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Home My WebLink About12/11/14 COMMUNITY Et ARTS FOUNDATION BOARD OF DIRECTORS RANCHO CUCAMONGA COMMUNITY &4RTSFOUNDATION AGENDA CITY OF RANCHO CUCAMONGA REGULAR MEETING November 141 2012 5:00 p.m. Civic Center 10500 Civic Center Drive Rancho Cucamonga, CA 91730 Board Members Jim Harrington, Chair Linda Bryan, Vice Chair Bryan Snyder, Secretary/Treasurer Alfred Arguello, Member Taro Barag, Member Rosemarie Brown, Member Thomas Galindo, Chair Jeremy Kahn, Member Richard Madsen, Member City Offices: (909)477-2760 -' O CJfPMON(aA COMMUNITY RTS FOUNDATION COMMUNITY 8t ARTS FOUNDATION BOARD OF DIRECTORS November 14, 2012 2 A. Call to Order 1. Pledge of Allegiance 2. Roll Call: Alfred Arguello _ Jim Harrington Taro Barag _ Jeremy Kahn Rosemarie Brown _ Richard Madsen _ Linda Bryan _ Bryan Snyder Thomas Galindo B. Announcements/Presentations None C. 'Communications from the Public This is the time and place for the general public to address the Community & Arts Foundation. State law prohibits the Board from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual. D. Consent Calendar The following Consent Calendar items are expected to be routine and non-controversial. It will be acted upon by the Board at one time without discussion. Any item may be removed by a Boardmember or member of the audience for discussion: 1. Approval of the Minutes of the Special Community & Arts Agenda pages Foundation Meeting held September 18, 2012. 1- 5 2. Receive and file financial reports. Materials to be distributed at meeting E. Committee Reports This is the time for the Boardmembers to present oral reports on the Oral Reports Board Committees. No action will be taken or discussion held. uns.eo cun,.:omer. COMMUNITY &.RTSFOUNDATION COMMUNITY ft ARTS FOUNDATION BOARD OF DIRECTORS November 14, 2012 3 1. Golf Committee (Chair- Madsen) 2. Spring Event/Party Train/Chocolate & Wine Festival Committee (Chair-Bryan) 3. Executive/Finance Committee (Chair—Harrington) 4. Board Development Committee (Committee Chair— TBD) 5. Arts Giving Committee (Committee Chair- Galindo) 6. Annual Campaign Committee (Committee Chair— Snyder) F. Foundation Business""-'," The following items are not public hearing items, although the Chair Oral Reports may open the meeting for public input: 1. Discussion regarding stewardship of the Golf Tournament Donors. 2. Discussion regarding a proposed benefit performance by Fritz Coleman. 3. Discussion regarding the selection of a Specific Program Beneficiary for the Chocolate and Wine Festival and Spring Party Train Events fundraising events. 4. Selection of Date and Discussion of Locations for Annual Board Workshop. 5. Update on Board Capacity Building. 6. Consideration of applications for possible appointmentto the Board of Directors. 7. Update on the Community Services Department's Needs Assessment. 8. Approval of an affiliate for the "Adopt-A-_" Program. 9. Discussion regarding soliciting community members to assist with the 2013 Chocolate and Wine Fundraising event. R1NCH0 CV C OMMU4F!ONGI. CNITY RTSFOUNDATION COMMUNITY 8 ARTS FOUNDATION BOARD OF DIRECTORS November 14, 2012 4 10. Consideration and discussion regarding revision of the Foundation's Mission and Values Statement. 11. Consideration of a proposal from the Lewis Family Playhouse staff to coordinate the "Hearts for Arts" Campaign in 2013. 12. Status report of Foundation supported programs. 13. Review of the Foundation's Board and Committee meetings schedule for November 2012 through January 2013. G. Identification sof;Items for fputure Meetings This is the time for the Board to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for a future meeting: H;' Adjournment I, Melissa Morales, Community&Arts Foundation Secretary, hereby certify a true, accurate copy of the foregoing Community Foundation agenda was posted on Thursday, November 8, 2012, seventy-two (72) hours prior to the meeting per A.B. 2674 at 10500 Civic Center Drive, Rancho Cucamonga, California. RANCHO CUCAMONGA COMMUNITY & ARTS FOUNDATION MINUTES OF THE SEPTEMBER 18, 2012, SPECIAL MEETING A. CALL TO ORDER A special meeting of the Rancho Cucamonga Community&Arts Foundation was held on Tuesday, September 18, 2012, in the Tri-Communities Room, at the Rancho Cucamonga Civic Center, located at 10500 Civic Center Dr., Rancho Cucamonga, California. The meeting was called to order at 5:00 p.m. by Chair Harrington followed by the Pledge of Allegiance. Present were: Board Members: Arguello, Brown, Bryan, Kahn, Madsen, Snyder and Harrington. Absent: Barag and Galindo. Staff: Nettie Nielsen, Community Services Director; Francie Palmer, Community Services Marketing Manager; Susan Sluka-Kelly, Community Services Coordinator and Melissa Morales, Senior Administrative Secretary. B. ANNOUNCEMENTS/PRESENTATIONS There were no announcements C. COMMUNICATIONS FROM THE PUBLIC There were no communications from the Public. D. CONSENT CALENDAR 1. To approve the Minutes of the Regular Community & Arts Foundation Meeting held June 13, 2012. 2. To receive and file Treasurer's Reportforthe months of Januarythrough March 2012. MOTION: Moved by Vice Chair Bryan, seconded by Member Kahn, to approve the Consent Calendar, as submitted. Motion carried: 7-0-2 (Absent: Barag and Galindo) E. BOARD REPORTS 1. Golf Board—Committee Chair Madsen reported that the tournament is six weeks away and slightly ahead in sponsorships and golfers then this time last year. He called on Consultant Stephen Wagner who informed the Board that Red Hill Country Club has requested a letter of commitment within the next few weeks if the tournament will again be requested to be held at their facility in 2013. He recommended approval of the request and Chair Madsen concurred. The following motion was then made: MOTION: Moved by Member Madsen, seconded by Vice Chair Bryan, to add to the agenda consideration of hosting a Golf Tournament at Red Hill Country Club on October 28, 2013. Motion carried: 7-0-2 (Absent: Barag and Galindo). Community &Arts Foundation - 1 - September 18, 2012 P1 MOTION: Moved by Member Madsen, seconded by Vice Chair Bryan, to approve hosting a Golf Tournament at Red Hill Country Club on October 28, 2012. Motion carried: 7-0-2 (Absent: Barag and Galindo). 2. Party Train Board/Chocolate & Wine Festival— Committee Chair Bryan reported that $1,720 was raised from the two Member-hosted party train events held in the spring. She indicated her intent to contact the other Members to encourage them to also host their own events. 3. Executive/Finance Committee — Director Nielsen briefed the Board on matters addressed at the August Committee meeting. These included consideration of a proposal to host a Chocolate & Wine Festival in 2013 and plans for the Donor Recognition Event/Playhouse Season Opening Party. 4. Board Development Committee—Member Brown spoke of the Committee's discussion at their last meeting which focused on identifying individuals to be pursued regarding their interest in serving on the Board and areas of expertise needed on the Board. 5. Arts Giving Committee—Supervisor Sluka-Kelly updated Members on the Committee's recent actions including award of scholarships for art programs at local schools. She added that in January scholarships will be awarded to qualifying students. Vice Chair Bryan noted that the Foundation recently awarded the Art Association Show winnerwith a check in the amount of$150. 6. Annual Campaign Committee - No meeting held. F. FOUNDATION BUSINESS 1. Consideration of hosting a Chocolate & Wine Festival in 2013 was opened. Director Nielsen noted that direction was given by the Event Committee to present a proposal with less emphasis on making a profit but also one with less risk to the Foundation. Consultant Wagner then addressed the Board with his proposal. He distributed a packet of information which contained event specifics including the proposed date and time(June 8, 2013, 6:00 to 9:00 p.m.)and recommended major revisions to next year's event based on suggestions and evaluations received following this year's event. Event parameters were described including hosting the festival at the Ontario Convention and with a focus on making the event more regional in nature. The number of wineries I participating will be expanded to ten and ticket prices reduced for VIP and General Admission. He then highlighted key points and incentives for his services which include an emphasis on providing a "turn key' event, thus substantially reducing City staff time spent prior to and at the event; an increased fee for his services to$15,000 and a 50/50 split with the Foundation on any net profits over $10,000. In conclusion he told the Board he would pay for web-site design expenses and stressed the need to market the event as a fundraiser that will positively impact the youth. Director Nielsen closed by commenting that she felt comfortable with the fundraising goals set. Community &Arts Foundation - 2 - September 18, 2012 PZ it Discussion by the Foundation Members then took place. Questions were raised concerning where the Media event will be held; challenges with locating Consultant Wagner the day of the event; concerns with hosting the event outside of the City's limits; overall risk to the Foundation and whether contact information was collected from this year's event attendees. Consultant Wagner responded that the Media Day event could be held either at the event venue (Ontario Convention Center) or the Cultural Center. He also indicated that he would schedule additional support staff for next year's event and that due to the anticipated attendance and regional nature of next year's event it needs to be held outside of the City to allow for adequate seating for all of the attendees. Additional comments by the Board were in appreciation of staff and the Committee's efforts coordinating the inaugural event. Members also discussed whether hosting the Festival was the best use of the Foundation's resources and if money should be earmarked in other areas instead such as hiring of a grant writer. 1 Support was given by some Members to host the event another year to assist in show- casing the Foundation to a different set of constituents but that promotion of the event needs to be increased and a booth highlighting the Playhouse should be.included and an action plan created to address how the names collected at the event will be used in the future. Consultant Wagner also described and recommended the Board consider purchasing special software that is used for silent and live auction functions. Member Arguello left the meeting at 6:42 p.m. and returned at 6:45 p.m. MOTION: Moved by Member Kahn, seconded by Member Arguello, to approve j proceeding with hosting a Chocolate & Wine Festival fundraising event in June 2013, as proposed by Consultant Wagner. Motion carried: 5-2-2 (Noes: Brown and j Harrington; Absent: Barag and Galindo.) 2. Chair Harrington opened review and discussion of the Donor Recognition Event held September 15, 2012. Director Nielsen commented positively on the event which Manager Palmer indicated had approximately 100 attendees. She added that invitations were sent to attendees of Lewis Family Playhouse productions and the Chocolate & Wine Festival. Also this year's honorees will be highlighted in the local f newspapers. Discussion addressed whether the time of year was the most advantageous, to which Supervisor Sluka-Kelly reminded that the recognition event has in years past coincided with the Playhouse season opening which occurs in September. Artist Greg Adamson was commended for providing yet another amazing fundraising performance with proceeds benefitting the Foundation. No other discussion was held I or action taken on the update. Member Snyder left the meeting at 6:53 p.m. and returned at 6:58 p.m. I Community &Arts Foundation - 3 - September 18, 2012 i I P f 3. Marketing Manager Palmer was called upon for the update on Branding and Awareness Efforts. She informed the Board that new stationary and business cards are being produced to replace the outdated materials. She provided handouts that included snapshots of the proposed web-site design but noted that additional time is needed in working with The Spoon Factory who is donating their time. It was also noted that Members Barag and Arguello have offered to assist Manager Palmer with finalizing a recommendation to the full Board on an amended Mission and Vision Statement based on discussions held at the May retreat. A formal recommendation will be presented at C a future Board meeting. No other discussion was held. 4. Discussion of Primary Fundraising Strategy for 2012/13 was opened by Chair Harrington. To open the discussion, Chair Harrington gave Members an information sheet listing primary fundraising strategies for the current fiscal year. He referenced the i sheet and suggested that two options be considered. The first is to focus on events as !Ej the sole fundraising strategy. The other is to balance fundraising by hosting only one major event while increasing individual giving solicitation efforts. Director Nielsen added that the Board needs to define what the fundraisers will support for example transporting students to Playhouse performances. E I Board discussion ensued. Comments included the need for some Members to have an opportunity to be taught how to be comfortable with "the ask". Marketing Manager Palmer noted that staff is always willing to accompany and assist Members on any solicitation efforts. The Board concurred with directing staff to bring back additional information on training in conjunction with the goals of the Board Development Committee. No other action was taken or discussion held. 5. Chair Harrington called on Director Nielsen concerning discussion of Board Development Strategy and Board Capacity Building. She distributed information from the Center for Non-Profit Management regarding services they provide which includes Board and Staff Development components. The Board was also asked if there were any individuals they will be recommending to be considered for appointment to the 4 Board. Names included Tina Chen (recommended by Vice Chair Bryan); Rick Platnor (per Member Madsen possibly a candidate for next year)and Dee Morris(wife of Doug Morris). In conclusion, Members concurred with the goal of adding two new members by the new year. 4 6. The status report of Programs and Activities supported by the Foundation was provided by Supervisor Sluka-Kelly. She addressed the Board and listed programs which took place over the summer including The Wizard of Oz, World Music Concert Series and Black Box Production of Rabbit Hole. Members were also reminded of the upcoming Big Bad Voodoo Daddy Show which the Foundation is the presenting sponsor for. ! Member Madsen left the meeting at 7:28 p.m. and did not return. r Community &Arts Foundation - 4- September 18, 2012 I i e P4 7. Director Nielsen reviewed the updated Foundation Meeting Schedule and Committee Assignments for Fiscal Year 2012-2013. The only amendment to the assignments was the appointment of Member Kahn as Chair of the Board Development Committee. G. IDENTIFICATION OF ITEMS FOR FUTURE MEETINGS 1. Consideration of the suggestion to obtain Event Software. f 2. Discuss in more detail proposed training of Board Members. r H. ADJOURNMENT The Special Rancho Cucamonga Community&Arts Foundation Meeting adjourned at 7:35 p.m. with all Members present except Barag, Galindo and Madsen. l Respectfully submitted, Melissa Morales Senior Administrative Secretary I i I I Community &Arts Foundation - 5 - September 18, 2012 ' I P5 0 Rancho Cucamonga Community Foundation CASH REPORT - March 31, 2012 Through October 31, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,470.03) ($1,655.02) ($25,125.05) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $32,685.69 $2,500.00 $35,185.69 2011 Spring Event $8,950.00 $160.00 $9,110.00 2012 Chocolate &Wine Festival ($24,376.10) $8,244.81 ($16,131.29) 2012 Golf Tournament ($5,000.00) ($971.14) ($5,971.14) 2012 Party Train $300.00 $1,420.00 $1,720.00 2013 Chocolate & Wine Festival $0.00 ($7,500.00) ($7,500.00) Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign - Other $6,357.39 $1,738.36 $8,095.75 Total Special Campaign $18,952.40 $1,738.36 $20,690.76 Fundraising Activities-Other ($4,091.94) ($2,925.31) ($7,017.25) Total Fundraising Activities $119,645.18 $2,666.72 $122,311.90 100 Operating/Program Fund - Other $35,815.84 $16,147.39 $51,963.23 100 Operating/Program Fund $121,730.26 $17,159.09 $138,889.35 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,851.02 ($363.95) $7,487.07 4012 RC Animal Pit Bull Grant $4,555.00 ($371.08) $4,183.92 4013 Pit Bull Misc. $873.78 ($65.71) $808.07 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $1,448.50 $946.89 $2,395.39 4015b FF Festival $10,252.12 $15,864.95 $26,117.07 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising - Other ($308.99) $3,005.00 $2,696.01 Total 4015 Events/Fundraising $16,950.08 $19,816.84 $36,766.92 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $2,684.26 $950.57 $3,634.83 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 ($1,735.00) $77,428.16 401 Affiliate RC Animal Shelter-Other $45,037.81 $5,059.17 $50,096.98 401 Affiliate RC Animal Shelter $220,493.04 $23,290.84 $243,783.88 402 Affiliate Armed Forces Banner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $5,410.00 ($1,280.00) $4,130.00 404 Affiliate Senior Center-Other $32,657.64 $322.78 $32,980.42 404 Affiliate Senior Center $40,263.70 ($957.22) $39,306.48 405 Affiliate Freedom Courtyard $100,812.23 $32,911.01 $133,723.24 406 RCHS Tennis $100.00 ($40.00) $60.00 407 Wounded Military $0.00 $265.00 $265.00 $3,194,053.21 $72,628.72 $3,266,681.93 Reconciliation Summary PAL Checking - Statement Balance $ 252,999.48 $ 20,142.87 $ 273,142.35 PAL Register Balance $ 235,279.62 $ 67,356.68 $ 302,636.30 LAIF Account- Statement Balance $ 2,955,994.99 $ 5,406.66 $ 2,961,401.65 LAIF Account- Register Balance $ 2,958,773.59 $ 5,272.04 $ 2,964,045.63 BALANCE $ 3,194,053.21 $ 72,628.72 $ 3,266,681.93 Rancho Cucamonga Community Foundation CASH REPORT- Through April 30, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,073.10) ($396.93) ($23,470.03) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $32,718.02 ($32.33) $32,685.69 2011 Spring Event $8,950.00 $0.00 $8,950.00 2012 Chocolate &Wine Festival ($15,249.13) ($9,126.97) ($24,376.10) 2012 Golf Tournament $0.00 ($5,000.00) 2012 Party Train $0.00 $300.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign - Other $6,357.39 $0.00 $6,357.39 Total Special Campaign $18,952.40 $0.00 $18,952.40 Fundraising Activities - Other ($4,091.94) $0.00 ($4,091.94) Total Fundraising Activities $133,504.48 ($13,859.30) $119,645.18 100 Operating/Program Fund - Other $35,345.24 $470.60 $35,815.84 100 Operating/Program Fund $135,515.89 ($13,785.63) $121,730.26 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,851.02 $0.00 $7,851.02 4012 RC Animal Pit Bull Grant $4,555.00 $0.00 $4,555.00 4013 Pit Bull Misc. $873.78 $0.00 $873.78 4014 Donors/Volunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $1,448.50 $0.00 $1,448.50 4015b FF Festival $10,252.12 $0.00 $10,252.12 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising -Other ($308.99) $0.00 ($308.99) Total 4015 Events/Fundraising $16,950.08 $0.00 $16,950.08 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $2,684.26 $0.00 $2,684.26 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter-Other $41,285.85 $3,751.96 $45,037.81 401 Affiliate RC Animal Shelter $216,741.08 $3,751.96 $220,493.04 402 Affiliate Armed ForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $5,250.00 $160.00 $5,410.00 404 Affiliate Senior Center- Other $32,577.82 $79.82 $32,657.64 404 Affiliate Senior Center $40,023.88 $239.82 $40,263.70 405 Affiliate Freedom Courtyard $96,862.23 $3,950.00 $100,812.23 406 RCHS Tennis $100.00 $0.00 $100.00 $3,199,897.06 ($5,843.85) $3,194,053.21 Reconciliation Summary PAL Checking - Statement Balance $ 252,999.48 PAL Register Balance $ 235,279.62 LAIF Account- Statement Balance $ 2,955,994.99 Deposits in Transit $ 2,778.60 LAIF Account- Register Balance $ 2,958,773.59 BALANCE $ 3,194,053.21 Rancho Cucamonga Community Foundation CASH REPORT - Through May 31, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,470.03) ($73.73) ($23,543.76) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $32,685.69 $0.00 $32,685.69 2011 Spring Event $8,950.00 $160.00 $9,110.00 2012 Chocolate &Wine Festival ($24,376.10) $9,780.71 ($14,595.39) 2012 Golf Tournament ($5,000.00) $0.00 ($5,000.00) 2012 Party Train $300.00 $1,270.00 $1,570.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign -Other $6,357.39 $1,738.36 $8,095.75 Total Special Campaign $18,952.40 $1,738.36 $20,690.76 Fundraising Activities -Other ($4,091.94) $0.00 ($4,091.94) Total Fundraising Activities $119,645.18 $12,949.07 $132,594.25 100 Operating/Program Fund -Other $35,815.84 ($20,466.89) $15,348.95 100 Operating/Program Fund $121,730.26 ($7,591.55) $114,138.71 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,851.02 $0.00 $7,851.02 4012 RC Animal Pit Bull Grant $4,555.00 $0.00 $4,555.00 4013 Pit Bull Misc. $873.78 $0.00 $873.78 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $1,448.50 ($2,997.00) ($1,548.50) 4015b FF Festival $10,252.12 $0.00 $10,252.12 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising -Other ($308.99) $3,005.00 $2,696.01 Total 4015 Events/Fundraising $16,950.08 $8.00 $16,958.08 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $2,684.26 ($1,677.75) $1,006.51 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter- Other $45,037.81 $305.75 $45,343.56 401 Affiliate RC Animal Shelter $220,493.04 ($1,364.00) $219,129.04 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $5,410.00 ($1,280.00) $4,130.00 404 Affiliate Senior Center- Other $32,657.64 ($20.24) $32,637.40 404 Affiliate Senior Center $40,263.70 ($1,300.24) $38,963.46 405 Affiliate Freedom Courtyard $100,812.23 $5,031.64 $105,843.87 406 RCHS Tennis $100.00 ($40.00) $60.00 407 Wounded Military $0.00 $65.00 $65.00 $3,194,053.21 ($5,199.15) $3,188,854.06 Reconciliation Summary PAL Checking - Statement Balance $ 249,132.38 PAL Register Balance $ 230,080.47 LAIF Account- Statement Balance $ 2,958,773.59 Deposits in Transit $ - LAIF Account- Register Balance $ 2,958,773.59 BALANCE $ 3,188,854.06 Rancho Cucamonga Community Foundation CASH REPORT- Through June 29, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,543.76) ($20.00) ($23,563.76) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $32,685.69 $2,500.00 $35,185.69 2011 Spring Event $9,110.00 $0.00 $9,110.00 2012 Chocolate &Wine Festival ($14,595.39) $0.00 ($14,595.39) 2012 Golf Tournament ($5,000.00) ($2,500.00) ($7,500.00) 2012 Party Train $1,570.00 $150.00 $1,720.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign - Other $8,095.75 $0.00 $8,095.75 Total Special Campaign $20,690.76 $0.00 $20,690.76 Fundraising Activities-Other ($4,091.94) $0.00 ($4,091.94) Total Fundraising Activities $132,594.25 $150.00 $132,744.25 100 Operating/Program Fund - Other $15,348.95 ($11,458.46) $3,890.49 100 Operating/Program Fund $114,138.71 ($11,328.46) $102,810.25 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,851.02 ($245.00) $7,606.02 4012 RC Animal Pit Bull Grant $4,555.00 $0.00 $4,555.00 4013 Pit Bull Misc. $873.78 $0.00 $873.78 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market ($1,548.50) $3,858.89 $2,310.39 4015b FF Festival $10,252.12 $0.00 $10,252.12 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising -Other $2,696.01 $0.00 $2,696.01 Total 4015 Events/Fundraising $16,958.08 $3,858.89 $20,816.97 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $1,006.51 ($204.41) $802.10 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter- Other $45,343.56 $1,367.00 $46,710.56 401 Affiliate RC Animal Shelter $219,129.04 $4,776.48 $223,905.52 402 Affiliate Armed ForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $4,130.00 $0.00 $4,130.00 404 Affiliate Senior Center- Other $32,637.40 $0.00 $32,637.40 404 Affiliate Senior Center $38,963.46 $0.00 $38,963.46 405 Affiliate Freedom Courtyard $105,843.87 $17,450.60 $123,294.47 406 RCHS Tennis $60.00 $0.00 $60.00 407 Wounded Military $65.00 $100.00 $165.00 $3,188,854.06 $10,998.62 $3,199,852.68 Reconciliation Summary PAL Checking-Statement Balance $ 246,319.58 PAL Register Balance $ 241,079.09 LAIF Account-Statement Balance $ 2,958,773.59 Deposits in Transit $ LAIF Account- Register Balance $ 2,958,773.59 BALANCE $ 3,199,852.68 Rancho Cucamonga Community Foundation CASH REPORT - Through July 31, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,563.76) $0.00 ($23,563.76) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $35,185.69 $0.00 $35,185.69 2011 Spring Event $9,110.00 $0.00 $9,110.00 2012 Chocolate &Wine Festival ($14,595.39) ($1,535.90) ($16,131.29) 2012 Golf Tournament ($7,500.00) $0.00 ($7,500.00) 2012 Party Train $1,720.00 $0.00 $1,720.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign -Other $8,095.75 $0.00 $8,095.75 I f Total Special Campaign $20,690.76 $0.00 $20,690.76 Fundraising Activities- Other ($4,091.94) $0.00 ($4,091.94) Total Fundraising Activities $132,744.25 ($1,535.90). $131,208.35 100 Operating/Program Fund - Other $3,890.49 $2,297.07 $6,187.56 100 Operating/Program Fund $102,810.25 $761.17 $103,571.42 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,606.02 $0.00 $7,606.02 4012 RC Animal Pit Bull Grant $4,555.00 $0.00 $4,555.00 4013 Pit Bull Misc. $873.78 $50.00 $923.78 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $2,310.39 $60.00 $2,370.39 4015b FF Festival $10,252.12 $0.00 $10,252.12 4015c Putt4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising - Other $2,696.01 $0.00 $2,696.01 Total 4015 Events/Fundraising $20,816.97 $60.00 $20,876.97 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $802.10 $4,797.00 $5,599.10 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter-Other $46,710.56 $638.25 $47,348.81 401 Affiliate RC Animal Shelter $223,905.52 $5,545.25 $229,450.77 402 Affiliate Armed ForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pae Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $4,130.00 $0.00 $4,130.00 404 Affiliate Senior Center- Other $32,637.40 $0.00 $32,637.40 404 Affiliate Senior Center $38,963.46 $0.00 $38,963.46 405 Affiliate Freedom Courtyard $123,294.47 $14,025.00 $137,319.47 406 RCHS Tennis $60.00 $0.00 $60.00 407 Wounded Military $165.00 $0.00 $165.00 $3,199,852.68 $20,331.42 $3,220,184.10 Reconciliation Summary PAL Checking -Statement Balance $ 283,817.02 PAL Register Balance $ 258,782.45 LAIF Account-Statement Balance $ 2,958,773.59 Deposits in Transit $ 2,628.06 LAIF Account- Register Balance $ 2,961,401.65 BALANCE $ 3,220,184.10 Rancho Cucamonga Community Foundation CASH REPORT - Through August 31, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) MOO ($10,260.73) 10-11 Administration ($23,563.76) $0.00 ($23,563.76) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $35,185.69 $0.00 $35,185.69 2011 Spring Event $9,110.00 $0.00 $9,110.00 2012 Chocolate &Wine Festival ($16,131.29) $0.00 ($16,131.29) 2012 Golf Tournament ($7,500.00) ($3,349.98) ($10,849.98) 2012 Party Train $1,720.00 $0.00 $1,720.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 MOO $8,345.01 Special Campaign -Other $8,095.75 $0.00 $8,095.75 Total Special Campaign $20,690.76 $0.00 $20,690.76 Fundraising Activities -Other ($4,091.94) ($672.75) ($4,764.69) Total Fundraising Activities $131,208.35 ($4,022.73) $127,185.62 100 Operating/Program Fund - Other $6,187.56 $619.19 $6,806.75 100 Operating/Program Fund $103,571.42 ($3,403.54) $100,167.88 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,606.02 $0.00 $7,606.02 4012 RC Animal Pit Bull Grant $4,555.00 $0.00 $4,555.00 4013 Pit Bull Misc. $923.78 $0.00 $923.78 4014 Donors/Volunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $2,370.39 $25.00 $2,395.39 4015b FF Festival $10,252.12 $1,099.00 $11,351.12 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising - Other $2,696.01 $0.00 $2,696.01 Total 4015 Events/Fundraising $20,876.97 $1,124.00 $22,000.97 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $5,599.10 ($443.22) $5,155.88 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter-Other $47,348.81 $1,747.17 $49,095.98 401 Affiliate RC Animal Shelter $229,450.77 $2,427.95 $231,878.72 402 Affiliate ArmedForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $4,130.00 $0.00 $4,130.00 404 Affiliate Senior Center-Other $32,637.40 $0.00 $32,637.40 404 Affiliate Senior Center $38,963.46 $0.00 $38,963.46 405 Affiliate Freedom Courtyard $137,319.47 ($4,725.00) $132,594.47 406 RCHS Tennis $60.00 $0.00 $60.00 407 Wounded Military $165.00 $100.00 $265.00 $3,220,184.10 ($5,600.59) $3,214,583.51 Reconciliation Summary PAL Checking- Statement Balance $ 258,822.32 PAL Register Balance $ 253,181.86 LAIF Account- Statement Balance $ 2,961,401.65 Deposits in Transit $ LAIF Account- Register Balance $ 2,961,401.65 BALANCE $ 3,214,583.51 Rancho Cucamonga Community Foundation CASH REPORT - Through September 28, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($23,563.76) ($1,464.31) ($25,028.07) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $35,185.69 $0.00 $35,185.69 2011 Spring Event $9,110.00 $0.00 $9,110.00 2012 Chocolate &Wine Festival ($16,131.29) $0.00 ($16,131.29) 2012 Golf Tournament ($10,849.98) $16,102.67 $5,252.69 2012 Party Train $1,720.00 $0.00 $1,720.00 Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign -Other $8,095.75 $0.00 $8,095.75 Total Special Campaign $20,690.76 $0.00 $20,690.76 Fundraising Activities - Other ($4,764.69) ($752.56) ($5,517.25) Total Fundraising Activities $127,185.62 $15,350.11 $142,535.73 100 Operating/Program Fund -Other $6,806.75 $3,059.00 $9,865.75 100 Operating/Program Fund $100,167.88 $16,944.80 $117,112.68 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal- Foster Cat $7,606.02 $0.00 $7,606.02 4012 RC Animal Pit Bull Grant $4,555.00 ($371.08) $4,183.92 4013 Pit Bull Misc. $923.78 $0.00 $923.78 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $2,395.39 $0.00 $2,395.39 4015b FF Festival $11,351.12 $1,768.00 $13,119.12 4015c Puff 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising -Other $2,696.01 $0.00 $2,696.01 Total 4015 Events/Fundraising $22,000.97 $1,768.00 $23,768.97 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $5,155.88 $0.00 $5,155.88 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 $0.00 $79,163.16 401 Affiliate RC Animal Shelter- Other $49,095.98 $753.00 $49,848.98 401 Affiliate RC Animal Shelter $231,878.72 $2,149.92 $234,028.64 402 Affiliate Armed ForcesBanner $190.00 $0.00 $190.00 03 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center I . . 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $4,130.00 $0.00 $4,130.00 404 Affiliate Senior Center-Other $32,637.40 $400.00 $33,037.40 404 Affiliate Senior Center $38,963.46 $400.00 $39,363.46 405 Affiliate Freedom Courtyard $132,594.47 ($713.98) $131,880.49 406 RCHS Tennis $60.00 $0.00 $60.00 407 Wounded Military $265.00 $0.00 $265.00 $3,214,583.51 $18,780.74 $3,233,364.25 Reconciliation Summary PAL Checking - Statement Balance $ 251,384.11 PAL Register Balance $ 271,962.60 LAIF Account- Statement Balance $ 2,961,401.65 Deposits in Transit $ LAIF Account- Register Balance $ 2,961,401.65 BALANCE $ 3,233,364.25 Rancho Cucamonga Community Foundation CASH REPORT- Through October 31, 2012 Beginning MTD Revenue Ending Cash Balance (Expenses) Cash Balance 100 Operating/Program Fund 09-10 Administration ($10,260.73) $0.00 ($10,260.73) 10-11 Administration ($25,028.07) ($96.98) ($25,125.05) Fundraising Activities 2008 Golf Tournament $155.97 $0.00 $155.97 2009 Gala $3,273.72 $0.00 $3,273.72 2009 Golf Tournament $45,991.35 $0.00 $45,991.35 2010 Golf Tournament $42,804.09 $0.00 $42,804.09 2011 Golf Tournament $35,185.69 $0.00 $35,185.69 2011 Spring Event $9,110.00 $0.00 $9,110.00 2012 Chocolate & Wine Festival ($16,131.29) $0.00 ($16,131.29) 2012 Golf Tournament $5,252.69 ($11,223.83) ($5,971.14) 2012 Party Train $1,720.00 $0.00 $1,720.00 2013 Chocolate &Wine Festival $0.00 ($7,500.00) ($7,500.00) Special Campaign 2010 Flemings Event $4,250.00 $0.00 $4,250.00 ' 2010 Hearts for Arts $8,345.01 $0.00 $8,345.01 Special Campaign - Other $8,095.75 $0.00 $8,095.75 Total Special Campaign $20,690.76 $0.00 $20,690.76 Fundraising Activities - Other ($5,517.25) ($1,500.00) ($7,017.25) Total Fundraising Activities $142,535.73 ($20,223.83) $122,311.90 100 Operating/Program Fund -Other $9,865.75 $42,097.48 $51,963.23 100 Operating/Program Fund $117,112.68 $21,776.67 $138,889.35 200 Endowment Fund $2,672,610.07 $0.00 $2,672,610.07 301 Restrctd J McNay Memorial $1,463.16 $0.00 $1,463.16 302 Restrctd Yth Achievement $171.40 $0.00 $171.40 303 Restrctd Off Leash Dog Pk $125.00 $0.00 $125.00 304 Restrctd Curatalo Memorial $398.84 $0.00 $398.84 305 Restrctd R. Lewis Memorial $660.51 $0.00 $660.51 401 Affiliate RC Animal Shelter 4010 Care & Enrichment $10,000.00 $0.00 $10,000.00 4011 RC Animal - Foster Cat $7,606.02 ($118.95) $7,487.07 4012 RC Animal Pit Bull Grant $4,183.92 $0.00 $4,183.92 4013 Pit Bull Misc. $923.78 ($115.71) $808.07 4014 DonorsNolunteers $8,377.93 $0.00 $8,377.93 4015 Events/Fundraising 4015a FF Flea Market $2,395.39 $0.00 $2,395.39 4015b FF Festival $13,119.12 $12,997.95 $26,117.07 4015c Putt 4 Paws $5,558.45 $0.00 $5,558.45 4015 Events/Fundraising - Other $2,696.01 $0.00 $2,696.01 Total 4015 Events/Fundraising $23,768.97 $12,997.95 $36,766.92 4016 Fostering $10,000.00 $0.00 $10,000.00 4017 Medical $5,155.88 ($1,521.05) $3,634.83 4018 Staffing $35,000.00 $0.00 $35,000.00 4019 Renovation $79,163.16 ($1,735.00) $77,428.16 401 Affiliate RC Animal Shelter-Other $49,846.98 $248.00 $50,096.98 401 Affiliate RC Animal Shelter $234,028.64 $9,755.24 $243,783.88 402 Affiliate Armed ForcesBanner $190.00 $0.00 $190.00 403 Affiliate Pac Elec Trail $35,035.00 $0.00 $35,035.00 404 Affiliate Senior Center 2011 Senior Gala $2,196.06 $0.00 $2,196.06 2012 B&W Gala $4,130.00 $0.00 $4,130.00 404 Affiliate Senior Center-Other $33,037.40 ($56.98) $32,980.42 404 Affiliate Senior Center $39,363.46 ($56.98) $39,306.48 405 Affiliate Freedom Courtyard $131,880.49 $1,842.75 $133,723.24 406 RCHS Tennis $60.00 $0.00 $60.00 407 Wounded Military $265.00 $0.00 $265.00 $3,233,364.25 $33,317.68 $3,266,681.93 Reconciliation Summary PAL Checking -Statement Balance $ 273,142.35 PAL Register Balance $ 302,636.30 LAIF Account- Statement Balance $ 2,961,401.65 Deposits in Transit $ 2,643.98 LAIF Account- Register Balance $ 2,964,045.63 BALANCE $ 3,266,681.93 Center for Nonprofit Management - Branding and Cause Marketing Page 1 of I • N P ROFIT MANAGEME i I Membership Support About CNM Contact Seminar Calendar Branding and Cause Marketing Wednesday,December 12 2012,9:30am- 12:30pm I ® Attend Branding and Cause Marketing for$85 5I I Discounts available to members-click here to sign upl search.—. _ J Go _--_—_--- -- - — Immerse yourself in the fast growing area of cause marketing.Get guidance on how to work with corporate partners to raise money,volunteers and awareness for your nonprofit organization.This practical,hands-on workshop will enable you to assess your organization's readiness for cause marketing and teaches exactly what is involved in creating successful relationships.By the end of the session,you will understand exactly what your nonprofit can gain and what it can offer in Cause marketing partnerships. What you will learn: -What is Cause marketing and what kinds of Campaigns work? -What is the right amount of time and resources to devote to Cause marketing for my nonprofit? -Should I focus on a particular type of Cause marketing?If so.which ones? -What are examples of Cause marketing that fit my organization? -How do I find and solicit Cause marketing partners? -How do I ensure that the partnerships work without hiring new staff or devoting too much time to cause marketing? Instructors Bio: Matt joined the Incite team in 2010 after 15 years of service and business development in the nonprofit world.Matt has led more than 40 Cause marketing Campaigns in his career so far, including work with Verizon,Homeboy Industries,the U.S.Army,the Los Angeles County Department of Public Health,and MAZON. His dedication to fundraising and organizational leadership has generated over$25 million in support for various charities. At California Literacy,Matt created the nation's first Health Literacy Initiative with support from Kaiser Permanente,Pfizer,Inc.,and The California Endowment.He also worked with Washington Mutual(now Wachovia)to launch a statewide public awareness Campaign called Cities That Read, ultimately engaging more than 150 California cities.Matt is a dual graduate of Stanford University (BA'94 and MA'95)and a long-time Angeleno. Location: Flintridge Center,236 West Mountain Street,Suite 117 Pasadena, CA 91103 Back ®2012 Center for Nonprofit Management 1000 N.ALAMEDA ST.,SUITE 250,LOS ANGELES,CA 90012 I P 213.687.9511 1 F 213.687.7159 http://www.cnmsocal.org/option,com_events/task,view—detail/agid,641/year,2012/month,... 11/14/2012 — — -- --- -7 Members attend 1/2 �1„ h •7 +UoQ ntiT day sessions for j f Goo • - _=�c•9 ,c� • •: FREE. cnmsocal.org/membership hank You JANUARY FEBRUARY cnm Our Funders: 11 1 The Ahmanson Foundation Grantseeking Fundamentals Marketing Academy:Visual Branding American Express Foundation 3-Part Series Bank of America Charitable Foundation WEBINAR California Community Foundation Learn about the grantseeking landscape, Leverage your marketing and videos to build The California Endowment The California Wellness Foundation research resources,and fundamentals for supporters through branding,messaging, Chevron grant writing success. production and building a video pitch.The City of Los Angeles-Dept. of Cultural Affairs 10:30am-12:00pm--S40 winning pitch will receive a free professionally The Eisner Foundation p produced video! Los Angeles County Arts Commission 18 Course continues 2/15 and 3/2 Mullin TBG, A Prudential Financial Company Strategic Technology on a Nonprofit The Ralph M. Parsons Foundation Budget �170:OOam-2:30pm--$125 The Rose Hills Foundation / S. Mark Taper Foundation Learn how to think strategically about Cause Marketing/Corporate Partnerships Southern California Edison technology,and gain actionable tips to WEBINAR The California Endowment help turn that strategy into implementable, Wells Fargo Foundation affordable,appropriate plans that result in Immerse yourself in the fast growing area of real benefits. Cause Marketing.This proven strategy adds Our Partners: revenue generating and awareness raising 9:30am-12:30pm--$85 resources for non-profits.Attendees will ANT-i 47PI ( DRUCKER gain new insights and ideas for developing 1 [JNIVI'1LSITY .�. v �SCHOOL 1 � sponsorships,strategic partnerships and what ”. �.ns nEi.cv to look for in forming media partnerships. © Lill aLa Piana Employee Evaluations that Really Work 10:30am-12:OOpm--$40 AZUSA PACIFIC ° -• This seminar will equip you to convert Q 11..,1 a rather unproductive exercise into a V -U:yt tic. comfortable,valuable and effective Volunteer Management Made Easy rkmi.n management tool for improving your 1DLNDA110, employees'performance. Organizations that strategically engage BO.ARDSOURCE MULLINTf SIGvolunteers are able to be as or more effective 9:30am-12:30pm--$85 as their counterparts—at half the cost.Learn how to invest in volunteers to help you meet 19 Copied Croup- . 24 your goals in these difficult economic times. r,.,,,i°„a•. Making Meetings Work! Walk away with specific methods for �T 9:30am-12:30pm--$85 a SC facilitating meetings that are effective 14 Compa$$P&ntnl„w•l+, and result in decisions that help move Meet the Funders an organization forward.Explore group decision making,tools for agenda buildingJoin funders in small,rotating roundtable , Our Board: discussions as they share the latest best time management,and ways to encourage practices,concrete steps and suggestions to Chair attendee participation. increase your organization's competitiveness. Marilyn Flynn, 9:30am-12:30pm--S85 10:00am-12:00pm--$75 Dean, USC School of Social Work Secretary 25 16 Rod Hagenbuch, COO, Hillcrest Wells Advisors LLC Nonprofit Management Fundamentals Strategic Organizational Planning Members Nonprofit leaders face a whole spectrum 2-Part Series R. Daniel Banis, First American Trust of management issues.Learn best What does an effective planning process Ron Hartwig, J. Paul Getty Trust practices and tools for board governance, look like for your organization?Together we Randal Hernandez, Union Bank fund development,financial management, will determine steps,identify participants, Joseph M. Lumarda, Capital Group Companies strategic thinking,planning and evaluation. and equip you with tools and strategies to Fran Inman, Majestic Reality Foundation Jim Moffatt, Deloitte Consulting LLP 9:30am-3:30pril 25 leverage planning to achieve your goals. Patricia Perez, VPE Public Relations 9:30-am-3:00pm--S125(up to 4 for the Trevor Ware, FCI Management Inc price of 1) Stay connected: §j cnmsocal.org CPHONE: 213-346-3253 OEMAIL: education®cnmsocal.org *WE ACCEPT, VISA,MC&AMEX ^ i FEBRUARY continued 29 19 Acnm 21 Technology:Advanced Excel Social Media Conference Facebook 101 for Nonprofits Roll up your sleeves and work with an Excel The last event was standing room only!Hear New to Facebook?Have an account but unsure expert,who will walk you through time-saving from the experts on how social media can be how to make the most of it?Join us for a step- tools using Excel,including the use of Formulas, used to educate,mobilize,and organize to build by-step on developing and improving your AutoFill,Absolute Cell References,and awareness and community action around your nonprofit Facebook Page by leveraging the Functions to name a few.Laptop provided. organization's cause. many components of a Facebook page, 9:30am-12:30pm10:00am-2:00pm--$75 9:00am-4:00pm--$125 f` MARCH 22 Facebook Optimization for Nonprofits G Facebook has 800 million users! Learn to V Coaching is Hot! target your audience and build meaningful The Form 990:What the Public Sees relations with supporters and donors using your Executive coaching is becoming a core tool for nonprofit's Facebook Page,FacebookAds,and Does your 990 reflect your organization in the developing and sustaining effective leaders and Facebook Data Analysis Tools. best possible light?The Form 990 is a public building more robust organizations.Learn how 12:30am-3:30pm document most commonly reviewed by donors to put coaching to work for you and experience and staff.Executives,managers,financial and a free individual session. $85 each or$125 for both board members learn what you should took for 8:00am-10:30am--FREE! as you review your organization's next 990. Recommended for Executives and Senior 22 9:30am-12:30pril Directors Fundraising for the 1-Person Development 8 I Office Grantseeking Fundamentals 27 j I Finding the time to fundraise may seem Learn about the grantseeking landscape, Writing Fundable Proposals f impossible. Learn fundraising technics and research resources,and fundamentals for grant writing success. Learn key effective grant writing techniques, build an annual plan to make the most of your time,assets,and help keep you on track 9:30am-12:30pm including making a strong case for your goals, objectives,methods,evaluation,budget and 9:30am-12:30pril1 r� future plans.Program planning and funding J research sources will also be shared. 23 Raising Funds?Create and Implement a Plan for Success 9:30am-12:30pm--S85 Strategic Organizational Planning 2-Part Series Focus your fundraising efforts to yield the 28 Continued from 2/16 strongest results.This session will review key Evaluation 2-Part Series What does an effective planning process look components of the fundraising planning process like for your organization?Together we will and builds in time for you to start drafting your Explore the advantages and limitations of determine steps,identify participants,and own fundraising plan. evaluating program effectiveness. Learn how equip you with tools and strategies to leverage 9:30am-12:30pm--$125 to plan for an evaluation,identify evaluation i planning to achieve your goals. objectives and use practical evaluation 9:30-am-3:00pm--$125(up to 4 for the 14 methods. price of 1) Supervising for Success Course Continues 3/29 24 Spend a day to sharpen your supervisory 9:30am-12:30pm--$125 Board Chair Academy tool kit,from managing staff performance,to 29 communication skills,and motivating people to (5-Session Course) achieve organizational goals. . Technology Deals and Strategies for Nonprofits WEBINAR Board members and executive directors,this 9:30am-4:00pm--5125 interactive academy for up to 4 from your Learn how to make strategic technology organization will have you working as a team to 16 decisions and where to access effective money create a legacy of leadership and sustainable board governance. Professional Coaching Training saving resources. 8-Session Course 10:30am-12:00pm--S40 8:30am-12:00pm See page 7 for full details Become a member and you and your staff can attend unlimited half-day courses For More Membership information visit cnmsocal.org/membership Community Foundation it Arts Board and Committee Meeeting Schedule-FY 2012/13 Canted:June R,20121Updated 8115112 z Meetings Date Time Golf Committee Monday,July 9, 2012' 4:00 PM X X X Chair Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,August 6, 2012 4:00 PM X X X Chair Executive/Finance Committee Wednesday,August 8,2012 9:00 AM X X Chair X Board Development Committee Thursday,August 16,2012 9:00 AM X X X X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Wednesday September 5,2012' 4:00 PM X X X Chair Arts Giving Committee Wednesday,September 12,2012 4:00 PM X Chair X X X Board Meeting(Special) Tuesday,September 18,2012 5:00 PM X X X X X Chair X X X Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,October 1,2012 4:00 PM X X X Chair Executive/Finance Committee Wednesday,October 10,2012 9:00 AM X X Chair X Golf Committee Monday,October 17,2012' 4:00 PM X X X Chair Annual Campaign Committee TBD TBD X X X Chair Golf Committee Monday,November 5,2012 4:00 PM X X X Chair Arts Giving Committee Wednesday, November 14,2012 4:00 PM X Chair X X X Board Meeting Wednesday,November 14,2012 5:00 PM X X X X X Chair X X X Annual Campaign Committee TBD TBD X X X Chair Executive/Finance Committee Wednesday,December 12.2012 9:00 AM X X Chair X Annual Campaign Committee TBD TBD X X X Chair Arts Giving Committee Wednesday,January 9,2013 4:00 PM X Chair X X X Board Meeting Wednesday,January 9,2013 5:00 PM X X X X X X X X X Annual Campaign Committee TBD TBD X X X Chair Spring Events/Party Train Committee TBD-January Meeting TBD X Chair X X Executive/Finance Committee Wednesday,February 13,2013 9:00 AM X X Chair X Annual Campaing Committee TBD TBD X X X Chair Spring Events/Party Train Committee TBD-February Meeting TBD X Chair X X Board Development Committee Thursday,February 21,2013 9:00 AM X X X Chair Board Workshop TBD-March 2013 TBD X X X X X X X X X Golf Committee Monday,April 1,2013 4:00 PM X X X Chair Arts Giving Committee Wednesday,April 10,2013 4:00 PM X Chair X X X Board Meeting - Wednesday,April 10,2013 5:00 PM X X X X X X X X X Annual Campaign Committee TBD TBD X X X Chair Spring Events/Party Train Committee TBD-April Meeting TBD X Chair X X Golf Committee Monday,May 6,2013 4:00 PM X X X Chair Executive/Finance Committee Wednesday,May 8,2013 9:00 AM X X Chair X Board Development Committee Thursday,May 16,2013 9:00 AM X X X Chair Annual Campaign Committee TBD TBD X X X Chair Spring Events/Party Train Committee TBD-May Meeting TBD X Chair X X Golf Committee Monday,June 3,2013 4:00 PM X X X Chair Arts Giving Committee Wednesday,June 12,2013 4:00 PM X Chair X X X Board Meeting Wednesday,June 12,2013 5:00 PM X X X X X X X - X X Annual Campaign Committee TBD TBD X X X Chair Spring Events/Party Train Committee TBD-June Meeting TBD X Chair X X Oates/times forannual Campaign a Spring Eventsfis"Train Committees not indicated as Committees do not have a rsgutsr meeting schedule tstabtished. re scheduled dote due to holiday/known conflict Co mfla8ovrdsfcannuniryfwu tionlcom ttee:lM de vtewt.2al2.:pI 3.+(x c� Wagner Event Management Rancho Cucamonga Community & Arts Foundation $1,000,000 Golf Tournament, presented by Burrtec Waste Industries 2012 General Overview 1 am very proud to report that the RCCAAF event was conducted and presented as well as an event could be, based on the current economic climate and minimum participation by some of the RCCAAF Board of Directors. As the Tournament Director, no complaints were received during the entire day! There were dozens of positive comments and feedback during the event. For the first time in the history of this event, all of the Board of Directors attended the event. In addition, I really appreciated each Board member that came up to me and thanked me for my efforts. The offices of Nettie Nelson and Francie Palmer, along with assistance of Daniel Schneider were excellent and the entire Rancho Cucamonga Community& Arts Foundation (RCCAAF) staff was a pleasure to work with. The volunteers did an outstanding job again this year. Anything reasonably asked of the City and RCCAAF staff was accepted with enthusiasm and professionalism. Richard Madsen did a great job as Chairman of the Golf Committee. The expansion of the Golf Committee was a good improvement in 2012, however, should be expanded additionally for 2013. The addition of two(2)outside delegates on the Golf Committee helped and we should build on this involvement. If the responsibilities, objectives, goals and tasks are expanded by each individual Board member, the results can be remarkable. If we take on the challenge that"each"of the current Board members will sell one(1)additional sponsorship,the event would have been SOLD OUT. As I have indicated many times, the events business is a"NUMBERS"game. For every company that does not participate, attendance is affected with an end result of lost mulligan's, raffle and auction sales, as well as sponsorship dollars. A very positive indicator was that collectively, seven (7) new sponsors were secured for the event in 2012. We need to bring more new companies to fruition in 2013! Perhaps on the negative side is that in the sixteen years of running golf tournament, this is perhaps the first event that did not sell 3-5 foursomes/sponsorships in the last 30 days prior to the event. I do not know that complacency set in or a lack of effort by all. As 1 check my records, we did not add any new or renewal companies to the equation during the last month leading up to the event. It should be noted that there were companies that I perceived as 100%attending, in fact did not renew(See Attached). To ensure the growth and additional profitability of the event, we must make a concentrated effort in re-securing those companies(38)that participated in 2010 & 2011, and get them to"come- back in 2013"(See Attached). If this done,the event will SELL OUT immediately! recommend that the pricing structure in selling sponsorships remain the same for 2012, until the economic situation improves. It should be noted that some sponsorships were sold at a lesser number than in 2011 and/or special compensation was made for different circumstances. Rancho Cucamonga Community&Arts Foundation,Post Golf Tournament Report 2012,Page 2 One of the surprises for 2012 was that we had ten (10)women as participating in the golf activities. This is the most female participants that 1 have ever had in a golf tournament. This had a very small impact on the expenses. By the design of this event from the beginning, all female golfers receive a$50.00 Victoria Gardens Gift Card, in lieu of a polo shirt,thus a small additional cost to the tournament and additional men's polo shirts left over in inventory. In evaluating the overall performance of the event, including the raffles and auctions, it became apparent that we had an overall absence of upper management and/or owners of businesses that have typically attended the event,therefore greatly affected the"pool and participation"of money spent. There were companies that continue to support this event, however it seemed that a lot of the golfing spots were given to employees this year,thus lowering the demographic levels and spending. This is relevant in the mulligan and raffle sales, as well as the Live& Silent Auctions. It becomes more evident with each auction that t manage,that is it more important of"who (bidders) is in the room,than what(auction items)are in the room". This was the case with this year's Live Auction. We had some great items, however, there was a lack of either interested or qualified bidders in the audience! All of the winning bidders in this year's Live Auction were either top executive management or owners of businesses. 1 recommend again this year that we eliminate the printing of the tri-fold event brochure, based on the fact that we have not sold any individual playing spots since the event has been developed in 2008. This should be available only in an "electronic format". Corporate customers are 100% of our sales! The elimination of printing the "marketing brochure" and "save the date cards" would be approximately$1,209.25 (2012 costs). The 2012 event produced a net profit of$31,856.06.The net profit decreased from 2012 vs. 2011 and was less than $200 ($192.01). Collectively, we are in a great position to continue and grow the event in all aspects, including profits in 2013. Rancho Cucamonga Community& Arts Foundation should be extremely proud of the event that was produced in 2008, 2009, 2010,2011 and 2012,and the results thereof even in a today's economy. This event over the five(5)years has produced profits of$230,838.59! 2009 vs.2010 vs. 2011 vs.2012 Comparisons by the Numbers: 2009 2010 2011 2012 Number of Sponsors&Donors 27 31 33 34 Golfing Sponsorships 17 28 26 25 Non Golf Sponsorships 8 6 4 4 Donors 4 7 3 2 Golfers(Actual) 80 94 112 113 Donations $ 4,400.00 $ 4,900.00 $ 3,250.00 $ 2,500.00 Mulligan&Raffle Sales $ 3.947.00 $ 4,443.00 $ 6,750.00 $ 4.923.00 Live Auction $ 8.795.00 $ 7.950.00 $ 4.200.00 $ 6.100.00 Silent Auction $ 3.805.00 $ 4,065.00 $ 0 $ 5.495.00 Other Revenue $ $ 435.00 $ 2.555.00 $ 910.00 Raffle,Prizes&Awards Pool $148,731.66 $1,149,823.97 $1.162,683.17 $1,169.789.17 Board Members 7 12 13 9 Volunteers&Staff 31 38 31 34 Gross Receipts $ 89.823.00 $ 113,353.47 $ 97,485.00 $ 100.389.00 Net Profit $ 36,361.51 $ 48,738.92 $ 32,048.07 $ 31,856.06 Rancho Cucamonga Community&Arts Foundation, Post Golf Tournament Report 2012,Page 3 Red Hill Country Club The Red Hill Country Club staff was as professional and competent as it comes in the industry. The facility for our purposes is excellent. The staff headed by Mark Campbell, GM, along with John Faheem,Jacob Banagna and Jim Porter was an extreme pleasure to work with and performed all assigned tasks with excellent results. Red Hill CC has been booked for this event to be held on October 28, 2013. Thank You Notes Handwritten "Thank You"notes should be sent to all companies/donors/individuals that participated in 2012. In addition,e-mail addresses were collected at Registration. I recommend that the Chairman of the Board send an e-mail to each participate,thanking them for attending and letting them know how much their support was appreciated and that we look forward to their participation in 2013. Charitable contributions, success stories, and other related information should be included in the mailing and/or e-mail. Recommended Changes,Improvements and Status-Quo Positions The following recommendations are purely to improve, enhance and elevate the RCCAAF Golf Tournament to a higher level next year and in the future. It is suggested that a 3-year plan should be drafted with goals and objectives clearly defined, including charitable contributions. 1) Sign a new contract in the next 30 days with Wagner Event Management for 2013. 2) The RCCAAF Golf Tournament should be positioned and realized as the main RCCAAF fund raising event in 2013. 3) Ask Richard Madsen to be the Golf Committee Chairperson for 2013. 4) Starting immediately,all of the companies that made the comments, "Get back to us next year..."should be contacted and reminded that we are looking forward to their participation and/or support. Another comment heard, "I already spent my sponsorship dollars for 2012..." If we approach these entities now, perhaps this rhetoric's will not be used for an excuse. 1 will provide those company and contact information in late December. In addition, all companies that did not renew in 2012 should also be contacted now, so that they can have in their budget for 2013. 5) Expand (minimum of two(2) new persons)the"Golf Committee" nine(9)months in advance of the Tournament date to establish goals and objectives. Begin assignment of tasks approximately nine(9) months in advance for the solicitation of raffle items, selling sponsorships and donation of auction items. 6) Establish as a commitment to being a RCCAAF Board of Director, that you must "pledge"a minimum of$5,000 in sponsorships or donations to the event in 2013! 7) As defined earlier in this report, each Board member's goal should be: 1. Renew all sponsors from 2012, 2011 and 2010, 2. secure at least one(1)new sponsor for 2013. These are realistic and attainable goals and should be realized for the good of the event and RCCAAF. Efforts should also be taken to secure raffle&auction items... Rancho Cucamonga Community&Arts Foundation,Post Golf Toumament Report 2012,Page 4 8) A "Target Account" list of new companies with affiliations(Vendors& Suppliers)to the city will be assembled in January. New contracts are issued on a monthly basis. We should contact these companies while the"iron is hot", soon after the award of contracts. 9) Keep the name of the tournament the RCCAAF"Million Dollar"Golf Tournament for future years. 10) Keep the"Hole-in-One"awards and the"Raffle Prize Pool"at the same levels or more in 2013. 1 1) The following five(5)"marquee"activities of the event should become the foundation of the Tournament. These areas should be highlighted, improved and enhanced in each year of the event. a. The"Raffle"was a huge success and should be the"main"focus in the marketing and selling of the event. The presentation of raffle items adjacent to the podium in the banquet room worked extremely well and will be utilized again in 2013. b. The"Live Auction" was also very popular; however,the lack of qualified bidders (one person indicated that there were"crickets" in the room), quality of items and sheer numbers of attendees affected the outcome. C. The"$50,000 Putting Contest"was a big hit with the participants. This presentation will remain a staple of the event. d. The Million Dollar Hole-in-One contest was well received and should be an annual event. e. The"Silent Auction" should be expanded for the event in 2012. The Silent Auction is a mainstay activity for all charity golf tournaments. It is imperative that the Board of Directors engage in the solicitation of items. 12) It is suggested that as a part of the"Snack&Beverages"sponsorship package, each "Snack& Beverage Sponsor" should have presence on-site. 13) The quality of the"Gift Pak"was a big success, especially the"Arnold Palmer Throw". The same budget guidelines should be used again in 2013. 14) The Long Drive Contest featuring Kendra Vallone was a big success and should be brought back as an annual activity. It produced a net profit of$560.00. 15) 1 am suggesting that the"Spinning Wheel" Challenge on Hole#1 be eliminated. The golf course played extremely slow in 2012 and Hole# 1 was backed-up threesomes or foursomes deep several times. The total revenue for this activity was $420.00 and included`left-over" items from 2012. 16) Bring Famous Dave's BBQ back as the Lunch presenter again in 2013. Rancho Cucamonga Community&Arts Foundation,Post Golf Tournament Report 2012,Page 5 17) It is suggested again this year to improve the numbers and the presentation of the event,each sponsor will be asked to"donate"one(1) item for the auctions. Silent or Live Auction as part of their sponsorship. Auctions & Raffles Solicitation As indicated numerous times in this report, it should be the objective of each Board member to solicit and secure donated items for the raffle and especially for the Silent& Live Auctions. The successful acquiring of these items guarantees 100% profitability to the bottom line. Items either procured, donated, solicited or arrangements made by: Wagner Board or Staff Silent 54 2 Live 6 3 Raffle 34 0 Dollars Owed At the time of this revised report per Nicole(11-13-12)the following companies had an outstanding balance owed(See Payment Spreadsheet). Electronic invoice copies have been sent to each company and requested that the amount due be paid by the 10th of December 2012. It should be noted that the Tournament has always collected 100%of all revenues. Summary Our goal for 2013 will be to get back to a net profit of$50,000+,which 1 believe is completely obtainable. With proper advance planning and the collection of an expanded Golf Committee and the renewed support of the RCCAAF Board of Directors, we will achieve the goals that are presented before us all... It is absolutely imperative that each Board member buy into the event with the financial support, generating new partnerships, as well as attending the event. Collectively, we have something very good with the ability to create something great. The structure of the event with golf as the catalyst, charity as the drive and a preparative attitude for details will be the formula for success in the year's to come! The Tournament in five(5)years has raised $230,838.59... Renee and I would like to say"Thank You" for this opportunity, and we look forward to working with you next year and the years to come. Attachments Budget 2012 Board of Directors—Report Card 2012 Sponsorship Payments 2012 Sponsors 2010-2011 &Targets for 2013 RCCAAF Golf Tournament Event—Five Year Summary Report Auctions&Remaining Inventory (Revised 11-13-2012)FLNAL Rancho Cucamonga Community &Arts Foundation Golf Event Budget 2012 Exhibit A EXPENSES Based on 113 # Description Actual 12' Budget 12' Comments Notes 1 Site Fee $ 12,430.00 $ 15,840.00 RHCC @$110.00(112 in 11') Based on 144-Actual 113 in 12' 2 Amateur Gift Pak/Ladies Gift Cards $ 8,668.30 $ 8,250.00 $55.00 Budget X 150,Same Budget as 2010&2011 Inventory Remaining 3 Official Program &Auction Guide $ 55.33 $ 175.00 Materials Only Donated by Wagner&Canon 4 Breakfast $ 2,993.79 $ 3,000.00 Actual in 2011, $3,082.35 Actual$24.00-20120(124) 5 Plaques $ 937.43 $ 1,450.00 $30.00 x 34 Actual 35-2011 6 Administrative Costs Office Supplies) $ 427.11 $ 500.00 Paper,Auction, Postage, Ink,Pens, Raffle Tickets,etc. 7 Awards Banquet $ 7,468.15 $ 8,000.00 $50 X 125(includes 20%Gratuity&8.75%Sales Tax) Actual$50.00 in 2012(150) 8 Winners Awards 3 Places $ 1,010.00 $ 1,218.00 $150 First,$100 Second, $50 Third(4 Each) Gift Cards-Victoria Gardens 9 Puttin Contest $ 2,880.00 $ 2,880.00 Putt for$50,000($20.00)per person Based on 112 Participants 10 Audio-Visual $ 318.38 $ 425.00 24'Black Pipe&Drape-Awards Banquet Add$300 to Budget 11 Staff&Volunteer Shirts $ 430.00 $ 500.00 20 X$25,+logoed(replacement or new only in 2011) Had 37 Volunteers+1 Logo/Add 12 Raffle Guarantee-Cash Prize $1,000 $ 1,000.00 $ 1,000.00 Cash Same as 2010 13 Hole-in-One Insurance $ 2,633.00 $ 2,700.00 4 Holes in 10' Budget based on 144 Golfers in 2011 14 Printing Costs $ 1,209.25 $ 850.00 1 Save the Date($138.18)Logo($50)Brochure($1,092.69) Eliminate in 2013 15 Auction Processing $ 259.91 $ 250.00 Estimated 16 Closest to the Pin & Longest Drive $ 606.00 $ 650.00 $100.00 per,4 Closest Pin,2 Longest Drive(MeNWomen) Gift Cards-Victoria Gardens 17 Raffle Items $ 4,087.91 $ 5,000.00 (Raffle Items Only, No Auction Items) Includes Consignment Items 18 Beer,Soft Drinks,Water,Ice,Snacks $ 1,411.74 $ 1,400.00 Budget 9 Stations+Snacks&Beverages(6 in 10')(6 in 11') Red Hill$125 per station 19 Photographer $ 775.00 $ 775.00 For Marketing&Promtional Future Use-Team Photo Sherrie Moore Photography 20 Management Fee $ 15,000.00 $ 15,000.00 Wagner 21 Signs, Banners, Etc. 1,000.00 New Sponsors/Logos=New Signs 22 Miscellaneous 150.00 Rental Truck, Insurance,etc. 23 PettyCash OUT 150.00 Start-Up Dollars(wash) Start($150)&Hole#1 &#14($60 ea.) 24 Bar 1,575.00 Hosted Bar,(Wine,Soft Drinks, Beer Only) Cost++ 25 Million Dollar Hole-in-One Contest 950.00 $190 per person(5 players)Policy(5 in 2011) 5 in 2012 27 Management Commission TTL $ 6801 73,688.00 REVENUES # Descri tion Actual 12' Budget 12' Comments Notes A Non-Golfing Sponsorships $ 6,750.00 $ 30,000.00 See Sponsorship Spreadsheet Based on Sell-Out(144 Golfers) B Golf S onsorshi s $ 72,000.00 $ 102,500.00 See Sponsorship Spreadsheet Based on Sell-Out(144 Golfers) C Greg Artist-Auction Sales Not in 2012 D Raffle & Mulli ans $ 4,923.00 $ 6,750.00 (Avg$53-08')(Avg$32-09')(Avg$46-10')(Avg$54-11') (Avg$44-12')5 yr.Avg-$45.80 PP E Award Banquet Dinners $ 550.00 $ 350.00 11 additional Dinners in 2012 F Donations $ 2,500.00 $ 3,000.00 Union Bank G 1 PettyCash IN $ 270.00 1 $ 150.00 Start($150)&Hole#1 ($90) H Live & Silent Auctions $ 11,595.00 $ 10,000.00 $18,550 in 2008, (2010 Live$7.950+Silent$3,800) Live($8,795) Silent($3,805)09' 1 Lon Drive & Hole#1 Wheel $ 900.00 $ 750.00 Long Drive($600)Spin Wheel($420)less start-up$120 J Refund $ 901.00 International Hole-In-One TTL $ 100,389.00 $ 153,500.00 P&L Revenues $ 100,389.00 $ 153,500.00 Ex enses $ 68,532.94 1 $ 73,688.00 Profit $ 31,856.06 1 $ 79,812.00 FINAL 11-8-2012 RCCAAF BOD GOLF TOURNAMENT SALES 2012 Target 2011 Sponsors Total Sponsors Board of Directors New Cash Cash 2011 Cash 2012 TOTAL 2012 Sponsors& Cash Donation Companies in 2010+2011+2012 Arguello,Al* $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 5,625.00 Bank of America$5,000,WLCArchitects$625 Ba rag,Taro $ 5,000.00 $ 5,000.00 $ 5,000.00 Rancho Specialty$3,000,Upland Rehab$2,500,Dr.Scott Goldman$2,500 Brawn,Rosemarie $ 5,000.00 $ 3,750.00 $ 8,750.00 $ 2,500.00 Firth Rizson Rings$1,250,CU Direct$2,500,McGladery$2,500 Bryan,Linda $ 5,000.00 $ 2,500.00 $ 7,500.00 Pitassi Architects$2,500 Galindo,Thomas' $ 5,000.00 $ 6,000.00 $ 11,000.00 1 $ 5,000.00 BBVA Compass Bank$1,250,Stone&Youngberg$1,000,RC Quakes$2,500 Best,Best&Krieger$1,250 Harrington,Jim $ 5,000.00 $ 7,000.00 $ 12,000.00 $ 2,000.00 Arrowhead Water$2,500,Bloomfield Bakers$2,500,Ross Foundation$2,000,TAMCO$2,500 Kahn,Jeremy' $ 5,000.00 $ 2,500.00 $ 7,500.00 $ 3,500.00 Pacific Homes Foundation/Front Parch$3,500 Madsen,Richard" $ 5,000.00 $ 7,500.00 $ 12,500.00 $ 7,500.00 US Bank$5,00D,Union Bank$2,500,Wells Fargo$2,500 Snyder,Bryan $ 5,000.00 $ 2,500.00 $ 7,500.00 $ 3,000.00 Dalton Trucking$1,000,VTD$3,000,Mariposa$500,Nicholas Njorth,CPA$150 BOARDTOTAL $ 45,000.00 $ 36,750.00 $ 81,750.00 $ 34,125.00 'Golf Committee Plattner,Rick' $ 2,500.00 Chase Bank$2,500 Board&Committee Total $ 36,625.00 Target 2012 Sponsors Total Sponsors Staff&Management New Cash Cash 2011 Cash 2012 TOTAL 2011 Sponsors&Cash Donation Companies in 2010+2011+2012 Buquet,Chuck $ 5,000.00 $ 8,250.00 $ 13,250.00 $ 3,000.00 The Gas Company,$3,000 Wagner,Stephen $ 5,000.00 $ 39,915.00 $ 44,915.00 $ 38,085.00 Burrtec,$12,500,Richards Watson Gerson$2,500,Cam $2,500,CVWD$2,500,EMCOR$2,500 Mellon Johnson&Reardon$2,500,Republic ITS$20500,RUM$1,250,Canon$615 Forest City-Victoria Gardens,$2,000,State Farm Insurance$2.000,RC Chamber of Commerce$625,Madole&Associates$2,500,G&M Interiors$1,000,Wagner$210 Rob Clark Construction$2,500, Graves&King$1,250,R4 Solutions Group$1,500 Inland Empire Foundation-Jim Brulte$2,500 "Staff $ 3,540.00 CW Driver$2,500,Dan Guerra&Associates$2,000,Urban Advisors$2,500, Southern CA Edison$1,040, RC Fireman's Association$2,500 STAFF&MGMT $ 10,000.00 $ 48,165.00 $ 58,165.00 $ 44,625.00 BOARD&COMM.TOTAL $ 45,000.00 $ 36,750.00 $ 81,750.00 $ 36,625.00 GRANDTOTAL $ 55,000.00 $ 84,915.00 $ 139,915.00 $ 81,250.00 SALES IN 2011-BOLD Revised 11-8-2012-FINAL Sales in 2012-Italics "Pachon, Nelson,Michaels&Palmer in 2012 Sponsors 2012 (Payments) Sponsor .. Sold 12 $ Comments 1 an of America 4 Live Auction Al Arugello I SOLD 1 $ 5,000.00 PAID to RCCAAF 2 BBVA Compass Bank 2 1/2 Hole Sponsor Thomas Galindo SOLD 1 $ 1,250.00 3 Best Best& Krieger 2 1/2 Hole Sponsor Thomas Galindo SOLD 1 $ 1,250.00 PAID to RCCAAF 4 Burrtec Waste Management 16 Presenting Sponsor Stephen Wagner SOLD 1 $ 12,500.00 PAID to RCCAAF 5 CAM Services 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 PAID to RCCAAF 6 Canon Business Solutions 2 Official Copier/Program Stephen Wagner SOLD $ 625.00 PAID to RCCAAF 7 Chase Bank 4 Hole Sponsor Rick Plattner SOLD $ 2,500.00 PAID to RCCAAF 8 Cucamonga Valley Water District 4 Hole-in-One Sponsor Stephen Wagner SOLD $ 2,500.00 PAID to RCCAAF 9 Emcor 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 PAID to RCCAAF 10 Forest City-Victoria Gardens Volunteer Sponsor Stephen Wagner SOLD $ 2,000.00 INVOICED 11 Gas Company 4 Hole-In-One Sponsor Chuck Buquet SOLD $ 3,000.00 PAID to RCCAAF 12 Graves& King Snack& Beverage Stephen Wagner SOLD $ 1,250.00 PAID to RCCAAF 13 Inland Empire Foundation 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 INVOICED 14 Madole&Associates 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 INVOICED 15 McGladrey LLP 4 Hole Sponsor Rosemarie Brown SOLD $ 2,500.00 PAID to RCCAAF 16 Mellon, Johnson& Reardon 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 PAID to RCCAAF 17 Pacific Homes/Front Porch 4 Golf Cart Sponsor Jeremy Kahn SOLD $ 3,500.00 PAID to RCCAAF 18 R4 Solutions Group Parking Lot Stephen Wagner SOLD $ 1,500.00 INVOICED 19 RC Firefighter's Association 4 Hole Sponsor Dennis Michael SOLD $ 2,500.00 PAID to RCCAAF 20 RC Quakes 4 Hole Sponsor Thomas Galindo SOLD $ 2,500.00 21 Republic ITS-Siemens 4 Hole Sponsor Stephen Wagner SOLD 1 $ 2,500.00 PAID to RCCAAF 22 Richards Watson &Gershon 4 Hole Sponsor Stephen Wagner SOLD $ 2,500.00 INVOICED 23 Ross Family Foundation Registration &S&B Sponsor Jim Harrington SOLD $ 2,000.00 24 Scott Goldman M.D. 4 Hole Sponsor Taro Barag SOLD $ 2,500.00 PAID to RCCAAF 25 So. Cal Edision 4 Grant Package Francie Palmer SOLD $ 1,040.00 PAID to RCCAAF 26 Union Bank Donation Richard Madsen SOLD $ 2,500.00 PAID to RCCAAF 27 Upland Rehab 4 Hole Sponsor Taro Barag SOLD $ 2,500.00 INVOICED 28 US Bank 4 Million Dollar Hole-In-One Richard Madsen SOLD $ 5,000.00 29 Vavrinek,Trine& Day 4 Driving Range Bryan Snyder SOLD $ 3,000.00 Part of Package, C&W-Golf Tournament 30 Wagner Foursome 1 Individual Stephen Wagner SOLD $ 210.00 PAID to RCCAAF 31 WLC Architects 1 Individual Al Arugello SOLD $ 625.00 PAID to RCCAAF 32 City Foursome 4 Francie Palmer • r r� Updated 11/1412012 Past Sponsors Need to Renew Sponsorship# Sponsor Golf , , 2011 1 American Beauty(09') $ 500.00 Chuck Buquet DONATION in 2009 2 Ameriprise Financial $ 250.00 Chuck Buquet X DONATION 3 Architerra Design Group $ 500.00 Bryan Snyder X DONATION 4 Arrowhead/Nestle Water 4 $ 2,500.00 Jim Harrington X X Plus In-Kind 5 Bill Emmerson $ 1,000.00 Dennis Michael X DONATION 6 Bloomfield Baker's 4 $ 2,500.00 Jim Harrington X X Hole Sponsor 7 Casa Colina $ 1,000.00 Richard Madsen X DONATION 8 Casa Verde Landscape $ 250.00 Brad File X DONATION 9 Cerenzia Foods $ 250.00 Brad File X DONATION 10 CU Direct 4 $ 2,500.00 Rosemarie Brown X Hole Sponsor 11 CW Driver 4 $ 2,500.00 Stephen Wagner X Hole Sponsor 12 Dalton Trucking $ 1,000.00 Bryan Snyder X DONATION 13 Dan Guerra&Associates $ 2,000.00 Dennis Michael X X Breakfast Sponsor 14 Diversied Pacific(08') 8 $ 7,500.00 Rosemarie Brown $7,500 in 2008 15 Dr.Victor Chang $ 1,250.00 Harvey Cohen X Snack& Beverage 16 Firth Rixson& Rings $ 1,250.00 Rosemarie Brown X Snack&Beverage 17 G&M Interiors 4 $ 2,500.00 Thomas Galindo X X $2,500 in 10'&$1,000 in 11 18 1 Holliday Rock(09') $ 1,000.00 Thomas Galindo $1,000 in 2009 19 Kindred Hospital, Rancho 4 $ 3,000.00 Taro Barag X Rancho Speciality in 2010 20 Lewis Companies (08') $ 7,500.00 Dennis Michael $7,500 in 2008 21 Mariposa Landscapes $ 500.00 Bryan Snyder X DONATION 22 Mountain View Physicans 4 $ 2,500.00 Harvey Cohen X Hole Sponsor 23 Nicholas Njorth, CPA $ 150.00 Bryan Snyder X DONATION 24 Pitassi Architects 4 $ 5,000.00 Linda Bryan X X $5,000 in 10'&$3,800 in 11' 25 RC Chamber of Commerce 4 1 $ 2,500.00 Stephen Wagner X X $2,500 in 10'&$625 in 11' 26 RJM Interiors 1 1 $ 1,250.00 Stephen Wagner X X Snack& Beverage 27 1 Rob Clark Construction 4 $ 2,500.00 Chuck Buquet X Left VLM 9/12 28 State Farm Insurance 4 $ 2,000.00 Stephen Wagner X X Plus In-Kind 29 Stone&Youngberg $ 1,000.00 Thomas Galindo X X DONATION 30 Tamco-Gerdau Ameristeel 4 $ 2,500.00 Jim Harrington X X Hole Sponsor 31 Terry Chase $ 250.00 Harvey Cohen X DONATION 32 Urban Advisors 4 $ 2,500.00 Paula Pachon X X Hole Sponsor 33 Wells Fargo 4 $ 2,500.00 Richard Madsen X Hole Sponsor 65 $ 65,900.00 Does not include Mize&Biane Sponsorships Potential Sponsors 2013 Sponsor , 2013 Comments 34 ABS Jeremy Kahn PAST SPONSOR 35 AMR Stephen Wagner 36 Charter Communications Stephen Wagner Huge City Vendor/Contract 37 City National Bank Rick Plattner 38 Community Bank Jim Harrington 39 Creative Solutions Jim Harrington 40 Crown Toyota Al Arguello 41 Evolution Fresh/Starbucks Jim Harrington 42 IE Utilities Stephen Wagner Tom Love 43 Kings Express Stephen Wagner Played in the Event with UB 44 Loma Linda University Hospital Thomas Galindo Potential NEW per Thomas 45 Nixon-Egli Richard Madsen Potential New per Richard 46 Robert Half Jim Harrington 47 Sully-Miller Contracting Stephen Wagner 48 Swenson Corp. Rick Plattner 49 Team Physical Therapy Al Arguello 50 1 WLC Architects Al Arguello Expand to full Foursome RCCAAF Golf Tournament 2008-2012 Actual 10: 2009 2010 2011 Non-Golfing Sponsorships $ 16,000.00 $ 15,900.00 1 $ 10,750.00 $ 5,125.00 1 $ 6,750.00 $ 54,525.00 Golf Sponsorships $ 98,000.00 $ 52,476.00 $ 79,650.00 $ 76,040.00 $ 72,000.00 $ 378,166.00 Live and/or Silent Auctions $ 18,560.00 $ 12,600.00 $ 12,015.00 $ 4,200.00 $ 11,595.00 $ 58,970.00 Raffle & Mulli ans $ 6,160.00 $ 3,947.00 $ 4,443.00 $ 6,065.00 $ 4,923.00 $ 25,538.00 Award Banquet Dinners $ 350.00 $ 150.00 $ 100.00 $ 550.00 $ 1,150.00 Donations $ 2,300.00 $ 4,400.00 $ 4,900.00 $ 3,250.00 $ 2,500.00 $ 17,350.00 PettyCash IN $ 150.00 $ 150.00 $ 150.00 $ 150.00 $ 270.00 $ 870.00 Long Drive & Hole#1 Wheel $ 805.00 $ 900.00 $ 1,705.00 Artist-Painting $ 1,750.00 1 $ 1,750.00 Miscellaneous $ 1,498.45 $ 901.00 $ 2,399.45 TTL $ 141,170.00 $ 89,823.00 $ 113,556.45 $ 97,485.00 $ 100,389.00 $ 542,423.45 Revenues $ 141,170.00 $ 89,823.00 $ 113,556.45 $ 97,485.00 $ 100,389.00 $ 542,423.45 ]Expenses $ 59,335.97 $ 53,461.49 $ 64,817.53 $ 65,526.93 $ 68,532.94 $ 311,674.86 Profit $ 81,834.03 1 $ 36,361.51 1 $ 48,738.92 1 $ 32,048.07 $ 31,856.06 $ 230,838.59 ISponsorship Sales by BOD $ 78,350.00 $ 35,650.00 $ 59,550.00 $ 36,750.00 $ 34,125.00 $ 244,425.00 Golfers Actual 124 80 94 112 113 523 Raffle Prizes Items 25 40 3339 34 171 Raffle Prizes Value $ 11,446.00 $ 13,731.66 $ 12,073.97 $ 16,669.17 $ 15,431.17 $ 69,351.97 Prizes&Awards Eligible $ 111,446.00 $ 148,731.66 1 $1,149,823.97 $1,162,683.17 $1,169,789.17 $3,742,473.97 11/8/2012 FINAL AUCTION Follow-up Report RCCAAF 2012 No Sale Expiration Date Value Note 1 Comedy&Magic Club-Hermosa Beach,Admit 10 25-Apr-13 $ 200.00 2 Robert Hunter Winery Getaway,Tour/Wine Tasting for 10 28-Apr-13 $ 250.00 3 Rowley, Child Only Portraiture, 14-Inch on Canvas 1-May-13 $ 1,000.00 4 Tennis Champions@ Honda Center,4-Club Lev.Seats+Parking 30-Nov-12 $ 450.00 5 Fast Lap,3-Free, 6-Buy one,Get one Free w/Lamp-Local 13-Sep-13 $ 165.00 6 LA Market Lamar Billboard Package 31-Dec-12 $ 3,000.00 7 Luna Plate None $ 85.00 8 Oceania Candle Holder None $ 35.00 10 Gurkha Cigar Sampler None $ 120.00 11 Wire Contemporary Candle Holder None $ 45.00 12 The Ice House, Pasadena-Admit 8 None $ 140.00 13 Marcus Allen-USC Helmet(Not In Auction) None $ 150.00 No Show 14 Richard Gant-Rocky V DVD (Not In Auction) None $ 25.00 No Show 15 Faith Hill/Tim McGraw Package w/CD's(Not In Auction) None $ 50.00 C&W Leftover TOTAL VALUE $ 5,665.00 Consignment Items Sold$ Consignment Due $to RCCAAF 1 Taylor Swift $ 150.00 $ 125.00 $ 25.00 2 Pete Rose $ 60.00 $ 40.00 $ 20.00 3 Clayton Kershaw $ 190.00 $ 125.00 $ 65.00 4 Mike Trout $ 350.00 $ 300.00 $ 50.00 5 Magic Johnson $ 120.00 $ 100.00 $ 20.00 6 Wooten/Walton $ 80.00 $ 50.00 $ 30.00 7 1 Matt Kemp $ 165.00 $ 120.00 $ 45.00 $ 1,115.00 $ 860.00 $ 255.00 Items NOT PAID Buyer Amount Status 1 Huntington Library for Two Gillison,John $ 30.00 0 2 LA Racing Experience at Irwindale Erickson,Steve $ 200.00 0 3 Pala Casino Trip Murphy, Matt $ 110.00 PAID 4a Lewis Family Playhouse Adventures(3) Visconti, Robt $ 500.00 PAID 41b California State Capitol Tour Visconti, Robt $ 1,000.00 PAID 5 John Travolta Photo Harrison, Renee $ 15.00 PAID 6 lCoral Candle Set Brown, Rosemarie $ 25.00 0 7 Lamar Billboard,Inland Empire Buquet,Chuck $ 1,000.00 PAID TOTAL $ 2,880.00 Items to Deliver-PAID Buyer Auction Status 1 Quakes Suite Little,Gary Live Auction DONE 2 Auto Club 400 Burrtec Suite Kiger, Mark Live Auction Deliver SW 3 Lakers Tickets Erika Conighio Live Auction DONE 4 RC Firefighter's Holiday Lights Ride Ron White Live Auction Deliver RCCAF