Succession Plan for NETTIE NIELSEN Continued Board Leadership Strategic Plan Discussion NETTIE NIELSEN -Review and Discussion of Mission Statement -FUNDRAISING-Chocolate and Wine Recap PAULA PACHON LUNCH (12-12:45 pm) Lunch Playhouse Staff Meet & Greet • 12:45 -3:00 pm Continued Discussion of Strategic Plan NETTIE NIELSEN FUNDRAISING STRATEGIES Raise the Endowment through Large Contributions Fundraising for Operational Costs and Giving ESTABLISH BOARD PRIORITIES AND NETTIE NIELSEN STREAMLINE THE STRATEGIC PLAN - Select Top 3 Priorities - Development of an Action Plan for Top 3 Priorities - Review of Committee and Structure to Meet Priorities ITEMS FOR JUNE BOARD MEETING NETTIE NIELSEN Board Elections 2012/13 Budget - Revised Strategic Plan/Action Items from Workshop BREAK • 3:15- 4:15 pm Fund Development During Difficult Economic Times KEITH CHURCH, PACIRC HOMES FOUNDATION • 4:15-4:30 pm Presentation to Scholarship Recipient i i Rancho Cucamonga Community and Arts Foundation May 9,2012 Workshop Executive Summary Currently the Foundation relies on the Golf Committee, the annual campaign and Spring Events to raise the needed cash for operations and giving.With the ; Chocolate and Wine Festival taking a considerable loss, it is a reminder that only the right formula of event management and Board support will result in financial success: Development of an Action Plan for Top 3 Priorities. Please refer to Exhibit B for the Board's discussion on priorities. Since several members were absent during this discussion, it will be brought back for further review. Next Steps The Board identified the following items to be addressed in the coming months: • Revision of Mission Statement • Finalization of Goals and Priorities • Determination of Future of Chocolate and Wine Festival • Development of a committee to make recommendations regarding the endowment • Discussion and development of Branding and Awareness • Determination of best practices/approaches in fundraising • Action plan for board development • Action plan to secure grants for endowment, capacity building and operational support • Effective board structure and operations 6/10/2012 5 WORKSHOP SUMMARY - EXHIBIT B Agenda Item ESTABLISH BOARD PRIORITIES AND STREAMLINE THE STRATEGIC PLAN Goals and Priorities The Board brainstormed the following Goals for 2012/13.Those highlighted in yellow were deemed Priorities, but were not ranked. Further discussion will be held with the entire board in June 2012 to determine top priorities and begin development of an action plan. Priority • Grow Endowment $ • Seek Grant$ • Awareness & Branding • Big/Individual Asks • Fundraising Events • Raising $for operational costs • Increase Playhouse support/giving • Scholarships & Sponsorships • Board;Development. Review of Committee Structure - Board Committees/Meetings • Full Board-4-5 times per year • Executive/Finance-3-4 times per year • Board Development- 3-4 times per year • Golf-monthly April-Nov • Spring Event-To be Determined • Annual Campaign (if held) -July- Dec or To be Determined • Giving-4 times per year Other General Notes from Discussion • Branding and Awareness is very important. Look at opportunities for advertising and other avenues to get the Foundation more exposure (A thorough discussion of Branding and Awareness was postponed to a future time). • Face to Face interaction is key-e-mail is impersonal or overused. • Focus should be on long-term audience development for the Playhouse. • More "face time" for Board members with the community. • Events can be used as Awareness Building/Branding-less as fundraisers. • Grants are critical-corporate grants especially.Seek experienced grant writers for priorities including endowment, operational support, capacity building and programs. Grants for operations can free up other resources for giving. Focus on "big asks" to individuals (most giving comes from individuals, not corporations). • More training and support for board members on donor relations • Less City staff support in the future will impact board operations. Strategies must be in line with resources available. • Broaden giving if possible. • Develop a committee to bring back recommendations on raising the endowment. STAFF REPORT COMMUNITY SERVICES DEPARTMENT i Date: June 13, 2012 To: Rancho Cucamonga Community & Arts Foundation RANCHO From: Nettie Nielsen, Community Services Director CUCAMONGA By: Paula Pachon, Management Analyst I I I Subject: SELECTION OF AWARD RECIPIENTS TO.BE RECOGNIZED AT THE FOUNDATION'S DONOR RECOGNITION EVENT TO BE HELD ON SEPTEMBER 15, 2012, IN CONJUNCTION WITH THE OPENING NIGHT OF THE 2012/2013 SEASON AT THE PLAYHOUSE RECOMMENDATION i Staff recommends that the Foundation Board discuss possible award recipients to be recognized at the Foundation's donor recognition event that is scheduled to take place on Saturday, September 15th at the Cultural Center in conjunction with the opening night of the 2012/2013 season at the Lewis Family Playhouse. BACKGROUND Last year the Foundation hosted an early evening reception in the Cultural Center's Bank of America Imagination Courtyard in conjunction with the opening night of the 2011/2012 season at the Playhouse. At this event the Foundation recognized their many donors that have supported the Foundation in their efforts to ensure that the arts flourish in Rancho Cucamonga and throughout the region. In addition two special Foundation recognitions were presented. Last year's special recognitions were presented to: Burrtec Waste Industries for the Foundation Outstanding Business of the Year and Pete Pitassi for the Foundation Outstanding Individual of the Year. Staff is recommending that the Board consider possible candidates for the presentation of awards for their 2012 Donor Recognition Event. Some potential candidates for recognition include: Outstanding Business of the Year Outstanding Individual of the Year Bank of America Harvey Cohen Target Tony Mize Vavrinek, Trine, & Day Co. LLP Doug Morris A candidate of choice from the Board A candidate of choice from the Board Once the selections are made, staff will order the awards and take care of the required invitations and notification to the award recipients. Respectfully submitted, Nettie Nielsen Community Services Director C\COMM$ERNCOUNCILBBOARDS\COMMUNITFOUNDATION\STAFFREPORTS\012\DONORRECO NITIONREOIPIEMS.6.13.12 OOL `+ Chocolate;&Wme-Festnral X2012` 3 ' ` ` =r 0ST.EVENT'REPORT< " General Overview& Background The inaugural Chocolate & Wine Festival,presented by Vavrinek, Trine& Day&Co., LLP was presented as well as could be expected under trying circumstances. To reflect on why and how the event was conceived; I was approached by Kevin McArdle,that the RCCAAF wanted a second event to be presented in the spring. The desire was to eliminate the Silent&Live Auctions from the annual golf tournament and thus showcase into another event. Kevin asked me to come up with some suggestions and the"Birthplace Wine Competition"(with the Birthplace of wine in California being in Rancho Cucamonga)concept was presented. Kevin thought that this event was too ambitious for the RCCAAF. A second event proposed from my inventory of ideas was the"Chocolate Festival"with an"Iron Chef'type presentation at the Cultural Center in a full production. After a couple of meetings, this concept was adopted and voted on in a unanimous vote by the Board of Directors. The date of April 28, 2012 was set and a budget was adopted based on promised help of products, services and room usage at the Cultural Center(See EXHIBIT A). The original concept was to invite 12 restaurants and 12 wineries, along with 10 "Sweet Shoppe" participants. Due to space limitations of the Cultural Center, only 10 restaurants,9 wineries and 5 "Sweet Shoppes"were utilized. From the onset,the Cultural Center venue is small, disjointed by individual spaces and had limited capacity for a big event. With the space parameters established, it was apparent that approximately 150 could sit at tables inside Celebration Hall. The 150 number could only be achieved with the rental of standard sized chairs(current chairs utilized by the Cultural Center only accommodate eight(8)chairs per table)and compliance of fire code/capacities and"blocked doors"within the physical make-up of Celebration Hall. We did not want to have food, restaurants and wineries outside. Outside placement would hamper the temperature control that chocolate and fine wines need to maximize their taste. We also wanted to avoid any Health Department rules and regulations,tents, sanitary conditions, etc. Within the parameters of the event conception, it was determined that the following criteria would be agreed upon: 1. The BOD would pledge to sell half of the tickets with a target goal.of 20 tickets each. 2. The Board would help solicit Silent and Live Auction items. 3. The Cultural Center rental for the day would be given at no cost to the event. 4. The Cultural Center as part of their support would lend a complimentary hand in the production and set design at minimum or at no cost to the Foundation,which would include lighting, audio, stage carpentry and facility usage as part of the verbal agreement. t 5. The production was to also include a proposed closed circuit television with"live feed" capabilities which would be used in the adjoining rooms, lobby, etc, for those individuals that could not sit or watch in Celebration Hall. The Cultural Center staff later indicated that the"live feed"would require the rental of equipment and personnel at a cost of approximately$8,500. The"live feed" into the lobby and outside areas was then eliminated due to the additional costs. The component of adding Wine to the equation was adopted by the Committee and a logo was designed. The event was to be known as the"Chocolate & Wine Festival"and the event would be held to all parts of the available usable space at the Cultural Center. The Cultural Center is a beautiful piece of architecture, however the physical layout, footprint and useable space of the venue was challenging for an event of this type. Shortly thereafter, the committee decided to adopt the employment of an outside professional auction company to manage, organize and solicit silent& live auction items. When asked if I could suggest anyone,the Gavel Group out of Orange County was recommended, which I had contracted three(3)times before and had excellent results at my official PGA TOUR events. In the weeks that followed,the BOD approved the contract of the Gavel Group for the 2012 event. It was also asked by staff that I reduce my fee to accommodate the Gavel Group agreement, my position was"no" because I thought being a first year event,that my contribution of time and effort would be ten times that of the Gavel Group. The Gavel Group contract was not in the original budget and had the potential of adding from $10,000- $15,000 to the budget. The Gavel Group contract was approved by the Board of Directors. I met back in December with Bryan Snyder and the Rancho Cucamonga managing partner of Vavrinek, Trine, Day& Co., LLP for the purpose of being the"Presenting Sponsor". Soon after the sponsorship was approved by the executive staff for$7,500, strategy meetings were held with the managing partner and other executives of VTD at their Corporate Headquarters in Rancho Cucamonga. As part of their agreement, VTD has first right of refusal as"Presenting Sponsor" for future years of the event. One of the dilemmas' in producing the event was that there were added costs that were incurred due to that the production that was booked at the Cultural Center in the upcoming days. Therefore, requirements of the season on stage, including increased equipment, labor and resources would be needed for that production. Later in the process of planning and adapting our logistics and production plan, some of the items,equipment and labor would not be available for our event. In January/February the budget was revised to allow for set design rental and lighting, audio, rigging, carpentry labor staff in order to produce the event. These additional expenses were projected at $18,395.00, a high cost to the event. Those"new"costs and the Gavel Group contract added almost $30,000 to the original budget(See Original Approved Budget). A "Revised"budget was approved by Staff in February. Since my contract was to be paid a flat management fee with an incentive on the"back-end"of profitability,this severely diminished my prospect and potential for bonus. 2 In order to produce the event, I visited or spoke to 23 Restaurants, 39 Wineries and 14 Sweet Shoppe candidates. It was a major effort and took unlimited hours of work, hundreds of phone calls,visits and meetings, and many, many tanks of gas to bring together the finished product. The budget was cut to the bone. I spent approximately$500 of own money on the purchase of wine and also paid for additional staffing because of numerous Wineries that backed out or had an excuse at the last moment not to participate. I personally purchased eight(8)cases of wine to insure the success and overall presentation of the event. The major negative areas that affected the profitability of the event. 1. Increased costs in many areas of the production at the Cultural Center. 2. Lack of Ticket sales by the Board. 3. Lack of engagement and solicitation of auction items by the Board. 4. The actual number and value of items for the Silent&Live Auctions by the Gavel Group. 5. Poor results from the Live& Silent Auction. 6. Poor results from the Opportunity Drawing(Raffle). 7. Lack of Sponsorship Sales. In my sixteen years of managing events, I have never worked as hard or put in the hours that I did for this event. As frustrating as it was,I worked diligently to produce the most professional event possible for the Foundation... I believe that the production and presentation was superb and received numerous accolades from sponsors, restaurants, wineries, media, board members and the general public. It should be noted that there were one-time and fust-time costs related to a new event of this size. Over$4,000 was spent in art fees, design, graphics and related expenses. These costs will be greatly reduced or eliminated in future years. The end result achieved a loss of$16,445.19. The loss can be eliminated in the future with four (4) simple adjustments: 1. Reduction in costs at the Cultural Center. 2. More ticket sales by the Board of Directors. 3. Solicitation and securing of only 5 items for either the Silent and/or Live Auction by each Board member. 4. Increase in Sponsorship sales. For the most part,all final budget items were kept in place,with the exception of the areas that I had no control of. In addition, it was difficult in the weeks in advance of the event with Nick Robinson resigning, who I had worked with from the beginning. It is a true testament to Nick's character to come back from Las Vegas to help out on Saturday. The Cultural Center staff and crew did an excellent and professional job. 3 The Gavel Grout)& Auctions Overall, I personally think that the Gavel Group generally did OK. The presentation and organization of the bid sheets and reports were all excellent and professional. However,I was extremely disappointed with the number of items that were secured by the Gavel Group for the silent auction and completely taken back that nothing was used to bundle anything(except a purchased travel package)for the Live Auction. (See Auction numbers,results and other date on the attached spreadsheets) The area of organization and preparation was lacking in numerous areas and frustration by City Staff was noted many times. As I have stated dozens of times, the event business is a numbers game! The Silent& Live Auctions are very dependent on the number of items and their relationship to the number of net dollars that can be raised. More items, means more dollars. The Gavel Group failed to provide enough items. Comments: 1. Lack of items(56)were secured by the Gavel Group as donations for the Silent Auction and zero items were secured or bundled(with the exception of the trips to Hawaii)for the Live Auction. 2. 1 was expecting and anticipating a number of around 150 items for the Silent Auction. There was concern of the Committee that we had "to many" items. It is my professional opinion that we needed more items. 3. Lack of communication or the lack thereof of their staff was very frustrating at the beginning. 4. The registration process was not well handled. Spreadsheets by"alpha and table seating locations"were provided to the Gavel Group on Friday morning. This also included the listing of VIP's, BOD, Media and guests. For whatever reason,there seemed to be an absence or lack of organization in this area and the information that was provided to Registration/Check-In Staff and Volunteers. 5. Credentials including lanyards, and ballots were provided on Saturday. Once again,there seemed to be a lack of engagement. The process that was used by the Gavel Group was not efficient. 6. It was my understanding that the "briefing" provided by the Gavel Group to Staff and Volunteers was inadequate for registration. 7. Larry Zucker implied in the presentation at the BOD meeting, that they would obtain Disneyland,Universal Studio's and similar packages for the auction. The Gavel Group over promised and under achieved in this area. 8. For the basic$9,999.00 fee and 10%net profit premium, a minimum of$20,000 should have been realized. The net to the Foundation from both the Silent& Live Auctions, after the fee, bonus incentive and related Cultural Center operational expenses was only $3,541.18! It is very disappointing and to be quite honest, pathetic. 4 Registration.Credit Cards & Ticket Sales Change the practice of"hand processing"Credit Cards: 1. Convert to technology that is available in regards to processing Credit Cards. I would suggest for future outside events that mobile electronic technology via a cellular phone, I-Pad, notepad, laptop,terminal or similar device should be adopted: i a. Increases timeliness of cash flow and enhances the entire process b. Recognizes "real time" authorization of the credit cards c. Insures proper protection for theft identity d. Less work for staff, who currently hand "in-put'the numbers and information in the days following the event, which is time consuming and also increases the risk of errors. The cost of a conversion should be less than $500(one device)for the set-up and a nominal fee per month for the service. 2. The Cultural Center did not take American Express cards at the time of our event; however,just days after our event, the Cultural Center Box office started taking the AX card. This should help sales in the future. 3. Raffle or Opportunity Drawing tickets should be sold at Registration. Meetings confirmed that only three(3) raffle ticket Credit Card slips (we had 152 registered bidders) were processed. We had only three(3) people buy raffle tickets at registration. The process used by staff to sell raffle tickets was not the best. Numerous times throughout the evening my staff, including myself was asked, "Where do I buy Raffle Tickets?" 4. Staff indicated that 90%of the people that were asked for their Credit Card did not want to leave the information with the attending registration personnel. Staff indicated that people did not want to give their credit cards until they were the successful bidder. I understand the concern, however, this is the methodology that is used in most large event/auctions. 5. It was very frustrating that Renee and I spend dozens of hours preparing the Registration lists, credentials, seating charts, ballots and related documents. With all of this preparation and information was turned over to the Gavel Group, somehow this information did not get to the Staff and Volunteers for Registration. 6. One hundred and seven(107)tickets were sold through the Cultural Center ticket office and twenty-four(24)sold on the day of the event and 2 COMP Tickets were provided through the Box Office on the Day of the Event for total ticket($75 & $85) sales of $8,010.00. 5 I t Feedback and Suggestions I received a lot of very positive praises from the restaurants, wineries,Impressions Catering and the general public during the evening. The biggest negative responses were as follows: 1. The event should be shortened to 3-hours maximum. i 2. Audio/sound in Celebration Hall was of extremely poor quality(the most complaints received). I personally went over 3-4 times during the breaks and expressed my concerns about our guests not being able to hear. By far the most prevalent comments made during and after the event were about the sound in the room. Comments from the Judges and Chefs could not be heard by the attendees. 3. Perhaps the limitation of the speaker system in the ceiling, portable speakers and/or amp that was used was inadequate and/or the maximum wattage usage is restricted due to size. This should be addressed for the evaluation of venue and site capabilities for 2013. 4. Everything should be in the same room,the stage presentation,the auction, all of the restaurants and wineries,etc. 5. Don & Brenda Lorenzi, Publishers and owners of three magazine publications, including Inland Empire Magazine, the largest publication in our area were in attendance. Brenda indicated to me a couple of days in advance of the event,that Don did not attend events anymore, because he is"Events Outed", having attended hundreds and hundreds of events over his career. I spoke with Don briefly during one of the breaks and asked him what his impression of our event was. Don said,"You get an A+on concept and presentation,however you need to shorten the program to three hours". The Cultural Center is a beautiful place in a great location, perhaps it is not the best place for this event,you will have a tough time growing the event here, and the venue is too small for this type of an event'! Other Comments 1. I did not have a single complaint about the program, presentation, restaurants, wineries or food. There was plenty of food and beverages for all who attended. 2. 1 would not change the format of ten (10) restaurants. We could possibly add more wineries? 3. I would change the credentials to a simple Guest and VIP badge. 4. Positive comments were heard on the way the ballots were handled within the credentials pouches. 5. Thejudges did an excellent job! 6 Committee Linda Bryan did an excellent job for this first year event; however, I feel that she could have used a lot more help from the committee and the Board of Directors. It was very unfortunate that Linda could not attend the event. Marketing of the Event Efforts were made in the marketing of the event in mainly traditional practices. I believe in the production of the event for future years, that we rely on the basic marketing practices with a twist of engagement of new technologies that are available to us. 1. There were minimum dollars allocated for the marketing of the event and the City contributed in spending$1,591.00. All marketing and advertising was done through donations and/or PSA's. $1,103.86 was spent on marketing, which the vast majority was design services for posters, restaurants tents and related expenses.) 2. The Chef s Media Day event was a big success. 1 received numerous positive remarks from restaurants, chef's,media, Board members, sponsors and staff. This event should be a staple of the event. $2,439.73 was spent with 55 attendees. 3. The restaurants were a bit reluctant to use their"e-mail" lists. We must emphasize in the next year's campaign the request and usage of this powerful marketing tool. 4. The restaurants gave us rave reviews on the use of posters,table cards/tents and information cards. I would distribute these items starting 30 days earlier next year. S. The"on-site" marketing technique of having the entered dessert on the menu starting 30 days in advance was challenging at some restaurants,due to approval from regional or corporate. The"buy-in"must be engaged earlier. 6. We utilized the use of magazine, radio and billboards, along with post cards and intemet/web-site advertising. Two radio stations(AM-1510 and KFRG) held "give-a- ways" with location in the Inland Empire. KCAL& KOLA did not participate due to company policy indicating that a"media buy"must be executed before a promotions can be engaged. 7. Perhaps the most disappointing aspect was the coverage (or lack thereof)by the Daily Bulletin. Despite numerous attempts to get coverage and PSA's, no participation was covered, except a photographer did attend the event and indicated that we would have photographs in the upcoming Foothill Magazine(to date I have not seen). 8. The best marketing methodology that has been used in the history of man is"word by mouth". Despite all of the new technologies of the internet and the social media applications, nothing, repeat nothing replaces the human intervention and relationships within the circle of our daily lives of friends, family and colligates. Therefore, if each individual that attended the event invited one additional person,we would maximize our attendance by 100%with virtually little effort. The word of a person who experienced our event is the best salesman that we could possibly employ. 7 9. Since the City phone number was the one used in the promotion of the event, in future years we should have someone available to answer phones on the day(s)before(City Hall is closed on Friday) and on the day of the event. 10. We should contact all PAL and RCCAAF supporters next year by phone and eliminate the blanket Post Card methodology. This can be done in a"phone-a-thon"type day at City Hall. Follow-up information can be made by electronic transfer or traditional mail distribution. 11. Use twitter and facebook as marketing tools in 2013. 12. Have a web-site specifically constructed forjust the"Chocolate&Wine Festival', complete with photos, features, schedule of events and profiles of judges, chefs, restaurants and wineries. Reciprocal links should be established with the foundation, sponsors,restaurants, wineries and other related entities. 13. Per discussions and agreement in committee meetings with staff, it was decided that a booth/display would be erected in the courtyard/entrance to the venue promoting the Cultural Center—RCCAAF. It was disappointing that there was no presence in regards to booth, graphics and/or display at the event. 14. It was mentioned by a couple of city staff,that they want the RCCAAF logo on the wine glasses. I did not place this year due to the additional costs incurred,which would have been around$370-$400 in addition printing and art fees. We will re-visit this situation in 2013. 15. If the event is held in 2013,a revised marketing budget and dollars allocated should be evaluated. Thank You Notes "Thank You"notes have been sent to the Judges. I will personally follow-up starting next week in visiting all restaurants and wineries that participated and say"Thank You". Projections & Numbers in Original & Revised Budgets See Attached Spreadsheets Suggested Changes,Improvements,Observations and Success Stories The following suggestions are purely to improve,enhance and elevate the Chocolate& Wine Festival event to a higher level next year and in the future. A three-year plan should be drafted with goals and objectives clearly defined, including charitable contributions. 1) Determine within the next 30 days if the event will be held in 2013 and if so,where. 2) If it is determined that the event will be held in 2013,that a new contract be signed with Stephen Wagner for management of that event. 3) If this event is"truly"earmarked to be the Spring Fundraiser,the Board of Directors must embrace this event with enthusiasm, support and energy. 8 4) If the event is produced again, it has been suggested by numerous people that we should attempt to have most of the booths and activities in the same room. We must be cognizant of the fact that under the same event design,that a"live stage" production is being held and that noise and external movement whenever possible should be kept to a minimum. 5) Expand the"Board of Directors"for 2013. It should be highly noted that the BOD should commit to raising"X"dollars annually for the RCCAF causes. This practice is adopted by many charitable boards. 6) Each Board Member pledge to sell at least one(1)VIP table and a minimum of 15 tickets each. 7) Renew Vavrinek, Trine,Day&Co., LLP as the"Presenting" sponsor for the event. Sign a multi-year, 3 year contract. It is my recommendation and suggestion that we sell the Presenting Sponsorship for$9,000 in 2013, $10,000 in 2014 and $11,000 in $2015. 8) A "target list"of companies should be compiled immediately for sponsorships. 9) A "Target Account" list of 15-20 new companies should be will be assembled in the 3rd Quarter 2012. The event business is a NUMBERS GAME... Each Board member should come up with a minimum of two(2)names. 10) Explore the possibilities of erecting a large tent in the Bank of America Courtyard near the entrance to the Cultural Center for adding wineries. 1 1) The event should be reduced to three(3)hours starting at 5:30 PM with introductions. Crowning of our winners will take place at approximately 8:30 PM. 12) A concentrated effort be realized with at least four(4) really good Live Auction Items that can bring major dollars to our effort. 13) The Gavel Group should be retained again with well defined terms, conditions and guarantees of items solicited, secured and the quality thereof. Incentives and benchmarks should be established in all areas of the Agreement. 14) It is my recommendation that; a) if the event is held again and b) if the event is held at the Cultural Center,that a signed Agreement is to be executed to prevent "surprises" in the areas of availability, labor, equipment usage and other related items for the successful production of the event. The Agreement would have very detailed terms, conditions and parameters in all areas of staffing, vendors, suppliers, products, services and the budget thereof. 15) We had some expenses that are inherent to a first year event, i.e., signage, logos and other design features. Costs in these areas would be reduced in 2013. 16) Bring a fourth judge into the event. I suggest that a Hollywood celebrity star be the fourth judge and promote,accordingly. 9 17) Suggested by Staff that we re-visit the current ticket pricing for future years. 18) Look at other venues for holding the event. Summary The Board has to decide if there is a commitment from "all"of the Directors to tackle this event again. Never have 1 lost money with an event. The basic premise and parameters of the event were excellent and I would not change the basic structure, however, some of the methodologies and initial promises of help from different aspects and entities did not come to fruition; the results were devastating to my reputation and to that of the Foundation for fundraising. This event has a lot of potential and 1 truly believe that our first year presentation left a very positive experience for everyone who attended. The basic premise and concept should not be changed, however, with any new event, adjustments, revisions and changes will be made. Renee and I would like to say"Thank You' for this opportunity, and we look forward to working with you next year and the years to come. 10 Chocoate & Wine Festival Festival Budget 2012 Exhibit A EXPENSES (Expenses Revised 2-15-2012) # Description Budget 12' Actual 12' Comments Notes 1 Rental Site Fee Cultural Center-Victoria Gardens 1 -Day 2 Food Jude Expenses $ 1,050.00 Based on 3 Food Judges @$350.00 each Transportation,Lodging&Gift 3 Chefs - Nominations Changed to E-Invitation :'Oiiginal$2000`. ' 200 4 Chefs - Restaurants Awards $ 1,000.00^ Medals-Certificates 5 Labor-Set-Up-Tear Down $ 950.00 Cultural Center Staff Based on$17 per hour 6 Official Program &Auction Guide $ 1,200.00 Printing 7 Hors d Oeuves' $ 7,000.00 1 Impressions 8 Administrative Costs $ ..,_,,450:00_ Office Supplies during the year ,Oiigirial$800 S: . : 350 9 Postage & Shipping $ 250:00 Annual Expendure,USPS, UPS,FedEx b�igiriai$450 200 10 Staging & Lighting Part of Cultural Center Contract-No Fees 11 Pipe& Drape $ 1,600.00 Based on 20 Booths @$80.00 each 12 Staff&Volunteer Shirts $ 250.00 Dressed the same during the event. 13 Printing Costs $ 1,100.00 Includes Tickets,Credentials, Booth Signs,etc. 14 Marketing Materials $ 400:00 Brochures Oiiginil$750 350 15 ICredit Card Fees & Processing REMOVED FROM BUDGET RCCAF Auctions 16 1 Live & Silent Auction Items REMOVED FROM BUDGET RCCAF 17 Photographer $ 450.00 Pre and Event Services(Program&Marketing) 18 Management Fee $ 10,000.00 Wagner Paid in two Payments 19 Signs, Banners, Etc. $ 1,200.00 20 Web-Site & Logo's Design $ .__600.00, Original$1,000 400 21 Audio-Visual Part of Cultural Center Contract-No Fees 22 Stanchions -Trusses Part of Cultural Center Contract-No Fees 23 Tables, Chairs, Etc. Part of Cultural Center Contract-No Fees 24 Linens, Napkins &Table Drapes $ 2,000.00 25 Corkage Fees $ 500.00 Fee with Impressions 26 Security 27 Intern Expenses $ 750.00 Gas&Food Expenses Interns,not paid 28 Raffle Items $ 2,000.00 Purchase 29 Advertising City Resources Use PSA's&In-Kind Trade 30 Plate Rental or Paper Plate Purchase $ 2,150.00 Includes Silverware or Plastic,Glass 31 Live Music :$., '200.00 Will Use Electronic ..Oiiginal$1;ObOt. 800 32 IMiscellaneous $ 1,250.00 $500 for Chefs-Media Lunch w$1,000 from(7) 33 ITTIL $ 36,350.00 ORIGINAL 2300 34 IChef- Media Day Luncheon $ 2,000:00 Added to Budget 35 avel Group Auctions $ 10;000.00 Add to Budget per Nettie GE 36 NW TTL $ 48,350.00 Change or Reduction _ ]Add--,New REVENUES # Description Budget 12' Actual 12' Comments Admissions Seats Tables A VIP Tickets - PLATINUM SPONSOR $ 6,250.00 Sold as Tables of 10 Only @$1,250,Only 1 Avail 60 60 5 B General Admission $ 11,250.00 150 @$75.00 150 C Presenting Sponsor $ 7,500.00 $7,500(Includes 4 VIP Tables) 40 40 4 D Live, Silent& Raffle Sponsors $ 7,500.00 $2,500 Each(Includes 1 VIP Table)3 Sponsorshif 30 30 3 E Program &Awards Sponsors $ 4,000.00 $2,000 Each(Includes 1 VIP Table)2 SponsorshiF 20 20 2 F Live Auction $ 16,000.00 a Items G Silent Auction $ 8,500.00 100 Items H Raffle Ticket Sales $ 4,000.00 ISold each Hour for One Particular Item I Miscellaneous $ 4,000.00 Donations J Seats for Restaurants &Wineries 2 Each, Restaurant It 0)+Wineries(12) 48 48 5 K TTL $ 69,000.00 1 1 348 198 19 P&L L lRevenues $ 69,000.00 M JExpenses 1 $ 48,350.00 N lProfit $ 20,650.00 7/20/2011 Chocolate & Wine Festival Festival Budget 2012 Exhibit A Expenses (Revised 3-21-2012) # Description Budget 12' Actual 12' Comments Notes 1 Rental Site Fee Cultural Center-victoria Gardens No Charge-CC 2 Food Judge Expenses $ 1,050.00 $ 1,050.00 Based on 3 Food Judges @$350.00 each Transportation, Lodging&Gift 3 Stage Construction $; . 2,500.00 $ 2,693.75 Stage Build 4 Chefs - Restaurants-Wine Awards $ 1,200.00 $ 1,209.22 Medals-Certificates 5 Labor- Set-Up-Tear Down '$ :'9,800:00! $ 1,830.00 Cultural Center Staff Based on$17 per hour 6 Official Program &Auction Guide $ 550.00 $ 524.58 Layout&Paper(Printing) Canon to Donate 7 Hors d Oeuves' $ 7,000.00 $ 5,338.80 Impressions 8 IChefs - Media Luncheon $ 2,500.00 $ 2,439.73 Impressions 9 Administrative Costs $ 450.00 $ 248.96 Office Supplies during the year 10 Postage & Shipping $ 250.00 $ 20.86 Annual Expendure, USPS, UPS, FedEx 11 Sta Ing & Lighting $..-. 4;000:00. $ 6,372.58 Lighting&Stage Props Original-Cultural Ctr:No Fees 12 Pipe & Drape _$ : ;2600.00. $ 1,727.00 10 Booths- 11 Areas for Wine-6 Areas for Sweet Includes Linens&Prep Area 13 Staff&Volunteer Shirts $ 250 00t••1 Dressed the same during the event @$25 each Eliminated 14 Printing Costs $ 1,100.00 $ 2,464.27 Includes Tickets,Credentials,Booth Signs,etc. Rest. Posters,Tents&Cards 15 Photographer $ . .100.00 ;. , ;4,, ^.. Event Photos(Program&Marketing) In-Kind Trade 16 Marketing Materials $ 500.00 $ 1,103.86 Brochures-Flyers-Postcards 17 Management Fee $ 10,000.00 $ 10,000.00 Wagner Paid in 3 Payments 18 Signs, Banners, Etc. $ 1,000.00 $ 1,226.67 Large Graphics in Storage 19 Logo Design $ 400.00 $ 400.00 Mike Moss Designs 20 Audio-Visual .$. :750.00 $ 1,000.00 Package,includes Wireless Mic.&Mixer-Floral Original-Cultural Ctr.-No Fees 21 VIP Tables, Chairs -Celebration Hall $: ,2,700:00; $ 840.00 16 Tables X 10 Chairs, 15 Cocktail Tables&Linens 22 Table Drapes for Silent Auction $'_-..520:00. $ 591.28 Based on 16 tables Had 22 Tables 23 ICorkage Fees $ 500.00 $ 500.00 Fee with Impressions 24 Wine Glasses/Support/Crackers $ „ 700.00 $ 827.87 Imprinted Glasses X 400, Plus Support/Delivery 25 Raffle Items $ 2,000.00 $ 1,526.07 Purchase 4 Items 26 Plate Rental or Paper Plate Purchase $,,`:.`1,100 00 $ 298.79 Includes forks,spoons&6"plates Used Plastic,Not Rental 27 Cocktail Tables, Linens- Lobby $ ,. ' 650:00 $ 1,222.52 Includes All Linens Includes Auction Tables 28 Gavel Group Auction Management Fee $ 10,000.00 $ 26,379.60 Silent&Live Auction Includes Purchase Items&% 29 Tents for Restaurants (Prep Area $ 750:00 ,`tre �4 Based on Needs or Inclement Weather @$75 eachDonated-CC 30 Tent for Silent Auction Area $ ,;:.:1;500:'00. $ 693.90 Based on Needs or Inclement Weather 40 x 80 OPTIONAL-Rental 31 Fencing for Outside Areas $ "; 625:00 T23,— &AOI," h Based on$25 per 8'Section X 200' Donated-CC 32 Miscellaneous $ 750.00 $ 1,445.88 Food for Gavel Group,Truck Rental Includes Consignment Items 33 Sales Tax-Auctions $ 205.78 Gavel Group Accessed on Physical Items Silent Auction 34 ITTL $ 59,795.00 $ 74,181.97 New or Chan "es ;','.S° Donated or Eliminated Cultural Center Ex enses Revenues # Description Budget 12' Actual 12' Comments Admissions Seats A VIP Tickets - PLATINUM SPONSOR $ 2,500.00 $ 3,750.00 Tables of 10 Only @$1,250,Only 2 Available 20 20 B VIP Tickets- Individual $ 1,750.00 $ 250.00 Sold @$125 each, Only 14 available 14 14 C General Admission $ 18,000.00 $ 8,010.00 240 @$75.00 240 D Presenting Sponsor $ 7,500.00 $ 7,500.00 $7,500(Includes 3 VIP Tables) 30 30 E Media, Live, Silent& Raffle Sponsors $ 7,500.00 $2,500 Each(Includes 1 VIP Table)3 Sponsorships 30 30 F Program &Awards Sponsors $ 4,000.00 $2,000 Each(Includes 6 VIP Seats)2 Sponsorship 12 12 G Sweet, Registration & Ballot Sponsors $ 3,750.00 $1,250 Each(Includes 4 VIP Seats)3 Sponsorship 12 12 H Live Auction $ 16,000.00 $ 12,625.00 8 Items(Average of$2,000 each-Net) I Silent Auction $ 9,500.00 $ 21,431.00 100 Items(Average of$95 each-Net) J Raffle Ticket Sales $ 4,000.00 $ 2,280.00 Sold each Hour for One Particular Item K Miscellaneous $ 4,000.00 $ 1,890.78 Donations(Harrington-Lakers Tik),Sales Tax L Seats for Restaurants&Wineries 2 Each,Restaurant(10)+Wineries(11) 42 42 TTL $ 78,250.00 $ 57,736.78 1 400 160 P&L M lRevenues $ 78,250.00 $ 57,736.78 N lExpenses 1 $ (59,795.00)1 $ (74,181.97 O 1 Profit $ 18,455.00 1 $ 16,445.19) 160 Reserved Seats 240 General Admission Tickets 5-20-2012 (FINAL) Revenues # Description Budget 12' Actual 12' Comments Admissions Seats A VIP Tickets - PLATINUM SPONSOR $ 2,500.00 $ 3,750.00 Tables of 10 Only @$1,250,Only 2 Available 20 20 B VIP Tickets - Individual $ 1,750.00 $ 250.00 Sold @$125 each,Only 14 available 14 14 C General Admission $ 18,000.00 $ 8,010.00 240 @$75.00 240 D Presenting Sponsor $ 7,500.00 $ 7,500.00 $7,500(Includes 3 VIP Tables) 30 30 E Media, Live, Silent& Raffle Sponsors $ 7,500.00 $2,500 Each(Includes 1 VIP Table)3 Sponsorships 30 30 F Pro ram &Awards Sponsors $ 4,000.00 $2,000 Each(Includes 6 VIP Seats)2 Sponsorships 12 12 G ISweet, Registration & Ballot Sponsors $ 3,750.00 $1,250 Each(Includes 4 VIP Seats)3 Sponsorships 12 12 H Live Auction $ 16,000.00 $ 12,625.00 8 Items(Average of$2,000 each-Net) I Silent Auction $ 9,500.00 $ 21,431.00 100 Items(Average of$95 each-Net) J Raffle Ticket Sales $ 4,000.00 $ 2,280.00 Sold each Hour for One Particular Item K Miscellaneous $ 4,000.00 $ 1,890.78 Donations(Harrington-Lakers Tik), Sales Tax L Seats for Restaurants &Wineries 2 Each, Restaurant(10)+Wineries(11) 42 42 TTL $ 78,250.00 $ 57,736.78 400 160 P&L M lRevenues $ 78,250.00 1 $ 57,736.78 N Ex enses $ 59,795.00 $ 74,181.97 O Profit 1 $ 18,455.00 1 $ 16,445.19 160 Reserved Seats 240 General Admission Tickets 5-20-2012 (FINAL) Chocolate & Wine Festival -Auction Costs 2012 Expenses 1 .CDescription Bud et-.Original :Budget JRevised Actual Gavel Group Mana ement Fee" $ 10,000.00 $ 9,999.00 Tent for Silent Auction Area $ 1,500.00 $ 693.90 Linens for Auction Areas $ 520.00 $ 591.28 Tables for Auction Areas $ 200.00 $ 176.00 Food for Gavel Staff(Lunch & Dinner)' $ 140.17 Ten Percent(10%) of Gross Profit' $ 734.60 Cost of Live Auction Items (Gavel)` $ 6,400.00 Cost of Silent Auction Items (Gavel)' $ 9,246.00 Cost of Auction Items (Sports Memorabilia) $ 1,200.00 Sales Tax $ 205.78 Staff Labor $ 200.00 $ 200.00 Credit Card Processing Fees (2%) (EST) $ 680.00 Total I $ 12,420.00 1 $ 30,266.73 Direct Costs Related to Gavel Group* I $ 26,725.55 Costs of Auctions at Cultural Center(Ops-Other) $ 3,541.18 Revenues Description j Budget Original, Budget-:Revised 7Actual Silent Auction $ 8,500.00 $ 9,500.00 $ 12,625.00 Live Auction $ 16,000.00 $ 16,000.00 $ 21,431.00 Total $ 24,500.00 1 $ 25,500.00 1 $ 34,056.00 P&L Description Budget-,Original Budget�JRevised: Actual .:: .:; Revenues $ 24,500.00 $ 25,500.00 $ 34,056.00 Expenses $ (12,420.00) $ (30,226.73) Total Net Profit $ 24,500.00 1 $ 13,080.00 1 $ 3,829.27 Revenues to reflect Net Dollars Comparison Golf vs. Chocolate Description ' - , 'Golf-2008/201.1 . ;AVerage`'Per Year: ,Chocolate'&'Wine, Silent&Live Auctions (Net)' $ 43,175.00 $ 14,391.67 $ 3,829.27 Raffle (Gross) $ 20,614.00 $ 5,153.00 $ 2,280.00 Donations $ 14,850.00 $ 3,712.50 $ 1,500.00 Portrait Auction $ 1,750.00 Total $ 80,389.00 1 $ 23,257.17 1 $ 7,609.27 No Auction Held in 2011 Chocolate & Wine Festival - Cultural Center Expenses 1 Rental Site Fee NO-COST NO-COST NO-COST 3 Stage Construction NO-COST $ 2,500.00 $ 2,673.75 $ 2,673.00 5 Labor $ 950.00 $ 11800.00 $ 1,830.00 $ 880.00 10 Staging & Lightning NO-COST $ 4,000.00 $ 6,372.58 $ 6,372.58 21 Audio &Visual NO-COST $ 750.00 $ 1,000.00 $ 1,000.00 1 22 Stanchions-Trusses(1) NO-COST 23 ITables& Chairs-Celebration Hall I NO-COST $ 2,700.00 $ 840.00 $ 840.00 24 Linens, Napkins &Table Drapes(2) $ 2,000.00 22 Table Drapes for Silent Auction $ 520.00 $ 591.28 27 Cocktail Tables Lobby $ $ 650.00 $ 1,222.52 Charges Increases w/Cultural Center $ 2,950.00 $ 12,920.00 $ 14,530.13 $ 11,765.58 Other 12 Pipe& Drape $ 1,600.00 $ 2.600.00 $ 1,727.00 $ 127.00 29 Tents for Restaurants Prep Area) $ - $ 750.00 NO-COST 30 Tent for Silent Auction Area $ - $ 1,500.00 $ 693.00 $ 693.00 31 Fencing for Outside Areas $ - $ 625.00 NO-COST Costs for Cultural Center $ 1,600.00 $ 5,475.00 $ 2,420.00 $ 820.00 TOTALS $ 4,550.00 $ 18,395.00 1 $ 16,950.13 $ 12,585.58 (1)Part of Staging&Lightning Package in Revised Budget (2)Divided into 2 different Categories in Revised Budget(22&27) 5/5,2012 i I i I! s1 i ! RANCHO CUCAMONGA COMMUNITY A RTS FOUNDATION i t BOARD OF DIRECTORS DECISION POINTS A. Decision of Engagement/Event(s) Fund Raising I a. 1 Event (Golf Tournament) C -or- z b. 2 Events (Golf Tournament & Chocolate & Wine Festival) B 2"d Event (Chocolate & Wine Festival) a. To Hold and at what Venue? b. Committee to evaluate each line item & Report c. Presenting Sponsor Evaluation E d. Outside Auction Company? e. Sources for two Auctions (Spring & Fall) C. Commitment of the Board (Most Important) I Make a DECISION in the next 30 Days... Community Foundation 8:Arts Board and Committee Meeeting Schedule 2012-2013 Created:June 12,2012 o c ti F M ai d � Meetings Date Time Golf Committee Monday,July 9,2012- 4:00 PM x X X X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,August 6,2012 4:00 PM X X X x Executive/Finance Committee Wednesday,August 8,2012 9:00 AM Board Development Committee Thursday,August 16,2012 9:00 AM x X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Wednesday September 5,2012' 4:00 PM X X X X Arts GMrtg Committee Wednesday,September 12,2012 4:00 PM x x Chair X % Board Meeting - Wednesday,September 12,2012 5:00 PM X X X X X X X X X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,October 1,2012 4:00 PM X % x X Executive/Finance Committee Wednesday,October 10,2012 9:00 AM Golf Committee Monday,October 17,2012' 4:00 PM % X x X Annual Campaign Committee TBD TBD - X X X Chair Golf Committee Monday,November 5,2012 4:00 PM X X X X Arts Giving Committee Wednesday,November 14,2012 4:00 PM % % Chair x X Board Meeting Wednesday,November 14,2012 5:00 PM X X X X X X X x X Annual Campaign Committee TBD TBD X X X Chair Executive/Finance Committee Wednesday,December 12.2012 9:00 AM Annual Campaign Committee TBD TBD X X x Chair Arts GMng Committee Wednesday,January 9,2013 4:00 PM X Chair x X Board Meeting Wednesday,January 9,2013 5:00 PM X X X x X X X X X Annual Campaign Committee TBD TBD X x X Chair Party Train Committee TBD-January Meeting TBD X X Chair X X Executive/Finance Committee Wednesday,February 13,2013 9:00 AM Annual Campaing Committee TBD TBD X X x Chair Party Train Committee TBD-February Meeting TBD Board Development Committee Thursday,February 21,2013 9:00 AM X x Board Workshop TBD-March 2013 TBD X x X X X X X X X Golf Committee Monday,Apnl 1,2013 4:00 PM X X X X Arts GMrtg Committee Wednesday,April 10,2013 4:00 PM X Chair X X Board Meeting - Wednesday,April 10,2013 5:00 PM X X X X X X X x X Annual Campaign Committee TBD TBD X x X Chair Party Train Committee TBD-April Meeting TBD X X Chair X X Golf Committee Monday,May 6,2013 4:00 PM X X X X Executive/Finance Committee Wednesday,May 8,2013 9:00 AM Board Development Committee Thursday,May 16,2013 9:00 AM X X Annual Campaign Committee ITBD TBD XX X Chair Party Train Committee TBD-May Meeting TBD X X Chair X x Golf Committee Monday,June 3,2013 4:00 PM X X X X rts AGMmJ Committee Wednesday,June 12,2013 4:00 PM X Chair X x Board Meeting.. - - Wednesday,June 12,2013 5:00 PM x X X X X X X Annual Campaign Committee TBD TBD X X x Chair Spring Event Committee TBD-June Meeting TBD Dates/times for Annual Campaign it Party Train Committees not indicated as Committee does not have a regular meeting schedule established. =re-scheduled date due to holiday/known conflict Rancho Cucamon a Communi and Arts Foundation Committee Assignments 2012-2013 Created:6/12/2012 FUNDRAISING COMMITTEES I ADMINISTRATIVEIGWING COMMITTEES PROJECT LEADERSHIP Board Member Full Board Golf Tournament Spring Parry lAnnual Campaign Executive 8 Board Arts Giving Awareness Board Donor Donor Grants Staffing Use of Volunteers Meetings Committee Train Committee Committee Finance Development Committee Expansion Recognition Prospect Technology Committee Committee Identification for Fundraising Meeting Schedule 2nd Wednesdays lin Mondays at 4 on, THD THD 2nd Wednesdays at aro Thursdays at g am 2nd Wednesdays at 4pm Individual Leadership at 5 pm in September, from AIr4 to gamin August N August,February in September,November, November,January, November October,December, and May January Apr#and June ApB and June February and May Membertihlo Goal -..- <`."eau, m.b ', ;, aamm N.mu.n em�re rbmb.. '� 6BieNM b.a , "- ae.b cl.ua�: sao.b M:mbrs �-'.s m.re No ba: ` 2co rnyMe�n . sco IyM ba.' atom bMeabw. '1 eo.r4v cn. t .;t �( g v tid t i J K e F � BmNT .1 T1 "n1 is i 1+ y 'y S Y F i ptir r x �t S d t t i 1 Fud Mq CNtr +{, f M ,Z�x Board Members AI Arguello X X X Taro Barag X X X X X Rosemarie Brown X X X X X Linda Bryan X Chair X X Thomas Galindo X X X X X X Jim Harrington X X Chair X Jeremy Kahn X X X X X X Richard Madsen X X X I X Bryan Snyder X X Chair Fundraising Chair X 201j Golf Tournament Prospect List and Assignments r Y,esf Name 11stnam,e O8 G01/ 9 I! DO Scor sorshlo+:% �OfO `5$p11Jlcfuat,M-+Addreasi ¢Y `:' Phone Ema11 Prnspea#no n/ormatlon I Spon60reI11D �q6 sl y ' � . Aewanmem ' Bank o!Amorlca Bustillos Raul $1,250 Hole Sponsor Half 365.129-02-04 Riverside CA 92501.3881 951-274-4062 raul.bustillos@bankofamerica.com 514111-AI indicates possible$5,000 AI Arguello,Member Livea Auction 365014th Street,Suite 204 sponsorship Chase Bank Need into CittBank NOW trdo Ir.i/.rnneu r,,r,:.- Crewn Toyota Need Into O CA At Aro to Member Bud Beer ntao AI uello.Member Bu fele Wild Wings Strome Luke $250 gift card JL5 Concepts,Inc.14748 Pipelire Chino Hills CA 91709 Brad Brad Find.Member Ave..Suite C Casa Verde Landscape Ash George $250 cash 7090 Archibald Avenue Rancho Cucamonda CA 91701 attended s event Cener¢w Foods,Inc. $250 cash 8585 White Oak Avenue Rancho Cucam a CA 91730 Cdtlwell Banker Integrity CharmerDwight P.O.Box 4257 Rancho Cucam a CA 917293257 2914500 91261,6694 cell dchHsmer cbIm r .com New address Mod 5,16.11 Cdtlwul Banker Integrity Steams RoP.O.Box 4257 Rancho Cucamonga CA 730 2913500 rstearm@cbtaegrity.com Naw atltlress rated 5.18.11 JT Storm Development Grzywacz Tom4 Storm Hill Lane Rolling Hills CA 90274 310-5443402 310-377- ciaudw@jtstorm.com Miller Beer 4350 tomAjiviorm,com Rancho Cucamonga Kbsanls Clubs Cushing Loran P.O.Box 314 Rancho Cucamonga CA 91729 887-7896 LIXenCushing(ojmsn.com Red Bull Rock the Keys Toil Wine and More Fabian Ed Auction T Item- 0201 Day Creek Blvd. Rancho Cucamonga CA 91730 Pwyhouss caltributor:Per Rosie at Wire Tasting for 20 in RC store-Nee0 to Bo to Store dowtionmquesl@ldalwire.com for Daher Dick All Nation Reaantl Irnen estms Rancho Cucamonga CA 91739 9805000 art.314;2823445 such a doreton G' in James 12505 Mem Street cell supported S Event Reerse Nichde 10133 SNmn Dave Rarcie Cucamonga CA 91737 845-5551;884-2255 doctorely aol.com Arcnterre Design Group Kmmwietle Rkblatl $1,250 Snack 8 Beverage 10221-A Trademark St. Rancho Cucamonga CA 91730 4842800 ex.302 nkmmwiede®ercNterradesgrgroup.com Tell Bryan Haven Bridge Landscaper Bryan Snyder,Member Dalton Truckind Klenske , Te $1,000 cash 13560 Whitrem Ave. Fontana CA 92335 Gents of S Bryan Snyder.Member DH Financial Consuls Services HjWh Nick 414 N.Second Street,Suite C Upland! 91 CA 786 Clients of 5 r n Snyder,Member Kings Express Lead er Jim 9100 Ninth Street#140 Ranch Cucamonga CA 91730 989-9900 JBachbuba m m.ret Nei hbor of S War Ste hen Wa nen Laid Construction Laird Jerald(J 9460 Lucas Ranch Road Rancho Cucamonga CA 91730 S an S .Member Mari a Horticultural Enterprises,I Jenaen Rich $500 Donation $500 cash Alexend Aye. Fontana CA 92335 429-2546 Unknown deed new atltlress 5/19/11 B an Snvtler, .Iver Schou Brian to send contact into Ysvrinek,TnnaE'Osy Snyder Bryan '$2,500 .:$2;500 Hole Sponcor ;2,500Driving $2,500.Hole Sponsor 8270Aspen Street Rancho Cucamonga CA 91730 466+W70 Brvan3 er.Member e bsnvdsrwtdcoe.com Range _eryenSnytlsr:Member `;..5 ser.: American Beauty Shire Dan $2.500 - Hole Sponsor 1 16830 Ventura Blvd,#401 Encino CA 91436 818 9814900 dshma abdco.com Chanes J B uet.Crtv Gounal Member Amen se Financial Tuan -Mark $1.250 Snack 8 Severson $250 cash 373 E.Foothill Blvd.,Suite 100 San Dimas CA 91773-1272 380-0409 merk. .ida am Ecom Nee atltlress noted 5.16.11 Chades J.B uet,C11 Counce Member Ameron Mueller Richard 10881 Foothill Blvtl.,Suite 450 Rancho Cucamonga CA 87730 226-3286 Buquet vorking on a project with Charles J.Baguet,Cay Count Member them. Beni Dematx Vega Certs E ineen Boreltlo a $2,500 $2.500 Hole Sponsor 10241Tratlemark Street.Suite A Demotic Rancho Cummoma CA 91730 9456437 se;Z b"idm .ccm w Neaddress 5116/11 Chanes J.8 City uat. Council Member 227-8342 Buquet knows from Naborxnde Tour Chades J.BequsL City Courcy Member and-Wkag with Nm to become Red Hit member. Buquet aarrvating by small 6/2/10. au Amsrlslael TAMCO - Iltlre Brad 410,000 fOK RaRIe "-2533501or 42,w9 Hon 8pomor P.Oa-Box 325 Rasahe Cuaammpe CA 91739 78611999-0960 '.wilklrob�bmaosteaLcom BugrwtwrorkirleonaproJaslwith CM.Isc J.e z :D00 Hole in t uqus4 City.council Msmbsf `Dne.Sporser ' im—luhl2Oth_4mr..rhodomwill apparel liev ilmotyst known. GM Tires Wane John Donaton DonatdnRafBe - 10404 Sixth St Rancho Cucamo a CA 91730 980-0966 vvrafterdus. aaire.com Graws3l$n9 {Winner Harvey $120 *I-,2WSmuck89overage- 3-1;M'Smok L7TBap3010 Fourteenth Strial 14th Floor Ransil CA SM1 951mo-0100 hwisrfrvesandking.cenn Clmr1es J:.B uet.Caiv Counpl Mem er B r S sorcrams Jim Brum Brute Jim N/A N/A Master of Ceremonies 4254 Foxboroh Drive Fontana CA 92336 909646-7525 Unk. Charles J.Bu mt.C Council Member SOA Corporation Martin Denise $1.250 Snack 8 Bayamon a 3190 C.ShelbyStreet Onow CA 91764 890-9693 dmarti koacor abon.com Charles J.B uet,C' Council Member Southern California Edison Nelson Chnstwn $850 Driving Range QO SPa Sing 1351 E.Francis SL Ontario CA 91761 9306495 cristian.relson@%ce.com Charles J.BWeoL City Council Member The:Ges.Oomperly: Visconti Robert 43,000 43,000 $1AKJlole.Ln-0ne 33,0001or $3;0001or410;000 -19811UBanlsAvenue 12arflemlc CA 92972 3354806 :rvlscoml : person �ssmprautilit es.eom CharleaJ..B $10,000#lole m 41oledn One 3 .''" ° uquiet„City ounail Memb . :Dns Sponcor - , T1 Wire Younger Dale d 899-7673 x2035 Buquet working on a project with Charles J.Buquet,City Courcy Member Vldorw Promenade-The Yik Yijk Choung 509 W.Rosemarie Drive Arcadia Fant Farm CA 91007 3235336460-telt, yik188invesimenQyahoo.com them Charles J.Buquel.City Council Member 564-864-0003-fax VidorvYd,C u Clark Nana $2,500 Hde 5 rtar 14313 Civic Drive VielorvYle CA 92392 760 243-1924 mans ci.vidorvYle.ca.us Charles J. uet. - Courcy Member Clark Rho 5/2/11-send Nm info Cluck Clunes J.B mt.City Council Member Base Line Darrel Practice Albed 9560 Base Lire Rd..Suite B Randa Cucam a CA 91701 987-7676 Wk 518-2181 C smK baauinedental.com HarveyD.Cohen.M.D..Vice Chair Casa Gdina $1,000 cash Richard also can help Hervey with this Chase,P.D. Chase T Donation $250 cash 3729 Elmira Avenue GerilmaR CA ask. Citing,M.D. Ching.M.D. VK1IX $1.250 Snack 1175 Amow H Highway#E Upwrd 91786 Confirmedheis . Sponsor g Y CA 87788 BBS1J737-o0ce bvjc@ad.com (:phari 6 catNBtlrg for up 10$5,888. Mountain View Emergency Parke 8 Kevin $2,500 22421 Barron Rd.,#357 Grand Tsnam CA 92313 9206274 h P icians Associates Foursome Pacific Rim Rehebititatron PO Box 1779 Claremont CA 81711 Supported Sn event 6/1312012 1 2011 Golf Toumament Prospect List and Assignments Upland Rehab MM Yong Luke Lae Medical Corp 803 Pomdlo Dr. attended s event 91711 Boremtein Howard law,Offxes of Howard S.eorenete-n Uplar m� CA 81785 984$305; Fax 9846405 hsb@eee.org Su ea s evertt PO Box 1180 Physical Address: Charman Howard 299 Foothill Blvd Suite 201 898 San Bemzrdim RoadCA 91786 1 Cohen Harvey 580 W.Buffington Upland CA 91786 967-2520;882-3476(tamreco e) Kan@Coh9nMgd. m Su spring avert Kett an CohMed.corn Hung CT MAvScott 400 N.Mountain e..Suite 310 U m CA 91786 920-0876 scant cbht.net H 629 N.13th Ave. Patatlu U art CA 91786 Su etl s event Patel Prem 086E 24th St U art CA 91784 Su etl spring evert 1088 Tyler Lane Porcelli Martin 336 ErvAla St. Pomona CA 81787 Supported son event Stet Rohit 15408 Gilden Ritl a Lore Su ed s ri event Hacienda Hei Ms CA 91745 Singh 7 'inter 874 W.Foothill Blvd.,Suite B Supported Six- Event T- soros Dennis U enc CA 91785 Su etl s avant 5400 GoldeStonan St eel Rancho Cucam a CA 91739 Su m s event Aha Lama Psychological ppl Wysocki Steve 9154 Golden Street Rancho Cucamo s CA 91730 9fl0-3567 9803240 work mdani le .cram Kahn knows Dr.Wysocki Jerem Kahn.Member American inq H Su Urcua James 11655 Jerse Blvd. Rancho Cucamonga CA 917W 581-7913 x7915 'ames ursua abs-abs.com Jerem Kahn,Member BAB Steen Hydraulics,Inc. Henni Dick 145M Whhram Ave. Pentane CA 92335 355.6777 868.783.1877 Blackstone Realty/Inland Realty Vanevenhove Kalli eM Havenaiias,SU Rancho Cucamonga CA 91730 Jeremy Kahn Mamber Group Vance Clients of Kahn/Need new address Jeremy Kahn,Member Ce¢ens Business Bank MoSpadden Josh 5/19111 Added to list par e-mail from SW Jeremy Kahn Member 9/8/10. Requested$7,500for$1m hila in one on Set 16 for 2010. M FOMene Steel Meyers Bill PO Box 2219 RanchoCucamonga CA 91729 ext.205 blll.meyers@cmcsg.com Jeremy Kahn,Member Cornerstone Tax and Book Keeping Dunn Kathy 8480 Red Oak Street Rancho Cucamonga CA 91730 Clients of Kahn Jemmy Kart,Member Directors Financial Grou Jerem Kan.Member the Guy Roadhouse a G Rk:nrtl 72583 HgHam Avenue Rancho Cucamo a CA 91730 Cents of Kahn Jerem Kahn,Member Five G Bu ors and Fries Need into Rancho Cucamonga CA Jerem Kahn.Member Fresh Peados Love Jenrette Auction 12033 Jack Benny Drive,Suite 101 Rancho Cucamonga CA 91739 New business Client of Kahn's-will donation Jeremy Kahn,Member Cert'rficate Green paradise Landscaping Bun Ran 12183 KeeNeM Drive Ranch Cucamo a CA 81739 somethi to the auction r Kahn KPS Alarms Page Kirk 359Aeeaastar-Seeeb.#6 Rancho Cucamonga CA 91761 Jenern Kahn Member Glbnts of Kahn/Need new address Jeremy Kahn.Member Mer Insurance Need into Rancho Cucamo a CA 5/18/11 Moromo Casino Need info Jeremy Kahn,Member Jeremy Kahn,Member Pacific Homes Foundation Church Keith $3,500 Golf $2;500 303 N.Glenoaks BIW.#1000 Burbank CA 91502 818 729-8127 kehureb0fromoorrohmet In 2010 8 2011 has did$1,0001yr for Jeremy Kahn,Member Cart S onsor aPlaybill.atld Rancho Fontana Real GroupSkolnick Cfe an David 5938 Etiwanda Avenue Rancho Cucamon a GA 91739 Clients of Kahn Jeremy Kahn.Member San Mamat Casino Need into Jeremy Kahn Member Secure FasteningSvstams 7042 Amherst Ranch Cucamo a CA 91701 909-941-0672 Jerem Kan Member Tit County M ne Clinton James 10184 6th Sheet.Ste,A Rarcn Cucam a CA 91730 Giants of Kahn Jeremy Kan,Member Tri C Ar Dental Menta Rashmi 4260 Hallmark Parkwa San Bernardino CA 92407 Clients of Kahn Jeremy Kahn,Member WLC Architects Wiens G e 8163 Rochester Averse Rancto Cucamo a CA 91730 987-0909 wofffie wlcamhiteds.com Jeremy Kahn.Member Younger am Associates Younger Tim 10681 Foothill Blvd.,Suite 280 Rancho Cucamonga CA 91730 4668170 Home 980-0630 Wk yammy@aol.conn Jeremy Kahn,Member Millennium Imaging MCanter Oradi Gamier 11088 Elm Sheet Rancho Cucamonga CA 91 edical 730 625-2000 baradarQyahoo.com Shereen L Youssef,Director of Jeremy Kenn,Member Business Development/Suppobbd Arrowhead Water Nota. John S me Event(Taro Lawrence Larry Fo$2,5000e. $2,500 Holo SpommrP.D:Box 3143 Crestline CA -92325 g Jim Herrin took eusimsc. Jim Harrington,Member Water Address not.d 9.26.11 Bloomfield Bakers Harrington Jim $2.500 $2,500 Hole Sponsor 10711 Bloomfield.Street Los Alamitos CA 90720 626 622-2721 h rrin on bloomfis b kers.com Jim Harrington's Business.Hole Jim Harrington,Member Foursome sponsor plus product donation.Jim to tend contact info rmppi Irery Fibppi Joseph Auden-Case 12467 Base Line Road Rancho Cucamonga CA 91739 899-5755 jfillipwriary@aol.win Brad can assist with ask/Brad Jim Harrington,Member of Wine Honeyvilk secured case of wine donation One of Harrirgtons veMors. Need to Jim Harrington,Member cultivate.Bryan Snyder also has OnTrec O'Conner Dan contact at form. Mobley Mikel Friend of Harrington's who is in sales Jim Harrington,Member Rads rarity Legacy FountlaBon Ross William '$2,000 Silent $2,000 8 Seacpray Bluff Newport Coast CA 9265 714-8406113 n Former owner of Bloomfield Bakes Jim Harrington/Mvnber Auction Sponsor and friend of Harrington.Working through the Ross Family Foundation.Kevin,Tony,Jim met Scope Ind.stnes Shore KevinWith R—.711vin 4 Laker& (559)799-7390 Jan Harrington,Member Tickets 8 Preferred Parlu Pass Ni ad ale WAliem 6058 Vineyard Ave. Rancho Cucam s CA 91701 909-941-0638 attended s event Jim Hani ton.Member Weeds Drd( 432 E.25th Street U and CA 91784 attended sciatic event Jan Harr- Ion.Member Strde Dwi ht 1341 W.Springfield St.Apt D U and CA 91786 909-946-1055 attended spring evert Jim Harr' ton,Member Charles Joseph Associates Bu uM Chuck 10681 Foothill Blvd#395 Ramo Cucamo a Ca 91730 481.1822 c k cha bse h.com Ji Dennis ton,M,Ma Den GWrre)1,Asaoclates Guerre Dan. 32,500 $2;W0 ,Golf Cart Sponsor B,000001 $2,000 B�hfast 10271F6 Trademark SL Rancho Cucemopya CA 91730 88if306 dan�tl9antlsasoo.eom :LDennis Mohd,Me yar Po Lewis Opardi Companies Lawes Randall $6,250 P.O.Boz 670 U am CA 91766 PaWa Dem s 985-0971 ci .cisneros lamso .conn L.Deretls Michail.Ma San Berrertlnro County Rutherford Janice 8575 Haven Avenra,Suite 110 Rancor Cucamonga CA 91730 90948-5038 dianna.leefalbas.sbeouMv eov L.Deman Michael,Mayor T 81138012 2 2011 Golf Tournament Prospect List and Assignments r.: The Lewis Family Foundation Lexis Randall P.O.Box 670 Upland CA 91786 Paula Dempsey 985-0971; randall.k xis®levnsopcorn norma.mertire,@kwasop.00m L.Dells Michael,Mayor Norma Martinez-9496759 Alexander BBI 6070 Amethyst Avenue Rancho Cucam a CA 91701 909-7316777 cell I.al s O Council Member L.Dennis Michael.Ma Emmerson BBI $1,250 Hole Sponsor 10881 Foothill Blvd.,#325 Rancho Culotte a CA 91730 466-9096 brtta .rener asm.ce. ov L.Denis Michael,Mawr 5 roto Sam 5432 Brier Tree Placa Randa Cucam a CA 91737 951 315-3158 s aamlc^a cna t Ma Pro Tem L.Dennis Michael,Never WBlams Dane 7251 Amet t Rancho Cucam a CA 91701 980533fi d�anec^^.a�amwiniams. m Ctl Council Member L.Dennis Mcheel,Mawr Bovine,Bruce B. Bruce 5135 Cop9ami Coun Ranch Gucampnga CA 91739 (909)899-3736-home',(909) bhowne7O.^_e:Warnail.com Linda Bryan.Secretaryll reasaer 851-8205-cell Pltassi Architects Pltaasi Pate 55,000 $5,000550K Putting Contest $3,800 for $2,500 for$50,000 6439 White Oak 0105 Rancho Cucamon8a CA 91730 980-1361 pjpala@pltaularchltecM.com Linda BrymBscretary/frsasurer $50,000 Pulling Contest Putting Contest Rotary Club of Rancho Cucamonga Wines Tracy 5838 Zapata Place Ranch Cucamonga CA 91737 909484-0279 Mirtesrlowmescta.cam Linda Bryan.Secretary'Treasurer Target Corporation Chadwick Valerie 10576 Faunal Blvd. Raro10 Cucamarga CA 91730 valere,ctadwickObtamet.wi Updated Contact 7/6111 Linda Bryan,SecrearylTreasaer Warner Intl.Periodical Services Inc. Warner Russ 5987 Burgundy Avenue Rancho Cucamonga CA 91737 989-1169 russwanar@msncom Linda Bryan,Secretary/Treasurer Wimberly.Revell Wimberly Ravenel 13605 Jeremy Court Rarcho Cucamonga CA 91739 899-1300:(818354-0869) ravenel@mbleore.com Linda Bryan.Secretary/Treasurer Garner, Cladone 4500 Baseline Rd.#1306 Baader CO 80303 (626)533-0093 N/A Prefers not to be contacted Linda Bryan,Secreta 'Treasurer Gibson He $2,000 $2.000 Silent Auction 6828 Billings Place Rancho Cuomo a CA 91701 518-3518 burincirsellbeartlilink.nat Per Linda,tet supporting in 10. Linda Bryan,Senate 'Treasurer County Wallace 2021 Nath Euclid Avenue Uniam CA 91794 9466221 591 N.13th Upland Linda Bryan,Secrelarv/ireasaer Howdyshell Bob 11210 Reflection Or. Rancho Cucamonga CA 91737 941-8612;2144268(cel) flhowdyshell@eartHink.net Linda Bryan,Secretary'Treasurer Morris Doug 9583 Beachwood Drive Rancho Cucamonga CA 91737 new PAL Domr Linda Bryan,Secretarv/freasaer AMR Caerassi Renee 7925 Cella Avenue Rancho Cucamonga CA 91730 477-5010 aresanbernamfi aeu.net Creative Planning Solutions Zdatar Greg Cana CA Tax Panning;Paul to provide contact Into;99%sure that they wit te a hole Sponsor Disney Staff appixed for passes-denied Faust Pnnbrlg Faust Rosemary 8656 Utica Avenue Rancho Cucamonga CA 91730 Local connected printer. Lots of work with Playhouse. Four Parts Sheraton Gladney Sprott 11960 Foothill Blvd, Rarcho Cucamonga CA 91730 Offtcal Playhouse Partner.Paul wonang on an in-kind domtien. )P Mor an/Chase Mail&Ass..st.. Billions Mark 42;500 . 42,500 Hole Sponsor 9302 Pittsburgh,Avenue -'i Rancho Cucamogga,CA :91730 937,8151 - >mbaMneQmadoieinc.eon, Sponsorship communicated . . _ - - - thrownww :Ste ten.vimvmail Team Physical Therapy Bekemarn Jeff 10590 Town Center Drive,Suite 100 Ramie Cucamonga CA 91730 948-1124;alternate contact jbekendam®teampp.com Jan-same# The Wine Tailor Linalearper Ken 8916 Foothill Bivtl. Rancho Cucamo a CA 91730 Official Playhouse Partner Valente George Gary C. 280 S Locust St. Pomona CA 91766 261-0663 gary.george@vereeneom Verizon Wireless Lund Mark 15505 San Canyon Ave#E-102 Irvire CA 92628 A uamar yamakawa Hugh 10B88 7M Street Rancho Cucamonga CA 91730 Richard Madsen Memoer Brom Inc Ferry Richard 10868 Ball Court Rancho Cucamonga CA 91730 Richard Madsen.Member City National Bank Need into 3633 Inland Empire Blvd. Omam CA 91764 481-2470 Richard Madsen.Member Genske Mulder and Company Cunni ham lWainx, 9$9B44eyexAvenae-2n4Faer Rancho Cucateo a CA 91760 reed raw address 5/19111 Richard Madsen,Member Mountain Waw Tire views IN.k 8577 Haven Avenue,Suite 202 Rancho Cucamorea CA 91730 Richani Madsen.Member Union Bank Juetten (Myra $2,500 Grant 17800 Castleton Street.Suite 500 City of lndustn CA 91748 626-810-6560 Myra.when@unbMank_com Requested$10,000 on Sept 14,2010_ Richard Madsen,Mempe, US Bank Madsen Richard '$4,000 for $5,000 Inland.Empire Banking Office Ontario. . CA 91764 909+1661575 richard.madson@mbank.com JansenywIltassls0'Richard. RlchardJBadsen,Member $30,000 Holo in :$1,000,000 Hale in LM-CAA9119 800 N.Haven Avenue, Ono Sponsor Ono Suite 310 Wells Fargo Patterson Dave $2,500 Hole Sponsor 4141 Inland Empire Blvd,Suite 350 Ontario CA 91764 Thomas knows -Confirmed by Richard Matlaen,Member Thomas 7.28.11 CU Direct $2,500 Hole Sponsor Rosemarie Brown Firth Rixson Rings(Schlosser Flynn Cindy $1,250 11711 An.Route Rancho Cucamonga CA 91730 942.8724 cOvaniSfirthrxaon.com Rosemarie Brown Fargo Company) Clear Channel Radio Official Playhouse Partner Staff-Frame Palmer SpeenwiiY Otis Staff-Frame Palmer Coast Reareatien R ers Gregg $400 Donation 3151 Anneal Avenue.#A-3 Cosa Mass CA 92626 714 619-0100 x203 r ars coasireaeatron.net Staff-Kevin McArdle CW Driver Edwards David $2,500 $2,500 Hae Sponsor $2.500 15615 A#on Parkway#150 Irvea CA 92618 9492615100 dedweirtl@w.d Staff-Kevin McArde Foursome Inland Empire Tours Arm Staca 19567 8th Street Ramm Cucamonga CA 91730 4664191 Does lots of lours with senior center Staff-Kevin McArdle Metrolink Oaxaca Francisco Has contributed to CSD events Staff-Kevin McArdle Rebart Coffee Architects Coffee Robert $1,250 $1,000 Donation 11470 Jamboree Rd,#200 N Beach CA 92660 949 7606668 rooffeeamh Bart iml,net Staff-Kevin McArdle Urban Advisers Dutton 'Ted 32,500 Holesponsor $2,000 52,500 Hole Sponsor 10681 Foothill Blvd..OW -Rancho Cucamonga CA 91730 980.0452 Unknown Sfaff.Peula Pachon Foursome ABM Janitorial Bachman Garth 5200 South Eastern Ave Commerce ICA 90NO 949585-5901 Stephen Wanner Atey Decy Upinhug Ma admi Pete 200 Parkside Drive San Feeandp CA 91340 818 898-1D55 pete@amvdacy.com Ste hen Wa ter ABac Thompson Antawong 150 N.Santa Anta Ave. Sable Aria CA 91006 626481-1122 antaworg_thompson@us.aflaacom Stephen Wagner Ahern Rentals Warren Ken Donation Donation Live Audlon Item 17538 Valley Blvd. Bloom$ ton CA 92316 951 37/-0128 ka ahorn.com Stephen Wanner Argas Wast Whalen Matt 9950 Fourth Street Rancho Cucamonga CA 91730 9099875295 Stephen Wo ter All American Asphalt 400 E.8th St.PO Box 2229 Comra CA 9287!1 951.736,7600 Stephen Wagner Allstar Fre Equipment S e Joe 12328 Lows Azusa Rd. Arcade CA 91006 626 652-0900 ads allstarfire.cote StephenWagner Amham Blue Cross Haderen Patd 891-1290 x1287 mul.haderleaQwellpomicom Stephen Wagner Minimum Utgft Services 2107 Tort Pines Road Le Jolla CA 92037-3310 858.7B3.5B15 Nov atldressetl rxNetl 5/12/11 Ste Walter AU bau 9867JvrewgatAe-#2B Rancho Cucamo a CA 91730 944-7500 mend aufbau.mm neetl new atldress 5178/11 Stephen Waomr 61132012 3 2011 Golf Tournament Prospect List and Assignments Laaf Neme 1st name 08001 x.:08 On -09 Saonsorahm -2oto 2011 Actual Adams- r - "Soonsorshtb Sronsdrahlo 21 Va Phone €�// City AaMg"Mi Bauer Comressom Hodak jlorth I DanaoOn DOnauoo-Ratne 9380JbY5neo:-z& Igen hp Cucam gnva 191730 714223-9300 Unmown meed new atltlress 5/19!11 Steoheo Warner gunnel Waste Industries Arreguln Mike $20,000 $21l Presenting $10,000 $10,000 Prssenting 9890 Cherry Ave. Fontana CA 92335 429-4200 halgi2003yihoo.com Stephen Wagner Presenting. Sponsor. Sponsor Butsco Utility Design Gorgas PaUick 2GB35 Jottersai Ave.,#A Muuuta CA 92562 951.834.9920 Stephen Wagner GS.Legacy Construction,Inc. 391 jenka9swu 6erem CA 92880 951.280 1600 11-1 naw atltlress 5/23/11 Ste hen Warner California Bank and Trust Barton Ken (9091581-3765 S estetl b Call Stephen Wa nen Celfforma Statewide Certified 626-641-9313 Thomas knows comas no contact Stephen Wagner Development Corporation CAM Services Herrera David $1,600 $1,500 Twosome Sponsor $2,500 $2,500 Hole Sponsor 5664 Selmarains Dr. Culver City CA 90230 800 516.3050 ex.231 dherrara@camservices.com Confirmed.Phone Call 711312010 to Stephen Wagner Foursome Paula Charter Communications Magarai Sense $1.250 Snack&Bevara a 7337 Central Ave. Riverside CA 92504 951 343-5148 samcFamag.ralaccaniarccom corn Stephen Wa nen Chino Basin WaterMaster lCBWM) Pak Ban 9641 San Barrendine Rtl, Rancho Cucamonga CA 91730 486-3888.484-3890 fax teak@cbwm.com Stephen Wagner City of Victorville Cox James 14343 Civic Drive Victorvillu CA 92392 760-955-5029 lcmac,v¢torville.ca.us Buquet client KennvG Live auction sell Wagner Cucamonga Valley Water District DeLoach Robart -$2,500 $2,500 Hole Sponsor $2,500 $1,250 Snack 10440 Ashford Street Rancho Cucamonga CA 9173D robartd@evwdwater.com Snack&Beverage sponsorship Stephen Wagner - - Foursome .'S onsor - conermad via small 1113111 Dal Surveying,Inc. 575 Cartoon Drive Cotton CA 92324 430.0016 Stephen Wanner DlltInc. 14530 Paci8c Avenue Baldwin Peak CA 91706 828.860.1314 Stephen Wenner Drop 85ons Constructors Drop Paul P.O.Box 4893 Rancto Cucamo a CA 91729 98143465 Steonen Warner Econolde Control Products,Inc. 3360 E.La Palma Ave. Anaheim CA 92806 1714.630.3700 800.2256480 Steoheo Warner Ellis Companies Ellis Jim Donation Donsh.,-Raf le 10553 Chestnut St Los Alamitos CA 90720 1562 493-5550 Unknown Staohan Wacrer EMCOR'Services - i Lake Robert -$2,600 '1$2;500 Hole Sponsor .$2:500 $2,500 Hole Sponsor SManderbilt Irvine CA '92618 9494604600 robert iake@emcorgroup.com Stephen Wagner Foursome Esrll Comorabon Culver Kurt 9320 Chesaoeake Dnve San o u: CA 92123 858 560 1468 800.983 7445 Stamen Waaner Famous Dava's BBQ Bowker Lander Donation Tournament Lunch Tournament 114704th Street Rancho Cucamonga CA 91730 260.3420 landerbowkor@yahoo.com Stephen Wagner Lunch Fleldman Rola &Associates Rolapp Larr 949 660-7300 Stephen Wanner Flag Systems Inc. Forney Pamela 1940 E.Mcfadden Ave. Santa Ana CA 92705 714 547-g041 8agsound@aol.con Stephen Wagner Forest City Commercial Dev. Stewart Kim $2,000 52,000 Volunteer Sponsor $2,000 949 S.Hope St. Los Angeles CA 90015 213 416.2281 omstewartfdfrrest;fty mit Stephen Wagner Volunteer B near Franklin Truck Parts Franklin Gr 1393251over Avenue Faders PA82337 358.5933/323726-1034 Stephen Wanner Gent Brothers,Inc. 384 Live Oak Avenue Irwindale 91706 826 357-8831 Stephen Waorer Grainger Espinosa Manuel 9220 Hyssop Dr. Rancho Cucamonga 91730 297-7833 manel.esponosa@grainger.com Stephen Wagner Hardy&Har r.Inc 1312 E.Warner Avenue Santa Ana 92705 714444.1851 rhu8ord hartl ndher r.com Ste hen We nen IE Utiliies A enc 6075 Kimball Ave.,Bld .A Chino 91710 993-1600 atwater isua.o Ste hen Warner Im rml Pavi ,Inc. 10715 Bloomfield Ave. Santa Fe 5 ri s 90670 562.9440975 Ste hen Waorer Islands Restaurant Has contributed to CSD events Stephen Wapner JL Patterson&Associates,Inc. 725 W.Town&CountRtl. Ore a 92868 714.8358355 imp 1 tterson.com Ste hen Wa nen JMJ Contractors.Inc. Moran Jose Jr. 10904 Hes ria Rtl.#A Hes ria 92345 780.947.8663 -no mcontracors.com Ste hen Wa ner KEC E inters 200 No.Sharman Avers. Corona 92882 951 734-3010 Stephen Wenner KME Fire Apparel Hennessey Jerry 5400 East Jurupa St. Ontario CA 91761 937.3326/800.328.1033 kmeca@kovalch.com Stephen Wagner Konica Minolta Business Solutions 1003 East Baer Drive.#102 San Bemartlire CA 92408 947-0558 Stermen Keener ner Lamar OubJoor Advertsma Hanson Dustin 24541 Redlands Blvd. Loma Unda CA 92354 Stephen Weimer Leighton ronsufarg, 10532 Acacia St.#B-6 Rancho Cucam a CA 91730 484-2205 Smphen W a ren Lite-Assist Mathison 8 via 12777 Sumse Park Dr. Rancho Cordova CA 95742 714.269.1567 1800 484.22D5 Stephen Wagner Lim&Nasctmento Engineenng 488�BusiaesaGtr.-BF2ad-F6 San Bernardino CA 924DB 890-0477 read new address 5/19/11 Stephen Warner LN Curtis&Sons Reing Jim 2600 E.8th Street L A. CA 90023 908-0603 323.780.0254 ireiM@incurtis.com Stephen Weimar LSA Associates 1500 Iowa Ave.,#200Riverside, CA 92507 951.781.9310 riverside Ise-assoc.com Stephen Wants, Phel s&Phillips 11335 W.Olympic Blvd. Los A olas CA 90064 310.3124000 Ste hen Wagner Manerl Sign Com 1928 West 135th Street Gardena CA 90249 310.327 6261 Stephen Wagner MBIA MunlServices Company) Mantis Fran 9164414530 Stephen Wapner Mega Way Enterprises Sam 1082 S Reservoir Street PomOnN CA 91766 489.0488 sank me a-we, .cpm Stephen Warner Mobassly Engineering 16802 Somerset Lane Hurdingkin Beach CA 92649 596.4064 New address noted 5,16 11 Ste hen Wapner Nicholas North.CPA Donation Stephen Wa rer Hurl&Moore Geotectsucal 11650 Mission Park or #101 Rancho Claciu-norga CA 91730 978.5960.800.427.0401 nammunesammesuremoore.c.rin Stephen Warner Oracle Williams Derek 500 Oracle Parkway Redwood Shores CA 95065 &00.392.2999 Stephen Wagner Peterson Chase General E r1792 Kaiser Averse Irvine CA 92614 949.252.0441 Stephen Wartneir Pilot Power Group,LLC 324 780-0254 Steonen Wa ner Pouk 8 Steinee 2520 Rubidaa Blvd. Ranml CA 92519 951682-2982 Stephen Wanner Prestige Slriprg Services Trojilo Rick 1054 Railroad St. Corona CA 92882 951.270.2999 rick@prestiBestepingser nots.com Stephen Wagner R.C.Chamber of Commerce Nome Michelle $2.500 7945 Vineyard Ave.,Suite 0-5 Rancho Cucamonga CA 91730 987-1012,art.105 michelle,@rmshoghamthil Stephen Wagner Foursome RC Firefighter's Association- Wells Eric $500 Registration Sponsor $2,500 per Chuck via Eric-Station 172/Steve Brown- Unknown Unknown Sponsorship communicated Stephen Wagner Local2274 Thomas Station 171 through Thomas from Chuck august Reoubllc Electric Harris IKen 1266 N.La Loma Circle Anaheml ICA 192806 1714.630.2100 Stephen Wagner Republic ITS Teal Steve $2,500 Hole Sponsor $2,500 $2,500 Hole Sponsor 1266 N.La Loma Circle Anaheim CA 92806 714497.5043 steal@republiclts.com Stephen Wagner Foursome Richards Watson 8 Gershon Markman Jim ;2;600 $2,500 Hole Sponsor $2,500 $2.500 Hole Sponsor 355 S.Grand Ave. Los Angeles CA 90071 imarkmnn@mghaw.com Stephen Wagner Foursome RJM Design Group,Inc. Musing Bob Ill $1,250 Snack&Beverage $1,250 Snack $1,250 Snack 31591 Camino Capistrano San Juan Capistrano CA 92675 949493-1349 erns@rjmdesigngrqup.com sma{Ied to Paula 7.27.11 Stephan Wapner S neer Sponsor RRM Design Grow Iter Don 37855 H uere Sires:,#102 San Lu s Oval CA 93601 949361 Steonen Wapner Safeco Ca el 1850 S.Se oda Blvtl. Los Aneelas CA 90025 310.473.9500 ohnaamfoocaptall.com Steonen Waorer Salem Group,Salam.MA 1 630.932 7000 Shoran Wapner SC Fuels Pemm Marge 11NOW.Katella,Al Ora a CA 92863 714 744-7140 milastaischatsiCorsacted Well jSteDlen Waorer 6/13/2012 4 2011 Golf Tournament Prospect List and Assignments Sivla Comblustlon,Inc Siva Dave 8007 Center Avenue R.C. CA 91730 481.8118 St W ren Souftwsl Construction Co. Stenon Dave S 'nt Communications 80 28 Rainbow Valle BN92 d. Fallbrook CA 026 760.728.4460 Stephen Wagner y sl°j'y- _ �'Y w.K. C``t... `(d' <'M+3....' . ;: ;:}°i: r.;v.. �. :r- 1^•c" ,... � rA,,....: ;',... '. .risd#1; ox' ,``�•,li sm; rer 9.... ,. .3, ;:.; Steirryand Company Hadley B41 221 N.Ardmore L.q CA 90004 213.3822331 General steeyda@slemyco.own Stephen Wagner Sukut Construction,Inc. PNlbin Joe 14800 PiereabF..#409 Riverside CA 92505 851 Ba&8000 888.785,8804 reed new Address 5/19111 Stephen Wagnar Sullivan Workman 8 Dae Cummins Charles 800 Fi uema St,12th Fl. Los Angeles CA 90017 213 624-5544 She hen Wa nen Sully-Miller Contracts Co. 135 S.State CNI a BIva Sude 400 Bra, CA 92821-5819 714.578.g6W New address rated 5.19.11 Sle n T;Wali Surma Ford 16005 Valley Blvd. Fontan, CA 92335 1800.266.0257 Sales Target Corporation Guerrero Sancra District 206 Office Foniam CA 92336Sle hen We ren Sandra.Guertero(�target.com Stephen Wagner 16750 Miller Avenue TMAD Taylor 8 Gaines Khan Rashid BOON Ferrari,#100 Ontario CA 91784 477-6815 Stephan Wagner Tru Ween tandcare ofUpland Perez Robert 1367 W.9th Street Upland CA 909.920.4308Sta hen Wa nen Unwed Pacific Services Franklin Eric $2,000 Program Sponsor 120 E.La Habra Blvd.,#107 La Habra CA 90631 5628914600 eric@unitedpac.com Ste hen Wa nen UST Development Wazie Sanaa Su 800.618.9777 Ste hen We ren 900.842.3100/800.895.4488 Stephen Wanner Western National Contractors AveryRend $2.500 $2,500 Hole Sponsor 8 Ezeculive Circe Irvine CA 92614 949%28392 rave .com/' ill .corp Stephen Wagner West-Mark BallyGlen 2704 Railroad Ave.PO 13oz100 Ceres CA 95307 800.692.5844 Stephen Wagner WSA US SecurityMartin Lewis 10310 G1as ow Place Los Angeles CA 90045 3105684040 Stephen Wagner Kennedy James 1700 N.E Street,Suite 201 San BemaMino CA 92405 909-886-5048 Client of Chuck Buquet.Golfed Karary Stephen Wagner American AsphaltSouth.Inc. 14438 Serge Ara Ave. Fontana CA 92337 427-8276 Taro Baro ,Member Aureus Medical Barag Shaven 7974 Haven Ave.,Suite 250 Rancho Cucamonga CA 91730 941-0855 des ns-uirrdad le .net Taro Bar-arts husband Taro Ba ,Member Dapper Tire Strove Davd 8970 Toronto Averse RC CA 91730 483-5030 800.640.1590 david straw ootl r.com Taro Balaq.Member Delta Dental Martinez RC P.O.Boz 1810 Alpharetta GA 300231810 nnartmaz dele,or New address noted 5T6 11 Taro Bara .Member Grand Pacific Contracting ors 11405 Gaysw Dm a Mira Loma CA 91752 951.3600952 Taro Bara .Member Hillcrest Contracting 1467 Circle C' Or. Carom CA 951.273.9800 Ward Daly Bulletin) 4030(Inland HamOton Fred 4030 N.GeoTia Blvd. San Bertardao CA 92407 386-3813 fred.harpe mlarknaws a Taro Bare Member Valley Daly Bulletin) °n� p pers.wm Tara Barag,Member Kaiser Nadeau Fanift 1909609-2843 tensile v.nadeauftlp,org Taro Bare .Member Kelly Equipment McEI Sean 1884 Wood).St. Upland CA 920.4557 Tara Sarno,Member Kindred Hospital Rancho Kerr Michael $3,000 for 10841 WNte Oak Averse Rancho Cucamonga CA 91730 581-6400 michael.kenr@vistaheattfgare.net Filmer name-Rancho Specialty Tam Barag.Member Cucamonga $20,000 Holein Hospital One Sponsor Macy's Palmer Geoff 7855 Kew Avenge Victom Randa Cucamonga CA 91739 64&3333 geo6.palmer@macys.com Barag knows some of the managers Taro Barag,Member Gardens Mail Rancho Cucamnonsps Clinical Trials 7974 Haven Ave.,Suite 268 Rancho Cucamorkia CA 91730 Supported Swing event Taro Baran Member RGS Engineering Geol 8800 Onyx Avenue.#D RC CA 91730 945.2405 Taro Bara .Member Roadwa E ineen Eric 8861-A Jury a Road Riverside CA 92509 951.360.6834 anc@rmt$,avenp,neenng.com Taro Bara .Member San Antonio Community Hospital Boren,MBA Jayne 999 San Bernardino Road Upland CA 91786 920-6105 jbwen@sach.org Taro Barag.Member San Antonio Commundy Hospital Koenig Harris 999 San Bernardino Road Upland CA 91786 9204803:985-2811 jboren@sach.org All emailsdTi-respondence to Jayne Taro Barag,Member Boren/Former CEO:Steven Moreau Spinal Gentler 7974 Haven Ave.,Suite Rancho Cucamonga CA 91730 Su rted s rt event Taro Bare .Member Ali Mumtaz 7439 Palma Avenue.Suite tte 302' Buena Park CA 80020 Supported spring event Taro Bara Member Belle Seen Su ed spring even Taro Barad,Member Duane Briggs 8 Supponad spring event Taro Barag,Member Dian Chan Abraham 8 Tina Supported Spring Evert Taro Barag,Member Hao Nina supported Spri Event Taro Baran.Member Jo Ensfina h Su ed s even Tam Bara .Member Joseft Kdslina Su ed c evert Tam Bara Member Kekhab Maris 11737 Dad- ion Avenue#202 Los A ales CA 90049 Supported s event Taro Barer.Member Liakarach Ronald 8 Gloria supported Spring Event Taro Barag,Member Mannas Yolanda ed Event Tam Sare .Member Nimmo G 900 lacnan Claremont CA 91711 Supported s even lam Bare .Member Ri a jenffeAltert Supported s - event Tam Sam,Member Roth Albert Su ads event Taro Swap.Member Roth Stet Sd s event Taro Bara .Member Shumanhopper ShirleyS Mem 974W FoothNl Blvd. U and CA 87786 908-901-9800 ed c event Taro Bare Member Supported s even Taro Bara .Member Shue Mark Trealo6 JoannaSupported spring evert Taro Bara .Member BVA ibmpsaalenk lWIndO Tfomes 32,600 SiA% ArlaipiemmrM4R140 -.'t)olano 5 ported spr' events Tero Bara ,Member : ,CA 9176486% Nawaddrwe notetldi.16.11 T1wmu GellMo;CMir BMHw18:4W r RotbehaAer aohn 32500 37 Holes r . 1000 ;P:O:BoB'1028 livers CA' 92002' 95t 69&1450 'olmtoeaehee(e bklew:com No Thomea GellMo'Chalr California Bank and Trust Need into Falken Tires Thomas Galindo,Chair Donors to the PE Trail Thomas Galindo,Chair 6/13@012 5 2011 Golf Tournament Prospect List and Assignments ,aoe»nN ..;;- b9GW/ ; P1!lPlilllB _ . .x-FPL2 .30ttAc7 el :S20rihIpAdtlroasEmail Presoe tl 17AsslunmenG&W Management(kichie's Diner) C,ir,Goforth B Marti -'-- - —iEasl301 55000 E1000 L'wo Auction 60 G�Ca"t' 7nomas Garxfo Char 1099 W.La Cadens Dr. — !Rivaslde CA 92601 8009!6(6583 ttumminc Greenman Savage 7 Neetl irrfv adorn! Qgrnbr not Thomas Galindo,Chair Holliday Com Nes McNa Lsa $2.600 Mde Snonsa 2193 W.FaXhilFA---t-91-786 {q Imperial Comm.Cooki Equip Joland CA 91786 yaw hrn' Thomas Gabndc,Chair Bakhd Ed $300 Donation 11285herborn Street982-9288 Imcka o^.holhda ockcom Workin on it Levecke Alcohol Corona CA192879-- R 951-281-1848 Unknown Thomas Galindo Chair Livi Spaces Furniture Neetl INo Thomas Gsimtlo,Chair ancho Glcamo a CA Thomas Galindo,Chair MNlon]rahnao^rl3eardon7:CPA-Bpsed Steven ;2500 "x'$2;500 Note Sponsor 3270 inland Empire Blvd.,1 alta 300 Ontario CA9857286 Thomas Galstak,Chair Foursome asoears�mrepas.com Thomas Gallntlo,Chair Nutnclon Funtlamental Inc ICastaneda Manual 52500 51250 Snack Baverape 119315E Samosa Ave. Rentho Cucamonga Quakes Mlles Brent $3.500 Cnv of Irxtostry CA598-7416530K Hole-in-One 52500 52,500 Foureama& P.O.Box 4139 Raneho Cucamonga CAq87- mcastareoaomutriaonfootls cornTlxlmas GaIFoursome Itemsor Auction `'000 bmii"@rcquekes.com Thomas Gallntlo,Chair Spaggl's Raateumnt Gonmlas Henry Item live auction 1651 W.Foothill Blvd.,Suite H UpladCA579-0497 chefhenry,Qgmail.comLive auction Item confirmed AI Thomas GalindoChair Stone-8 Voun liar - Lockhart Tom $1 000 1.250 Snack&Bevera a $1 000 cash $1 000 7 Fer Bulldin A uallo on 6.1.17 Ebel! Gu San Fanclsto CA415445.2300 tlackartl Ilc.com Thomas Galindo Chair 11601 Etrwarrtla Avenue Fontana CA 92337 951-727- ebelin alsLinccom Empires lakes Marcum Michael tree o"F iu ns 3160 Thomas GaI,Mo.Cturt Colones Crossroads Richards Dan 1220 East 19th Street Udam CA 91784 iN:980-6888x22 Thomas Galindo Chair tlrkhartlsQebcidandemptre.com Jeffrey Burum,Partner WCdonres Torry Mae.Member Diversified Pacific Jordan Matt tofi21 Civic Certt¢r Dr. Crossroads Rancho Cucamonga CA 9173o 481-1150;Lonaine Assail sbassoodweddleEpacRc.com Jeffrey Bieure Parmer Tony Mize,Member Michael,Lloyd W. Michael 5 yd W, for Matt ano Jeff. 5966 Sacramento Averxre Ranc C;...amarga CA 91701 987-0207 mumpapm@surfside.net Torry Moe,Member National Community Renaissance Gark Rebecca 9085 Maven Averxre,Suae 100 Rand^Cucam Dogs CA 97730 483-2444 ext.184 ndarkQralkralcore.org Tony Moe,Member Portrait Homes.Inc. Woodcock JWI8 $2.500 Mde Sponsor $1,250 Stared 205 N.Joy SL.#200 Carona CA 92879 951 520.8898 x117 Foursome 1Jiewoalcock@portradhomesine.crom Tony Moe,Member Workforce Momebu8tlers,LLC Mb¢ Tony $1,250 Shared 8300 Utica Avenue,Suke 173 Reecho Cucamonga CA 97730 987-9197 Bien! Paul Foursome fmoeQworkf0rteromebu8tlers.com Torry Moe,Member $5,000 Live 5000 Gooseriv neck De Ranch Cucamonga CA 91737 Auction Former 2nd Datrict County Supervisor Tony Mora,Member Sponsor Bwm Jeffre 5033 Earl CourtRancho Cucamo a CA 91701 MkneelfDr. L.Dennis Ikiclea do ersaled cificeom To Moe.Member 8320 Camino Sur Drive Rancho Cucamonga CA 91730 982-8819 IderaismkhaelQa-1 cam Regime Holt lorry Mize,Member Rancho Cucamonga Woman's Club McMashxs Marian 11183 Cortland!St Rancho Cucamonga CA 91701 945-5545 rcvmmansclub@yatwo.crom P.O.Box 334 RC 91729 Unassgrled VBP WOlams Desiree Donation D mtvnKaf e 562256-3111 desires Williams vs .corn Urase ned 6/132012 6